Orange County, Juvenile Hall and Camp (2020-2022 inspection cycle)

June 28, 2021 Steve Sentman, Chief Probation Officer Orange County Probation Department P.O. Box 10260 Santa Ana, CA 92711 2020-2022 BIENNIAL INSPECTION PURSUANT TO WIC 209 and 885 - ORANGE COUNTY JUVENILE HALL (JH) BSCC #7376 ORANGE COUNTY YOUTH LEADERSHIP ACADEMY (YLA) BSCC #7388 ORANGE COUNTY YOUTH GUIDANCE CENTER (YGC) BSCC #7385 Chief Sentman: On May 24-28, 2021, pursuant to Welfare and Institutions Code sections 209 and 885, BSCC staff completed the 2020-2022 Biennial Inspection of the Orange County Juvenile Hall, Youth Leadership Academy and Youth Guidance Center. To prepare for this inspection, a pre‐inspection briefing was held on April 12, 2021. This inspection was performed to determine compliance with the Minimum Standards for Local Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, BSCC staff conducted compliance monitoring pursuant to Welfare and Institutions Code Section 209(f) for the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) for the separation requirements of juveniles from incarcerated adults. BSCC worked with Deputy Chief Daniel Hernandez; Directors Sanford Rose and Martin Corrales; Assistant Directors Kerri Carvo, Richard Cota, Jessica Johnson and Jeff Burgett, as well as their staff and collaborative partners. Your administrators facilitated a coordinated and organized process to complete all elements of the inspection process, representing the facility and their respective agencies in an exemplary manner. We appreciate the time and energy spent preparing for and participating in the inspection, especially given the amount of documentation requested. We reviewed your Policy and Procedures Manual1; all Local Inspections; annual reviews of Security and Emergency practices; and, documents and forms used by the agency. The documentation specific to your high-risk incidents were assessed to ensure compliance with regulation and policy. Because of the pandemic and our hybrid inspection for the 2018-2020 Inspection cycle, we expected and were provided many reports, completed forms and audit reviews of incidents and operational practices related to youth care and treatment for this cycle’s biennial inspection. 1 BSCC does not review all of your policies and procedures. We do not “approve” your policies and procedures nor do we review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate. 7376 7385 7388 Orange JH, YGC, YLA 20-22 Chief Sentman Orange P. 2 The BSCC inspection report consists of this transmittal letter; the attached Title 15 Procedures checklist, the Title 24 Physical Plant Checklist (PHY) and Living Area Space Evaluation, documenting the physical space in the facilities. Please refer to the Title 15 and 24 Procedures Checklist for a summary of all relevant minimum standards, indication of compliance, and information used to determine compliance. Mandatory Local Inspections In addition to the biennial inspection, Title 15, Section 1313 and its authorizing statute require local inspections conducted by the following authorities: County Building Inspection by agency designated by the Board of Supervisors; Fire authority having jurisdiction; Local health officer; County superintendent of schools; Juvenile Court; and, Juvenile Justice Commission. Results of these inspections are considered as part of this report. The dates of the local inspections may be found in the Title 15 Procedures Checklist. Inspection Results Title 15, CCR Minimum Standards The Operations, Education and Programming sections of this report will be referenced for all facilities, with specific emphasis to individual programs as noted below. Operations The inspection process includes substantial reviews of incident reports, grievances, admission and classification reports, case plans and counseling notes, and disciplinary reports and findings to ensure compliance with Title 15 Regulations and to ensure procedures and process are consistent with your policies. The regulation revisions made in 2019 required agencies to develop, modify and enhance policies and procedures. The 2018-2020 Inspection was a hybrid of on-site documentation review and a desk audit of policy and procedures. There were significant updates to policy due to the changes in regulations last cycle and overall, the agency was successful in developing a pattern of compliance and in some cases, exceeded regulation. Our review included an enhanced inspection of documents and procedures to ensure the agency continued those processes. We found operations remain consistent and compliant, and there are no policy related concerns at any facility. It is noted you have further refined policies to be more consistent between facilities and I look forward to reviewing those once implemented. There has been movement of administrative staff since the last inspection, which increased oversight and consistency with reports and documentation. The agency places a great deal of emphasis on managing high risk incidents and youth behavior, with an audit of response by staff. This was evident in our review of use of force, use of restraints, discipline due process and grievances reports. The factual narratives, clarity in timelines and subsequent youth involvement in the process was fair and inclusive of all required elements. Administrators and supervisors review and have a checklist to ensure all operational and procedural components are included in the final report. This process allows for a succinct and thorough evaluation of facility operations and revealed youth supervision expectations are compliant with regulation. 7376 7385 7388 Orange JH, YGC, YLA 20-22 Chief Sentman Orange P. 3 With decreasing populations and your policy requirements for compliance to PREA staffing levels, youth supervision is intensive. Because of this, we expected to see compliance with regard to safety checks and found some were still in the very structured timeline of 14 or 15 minutes. Checks were timely and within the 15 minute ‘old’ regulation but the ‘random and varied’ requirement was inconsistent. Our random review of checks post Pre-Inspection revealed improvement and a more intensive process of audit and accountability. Administration worked diligently to correct and educate on the new interval requirement and we found success as the later reviews were conducted. A new process to prompt the checks has been developed by Orange County Probations IT staff which will include a colored computer pop-up as reminders within an 8 to15-minute series. As stated, we found compliance but will return in the coming months to ensure implementation of this has the anticipated positive results. Education The Orange County Office of Education operates the two separate school systems for the facilities: the Otto J. Fisher School for Juvenile Hall and the Youth Leadership Academy and the Rio Contiquo High School at the Youth Guidance Center. We reviewed the Education Evaluation conducted in 2020 and 2021, noting no issues relating to the requirements in Title 15 or the Education Code. Our review of processes, pre and post COVID 19, demonstrated an integrated approach to educating youth during the pandemic. The site principal and lead teacher were successful early on in finding the best approach to teach youth. The use of technology, including Prometheus boards and the audio (OWL) system, as well as involved teachers and educational facilitators was exceptional. School and Probation Administrators provided youth continued opportunities to receive traditional and vocational learning environments in the most difficult situation. We were impressed and have shared these forward- thinking processes with other counties. As the opportunity to return to the post-secondary classrooms moves forward, so do the increased opportunities for further vocational options. We also have been involved with the build of a new Multi-Purpose Rehabilitation Center (MRC) on the grounds of Juvenile Hall and the Youth Leadership Academy. This new program will increase not only physical exercise and recreation, but includes vocational space intended for an Auto Shop and Culinary program. We look forward to project completion to establish another opportunity for youth to be job ready as they reintegrate into their communities. Programming Juvenile Hall houses pre-and post- adjudicated youth resulting in short term incarceration. The Youth Leadership Academy and Youth Guidance Center provide short and long-term programing for male and female committed youth. Each facility provides an array of services to meet the youth’s individual needs, based on their case plans and independent objectives. The structured programs and unstructured recreation activities are facilitated mostly by probation staff. It is the hope that outside volunteers will soon return to assist with the numerous programming options available to youth. Orange County has a comprehensive Assessment Plan process which is timely from admission, followed by frequent enhancements, modifications and referrals to the agency identified as the facilitator of service. Youth receive an initial assessment within 14 days of admission, followed by 30- day reviews and upon exit, a transition plan. Juvenile Corrections staff meet with the youth weekly and provide notes in the ICMS system which are able to be viewed by agency partners and the youth’s 7376 7385 7388 Orange JH, YGC, YLA 20-22 Chief Sentman Orange P. 4 probation officer. We reviewed numerous Case Plans for youth at each facility and found them individualized and coordinated to effect needed change. The youth in each facility participate in programs to address the behaviors identified at admission to target identified risks and needs. This process has been hindered due to the pandemic. Of specific concern is the lack of mental health services for your detention population. Juvenile Hall has 16 full time clinicians who work Monday through Friday from 8 a.m. to 5 p.m., with an on-call available on Saturdays from Orangewood Children’s Services next to the facility. Additionally, there is an on-call for evenings and Sundays. Because youth cannot be taken out of the classroom except for crisis or follow up, this leaves very little time for individual and group counseling. Half of the clinicians just returned to their on-site offices and the others continue to work remotely, rarely meeting 1:1 with youth. A Webex platform was in place but most recently, there have been no scheduled visits. Clinicians call the unit to speak with youth; but the calls are frequently declined as youth do not want to talk with a therapist at the staff counter. The staff we spoke with at JH revealed clinicians are rarely present and have only just started a few groups. Although YLA and YGC therapist also work Monday through Friday, we did observe them working with youth on site. I discussed these issues with the CEGU Manager who did not agree with these findings or that there was a need for enhanced services. I strongly urge you to work with your provider to establish a schedule that meets the needs of your youth population. Title 15, CCR Minimum Standards The agency was successful in providing policies and procedures compliant with regulation. Their plan to integrate policies consistently amongst each facility has improved since the changes to regulation and a new policy manual is almost complete to provide overall practice improvements. The documentation requirements in regulation and practice are fully compliant based on our reviews. The agency’s approach to auditing reports including a review by supervisors and administrators provides quality assurances while offering teaching and learning moments for staff and youth. We provided technical assistance to improve process and operational procedures and the agency made changes to improve forms and adjustment to operations while on-site. The attached Procedures Checklist provides a detailed overview of the inspection findings. Upon final review of all documentation, there are no outstanding items of noncompliance at the Orange County Juvenile Hall, Youth Leadership Academy or Youth Guidance Center. No corrective action is required. Title 24, CCR Physical Plant Although there were no changes made to the physical plant, we conducted a detailed review of each facilities space and use. The age of the facilities allows for specific space use that have been updated with newer Title 24 regulations. Juvenile Hall has made the decision to permanently close the safety rooms and reduce the capacity of 3 youth dorms. It is their plan to use the dorms as incentive rooms for one or two youth to share, allowing for more space. The Youth Guidance Center has open rooms with bunk type beds, some of which are very small and/or irregular shaped. Because they have self- capped their population, we discussed alternatives for the large room use, some of which they are already doing to allow for small group or individual program space. As noted from last cycle, each facility has ‘self-capped” populations based on fewer admissions. On the day of the inspection, Juvenile Hall continued to cap at 380 (434); the Youth Leadership Academy caps at 64 (120); and the Youth Guidance Center caps at 80 (125). 7376 7385 7388 Orange JH, YGC, YLA 20-22 Chief Sentman Orange P. 5 The MRC is pending completion and includes a gymnasium, two vocational classrooms, two program areas and a visiting/multi-purpose space. The current assessment for completion is December 4, 2021. The benefits for this population, soon to include a Secure Track population of what would have been DJJ commitments, is immense. I will continue to work with you and your team on this project. Training The most recent Standards and Training for Corrections audit reports that the Orange County Probation Department is compliant with all relevant regulations and mandates. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring There have been no violations of JJDPA this inspection cycle and no areas of non-compliance were noted. We are pleased with all operational aspects of the Orange County Juvenile Hall, Youth Leadership Academy and Youth Guidance Center. We would again like to thank you and compliment your staff for their dedication, thoroughness and responsiveness during the inspection. This concludes our 2020- 2022 inspection report. We are available to assist as needed and are always happy to provide technical assistance when requested. We look forward to continuing to work together. Please do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call (916) 704-2503 if you have any questions. Sincerely, Elizabeth Gong Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Orange County* Chair, Juvenile Justice Commission, Orange County* Chair, Board of Supervisors, Orange County* County Administrator, Orange County* Bryan Prieto, Assistant Chief Probation Officer Daniel Hernandez, Deputy Chief Probation Officer Sanford Rose, Director-Juvenile Hall Martin Corrales, Director-Youth Leadership Academy and Youth Guidance Center . *Complete copies of this inspection re available upon request or online at www.bscc.ca.gov 7376 7385 7388 Orange JH, YGC, YLA 20-22 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7376 7385 7388 FACILITY NAME: Orange County Juvenile Hall; Orange County Youth FACILITY TYPE: JH; Camp; Camp Leadership Academy; Orange County Youth Guidance Center PERSON(S) INTERVIEWED: Sanford Rose, Director-JH; Kerri Carvo, Assistant Director-JH; Rick Cota, Assistant Director-JH; Jessica Johnson, Assistant Director-JH; Martin Corrales, Director YLA and YGC; Jeff Burgett, Assistant Director- YLA and YGC; Kirk Anderson, Principal-OCDOE; Rick Berman, Head Teacher-OCDOE; Stacy Northcutt, Nursing Director, OCHCA; Grace Lizardo, Nursing Manager-OCHCA; Paola Bautista, Clinical Manager-CEGU-HCA Mike Gomez, Food Services Manager; Dr. Lynch, CEGU-YGC; Richard Cuenta, JCO-YGC; Francisco Ochoa, SJCO-JH; Carlos Reyes, SJCO- YLA; Youth’s: Alan M, age 20; Carlos M, age 19; Carlos Y, age 17; Brian C, age 20; FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 24-28, 2021 “x” indicates compliance, expect where otherwise noted. TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by 2019: November 20, 2019 the Board of Supervisors to approve building safety; ☒ ☒ ☒ 2020: October 27, 2020 (B) Fire authority having jurisdiction, including a fire JH/YLA: February 6, 2020/October 26, 2020 clearance as required by Health and Safety Code ☒ ☒ ☒ YGC: February 20, 2019/March 26, 2020 Section 13146.1 (a) and (b); 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7376 7385 7388 Orange JH Camp PRO 20-22 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (C) Local health officer, inspection in accordance with 2019 JH/YLA: Health and Safety Code Section 101045; Environmental Health Medical/Mental Health Nutritional Health November 27, 2019 2019 YGC: Environmental Health Medical/Mental Health Nutritional Health May 21, 2019 2020 JH/YLA/YGC ☒ ☒ ☒ Environmental Health October 5, 2020 Medical/MH September 16, 2020 Nutritional Health October 14, 2020 *Via desk audit 2021 JH/YLA/YGC Environmental Health Medical/Mental Health Nutritional Health May 9, 2021 *Via desk audit, report not yet received. (D) County superintendent of schools on the adequacy 2019: March 10, 2019 of educational services and facilities as required in 2020: March 9, 2020 ☒ ☒ ☒ Section 1370; 2021: February 10, 2021 (E) Juvenile court as required by Section 209 of the 2019: December 3, 2019 Welfare and Institutions Code ☒ ☒ ☒ 2020: October 16, 2020 (F) Juvenile Justice Commission as required by Section 2019 229 of the Welfare and Institutions Code or JH/YLA: October 23, 2019 Probation Commission as required by Section 240 of YGC: May 1, 2019 the Welfare and Institutions Code. ☒ ☒ ☒ 2020 JH/YLA: November 18, 2020 YGC: November 2, 2020 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are addressed BSCC Note: Compliance with this section is in a memorandum completed by Chief determined by receipt of the Chief Probation Officer’s Probation Officer Steve Sentman dated April certification letter confirming that all elements of 29, 2021. regulation are met. (a) Appointment ☒ ☒ ☒ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. 7376 7385 7388 Orange JH Camp PRO 20-22 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess CPO Memo #1 knowledge, skills and abilities appropriate to ☒ ☒ ☒ their job classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical CPO Memo #2 examination including tuberculosis screening ☒ ☒ ☒ test and evaluation for immunity to contagious illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the CPO Memo #4 selection and training requirements adopted by STC records reveal compliance with this the Board pursuant to Section 6035 of the Penal Code; and ☒ ☒ ☒ regulation. OCPD provides their own Core Training and no staff is assigned to work in the facility for youth supervision duties until after they have completed Core. (4) conduct a criminal records review, on each new CPO Memo #3 employee, and psychological examination in ☒ ☒ ☒ accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- 1-4-123, IV-E, 3 employees of the facility, who may be present at the facility, shall have such clearance and qualifications ☒ ☒ ☒ as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Each juvenile facility shall: a) have an adequate number of personnel sufficient to JH: 3-2-A carry out the overall facility operation and its YLA: 3-8-A programming, to provide for safety and security of YGC: 3-3-A youth and staff, and meet established standards and ☒ ☒ ☒ JCO’s are tasked with the supervision of all regulations; youth in the facility and core trained prior to performing duties and responsibilities of the job. 7376 7385 7388 Orange JH Camp PRO 20-22 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS b) ensure that no required services shall be denied We reviewed the staff schedules for each because of insufficient numbers of staff on duty facility and noted their compliance with absent exigent circumstances; PREA standards exceeds regulation in terms of youth supervision staff. We completed a ☒ ☒ ☒ walkthrough of all living unit space(s) and found the ratio of staff to youth provided sufficient supervision of program and activities. c) have a sufficient number of supervisory level staff to JH: 3-2-F ensure adequate supervision of all staff members; YLA: 3-8-F YGC: 3-3-F; 3-3-208 ☒ ☒ ☒ There is a supervising JCO or Duty Officer on duty in each unit and/or available at all times at each facility. d) have a clearly identified person on duty at all times All JCO and SJCO staff are Core trained. who is responsible for operations and activities and ☒ ☒ ☒ has completed the Juvenile Corrections Officer Core Course and PC 832 training; e) have at least one staff member present on each living JH: 3-2-020 unit whenever there are youth in the living unit; ☒ ☒ ☒ YLA: 3-08-020 YGC: 3-3-020 f) have sufficient food service personnel relative to the 3-1-008 number and security of living units, including staff YGC: 3-3-201 Food Service Staff qualified and available to: plan menus meeting Responsibilities nutritional requirements of youth; provide kitchen The agency has a Food Services Manager supervision; direct food preparation and servings; who manages the Chief Cook. Head Cook, conduct related training programs for culinary staff; Senior Facility Cooks and Food Service and maintain necessary records; or, a facility may Workers are tasked with everyday food serve food that meets nutritional standards prepared preparation. We reviewed menus and noted by an outside source; ☒ ☒ ☒ youth receive 3 hot meals on average 6 days a week. The Nutrition Evaluation confirms food service staff are compliant with regulation. When we interviewed youth, each spoke of the quality and quantity of food provided for meals and snacks. There is a vacancy in the Chief Cook and Head Cook positions which are being filled in the coming weeks. g) have sufficient administrative, clerical, recreational, Each facility has sufficient non-sworn staff medical, dental, mental health, building responsible for the elements of this maintenance, transportation, control room, facility regulation. Contracted Medical and Clinical ☒ ☒ ☒ Evaluation and Guidance Unit (CEGU) security and other support staff for the efficient personnel, as well as support staff at each management of the facility, and to ensure that youth facility are not part of youth supervision. supervision staff shall not be diverted from supervising youth; and, 7376 7385 7388 Orange JH Camp PRO 20-22 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS h) assign sufficient youth supervision staff to provide Facility schedules verified compliance with continuous wide-awake supervision of youth, this regulation, providing insight into the subject to temporary variations in staff assignments ☒ ☒ ☒ youth’s day full of activities; following the intent of regulation, most importantly the to meet special program needs. Staffing shall be in amount of time youth are out of their rooms. compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) 3-1-G Annual Staffing Plan Review (A) during the hours that youth are awake, one wide- JH: 3-2-A, I-A, 4 awake youth supervision staff member on duty for each 10 youth in detention; The Orange County Probation facilities maintain staffing ratios concurrent with PREA, with a waking hour ratio of 1:8. We ☒ reviewed facility schedules and found the agency fully compliant with policy, exceeding regulation and their own staffing requirements during waking hours. The elements of this section are for JH only. (B) during the hours that youth are confined to their 3-1-G Annual Staffing Plan Review room for the purpose of sleeping, one wide-awake JH: 3-2-A, I-A, 4 youth supervision staff member on duty for each ☒ The Orange County Probation facilities 30 youth in detention; maintain staffing ratios concurrent with PREA, with the sleeping hour ratio of 1:16. (C) at least two wide-awake youth supervision staff Juvenile Hall staff’s individual units to a members on duty at all times, regardless of the ratio of 1:8 during waking hours and 1:16 number of youth in detention, unless an ☒ during sleeping hours with a minimum of arrangement has been made for backup support two staff on shift in each unit. services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty 3-1-G Annual Staffing Plan Review who is the same gender as youth housed in the ☒ facility. (E) personnel with primary responsibility for other Personnel defined by this regulation are not duties such as administration, supervision of responsible for or trained to supervise youth. ☒ personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum youth- None of the facilities are a Special Purpose staff ratio) Juvenile Hall, therefore, no policies apply. N/A N/A N/A (A) during hours that youth are awake, one wide-awake youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth N/A N/A N/A supervision staff member on duty for each 30 youth in detention; 7376 7385 7388 Orange JH Camp PRO 20-22 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the N/A N/A N/A number of youth in detention, unless an arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty N/A N/A N/A who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of N/A N/A N/A personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) 3-1-G Annual Staffing Plan Review (A) during the hours that youth are awake, one wide- awake youth supervision staff member on duty for The Orange County Probation facilities each 15 youth in the camp population; maintain staffing ratios concurrent with PREA, with a waking hour ratio of 1:8. We reviewed facility schedules and found the ☒ ☒ agency fully compliant with policy, exceeding regulation and their own staffing requirements during waking hours. The elements of this section are for YLA and YGC only. (B) during the hours that youth are confined to their 3-1-G Annual Staffing Plan Review room for the purpose of sleeping, one wide-awake ☒ ☒ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff 3-1-G Annual Staffing Plan Review members on duty at all times, regardless of the number of youth in residence, unless arrangements ☒ ☒ We reviewed schedules at each facility and have been made for backup support services which noted compliance with regulation. allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty 3-1-G Annual Staffing Plan Review who is the same gender as youth housed in the ☒ ☒ facility; (E) in addition to the minimum staff to youth ratio 3-1-G Annual Staffing Plan Review required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; The review makes note of rooms or dorms in types of youth committed to the camp; and the ☒ ☒ the staffing plan. function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; 7376 7385 7388 Orange JH Camp PRO 20-22 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (F) personnel with primary responsibility for other Personnel defined by this regulation are not duties such as administration, supervision of responsible for or trained to supervise youth. personnel, academic or trade instruction, clerical, ☒ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF 3-1-E ORIENTATION AND TRAINING Juvenile Corrections Officer Core Curriculum (JCOCC) satisfies the (a) Prior to assuming any responsibilities each youth ☒ ☒ ☒ requirements of this regulation and is approved by the Standards of Training in supervision staff member shall be properly oriented Corrections Division of BSCC. to their duties, including: (1) youth supervision duties; 3-1-E JCOCC 1.1 Institutional Administration Orientation ☒ ☒ ☒ JH: 3-2-A YLA: 3-8-B; 3-8-D and 3-8-008 (2) scope of decisions they shall make; 3-1-E JCOCC 1.1 Institutional Administration Orientation ☒ ☒ ☒ JH: 3-2-A YLA: 3-8-B; 3-8-D and 3-8-008 (3) the identity of their supervisor; 3-1-E JCOCC 1.1 Institutional Administration Orientation ☒ ☒ ☒ JH: 3-2-A YLA: 3-8-B; 3-8-D and 3-8-008 (4) the identity of persons who are responsible to 3-1-E them; JCOCC 1.1 Institutional Administration Orientation ☒ ☒ ☒ JH: 3-2-A YLA: 3-8-B; 3-8-D and 3-8-008 (5) persons to contact for decisions that are beyond 3-1-E their responsibility; and JCOCC 1.1 Institutional Administration Orientation ☒ ☒ ☒ JH: 3-2-A YLA: 3-8-B; 3-8-D and 3-8-008 (6) ethical responsibilities. 3-1-E JCOCC 3.1 ☒ ☒ ☒ JH: 3-2-A YLA: 3-8-B; 3-8-D and 3-8-008 7376 7385 7388 Orange JH Camp PRO 20-22 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (b) Prior to assuming any responsibility for the 3-1-E supervision of youth, each youth supervision staff Upon completion of Core Training, officers member shall receive a minimum of 40 hours of receive 40 hours of training specific to their facility-specific orientation, including: assigned facility, including five separate ☒ ☒ ☒ critiques by their training officer. We reviewed the Juvenile Corrections Officer Core Curriculum (JCOCC) Schedule to verify the modular training to regulation. (1) individual and group supervision techniques; JCOCC 10.1; 10.2; 10.3 ☒ ☒ ☒ (2) regulations and policies relating to discipline and JCOCC 4.1; 4.2; 4.3 rights of youth pursuant to law and the ☒ ☒ ☒ provisions of this chapter; (3) basic health, sanitation and safety measures; JCOCC 13.1; 13.2; 13.3 ☒ ☒ ☒ (4) suicide prevention and response to suicide JCOCC 5.5 ☒ ☒ ☒ attempts (5) policies regarding use of force, de-escalation JCOCC 8.2; 8.3 techniques, chemical agents, mechanical and There is significant training in all aspects of physical restraints; ☒ ☒ ☒ this regulation with many hours in the area defensive tactics and the classroom setting. (6) review of policies and procedures referencing JCOCC 12.3; 12.4 ☒ ☒ ☒ trauma and trauma-informed approaches; (7) procedures to follow in the event of JCOCC 1.3 ☒ ☒ ☒ emergencies; (8) routine security measures, including facility JCOCC 13.1; 13.2; 13.3 ☒ ☒ ☒ perimeter and grounds; (9) crisis intervention and mental health referrals to JCOCC 5.4; 12.3 ☒ ☒ ☒ mental health services; (10) documentation; and JCOCC 6.3 ☒ ☒ ☒ (11) fire/life safety training JCOCC 1.3; 14.1; 14.2 ☒ ☒ ☒ (c) Prior to assuming sole supervision of youth, each All staff, including extra help staff, complete youth supervision staff member shall successfully Core training before assigned to youth complete the requirements of the Juvenile ☒ ☒ ☒ supervision duties. Orange County Corrections Officer Core Course pursuant to Penal Probation core trains their own staff. Code Section 6035. (d) Prior to exercising the powers of a peace officer All staff, including extra help staff, complete youth supervision staff shall successfully complete Core training before assigned to youth training pursuant to Section 830 et seq. of the Penal ☒ ☒ ☒ supervision duties. Orange County Code. Probation core trains their own staff. 7376 7385 7388 Orange JH Camp PRO 20-22 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS 1323 FIRE AND LIFE SAFETY OCPDM Whenever there is a youth in a juvenile facility, there All staff, including extra help staff, complete shall be at least one wide awake person on duty at all Core training before assigned to youth ☒ ☒ ☒ times who meets the training standards established by the supervision duties. Orange County Board for general fire and life safety which relate Probation core trans their own staff. Fire and specifically to the facility. Life Safety, and all Emergency Procedures are part of core. 1324 POLICY AND PROCEDURES MANUAL Orange County Probation Department Policy Manual (OCPDM). All facility administrators shall develop, publish, and Procedure Manual Item (PMI). implement a manual of written policies and procedures • Facility PMI: 3-1 series. that address, at a minimum, all regulations that are • JH PMI: 3-2 series. applicable to the facility. Such a manual shall be made • YGC PMI: 3-3 series. available to all employees, reviewed by all employees, ☒ ☒ ☒ • YLA PMI: 3-8 series and shall be administratively reviewed at a minimum every two years, and updated, as necessary. Those records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of 3-1-207 SJCO Duties; 3-1-D Facility communications and a description of job Management classifications; JH: 3-2-A Deputy JCO Duties YLA: 3-8-D Deputy JCO Duties YGC: 3-3-209 Deputy JCO Duties ☒ ☒ ☒ The agency’s Organizational Chart of Detention facilities articulates assignments and areas of supervision for each facility. (b) responsibility of the probation department, purpose 3-1-A JJC; 3-1-F Professional Standards of programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention The Orange County Probation Department Commission or Probation Committee, probation has current and active Memorandums of staff, school personnel and other agencies that are Understanding with the Orange County involved in juvenile facility programs; ☒ ☒ ☒ Office of Education, Orange County Health Care Agency (HCA) and Orange County Behavioral Health- Clinical Evaluation and Guidance Unit (CEGU) to work with the youth in all facilities. (c) responsibilities of all employees; ☒ ☒ ☒ 3-1-F, I 7376 7385 7388 Orange JH Camp PRO 20-22 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (d) initial orientation and training program for All staff, including extra help staff, complete employees; Core training (JCOCC) before being assigned to youth supervision duties. ☒ ☒ ☒ Orientation is site specific but incudes the same elements. (e) initial orientation, including safety and security E-8 Volunteers issues and anti-discrimination policies, for support ☒ ☒ ☒ staff, contract employees, school, mental/behavioral health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and 3-1-F, I ☒ ☒ ☒ communication system to ensure: (1) efficient operation of the juvenile facility; 3-1-F, I ☒ ☒ ☒ (2) legal and proper care of youth; 3-1-F, I-E, A-1 ☒ ☒ ☒ (3) maintenance of individual youth's records; 3-1-F, I-F ☒ ☒ ☒ (4) supply of information to the juvenile court and 3-1-F, I-E ☒ ☒ ☒ those authorized by the court or by the law; and, (5) release of information regarding youth. 3-1-F, I ☒ ☒ ☒ (g) ethical responsibilities; 3-1-F, I-A ☒ ☒ ☒ (h) trauma-informed approaches; 3-1-F, I-Q ☒ ☒ ☒ (i) culturally responsive approaches; 3-1-F, I-Q ☒ ☒ ☒ (j) gender responsive approaches; 3-1-F, I-Q ☒ ☒ ☒ (k) a non-discrimination provision that provides that all 1-4-123 PREA Policy youth within the facility shall have fair and equal 3-1-H, 1 access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group ☒ ☒ ☒ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any 3-1-002 Control of Weapons, Ammunition chemical agents related security devices, and ☒ ☒ ☒ and Explosives in the facilities. weapons and ammunition, where applicable; 7376 7385 7388 Orange JH Camp PRO 20-22 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (m) establishment of procedures for collection of Medi- The agency has two support personnel staff Cal eligibility information and enrollment of eligible that contact each parent and assist with ☒ ☒ ☒ youth; and, Medi-Cal enrollment. (n) establishment of a policy that prohibits all forms of 1-4-123 PREA Policy; 3-1-H, 2 Zero sexual abuse, sexual assault and sexual harassment. Tolerance Provision The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☒ ☒ The agency policy outlines that management retaliation for reporting such conduct, as well as a will investigate all claims of sexual abuse, provision for reporting such conduct by youth, staff harassment and assault. or a third party. 1325 FIRE SAFETY PLAN Each facility has an Emergency Procedures Manual to address specific emergencies and The facility administrator shall consult with the local fire response based on location and type. ☒ ☒ ☒ department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the JH and YLA: Emergency Procedures manual of policy and procedures; Manual ☒ ☒ ☒ YGC: Fire Safety Plan, Section 1325 (a) b) monthly fire and life safety inspections by facility JH and YLA: Emergency Procedures staff with two- year retention of the inspection Manual record; YGC: Section 1325 (b) We reviewed monthly fire and life safety inspections from each facility. The same ☒ ☒ ☒ form and type of recording for facility inspection is used. We noted there was very few recorded concerns, however, those documented included a follow up email of correction. c) fire prevention inspections as required by Health The following are the last Fire Inspections: and Safety Code Section 13146.1(a) and (b); JH: February 6, 2020 ☒ ☒ ☒ YLA: February 6, 2020 YGC: March 26, 2020 7376 7385 7388 Orange JH Camp PRO 20-22 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS d) an evacuation plan; JH and YLA: Emergency Procedures Manual YGC: Section 1325 (d) The Evacuation plan is posted in each living ☒ ☒ ☒ unit. We noted the facility conducts a combination Fire Drill, Earthquake Drill, Code Red Drill and Duck and Cover Drill several times each month on different days and shifts. This exceeds regulation. e) documented fire drills not less than quarterly; Policy articulates that fire drills are conducted monthly. We reviewed fire drills and noted they occur on different shifts/days each month to ensure all staff are aware of response requirements during the drill as ☒ ☒ ☒ well as documentation of its effectiveness. The facilities fire drill includes elements for earthquake, cover and code red drills. Staff note issues/training required for improvement. f) a written plan for the emergency housing of youth in JH and YLA: Emergency Procedures the case of fire; and, Manual YGC: Section 1325 (e) Youth would be transported to one of their unaffected facilities or to a Southern ☒ ☒ ☒ California County facility. Each Southern California County has an Emergency Housing agreement which is updated annually and signed by the County Chief Probation Officer. g) development of a fire suppression pre-plan in JH and YLA: Emergency Procedures cooperation with the local fire department. Manual YGC: Section 1325 (f) ☒ ☒ ☒ The Fire Suppression Pre-Plan is part of the Emergency Procedures Manual. 7376 7385 7388 Orange JH Camp PRO 20-22 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS 1326 SECURITY REVIEW 3-1-G Annual Facility Security Review JH: 3-2-003 Key Control; 3-2-020 Security Each facility administrator shall develop policies and YLA: 3-8-20; 3-8-32; 3-8-104; 3-8-105 procedures to annually review, evaluate, and document YGC: 3-3-020 Security at YGC; 3-3-025 security of the facility. The review and evaluation shall Night Security; 3-3-030 YGC Front Gate include internal and external security, including, but not Security. limited to, key control, equipment, and staff training. ☒ ☒ ☒ The last Security Review was conducted on April 27, 2021, for the Juvenile Hall by Facility Assistant Director Kerri Carvo; and, on March 20, 2021, for the Youth Leadership Academy and Youth Guidance Center by Facility Assistant Director Jeff Burgett. 1327 EMERGENCY PROCEDURES Each facility has a site-specific Emergency Procedures Manual (EPM) The facility administrator shall develop facility-specific ☒ ☒ ☒ policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of hostages; 3-1-102 (Escapes); 3-1-104 (Hostage and ☒ ☒ ☒ Major Disturbance) (b) civil disturbance, active shooter and terrorist attack; JH and YLA: 3-2-32 ☒ ☒ ☒ YGC: XII (c) fire and natural disasters; JH and YLA: 3-2-32 ☒ ☒ ☒ YGC: EPM V, VI and X (d) periodic testing of emergency equipment; JH and YLA: 3-2-32 ☒ ☒ ☒ YGC: EPM VIII (e) emergency evacuation of the facility; and JH and YLA: 3-2-32 ☒ ☒ ☒ YGC: EPM IV-A (f) a program to provide all youth supervision staff The last Emergency Procedures Review was with an annual review of emergency procedures. conducted on April 27, 2021, for the Juvenile Hall by Facility Assistant Director Kerri Carvo; and on May 18, 2021, for the Youth ☒ ☒ ☒ Leadership Academy and Youth Guidance Center by Facility Assistant Director Jeff Burgett. 7376 7385 7388 Orange JH Camp PRO 20-22 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS 1328 SAFETY CHECKS 3-1-049, II-A, 10 Auto-Log Entries 3-1-049, II-B, 10 Manual Log Entries The facility administrator shall develop and implement JH: 3-2-020, I-A Security policy and procedures that provide for direct visual YLA: 3-8-D; 3-8-G observation of youth at a minimum of every 15 minutes, YGC: 3-3-209, II-A, 5 at random or varied intervals during hours when youth are asleep or when youth are in their rooms, confined in We reviewed a random sampling of standard holding cells or confined to their bed in a dormitory. electronic checks for JH and found they Supervision is not replaced, but may be supplemented routinely occurred at intervals of every 14 or by, an audio/visual electronic surveillance system 15 minutes. Additionally, checks for youth designed to detect overt, aggressive or assaultive on a special watch revealed many 15-minute behavior and to summon aid in emergencies. All safety checks during the graveyard shift. We noted checks shall be documented with the actual time the substantial improvement after the Pre- check is completed. Inspection on April 12, 2021. ☒ ☒ ☒ The agency has created a computer-based program that triggers random checks between 8 and 15 minutes. The program requires the safety check staff to acknowledge and complete the check. This will further assist the agency, along with their updated audit system, to ensure supervisors and first line managers are aware of late or non-random recorded entries. Suicide 1:1 safety checks were manually documented at regular intervals noting the behavior for the time of the check. This is compliant as youth on Level II or III involve Direct Visual Observation. 1329 SUICIDE PREVENTION PLAN 3-1-053 Suicide Prevention Program The agency had 8 youth on a Suicide Watch The facility administrator, in collaboration with the due to behavior from July 2020 to the date of healthcare and behavioral/mental health administrators, the inspection. All reports and shall plan and implement written policies and ☒ ☒ ☒ documentation were in order and clearly procedures which delineate a Suicide Prevention Plan. revealed the presence of CEGU staff The plan shall consider the needs of youth experiencing involvement, most often virtually. We past or current trauma. Suicide prevention responses provided technical assistance to urge CEGU shall be respectful and in the least invasive manner staff presence during non-traditional hours consistent with the level of suicide risk. The plan shall and weekends rather than on-call response. include the following elements: (a) Suicide prevention training as required in Section 3-1-053, II-C, 17 1322, Youth Supervision Staff Orientation, and JCOCC Module 5.5 Training and the Juvenile Corrections Officer Core ☒ ☒ ☒ Course. All JCO staff receive annual training in addition to Core on Suicide Prevention. 7376 7385 7388 Orange JH Camp PRO 20-22 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (b) Screening, Identification Assessment and 3-1-053, I-D; 3-1-053, I-E; 3-1-053, II Precautionary Protocols (1) All youth shall be screened for risk of ☒ ☒ ☒ JH: 3-2-011, II-C, 8 suicide at intake and as needed during YLA: 3-8-008 detention. YGC: 3-3-008 (2) All youth supervision staff who perform 3-1-053, I-D Intake Questions ☒ ☒ ☒ intake processes shall be trained in screening youth for risk of suicide. (3) All youth who have been identified during 3-1-053, I-D the intake screening process to be at risk of suicide shall be referred to ☒ ☒ ☒ This policy requires an affirmative answer to behavioral/mental health staff for a suicide any of the intake questions to be referred to risk assessment. CEGU. (4) Precautionary protocols shall be developed 3-1-053, III-A to ensure the youth’s safety pending the behavioral/mental health assessment. ☒ ☒ ☒ This policy defines three levels of suicide observation and precautionary protocols of youth available to staff. (c) Referral process to behavioral/mental health staff ☒ ☒ ☒ 3-1-404 Referral of Youth to Mental Health for assessment and/or services. (d) Procedures for monitoring of youth identified at 3-1-053, II-A, 1-3 risk for suicide. ☒ ☒ ☒ This policy includes Level 1-3 of supervision and observation of youth depending on the assessed level of care. (e) Safety Interventions (1) Procedures to address intervention protocols for youth identified at risk for ☒ ☒ ☒ suicide which may include, but are not limited to: A. Housing consideration ☒ ☒ ☒ 3-1-053, I-J B. Treatment strategies including 3-1-053, III-D, 5 trauma-informed approaches This policy requires participation with mental health, supervisor and assigned ☒ ☒ ☒ caseload officer to develop treatment plans. Again, we urge the agency to request in person CEGU staff to be involved with this high-risk planning. (2) Procedures to instruct youth supervision 3-1-053, III Procedures staff how to respond to youth who exhibit suicidal behaviors. Procedures define the three levels of Suicide ☒ ☒ ☒ Risk Status and the responsibilities of staff for each. 7376 7385 7388 Orange JH Camp PRO 20-22 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (f) Communication 3-2-011, II-C, 3-e (1) The intake process shall include communication with the arresting officer ☒ ☒ ☒ and family guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current 3-1-053, III Procedures information sharing about youth at risk for suicide with youth supervision, healthcare, The procedures outlined in this section and behavioral/mental health staff. ☒ ☒ ☒ articulate every role of agency personnel to record, report and communicate with supervisors, managers, medical and mental health staff. (g) Debriefing of Critical Incidents Related to Suicides 3-1-106 Critical Incident Debriefing or Attempts 3-1-053, II-D, 10 ☒ ☒ ☒ (1) Process for administrative review of the circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected 3-1-106, IV-A ☒ ☒ ☒ staff. (3) Process for a debriefing event with affected 3-1-106, IV-C ☒ ☒ ☒ youth. (h) Documentation 3-1-053, II-C (1) Documentation processes shall be developed to ensure compliance with this This policy affirmatively states regulation documentation requirements regarding all ☒ ☒ ☒ steps of Suicide Prevention in an observation report, the ICMS electronic record system and in various facility logs. Youth identified at risk for suicide shall not be denied 3-1-053, III-A, 1-f Level 1 Participation the opportunity to participate in facility programs, 3-1-053, III-A, 2-h Level 2 Participation services and activities which are available to other non- 3-1-053, III-A, 3-j Level 3 Participation suicidal youth, unless deemed necessary for the safety ☒ ☒ ☒ of the youth or security of the facility. Any deprivation Youth on any level of Suicide Watch are of programs, services or activities for youth at risk of encouraged to participate in unit activities suicide shall be documented and approved by the based on CEGU recommendations and staff facility manager. assessments. 1340 REPORTING OF LEGAL ACTIONS There have been no legal actions this cycle. Each facility shall submit to the Board a letter of ☒ ☒ ☒ notification on each legal action, pertaining to conditions of confinement, filed against persons or legal entities responsible for juvenile facility operation. 7376 7385 7388 Orange JH Camp PRO 20-22 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS 1341 DEATH AND SERIOUS ILLNESS OR 3-1-106 Deaths, Serious Suicide Attempts INJURY OF A YOUTH WHILE and other Serious Incidents DETAINED 3-1-106, III-B Parent and Attorney 3-1-106, II-C, 1 Juvenile Court (1) Death of a Youth. (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental ☒ ☒ ☒ health director, shall develop written policies and procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the 3-1-106, IV-C facility administrator, shall develop written policies and procedures to assure there is a medical and operational review of every in-custody death of a ☒ ☒ ☒ youth. The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the 3-1-106, II-F Board a copy of the report submitted to the Attorney General under Government Code Section 12525. A ☒ ☒ ☒ copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from The facilities are aware of this regulation. the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☒ ☒ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth 3-1-106, III-B and C (a) The facility administrator, in cooperation with the health administrator, shall develop written policies and procedures for the notification to necessary ☒ ☒ ☒ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING JH: 3-2-G, III-B, 3 Each juvenile facility shall submit required population ☒ ☒ ☐ The Probation Research staff submit the and profile survey reports to the Board within 10 monthly and quarterly Juvenile Detention working days after the end of each reporting period, in Profile Survey information to BSCC. a format to be provided by the Board. 7376 7385 7388 Orange JH Camp PRO 20-22 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS 1343 JUVENILE FACILITY CAPACITY JH: 3-2-G, II-B, 3 YLA: 3-8-008, I-A, 1-b (80) When the number of youth detained in a living unit of a YGC: 3-3-B, I-B juvenile facility exceeds its rated capacity for more than ☒ ☒ ☒ fifteen (15) calendar days in a month, the facility None of the facilities have exceeded their administrator shall provide a crowding report to the rated capacities this cycle, each has a Board in a format provided by the Board. designated self-imposed cap which is less than their BSCC rated capacity. 1350 ADMITTANCE PROCEDURES 1-4-124, I-H 3-1-022 (Orientation) The facility administrator shall develop and implement 3-1-405 Mental Health Screening JH written policies and procedures for admittance of youth YLA: 3-8-004; 3-8-008; 3-8 B that emphasize respectful and humane engagement with YGC: 3-3-008 youth, and reflect that the admission process may be traumatic to youth who may have already experienced The admission process, pre-COVID-19 and trauma. Policies shall be trauma-informed, culturally currently is exhaustive in terms of the quality relevant, and responsive to the language and literacy of care given to each youth. Medical staff needs of youth. In addition to the requirements of assume the lead and pick up the slack from Sections 1324 and 1430 of these regulations: CEGU responses as they are on-site 24/7. The range of assessments is exemplary and provides facility staff with all information necessary to process, classify and supervise youth in the agency’s care. Youth admitted to JH are screened using the MAYSI-2 Assessment to detect behavioral ☒ ☒ ☒ and mental health issues which assist in admission, classification and supervision. Additionally, the ACE’s Questionnaire which address Alcohol/Drug/Sexual Abuse, Depression, meeting the youth’s basic needs and other indicators necessary for admission and classification is used at all three facilities. The process at each facility is complete and has a checklist to ensure all components occur. The admission process at YGC and YLA is similar but not as comprehensive as the same medical and mental health providers are throughout all three facilities. Orientation to the program components are articulated when the youth moves into either program. (a) the admittance process shall include: JH: 3-2-001, I-A; 3-2-011, II-C, 9 (3 calls) (1) Access to two free phone calls within one hour YLA: 3-8-008, I-C, 14; 3-8-B ☒ ☒ ☒ of admittance in accordance with the provisions YGC: 3-3-008, I-C, 9-a; 3-3-B of Welfare and Institution Code Section 627; 7376 7385 7388 Orange JH Camp PRO 20-22 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (2) Offer of a shower; JH: 3-2-011, II-C, 5 YLA: 3-8-008, I-C, 8; 3-3-B ☒ ☒ ☒ YGC: 3-3-008, I-C, 3 (3) Documented secure storage of personal JH: 3-2-011, II-C, 5 belongings; YLA: 3-8-008, I-C; 3-8-B ☒ ☒ ☒ YGC: 3-3-004, I-A; 3-3-008 (4) Offer of food upon arrival; JH: 3-2-011, II-C, 10 YLA: 3-8-008, I-C, 8; 3-3-B ☒ ☒ ☒ YGC: 3-3-008, I-C, 3 (5) Screening for physical and behavioral health JH: 3-2-011, B Medical Screening and safety issues, intellectual or developmental ☒ ☒ ☒ disabilities; Youth entering YLA Or YGC are previously screened at JH. (6) Screening for physical and developmental JH: 3-2-011 disabilities in accordance with Sections 1329, ☒ ☒ ☒ YLA: 3-8-008, I-C, 16 and 7; 3-3-B 1413, and 1430 of these regulations; YGC: 3-3-008, I-C, 10-c and d (7) Contact with Regional Center for the JH: 3-2-011 Developmentally Disabled for youth that are YLA: 3-8-008; 3-3-B ☒ ☒ ☒ suspected of or identified as having a YGC: 3-3-008 developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☒ ☒ (b) juvenile hall administrators shall establish written JH: 3-2-011, I-C, 1 and 2 criteria for detention that considers the least restrictive environment. The Court commits youth to the Probation ☒ ☒ ☒ Department for determination of referral to the YLA or YGC programs. (c) juvenile camps and post-dispositional programs in 3-1-023 juvenile halls shall develop policies and procedures 3-1-046 that advise the youth of the estimated length of 3-1-050 stay, inform them of program guidelines and ☒ ☒ ☒ JH: 3-2-005 provide written screening criteria for inclusion and YLA: 3-8-008, I-C, 15; 3-8-B exclusion from the program. YGC: 3-3-008, I-C, 10-b (d) juvenile halls shall develop policies and procedures 3-1-022, I-B, 11 that advise any committed youth of the estimated ☒ ☒ ☒ length of his/her stay. 7376 7385 7388 Orange JH Camp PRO 20-22 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS 1350.5. SCREENING FOR THE RISK OF SEXUAL 3-1-055, II-A, 4 SOGIE ABUSE 1-4-123, IV-B JH: 3-2-011, II-C, 8-c PREA Assessment The facility administrator shall develop and implement Screening Tool written policies and procedures to reduce the risk of ☒ ☒ ☒ sexual abuse by or upon youth. The policy shall require The above tools articulate responses and facility staff to assess each youth within 72 hours of includes decisions based on the totality of admission based on the following information: responses. Each facility implements the SOGIE and PREA Assessment at admission. (a) Prior sexual victimization or abusiveness; 1-4-123, IV-B, 2 JH: 3-2-011, II-B, 2 ☒ ☒ ☒ The Medical Unit screens all youth entering the facility for prior sexual assault. (b) Gender nonconforming appearance or manner; or 1-4-123, IV-B, 2-b identification as lesbian, gay or bisexual, 3-1-055, II-A, 5 ☒ ☒ ☒ transgender, queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; 1-4-123, IV-B, 2-c 3-1-055, B Housing and Classification JH: 3-2-005, I-A, 6 All youth entering the facility are assessed ☒ ☒ ☒ for appropriate placement based on the following concerns as part of the agency classification system. This process is in line with all the following factors and has an administrative component. (d) Age; 1-4-123, IV-B, 2 ☒ ☒ ☒ 3-2-005, I-A, 2 (e) Level of emotional and cognitive development; 1-4-123, IV-B, 2 ☒ ☒ ☒ 3-2-005, I-A, 5 and 9 (f) Physical size and stature; 1-4-123, IV-B, 2 ☒ ☒ ☒ 3-2-005, I-A, 2 (g) Mental illness or mental disabilities; 1-4-123, IV-B, 2 ☒ ☒ ☒ 3-2-005, I-A, 5 and 9 (h) Intellectual or developmental disabilities; 1-4-123, IV-B, 2 ☒ ☒ ☒ 3-2-005, I-A, 9 7376 7385 7388 Orange JH Camp PRO 20-22 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (i) Physical disabilities; 1-4-123, IV-B, 2 ☒ ☒ ☒ 3-2-005, I-A, 9 (j) The youth’s perception of vulnerability; and, 1-4-123, IV-B, 2 ☒ ☒ ☒ 3-2-005, I-A, 4 (k) Any other specific information about the individual 1-4-123, IV-B, 2 youth that may indicate heightened needs for ☒ ☒ ☒ 3-2-005, I-A supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through 1-4-123, IV-B conversations with the youth during the admittance 3-1-055, II-A, 2 process, medical and behavioral health screenings; ☒ ☒ ☒ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate 1-4-123, IV-B controls on the dissemination of information within the 3-1-055, II-A, 3 facility relative to responses received pursuant to this ☒ ☒ ☒ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES JH: 3-2-018 Releases YLA: 3-8-014 Release Procedures The facility administrator shall develop and implement YGC: 3-3-014 Release Procedures written policies and procedures for release of youth from custody which provide for: ☒ ☒ ☒ Youth at YGC and YLA participate in release conferences with their family, DPO, Counselor and agency partners who address the needs at release and work as a team to facilitate the best transition plan. (a) verification of identity/release papers; JH: 3-2-018, I-A, 1 YLA: 3-8-014, I-A, 1 ☒ ☒ ☒ YGC: 3-3-014, I-A, 1 (b) return of personal clothing and valuables; JH: 3-2-018, I-A, 8-a YLA: 3-8-014, I-B, 3 and 9 ☒ ☒ ☒ YGC: 3-3-014, I-B, 3 (c) notification to the youth's parents or guardian; JH: Notification is made by the youths assigned DPO. ☒ ☒ ☒ YLA: 3-8-014, I-B, 1 YGC: 3-3-014, I-A, 1 7376 7385 7388 Orange JH Camp PRO 20-22 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (d) notification to the facility health care provider in JH: 3-2-018, I-B, 10 accordance with Sections 1408 and 1437 of these YLA: 3-8-014, I-B, 7 ☒ ☒ ☒ regulations, for coordination with outside agencies; YGC: 3-3-014, I-B, 7 and, (e) notification of school staff; JH: 3-2-018, I-A, 7-g YLA: 3-8-014, I-B, 12 ☒ ☒ ☒ YGC: 3-3-014, I-A, 12 (f) notification of facility mental health personnel. JH: 3-2-018, I-A, 7-g YLA: 3-8-014, I-B, 12 YGC: 3-3-014, I-A, 12 ☒ ☒ ☒ The OCPD has a MOU with OCHCA and CEGU. The facility administrator shall develop and implement Post-dispositional and commitment youth policies and procedures for post-disposition youth to exiting the facilities have a CFT meeting coordinate the provision of transitional and reentry with the parent, youth, CEGU, and facility ☐ ☒ ☒ services including, but not limited to, medical and staff to target a release and re-entry plan. behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement JH: 3-2-039, III Furlough from Juvenile Hall written policies and procedures for the furlough of YLA: 3-8-007 ☐ ☒ ☒ youth from custody. YGC: 3-3-007 YGC Furlough Procedure 7376 7385 7388 Orange JH Camp PRO 20-22 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS 1352 CLASSIFICATION 3-1-046 Classification of Youth to YLA/YGC The facility administrator shall develop and implement JH: 3-2-005 Classification; 3-2-037 Extreme written policies and procedures on classification of Security Risk and Housing youth for the purpose of determining housing placement YLA: 3-8-007 in the facility. YGC: 3-3-B Such procedures shall: We reviewed numerous booking/intake files and documentation, including classification forms from JH. The agency considers many facets of information, including prior stays, parental/family conversations at booking and current circumstances. The deciding factor ☒ ☒ ☒ is safety. Over the last year, the agency has made the decision to implement a simpler system, which will be rolled out later this year, based on research and data studies of their current system. The current and new process/form are structured and articulate specific criteria for youth placement. Regarding YGC and YLA, youth participate in a Level/Phase Program advancement based on behavior. Youth are classified based on many factors but promote through the program based on their level, code of conduct and incentives to advance. (a) provide for the safety of the youth, other youth, JH: 3-2-005 facility staff, and the public by placing youth in the YLA: 3-1-046, I-A, 1 and 8 appropriate, least restrictive housing and program ☒ ☒ ☒ YGC: 3-1-046, I-A, 1 and 8 settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of JH: 3-2-005 the facility; YLA: 3-1-046, I-C, 9 ☒ ☒ ☒ YGC: 3-1-046, I-C, 9 (c) provide that a youth shall be classified upon 1-4-123, IV-C admittance to the facility; classification factors JH: 3-2-005, I-A shall include, but not be limited to: age, maturity, YLA: 3-1-046, I-A sophistication, emotional stability, program needs, ☒ ☒ ☒ YGC: 3-1-046, I-A legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; 7376 7385 7388 Orange JH Camp PRO 20-22 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (d) provide for periodic classification reviews, 1-4-123, IV-C including provisions that consider the level of JH: 3-2-005, II-C supervision and the youth's behavior while in ☒ ☒ ☒ YLA: 3-8-B custody; and, YGC: 3-3-B (e) provide that facility staff shall not separate youth 3-1-H, 1 from the general population or assign youth to a single occupancy room based solely on the youth's A copy of this provision is posted in each actual or perceived race, ethnic group living unit. identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, ☒ ☒ ☒ gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, 1-4-123 bisexual, transgender, questioning or intersex JH: 3-2-005, I-B ☒ ☒ ☒ identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. 1-4-123 3-1-055 LGBTQI Youth -Intake, Housing The facility administrator shall develop written policies and PREA Considerations and procedures ensuring respectful and equitable treatment of transgender and intersex youth. The ☒ ☒ ☒ YLA and YGC continue the considerations policies shall provide that: of a youth’s gender preferences from JH and initiate the SOGIE Tool for the respectful treatment of all youth. (a) Facility staff shall respect every youth’s gender 3-1-055, II-F, 1 identity and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the ☒ ☒ ☒ use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present 3-1-055, II-G themselves in a manner consistent with their gender ☒ ☒ ☒ identity and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. 7376 7385 7388 Orange JH Camp PRO 20-22 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (c) Facility staff shall house youth in the unit or room 3-1-055, II-B, 1-b that best meets their individual needs and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons ☒ ☒ ☒ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender 3-1-055, II-C, 2 and intersex youth have access to medical and behavioral health providers qualified to provide ☒ ☒ ☒ This policy is included in the facility Medical Manual, reviewed and approved by care and treatment to transgender and intersex OCPH. youth. (e) Consistent with the facility’s reasonable and 3-1-055, II-E, 1 and 2 necessary security considerations and physical plant, facility staff shall make every effort to ensure ☒ ☒ ☒ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any 3-1-054 youth for the purpose of determining the youth’s 3-1-055, II-H, 3 anatomical sex. Whenever feasible, the facility shall ☒ ☒ ☒ JH: 3-2-011, II-E, 3 respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION 3-1-022 Youth Rights The facility administrator shall develop and implement The Orientation process included a 5-page written policies and procedures to orient a youth prior document outlining the rules of the facility, to placement in a living area. Both written and verbal which was reviewed a second time if a youth information shall be provided and supplemented with was ordered to YLA or YGC. As the video orientation if feasible. Provision shall be made to material was an abbreviated orientation, we ☒ ☒ ☒ provide accessible orientation information to all provided technical assistance to the agency detained youth including those with disabilities, limited to use the Youth Handbook because it gives literacy, or English language learners. Orientation shall a better and more detailed education of youth include information that addresses: rights and expectations while in their care. The handbook for each facility is organized and requires youth to acknowledge their understanding by signature. (a) facility rules including contraband and searches and 3-1-022, I-A, 16 Facility Rules, Sanctions disciplinary procedures; ☒ ☒ ☒ and Due Process 3-1-043 Due Process 7376 7385 7388 Orange JH Camp PRO 20-22 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (b) facility’s system of positive behavior interventions 3-1-022, I-A, 16 Facility Rules, Sanctions and supports, including behavior expectations, and Due Process incentives that youth will receive for complying ☒ ☒ ☒ 3-1-043, II-C Behavior Management with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the 1-4-123 PREA Policy facility’s policy prohibiting sexual abuse and sexual 3-1-022, I-A harassment and how to report incidents or ☒ ☒ ☒ suspicions of sexual abuse or sexual harassment; Youth are shown a video during the intake process at JH. (d) identification of key staff and their roles; ☒ ☒ ☒ 3-1-022, I-A, 16 (e) the existence of the grievance procedure, the steps 3-1-022, I-A, 16 Grievance Procedure that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the ☒ ☒ ☒ name of the person or position designated to resolve the issue; (f) access to legal services and information on the court 3-1-022, I-A, 8 Attorney Visits; 3-1-022, I- process; ☒ ☒ ☒ A, 9 Telephone contact with Attorney (g) access to routine and emergency health and mental 3-1-022, I-A, 14 Medical and Psychological health care; ☒ ☒ ☒ Assistance (h) access to education, religious services, and 3-1-022, I-A, 7 Programming and Activities; recreational activities; 3-1-022, I-A, 12 Religious Services; 3-1- ☒ ☒ ☒ 022, I-A, 15 Education (i) housing assignments; 3-2-005 Classification of youth at JH ☒ ☒ ☒ (j) opportunity for personal hygiene and daily showers 3-1-022, I-A, 6 Personal Hygiene; 3-1-022, including the availability of personal care items ☒ ☒ ☒ I-A, 11 Daily showers (k) rules and access to correspondence, visits and 3-1-022, I-A, 5 Visits; 3-1-022, I-A, 10 telephone use; Correspondence; 3-1-022, I-A, 17 Telephone ☒ ☒ ☒ Use (l) availability of reading materials, programming, and 3-1-022, I-A, 7 Programming and Activities; other activities; ☒ ☒ ☒ 3-1-022, I-A, 15 Reading Materials (m) facility policies on the use of force, use of restraints, 3-1-022, I-B, 1 and 2 ☒ ☒ ☒ chemical agents and room confinement; (n) immigration legal services; 3-1-022, I-A, 10 ☒ ☒ ☒ (o) emergencies including evacuation procedures; 3-1-022, I-A, 6 ☒ ☒ ☒ 7376 7385 7388 Orange JH Camp PRO 20-22 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (p) non-discrimination policy and the right to be free 1-4-123 PREA Policy from physical, verbal or sexual abuse and ☒ ☒ ☒ 3-1-022, I-A, 7 harassment by other youth and staff; (q) availability of services and programs in a language 3-1-022, I-B, 11 ☒ ☒ ☒ other than English if appropriate; (r) the process for requesting different housing, 3-1-022, II-E ☒ ☒ ☒ education, programming and work assignments; (s) a process for which parents/guardians receive 3-1-022, I-B, 12 information regarding the youth’s stay in the facility that at a minimum includes answers to ☒ ☒ ☒ frequently asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to 3-1-022, I-B, F ☒ ☒ ☒ Title 15 Minimum Standards for Juvenile Facilities. 1354 SEPARATION 3-1-027, VII Separation The facility administrator shall develop and implement There were 181 incidents of documented written policies and procedures that address: separation at JH from July 2020 to April 2021. We reviewed numerous incident reports which outlined when and why a separation occurred. The agency has many space opportunities in the living unit and when youth are separated, they continue to participate in activities with the group. ☒ ☒ ☒ YGC and YLA have chair status and restricted status for youth as their form of separation. Each involve the youth seated away from the group; however, the youth continues to participate in all unit activities. Because both camp programs have Phase/Level systems, the youth designated program level determines the degree of participation, their bedtime and incentive options. (a) separation of youth for reasons that include, but are 3-1-027, VII-A not be limited to, medical and mental health ☒ ☒ ☒ conditions, assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and 3-1-027, VII-B ☒ ☒ ☒ trauma-informed care. (c) separated youth shall not be denied normal 3-1-027, VII-C privileges available at the facility, except when ☒ ☒ ☒ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, 3-1-027, VII-D ☒ ☒ ☒ Title 15 Section 1390 shall apply. 7376 7385 7388 Orange JH Camp PRO 20-22 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (e) when separation results in room confinement, the 3-1-027, V-I through VII separation shall occur in accordance with Welfare ☒ ☒ ☒ and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review 3-1-027, VII-E of separated youth to determine if separation ☒ ☒ ☒ remains necessary. 1354.5 ROOM CONFINEMENT 3-1-027 Room Confinement (RC) (a) The facility administrator shall develop and The agency has recorded 82 incidents of RC implement written policies and procedures in January 2021. The documentation we addressing the confinement of youth in their room reviewed was compliant with regulation. We that are consistent with Welfare and Institutions provided technical assistance to the agency Code Section 208.3. The placement of a youth in to remove the different titles of RC, as many room confinement shall be accomplished in were operational instances based on for accordance with the following guidelines: example, a major fight when all youth were placed in their room for a short period to gain control of the situation. We noted the uninvolved youth returned to programming almost immediately, therefore, the situation ☒ ☒ ☒ did not constitute RC for any but the involved youth. The uninvolved youth were labeled General RC, which included administrative or operational placement. There were actually 37 youth placed on RC per regulation in January 2021. There were two incidents which exceeded 4 hours, both of which were well documented and followed the regulation regarding re- integration. Fortunately, they occurred when CEGU was on-site and the in-person plan was created. (1) Room confinement shall not be used before 3-1-027, I-B, 1 other, less restrictive, options have been attempted and exhausted, unless attempting ☒ ☒ ☒ those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the 3-1-027, I-B, 2 ☒ ☒ ☒ purposes of punishment, coercion, convenience, or retaliation by staff. (3) Room confinement shall not be used to the 3-1-027, I-B, 3 extent that it compromises the mental and ☒ ☒ ☒ physical health of the youth. 7376 7385 7388 Orange JH Camp PRO 20-22 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (b) A youth may be held up to four hours in room 3-1-027, I-B, 4 confinement. After the youth has been held in room ☒ ☒ ☒ confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. 3-1-027, I-B, 4-a ☒ ☒ ☒ (2) Consult with mental health or medical staff. 3-1-027, I-B, 4-b ☒ ☒ ☒ (3) Develop an individualized plan that includes 3-1-027, I-B, 4-c the goals and objectives to be met in order to ☒ ☒ ☒ reintegrate the youth to general population. (4) If room confinement must be extended beyond 3-1-027, I-B, 5 ☒ ☒ ☒ four hours, staff shall do each of the following: (A) Document the reasons for room 3-1-027, I-B, 5-a confinement and the basis for the extension, the date and time the youth was ☒ ☒ ☒ first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that 3-1-027, I-B, 5-b includes the goals and objectives to be met ☒ ☒ ☒ in order to integrate the youth to general population. (C) Obtain documented authorization by the 3-1-027, I-B, 5-c facility superintendent or his or her ☒ ☒ ☒ designee every four hours thereafter. (5) This section is not intended to limit the use of 3-1-027, I-C single-person rooms or cells for the housing of ☒ ☒ ☒ youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards ☒ ☒ ☒ in court holding facilities or adult facilities. (7) Nothing in this section shall be construed to 3-1-027, I-D conflict with any law providing greater or ☒ ☒ ☒ additional protections to youth. (8) This section does not apply during an 3-1-027, I-E extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☒ ☒ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7376 7385 7388 Orange JH Camp PRO 20-22 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (9) This section does not apply when a youth is 3-1-027, I-F placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth ☒ ☒ ☒ is not required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND 3-1-306 Institutional Case Planning and Case PLAN Reviews ☒ ☒ ☒ The facility administrator shall develop and implement written policies and procedures for assessment and case planning. (a) Assessment: 3-1-050, Purpose: Juvenile Facility The assessment is based on information collected Assessment during the admission process with periodic review, 3-1-306, II-A, 4 which includes the youth's risk factors, needs and The DJCO III assigned to the assessment strengths including, but not limited to, desk is tasked with completing the identification of substance abuse history, assessment. OC Probation determines the educational, vocational, counseling, behavioral best placement of the youth based on health, consideration of known history of trauma, ☒ ☒ ☒ programs and factors related to age, petition and family strengths and needs. information, prior record, gang affiliation and other elements to address the program he or she will participate in. The agency exceeds regulation by creating a 14-day Plan, 30-Day plans thereafter, and a Release Plan. (b) Institutional Case Plan: 3-1-306, I-C Initial Service Plan (1) A case plan shall be developed for each youth Completed on youth in custody for ten days held for at least 30 days or more and created or more. within 40 days of admission. ☒ ☒ ☒ JH: 3-2-309, II-B, 1 Initial Service Plan Must be completed within 14 days of admission and every 30 days thereafter. (2) The institutional plan shall include, but not be ☒ ☒ ☒ limited to, written documentation that provides: 7376 7385 7388 Orange JH Camp PRO 20-22 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (A) objectives and time frame for the resolution 3-1-306, I-D of problems identified in the assessment; JH: 3-2-309, II-B, 2 Behavior Summaries ☒ ☒ ☒ YLA and YGC: 3-1-306, II-C-2 (B) a plan for meeting the objectives that 3-1-306, II-A, 4; 3-1-306, II-C, 3 includes a description of program resources JH: 3-2-309, II-B, 2 and 3 needed and individuals responsible for assuring that the plan is implemented; ☒ ☒ ☒ 14 Day Case Plan YLA and YGC: 3-1-306, II-C, 3 (3) periodic evaluation of progress towards meeting 3-1-306, I-E the objectives, including periodic review and ☒ ☒ ☒ JH: 3-2-309, II-B, 2 and 3 discussion of the plan with the youth; YLA and YGC: 3-1-306, II-C, 4 (4) a transition plan, the contents of which shall be 3-1-306, II-C, 5 and 6 Exit Summaries subject to existing resources, shall be developed ☒ ☒ ☒ JH: 3-2-309, II-B, 4-b for post dispositional youth in accordance with YLA and YGC: 3-1-306, II-C, 5 Section 1351; and, (5) in as much as possible and if appropriate, the 3-1-306, I-F plan, including the transition plan, shall be JH: 3-2-309, II-B, 4-b developed with input from the family, ☒ ☒ ☒ YLA and YGC: 3-1-306, II-C, 4 supportive adults, youth, and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK JH: 3-2-309, II-B Casework Reports SERVICES YLA and YGC: 3-1-306, II-C, 5\ The facility administrator shall develop and implement Facility staff are responsible for meeting written policies and procedures ensuring the availability with youth a minimum of one time each of appropriate counseling and casework services for all week. We reviewed chrono notes from each youth. Policies and procedures shall ensure: ☒ ☒ ☒ facility and found staff articulated the conversations with youth well. The notes are able to be viewed by the youth’s PO and other agency staff. The information puts a ‘reset’ on goals and objectives, allowing the youth to work with staff on a multitude of identified issues. (a) youth will receive assistance with needs or concerns JH: 3-2-309, II-A, 10-a ☒ ☒ ☒ that may arise; YLA and YGC: 3-1-306, II-C, 4 and 5 (b) youth will receive assistance in requesting contact JH: 3-2-309, II-A, 10-a with parents, other supportive adults, attorney, ☒ ☒ ☒ YLA: 3-8-006; 3-8-021; 3-8-B, II-D clergy, probation officer, or other public official; YGC: 3-3-209 and, 7376 7385 7388 Orange JH Camp PRO 20-22 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (c) youth will be provided access to available resources JH: 3-2-309, II-B, 2, 3 and 4 to meet the youth’s needs. ☒ ☒ ☒ YLA and YGC: 3-1-306, II-C, 6 Exit Summary 1357 USE OF FORCE 3-1-015 Use of Force-Physical, Mechanical and Chemical (UF) The facility administrator, in cooperation with the responsible physician, shall develop and implement We reviewed 19 incidents of UF from written policies and procedures for the use of force, January to April 2021. The reports were which may include chemical agents. Force shall never well documented and included all elements be applied as punishment, discipline, retaliation or in regulation. Fifteen were youth to youth treatment. assaults, and two were attempted escapes. The staff and administrative follow up were (a) At a minimum, each facility shall develop policies on point and revealed the agency reviews and procedures which: their own UF incidents monthly to evaluate the force and if it is within policy. We ☒ ☒ ☒ provided technical assistance as it related to the application of restraints in UF incidents for transport of the youth to their room and to ensure staff articulate the reason for the application. There were 5 UF incidents at YGC in the same time period, and 14 at YLA. Almost all involved youth fights and as in JH, they are reviewed by facility administration to determine if the incidents are within policy and regulation. (1) restricts the use of force to that which is deemed 3-1-015, I-A reasonable and necessary, as defined in Section ☒ ☒ ☒ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff 3-1-015, I-E including both physical and non-physical options and define when those force options are ☒ ☒ ☒ This section outlines physical presence, dialogue/counseling, chemical restraint, appropriate. physical restraint and mechanical restraint. (3) describe force options or techniques that are ☒ ☒ ☒ 3-1-015, I-G and H expressly prohibited by the facility. (4) describe the requirements of staff to report any 3-1-015, I-O ☒ ☒ ☒ inappropriate use of force, and to take affirmative action to immediately stop it. 7376 7385 7388 Orange JH Camp PRO 20-22 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (5) define a standardized reporting format that 3-1-006 Special Incident Reports includes time period and procedure for 3-1-015, I-O Completing an Incident Report documenting and reporting the use of force, 3-1-015, II-D, 2 SJCO Responsibilities 3-1-015, II-E OC Review Committee including reporting requirements of management and line staff and procedures for The above sections articulate the reviewing and tracking use of force incidents by ☒ ☒ ☒ responsibilities to review each use of force supervisory and or management staff, which incident. include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system ☒ ☒ ☒ 3-1-015, II-E, 2-c for investigating unreasonable use of force. (7) define the role, notification, and follow-up 3-1-015, II-C, 6 and 7 (Medical and CEGU) procedures required after use of force incidents ☒ ☒ ☒ 3-1-015, II-D, 7 SJCO Notice to parent for medical, mental health staff and parents or legal guardians. (8) describe the limitations of use of force on 3-1-015, II-L pregnant youth in accordance with Penal Code ☒ ☒ ☒ Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force ☒ ☒ ☒ option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize 3-1-015, II-B, 5-a through f chemical agents in the facility and the type, size ☒ ☒ ☒ and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when 3-1-015, II-B, 1 there is an imminent threat to the youth’s safety ☒ ☒ ☒ or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and 3-1-015, II-B, 11 timelines for decontamination from chemical agents. This shall include that youth who have ☒ ☒ ☒ been exposed to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up 3-1-015, II-B, 11-I, j and m procedures required after use of force incidents ☒ ☒ ☒ involving chemical agents for medical, mental health staff and parents or legal guardians. 7376 7385 7388 Orange JH Camp PRO 20-22 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (5) provide for the documentation of each incident 3-1-303 Special Incident Report of use of chemical agents, including the reasons 3-1-015, II-B, 8 OC Report for which it was used, efforts to de-escalate 3-1-015, II-C, 4 JCO Report prior to use, youth and staff involved, the date, ☒ ☒ ☒ 3-1-015, II-D, 2 SJCO Review time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and ☒ ☒ ☒ regular training in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health 3-1-015, II-B, 3 ☒ ☒ ☒ conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of ☒ ☒ ☒ 3-1-015, II-B, 4 application. (3) signs or symptoms that should result in 3-1-015, II-C, 6-9 ☒ ☒ ☒ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of ☒ ☒ ☒ 3-1-015, II-B, 5 -a and b Use of Force. (5) physical training force options that may require ☒ ☒ ☒ 3-1-015, II-B, 5- d the use of perishable skills. (6) timelines the facility uses to define regular 3-1-015, II-B, 5-d training. ☒ ☒ ☒ The agency requires initial training and staff must pass an annual re-certification course. 1358 USE OF PHYSICAL RESTRAINTS 3-1-006 Handcuffs, Shackles and Transportation Belts The facility administrator, in cooperation with the JH: 3-2-110 Use of Restraints (UR) responsible physician and mental health director, shall This section includes the use of Soft Leather develop and implement written policies and procedures Restraints and the Tube. These are only for the use of restraint devices. Restraint devices allowed at JH. include any devices which immobilize a youth's Of the 19 incidents reviewed for UR, all extremities and/or prevent the youth from being were for transportation and Movement, not ambulatory. ☒ ☒ ☒ as defined in this regulation. Policy is detailed and includes the application for restraints in this regulation requires pre- approval, CEGU review and if longer than one hour, a psychiatrist authorization. 3-1-015 Youth requiring restraint at YLA and YGC as defined by this regulation are transported to JH. 7376 7385 7388 Orange JH Camp PRO 20-22 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS Physical restraints may be used only for those youth 3-1-006, I-A, 1-4 who present an immediate danger to themselves or JH: 3-2-110, I-C others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☒ ☒ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or 3-1-006, I-C discipline, or as a substitute for treatment. The use of JH: 3-2-110, I-E restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through ☒ ☒ ☒ affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of 3-1-006, I-A, L handcuffs, shackles or other restraint devices when used JH: 3-2-110, I-G to restrain youth for movement or transportation within ☒ ☒ ☒ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval 3-1-006, I-D of the facility manager or designee. The facility manager JH: 3-2-110, II-A, 1; 3-2-110, I-I; 3-2-011, may delegate authority to place a youth in restraints to a II-C, 8 ☒ ☒ ☒ physician. Reasons for continued retention in restraints Placement in restraints requires authorization shall be reviewed and documented at a minimum of from the Psychiatrist and a review a every hour. minimum of one hour. A medical opinion on the safety of placement and 3-1-006, I-J retention shall be secured as soon as possible, but no later JH: 3-2-110, II-A, 4 ☒ ☒ ☒ than two hours from the time of placement. The youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as 3-1-006 possible, but in no case longer than four hours from the ☒ ☒ ☒ JH: 3-2-110, II-B, 1 time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted 3-1-006, I-I to ensure that the restraints are properly employed, and JH: 3-2-110, II-A, 4 to ensure the safety and well-being of the youth. ☒ ☒ ☒ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: 7376 7385 7388 Orange JH Camp PRO 20-22 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (a) documentation of the circumstances leading to an 3-1-006, I-K ☒ ☒ ☒ application of restraints. JH: 3-2-110, II-A, 12-a through k (b) known medical conditions that would 3-1-006, I-D contraindicate certain restraint devices and/or ☒ ☒ ☒ JH: 3-2-110, I-B techniques. (c) acceptable restraint devices. 3-1-006, II-A Handcuffs; II-D Transportation Belt; II-E Martin Chain; II-F Shackles; II-G ☒ ☒ ☒ Flex Cuffs JH: 3-2-110, I-A (d) signs or symptoms which should result in 3-1-006, I-G immediate medical/mental health referral. ☒ ☒ ☒ JH: 3-2-110, I-B (e) availability of cardiopulmonary resuscitation 3-1-114 AED Locations ☒ ☒ ☒ equipment. JH: 3-2-110, I-B (f) protective housing of restrained youth. While in 3-1-006 restraint devices, all youth shall be housed alone or JH: 3-2-110, I-C in a specified housing area for restrained youth ☒ ☒ ☒ which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. 3-1-006 ☒ ☒ ☒ JH: 3-2-110, II-A, 8 (h) exercising of extremities. 3-1-006, I-I ☒ ☒ ☒ JH: 3-2-110, II-A, 7 1358.5 USE OF RESTRAINT DEVICES FOR 3-1-006, I-A, 6 MOVEMENT AND TRANSPORTATION WITHIN The agency has well trained staff as it relates THE FACILITY. to application of restraints for movement or transportation. Youth must exhibit a safety and security risk and if not, youth are The Facility Administrator, in cooperation with the ☒ ☒ ☒ escorted without restraints. Also, the agency responsible physician and behavioral/mental health created a Court Order if the youth requires director, shall develop and implement written policies restraints for Court purposes. We reviewed and procedures for the use of restraint devices when the several applications for this and found they purpose is for movement or transportation within the were well thought out, providing sufficient facility that shall include the following: cause for the request. (a) identification of acceptable restraint devices, staff 3-1-006, I-B Handcuffs ☒ ☒ ☒ approved to utilize restraint devices and the required training. (b) the circumstances leading to the application of ☒ ☒ ☒ 3-1-006, I-B, 1-K restraints must be documented. 7376 7385 7388 Orange JH Camp PRO 20-22 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (c) an individual assessment of the need to apply 3-1-006, I-A, 6 restraints for movement or transportation that includes consideration of less restrictive ☒ ☒ ☒ alternatives, consideration of a youth’s known medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, 3-1-006, I-C with a clearly defined expectation that restraint ☒ ☒ ☒ devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in 3-1-006, I-E and F ☒ ☒ ☒ accordance with Penal Code Section6030(f) and Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES JH: 3-2-111 Safety Room Procedures; 3-2-111, I-C, D, E (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall There are 2 safety rooms at JH and no safety develop and implement written policies and rooms at YLA or YGC. Although they were procedures governing the use of safety rooms, as both inspected, including policy, the agency described in Title 24, Part 2, Section 1230.1.13. The has made the decision to permanently close room shall be used to hold only those youth who ☒ both rooms and have deactivated their present an immediate danger to themselves or use. others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of JH: 3-2-111, II-A, 6 and 7 ☒ necessary nutrition and fluids, access to a toilet, and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or JH: 3-2-111, I-G; designee, before a youth is placed into a safety 3-2-111, II-B, 2 and 3 ☒ room; Requires approval from Psychiatrist (3) provide for continuous direct visual supervision JH: 3-2-111, II-A, 5 and documentation of the youth's behavior and ☒ any staff interventions every 15 minutes, with actual time recorded; 7376 7385 7388 Orange JH Camp PRO 20-22 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (4) provide that the youth shall be evaluated by the JH: 3-2-111, II-C Review and Process facility manager, or designee, every four hours; This policy has reviews by mangers and the Psychiatrist every hour. If continued ☒ retention is necessary, all elements of RC apply. The facility manager may conduct the review in the absence of the psychiatrist after initial placement. (5) provide for immediate medical assessment, JH: 3-2-111, II-A, 4 where appropriate, or an assessment at the next daily sick call; and, This policy requires immediate medical ☒ response and determination by medical staff for continuous or intermittent medical monitoring. (6) provide a process for documenting the reason for JH: 3-2-111, II-A, 10 placement, including attempts to use less ☒ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less JH: 3-2-111, I-D restrictive options have been attempted and ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of JH: 3-2-111, I-C ☒ punishment, coercion, convenience, or retaliation by staff. (3) safety room shall not be used to the extent that it JH: 3-2-111, I-C, D, F ☒ compromises the mental and physical health of the youth. (c) A youth may be held up to four hours in the safety JH: 3-2-111, II-C, 3-b room. After the youth has been held in the safety ☒ room for a period of four hours, staff shall do one All elements of RC apply at the 4-hour mark. or more of the following: (1) return the youth to general population. JH: 3-2-111, II-C, 3-b ☒ (2) consult with mental health or medical staff, JH: 3-2-111, II-C ☒ This section articulates the response form Medical and Mental Health staff beginning at placement thru four or more hours. 7376 7385 7388 Orange JH Camp PRO 20-22 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (3) develop an individualized plan that includes the JH: 3-2-111, II-C, 3-b ☒ goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended JH: 3-2-111, II-C, 3-b beyond four hours, staff shall develop an individualized plan that includes the requirements ☒ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES 3-1-054 Personal Searches and Control of Contraband The facility administrator shall develop and implement ☒ ☒ ☒ written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures shall provide that: (a) Searches shall be conducted to ensure the safety and 3-1-054, I-C security of the facility, public, visitors, youth, and YLA: 3-8-020, I-A staff. YGC: 3-3-020, I-A, 4 ☒ ☒ ☒ Youth entering or returning from off-site are searched for unauthorized items. (b) Searches shall be conducted in a manner that 3-1-054, I-D preserves the privacy and dignity of the person ☒ ☒ ☒ being searched and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity 3-1-054, III-D, E, F searches shall comply with Penal Code Section The agency requires specific justification for 4030. ☒ ☒ ☒ a strip search, more than just the offense or infraction, and supervisor approval. The forms reviewed articulated justification. (d) Physical body cavity searches shall only be ☒ ☒ ☒ 3-1-054, II-F, 1 conducted by a medical professional. (e) Any youth held after a detention hearing shall only 3-1-054, III-D, 1 be strip searched with prior approval of a supervisor when there is reasonable suspicion based on ☒ ☒ ☒ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall 1-4-123, IV-D comply with Section 1352.5. 3-1-054, V Gender Non-Conforming, Transgender and Intersex Youth ☒ ☒ ☒ JH: 2-3-011, II-E, 3 7376 7385 7388 Orange JH Camp PRO 20-22 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (g) Cross-gender pat-down searches and strip searches 1-4-123, IV-D, 1 are prohibited except in exigent circumstances or 3-1-054, III-C, 2 (Pat Search) when conducted by a medical professional. Such ☒ ☒ ☒ 3-1-054, III-D, 7 (Strip Search) searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE 3-1-012 Resident Grievance Procedure The facility administrator shall develop and implement Juvenile Hall has had 5 grievances filed this written policies and procedures whereby any youth may cycle. YGC has had 6 and YLA has had appeal and have resolved grievances relating to any none. Each were reviewed and resolved condition of confinement, including but not limited to within 2 days of submission. The timelines health care services, classification decisions, program ☒ ☒ ☒ and outcomes were reviewed with youth and participation, telephone, mail or visiting procedures, were inclusive of the youth in finding food, clothing, bedding, mistreatment, harassment or resolution. violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a 3-1-012, II-A, 1 Free access to form grievance, which includes provisions for the youth ☒ ☒ ☒ 3-1-012, I-G Instructions to have free access to the form; (b) the youth shall have the option to confidentially file 3-1-012, I-O, 1 ☒ ☒ ☒ the grievance or to deliver the form to any youth supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate ☒ ☒ ☒ 3-1-012, I-H; 3-1-012, II-A, 4 staff level; (d) provision for a prompt review and initial response 3-1-012, I-H to grievances within three (3) business days, ☒ ☒ ☒ grievances that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain 3-1-012, II-A, 2 his/her version of the grievance to a person not ☒ ☒ ☒ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by ☒ ☒ ☒ 3-1-012, I-N the facility administrator to assist the youth. (e) provision for a written response to the grievance 3-1-012, II-A, 4 Level 1 Grievance which includes the reasons for the decisions; ☒ ☒ ☒ 3-1-012, II-B, 5 Level 2 Grievance 3-1-012, II-C, 5 Level 3 Grievance (f) a system which provides that any appeal of a 3-1-012 II-B and C grievance shall be heard by a person not directly ☒ ☒ ☒ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten 3-1-012, I-I (10) business days unless circumstances dictate a ☒ ☒ ☒ longer time frame. The youth shall be notified of any delay; and, 7376 7385 7388 Orange JH Camp PRO 20-22 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (h) the policy shall provide multiple internal and 3-1-012, I-B ☒ ☒ ☒ external methods to report sexual abuse and sexual harassment. Whether or not associated with a grievance, concerns of 1-3-404 parents, guardians, staff or other parties shall be ☒ ☒ ☒ C-14 Citizen Complaints addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS 3-1-303 A written report of all incidents which result in physical We reviewed numerous Incident reports for harm, use of force, serious threat of physical harm, or each facility, noting they were thorough, death of an employee, youth or other person(s) shall be ☒ ☒ ☒ reviewed by a supervisor and timely from maintained. Such written record shall be prepared by the incident to documentation. staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO 3-1-047, I DNA Collection Custodial Youth COLLECT DNA SPECIMENS, SAMPLES, IMPRESSIONS (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel including peace officers, may employ ☒ ☒ ☒ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of 3-1-047, I-A reasonable force” shall be defined as the force that an objective, trained and competent ☒ ☒ ☒ correctional employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by 3-1-047, II-B and D efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be ☒ ☒ ☒ documented and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written 3-1-047, II-C authorization of the supervising officer on duty. The authorization shall include information that ☒ ☒ ☒ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. 7376 7385 7388 Orange JH Camp PRO 20-22 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (1) If the use of reasonable force includes a cell 3-1-047, II-G extraction, the extraction shall be videotaped. Refer to 3-1-048 Room Extraction Policy Video shall be directed at the cell extraction event. The videotape shall be retained by the ☒ ☒ ☒ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7376 7385 7388 Orange JH Camp PRO 20-22 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM 3-1-B, I-A through F Education Program (a) School Programs The Otto Fischer Program is located at JH and YLA, while YGC operates the Rio The County Board of Education shall provide for the Contiguo School. The most recent administration and operation of juvenile court schools in Educational Assessments were completed on conjunction with the Chief Probation Officer, or designee February 10, 2021 for all three programs. pursuant to applicable State laws. The school and facility administrators shall develop and implement written We met with the all-sites Principal Kirk policy and procedures to ensure communication and Anderson and Lead Teacher Rich Berman. coordination between educators and probation staff. The OCOE was one of the first schools Culturally responsive and trauma-informed approaches statewide to efficiently operate virtual should be applied when providing instruction. Education instruction at the beginning of the pandemic. staff should collaborate with the facility administrator to With already purchased Prometheus Boards use technology to facilitate learning and ensure safe and the use of the OWL audio component, technology practices. The facility administrator shall youth were learning in just days rather than request an annual review of each required element of the weeks post-March 16, 2020 when the program by the Superintendent of Schools, and a report classrooms shut down. Probation staff or review checklist on compliance, deficiencies, and assisted in the transition which allowed corrective action needed to achieve compliance with this youth the opportunity for seamless section. Such a review, when conducted, cannot be instruction, with teachers returning to the delegated to the principal or any other staff of any ☒ ☒ ☒ classrooms in September 2020. juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified There are secondary, post-secondary and outside agency or individual. Upon receipt of the review, vocational opportunities for all students, the facility administrator or designee shall review each including iPads for Special Education youth item with the Superintendent of Schools and shall take to glean extra services. The OCOE provides whatever corrective action is necessary to address each graduation opportunities for students in both deficiency and to fully protect the educational interests formats, choosing the most purposeful given of all youth in the facility. the situation. The staff participate in pre- release meetings and conferencing of students with the highest needs. Mr. Berman facilitated many of the IT decisions to promote learning and foster a ‘classroom-like’ setting in each unit amongst all three programs. His passion for instruction has resulting in his Orange County Teacher of the Year Award and he has also been awarded the California Teacher of the Year accolades. This is not just for Court and Community Schools but for all Secondary schools. 7376 7385 7388 Orange JH Camp PRO 20-22 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (b) Required Elements 3-1-B, II-A, 1 through 3 The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California ☒ ☒ ☒ Standards for the Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education 3-1-B, I-F program shall be free from discriminatory action. Staff ☒ ☒ ☒ shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State 3-1-B, II-A, 3-a ☒ ☒ ☒ Education Code and include, but not be limited to, courses required for high school graduation. (2) Information and preparation for the High School 3-1-B, II-A, 3-b Equivalency Test as approved by the California ☒ ☒ ☒ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary ☒ ☒ ☒ 3-1-B, II-A, 3-c education and vocational opportunities. (4) Administration of the High School Equivalency 3-1-B, II-A, 3-d Tests as approved by the California Department ☒ ☒ ☒ of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to 3-1-B, II-A, 3-e ☒ ☒ ☒ youth who do not demonstrate sufficient progress towards grade level standards. (6) The minimum school day shall be consistent with 3-1-B, II-A, 3-f State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure ☒ ☒ ☒ that operational procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. 7376 7385 7388 Orange JH Camp PRO 20-22 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (7) Education shall be provided to all youth 3-1-B, II-A, 3-g regardless of classification, housing, security status, disciplinary or separation status, including room confinement, except when ☒ ☒ ☒ providing education poses an immediate threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline 3-1-B, II-B, 1 (1) Positive behavior management will be implemented to reduce the need for disciplinary ☒ ☒ ☒ action in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative 3-1-B, II-B, 2 ☒ ☒ ☒ decisions made by probation staff that may affect the educational programming of students. (3) Except as otherwise provided by the State 3-1-B, II-B, 3 Education Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due ☒ ☒ ☒ process safeguards as set forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with 3-1-B, II-B, 4 education staff will develop policies and ☒ ☒ ☒ procedures that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations 3-1-B, II-C, 1 (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not ☒ ☒ ☒ limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. 7376 7385 7388 Orange JH Camp PRO 20-22 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (2) Youth identified as English Learners (EL) shall 3-1-B, II-C, 2 be afforded an educational program that ☒ ☒ ☒ addresses their language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission 3-1-B, II-D, 1 ☒ ☒ ☒ (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☒ ☒ 3-1-B, II-D, 1-a (B) Home Language Survey and the results of 3-1-B, II-D, 1-b ☒ ☒ ☒ the State Test used for English language proficiency; (C) Needs and services of special populations as 3-1-B, II-D, 1-c defined by the State Education Code, ☒ ☒ ☒ including but not limited to, students with special needs. (D) Discipline problems. ☒ ☒ ☒ 3-1-B, II-D, 1-d (2) Youth will be immediately enrolled in school. 3-1-B, II-D, 2 Educational staff shall conduct an assessment to ☒ ☒ ☒ determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary 3-1-B, II-D, 3 ☒ ☒ ☒ education plan shall be developed for each youth within five school days. (4) Upon enrollment, education staff shall comply 3-1-B, II-D, 4 with the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, ☒ ☒ ☒ state language assessment scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting 3-1-B, II-E, 1 (1) The complete facility educational record of the ☒ ☒ ☒ youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall 3-1-B, II-E, 2 provide appropriate credit (full or partial) for ☒ ☒ ☒ course work completed while in juvenile court school in accordance with the State Education Code. 7376 7385 7388 Orange JH Camp PRO 20-22 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (g) Transition and Re-Entry Planning 3-1-B, II-F (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition ☒ ☒ ☒ needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities 3-1-B, II-G YGC: 3-3-024 ROP Program (1) The school and facility administrator should, whenever possible, collaborate with local post- ☒ ☒ ☒ secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND 3-1-014 Recreation, Exercise and Programs EXERCISE. JH: 3-2-007 Program Schedule Each facility submitted a comprehensive list ☒ ☒ ☒ The facility administrator shall develop and implement of programming, including large and small written policies and procedures for programs, group opportunities. YLA and YGC recreation, and exercise for all youth. The intent is to operates within a structured and level minimize the amount of time youth are in their rooms progression of advancement. or their bed area. Juvenile facilities shall provide the opportunity for 3-1-014, I programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each ☒ ☒ ☒ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and 3-1-014, I exercise may be suspended only upon a written finding ☒ ☒ ☒ by the administrator/manager or designee that a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall The daily schedule is posted in each living ☒ ☒ ☒ be posted in the living units. unit of each facility. 7376 7385 7388 Orange JH Camp PRO 20-22 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS There will be a written annual review of the programs, The last annual review for Juvenile Hall was recreation, and exercise by the responsible agency to conducted on May 20, 2021, verifying the ensure content offered is current, consistent, and programs offered to youth remain relevant, relevant to the population. current and appropriate for the youth in each facility. The Social Programs Memo for YLA and ☒ ☒ ☒ YGC were prepared on May 20, 2021, by Assistant Director Jeff Burgett, including a list of comprehensive and full program schedules. We noted some groups/organizations stopped coming in during Covid but are beginning to return on on-site. (a) Programs. All youth shall be provided with the JH: 3-2-007, I-A through C opportunity for at least one hour of daily YLA: 3-8-B Program Description – Pride programming to include, but not be limited to, and Leadership Programs trauma focused, cognitive, evidence-based, best YGC: 3-3-B Program Description – ASERT practice interventions that are culturally relevant and and STEP linguistically appropriate, or pro-social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual ☒ ☒ ☒ needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: 7376 7385 7388 Orange JH Camp PRO 20-22 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (1) Cognitive Behavior Interventions; JH: 3-2-007, I-D (2) Management of Stress and Trauma; (3) Anger Management; JH Programs: NA/AA; Sex Offender and (4) Conflict Resolution; Group Therapy; Effective Practices in a (5) Juvenile Justice System; Correctional Settings (EPICS); Life Skills (6) Trauma-related interventions; Programming; Anger Management (7) Victim Awareness; Programming; Girls Inc (recently re-started (8) Self-Improvement; due to Covid); Decision Points; Functional (9) Parenting Skills and support; Fitness; Palabra-(OCDOE). And Project (10) Tolerance and Diversity; Kinship. These programs are facilitated by (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; staff and volunte4ers. Other programs, (13) Gender Specific Programming; facilitated by CEGU, have been on hold due (14) Art, creative writing, or self-expression; to Covid. These include Seeking Safety, (15) CPR and First Aid training; Social Skills for the emotionally disturbed (16) Restorative Justice or Civic Engagement; youth, Mindful Meditation, and My Life (17) Career and leadership opportunities; and, Choices. (18) Other topics suitable to the youth population. YGC Programs: Just Beginnings (parenting program); EPICS; NA/AA; Aggression Replacement Training (ART); College Occupational Program; and a Furlough Program. YGC operates two Phase Programs for progress towards release: ☒ ☒ ☒ ASERT and STEP. The 7 components to achieve success are: Honesty and Integrity Meetings, Caseload Meetings, Good-bye Circle, Mentoring Group, Morning Meeting, Phase Meetings and Process Visiting. Each includes the youth working with their counselor or clinician to assist youth in re- entry with all facets of their lives. YLA Programs: Cognitive Behavior Programming-EPICS; Decision Points; Joven Noble; Bible Study; TND Group; Padres Unidos; AA/NA; HP Workout; Youth Leadership Maintenance and College Occupational Program; and Safe Schools Therapy. YLA operates the PRIDE Program (Progressive Rehabilitation in a Diverse Environment). The Four Phase program promotes personal skill development and growth. Components include journaling the new skills, attitudes and behaviors to become a productive and responsible person. 7376 7385 7388 Orange JH Camp PRO 20-22 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (b) Recreation. All youth shall be provided the 3-1-014, I opportunity for at least one hour of daily access to JH: 3-2-007, I-A unscheduled activities such as leisure reading, letter ☒ ☒ ☒ writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the 3-1-014, I ☒ ☒ ☒ opportunity for at least one hour of large muscle activity each day. The administrator/manager may suspend, for a period not 3-1-014, I to exceed 24 hours, access to recreation and programs. ☒ ☒ ☒ The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM 3-1-009, I-E and L The facility administrator shall provide access to religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth ☒ ☒ ☒ shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☒ ☒ 3-1-009, I-I (b) availability of clergy; and, ☒ ☒ ☒ 3-1-009, I-J (c) availability of religious diets. ☒ ☒ ☒ 3-1-043 1373 WORK PROGRAM JH: 3-2-015 Juvenile Hall Work Crews YGC: 3-3-022 YGC Unit Work The facility administrator shall develop policies and Assignments; 3-3-023 ROP Culinary Arts procedures regarding the fair and consistent assignment Program; 3-3-201 Auxiliary Work of youth to work programs. Work assigned to a youth ☒ ☒ ☒ Assignments (Youth Work Assignments) shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING 3-1-045 Video Conferencing/Visiting The facility administrator shall develop and implement JH: 3-2-025 Visiting written policies and procedures for visiting, that include YLA: 3-8-021 Visiting provisions for special visits. Youth shall be allowed to YGC: 3-3-021 Visiting receive visits by parents, guardians or persons standing ☒ ☒ ☒ All three programs have been facilitating in loco parentis, and children of youth. Other family visiting via Zoom during Covid due to members, such as grandparents and siblings, and restrictions from the CDC and California PH supportive adults, may be allowed to visit with the Guidelines. On June 13, 2021, in-person approval of the facility administrator or designee, and in visiting will resume agency wide. conjunction with the youth’s case plan or in the best interest of the youth. 7376 7385 7388 Orange JH Camp PRO 20-22 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS All visits shall occur at reasonable times, subject only to JH: 3-2-025, I-A the limitations necessary to maintain order and security. YLA: 3-8-021, I-A Visitation shall not be denied solely based on the visitor’s YGC: 3-3-021, I-B criminal history. The staff shall determine in each case, ☒ ☒ ☒ whether the visitor’s criminal history represents a risk to the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two JH: 3-2-025, I-A hours per week. Visits may be supervised, but ☒ ☒ ☒ YLA: 3-8-021, I-A conversations shall not be monitored unless there is a YGC: 3-3-021, I-B security or safety need. Provisions for special visits, in addition to the two-hour JH: 3-2-025, I-D, 2 and 3 minimum and/or outside of the regular visiting hours, YLA: 3-8-021, I-A, E-4 shall be accommodated as necessary and within the YGC: 3-3-021, II-B and C discretion of the facility administrator or designee. ☒ ☒ ☒ Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an 3-1-045 Video Conference Visiting ☒ ☒ ☒ alternative, but not as a replacement, to in-person YGC: 3-3-021, I-D visiting. 1375 CORRESPONDENCE 3-1-024 Youth Mail The facility administrator shall develop and implement ☒ ☒ ☒ written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth 3-1-022, I-A, 10 ☒ ☒ ☒ may send or receive; (b) youth may send two letters per week postage free; 3-1-022, I-A, 10; 3-1-024, I-H ☒ ☒ ☒ Youth are allowed seven letters per week. (c) youth may correspond confidentially with state and 3-1-024 federal courts, any member of the State Bar or holder 3-1-054 of public office, and the Board; however, authorized ☒ ☒ ☒ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described 3-1-040 Monitored Mail in (c), may be read by staff only when there is ☒ ☒ ☒ reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 7376 7385 7388 Orange JH Camp PRO 20-22 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS 1376 TELEPHONE ACCESS 3-1-036 Youth Use of Telephone The administrator of each juvenile facility shall develop ☒ ☒ ☒ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES 3-1-025 Attorney Contact with Incarcerated Youth The facility administrator shall develop written ☒ ☒ ☒ procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed 3-1-025, I-A ☒ ☒ ☒ attorneys and their authorized representatives; JH: 3-2-001, I-B (b) provision for confidential consultation with 3-1-054, I-C ☒ ☒ ☒ attorneys; and, (c) unlimited postage free, legal correspondence and 3-1-025, I-F ☒ ☒ ☒ cost-free telephone access as appropriate. 1390 DISCIPLINE 3-1-043 Behavior Management and Disciplinary Due Process The facility administrator shall develop and implement 3-1-043, A-6, b written policies and procedures for the discipline of 3-1-043, A-8 youth that shall promote acceptable behavior; including 3-1-052 Supervision Techniques to Prevent the use of positive behavior interventions and supports. ☒ ☒ ☒ and Control Acting Out Behavior Discipline shall be imposed at the least restrictive level (Discipline) which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; 3-1-043, I-A, 8-a ☒ ☒ ☒ 3-1-052, II-A, 1-a (b) daily shower, access to drinking fountain, toilet and 3-1-043, I-A, 8-b personal hygiene items, and clean clothing; ☒ ☒ ☒ 3-1-052, II-A, 1-b (c) full nutrition; 3-1-043, I-A, 8-c ☒ ☒ ☒ 3-1-052, II-A, 1-c (d) contact with parent or attorney; 3-1-043, I-A, 8-d ☒ ☒ ☒ 3-1-052, II-A, 1-d (e) exercise; 3-1-043, I-A, 8-e ☒ ☒ ☒ 3-1-052, II-A, 1-e (f) medical services and counseling; 3-1-043, I-A, 8-f ☒ ☒ ☒ 3-1-052, II-A, 1-f (g) religious services; 3-1-043, I-A, 8-g ☒ ☒ ☒ 3-1-052, II-A, 1-g 7376 7385 7388 Orange JH Camp PRO 20-22 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (h) clean and sanitary living conditions; 3-1-043, I-A, 8-h ☒ ☒ ☒ 3-1-052, II-A, 1-h (i) the right to send and receive mail; 3-1-043, I-A, 8-i ☒ ☒ ☒ 3-1-052, II-A, 1-i (j) education; and, 3-1-043, I-A, 8-j ☒ ☒ ☒ 3-1-052, II-A, 1-j (k) rehabilitative programming. ☒ ☒ ☒ 3-1-043, I-A, 8-k The facility administrator shall establish rules of conduct The rules and accompanied sanctions are and disciplinary penalties to guide the conduct of youth. posted in each facility/living unit. Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☒ ☒ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS We reviewed numerous incidents of behaviors requiring Due Process. The The facility administrator shall develop and implement facilities respond timely and are inclusive of written policies and procedures for the administration the youth at all stages of discipline. The Due of discipline which shall include, but not be limited to: Process practice exceeds regulation. We offered some technical assistance regarding their forms, allowing the process to be shortened if the youth accepts the proposed ☒ ☒ ☒ sanction and does not choose to have a hearing. The Appeal process was rarely used as the youth in almost all cases chose the proposed sanction. Our review found the sanctions to be fair and very youth involved. Staff choose to have conversations with youth and mediate issues to promote the process. (a) designation of personnel authorized to impose 3-1-043, II-D, 4-c ☒ ☒ ☒ discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; 3-1-022, I-B, 3 ☒ ☒ ☒ 3-1-043, II-D, 4-c (states only staff can impose discipline) (c) definition of major and minor rule violations and 3-1-043, III-A Minor or Intermediate their consequences, and due process requirements; ☒ ☒ ☒ Behaviors 3-1-043, III-B Major Misbehaviors (d) trauma-informed approaches and positive behavior 3-1-043, II-C, 6-g ☒ ☒ ☒ interventions; 7376 7385 7388 Orange JH Camp PRO 20-22 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (e) minor rule violations may be handled informally by 3-1-043, Attachment 1 counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☒ ☒ This is a matrix of rule violations and accompanied by written documentation and a proposed sanctions at each facility. policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process ☒ ☒ ☒ shall be documented and require the following: (1) written notice of violation prior to a hearing; 3-1-043, III-B, 3-b, 2 ☒ ☒ ☒ (2) accommodations provided to youth with 3-1-043, III-B, 3-c, 4 disabilities, limited literacy, and English ☒ ☒ ☒ language learners; (3) hearing by a person who is not a party to the 3-1-043, III-B, 3-c ☒ ☒ ☒ incident; (4) opportunity for the youth to be heard, present 3-1-043, III-B, 3-c, 1, 2 and 5 ☒ ☒ ☒ evidence and testimony; (5) provision for youth to be assisted by staff in the 3-1-043, III-B, 3-c, (3) ☒ ☒ ☒ hearing process; (6) provision for administrative review. 3-1-043, III-B, 4 ☒ ☒ ☒ (g) violations that result in a removal from camp or 3-1-043, III-B, 2-c commitment program, but not a return to court, will 3-1-307 Procedure for Filing Application for ☐ ☒ ☒ follow the due process provisions in subsection (e) Petition above. 7376 7385 7388 Orange JH Camp PRO 20-22 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS 1410 MANAGEMENT OF COMMUNICABLE OCPD Policy 3-1-107 Management of DISEASES. Communicable Diseases The policy requires agency staff and The health administrator/responsible physician, in partners to comply with specific directives, cooperation with the facility administrator and the local each with assigned duties and health officer, shall develop written policies and responsibilities to manage and identify procedures to address the identification, treatment, communicable disease. control and follow-up management of communicable diseases. The policies and procedures shall address, but HSA-CHS Policy Y-B-01.01 not be limited to: Communicable Diseases Intake Unit COVID Protocol This process outlines youth and staff use of PPE; Cohort assignment and procedures for new admissions; and special considerations ☒ ☒ ☒ such as: Respiratory Isolation, showers/phone opportunities and isolation operations. Each of the above protocols are in conjunction with the partner Orange County Health Care Agency (HCA) and Clinical Evaluation Guidance Unit (CEGU), as well as local Public Health and CDC guidelines. COVID Protocol for Intake and Release Center (IRC) This process specifically outlines the operations of all staff and agency partners at intake. Medical personnel conduct a screening prior to a youth coming in. 7376 7385 7388 Orange JH Camp PRO 20-22 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (a) Intake health screening procedures; Intake Unit COVID Protocol This process outlines youth and staff use of PPE; Cohort assignment and procedures for new admissions; and special considerations such as: Respiratory Isolation, showers/phone opportunities and isolation operations. Each of the above protocols are in conjunction with the partner Orange County Health Care Agency (HCA) and Clinical Evaluation Guidance Unit (CEGU), as well as local Public Health and CDC guidelines. COVID Protocol for Intake and Release ☒ ☒ ☒ Center (IRC) This process specifically outlines the operations of all staff and agency partners at intake and release. Medical personnel conduct a screening prior to a youth coming in. Based on responses from medical, youth are directed to holding, a Cohort admission unit or Medical for isolation. Upon release, youth and families are provided with specific follow up information and referred to County Public Health. HSA-CHS Policy Y-B-01.01, Procedure I- Intake Screening 7376 7385 7388 Orange JH Camp PRO 20-22 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (b) Identification of relevant symptoms; Intake Unit COVID Protocol This process outlines youth and staff use of PPE; Cohort assignment and procedures for new admissions; and special considerations such as: Respiratory Isolation, showers/phone opportunities and isolation operations. Each of the above protocols are in conjunction with the partner Orange County Health Care Agency-Correctional Health Services (HCA-CHS) and Clinical Evaluation Guidance Unit (CEGU), as well as local Public Health and CDC guidelines. COVID Protocol for Intake and Release Center (IRC) ☒ ☒ ☒ This process specifically outlines the operations of all staff and agency partners at intake. Medical personnel conduct a screening prior to a youth coming in. Based on responses from medical, youth are directed to holding, a Cohort admission unit or Medical for isolation. Youth and families are directed to County Public Health upon release. HSA-CHS Policy Y-B-01.01, Procedure II- Health Appraisal Signs and Symptoms; and VI-Screening based on risk and presenting signs and symptoms. 7376 7385 7388 Orange JH Camp PRO 20-22 - 57 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (c) Referral for medical evaluation; Intake Unit COVID Protocol This process outlines youth and staff use of PPE; Cohort assignment and procedures for new admissions; and special considerations such as: Respiratory Isolation, showers/phone opportunities and isolation operations. Each of the above protocols are in conjunction with the partner HCA-CHS and CEGU, as well as local Public Health and CDC guidelines. COVID Protocol for Intake and Release Center (IRC) ☒ ☒ ☒ This process specifically outlines the operations of all staff and agency partners at intake. Medical personnel conduct a screening prior to a youth coming in. Based on responses from medical, youth are directed to holding, a Cohort admission unit or Medical for isolation. It is noted, OC has a 24/7 medical unit so each youth is screened by them prior to entering the facility. Based on the screening, youth are processed and evaluated at admission. 7376 7385 7388 Orange JH Camp PRO 20-22 - 58 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (d) Treatment responsibilities during detention; Intake Unit COVID Protocol This process outlines youth and staff use of PPE; Cohort assignment and procedures for new admissions; and special considerations such as: Respiratory Isolation, showers/phone opportunities and isolation operations. Each of the above protocols are in conjunction with the partner HCS-CHS and CEGU, as well as local Public Health and CDC guidelines. Protocol includes medical staff taking a ☒ ☒ ☒ youth’s temperature and evaluating symptoms twice daily. If a youth displays any symptoms while in custody or indicates illness, the youth is immediately seen by HCA and the same process as intake/admission is initiated. HSA-CHS Policy Y-B-01.01, Procedure IV This section articulates any treatment and prevention of communicable disease is based on CDC Guidelines and the PH Division of Orange County HCA. (e) Coordination with public and private community- COVID Protocol for Intake and Release based resources for follow-up treatment; Center (IRC) This process specifically outlines the operations of all staff and agency partners at intake and release. Medical personnel conduct a screening prior to a youth coming ☒ ☒ ☒ in. Based on responses from medical, youth are directed to holding, a Cohort admission unit or Medical for isolation. Upon release, youth and families are provided with specific follow up information and referred to County Public Health. (f) Applicable reporting requirements; and, HSA-CHS Policy Y-B-01Procedure VIII: Clinician responsible for reporting ☒ ☒ ☒ communicable disease s to Public Health Services. 7376 7385 7388 Orange JH Camp PRO 20-22 - 59 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (g) Strategies for handling disease outbreaks. OCPD Policy 3-1-107 E This policy outlines each agency responsibility of the Outbreak Working Team. HSA-CHS Policy Y-B-01 Procedure X: ☒ ☒ ☒ Outbreak of Communicable Diseases are reported to Public Health and managed by the HCA Epidemiology program, Responsible Physician and Probation Administration. The policies and procedures shall be updated as The current policies are as a result of Covid- necessary to reflect communicable disease priorities 19 and are reviewed regularly. ☒ ☒ ☒ identified by the local health officer and currently recommended public health interventions. 1433 REQUESTS FOR HEALTH CARE 3-1-022, I-A, 14 Medical and Psychological SERVICES (EXCERPT) Assistance The health administrator, in cooperation with the facility administrator, shall develop policy and ☒ ☒ ☒ procedures to establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE JH: 3-2-006, II-A, 1 YGC: 3-3-010 The youth’s personal clothing, undergarments and YLA: 3-8-010 footwear may be substituted for the institutional ☒ ☒ ☒ clothing and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily JH: 3-2-006, II-A, 1-a laundered, in good repair, and free of holes and YGC:3-3-010 ☒ ☒ ☒ tears. YLA: 3-8-010, (b) The standard issue of climatically suitable clothing JH: 3-2-006, II-B, 1 for youth shall consist of but not be limited to: YGC: 3-3-010 ☒ ☒ ☒ YLA: 3-8-010 (1) Socks and serviceable footwear; JH: 3-2-006, II-B, 1-(e) and 4-(b) YGC:3-3-010 ☒ ☒ ☒ YLA: 3-8-010 7376 7385 7388 Orange JH Camp PRO 20-22 - 60 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS (2) Outer garments; JH: 3-2-006, II-B, 4-(a) YGC:3-3-010 ☒ ☒ ☒ YLA: 3-8-010 (3) New non-disposable underwear which shall JH: 3-2-006, I-A, 1-b remain with the youth throughout their stay, YGC: 3-3-010, I-A Last Paragraph ☒ ☒ ☒ and; YLA: 3-8-010 (4) Undergarments, that are freshly laundered and JH: 3-2-006, II-B, 1-a and b free of stains, including tee shirts and bras. YGC:3-3-010 ☒ ☒ ☒ YLA: 3-8-010 (c) Clothing is laundered at the temperature required by JH: 3-2-006, II-F Laundry Room Staff local ordinances for the commercial laundries and YGC: 3-3-010, II-A dried completely in a mechanical dryer or other ☒ ☒ ☒ YLA: 3-8-010 laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. JH: 3-14-1, II-A, 1-a, i YGC: 3-3-010, I-A ☐ ☒ ☒ YLA: Male Only Facility 1482 CLOTHING EXCHANGE JH: 3-2-006, Attachment Laundry Exchange Schedule The facility administrator shall develop and implement YGC: 3-3-010, I-A and B written policies and site-specific procedures for the YLA: 3-8-010, I cleaning and scheduled exchange of clothing. Unless ☒ ☒ ☒ work, climatic conditions, or illness necessitates more frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S JH: 3-2-006, I-B and C PERSONAL CLOTHING YGC: 3-3-010, I-D YLA: 3-8-010, I-D There shall be written policies and site-specific procedures developed and implemented by the facility ☒ ☒ ☒ administrator to control the contamination and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 7376 7385 7388 Orange JH Camp PRO 20-22 - 61 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS 1485 ISSUE OF PERSONAL CARE ITEMS JH: 3-2-027 YGC: 3-3-001; 3-3-003; 3-3-008, I-C, 7 There shall be written policies and site-specific YLA: 3-8-001; 3-8-001; 3-8-008, I procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☒ ☒ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☒ ☒ (b) Toothpaste; ☒ ☒ ☒ (c) Soap; ☒ ☒ ☒ (d) Comb; ☒ ☒ ☒ (e) Shaving implements; ☒ ☒ ☒ (f) Deodorant; ☒ ☒ ☒ (g) Lotion; ☒ ☒ ☒ (h) Shampoo; and, ☒ ☒ ☒ (i) Post-shower conditioning hair products. ☒ ☒ ☒ Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☒ ☒ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE JH: 3-2-027 Personal Hygiene Guidelines YGC: 3-3-003 Hygiene Guidelines There shall be written policies and site specific YLA: 3-8-001and 003 procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☒ ☒ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING JH: 3-2-027, III Shaving YGC: 3-3-001, III Shaving Youth shall have access to a razor daily, unless their YLA: 3-8-001 appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☒ ☒ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 7376 7385 7388 Orange JH Camp PRO 20-22 - 62 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS 1488 HAIR CARE SERVICES (Excerpt) JH: 3-2-027, IV Haircuts YGC: 3-3-001, II Haircuts Hair care services shall be available in all juvenile YLA: 3-8-001 facilities. Youth shall receive hair care services ☒ ☒ ☒ monthly. Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE JH: 3-2-006, II-B, 3 YGC: 3-3-008; 3-3-010 Clean laundered, suitable bedding and linens, in good repair, shall be provided for each youth entering a living Youth are provided the items below at area who is expected to remain overnight, shall include, ☒ ☒ ☒ admission into their assigned living space. but not be limited to: Sheets, towels, pillowcases and blankets are laundered and maintained on the Laundry exchange schedule. (a) One mattress or mattress-pillow combination which JH: 3-2-006, II-A, 2-a meets the requirements of Section 1502 of these YGC: 3-3-008; 3-3-010 ☒ ☒ ☒ regulations; YLA: 3-8-008: 3-8-010 (b) One pillow and a pillow case unless provided for in JH: 3-2-006, II-A, 2-a (a) above; YGC: 3-3-008; 3-3-010 ☒ ☒ ☒ YLA: 3-8-008: 3-8-010 (c) One mattress cover and a sheet or two sheets; JH: 3-2-006, II-B, 1-a, 3 YGC: 3-3-008; 3-3-010 ☒ ☒ ☒ YLA: 3-8-008: 3-8-010 (d) One towel; and, JH: 3-2-006, II-B, 1-a, 3 YGC: 3-3-008; 3-3-010 ☒ ☒ ☒ YLA: 3-8-008: 3-8-010 (e) One blanket or more, up on request JH: 3-2-006, II-B, 1-a, 3 YGC: 3-3-008; 3-3-010 ☒ ☒ ☒ YLA: 3-8-008: 3-8-010 1501 BEDDING LINEN EXCHANGE JH: 3-2-006, II-B, 1-a, 3 YGC:3-3-010 The facility administrator shall develop and implement YLA: 3-8-010 site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☒ ☒ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. 7376 7385 7388 Orange JH Camp PRO 20-22 - 63 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH YLA YGC P/P REFERENCE - COMMENTS The covering blanket shall be cleaned or laundered once JH: 3-2-006, II-B, 1-a, 3-(c) a month. YGC: 3-3-010 ☒ ☒ ☒ YLA: 3-8-010 1510 FACILITY SANITATION, SAFETY AND JH: 3-2-027 MAINTENANCE YGC: 3-3-002 YLA: 3-8-F The facility administrator shall develop and implement written policies and site-specific procedures for the The facility is self-inspected during monthly maintenance of an acceptable level of cleanliness, repair fire and life safety inspections and and safety throughout the facility. The plan shall maintained by the General Services Agency provide for a regular schedule of housekeeping tasks, ☒ ☒ ☒ for Orange County. equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7376 7385 7388 Orange JH Camp PRO 20-22 - 64 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☒ ☐ ☐ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☐ ☒ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☐ ☒ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7376 7385 7388 Orange JH Camp PRO 20-22 - 65 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7376 FACILITY NAME: Orange County Juvenile Hall FACILITY TYPE: JH 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That Apply): XX XX (Pre-98) FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 24, 2021 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of youth X pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; X 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section 1230.1.2; In each juvenile hall, camp and ranch, space used for the X reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; X 4. A secure vault or storage space for youth, valuables; X 5. Telephone accessible to youth; and X 6. Access to hot and cold running water for staff use. X 1230.1.2 Locked holding room. X A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area per X youth; 2. Provide no less than 45 square feet of floor space and have X a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as specified in X Section 1230.2.8; 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, unless a X procedure is in effect to give the youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and X 7376 Orange JH PHY 20-22 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 6. Have an outward swinging or lateral sliding door. X 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy sleeping rooms, dormitories and dayrooms. Natural light may be X provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors X Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. Unit A is inspected under CYA Standards. Units T (1999) and Q (2001) were granted alternate A living unit shall be a self-contained unit containing locked means of compliance to operate as 60 bed units. sleeping rooms, single and double occupancy sleeping X rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or other action X if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. Locked sleeping rooms shall be equipped with an individual X or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or slide X laterally. 1230.1.7 Single occupancy sleeping rooms. Single occupancy sleeping rooms shall provide the X following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, X 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 7376 Orange JH PHY 20-22 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide the X following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a X minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.9 Dormitories Dormitories shall provide the following: 1. A minimum of 50 square feet of floor area per youth X with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8-foot clear ceiling height; 2. Designed for no fewer than four youth; The facility has 3 bed dorms in each living unit; X however, they are allowing no more than one or two youth assigned. 3. Dormitories in juvenile halls shall be designed for no X more than 30 youth; 4. Camps shall conform to Items 1 and 2. X 1230.1.10 Dayrooms Dayrooms shall contain 35 square feet of floor area per X youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking X fountains and showers as specified in Section 1230.2. 1230.1.11 Physical activity and recreation areas. Indoor/outdoor physical activity and recreation areas shall be designed as follows: 1. Minimum indoor outdoor recreation space for facility X capacity: 40 or less is 9,000 square feet; 41-274 is 225 square feet per youth up to 61,650 square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor X space shall be a paved or like surface. 1.2 The required recreation area shall contain no single X dimension less than 40 feet. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow compliance with X Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided X to allow for evening activities and to provide security. 4. Access must be provided to a toilet, wash basin and X drinking fountain as specified in Section 1230.2. 7376 Orange JH PHY 20-22 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.12 Academic classrooms. X There shall be a dedicated classroom space for every juvenile in every facility. The primary purpose for the academic classroom shall be X for education. Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk and work X area and a minimum of 28 square feet of floor space per minor. A communication system shall be provided in each X classroom to allow for immediate response to emergencies. The classroom shall be designed for a maximum of 20 X minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small group X educational purposes. 1230.1.13 Safety room. The agency submitted a Memo indicating the safety rooms were no longer being used. Units T, A safety room shall: X Y and Z have an observation room to provide 1. Contain a minimum of 48 square feet of floor area and closer supervision of youth. a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; X 3. Be padded as specified in Section 1230.2.7; X 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 X inches wide nor less than 24 inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified in X Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls for which X must be located outside of the room; 7. Be equipped with a variable intensity, security-type X lighting fixture with controls located outside the room; 8. Any wall or ceiling-mounted devices must be designed X to prohibit access to the youth occupant; and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches and 32 inches X as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. X There must be a minimum of one suitably equipped medical examination room in every juvenile facility. Medical examination rooms shall provide the following: X 1. Space for carrying out routine medical examinations and emergency care and used for no other purpose; 2. Privacy for youth; X 3. Lockable storage space for medical supplies; X 4. Not less than 144 square feet of floor space with no X single dimension less than 7 feet; 5. Hot and cold running water; X 6. Smooth, nonporous, washable surface; X 7376 Orange JH PHY 20-22 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 7. A medical exam table; and, X 8. Adequate lighting. X 1230.1.15 Pharmaceutical storage. Provide lockable storage space for medical supplies and X pharmaceutical preparations as specified by Title 15, Section 1438. 1230.1.16 Dining areas. Dining areas in juvenile facilities shall contain a minimum X of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. X Dining areas shall not contain toilets or showers in the same X room without appropriate visual barrier. 1230.1.17 Visiting space. Space shall be provided in all juvenile facilities for in-person X visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to X accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, bedding, X supplies and activity equipment. 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with a X minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided for X the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. In all juvenile facilities, at least one securely lockable X janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping X rooms, single and double occupancy rooms and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 7376 Orange JH PHY 20-22 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting in all living X units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, X California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. X Confidential interview rooms shall contain a minimum of 60 square feet of floor area. In juvenile halls there shall be a minimum of one suitably X furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably furnished X interview room for each facility. This interview room shall provide for confidential X consultations with youth. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all minimum X standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified in X Section 1230.1.11; 2. Academic classrooms as specified in Section X 1230.1.12; 3. Medical examination room as specified in Section X 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. X 1230.1.26 Court holding room for youth. A court holding room shall: X 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; X 3. Provide no less than 40 square feet of floor area and X have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as specified X in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain as X specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, X 7. A mirror of material appropriate to the level of security X shall be provided as specified in Section 1230.2.11. 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for X specific programs in addition to recreation and exercise areas. 7376 Orange JH PHY 20-22 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: X 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X One toilet and one urinal may be substituted for every 15 X males. 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio to X youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X Wash basis must be provided with hot and cold or tempered X water. 1230.2.3 Drinking fountains. X In living areas and indoor and outdoor recreation areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the drinking X bubbler; and, 2. The water flow shall be actuated by a mechanical X means. 1230.2.4 Showers. Shower areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. Showers shall be X provided with tempered water. 1230.2.5 Beds. X Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and spaced no X less than 36 inches apart Bunk beds must have no less than 33 inches vertically X between the solid bottoms. In secure facilities, the bunks shall be securely anchored and X flushed against the floor and/or wall. 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy rooms, X double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. 7376 Orange JH PHY 20-22 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS Night lighting is required in these areas to provide for good X visibility for supervision and be conducive to sleep. 1230.2.7 Padding. The two safety rooms are no longer being used by the agency. Padding in safety rooms, padding shall cover the entire X floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor of this X room. All padded rooms must be equipped with a tamper resistant X fire sprinkler as approved by the State Fire Marshal. All padding must be: X 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; X 3. At least 112 inch thick; X 4. Of a unitary or laminated construction to prevent its X destruction by teeth, hand tearing or small metal objects; 5. Firmly bonded to all padded surfaces to prevent tearing X or ripping; and, 6. Without any exposed seams susceptible to tearing or X ripping. 1230.2.8 Seating. X Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is seating X for one person. 1230.2.9 Weapons lockers. X Weapons lockers are required in all secure juvenile facilities and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual X compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: X American Society for Testing and Materials, ASTM F 1233- 98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of security X must be provided near each wash basin specified in these regulations. 7376 Orange JH PHY 20-22 - 8 - J456 PHY 98 01 03 09 14 18 dot BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7376 FACILITY: Orange County Juvenile Hall TYPE: Juvenile Hall RC: 434 FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 24, 2021 ROOMS EACH ROOM Applica Each Room FIXTURES* Unit ble # Total Size (L x W x H) or COMMENTS Room Type Designation Standar Rooms # Beds RC RC Square/Cubic Feet T U W F S ds IRC 1 Holding Pre 98 1 (12) (12) 7.5 x 17.1 22.7” bench. 2 Holding Pre 98 1 (13) (13) 11.5 x 17.1 Capacity based on square footage. 3 Holding Pre 98 1 (1) (1) 7 x 12.5 1 1 1 Padded floor and wall. 4 Holding Pre 98 1 (4) (4) 6.7 x 12.5 1 1 1 Two 3’11” benches. 5 Holding Pre 98 1 (4) (4) 6.7 x 12.5 1 1 1 Two 3’11” benches. Note: Holding Room #2 is being used for Video Visiting and Virtual Court. Holding Room #3 is being used as a Safety Room. Holding Rooms #4 and % were adjusted to rated capacities based on the length of the bench. A-Unit – High Security Unit 1-38 Single Pre 98 38 1 1 36 71 Sq. Ft. 1 1 1 Restroom Pre 98 1 1 1 4 SHOWERS?? Dayroom Pre 98 32’ x 36’ Outdoor Rec Pre 98 29’ x 54’ Note: There is a cap on this unit for 16 youth. Room 38 is a safety room (closed) and Room 26 is being used for storage. B-Unit - This unit was unoccupied during the Inspection. This unit has a bathroom re-model in process. Shower Pre 98 3 1 4 1 5 1 Dorm Pre 98 1 3 3 3 155 Sq. Ft. 2-18 Single Pre 98 17 1 1 17 71 Sq. Ft. Rooms 4 and 5 are wet rooms. Dayroom Pre 98 32’ x 36’ Outdoor Rec Pre 98 29’ x 54’ Shared with C Unit. ALL Pre-1998 DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7376 Orange JH LASE 20-22 - 1 - J460 LAS JUV.dot (9/98) C-Unit - - This unit was unoccupied during the Inspection. Shower Pre 98 3 1 4 1 5 1 Dorm Pre 98 1 3 3 3 155 Sq. Ft. 2-18 Single Pre 98 17 1 1 17 71 Sq. Ft. Rooms 4 and 5 are wet rooms. Dayroom Pre 98 32’ x 36’ Outdoor Rec Pre 98 29’ x 54’ Shared with B Unit. G-Unit – Sex Offender Unit Shower Pre 98 2 2 4 1 5 1-2 Single Pre 98 2 1 1 2 71 Sq. Ft. 3 Dorm Pre 98 1 3 3 3 155 Sq. Ft. 4-18 Single Pre 98 15 1 1 15 71 Sq. Ft. Dayroom Pre 98 31’ x 45’ Outdoor Rec Pre 98 34’ x 104’ H-Unit – Committed, Pre-Camp Unit Shower Pre 98 2 2 4 5 1-2 S Pre 98 1 1 1 2 71 Sq. Ft. 1 1 1 3 M Pre 98 1 3 3 3 155 Sq. Ft. 4-18 S Pre 98 15 1 1 15 71 Sq. Ft. Dayroom Pre 98 31’ x 45’ Outdoor Rec Pre 98 34’ x 104’ I-Unit – This unit was unoccupied during the Inspection. 1-14, 16- All wet rooms. Single Pre 98 17 1 1 17 71 Sq. Ft. 1 1 1 18 15 Safety Pre 98 1 The Safety Room is used for storage. Dayroom Pre 98 1 1 2 Shower room is off of the dayroom. Note: The dayroom in this unit is used to assist with Social Distancing for A Unit. J-Unit – This unit was unoccupied during the Inspection and has not been used in over 10 years. Restroom Pre 98 2 2 4 5 ALL Pre-1998 DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7376 Orange JH LASE 20-22 - 2 - J460 LAS JUV.dot (9/98) 1-2 Single Pre 98 2 1 1 2 71 Sq. Ft. 1 1 1 Wet rooms. 3 Dorm Pre 98 1 3 3 3 155 Sq. Ft. Dry rooms. 4-18 Single Pre 98 15 1 1 15 71 Sq. Ft. Dry rooms. K-Unit – This unit was unoccupied during the Inspection and has not been used in over 10 years. Shower Pre 98 2 2 4 5 1-2 Single Pre 98 2 1 1 2 71 Sq. Ft. 3 Dorm Pre 98 1 3 3 3 155 Sq. Ft. 4-18 Single Pre 98 15 1 1 15 71 Sq. Ft. M-Unit – Girls Unit Shower Pre 98 4 0 4 1 5 1 Dorm Pre 98 1 3 3 3 155 Sq. Ft. 2-3 Single Pre 98 2 1 1 2 75 Sq. Ft. 4-5 Single Pre 98 2 1 1 2 70 Sq. Ft. 1 1 1 6-18 Single Pre 98 13 1 1 13 75 Sq. Ft. Dayroom Pre 98 29’10” x 38’4” O-Unit – Girls Intake/Quarantine Unit Shower Pre 98 4 4 1 5 1, 18 Dorm Pre 98 2 3 3 6 155 Sq. Ft. 2-3 Single Pre 98 2 1 1 2 75 Sq. Ft. 4-5 Single Pre 98 2 1 1 2 70 Sq. Ft. 1 1 1 6-17 Single Pre 98 12 1 1 12 75 Sq. Ft. Dayroom Pre 98 29’10” x 38’4” Q-Unit – Mental Health Unit Shower 2001 2 2 10 8 10 Total fixtures in the two shower rooms. Double 2001 30 2 2 60 110 Sq. Ft. 1 1 1 Day Room 2001 28’ x 78’ Outdoor Rec 2001 50’ x 38’ ALL Pre-1998 DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7376 Orange JH LASE 20-22 - 3 - J460 LAS JUV.dot (9/98) R-Unit – This unit was unoccupied during the Inspection. Shower Pre 98 3 4 1 5 1 Dorm Pre 98 1 3 3 3 155 Sq. Ft. 2-9 Single Pre 98 8 1 1 8 75 Sq. Ft. 10-11 Single Pre 98 2 1 1 2 70 Sq. Ft. 12-18 Single Pre 98 7 1 1 7 75 Sq. Ft. Note: This unit is used as a Training Unit and has not held youth in more than 10 years. S-Unit – This unit was unoccupied during the Inspection. Shower Pre 98 3 4 1 5 1 Dorm Pre 98 1 3 3 3 155 Sq. Ft. 2-9 Single Pre 98 8 1 1 8 75 Sq. Ft. 10-11 Single Pre 98 2 1 1 2 70 Sq. Ft. 12-18 Single Pre 98 7 1 1 7 75 Sq. Ft. Note: This unit is used as a Training Unit and has not held youth in more than 10 years. T-Unit – High-risk and Long-term Detention Unit Shower 2001 2 1 10 Alternate Means of Compliance granted for 60 RC. Double 2001 30 2 2 60 105 Sq. Ft. 1 1 1 OBS 2001 1 1 1 (1) 1 1 1 Used as storage. Day Room 2001 28’ x 78’; Two 12’ x 54’ Outdoor Rec 2001 66’ x 33’ Note: This unit has two areas down each corridor which are able to be used for small programming areas. Y-Unit – Intake Unit Shower Pre 98 1 5 Unit constructed in 89-91; occupied in 1992. Single Pre 98 30 1 1 30 1 1 1 OBS Pre 98 1 (1) 1 1 1 Day Room 2001 28’ x 80’ Outdoor Rec 2001 34’ x 54’ Shared space with Z Unit. ALL Pre-1998 DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7376 Orange JH LASE 20-22 - 4 - J460 LAS JUV.dot (9/98) Z-Unit – Intake Unit Shower Pre 98 1 5 Duplicate configuration of Y Unit. Single Pre 98 30 1 1 30 1 1 1 OBS Pre 98 1 1 1 (1) Day Room 2001 28’ x 80’ Outdoor Rec 2001 34’ x 54’ Shared space with Y Unit. Court Holding (does not include the Sheriff operated court holding in the adjacent building. There is an additional non-secure holding area/lounge.) Holding 16 x 28.5 Max security Holding area, now only occupied by one youth at time. Holding There is a large ‘living’ type space to be used to hold youth pending Court Pre-Pandemic. This space is occupied be one youth at a time as youth pending hearing or confidential attorney visits (3 no contact interview rooms) are escorted individually at the time of hearing/interview. Note: There are 4 restrooms in this area, two of which are being used by youth and two as storage. ALL Pre-1998 DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7376 Orange JH LASE 20-22 - 5 - J460 LAS JUV.dot (9/98) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7385 FACILITY NAME: Orange County Youth Guidance Center FACILITY TYPE: Camp 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That Apply): XX (1969) FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 26, 2021 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of youth X pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; X 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section 1230.1.2; In each juvenile hall, camp and ranch, space used for the X reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; X 4. A secure vault or storage space for youth, valuables; X 5. Telephone accessible to youth; and X 6. Access to hot and cold running water for staff use. X 1230.1.2 Locked holding room. X A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area per X youth; 2. Provide no less than 45 square feet of floor space and have X a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as specified in X Section 1230.2.8; 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, unless a X procedure is in effect to give the youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and X 6. Have an outward swinging or lateral sliding door. X 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy sleeping X rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 7385 Orange YGC Camp PHY 20-22 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.4 Corridors X Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy sleeping X rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or other action X if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. Locked sleeping rooms shall be equipped with an individual X or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or slide X laterally. 1230.1.7 Single occupancy sleeping rooms. Single occupancy sleeping rooms shall provide the X following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, X 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide the X following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a X minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.9 Dormitories Dormitories shall provide the following: 1. A minimum of 50 square feet of floor area per youth X with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8-foot clear ceiling height; 2. Designed for no fewer than four youth; The agency has several 3 bed dorms, however, X does not house more than two youth in each. 3. Dormitories in juvenile halls shall be designed for no X more than 30 youth; 4. Camps shall conform to Items 1 and 2. X 7385 Orange YGC Camp PHY 20-22 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.10 Dayrooms There is enough dayroom space in each living unit for 48 youth. Dayrooms shall contain 35 square feet of floor area per X youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking X fountains and showers as specified in Section 1230.2. 1230.1.11 Physical activity and recreation areas. The facility has a handball area (1554 square feet); a gymnasium (3936 square feet); and a outdoor Indoor/outdoor physical activity and recreation areas shall field (184,500 square feet). be designed as follows: 1. Minimum indoor outdoor recreation space for facility X capacity: 40 or less is 9,000 square feet; 41-274 is 225 square feet per youth up to 61,650 square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor X space shall be a paved or like surface. 1.2 The required recreation area shall contain no single X dimension less than 40 feet. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow compliance with X Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided X to allow for evening activities and to provide security. 4. Access must be provided to a toilet, wash basin and X drinking fountain as specified in Section 1230.2. 1230.1.12 Academic classrooms. There are 6 classrooms at the facility which can accommodate the maximum 20 students per X There shall be a dedicated classroom space for every classroom. When on-site, the facility was using 4 juvenile in every facility. classrooms. The primary purpose for the academic classroom shall be X for education. Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk and work X area and a minimum of 28 square feet of floor space per minor. A communication system shall be provided in each X classroom to allow for immediate response to emergencies. The classroom shall be designed for a maximum of 20 X minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small group X educational purposes. 1230.1.13 Safety room. A safety room shall: X 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; X 3. Be padded as specified in Section 1230.2.7; X 7385 Orange YGC Camp PHY 20-22 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 X inches wide nor less than 24 inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified in X Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls for which X must be located outside of the room; 7. Be equipped with a variable intensity, security-type X lighting fixture with controls located outside the room; 8. Any wall or ceiling-mounted devices must be designed X to prohibit access to the youth occupant; and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches and 32 inches X as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. X There must be a minimum of one suitably equipped medical examination room in every juvenile facility. Medical examination rooms shall provide the following: Room 150 is the medical area used for examinations and emergency treatment or care. X 1. Space for carrying out routine medical examinations and emergency care and used for no other purpose; 2. Privacy for youth; X 3. Lockable storage space for medical supplies; X 4. Not less than 144 square feet of floor space with no X single dimension less than 7 feet; 5. Hot and cold running water; X 6. Smooth, nonporous, washable surface; X 7. A medical exam table; and, X 8. Adequate lighting. X 1230.1.15 Pharmaceutical storage. Provide lockable storage space for medical supplies and X pharmaceutical preparations as specified by Title 15, Section 1438. 1230.1.16 Dining areas. Dining areas in juvenile facilities shall contain a minimum X of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. X Dining areas shall not contain toilets or showers in the same X room without appropriate visual barrier. 1230.1.17 Visiting space. Space shall be provided in all juvenile facilities for in-person X visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 7385 Orange YGC Camp PHY 20-22 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.18 Institutional storage. One or more storage rooms shall be provided to X accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, bedding, X supplies and activity equipment. 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with a X minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided for X the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. In all juvenile facilities, at least one securely lockable X janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping X rooms, single and double occupancy rooms and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting in all living X units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, X California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. X Confidential interview rooms shall contain a minimum of 60 square feet of floor area. In juvenile halls there shall be a minimum of one suitably X furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably furnished There is an interview room in each living unit. X interview room for each facility. This interview room shall provide for confidential X consultations with youth. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all minimum X standards for juvenile facilities contained in this section with the following exceptions: 7385 Orange YGC Camp PHY 20-22 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1. Physical activity and recreation areas as specified in X Section 1230.1.11; 2. Academic classrooms as specified in Section X 1230.1.12; 3. Medical examination room as specified in Section X 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. X 1230.1.26 Court holding room for youth. A court holding room shall: X 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; X 3. Provide no less than 40 square feet of floor area and X have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as specified X in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain as X specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, X 7. A mirror of material appropriate to the level of security X shall be provided as specified in Section 1230.2.11. 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for X specific programs in addition to recreation and exercise areas. 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: X 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X One toilet and one urinal may be substituted for every 15 X males. 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio to X youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X Wash basis must be provided with hot and cold or tempered X water. 1230.2.3 Drinking fountains. X In living areas and indoor and outdoor recreation areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the drinking X bubbler; and, 7385 Orange YGC Camp PHY 20-22 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 2. The water flow shall be actuated by a mechanical X means. 1230.2.4 Showers. Shower areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. Showers shall be X provided with tempered water. 1230.2.5 Beds. X Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and spaced no X less than 36 inches apart Bunk beds must have no less than 33 inches vertically X between the solid bottoms. In secure facilities, the bunks shall be securely anchored and X flushed against the floor and/or wall. 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy rooms, X double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. Night lighting is required in these areas to provide for good X visibility for supervision and be conducive to sleep. 1230.2.7 Padding. Padding in safety rooms, padding shall cover the entire X floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor of this X room. All padded rooms must be equipped with a tamper resistant X fire sprinkler as approved by the State Fire Marshal. All padding must be: X 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; X 3. At least 112 inch thick; X 4. Of a unitary or laminated construction to prevent its X destruction by teeth, hand tearing or small metal objects; 5. Firmly bonded to all padded surfaces to prevent tearing X or ripping; and, 6. Without any exposed seams susceptible to tearing or X ripping. 1230.2.8 Seating. X Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is seating X for one person. 7385 Orange YGC Camp PHY 20-22 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.9 Weapons lockers. X Weapons lockers are required in all secure juvenile facilities and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual X compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: X American Society for Testing and Materials, ASTM F 1233- 98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of security X must be provided near each wash basin specified in these regulations. 7385 Orange YGC Camp PHY 20-22 - 8 - J456 PHY 98 01 03 09 14 18 dot BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7385 FACILITY: Orange County Youth Guidance Center TYPE: Camp RC: 125 FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 26, 2021 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S 200 Unit – General Population Male Unit/Intake Pending ASSERT Including toilet area, unit size is 4,165 square feet. Shower Pre-98 2 2 4 1 5 There is a sixth shower head used for OC decontamination only. 201 Single Pre-98 1 1 1 1 72 square feet 202 Single Pre-98 1 1 1 1 72 square feet 203 Single Pre-98 1 1 1 1 72 square feet 204 Single Pre-98 1 1 1 1 96 square feet Unoccupied 205 Single Pre-98 1 1 1 1 96 square feet Unoccupied 206 Single Pre-98 1 1 1 1 72 square feet 207 Single Pre-98 1 1 1 1 72 square feet 208 Single Pre-98 1 1 1 1 96 square feet Unoccupied - Storage 209 Dorm Pre-98 1 6 4 4 336 square feet Rated capacities for dorm rooms are arbitrarily 211 Dorm Pre-98 1 4 4 4 336 square feet assigned to keep the total RC at 25 for the unit. Dorm 211 is unoccupied, and Dorms 212 and 214 are being 212 Dorm Pre-98 1 6 4 4 320 square feet used for storage. 214 Dorm Pre-98 1 4 3 3 352 square feet 216 Single Pre-98 1 1 1 1 120 square feet 1 1 1 219 Single Pre-98 1 1 1 1 132 square feet 1 1 1 Unoccupied *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7385 Orange YGC LASE 20-22 - 1 - J460 LAS JUV.dot (9/98) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S 300 Unit – STEP Program Female Unit Including toilet area, unit size is 4,283 square feet. A Showers Pre-98 4 4 1 5 sixth shower head used for OC decontamination only. 316 Single Pre-98 1 1 1 1 156 square feet 1 1 Unoccupied 319 Single Pre-98 1 1 1 1 130 square feet 1 1 301 Single Pre-98 1 1 1 1 96 square feet 302 Single Pre-98 1 1 1 1 84 square feet Unoccupied 303 Single Pre-98 1 1 1 1 84 square feet 304 Single Pre-98 1 1 1 1 96 square feet Unoccupied 305 Single Pre-98 1 1 1 1 96 square feet 306 Single Pre-98 1 1 1 1 84 square feet 307 Single Pre-98 1 1 1 1 84 square feet 308 Single Pre-98 1 1 1 1 96 square feet Unoccupied – ROP Career Dressing Room 310 Dorm Pre-98 1 6 3 3 315 square feet Rated capacities for dorm rooms are arbitrarily 311 Dorm Pre-98 1 4 4 4 315 square feet assigned to keep the total RC at 25 for the unit. Dorm 314 is unoccupied but used as a Staff and 312 Dorm Pre-98 1 6 4 4 300 square feet Collaborative Counseling room. 314 Dorm Pre-98 1 3 4 4 330 square feet 400 Unit – ASERT Program Male Unit Including toilet area, unit size is 3,894 square feet. A Shower Pre-98 2 2 4 1 5 sixth shower head used for OC decontamination only. 401 Single Pre-98 1 1 1 1 132 square feet Unoccupied 402 Single Pre-98 1 1 1 1 96 square feet 403 Single Pre-98 1 1 1 1 72 square feet Unoccupied 404 Single Pre-98 1 1 1 1 72 square feet 405 Single Pre-98 1 1 1 1 96 square feet Unoccupied *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7385 Orange YGC LASE 20-22 - 2 - J460 LAS JUV.dot (9/98) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S 407 Dorm Pre-98 1 5 2 2 264 square feet Unoccupied 409 Single Pre-98 1 1 1 1 96 square feet Unoccupied 410 Single Pre-98 1 1 1 1 96 square feet 411 Single Pre-98 1 1 1 1 91 square feet 1 1 1 413 Single Pre-98 1 1 1 1 130 square feet 1 1 1 418 Dorm Pre-98 1 0 3 3 165 square feet Rated capacities for dorm rooms are arbitrarily assigned to keep the total RC at 25 for the unit. Dorm 419 Dorm Pre-98 1 6 6 6 252 square feet 418 is unoccupied but used as a Staff and Collaborative Counseling room. Room 419 is used 420 Dorm Pre-98 1 5 5 5 315 square feet for Storage. 500 Unit – ASERT Program Male Unit Including toilet area, unit size is 4,343 square feet. A Shower Pre-98 2 2 4 1 5 sixth shower head used for OC decontamination only. 501 Single Pre-98 1 1 1 1 96 square feet Unoccupied-Storage 502 Single Pre-98 1 1 1 1 84 square feet Unoccupied 503 Single Pre-98 1 1 1 1 84 square feet Unoccupied 504 Single Pre-98 1 1 1 1 96 square feet 505 Single Pre-98 1 1 1 1 96 square feet 506 Single Pre-98 1 1 1 1 84 square feet 507 Single Pre-98 1 1 1 1 84 square feet 508 Single Pre-98 1 1 1 1 96 square feet Unoccupied 509 Dorm Pre-98 1 4 4 4 330 square feet Rated capacities for dorm rooms are arbitrarily 511 Dorm Pre-98 1 4 4 4 330 square feet assigned to keep the total RC at 25 for the unit. Dorm 509 is unoccupied but used as a Staff and 512 Dorm Pre-98 1 4 4 4 330 square feet Collaborative Counseling room. 513 Dorm Pre-98 1 4 3 3 330 square feet 517 Single Pre-98 1 1 1 1 130 square feet 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7385 Orange YGC LASE 20-22 - 3 - J460 LAS JUV.dot (9/98) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S 520 Single Pre-98 1 1 1 1 156 square feet 1 1 1 600 Unit – Transitional Living Unit-Closed and used as Quarantine Unit Including toilet area, unit size is 4,309 square feet. A Shower Pre-98 2 2 4 1 5 sixth shower head used for OC decontamination only. 601 Single Pre-98 1 1 1 1 120 square feet 602 Single Pre-98 1 1 1 1 72 square feet 603 Single Pre-98 1 1 1 1 72 square feet 604 Single Pre-98 1 1 1 1 96 square feet Unoccupied-COVID Quarantine Unit 605 Single Pre-98 1 1 1 1 96 square feet 606 Single Pre-98 1 1 1 1 72 square feet 607 Single Pre-98 1 1 1 1 72 square feet 608 Single Pre-98 1 1 1 1 96 square feet 609 Dorm Pre-98 1 4 4 4 336 square feet 611 Dorm Pre-98 1 4 4 4 336 square feet Rated capacities for dorm rooms are arbitrarily assigned to keep the total RC at 25 for the unit. Dorm 612 Dorm Pre-98 1 6 4 4 336 square feet 612 and 614 are unoccupied and used for storage. 614 Dorm Pre-98 1 4 3 3 336 square feet 616 Single Pre-98 1 1 1 1 120 square feet 1 1 1 Unoccupied-COVID Quarantine Unit 619 Single Pre-98 1 1 1 1 132 square feet 1 1 1 Unoccupied - Storage Notes: The 600 Unit is currently being utilized for quarantine purposes. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7385 Orange YGC LASE 20-22 - 4 - J460 LAS JUV.dot (9/98) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7388 FACILITY NAME: Orange County Youth Leadership Academy FACILITY TYPE: Camp 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That Apply): XX FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 24, 2021 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. YLA is not a Juvenile Hall but is located on the same physical plant. Youth enter the facility at In each juvenile hall, space used for the reception of youth admission from the JH grounds. If a youth leaves X pending admission to juvenile hall shall have the following the site, they are able to enter YLA from their own space and equipment: separate entrance, however, it is not an admission center. 1. Weapons lockers as specified in Section 1230.2.9; X 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section 1230.1.2; In each juvenile hall, camp and ranch, space used for the X reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; X 4. A secure vault or storage space for youth, valuables; X 5. Telephone accessible to youth; and X 6. Access to hot and cold running water for staff use. X 1230.1.2 Locked holding room. X A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area per X youth; 2. Provide no less than 45 square feet of floor space and have X a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as specified in X Section 1230.2.8; 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, unless a X procedure is in effect to give the youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and X 6. Have an outward swinging or lateral sliding door. X 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy sleeping rooms, dormitories and dayrooms. Natural light may be X provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 7388 Orange YLA Camp PHY 20-22 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.4 Corridors X Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy sleeping X rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct This is not a JH. access, supervision, immediate intervention or other action X if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. Locked sleeping rooms shall be equipped with an individual X or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or slide X laterally. 1230.1.7 Single occupancy sleeping rooms. Single occupancy sleeping rooms shall provide the X following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, X 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide the X following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a X minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.9 Dormitories Dormitories shall provide the following: 1. A minimum of 50 square feet of floor area per youth X with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8-foot clear ceiling height; 2. Designed for no fewer than four youth; X 3. Dormitories in juvenile halls shall be designed for no X more than 30 youth; 4. Camps shall conform to Items 1 and 2. X 7388 Orange YLA Camp PHY 20-22 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.10 Dayrooms Dayrooms shall contain 35 square feet of floor area per X youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking X fountains and showers as specified in Section 1230.2. 1230.1.11 Physical activity and recreation areas. Recreation space outdoors is shared with JH. The SB 81 Project includes a Multi-Purpose Building Indoor/outdoor physical activity and recreation areas shall which includes programming space, a be designed as follows: gymnasium, classrooms and visiting space which 1. Minimum indoor outdoor recreation space for facility will be shared with JH. X capacity: 40 or less is 9,000 square feet; 41-274 is 225 square feet per youth up to 61,650 square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor X space shall be a paved or like surface. 1.2 The required recreation area shall contain no single X dimension less than 40 feet. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow compliance with X Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided X to allow for evening activities and to provide security. 4. Access must be provided to a toilet, wash basin and X drinking fountain as specified in Section 1230.2. 1230.1.12 Academic classrooms. X There shall be a dedicated classroom space for every juvenile in every facility. The primary purpose for the academic classroom shall be X for education. Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk and work X area and a minimum of 28 square feet of floor space per minor. A communication system shall be provided in each X classroom to allow for immediate response to emergencies. The classroom shall be designed for a maximum of 20 X minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small group X educational purposes. 1230.1.13 Safety room. A safety room shall: X 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; X 3. Be padded as specified in Section 1230.2.7; X 7388 Orange YLA Camp PHY 20-22 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 X inches wide nor less than 24 inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified in X Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls for which X must be located outside of the room; 7. Be equipped with a variable intensity, security-type X lighting fixture with controls located outside the room; 8. Any wall or ceiling-mounted devices must be designed X to prohibit access to the youth occupant; and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches and 32 inches X as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. X There must be a minimum of one suitably equipped medical examination room in every juvenile facility. Medical examination rooms shall provide the following: X 1. Space for carrying out routine medical examinations and emergency care and used for no other purpose; 2. Privacy for youth; X 3. Lockable storage space for medical supplies; X 4. Not less than 144 square feet of floor space with no X single dimension less than 7 feet; 5. Hot and cold running water; X 6. Smooth, nonporous, washable surface; X 7. A medical exam table; and, X 8. Adequate lighting. X 1230.1.15 Pharmaceutical storage. Provide lockable storage space for medical supplies and X pharmaceutical preparations as specified by Title 15, Section 1438. 1230.1.16 Dining areas. Dining areas in juvenile facilities shall contain a minimum X of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. X Dining areas shall not contain toilets or showers in the same X room without appropriate visual barrier. 1230.1.17 Visiting space. Space shall be provided in all juvenile facilities for in-person X visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 7388 Orange YLA Camp PHY 20-22 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.18 Institutional storage. One or more storage rooms shall be provided to X accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, bedding, X supplies and activity equipment. 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with a X minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided for X the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. In all juvenile facilities, at least one securely lockable X janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping X rooms, single and double occupancy rooms and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting in all living X units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, X California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. X Confidential interview rooms shall contain a minimum of 60 square feet of floor area. In juvenile halls there shall be a minimum of one suitably X furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably furnished X interview room for each facility. This interview room shall provide for confidential X consultations with youth. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all minimum X standards for juvenile facilities contained in this section with the following exceptions: 7388 Orange YLA Camp PHY 20-22 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1. Physical activity and recreation areas as specified in X Section 1230.1.11; 2. Academic classrooms as specified in Section X 1230.1.12; 3. Medical examination room as specified in Section X 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. X 1230.1.26 Court holding room for youth. A court holding room shall: X 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; X 3. Provide no less than 40 square feet of floor area and X have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as specified X in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain as X specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, X 7. A mirror of material appropriate to the level of security X shall be provided as specified in Section 1230.2.11. 1230.1.27 Programs and activity areas. YLA has sufficient program, recreation and exercise space inside the living unit and outside. All juvenile facilities shall include adequate space for X specific programs in addition to recreation and exercise areas. 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: X 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X One toilet and one urinal may be substituted for every 15 X males. 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio to X youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X Wash basis must be provided with hot and cold or tempered X water. 1230.2.3 Drinking fountains. X In living areas and indoor and outdoor recreation areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the drinking X bubbler; and, 7388 Orange YLA Camp PHY 20-22 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 2. The water flow shall be actuated by a mechanical X means. 1230.2.4 Showers. Shower areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. Showers shall be X provided with tempered water. 1230.2.5 Beds. X Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and spaced no X less than 36 inches apart Bunk beds must have no less than 33 inches vertically X between the solid bottoms. In secure facilities, the bunks shall be securely anchored and X flushed against the floor and/or wall. 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy rooms, X double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. Night lighting is required in these areas to provide for good X visibility for supervision and be conducive to sleep. 1230.2.7 Padding. Padding in safety rooms, padding shall cover the entire X floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor of this X room. All padded rooms must be equipped with a tamper resistant X fire sprinkler as approved by the State Fire Marshal. All padding must be: X 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; X 3. At least 112 inch thick; X 4. Of a unitary or laminated construction to prevent its X destruction by teeth, hand tearing or small metal objects; 5. Firmly bonded to all padded surfaces to prevent tearing X or ripping; and, 6. Without any exposed seams susceptible to tearing or X ripping. 1230.2.8 Seating. X Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is seating X for one person. 7388 Orange YLA Camp PHY 20-22 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.9 Weapons lockers. X Weapons lockers are required in all secure juvenile facilities and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual X compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: American Society for Testing and Materials, ASTM F 1233- 98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of security X must be provided near each wash basin specified in these regulations. 7388 Orange YLA Camp PHY 20-22 - 8 - J456 PHY 98 01 03 09 14 18 dot JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections Inspection BSCC Code: 7388 FACILITY: Orange County Youth Leadership Academy TYPE: Camp RC: 120 FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 24, 2021 ROOMS EACH ROOM Each Room FIXTURES* COMMENTS Unit Room Applicable # Total Size (L x W x H) or Designation Type Standards Rooms RC Square/Cubic Feet # Beds RC T U W F S Building 1 The dayroom space is for each side. There are two Upper 24’ x 42 Dayroom 2001 2 10 2 10 toilets in shower rooms off of each side of the Lower 22’ x 22’ dayroom. Lower level Single 2001 2 2 2 4 112 sq. feet 1 1 1 Lower level Double 2001 12 2 2 24 112 sq. feet 1 1 1 Upper level Double 2001 16 2 2 32 112 sq. feet 1 1 1 Building 2 Unoccupied at the time of inspection. There are two toilets in shower rooms off of each side Dayroom 2001 2 10 2 10 of the dayroom. Lower level Single 2001 2 2 2 4 112 sq. feet 1 1 1 Lower level Double 2001 12 2 2 24 112 sq. feet 1 1 1 Upper level Double 2001 16 2 2 32 112 sq. feet 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7388 Orange YLA LASE 20-22 - 1 - J460 LAS JUV-05.dot (8/05)