Placer County, Juvenile Detention Facility (2018-2020 inspection cycle)

November 12, 2019 Marshall Hopper, Chief Probation Officer Placer County Probation Department 2929 Richardson Drive, Suite B Auburn, CA 95603 RE: PLACER COUNTY 2018/2020 BIENNIAL INSPECTION PURSUANT TO WELFARE AND INSTITUTIONS CODE SECTION 209 Dear Chief HOPPER: The 2018/2020 biennial inspection of the Placer County Probation Department’s Juvenile Hall has been completed. A pre-inspection briefing was held on March 26, 2019 and the facility was inspected on July 16 through 18, 2019. A follow up visit to review requested documentation was completed on September 11, 2019. The complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of the following: this transmittal letter; a Title 15 Procedures checklist, outlining applicable minimum standards for juvenile detention facilities; a Physical Plant Evaluation, outlining applicable Title 24 minimum standards; and the Living Area Space Evaluation (LASE), summarizing the physical plant configuration and outlining the rated capacity of the Placer County Juvenile Hall. Please refer to the Title 15 Procedures checklist for a summary of all relevant minimum standards, indication of compliance or noncompliance, and information that was used to determine compliance. Mandatory Local Inspections In addition to the biennial inspection, Title 15, section 1313 and its authorizing statute also require local inspections conducted by the following local authorities: • county building inspector or person designated by the Board of Supervisors • fire authority having jurisdiction • local health officer • county Superintendent of Schools • Juvenile Court • Juvenile Justice Commission. Results of those inspections are considered a part of this report. The dates of the local inspections may be found in the accompanying Procedures Checklist. 7400 Placer JH LTR 18-20 Page 2 Chief Marshall Hopper 11/12/2019 Scope of the Inspection The inspection consisted of a review of the Placer County Policy and Procedure Manual1, a site visit to review operations, physical plant and relevant documentation, and interviews with administration, facility staff, youth and collaborative partners. During the inspection, we evaluated consistency between policy and practices. Inspection Results Title 15, CCR Minimum Standards Upon final review of all documentation, there are no outstanding items of noncompliance with Title 15 at the Placer County Juvenile Hall. No corrective action is required at this time. During the inspection process, we discussed several policies and procedures with staff and provided technical assistance and best practice recommendations which might bring more clarity and specificity to the facility policy and procedure manual. In particular, we discussed Title 15 section 1357 “Use of Force.” We recommended staff better articulate and clarify the reason and/or need for use of force in their incident reports. We also discussed the facility developing and implementing a unified command call for youth to follow in emergency situations and prior to staff going hands on or deploying OC spray. Following our inspection, Assistant Superintendent Melanie Esque addressed areas of concern with Title 15 section 1357 by implemented training in the facility use of force classes to address utilizing a unified command call as well as articulating the need for use of force in staff incident reports. The newly implemented policies and procedures and updates to use of force training with regards to documentation satisfy the requirements of this regulation. All other agreed-upon changes were also completed prior to the submission of this report. Title 24, CCR Physical Plant There were no changes made to the physical plant and your rated capacity remains at 78 youth. Please see the Physical Plant Evaluation for more information. There are no outstanding items of noncompliance with Title 24 minimum standards. Training Per the most recent Standards and Training for Corrections audit, Placer County Probation Department is in compliance with all relevant regulations and mandates and mitigating circumstances if applicable. 1 BSCC reviews only those policy and procedures required by, and applicable to, Title 15, CCR. BSCC staff do not “approve” policies and procedures or assess them for constitutional or legal issues. Agencies should seek review through their legal advisor, risk manager, and other persons deemed appropriate for such evaluation. JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7400 FACILITY NAME: Placer County Juvenile Detention Facility FACILITY TYPE: JH PERSON(S) INTERVIEWED: Joseph Netemeyer, Superintendent; Melanie Esque, Assistant Superintendent; Morgan Lynch, Assistant Principal; Susan Connolly, Executive Director Student Services; Scott Weaver, Charge RN; LeeAnn Mucher, LMFT Client Service Practitioner; Mallory Bechler, Deputy Probation Officer II; Bryan Wilson, Senior Deputy Probation Officer FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: July 17, 2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS On an annual basis, or as otherwise required by law, X each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by Completed 2/21/2019 X the Board of Supervisors to approve building safety; (B) Fire authority having jurisdiction, including a fire Completed 4/26/2019 clearance as required by Health and Safety Code X Section 13146.1 (a) and (b); (C) Local health officer, inspection in accordance with Environmental completed 12/3/2018 Health and Safety Code Section 101045; X Nutritional completed 12/4/2018 Medical/Mental Health completed 12/5/2018 (D) County superintendent of schools on the adequacy Completed 12/12/2018 of educational services and facilities as required in X Section 1370; (E) Juvenile court as required by Section 209 of the Completed 3/11/2019 X Welfare and Institutions Code (F) Juvenile Justice Commission as required by Section Completed 5/20/2019 229 of the Welfare and Institutions Code or X Probation Commission as required by Section 240 of the Welfare and Institutions Code. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7400 Placer JH PRO 18-20 11/12/19 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are covered BSCC Note: Compliance with this section is in Chief Hopper letter, dated 7/3/2019. determined by receipt of the Chief Probation Officer’s Policy and procedure manual section 4.100 certification letter confirming that all elements of Staffing address this regulation. regulation are met. (a) Appointment X In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications X 4.100 Staffing Each facility shall: (1) recruit and hire employees who possess knowledge, 4.100 B. Staffing skills and abilities appropriate to their job X classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical 4.100 B. Staffing examination including tuberculosis screening test X and evaluation for immunity to contagious illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection 4.100 B. Staffing X and training requirements adopted by the Board pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new 4.100 B. Staffing employee, and psychological examination in X accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- 4.100 B. Staffing employees of the facility, who may be present at the facility, shall have such clearance and qualifications X as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Policy and procedure manual section 4.100 X Staffing address this regulation. Each juvenile facility shall: a) have an adequate number of personnel sufficient to 4.100 Staffing carry out the overall facility operation and its We reviewed a variety of documents programming, to provide for safety and security of including safety check records, grievances, youth and staff, and meet established standards and X disciplinary actions, incidents reports, shift regulations; schedules and rosters. Review of these documents revealed compliance with this regulation. 7400 Placer JH PRO 18-20 11/12/19 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) ensure that no required services shall be denied 4.100 C. Staffing because of insufficient numbers of staff on duty X We found no indication that staffing was absent exigent circumstances; insufficient at the time of the inspection. c) have a sufficient number of supervisory level staff to 4.100 C. Staffing ensure adequate supervision of all staff members; X A Supervisor or “Lead” is identified on the daily shift rosters. d) have a clearly identified person on duty at all times 4.100 C. Staffing who is responsible for operations and activities and A Supervisor is assigned to each shift. In the has completed the Juvenile Corrections Officer Core X Supervisor’s absence, a “Lead” officer is Course and PC 832 training; identified on the roster and assumes the Supervisor’s role. e) have at least one staff member present on each living 4.100 C. Staffing unit whenever there are youth in the living unit; X Per policy and procedure manual staff is always present in occupied housing units. f) have sufficient food service personnel relative to the number and security of living units, including staff qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen X supervision; direct food preparation and servings; conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; g) have sufficient administrative, clerical, recreational, 4.100 C. Staffing medical, dental, mental health, building Adequate support staff is present and maintenance, transportation, control room, facility X custody staff are not distracted by support security and other support staff for the efficient duties. management of the facility, and to ensure that youth supervision staff shall not be diverted from supervising youth; and, h) assign sufficient youth supervision staff to provide 4.100 C. Staffing continuous wide-awake supervision of youth, Daily schedules and unit log books were subject to temporary variations in staff assignments X reviewed to verify compliance with this to meet special program needs. Staffing shall be in regulation. compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) 4.100 D. Staffing (A) during the hours that youth are awake, one wide- Population at the time of the inspection was awake youth supervision staff member on duty for X 15 youths, 10 males, and 5 females. Review each 10 youth in detention; of documentation revealed staffing ratios are met at all times. 7400 Placer JH PRO 18-20 11/12/19 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) during the hours that youth are confined to their 4.100 D. Staffing room for the purpose of sleeping, one wide-awake X youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff 4.100 G. Staffing members on duty at all times, regardless of the number of youth in detention, unless an X arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty 4.100 E. Staffing X who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other 4.100 F. Staffing duties such as administration, supervision of X personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum youth- This facility is not a Special Purpose staff ratio) Juvenile Hall. The balance of this regulation X (A) during hours that youth are awake, one wide-awake has been deemed not applicable. youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth X supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the X number of youth in detention, unless an arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty X who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of X personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) This facility is not a Camp. The balance of (A) during the hours that youth are awake, one wide- X this regulation has been deemed not awake youth supervision staff member on duty for applicable. each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake X youth supervision staff member on duty for each 30 youth present in the facility; 7400 Placer JH PRO 18-20 11/12/19 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the X number of youth in residence, unless arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty X who is the same gender as youth housed in the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the X function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, X farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF 4.100 B. Staffing ORIENTATION AND TRAINING (a) Prior to assuming any responsibilities each youth X The elements of this regulation are covered supervision staff member shall be properly oriented in the CPO letter dated 7/3/19. to their duties, including: (1) youth supervision duties; X 4.150 B1. Staffing Training and Orientation (2) scope of decisions they shall make; X 4.150 B2. Staffing Training and Orientation (3) the identity of their supervisor; X 4.150 B3. Staffing Training and Orientation (4) the identity of persons who are responsible to 4.150 B4. Staffing Training and Orientation X them; (5) persons to contact for decisions that are beyond 4.150 B5. Staffing Training and Orientation X their responsibility; and (6) ethical responsibilities. X 4.150 B6. Staffing Training and Orientation (b) Prior to assuming any responsibility for the 4.150 A. Staffing Training and Orientation supervision of youth, each youth supervision staff member shall receive a minimum of 40 hours of All new full-time and extra-help employees X facility-specific orientation, including: receives 80 hours of Introductory Training. This far exceeds the minimum required 40 hours of training for this regulation. (1) individual and group supervision techniques; X 4.150 C2. Staffing Training and Orientation (2) regulations and policies relating to discipline and 4.150 C3. Staffing Training and Orientation rights of youth pursuant to law and the X provisions of this chapter; (3) basic health, sanitation and safety measures; X 4.150 C7. Staffing Training and Orientation (4) suicide prevention and response to suicide 4.150 C9. Staffing Training and Orientation X attempts (5) policies regarding use of force, de-escalation 4.150 C4. Staffing Training and Orientation techniques, chemical agents, mechanical and x physical restraints; 7400 Placer JH PRO 18-20 11/12/19 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) review of policies and procedures referencing 4.150 C8. Staffing Training and Orientation X trauma and trauma-informed approaches; (7) procedures to follow in the event of 4.150 C5. Staffing Training and Orientation X emergencies; (8) routine security measures, including facility 4.150 C13. Staffing Training and Orientation X perimeter and grounds; (9) crisis intervention and mental health referrals to 4.150 C10. Staffing Training and Orientation X mental health services; (10) documentation; and X 4.150 C11. Staffing Training and Orientation (11) fire/life safety training X 4.150 C12. Staffing Training and Orientation (c) Prior to assuming sole supervision of youth, each 4.150 E. Staffing Training and Orientation youth supervision staff member shall successfully complete the requirements of the Juvenile X Corrections Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer 4.150 F. Staffing Training and Orientation youth supervision staff shall successfully complete X training pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY On-site review indicates that all youth supervisory staff receive site-specific life Whenever there is a youth in a juvenile facility, there safety training during orientation. Also, all shall be at least one wide awake person on duty at all X full-time employees receive fire and safety times who meets the training standards established by the training in juvenile CORE. Board for general fire and life safety which relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL 2.100 Policy and Procedures and Operations All facility administrators shall develop, publish, and Manual implement a manual of written policies and procedures 2.600 Manual Availability and Staff Review that address, at a minimum, all regulations that are applicable to the facility. Such a manual shall be made County of Placer available to all employees, reviewed by all employees, Juvenile Detention Facility and shall be administratively reviewed at a minimum Policy, Procedures and Operations Manual X every two years, and updated, as necessary. Those was provided prior to the on-site inspection. records relating to the standards and requirements set The manual was updated to include all new forth in these regulations shall be accessible to the Board and revised Title 15 regulations which on request. became effective January 1, 2019. The The manual shall include: manual is administratively reviewed annually. 7400 Placer JH PRO 18-20 11/12/19 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) table of organization, including channels of This regulation is covered in several sections communications and a description of job of the policy and procedure manual. classifications; 4.200 Chain of Command; 4.250 Superintendent Responsibilities and Duties; 4.260 Assistant Superintendent Responsibilities and Duties; 4.270 X Supervising Probation Officer Responsibilities and Duties; 4.300 senior Probation Officer Responsibilities and Duties; 4.550 Deputy Probation Officer I and II Responsibilities and Duties; 4.560 Probation Assistant Responsibilities and Duties. (b) responsibility of the probation department, purpose 3.100 Relationships Within the Juvenile of programs, relationship to the juvenile court, the Justice System Juvenile Justice/Delinquency Prevention X Commission or Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; X See 1324 a. of this regulation (d) initial orientation and training program for 4.150 Staff Training and Orientation X employees; (e) initial orientation, including safety and security 2.100 Policy and Procedure and Operations issues and anti-discrimination policies, for support Manual (e) X staff, contract employees, school, mental/behavioral health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and 2.100 Policy and Procedure and Operations X communication system to ensure: Manual (f) (1) efficient operation of the juvenile facility; 2.100 Policy and Procedure and Operations X Manual (f)1 (2) legal and proper care of youth; 2.100 Policy and Procedure and Operations X Manual (f)2 (3) maintenance of individual youth's records; 2.100 Policy and Procedure and Operations X Manual (f)3 (4) supply of information to the juvenile court and 2.100 Policy and Procedure and Operations X those authorized by the court or by the law; and, Manual (f)4 (5) release of information regarding youth. 2.100 Policy and Procedure and Operations X Manual (f)5 (g) ethical responsibilities; 2.100 Policy and Procedure and Operations X Manual (g) (h) trauma-informed approaches; 2.100 Policy and Procedure and Operations X Manual (h) (i) culturally responsive approaches; 2.100 Policy and Procedure and Operations X Manual (i) (j) gender responsive approaches; 2.100 Policy and Procedure and Operations X Manual (j) 7400 Placer JH PRO 18-20 11/12/19 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (k) a non-discrimination provision that provides that all 2.100 Policy and Procedure and Operations youth within the facility shall have fair and equal Manual (K) access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group X identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any 2.100 Policy and Procedure and Operations chemical agents related security devices, and X Manual (l) weapons and ammunition, where applicable; (m) establishment of procedures for collection of Medi- 2.100 Policy and Procedure and Operations Cal eligibility information and enrollment of eligible X Manual (m) youth; and, (n) establishment of a policy that prohibits all forms of 2.100 Policy and Procedure and Operations sexual abuse, sexual assault and sexual harassment. Manual (n) The policy shall include an approach to preventing, detecting and responding to such conduct and any X retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN 6.200 Fire/Life Safety Emergency Pre-Plan The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with X the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the 6.210 D. Fire Emergency Safety Plan X manual of policy and procedures; b) monthly fire and life safety inspections by facility 6.210 B. Fire Emergency Plan staff with two- year retention of the inspection record; X All monthly fire and life safety inspections for the current inspection cycle were reviewed and verified during this inspection. c) fire prevention inspections as required by Health Fire Prevention Inspection completed on X and Safety Code Section 13146.1(a) and (b); 4/26/19. d) an evacuation plan; X 6.300 Evacuation Procedure e) documented fire drills not less than quarterly; 6.210 D. Fire Emergency Safety Plan X All fire drills for the current inspection cycle were reviewed and verified during this inspection. f) a written plan for the emergency housing of youth in 6.320 Emergency Relocation and Housing of X the case of fire; and, Youth g) development of a fire suppression pre-plan in 6.210 D. Fire Emergency Safety Plan X cooperation with the local fire department. 7400 Placer JH PRO 18-20 11/12/19 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1326 SECURITY REVIEW 7.100 security Review Each facility administrator shall develop policies and Most recent review: 7/2/2019 completed by procedures to annually review, evaluate, and document X Superintendent Joseph Netemeyer. security of the facility. The review and evaluation shall include internal and external security, including, but not limited to, key control, equipment, and staff training. 1327 EMERGENCY PROCEDURES 6.100 Emergency Policies and Procedures The facility administrator shall develop facility-specific X policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of hostages; 6.500 Escape policy and Procedures; 6.600 X Disturbance or Problems Policy; 6.710 Hostage Policy and Procedures (b) civil disturbance, active shooter and terrorist attack; 6.600 Disturbance or Problems Policy; 6.720 X Terrorist Attack; 6.730 Active Shooter (c) fire and natural disasters; X 6.400 Earthquake Policy and Procedures (d) periodic testing of emergency equipment; 6.200 Fire/Life Safety Emergency Pre-Plan X C. 1-5 (e) emergency evacuation of the facility; and X 6.300 Evacuation Procedure (f) a program to provide all youth supervision staff 6.100 Emergency Policies and Procedures G. with an annual review of emergency procedures. Youth supervision staff annual review of emergency procedures is accomplished X through staff annual review of the policy and procedure manual. Review of documentation revealed compliance by all youth supervision staff with this regulation. 1328 SAFETY CHECKS 7.050 Documentation Used by JDF Staff II.2; 11.325 Room Safety Checks The facility administrator shall develop and implement policy and procedures that provide for direct visual Reviewed facility safety checks for the observation of youth at a minimum of every 15 minutes, months of November 2018, March 2019, and at random or varied intervals during hours when youth June 2019. Review of safety check are asleep or when youth are in their rooms, confined in documents and policy and procedure manual holding cells or confined to their bed in a dormitory. reveals compliance with this regulation. Supervision is not replaced, but may be supplemented Review of safety checks also revealed they by, an audio/visual electronic surveillance system are being completed at random or varied X designed to detect overt, aggressive or assaultive intervals throughout each shift. However, behavior and to summon aid in emergencies. All safety technical assistance was provided to help checks shall be documented with the actual time the develop some consistency with check is completed. documentation of security checks with regards to youth being clearly identified as in and/or out of their rooms. Prior to the completion of this report Program Manager Melanie Esque submitted documentation which required staff to clearly indicate when youth or all out of rooms or all in rooms. 7400 Placer JH PRO 18-20 11/12/19 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN 8.300 Suicide Prevention Plan and Protocols The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, shall plan and implement written policies and procedures which delineate a Suicide Prevention Plan. X The plan shall consider the needs of youth experiencing past or current trauma. Suicide prevention responses shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in 8.300 A Suicide Prevention Plan and Section 1322, Youth Supervision Staff Protocols Orientation, and Training and the Juvenile Corrections Officer Core Course. Youth Supervision staff receive suicide X prevention training as part of their initial orientation and through the Juvenile Correctional Core training. In addition, CFMG provides an annual four-hour training for all staff. (b) Screening, Identification Assessment and 8.300 B1 Suicide Prevention Plan and Precautionary Protocols Protocols (1) All youth shall be screened for risk of X suicide at intake and as needed during All youth shall be screened for risk of detention. suicide, using the Intake Health Screening form. (2) All youth supervision staff who perform 8.300 B2 Suicide Prevention Plan and X intake processes shall be trained in Protocols screening youth for risk of suicide. (3) All youth who have been identified during 8.300 C1 Suicide Prevention Plan and the intake screening process to be at risk of Protocols X suicide shall be referred to behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed 8.300 D Suicide Prevention Plan and to ensure the youth’s safety pending the Protocols X behavioral/mental health assessment. (c) Referral process to behavioral/mental health 8.300 D-ai Suicide Prevention Plan and staff for assessment and/or services. Protocols X (d) Procedures for monitoring of youth identified 8.300 D Suicide Prevention Plan and at risk for suicide. Protocols- Suicide Watch Youth placed on close watch are monitored X every 3-5 minutes. Youth placed on suicide watch are under direct supervision at all times. 7400 Placer JH PRO 18-20 11/12/19 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) Safety Interventions 8.300 D Suicide Prevention Plan and (1) Procedures to address intervention Protocols- Youth Expressing Suicidal protocols for youth identified at risk for X Ideations suicide which may include, but are not limited to: A. Housing consideration 8.300 D Suicide Prevention Plan and Protocols- Suicide Watch #2 X B. Treatment strategies including 8.300 D Suicide Prevention Plan and trauma-informed approaches Protocols- Suicide Watch X (2) Procedures to instruct youth supervision 8.300 D Suicide Prevention Plan and staff how to respond to youth who exhibit Protocols- Youth Expressing Suicidal suicidal behaviors. X Ideations (f) Communication 8.300 B3 Suicide Prevention Plan and (1) The intake process shall include Protocols communication with the arresting officer X and family guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current 8.300 C1 Suicide Prevention Plan and information sharing about youth at risk for X Protocols suicide with youth supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to 8.300 E. Suicide Prevention Plan and Suicides or Attempts Protocols X (1) Process for administrative review of the circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected 8.300 E2 Suicide Prevention Plan and X staff. Protocols (3) Process for a debriefing event with affected 8.300 E3 Suicide Prevention Plan and X youth. Protocols (h) Documentation 8.300 Suicide Prevention Plan and Protocols (1) Documentation processes shall be developed to ensure compliance with this X Review of documentation provided revealed regulation adequate supervision of youth placed on suicide watch. Youth identified at risk for suicide shall not be denied 8.300 Suicide Prevention Plan and Protocols the opportunity to participate in facility programs, services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety X of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 7400 Placer JH PRO 18-20 11/12/19 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1340 REPORTING OF LEGAL ACTIONS 7.200 Records and Public Information Each facility shall submit to the Board a letter of No legal actions to report this inspection X notification on each legal action, pertaining to conditions cycle. of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR 7.300 Homicide, Suicide, Accidental or X INJURY OF A YOUTH WHILE Natural Death Policy and Procedure DETAINED 7.300 Homicide, Suicide, Accidental or (1) Death of a Youth. Natural Death Policy and Procedure (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental health director, shall develop written policies and X procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the 7.300 Homicide, Suicide, Accidental or facility administrator, shall develop written policies Natural Death Policy and Procedure I and procedures to assure there is a medical and operational review of every in-custody death of a X youth. The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the 7.300 Homicide, Suicide, Accidental or Board a copy of the report submitted to the Attorney Natural Death Policy and Procedure G General under Government Code Section 12525. A X copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from 7.300 Homicide, Suicide, Accidental or the administrator, the Board may within 30 calendar Natural Death Policy and Procedure H days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the X provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth 7.300 Homicide, Suicide, Accidental or (a) The facility administrator, in cooperation with the Natural Death Policy and Procedure F health administrator, shall develop written policies and procedures for the notification to necessary X parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 7400 Placer JH PRO 18-20 11/12/19 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1342 POPULATION ACCOUNTING 7.400 Population Accounting procedure Each juvenile facility shall submit required population BSCC data verified. X and profile survey reports to the Board within 10 working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY 7.500 Juvenile Facility Capacity When the number of youth detained in a living unit of a Facility has not been crowded during this juvenile facility exceeds its rated capacity for more than X inspection cycle. fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES 12.200 Booking Procedure The facility administrator shall develop and implement written policies and procedures for admittance of youth Review of documentation provided and that emphasize respectful and humane engagement with policy and procedure manual revealed youth, and reflect that the admission process may be compliance with this regulation. X traumatic to youth who may have already experienced trauma. Policies shall be trauma-informed, culturally relevant, and responsive to the language and literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: 12.200 Booking Procedure D(a) (1) Access to two free phone calls within one hour X of admittance in accordance with the provisions of Welfare and Institution Code Section 627; (2) Offer of a shower; 12.200 Booking Procedure I X All youth Intake shower are documented on youth intake form. (3) Documented secure storage of personal 12.200 Booking Procedure J X belongings; (4) Offer of food upon arrival; 12.200 Booking Procedure K X All youth are offered food upon intake and is documented on the youth intake form. (5) Screening for physical and behavioral health 12.200 Booking Procedure N X and safety issues, intellectual or developmental disabilities; (6) Screening for physical and developmental 12.200 Booking Procedure N X disabilities in accordance with Sections 1329, 1413, and 1430 of these regulations; (7) Contact with Regional Center for the 12.200 Booking Procedure O Developmentally Disabled for youth that are X suspected of or identified as having a developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. X 12.200 Booking Procedure P 7400 Placer JH PRO 18-20 11/12/19 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) juvenile hall administrators shall establish written 12.200 Booking Procedure U criteria for detention that considers the least X restrictive environment. (c) juvenile camps and post-dispositional programs in 12.200 Booking Procedure U juvenile halls shall develop policies and procedures that advise the youth of the estimated length of X stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures 12.200 Booking Procedure V that advise any committed youth of the estimated X length of his/her stay. 1350.5. SCREENING FOR THE RISK OF SEXUAL 12.225 Screening for the Risk of Sexual ABUSE Abuse The facility administrator shall develop and implement written policies and procedures to reduce the risk of All youth within 72 hours of their booking sexual abuse by or upon youth. The policy shall require will meet with the facility CSOC Mental facility staff to assess each youth within 72 hours of Health worker. At that time the mental health admission based on the following information: worker shall complete the Commercial Sexual Exploitation Identification Tool X (CSE-IT), the MAYSI-2 and the Placer County Detention Facility Screening for Vulnerability to Victimization and Sexually Aggressive behavior (VSAB). In the absence of the Mental Health staff, Placer County Social Service has agreed to send over a Mental Health staff to complete the above documentation. (a) Prior sexual victimization or abusiveness; 12.225 Screening for the Risk of Sexual X Abuse D. (b) Gender nonconforming appearance or manner; 12.225 Screening for the Risk of Sexual or identification as lesbian, gay or bisexual, Abuse D. transgender, queer or intersex, and whether the X youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; 12.225 Screening for the Risk of Sexual X Abuse D. (d) Age; 12.225 Screening for the Risk of Sexual X Abuse D. (e) Level of emotional and cognitive development; 12.225 Screening for the Risk of Sexual X Abuse D. (f) Physical size and stature; 12.225 Screening for the Risk of Sexual X Abuse D. (g) Mental illness or mental disabilities; 12.225 Screening for the Risk of Sexual X Abuse D. (h) Intellectual or developmental disabilities; 12.225 Screening for the Risk of Sexual X Abuse D. (i) Physical disabilities; 12.225 Screening for the Risk of Sexual X Abuse D. 7400 Placer JH PRO 18-20 11/12/19 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (j) The youth’s perception of vulnerability; and, 12.225 Screening for the Risk of Sexual X Abuse D. (k) Any other specific information about the 12.225 Screening for the Risk of Sexual individual youth that may indicate heightened Abuse D. X needs for supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through 12.225 Screening for the Risk of Sexual conversations with the youth during the admittance Abuse D. process, medical and behavioral health screenings; X during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate 12.225 Screening for the Risk of Sexual controls on the dissemination of information within the Abuse D. facility relative to responses received pursuant to this X assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES 13.100 Release Policy and 13.200 Release Procedure The facility administrator shall develop and implement X written policies and procedures for release of youth Review of documentation provided and from custody which provide for: policy and procedure manual revealed compliance with this regulation. (a) verification of identity/release papers; X 13.200 Release Procedure A. and C. (b) return of personal clothing and valuables; X 13.200 Release Procedure E.1 (c) notification to the youth's parents or guardian; X 13.200 Release Procedure D. (d) notification to the facility health care provider in 13.200 Release Procedure E.6 accordance with Sections 1408 and 1437 of these X regulations, for coordination with outside agencies; and, (e) notification of school staff; X 13.200 Release Procedure C. (f) notification of facility mental health personnel. X 13.200 Release Procedure C. The facility administrator shall develop and implement 13.200 Release Procedure policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry X services including, but not limited to, medical and behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement 13.210 Release Procedure-Temporary written policies and procedures for the furlough of X Release youth from custody. 7400 Placer JH PRO 18-20 11/12/19 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1352 CLASSIFICATION 12.200 Classification The facility administrator shall develop and implement Review of documentation provided and written policies and procedures on classification of X policy and procedure manual revealed youth for the purpose of determining housing placement compliance with this regulation. in the facility. Such procedures shall: (a) provide for the safety of the youth, other youth, 12.200 Classification B. facility staff, and the public by placing youth in the appropriate, least restrictive housing and program X settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of 12.200 Classification B. X the facility; (c) provide that a youth shall be classified upon 12.200 Classification B. admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, X legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, 12.200 Classification C. including provisions that consider the level of All youth classification is reviewed once per X supervision and the youth's behavior while in week. custody; and, (e) provide that facility staff shall not separate youth 12.200 Classification C. from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, X gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, 12.200 Classification B. bisexual, transgender, questioning or intersex X identification or status as an indicator of likelihood of being sexually abusive. 7400 Placer JH PRO 18-20 11/12/19 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1352.5 TRANSGENDER AND INTERSEX YOUTH. 11.410 Transgender and Intersex Youth The facility administrator shall develop written policies Reviewed facility Youth Preference form. X and procedures ensuring respectful and equitable treatment of transgender and intersex youth. The policies shall provide that: (a) Facility staff shall respect every youth’s gender 11.410 Transgender and Intersex Youth A. identity, and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the X use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present 11.410 Transgender and Intersex Youth B. themselves in a manner consistent with their gender X identity, and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room 11.410 Transgender and Intersex Youth I. that best meets their individual needs, and promotes Housing their safety and well-being. Staff may not automatically house youth according to their external anatomy, and shall document the reasons X for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender 11.410 Transgender and Intersex Youth C. and intersex youth have access to medical and X behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and 11.410 Transgender and Intersex Youth D. necessary security considerations and physical plant, facility staff shall make every effort to ensure X the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any 11.410 Transgender and Intersex Youth II. youth for the purpose of determining the youth’s Searches X anatomical sex. Whenever feasible, the facility shall respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7400 Placer JH PRO 18-20 11/12/19 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1353 ORIENTATION 12.210 Orientation of Youth to Custody The facility administrator shall develop and implement Review of documentation provided and written policies and procedures to orient a youth prior policy and procedure manual revealed to placement in a living area. Both written and verbal compliance with this regulation. Each youth information shall be provided and supplemented with X is also provided a Youth Handbook during video orientation if feasible. Provision shall be made to the booking process. provide accessible orientation information to all detained youth including those with disabilities, limited literacy, or English language learners. Orientation shall include information that addresses: (a) facility rules including contraband and searches and X 12.210 Orientation of Youth to Custody #8 disciplinary procedures; (b) facility’s system of positive behavior interventions 12.210 Orientation of Youth to Custody #9 and supports, including behavior expectations, incentives that youth will receive for complying X with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the 12.210 Orientation of Youth to Custody #14 facility’s policy prohibiting sexual abuse and sexual X harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; X 12.210 Orientation of Youth to Custody #4 (e) the existence of the grievance procedure, the steps 12.210 Orientation of Youth to Custody #18 that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the X name of the person or position designated to resolve the issue; (f) access to legal services and information on the court 12.210 Orientation of Youth to Custody #1 X process; (g) access to routine and emergency health and mental 12.210 Orientation of Youth to Custody #7 X health care; (h) access to education, religious services, and 12.210 Orientation of Youth to Custody #10 X recreational activities; (i) housing assignments; X 12.210 Orientation of Youth to Custody #3 (j) opportunity for personal hygiene and daily showers 12.210 Orientation of Youth to Custody #5 X including the availability of personal care items (k) rules and access to correspondence, visits and 12.210 Orientation of Youth to Custody #17 X telephone use; (l) availability of reading materials, programming, and 12.210 Orientation of Youth to Custody X other activities; (m) facility policies on the use of force, use of restraints, 12.210 Orientation of Youth to Custody #17 X chemical agents and room confinement; (n) immigration legal services; X 12.210 Orientation of Youth to Custody #1 (o) emergencies including evacuation procedures; X 12.210 Orientation of Youth to Custody #15 (p) non-discrimination policy and the right to be free 12.210 Orientation of Youth to Custody #2 from physical, verbal or sexual abuse and X harassment by other youth and staff; 7400 Placer JH PRO 18-20 11/12/19 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (q) availability of services and programs in a language 12.210 Orientation of Youth to Custody X other than English if appropriate; Non-English Speaking Youth (r) the process for requesting different housing, 12.210 Orientation of Youth to Custody #11 X education, programming and work assignments; (s) a process for which parents/guardians receive 12.210 Orientation of Youth to Custody #12 information regarding the youth’s stay in the facility that at a minimum includes answers to X frequently asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to 12.210 Orientation of Youth to Custody #13 Title 15 Minimum Standards for Juvenile Facilities. Youth are verbally told they have access to X Title 15 during the booking process and it’s documented on the facility booking health screening form. Access to Title 15 is also documented in the youth handbook. 1354 SEPARATION 14.100 Separation The facility administrator shall develop and implement X written policies and procedures that address: Reviewed facility separation form. (a) separation of youth for reasons that include, but are 14.100 Separation not be limited to, medical and mental health X conditions, assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and 14.100 Separation X trauma-informed care. (c) separated youth shall not be denied normal 14.100 Separation privileges available at the facility, except when X necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, 14.100 Separation I. Types of Separation X Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the 14.100 Separation separation shall occur in accordance with Welfare X and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review 14.100 Separation B. Documentation of separated youth to determine if separation remains necessary. X The Separation Plan and Unit Separation Sheet is reviewed and documented on each form every 24 hours. 7400 Placer JH PRO 18-20 11/12/19 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT 14.150 Room Confinement (a) The facility administrator shall develop and implement written policies and procedures addressing the confinement of youth in their room X that are consistent with Welfare and Institutions Code Section 208.3. The placement of a youth in room confinement shall be accomplished in accordance with the following guidelines: (1) Room confinement shall not be used before 14.150 Room Confinement other, less restrictive, options have been attempted and exhausted, unless attempting X those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the 14.150 Room Confinement X purposes of punishment, coercion, convenience, or retaliation by staff. (3) Room confinement shall not be used to the 14.150 Room Confinement extent that it compromises the mental and X physical health of the youth. (b) A youth may be held up to four hours in room 14.150 Room Confinement confinement. After the youth has been held in room Procedures to follow upon 4 hours of confinement for a period of four hours, staff shall continuous Room Confinement A-H do one or more of the following: We provided technical assistance with regards to documentation of youth’s total X room confinement time being placed on the Room Confinement form. Prior to the submission of this report Assistant Superintendent implemented a new Room Confinement form which indicates the total time a youth spent on room confinement. (1) Return the youth to general population. X 14.150 Room Confinement (2) Consult with mental health or medical staff. 14.150 Room Confinement X Procedures to follow upon 4 hours of continuous Room Confinement A. (3) Develop an individualized plan that includes 14.150 Room Confinement the goals and objectives to be met in order to X Procedures to follow upon 4 hours of reintegrate the youth to general population. continuous Room Confinement A. (4) If room confinement must be extended beyond 14.150 Room Confinement X four hours, staff shall do each of the following: (A) Document the reasons for room 14.150 Room Confinement confinement and the basis for the Procedures to follow upon 4 hours of extension, the date and time the youth was continuous Room Confinement B. X first placed in room confinement, and when he or she is eventually released from room confinement. 7400 Placer JH PRO 18-20 11/12/19 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) Develop an individualized plan that 14.150 Room Confinement includes the goals and objectives to be met Procedures to follow upon 4 hours of X in order to integrate the youth to general continuous Room Confinement A. population. (C) Obtain documented authorization by the 14.150 Room Confinement facility superintendent or his or her X Procedures to follow upon 4 hours of designee every four hours thereafter. continuous Room Confinement G. (5) This section is not intended to limit the use of 14.150 Room Confinement single-person rooms or cells for the housing of X youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards 14.150 Room Confinement X in court holding facilities or adult facilities. Exceptions to this Section (7) Nothing in this section shall be construed to 14.150 Room Confinement conflict with any law providing greater or X Exceptions to this Section additional protections to youth. (8) This section does not apply during an 14.150 Room Confinement extraordinary emergency circumstance that Exceptions to this Section requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an X imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is 14.150 Room Confinement placed in a locked cell or sleeping room to treat Exceptions to this Section and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth X is not required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND 12.300 Assessment, Service Case Plan and PLAN CSO Duties X The facility administrator shall develop and implement Reviewed five (5) youth files at the facility. written policies and procedures for assessment and case Review of documentation provided revealed planning. compliance with this regulation. 7400 Placer JH PRO 18-20 11/12/19 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Assessment: 12.300 Assessment, Service Case Plan and The assessment is based on information collected CSO Duties during the admission process with periodic review, Assessment: Policy is in line with this which includes the youth's risk factors, needs and X regulation. strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: 12.300 Assessment, Service Case Plan and (1) A case plan shall be developed for each youth CSO Duties held for at least 30 days or more and created X within 40 days of admission. Procedure: Upon booking, all youth without an existing Institutional Case Plan shall have one started by the Probation staff. (2) The institutional plan shall include, but not be 12.300 Assessment, Service Case Plan and limited to, written documentation that provides: CSO Duties X Procedure: 1 (A) objectives and time frame for the resolution 12.300 Assessment, Service Case Plan and of problems identified in the assessment; CSO Duties X Procedure: 1(a) (B) a plan for meeting the objectives that 12.300 Assessment, Service Case Plan and includes a description of program resources CSO Duties needed and individuals responsible for X assuring that the plan is implemented; Procedure: 1(b) (3) periodic evaluation of progress towards meeting 12.300 Assessment, Service Case Plan and the objectives, including periodic review and CSO Duties discussion of the plan with the youth; X Procedure: 2. Probation staff meets with youth twice per week. (4) a transition plan, the contents of which shall be 12.300 Assessment, Service Case Plan and subject to existing resources, shall be developed CSO Duties for post dispositional youth in accordance with X Section 1351; and, Procedure: 3. (5) in as much as possible and if appropriate, the 12.300 Assessment, Service Case Plan and plan, including the transition plan, shall be CSO Duties developed with input from the family, X supportive adults, youth, and Regional Center for the Developmentally Disabled. Procedure: 4. 7400 Placer JH PRO 18-20 11/12/19 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1356 COUNSELING AND CASEWORK 12.300 Assessment, Service Case Plan and SERVICES CSO Duties The facility administrator shall develop and implement X written policies and procedures ensuring the availability of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: (a) youth will receive assistance with needs or concerns 12.300 Assessment, Service Case Plan and that may arise; CSO Duties X CSO Role and Responsibilities #3 and #5 (b) youth will receive assistance in requesting contact 12.300 Assessment, Service Case Plan and with parents, other supportive adults, attorney, CSO Duties X clergy, probation officer, or other public official; CSO Role and Responsibilities #5 and, (c) youth will be provided access to available resources 12.300 Assessment, Service Case Plan and to meet the youth’s needs. CSO Duties X CSO Role and Responsibilities #3 1357 USE OF FORCE 10.100 Use of Force and 10.200 Oleoresin Capsicum Policy (OC) The facility administrator, in cooperation with the responsible physician, shall develop and implement We provided technical assistance in several written policies and procedures for the use of force, areas of this regulation. We recommended which may include chemical agents. Force shall never staff better articulate and clarify the reason be applied as punishment, discipline, retaliation or and/or need for use of force in their incident treatment. reports. We also discussed the facility developing and implementing a unified (a) At a minimum, each facility shall develop policies command call for youth to follow in and procedures which: emergency situations and prior to staff going hands on or deploying OC spray. Following X our inspection, Assistant Superintendent Melanie Esque, implemented training in the facility use of force classes to address utilizing a unified command call as well as articulating the need for use of force in staff incident reports. We conducted a follow up inspection on September 11, 2019, in which we reviewed use of force incidents and documentation. Review of documentation revealed staff are now using a unified command call prior to any use of force and are clearly identifying the need to utilize force in their incident reports. (1) restricts the use of force to that which is deemed 10.100 Use of Force reasonable and necessary, as defined in Section X IV. Use of Force Guidelines #7 1302 to ensure the safety and security of youth, staff, others and the facility. 7400 Placer JH PRO 18-20 11/12/19 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) outline the force options available to staff 10.100 Use of Force including both physical and non-physical X options and define when those force options are VI. Level of Force Options appropriate. (3) describe force options or techniques that are 10.100 Use of Force expressly prohibited by the facility. X VIII. Improper Use of Force (4) describe the requirements of staff to report any 10.100 Use of Force inappropriate use of force, and to take X IV. Use of Force Guidelines #10 affirmative action to immediately stop it. (5) define a standardized reporting format that 10.100 Use of Force includes time period and procedure for IX. Reporting Use of Force documenting and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by X supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system 10.100 Use of Force for investigating unreasonable use of force. X IV. Use of Force Guidelines #8 (7) define the role, notification, and follow-up 10.100 Use of Force procedures required after use of force incidents IX. Reporting Use of Force for medical, mental health staff and parents or X legal guardians. Youth parent and/or guardian shall be notified within 24 hours of any use of force on a youth. (8) describe the limitations of use of force on 11.400 Pregnant/Post-Partum Youth in pregnant youth in accordance with Penal Code Custody X Section 6030(f) and Welfare and Institutions IV. 6030(f) Penal Code Code Section 222. (b) Facilities that authorize chemical agents as a force X 10.200 Oleoresin Capsicum Policy (OC) option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize 10.200 Oleoresin Capsicum Policy (OC) chemical agents in the facility and the type, size X C. #1 and #2 and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when 10.200 Oleoresin Capsicum Policy (OC) there is an imminent threat to the youth’s safety X E. Criteria for Use of Oleoresin Capsicum or the safety of others and only when de- (OC) #1 escalation efforts have been unsuccessful or are not reasonably possible. 7400 Placer JH PRO 18-20 11/12/19 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) outline the facility’s approved methods and 10.200 Oleoresin Capsicum Policy (OC) timelines for decontamination from chemical E. Criteria for Use of Oleoresin Capsicum agents. This shall include that youth who have X (OC) #2 been exposed to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up 10.200 Oleoresin Capsicum Policy (OC) procedures required after use of force incidents X F. Reporting Procedures #2 and #3 involving chemical agents for medical, mental health staff and parents or legal guardians. (5) provide for the documentation of each incident 10.200 Oleoresin Capsicum Policy (OC) of use of chemical agents, including the reasons F. Reporting Procedures #1 for which it was used, efforts to de-escalate X prior to use, youth and staff involved, the date, time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure 10.100 Use of Force which require that agencies provide initial and XI. Training at the Juvenile Hall regular training in use of force and chemical agents X when appropriate that address: All Probation staff at the Juvenile Hall shall participate in 4 trainings a year which are offered quarterly. (1) known medical and behavioral health 10.100 Use of Force X conditions that would contraindicate certain XI. Training at the Juvenile Hall types of force; (2) acceptable chemical agents and the methods of 10.200 Oleoresin Capsicum Policy (OC) application. D. Oleoresin Capsicum(OC) Description, X Usage and Effect E. Criteria for Use of Oleoresin Capsicum (OC) (3) signs or symptoms that should result in 10.100 Use of Force X immediate referral to medical or behavioral XI. Training at the Juvenile Hall health. (4) instruction on the Constitutional Limitations of 10.100 Use of Force X Use of Force. XI. Training at the Juvenile Hall (5) physical training force options that may require 10.100 Use of Force X the use of perishable skills. XI. Training at the Juvenile Hall 7400 Placer JH PRO 18-20 11/12/19 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) timelines the facility uses to define regular 10.100 Use of Force training. XI. Training at the Juvenile Hall X All Probation staff at the Juvenile Hall shall participate in 4 trainings a year which are offered quarterly. 1358 USE OF PHYSICAL RESTRAINTS 10.300 Use of Physical Restraint Devices The facility administrator, in cooperation with the responsible physician and mental health director, shall develop and implement written policies and procedures X for the use of restraint devices. Restraint devices include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth 10.300 Use of Physical Restraint Devices A. who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause X self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or 10.300 Use of Physical Restraint Devices B, discipline, or as a substitute for treatment. The use of D, and E. restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through X affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of 10.300 Use of Physical Restraint Devices #4 handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within X the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval 10.300 Use of Physical Restraint Devices F. of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a X physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. 7400 Placer JH PRO 18-20 11/12/19 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS A medical opinion on the safety of placement and 10.300 Use of Physical Restraint Devices F. retention shall be secured as soon as possible, but no later X than two hours from the time of placement. The youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as 10.300 Use of Physical Restraint Devices G. possible, but in no case longer than four hours from the X time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted 10.300 Use of Physical Restraint Devices H. to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. X Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and X 10.300 Use of Physical Restraint Devices procedures shall address: (a) documentation of the circumstances leading to an X 10.300 Use of Physical Restraint Devices #1 application of restraints. (b) known medical conditions that would 10.300 Use of Physical Restraint Devices #3. X contraindicate certain restraint devices and/or C. techniques. (c) acceptable restraint devices. X 10.300 Use of Physical Restraint Devices (d) signs or symptoms which should result in 10.300 Use of Physical Restraint Devices #3. X immediate medical/mental health referral. G. (e) availability of cardiopulmonary resuscitation 10.300 Use of Physical Restraint Devices #3. X equipment. D. (f) protective housing of restrained youth. While in 10.300 Use of Physical Restraint Devices I. restraint devices, all youth shall be housed alone or X in a specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. X 10.300 Use of Physical Restraint Devices J. (h) exercising of extremities. 10.300 Use of Physical Restraint Devices #2. X D. 7400 Placer JH PRO 18-20 11/12/19 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1358.5 USE OF RESTRAINT DEVICES FOR 10.300 Use of Physical Restraint Devices MOVEMENT AND TRANSPORTATION WITHIN 4. Use of Physical Restraint Devices for THE FACILITY. Movement and Transportation within the The Facility Administrator, in cooperation with the Facility. X responsible physician and behavioral/mental health director, shall develop and implement written policies and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff 10.300 Use of Physical Restraint Devices C. X approved to utilize restraint devices and the required training. (b) the circumstances leading to the application of The Juvenile Restraint Assessment for restraints must be documented. Transport form (PPD:272) shall be used to X access the need to apply restraint for movement or transportation. A Supervisor Probation Officer must approve this form. (c) an individual assessment of the need to apply 10.300 Use of Physical Restraint Devices restraints for movement or transportation that 4. B. includes consideration of less restrictive X alternatives, consideration of a youth’s known medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, 10.300 Use of Physical Restraint Devices B. with a clearly defined expectation that restraint X devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in 10.300 Use of Physical Restraint Devices E. X accordance with Penal Code Section6030(f) and Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES No Safety room is utilized in this facility. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who X present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of X necessary nutrition and fluids, access to a toilet, and suitable clothing to provide for privacy; 7400 Placer JH PRO 18-20 11/12/19 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) provide for approval of the facility manager, or X designee, before a youth is placed into a safety room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and X any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the X facility manager, or designee, every four hours; (5) provide for immediate medical assessment, X where appropriate, or an assessment at the next daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less X restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be X accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and X exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of X punishment, coercion, convenience, or retaliation by staff. (3) safety room shall not be used to the extent that it X compromises the mental and physical health of the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety X room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. X (2) consult with mental health or medical staff, X (3) develop an individualized plan that includes the X goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements X of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 7400 Placer JH PRO 18-20 11/12/19 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1360 SEARCHES 15.100 Youth Searches The facility administrator shall develop and implement X written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures shall provide that: (a) Searches shall be conducted to ensure the safety and 15.100 Youth Searches X security of the facility, public, visitors, youth, and staff. (b) Searches shall be conducted in a manner that 15.100 Youth Searches preserves the privacy and dignity of the person X being searched, and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity 15.100 Youth Searches searches shall comply with Penal Code Section II. Strip Searches 4030. Strip searches require prior written authorization by the Supervising Deputy X Probation Officer, Assistant Superintendent and/or Superintendent. Written authorization shall be completed on the Placer County Juvenile Detention Facility Juvenile Strip/Visual Search form (PPD:740). (d) Physical body cavity searches shall only be 15.100 Youth Searches conducted by a medical professional. X II. Strip Searches b. ii (e) Any youth held after a detention hearing shall only 15.100 Youth Searches be strip searched with prior approval of a supervisor II. Strip Searches b. iv. when there is reasonable suspicion based on X specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall 15.100 Youth Searches comply with Section 1352.5. X V. Transgender and Intersex Youth A and B. (g) Cross-gender pat-down searches and strip searches 15.100 Youth Searches are prohibited except in exigent circumstances or X IV. In Custody Youth Searches B. when conducted by a medical professional. Such searches must be justified and documented in writing. 7400 Placer JH PRO 18-20 11/12/19 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1361 GRIEVANCE PROCEDURE 11.100 Grievance Policy and Procedure The facility administrator shall develop and implement written policies and procedures whereby any youth may Reviewed all submitted grievances for this appeal and have resolved grievances relating to any current inspection cycle. Review of condition of confinement, including but not limited to grievances provided revealed compliance health care services, classification decisions, program X with this regulation. participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a 11.100 Grievance Policy and Procedure X grievance, which includes provisions for the youth to have free access to the form; (b) the youth shall have the option to confidentially file During the inspection walkthrough of the the grievance or to deliver the form to any youth facility it was discovered the grievance box supervision staff working in the facility; was in the dayroom but the box was positioned in an area that was out of bounds for the youth. It was also discovered the Assistant Superintendent and Superintendent were the only ones would could retrieve grievances from the confidential grievance lock box. Immediately following our X inspection, Assistant Superintendent Esque moved the grievance boxes in each housing unit to allow youth access without requesting a form from staff. Assistant Superintendent Esque also revised the retrieval procedures for retrieving confidential grievances from the lock box to include a designated Supervisor in the absence of the Assistant and/or Superintendent. (c) resolution of the grievance at the lowest appropriate 11.100 Grievance Policy and Procedure G. staff level; X Steps for Handling Grievance 1-4 (d) provision for a prompt review and initial response 11.100 Grievance Policy and Procedure F. to grievances within three (3) business days, X grievances that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain 11.100 Grievance Policy and Procedure G. 5 his/her version of the grievance to a person not X directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by X 11.100 Grievance Policy and Procedure D. the facility administrator to assist the youth. 7400 Placer JH PRO 18-20 11/12/19 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) provision for a written response to the grievance 11.100 Grievance Policy and Procedure G. X which includes the reasons for the decisions; 1-6 (f) a system which provides that any appeal of a 11.100 Grievance Policy and Procedure G. 6 grievance shall be heard by a person not directly X involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten 11.100 Grievance Policy and Procedure G. (10) business days unless circumstances dictate a X longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and 11.100 Grievance Policy and Procedure external methods to report sexual abuse and sexual X PREA harassment. Whether or not associated with a grievance, concerns of 11.100 Grievance Policy and Procedure L. parents, guardians, staff or other parties shall be X addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS 11.600 Incident Report (IR) A-H A written report of all incidents which result in physical Reviewed ten (10) incident reports. Review harm, use of force, serious threat of physical harm, or of reports provided revealed compliance with death of an employee, youth or other person(s) shall be X this regulation. maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO 12.700 DNA Collection COLLECT DNA SPECIMENS, SAMPLES, Use of force to gather specimens is IMPRESSIONS prohibited. (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel including peace officers, may employ X reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional X employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. 7400 Placer JH PRO 18-20 11/12/19 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented X and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that X reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the X agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7400 Placer JH PRO 18-20 11/12/19 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM 16.200 Educational Program (a) School Programs The County Board of Education shall provide for the administration and operation of juvenile court schools in conjunction with the Chief Probation Officer, or designee pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy and procedures to ensure communication and coordination between educators and probation staff. Culturally responsive and trauma-informed approaches should be applied when providing instruction. Education staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology X practices. The facility administrator shall request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements 16.200 Educational Program B. The facility school program shall comply with the The school annual review was completed State Education Code and County Board of 12/12/2018. Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the X Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. 7400 Placer JH PRO 18-20 11/12/19 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS All youth shall be treated equally, and the education 16.200 Educational Program F. 1(b) program shall be free from discriminatory action. X Staff shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State 16.200 Educational Program F. 1(c) X Education Code and include, but not be limited to, courses required for high school graduation. (2) Information and preparation for the High School 16.200 Educational Program F. 1(g) Equivalency Test as approved by the California X Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education X 16.200 Educational Program F. 1(e) and vocational opportunities. (4) Administration of the High School Equivalency Tests 16.200 Educational Program F. 1(g) X as approved by the California Department of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth 16.200 Educational Program F. 1(h) X who do not demonstrate sufficient progress towards grade level standards. (6) The minimum school day shall be consistent with 16.200 Educational Program F. 1(d) State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that X operational procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of 16.200 Educational Program F. 1(j) classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an X immediate threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline 16.200 Educational Program F. 2(c) (1) Positive behavior management will be implemented to reduce the need for disciplinary action in the X school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative 16.200 Educational Program F. 2(d) X decisions made by probation staff that may affect the educational programming of students. 7400 Placer JH PRO 18-20 11/12/19 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Except as otherwise provided by the State Education 16.200 Educational Program F. 2(e) Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set X forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with 16.200 Educational Program F. 2(b) education staff will develop policies and procedures X that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations 16.200 Educational Program F. 3(b) (1) State and federal laws and regulations shall be observed for all individuals with disabilities or X suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be 16.200 Educational Program F. 3(c) afforded an educational program that addresses their X language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission 16.200 Educational Program F. 4(a) X (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; X 16.200 Educational Program F. 4(a)1 (B) Home Language Survey and the results of the State X 16.200 Educational Program F. 4(a)2 Test used for English language proficiency; (C) Needs and services of special populations as defined 16.200 Educational Program F. 4(a)3 X by the State Education Code, including but not limited to, students with special needs. (D) Discipline problems. X 16.200 Educational Program F. 4(a)4 (2) Youth will be immediately enrolled in school. 16.200 Educational Program F. 4(b) Educational staff shall conduct an assessment to X determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary 16.200 Educational Program F. 4(b) X education plan shall be developed for each youth within five school days. 7400 Placer JH PRO 18-20 11/12/19 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) Upon enrollment, education staff shall comply with 16.200 Educational Program F. 4(d) the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment X scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting 16.200 Educational Program F. 5(a) X (1) The complete facility educational record of the youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide 16.200 Educational Program F. 5(b) appropriate credit (full or partial) for course work X completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning 16.200 Educational Program F. 6(a) (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies X and procedures to meet the transition needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities 16.200 Educational Program F. 7(a) (1) The school and facility administrator should, whenever possible, collaborate with local post- X secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND 16.300 Programs, Recreation and Exercise EXERCISE. The facility administrator shall develop and implement X written policies and procedures for programs, recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for 16.300 Programs, Recreation and Exercise programs, recreation, and exercise a minimum of three Review of unit log books revealed hours a day during the week and five hours a day each X compliance with this regulation. Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. 7400 Placer JH PRO 18-20 11/12/19 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS A youth’s participation in programs, recreation, and 16.300 Programs, Recreation and Exercise exercise may be suspended only upon a written finding X by the administrator/manager or designee that a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall 16.300 Programs, Recreation and Exercise be posted in the living units. Posting of program, recreation and exercise X schedules in housing units were verified during the inspection walkthrough of the facility. There will be a written annual review of the programs, 16.300 Programs, Recreation and Exercise recreation, and exercise by the responsible agency to X Annual written report completed by ensure content offered is current, consistent, and Assistant Superintendent Esque on 7/9/2019. relevant to the population. (a) Programs. All youth shall be provided with the 16.300 Programs, Recreation and Exercise I. opportunity for at least one hour of daily Programs A. and B. programming to include, but not be limited to, Documentation reviewed revealed each trauma focused, cognitive, evidence-based, best youth housed at Placer county juvenile practice interventions that are culturally relevant and receives a minimum of one hour of linguistically appropriate, or pro-social interventions programming each day. and activities designed to reduce recidivism. These programs should be based on the youth’s individual X needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; 16.300 Programs, Recreation and Exercise I. (2) Management of Stress and Trauma; Programs C. (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; X (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. 7400 Placer JH PRO 18-20 11/12/19 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Recreation. All youth shall be provided the 16.300 Programs, Recreation and Exercise opportunity for at least one hour of daily access to II. unscheduled activities such as leisure reading, letter writing, and entertainment. Activities shall be X Documentation reviewed revealed each youth housed at Placer county juvenile supervised and include orientation and may include receives a minimum of one hour of coaching of youth. recreation each day. (c) Exercise. All youth shall be provided with the Documentation reviewed revealed each opportunity for at least one hour of large muscle youth housed at Placer county juvenile X activity each day. receives a minimum of one hour of exercise each day. The administrator/manager may suspend, for a period not 16.300 Programs, Recreation and Exercise to exceed 24 hours, access to recreation and programs. X The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM 16.400 Religious Programs The facility administrator shall provide access to Review of daily schedule revealed youth can religious services and/or religious counseling at least participate in alternative programming once each week. Attendance shall be voluntary. A youth X during the scheduled religious program time. shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; X 16.400 Religious Programs B. (b) availability of clergy; and, X 16.400 Religious Programs D. (c) availability of religious diets. X 16.400 Religious Programs E. 1373 WORK PROGRAM 16.500 Work Program The facility administrator shall develop policies and The name of the facility work program is procedures regarding the fair and consistent assignment Youth Employment Program (YEP). The of youth to work programs. Work assigned to a youth X goal of the program is to create a hands-on shall be meaningful, constructive and related to work experience that will promote a safer vocational training or increasing a youth's sense of environment while decreasing problems responsibility. Work programs shall not be imposed as a behaviors. Kudos to Placer county as YEP is disciplinary measure. one of the best work programs in the State. 7400 Placer JH PRO 18-20 11/12/19 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1374 VISITING 16.600 Visiting The facility administrator shall develop and implement Review of visitation logs revealed written policies and procedures for visiting, that include compliance with this regulation. provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing X in loco parentis, and children of youth. Other family members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to 16.600 Visiting A. 4 Visitors Allowed in the limitations necessary to maintain order and security. Facility Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, X whether the visitor’s criminal history represents a risk to the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two 16.600 Visiting B. Visiting Times hours per week. Visits may be supervised, but X conversations shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour 16.600 Visiting C. Special Visitation Policy minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. X Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an 16.600 Visiting B. 3. Visiting Times X alternative, but not as a replacement, to in-person visiting. 1375 CORRESPONDENCE 16.700 Correspondence The facility administrator shall develop and implement X Interviews of youth and staff revealed written policies and procedures for correspondence compliance with this regulation. which provide that: (a) there is no limitation on the volume of mail that youth 16.700 Correspondence A. X may send or receive; (b) youth may send two letters per week postage free; 16.700 Correspondence A. X Youth can send unlimited mail. 7400 Placer JH PRO 18-20 11/12/19 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) youth may correspond confidentially with state and 16.700 Correspondence H. federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized X facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described 16.700 Correspondence G. in (c), may be read by staff only when there is X reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS 16.800 Telephone Access The administrator of each juvenile facility shall develop X Interviews of youth and staff revealed and implement written policies and procedures to compliance with this regulation. provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES 16.900 Access to Legal Services The facility administrator shall develop written X procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed 16.900 Access to Legal Services A. X attorneys and their authorized representatives; (b) provision for confidential consultation with 16.900 Access to Legal Services B. X attorneys; and, (c) unlimited postage free, legal correspondence and 16.900 Access to Legal Services D. X cost-free telephone access as appropriate. 1390 DISCIPLINE 14.200 Discipline Policy The facility administrator shall develop and implement Current policy and procedures are within written policies and procedures for the discipline of compliance of new/revised Title regulation youth that shall promote acceptable behavior; including effective January 1, 2019. the use of positive behavior interventions and supports. X Discipline shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; X 14.200 Discipline Policy A. 1. (b) daily shower, access to drinking fountain, toilet and 14.200 Discipline Policy A. 2. X personal hygiene items, and clean clothing; (c) full nutrition; X 14.200 Discipline Policy A. 3. (d) contact with parent or attorney; X 14.200 Discipline Policy A. 4. (e) exercise; X 14.200 Discipline Policy A. 5. (f) medical services and counseling; X 14.200 Discipline Policy A. 6. (g) religious services; X 14.200 Discipline Policy A. 7. (h) clean and sanitary living conditions; X 14.200 Discipline Policy A. 8. (i) the right to send and receive mail; X 14.200 Discipline Policy A. 9. (j) education; and, X 14.200 Discipline Policy A. 10. (k) rehabilitative programming. X 14.200 Discipline Policy A. 11. 7400 Placer JH PRO 18-20 11/12/19 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall establish rules of conduct 14.200 Discipline Policy E. and F. and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and X affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS 14.200 Discipline Policy The facility administrator shall develop and implement X Current policy and procedures are within written policies and procedures for the administration compliance of new/revised Title regulation of discipline which shall include, but not be limited to: effective January 1, 2019. (a) designation of personnel authorized to impose 14.200 Discipline Policy B. X discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; X 14.200 Discipline Policy C. (c) definition of major and minor rule violations and 14.200 Discipline Policy E. and I. X their consequences, and due process requirements; (d) trauma-informed approaches and positive behavior 14.200 Discipline Policy H. X interventions; (e) minor rule violations may be handled informally by 14.200 Discipline Policy H. 1-5 counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be X accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process 14.200 Discipline Policy K. Due Process X shall be documented and require the following: (1) written notice of violation prior to a hearing; X 14.200 Discipline Policy K. 2. Due Process (2) accommodations provided to youth with 14.200 Discipline Policy K. 5. Due Process disabilities, limited literacy, and English X language learners; (3) hearing by a person who is not a party to the 14.200 Discipline Policy K. 3i. Due Process X incident; (4) opportunity for the youth to be heard, present 14.200 Discipline Policy K. Due Process X evidence and testimony; (5) provision for youth to be assisted by staff in the 14.200 Discipline Policy K. Due Process X hearing process; (6) provision for administrative review. X 14.200 Discipline Policy K. Due Process (g) violations that result in a removal from camp or commitment program, but not a return to court, will X follow the due process provisions in subsection (e) above. f 7400 Placer JH PRO 18-20 11/12/19 - 42 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the X facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of X age and older. The facility has been approved to hold persons under X the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of X the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Violation Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from Violation Juvenile Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held X in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is X submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person X in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately Violation X separated from minors. Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed Violation X in the facility in a manner that allows contact with minors. 7400 Placer JH PRO 18-20 11/12/19 - 43 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7400 FACILITY NAME: Placer County Juvenile Hall FACILITY TYPE: JH APPLICABLE REGULATIONS (Check All That Apply): 4/98: X 2001: 2003: x OTHER: FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: July 17, 2019 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1)  Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of minors  pending admission to JH Provides access to a shower  Provides a secure vault or storage space for minor's  valuables Provides telephone access to minors  Provides staff access to hot and cold running water  Locked Holding Room (1.2)  Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area  Contains seating to accommodate all minors as specified in  these regulations 98: Provides access to a toilet, washbasin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, washbasin and drinking  fountain unless a procedure is in effect to provide access Maximizes staff visual supervision  03: Outward swinging or lateral sliding door required  Natural Light (1.3) Visual access to natural light is provided in locked sleeping  rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. Corridors (1.4) Corridors in living areas are at least eight feet wide. When  doors are staggered or if rooms are located only on one side, corridors may be at least six feet wide. 7400 Placer JH PHY 18-20 11/12/19 - 1 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Living Unit (JH; 1.5) Units A, B, C = 20 youths. Max unit = 15 youths. All male unit. JH living units do not exceed 30 minors and contain sleeping areas and plumbing fixtures, commensurate with  Currently unit A is used for housing general the number of minors housed. population youth. Unit B is use for youth classroom and library. Unit C is unoccupied but could be used for housing YRP program if population increase. Locked Sleeping Rooms (1.6) Dry rooms in units A, B, C. 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these  fixtures 03: Toilet, washbasin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a clear  ceiling height of eight feet 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches.  01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required  Double Occupancy Sleeping Rooms (1.8)  Minimum of 100 square feet floor area, a clear ceiling height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches.  01: View panel size changed to a minimum of 144 inches 03: Outward swinging or lateral sliding door required  Dormitories (1.9) In JHs and camps, there is a minimum of 50 square feet of  floor area per minor, with a minimum dormitory size of 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no fewer  than four minors. 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps).  03: This subsection deleted, eliminating the 15 minor limitation. (See below.) 7400 Placer JH PHY 18-20 11/12/19 - 2 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than 30  minors (regardless of whether it is for court commitments or other detained minors). Dayrooms (1.10)  JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square feet of  floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers.  Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated indoor-  outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9000 square feet dedicated indoor- outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum  dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet.  01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface.  01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and of a sufficient  size to comply with Title 15, § 1371. 01: The required recreation area has no single dimension  less than 40 feet. Outdoor recreation area lighting allows for evening activities and provides security.  7400 Placer JH PHY 18-20 11/12/19 - 3 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Academic Classrooms (NA SPJH; 1.12) School is currently being held in unit B. There are  no dedicated classrooms, as allowed by CYA at the time of construction (pre-1998 standards). Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for every  juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work area, and a  minimum of 28 square feet floor space per minor. There is a communication system in each classroom that Staff remain on each unit were youth are present. allows for immediate response to emergencies.  Safety Room (1.13)  Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet Limited to one minor  Padded as specified in these regulations  There are one or more vertical view panels constructed of security glazing. Panels provide a view of the entire room  and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these regulations  Access to a toilet, wash basin and drinking fountain is  provided. 03: Be equipped with a variable intensity security-type  lighting fixture, with controls outside the room 03: Any wall- or ceiling-mounted devices are designed to prohibit the occupant’s access.  Medical Examination Room (NA SPJH; 1.14) There is a minimum of one suitably equipped medical  examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is  used for no other purpose; Privacy for minors;  Lockable storage for medical supplies;  Not less than 144 square feet floor space with no single  dimension less than seven feet; Hot and cold running water; and,  01: Smooth, non-porous, washable surfaces.  Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and  pharmaceutical preparations as specified by Title 15 § 1438. 7400 Placer JH PHY 18-20 11/12/19 - 4 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Dining Areas (NA SPJH; 1.16) There is a minimum of 15 square feet floor space and  sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual barrier.  Visiting Space (1.17) There are visiting/interview rooms in the Max unit and group visiting is held in the dining room.  Visiting space is provided. Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per  minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19) Each minor has a minimum of nine cubic feet of secure  storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as  fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial closet  containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single and double  occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. 7400 Placer JH PHY 18-20 11/12/19 - 5 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire and life  safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24)  Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished interview  room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp.  Court Holding Room for Minors (1.26)  Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors  Provides 40 square feet of floor area and a minimum clear  ceiling height of eight feet Contains seating to accommodate all minors  Contains a toilet, wash basin and drinking fountain as  specified in these regulations Maximizes staffs' visual supervision of minors  Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. One  toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water  and be available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff in  living areas and indoor-outdoor recreation areas. 7400 Placer JH PHY 18-20 11/12/19 - 6 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents  waste water from flowing over the bubbler. Showers (2.4) Showers provide tempered water and are available on living  units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating staff's ability to supervise.  Beds (2.5) Beds are at least 30 inches wide and 76 long and are of a  pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart.  Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, single and double  occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep.  Padding (2.7) Padding in safety rooms covers the floor, door and walls to  a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire  sprinkler as approved by the State Fire Marshal (SFM). The padding is approved by the SFM and is: non-porous; at least one-half inch thick; of a unitary or laminated construction; firmly bonded to all padded surfaces; and, is  without exposed seams. Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is allowed for  each person. Weapons Locker (2.9) Weapons lockers are located outside the security perimeter  of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking device.  Assess for New Construction/Remodel or Repair:  7400 Placer JH PHY 18-20 11/12/19 - 7 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards: American Society  for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860-94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP- 0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met.  (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7400 Placer JH PHY 18-20 11/12/19 - 8 - J456 PHY 98 01 03.dot (10/03) BOARD OF STATE AND COMMUNITY CORRECTIONS- BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7400 FACILITY: Placer County Juvenile Hall TYPE: JH RC: 78 FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: July 17, 2019 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) FIXTURES* COMMENTS or Designation Type Standards Rooms # RC RC T U W F S Beds Square/Cubic Feet Booking Holding PRE-98 2 (3) (6) 8.2 X 8 DRY ROOM Court (302, 303) PRE-98 2 (2) (4) 7.8 X 8 DRY ROOM Holding 9.4 X 8 Court (304) PRE-98 1 (3) (3) 15.5 X 8 1 1 1 WET ROOM Holding Intake Holding PRE-98 1 1 1 3 2 ACCESSIBLE FOR DRY HOLDING ROOMS MAXIMUM SECURITY UNIT SINGLE PRE-98 12 1 1 12 7 X 7 TO 11 X 11 1 1 1 ALL WET ROOMS - 3 ADA rooms/ IRREGULAR Three showers available. Double 2003 3 2 2 6 10 X 10.9 X 11 Only male youth housed in this unit. Dayroom 1 1 2 INTERVIEW/VISITING ROOMS AVAILABLE Observation PRE-98 1 (2) 8 X 7 GENERAL HOUSING A DOUBLE PRE-98 10 2 2 20 12 X 10 DRY Dayroom 1,150 SQ FEET 4 4 4 Currently used to house general population youth B DOUBLE PRE-98 10 2 2 20 12 X 10 DRY Dayroom 1,150 SQ FEET 4 4 4 Currently used as a classroom and library C DOUBLE PRE-98 10 2 2 20 12 X 10 DRY dayroom 1,150 SQ FEET 4 4 4 Could possibly be use for YRP program if population increase. DINING/VISIT 1 900 SQ FEET LARGE OUTDOOR YARD - SUFFICIENT AREA: 2014/2016 being downsized. ALL WEATHER SPORT COURT - COVERED AREA AVAILABLE. SEPARATE OUTDOOR REC AREA FOR MAXIMUM SECURITY UNIT - 1,200 SQ FEET. * No audio communication *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7400 Placer JH LASE 18-20; 11/12/19 - 1 - J460 LAS JUV.dot (9/98)