Orange County, Juvenile Hall and Camp (2018-2020 inspection cycle)

July 3, 2020 Steve Sentman, Chief Probation Officer Orange County Probation Department P.O. Box 10260 Santa Ana, CA 92711 ORANGE COUNTY JUVENILE HALL (JH) BSCC #7376 ORANGE COUNTY YOUTH LEADERSHIP ACADEMY (YLA) BSCC #7388 ORANGE COUNTY YOUTH GUIDANCE CENTER (YGC) BSCC #7385 2018-2020 BIENNIAL INSPECTION PURSUANT TO WIC 209 and 885 Chief Sentman: On April 13, 2020, pursuant to Welfare and Institutions Code sections 209 and 885, BSCC staff completed the 2018/2020 Biennial Inspection of the Orange County Juvenile Hall, Youth Leadership Academy and Youth Guidance Center via a desk audit. To prepare for this inspection, a pre‐inspection briefing was held on February 20, 2019. This inspection was performed to determine compliance with the Minimum Standards for Local Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, BSCC staff conducted compliance monitoring pursuant to Welfare and Institutions Code Section 209(f) for the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) for the separation requirements of juveniles from incarcerated adults. Due to the coronavirus pandemic and the issuance of statewide and local shelter‐in‐place orders, BSCC staff were prohibited from traveling and unable to complete on‐site inspections from March 16 through June 30, 2020, the end of the 2018/2020 biennial inspection cycle. BSCC staff conducted virtual inspections via desk audit of all facilities originally scheduled for inspection during this time. Desk audits are comprised of a comprehensive review of all applicable policies and procedures and documentation (where available). It is noted we were on-site at the juvenile hall when the travel restriction was implemented and although we were unable to complete many aspects, we were able to review documentation already available for the scheduled inspection. BSCC staff intend to conduct comprehensive on‐site inspections of all local detention facilities as soon as travel restrictions are lifted. We reviewed your updated Policy and Procedures Manual1; all Local Inspections; annual reviews of Security and Emergency practices; and, documents and forms used by the agency. The documentation specific to your high-risk incidents were assessed to ensure compliance with regulation and policy. 1 1 BSCC does not review all of your policies and procedures. We do not “approve” your policies and procedures, nor do we review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate. 7376 7385 7388 Orange JH, YGC, YLA 18-20 Chief Sentman Orange P. 2 The BSCC inspection report consists of this transmittal letter and the attached Title 15 Procedures checklist. We are including the PHY and LASE for your information only; your staff indicated that there were no changes to the physical plant since the previous inspection. Compliance is indicated by policy and/or documentation review. Please refer to the Title 15 Procedures Checklist for a summary of all relevant minimum standards, indication of compliance or noncompliance, and information used to determine compliance. Mandatory Local Inspections In addition to the biennial inspection, Title 15, Section 1313 and its authorizing statute require local inspections conducted by the following authorities: County Building Inspection by agency designated by the Board of Supervisors; Fire authority having jurisdiction; Local health officer; County superintendent of schools; Juvenile Court; and, Juvenile Justice Commission. Results of these inspections are considered as part of this report. The dates of the local inspections may be found in the Title 15 Procedures Checklist. Inspection Results Title 15, CCR Minimum Standards The Operations, Education and Programming sections of this report will be in general terms for all facilities, with specific emphasis to individual facilities as noted below. Operations As part of our inspection process, we review a sampling of incident reports, grievances, admission and classification reports, case plans and counseling notes, and disciplinary reports and findings to ensure compliance with new Title 15 Regulations and to ensure procedures and process were consistent with your policies. The regulation revisions made in 2019 required agencies to develop, modify and enhance policies and procedures. The size of the agency and three separate programs created challenges; however, each team member facilitated the necessary changes to ensure all aspects of regulation transformed into the day to day operations. There were no policy related concerns at any of the facilities. Each program maximizes resources to ensure reports and documentation are reviewed and maintained for audit purposes. We were able to evaluate a sampling of documentation related to your high-risk incidents for content, clarity and inclusion of all required elements. Any discrepancies or omissions are returned for completion and administratively reviewed. This process allows for a succinct and thorough evaluation of facility operations and revealed youth supervision expectations are compliant with regulation. We resolved a few issues with updated forms and as of the writing of this report, no operational discrepancies were noted. We reviewed facility schedules and found the units operate a full and complete program of structured and unstructured activities. With decreasing populations and your noted compliance to PREA staffing levels, youth supervision is intensive. We were unable to interview staff or agency partners but look forward to doing so when we return for our full, on-site inspection. 7376 7385 7388 Orange JH, YGC, YLA 18-20 Chief Sentman Orange P. 3 Education The Orange County Office of Education operates the two separate school systems for the facilities: the Otto J. Fisher School for Juvenile Hall and the Youth Leadership Academy and the Rio Contiquo High School for the Youth Guidance Center. Upon review of the Education Evaluation, staffing elements and policy, each on-site program has general education teachers, special education and resource staff and para-professional staff. Class duration exceeds minimum requirements and the Office of Education has incorporated post-secondary learning for eligible youth. Juvenile Hall, the Youth Leadership Academy and the Youth Guidance Center (YGC) offer ROP, Independent Living instruction and vocational education opportunities. YGC has Safe Schools on-site to assist youth in transitioning into Community College and enroll/participate in employment opportunities off-site. Each facility offers GED preparation and traditional high school courses, also providing services outside the classroom to assist with graduation, post-secondary opportunities and job readiness. Programming Juvenile Hall houses pre-and post- adjudicated youth resulting in short term incarceration. The Youth Leadership Academy and Youth Guidance Center provide short and long-term programing for male and female committed youth. Each facility provides an array of programs and services to meet the youth’s individual needs, based on their case plans and forged objectives. The structured programs and unstructured recreation activities are facilitated by collaborative partnerships, outside volunteers and probation staff. All youth in detention and in the camp setting participate in social awareness programs to address the behaviors identified at admission, targeting the actions leading to their incarceration. Structured programs include: Aggression Replacement Therapy; Thinking for Change; Just Beginning, Parenting; FLOW, Poetry Program; EPIC’s, Effective Corrections Practices; Orange Blossom/Girls, Inc, Girls only Self Esteem Program; Mind Meditation, Yoga; My Life Choices, Pro-Social Development; Padres Unidos, Parenting; Functional Fitness; Decision Points, Cognitive Behavior Program; Life Skills; Anger Management; Conflict Resolution; Moral and Ethical Reasoning; Restorative Justice; Community Service; NA/AA; Cultural Awareness; Community Council; Gang Intervention; FEAR, Face Everything and Recover Program; Woodshop Apprentice; Library; and a variety of other recreational activities provided by volunteers, teaching staff, mental health providers, Safe Schools and probation staff. Each of the programs and the agency facilitators resonate a pro-treatment approach to working with Orange County youth. We look forward to our return to the facilities to see the program components in action. Title 15, CCR Minimum Standards Our virtual inspection included many communications with facility administrators regarding their consolidation of department practices into one manual which guide staff and promote expectations. We provided some technical assistance as it related to the Policy Manual as well as specific forms and documentation efforts. Each was well received and the assistance from managers to find resolution was positive. It is these efforts and the well-rounded opportunities for youth that drive a successful program. 7376 7385 7388 Orange JH, YGC, YLA 18-20 Chief Sentman Orange P. 4 The attached Procedures Checklist provides a detailed overview of the inspection findings. Upon final review of all documentation, there are no outstanding items of noncompliance at the Orange County Juvenile Hall, Youth Leadership Academy or Youth Guidance Center. No corrective action is required. Title 24, CCR Physical Plant There were no changes made to the physical plant and your rated capacities noted on the attached Living Area Space Evaluations for each facility remain the same. Each facility has ‘self-capped” populations based on fewer admissions. On the day of the inspection, Juvenile Hall continued to cap at 380 (RC: 434); the Youth Leadership Academy caps at 64 (RC: 120); and the Youth Guidance Center caps at 80 (RC:125). As of the writing of this report, the new construction project on the grounds of Juvenile Hall, including a Multi-Purpose area with a gymnasium, two vocational classrooms, two program areas and a visiting/multi-purpose space, is approximately 12% complete. The current assessment for completion is August 2021. I look forward to working with you and your team as construction continues and we are able to attend meetings throughout the build. Training The most recent Standards and Training for Corrections audit reports that the Orange County Probation Department is compliant with all relevant regulations and mandates. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring There have been no violations of JJDPA this inspection cycle and no areas of non-compliance were noted. We are pleased with the virtual audit findings and operational aspects of the Orange County Juvenile Hall, Youth Leadership Academy and Youth Guidance Center. We would again like to thank you and compliment your staff for their dedication, thoroughness and responsiveness during this desk audit inspection. This concludes our 2018-2020 inspection report. We are available to assist as needed and are always happy to provide technical assistance when requested. We look forward to continuing to work together. Please do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call (916) 324- 9153 if you have any questions. Sincerely, Elizabeth Gong Field Representative Facilities Standards and Operations Division 7376 7385 7388 Orange JH, YGC, YLA 18-20 Chief Sentman Orange P. 5 Enclosures cc: Presiding Judge, Juvenile Court, Orange County* Chair, Juvenile Justice Commission, Orange County* Chair, Board of Supervisors, Orange County* County Administrator, Orange County* Bryan Prieto, Assistant Chief Probation Officer Catherine Stiver, Deputy Chief Probation Officer Daniel Hernandez, Director-Juvenile Hall Martin Carrasco, Director-Youth Leadership Academy Sanford Rose, Director-Youth Guidance Center *Complete copies of this inspection report available upon request or online at www.bscc.ca.gov 7376 7385 7388 Orange JH, YGC, YLA 18-20 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Codes: 7376 7385 7388 FACILITY NAME: Orange County Juvenile Hall (JH) FACILITY TYPE: JH FACILITY NAME: Orange County Youth Leadership Academy (YLA) FACILITY TYPE: Camp FACILITY NAME: Orange County Youth Guidance Center (YGC) FACILITY TYPE: Camp PERSON(S) INTERVIEWED: Catherine Stiver, Deputy Chief Probation Officer; Daniel Hernandez, Director-JH; Kerri Carvo, Assistant Director-JH; Joycelyn Durk, Assistant Director-JH; Joseph Stokely, Director-YLA; Sanford Rose, Director- YGC; Jeff Burgett, Assistant Director-YGC NOTE: This is a Desk Audit Inspection due to restricted travel starting the week of the scheduled on-site Inspection. All persons were contacted in person on March 16, 2020; however, not interviewed for the purposes of a full inspection. Subsequent contacts were made by phone or email to complete the policy and documentation review. FIELD REPRESENTATIVE: Elizabeth Gong DATE: March 16, 2020/April 13, 2020 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by JH/YLA the Board of Supervisors to approve building safety; 2018: September 12, 2018 2019: November 20, 2019 ☒ ☒ ☒ YGC 2018: September 18, 2018 2019: November 20, 2019 (B) Fire authority having jurisdiction, including a fire JH/YLA clearance as required by Health and Safety Code 2018: No inspection in 2018 due to Section 13146.1 (a) and (b); personnel issues within the OC Fire Department. The agency submitted a letter assuming responsibility for the ☒ ☒ ☒ lapse indicating the issue was not the fault of OCPD. 2020: February 6, 2020 YGC 2018: March 6, 2018 2019: February 20, 2019 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7376 7385 7388 Orange JH YLA YGC 18-20 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (C) Local health officer, inspection in accordance with JH/YLA Health and Safety Code Section 101045; 2018: Environmental Health: February 7, 2018 Medical/Mental: February 7, 2018 Nutritional Health: February 7, 2018 2019: Environmental Health: November 27, 2019 Medical/Mental: November 27, 2019 ☒ ☒ ☒ Nutritional Health: November 27, 2019 YGC 2018: Environmental Health: May 8, 2018 Medical/Mental Health: May 8, 2018 Nutritional Health: May 8, 2018 2019: Environmental Health: May 21, 2019 Medical/Mental Health: May 21, 2019 Nutritional Health: May 21, 2019 (D) County superintendent of schools on the adequacy JH/YLA of educational services and facilities as required in 2019: March 10, 2019 Section 1370; 2020: March 9,2020 ☒ ☒ ☒ YGC 2019: March 10, 2019 2020: March 9, 2020 (E) Juvenile court as required by Section 209 of the JH/YLA Welfare and Institutions Code 2018: December 17, 2018 2019: December 3, 2019 ☒ ☒ ☒ YGC 2018: December 18, 2018 2019: December 3, 2019 (F) Juvenile Justice Commission as required by Section JH/YLA 229 of the Welfare and Institutions Code or 2018: October 17, 2018 Probation Commission as required by Section 240 of 2019: October 23, 2019 ☒ ☒ ☒ YGC the Welfare and Institutions Code. 2018: May 5, 2018 2019: May 1, 2019 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are addressed BSCC Note: Compliance with this section is in a memorandum completed by Chief Probation Officer Steve Sentman dated determined by receipt of the Chief Probation Officer’s February 10, 2020. certification letter confirming that all elements of regulation are met. (a) Appointment ☒ ☒ ☒ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: 7376 7385 7388 Orange JH YLA YGC 18-20 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (1) recruit and hire employees who possess knowledge, CPO Memo #1 skills and abilities appropriate to their job ☒ ☒ ☒ classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical CPO Memo #2 examination including tuberculosis screening test ☒ ☒ ☒ and evaluation for immunity to contagious illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection CPO Memo #4 and training requirements adopted by the Board In terms of training, STC records reveal pursuant to Section 6035 of the Penal Code; and compliance with this regulation. It is ☒ ☒ ☒ important to note the facility provides in- house Core Training and no staff is placed in the facility for youth supervision duties until they have completed Core. (4) conduct a criminal records review, on each new CPO Memo #3 employee, and psychological examination in ☒ ☒ ☒ accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- 1-4-123, IV-E, 3 employees of the facility, who may be present at the facility, shall have such clearance and qualifications ☒ ☒ ☒ as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Each juvenile facility shall: a) have an adequate number of personnel sufficient to JH: 3-2-A carry out the overall facility operation and its YLA: 3-8-A programming, to provide for safety and security of YGC: 3-3-A youth and staff, and meet established standards and ☒ ☒ ☒ JCO’s are tasked with the supervision of all regulations; youth in the facility and core trained prior to performing duties and responsibilities of the job. b) ensure that no required services shall be denied We reviewed the staff schedules for each because of insufficient numbers of staff on duty facility and noted their compliance with ☒ ☒ ☒ absent exigent circumstances; PREA standards exceeds regulation in terms of youth supervision staff. c) have a sufficient number of supervisory level staff to JH: 3-2-F ensure adequate supervision of all staff members; YLA: 3-8-F YGC: 3-3-F; 3-3-208 ☒ ☒ ☒ There is a supervising JCO or Duty Officer (Senior JCO) on duty at all times. 7376 7385 7388 Orange JH YLA YGC 18-20 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS d) have a clearly identified person on duty at all times All JCO and SJCO staff are Core trained. who is responsible for operations and activities and ☒ ☒ ☒ has completed the Juvenile Corrections Officer Core Course and PC 832 training; e) have at least one staff member present on each living JH: 3-2-020 unit whenever there are youth in the living unit; ☒ ☒ ☒ YLA: 3-08-020 YGC: 3-3-020 f) have sufficient food service personnel relative to the 3-1-008 number and security of living units, including staff The agency has a Chief Cook who manages qualified and available to: plan menus meeting the Head Cook, Senior Facility Cooks, Facility Cooks and Food Service Workers. nutritional requirements of youth; provide kitchen We reviewed menus and noted all youth supervision; direct food preparation and servings; receive a minimum of two hot meals each conduct related training programs for culinary staff; ☒ ☒ ☒ day and on average, three hot meals 5 days a and maintain necessary records; or, a facility may week. The Nutrition Evaluation confirms serve food that meets nutritional standards prepared food service staff are compliant with by an outside source; regulation. YGC: 3-3-201 Food Service Staff Responsibilities g) have sufficient administrative, clerical, recreational, Each facility has sufficient non-sworn staff medical, dental, mental health, building responsible for the elements of this maintenance, transportation, control room, facility regulation. Contracted Medical and Clinical ☒ ☒ ☒ Evaluation and Guidance Unit (CEGU) security and other support staff for the efficient personnel, as well as support staff at each management of the facility, and to ensure that youth facility are not part of youth supervision. supervision staff shall not be diverted from supervising youth; and, h) assign sufficient youth supervision staff to provide We reviewed facility schedules to verify continuous wide-awake supervision of youth, compliance with this regulation. subject to temporary variations in staff assignments ☒ ☒ ☒ to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) 3-1-G Annual Staffing Plan Review (A) during the hours that youth are awake, one wide- JH: 3-2-A, I-A, 4 awake youth supervision staff member on duty for each 10 youth in detention; The Orange County Probation facilities maintain staffing ratios concurrent with PREA, a waking hour ratio of 1:8. We ☒ ☐ ☐ reviewed a sampling of facility schedules and found the agency fully compliant with policy, exceeding regulation and their own staffing requirements during waking hours The elements of this section are for JH only. 7376 7385 7388 Orange JH YLA YGC 18-20 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (B) during the hours that youth are confined to their 3-1-G Annual Staffing Plan Review room for the purpose of sleeping, one wide-awake JH: 3-2-A, I-A, 4 youth supervision staff member on duty for each ☒ ☐ ☐ The Orange County Probation facilities 30 youth in detention; maintain staffing ratios concurrent with PREA, sleeping hour ratio of 1:16. (C) at least two wide-awake youth supervision staff The facilities staff individual units to a ratio members on duty at all times, regardless of the of 1:8 during waking hours and 1:16 during number of youth in detention, unless an ☒ ☐ ☐ sleeping hours with a minimum of two staff arrangement has been made for backup support on shift in each unit. services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty 3-1-G Annual Staffing Plan Review who is the same gender as youth housed in the ☒ ☐ ☐ facility. (E) personnel with primary responsibility for other Personnel defined by this regulation are not duties such as administration, supervision of responsible for or trained to supervise youth. ☒ ☐ ☐ personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum youth- None of the facilities are a Special Purpose staff ratio) Juvenile Hall, therefore, no policies apply. ☐ ☐ ☐ (A) during hours that youth are awake, one wide-awake youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room N/A for the purpose of sleeping, one wide-awake youth ☐ ☐ ☐ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff N/A members on duty at all times, regardless of the ☐ ☐ ☐ number of youth in detention, unless an arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty N/A ☐ ☐ ☐ who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other N/A duties such as administration, supervision of ☐ ☐ ☐ personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) 3-1-G Annual Staffing Plan Review (A) during the hours that youth are awake, one wide- ☐ ☒ ☒ awake youth supervision staff member on duty for The elements of this section are for YLA and YGC only. each 15 youth in the camp population; 7376 7385 7388 Orange JH YLA YGC 18-20 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (B) during the hours that youth are confined to their 3-1-G Annual Staffing Plan Review room for the purpose of sleeping, one wide-awake ☐ ☒ ☒ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff 3-1-G Annual Staffing Plan Review members on duty at all times, regardless of the number of youth in residence, unless arrangements ☐ ☒ ☒ We reviewed schedules at each facility and noted compliance with regulation. have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty 3-1-G Annual Staffing Plan Review ☐ ☒ ☒ who is the same gender as youth housed in the facility; (E) in addition to the minimum staff to youth ratio 3-1-G Annual Staffing Plan Review required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; The review makes note of rooms or dorms in types of youth committed to the camp; and the ☐ ☒ ☒ the staffing plan. function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other Personnel defined by this regulation are not duties such as administration, supervision of responsible for or trained to supervise youth. personnel, academic or trade instruction, clerical, ☐ ☒ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF 3-1-E ORIENTATION AND TRAINING Juvenile Corrections Officer Core (a) Prior to assuming any responsibilities each youth Curriculum (JCOCC) satisfies the ☒ ☒ ☒ requirements of this regulation and is supervision staff member shall be properly oriented approved by the Standards of Training in to their duties, including: Corrections Division of BSCC. (1) youth supervision duties; 3-1-E JCOCC 1.1 Institutional Administration Orientation ☒ ☒ ☒ JH: 3-2-A YLA: 3-8-B; 3-8-D and 3-8-008 (2) scope of decisions they shall make; 3-1-E JCOCC 1.1 Institutional Administration Orientation ☒ ☒ ☒ JH: 3-2-A YLA: 3-8-B; 3-8-D and 3-8-008 (3) the identity of their supervisor; 3-1-E JCOCC 1.1 Institutional Administration Orientation ☒ ☒ ☒ JH: 3-2-A YLA: 3-8-B; 3-8-D and 3-8-008 7376 7385 7388 Orange JH YLA YGC 18-20 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (4) the identity of persons who are responsible to 3-1-E them; JCOCC 1.1 Institutional Administration Orientation ☒ ☒ ☒ JH: 3-2-A YLA: 3-8-B; 3-8-D and 3-8-008 (5) persons to contact for decisions that are beyond 3-1-E their responsibility; and JCOCC 1.1 Institutional Administration Orientation ☒ ☒ ☒ JH: 3-2-A YLA: 3-8-B; 3-8-D and 3-8-008 (6) ethical responsibilities. 3-1-E JCOCC 3.1 ☒ ☒ ☒ JH: 3-2-A YLA: 3-8-B; 3-8-D and 3-8-008 (b) Prior to assuming any responsibility for the 3-1-E supervision of youth, each youth supervision staff Upon completion of Core Training, officers member shall receive a minimum of 40 hours of receive 40 hours of training specific to their facility-specific orientation, including: assigned facility, including five separate ☒ ☒ ☒ critiques by their training officer. We reviewed the Juvenile Corrections Officer Core Curriculum (JCOCC) Schedule to verify the modular training to regulation. (1) individual and group supervision techniques; JCOCC 10.1; 10.2; 10.3 ☒ ☒ ☒ (2) regulations and policies relating to discipline and JCOCC 4.1; 4.2; 4.3 rights of youth pursuant to law and the ☒ ☒ ☒ provisions of this chapter; (3) basic health, sanitation and safety measures; JCOCC 13.1; 13.2; 13.3 ☒ ☒ ☒ (4) suicide prevention and response to suicide JCOCC 5.5 ☒ ☒ ☒ attempts (5) policies regarding use of force, de-escalation JCOCC 8.2; 8.3 techniques, chemical agents, mechanical and There is significant training in all aspects of physical restraints; ☒ ☒ ☒ this regulation with many hours in the area defensive tactics and the classroom setting. (6) review of policies and procedures referencing JCOCC 12.3; 12.4 ☒ ☒ ☒ trauma and trauma-informed approaches; (7) procedures to follow in the event of JCOCC 1.3 ☒ ☒ ☒ emergencies; (8) routine security measures, including facility JCOCC 13.1; 13.2; 13.3 ☒ ☒ ☒ perimeter and grounds; (9) crisis intervention and mental health referrals to JCOCC 5.4; 12.3 ☒ ☒ ☒ mental health services; (10) documentation; and JCOCC 6.3 ☒ ☒ ☒ 7376 7385 7388 Orange JH YLA YGC 18-20 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (11) fire/life safety training JCOCC 1.3; 14.1; 14.2 ☒ ☒ ☒ (c) Prior to assuming sole supervision of youth, each All staff, including extra help staff, complete youth supervision staff member shall successfully Core training before assigned to youth complete the requirements of the Juvenile ☒ ☒ ☒ supervision duties. Orange County Probation core trains their own staff. Corrections Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer All staff, including extra help staff, complete youth supervision staff shall successfully complete Core training before assigned to youth training pursuant to Section 830 et seq. of the Penal ☒ ☒ ☒ supervision duties. Orange County Probation core trains their own staff. Code. 1323 FIRE AND LIFE SAFETY OCPDM Whenever there is a youth in a juvenile facility, there All staff, including extra help staff, complete shall be at least one wide awake person on duty at all Core training before assigned to youth ☒ ☒ ☒ times who meets the training standards established by the supervision duties. Orange County Board for general fire and life safety which relate Probation core trans their own staff. Fire and specifically to the facility. Life Safety, and all Emergency Procedures are part of core. 1324 POLICY AND PROCEDURES MANUAL Orange County Probation Department Policy All facility administrators shall develop, publish, and Manual (OCPDM). implement a manual of written policies and procedures Procedure Manual Item (PMI). that address, at a minimum, all regulations that are • Facility PMI: 3-1 series. applicable to the facility. Such a manual shall be made • JH PMI: 3-2 series. available to all employees, reviewed by all employees, ☒ ☒ ☒ • YGC PMI: 3-3 series. and shall be administratively reviewed at a minimum • YLA PMI: 3-8 series every two years, and updated, as necessary. Those records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of 3-1-207 SJCO Duties; 3-1-D Facility communications and a description of job Management classifications; JH: 3-2-A Deputy JCO Duties YLA: 3-8-D Deputy JCO Duties YGC: 3-3-209 Deputy JCO Duties ☒ ☒ ☒ The agency provided an Organizational Chart of Detention facilities, articulating assignments and areas of supervision for each facility. 7376 7385 7388 Orange JH YLA YGC 18-20 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (b) responsibility of the probation department, purpose 3-1-A JJC; 3-1-F Professional Standards of programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention The Orange County Probation Department Commission or Probation Committee, probation has current and active Memorandums of ☒ ☒ ☒ staff, school personnel and other agencies that are Understanding with the Orange County involved in juvenile facility programs; Office of Education and CEGU to work with the youth in all facilities. (c) responsibilities of all employees; 3-1-F, I ☒ ☒ ☒ (d) initial orientation and training program for All staff, including extra help staff, complete employees; Core training (JCOCC) before being assigned to youth supervision duties. ☒ ☒ ☒ Orientation is site specific but incudes the same elements. (e) initial orientation, including safety and security E-8 Volunteers issues and anti-discrimination policies, for support ☒ ☒ ☒ staff, contract employees, school, mental/behavioral health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and 3-1-F, I ☒ ☒ ☒ communication system to ensure: (1) efficient operation of the juvenile facility; 3-1-F, I ☒ ☒ ☒ (2) legal and proper care of youth; 3-1-F, I-E, A-1 ☒ ☒ ☒ (3) maintenance of individual youth's records; 3-1-F, I-F ☒ ☒ ☒ (4) supply of information to the juvenile court and 3-1-F, I-E ☒ ☒ ☒ those authorized by the court or by the law; and, (5) release of information regarding youth. 3-1-F, I ☒ ☒ ☒ (g) ethical responsibilities; 3-1-F, I-A ☒ ☒ ☒ (h) trauma-informed approaches; 3-1-F, I-Q ☒ ☒ ☒ (i) culturally responsive approaches; 3-1-F, I-Q ☒ ☒ ☒ (j) gender responsive approaches; 3-1-F, I-Q ☒ ☒ ☒ 7376 7385 7388 Orange JH YLA YGC 18-20 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (k) a non-discrimination provision that provides that all 1-4-123 PREA Policy youth within the facility shall have fair and equal 3-1-H, 1 access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group ☒ ☒ ☒ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any 3-1-002 Control of Weapons, Ammunition chemical agents related security devices, and ☒ ☒ ☒ and Explosives in the facilities. weapons and ammunition, where applicable; (m) establishment of procedures for collection of Medi- The agency has two support personnel staff Cal eligibility information and enrollment of eligible that contact each parent and assist with ☒ ☒ ☒ youth; and, Medi-Cal enrollment. (n) establishment of a policy that prohibits all forms of 1-4-123 PREA Policy; 3-1-H, 2 Zero sexual abuse, sexual assault and sexual harassment. Tolerance Provision The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☒ ☒ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Each facility has an Emergency Procedures The facility administrator shall consult with the local fire Manual to address specific emergencies and department having jurisdiction over the facility, or with ☒ ☒ ☒ response based on location and type. the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the JH and YLA: Emergency Procedures manual of policy and procedures; ☒ ☒ ☒ Manual YGC: Fire Safety Plan, Section 1325 (a) b) monthly fire and life safety inspections by facility JH and YLA: Emergency Procedures staff with two- year retention of the inspection Manual record; YGC: Section 1325 (b) We reviewed monthly fire and life safety inspections from each facility. The same ☒ ☒ ☒ form and type of recording for facility inspection is used. We noted there was very few recorded concerns, however, those documented included a follow up email of correction. 7376 7385 7388 Orange JH YLA YGC 18-20 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS c) fire prevention inspections as required by Health The following are the last Fire Inspections: and Safety Code Section 13146.1(a) and (b); JH: February 6, 2020 ☒ ☒ ☒ YLA: February 6, 2020 YGC: February 20, 2019 d) an evacuation plan; JH and YLA: Emergency Procedures Manual YGC: Section 1325 (d) The Evacuation plan is posted in each living unit. In review of monthly fire drills, we ☒ ☒ ☒ noted the facility conducts a combination Fire Drill, Earthquake Drill, Code Red Drill and Duck and Cover Drill several times each month on different days and shifts. This exceeds regulation. e) documented fire drills not less than quarterly; Drills are conducted monthly. We reviewed fire drills and noted they occur on different shifts to ensure all staff are aware of response requirements during the drill as well as documentation of its effectiveness. The facilities fire drill includes elements for earthquake, cover and ☒ ☒ ☒ code red drills. Staff note issues/training required for improvement. With regard to all three facilities, we provided technical assistance indicating the drills be reviewed by administration with signature and to ensure documents include consolidation of unit’s so drills are not missed. f) a written plan for the emergency housing of youth in JH and YLA: Emergency Procedures the case of fire; and, Manual YGC: Section 1325 (e) Youth would be transported to one of their unaffected facilities or to a Southern ☒ ☒ ☒ California County facility. Each Southern California County has an Emergency Housing agreement which is updated annually and signed by the County Chief Probation Officer. 7376 7385 7388 Orange JH YLA YGC 18-20 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS g) development of a fire suppression pre-plan in JH and YLA: Emergency Procedures cooperation with the local fire department. Manual YGC: Section 1325 (f) ☒ ☒ ☒ The Fire Suppression Pre-Plan is part of the Emergency Procedures Manual. 1326 SECURITY REVIEW 3-1-G Annual Facility Security Review JH: 3-2-003 Key Control; 3-2-020 Security Each facility administrator shall develop policies and YLA: 3-8-20; 3-8-32; 3-8-104; 3-8-105 procedures to annually review, evaluate, and document YGC: 3-3-020 Security at YGC; 3-3-025 security of the facility. The review and evaluation shall Night Security; 3-3-030 YGC Front Gate include internal and external security, including, but not Security. limited to, key control, equipment, and staff training. ☒ ☒ ☒ The last Security Review was conducted on January 21, 2020, for the Juvenile Hall by Facility Director Daniel Hernandez; on February 20, 2020, for the Youth Leadership Academy by Facility Director Joseph Stokely; and on February 4, 2020, for the Youth Guidance Center by Facility Director Sanford Rose. 1327 EMERGENCY PROCEDURES Each facility has a site-specific Emergency Procedures Manual (EPM) The facility administrator shall develop facility-specific ☒ ☒ ☒ policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of hostages; 3-1-102 (Escapes); 3-1-104 (Hostage and ☒ ☒ ☒ Major Disturbance) (b) civil disturbance, active shooter and terrorist attack; JH and YLA: 3-2-32 ☒ ☒ ☒ YGC: XII (c) fire and natural disasters; JH and YLA: 3-2-32 ☒ ☒ ☒ YGC: EPM V, VI and X (d) periodic testing of emergency equipment; JH and YLA: 3-2-32 ☒ ☒ ☒ YGC: EPM VIII (e) emergency evacuation of the facility; and JH and YLA: 3-2-32 ☒ ☒ ☒ YGC: EPM IV-A 7376 7385 7388 Orange JH YLA YGC 18-20 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (f) a program to provide all youth supervision staff The last Emergency Procedures Review was with an annual review of emergency procedures. conducted on January 21, 2020, for the Juvenile Hall by Facility Director Daniel Hernandez; on February 20, 2020, for the Youth Leadership Academy by Facility Director Joseph Stokely; and on February 4, 2020, for the Youth Guidance Center by ☒ ☒ ☒ Facility Director Sanford Rose. We noted some emergency procedures were from 2014 but most were updated in 2019. We provided technical assistance to ensure all new procedures are in the new manual. 1328 SAFETY CHECKS 3-1-049, II-A, 10 Auto-Log Entries 3-1-049, II-B, 10 Manual Log Entries The facility administrator shall develop and implement JH: 3-2-020, I-A Security policy and procedures that provide for direct visual YLA: 3-8-D; 3-8-G observation of youth at a minimum of every 15 minutes, YGC: 3-3-209, II-A, 5 at random or varied intervals during hours when youth are asleep or when youth are in their rooms, confined in We reviewed a sampling of safety checks for holding cells or confined to their bed in a dormitory. each facility and noted most were random Supervision is not replaced, but may be supplemented and very few incidents of late checks were by, an audio/visual electronic surveillance system ☒ ☒ ☒ noted in the documents. designed to detect overt, aggressive or assaultive JH checks were random and audited for this behavior and to summon aid in emergencies. All safety by supervisors. YLA-1 had most safety checks shall be documented with the actual time the checks at 14 minutes and YLA-2 were 13-15 check is completed. minutes apart. We provided technical assistance recommendations that the checks be more varied per regulation. YGC checks for the 3 random days and 2-week period prior to the inspection were 100% compliant. 1329 SUICIDE PREVENTION PLAN 3-1-053 Suicide Prevention Program The facility administrator, in collaboration with the The agency updated their policies to respond healthcare and behavioral/mental health administrators, shall plan and implement written policies and to regulation prior to writing this report. The procedures which delineate a Suicide Prevention Plan. process and response from all agency ☒ ☒ ☒ The plan shall consider the needs of youth experiencing partners and facility staff was in place, past or current trauma. Suicide prevention responses however, certain components were not in the shall be respectful and in the least invasive manner manual. Each facility has access to CEGU consistent with the level of suicide risk. The plan shall staff to assist in responding to suicide include the following elements: behaviors or indicators. (a) Suicide prevention training as required in 3-1-053, II-C, 17 Section 1322, Youth Supervision Staff JCOCC Module 5.5 Orientation, and Training and the Juvenile ☒ ☒ ☒ Corrections Officer Core Course. All JCO staff receive annual training in addition to Core on Suicide Prevention. 7376 7385 7388 Orange JH YLA YGC 18-20 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (b) Screening, Identification Assessment and 3-1-053, I-D; 3-1-053, I-E; 3-1-053, II Precautionary Protocols This section includes statements, behaviors, (1) All youth shall be screened for risk of suicide at intake and as needed during history, attempts, gestures and other detention. available information youth may demonstrate at admission. The screening ☒ ☒ ☒ tool used is ACE’s (Adverse Childhood Experience Questionnaire). JH: 3-2-011, II-C, 8 YLA: 3-8-008 YGC: 3-3-008 (2) All youth supervision staff who perform 3-1-053, I-D Intake Questions ☒ ☒ ☒ intake processes shall be trained in screening youth for risk of suicide. (3) All youth who have been identified during 3-1-053, I-D the intake screening process to be at risk of This section requires an affirmative answer suicide shall be referred to behavioral/mental health staff for a suicide to any of the intake questions to be referred risk assessment. to CEGU. ☒ ☒ ☒ We noted the facilities complete due process for suicide incidents. We provided technical assistance, noting the incident report and CEGU follow up was sufficient as due process was for violation of major rules, not mental health conditions. (4) Precautionary protocols shall be developed 3-1-053, III-A to ensure the youth’s safety pending the behavioral/mental health assessment. ☒ ☒ ☒ This section articulates 3 levels of suicide observation and precautionary protocols of youth available to staff. (c) Referral process to behavioral/mental health ☒ ☒ ☒ 3-1-404 Referral of Youth to Mental Health staff for assessment and/or services. (d) Procedures for monitoring of youth identified 3-1-053, II-A, 1-3 at risk for suicide. ☒ ☒ ☒ This section includes Level 1-3 of supervision and observation of youth depending on the assessed level of care. (e) Safety Interventions (1) Procedures to address intervention protocols for youth identified at risk for ☐ ☐ ☐ suicide which may include, but are not limited to: A. Housing consideration 3-1-053, I-J ☒ ☒ ☒ 7376 7385 7388 Orange JH YLA YGC 18-20 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS B. Treatment strategies including 3-1-053, III-D, 5 trauma-informed approaches This section requires participation with ☒ ☒ ☒ mental health, supervisor and assigned caseload officer to develop treatment plans. (2) Procedures to instruct youth supervision 3-1-053, III Procedures staff how to respond to youth who exhibit suicidal behaviors. Procedures define the 3 levels of Suicide ☒ ☒ ☒ Risk Status and the responsibilities of staff for each. (f) Communication 3-2-011, II-C, 3-e (1) The intake process shall include communication with the arresting officer ☒ ☒ ☒ and family guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current 3-1-053, III Procedures information sharing about youth at risk for suicide with youth supervision, healthcare, The procedures outlined in this section and behavioral/mental health staff. ☒ ☒ ☒ articulate every role of agency personnel to record, report and communicate with supervisors, managers, medical and mental health staff. (g) Debriefing of Critical Incidents Related to 3-1-106 Critical Incident Debriefing Suicides or Attempts 3-1-053, II-D, 10 ☒ ☒ ☒ (1) Process for administrative review of the circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected 3-1-106, IV-A ☒ ☒ ☒ staff. (3) Process for a debriefing event with affected 3-1-106, IV-C ☒ ☒ ☒ youth. 7376 7385 7388 Orange JH YLA YGC 18-20 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (h) Documentation 3-1-053, II-C (1) Documentation processes shall be developed to ensure compliance with this This section articulates documentation regulation requirements regarding all steps of Suicide ☒ ☒ ☒ Prevention in an observation report, the ICMS electronic record system and in various facility logs. Youth identified at risk for suicide shall not be denied 3-1-053, III-A, 1-f Level 1 Participation the opportunity to participate in facility programs, 3-1-053, III-A, 2-h Level 2 Participation services and activities which are available to other non- 3-1-053, III-A, 3-j Level 3 Participation suicidal youth, unless deemed necessary for the safety ☒ ☒ ☒ of the youth or security of the facility. Any deprivation Youth on any level of Suicide Watch are of programs, services or activities for youth at risk of encouraged to participate in Unit activities suicide shall be documented and approved by the based on CEGU recommendations and staff facility manager. assessments. 1340 REPORTING OF LEGAL ACTIONS There have been no legal actions this cycle. Each facility shall submit to the Board a letter of ☐ ☐ ☒ notification on each legal action, pertaining to conditions of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR 3-1-106 Deaths, Serious Suicide Attempts INJURY OF A YOUTH WHILE and other Serious Incidents DETAINED 3-1-106, III-B Parent and Attorney (1) Death of a Youth. 3-1-106, II-C, 1 Juvenile Court (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental ☒ ☒ ☒ health director, shall develop written policies and procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the 3-1-106, IV-C facility administrator, shall develop written policies and procedures to assure there is a medical and operational review of every in-custody death of a ☒ ☒ ☒ youth. The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the 3-1-106, II-F Board a copy of the report submitted to the Attorney General under Government Code Section 12525. A ☒ ☒ ☒ copy of the report shall be submitted to the Board within 10 calendar days after the death. 7376 7385 7388 Orange JH YLA YGC 18-20 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (d) Upon receipt of a report of the death of a youth from The facilities are aware of this regulation. the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☒ ☒ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth 3-1-106, III-B and C (a) The facility administrator, in cooperation with the health administrator, shall develop written policies and procedures for the notification to necessary ☒ ☒ ☒ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING JH: 3-2-G, III-B, 3 Each juvenile facility shall submit required population ☒ ☒ ☒ The Probation Research staff submit the and profile survey reports to the Board within 10 monthly and quarterly Juvenile Detention working days after the end of each reporting period, in Profile Survey information to BSCC. a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY JH: 3-2-G, II-B, 3 YLA: 3-8-008, I-A, 1-b (80) When the number of youth detained in a living unit of a YGC: 3-3-B, I-B juvenile facility exceeds its rated capacity for more than ☒ ☒ ☒ fifteen (15) calendar days in a month, the facility None of the facilities have exceeded their administrator shall provide a crowding report to the rated capacities this cycle; each has a Board in a format provided by the Board. designated self-imposed cap which is less than their BSCC rated capacity. 7376 7385 7388 Orange JH YLA YGC 18-20 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES 1-4-124, I-H The facility administrator shall develop and implement 3-1-022 (Orientation) written policies and procedures for admittance of youth 3-1-405 Mental Health Screening JH that emphasize respectful and humane engagement with YLA: 3-8-004; 3-8-008; 3-8 B youth, and reflect that the admission process may be YGC: 3-3-008 traumatic to youth who may have already experienced trauma. Policies shall be trauma-informed, culturally Youth admitted to JH are screened using the relevant, and responsive to the language and literacy MAYSI-2 Assessment to detect behavioral needs of youth. In addition to the requirements of and mental health issues which assist in Sections 1324 and 1430 of these regulations: admission, classification and supervision. Additionally, the ACE’s Questionnaire which address Alcohol/Drug/Sexual Abuse, Depression, meeting the youth’s basic needs and other indicators necessary for admission and classification is used at all three facilities. The process at each facility is complete and has a checklist to ensure all ☒ ☒ ☒ components occur. We reviewed 15 admission packets to ensure all areas required in regulation and by policy were met. We suggested these be audited by the Intake supervisor to ensure dates and signatures were present. NOTE: Admission to YLA and YGC is a new admission, therefore, youth go through a brief admittance process upon entry. Both programs have a consistent and cohesive process to admit youth into the program, requiring the assistance of staff, supervisors and agency partners involved in assessing and counseling youth on the intricacies of each program. (a) the admittance process shall include: JH: 3-2-001, I-A; 3-2-011, II-C, 9 (3 calls) (1) Access to two free phone calls within one hour YLA: 3-8-008, I-C, 14; 3-8-B ☒ ☒ ☒ of admittance in accordance with the provisions YGC: 3-3-008, I-C, 9-a; 3-3-B of Welfare and Institution Code Section 627; (2) Offer of a shower; JH: 3-2-011, II-C, 5 YLA: 3-8-008, I-C, 8; 3-3-B ☒ ☒ ☒ YGC: 3-3-008, I-C, 3 (3) Documented secure storage of personal JH: 3-2-011, II-C, 5 belongings; YLA: 3-8-008, I-C; 3-8-B ☒ ☒ ☒ YGC: 3-3-004, I-A; 3-3-008 7376 7385 7388 Orange JH YLA YGC 18-20 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (4) Offer of food upon arrival; JH: 3-2-011, II-C, 10 YLA: 3-8-008, I-C, 8; 3-3-B ☒ ☒ ☒ YGC: 3-3-008, I-C, 3 (5) Screening for physical and behavioral health JH: 3-2-011, B Medical Screening and safety issues, intellectual or developmental disabilities; ☒ ☒ ☒ Youth entering YLA or YGC are previously screened at JH. (6) Screening for physical and developmental JH: 3-2-011 disabilities in accordance with Sections 1329, ☒ ☒ ☒ YLA: 3-8-008, I-C, 16 and 7; 3-3-B 1413, and 1430 of these regulations; YGC: 3-3-008, I-C, 10-c and d (7) Contact with Regional Center for the JH: 3-2-011 Developmentally Disabled for youth that are YLA: 3-8-008; 3-3-B ☒ ☒ ☒ suspected of or identified as having a YGC: 3-3-008 developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☒ ☒ (b) juvenile hall administrators shall establish written JH: 3-2-011, I-C, 1 and 2 criteria for detention that considers the least restrictive environment. The Court commits youth to the Probation ☒ ☐ ☐ Department for determination of referral to the YLA or YGC programs. (c) juvenile camps and post-dispositional programs in 3-1-023 juvenile halls shall develop policies and procedures 3-1-046 that advise the youth of the estimated length of 3-1-050 stay, inform them of program guidelines and ☒ ☒ ☒ JH: 3-2-005 provide written screening criteria for inclusion and YLA: 3-8-008, I-C, 15; 3-8-B exclusion from the program. YGC: 3-3-008, I-C, 10-b (d) juvenile halls shall develop policies and procedures 3-1-022, I-B, 11 that advise any committed youth of the estimated ☒ ☐ ☐ length of his/her stay. 1350.5. SCREENING FOR THE RISK OF SEXUAL 3-1-055, II-A, 4 SOGIE ABUSE 1-4-123, IV-B The facility administrator shall develop and implement JH: 3-2-011, II-C, 8-c PREA Assessment written policies and procedures to reduce the risk of Screening Tool sexual abuse by or upon youth. The policy shall require ☒ ☒ ☒ facility staff to assess each youth within 72 hours of The above tools articulate responses and admission based on the following information: includes decisions based on the totality of responses. Each facility implements the SOGIE and PREA Assessment at admission. 7376 7385 7388 Orange JH YLA YGC 18-20 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (a) Prior sexual victimization or abusiveness; 1-4-123, IV-B, 2 JH: 3-2-011, II-B, 2 ☒ ☒ ☒ The Medical Unit screens all youth entering the facility for prior sexual assault. (b) Gender nonconforming appearance or manner; 1-4-123, IV-B, 2-b or identification as lesbian, gay or bisexual, 3-1-055, II-A, 5 transgender, queer or intersex, and whether the ☒ ☒ ☒ youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; 1-4-123, IV-B, 2-c 3-1-055, B Housing and Classification JH: 3-2-005, I-A, 6 All youth entering the facility are assessed ☒ ☒ ☒ for appropriate placement based on the following concerns as part of the agency classification system. This process is in line with all the following factors and has an administrative component. (d) Age; 1-4-123, IV-B, 2 ☒ ☒ ☒ 3-2-005, I-A, 2 (e) Level of emotional and cognitive development; 1-4-123, IV-B, 2 ☒ ☒ ☒ 3-2-005, I-A, 5 and 9 (f) Physical size and stature; 1-4-123, IV-B, 2 ☒ ☒ ☒ 3-2-005, I-A, 2 (g) Mental illness or mental disabilities; 1-4-123, IV-B, 2 ☒ ☒ ☒ 3-2-005, I-A, 5 and 9 (h) Intellectual or developmental disabilities; 1-4-123, IV-B, 2 ☒ ☒ ☒ 3-2-005, I-A, 9 (i) Physical disabilities; 1-4-123, IV-B, 2 ☒ ☒ ☒ 3-2-005, I-A, 9 (j) The youth’s perception of vulnerability; and, 1-4-123, IV-B, 2 ☒ ☒ ☒ 3-2-005, I-A, 4 (k) Any other specific information about the 1-4-123, IV-B, 2 individual youth that may indicate heightened 3-2-005, I-A ☒ ☒ ☒ needs for supervision, additional safety precautions, or separation from certain other youth. 7376 7385 7388 Orange JH YLA YGC 18-20 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS Staff shall ascertain this information through 1-4-123, IV-B conversations with the youth during the admittance 3-1-055, II-A, 2 process, medical and behavioral health screenings; ☒ ☒ ☒ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate 1-4-123, IV-B controls on the dissemination of information within the 3-1-055, II-A, 3 facility relative to responses received pursuant to this ☒ ☒ ☒ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES JH: 3-2-018 Releases YLA: 3-8-014 Release Procedures The facility administrator shall develop and implement ☒ ☒ ☒ YGC: 3-3-014 Release Procedures written policies and procedures for release of youth from custody which provide for: (a) verification of identity/release papers; JH: 3-2-018, I-A, 1 ☒ ☒ ☒ YLA: 3-8-014, I-A, 1 YGC: 3-3-014, I-A, 1 (b) return of personal clothing and valuables; JH: 3-2-018, I-A, 8-a ☒ ☒ ☒ YLA: 3-8-014, I-B, 3 and 9 YGC: 3-3-014, I-B, 3 (c) notification to the youth's parents or guardian; JH: Notification is made by the youths assigned DPO. ☒ ☒ ☒ YLA: 3-8-014, I-B, 1 YGC: 3-3-014, I-A, 1 (d) notification to the facility health care provider in JH: 3-2-018, I-B, 10 accordance with Sections 1408 and 1437 of these YLA: 3-8-014, I-B, 7 ☒ ☒ ☒ regulations, for coordination with outside agencies; YGC: 3-3-014, I-B, 7 and, (e) notification of school staff; JH: 3-2-018, I-A, 7-g ☒ ☒ ☒ YLA: 3-8-014, I-B, 12 YGC: 3-3-014, I-A, 12 (f) notification of facility mental health personnel. JH: 3-2-018, I-A, 7-g YLA: 3-8-014, I-B, 12 YGC: 3-3-014, I-A, 12 ☒ ☒ ☒ The OCPD has MOU with OCHCA and CEGU. The facility administrator shall develop and implement Post-dispositional and commitment youth policies and procedures for post-disposition youth to exiting the facilities have a CFT meeting coordinate the provision of transitional and reentry with the parent, youth, CEGU, and facility ☒ ☒ ☒ services including, but not limited to, medical and staff to target a release and re-entry plan. behavioral health, education, probation supervision and community-based services. 7376 7385 7388 Orange JH YLA YGC 18-20 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS The facility administrator shall develop and implement JH: 3-2-039, III Furlough from Juvenile Hall written policies and procedures for the furlough of YLA: 3-8-007 ☒ ☒ ☒ youth from custody. YGC: 3-3-007 YGC Furlough Procedure 1352 CLASSIFICATION 3-1-046 Classification of Youth to YLA/YGC The facility administrator shall develop and implement JH: 3-2-005 Classification; 3-2-037 Extreme written policies and procedures on classification of Security Risk and Housing youth for the purpose of determining housing placement YLA: 3-8-007 in the facility. ☒ ☒ ☒ YGC: 3-3-B Such procedures shall: We reviewed 15 classification documents from each facility. The process and form are structured and articulate specific criteria for youth placement. (a) provide for the safety of the youth, other youth, JH: 3-2-005 facility staff, and the public by placing youth in the YLA: 3-1-046, I-A, 1 and 8 appropriate, least restrictive housing and program ☒ ☒ ☒ YGC: 3-1-046, I-A, 1 and 8 settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of JH: 3-2-005 the facility; YLA: 3-1-046, I-C, 9 ☒ ☒ ☒ YGC: 3-1-046, I-C, 9 (c) provide that a youth shall be classified upon 1-4-123, IV-C admittance to the facility; classification factors JH: 3-2-005, I-A shall include, but not be limited to: age, maturity, YLA: 3-1-046, I-A sophistication, emotional stability, program needs, ☒ ☒ ☒ YGC: 3-1-046, I-A legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, 1-4-123, IV-C including provisions that consider the level of JH: 3-2-005, II-C supervision and the youth's behavior while in ☒ ☒ ☒ YLA: 3-8-B custody; and, YGC: 3-3-B (e) provide that facility staff shall not separate youth 3-1-H, 1 from the general population or assign youth to a single occupancy room based solely on the youth's A copy of this provision is posted in each actual or perceived race, ethnic group living unit. identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, ☒ ☒ ☒ gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. 7376 7385 7388 Orange JH YLA YGC 18-20 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (f) facility staff shall not consider lesbian, gay, 1-4-123 bisexual, transgender, questioning or intersex JH: 3-2-005, I-B ☒ ☒ ☒ identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. 1-4-123 3-1-055 LGBTQI Youth -Intake, Housing The facility administrator shall develop written policies ☒ ☒ ☒ and PREA Considerations and procedures ensuring respectful and equitable treatment of transgender and intersex youth. The policies shall provide that: (a) Facility staff shall respect every youth’s gender 3-1-055, II-F, 1 identity, and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the ☒ ☒ ☒ use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present 3-1-055, II-G themselves in a manner consistent with their gender ☒ ☒ ☒ identity, and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room 3-1-055, II-B, 1-b that best meets their individual needs, and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy, and shall document the reasons ☒ ☒ ☒ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender 3-1-055, II-C, 2 and intersex youth have access to medical and This is also included in the facility Medical behavioral health providers qualified to provide ☒ ☒ ☒ Manual, reviewed and approved by OCPH. care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and 3-1-055, II-E, 1 and 2 necessary security considerations and physical plant, facility staff shall make every effort to ensure ☒ ☒ ☒ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any 3-1-054 youth for the purpose of determining the youth’s 3-1-055, II-H, 3 anatomical sex. Whenever feasible, the facility shall ☒ ☒ ☒ JH: 3-2-011, II-E, 3 respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7376 7385 7388 Orange JH YLA YGC 18-20 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS 1353 ORIENTATION 3-1-022 Youth Rights The facility administrator shall develop and implement The Orientation process for each facility is written policies and procedures to orient a youth prior organized and requires youth to acknowledge to placement in a living area. Both written and verbal their understanding by signature. Although information shall be provided and supplemented with ☒ ☒ ☒ the handbook was current, the form was video orientation if feasible. Provision shall be made to somewhat dated. The agency revised the provide accessible orientation information to all form to articulate what is provided and done detained youth including those with disabilities, limited at orientation, by whom and with dates to literacy, or English language learners. Orientation shall indicate when the orientation was completed. include information that addresses: (a) facility rules including contraband and searches and 3-1-022, I-A, 16 Facility Rules; 3-1-043 Due disciplinary procedures; ☒ ☒ ☒ Process (b) facility’s system of positive behavior interventions 3-1-022, I-A, 16 Facility Rules, Sanctions and supports, including behavior expectations, and Due Process incentives that youth will receive for complying ☒ ☒ ☒ 3-1-043, II-C Behavior Management with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the 1-4-123 PREA Policy facility’s policy prohibiting sexual abuse and sexual 3-1-022, I-A harassment and how to report incidents or ☒ ☒ ☒ suspicions of sexual abuse or sexual harassment; Youth are shown a video at Intake into JH. (d) identification of key staff and their roles; 3-1-022, I-A, 16 ☒ ☒ ☒ (e) the existence of the grievance procedure, the steps 3-1-022, I-A, 16 Grievance Procedure that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the ☒ ☒ ☒ name of the person or position designated to resolve the issue; (f) access to legal services and information on the court 3-1-022, I-A, 8 Attorney Visits; 3-1-022, I- process; ☒ ☒ ☒ A, 9 Telephone contact with Attorney (g) access to routine and emergency health and mental 3-1-022, I-A, 14 Medical and Psychological health care; ☒ ☒ ☒ Assistance (h) access to education, religious services, and 3-1-022, I-A, 7 Programming and Activities; recreational activities; 3-1-022, I-A, 12 Religious Services; 3-1- ☒ ☒ ☒ 022, I-A, 15 Education (i) housing assignments; 3-2-005 Classification of youth at JH ☒ ☒ ☒ (j) opportunity for personal hygiene and daily showers 3-1-022, I-A, 6 Personal Hygiene; 3-1-022, including the availability of personal care items ☒ ☒ ☒ I-A, 11 Daily showers 7376 7385 7388 Orange JH YLA YGC 18-20 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (k) rules and access to correspondence, visits and 3-1-022, I-A, 5 Visits; 3-1-022, I-A, 10 telephone use; Correspondence; 3-1-022, I-A, 17 Telephone ☒ ☒ ☒ Use (l) availability of reading materials, programming, and 3-1-022, I-A, 7 Programming and Activities; other activities; ☒ ☒ ☒ 3-1-022, I-A, 15 Reading Materials (m) facility policies on the use of force, use of restraints, 3-1-022, I-B, 1 and 2 ☒ ☒ ☒ chemical agents and room confinement; (n) immigration legal services; 3-1-022, I-A, 10 ☒ ☒ ☒ (o) emergencies including evacuation procedures; 3-1-022, I-A, 6 ☒ ☒ ☒ (p) non-discrimination policy and the right to be free 1-4-123 PREA Policy from physical, verbal or sexual abuse and ☒ ☒ ☒ 3-1-022, I-A, 7 harassment by other youth and staff; (q) availability of services and programs in a language 3-1-022, I-B, 11 ☒ ☒ ☒ other than English if appropriate; (r) the process for requesting different housing, 3-1-022, II-E ☒ ☒ ☒ education, programming and work assignments; (s) a process for which parents/guardians receive 3-1-022, I-B, 12 information regarding the youth’s stay in the facility that at a minimum includes answers to ☒ ☒ ☒ frequently asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to 3-1-022, I-B, F ☒ ☒ ☒ Title 15 Minimum Standards for Juvenile Facilities. 1354 SEPARATION 3-1-027, VII Separation The facility administrator shall develop and implement ☒ ☒ ☒ written policies and procedures that address: (a) separation of youth for reasons that include, but are 3-1-027, VII-A not be limited to, medical and mental health ☒ ☒ ☒ conditions, assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and 3-1-027, VII-B ☒ ☒ ☒ trauma-informed care. (c) separated youth shall not be denied normal 3-1-027, VII-C privileges available at the facility, except when ☒ ☒ ☒ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, 3-1-027, VII-D ☒ ☒ ☒ Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the 3-1-027, V-I through VII separation shall occur in accordance with Welfare ☒ ☒ ☒ and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review 3-1-027, VII-E of separated youth to determine if separation ☒ ☒ ☒ remains necessary. 7376 7385 7388 Orange JH YLA YGC 18-20 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT 3-1-027 Room Confinement (a) The facility administrator shall develop and Room confinement is rarely used at the implement written policies and procedures facility. Compliance is based solely on addressing the confinement of youth in their room ☒ ☒ ☒ policy review. that are consistent with Welfare and Institutions Code Section 208.3. The placement of a youth in room confinement shall be accomplished in accordance with the following guidelines: (1) Room confinement shall not be used before 3-1-027, I-B, 1 other, less restrictive, options have been attempted and exhausted, unless attempting ☒ ☒ ☒ those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the 3-1-027, I-B, 2 ☒ ☒ ☒ purposes of punishment, coercion, convenience, or retaliation by staff. (3) Room confinement shall not be used to the 3-1-027, I-B, 3 extent that it compromises the mental and ☒ ☒ ☒ physical health of the youth. (b) A youth may be held up to four hours in room 3-1-027, I-B, 4 confinement. After the youth has been held in room ☒ ☒ ☒ confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. 3-1-027, I-B, 4-a ☒ ☒ ☒ (2) Consult with mental health or medical staff. 3-1-027, I-B, 4-b ☒ ☒ ☒ (3) Develop an individualized plan that includes 3-1-027, I-B, 4-c the goals and objectives to be met in order to ☒ ☒ ☒ reintegrate the youth to general population. (4) If room confinement must be extended beyond 3-1-027, I-B, 5 ☒ ☒ ☒ four hours, staff shall do each of the following: (A) Document the reasons for room 3-1-027, I-B, 5-a confinement and the basis for the extension, the date and time the youth was ☒ ☒ ☒ first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that 3-1-027, I-B, 5-b includes the goals and objectives to be met ☒ ☒ ☒ in order to integrate the youth to general population. (C) Obtain documented authorization by the 3-1-027, I-B, 5-c facility superintendent or his or her ☒ ☒ ☒ designee every four hours thereafter. 7376 7385 7388 Orange JH YLA YGC 18-20 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (5) This section is not intended to limit the use of 3-1-027, I-C single-person rooms or cells for the housing of ☒ ☒ ☒ youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards ☒ ☒ ☒ in court holding facilities or adult facilities. (7) Nothing in this section shall be construed to 3-1-027, I-D conflict with any law providing greater or ☒ ☒ ☒ additional protections to youth. (8) This section does not apply during an 3-1-027, I-E extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☒ ☒ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is 3-1-027, I-F placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth ☒ ☒ ☒ is not required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND 3-1-306 Institutional Case Planning and Case PLAN Reviews ☒ ☒ ☒ The facility administrator shall develop and implement written policies and procedures for assessment and case planning. 7376 7385 7388 Orange JH YLA YGC 18-20 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (a) Assessment: 3-1-050, Purpose: Juvenile Facility The assessment is based on information collected Assessment during the admission process with periodic review, 3-1-306, II-A, 4 which includes the youth's risk factors, needs and The DJCO III assigned to the assessment strengths including, but not limited to, desk is tasked with completing the identification of substance abuse history, ☒ ☒ ☒ assessment. OC Probation determines the educational, vocational, counseling, behavioral best placement of the youth based on health, consideration of known history of trauma, programs and factors related to age, petition and family strengths and needs. information, prior record, gang affiliation and other elements to address the program he or she will participate in. (b) Institutional Case Plan: 3-1-306, I-C Initial Service Plan (1) A case plan shall be developed for each youth Completed on youth in custody for ten days held for at least 30 days or more and created or more. within 40 days of admission. JH: 3-2-309, II-B, 1 Initial Service Plan Must be completed within 14 days of admission. We reviewed 15 case plans form each ☒ ☒ ☒ facility. The case plan document is inclusive of the youths identified needs, the specific manner to address them and a time frame which exceeds regulation. The information is individualized and current. The agency completes an Initial Service Plan, Behavior Summary, 14-day Case Plan, Case Review and Exit Summary. (2) The institutional plan shall include, but not be ☐ ☐ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution 3-1-306, I-D of problems identified in the assessment; JH: 3-2-309, II-B, 2 Behavior Summaries ☒ ☒ ☒ YLA and YGC: 3-1-306, II-C-2 (B) a plan for meeting the objectives that 3-1-306, II-A, 4; 3-1-306, II-C, 3 includes a description of program resources JH: 3-2-309, II-B, 2 and 3 needed and individuals responsible for assuring that the plan is implemented; ☒ ☒ ☒ 14 Day Case Plan YLA and YGC: 3-1-306, II-C, 3 (3) periodic evaluation of progress towards meeting 3-1-306, I-E the objectives, including periodic review and JH: 3-2-309, II-B, 2 and 3 ☒ ☒ ☒ discussion of the plan with the youth; YLA and YGC: 3-1-306, II-C, 4 7376 7385 7388 Orange JH YLA YGC 18-20 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (4) a transition plan, the contents of which shall be 3-1-306, II-C, 5 and 6 Exit Summaries subject to existing resources, shall be developed ☒ ☒ ☒ JH: 3-2-309, II-B, 4-b for post dispositional youth in accordance with YLA and YGC: 3-1-306, II-C, 5 Section 1351; and, (5) in as much as possible and if appropriate, the 3-1-306, I-F plan, including the transition plan, shall be JH: 3-2-309, II-B, 4-b developed with input from the family, ☒ ☒ ☒ YLA and YGC: 3-1-306, II-C, 4 supportive adults, youth, and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK JH: 3-2-309, II-B Casework Reports SERVICES YLA and YGC: 3-1-306, II-C, 5 The facility administrator shall develop and implement ☒ ☒ ☒ We reviewed 21 different Chrono’s from 4 written policies and procedures ensuring the availability different units in JH which identified living of appropriate counseling and casework services for all unit activities, treatment, school behavior youth. Policies and procedures shall ensure: and discipline. (a) youth will receive assistance with needs or concerns JH: 3-2-309, II-A, 10-a ☒ ☒ ☒ that may arise; YLA and YGC: 3-1-306, II-C, 4 and 5 (b) youth will receive assistance in requesting contact JH: 3-2-309, II-A, 10-a with parents, other supportive adults, attorney, ☒ ☒ ☒ YLA: 3-8-006; 3-8-021; 3-8-B, II-D clergy, probation officer, or other public official; YGC: 3-3-209 and, (c) youth will be provided access to available resources JH: 3-2-309, II-B, 2, 3 and 4 to meet the youth’s needs. ☒ ☒ ☒ YLA and YGC: 3-1-306, II-C, 6 Exit Summary 1357 USE OF FORCE 3-1-015 Use of Force-Physical, Mechanical and Chemical The facility administrator, in cooperation with the responsible physician, shall develop and implement We reviewed 34 different UF incidents from written policies and procedures for the use of force, JH, 29 physical force incidents and 14 OC ☒ ☒ ☒ which may include chemical agents. Force shall never Spray incidents. The form prompts staff to be applied as punishment, discipline, retaliation or include all elements of regulation. The treatment. documentation was inclusive of the behavior leading the UF and post force procedures. (a) At a minimum, each facility shall develop policies and procedures which: (1) restricts the use of force to that which is deemed 3-1-015, I-A reasonable and necessary, as defined in Section ☒ ☒ ☒ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff 3-1-015, I-E including both physical and non-physical options and define when those force options are ☒ ☒ ☒ This section outlines physical presence, dialogue/counseling, chemical restraint, appropriate. physical restraint and mechanical restraint. 7376 7385 7388 Orange JH YLA YGC 18-20 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (3) describe force options or techniques that are ☒ ☒ ☒ 3-1-015, I-G and H expressly prohibited by the facility. (4) describe the requirements of staff to report any 3-1-015, I-O ☒ ☒ ☒ inappropriate use of force, and to take affirmative action to immediately stop it. (5) define a standardized reporting format that 3-1-006 Special Incident Reports includes time period and procedure for 3-1-015, I-O Completing an Incident Report documenting and reporting the use of force, 3-1-015, II-D, 2 SJCO Responsibilities 3-1-015, II-E OC Review Committee including reporting requirements of management and line staff and procedures for The above sections articulate the reviewing and tracking use of force incidents by ☒ ☒ ☒ responsibilities to review each use of force supervisory and or management staff, which incident. include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system ☒ ☒ ☒ 3-1-015, II-E, 2-c for investigating unreasonable use of force. (7) define the role, notification, and follow-up 3-1-015, II-C, 6 and 7 (Medical and CEGU) procedures required after use of force incidents ☒ ☒ ☒ 3-1-015, II-D, 7 SJCO Notice to parent for medical, mental health staff and parents or legal guardians. (8) describe the limitations of use of force on 3-1-015, II-L pregnant youth in accordance with Penal Code ☒ ☒ ☒ Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force ☐ ☐ ☐ option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize 3-1-015, II-B, 5-a through f chemical agents in the facility and the type, size ☒ ☒ ☒ and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when 3-1-015, II-B, 1 there is an imminent threat to the youth’s safety ☒ ☒ ☒ or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and 3-1-015, II-B, 11 timelines for decontamination from chemical agents. This shall include that youth who have ☒ ☒ ☒ been exposed to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up 3-1-015, II-B, 11-I, j and m procedures required after use of force incidents ☒ ☒ ☒ involving chemical agents for medical, mental health staff and parents or legal guardians. 7376 7385 7388 Orange JH YLA YGC 18-20 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (5) provide for the documentation of each incident 3-1-303 Special Incident Report of use of chemical agents, including the reasons 3-1-015, II-B, 8 OC Report for which it was used, efforts to de-escalate 3-1-015, II-C, 4 JCO Report ☒ ☒ ☒ 3-1-015, II-D, 2 SJCO Review prior to use, youth and staff involved, the date, time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and ☐ ☐ ☐ regular training in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health 3-1-015, II-B, 3 ☒ ☒ ☒ conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of ☒ ☒ ☒ 3-1-015, II-B, 4 application. (3) signs or symptoms that should result in 3-1-015, II-C, 6-9 ☒ ☒ ☒ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of ☒ ☒ ☒ 3-1-015, II-B, 5 -a and b Use of Force. (5) physical training force options that may require ☒ ☒ ☒ 3-1-015, II-B, 5- d the use of perishable skills. (6) timelines the facility uses to define regular 3-1-015, II-B, 5-d training. ☒ ☒ ☒ The agency requires initial training and staff must pass an annual re-certification course. 1358 USE OF PHYSICAL RESTRAINTS 3-1-006 Handcuffs, Shackles and Transportation Belts The facility administrator, in cooperation with the JH: 3-2-110 Use of Restraints responsible physician and mental health director, shall This section includes the use of Soft Leather develop and implement written policies and procedures Restraints and the Tube. These are only for the use of restraint devices. Restraint devices allowed at JH. We reviewed 24 incidents of include any devices which immobilize a youth's ☒ ☐ ☐ UR, however, 17 were based on movement within the facility and not per regulation. extremities and/or prevent the youth from being ambulatory. 3-1-015 Youth requiring restraint at YLA and YGC as defined by this regulation are transported to JH. Physical restraints may be used only for those youth 3-1-006, I-A, 1-4 who present an immediate danger to themselves or JH: 3-2-110, I-C others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. 7376 7385 7388 Orange JH YLA YGC 18-20 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS In no case shall restraints be used as punishment or 3-1-006, I-C discipline, or as a substitute for treatment. The use of JH: 3-2-110, I-E restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through ☒ ☐ ☐ affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of 3-1-006, I-A, L handcuffs, shackles or other restraint devices when used JH: 3-2-110, I-G to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval 3-1-006, I-D of the facility manager or designee. The facility manager JH: 3-2-110, II-A, 1; 3-2-110, I-I; 3-2-011, may delegate authority to place a youth in restraints to a II-C, 8 physician. Reasons for continued retention in restraints ☒ ☐ ☐ Placement in restraints requires authorization shall be reviewed and documented at a minimum of form the Psychiatrist and a review a every hour. minimum of one hour. A medical opinion on the safety of placement and 3-1-006, I-J retention shall be secured as soon as possible, but no later JH: 3-2-110, II-A, 4 ☒ ☐ ☐ than two hours from the time of placement. The youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as 3-1-006 possible, but in no case longer than four hours from the ☒ ☐ ☐ JH: 3-2-110, II-B, 1 time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted 3-1-006, I-I to ensure that the restraints are properly employed, and JH: 3-2-110, II-A, 4 to ensure the safety and well-being of the youth. ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an ☒ ☐ ☐ 3-1-006, I-K application of restraints. JH: 3-2-110, II-A, 12-a through k (b) known medical conditions that would 3-1-006, I-D contraindicate certain restraint devices and/or ☒ ☐ ☐ JH: 3-2-110, I-B techniques. 7376 7385 7388 Orange JH YLA YGC 18-20 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (c) acceptable restraint devices. 3-1-006, II-A Handcuffs; II-D Transportation Belt; II-E Martin Chain; II-F Shackles; II-G ☒ ☐ ☐ Flex Cuffs JH: 3-2-110, I-A (d) signs or symptoms which should result in 3-1-006, I-G immediate medical/mental health referral. ☒ ☐ ☐ JH: 3-2-110, I-B (e) availability of cardiopulmonary resuscitation 3-1-114 AED Locations ☒ ☐ ☐ equipment. JH: 3-2-110, I-B (f) protective housing of restrained youth. While in 3-1-006 restraint devices, all youth shall be housed alone or JH: 3-2-110, I-C in a specified housing area for restrained youth ☒ ☐ ☐ which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. 3-1-006 ☒ ☐ ☐ JH: 3-2-110, II-A, 8 (h) exercising of extremities. 3-1-006, I-I ☒ ☐ ☐ JH: 3-2-110, II-A, 7 1358.5 USE OF RESTRAINT DEVICES FOR 3-1-006, I-A, 6 MOVEMENT AND TRANSPORTATION WITHIN THE FACILITY. The Facility Administrator, in cooperation with the ☒ ☒ ☒ responsible physician and behavioral/mental health director, shall develop and implement written policies and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff 3-1-006, I-B Handcuffs ☒ ☒ ☒ approved to utilize restraint devices and the required training. (b) the circumstances leading to the application of ☒ ☒ ☒ 3-1-006, I-B, 1-K restraints must be documented. (c) an individual assessment of the need to apply 3-1-006, I-A, 6 restraints for movement or transportation that includes consideration of less restrictive ☒ ☒ ☒ alternatives, consideration of a youth’s known medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, 3-1-006, I-C with a clearly defined expectation that restraint ☒ ☒ ☒ devices shall not be used for the purposes of discipline or retaliation. 7376 7385 7388 Orange JH YLA YGC 18-20 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (e) the use of restraints on pregnant youth is limited in 3-1-006, I-E and F ☒ ☒ ☒ accordance with Penal Code Section6030(f) and Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES JH: 3-2-111 Safety Room Procedures; 3-2-111, I-C, D, E (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall There are 2 safety rooms at JH and no safety develop and implement written policies and rooms at YLA or YGC. procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who ☒ ☐ ☐ present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of JH: 3-2-111, II-A, 6 and 7 ☒ ☐ ☐ necessary nutrition and fluids, access to a toilet, and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or JH: 3-2-111, I-G; designee, before a youth is placed into a safety 3-2-111, II-B, 2 and 3 ☒ ☐ ☐ room; Requires approval from Psychiatrist. (3) provide for continuous direct visual supervision JH: 3-2-111, II-A, 5 and documentation of the youth's behavior and ☒ ☐ ☐ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the JH: 3-2-111, II-C Review and Process facility manager, or designee, every four hours; This policy has reviews by mangers and the Psychiatrist every hour. If continued ☒ ☐ ☐ retention is necessary, all elements of RC apply. The facility manager may conduct the review in the absence of the psychiatrist after initial placement. (5) provide for immediate medical assessment, JH: 3-2-111, II-A, 4 where appropriate, or an assessment at the next daily sick call; and, Requires immediate medical response and ☒ ☐ ☐ determination by medical staff for continuous or intermittent medical monitoring. (6) provide a process for documenting the reason for JH: 3-2-111, II-A, 10 placement, including attempts to use less ☒ ☐ ☐ restrictive means of control, and decisions to continue and end placement. 7376 7385 7388 Orange JH YLA YGC 18-20 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (b) The placement of a youth in the safety room shall be ☒ ☐ ☐ accomplished in accordance with the following: (1) safety room shall not be used before other less JH: 3-2-111, I-D restrictive options have been attempted and ☒ ☐ ☐ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of JH: 3-2-111, I-C ☒ ☐ ☐ punishment, coercion, convenience, or retaliation by staff. (3) safety room shall not be used to the extent that it JH: 3-2-111, I-C, D, F ☒ ☐ ☐ compromises the mental and physical health of the youth. (c) A youth may be held up to four hours in the safety JH: 3-2-111, II-C, 3-b room. After the youth has been held in the safety ☒ ☐ ☐ room for a period of four hours, staff shall do one All elements of RC apply at the 4-hour mark. or more of the following: (1) return the youth to general population. JH: 3-2-111, II-C, 3-b ☒ ☐ ☐ (2) consult with mental health or medical staff, JH: 3-2-111, II-C This section articulates the response form ☒ ☐ ☐ Medical and Mental Health staff beginning at placement thru 4 or more hours. (3) develop an individualized plan that includes the JH: 3-2-111, II-C, 3-b ☒ ☐ ☐ goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended JH: 3-2-111, II-C, 3-b beyond four hours, staff shall develop an individualized plan that includes the requirements ☒ ☐ ☐ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES 3-1-054 Personal Searches and Control of Contraband The facility administrator shall develop and implement ☒ ☒ ☒ written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures shall provide that: (a) Searches shall be conducted to ensure the safety and 3-1-054, I-C security of the facility, public, visitors, youth, and YLA: 3-8-020, I-A staff. YGC: 3-3-020, I-A, 4 ☒ ☒ ☒ Youth entering or returning from off-site are searched for unauthorized items. 7376 7385 7388 Orange JH YLA YGC 18-20 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (b) Searches shall be conducted in a manner that 3-1-054, I-D preserves the privacy and dignity of the person ☒ ☒ ☒ being searched, and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity 3-1-054, III-D, E, F searches shall comply with Penal Code Section ☒ ☒ ☒ 4030. (d) Physical body cavity searches shall only be ☒ ☒ ☒ 3-1-054, II-F, 1 conducted by a medical professional. (e) Any youth held after a detention hearing shall only 3-1-054, III-D, 1 be strip searched with prior approval of a supervisor when there is reasonable suspicion based on ☒ ☒ ☒ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall 1-4-123, IV-D comply with Section 1352.5. 3-1-054, V Gender Non-Conforming, Transgender and Intersex Youth ☒ ☒ ☒ JH: 2-3-011, II-E, 3 (g) Cross-gender pat-down searches and strip searches 1-4-123, IV-D, 1 are prohibited except in exigent circumstances or 3-1-054, III-C, 2 (Pat Search) when conducted by a medical professional. Such ☒ ☒ ☒ 3-1-054, III-D, 7 (Strip Search) searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE 3-1-012 Resident Grievance Procedure The facility administrator shall develop and implement We reviewed all 18 grievances filed at JH for written policies and procedures whereby any youth may 2018 and 2019. Most to the grievances appeal and have resolved grievances relating to any involved staff, 16 of which were resolved by condition of confinement, including but not limited to Supervisors and 2 were reviewed and health care services, classification decisions, program ☒ ☒ ☒ resolved by administration. The form, participation, telephone, mail or visiting procedures, process and resolution were within food, clothing, bedding, mistreatment, harassment or regulation. YLA has the same process, with violations of the nondiscrimination policy. There shall 27 grievances in 2019. YGC had 20 be no time limit on filing grievances. Policies and grievances in 2018-2019. Responses were procedures shall include provisions whereby the facility consistent and timelines within regulation. manager ensures: (a) a grievance form and instructions for registering a 3-1-012, II-A, 1 Free access to form grievance, which includes provisions for the youth ☒ ☒ ☒ 3-1-012, I-G Instructions to have free access to the form; (b) the youth shall have the option to confidentially file 3-1-012, I-O, 1 ☒ ☒ ☒ the grievance or to deliver the form to any youth supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate ☒ ☒ ☒ 3-1-012, I-H; 3-1-012, II-A, 4 staff level; 7376 7385 7388 Orange JH YLA YGC 18-20 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (d) provision for a prompt review and initial response 3-1-012, I-H to grievances within three (3) business days, ☒ ☒ ☒ grievances that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain 3-1-012, II-A, 2 his/her version of the grievance to a person not ☒ ☒ ☒ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by ☒ ☒ ☒ 3-1-012, I-N the facility administrator to assist the youth. (e) provision for a written response to the grievance 3-1-012, II-A, 4 Level 1 Grievance which includes the reasons for the decisions; ☒ ☒ ☒ 3-1-012, II-B, 5 Level 2 Grievance 3-1-012, II-C, 5 Level 3 Grievance (f) a system which provides that any appeal of a 3-1-012 II-B and C grievance shall be heard by a person not directly ☒ ☒ ☒ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten 3-1-012, I-I (10) business days unless circumstances dictate a ☒ ☒ ☒ longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and 3-1-012, I-B ☒ ☒ ☒ external methods to report sexual abuse and sexual harassment. Whether or not associated with a grievance, concerns of 1-3-404 parents, guardians, staff or other parties shall be ☒ ☒ ☒ C-14 Citizen Complaints addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS 3-1-303 A written report of all incidents which result in physical We reviewed 16 Incident reports at JH, harm, use of force, serious threat of physical harm, or noting they were thorough, reviewed by a death of an employee, youth or other person(s) shall be ☒ ☒ ☒ supervisor and timely from incident to maintained. Such written record shall be prepared by the documentation. staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 7376 7385 7388 Orange JH YLA YGC 18-20 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS 1363 USE OF REASONABLE FORCE TO 3-1-047, I DNA Collection Custodial Youth COLLECT DNA SPECIMENS, SAMPLES, IMPRESSIONS (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel including peace officers, may employ ☒ ☒ ☒ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of 3-1-047, I-A reasonable force” shall be defined as the force that an objective, trained and competent correctional ☒ ☒ ☒ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by 3-1-047, II-B and D efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☒ ☒ ☒ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written 3-1-047, II-C authorization of the supervising officer on duty. The authorization shall include information that ☒ ☒ ☒ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell 3-1-047, II-G extraction, the extraction shall be videotaped. Refer to 3-1-048 Room Extraction Policy Video shall be directed at the cell extraction event. The videotape shall be retained by the ☒ ☒ ☒ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7376 7385 7388 Orange JH YLA YGC 18-20 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM 3-1-B, I-A through F Education Program (a) School Programs The Otto Fischer Program is located at JH and YLA, while YGC operates the Rio The County Board of Education shall provide for the Contiguo School. The most recent administration and operation of juvenile court Educational Assessments were completed on schools in conjunction with the Chief Probation March 10, 2019 for all three programs. Officer, or designee pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy and procedures to ensure communication and coordination between educators and probation staff. Culturally responsive and trauma-informed approaches should be applied when providing instruction. Education staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology ☒ ☒ ☒ practices. The facility administrator shall request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements 3-1-B, II-A, 1 through 3 The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the ☒ ☒ ☒ Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. 7376 7385 7388 Orange JH YLA YGC 18-20 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS All youth shall be treated equally, and the education 3-1-B, I-F program shall be free from discriminatory action. ☒ ☒ ☒ Staff shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State 3-1-B, II-A, 3-a ☒ ☒ ☒ Education Code and include, but not be limited to, courses required for high school graduation. (2) Information and preparation for the High School 3-1-B, II-A, 3-b Equivalency Test as approved by the California ☒ ☒ ☒ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education ☒ ☒ ☒ 3-1-B, II-A, 3-c and vocational opportunities. (4) Administration of the High School Equivalency Tests 3-1-B, II-A, 3-d ☒ ☒ ☒ as approved by the California Department of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth 3-1-B, II-A, 3-e ☒ ☒ ☒ who do not demonstrate sufficient progress towards grade level standards. (6) The minimum school day shall be consistent with 3-1-B, II-A, 3-f State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that ☒ ☒ ☒ operational procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of 3-1-B, II-A, 3-g classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an ☒ ☒ ☒ immediate threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline 3-1-B, II-B, 1 (1) Positive behavior management will be implemented to reduce the need for disciplinary action in the ☒ ☒ ☒ school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative 3-1-B, II-B, 2 ☒ ☒ ☒ decisions made by probation staff that may affect the educational programming of students. 7376 7385 7388 Orange JH YLA YGC 18-20 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (3) Except as otherwise provided by the State Education 3-1-B, II-B, 3 Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☒ ☒ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with 3-1-B, II-B, 4 education staff will develop policies and procedures ☒ ☒ ☒ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations 3-1-B, II-C, 1 (1) State and federal laws and regulations shall be observed for all individuals with disabilities or ☒ ☒ ☒ suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be 3-1-B, II-C, 2 afforded an educational program that addresses their ☒ ☒ ☒ language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission 3-1-B, II-D, 1 ☒ ☒ ☒ (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☒ ☒ 3-1-B, II-D, 1-a (B) Home Language Survey and the results of the State ☒ ☒ ☒ 3-1-B, II-D, 1-b Test used for English language proficiency; (C) Needs and services of special populations as defined 3-1-B, II-D, 1-c ☒ ☒ ☒ by the State Education Code, including but not limited to, students with special needs. (D) Discipline problems. ☒ ☒ ☒ 3-1-B, II-D, 1-d (2) Youth will be immediately enrolled in school. 3-1-B, II-D, 2 Educational staff shall conduct an assessment to ☒ ☒ ☒ determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary 3-1-B, II-D, 3 ☒ ☒ ☒ education plan shall be developed for each youth within five school days. 7376 7385 7388 Orange JH YLA YGC 18-20 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (4) Upon enrollment, education staff shall comply with 3-1-B, II-D, 4 the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment ☒ ☒ ☒ scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting 3-1-B, II-E, 1 ☒ ☒ ☒ (1) The complete facility educational record of the youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide 3-1-B, II-E, 2 appropriate credit (full or partial) for course work ☒ ☒ ☒ completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning 3-1-B, II-F (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies ☒ ☒ ☒ and procedures to meet the transition needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities 3-1-B, II-G YGC: 3-3-024 ROP Program (1) The school and facility administrator should, whenever possible, collaborate with local post- ☒ ☒ ☒ secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND 3-1-014 Recreation, Exercise and Programs EXERCISE. JH: 3-2-007 Program Schedule The facility administrator shall develop and implement Each facility submitted a comprehensive list written policies and procedures for programs, ☒ ☒ ☒ of programming, including large and small recreation, and exercise for all youth. The intent is to group opportunities. YLA and YGC minimize the amount of time youth are in their rooms operates within a structured and level or their bed area. progression of advancement. Juvenile facilities shall provide the opportunity for 3-1-014, I programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each ☒ ☒ ☒ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. 7376 7385 7388 Orange JH YLA YGC 18-20 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS A youth’s participation in programs, recreation, and 3-1-014, I exercise may be suspended only upon a written finding ☒ ☒ ☒ by the administrator/manager or designee that a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall The daily schedule is posted in each living ☒ ☒ ☒ be posted in the living units. unit of each facility. There will be a written annual review of the programs, The last annual review was conducted on recreation, and exercise by the responsible agency to March 10, 2019, verifying the programs ☒ ☒ ☒ ensure content offered is current, consistent, and offered to youth remain relevant, current and relevant to the population. appropriate for the youth in each facility. (a) Programs. All youth shall be provided with the JH: 3-2-007, I-A through C opportunity for at least one hour of daily YLA: 3-8-B Program Description – Pride programming to include, but not be limited to, and Leadership Programs trauma focused, cognitive, evidence-based, best YGC: 3-3-B Program Description – ASERT practice interventions that are culturally relevant and and STEP linguistically appropriate, or pro-social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual ☒ ☒ ☒ needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; JH: 3-2-007, I-D (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☒ ☒ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. 7376 7385 7388 Orange JH YLA YGC 18-20 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (b) Recreation. All youth shall be provided the 3-1-014, I opportunity for at least one hour of daily access to JH: 3-2-007, I-A unscheduled activities such as leisure reading, letter ☒ ☒ ☒ writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the 3-1-014, I ☒ ☒ ☒ opportunity for at least one hour of large muscle activity each day. The administrator/manager may suspend, for a period not 3-1-014, I to exceed 24 hours, access to recreation and programs. ☒ ☒ ☒ The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM 3-1-009, I-E and L The facility administrator shall provide access to religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth ☒ ☒ ☒ shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☒ ☒ 3-1-009, I-I (b) availability of clergy; and, ☒ ☒ ☒ 3-1-009, I-J (c) availability of religious diets. ☒ ☒ ☒ 3-1-043 1373 WORK PROGRAM JH: 3-2-015 Juvenile Hall Work Crews YLA: The facility administrator shall develop policies and YGC: 3-3-022 YGC Unit Work procedures regarding the fair and consistent assignment Assignments; 3-3-023 ROP Culinary Arts of youth to work programs. Work assigned to a youth ☒ ☒ ☒ Program; 3-3-201 Auxiliary Work shall be meaningful, constructive and related to Assignments (Youth Work Assignments) vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure. 1374 VISITING 3-1-045 Video Conferencing/Visiting The facility administrator shall develop and implement JH: 3-2-025 Visiting written policies and procedures for visiting, that include YLA: 3-8-021 Visiting provisions for special visits. Youth shall be allowed to YGC: 3-3-021 Visiting receive visits by parents, guardians or persons standing ☒ ☒ ☒ in loco parentis, and children of youth. Other family members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. 7376 7385 7388 Orange JH YLA YGC 18-20 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS All visits shall occur at reasonable times, subject only to JH: 3-2-025, I-A the limitations necessary to maintain order and security. YLA: 3-8-021, I-A Visitation shall not be denied solely based on the visitor’s YGC: 3-3-021, I-B criminal history. The staff shall determine in each case, ☒ ☒ ☒ whether the visitor’s criminal history represents a risk to the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two JH: 3-2-025, I-A hours per week. Visits may be supervised, but ☒ ☒ ☒ YLA: 3-8-021, I-A conversations shall not be monitored unless there is a YGC: 3-3-021, I-B security or safety need. Provisions for special visits, in addition to the two-hour JH: 3-2-025, I-D, 2 and 3 minimum and/or outside of the regular visiting hours, YLA: 3-8-021, I-A, E-4 shall be accommodated as necessary and within the YGC: 3-3-021, II-B and C discretion of the facility administrator or designee. ☒ ☒ ☒ Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an 3-1-045 Video Conference Visiting alternative, but not as a replacement, to in-person ☒ ☒ ☒ YGC: 3-3-021, I-D visiting. 1375 CORRESPONDENCE 3-1-024 Youth Mail The facility administrator shall develop and implement ☒ ☒ ☒ written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth 3-1-022, I-A, 10 ☒ ☒ ☒ may send or receive; (b) youth may send two letters per week postage free; 3-1-022, I-A, 10; 3-1-024, I-H ☒ ☒ ☒ Seven letters per week. (c) youth may correspond confidentially with state and 3-1-024 federal courts, any member of the State Bar or holder 3-1-054 of public office, and the Board; however, authorized ☒ ☒ ☒ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described 3-1-040 Monitored Mail in (c), may be read by staff only when there is ☒ ☒ ☒ reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS 3-1-036 Youth Use of Telephone The administrator of each juvenile facility shall develop ☒ ☒ ☒ and implement written policies and procedures to provide youth with access to telephone communications. 7376 7385 7388 Orange JH YLA YGC 18-20 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS 1377 ACCESS TO LEGAL SERVICES 3-1-025 Attorney Contact with Incarcerated Youth The facility administrator shall develop written ☒ ☒ ☒ procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed 3-1-025, I-A attorneys and their authorized representatives; ☒ ☒ ☒ JH: 3-2-001, I-B (b) provision for confidential consultation with 3-1-054, I-C ☒ ☒ ☒ attorneys; and, (c) unlimited postage free, legal correspondence and 3-1-025, I-F ☒ ☒ ☒ cost-free telephone access as appropriate. 1390 DISCIPLINE 3-1-043 Behavior Management and Disciplinary Due Process The facility administrator shall develop and implement 3-1-043, A-6, b written policies and procedures for the discipline of 3-1-043, A-8 youth that shall promote acceptable behavior; including 3-1-052 Supervision Techniques to Prevent the use of positive behavior interventions and supports. ☒ ☒ ☒ and Control Acting Out Behavior Discipline shall be imposed at the least restrictive level (Discipline) which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; 3-1-043, I-A, 8-a ☒ ☒ ☒ 3-1-052, II-A, 1-a (b) daily shower, access to drinking fountain, toilet and 3-1-043, I-A, 8-b personal hygiene items, and clean clothing; ☒ ☒ ☒ 3-1-052, II-A, 1-b (c) full nutrition; 3-1-043, I-A, 8-c ☒ ☒ ☒ 3-1-052, II-A, 1-c (d) contact with parent or attorney; 3-1-043, I-A, 8-d ☒ ☒ ☒ 3-1-052, II-A, 1-d (e) exercise; 3-1-043, I-A, 8-e ☒ ☒ ☒ 3-1-052, II-A, 1-e (f) medical services and counseling; 3-1-043, I-A, 8-f ☒ ☒ ☒ 3-1-052, II-A, 1-f (g) religious services; 3-1-043, I-A, 8-g ☒ ☒ ☒ 3-1-052, II-A, 1-g (h) clean and sanitary living conditions; 3-1-043, I-A, 8-h ☒ ☒ ☒ 3-1-052, II-A, 1-h 7376 7385 7388 Orange JH YLA YGC 18-20 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (i) the right to send and receive mail; 3-1-043, I-A, 8-i ☒ ☒ ☒ 3-1-052, II-A, 1-i (j) education; and, 3-1-043, I-A, 8-j ☒ ☒ ☒ 3-1-052, II-A, 1-j (k) rehabilitative programming. ☒ ☒ ☒ 3-1-043, I-A, 8-k The facility administrator shall establish rules of conduct The rules and accompanied sanctions are and disciplinary penalties to guide the conduct of youth. posted in each facility/living unit. Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☒ ☒ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS We reviewed 53 JH due process packets, as a result of 29 UF, 14 OC Spray and 24 UR The facility administrator shall develop and implement incidents. As noted in the UF/UR sections, written policies and procedures for the administration the form and policy dictate staff of discipline which shall include, but not be limited to: responsibilities and prompt next steps. For ☐ ☐ ☐ the most part, reports were inclusive of regulation components and the forms were complete. We provided technical assistance regarding signatures and dates/times on the due process paperwork to assure timelines of review were appropriate. (a) designation of personnel authorized to impose 3-1-043, II-D, 4-c ☒ ☒ ☒ discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; 3-1-022, I-B, 3 3-1-043, II-D, 4-c (states only staff can ☒ ☒ ☒ impose discipline) (c) definition of major and minor rule violations and 3-1-043, III-A Minor or Intermediate their consequences, and due process requirements; Behaviors ☒ ☒ ☒ 3-1-043, III-B Major Misbehaviors (d) trauma-informed approaches and positive behavior 3-1-043, II-C, 6-g ☒ ☒ ☒ interventions; (e) minor rule violations may be handled informally by 3-1-043, Attachment 1 counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☒ ☒ This is a matrix of rule violations and accompanied by written documentation and a proposed sanctions at each facility. policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process ☐ ☐ ☐ shall be documented and require the following: (1) written notice of violation prior to a hearing; ☒ ☒ ☒ 3-1-043, III-B, 3-b, 2 7376 7385 7388 Orange JH YLA YGC 18-20 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (2) accommodations provided to youth with 3-1-043, III-B, 3-c, 4 disabilities, limited literacy, and English ☒ ☒ ☒ language learners; (3) hearing by a person who is not a party to the 3-1-043, III-B, 3-c ☒ ☒ ☒ incident; (4) opportunity for the youth to be heard, present 3-1-043, III-B, 3-c, 1, 2 and 5 ☒ ☒ ☒ evidence and testimony; (5) provision for youth to be assisted by staff in the 3-1-043, III-B, 3-c, (3) ☒ ☒ ☒ hearing process; (6) provision for administrative review. 3-1-043, III-B, 4 ☒ ☒ ☒ (g) violations that result in a removal from camp or 3-1-043, III-B, 2-c commitment program, but not a return to court, will 3-1-307 Procedure for Filing Application for ☐ ☒ ☒ follow the due process provisions in subsection (e) Petition above. f 7376 7385 7388 Orange JH YLA YGC 18-20 - 48 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☒ ☐ ☐ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☒ ☐ ☐ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7376 7385 7388 Orange JH YLA YGC 18-20 - 49 - J453 JUV PRO-Eff. 01-01-2019 PHYSICAL PLANT EVALUATION BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS APPLICABLE REGULATIONS: Pre-1998* California Code of Regulations (CCR) BSCC Code: 7376 FACILITY NAME: Orange County Juvenile Hall FACILITY TYPE: Juvenile Hall CONSTRUCTION/REMODEL DATE(S): 1956; 1963; 1968, 1998, 2001 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: 1992 – 1997 - 2001 FIELD REPRESENTATIVE: Elizabeth Gong DATE: March 17, 2020 ARTICLE/SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) A. Holding Rooms: X 1. Contain 15 square feet per minor; 2. Have sufficient seating to accommodate the rated X capacity based on floor space; 1. Provide access to water closets and wash basins at X a ratio of a 1:8; and 2. Provide access to drinking fountain. X B. Provide access to telephone. X C. Provide access to private room(s) for interviews. X MEDICAL EXAM SPACE (JH & CAMP) Space or room(s) afford privacy, are equipped to carry out X routine examinations and emergency care and have sufficient locked storage space for medical supplies. CAPACITY (CAMP) The maximum number of minors does not exceed 100 X unless there is a certificate of compliance to expand capacity up to 125 minors (WIC § 886 and 886.5). NATURAL LIGHT (1.3)* (1998 + requirement) Visual access to natural light is provided in locked sleeping X rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. LIVING UNITS (JH AND SPJH) Unit A Is inspected under CYA Standards. Alternate means of compliance granted for Units X A. Living units are designed to accommodate no more T (1999) and Q (2001) to operate as 60 bed units. than 30 minors and contain: 1. Showers at a ratio of 1:6; X 2. Washbasins at a ratio of 1:6; X 3. Water closets at a ratio of 1:6 or water closet and X one urinal for every 15 boys; and, 4. Access to a drinking fountain by minors and staff. X * Issues on this checklist are from the Pre-1998 Title 15, Sections 4272 (Juvenile Halls and Special Purpose Juvenile Halls) and 4323 (camps and ranches). Applicable standards for areas of construction or remodel occurring 1998 and later have been included in this checklist. 7376 Orange JH PHY 18-20\3-17-20 - 1 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS B. Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof glass or plastic materials) that allows the visual supervision of all parts of the room. X 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches.* 01: View panel size changed to a minimum of 144 inches.* C. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if X room doors are staggered, hallways are at least six feet wide. SINGLE ROOMS (JH, SPJH & CAMP) Contain a minimum of 500 cubic feet of air space and 63 cubic feet of floor space. X 98: Minimum of 63 square feet of floor area and a clear ceiling height of eight feet* DOUBLE ROOMS (JH, SPJH & CAMP) Contain a minimum of 800 cubic feet of airspace and 100 square feet of floor space. X 98: Minimum of 100 square feet floor area, a clear ceiling height of eight feet, and a minimum width of seven feet* 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches.* X 01: View panel size changed to a minimum of 144 inches.* DORMITORY SLEEPING AREAS (JH & CAMP) X Contain a minimum of 400 cubic feet of airspace and 50 square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) Contain an individual or combination drinking fountain, X wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) The following plumbing fixtures are adjacent to each X sleeping area: A. Shower or bathtub at a ratio of 1:6; B. Washbasins at a ratio of 1:10; X C. Access to toilets at a ratio of 1:10 or toilet and one X urinal for every 15 boys; and, D. Access to a drinking fountain. X BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are: X A. A least 30 inches wide and 76 inches long; 7376 Orange JH PHY 18-20\3-17-20 - 2 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS B. Spaced at least 36 inches apart and at least 12 inches off the floor; and, X 98: Beds are at least 12 inches of the floor and spaced no less than 36 inches apart.* C. Mattresses are made of a fire retardant material. X INTERVIEW ROOMS (JH, SPJH & CAMP) X A. There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. B. There is a private room suitably equipped for X conferences and interviews in each camp. CONFIDENTIAL INTERVIEW ROOM (1.24)* (1998 + requirement) X Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished interview X room for each 30 minors in JHs. There is a minimum of one suitably furnished interview X room in each camp. LIGHTING (JH, SPJH & CAMP) The facility has adequate lighting during daytime hours in rooms. There are at least 50 foot candles of illumination at desk X level and, at night, there is a maximum illumination of two foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) Each classroom contains a minimum of 160 square feet with X a teacher's desk and work area, and a minimum of 28 square feet per student. Classrooms should be designed for no more than 15 students. DINING SPACE (JH & CAMP) X There is a minimum of 15 square feet of space for each person being fed at any given time. DAYROOMS (1.10)* (1998 + requirement) X JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square feet of X floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers. X PHYSICAL ACTIVITY SPACE (JH & CAMP) A. There is indoor space consisting of at least 30 square X feet of clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). B. There is outdoor and/or multipurpose (gymnasium) space consisting of: X 1. No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. 7376 Orange JH PHY 18-20\3-17-20 - 3 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS 2. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of X more than 40, and a juvenile hall with a capacity between 41 to 100 minors. 3. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with X a capacity of more than 40 and a juvenile hall with a capacity in excess of 101 minors. B. Lighting is adequate for security and evening X recreational activities in camps. ACADEMIC CLASSROOMS (NA SPJH; 1.12)* (1998 + requirement) X Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for every X juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work area, and a X minimum of 28 square feet floor space per minor. There is a communication system in each classroom that X allows for immediate response to emergencies. STORAGE SPACE (JH, SPJH & CAMP) X A. Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. B. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity X storage equipment. SAFETY EQUIPMENT STORAGE (1.20)* (1998 + requirement) There is a secure area for storing safety equipment, such as X fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. JANITOR CLOSET (1.21)* (1998 + requirement) There is at least one securely lockable janitorial closet X containing a mop sink and sufficient area for storing cleaning implements within the security area. 7376 Orange JH PHY 18-20\3-17-20 - 4 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS AUDIO MONITORING SYSTEM (1.22)* (1998 + requirement) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. X EMERGENCY POWER (1.23)* (1998 + requirement) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire and life X safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides space X for reception, dining, recreation, exercise and/or education. This room contains a minimum of: A. 30 square feet of clear floor space per minor in the X room; B. 10 feet by 20 feet floor dimensions; and, X C. 1600 cubic feet of air space with a minimum ceiling X height of eight feet. SPECIAL PURPOSE JH EXEMPTIONS SPJHs are exempt from the following Pre-1998 Title 15 regulations: X a. Section 4272(b) Medical exam rooms b. Section 4272(m) Academic classrooms c. Section 4272(n) Dining space d. Section 4272(o) Physical activities space 7376 Orange JH PHY 18-20\3-17-20 - 5 - J455 PHY Pre-98.dot (9/98) BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7376 FACILITY: Orange County Juvenile Hall TYPE: Juvenile Hall RC: 434 FIELD REPRESENTATIVE: Elizabeth Gong DATE: March 16, 2020/ NOTE: The agency reported the information to BSCC via email as it was not an on-site inspection. Due to Statewide Travel restrictions, the April 13, 2020 information could not be verified. ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S IRC 1 Holding Pre 98 1 (12) (12) 7.5 x 17.1 22.7” bench. 2 Holding Pre 98 1 (13) (13) 11.5 x 17.1 Capacity based on square footage. 3 Holding Pre 98 1 (1) (1) 7 x 12.5 1 1 1 Padded floor and wall. 4 Holding Pre 98 1 (5) (5) 6.7 x 12.5 1 1 1 8’ bench. 5 Holding Pre 98 1 (5) (5) 6.7 x 12.5 1 1 1 8’ bench. A-Unit – High Security Unit This unit is being remodeled. The high-risk youth population are being housed in Unit Q. 1-38 Single Pre 98 36 1 1 36 71 Sq. Ft. 1 1 1 Room 38 (safety room) and Room 26 are storage. Restroom 1 1 1 4 B-Unit - This unit was unoccupied during the Inspection. Shower Pre 98 3 1 4 1 5 1 Dorm Pre 98 1 3 3 3 155 Sq. Ft. 2-18 Single Pre 98 17 1 1 17 71 Sq. Ft. Rooms 4 and 5 are wet rooms. C-Unit - - This unit was unoccupied during the Inspection. Shower Pre 98 3 1 4 1 5 1 Dorm Pre 98 1 3 3 3 155 Sq. Ft. 2-18 Single Pre 98 17 1 1 17 71 Sq. Ft. Rooms 4 and 5 are wet rooms. ALL Pre-1998 DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. Juvenile Insp\7376 OCJH\18-20 LASE\3-17-20 - 1 - J460 LAS JUV.dot (9/98) G-Unit – Sex Offender Unit Shower Pre 98 2 2 4 1 5 1-2 Single Pre 98 2 1 1 2 71 Sq. Ft. 3 Dorm Pre 98 1 3 3 3 155 Sq. Ft. 4-18 Single Pre 98 15 1 1 15 71 Sq. Ft. H-Unit – Committed, Pre-Camp Unit Shower Pre 98 2 2 4 5 1-2 S Pre 98 1 1 1 2 71 Sq. Ft. 1 1 1 3 M Pre 98 1 3 3 3 155 Sq. Ft. 4-18 S Pre 98 15 1 1 15 71 Sq. Ft. I-Unit – This unit was unoccupied during the Inspection. 1-14, 16- All wet rooms. Single Pre 98 17 1 1 17 71 Sq. Ft. 1 1 1 18 15 Safety Pre 98 1 Dayroom Pre 98 1 1 2 Shower room off of dayroom. J-Unit – This unit was unoccupied during the Inspection. Restroom Pre 98 2 2 4 5 1-2 Single Pre 98 2 1 1 2 71 Sq. Ft. 1 1 1 Wet rooms. 3 Dorm Pre 98 1 3 3 3 155 Sq. Ft. Dry rooms. 4-18 Single Pre 98 15 1 1 15 71 Sq. Ft. Dry rooms. K-Unit – This unit was unoccupied during the Inspection. Shower Pre 98 2 2 4 5 1-2 Single Pre 98 2 1 1 2 71 Sq. Ft. 3 Dorm Pre 98 1 3 3 3 155 Sq. Ft. 4-18 Single Pre 98 15 1 1 15 71 Sq. Ft. ALL Pre-1998 DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. Juvenile Insp\7376 OCJH\18-20 LASE\3-17-20 - 2 - J460 LAS JUV.dot (9/98) M-Unit – Intake Unit Shower Pre 98 4 0 4 1 5 1 Dorm Pre 98 1 3 3 3 155 Sq. Ft. 2-3 Single Pre 98 2 1 1 2 75 Sq. Ft. 4-5 Single Pre 98 2 1 1 2 70 Sq. Ft. 1 1 1 6-18 Single Pre 98 13 1 1 13 75 Sq. Ft. O-Unit – Commitment Unit Shower Pre 98 4 4 1 5 1, 18 Dorm Pre 98 2 3 3 6 155 Sq. Ft. 2-3 Single Pre 98 2 1 1 2 75 Sq. Ft. 4-5 Single Pre 98 2 1 1 2 70 Sq. Ft. 1 1 1 6-17 Single Pre 98 12 1 1 12 75 Sq. Ft. Q-Unit – General Population Unit Shower 2001 2 2 10 8 10 Total fixtures in the two shower rooms. Double 2001 30 2 2 60 110 Sq. Ft. 1 1 1 R-Unit – This unit was unoccupied during the Inspection. Shower Pre 98 3 4 1 5 1 Dorm Pre 98 1 3 3 3 155 Sq. Ft. 2-9 Single Pre 98 8 1 1 8 75 Sq. Ft. 10-11 Single Pre 98 2 1 1 2 70 Sq. Ft. 12-18 Single Pre 98 7 1 1 7 75 Sq. Ft. S-Unit – This unit was unoccupied during the Inspection. Shower Pre 98 3 4 1 5 1 Dorm Pre 98 1 3 3 3 155 Sq. Ft. 2-9 Single Pre 98 8 1 1 8 75 Sq. Ft. 10-11 Single Pre 98 2 1 1 2 70 Sq. Ft. 12-18 Single Pre 98 7 1 1 7 75 Sq. Ft. ALL Pre-1998 DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. Juvenile Insp\7376 OCJH\18-20 LASE\3-17-20 - 3 - J460 LAS JUV.dot (9/98) T-Unit – High-risk long-term Detention Unit Shower Pre 98 2 1 10 Alternate Means of Compliance granted for 60 RC. Double Pre 98 30 2 2 60 105 Sq. Ft. 1 1 1 OBS Pre 98 1 1 1 (1) 1 1 1 Y-Unit – Intake Unit Shower Pre 98 1 5 Unit constructed in 89-91; occupied in 1992. Single Pre 98 30 1 1 30 1 1 1 Second bunk in each room. OBS Pre 98 1 (1) 1 1 1 Z-Unit – Intake Unit Shower Pre 98 1 5 Duplicate configuration of Y Unit. Single Pre 98 30 1 1 30 1 1 1 Second bunk in each room. OBS Pre 98 1 1 1 (1) Court Holding (does not include the Sheriff operated court holding in the adjacent building. There is an additional non-secure holding area/lounge.) Holding 16 x 28.5 24’ bench. Notes: Safety Room located in Unit I added to the LASE. ALL Pre-1998 DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. Juvenile Insp\7376 OCJH\18-20 LASE\3-17-20 - 4 - J460 LAS JUV.dot (9/98) PHYSICAL PLANT EVALUATION BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS APPLICABLE REGULATIONS: Pre-1998* California Code of Regulations (CCR) BSCC Code: 7385 FACILITY NAME: Orange County Youth Guidance Center FACILITY TYPE: Camp CONSTRUCTION/REMODEL DATE(S): 1969 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: FIELD REPRESENTATIVE: Elizabeth Gong DATE: March 19, 2020 ARTICLE/SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) This is not a Juvenile Hall. A. Holding Rooms: X 1. Contain 15 square feet per minor; 2. Have sufficient seating to accommodate the rated X capacity based on floor space; 3. Provide access to water closets and wash basins at X a ratio of a 1:8; and 4. Provide access to drinking fountain. X B. Provide access to telephone. X C. Provide access to private room(s) for interviews. X MEDICAL EXAM SPACE (JH & CAMP) Room 150 provided for examinations and emergency care at facility. Space or room(s) afford privacy, are equipped to carry out X routine examinations and emergency care and have sufficient locked storage space for medical supplies. CAPACITY (CAMP) The rated capacity of 125 was established by the California Youth Authority. The maximum number of minors does not exceed 100 X unless there is a certificate of compliance to expand capacity up to 125 minors (WIC § 886 and 886.5). LIVING UNITS (JH AND SPJH) X A. Living units are designed to accommodate no more than 30 minors and contain: 1. Showers at a ratio of 1:6; X 2. Washbasins at a ratio of 1:6; X 3. Water closets at a ratio of 1:6 or water closet and X one urinal for every 15 boys; and, 4. Access to a drinking fountain by minors and staff. X B. Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof glass X or plastic materials) that allows the visual supervision of all parts of the room. C. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if X room doors are staggered, hallways are at least six feet wide. SINGLE ROOMS (JH, SPJH & CAMP) There is 72 square feet of floor space and 648 cubic feet of air space. X Contain a minimum of 500 cubic feet of air space and 63 cubic feet of floor space. * Issues on this checklist are from the Pre-1998 Title 15, Sections 4272 (Juvenile Halls and Special Purpose Juvenile Halls) and 4323 (camps and ranches). 7385 Orange YGC PHY 18-20\3-19-20 1 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS DOUBLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of 800 cubic feet of airspace and 100 square feet of floor space. DORMITORY SLEEPING AREAS (JH & CAMP) Assessed by CYA and not re-measured by BOC/CSA/BSCC. X Contain a minimum of 400 cubic feet of airspace and 50 square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) There are no locked sleeping rooms. Contain an individual or combination drinking fountain, X wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) The following plumbing fixtures are adjacent to each X sleeping area: A. Shower or bathtub at a ratio of 1:6; B. Washbasins at a ratio of 1:10; X C. Access to toilets at a ratio of 1:10 or toilet and one X urinal for every 15 boys; and, D. Access to a drinking fountain. X BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are: X A. A least 30 inches wide and 76 inches long; B. Spaced at least 36 inches apart and at least 12 inches X off the floor; and, C. Mattresses are made of a fire retardant material. X INTERVIEW ROOMS (JH, SPJH & CAMP) X A. There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. B. There is a private room suitably equipped for There is an interview room in each unit and a X conferences and interviews in each camp. conference room in the Administration building. LIGHTING (JH, SPJH & CAMP) Lighting of the facility was upgraded in 1998. There are at least 50 foot candles of illumination at desk X level and, at night, there is a maximum illumination of two foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) Six classrooms provide 1,032 square feet each (measured by facility staff). Each classroom contains a minimum of 160 square feet with X a teacher's desk and work area, and a minimum of 28 square feet per student. Classrooms should be designed for no more than 15 students. DINING SPACE (JH & CAMP) Dining room is 2,692 square feet (measured by facility staff). X There is a minimum of 15 square feet of space for each person being fed at any given time. PHYSICAL ACTIVITY SPACE (JH & CAMP) Each dorm contains a minimum of 1,681 square feet of dayroom space, in addition to gym and A. There is indoor space consisting of at least 30 square common areas. X feet of clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). 7385 Orange YGC PHY 18-20\3-19-20 - 2 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS B. There is outdoor and/or multipurpose (gymnasium) space consisting of: X 1. No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. 2. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of X more than 40, and a juvenile hall with a capacity between 41 to 100 minors. 3. No less than the equivalent of two 90' X 100' Handball: 37' x 42'; Gym: 82' x 48'; Field 369' x hardtop area and 260 X 260' field area and/or 500' (measurements provided by facility staff). multipurpose space (gymnasium) for a camp with X a capacity of more than 40 and a juvenile hall with a capacity in excess of 101 minors. B. Lighting is adequate for security and evening Additional lighting was installed in the handball recreational activities in camps. X and blacktop areas in 2/99; walkway lighting was added in 2002. STORAGE SPACE (JH, SPJH & CAMP) X A. Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. B. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity X storage equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides space X for reception, dining, recreation, exercise and/or education. This room contains a minimum of: A. 30 square feet of clear floor space per minor in the X room; B. 10 feet by 20 feet floor dimensions; and, X C. 1600 cubic feet of air space with a minimum ceiling X height of eight feet. SPECIAL PURPOSE JH EXEMPTIONS SPJHs are exempt from the following Pre-1998 Title 15 regulations: X a. Section 4272(b) Medical exam rooms b. Section 4272(m) Academic classrooms c. Section 4272(n) Dining space d. Section 4272(o) Physical activities space 7385 Orange YGC PHY 18-20\3-19-20 - 3 - J455 PHY Pre-98.dot (9/98) BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7385 FACILITY: Orange County Youth Guidance Center TYPE: Camp RC: 125 FIELD REPRESENTATIVE: Elizabeth Gong DATE: March 19, 2020/ NOTE: The agency reported the information to BSCC via email as it was not an on-site inspection. Due to Statewide Travel restrictions, the April 13, 2020 information could not be verified. ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S 200 Unit – General Population Male Unit Including toilet area, unit size is 4,165 square feet. Shower Pre-98 2 2 4 1 5 There is a sixth shower head used for OC decontamination only. 201 Single Pre-98 1 1 1 1 72 square feet 202 Single Pre-98 1 1 1 1 72 square feet 203 Single Pre-98 1 1 1 1 72 square feet 204 Single Pre-98 1 1 1 1 96 square feet 205 Single Pre-98 1 1 1 1 96 square feet 206 Single Pre-98 1 1 1 1 72 square feet 207 Single Pre-98 1 1 1 1 72 square feet 208 Single Pre-98 1 1 1 1 96 square feet Unoccupied - Storage 209 Dorm Pre-98 1 6 4 4 336 square feet Rated capacities for dorm rooms are arbitrarily 211 Dorm Pre-98 1 4 4 4 336 square feet assigned to keep the total RC at 25 for the unit. Dorm 211 is unoccupied, and Dorm 214 is being used for 212 Dorm Pre-98 1 6 4 4 320 square feet storage. 214 Dorm Pre-98 1 4 3 3 352 square feet 216 Single Pre-98 1 1 1 1 120 square feet 1 1 1 219 Single Pre-98 1 1 1 1 132 square feet 1 1 1 Unoccupied *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7385 Orange YGC LAS 18-20 - 1 - J460 LAS JUV.dot (9/98) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S 300 Unit – STEP Program Female Unit Including toilet area, unit size is 4,283 square feet. A Showers Pre-98 4 4 1 5 sixth shower head used for OC decontamination only. 316 Single Pre-98 1 1 1 1 156 square feet 1 1 Unoccupied 319 Single Pre-98 1 1 1 1 130 square feet 1 1 Unoccupied 301 Single Pre-98 1 1 1 1 96 square feet 302 Single Pre-98 1 1 1 1 84 square feet 303 Single Pre-98 1 1 1 1 84 square feet Unoccupied 304 Single Pre-98 1 1 1 1 96 square feet 305 Single Pre-98 1 1 1 1 96 square feet 306 Single Pre-98 1 1 1 1 84 square feet Unoccupied 307 Single Pre-98 1 1 1 1 84 square feet 308 Single Pre-98 1 1 1 1 96 square feet Unoccupied – ROP Career Dressing Room 310 Dorm Pre-98 1 6 3 3 315 square feet Rated capacities for dorm rooms are arbitrarily 311 Dorm Pre-98 1 4 4 4 315 square feet assigned to keep the total RC at 25 for the unit. Dorm 314 is unoccupied but used as a Staff and 312 Dorm Pre-98 1 6 4 4 300 square feet Collaborative Counseling room. 314 Dorm Pre-98 1 3 4 4 330 square feet 400 Unit – ASERT Program Male Unit Including toilet area, unit size is 3,894 square feet. A Shower Pre-98 2 2 4 1 5 sixth shower head used for OC decontamination only. 401 Single Pre-98 1 2 1 1 132 square feet Unoccupied 402 Single Pre-98 1 1 1 1 96 square feet 403 Single Pre-98 1 1 1 1 72 square feet Unoccupied 404 Single Pre-98 1 1 1 1 72 square feet 405 Single Pre-98 1 1 1 1 96 square feet Unoccupied *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7385 Orange YGC LAS 18-20 - 2 - J460 LAS JUV.dot (9/98) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S 407 Dorm Pre-98 1 5 2 2 264 square feet Unoccupied 409 Single Pre-98 1 1 1 1 96 square feet 410 Single Pre-98 1 1 1 1 96 square feet 411 Single Pre-98 1 1 1 1 91 square feet 1 1 1 413 Single Pre-98 1 1 1 1 130 square feet 1 1 1 418 Dorm Pre-98 1 0 3 3 165 square feet Rated capacities for dorm rooms are arbitrarily assigned to keep the total RC at 25 for the unit. Dorm 419 Dorm Pre-98 1 6 6 6 252 square feet 418 is unoccupied but used as a Staff and 420 Dorm Pre-98 1 5 5 5 315 square feet Collaborative Counseling room. 500 Unit – ASERT Program Male Unit Including toilet area, unit size is 4,343 square feet. A Shower Pre-98 2 2 4 1 5 sixth shower head used for OC decontamination only. 501 Single Pre-98 1 1 1 1 96 square feet Unoccupied 502 Single Pre-98 1 1 1 1 84 square feet Unoccupied 503 Single Pre-98 1 1 1 1 84 square feet 504 Single Pre-98 1 1 1 1 96 square feet 505 Single Pre-98 1 1 1 1 96 square feet 506 Single Pre-98 1 1 1 1 84 square feet Unoccupied 507 Single Pre-98 1 1 1 1 84 square feet Unoccupied 508 Single Pre-98 1 1 1 1 96 square feet 509 Dorm Pre-98 1 4 4 4 330 square feet Rated capacities for dorm rooms are arbitrarily 511 Dorm Pre-98 1 4 4 4 330 square feet assigned to keep the total RC at 25 for the unit. Dorm 509 is unoccupied but used as a Staff and 512 Dorm Pre-98 1 4 4 4 330 square feet Collaborative Counseling room. 513 Dorm Pre-98 1 4 3 3 330 square feet 517 Single Pre-98 1 1 1 1 130 square feet 1 1 1 Unoccupied 520 Single Pre-98 1 1 1 1 156 square feet 1 1 1 Unoccupied *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7385 Orange YGC LAS 18-20 - 3 - J460 LAS JUV.dot (9/98) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S 600 Unit – Transitional Living Unit Including toilet area, unit size is 4,309 square feet. A Shower Pre-98 2 2 4 1 5 sixth shower head used for OC decontamination only. 601 Single Pre-98 1 1 1 1 120 square feet 602 Single Pre-98 1 1 1 1 72 square feet 603 Single Pre-98 1 1 1 1 72 square feet 604 Single Pre-98 1 1 1 1 96 square feet Unoccupied-COVID Quarantine Unit 605 Single Pre-98 1 1 1 1 96 square feet 606 Single Pre-98 1 1 1 1 72 square feet 607 Single Pre-98 1 1 1 1 72 square feet 608 Single Pre-98 1 1 1 1 96 square feet 609 Dorm Pre-98 1 4 4 4 336 square feet 611 Dorm Pre-98 1 4 4 4 336 square feet Rated capacities for dorm rooms are arbitrarily assigned to keep the total RC at 25 for the unit. Dorm 612 Dorm Pre-98 1 6 4 4 336 square feet 612 and 614 are unoccupied and used for staorage. 614 Dorm Pre-98 1 4 3 3 336 square feet 616 Single Pre-98 1 1 1 1 120 square feet 1 1 1 Unoccupied-COVID Quarantine Unit 619 Single Pre-98 1 1 1 1 132 square feet 1 1 1 Unoccupied - Storage Notes: The 600 Unit is currently being utilized for quarantine purposes. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7385 Orange YGC LAS 18-20 - 4 - J460 LAS JUV.dot (9/98) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7388 FACILITY NAME: Orange County Youth Leadership Academy FACILITY TYPE: Camp APPLICABLE REGULATIONS (Check All That Apply): 4/98: 2001: XX 2003: OTHER: FIELD REPRESENTATIVE: Elizabeth Gong DATE: March 17, 2020 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) Not a Juvenile Hall X Locked Holding Room (1.2) X Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area X Contains seating to accommodate all minors as specified in X these regulations 98: Provides access to a toilet, wash basin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, wash basin and drinking X fountain unless a procedure is in effect to provide access Maximizes staff visual supervision X 03: Outward swinging or lateral sliding door required. X Natural Light (1.3) Visual access to natural light is provided in locked sleeping X rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. Corridors (1.4) Corridors in living areas are at least eight feet wide. When X doors are staggered or if rooms are located only on one side, corridors may be at least six feet wide. Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain X sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these X fixtures 03: Toilet, wash basin and drinking fountain required in locked sleeping rooms. 7388 Orange YLA PHY 18-20\3-17-20 - 1 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a clear X ceiling height of eight feet 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required. X Double Occupancy Sleeping Rooms (1.8) X Minimum of 100 square feet floor area, a clear ceiling height of eight feet, and a minimum width of seven feet. 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required. X Dormitories (1.9) In JHs and camps, there is a minimum of 50 square feet of floor area per minor, with a minimum dormitory size of X 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no fewer X than four minors. 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps). X 03: This subsection deleted, eliminating the 15 minor limitation. (See below.) 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than 30 X minors (regardless of whether it is for court commitments or other detained minors). Dayrooms (1.10) X JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square feet of floor area per minor. X All dayrooms provide access to toilets, wash basins, drinking fountains and showers. X Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated indoor- X outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor- outdoor space. 7388 Orange YLA PHY 18-20\3-17-20 - 2 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS 98: Facilities with a capacity of 41 to 100 minors have a Large field is shared with Juvenile Hall. minimum of 9,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum X dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. X 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface. X 01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and of a sufficient X size to comply with Title 15, § 1371. 01: The required recreation area has no single dimension X less than 40 feet. Outdoor recreation area lighting allows for evening X activities and provides security. Academic Classrooms (NA SPJH; 1.12) X Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for every X juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work area, and a X minimum of 28 square feet floor space per minor. There is a communication system in each classroom that X allows for immediate response to emergencies. Safety Room (1.13) X Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet. Limited to one minor. X Padded as specified in these regulations. X There are one or more vertical view panels constructed of security glazing. Panels provide a view of the entire room X and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these regulations. X Access to a toilet, wash basin and drinking fountain is X provided. 03: Be equipped with a variable intensity security-type X lighting fixture, with controls outside the room. 7388 Orange YLA PHY 18-20\3-17-20 - 3 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS 03: Any wall- or ceiling-mounted devices are designed to X prohibit the occupant’s access. Medical Examination Room (NA SPJH; 1.14) There is a minimum of one suitably equipped medical X examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is X used for no other purpose; Privacy for minors; X Lockable storage for medical supplies; X Not less than 144 square feet floor space with no single X dimension less than seven feet; Hot and cold running water; and, X 01: Smooth, non-porous, washable surfaces. X Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and X pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) There is a minimum of 15 square feet floor space and X sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same X room, unless there is an appropriate visual barrier. Visiting Space (1.17) X Visiting space is provided. Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per X minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19) X Each minor has a minimum of nine cubic feet of secure storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as X fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial closet X containing a mop sink and sufficient area for storing cleaning implements within the security area. 7388 Orange YLA PHY 18-20\3-17-20 - 4 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding X rooms, locked sleeping rooms; single and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire X and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) X Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors. There is a minimum of one suitably furnished interview X room for each 30 minors in JHs. There is a minimum of one suitably furnished interview X room in each camp. Court Holding Room for Minors (1.26) X Contains a minimum of 10 square feet of floor area per minor. Limited to no more than 16 minors. X Provides 40 square feet of floor area and a minimum clear X ceiling height of eight feet. Contains seating to accommodate all minors. X Contains a toilet, wash basin and drinking fountain as X specified in these regulations. Maximizes staffs' visual supervision of minors. X Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. One X toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water X and be available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) X Drinking fountains are accessible to minors and staff in living areas and indoor-outdoor recreation areas. 7388 Orange YLA PHY 18-20\3-17-20 - 5 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents X waste water from flowing over the bubbler. Showers (2.4) Showers provide tempered water and are available on X living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without X mitigating staff's ability to supervise. Beds (2.5) Beds are at least 30 inches wide and 76 long and are of a X pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less X than 36 inches apart. Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, single and double X occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility X and is conducive to sleep. Padding (2.7) Padding in safety rooms covers the floor, door and walls to X a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire X sprinkler as approved by the State Fire Marshal (SFM). The padding is approved by the SFM and is: non-porous; at least one-half inch thick; of a unitary or laminated X construction; firmly bonded to all padded surfaces; and, is without exposed seams. Seating (2.8) Seating is designed for the level of security. When bench X seating is used, 18 inches of bench seating is allowed for each person. Weapons Locker (2.9) Weapons lockers are located outside the security perimeter X of the facility. Personnel do not bring any weapon into the security area. Lockers are equipped with individual compartments, each X with their own locking device. Assess for New Construction/Remodel or Repair: X Security Glazing (2.10) (Added in 2003) Security glazing complies with the minimum requirements of one of the following test standards: American Society for Testing and Materials, ASTM F 1233-98, Class III X glass; California Department of Corrections, CDC 860- 94d, Class C glass; or, H. P. White Laboratory, Inc., HPW- TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) X Design requirements as specified in Title 24, Part 1, 201(c)6 are met. 7388 Orange YLA PHY 18-20\3-17-20 - 6 - J456 PHY 98 01 03.dot (8/05) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections Inspection BSCC Code: 7388 FACILITY: Orange County Youth Leadership Academy TYPE: Camp RC: 120 FIELD REPRESENTATIVE: Elizabeth Gong DATE: March 17, 2020 ROOMS EACH ROOM Each Room FIXTURES* COMMENTS Unit Room Applicable # Total Size (L x W x H) or Designation Type Standards Rooms RC Square/Cubic Feet # Beds RC T U W F S Building 1 There are two toilets in shower rooms off of Dayroom 2001 2 10 2 10 dayroom. Lower level Single 2001 2 2 2 4 112 sq. feet 1 1 1 Lower level Double 2001 12 2 2 24 112 sq. feet 1 1 1 Upper level Double 2001 16 2 2 32 112 sq. feet 1 1 1 Building 2 There are two toilets in shower rooms off of Dayroom 2001 2 10 2 10 dayroom. Lower level Single 2001 2 2 2 4 112 sq. feet 1 1 1 Lower level Double 2001 12 2 2 24 112 sq. feet 1 1 1 Upper level Double 2001 16 2 2 32 112 sq. feet 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7388 Orange YLA LAS 18-20\3-17-20 - 1 - J460 LAS JUV-05.dot (8/05)