Riverside County, Juvenile Halls and Camps (2016-2018 inspection cycle)

JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST BSCC Code: 7418, 7419 and 7423 FACILITY NAME: FACILITY TYPE: Riverside Juvenile Hall (RJH) Juvenile Hall Riverside Youth Education and Treatment Center (RYTEC) Camp (last date 08/01/2017) Alan M. Crogan Youth Education and Treatment Center (AMC-YTEC) Camp (Eff. 08/01/2017) PERSON(S) INTERVIEWED: Anthony Clubb, Division Director; Micki Aybar, Assistant Division Director; Pete Dominguez, Assistant Division Director, Jerri Watson, Facility Secretary; Nick Powers, Behavior Health; Leticia Stillwell, Correctional Health Services Administrator; Tim Worthington, Principal; Staff and Youth. FIELD REPRESENTATIVE: DATE: Lisa Southwell PIB: July 06, 2017 Inspection: November 27-28, 2017 Follow Up: January 24, 2018 2016-2018 Riverside Juvenile Hall has historically housed both the Juvenile Hall (Detention Beds) and the Youth Education and Treatment Center (Camp Beds). Riverside YTEC has historically operated as an extension of the RJH but as its own program. When a youth is committed to the program, he is transferred to the RYTEC unit, all policies and procedures remain the same. This cycle, the RYTEC is being inspected as it has been in the past as housed in the RJH. The Alan M. Crogan Youth Education and Treatment Center (AMC-YTEC) facility although completed, began transferring youth gradually from both the Riverside YTEC and the Indio YTEC, mid-cycle in August 2017. AMC-YTEC was not fully operational until approximately October 2017. AMC-YTEC now houses all Riverside County Youth that are committed to the Camp Program. This cycle, AMC-YTEC is being noted on this procedures checklist with NA notations in all areas as the facility was technically open however was not inspected this cycle. AMC-YTEC will be inspected beginning with the 2018-2020 Inspection Cycle and have been notified that they will need to provide all areas of Title 15, as they are a separate, standalone facility and all areas of regulation apply. 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 1 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R 1313 COUNTY INSPECTION AND EVALUATION OF Riverside County Probation Department Institutional BUILDING AND GROUNDS Operations Manual Section County Inspection and Evaluation of Building and Grounds, 903.3(a) (A) County Building Inspection by agency designated by the Board of Supervisors to approve building safety; Craig Lobnow, Principle Building Inspector inspected N the RJH on 1/10/2017 and found the building suitable Y Y A for its’ intended use. General Facility Safety Evaluation was completed by the Human Resources Safety Division and found the facility to need corrections. All corrections were complete by February 2017. (B) Fire authority having jurisdiction, including a fire Riverside County Probation Department Institutional clearance as required by Health and Safety Code Operations Manual Section County Inspection and Section 13146.1 (a) and (b); Evaluation of Building and Grounds, 903.3(b) N Fire Clearance was completed on 06/29/2016 and Y Y A 11/16/2016 by City of Riverside Fire Department. No violations were noted. Inspection report provided in letter format. Discussed with facility manager to ensure that state form is either used or provided in addition in the future. (C) Local health officer, inspection in accordance with Riverside County Probation Department Institutional Health and Safety Code Section 101045; Operations Manual Section County Inspection and Evaluation of Building and Grounds, 903.3(c) Environmental Health Inspection was completed by Heidi Barrios, REHS, Riverside County on 05/11/2017. Medical/Mental Health was completed by Juanita N Rosales, RN, PHN Riverside County on 05/11/2017. Y Y A Nutritional Health was completed by Debra Suess, RD, Riverside County on 05/11/2017. Corrections required were provided and reviewed for Environmental and Nutritional Inspections. The county now has access to a Registered Dietician and do not anticipate any additional issues in this area. (D) County superintendent of schools on the adequacy Riverside County Probation Department Institutional of educational services and facilities as required in Operations Manual Section County Inspection and Section 1370; Evaluation of Building and Grounds, 903.3(d) N The Educational inspection was completed on Y Y A 02/7/2017 by Janice Delagrammatikas, Principal, Come Back Kids Charter. There were no deficiencies or non-compliance. 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 2 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R (E) Juvenile court as required by Section 209 of the Riverside County Probation Department Institutional Welfare and Institutions Code Operations Manual Section County Inspection and Evaluation of Building and Grounds, 903.3(e) N Y Y A The Judicial inspection was completed on 05/26/2017 Jacqueline Jackson, Presiding Judge of the Juvenile Court. (F) Juvenile Justice Commission as required by Riverside County Probation Department Institutional Section 229 of the Welfare and Institutions Code or Operations Manual Section County Inspection and Probation Commission as required by Section 240 of the Evaluation of Building and Grounds, 903.3(f) Welfare and Institutions Code. N Y Y A The Juvenile Justice Commission completed their inspections on 09/22/16 by commissioners Lippert and Reid. The 2017 inspection was completed by Inspectors Derilo, Hussein, Lyons and Reid. 1320 APPOINTMENT AND QUALIFICATIONS Riverside County Probation Department Institutional Operations Manual Section Appointment and The Facility Administrator (CPO) has submitted a letter N Qualifications, 905.3 Y Y certifying that each employee has been appointed and A are qualified pursuant to the requirements of this Letter received from Chief Probation Officer Hake regulation. dated August 1, 2017. The facility adheres to the minimum standards for the Riverside County Probation Department Institutional selection and training requirements in PC 6035 (STC Operations Manual Section Appointment and compliant) as well as ensures a medical, psychological N Qualifications, 905.4 Y Y and records check are completed. Contract employees, A volunteers and other non-employees shall also have Letter received from Chief Probation Officer Hake appropriate qualifications and clearance. dated August 1, 2017. 1321 STAFFING Riverside County Probation Department Institutional Operations Manual Section Staffing, 906.4(a) a) There are an adequate number of personnel to carry out the facility program, to provide for safety and To assess for adequate staffing, program schedules, security of minors and staff and meet established staffing lists and other documentation to determine standards and regulations. staffing numbers on each shift were reviewed. I also reviewed training records, security check logs, incident reports, youth files and a plethora of additional documentation to ensure that all required tasks were completed. N Y Y Facility staffing numbers are based on populations in A the unit as well as the needs of the facility and/or any special needs that may exist. Staffing was sufficient for both the JH and the Camp programs. 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 3 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R b) There is sufficient staff to ensure that no required Riverside County Probation Department Institutional service is denied. Operations Manual Section Staffing, 906.4(b) Average population (both male and female) throughout the cycle has been between about 30 and 78 youth for the JH and less than 30 for the YTEC. The YTEC population has fluctuated as the program will be moved. Riverside JH is budgeted for 2 managers, 6 supervisors and 73-line staff, the YTEC has 2 N managers and 12 budgeted positions within the 73-line Y Y A staff. At the time of inspection, 12-line level staff positions had already been moved to AMC YTEC. YTEC functions as a unit within the facility and are staffed accordingly with assigned staff. Staffing ratios were routinely exceeded, and the facility seems to have adequate staffing to carry out the facility program based on review of documentation. c) There is a sufficient number of supervisory level staff Riverside County Probation Department Institutional to ensure adequate supervision of all staff members. Operations Manual Section Staffing, 906.4(c) A Probation Director is responsible overall for their facility with authorities delegated to the facility supervisors for the day to day, 24-hour operations of the facility. There is a Director assigned for RJH and for RYTEC. N Y Y The agency utilizes senior officers in the absence of a A supervisor. Acting seniors act as supervisors often. There is always an assigned person in charge, whether it be an actual supervisor or an acting supervisor on duty and assigned to supervise staff. There have been several incidences in the past that have required there be an acting supervisor, and this is allowable per policy and practice; however, this issue has been resolved. d) There is a clearly identified person on duty who is Riverside County Probation Department Institutional responsible for all the operations and activities and Operations Manual Section Staffing, 906.4(e) N has completed the Juvenile Corrections Officer Core Y Y A Course and PC 832 training. All supervisors or acting supervisors have completed CORE and PC 832 training. e) There is as least one staff member present on each Riverside County Probation Department Institutional living unit whenever there are minor(s) in the unit. Operations Manual Section Staffing, 906.4(f) and 906.4g f) The facility has sufficient food services personnel relative to the number and security of units including N There was always a minimum of 2 staff on duty and Y Y staff to plan menus, provide kitchen supervision, A always a male and female. direct food preparation, train staff and maintain records. Food Services are provided in house by Probation Employed cooks. 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 4 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R g) The facility has administrative, clerical, recreational, Riverside County Probation Department Institutional medical dental, mental health building maintenance Operations Manual Section Staffing, 906.4(h) and other support staff for the efficient management of the facility, and to ensure that youth supervision Riverside University Health Systems provides medical staff are not diverted from supervising youth. and behavioral health care services to all Riverside correctional facilities under contract with Correctional Healthcare. The facility has a good array of medical staff including Doctors, Registered Nurses, Licensed Vocational Nurses and medical clerks that provide services to all youth in the facility. Currently, there are 8 nurses (RN’s and LVN’s) assigned to the facility to provide care. Dental services are provided through private contract with CC Dental in Riverside. Medical staff address the youths’ medical needs 24- hours a day, 7 days a week. Nursing staff provide one on one medical education as necessary for specific ailments that the youth may have. Medical Staff and Public Health meet regularly to conduct educational programs for the youth that are age appropriate and gender specific. 100% of the youth are tested for STD’s upon entry, so much time is spent educating them on their results and how to protect themselves N going forward. Y Y A Mental health services are provided by Behavior Health and consists of 3 Mental Health staff who are on site 12 hours a day, 7 days a week and assigned to meet the youths’ crisis and ongoing needs that can be addressed while in custody. Additionally, they provide the STAMP program, Short Term Anger Management Program. This is a nontraditional open group with a modular format. YTEC shares resources with medical and mental health, however, additional mental health services for the YTEC youth are also in place separate from the Juvenile Hall. A psychiatrist provides medication management to youth in both the JH and the YTEC who take psychotropic medications. Mental health staff are not onsite 24 hours a day; however, they can be contacted and report to the facility as needed for the youth in emergency situations. There are other ancillary staff that are assigned for clerical, administrative, maintenance and other facility needs 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 5 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R h) There is sufficient youth supervision staff to provide Riverside County Probation Department Institutional continuous wide-awake supervision of youth, subject Operations Manual Section Staffing, 906.4(i) N to temporary variations in staff assignments, to meet Y Y A special program needs. Line level staff ratios were high, exceeding the 1 to 10 regulatory minimum standard. Juvenile Halls (minimum youth-staff ratio): Riverside County Probation Department Institutional Operations Manual Section Staffing, 906.5(a) N N a) During hours that youth are awake, one wide- Y A A awake youth supervision staff member is on duty Facility staffing exceeded minimum staffing ratio. for each 10 youth in detention. b) During hours that youth are confined to their room Riverside County Probation Department Institutional for the purpose of sleeping, one wide-awake N N Operations Manual Section Staffing, 906.5(b) Y youth supervision staff member is on duty for A A each 30 youth in detention. Facility staffing exceeded minimum staffing ratio. c) At least two wide-awake youth supervision staff Riverside County Probation Department Institutional members are on duty at all times, regardless of the Operations Manual Section Staffing, 906.5(c) N N number of youth in detention, unless an Y A A arrangement has been made for immediate backup All staff provide, wide awake supervision. support services for emergencies. d) At least one youth supervision staff member is on Riverside County Probation Department Institutional duty who is the same gender as youth who are Operations Manual Section Staffing, 906.5(d) N N housed in the facility. Y A A There are both male and female staff employed by the agency and on duty at all times. e) Personnel with primary responsibility for other duties Riverside County Probation Department Institutional such as administration, supervision of personnel, Operations Manual Section Staffing, 906.5(e) N N academic or trade instruction, clerical, kitchen or Y A A maintenance shall not be classified as youth Only sworn staff are tasked with the supervision of supervision staff positions. youth. Special Purpose Juvenile Halls (minimum youth- Neither Riverside Juvenile Hall or Riverside YTEC is a staff ratio): Special Purpose Juvenile Hall. The remainder of this a) During hours that youth are awake, one wide-awake N N N section (B-E) has been deleted as non-applicable. youth supervision staff member is on duty for each 10 A A A youth in detention. Camps (minimum youth -staff ratio): Riverside County Probation Department Institutional Operations Manual Section Staffing, 906.5(a) (Juvenile a) During the hours when youth are awake, there is a Treatment Facilities) minimum of one wide-awake youth supervision staff member on duty for each 15 youth in the camp Riverside County Probation Department refers to population. “Camps” as Juvenile Treatment Facilities. These facilities comply with and staff to Juvenile Hall staffing ratios. N N Y Treatment facilities(CAMP) programs operate at the A A same staffing ratios as the Juvenile Hall. Facility staffing exceeded minimum staffing ratio. 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 6 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R b) During the hours when youth are confined to their Riverside County Probation Department Institutional bunk for the purpose of sleeping, at least one wide- Operations Manual Section Staffing, 906.5(b) awake youth supervision staff member is on duty for N N Y each 30-youth present in the facility. A A Facility staffing exceeded minimum staffing ratio. c) At least two wide-awake youth supervision staff Riverside County Probation Department Institutional members are on duty at all times regardless of the Operations Manual Section Staffing, 906.5(c) number of youth in residence, unless there have N N Y been arrangements made for backup support A A All staff provide, wide awake supervision. services which allow for immediate response to emergencies. d) At least one youth supervision staff member is on Riverside County Probation Department Institutional duty who is the same gender as youth who are Operations Manual Section Staffing, 906.5(d) N N housed in the facility. Y A A There are both male and female staff employed by the agency and on duty at all times. e) Personnel with primary responsibility for other duties Riverside County Probation Department Institutional such as administration, supervision of personnel, Operations Manual Section Staffing, 906.5(f) academic or trade instruction, clerical, kitchen or N N Y maintenance shall not be classified as youth A A Only sworn staff are tasked with the supervision of supervision staff positions. youth. f) In addition to the minimum staff to youth ratio Riverside County Probation Department Institutional required above, consideration has been given to the Operations Manual Section 906.5(e) size, design, and location of the camp; types of N N offenders committed to the camp; and the function of Y Riverside YTEC is located within a unit of the RJH. All A A the camp in determining the level of supervision staffing requirements are the same. RYTEC utilizes the necessary to maintain the safety and welfare of resources of the RJH as needed to increase staffing as youth and staff. necessary. 1322 YOUTH SUPERVISION STAFF ORIENTATION Letter received from Chief Probation Officer Hake AND TRAINING dated August 1, 2017. CPO certification letter has been received and addresses the elements of Section 1320). N All new staff are orientated and provided with the Y Y A appropriate training for child supervision. Staff are not authorized to provide primary supervision of youth or to exercise peace officer powers until they have completed CORE training. a) Prior to assuming any responsibilities each staff Riverside County Probation Department Institutional N member is properly oriented to his/her duties. Y Y Operations Manual Section Youth Supervision Staff A Orientation and Training, 907.3 b) Prior to assuming responsibility for the supervision of Riverside County Probation Department Institutional N youth, each youth supervision staff member receives Y Y Operations Manual Section Youth Supervision Staff A a minimum of 40 hours of facility-specific orientation. Orientation and Training, 907.4 c) Prior to assuming primary responsibility for Riverside County Probation Department Institutional supervision of youth, each youth supervision staff Operations Manual Section Youth Supervision Staff N member successfully completes the requirements of Y Y Orientation and Training, 907.5 A the Juvenile Corrections Officer Core Course pursuant to PC 6035. d) Prior to exercising the powers of a peace officer, Riverside County Probation Department Institutional N staff shall complete PC 830 training. Y Y Operations Manual Section Youth Supervision Staff A Orientation and Training, 907.5 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 7 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R 1323 FIRE AND LIFE SAFETY Riverside County Probation Department Institutional Operations Manual Section Fire and Life Safety, 909.3 Whenever there is youth in the facility, there is at least one wide-awake person on duty at all times who meets Staff are trained in fire and life safety during the initial the training standards established by the Board of State N orientation training. This training includes evacuation Y Y and Community Corrections for general fire and life A procedures, how to use firefighting equipment and how safety and who is also trained in procedures that relate to secure fire doors or other barriers. Subsequent specifically to the facility. training is completed as part of the annual emergency policy review. 1324 POLICY AND PROCEDURES MANUAL Riverside County Probation Department Institutional Operations Manual Section Policy and Procedure N (A) There is a policy and procedures manual that, at a Y Y Manual, 910.3 A minimum, addresses all regulations that are applicable to the facility. Agency policy and procedure applies to both detention (B) The manual is available to and reviewed by all N and treatment (camp) YTEC programs. Updates are Y Y employees A made as necessary and as appropriate. (C) The manual is administratively reviewed at a N Y Y minimum every two years, and updated as necessary. A Each manual section may have different update or (D) The records relating to the standards and revision dates. requirements set forth in these regulations are accessible to the Board of State and Community Letter received from Chief Hake confirming that the Corrections. Riverside County Probation Department Institutional N Y Y Operations Manual was last updated October 2017. A Staff are provided with all updates and sign offs electronically. Supervisors track and review progress electronically as well. The manual includes: Riverside County Probation Department Institutional Table of organization, including channels of Operations Manual Section Policy and Procedure communications and description of job classifications; Manual, 910.4(a) N Y Y A Table of Contents Received. Organizational Charts, Job Classifications and Channels of Communication are located via links in the online source provided to staff. a) Responsibility of the probation department, purpose Riverside County Probation Department Institutional of programs, relationship to the juvenile court, the Operations Manual Section Policy and Procedure Juvenile Justice/Delinquency Prevention Manual, 910.4(b) and Manual Section Responsibility of N Commission or Probation Committee, probation Y Y the Probation Department to Collaborative Partners A staff, school personnel and other agencies that are 1048.4 involved in juvenile facility programs; Facility partners work well together. b) Responsibilities of all employees; Riverside County Probation Department Institutional Operations Manual Section Policy and Procedure Manual, 910.4(c) and Manual Section Responsibilities of all JH Staff, 1049.4 N Y Y A 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 8 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R c) Initial orientation and training program for Riverside County Probation Department Institutional employees; Operations Manual Section Youth Supervision Staff Orientation and Training, 907 and Policy and N Procedure Manual, 910.4(d) Y Y A All facility staff (sworn and non-sworn) are provided with an orientation and with additional training as appropriate. d) Initial orientation, including safety and security Riverside County Probation Department Institutional issues, for support staff, contract employees, school Operations Manual Section Initial Orientation of Non- and medical staff, program providers and volunteers; Sworn Staff, and Policy and Procedure Manual, 910.4(e) N Y Y A Facility Management provides specific safety and security orientation for all others who are not probation employees but that work in the facility or come in to provide programming to the youth. e) The maintenance of record keeping, statistics and Riverside County Probation Department Institutional communication systems to ensure: efficient Operations Manual Section Policy and Procedure operation of the facility; care of minors; maintenance Manual, 910.4(f) of minors’ records; providing information to the court and those authorized by the court or by law, release Additionally, there are several other sections that also of information regarding youth; apply to this area. N Y Y A 300: Code of Ethics 957: Reporting of Incidents and Other Information 958: Confidentiality and Release of Information 959: Storage/Destruction of Files, Logs, Reports and Records 1044: Operation of Riverside County Juvenile Facilities f) Ethical responsibilities; Riverside County Probation Department Institutional Operations Manual Section Policy and Procedure N Y Y Manual, 910.4(g) A 300: Code of Ethics g) A non-discrimination provision that provides that all Riverside County Probation Department Institutional youth within the facility shall have fair and equal Operations Manual Section Policy and Procedure access to all available services, placement, care, Manual, 910.4(h) and Manual Section Youth Non- treatment, and benefits, and provides that no person Discrimination Policy, 1050.3 shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group N Y Y identification, ancestry, national origin, color, religion, A gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; h) Storage and maintenance requirements for any Riverside County Probation Department Institutional chemical agents used in the facility. Operations Manual Section Policy and Procedure N Manual, 910.4(i) and Manual Section Safety Y Y A Equipment Control, 916.5-916.6 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 9 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R i) Establish procedures for collection of Medi-Cal Riverside County Probation Department Institutional eligibility information and enrollment of eligible youth. Operations Manual Section Policy and Procedure Manual, 910.4(j) and Section Medi-Cal Information Eligibility and Enrollment, 1051.4-1051.5 N Y Y All youth and their parents are provided with an A inclusive document upon release, that provides information with direction how to enroll in Medi-Cal. The Medi-Cal sign off is included in the release checklist to ensure that staff provide to all released youth. 1325 FIRE SAFETY PLAN Riverside County Probation Department Institutional Operations Manual Section Fire Safety Plan, 911 The fire safety plan includes: a) A fire prevention plan as part of the manual policy N Facility has a fire prevention plan that is documented in Y Y and procedure; A agency policy and is documented in the fire suppression pre-plan with Riverside City Fire Department. This plan is specific to the full facility which includes RJH and RYTEC. b) Monthly fire and life safety inspections by facility staff Riverside County Probation Department Institutional with a two-year retention of the inspection record; Operations Manual Section Fire Safety Plan, 911.8. Many documents reviewed did not have the specific date noted to verify that the inspections were N completed monthly. This was discussed with facility Y Y A managers who immediately addressed the issue and provided documentation of such. Upon subsequent review before the end of the inspection cycle, the issue was corrected. c) Fire prevention inspections as required by HSC Riverside County Probation Department Institutional 13146.1 (a) and (b). Operations Manual Section Fire Safety Plan, 911.8 N Y Y A Fire Clearance was completed on 06/29/2016 and 11/16/2016 by City of Riverside Fire Department d) An evacuation plan; Riverside County Probation Department Institutional Operations Manual Section Fire Safety Plan, 911.5 Riverside County Probation Department Institutional Operations Manual Section 928(Indio), 929 (Riverside) and 930 (Southwest) N Evacuation routes are posted in the facility. Y Y A 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 10 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R e) Documented fire drills are conducted at least Riverside County Probation Department Institutional quarterly; Operations Manual Section Fire Safety Plan, 911.8 Riverside County Probation Department Institutional Operations Manual Section 924.4 Fire drills were completed quarterly in compliance with regulation; however, the agency’s policy requires that N all drills be completed monthly. Y Y A This was discussed with facility managers who immediately addressed the issue through the initiation of a training memo and schedule for future drills. Upon subsequent review before the end of the inspection cycle, the issue was corrected, and subsequent drills have been conducted in accordance with regulation and policy. f) A written plan for the emergency housing of minors Riverside County Probation Department Institutional in the case of fire; and, Operations Manual Section Fire Safety Plan, 911.6 N Y Y A Riverside County Probation Department Institutional Operations Manual Section 929 Riverside JH and RYTEC. g) Fire suppression pre-plan in cooperation with the Riverside County Probation Department Institutional local fire department. Operations Manual Section Fire Safety Plan, 911.7 N Y Y A Completed in coordination with Riverside City Fire Department on 06/23/2016 and 11/29/2017 1326 SECURITY REVIEW Riverside County Probation Department Institutional Operations Manual Section Annual Security Review The facility administrator annually reviews, evaluates, Form, 912.4 and documents security reviews. The review and evaluation address the internal and external security, Completed on 01/27/2017 by Director Searing including, but not limited to: key control, security equipment and related training. The security review is specific to the full facility which includes RJH and RYTEC. N Y Y A 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 11 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R 1327 EMERGENCY PROCEDURES Riverside County Probation Department Institutional Operations Manual Section Emergency Procedures, Emergency policies and procedures include but are not 917 limited to: escape, disturbances, and taking of Section 917.4 Procedures hostages; civil disturbances; fire and natural disasters; Section 917.5 Requires an annual review. periodic testing of emergency equipment; storage, issue and use of chemical agents, related security The facility maintains an emergency manual specific to devices, and weapons and ammunition, where the facility including RJH and RYTEC. Staff are applicable; emergency evacuation plans; and, an directed to complete an annual sign off. This is annual review of emergency procedures for all youth managed and documented via Lexipol sign offs. N supervision staff. Y Y A The last annual review was completed in January 2018. The 2017 review was completed as noted by a Lexipol review however, the documentation could not be located by the new facility managers. Technical assistance was provided to the new facility directors to ensure that future reviews are filed when completed and documentation kept for inspections purposes. 1328 SAFETY CHECKS Riverside County Probation Department Institutional Operations Manual Sections Safety Checks and SPO Direct visual observation of each youth at least every 15 Safety Check Log, 931 minutes when youth are asleep or in their rooms, confined in holding cells or confined to their bed in a Section 931.3- Policy dormitory. All safety checks shall be documented with Section 931.4- Staff Responsibility the actual time the check is completed. Section 931.4- Documentation A significant random sampling of several months of safety checks was reviewed for both facilities and found to be compliant overall. Guard One system introduced and reviewed. Supervisors are providing consistent oversight to ensure timeliness. Technical assistance provided regarding the suggestion that supervisors also ensure N Y Y that checks are completed consistent with policy, A ensuring legibility and required details such as utilizing updated forms. 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 12 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R 1329 SUICIDE PREVENTION PROGRAM Riverside County Probation Department Institutional Operations Manual Section Suicide Prevention a) The facility has a comprehensive written suicide Program, 932 prevention program developed by the health administrator, mental health director and facility The agency recently employed the assistance of an administrator that includes, but is not limited to: expert in the field to review their policy and procedures and to provide consultation on best practices in youth suicide prevention in detention. N Y Y A Riverside County Probation has been a leader in this area, sharing information with other California probation agencies and using the information for the betterment of regulation update and review at the state level. Deputy Chief Adams has been a passionate advocate in this area and should be commended for her attention and willingness to share the information. b) Suicide prevention training, which may include Riverside County Probation Department Institutional training provided in accordance with Section 1322, Operations Manual Section Suicide Prevention Orientation and Training and Standards and Training 932.4 N Training for Corrections Regulations pursuant to Y Y A Penal Code 6035. Training is provided at orientation for all staff, during the CORE training and then annually thereafter. c) Intake screening for suicide risk immediately upon Riverside County Probation Department Institutional confinement and prior to housing assignment. Operations Manual Section Suicide Prevention Procedures 932.5 and Admittance Procedures 937.6.1 N Y Y A Documentation reviewed showed that the intake screening form and the MAYSI are completed as required. d) Provisions facilitating communication among Riverside County Probation Department Institutional arresting officers, facility staff, family members, Operations Manual Sections: medical and mental health personnel in relation to suicide risk. Suicide Prevention Procedures, 932.5 Staff responsibilities, 932.6.1 DO/SPO Responsibilities, 932.6.2 Staff communicate with each other, with supervisors and with medical and mental health staff regarding the youth’s needs. If a youth is at risk for suicide, there are N policies in place for the protection of the youth. Safety Y Y A checks are increased, or the youth may be placed on a constant visual. At time of inspection, communication with law enforcement and parents was not consistent. Discussed this issue with the facility managers who ensured that the issue was immediately addressed. Upon subsequent review before the end of the inspection cycle, the issue was corrected, and documentation showed that the issue was corrected. 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 13 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R e) Guidance on housing of youth at risk of suicide. Riverside County Probation Department Institutional Operations Manual Section Placing a Youth in a Room on Suicide Watch, 932.7.1 N Y Y A Youth placed on suicide watch are housed in a regular unit and participate fully in the unit program. Youth are never placed in their room solely because of their suicide watch status. f) Adequate supervision depending on level of suicide Riverside County Probation Department Institutional risk. Operations Manual Section In the Event of A Suicide or a Suicide Attempt, 932.8 N Youth are placed on special watches consistent with Y Y A their mental health needs. They may be on a regular watch (15 minutes), a close watch (5 minutes) or a constant visual. This watch status is in consultation with mental health staff and probation staff. Changes require supervisor approvals. g) Suicide and suicide attempt intervention policies and Riverside County Probation Department Institutional N procedures. Y Y Operations Manual Section in the Event of A Suicide or A a Suicide Attempt, 932.8 h) Provisions for reporting suicides and suicide Riverside County Probation Department Institutional attempts Operations Manual Section In the Event of A Suicide or N Y Y a Suicide Attempt, 932.8 A All situations require an incident report. i) Critical incident debriefing. Riverside County Probation Department Institutional Operations Manual Section in the Event of A Suicide or a Suicide Attempt, 932.8 N Y Y A In the event of a critical incident, a debriefing would take place with the staff involved and the youth in addition to the operational review. 1340 REPORTING OF LEGAL ACTIONS Riverside County Probation Department Institutional Operations Manual Section Reporting of Legal Actions, The facility submits a letter of notification to the Board of 933 and 933.4 N N N State and Community Corrections on each legal action A A A pertaining to conditions of confinement filed against There have been no legal actions this cycle. person or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Riverside County Probation Department Institutional OF A MINOR WHILE DETAINED Operations Manual Section, Death and Serious Illness or Injury of a Youth While Detained, 934 Riverside County Probation Department Institutional a) The administrator of the facility provides the Board of Operations Manual Section, 934.6 State and Community Corrections a copy of the death in custody report that is submitted to the There were no deaths or other serious illness of any Attorney General under Government Code Section N youth this cycle. Y Y 12525 within 10 days. A 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 14 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R b) Written policy and procedures assure a medical and Riverside County Probation Department Institutional operational review of each in-custody death. The Operations Manual Section, 934.8 review team includes the facility administrator and/or N Y Y the facility manager; the health administrator; the A responsible physician; and other health care and supervision staff who were relevant to the incident c) There are written policies and procedures for Riverside County Probation Department Institutional handling deaths, suicide attempts, suicide Operations Manual Section 934.5.3 prevention and notification of the juvenile court and N Y Y the parent, guardian or person standing in loco A parentis, in the event of a serious illness, injury or death. 1342 POPULATION ACCOUNTING Riverside County Probation Department Institutional Operations Manual Section, Population Accounting Population and profile survey reports are submitted to 935.3 N the Board of State and Community Corrections within Y Y A 10 working days after the end of each reporting period, Clerical Staff at Riverside Juvenile Hall submit daily in a format provided by the Board. reports for both the JH and the YTEC to administration who report monthly as required. 1343 JUVENILE FACILITY CAPACITY Riverside County Probation Department Institutional Operations Manual Section, Juvenile Facility Capacity a) The number of youth detained in a living unit has N 936.4 N N exceeded its maximum capacity for more than 15 A calendar days in a month since the previous Neither RJH or RYTEC have exceeded capacity. inspection. b) If required, the facility has submitted CARs/CCARs Not Applicable N N N to BSCC since the last inspection (N/A if no to the A A A above). c) The facility is under an approved suitability plan (N/A N N N if no to the above). A A A 1350 ADMITTANCE PROCEDURES Riverside County Probation Department Institutional Operations Manual Section Admittance Procedures Written policies and procedures for admittance of youth N 937 and Custody Commitment Time, 940 Y Y include the requirements of Sections 1324 and 1430. A There are no separate intake procedures for YTEC youth. Same procedures apply to both. In juvenile halls, youth are allowed access to a Riverside County Probation Department Institutional telephone, in accordance with the provisions of Welfare Operations Manual Section 937.7 and Institutions Code Section 627 (two completed telephone calls [parent/guardian and attorney] within an Documentation reviewed shows that phone calls are hour, at the public expense). N N being made as required by regulation. If a youth is Y A A unable to reach their parent, this information is documented, and the youth are provided additional opportunities to call until contact is made. If a youth declines to contact a parent or guardian, this information is also documented. The juvenile hall has established written criteria for Riverside County Probation Department Institutional detention. Operations Manual Section 937.4 and 937.8 N N Y A Juvenile Detention Intake Assessment is completed A A for all youth. Youth that can be diverted are by law enforcement prior to entrance. 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 15 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R The juvenile camp has included policies and procedures Riverside County Probation Department Institutional that advise the youth of the estimated length of stay and Operations Manual Section 937.9(p) has developed program guidelines that include written screening criteria for inclusion and exclusion from the When committed, youth are moved to the RYTEC unit. program. Staff then provide information as to length of stay as well as rules, guidelines to ensure success in the N N program. Y A A Youth interviewed were all able to discuss their possible release dates and timelines of the program. Technical assistance provided and discussed that this information should be formally documented to ensure a consistent practice and that the agency has a process in place to document this. Juvenile halls shall develop policies and procedures that Riverside County Probation Department Institutional advise any committed youth of the estimated length of Operations Manual Section 937.9(o)and 940.6 his/her stay. If a youth is committed to the Juvenile Hall, intake staff notify them of their estimated time of stay as part of the N N Y intake process, but it was not being documented even A A though a process exists. Technical assistance provided and discussed ensuring a more consistent means of documenting that this has been completed. 1351 RELEASE PROCEDURES Riverside County Probation Department Institutional Operations Manual Section, Release Procedure 941 Written policies and procedures for release of youth in N custody provide for: Y Y The Detention Control Officer is responsible for all A release procedures. Documentation reviewed was thorough and complete for youth released from the JH as well as for youth released from the camp. a) Verification of identity/release papers; Riverside County Probation Department Institutional N Y Y Operations Manual Section 941.6 A b) Return of personal clothing and valuables; N Riverside County Probation Department Institutional Y Y A Operations Manual Section 941.6 c) Notification to the minor’s parents or guardian; N Riverside County Probation Department Institutional Y Y A Operations Manual Section 941.6 d) Notification to the facility health care provider in Riverside County Probation Department Institutional accordance with Sections 1408 and 1437 of these N Operations Manual Section 941.6 Y Y regulations, for coordination with outside agencies; A and, Medical is notified. e) Notification of school staff. Riverside County Probation Department Institutional N Operations Manual Section 941.6 Y Y A School staff are notified. f) Notification of facility mental health personnel. Riverside County Probation Department Institutional Operations Manual Section 941.6 N Y Y A Mental Health is notified. 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 16 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R g) There are written policy and procedures for furlough Riverside County Probation Department Institutional of minors from custody. Operations Manual Section 941.11.2 Furloughs are known as “temporary” releases and are generally not authorized without a court order. The entity that the youth is released to assumes N Y Y responsibility of the youth while they are outside of the A facility. Staff noted that most occur for family funerals or in some cases personal medical appointments for youth in the YTEC program that are on a high level. Youth that have attained a certain level in YTEC are allowed to leave the facility and work or go to school on their own. 1352 CLASSIFICATION Riverside County Probation Department Institutional Operations Manual Section, Classification 942 Written policies and procedures on classification of youth for the purpose of determining housing placement in the At inspection, it was noted that the classification forms facility provide for: were not completed or were not completed consistently. N Changes have occurred in the facility regarding Y Y A classification. Classification now begins with “group” or “security”. Technical assistance provided, facility administrators corrected the issue and revised their classification forms. Subsequent documentation reviewed prior to the end of the inspection cycle verified that the corrections were made. a) The safety of the youth, facility staff, and the public Riverside County Probation Department Institutional by placing youth in the appropriate, least restrictive Operations Manual Section 942.4 housing and program settings and housing N assignments consider the need for single, double, or Y Y Youth are classified at intake into group and security A dormitory assignment; classifications. More specific classification criteria is utilized once in the unit as to which room or level to assign to. b) Consideration of facility populations and physical N Riverside County Probation Department Institutional Y Y design of the facility; A Operations Manual Section 942.3 Inter Unit Transfer c) Classification of a youth upon admittance to the Riverside County Probation Department Institutional facility; Operations Manual Section 942.3 Classification is completed at intake as to “group” or “security” Once in the unit, youth are placed in rooms based on more specific criteria. YTEC youth are moved to the YTEC unit. They too are placed in rooms N Y Y based on more specific criteria. A 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 17 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R d) Periodic classification reviews. Riverside County Probation Department Institutional Operations Manual Section 942.4.2 Per policy, periodic review of classification is to be completed monthly. Documentation reviewed did not N show that periodic reviews were being conducted Y Y A pursuant to policy. Forms have space for 6 additional months of periodic review. Subsequent documentation reviewed prior to the end of the inspection cycle verified that the corrections were made. e) Provide that facility staff shall not separate youth Riverside County Probation Department Institutional from the general population or assign youth to a Operations Manual Section 942.4 single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, Youth are not separated unless there is a safety and ancestry, national origin, color, religion, gender, security purpose in doing so. N sexual orientation, gender identity, gender Y Y A expression, mental or physical disability, or HIV status. (This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with title 15 regulations regarding separation). 1353 ORIENTATION Riverside County Probation Department Institutional Operations Manual Section, Orientation 944.3 Written policies and procedures require an orientation for youth prior to placement in a living area. Both written All youth provided with an orientation booklet and and verbal information are provided. Provisions are orientation prior to being moved to a unit from intake. made to provide accessible orientation information to all There are bilingual staff that speak English and detained youth including those with disabilities, limited Spanish and a translation service that can be utilized English proficiency, or limited literacy. The orientation as necessary. Agency clarified religious diet to the includes: orientation booklet, so the youth are aware upon arrival that they have the option. Agency made a few N small/minor updates while onsite as requested. Y Y A RYTEC does not have a separate orientation booklet for their program. They have historically used the JH document. They will have all documents be specific to the AMC Crogan YTEC going forward. As one of three separate Juvenile Halls, with a lot of movement, it was suggested that they conduct a brief, condensed version orientation on youth that are being transferred from other facilities. a) Facility rules and disciplinary procedures; N Riverside County Probation Department Institutional Y Y A Operations Manual Section 944.4.1(a)- 944.4.1(t) b) Grievance procedures; N Y Y A c) Access to legal services; N Y Y A d) Access to health care services; N Y Y A 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 18 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R e) Access to counseling services; N Y Y A f) Access to religious services; N Y Y A g) Access to educational services; N Y Y A h) Information on the court process; N Y Y A i) Housing assignments; N Y Y A j) Availability of personal care items and opportunity for N Y Y personal hygiene; A k) Correspondence, visiting and telephone use; N Y Y A l) Availability of reading materials, programs, and N Y Y activities; A m) Use of restraints and chemical agents; N Y Y A n) Use of force; N Y Y A o) Emergency and evacuation procedures. N Y Y A p) Non-discrimination policy. N Y Y A 1354 SEPARATION Riverside County Probation Department Institutional Operations Manual Section, Youth Separation Policy There are written policies and procedures for the 945 separation of youth for reasons that include, but are not limited to, medical and mental health conditions, 945.4.1 Administrative Separation assaultive behavior, disciplinary consequences and 945.4.1(a) Separation of adult and minor youth protective custody. 945.4.1(b) Medical /Mental health 945.4.1(c) Protective Custody 945.5 Discipline Separation Youth are only separated if needed to provide for health, safety and security. Youth can request self- N Y Y separation for limited time periods. All separations A must be documented and approved and are overseen by facility supervisors. Staff follow up on the request after a certain amount of time and the youth is encouraged to return to the program. Documentation showed that most requests, were due to youth wanting to sleep, brief time outs or they were just in bad moods and didn’t want to participate or be in the group setting. By allowing the youth to self-separate, provided them the opportunity to own their behavior, a chance to control it before they get out of hand or to make their own decisions about what they needed. The majority of the youth return right back into the program. Youth who are separated are not denied normal Riverside County Probation Department Institutional N privileges available at the facility, except to accomplish Y Y Operations Manual Section 945.3 A the objectives of the segregation. When the objective of the separation is discipline, Title N Y Y 15, Section 1390 shall apply. A 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 19 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R A daily review of separated youth to determine whether Separation information is documented on shift reports, separation remains necessary. in incident reports and in logs. Documentation reviewed at inspection, while present, was not consistently clear to ensure that youth received their Title 15 requirements. Facility had implemented review tags in the last cycle that provided clear and consistent documentation as to what had occurred. At inspection these tags were inconsistent and did not provide all documentation N Y Y necessary to show consistent compliance. A Technical assistance provided. Discussed with Facility administrators who provided follow up instruction to facility supervisors regarding the corrective action. Additional documentation at the subsequent review prior to the end of the cycle showed the issue was addressed and that separated youth were provided with their Title 15 activities or were at the minimum, offered them. Riverside County Probation Department Institutional 1355 INSTITUTIONAL ASSESSMENT AND PLAN Operations Manual Section Assessment and Case (A) Written policies and procedures require that Plan 946.4 assessments and plans be developed within 40 N Y Y days after admission, for youth who are held for A Riverside County has a great Case Plan and a period of 30 days or more. The assessment Assessment form. It is inclusive of all regulatory and plan shall be documented. needs. Changes have been made to the form for 1) The assessment is a statement of the minor’s consistency and ease of use problems, which includes: N 2) Identification of substance abuse history, Y Y At inspection, documentation reviewed was not fully A education, vocational, counseling, and family consistent with regulation. Some of the documentation reunification needs. was filed in the youths file located in administration and (B) The institutional plan for adjudicated and pre- some in the unit file. Discussed the need to keep all adjudicated minors includes written portions together to ensure the full regulation is being N documentation that provides for: Y Y adhered to. A 1) Objectives and time frames for the resolution of problems identified in the assessment; and, At subsequent review, the files were cleaned up and all 2) A plan for meeting the objectives that includes a required information was present. An additional review description of program resources needed and N prior to cycle end, showed all documentation greatly individuals responsible for assuring that the plan Y Y A improved and consistent with regulation requirements. is implemented. (C) Subsequent to adjudication, the institution plan documents: N 1) Periodic evaluation of progress towards meeting Y Y A the objectives, including periodic review and discussion of the plan with the youth; 2) A transition or aftercare plan, subject to existing resources, that is completed prior to the minor being released; and, N Y Y A 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 20 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R 3) Contact with the Regional Center for the Riverside County Probation Department Institutional Developmentally Disabled, pursuant to Section Operations Manual Section 946.5 1413. N Y Y A If a youth is found to be developmentally disabled or if a concern is noted, Regional Center is notified upon intake or as soon as the youth exhibits the issue. 1356 COUNSELING AND CASEWORK SERVICES Riverside County Probation Department Institutional Operations Manual Section, Counseling and Casework Services, 947 Written policies and procedures ensure appropriate Riverside County Probation Department Institutional counseling and casework services for all youth. Policies Operations Manual Section, Counseling and Casework and procedures include: Services, 947.4.2 N a) Assisting with personal problems or needs that may Y Y A arise; Youth interviewed noted that facility staff are like a second family. The youth feel safe and believe that staff will assist them with whatever they need assistance with. Some reported feeling comfortable talking to staff about any subject and feel like some staff really care about the kids as if they were their own. b) Assisting the youth requesting contact with parents, Riverside County Probation Department Institutional N attorney, clergyman, probation officer, or other public Y Y Operations Manual Section 947.4.3 A official; and, c) Providing services as appropriate to the population Riverside County Probation Department Institutional housed in the facility, and may include: substance N Operations Manual Section 947.6 Y Y abuse, family crisis and reunification, counseling, A public health and mental health services. 1357 USE OF FORCE Riverside County Probation Department Institutional Operations Manual Section, Use of Force 948. N There are written policies and procedures for the use of Y Y A force, which may include chemical agents. Documentation reviewed noted that agency policy is being followed. Policy indicates that force is not applied as punishment, N Riverside County Probation Department Institutional Y Y discipline, or treatment. A Operations Manual Section 948.3 There are policy statements that: Riverside County Probation Department Institutional a) Define the term “force” and address the escalation Operations Manual Section 948.4 and appropriate level of force, emphasizing the need N Y Y to avoid the use of force whenever possible and A using only that force necessary to ensure the safety of minors and others; b) Describe the requirements for staff to report the use Riverside County Probation Department Institutional of force and to take action to stop the inappropriate Operations Manual Section 948.2. use of force; N Y Y 948.12.3: Inappropriate Use of Force by Staff. A 948.11: Incident Report Documentation 948.12: Staff Responsibilities with Regard to Youth’s Basic Rights. c) Define the role, notification, and follow up Riverside County Probation Department Institutional procedures of medical and mental health staff Operations Manual Section 948.6, 948.12.1(c) and N concerning the use of force; and Y Y 948.9.3 A 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 21 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R d) Define the training that shall be provided and Riverside County Probation Department Institutional required for the use of force. Such training shall Operations Manual Section 948.5 include, but not be limited to, known medical conditions that would contraindicate certain types of N force; acceptable chemical agents; methods of Y Y A application; signs or symptoms that should result in immediate referral to medical or mental health staff; and, requirements of the decontamination of chemical agents, if such agents are utilized. Policies and procedures address: Riverside County Probation Department Institutional a) The types, levels, and application of force; Operations Manual Section 948.6, 948.7, 948.8, documentation of the use of force; a grievance 948.12.2, and 948.11 procedure; a system for investigation of the use of force and administrative review; and discipline for • 948.12.3 provides direction as to grievances N the improper use of force; Y Y for youth. A • Reports must be completed by end of shift. • Facility administrators review all incidents and refer as necessary for additional review or discipline as necessary. b) The specific use of physical, chemical agent, lethal, Riverside County Probation Department Institutional and non-lethal force that may, or may not, be used in Operations Manual Section 948.6, 948.7, 948.8, and the facility; N 948.11 Y Y A Riverside facilities are authorized to use Oleoresin Capsicum (OC) spray. c) The limitations regarding the use of force on Riverside County Probation Department Institutional pregnant youth in accordance with Penal Code N Operations Manual Section 948.10 Y Y Section 6030(f) and Welfare and Institutions Code A Section 222; and, d) A standardized format, time period, and procedure Riverside County Probation Department Institutional for reporting the use of force, including the reporting Operations Manual Section 948.12 requirements of management and line staff. Staff are required to submit reports for any use of force that occurs. Staff must write incident reports for N situations they are involved in directly and Y Y A supplemental reports for incidents that they may be involved in non-directly. Reports must be completed by end of shift. Documentation reviewed was consistent with agency policy and procedures are being followed. 1358 USE OF PHYSICAL RESTRAINTS Riverside County Probation Department Institutional Note: The provisions of this regulation do not apply Operations Manual Section 951 and Use of Physical to the use of handcuffs, shackles or other restraint Restraints and Protective Devices devices when used to restrain youth for movement N 951.8, 951.4 and 951.5 Y Y or transportation. A At inspection, all facilities noted that they had none Written policies and procedures govern the use of however, in reading reports, Use of Physical Restraint restraint devices. The policies address: was used. An incident report was completed; however, a) known medical conditions that would contraindicate N all areas of regulation were not consistently Y Y certain restraint devices and/or techniques; A documented. Some information was noted in the b) acceptable restraint devices; N original report, then in the supplemental reports of the Y Y A additional staff members. Technical Assistance was 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 22 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R c) signs or symptoms which should result in immediate N provided addressing the lack of a clear consistent Y Y medical/mental health referral; A means of documentation so that the reader didn’t have d) availability of cardiopulmonary resuscitation N to search for all information. Y Y equipment; A e) protective housing of restrained youth; N Facility administrators addressed the concern however Y Y A later found that staff were completing the form for all f) provision for hydration and sanitation needs; N youth in all circumstances. Facility administrators again Y Y A addressed the issue and provided additional direction g) exercising of extremities. and training to supervisors and staff. Prior to the writing of this report, it was confirmed that N the new documentation was in place. Facility Y Y A administrators are personally reviewing to ensure that documentation is specific and correct. We will continue to work closely with RJH administrators and follow up to ensure consistent use. Physical restraints are utilized only when it appears less Riverside County Probation Department Institutional N restrictive alternatives would be ineffective in controlling Y Y Operations Manual Section 951.5 A the disordered behavior. Restraints are used only for those youth who present an Riverside County Probation Department Institutional immediate danger to themselves or others, who exhibit Operations Manual Section 951.3 and 951.5 behavior that results in the destruction of property, or N Y Y reveals the intent to cause self-inflicted physical harm. A The circumstances leading to the use of restraints are documented. Youth are placed in restraints only with the approval of Riverside County Probation Department Institutional the facility manager or designee. The facility manager N Operations Manual Section 951.5 Y Y may delegate authority to place a minor in restraints to a A physician. Reasons for continued retention in restraints are N Riverside County Probation Department Institutional Y Y reviewed and documented a minimum of every hour. A Operations Manual Section 951. A medical opinion on the safety of placement and Riverside County Probation Department Institutional retention is secured as soon as possible, but no later Operations Manual Section 951.5 than two hours from the time of placement. The youth is N Y Y medically cleared for continued retention at least every A Medical is present 24 hours a day, 7 days a week and three hours after the initial medical opinion. can be available to assess youth as able at the time of the deployment of restraints. A mental health consultation to assess the need for Riverside County Probation Department Institutional mental health treatment is secured as soon as possible, Operations Manual Section 951.5 but in no case longer than four hours from the time of placement. N Mental Health staff are present 7 days a week except Y Y A for holidays when a therapist is on call. They are on site from approximately 8am to 9pm. In the event of an incident, staff may be called in to make the assessment. Continuous direct visual supervision is conducted and Riverside County Probation Department Institutional documented to ensure that the restraints are properly N Operations Manual Section 951.4 Y Y employed and to ensure the well-being of the youth. A Constant visuals occur on youth in restraints. Observations of the youth’s behavior and any staff Riverside County Probation Department Institutional interventions are documented at least every 15 minutes, Operations Manual Section 951.5 N with actual time recorded. Y Y A 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 23 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R All youth in restraint devices are housed alone or in a Riverside County Probation Department Institutional N specified housing area for restrained minors, with Y Y Operations Manual Section 951.5 A provisions to protect the minor from abuse. Restraints are not used as punishment, discipline, or as Riverside County Probation Department Institutional N a substitute for treatment. The affixing of hands and feet Y Y Operations Manual Section 951.4 A together behind the back (hog-tying) is prohibited. The use of restraints on pregnant minors is limited in Riverside County Probation Department Institutional N accordance with Penal Code Section 6030(f) and Y Y Operations Manual Section 951.6 A Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Riverside County Probation Department Institutional Operations Manual Section Safety Room Procedures, Written policies and procedures govern the use of safety 954 N rooms, as described in Title 24, Part 2, Section Y Y A 460A.1.13. There is a safety room in the facility and accompanying policies however, there were no incidents to review for either facility. The safety room is used to hold only those youth who Riverside County Probation Department Institutional present an immediate danger to themselves or others, Operations Manual Section 954.3 N who exhibit behavior that results in the destruction of Y Y A property, or reveals the intent to cause self-inflicted physical harm. The safety room is not to be used for punishment, N discipline, or as a substitute for treatment. Y Y A Policies and procedures: Riverside County Probation Department Institutional a) Include provisions for administration of necessary N Operations Manual Section 954.5 Y Y nutrition and fluids, access to a toilet, and suitable A clothing to provide for privacy; b) Provide for approval of the facility manager or Riverside County Probation Department Institutional designee, before a minor is placed into a safety Operations Manual Section 954.4 room; Approval of the facility manager(s) or Duty Officer N (D.O.) must be obtained prior to placing a minor in the Y Y A safety room. The only exception to prior approval is in the most volatile of circumstances. In this instance, staff may place the minor in a safety room while obtaining approval to keep the minor or others from being injured. c) Provide for continuous direct visual supervision and Riverside County Probation Department Institutional documentation of the minor’s behavior and any staff N Operations Manual Section 954.5 Y Y interventions every 15 minutes, with actual time A recorded. d) Provide that the youth shall be evaluated by the N Riverside County Probation Department Institutional Y Y facility manager , or designee, every four hours; A Operations Manual Section 954.6 e) Provide for immediate medical assessment, where N appropriate, or an assessment at the next daily sick Y Y A call; f) Provide that a minor shall be medically cleared for N Y Y continued retention every 24 hours; A g) Provide that a mental health opinion is secured N Y Y within 24 hours; and, A 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 24 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R h) Provide a process for documenting the reason for Riverside County Probation Department Institutional placement, including attempts to use less restrictive N Operations Manual Section 954.5 Y Y means of control and decisions to continue and end A placement. 1360 SEARCHES Riverside County Probation Department Institutional Operations Manual Section Searches, 955 N Written policies and procedures govern the search of Y Y A youth, the facility, and visitors. Facility has search policies that address all areas of required regulation. Searches are conducted to insure the safety and security Riverside County Probation Department Institutional N of the facility and to provide for the safety and security of Y Y Operations Manual Section 955.3 A the public, visitors, youth, and staff. Searches are not conducted for harassment or as a form Youth, their living spaces including rooms and of discipline or punishment. Searches are conducted in a classrooms are searched randomly. manner that preserves privacy and dignity of the person N Y Y being searched. A No grievances were reviewed noting that youth felt harassed nor did any youth address this concern with me in interview. Written procedures address each of the following: N Riverside County Probation Department Institutional Y Y a) Intake searches A Operations Manual Section b) Searching youth who are returning from activities N outside of the living unit, court, another facility, or Y Y 955.7 Initial Search A visiting; 955.8 Post Detention c) Facility searches; N 955.11 Facility Y Y A 955.4.1 Public d) Searches of visitors; and, N Y Y A Strip and cavity searches require approvals and a e) Cross-gender supervision of searches. search order. Strip searches are done by same sex Y Y X staff. Cavity search would be completed by medical personnel and only with a court order. 1361 GRIEVANCE PROCEDURE Riverside County Probation Department Institutional Operations Manual Section Grievances, 956 There are written policies and procedures allowing any youth to appeal and have grievances resolved relating to Both facilities were consistent in their handling of any condition of confinement. grievances. I found that regardless of the location of the youth/specific facility, the process was the same. N The grievance process is explained to youth during Y Y A Orientation. The documentation provided showed that staff and administration ensure that the grievance procedure is handled appropriately and within regulation. All grievances reviewed were timely. Both RJH and the YTEC staff and managers do an outstanding job addressing the concerns of the youth in their care. The policies and procedures include: Riverside County Probation Department Institutional a) A grievance form and instructions that include Operations Manual Section 956.5 provisions for the youth to have free access to the N form; Y Y Youth in both programs noted that they are aware of A how to access grievances and they can resolve with the staff or place their grievance in the confidential locked box for a supervisor to review. 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 25 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R b) The option for youth to confidentially file the Riverside County Probation Department Institutional grievance or deliver the form to any youth care Operations Manual Section 956.6 supervision staff working in the facility. N There are confidential Grievance boxes in the units. Y Y A Youth stated that if the issue were serious or an emergency, they could call for a supervisor to hand deliver their grievance to. c) Resolution of the grievance at the lowest appropriate Riverside County Probation Department Institutional staff level; Operations Manual Section 956.6 N Y Y A Youth can give the grievance to the staff member involved or any other staff member or place it in the confidential box for supervisor pick up. d) Provision for a prompt review and response to Riverside County Probation Department Institutional grievances within a specified time limit; Operations Manual Section 956.7 N Y Y A All grievances reviewed were resolved within the 10- day total time frame allotted for review. e) Youth may elect to be present to explain their Riverside County Probation Department Institutional version of the grievance to a person not directly Operations Manual Section 956.6 N involved in the circumstances that led to the Y Y A grievance. All youth participated in the hearing process for each grievance. f) Provision for a staff representative approved by the Riverside County Probation Department Institutional facility administrator to assist the youth. Operations Manual Section 956 N Y Y None of the youth requested a staff representative to A assist in the grievance process. When interviewed, youth I spoke to stated that they believe the process is fair and most youth noted that they believe it works. g) Provision for a written response to the grievance Riverside County Probation Department Institutional which includes the reasons for the decisions; N Operations Manual Section 956.11 Y Y A Youth receive written responses at each level h) A system which provides that any appeal of a Riverside County Probation Department Institutional grievance shall be heard by a person not directly Operations Manual Section 956.7 N involved in the circumstances which led to the Y Y A grievance; and, DO or Supervisor hear the grievance if youth does not resolve with staff involved. Concerns of parent, guardians, staff or other parties are These issues are handled directly by the facility addressed and documented within a specified time manager and can be forwarded up the chain as frame, whether or not those concerns are associated necessary. with a grievance. N Y Y A 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 26 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R 1362 REPORTING OF INCIDENTS Riverside County Probation Department Institutional Operations Manual Section Reporting of Incidents and A written report of all incidents, which resulted in physical Other Information, 957.4.1 and 957.4.2 harm, serious threat of physical harm, or death to an employee or a youth of a juvenile facility, or other Incident reports are required to document incidents person(s), is maintained. Such written records are and other situations as they occur in the facility. N prepared by staff and submitted to the facility manager Y Y Managers ensure that reports are written by end of A by the end of the shift. shift in most cases. Administration proactively requires incident reports for other incidental situations to ensure all is documented. All incident reports were timely and well written. 1363 USE OF REASONABLE FORCE TO COLLECT Riverside County Probation Department Institutional DNA SPECIMENS, SAMPLES, IMPRESSIONS Operations Manual Section DNA Collection, 960.6 Pursuant to Penal Code Section 298.1, policy and While Title 15 allows for facilities to use force to collect procedures describe the use reasonable force to collect N required DNA, Riverside County Probation Policy Y Y DNA samples from individuals who are required to A mandates that force not be used. Youth who refuse to provide such samples, specimens or impressions submit to DNA collection will be referred to the pursuant to Penal Code Section 296 and who refuse Court/District Attorney for follow up. following written or oral request. No force was used to collect DNA. Policy and procedures address: Riverside County Probation Department Institutional a) Documentation of efforts to secure voluntary Operations Manual Section 960.6(b) compliance, including an advisement of the legal N Y Y obligation to provide the requisite specimen, A sample or impression and the consequences of refusal. b) Documentation of supervisory knowledge of the N Riverside County Probation Department Institutional Y Y above and authorization to use force. A Operations Manual Section 960.6 c) If the use of reasonable force includes cell extraction, the extraction shall be videotaped and retained by the department. (Consult with County Counsel regarding statutes applicable to your department.) N Y Y A 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 27 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R 1370 EDUCATION PROGRAM Riverside County Probation Department Institutional Operations Manual Section Education, 961.1 and The County Board of Education provides for the 961.3 administration and operation of juvenile court schools in conjunction with the Chief Probation Officer or designee. The Educational inspection was completed on Policies and procedures ensure communication and 02/7/2017 by Janice Delagrammatikas, Principal, coordination between educators and probation staff. Come Back Kids Charter. There were no deficiencies or non-compliance. The evaluator noted that the school is accredited by N the Western Association of Schools and Colleges Y Y A (WASC). The evaluator noted a very good relationship between Probation, Education, Behavior Health and Medical staff. Of note is that Probation has a MIOCR grant which provides additional resources to those youth with mental health issues. This grant provides additional resources for a select group of students. The evaluator noted that the programs and services provided to the youth during their incarceration continue to evolve to ensure that the academic, mental health and security needs of all are met always. Facility Manager shall request an annual review of the Riverside County Probation Department Institutional education program by the superintendent of schools. Operations Manual Section 961.3 This annual review of each required element of the program from the Superintendent of Schools has been received along with a report or review checklist on compliance, deficiencies, and corrective action needed N Y Y to achieve compliance. This review cannot be delegated A to the site principal or other site staff member. It can however be contracted to a qualified outside agency. Upon completion, the facility manager will review each item with the person designated by the school and take any corrective action as needed General Education Development preparation shall be N Riverside County Probation Department Institutional Y Y made available to all eligible youth. A Operations Manual Section 961.4 Supplemental instruction shall be afforded to youth who Riverside County Probation Department Institutional do not demonstrate sufficient progress towards passing N Operations Manual Section 961.4 Y Y the CAHSEE as set forth in the ED Code. A (The CAHSEE is no longer required) The facility school program complies with the State Riverside County Probation Department Institutional Education Code (Note: The Education Code currently Operations Manual Section 961.4 N requires a 240-minute school day.) Youth are delivered Y Y A to their educational program so as not to interfere with the time afforded the minimum instruction day. School discipline is integrated into the facility’s overall Riverside County Probation Department Institutional behavioral management plan, with school staff advised N Operations Manual Section 961.5 Y Y of administrative decisions that may affect the A educational programming. Expulsion/suspension follows the due process N safeguards in the education code, including the rights of Y Y A students with special needs. 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 28 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R Policies and procedures address the rights of any N student who has continuing difficulty completing the Y Y A school day. There are provisions for individuals with special needs Riverside County Probation Department Institutional that include educational instruction for youth in high Operations Manual Section 961.6 security or other special units, compliance with N Y Y applicable statutes for special education, and, provision A for non-English speaking youth and those with limited English speaking skills. Youths are enrolled in school no later than three (3) days N Riverside County Probation Department Institutional Y Y after admission. A Operations Manual Section 961.7 The school conducts an educational screening and N Y Y completes an education plan within 5 days. A If a youth is detained, the school requests the youths N records from his/her prior school to ensure that the Y Y A educational plan is appropriate. 1371 RECREATION AND EXERCISE Riverside County Probation Department Institutional Operations Manual Section Recreation, Programs and N There are policies and procedures for recreation and Y Y Exercise 962 A exercise of youth with the intent to maximize the time youth are out of their rooms/off their bunks. There is the opportunity for a minimum of three hours of Riverside County Probation Department Institutional recreation, programs and exercise 3 hours a day during Operations Manual Section 962.4.1 the week and five hours a day each Saturday, Sunday and other non-school days. At least one hour shall be Documentation reviewed showed that recreation and an outdoor activity. exercise activities are generally occurring however, it is unknown if full group is participating. N Facility administrators implemented a training memo Y Y A that clarified expectations for social awareness and for recreational and program expectations and the required documentation. At subsequent review, it was noted that the documentation was more consistent in the shift reports and it was noted that all youth participate in their full Title15 requirements or are being offered them. The recreation and exercise schedule is posted in the Riverside County Probation Department Institutional living units. Operations Manual Section 962.4.1 N Y Y A A calendar of events and activities was posted in each unit. Recreation shall include the opportunity for at least one Riverside County Probation Department Institutional hour of daily access to unscheduled activities such as Operations Manual Section 962.4.1 reading, television, radio, music games etc. The activities are supervised and include orientation and Youth are provided with daily recreational opportunity. coaching of youth. Choices include card games, board games, television N and other activities Y Y A 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 29 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R Programs shall include social awareness programs as Riverside County Probation Department Institutional outlined in Section 1378. Operations Manual Section 962.4.1 Social awareness programs 974 N Y Y A Youth also participate in social awareness programs as discussed in section 1378. Both probation staff and outside visitors provide programming for the facility. All youth shall be provided with the opportunity for at Riverside County Probation Department Institutional least one hour of large muscle activity each day. Operations Manual Section 962.4.1 N Y Y Youth participate in exercise daily during school and A after school as long as they are cleared by medical. Generally, the period consists of calisthenics and a team sports such as basketball. That one hour of exercise is suspended only upon a Riverside County Probation Department Institutional written finding by the administrator/manager that the N Operations Manual Section 962.4.1 Y Y youth represents a threat to the safety and security of the A facility. The administrator/manager may suspend for a period not N Riverside County Probation Department Institutional Y Y to exceed 24 hours access to recreation and programs A Operations Manual Section 962.4 1372 RELIGIOUS PROGRAM Riverside County Probation Department Institutional Operations Manual Section, Faith Based Programs The facility administrator provides access for voluntary 965 participation in religious services and/or religious counseling at least once a week. A youth is allowed to Policy notates the opportunity for faith based religious participate in other program activities if he/she elects not services. Facility offers services for both catholic and to participate in religious programs. N protestant faiths. If a youth is of a different faith, efforts Y Y A are made to contact and bring in additional religious resources. Religious services and bible study are held throughout the week in the different units and if youth choose not to participate, they can participate in an additional/alternative programming. Religious programs provide for: religious services, N Riverside County Probation Department Institutional Y Y availability of clergy, and availability of religious diets. A Operations Manual Section 965.4, 965.7 and 965.8.1 1373 WORK PROGRAM Riverside County Probation Department Institutional Operations Manual Section 966.3 There are written policies and procedures for assigning youths to work programs, which are meaningful, There is no formal work program for youth in the constructive, and related to vocational training or detention facilities, but youth can work in the unit increasing a youth’s sense of responsibility. completing basic housekeeping skills at the discretion of staff. N Once a youth is committed to the YTEC program and Y Y A completes specific levels, they become eligible to leave the facility and can work outside of the facility. If rules are followed, youth can ultimately be trusted to be alone outside of the facility. 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 30 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R 1374 VISITING Riverside County Probation Department Institutional Operations Manual Section Visiting 968 Each facility maintains separate visitation hours. All youth regardless of location have access to weekly visitation with parents or guardians. Family engagement, family reunification and maintaining contact with parents is important and youth are entitled to receive regular visitation on a N weekly basis. The schedule of Riverside Juvenile Hall Y Y A and YTEC are based on the housing assignments and location of the youth. Under some circumstances, youth confined in the Indio facilities whose parents are from the city of Riverside are transported to the Riverside Juvenile hall participate in visitation. Visiting logs reviewed showed ongoing, regular visitation occurs. There are written policies and procedures for visiting that Riverside County Probation Department Institutional include provision for special visits. Operations Manual Section Visiting 968.7 N Special Visits may be authorized for other persons who Y Y A are not parent or guardians. This would include child visits or grandparents. Visits from youth girlfriends/boyfriends, etc must be court ordered. Youths are allowed visits by parents, guardians, or Riverside County Probation Department Institutional persons standing in loco parentis, at reasonable times. Operations Manual Section 968.3 and 968.4 Opportunity for visiting is at least two hours per week. Every unit is different. Days of the week and times are N Y Y determined based on housing assignment. For youth A whose parents cannot come, arrangements may be made for alternative days or the youth are provided with phone calls to ensure they have contact with their parents. Visits are supervised, but conversations are not Riverside County Probation Department Institutional monitored unless there is a security or safety need. Operations Manual Section 968.5 N Y Y A Youth visit in an open area supervised by facility staff. Staff do not record or otherwise listen to conversations. 1375 CORRESPONDENCE Riverside County Probation Department Institutional Operations Manual Section, Correspondence 970 There are written policies and procedures for correspondence which ensure: Per facility staff in all the facilities, facility incoming and N outgoing mail has decreased over the years, likely due Y Y A to youth having more access to telephones to contact their families. Regardless; youth have daily opportunities to send and receive unlimited amounts of mail. Youth interviewed confirmed the daily opportunity. 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 31 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R a) There is no limitation on the volume of mail that N Riverside County Probation Department Institutional Y Y youth may send or receive; A Operations Manual Section 970.4 b) Youth may send special mail and two letters per Riverside County Probation Department Institutional week postage-free; Operations Manual Section 970.4. N Y Y A Youth may send unlimited letters per week postage free. c) Youth may correspond confidentially with state and Riverside County Probation Department Institutional federal courts, any member of the State Bar or Operations Manual Section 970.6.1 holder of public office, and the Board of State and N Community Corrections; however, authorized facility Y Y A staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, d) Incoming and outgoing mail, other than confidential Riverside County Probation Department Institutional correspondence described above, may be read by Operations Manual Section 970.6.2 N staff only when there is reasonable cause to believe Y Y A facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Riverside County Probation Department Institutional Operations Manual Section, Telephone Access 972 There are written policies and procedures to provide N youth with access to telephone communications. Y Y Youth per interview are provided with regular A telephone access. They receive at least 1 free call a week and then have access to the pay phones during evening and weekend program. 1377 ACCESS TO LEGAL SERVICES Riverside County Probation Department Institutional Operations Manual Section Access to Legal Services Written procedures ensure the rights of minors to have 973 access to the courts and legal services include: N Attorneys have access to their clients and visit in Y Y A confidential locations; either an office or other small area. Youth can send and receive confidential mail and make and receive calls from their attorneys. None of the youth that I spoke with noted having their attorneys visit. a) Access, upon request by the youth, to licensed N Riverside County Probation Department Institutional Y Y attorneys and their authorized representatives; A Operations Manual Section 973.4 b) Provision for confidential consultation with attorneys; N Riverside County Probation Department Institutional Y Y and, A Operations Manual Section 973.4 c) Unlimited postage paid legal correspondence and Riverside County Probation Department Institutional N cost free telephone access as appropriate. Y Y Operations Manual Section 973.4 A 1378 SOCIAL AWARENESS PROGRAM Riverside County Probation Department Institutional Operations Manual Section Social Awareness Program The County Board of Education or the Chief Probation 974.3 and 974.4 Officer provides programs designed to promote social awareness and reduce recidivism. The programs Riverside County Facilities social awareness program N consider the needs of male and female youth and may Y Y (SAP) includes internal programming such as anger A include: victim awareness; conflict resolution; anger management, gang disassociation, victim awareness, management; parenting skills; appropriate gender life skills, anti-substance abuse, and parenting. specific programming; juvenile justice; self-esteem; building effective decision making skills; and, other topics that suit the needs of the youth. 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 32 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R The agency responsible for providing the programs Riverside County Probation Department Institutional conducts a written annual review to ensure that the Operations Manual Section 974.5 program content is current, consistent and relevant to the population. The facility receives programming provided by outside volunteers and include Real Men Read, Chapman Mediation, Women Who Read, Moral Reconation N Y Y Therapy and Animal Therapy. A These programs have been evaluated by the program provider and have been found to meet the needs of the youth. 1390 DISCIPLINE Riverside County Probation Department Institutional Operations Manual Section Discipline 976 There are written policies and procedures for the N discipline of minors that promote acceptable behavior. Y Y There are specific consequences for major and minor A rule violations. Facility utilizes points and levels for behavior management. Staff make effort to address the youth’s behavior at the least restrictive level. Discipline is imposed at the least restrictive level that N Riverside County Probation Department Institutional Y Y promotes the desired behavior. A Operations Manual Section 976.3 Discipline does not include corporal punishment, group N punishment, physical or psychological degradation or Y Y A deprivation of the following: a) Bed and clothing; N Riverside County Probation Department Institutional Y Y A Operations Manual Section 976.4(a) b) Daily shower, access to drinking fountain, toilet and N Riverside County Probation Department Institutional Y Y personal hygiene items, and clean clothing; A Operations Manual Section 976.4(b) c) Full nutrition; N Riverside County Probation Department Institutional Y Y A Operations Manual Section 976.4(c) d) Contact with parent or attorney; N Riverside County Probation Department Institutional Y Y A Operations Manual Section 976.4(d) e) Exercise; N Riverside County Probation Department Institutional Y Y A Operations Manual Section 976.4(e) f) Medical services and counseling; N Riverside County Probation Department Institutional Y Y A Operations Manual Section 976.4(f) g) Religious services; N Riverside County Probation Department Institutional Y Y A Operations Manual Section 976.4(g) h) Clean and sanitary living conditions; N Riverside County Probation Department Institutional Y Y A Operations Manual Section 976.4(h) i) The right to send and receive mail; and, N Riverside County Probation Department Institutional Y Y A Operations Manual Section 976.4(i) j) Education. N Riverside County Probation Department Institutional Y Y A Operations Manual Section 976.4(j) There are established rules of conduct and disciplinary Riverside County Probation Department Institutional penalties to guide the conduct of youth. The rules and Operations Manual Section 976.4, Manual Section penalties, which include both major violations and youth 976.6 and Manual Section 976.8 violations, are simply and affirmatively stated and are N available to all youth. Provisions are made to provide Y Y A accessible information to youth with disabilities, limited English proficiency or limited literacy. 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 33 H C E C - C TITLE 15 SECTION J T M E P/P REFERENCE - COMMENTS R Y A T Y R 1391 DISCIPLINE PROCESS Riverside County Probation Department Institutional Operations Manual Section Discipline 976.6.3 N There are written policies and procedures for the Y Y A administration of discipline that include: a) Designation of personnel authorized to impose N Riverside County Probation Department Institutional Y Y discipline for violation of rules; A Operations Manual Section976.4 b) Prohibiting discipline from being delegated to any N Riverside County Probation Department Institutional Y Y youth; A Operations Manual Section 976.4 c) Definition of major and minor rule violations and their N Riverside County Probation Department Institutional Y Y consequences, due process requirements; A Operations Manual Section 976.6, 976.8 and 976.9 d) Minor rule violations may be handled informally by Riverside County Probation Department Institutional counseling, advising the youth of expected conduct Operations Manual Section 976.6.3 or imposing a minor consequence. Discipline shall N Y Y be accompanied by written documentation and a A Youth are encouraged to speak with staff when they policy of review and appeal to a supervisor; have a concern, or they are able to write a grievance if they are disciplined. Major rule violations may include withdrawal from group Riverside County Probation Department Institutional activities for 24 hours or more or extension of time in Operations Manual Section 976.8.3 custody. Major rule violations and the discipline process shall be documented and require the following: Agency documentation reviewed showed procedure and practice was in place, being used and youth N Y Y receiving due process. Agency utilizes a very detailed A Disciplinary Hearing Request form for all major rule violations. There is also a Youth Rights Disclosure and a Finder of Fact report for the outcome. We discussed ways to streamline the documentation but overall, due process is being provided. a) Written notice of violation prior to a hearing; N Riverside County Probation Department Institutional Y Y A Operations Manual Section 976.9.1 b) Hearing by a person who is not a party to the N Riverside County Probation Department Institutional Y Y incident; A Operations Manual Section 976.9.1 c) Opportunity for the youth to be heard, present N Riverside County Probation Department Institutional Y Y evidence and testimony; A Operations Manual Section 976.9.2 d) Provision for minor to be assisted by staff in the Riverside County Probation Department Institutional Y Y NA hearing process; and, Operations Manual Section 976.9.1 e) Provision for administrative review. Riverside County Probation Department Institutional Y Y NA Operations Manual Section 976.10 f) Violations that result in a removal from camp or Riverside County Probation Department Institutional commitment program, but not a return to court will Operations Manual Section 976.8.2 follow the due process provisions in subsection (e) above. N Y Y A 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 34 7418 RJH REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE NA COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the facility. X (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19NA 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of age and X older. The facility has been approved to hold persons under the X juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of the X facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from Juvenile X Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held in the X facility. If yes to the above, the Monthly Report on the Detention of X Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) X Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately separated X from minors. Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed in the facility in X a manner that allows contact with minors. 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 35 7419 RYTEC REVIEW OF NON-REGULATORY REQUIREMENTSGRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE NA COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the facility. X (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19NA 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of age and X older. The facility has been approved to hold persons under the X juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of the X facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non- secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from Juvenile X Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held in the X facility. If yes to the above, the Monthly Report on the Detention of X Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) X Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately separated X from minors. Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed in the facility in X a manner that allows contact with minors. 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 36 7423 AMC-YTEC REVIEW OF NON REGULATORY REQUIREMENTSGRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE NA COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the facility. X (Refer to the JPCF Program Agreement, Attachment B) The facility houses Juvenile Court Wards 19 years of age and X older. The facility has been approved to hold persons under the X juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of the X facility) as outlined in the county’s application. WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non- secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from Juvenile X Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held in the X facility. If yes to the above, the Monthly Report on the Detention of X Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) X Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately separated X from minors. Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed in the facility in X a manner that allows contact with minors. 7418, 7419, Riverside JH (RJH) and Riverside YTEC (RYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection\16-18\Proc.\Riverside County - 37 BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION APPLICABLE REGULATIONS: Pre-1998* California Code of Regulations (CCR) BSCC Code: 7418 and 7419 FACILITY NAME: FACILITY TYPE: Riverside Juvenile Hall and Riverside YTEC Juvenile Hall and Camp YTEC to drop off 2016-2018 Cycle. CONSTRUCTION/REMODEL DATE(S): 1984, 1989, 1994 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: Constructed a cook/chill kitchen and dining room for 152 minors. FIELD REPRESENTATIVE: DATE: Lisa Southwell 11/29/2017 ARTICLE/SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) JH YTEC A. Holding Rooms: ✓ ✓ 1. Contain 15 square feet per minor; 2. Have sufficient seating to accommodate the JH YTEC rated capacity based on floor space; ✓ ✓ 3. Provide access to water closets and wash JH YTEC basins at a ratio of a 1:8; and ✓ ✓ 4. Provide access to drinking fountain. JH YTEC ✓ ✓ B. Provide access to telephone. JH YTEC ✓ ✓ C. Provide access to private room(s) for interviews. JH YTEC ✓ ✓ MEDICAL EXAM SPACE (JH & CAMP) Space or room(s) afford privacy, are equipped to carry ✓ out routine examinations and emergency care and have sufficient locked storage space for medical supplies. CAPACITY (CAMP) YTEC JH The maximum number of minors does not exceed 100 ✓ ✓ unless there is a certificate of compliance to expand capacity up to 125 minors (WIC § 886 and 886.5). LIVING UNITS (JH AND SPJH) California Youth Authority rated some units for population above 30. ✓ A. Living units are designed to accommodate no more than 30 minors and contain: 1. Showers at a ratio of 1:6; JH YTEC ✓ ✓ 2. Washbasins at a ratio of 1:6; JH YTEC ✓ ✓ 3. Water closets at a ratio of 1:6 or water closet JH YTEC and one urinal for every 15 boys; and, ✓ ✓ 4. Access to a drinking fountain by minors and JH YTEC staff. ✓ ✓ P:\Juvenile\16-18\Phy..\7418, 7419 2016-2018 Riverside JH and YTEC PHY;9/5/18 - 1 - J455 PHY Pre-98.dot (9/98) B. Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof JH YTEC glass or plastic materials) that allows the visual ✓ ✓ supervision of all parts of the room. C. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one JH YTEC side, or if room doors are staggered, hallways are ✓ ✓ at least six feet wide. SINGLE ROOMS (JH, SPJH & CAMP) ✓ Contain a minimum of 500 cubic feet of air space and 63 cubic feet of floor space. DOUBLE ROOMS (JH, SPJH & CAMP) There are no double rooms in these facilities. ✓ Contain a minimum of 800 cubic feet of airspace and 100 square feet of floor space. DORMITORY SLEEPING AREAS (JH & CAMP) ✓ Contain a minimum of 400 cubic feet of airspace and 50 square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) Contain an individual or combination drinking fountain, ✓ wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) The following plumbing fixtures are adjacent to each YTEC JH sleeping area: ✓ ✓ A. Shower or bathtub at a ratio of 1:6; B. Washbasins at a ratio of 1:10; YTEC JH ✓ ✓ C. Access to toilets at a ratio of 1:10 or toilet and one YTEC JH urinal for every 15 boys; and, ✓ ✓ D. Access to a drinking fountain. YTEC JH ✓ ✓ BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are: ✓ A. A least 30 inches wide and 76 inches long; B. Spaced at least 36 inches apart and at least 12 ✓ inches off the floor; and, C. Mattresses are made of a fire retardant material. ✓ INTERVIEW ROOMS (JH, SPJH & CAMP) A. There is one interview room for each detention ✓ unit in juvenile halls and special purpose juvenile halls. B. There is a private room suitably equipped for ✓ conferences and interviews in each camp. P:\Juvenile\16-18\Phy..\7418, 7419 2016-2018 Riverside JH and YTEC PHY;9/5/18 - 2 - J455 PHY Pre-98.dot (9/98) LIGHTING (JH, SPJH & CAMP) There are at least 50 foot candles of illumination at ✓ desk level and, at night, there is a maximum illumination of two foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) Each classroom contains a minimum of 160 square ✓ feet with a teacher's desk and work area, and a minimum of 28 square feet per student. Classrooms should be designed for no more than 15 students. DINING SPACE (JH & CAMP) Although RJH has a dining hall, minors from Units 9 and 10 eat on their units. ✓ There is a minimum of 15 square feet of space for each person being fed at any given time. PHYSICAL ACTIVITY SPACE (JH & CAMP) Units 9 and 10 have outdoor accessible washbasin and urinal. A. There is indoor space consisting of at least 30 ✓ square feet of clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). B. There is outdoor and/or multipurpose (gymnasium) space consisting of: 1. No less than the equivalent of 90' X 100' ✓ outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. 2. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp ✓ with a capacity of more than 40, and a juvenile hall with a capacity between 41 to 100 minors. 3. No less than the equivalent of two 90' X 100' Gymnasium is rated also rated as a 30-bed hardtop area and 260 X 260' field area and/or dormitory. It was not used for that purpose multipurpose space (gymnasium) for a camp 2006 – 08, 2008-10, 2010-12 or 2012-14 with a capacity of more than 40 and a juvenile inspections. It is listed as part of their LASE ✓ hall with a capacity in excess of 101 minors. for emergencies only. Two basketball courts constructed for newer Units 9 and 10. B. Lighting is adequate for security and evening ✓ recreational activities in camps. STORAGE SPACE (JH, SPJH & CAMP) A. Each minor is provided 9 cubic feet of secure ✓ storage space for personal clothing and belongings. P:\Juvenile\16-18\Phy..\7418, 7419 2016-2018 Riverside JH and YTEC PHY;9/5/18 - 3 - J455 PHY Pre-98.dot (9/98) B. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity storage equipment. YTEC JH ✓ ✓ MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides space for reception, dining, recreation, exercise and/or education. This room contains a minimum of: ✓ A. 30 square feet of clear floor space per minor in the room; ✓ B. 10 feet by 20 feet floor dimensions; and, ✓ P:\Juvenile\16-18\Phy..\7418, 7419 2016-2018 Riverside JH and YTEC PHY;9/5/18 - 4 - J455 PHY Pre-98.dot (9/98) C. 1600 cubic feet of air space with a minimum ceiling height of eight feet. ✓ SPECIAL PURPOSE JH EXEMPTIONS SPJHs are exempt from the following Pre-1998 Title 15 regulations: ✓ a. Section 4272(b) Medical exam rooms b. Section 4272(m) Academic classrooms c. Section 4272(n) Dining space d. Section 4272(o) Physical activities Space. P:\Juvenile\16-18\Phy..\7418, 7419 2016-2018 Riverside JH and YTEC PHY;9/5/18 - 5 - J455 PHY Pre-98.dot (9/98) BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7418 FACILITY: TYPE: RC: Riverside County: Riverside Campus RJH Juvenile Hall 184 FIELD REPRESENTATIVES: DATE: Lisa Southwell 11/29/2017 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Unit # Each Room Size (L x W x H) FIXTURES* Room Applicable Total COMMENTS Designatio Room # or Square/Cubic Type Standards RC RC T U W F S n s Beds Feet Detention Control Holding Pre-1998 1 0 (1) (1) 5'4" x 9'6" Intake (Includes Group 1) Holding Pre-1998 2 0 (2) (4) Safety Pre-1998 1 0 (1) (1) 9' x 10'6" Toilet in Group 1. 1 – 9 Single Pre-1998 9 1 1 9 86.11 1 1 1 Wet rooms. (Used for Intake 16-18 Cycle) 10 – 11 Single Pre-1998 2 1 1 2 80.11 1 1 1 Wet rooms. 12 Single Pre-1998 1 1 1 1 87.08 1 1 1 Wet room. 13–18 & Pre-1998 Single 7 1 1 7 84.9 1 1 1 Wet rooms. 20 19 Single Pre-1998 1 1 1 1 84.43 1 1 1 Wet room. Dayroo Pre-1998 1 0 0 0 897.45 1 4 m 20: Rooms 1 to 9 are used for Intake Purposes. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. LAS P:\Juvenile\Living..\16-18/7418 2016-2018 Riverside JH \9/5/18 - 1 - Juv LAS.dot;CSA 460(1/6/97) ROOMS EACH ROOM Unit # Each Room Size (L x W x H) FIXTURES* Room Applicable Total COMMENTS Designatio Room # or Square/Cubic Type Standards RC RC T U W F S n s Beds Feet Group 2 1 – 13 Single Pre-1998 12 1 1 12 86.11 2 wet rooms, 10 dry rooms. Dorm Pre-1998 1 32 24 23 24' x 48' 1,152 sq. ft. Dayroo 1 1,030 sq. ft. Two circular washbasins with 14 Pre-1998 1 0 0 0 35' x 29'5" 4 4 1 8 m 2 outlets. 1 trough urinal. {-2w} Dayroo Pre-1998 1 0 0 0 16'8" x 21'7" 360 sq. ft. m 35 Group 3 Single Pre-1998 7 1 1 7 86.11 Dry rooms Dorm Pre-1998 1 32 23 23 24' x 48' 1,152 sq. ft. Dayroo 1 1,030 sq. ft. Two circular washbasins with 14 Pre-1998 1 0 0 0 35' x 29'5" 4 4 1 8 m 4 outlets. Dayroo Pre-1998 1 0 0 0 16'8" x 21'7" 360 sq. ft. m 30 Group 4 Single Pre-1998 5 1 1 4 86.11 Dry rooms. 5 Single Pre-1998 1 1 1 1 80.11 Dry room. Dorm Pre-1998 1 40 25 25 60' x 21' 1,260 sq. ft. Dayroo Pre-1998 1 0 0 0 1,190 6 8 1 8 m 30 Group 5 {Used for Storage} 1,2,3,5,6 Single Pre-1998 5 1 1 5 80.11 1 1 1 1 Shower room (with tub) off of corridor. 4 Safety Pre-1998 1 0 (1) (1) 80.11 5 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. LAS P:\Juvenile\Living..\16-18/7418 2016-2018 Riverside JH \9/5/18 - 2 - Juv LAS.dot;CSA 460(1/6/97) ROOMS EACH ROOM Unit # Each Room Size (L x W x H) FIXTURES* Room Applicable Total COMMENTS Designatio Room # or Square/Cubic Type Standards RC RC T U W F S n s Beds Feet Group 6 1 Single Pre-1998 1 1 1 1 86.4 Dry room. 2 Single Pre-1998 1 1 1 1 81.5 Dry room. 3 Single Pre-1998 1 1 1 1 80 1 1 1 Dorm Pre-1998 1 14 8 8 23' x 18'6" 426 sq. ft. (no beds- storage) Dayroo Pre-1998 0 0 0 0 25' x 35' 2 3 1 3 875 sq. ft. Two showers and one tub. m 11 Group 7 4,5,6 Single Pre-1998 3 1 1 3 79.83 1 1 1 7 Single Pre-1998 1 1 1 1 83.93 Dry room. 8 Single Pre-1998 1 1 1 1 87.2 Dry room. Dorm Pre-1998 1 10 8 8 23' x 18'6" 2 3 1 3 426 sq. ft. 13 Group 9 Single Pre-1998 20 1 1 20 7'4" x 10'8" 1 1 1 Wet rooms. Dayroo Pre-1998 1 0 0 0 4 Ample dayroom space, classroom adjacent. m 20 Group 10 Single Pre-1998 20 1 1 20 7'4"x 10'8" 1 1 1 Wet rooms. Dayroo Pre-1998 1 0 0 0 4 Ample dayroom space, classroom adjacent. m 20 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. LAS P:\Juvenile\Living..\16-18/7418 2016-2018 Riverside JH \9/5/18 - 3 - Juv LAS.dot;CSA 460(1/6/97) Historical Notes: Detention Control: Toilet in Unit 1; 50 sq. ft.; capacity 3 minors. Intake including Group 1:Toilet in Unit 1; 59 sq. ft.; capacity 4 minors. Toilet in Unit 2; 94 sq. ft.; capacity 6 minors. One shower located in intake. Two classrooms are attached. Unit capacity 20. (1992 CYA maximum capacity was 20.) Group 2: Unit capacity 36. (1992 CYA maximum capacity was 36.) 2014: One single room converted to office space, removed from LASE. By increasing beds allowed in dorm by 1, RC for this unit remains at 36. Group 3: Unit capacity 30. (1992 CYA maximum capacity was 29; 8/8/80 survey document shows room 1 rated as double, rooms 2-8 as single, dorm rated at 20.) Previous RC of dorm was 21. Area of dorm allows for 231; regulations limit unit size to 30. 2014: Number of single rooms reduced from 8 to the 7 noted during the inspection. Number of beds in dormitory raised to 23 from 22 so that RC of the unit remains 30. Group 4: Unit capacity 32. (1992 CYA maximum capacity was 33; 8/8/80 survey document shows rooms 1-5 as single occupancy, room 7 as double occupancy, dorm rated at 25.) Area of dorm allows for 25.1 2014: Number of single rooms reduced from 6 to the 5 noted during the inspection. ** Capacity listed in CYA maximum capacity column and referred to in notes from California Youth Authority (8/31/92 letter). 2012/14 Inspection - Groups 3 and 4 removed from the Riverside JH (BSCC Code #7418) LASE Group 5: Unit capacity 5. (1992 CYA maximum capacity was 5.) This unit does not have a dayroom but does have a small TV room/library (uses Units 6 & 7). 2010-12: This unit vacant on date of inspection. 2012-14: Unit vacant and not inspected. Group 6: Unit capacity 11. (1992 CYA maximum capacity was 10; 8/8/80 survey document shows each of the single occupancy rooms as double occupancy; dorm rated at 4.) Area of dorm allows for 8.1 Classroom off of dayroom. Bunks in hallway. Group 7: Unit capacity 13. (1992 CYA maximum capacity was 16; 8/8/80 survey document shows each of the single occupancy rooms as double occupancy; dorm rated at 6.) Area of dorm allows for 8.1 Unit 7 shares dayroom with Unit 6. Inspections 2008-10, 2010-12 and 2012-14: This unit was vacant and was not inspected. Group 9: none Group 10: none GYM: Historical note: Group 1 was built in 1975, Groups 2 – 8 were built in 1948, and Groups 9 and 10 built in 1987. Former Group 8 is now the medical unit. 1 Pre-1998 (CYA) regulations required 50 square feet of dormitory space for every minor. Unit 1 2 3 4 5 6 7 8 9 10 Gym Total CYA maximum 20 36 29 33 5 10 16 8 20 20 n/a 197 capacity** Rated Capacity 20 36 30 32 5 11 13 n/a 20 20 30 217 (RC) ** Capacity listed in CYA maximum capacity column and referred to in notes from California Youth Authority (8/31/92 letter). Groups 3 and 4 converted to use as Youthful Offender Program (7419). RJH RC lowered accordingly. Current Cycle Notes: 2014-2016 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. LAS P:\Juvenile\Living..\16-18/7418 2016-2018 Riverside JH \9/5/18 - 4 - Juv LAS.dot;CSA 460(1/6/97) Evaluated full facility for LASE Intake/Group 1: YTEC 10 single rooms Group 1, 10 single rooms. Group 2: -2w YTEC housed in 10 beds (one side) in Intake/Group 1. (10 other beds for gen pop.) and Group 4 (30 beds). Changed from last cycle. YTEC total RC down due to change in location. Total 40 beds RC Removed from JH LASE Gym: Director to get bathrooms checked out operationally and will rate space for emergency specifically (30) 2014/2016 LASE Total JH:175 2016-2018: Removal of Gym beds as not maintained Gym 1 Dorm Pre-1998 1 30 30 30 5 5 7 1 School in general classrooms 0 Addition of 10 YTEC Beds from Group 1 Addition of 30 YTEC Beds from Group 4 Corrected Math error Data base updated RC: 184 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. LAS P:\Juvenile\Living..\16-18/7418 2016-2018 Riverside JH \9/5/18 - 5 - Juv LAS.dot;CSA 460(1/6/97) BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7419 FACILITY: TYPE: RC: Riverside County: Riverside Campus Camp Closed RYTEC FIELD REPRESENTATIVES: DATE: Lisa Southwell 11/29/2017 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Unit # Each Room Size (L x W x H) FIXTURES* Room Applicable Total COMMENTS Designatio Room # or Square/Cubic Type Standards RC RC T U W F S n s Beds Feet Intake (Includes Group 1) YTEC Holding Pre-1998 2 0 (2) (4) Safety Pre-1998 1 0 (1) (1) 9' x 10'6" Toilet in Group 1. 1 – 9 Single Pre-1998 9 1 1 9 86.11 1 1 1 Wet rooms. 10 – 11 Single Pre-1998 2 1 1 2 80.11 1 1 1 Wet rooms. 12 Single Pre-1998 1 1 1 1 87.08 1 1 1 Wet room. 13–18 & Pre-1998 Single 7 1 1 7 84.9 1 1 1 Wet rooms. 20 19 Single Pre-1998 1 1 1 1 84.43 1 1 1 Wet room. Dayroo Pre-1998 1 0 0 0 897.45 1 4 m YTEC 10 single rooms of total 20 rooms in Intake/Group 1. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. LAS P:\Juvenile\Living..\16-18/7419 2016-2018 Riverside YTEC \9/5/18 - 1 - Juv LAS.dot;CSA 460(1/6/97) ROOMS EACH ROOM Unit # Each Room Size (L x W x H) FIXTURES* Room Applicable Total COMMENTS Designatio Room # or Square/Cubic Type Standards RC RC T U W F S n s Beds Feet Group 4 (YTEC) Single Pre-1998 5 1 1 4 86.11 Dry rooms. 5 Single Pre-1998 1 1 1 1 80.11 Dry room. Dorm Pre-1998 1 40 25 25 60' x 21' 1,260 sq. ft. Dayroo Pre-1998 1 0 0 0 1,190 6 8 1 8 m Historical Notes: Group 4: Unit capacity 32. (1992 CYA maximum capacity was 33; 8/8/80 survey document shows rooms 1-5 as single occupancy, room 7 as double occupancy, dorm rated at 25.) Area of dorm allows for 25.1 2014: Number of single rooms reduced from 6 to the 5 noted during the inspection. ** Capacity listed in CYA maximum capacity column and referred to in notes from California Youth Authority (8/31/92 letter). 2012/14 Inspection - Groups 3 and 4 removed from the Riverside JH (BSCC Code #7418) LASE Groups 3 and 4 converted to use as Youthful Offender Program (7419). RJH RC lowered accordingly. Current Cycle Notes: 2014-2016 Evaluated full facility for LASE YTEC currently housed in 10 beds (one side) in Intake/Group 1. (10 other beds for gen pop.) and Group 4 (30 beds) Total 40 beds RC. Housing units moved which lowers YTEC RC to 40 beds. 40 Removed from JH LASE and JH LASE Updated. 2014/2016 LASE Total YTEC:40 2016-2018: LASE 0 YTEC Closed All youth moved to AMC-YTEC *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. LAS P:\Juvenile\Living..\16-18/7419 2016-2018 Riverside YTEC \9/5/18 - 2 - Juv LAS.dot;CSA 460(1/6/97) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST BSCC Code:7420 FACILITY NAME: Southwest Juvenile Hall FACILITY TYPE: Juvenile Hall PERSON(S) INTERVIEWED: Shelly Davis/Christina Martinez, Director; Pete Dominquez, Assistant Director; Rebecca Cloyd, Supervisor; Staff and youth. FIELD REPRESENTATIVE: DATE: Lisa Southwell PIB: July 06, 207 Inspection: November 30, 2017 Follow Up: January 24, 2018 TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF Riverside County Probation Department BUILDING AND GROUNDS Institutional Operations Manual Section County Inspection and Evaluation of Building and (A) County Building Inspection by agency designated by Grounds, 903.3(a) X the Board of Supervisors to approve building safety; Craig Lobnow, Principle Building Inspector inspected the SWJH on 1/10/17 and found the building suitable for its’ intended use. (B) Fire authority having jurisdiction, including a fire Riverside County Probation Department clearance as required by Health and Safety Code Section Institutional Operations Manual Section County 13146.1 (a) and (b); Inspection and Evaluation of Building and Grounds, 903.3(b) X Fire Clearance was granted on 06/21/2016 by Riverside County Fire Department. Minor deficiencies were noted and corrected. (C) Local health officer, inspection in accordance with Riverside County Probation Department Health and Safety Code Section 101045; Institutional Operations Manual Section County Inspection and Evaluation of Building and Grounds, 903.3(c) Environmental Health Inspection was completed by Heidi Barrios, REHS, Riverside County Public Health on 05/04/2017. Medical/Mental Health was completed by Juanita Rosales, RN, PHN Riverside County Public Health on 05/11/2017. Nutritional Health was completed by Debra X Suess, RD, Riverside County Public Health on 05/04/2017. Corrections required were provided and reviewed for Environmental and Nutritional Inspections. The county now has access to a Registered Dietician and do not anticipate any additional issues in this area. 7420 Riverside Southwest Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Riverside County - 1 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS (D) County superintendent of schools on the adequacy of Riverside County Probation Department educational services and facilities as required in Section Institutional Operations Manual Section County 1370; Inspection and Evaluation of Building and Grounds, 903.3(d) X The Educational inspection was completed on 11/27/2017 by Theresa Swickla, Principal, CBK Charter. There were no deficiencies or non-compliance noted. (E) Juvenile court as required by Section 209 of the Riverside County Probation Department Welfare and Institutions Code Institutional Operations Manual Section County Inspection and Evaluation of Building and Grounds, 903.3(e) X The Judicial inspection was completed on 08/02/2017 by Jacqueline Jackson, Presiding Judge of the Juvenile Court. Judge Jackson found the facility suitable for the confinement of youth. (F) Juvenile Justice Commission as required by Section Riverside County Probation Department 229 of the Welfare and Institutions Code or Probation Institutional Operations Manual Section County Commission as required by Section 240 of the Welfare and Inspection and Evaluation of Building and Institutions Code. Grounds, 903.3(f) Juvenile Justice Commissioners Hussein, Lippert, Lyons, Gascoigne and Garcia completed their X 2016 inspection on 09/20/16. The 2017 inspection was completed by Inspectors Cook, Hussein, Lyons and Walter on August 29, 2017. Overall, the facility was found to be compliant with regulation. The Commissioners were impressed with the programming, the staff and the management of the facility. 1320 APPOINTMENT AND QUALIFICATIONS Riverside County Probation Department Institutional Operations Manual Section The Facility Administrator (CPO) has submitted a letter Appointment and Qualifications, 905.3 X certifying that each employee has been appointed and are qualified pursuant to the requirements of this regulation. Letter received from Chief Probation Officer Hake dated August 1, 2017. The facility adheres to the minimum standards for the Riverside County Probation Department selection and training requirements in PC 6035 (STC Institutional Operations Manual Section compliant) as well as ensures a medical, psychological and Appointment and Qualifications, 905.4 records check are completed. Contract employees, volunteers and other non-employees shall also have Letter received from Chief Probation Officer Hake appropriate qualifications and clearance. dated August 1, 2017. X 7420 Riverside Southwest Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Riverside County - 2 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS 1321 STAFFING Riverside County Probation Department Institutional Operations Manual Section Staffing, a) There are an adequate number of personnel to carry 906.4(a) out the facility program, to provide for safety and security of minors and staff and meet established In order to assess for adequate staffing, program standards and regulations. schedules, staffing lists and other documentation to determine staffing numbers on each shift were reviewed. I also reviewed training records, X security check logs, incident reports, youth files and a plethora of additional documentation to ensure that all required tasks were completed. Facility staffing numbers are based on populations in the unit as well as the needs of the facility and/or any special needs that may exist by facility. Staffing was sufficient for the Juvenile Hall. b) There is sufficient staff to ensure that no required Riverside County Probation Department service is denied. Institutional Operations Manual Section Staffing, 906.4(b) Average population (both male and female) since the cycle began has been between 50-60 youth. SWJH houses all female youth for the county. A female may be booked into another facility but is then transferred as soon as possible to SWJH for permanent housing. X The facility is budgeted for 2 managers, 7 supervisors and 78-line staff. At the time of inspection, 11-line level staff positions were vacant due to recent promotions, retirements and transfers Despite the vacancies, all documentation reviewed shows that minimum staffing ratios were routinely exceeded, and the facility has adequate staffing to carry out the facility program. c) There is a sufficient number of supervisory level staff to Riverside County Probation Department ensure adequate supervision of all staff members. Institutional Operations Manual Section Staffing, 906.4(c) A Probation Director is responsible overall for their facility with authorities delegated to the facility supervisors for the day to day, 24-hour operations of the facility. On the AM/PM shifts, there is always at least 1 X supervisor on duty. On the late night, a duty officer is often placed in charge and is responsible for the supervision of the staff and for the operations of the facility. When a Senior officer is placed in charge, he or she have the same duty expectations as a supervisor and this role is approved and documented in policy. 7420 Riverside Southwest Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Riverside County - 3 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS d) There is a clearly identified person on duty who is Riverside County Probation Department responsible for all the operations and activities and has Institutional Operations Manual Section Staffing, completed the Juvenile Corrections Officer Core 906.4(e) X Course and PC 832 training. All supervisors or acting supervisors have completed CORE and PC 832 training. There is as least one staff member present on each Riverside County Probation Department living unit whenever there are minor(s) in the unit. Institutional Operations Manual Section Staffing, 906.4(f) X There is always a minimum of 2 staff on duty and always a male and female. e) The facility has sufficient food services personnel Riverside County Probation Department relative to the number and security of units including Institutional Operations Manual Section Staffing, staff to plan menus, provide kitchen supervision, direct X 906.4(g) food preparation, train staff and maintain records. Food services are provided by Probation employed cooks. 7420 Riverside Southwest Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Riverside County - 4 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS f) The facility has administrative, clerical, recreational, Riverside County Probation Department medical dental, mental health building maintenance Institutional Operations Manual Section Staffing, and other support staff for the efficient management of 906.4(h) the facility, and to ensure that youth supervision staff are not diverted from supervising youth. Riverside University Health Systems provides medical and behavioral health care services to all Riverside correctional facilities under contract with Correctional Healthcare. The facility has a good array of medical staff including Doctors, Registered Nurses, Licensed Vocational Nurses and medical clerks that provide services to all youth in the facility. Currently, there are 7 nurses (RN’s and LVN’s) assigned to the Southwest JH Facility. There is always a registered nurse (RN) on duty. Dental services are provided through a private contract with CC Dental located in Riverside. All youth from all facilities are seen by this dental provider. Medical staff address the youths’ medical needs 24-hours a day, 7 days a week and nursing staff provide one on one education for specific ailments that the youth may have. Medical staff also provide age appropriate health education programs in coordination with the school and public health. This is generally group education that is conducted in the units. All youth upon entry are tested for STD’s. Youth are provided X with their results and any necessary follow up care information that is appropriate and nursing staff will spend time educating the youth on the results, signs and symptoms of STD’s and how to protect themselves. Mental health services are provided by Behavior Health. Staffing consists of 3 Full time Mental Health staff, 2 of which are licensed. MH staff are on site 6 days a week from 7:30 am to 6:30 pm. They can be contacted if needed after hours and on weekends/holidays as necessary for crisis calls or concerns. Mental Health staff provide a variety of individual, group and family services to youth at Southwest Juvenile Hall. All youth are provided with the MAYSI at entry, a face to face evaluation within 72 hours of entry, referrals as necessary for necessary care including therapy, medication management and ongoing group sessions. They provide group programs such as Aggression Replacement Therapy (ART), Moral Reconation Therapy (MRT) and the in-house developed program Short Term Anger Management Program (STAMP) There are other ancillary staff that are assigned for clerical, administrative, maintenance and other facility needs. 7420 Riverside Southwest Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Riverside County - 5 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS g) There is sufficient youth supervision staff to provide Riverside County Probation Department continuous wide-awake supervision of youth, subject to Institutional Operations Manual Section Staffing, temporary variations in staff assignments, to meet 906.4(i) special program needs. X Line level staff ratios were high, exceeding the 1 to 10 minimum standard. Staff who have not completed CORE are not placed in a direct, supervision role. Juvenile Halls (minimum youth-staff ratio): Riverside County Probation Department Institutional Operations Manual Section Staffing, a) During hours that youth are awake, one wide-awake 906.5(a) X youth supervision staff member is on duty for each 10 youth in detention. Documentation reviewed shows regulation exceeded. b) During hours that youth are confined to their room Riverside County Probation Department for the purpose of sleeping, one wide-awake youth Institutional Operations Manual Section Staffing, supervision staff member is on duty for each 30 906.5(b) X youth in detention. Documentation reviewed shows regulation exceeded. c) At least two wide-awake youth supervision staff Riverside County Probation Department members are on duty at all times, regardless of the Institutional Operations Manual Section Staffing, number of youth in detention, unless an arrangement X 906.5(c) has been made for immediate backup support services for emergencies. Documentation reviewed shows regulation met. d) At least one youth supervision staff member is on duty Riverside County Probation Department who is the same gender as youth who are housed in Institutional Operations Manual Section Staffing, the facility. X 906.5(d) There is always a male and female on duty. e) Personnel with primary responsibility for other duties Riverside County Probation Department such as administration, supervision of personnel, Institutional Operations Manual Section Staffing, academic or trade instruction, clerical, kitchen or X 906.5(e) maintenance shall not be classified as youth supervision staff positions. No Ancillary staff provide youth supervision. Special Purpose Juvenile Halls (minimum youth-staff Southwest Juvenile Hall is not a Special Purpose ratio): Juvenile Hall. The remainder of this section (B-E) a) During hours that youth are awake, one wide-awake has been deleted as non-applicable. NA NA youth supervision staff member is on duty for each 10 youth in detention. Camps (minimum youth -staff ratio): Southwest Juvenile Hall is not a Camp. The remainder of this section (B-E) does not apply a) During the hours when youth are awake, there is a and has been marked accordingly. minimum of one wide-awake youth supervision staff member on duty for each 15 youth in the camp NA NA Riverside County Probation Department population. Institutional Operations Manual Section Staffing, 906.5(a) (Juvenile Treatment Facilities) b) During the hours when youth are confined to their bunk Riverside County Probation Department for the purpose of sleeping, at least one wide-awake Institutional Operations Manual Section Staffing, youth supervision staff member is on duty for each 30- 906.5(b) youth present in the facility. NA NA 7420 Riverside Southwest Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Riverside County - 6 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS c) At least two wide-awake youth supervision staff Riverside County Probation Department members are on duty at all times regardless of the Institutional Operations Manual Section Staffing, number of youth in residence, unless there have been 906.5(c) NA NA arrangements made for backup support services which allow for immediate response to emergencies. d) At least one youth supervision staff member is on duty Riverside County Probation Department who is the same gender as youth who are housed in NA NA Institutional Operations Manual Section Staffing, the facility. 906.5(d) e) Personnel with primary responsibility for other duties Riverside County Probation Department such as administration, supervision of personnel, Institutional Operations Manual Section Staffing, academic or trade instruction, clerical, kitchen or 906.5(f) NA NA maintenance shall not be classified as youth supervision staff positions. f) In addition to the minimum staff to youth ratio required Riverside County Probation Department above, consideration has been given to the size, Institutional Operations Manual Section 906.5(e) design, and location of the camp; types of offenders NA NA committed to the camp; and the function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff. 1322 YOUTH SUPERVISION STAFF ORIENTATION Letter received from Chief Probation Officer Hake AND TRAINING dated August 1, 2017. X CPO certification letter has been received and addresses the elements of Section 1320). a) Prior to assuming any responsibilities each staff Riverside County Probation Department member is properly oriented to his/her duties. Institutional Operations Manual Section Youth Supervision Staff Orientation and Training, 907.3 X All new staff receive a basic orientation providing direction as to their assigned duties. b) Prior to assuming responsibility for the supervision of Riverside County Probation Department youth, each youth supervision staff member receives a Institutional Operations Manual Section Youth minimum of 40 hours of facility-specific orientation. Supervision Staff Orientation and Training, 907.4 X All new staff are orientated and provided with appropriate training for child supervision. Training officers use a set curriculum so that all new staff are trained to the same curriculum and subject matter. c) Prior to assuming primary responsibility for supervision Riverside County Probation Department of youth, each youth supervision staff member Institutional Operations Manual Section Youth successfully completes the requirements of the Supervision Staff Orientation and Training, 907.5 Juvenile Corrections Officer Core Course pursuant to X PC 6035. Staff are not authorized to provide primary supervision of any youth until CORE training has been completed. d) Prior to exercising the powers of a peace officer, staff Riverside County Probation Department shall complete PC 830 training. Institutional Operations Manual Section Youth Supervision Staff Orientation and Training, 907.5 Staff are not authorized to exercise peace officer powers until CORE training has been completed. X 7420 Riverside Southwest Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Riverside County - 7 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS 1323 FIRE AND LIFE SAFETY Riverside County Probation Department Institutional Operations Manual Section Fire and Whenever there is youth in the facility, there is at least one Life Safety, 909.3 wide-awake person on duty at all times who meets the training standards established by the Board of State and Staff are trained in fire and life safety during the Community Corrections for general fire and life safety and X initial orientation training. This training includes who is also trained in procedures that relate specifically to evacuation procedures, how to use firefighting the facility. equipment and how to secure fire doors or other barriers. Subsequent training is completed as part of the annual emergency policy review. 1324 POLICY AND PROCEDURES MANUAL Riverside County Probation Department Institutional Operations Manual Section Policy (A) There is a policy and procedures manual that, at a X and Procedure Manual, 910.3 minimum, addresses all regulations that are applicable to the facility. Each manual section may have different update (B) The manual is available to and reviewed by all or revision dates. X employees (C) The manual is administratively reviewed at a minimum Letter received from Chief Hake confirming that X every two years, and updated as necessary. the Riverside County Probation Department (D) The records relating to the standards and requirements Institutional Operations Manual was last updated set forth in these regulations are accessible to the Board of October 2017. State and Community Corrections. Staff are provided with all updates and sign offs electronically. Supervisors track and review X progress electronically. There is a hard copy of the current policy and procedure kept in the AD’s office as well as one kept at the Duty desk. The manual includes: Riverside County Probation Department Table of organization, including channels of Institutional Operations Manual Section Policy communications and description of job classifications; and Procedure Manual, 910.4(a) X Table of Contents Received. Organizational Charts, Job Classifications and Channels of Communication are located via links in the online source provided to staff. a) Responsibility of the probation department, purpose of Riverside County Probation Department programs, relationship to the juvenile court, the Institutional Operations Manual Section Policy Juvenile Justice/Delinquency Prevention Commission and Procedure Manual, 910.4(b) and Manual or Probation Committee, probation staff, school Section Responsibility of the Probation X personnel and other agencies that are involved in Department to Collaborative Partners 1048.4 juvenile facility programs; Administration works hard to work collaboratively with the facility partners. b) Responsibilities of all employees; Riverside County Probation Department Institutional Operations Manual Section Policy X and Procedure Manual, 910.4(c) and Manual Section Responsibilities of all JH Staff, 1049.4 c) Initial orientation and training program for employees; Riverside County Probation Department Institutional Operations Manual Section Youth Supervision Staff Orientation and Training, 907 and Policy and Procedure Manual, 910.4(d) X All facility staff (sworn and non-sworn) are provided with an orientation and with additional safety training as appropriate. 7420 Riverside Southwest Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Riverside County - 8 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS d) Initial orientation, including safety and security issues, Riverside County Probation Department for support staff, contract employees, school and Institutional Operations Manual Section Initial medical staff, program providers and volunteers; Orientation of Non-Sworn Staff, and Policy and Procedure Manual, 910.4(e) X Agency provides specific orientation and safety training for all others who are not sworn staff or to those that come into the facility to provide programming to the youth. e) The maintenance of record keeping, statistics and Riverside County Probation Department communication systems to ensure: efficient operation of Institutional Operations Manual Section Policy the facility; care of minors; maintenance of minors’ and Procedure Manual, 910.4(f) records; providing information to the court and those authorized by the court or by law, release of information Additionally, there are several other sections that regarding youth; also apply to this area X 300: Code of Ethics 957: Reporting of Incidents and Other Information 958: Confidentiality and Release of Information 959: Storage/Destruction of Files, Logs, Reports and Records 1044: Operation of Riverside County Juvenile Facilities f) Ethical responsibilities; Riverside County Probation Department Institutional Operations Manual Section Policy X and Procedure Manual, 910.4(g) 300: Code of Ethics g) A non-discrimination provision that provides that all Riverside County Probation Department youth within the facility shall have fair and equal access Institutional Operations Manual Section Policy to all available services, placement, care, treatment, and and Procedure Manual, 910.4(h) and Manual benefits, and provides that no person shall be subject to Section Youth Non-Discrimination Policy, 1050.3 discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, X national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; h) Storage and maintenance requirements for any Riverside County Probation Department chemical agents used in the facility. Institutional Operations Manual Section Policy X and Procedure Manual, 910.4(i) and Manual Section Safety Equipment Control, 916.5-916.6 i) Establish procedures for collection of Medi-Cal eligibility Riverside County Probation Department information and enrollment of eligible youth. Institutional Operations Manual Section Policy and Procedure Manual, 910.4(j) and Section Medi-Cal Information Eligibility and Enrollment, 1051.4-1051.5 All youth are provided with an inclusive document that provides information with direction on how to X enroll in Medi-Cal and that lists medical services that are provided in the community. 7420 Riverside Southwest Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Riverside County - 9 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS 1325 FIRE SAFETY PLAN Riverside County Probation Department Institutional Operations Manual Section Fire The fire safety plan includes: Safety Plan, 911 a) A fire prevention plan as part of the manual policy and X procedure; Facility has a fire prevention plan that is documented in agency policy and is documented in the fire suppression pre-plan with Riverside County Fire Department. b) Monthly fire and life safety inspections by facility staff Riverside County Probation Department with a two-year retention of the inspection record; Institutional Operations Manual Section Fire Safety Plan, 911.8. X Inspections were completed regularly. Facility was missing only one month of the full cycle. Administration has a plan in place to ensure that all are completed in the future. c) Fire prevention inspections as required by HSC Riverside County Probation Department 13146.1 (a) and (b). Institutional Operations Manual Section Fire Safety Plan, 911.8 X Fire Clearance was granted on 06/21/2016 and City of Riverside County Fire Department. Minor deficiencies were noted and corrected. d) An evacuation plan; Riverside County Probation Department Institutional Operations Manual Section Fire Safety Plan, 911.5 Riverside County Probation Department X Institutional Operations Manual Section 928(Indio), 929 (Riverside) and 930 (Southwest) Evacuation signs are posted throughout the facility. All evacuation drills completed as scheduled. e) Documented fire drills are conducted at least quarterly; Riverside County Probation Department Institutional Operations Manual Section Fire Safety Plan, 911.8 Riverside County Probation Department Institutional Operations Manual Section 924.4 Fire drills are conducted monthly and the full facility is documented as to who participated. One drill missing however, while compliant with regulation, not consistent with own policy and X procedure. Technical assistance provided regarding the use of a consistent form with consistent verbiage for every drill. 7420 Riverside Southwest Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Riverside County - 10 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS f) A written plan for the emergency housing of minors in Riverside County Probation Department the case of fire; and, Institutional Operations Manual Section Fire Safety Plan, 911.6 X Riverside County Probation Department Institutional Operations Manual Section 930 Southwest g) Fire suppression pre-plan in cooperation with the local Riverside County Probation Department fire department. Institutional Operations Manual Section Fire Safety Plan, 911.7 X Completed 10/13/2017 in coordination with Riverside County Fire. 1326 SECURITY REVIEW Riverside County Probation Department Institutional Operations Manual Section Annual The facility administrator annually reviews, evaluates, and Security Review Form, 912.4 documents security reviews. The review and evaluation X address the internal and external security, including, but not Completed on 30/03/2017. limited to: key control, security equipment and related training. 1327 EMERGENCY PROCEDURES Riverside County Probation Department Institutional Operations Manual Section Emergency policies and procedures include but are not Emergency Procedures, 917 limited to: escape, disturbances, and taking of hostages; Section 917.4 Procedures civil disturbances; fire and natural disasters; periodic Section 917.5 Requires an annual review. testing of emergency equipment; storage, issue and use of chemical agents, related security devices, and weapons X SWJH maintains an emergency manual specific and ammunition, where applicable; emergency evacuation to the facility. Staff are directed to complete an plans; and, an annual review of emergency procedures for annual sign off. This is managed and all youth supervision staff. documented via Lexipol sign offs. The last annual review was in November 2017. 1328 SAFETY CHECKS Riverside County Probation Department Institutional Operations Manual Sections Safety Direct visual observation of each youth at least every 15 Checks and SPO Safety Check Log, 931 minutes when youth are asleep or in their rooms, confined in holding cells or confined to their bed in a dormitory. All Section 931.3- Policy safety checks shall be documented with the actual time the Section 931.4- Staff Responsibility check is completed. Section 931.4- Documentation Several months of safety checks were reviewed for compliance with regulation and consistency with internal policy and procedure. Guard One system introduced and reviewed. X Overall, checks were compliant and consistent, and the implementation of the electronic system and improved the requirement for random and staggered. Technical assistance provided to offer suggestions on audits, and to ensure that suicide watch checks be clearly designated as such. Staff are required to call the OD if they are late and to write an incident report. 7420 Riverside Southwest Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Riverside County - 11 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PROGRAM Riverside County Probation Department Institutional Operations Manual Section Suicide a) The facility has a comprehensive written suicide Prevention Program, 932 prevention program developed by the health administrator, mental health director and facility The agency recently employed the assistance of administrator that includes, but is not limited to: an expert in the field to review their policy and procedures and to provide consultation on best practices in youth suicide prevention in detention. X Riverside County Probation has been a leader in this area, sharing information with other probation agencies and using the information for the betterment of regulation update and review at the state level. Deputy Chief Adams has been a passionate advocate in this area and should be commended for her attention and willingness to share the information. b) Suicide prevention training, which may include training Riverside County Probation Department provided in accordance with Section 1322, Orientation Institutional Operations Manual Section Suicide and Training and Standards and Training for Prevention Training 932.4 X Corrections Regulations pursuant to Penal Code 6035. Staff are trained during orientation, during CORE training and then annually for refresher training. c) Intake screening for suicide risk immediately upon Riverside County Probation Department confinement and prior to housing assignment. Institutional Operations Manual Section Suicide Prevention Procedures 932.5 and Admittance Procedures 937.6.1 X All youth are medically screened which includes a mental health questionnaire and a MAYSI is completed on all intakes. d) Provisions facilitating communication among arresting Riverside County Probation Department officers, facility staff, family members, medical and Institutional Operations Manual Sections: mental health personnel in relation to suicide risk. Suicide Prevention Procedures, 932.5 Staff responsibilities, 932.6.1 DO/SPO Responsibilities, 932.6.2 Staff communicate with each other, facility managers and with the medical and mental health staff regarding youth that may have issues. Staff work together to provide the youth with what he or she needs. X Policies and procedures in place to communicate with law enforcement and with the youth’s family. At inspection, documentation was lacking for consistent Law enforcement and parent contact. Technical assistance provided, and the issues were immediately addressed. The contact form was changed to include both on one sheet as well as added to the intake process. Subsequent review of documentation samples showed the issue addressed and compliant. 7420 Riverside Southwest Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Riverside County - 12 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS e) Guidance on housing of youth at risk of suicide. Riverside County Probation Department Institutional Operations Manual Section Placing a Youth in a Room on Suicide Watch, 932.7.1 At risk youth are placed close to the desk or are X kept out of their rooms as much as possible. If placed in their rooms, staff generally complete watches more frequently. Youth are never placed in their room solely because of their suicide watch status. f) Adequate supervision depending on level of suicide Riverside County Probation Department risk. Institutional Operations Manual Section In the Event of A Suicide or a Suicide Attempt, 932.8 Youth are placed on special watches consistent X with their mental health needs. They may be on a regular watch (15 minutes), a close watch (5 minutes) or a constant visual. This watch status is in consultation with mental health staff and probation staff. Changes require supervisor approvals. g) Suicide and suicide attempt intervention policies and Riverside County Probation Department procedures. X Institutional Operations Manual Section In the Event of A Suicide or a Suicide Attempt, 932.8 h) Provisions for reporting suicides and suicide attempts Riverside County Probation Department Institutional Operations Manual Section In the X Event of A Suicide or a Suicide Attempt, 932.8 All situations require an incident report. i) Critical incident debriefing. Riverside County Probation Department Institutional Operations Manual Section in the Event of A Suicide or a Suicide Attempt, 932.8 X In the event of a critical incident, a debriefing would take place with the staff involved and the youth in addition to the operational review. 1340 REPORTING OF LEGAL ACTIONS Riverside County Probation Department Institutional Operations Manual Section Reporting The facility submits a letter of notification to the Board of of Legal Actions, 933 and 933.4 X State and Community Corrections on each legal action pertaining to conditions of confinement filed against person There have been no legal actions this cycle. or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF Riverside County Probation Department A MINOR WHILE DETAINED Institutional Operations Manual Section, Death X and Serious Illness or Injury of a Youth While Detained, 934 a) The administrator of the facility provides the Board of Riverside County Probation Department State and Community Corrections a copy of the death Institutional Operations Manual Section, 934.6 X in custody report that is submitted to the Attorney General under Government Code Section 12525 within There were no deaths or other serious illness of 10 days. any youth this cycle. b) Written policy and procedures assure a medical and Riverside County Probation Department operational review of each in-custody death. The Institutional Operations Manual Section, 934.8 review team includes the facility administrator and/or X the facility manager; the health administrator; the responsible physician; and other health care and supervision staff who were relevant to the incident 7420 Riverside Southwest Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Riverside County - 13 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS c) There are written policies and procedures for Riverside County Probation Department handling deaths, suicide attempts, suicide prevention Institutional Operations Manual Section 934.5.3 and notification of the juvenile court and the parent, X guardian or person standing in loco parentis, in the event of a serious illness, injury or death. 1342 POPULATION ACCOUNTING Riverside County Probation Department Institutional Operations Manual Section, Population and profile survey reports are submitted to the Population Accounting 935 Board of State and Community Corrections within 10 X working days after the end of each reporting period, in a Administrative clerical staff submit reports as format provided by the Board. required. Reports are submitted by administrative staff. 1343 JUVENILE FACILITY CAPACITY Riverside County Probation Department Institutional Operations Manual Section, Juvenile a) The number of youth detained in a living unit has Facility Capacity 936.4 NA NA exceeded its maximum capacity for more than 15 calendar days in a month since the previous inspection. Southwest Juvenile Hall has not exceeded capacity. b) If required, the facility has submitted CARs/CCARs to Not Applicable NA NA BSCC since the last inspection (N/A if no to the above). c) The facility is under an approved suitability plan (N/A if NA NA no to the above). 1350 ADMITTANCE PROCEDURES Riverside County Probation Department Institutional Operations Manual Section X Written policies and procedures for admittance of youth Admittance Procedures 937 and Custody include the requirements of Sections 1324 and 1430. Commitment Time, 940 In juvenile halls, youth are allowed access to a telephone, Riverside County Probation Department in accordance with the provisions of Welfare and Institutional Operations Manual Section 937.7 Institutions Code Section 627 (two completed telephone X calls [parent/guardian and attorney] within an hour, at the Documentation reviewed to ensure that initial public expense). phone calls were completed at intake. Compliance noted. The juvenile hall has established written criteria for Riverside County Probation Department detention. Institutional Operations Manual Section 937.4 and 937.8 Riverside County Law Enforcement agencies will X divert or release youth that are not appropriate for the Juvenile Hall. All youth are assessed with the Juvenile Detention Assessment Instrument. The juvenile camp has included policies and procedures Riverside County Probation Department that advise the youth of the estimated length of stay and Institutional Operations Manual Section 937.9(p) has developed program guidelines that include written NA NA screening criteria for inclusion and exclusion from the program. Juvenile halls shall develop policies and procedures that Riverside County Probation Department advise any committed youth of the estimated length of Institutional Operations Manual Section his/her stay. 937.9(o)and 940.6 Youth that are committed to the JH are advised of X their length of stay. Technical assistance provided regarding consistency of forms. 7420 Riverside Southwest Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Riverside County - 14 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS 1351 RELEASE PROCEDURES Riverside County Probation Department Institutional Operations Manual Section, Release Written policies and procedures for release of youth in Procedure 941 custody provide for: X Detention Control Officer is responsible for all release paperwork. Facility has a release checklist that is used to assist with consistency. Documentation reviewed was consistent and thorough. a) Verification of identity/release papers; Riverside County Probation Department X Institutional Operations Manual Section 941.6 b) Return of personal clothing and valuables; Riverside County Probation Department X Institutional Operations Manual Section 941.6 c) Notification to the minor’s parents or guardian; Riverside County Probation Department X Institutional Operations Manual Section 941.6 d) Notification to the facility health care provider in Riverside County Probation Department accordance with Sections 1408 and 1437 of these Institutional Operations Manual Section 941.6 X regulations, for coordination with outside agencies; and, Medical is notified. e) Notification of school staff. Riverside County Probation Department Institutional Operations Manual Section 941.6 X School staff are notified. f) Notification of facility mental health personnel. Riverside County Probation Department Institutional Operations Manual Section 941.6 X Mental Health is notified. g) There are written policy and procedures for furlough of Riverside County Probation Department minors from custody. Institutional Operations Manual Section 941.11.2 X There are processes in place should a furlough be ordered by the court however, they are not routinely conducted in the JH. 1352 CLASSIFICATION Riverside County Probation Department Institutional Operations Manual Section, Written policies and procedures on classification of youth X Classification 942 for the purpose of determining housing placement in the facility provide for: a) The safety of the youth, facility staff, and the public by Riverside County Probation Department placing youth in the appropriate, least restrictive Institutional Operations Manual Section 942.4 housing and program settings and housing X assignments consider the need for single, double, or dormitory assignment; b) Consideration of facility populations and physical Riverside County Probation Department design of the facility; X Institutional Operations Manual Section 942.3 Inter Unit Transfer c) Classification of a youth upon admittance to the facility; Riverside County Probation Department Institutional Operations Manual Section 942.3 Youth are classified into Group or Security then further classified in unit by room based on more X specific need. 7420 Riverside Southwest Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Riverside County - 15 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS d) Periodic classification reviews. Riverside County Probation Department Institutional Operations Manual Section 942.4.2 At inspection, it was noted that periodic reviews X were not being done as required. Technical Assistance provided, and issue was addressed and corrected immediately. Subsequent review of documentation provided showed that reviews were being conducted. e) Provide that facility staff shall not separate youth from Riverside County Probation Department the general population or assign youth to a single Institutional Operations Manual Section 942.4 occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental X or physical disability, or HIV status. (This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with title 15 regulations regarding separation). 1353 ORIENTATION Riverside County Probation Department Institutional Operations Manual Section, Written policies and procedures require an orientation for Orientation 944.3 youth prior to placement in a living area. Both written and verbal information are provided. Provisions are made to All youth are provided with an orientation booklet provide accessible orientation information to all detained and orientation prior to movement to a unit from youth including those with disabilities, limited English intake. Orientation can be provided by Spanish proficiency, or limited literacy. The orientation includes: and English directly on site or by interpreter services outside of the facility by phone. If youth are thought to be delayed or have limited X understanding, Regional Center is contacted. Agency clarified religious diet in the orientation booklet so that youth are aware upon entry that a religious diet is available. It was suggested that SWJH conduct orientation on all youth that are booked in the facility even if a transfer from elsewhere to ensure appropriate documentation. a) Facility rules and disciplinary procedures; X Riverside County Probation Department b) Grievance procedures; X Institutional Operations Manual Section c) Access to legal services; X 944.4.1(a)- 944.4.1(t) d) Access to health care services; X e) Access to counseling services; X f) Access to religious services; X g) Access to educational services; X h) Information on the court process; X i) Housing assignments; X j) Availability of personal care items and opportunity for X personal hygiene; k) Correspondence, visiting and telephone use; X l) Availability of reading materials, programs, and X activities; m) Use of restraints and chemical agents; X n) Use of force; X o) Emergency and evacuation procedures. X p) Non-discrimination policy. X 7420 Riverside Southwest Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Riverside County - 16 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS 1354 SEPARATION Riverside County Probation Department Institutional Operations Manual Section, Youth There are written policies and procedures for the separation Separation Policy 945 of youth for reasons that include, but are not limited to, medical and mental health conditions, assaultive behavior, 945.4.1 Administrative Separation disciplinary consequences and protective custody. 945.4.1(a) Separation of adult and minor youth 945.4.1(b) Medical /Mental health 945.4.1(c) Protective Custody 945.5 Discipline Separation Youth are only separated if needed to provide for health, safety and security. Youth can request self-separation for limited time periods. All X separations must be documented and approved and are overseen by facility supervisors. Staff follow up on the request after a certain amount of time and the youth is encouraged to return to the program. Documentation showed that most requests were due to youth wanting to sleep, brief time outs or they were just in bad moods and didn’t want to participate or be in the group setting. By allowing the youth to self-separate, provided them the opportunity to own their behavior, a chance to control it before they get out of hand or to make their own decisions about what they needed. Most of the youth return right back into the program. Youth who are separated are not denied normal privileges Riverside County Probation Department available at the facility, except to accomplish the objectives X Institutional Operations Manual Section 945.3 of the segregation. When the objective of the separation is discipline, Title 15, Documentation reviewed showed a lack of X Section 1390 shall apply. consistent documentation in that the form was not A daily review of separated youth to determine whether filled out correctly. Youth do not spend any separation remains necessary. significant amount of time in separation. Documentation was mostly short term, time outs for minor violations. Technical assistance provided. Facility manager provided follow up instruction. Subsequent documentation reviewed showed more consistency in completion of the forms and with the process. X 7420 Riverside Southwest Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Riverside County - 17 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS 1355 INSTITUTIONAL ASSESSMENT AND PLAN Riverside County Probation Department (A) Written policies and procedures require that Institutional Operations Manual Section assessments and plans be developed within 40 Assessment and Case Plan 946.4 X days after admission, for youth who are held for a period of 30 days or more. The assessment and Riverside County has a great Case Plan and plan shall be documented. Assessment form. It is inclusive of all regulatory 1) The assessment is a statement of the minor’s needs. Changes have been made to the form for problems, which includes: consistency and ease of use. 2) Identification of substance abuse history, X education, vocational, counseling, and family At inspection, documentation reviewed was not reunification needs. consistent with regulation. Files had various (B) The institutional plan for adjudicated and pre- documentation, but none had all required adjudicated minors includes written documentation elements of the regulation. Suspected filing that provides for: X errors and other concerns. 1) Objectives and time frames for the resolution of problems identified in the assessment; and, Technical assistance regarding file maintenance 2) A plan for meeting the objectives that includes a and documentation review. Some of the description of program resources needed and documentation was filed in the youths file located individuals responsible for assuring that the plan is X in administration and some in the unit file. implemented. Discussed the need to keep all portions together to ensure the full regulation is being adhered to. (C) Subsequent to adjudication, the institution plan documents: At subsequent review, the files were cleaned up 1) Periodic evaluation of progress towards meeting X and all required information was present. An the objectives, including periodic review and additional review prior to cycle end, showed discussion of the plan with the youth; minimal compliance. Will continue to work with 2) A transition or aftercare plan, subject to existing facility staff to increase level of compliance. resources, that is completed prior to the minor X being released; and, 3) Contact with the Regional Center for the Riverside County Probation Department Developmentally Disabled, pursuant to Section Institutional Operations Manual Section 946.5 X 1413. 1356 COUNSELING AND CASEWORK SERVICES Riverside County Probation Department X Institutional Operations Manual Section, Counseling and Casework Services, 947 Written policies and procedures ensure appropriate Riverside County Probation Department counseling and casework services for all youth. Policies Institutional Operations Manual Section, and procedures include: X Counseling and Casework Services, 947.4.2 a) Assisting with personal problems or needs that may arise; Staff assist youth with their needs. b) Assisting the youth requesting contact with parents, Riverside County Probation Department attorney, clergyman, probation officer, or other public Institutional Operations Manual Section 947.4.3 official; and, X Staff spend time counseling with youth on whatever area they need help with. c) Providing services as appropriate to the population Riverside County Probation Department housed in the facility, and may include: substance Institutional Operations Manual Section 947.6 X abuse, family crisis and reunification, counseling, public health and mental health services. Staff provide programs for the youth. 1357 USE OF FORCE Riverside County Probation Department Institutional Operations Manual Section, Use of There are written policies and procedures for the use of Force 948. X force, which may include chemical agents. Documentation reviewed noted that agency policy is being followed. Policy indicates that force is not applied as punishment, Riverside County Probation Department X discipline, or treatment. Institutional Operations Manual Section 948.3 7420 Riverside Southwest Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Riverside County - 18 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS There are policy statements that: Riverside County Probation Department a) Define the term “force” and address the escalation and Institutional Operations Manual Section 948.4 appropriate level of force, emphasizing the need to X avoid the use of force whenever possible and using only that force necessary to ensure the safety of minors and others; b) Describe the requirements for staff to report the use of Riverside County Probation Department force and to take action to stop the inappropriate use of Institutional Operations Manual Section 948.2. force; X 948.12.3: Inappropriate Use of Force by Staff. 948.11: Incident Report Documentation 948.12: Staff Responsibilities with Regard to Youth’s Basic Rights. c) Define the role, notification, and follow up procedures of Riverside County Probation Department medical and mental health staff concerning the use of Institutional Operations Manual Section 948.6, X force; and 948.12.1(c) and 948.9.3 d) Define the training that shall be provided and required Riverside County Probation Department for the use of force. Such training shall include, but not Institutional Operations Manual Section 948.5 be limited to, known medical conditions that would contraindicate certain types of force; acceptable chemical agents; methods of application; signs or X symptoms that should result in immediate referral to medical or mental health staff; and, requirements of the decontamination of chemical agents, if such agents are utilized. Policies and procedures address: Riverside County Probation Department a) The types, levels, and application of force; Institutional Operations Manual Section 948.6, documentation of the use of force; a grievance 948.7, 948.8, 948.12.2, and 948.11 procedure; a system for investigation of the use of force and administrative review; and discipline for the 948.12.3 provides direction as to grievances for improper use of force; youth. X • 948.12.3 provides direction as to grievances for youth. • Reports must be completed by end of shift. • Facility administrators review all incidents and refer as necessary for additional review or discipline as necessary. b) The specific use of physical, chemical agent, lethal, and Riverside County Probation Department non-lethal force that may, or may not, be used in the Institutional Operations Manual Section 948.6, facility; X 948.7, 948.8, and 948.11 Oleoresin Capsicum may be used in the facility. c) The limitations regarding the use of force on pregnant Riverside County Probation Department youth in accordance with Penal Code Section 6030(f) X Institutional Operations Manual Section 948.10 and Welfare and Institutions Code Section 222; and, d) A standardized format, time period, and procedure for Riverside County Probation Department reporting the use of force, including the reporting Institutional Operations Manual Section 948.12 requirements of management and line staff. Staff are required to submit reports for any use of force that occurs. Staff must write incident reports for situations they are involved in directly and X supplemental reports for incidents that they may be involved in non-directly. Reports must be completed by end of shift. Documentation reviewed was consistent with agency policy and procedures are being followed. 7420 Riverside Southwest Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Riverside County - 19 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS 1358 USE OF PHYSICAL RESTRAINTS Riverside County Probation Department Note: The provisions of this regulation do not apply to Institutional Operations Manual Section 951 and the use of handcuffs, shackles or other restraint Use of Physical Restraints and Protective devices when used to restrain youth for movement or Devices X transportation. 951.8, 951.4 and 951.5 Written policies and procedures govern the use of restraint devices. The policies address: At inspection, all facilities noted that they had no a) known medical conditions that would contraindicate use of physical restraint to report. Due to X certain restraint devices and/or techniques; concerns raised at RJH, RYTEC, IJH and IYTEC, b) acceptable restraint devices; X the documentation form was changed to be more c) signs or symptoms which should result in immediate inclusive of regulatory requirements. Staff were X medical/mental health referral; trained, and the new/ improved form was d) availability of cardiopulmonary resuscitation equipment; X implemented. e) protective housing of restrained youth; X Prior to the writing of this report, it was confirmed f) provision for hydration and sanitation needs; X that the new documentation was in place. g) exercising of extremities. Subsequent follow up occurred and the facility has not had a use of physical restraint to report. X We were assured that all staff are trained and know when to use the form if needed. We will continue to follow up to ensure ongoing compliance. Physical restraints are utilized only when it appears less Riverside County Probation Department restrictive alternatives would be ineffective in controlling the X Institutional Operations Manual Section 951.5 disordered behavior. Restraints are used only for those youth who present an Riverside County Probation Department immediate danger to themselves or others, who exhibit Institutional Operations Manual Section 951.3 and behavior that results in the destruction of property or 951.5 X reveals the intent to cause self-inflicted physical harm. The circumstances leading to the use of restraints are documented. Youth are placed in restraints only with the approval of the Riverside County Probation Department facility manager or designee. The facility manager may Institutional Operations Manual Section 951.5 X delegate authority to place a minor in restraints to a physician. Reasons for continued retention in restraints are reviewed Riverside County Probation Department X and documented a minimum of every hour. Institutional Operations Manual Section 951. A medical opinion on the safety of placement and retention Riverside County Probation Department is secured as soon as possible, but no later than two hours Institutional Operations Manual Section 951.5 from the time of placement. The youth is medically cleared X for continued retention at least every three hours after the Medical is present 24 hours a day, 7 days a week initial medical opinion. and can be available to assess youth at the time of the deployment of restraints. A mental health consultation to assess the need for mental Riverside County Probation Department health treatment is secured as soon as possible, but in no Institutional Operations Manual Section 951.5 case longer than four hours from the time of placement. Mental Health staff are contacted if on site. They X may also be contacted if after hours. Youth are generally not in restraints that long. Mental Health staff always provide follow up care and intervention as needed. Continuous direct visual supervision is conducted and Riverside County Probation Department documented to ensure that the restraints are properly X Institutional Operations Manual Section 951.4 employed and to ensure the well-being of the youth. Observations of the youth’s behavior and any staff Riverside County Probation Department interventions are documented at least every 15 minutes, Institutional Operations Manual Section 951.5 with actual time recorded. 7420 Riverside Southwest Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Riverside County - 20 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS All youth in restraint devices are housed alone or in a Riverside County Probation Department specified housing area for restrained minors, with X Institutional Operations Manual Section 951.5 provisions to protect the minor from abuse. Restraints are not used as punishment, discipline, or as a Riverside County Probation Department substitute for treatment. The affixing of hands and feet X Institutional Operations Manual Section 951.4 together behind the back (hog-tying) is prohibited. The use of restraints on pregnant minors is limited in Riverside County Probation Department accordance with Penal Code Section 6030(f) and Welfare X Institutional Operations Manual Section 951.6 and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Riverside County Probation Department Institutional Operations Manual Section Safety Written policies and procedures govern the use of safety Room Procedures, 954 rooms, as described in Title 24, Part 2, Section 460A.1.13. All aspects of regulation not clear in documentation. Information contained in incident report and not easily found. Technical Assistance provided, and forms updated in effort to be X clearer. Prior to the writing of this report, it was confirmed that the new documentation was in place. Subsequent follow up occurred and the facility has not had any incident to report. We were assured that all staff are trained and know when to use the form if needed. We will continue to follow up to ensure ongoing compliance. The safety room is used to hold only those youth who Riverside County Probation Department present an immediate danger to themselves or others, who Institutional Operations Manual Section 954.3 X exhibit behavior that results in the destruction of property or reveals the intent to cause self-inflicted physical harm. The safety room is not to be used for punishment, discipline, or as a substitute for treatment. X Policies and procedures: Riverside County Probation Department a) Include provisions for administration of necessary Institutional Operations Manual Section 954.5 X nutrition and fluids, access to a toilet, and suitable clothing to provide for privacy; b) Provide for approval of the facility manager or Riverside County Probation Department designee, before a minor is placed into a safety room; Institutional Operations Manual Section 954.4 Approval of the facility manager(s) or Duty Officer (D.O.) must be obtained prior to placing a X minor in the safety room. The only exception to prior approval is in the most volatile of circumstances. In this instance, staff may place the minor in a safety room while obtaining approval to keep the minor or others from being injured. Immediate approval would be obtained. c) Provide for continuous direct visual supervision and Riverside County Probation Department documentation of the minor’s behavior and any staff Institutional Operations Manual Section 954.5 X interventions every 15 minutes, with actual time recorded. d) Provide that the youth shall be evaluated by the facility Riverside County Probation Department X manager , or designee, every four hours; Institutional Operations Manual Section 954.6 e) Provide for immediate medical assessment, where appropriate, or an assessment at the next daily sick X call; f) Provide that a minor shall be medically cleared for X continued retention every 24 hours; 7420 Riverside Southwest Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Riverside County - 21 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS g) Provide that a mental health opinion is secured within X 24 hours; and, h) Provide a process for documenting the reason for Riverside County Probation Department placement, including attempts to use less restrictive Institutional Operations Manual Section 954.5 X means of control and decisions to continue and end placement. 1360 SEARCHES Riverside County Probation Department Institutional Operations Manual Section Searches, Written policies and procedures govern the search of youth, 955 X the facility, and visitors. Facility has search policies that address all areas of required regulation. Searches are conducted to insure the safety and security of Riverside County Probation Department the facility and to provide for the safety and security of the X Institutional Operations Manual Section 955.3 public, visitors, youth, and staff. Searches are not conducted for harassment or as a form of Searches are conducted randomly by staff of discipline or punishment. Searches are conducted in a youth, living spaces, rooms and anywhere a youth manner that preserves privacy and dignity of the person may be. being searched. X There were no grievances written regarding inappropriate searches. Youth noted that when searched, it is in private. Written procedures address each of the following: Riverside County Probation Department X a) Intake searches Institutional Operations Manual Section b) Searching youth who are returning from activities outside of the living unit, court, another facility, or X 955.7 Initial Search visiting; 955.8 Post Detention c) Facility searches; X 955.11 Facility d) Searches of visitors; and, X 955.4.1 Public e) Cross-gender supervision of searches. Strip and cavity searches require approvals and a X search order. Strip searches are done by same sex staff. Cavity search would be completed by medical personnel and only with a court order. 1361 GRIEVANCE PROCEDURE Riverside County Probation Department Institutional Operations Manual Section There are written policies and procedures allowing any Grievances, 956 youth to appeal and have grievances resolved relating to X any condition of confinement. The grievance process is explained at intake during orientation. Facility uses a grievance log to track all grievances. The policies and procedures include: Riverside County Probation Department a) A grievance form and instructions that include Institutional Operations Manual Section 956.5 provisions for the youth to have free access to the form; Youth noted that they knew how to access and complete a grievance. They noted that staff talk to them and try to resolve their issues. As SWJH houses the female population, the number of grievances in total for the facility far X exceeded the number of grievances at the other facilities. This was not a concern. 7420 Riverside Southwest Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Riverside County - 22 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS b) The option for youth to confidentially file the grievance Riverside County Probation Department or deliver the form to any youth care supervision staff Institutional Operations Manual Section 956.6 working in the facility. There are confidential Grievance boxes in the units. Youth are aware of when and how to file X their grievances. Youth know who the supervisors are and feel comfortable seeking them out if need be for more serious issues or concerns. c) Resolution of the grievance at the lowest appropriate Riverside County Probation Department staff level; Institutional Operations Manual Section 956.6 Policy and form compliant however, youth place grievances in grievance box by practice as that is direction they are given. Facility administration noted that most grievances are handled X informally, and it is only those grievances that cannot be resolved that are placed in the box. Technical Assistance provided and discussed that youth must have an option of resolving with staff member. Facility administration addressed the change. d) Provision for a prompt review and response to Riverside County Probation Department grievances within a specified time limit; Institutional Operations Manual Section 956.7 Documentation showed that the grievances are being handled timely when the issue is concerning a probation staff member. The process is completed in a shorter time frame. Documentation showed that process was not completed in a timely manner when the issue is X regarding a partner staff such as the school, kitchen, medical etc. Technical assistance provided, discussed that 10 days is reasonable for grievance to go through full process including when the issue involves partner. Management staff in partner agencies were notified by facility managers of their need to complete the process in a timelier fashion. e) Youth may elect to be present to explain their version of Riverside County Probation Department the grievance to a person not directly involved in the Institutional Operations Manual Section 956.6 circumstances that led to the grievance. There were some grievances regarding a school X teacher or other non-probation staff. In some cases, these partners did not come and speak to the youth directly. This was addressed with facility administration who corrected this immediately. f) Provision for a staff representative approved by the Riverside County Probation Department facility administrator to assist the youth. Institutional Operations Manual Section 956 X None of the grievances reviewed noted that a staff representative was requested however, youth reported that staff will help them if they ask. 7420 Riverside Southwest Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Riverside County - 23 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS g) Provision for a written response to the grievance which Riverside County Probation Department includes the reasons for the decisions; Institutional Operations Manual Section 956.11 X Youth receive written responses at each level of review. h) A system which provides that any appeal of a Riverside County Probation Department grievance shall be heard by a person not directly Institutional Operations Manual Section 956.7 involved in the circumstances which led to the grievance; and, X DO or Supervisor hear the grievance if youth cannot resolve with staff involved. Supervisors did a good job documenting the conversation and resolution. Concerns of parent, guardians, staff or other parties are These issues are handled directly by the facility addressed and documented within a specified time frame, manager and can be forwarded up the chain as X whether or not those concerns are associated with a necessary. grievance. 1362 REPORTING OF INCIDENTS Riverside County Probation Department Institutional Operations Manual Section Reporting A written report of all incidents, which resulted in physical of Incidents and Other Information, 957.4.1 and harm, serious threat of physical harm, or death to an 957.4.2 employee or a youth of a juvenile facility, or other person(s), is maintained. Such written records are prepared by staff Incident reports were well written and timely. X and submitted to the facility manager by the end of the shift. Reports are required to document incident and other situations as they occur in the facility. Managers ensure that all reports are written by the end of the shift. If more time is needed, a request can be made and may be approved by a supervisor. 1363 USE OF REASONABLE FORCE TO COLLECT Riverside County Probation Department DNA SPECIMENS, SAMPLES, IMPRESSIONS Institutional Operations Manual Section DNA Collection, 960.6 Pursuant to Penal Code Section 298.1, policy and procedures describe the use reasonable force to collect X Youth who refuse to participate must be returned DNA samples from individuals who are required to provide to court. Force will not be used. No incident such samples, specimens or impressions pursuant to reports regarding DNA and Force were noted. Penal Code Section 296 and who refuse following written or oral request. Policy and procedures address: Riverside County Probation Department a) Documentation of efforts to secure voluntary Institutional Operations Manual Section 960.6(b) compliance, including an advisement of the legal X obligation to provide the requisite specimen, sample or impression and the consequences of refusal. b) Documentation of supervisory knowledge of the above Riverside County Probation Department X and authorization to use force. Institutional Operations Manual Section 960.6 c) If the use of reasonable force includes cell extraction, the extraction shall be videotaped and retained by the X department. (Consult with County Counsel regarding statutes applicable to your department.) 1370 EDUCATION PROGRAM Riverside County Probation Department Institutional Operations Manual Section The County Board of Education provides for the Education, 961.1 and 961.3 administration and operation of juvenile court schools in conjunction with the Chief Probation Officer or designee. Policies and procedures ensure communication and X coordination between educators and probation staff. 7420 Riverside Southwest Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Riverside County - 24 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS Facility Manager shall request an annual review of the Riverside County Probation Department education program by the superintendent of schools. This Institutional Operations Manual Section 961.3 annual review of each required element of the program from the Superintendent of Schools has been received The Educational inspection was completed on along with a report or review checklist on compliance, 11/27/2017 by Theresa Swickla, Principal, CBK deficiencies, and corrective action needed to achieve Charter. There were no deficiencies or non- compliance. This review cannot be delegated to the site compliance noted. principal or other site staff member. It can however be X contracted to a qualified outside agency. Upon completion, Both Probation and Education staff report good the facility manager will review each item with the person relationships. Youth report that they feel they are designated by the school and take any corrective action as getting a good education and that the teachers needed help them and do a good job, all reporting “better than the outs”. Education staff provide classroom supervision and Probation staff only sit in the classroom when necessary. General Education Development preparation shall be made Riverside County Probation Department X available to all eligible youth. Institutional Operations Manual Section 961.4 Supplemental instruction shall be afforded to youth who do Riverside County Probation Department not demonstrate sufficient progress towards passing the Institutional Operations Manual Section 961.4 X CAHSEE as set forth in the ED Code. (The CAHSEE is no longer required) The facility school program complies with the State Riverside County Probation Department Education Code (Note: The Education Code currently Institutional Operations Manual Section 961.4 requires a 240-minute school day.) Youth are delivered to X their educational program so as not to interfere with the time afforded the minimum instruction day. School discipline is integrated into the facility’s overall Riverside County Probation Department behavioral management plan, with school staff advised of Institutional Operations Manual Section 961.5 X administrative decisions that may affect the educational programming. Expulsion/suspension follows the due process safeguards in the education code, including the rights of students with X special needs. Policies and procedures address the rights of any student X who has continuing difficulty completing the school day. There are provisions for individuals with special needs that Riverside County Probation Department include educational instruction for youth in high security or Institutional Operations Manual Section 961.6 other special units, compliance with applicable statutes for X special education, and, provision for non-English speaking youth and those with limited English speaking skills. Youths are enrolled in school no later than three (3) days Riverside County Probation Department X after admission. Institutional Operations Manual Section 961.7 The school conducts an educational screening and X completes an education plan within 5 days. If a youth is detained, the school requests the youths records from his/her prior school to ensure that the X educational plan is appropriate. 1371 RECREATION AND EXERCISE Riverside County Probation Department Institutional Operations Manual Section There are policies and procedures for recreation and Recreation, Programs and Exercise 962 exercise of youth with the intent to maximize the time youth are out of their rooms/off their bunks. X 7420 Riverside Southwest Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Riverside County - 25 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS There is the opportunity for a minimum of three hours of Riverside County Probation Department recreation, programs and exercise 3 hours a day during Institutional Operations Manual Section 962.4.1 the week and five hours a day each Saturday, Sunday and other non-school days. At least one hour shall be an The facility had calendars and schedules that outdoor activity. outline the daily activities of the unit posted. Documentation reviewed (logs etc.) showed that recreation and exercise activities are generally occurring however, it is unknown if full group is offered and then participating. X Administration implemented a training memo that clarified expectations for participation in recreation programs and exercise and what constituted a Title 15 activity. A subsequent review found that the documentation was addressed and the information necessary was in the shift reports to confirm compliance. The recreation and exercise schedule is posted in the living Riverside County Probation Department units. Institutional Operations Manual Section 962.4.1 X Unit activities are posted for the youth to view in the living unit as needed. Includes Recreation, exercise and programs. Recreation shall include the opportunity for at least one Riverside County Probation Department hour of daily access to unscheduled activities such as Institutional Operations Manual Section 962.4.1 reading, television, radio, music games etc. The activities are supervised and include orientation and coaching of Free Time is offered to youth every evening youth. X during the week and during both shifts on the weekends. Activities include letter writing, television or radio, board games or card games, phone calls etc. Youth can decide which they wish to participate in. Programs shall include social awareness programs as Riverside County Probation Department outlined in Section 1378. Institutional Operations Manual Section 962.4.1 Social awareness programs 974 X Youth also participate in social awareness programs as discussed in section 1378. Both probation staff and outside visitors provide programming for the facility. All youth shall be provided with the opportunity for at least Riverside County Probation Department one hour of large muscle activity each day. Institutional Operations Manual Section 962.4.1 X Exercise activities are provided. School Physical Education is not counted towards Title 15 requirement. That one hour of exercise is suspended only upon a written Riverside County Probation Department finding by the administrator/manager that the youth X Institutional Operations Manual Section 962.4.1 represents a threat to the safety and security of the facility. The administrator/manager may suspend for a period not to Riverside County Probation Department exceed 24 hours access to recreation and programs Institutional Operations Manual Section 962.4 X 7420 Riverside Southwest Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Riverside County - 26 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS 1372 RELIGIOUS PROGRAM Policy notates the opportunity for faith based religious services The facility administrator provides access for voluntary participation in religious services and/or religious X counseling at least once a week. A youth is allowed to participate in other program activities if he/she elects not to participate in religious programs. Religious programs provide for: religious services, Riverside County Probation Department availability of clergy, and availability of religious diets. Institutional Operations Manual Section, Faith Based Programs 965 SWJH offers services for both catholic and protestant faiths. If a youth is of different faith, efforts are made to contact and bring in additional religious resources. Both religious services and X bible studies are held a few times a week. Youth have the option to attend all or one or the other or to participate in a quiet activity while the religious program is going on. Youth are not required to remain in their rooms during church. If a youth is on separation status at the time of the service or bible study, clergy will meet independently with the youth if he or she requests. Riverside County Probation Department 1373 WORK PROGRAM Institutional Operations Manual Section 966.3 There are written policies and procedures for assigning There are opportunities for the youth to work youths to work programs, which are meaningful, within the confines of the facilities on unit constructive, and related to vocational training or increasing housekeeping chores. Youth may also be able to a youth’s sense of responsibility. assist in tasks such as working with maintenance X staff as needed such as painting or other tasks. There is a process in place in which the youth are hired based on behavior and their point totals. Youth who are having problems with behavior or other discipline are often engaged in work programs such as unit clean up or other duties to refocus their behavior. 1374 VISITING Riverside County Probation Department Institutional Operations Manual Section Visiting X 968 There are written policies and procedures for visiting that Riverside County Probation Department include provision for special visits. Institutional Operations Manual Section Visiting 968.7 Visitation periods are approved as appropriate for other family members as requested and approved. If a youth has a child of his or her own, baby visits can be arranged weekly. Visits from X youth girlfriends/boyfriends or other non-family members must be court ordered. 7420 Riverside Southwest Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Riverside County - 27 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS Youths are allowed visits by parents, guardians, or persons Riverside County Probation Department standing in loco parentis, at reasonable times. Opportunity Institutional Operations Manual Section 968.3 and for visiting is at least two hours per week. 968.4 Regular visitation occurs weekly for 2 hours. X Parents can make special arrangements for alternative visiting if they are unable to make it during the set visitation times. Visiting logs reviewed showed ongoing, regular visitation occurs. Visits are supervised, but conversations are not monitored Riverside County Probation Department unless there is a security or safety need. Institutional Operations Manual Section 968.5 X Supervision staff supervise the youth but do not participate in or listen to conversations. 1375 CORRESPONDENCE Riverside County Probation Department Institutional Operations Manual Section, There are written policies and procedures for Correspondence 970 correspondence which ensure: All facility staff report that the amount of mail X coming into the facility has decreased over the years, like due to the youth having more access to the telephones to contact their families. Youth interviewed noted that they are provided with daily opportunity to send and receive mail. a) There is no limitation on the volume of mail that youth Riverside County Probation Department may send or receive; Institutional Operations Manual Section 970.4 X There is no limitation. Youth are provided with unlimited paper, pencils and postage. b) Youth may send special mail and two letters per week Riverside County Probation Department postage-free; Institutional Operations Manual Section 970.4. X Youth may send unlimited letters per week postage free. c) Youth may correspond confidentially with state and Riverside County Probation Department federal courts, any member of the State Bar or holder Institutional Operations Manual Section 970.6.1 of public office, and the Board of State and Community X Corrections; however, authorized facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, d) Incoming and outgoing mail, other than confidential Riverside County Probation Department correspondence described above, may be read by staff Institutional Operations Manual Section 970.6.2 only when there is reasonable cause to believe facility X safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Riverside County Probation Department Institutional Operations Manual Section, There are written policies and procedures to provide youth Telephone Access 972 with access to telephone communications. Youth per interview are provided with many opportunities to use the phone throughout the X week. Free calls are provided at least once a week and pay phones are open during programming daily. 7420 Riverside Southwest Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Riverside County - 28 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS 1377 ACCESS TO LEGAL SERVICES Riverside County Probation Department Institutional Operations Manual Section Access to Written procedures ensure the rights of minors to have Legal Services 973 access to the courts and legal services include: X Attorneys have access to their clients and visit in confidential locations; either an office or other small area. a) Access, upon request by the youth, to licensed Riverside County Probation Department X attorneys and their authorized representatives; Institutional Operations Manual Section 973.4 b) Provision for confidential consultation with attorneys; Riverside County Probation Department and, Institutional Operations Manual Section 973.4 X There is confidential space available for youth and their attorneys to visit. c) Unlimited postage paid legal correspondence and cost- Riverside County Probation Department free telephone access as appropriate. X Institutional Operations Manual Section 973.4 1378 SOCIAL AWARENESS PROGRAM Riverside County Probation Department Institutional Operations Manual Section Social The County Board of Education or the Chief Probation Awareness Program 974.3 and 974.4 Officer provides programs designed to promote social awareness and reduce recidivism. The programs consider Riverside County Facilities social awareness the needs of male and female youth and may include: program (SAP) includes internal programming X victim awareness; conflict resolution; anger management; such as anger management, gang parenting skills; appropriate gender specific programming; disassociation, victim awareness, life skills, anti- juvenile justice; self-esteem; building effective decision- substance abuse, and parenting. Mental Health making skills; and, other topics that suit the needs of the programming is provided by the Behavioral youth. Health therapists. The agency responsible for providing the programs Riverside County Probation Department conducts a written annual review to ensure that the Institutional Operations Manual Section 974.5 program content is current, consistent and relevant to the population. The following provided annual reviews of their programs: • Probation X • Chavez Education Services- Step Up • District Attorney- Real Men Read • Paws 4 Healing • Women Wonder Writers • Riverside University Health System- Behavior Health Programs 1390 DISCIPLINE Riverside County Probation Department Institutional Operations Manual Section Discipline There are written policies and procedures for the discipline 976 of minors that promote acceptable behavior. X There are specific consequences for major and minor rule violations. Facility utilizes points and levels for behavior management. Youth cannot be placed in their room without lesser means of discipline being used. Discipline is imposed at the least restrictive level that Riverside County Probation Department X promotes the desired behavior. Institutional Operations Manual Section 976.3 Discipline does not include corporal punishment, group punishment, physical or psychological degradation or X deprivation of the following: a) Bed and clothing; Riverside County Probation Department X Institutional Operations Manual Section 976.4(a) 7420 Riverside Southwest Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Riverside County - 29 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS b) Daily shower, access to drinking fountain, toilet and Riverside County Probation Department X personal hygiene items, and clean clothing; Institutional Operations Manual Section 976.4(b) c) Full nutrition; Riverside County Probation Department X Institutional Operations Manual Section 976.4(c) d) Contact with parent or attorney; Riverside County Probation Department X Institutional Operations Manual Section 976.4(d) e) Exercise; Riverside County Probation Department X Institutional Operations Manual Section 976.4(e) f) Medical services and counseling; Riverside County Probation Department X Institutional Operations Manual Section 976.4(f) g) Religious services; Riverside County Probation Department X Institutional Operations Manual Section 976.4(g) h) Clean and sanitary living conditions; Riverside County Probation Department X Institutional Operations Manual Section 976.4(h) i) The right to send and receive mail; and, Riverside County Probation Department X Institutional Operations Manual Section 976.4(i) j) Education. Riverside County Probation Department X Institutional Operations Manual Section 976.4(j) There are established rules of conduct and disciplinary Riverside County Probation Department penalties to guide the conduct of youth. The rules and Institutional Operations Manual Section 976.4, penalties, which include both major violations and youth Manual Section 976.6 and Manual Section 976.8 violations, are simply and affirmatively stated and are X available to all youth. Provisions are made to provide accessible information to youth with disabilities, limited English proficiency or limited literacy. 1391 DISCIPLINE PROCESS Riverside County Probation Department Institutional Operations Manual Section Discipline There are written policies and procedures for the X 976.6.3 administration of discipline that include: a) Designation of personnel authorized to impose Riverside County Probation Department X discipline for violation of rules; Institutional Operations Manual Section976.4 b) Prohibiting discipline from being delegated to any Riverside County Probation Department X youth; Institutional Operations Manual Section 976.4 c) Definition of major and minor rule violations and their Riverside County Probation Department consequences, due process requirements; X Institutional Operations Manual Section 976.6, 976.8 and 976.9 d) Minor rule violations may be handled informally by Riverside County Probation Department counseling, advising the youth of expected conduct or Institutional Operations Manual Section 976.6.3 imposing a minor consequence. Discipline shall be X accompanied by written documentation and a policy of Minor discipline results in an essay or other review and appeal to a supervisor; minimal consequence. Major rule violations may include withdrawal from group Riverside County Probation Department activities for 24 hours or more or extension of time in Institutional Operations Manual Section 976.8.3 custody. Major rule violations and the discipline process shall be documented and require the following: Major violations lacked consistence regarding level of consequence facility wide. Consistency among staff between units. While room time was decreased from 2016, youth would receive time X for “fact finding” then would receive a consequence. based on unit. Technical assistance provided, and issue addressed. Subsequent review noted that the issue was better, and that consistency improved. a) Written notice of violation prior to a hearing; Riverside County Probation Department X Institutional Operations Manual Section 976.9.1 7420 Riverside Southwest Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Riverside County - 30 - TITLE 15 SECTION YES NO P/P REFERENCE - COMMENTS b) Hearing by a person who is not a party to the incident; Riverside County Probation Department X Institutional Operations Manual Section 976.9.1 c) Opportunity for the youth to be heard, present evidence Riverside County Probation Department X and testimony; Institutional Operations Manual Section 976.9.2 d) Provision for minor to be assisted by staff in the hearing Riverside County Probation Department X process; and, Institutional Operations Manual Section 976.9.1 e) Provision for administrative review. Riverside County Probation Department X Institutional Operations Manual Section 976.10 f) Violations that result in a removal from camp or Riverside County Probation Department commitment program, but not a return to court will Institutional Operations Manual Section 976.8.2 follow the due process provisions in subsection (e) above. NA NA 7420 Riverside Southwest Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Riverside County - 31 - SWJH REVIEW OF NON-REGULATORY REQUIREMENTSGRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE NA COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the facility. X (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19NA 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of X age and older. The facility has been approved to hold persons under X the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of X the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non- secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from X Juvenile Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held X in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is X submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) X Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately X separated from minors. Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed in the facility in a manner that allows contact with minors. X 7420 Riverside Southwest Juvenile Hall PRO /Juvenile Inspection/16-18/Proc\Riverside County - 32 - BOARD OF STATE AND COMMUNITY CORRECTIONS – BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001 California Code of Regulations (CCR) BSCC Code: 7420 FACILITY NAME: FACILITY TYPE: Southwest Juvenile Hall Juvenile Hall APPLICABLE REGULATIONS (Check All That 4/98: X 2001: OTHER: Apply): FIELD REPRESENTATIVES: DATE: Lisa Southwell 11/30/2017 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) ✓ Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of minors Four holding rooms. ✓ pending admission to JH Provides access to a shower ✓ Provides a secure vault or storage space for minor's ✓ valuables Provides telephone access to minors ✓ Provides staff access to hot and cold running water Adjacent shower/toilet room. ✓ Locked Holding Room (1.2) ✓ Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area ✓ Contains seating to accommodate all minors as ✓ specified in these regulations Provides access to a toilet, washbasin and drinking ✓ fountain as specified in these regulations Maximizes staff visual supervision Full glazing. ✓ Natural Light (1.3) Visual access to natural light is provided in locked ✓ sleeping rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. Corridors (1.4) New generation design. Corridors in living areas are at least eight feet wide. When doors are staggered or if rooms are located ✓ only on one side, corridors may be at least six feet wide. Juvenile Insp. \16-18\PHY..\7420 Southwest JH;9/5/18 - 1 - J456 PHY 98 01.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain ✓ sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) Have a toilet, wash basin and drinking fountain unless ✓ a procedure is in effect to provide other access to these fixtures Single Occupancy Sleeping Rooms (1.7) ✓ Minimum of 63 square feet of floor area and a clear ceiling height or eight feet 98: A door view panel is constructed of security Good visibility provided by 5" x 36" view glazing and is a maximum of 144 square inches. panels. 01: View panel size changed to a minimum of 144 ✓ inches. Double Occupancy Sleeping Rooms (1.8) Minimum of 100 square feet floor area, a clear ceiling ✓ height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144 ✓ inches Dormitories (1.9) 1009 square feet. In JHs and camps, there is a minimum of 50 square feet of floor area per minor, with a minimum dormitory ✓ size of 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no ✓ fewer than four minors. JH dormitories for detained minors are designed for Alternate means of compliance for 20 person ✓ no more than 15 minors (NA camps). dormitories granted 5/18/00. JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). ✓ Dayrooms (1.10) ✓ JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square ✓ feet of floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers. ✓ Juvenile Insp. \16-18\PHY..\7420 Southwest JH;9/5/18 - 2 - J456 PHY 98 01.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated ✓ indoor-outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9000 square feet dedicated indoor- outdoor space. 98: Facilities with a capacity of 41 to 100 minors have One courtyard = 3,278 square feet. a minimum of 9,000 square feet dedicated indoor- One courtyard = 2,951 square feet. outdoor space, plus a field area. The field area Recreation yard = 42,263 square feet. contains a minimum of one acre with a minimum ✓ dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. ✓ 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor- outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface. ✓ 01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and ✓ of a sufficient size to comply with Title 15, § 1371. 01: The required recreation area has no single ✓ dimension less than 40 feet. Outdoor recreation area lighting allows for evening activities and provides security. ✓ Academic Classrooms (NA SPJH; 1.12) Each unit has one classroom plus there is an additional classroom. ✓ Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for ✓ every juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square Four classrooms @ 722 square feet. The feet of floor space for the teacher's desk and work additional classroom contains 748 square ✓ area, and a minimum of 28 square feet floor space feet. per minor. Juvenile Insp. \16-18\PHY..\7420 Southwest JH;9/5/18 - 3 - J456 PHY 98 01.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS There is a communication system in each classroom that allows for immediate response to emergencies. ✓ Safety Room (1.13) ✓ Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet Limited to one minor ✓ Padded as specified in these regulations ✓ There are one or more vertical view panels constructed of security glazing. Panels provide a view ✓ of the entire room and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these Threshold monitoring. ✓ regulations Access to a toilet, wash basin and drinking fountain is Adjacent toilet/shower room. provided. ✓ Medical Examination Room (NA SPJH; 1.14) Two exam rooms. There is a minimum of one suitably equipped medical ✓ examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations ✓ that is used for no other purpose; Privacy for minors; ✓ Lockable storage for medical supplies; ✓ Locked cabinets. Not less than 144 square feet floor space with no 10' x 14'6". ✓ single dimension less than seven feet; Hot and cold running water; and, ✓ 01: Smooth, non-porous, washable surfaces. ✓ Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies ✓ and pharmaceutical preparations as specified by Title 15, § 1438. Dining Areas (NA SPJH; 1.16) Central dining contains 2,359 square feet. There is a minimum of 15 square feet floor space and ✓ sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual ✓ barrier. Visiting Space (1.17) ✓ Visiting space is provided. Juvenile Insp. \16-18\PHY..\7420 Southwest JH;9/5/18 - 4 - J456 PHY 98 01.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS Institutional Storage (1.19) Located in intake. There is a minimum of 80 cubic feet of storage space ✓ per minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19) Each unit has personal storage. Each minor has a minimum of nine cubic feet of ✓ secure storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as fire extinguishers, self-contained breathing ✓ apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) Each unit. There is at least one securely lockable janitorial closet ✓ containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single ✓ and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to ✓ maintain fire and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) In each unit and in intake. ✓ Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished ✓ interview room for each 30 minors in JHs. Juvenile Insp. \16-18\PHY..\7420 Southwest JH;9/5/18 - 5 - J456 PHY 98 01.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS There is a minimum of one suitably furnished interview room in each camp. ✓ Court Holding Room for Minors (1.26) ✓ Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors ✓ Provides 40 square feet of floor area and a minimum ✓ clear ceiling height of eight feet Contains seating to accommodate all minors ✓ Contains a toilet, wash basin and drinking fountain as ✓ specified in these regulations Maximizes staffs' visual supervision of minors ✓ Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. ✓ One toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water and be available on living units in a ratio of 1:6 ✓ in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff ✓ in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents waste water from flowing over the ✓ bubbler. Showers (2.4) Showers provide tempered water and are available on ✓ living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating staff's ability to supervise. ✓ Beds (2.5) Concrete beds = 30" x 83". Bunk beds = 30" x 77". ✓ Beds are at least 30 inches wide and 76 long and are of a pan-bottom type or constructed of concrete. Juvenile Insp. \16-18\PHY..\7420 Southwest JH;9/5/18 - 6 - J456 PHY 98 01.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS Beds are at least 12 inches of the floor and spaced no less than 36 inches apart. ✓ Lighting (2.6) There is at least 20 foot-candles (216 1x) of ✓ illumination at desk level in locked sleeping rooms, single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep. ✓ Padding (2.7) Padding in safety rooms covers the floor, door and ✓ walls to a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire sprinkler as approved by the State Fire Marshal ✓ (SFM). The padding is approved by the SFM and is: non- porous; at least one-half inch thick; of a unitary or laminated construction; firmly bonded to all padded ✓ surfaces; and, is without exposed seams. Seating (2.8) Concrete seating. Seating is designed for the level of security. When ✓ bench seating is used, 18 inches of bench seating is allowed for each person. Weapons Locker ( 2.9) Weapons lockers are located outside the security ✓ perimeter of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking device. ✓ Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. (See regulation for specific ✓ requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) Juvenile Insp. \16-18\PHY..\7420 Southwest JH;9/5/18 - 7 - J456 PHY 98 01.dot (03/01) BOARD OF STATE AND COMMUNITY CORRECTIONS – BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7420 FACILITY: TYPE: RC: Riverside County JH 99 Southwest Juvenile Hall FIELD REPRESENTATIVES: DATE: Lisa Southwell 11/30/2017 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Each Room FIXTURES* # Size (L x W x H) COMMENTS Unit Room Applicable Total Room or Square/Cubic Designation Type Standards # RC s RC Feet T U W F S Beds INTAKE (Detention Control) 145 Holding 1998 1 (2) 9' x 7'5" x 9'11" 1 1 1 Accessible cell. 67 square feet. 43" bench. 146 Holding 1998 1 (2) 8' x 7'5" x 9'11" 1 1 1 59 square feet. 43" bench. 147 Holding 1998 1 (2) 8' x 7'5" x 9'11" 1 1 1 59 square feet. 43" bench. 148 Holding 1998 1 (2) 8' x 7'5" x 9'11" 1 1 1 59 square feet. 43" bench. 143 Safety 1998 1 (1) 11'9" x 6'6" x 76 square feet. 9'11" HOUSING Unit 1 Single 1998 2 1 1 2 8' x 10'1" x 10' 1 1 1 81 square ft. Accessible cells. Chase is 4 sq. ft. Single 1998 17 1 1 17 7'1" x 10'1" x 10' 1 1 1 71 sq. ft. All cells at least this size. Chase is 4 sq. ft. Dayroo 1998 Irregular 1 1 1 6 Minimally 2269 square feet. -1 S for Cold m decontamination Unit 2 Single 1998 2 1 1 2 8' x 10'1" x 10' 1 1 1 81 square ft. Accessible cells. Chase is 4 sq. ft. Single 1998 18 1 1 18 7'1" x 10'1" x 10' 1 1 1 71 sq. ft. All cells at least this size. Chase is 4 sq. ft. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. Juvenile Insp. \16-18\LAS\7420 Southwest JH;9/5/18 - 1 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM Each Room FIXTURES* # Size (L x W x H) COMMENTS Unit Room Applicable Total Room or Square/Cubic Designation Type Standards # RC s RC Feet T U W F S Beds Dayroo 1998 Irregular 1 1 1 6 Minimally 2269 square feet. -1S m Unit 3 Single 1998 2 1 1 2 8' x 10'1" x 10' 1 1 1 81 square ft. Accessible cells. Chase is 4 sq. ft. Boys Single 1998 8 1 1 8 7'1" x 10'1" x 10' 1 1 1 71 sq. ft. All cells at least this size. Chase is 4 sq. ft. Dorm 1998 1 20 20 20 Irregular 2 2 4 3 1009 square feet. Dayroo 1998 Irregular 1 1 1 3 Minimally 2269 square feet. m Dayroom (34'2" x 54'8") + (19'2" x 15') + (15' x 15'/2). Unit 4 Single 1998 2 1 1 2 8' x 10'1" x 10' 1 1 1 81 square ft. Accessible cells. Chase is 4 sq. ft. Girls Single 1998 8 1 1 8 7'1" x 10'1" x 10' 1 1 1 71 sq. ft. All cells at least this size. Chase is 4 sq. ft. Dorm 1998 1 20 20 20 Irregular 3 4 3 1009 square feet. Dayroo 1998 Irregular 2 1 3 Minimally 2269 square feet. m + 1 Dayroom (34'2" x 54'8") + (19'2" x 15') + (15' x 15'/2). Historical Notes: Intake: N/A Unit 1: Toilet room off of dayroom for special use only. Ceiling height in toilet room is only 7'3". Dayroom (34'2" x 54'8") + (19'2" x 15') + (15' x 15'/2). Four of the showers are on the ground floor, three are on the upper tier. Unit 2: Toilet room off of dayroom for special use only. Ceiling height in toilet room is only 7'3". Dayroom (34'2" x 54'8") + (19'2" x 15') + (15' x 15'/2). Four of the showers are on the ground floor, three are on the upper tier. Unit 3: Alternate means of compliance for 20 bed dormitory granted 5/18/00. Dormitory measurements (14'7" x 60'9") + (13'6" x 5'10") + (9'5" x 9'5"/2). 2012-14 Inspection: This unit was unoccupied and was not inspected. Unit 4: Note: Alternate means of compliance for 20 bed dormitory granted 5/18/00. Dormitory measurements (14'7" x 60'9") + (13'6" x 5'10") + (9'5" x 9'5"/2). Current Cycle Notes: 2014-2016 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. Juvenile Insp. \16-18\LAS\7420 Southwest JH;9/5/18 - 2 - J460 LAS JUV.dot (03/01) Evaluated full facility for LASE Unit 1: 1 S for Cold decontamination Unit 2: -1S 2014/2016 LASE RC 99 (40 Dorm beds and 59 Single 2016-2018 LASE RC remains same, no change 99 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. Juvenile Insp. \16-18\LAS\7420 Southwest JH;9/5/18 - 3 - J460 LAS JUV.dot (03/01) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST BSCC Code: 7421, 7422 and 7423 FACILITY NAME: FACILITY TYPE: Indio Juvenile Hall (IJH) Juvenile Hall Indio Youth Education and Treatment Center (IYTEC) Camp (last date 08/01/2017) Alan M. Crogan Youth Education and Treatment Center (AMC-YTEC) Camp (Eff. 08/01/2017) PERSON(S) INTERVIEWED: Christina Martinez, Division Director; Shellie Vedrode, Assistant Division Director; Melissa Lascano, Supervisor; Nick Powers, Behavior Health; Nancy Redler, Correctional Health Services Supervisor; Lucie Gonzalez, Principal(Unavailable); Staff and Youth FIELD REPRESENTATIVE: DATE: Lisa Southwell PIB: July 06, 2017 Inspection: November 27-28, 2017 Follow Up: January 24, 2018 2016-2018 Indio Juvenile Hall has historically housed both the Juvenile Hall (Detention Beds) and the Youth Education and Treatment Center (Camp Beds). Indio YTEC has historically operated as an extension of the IJH but as its own program. When a youth is committed to the program, he is transferred to the IYTEC unit, all policies and procedures remain the same. This cycle, the IYTEC is being inspected as it has been in the past as housed in the IJH. The Alan M. Crogan Youth Education and Treatment Center (AMC-YTEC) facility although completed, began transferring youth from both the Indio YTEC and the Riverside YTEC, mid-cycle in August 2017. They were not fully operational until approximately October 2017. AMC-YTEC now houses all Riverside County Youth that are committed to the Camp Program. This cycle, AMC-YTEC is being noted on this procedures checklist with NA notations in all areas as the facility was technically open however was not inspected as a fully functioning facility. AMC-YTEC will be inspected beginning with the 2018-2020 Inspection Cycle and have been notified that they will need to provide all areas of Title 15, as they are a separate, standalone facility and all areas of regulation apply. 1 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I 1313 COUNTY INSPECTION AND EVALUATION Riverside County Probation Department Institutional OF BUILDING AND GROUNDS Operations Manual Section County Inspection and Evaluation of Building and Grounds, 903.3(a) (A) County Building Inspection by agency designated by the Board of Supervisors to approve building safety; Craig Lobnow, Principle Building Inspector inspected the IJH on 1/10/2017 and found the building suitable for its’ intended use. N Y Y A (B) Fire authority having jurisdiction, including a fire Riverside County Probation Department Institutional clearance as required by Health and Safety Code Operations Manual Section County Inspection and Section 13146.1 (a) and (b); Evaluation of Building and Grounds, 903.3(b) Fire Clearance completed on 10/19/2017. All N corrections completed. Y Y A (C) Local health officer, inspection in accordance with Riverside County Probation Department Institutional Health and Safety Code Section 101045; Operations Manual Section County Inspection and Evaluation of Building and Grounds, 903.3(c) Environmental Health Inspection was completed on 04/16/2017. N Medical/Mental Health was completed on 04/16/2017. Y Y A Nutritional Health was completed on 04/16/2017. Corrections required and provided for Environmental and Nutritional Inspections. The county now has access to a Registered Dietician and do not anticipate any additional issues in this area. (D) County superintendent of schools on the Riverside County Probation Department Institutional adequacy of educational services and facilities as Operations Manual Section County Inspection and required in Section 1370; Evaluation of Building and Grounds, 903.3(d) N Y Y A The Educational inspection was completed on 02/06/2017 by Tara Alford. No deficiencies were found. 2 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I (E) Juvenile court as required by Section 209 of the Riverside County Probation Department Institutional Welfare and Institutions Code Operations Manual Section County Inspection and Evaluation of Building and Grounds, 903.3(e) N Y Y A The Judicial inspection was completed on 10/07/2016 and 05/05/2017 by Judge Jacqueline Jackson who found the facility to be suitable for the housing of youth. (F) Juvenile Justice Commission as required by Riverside County Probation Department Institutional Section 229 of the Welfare and Institutions Code or Operations Manual Section County Inspection and Probation Commission as required by Section 240 of Evaluation of Building and Grounds, 903.3(f) the Welfare and Institutions Code. The Juvenile Justice Commission completed their N Y Y inspections of IJH and IYTE on 09/29/2016. Report A documentation has been provided. The facilities were also inspected on 10/03/2017. As of the time of inspection, the reports had not yet been received. They have since been received. All issues or concerns corrected or addressed. 1320 APPOINTMENT AND QUALIFICATIONS Riverside County Probation Department Institutional Operations Manual Section Appointment and The Facility Administrator (CPO) has submitted a letter N Qualifications, 905.3 Y Y certifying that each employee has been appointed and A are qualified pursuant to the requirements of this Letter received from Chief Probation Officer Hake regulation. dated August 1, 2017. The facility adheres to the minimum standards for the Riverside County Probation Department Institutional selection and training requirements in PC 6035 (STC Operations Manual Section Appointment and compliant) as well as ensures a medical, psychological Qualifications, 905.4 and records check are completed. Contract employees, volunteers and other non-employees shall also have Letter received from Chief Probation Officer Hake appropriate qualifications and clearance. dated August 1, 2017. N Y Y A 3 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I 1321 STAFFING Riverside County Probation Department Institutional Operations Manual Section Staffing, 906.4(a) a) There are an adequate number of personnel to carry out the facility program, to provide for safety To assess for adequate staffing, program schedules, and security of minors and staff and meet staffing lists and other documentation to determine established standards and regulations. staffing numbers on each shift were reviewed. I also reviewed training records, security check logs, incident reports, youth files and a plethora of additional documentation to ensure that all required tasks were completed. Facility staffing numbers are based on populations in the unit as well as the needs of the facility and/or any special needs that may exist. Staffing was sufficient for both the JH and the Camp programs. N Y Y A 4 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I b) There is sufficient staff to ensure that no required Riverside County Probation Department Institutional service is denied. Operations Manual Section Staffing, 906.4(b) Average population in the JH (both male and female) has been 23 youth. Females may be booked at Indio Juvenile Hall but are transported to Southwest Juvenile Hall as soon as able for housing. The facility is budgeted for 2 managers, 6 supervisors and 42-line staff. At the time of inspection, 6-line level staff positions were vacant which were due to retirements and transfers. IYTEC population averaged 28. IJH managers are responsible for the IYTEC program. There are 2 supervisors and 19-line staff, 2 of which are vacant due to transfers. Despite the vacancies, all documentation reviewed for both facilities shows that minimum staffing ratios were routinely exceeded, and the facility has adequate staffing to carry out the facility program. N Y Y A 5 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I c) There is a sufficient number of supervisory level Riverside County Probation Department Institutional staff to ensure adequate supervision of all staff Operations Manual Section Staffing, 906.4(c) members. A Probation Director is responsible overall for their facility with authorities delegated to the facility supervisors for the day to day, 24-hour operations of the facility. The Indio JH Director is also responsible for the IYTEC program. N There is always a minimum of 1 supervisor on duty. Y Y A Most shifts have between 1 to 3 supervisors in the building. Supervisors are responsible for the both the JH and the YTEC programs. There were some circumstances where a supervisor is not present. If this occurs, a duty officer will be appointed. This is generally a senior officer who is tasked with supervision duties. If a senior officer is acting in a supervisor role, he or she has the necessary authority to do so. d) There is a clearly identified person on duty who is Riverside County Probation Department Institutional responsible for all the operations and activities and Operations Manual Section Staffing, 906.4(e) N has completed the Juvenile Corrections Officer Y Y A Core Course and PC 832 training. All supervisors or acting supervisors have completed CORE and PC 832 training. e) There is as least one staff member present on Riverside County Probation Department Institutional each living unit whenever there are minor(s) in the Operations Manual Section Staffing, 906.4(f) unit. N Y Y A There is always a minimum of 2 staff on duty and always a male and female. f) The facility has sufficient food services personnel Riverside County Probation Department Institutional relative to the number and security of units Operations Manual Section Staffing, 906.4(g) including staff to plan menus, provide kitchen supervision, direct food preparation, train staff and All food service personnel are probation department maintain records. employees. N Y Y A 6 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I g) The facility has administrative, clerical, recreational, Riverside County Probation Department Institutional medical dental, mental health building maintenance Operations Manual Section Staffing, 906.4(h) and other support staff for the efficient management of the facility, and to ensure that Riverside University Health Systems provides medical youth supervision staff are not diverted from and behavioral health care services to all Riverside supervising youth. correctional facilities under contract with Correctional Healthcare. The facility has a good array of medical staff including Doctors, Registered Nurses, Licensed Vocational Nurses and Medical Clerks that provide services to all youth in the facility. Currently, there are 4 nurses (RN’s) assigned to the facility to provide care for both populations. Dental services are provided through private contract with CC Dental in Riverside. Medical staff address the youths’ medical needs 24- hours a day, 7 days a week. The nurses provide one on one medical education as necessary for specific ailments that the youth may have, and this is done at as needed or during the daily sick call process. For example, 100% of the youth are tested for STD’s upon entry, so nurses spend a lot of time educating the youth on their results and how to protect themselves going forward. N Y Y A Riverside County Public Health works with Education staff to provide health education that is specific to the youth’s needs. This is group education and is provided regularly. Mental health services are provided by Behavior Health and consists of 3 Mental Health staff who are on site 6 days a week from 7 am to 6 pm. They provide group programs as well as crisis interventions. Additional mental health services for the YTEC youth are also in place separate from the Juvenile Hall staffing. Medication management is provided to all youth by a part time psychiatrist who shares time with the other facilities. Mental health staff are not onsite 24 hours a day; however, they can be contacted and report to the facility as needed for the youth in emergency situations. There are other ancillary staff that are assigned for clerical, administrative, maintenance and other facility needs. 7 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I h) There is sufficient youth supervision staff to provide Riverside County Probation Department Institutional continuous wide-awake supervision of youth, Operations Manual Section Staffing, 906.4(i) subject to temporary variations in staff N Y Y assignments, to meet special program needs. A Line level staff ratios exceeded the 1 to 10 minimum standards. All staff are assigned by unit and have completed CORE. Juvenile Halls (minimum youth-staff ratio): Riverside County Probation Department Institutional Operations Manual Section Staffing, 906.5(a) N N a) During hours that youth are awake, one wide- Y A A awake youth supervision staff member is on duty for each 10 youth in detention. b) During hours that youth are confined to their Riverside County Probation Department Institutional room for the purpose of sleeping, one wide- N N Operations Manual Section Staffing, 906.5(b) Y awake youth supervision staff member is on A A duty for each 30 youth in detention. c) At least two wide-awake youth supervision staff Riverside County Probation Department Institutional members are on duty at all times, regardless of the Operations Manual Section Staffing, 906.5(c) N N number of youth in detention, unless an Y A A arrangement has been made for immediate backup support services for emergencies. d) At least one youth supervision staff member is on Riverside County Probation Department Institutional duty who is the same gender as youth who are N N Operations Manual Section Staffing, 906.5(d) Y housed in the facility. A A There are always male and female staff on duty. e) Personnel with primary responsibility for other Riverside County Probation Department Institutional duties such as administration, supervision of Operations Manual Section Staffing, 906.5(e) N N personnel, academic or trade instruction, clerical, Y A A kitchen or maintenance shall not be classified as Only sworn staff are tasked with the supervision of youth supervision staff positions. youth. Special Purpose Juvenile Halls (minimum youth- Neither Indio Juvenile Hall or Indio YTEC is a Special staff ratio): Purpose Juvenile Hall. The remainder of this section a) During hours that youth are awake, one wide- N N N (B-E) has been deleted as non-applicable. awake youth supervision staff member is on duty A A A for each 10 youth in detention. Camps (minimum youth -staff ratio): Riverside County Probation Department refers to “Camps” as Juvenile Treatment Facilities. These a) During the hours when youth are awake, there is a facilities comply with and staff to Juvenile Hall staffing minimum of one wide-awake youth supervision ratios. staff member on duty for each 15 youth in the camp population. Riverside County Probation Department Institutional Operations Manual Section Staffing, 906.5(a) (Juvenile Treatment Facilities) N N Y A A Treatment facilities(CAMP) programs operate at the same staffing ratios as the Juvenile Hall. Staffing has been verified as compliant. Facility staffing exceeded minimum staffing ratio. 8 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I b) During the hours when youth are confined to their Riverside County Probation Department Institutional bunk for the purpose of sleeping, at least one wide- Operations Manual Section Staffing, 906.5(b) N N awake youth supervision staff member is on duty Y A A for each 30-youth present in the facility. Facility staffing exceeded minimum staffing ratio. c) At least two wide-awake youth supervision staff Riverside County Probation Department Institutional members are on duty at all times regardless of the Operations Manual Section Staffing, 906.5(c) number of youth in residence, unless there have N N Y been arrangements made for backup support A A All staff provide wide awake supervision. services which allow for immediate response to emergencies. d) At least one youth supervision staff member is on Riverside County Probation Department Institutional duty who is the same gender as youth who are Operations Manual Section Staffing, 906.5(d) N N housed in the facility. Y A A There are both male and female staff on duty at all times. e) Personnel with primary responsibility for other Riverside County Probation Department Institutional duties such as administration, supervision of Operations Manual Section Staffing, 906.5(f) N N personnel, academic or trade instruction, clerical, Y A A kitchen or maintenance shall not be classified as Only sworn staff are tasked with the supervision of youth supervision staff positions. youth. f) In addition to the minimum staff to youth ratio Riverside County Probation Department Institutional required above, consideration has been given to Operations Manual Section 906.5(e) the size, design, and location of the camp; types of offenders committed to the camp; and the function N N Indio YTEC is located within a unit of the IJH. All Y of the camp in determining the level of supervision A A staffing requirements for the YTEC program are the necessary to maintain the safety and welfare of same, more restrictive staffing levels for juvenile halls. youth and staff. IYTEC utilizes the resources of the IJH as needed to increase staffing as necessary. 1322 YOUTH SUPERVISION STAFF Letter received from Chief Probation Officer Hake ORIENTATION AND TRAINING dated August 1, 2017. CPO certification letter has been received and addresses the elements of Section 1320). N All new staff are orientated and provided with the Y Y A appropriate training for child supervision. Staff are not authorized to provide primary supervision of youth or to exercise peace officer powers until they have completed CORE training. a) Prior to assuming any responsibilities each staff Riverside County Probation Department Institutional N member is properly oriented to his/her duties. Y Y Operations Manual Section Youth Supervision Staff A Orientation and Training, 907.3 b) Prior to assuming responsibility for the supervision Riverside County Probation Department Institutional of youth, each youth supervision staff member N Operations Manual Section Youth Supervision Staff Y Y receives a minimum of 40 hours of facility-specific A Orientation and Training, 907.4 orientation. c) Prior to assuming primary responsibility for Riverside County Probation Department Institutional supervision of youth, each youth supervision staff Operations Manual Section Youth Supervision Staff N member successfully completes the requirements Y Y Orientation and Training, 907.5 A of the Juvenile Corrections Officer Core Course pursuant to PC 6035. d) Prior to exercising the powers of a peace officer, Riverside County Probation Department Institutional N staff shall complete PC 830 training. Y Y Operations Manual Section Youth Supervision Staff A Orientation and Training, 907.5 9 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I 1323 FIRE AND LIFE SAFETY Riverside County Probation Department Institutional Operations Manual Section Fire and Life Safety, 909.3 Whenever there is youth in the facility, there is at least one wide-awake person on duty at all times who meets Staff are trained in fire and life safety during the initial N the training standards established by the Board of State Y Y orientation training. This training includes evacuation A and Community Corrections for general fire and life procedures, how to use firefighting equipment and how safety and who is also trained in procedures that relate to secure fire doors or other barriers. Subsequent specifically to the facility. training is completed as part of the annual emergency policy review. 1324 POLICY AND PROCEDURES MANUAL Riverside County Probation Department Institutional Operations Manual Section Policy and Procedure N (A) There is a policy and procedures manual that, at a Y Y Manual, 910.3 A minimum, addresses all regulations that are applicable to the facility. Agency policy and procedure applies to both detention (B) The manual is available to and reviewed by all N and treatment (camp) YTEC programs. Updates are Y Y employees A made as necessary and as appropriate. (C) The manual is administratively reviewed at a N Y Y minimum every two years and updated as necessary. A Each manual section may have different update or (D) The records relating to the standards and revision dates. requirements set forth in these regulations are accessible to the Board of State and Community Letter received from Chief Hake confirming that the Corrections. Riverside County Probation Department Institutional N Y Y Operations Manual was last updated October 2017. A Staff are provided with all updates and sign offs electronically. Supervisors track and review progress electronically as well. The manual includes: Riverside County Probation Department Institutional Table of organization, including channels of Operations Manual Section Policy and Procedure communications and description of job classifications; Manual, 910.4(a) N Y Y A Table of Contents Received. Organizational Charts, Job Classifications and Channels of Communication are located via links in the online source provided to staff. a) Responsibility of the probation department, Riverside County Probation Department Institutional purpose of programs, relationship to the juvenile Operations Manual Section Policy and Procedure court, the Juvenile Justice/Delinquency Prevention Manual, 910.4(b) and Manual Section Responsibility of Commission or Probation Committee, probation N the Probation Department to Collaborative Partners Y Y staff, school personnel and other agencies that are A 1048.4 involved in juvenile facility programs; Facility administrators have a very good relationship with all their program partners. b) Responsibilities of all employees; Riverside County Probation Department Institutional Operations Manual Section Policy and Procedure Manual, 910.4(c) and Manual Section Responsibilities of all JH Staff, 1049.4 N Y Y A 10 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I c) Initial orientation and training program for Riverside County Probation Department Institutional employees; Operations Manual Section Youth Supervision Staff Orientation and Training, 907 and Policy and N Procedure Manual, 910.4(d) Y Y A All facility staff (sworn and non-sworn) are provided with an orientation and with additional training as appropriate. d) Initial orientation, including safety and security Riverside County Probation Department Institutional issues, for support staff, contract employees, Operations Manual Section Initial Orientation of Non- school and medical staff, program providers and Sworn Staff, and Policy and Procedure Manual, volunteers; 910.4(e) N Y Y A Facility Management provides specific safety and security orientation for all others who are not probation employees but that work in the facility or come in to provide programming to the youth. e) The maintenance of record keeping, statistics and Riverside County Probation Department Institutional communication systems to ensure: efficient Operations Manual Section Policy and Procedure operation of the facility; care of minors; Manual, 910.4(f) maintenance of minors’ records; providing information to the court and those authorized by Additionally, there are several other sections that also the court or by law, release of information N apply to this area Y Y regarding youth; A 300: Code of Ethics 957: Reporting of Incidents and Other Information 958: Confidentiality and Release of Information 959: Storage/Destruction of Files, Logs, Reports and Records 1044: Operation of Riverside County Juvenile Facilities f) Ethical responsibilities; Riverside County Probation Department Institutional Operations Manual Section Policy and Procedure N Y Y Manual, 910.4(g) A 300: Code of Ethics g) A non-discrimination provision that provides that all Riverside County Probation Department Institutional youth within the facility shall have fair and equal Operations Manual Section Policy and Procedure access to all available services, placement, care, Manual, 910.4(h) and Manual Section Youth Non- treatment, and benefits, and provides that no Discrimination Policy, 1050.3 person shall be subject to discrimination or harassment on the basis of actual or perceived N Y Y race, ethnic group identification, ancestry, national A origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; h) Storage and maintenance requirements for any Riverside County Probation Department Institutional chemical agents used in the facility. Operations Manual Section Policy and Procedure N Manual, 910.4(i) and Manual Section Safety Y Y A Equipment Control, 916.5-916.6 11 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I i) Establish procedures for collection of Medi-Cal Riverside County Probation Department Institutional eligibility information and enrollment of eligible Operations Manual Section Policy and Procedure youth. Manual, 910.4(j) and Section Medi-Cal Information Eligibility and Enrollment, 1051.4-1051.5 All youth and their parents are provided with an N inclusive document upon release, that provides Y Y A information with direction on how to enroll in Medi-Cal. To ensure consistency, the Medi-Cal sign off is included in the release checklist to ensure that staff provide to all released youth. At inspection, this was not consistent; however, it was corrected immediately. 1325 FIRE SAFETY PLAN Riverside County Probation Department Institutional Operations Manual Section Fire Safety Plan, 911 The fire safety plan includes: a) A fire prevention plan as part of the manual policy N Facility has a fire prevention plan that is documented in Y Y and procedure; A agency policy and is documented in the fire suppression pre-plan with Indio City Fire Department. This plan is specific to the full facility which includes IJH and IYTEC. b) Monthly fire and life safety inspections by facility Riverside County Probation Department Institutional staff with a two-year retention of the inspection N Operations Manual Section Fire Safety Plan, 911.8. Y Y record; A All inspections were completed monthly as required. c) Fire prevention inspections as required by HSC Riverside County Probation Department Institutional 13146.1 (a) and (b). N Operations Manual Section Fire Safety Plan, 911.8 Y Y A Completed 10/19/2017. All corrections completed. d) An evacuation plan; Riverside County Probation Department Institutional Operations Manual Section Fire Safety Plan, 911.5 Riverside County Probation Department Institutional Operations Manual Section 928Indio JH and IYTEC. Evacuation routes are posted in the facility in view of youth and staff. N Y Y A 12 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I e) Documented fire drills are conducted at least Riverside County Probation Department Institutional quarterly; Operations Manual Section Fire Safety Plan, 911.8 Riverside County Probation Department Institutional Operations Manual Section 924.4 Fire drills were completed quarterly in compliance with regulation however; the agency’s policy requires that N all drills be completed monthly. Y Y A This was discussed with facility managers who immediately addressed the issue through the initiation of a training memo and schedule for future drills. Upon subsequent review before the end of the inspection cycle, the issue was corrected, and subsequent drills have been conducted in accordance with regulation and policy. f) A written plan for the emergency housing of minors Riverside County Probation Department Institutional in the case of fire; and, Operations Manual Section Fire Safety Plan, 911.6 N Y Y A Riverside County Probation Department Institutional Operations Manual Section 928(Indio), 929 (Riverside) and 930 (Southwest) g) Fire suppression pre-plan in cooperation with the Riverside County Probation Department Institutional local fire department. Operations Manual Section Fire Safety Plan, 911.7 N Y Y A Completed in coordination with Indio City Fire Department on 06/23/2016 and 0/8/14/2017 1326 SECURITY REVIEW Riverside County Probation Department Institutional Operations Manual Section Annual Security Review The facility administrator annually reviews, evaluates, Form, 912.4 and documents security reviews. The review and N Y Y evaluation address the internal and external security, A Completed on 06/29/2016 and 01/27/2017 including, but not limited to: key control, security equipment and related training. The security review is specific to the full facility which includes IJH and IYTEC. 1327 EMERGENCY PROCEDURES Riverside County Probation Department Institutional Operations Manual Section Emergency Procedures, Emergency policies and procedures include but are 917 not limited to: escape, disturbances, and taking of Section 917.4 Procedures hostages; civil disturbances; fire and natural disasters; Section 917.5 Requires an annual review. periodic testing of emergency equipment; storage, issue and use of chemical agents, related security The facility maintains an emergency manual specific to devices, and weapons and ammunition, where N the facility including IJH and IYTEC. Staff are directed Y Y applicable; emergency evacuation plans; and, an A to complete an annual sign off. This is managed and annual review of emergency procedures for all youth documented via Lexipol sign offs. supervision staff. At inspection, there was no emergency sign off documentation provided for 2017. This was immediately corrected, and all sign offs completed by January 31, 2018 within the inspection cycle. 13 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I 1328 SAFETY CHECKS Riverside County Probation Department Institutional Operations Manual Sections Safety Checks and SPO Direct visual observation of each youth at least every Safety Check Log, 931 15 minutes when youth are asleep or in their rooms, confined in holding cells or confined to their bed in a Section 931.3- Policy dormitory. All safety checks shall be documented with Section 931.4- Staff Responsibility the actual time the check is completed. Section 931.4- Documentation A significant random sampling of several months of safety checks was reviewed for both facilities including Guard One documentation. Indio Juvenile Hall had some instances with checks being completed at 16 and N 17 minutes. Provided technical assistance and Y Y A suggested additional supervisor oversight to solve the issue. It was noted that there were no checks done in IYTEC for significant blocks of time as the youth are off bunk participating in unit activities or programming most of the time. Overall both facilities were found to be compliant and the addition of the Guard One system is positive as it provided for better compliance and oversight and review from supervisors. We look forward to seeing future documentation of the checks. 1329 SUICIDE PREVENTION PROGRAM Riverside County Probation Department Institutional Operations Manual Section Suicide Prevention a) The facility has a comprehensive written suicide Program, 932 prevention program developed by the health administrator, mental health director and facility The agency recently employed the assistance of an administrator that includes, but is not limited to: expert in the field to review their policy and procedures and to provide consultation on best practices in youth suicide prevention in detention. N Y Y A Riverside County Probation has been a leader in this area, sharing information with other probation agencies and using the information for the betterment of regulation update and review at the state level. Deputy Chief Adams has been a passionate advocate in this area and should be commended for her attention and willingness to share the information. b) Suicide prevention training, which may include Riverside County Probation Department Institutional training provided in accordance with Section Operations Manual Section Suicide Prevention 1322, Orientation and Training and Standards and Training 932.4 Training for Corrections Regulations pursuant to Penal Code 6035. N Training is provided at orientation for all staff, during Y Y A the CORE training and then annually thereafter. 14 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I c) Intake screening for suicide risk immediately upon Riverside County Probation Department Institutional confinement and prior to housing assignment. Operations Manual Section Suicide Prevention Procedures 932.5 and Admittance Procedures 937.6.1 N Y Y A Documentation reviewed showed that the intake screening form and the MAYSI are completed as required. d) Provisions facilitating communication among Riverside County Probation Department Institutional arresting officers, facility staff, family members, Operations Manual Sections: medical and mental health personnel in relation to suicide risk. Suicide Prevention Procedures, 932.5 Staff responsibilities, 932.6.1 DO/SPO Responsibilities, 932.6.2 Staff communicate with each other, with supervisors and with medical and mental health staff regarding the youth’s needs. If a youth is at risk for suicide, there are policies in place for the protection of the youth. Safety checks are increased, or the youth may be placed on a constant visual. Facility supervisors also ensure that the facility administrators are aware of youth that are suicidal or have any major mental health issues. Facility administrators review any youth on SW daily as part of their regular duties. This enhanced communication ensures that the full facility compliment of staff are on the same page when it comes to the best interest of the youth and his/her needs. N Y Y A At time of inspection, communication with law enforcement was not consistent. Communication with parents regarding the mental health of their child was not documented. Discussed these issues with the facility managers who ensured that the issue was immediately addressed. Upon subsequent review before the end of the inspection cycle, the issues were corrected, and documentation showed that the issues were corrected. 15 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I e) Guidance on housing of youth at risk of suicide. Riverside County Probation Department Institutional Operations Manual Section Placing a Youth in a Room on Suicide Watch, 932.7.1 N Y Y A Youth placed on suicide watch are housed in a regular unit and participate fully in the unit program. Youth are never placed in their room solely because of their suicide watch status. f) Adequate supervision depending on level of suicide Riverside County Probation Department Institutional risk. Operations Manual Section In the Event of A Suicide or a Suicide Attempt, 932.8 N Youth are placed on special watches consistent with Y Y A their mental health needs. They may be on a regular watch (15 minutes), a close watch (5 minutes) or a constant visual. This watch status is in consultation with mental health staff and probation staff. Changes require supervisor approvals. g) Suicide and suicide attempt intervention policies Riverside County Probation Department Institutional N and procedures. Y Y Operations Manual Section In the Event of A Suicide or A a Suicide Attempt, 932.8 h) Provisions for reporting suicides and suicide Riverside County Probation Department Institutional attempts Operations Manual Section In the Event of A Suicide or N Y Y a Suicide Attempt, 932.8 A Incident reports are written for all incidents. i) Critical incident debriefing. Riverside County Probation Department Institutional Operations Manual Section in the Event of A Suicide or a Suicide Attempt, 932.8 N Y Y A In the event of a critical incident, a debriefing would take place with the staff involved and the youth in addition to the operational review. 1340 REPORTING OF LEGAL ACTIONS Riverside County Probation Department Institutional Operations Manual Section Reporting of Legal Actions, The facility submits a letter of notification to the Board 933 and 933.4 N N N of State and Community Corrections on each legal A A A action pertaining to conditions of confinement filed There have been no legal actions this cycle. against person or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR Riverside County Probation Department Institutional INJURY OF A MINOR WHILE DETAINED Operations Manual Section, Death and Serious Illness or Injury of a Youth While Detained, 934 Riverside County Probation Department Institutional a) The administrator of the facility provides the Board Operations Manual Section, 934.6 of State and Community Corrections a copy of the death in custody report that is submitted to the There were no deaths or other serious illness of any Attorney General under Government Code Section N youth this cycle. Y Y 12525 within 10 days. A 16 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I b) Written policy and procedures assure a medical Riverside County Probation Department Institutional and operational review of each in-custody death. Operations Manual Section, 934.8 The review team includes the facility administrator N and/or the facility manager; the health Y Y A administrator; the responsible physician; and other health care and supervision staff who were relevant to the incident c) There are written policies and procedures for Riverside County Probation Department Institutional handling deaths, suicide attempts, suicide Operations Manual Section 934.5.3 prevention and notification of the juvenile court and N Y Y the parent, guardian or person standing in loco A parentis, in the event of a serious illness, injury or death. 1342 POPULATION ACCOUNTING Riverside County Probation Department Institutional Operations Manual Section, Population Accounting Population and profile survey reports are submitted to 935.3 N the Board of State and Community Corrections within Y Y A 10 working days after the end of each reporting Clerical Staff at IJH and IYTEC are responsible for period, in a format provided by the Board. completing the monthly reports. The reports are submitted timely. 1343 JUVENILE FACILITY CAPACITY Riverside County Probation Department Institutional Operations Manual Section, Juvenile Facility Capacity a) The number of youth detained in a living unit has N 936.4 N N exceeded its maximum capacity for more than 15 A calendar days in a month since the previous Neither IJH or IYTEC have exceeded capacity. inspection. b) If required, the facility has submitted CARs/CCARs Not Applicable N N N to BSCC since the last inspection (N/A if no to the A A A above). c) The facility is under an approved suitability plan N N N (N/A if no to the above). A A A 1350 ADMITTANCE PROCEDURES Riverside County Probation Department Institutional Operations Manual Section Admittance Procedures Written policies and procedures for admittance of youth 937 and Custody Commitment Time, 940 N include the requirements of Sections 1324 and 1430. Y Y A There are policies and procedures for admittance into IJH. There are no separate intake procedures for YTEC youth. Same procedures apply to both. In juvenile halls, youth are allowed access to a Riverside County Probation Department Institutional telephone, in accordance with the provisions of Welfare Operations Manual Section 937.7 and Institutions Code Section 627 (two completed telephone calls [parent/guardian and attorney] within an Documentation reviewed shows that phone calls are hour, at the public expense). being made as required by regulation. If a youth is unable to reach their parent, this information is documented, and the youth are provided additional N N Y opportunities to call until contact is made. If a youth A A declines to contact a parent or guardian, this information is also documented. Subsequent reviews showed that the form was being used. 17 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I The juvenile hall has established written criteria for Riverside County Probation Department Institutional detention. Operations Manual Section 937.4 and 937.8 Law enforcement attempt to divert or release a youth home if possible before bringing to the Juvenile Hall. N N Y A A A Juvenile Detention Intake Assessment is completed for all youth coming into the Juvenile Hall. An Ohio Youth Assessment System assessment is completed on all youth going to IYTEC. The juvenile camp has included policies and Riverside County Probation Department Institutional procedures that advise the youth of the estimated Operations Manual Section 937.9(p) length of stay and has developed program guidelines that include written screening criteria for inclusion and When committed, youth are moved to the IYTEC unit. exclusion from the program. Staff then provide information as to length of stay as well as rules, guidelines to ensure success in the N N program. Y A A The facility has a form to use for this purpose however, it was not being consistently done. Most youth knew about when they would be released but were not sure and noted that they did not sign any documentation. Technical assistance provided and discussed that this information should be formally documented. Juvenile halls shall develop policies and procedures Riverside County Probation Department Institutional that advise any committed youth of the estimated Operations Manual Section 937.9(o)and 940.6 length of his/her stay. If a youth is committed to the Juvenile Hall, they are to be notified of their estimated time of stay. At inspection, this was not occurring. The facility has a N N form to use for this purpose however, it was not being Y A A consistently done. Technical assistance provided and discussed that this information should be formally documented. Subsequent reviews showed that the form is now being used. 1351 RELEASE PROCEDURES Riverside County Probation Department Institutional Operations Manual Section, Release Procedure 941 Written policies and procedures for release of youth in custody provide for: The Detention Control Officer is responsible for all release procedures. The release checklist appears to N Y Y be helpful in ensuring that all documentation is A complete. Documentation reviewed was thorough and complete for youth released from the JH as well as for youth released from the camp. a) Verification of identity/release papers; Riverside County Probation Department Institutional N Y Y Operations Manual Section 941.6 A 18 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I b) Return of personal clothing and valuables; N Riverside County Probation Department Institutional Y Y A Operations Manual Section 941.6 c) Notification to the minor’s parents or guardian; N Riverside County Probation Department Institutional Y Y A Operations Manual Section 941.6 d) Notification to the facility health care provider in Riverside County Probation Department Institutional accordance with Sections 1408 and 1437 of these N Operations Manual Section 941.6 Y Y regulations, for coordination with outside agencies; A and, Medical is notified. e) Notification of school staff. Riverside County Probation Department Institutional N Operations Manual Section 941.6 Y Y A School staff are notified. f) Notification of facility mental health personnel. Riverside County Probation Department Institutional N Operations Manual Section 941.6 Y Y A Mental Health is notified. g) There are written policy and procedures for Riverside County Probation Department Institutional furlough of minors from custody. Operations Manual Section 941.11.2 N Y Y A Furloughs are known as “temporary” releases and are generally not authorized without a court order. Not many youth are authorized furloughs from the facility. 1352 CLASSIFICATION Riverside County Probation Department Institutional Operations Manual Section, Classification 942 Written policies and procedures on classification of youth for the purpose of determining housing At inspection, it was noted that the classification forms placement in the facility provide for: were not completed or were not completed N consistently. Technical assistance provided, facility Y Y A administrators corrected the issue and revised their classification forms. Subsequent documentation reviewed prior to the end of the inspection cycle verified that the corrections were made. a) The safety of the youth, facility staff, and the public Riverside County Probation Department Institutional by placing youth in the appropriate, least restrictive Operations Manual Section 942.4 housing and program settings and housing N assignments consider the need for single, double, Y Y Youth are classified into group and security A or dormitory assignment; classifications. More specific classification criteria is utilized once in the unit as to which room or level to assign to. b) Consideration of facility populations and physical N Riverside County Probation Department Institutional Y Y design of the facility; A Operations Manual Section 942.3 Inter Unit Transfer c) Classification of a youth upon admittance to the Riverside County Probation Department Institutional facility; Operations Manual Section 942.3 Classification is completed at intake as to “group” or N “security”. Once in the unit, youth are placed in rooms Y Y A based on more specific criteria. IYTEC youth are moved to the IYTEC unit. They too are placed on bunks based on specific criteria. 19 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I d) Periodic classification reviews. Riverside County Probation Department Institutional Operations Manual Section 942.4.2 Per policy, periodic review of classification is to be completed monthly. Documentation reviewed did not show that periodic reviews were being conducted pursuant to policy. Forms have space for 6 additional N months of periodic review. Y Y A Subsequent documentation reviewed prior to the end of the inspection cycle verified that the corrections were made. e) Provide that facility staff shall not separate youth Riverside County Probation Department Institutional from the general population or assign youth to a Operations Manual Section 942.4 single occupancy room based solely on the youth's actual or perceived race, ethnic group Youth are not separated unless there is a safety and identification, ancestry, national origin, color, security purpose in doing so. N religion, gender, sexual orientation, gender identity, Y Y A gender expression, mental or physical disability, or HIV status. (This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with title 15 regulations regarding separation). 1353 ORIENTATION Riverside County Probation Department Institutional Operations Manual Section, Orientation 944.3 Written policies and procedures require an orientation for youth prior to placement in a living area. Both All youth provided with an orientation booklet and written and verbal information are provided. Provisions orientation prior to being moved to a unit from intake. are made to provide accessible orientation information Staff for both the JH and the Camp speak both to all detained youth including those with disabilities, Spanish and English. If a youth comes in that speaks limited English proficiency, or limited literacy. The another language that a bilingual staff is present for, orientation includes: the translation service that can be utilized as necessary is notified. Agency clarified religious diet to N the orientation booklet, so the youth are aware upon Y Y A arrival that they have the option. IYTEC does not have a separate orientation booklet for their program. They have historically used the JH document. They will have all documents be specific to the AMC Crogan YTEC going forward. As one of three separate Juvenile Halls, with a lot of movement, it was suggested that they conduct a brief, condensed version orientation on youth that are being transferred from other facilities. a) Facility rules and disciplinary procedures; N Riverside County Probation Department Institutional Y Y A Operations Manual Section 944.4.1(a)- 944.4.1(t) b) Grievance procedures; N Y Y A 20 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I c) Access to legal services; N Y Y A d) Access to health care services; N Y Y A e) Access to counseling services; N Y Y A f) Access to religious services; N Y Y A g) Access to educational services; N Y Y A h) Information on the court process; N Y Y A i) Housing assignments; N Y Y A j) Availability of personal care items and opportunity N Y Y for personal hygiene; A k) Correspondence, visiting and telephone use; N Y Y A l) Availability of reading materials, programs, and N Y Y activities; A m) Use of restraints and chemical agents; N Y Y A n) Use of force; N Y Y A o) Emergency and evacuation procedures. N Y Y A p) Non-discrimination policy. N Y Y A 1354 SEPARATION Riverside County Probation Department Institutional Operations Manual Section, Youth Separation Policy There are written policies and procedures for the 945 separation of youth for reasons that include, but are not limited to, medical and mental health conditions, 945.4.1 Administrative Separation assaultive behavior, disciplinary consequences and 945.4.1(a) Separation of adult and minor youth protective custody. 945.4.1(b) Medical /Mental health 945.4.1(c) Protective Custody 945.5 Discipline Separation Youth are only separated if needed to provide for health, safety and security. Youth can request self- N Y Y separation for limited time periods. All separations A must be documented and approved and are overseen by facility supervisors. Staff follow up on the request after a certain amount of time and the youth is encouraged to return to the program. Documentation showed that most requests, were due to youth wanting to sleep, brief time outs or they were just in bad moods and didn’t want to participate or be in the group setting. By allowing the youth to self-separate, provided them the opportunity to own their behavior, a chance to control it before they get out of hand or to make their own decisions about what they needed. The majority of the youth return right back into the program. 21 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I Youth who are separated are not denied normal Riverside County Probation Department Institutional N privileges available at the facility, except to Y Y Operations Manual Section 945.3 A accomplish the objectives of the segregation. When the objective of the separation is discipline, Title N Reviewed Behavior Control Status and other Y Y 15, Section 1390 shall apply. A Separation documentation. Just a few inconsistencies A daily review of separated youth to determine whether occurred. Discussed with facility administrators who separation remains necessary. addressed the issue immediately. Additional documentation provided showed compliance with regulation. N Y Y A All youth who are on any sort of behavior modification are met with by staff and in some cases, a mental health technician. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Riverside County Probation Department Institutional (A) Written policies and procedures require that Operations Manual Section Assessment and Case assessments and plans be developed within N Plan 946.4 Y Y 40 days after admission, for youth who are A held for a period of 30 days or more. The Riverside County has a great Case Plan and assessment and plan shall be documented. Assessment form. It is inclusive of all regulatory 1) The assessment is a statement of the minor’s needs. Changes have been made to the form for problems, which includes: consistency and ease of use N 2) Identification of substance abuse history, Y Y A education, vocational, counseling, and family At inspection, documentation reviewed was not fully reunification needs. consistent with regulation. Some of the documentation (B) The institutional plan for adjudicated and pre- was filed in the youths file located in administration and adjudicated minors includes written some in the unit file. Discussed the need to keep all N documentation that provides for: Y Y portions together to ensure the full regulation is being A 1) Objectives and time frames for the resolution of adhered to. problems identified in the assessment; and, 2) A plan for meeting the objectives that includes At subsequent review, the files were cleaned up and all a description of program resources needed N required information was present. An additional review and individuals responsible for assuring that Y Y A prior to cycle end, showed all documentation greatly the plan is implemented. improved and consistent with regulation requirements. (C) Subsequent to adjudication, the institution plan documents: 1) Periodic evaluation of progress towards N Y Y meeting the objectives, including periodic A review and discussion of the plan with the youth; 2) A transition or aftercare plan, subject to N existing resources, that is completed prior to Y Y A the minor being released; and, 3) Contact with the Regional Center for the Riverside County Probation Department Institutional Developmentally Disabled, pursuant to Operations Manual Section 946.5 Section 1413. N If a youth is found to be developmentally disabled or if Y Y A a concern is noted, Regional Center is notified upon intake or as soon as the youth exhibits the issue. 22 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I 1356 COUNSELING AND CASEWORK SERVICES Riverside County Probation Department Institutional Operations Manual Section, Counseling and Casework Written policies and procedures ensure appropriate Services, 947 counseling and casework services for all youth. Policies and procedures include: Riverside County Probation Department Institutional a) Assisting with personal problems or needs that Operations Manual Section, Counseling and Casework N may arise; Y Y Services, 947.4.2 A Youth interviewed stated that they felt safe in the JH and in YTEC. They noted that most of the staff treat them as they would their own child. Staff counsel them as needed. b) Assisting the youth requesting contact with parents, Riverside County Probation Department Institutional N attorney, clergyman, probation officer, or other Y Y Operations Manual Section 947.4.3 A public official; and, c) Providing services as appropriate to the population Riverside County Probation Department Institutional housed in the facility, and may include: substance N Operations Manual Section 947.6 Y Y abuse, family crisis and reunification, counseling, A public health and mental health services. 1357 USE OF FORCE Riverside County Probation Department Institutional Operations Manual Section, Use of Force 948. N There are written policies and procedures for the use of Y Y A force, which may include chemical agents. Documentation reviewed noted that agency policy is being followed. Policy indicates that force is not applied as punishment, N Riverside County Probation Department Institutional Y Y discipline, or treatment. A Operations Manual Section 948.3 There are policy statements that: Riverside County Probation Department Institutional a) Define the term “force” and address the escalation Operations Manual Section 948.4 and appropriate level of force, emphasizing the N Y Y need to avoid the use of force whenever possible A and using only that force necessary to ensure the safety of minors and others; b) Describe the requirements for staff to report the Riverside County Probation Department Institutional use of force and to take action to stop the Operations Manual Section 948.2. inappropriate use of force; N Y Y 948.12.3: Inappropriate Use of Force by Staff. A 948.11: Incident Report Documentation 948.12: Staff Responsibilities with Regard to Youth’s Basic Rights. c) Define the role, notification, and follow up Riverside County Probation Department Institutional N procedures of medical and mental health staff Y Y Operations Manual Section 948.6, 948.12.1(c) and A concerning the use of force; and 948.9.3 23 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I d) Define the training that shall be provided and Riverside County Probation Department Institutional required for the use of force. Such training shall Operations Manual Section 948.5 include, but not be limited to, known medical conditions that would contraindicate certain types of force; acceptable chemical agents; methods of N application; signs or symptoms that should result Y Y A in immediate referral to medical or mental health staff; and, requirements of the decontamination of chemical agents, if such agents are utilized. Policies and procedures address: Riverside County Probation Department Institutional a) The types, levels, and application of force; Operations Manual Section 948.6, 948.7, 948.8, documentation of the use of force; a grievance 948.12.2, and 948.11 procedure; a system for investigation of the use of force and administrative review; and discipline for • 948.12.3 provides direction as to grievances N the improper use of force; Y Y for youth. A • Reports must be completed by end of shift. • Facility administrators review all incidents and refer as necessary for additional review or discipline as necessary. b) The specific use of physical, chemical agent, lethal, Riverside County Probation Department Institutional and non-lethal force that may, or may not, be used Operations Manual Section 948.6, 948.7, 948.8, and in the facility; N 948.11 Y Y A Riverside facilities are authorized to use Oleoresin Capsicum (OC) spray as a UOF option. c) The limitations regarding the use of force on Riverside County Probation Department Institutional pregnant youth in accordance with Penal Code N Operations Manual Section 948.10 Y Y Section 6030(f) and Welfare and Institutions Code A Section 222; and, d) A standardized format, time period, and procedure Riverside County Probation Department Institutional for reporting the use of force, including the Operations Manual Section 948.12 reporting requirements of management and line staff. Staff are required to submit reports for any use of force that occurs. Staff must write incident reports for N situations they are involved in directly and Y Y A supplemental reports for incidents that they may be involved in non-directly. Reports must be completed by end of shift. Documentation reviewed was consistent with agency policy and procedures are being followed. 1358 USE OF PHYSICAL RESTRAINTS Riverside County Probation Department Institutional Note: The provisions of this regulation do not Operations Manual Section 951 and Use of Physical apply to the use of handcuffs, shackles or other Restraints and Protective Devices restraint devices when used to restrain youth for N 951.8, 951.4 and 951.5 Y Y movement or transportation. A At inspection, all facilities noted that they had no use of Written policies and procedures govern the use of physical restraint to report. Due to concerns that arose restraint devices. The policies address: at RJH, RYTEC and SWJH the documentation form 24 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I a) known medical conditions that would contraindicate N was changed to be more inclusive of regulatory Y Y certain restraint devices and/or techniques; A requirements. Staff were trained, and the new/ b) acceptable restraint devices; N improved form was implemented. Y Y A c) signs or symptoms which should result in N Prior to the writing of this report, it was confirmed that Y Y immediate medical/mental health referral; A the new documentation was in place. Subsequent d) availability of cardiopulmonary resuscitation N follow up occurred and the facility has not had a use of Y Y equipment; A physical restraint to report. We were assured that all e) protective housing of restrained youth; N staff are trained and know when to use the form if Y Y A needed. f) provision for hydration and sanitation needs; N Y Y A g) exercising of extremities. N Y Y A Physical restraints are utilized only when it appears Riverside County Probation Department Institutional N less restrictive alternatives would be ineffective in Y Y Operations Manual Section 951.5 A controlling the disordered behavior. Restraints are used only for those youth who present Riverside County Probation Department Institutional an immediate danger to themselves or others, who Operations Manual Section 951.3 and 951.5 exhibit behavior that results in the destruction of property or reveals the intent to cause self-inflicted N Y Y physical harm. The circumstances leading to the use A of restraints are documented. Youth are placed in restraints only with the approval of Riverside County Probation Department Institutional the facility manager or designee. The facility manager N Operations Manual Section 951.5 Y Y may delegate authority to place a minor in restraints to A a physician. Reasons for continued retention in restraints are N Riverside County Probation Department Institutional Y Y reviewed and documented a minimum of every hour. A Operations Manual Section 951. A medical opinion on the safety of placement and Riverside County Probation Department Institutional retention is secured as soon as possible, but no later Operations Manual Section 951.5 than two hours from the time of placement. The youth N Y Y is medically cleared for continued retention at least A Medical is present 24 hours a day, 7 days a week and every three hours after the initial medical opinion. can be available to assess youth as able at the time of the deployment of restraints. A mental health consultation to assess the need for Riverside County Probation Department Institutional mental health treatment is secured as soon as Operations Manual Section 951.5 N possible, but in no case longer than four hours from the Y Y A time of placement. Mental Health staff are always contacted if a youth must go into restraints. Continuous direct visual supervision is conducted and Riverside County Probation Department Institutional N documented to ensure that the restraints are properly Y Y Operations Manual Section 951.4 A employed and to ensure the well-being of the youth. Observations of the youth’s behavior and any staff Riverside County Probation Department Institutional interventions are documented at least every 15 N Operations Manual Section 951.5 Y Y minutes, with actual time recorded. A All youth in restraint devices are housed alone or in a Riverside County Probation Department Institutional N specified housing area for restrained minors, with Y Y Operations Manual Section 951.5 A provisions to protect the minor from abuse. 25 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I Restraints are not used as punishment, discipline, or as Riverside County Probation Department Institutional N a substitute for treatment. The affixing of hands and Y Y Operations Manual Section 951.4 A feet together behind the back (hog-tying) is prohibited. The use of restraints on pregnant minors is limited in Riverside County Probation Department Institutional accordance with Penal Code Section 6030(f) and Operations Manual Section 951.6 Welfare and Institutions Code Section 222. N Y Y A 1359 SAFETY ROOM PROCEDURES Riverside County Probation Department Institutional Operations Manual Section Safety Room Procedures, Written policies and procedures govern the use of 954 safety rooms, as described in Title 24, Part 2, Section N 460A.1.13. Y Y There is a safety room in the facility however, it has A carpet on the wall and is therefore rendered unusable. There were no uses of the Safety Room this cycle for either facility. The safety room is used to hold only those youth who Riverside County Probation Department Institutional present an immediate danger to themselves or others, Operations Manual Section 954.3 N who exhibit behavior that results in the destruction of Y Y A property or reveals the intent to cause self-inflicted physical harm. The safety room is not to be used for punishment, N discipline, or as a substitute for treatment. Y Y A Policies and procedures: Riverside County Probation Department Institutional a) Include provisions for administration of necessary N Operations Manual Section 954.5 Y Y nutrition and fluids, access to a toilet, and suitable A clothing to provide for privacy; b) Provide for approval of the facility manager or Riverside County Probation Department Institutional N designee, before a minor is placed into a safety Y Y Operations Manual Section 954.4 A room; c) Provide for continuous direct visual supervision and Riverside County Probation Department Institutional documentation of the minor’s behavior and any N Operations Manual Section 954.5 Y Y staff interventions every 15 minutes, with actual A time recorded. d) Provide that the youth shall be evaluated by the N Riverside County Probation Department Institutional Y Y facility manager, or designee, every four hours; A Operations Manual Section 954.6 e) Provide for immediate medical assessment, where N appropriate, or an assessment at the next daily sick Y Y A call; f) Provide that a minor shall be medically cleared for N Y Y continued retention every 24 hours; A g) Provide that a mental health opinion is secured N Y Y within 24 hours; and, A h) Provide a process for documenting the reason for Riverside County Probation Department Institutional placement, including attempts to use less N Operations Manual Section 954.5 Y Y restrictive means of control and decisions to A continue and end placement. 26 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I 1360 SEARCHES Riverside County Probation Department Institutional Operations Manual Section Searches, 955 N Written policies and procedures govern the search of Y Y A youth, the facility, and visitors. Facility has search policies that address all areas of required regulation. Searches are conducted to insure the safety and Riverside County Probation Department Institutional N security of the facility and to provide for the safety and Y Y Operations Manual Section 955.3. A security of the public, visitors, youth, and staff. Searches are not conducted for harassment or as a form of discipline or punishment. Searches are conducted in a manner that preserves privacy and Youth, their living spaces, including rooms and dignity of the person being searched. N classrooms, are searched randomly. Y Y A No grievances were reviewed noting that youth felt harassed nor did any youth address this concern with me in interview. Written procedures address each of the following: N Riverside County Probation Department Institutional Y Y a) Intake searches A Operations Manual Section b) Searching youth who are returning from activities N outside of the living unit, court, another facility, or Y Y 955.7 Initial Search A visiting; 955.8 Post Detention c) Facility searches; N 955.11 Facility Y Y A 955.4.1 Public d) Searches of visitors; and, N Y Y A Strip and cavity searches require approvals and a e) Cross-gender supervision of searches. search order. Strip searches are done by same sex staff. Cavity search would be completed by medical personnel and only with a court order. N Y Y A 27 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I 1361 GRIEVANCE PROCEDURE Riverside County Probation Department Institutional Operations Manual Section Grievances, 956 There are written policies and procedures allowing any youth to appeal and have grievances resolved relating Both facilities were consistent in their handling of to any condition of confinement. grievances. I found that regardless of the location of the youth/specific facility, the process was the same. The grievance process is explained to youth during Orientation. The documentation provided showed that staff and administration ensure that the grievance procedure is handled appropriately and within N regulation. Y Y A All grievances reviewed were timely. Many grievances were handled with the staff who was grieved. Several grievances were against the school who never responded to the youth directly. Assistant Director Vedrode immediately addressed this concern and the issue was corrected immediately. Both IJH and the IYTEC staff and managers do an outstanding job addressing the concerns of the youth in their care. The policies and procedures include: Riverside County Probation Department Institutional a) A grievance form and instructions that include Operations Manual Section 956.5 provisions for the youth to have free access to the N form; Y Y Youth in both programs noted that they are aware of A how to access grievances and they can resolve with the staff or place their grievance in the confidential locked box for a supervisor to review. b) The option for youth to confidentially file the Riverside County Probation Department Institutional grievance or deliver the form to any youth care Operations Manual Section 956.6 supervision staff working in the facility. N There are confidential Grievance boxes in the units. Y Y A Youth stated that if the issue were serious or an emergency, they could call for a supervisor to hand deliver their grievance to. c) Resolution of the grievance at the lowest Riverside County Probation Department Institutional appropriate staff level; Operations Manual Section 956.6 N Y Y A Youth can give the grievance to the staff member involved or any other staff member or place it in the confidential box for supervisor pick up. d) Provision for a prompt review and response to Riverside County Probation Department Institutional grievances within a specified time limit; Operations Manual Section 956.7 N Y Y A Documentation showed that all grievances were resolved within the 10-day total time frame allotted for review. 28 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I e) Youth may elect to be present to explain their Riverside County Probation Department Institutional version of the grievance to a person not directly Operations Manual Section 956.6 N involved in the circumstances that led to the Y Y A grievance. Documentation showed that all youth participated in the hearing process for each grievance. f) Provision for a staff representative approved by the Riverside County Probation Department Institutional facility administrator to assist the youth. Operations Manual Section 956 N Documentation showed that none of the youth Y Y A requested a staff representative to assist in the grievance process. When interviewed, youth I spoke to stated that they believe the process is fair and all stated that they believe the process works. g) Provision for a written response to the grievance Riverside County Probation Department Institutional which includes the reasons for the decisions; N Operations Manual Section 956.11 Y Y A Youth receive written responses at each level h) A system which provides that any appeal of a Riverside County Probation Department Institutional grievance shall be heard by a person not directly Operations Manual Section 956.7 N involved in the circumstances which led to the Y Y A grievance; and, DO or Supervisor hear the grievance if youth does not resolve with staff involved. Concerns of parent, guardians, staff or other parties are These issues are handled directly by the facility addressed and documented within a specified time N manager and can be forwarded up the chain as Y Y frame, whether or not those concerns are associated A necessary. with a grievance. 1362 REPORTING OF INCIDENTS Riverside County Probation Department Institutional Operations Manual Section Reporting of Incidents and A written report of all incidents, which resulted in Other Information, 957.4.1 and 957.4.2 physical harm, serious threat of physical harm, or death to an employee or a youth of a juvenile facility, or other Incident reports are required to document incidents person(s), is maintained. Such written records are and other situations as they occur in the facility. N prepared by staff and submitted to the facility manager Y Y Managers ensure that reports are written by end of A by the end of the shift. shift in most cases. Administration proactively requires incident reports for other incidental situations to ensure all is documented. All incident reports were timely and well written. 1363 USE OF REASONABLE FORCE TO Riverside County Probation Department Institutional COLLECT DNA SPECIMENS, SAMPLES, Operations Manual Section DNA Collection, 960.6 IMPRESSIONS While Title 15 allows for facilities to use force to collect Pursuant to Penal Code Section 298.1, policy and N required DNA, Riverside County Probation Policy Y Y procedures describe the use reasonable force to A mandates that force not be used. Youth who refuse to collect DNA samples from individuals who are submit to DNA collection will be referred to the required to provide such samples, specimens or Court/District Attorney for follow up. impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. No reports viewed had force used to collect DNA. 29 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I Policy and procedures address: Riverside County Probation Department Institutional a) Documentation of efforts to secure voluntary Operations Manual Section 960.6(b) compliance, including an advisement of the legal N Y Y obligation to provide the requisite specimen, A sample or impression and the consequences of refusal. b) Documentation of supervisory knowledge of the N Riverside County Probation Department Institutional Y Y above and authorization to use force. A Operations Manual Section 960.6 c) If the use of reasonable force includes cell extraction, the extraction shall be videotaped and retained by the department. (Consult with County Counsel regarding statutes applicable to your department.) N Y Y A 30 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I 1370 EDUCATION PROGRAM Riverside County Probation Department Institutional Operations Manual Section Education, 961.1 and The County Board of Education provides for the 961.3 administration and operation of juvenile court schools in conjunction with the Chief Probation Officer or Education assessment completed on February 6, 2017 designee. Policies and procedures ensure by Tara Alford, Coordinator, Student Services, Desert communication and coordination between educators Sands Unified School District. The principal of the L.F. and probation staff. Smith Court School was interviewed in addition to the review of documents. There were no deficiencies found. N Documentation received from the 2016 inspection as Y Y A well as a cover letter from Charles Fischer, Executive Director of the Alternative Education program confirmed that the education program was compliant with required elements of regulation. Each classroom has 1 teacher, 1 Teacher Assistant and 1 probation staff. Probation staff do not interfere in the classroom. Teachers are expected to control the classroom. Both probation and education reported a good relationship with each other. They have an established open line of communication with each other. Facility Manager shall request an annual review of the Riverside County Probation Department Institutional education program by the superintendent of schools. Operations Manual Section 961.3 This annual review of each required element of the program from the Superintendent of Schools has been received along with a report or review checklist on compliance, deficiencies, and corrective action needed N Y Y to achieve compliance. This review cannot be A delegated to the site principal or other site staff member. It can however be contracted to a qualified outside agency. Upon completion, the facility manager will review each item with the person designated by the school and take any corrective action as needed General Education Development preparation shall be N Riverside County Probation Department Institutional Y Y made available to all eligible youth. A Operations Manual Section 961.4 Supplemental instruction shall be afforded to youth who Riverside County Probation Department Institutional do not demonstrate sufficient progress towards passing N Operations Manual Section 961.4 Y Y the CAHSEE as set forth in the ED Code. A (The CAHSEE is no longer required) The facility school program complies with the State Riverside County Probation Department Institutional Education Code (Note: The Education Code currently Operations Manual Section 961.4 N requires a 240-minute school day.) Youth are delivered Y Y A to their educational program so as not to interfere with the time afforded the minimum instruction day. School discipline is integrated into the facility’s overall Riverside County Probation Department Institutional behavioral management plan, with school staff advised N Operations Manual Section 961.5 Y Y of administrative decisions that may affect the A educational programming. 31 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I Expulsion/suspension follows the due process N safeguards in the education code, including the rights Y Y A of students with special needs. Policies and procedures address the rights of any N student who has continuing difficulty completing the Y Y A school day. There are provisions for individuals with special needs Riverside County Probation Department Institutional that include educational instruction for youth in high Operations Manual Section 961.6 security or other special units, compliance with N Y Y applicable statutes for special education, and, provision A for non-English speaking youth and those with limited English speaking skills. Youths are enrolled in school no later than three (3) N Riverside County Probation Department Institutional Y Y days after admission. A Operations Manual Section 961.7 The school conducts an educational screening and N Y Y completes an education plan within 5 days. A If a youth is detained, the school requests the youths N records from his/her prior school to ensure that the Y Y A educational plan is appropriate. 1371 RECREATION AND EXERCISE Riverside County Probation Department Institutional Operations Manual Section Recreation, Programs and N There are policies and procedures for recreation and Y Y Exercise 962 A exercise of youth with the intent to maximize the time youth are out of their rooms/off their bunks. There is the opportunity for a minimum of three hours Riverside County Probation Department Institutional of recreation, programs and exercise 3 hours a day Operations Manual Section 962.4.1 during the week and five hours a day each Saturday, Sunday and other non-school days. At least one hour Unit logs, unit calendars and other unit documentation shall be an outdoor activity. was reviewed which show that recreation and exercise activities occur however does not confirm that the full group is provided with the opportunity to participate. N Y Y Facility administrators implemented a training memo A that clarified expectations for social awareness and for recreational and program expectations and the required documentation. At subsequent review, it was noted that the documentation was more consistent in the shift reports and it was noted that all youth participate in their full Title15 requirements or are being offered them. The recreation and exercise schedule is posted in the Riverside County Probation Department Institutional living units. N Operations Manual Section 962.4.1 Y Y A Each unit had a calendar of activities posted. Recreation shall include the opportunity for at least one Riverside County Probation Department Institutional hour of daily access to unscheduled activities such as Operations Manual Section 962.4.1 reading, television, radio, music games etc. The N activities are supervised and include orientation and Y Y Youth participate in daily recreational activities (Free A coaching of youth. Time). This time generally includes, phone calls, television, card or board games and letter writing. Youth can choose what to participate in. 32 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I Programs shall include social awareness programs as Riverside County Probation Department Institutional outlined in Section 1378. Operations Manual Section 962.4.1 Social awareness programs 974 N Y Y A Youth also participate in social awareness programs as discussed in section 1378. Both probation staff and outside visitors provide programming for the facility. All youth shall be provided with the opportunity for at Riverside County Probation Department Institutional least one hour of large muscle activity each day. Operations Manual Section 962.4.1 N Y Y Youth participate in exercise daily during school and A after school as long as they are cleared by medical. Generally, the period consists of calisthenics and a team sports such as basketball. That one hour of exercise is suspended only upon a Riverside County Probation Department Institutional written finding by the administrator/manager that the N Operations Manual Section 962.4.1 Y Y youth represents a threat to the safety and security of A the facility. The administrator/manager may suspend for a period Riverside County Probation Department Institutional N not to exceed 24 hours access to recreation and Y Y Operations Manual Section 962.4 A programs 1372 RELIGIOUS PROGRAM Riverside County Probation Department Institutional Operations Manual Section, Faith Based Programs The facility administrator provides access for voluntary 965 participation in religious services and/or religious counseling at least once a week. A youth is allowed to Policy notates the opportunity for faith based religious participate in other program activities if he/she elects services. Facility offers services for both catholic and not to participate in religious programs. protestant faiths. If a youth is of a different faith, efforts are made to contact and bring in additional religious resources. N Religious services and bible study are held throughout Y Y A the week in the different units and if youth choose not to participate, they can participate in an additional/alternative programming. There are opportunities for catholic programming 2x a week and non-denomination 2x a week also. IYTEC and IJH share resources and the program volunteers share equal time in both programs so all youth have the same opportunities. If a youth chooses not to attend, there are alternative activities they can participate in. Religious programs provide for: religious services, Riverside County Probation Department Institutional availability of clergy, and availability of religious diets. Operations Manual Section 965.4, 965.7 and 965.8.1 N Y Y A 33 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I 1373 WORK PROGRAM Riverside County Probation Department Institutional Operations Manual Section 966.3 There are written policies and procedures for assigning youths to work programs, which are meaningful, There are opportunities for the youth to work within the constructive, and related to vocational training or confines of the facility. There is a process in place in increasing a youth’s sense of responsibility. which the youth are hired based on behavior and their point totals. This is the same for IJH or IYTEC. Youth in IYTEC can work outside after they achieve a certain level N Y Y A 1374 VISITING Riverside County Probation Department Institutional Operations Manual Section Visiting 968 IJH and IYTEC maintain separate visitation hours. Family engagement, family reunification and maintaining contact with parents is important and youth are entitled to receive regular visitation on a weekly basis. Probation administration makes every effort for youth to be housed near families; however, under some circumstance, this is not possible. Youth confined in the Indio facilities whose parents reside near Riverside N are transported to the Riverside Juvenile hall to Y Y A participate in visitation. Special visits are generally on Saturdays. Special visits provide the opportunity for other family members to come into the facility to visit. They do not require court orders. Facility Supervisors can approve as appropriate. Visiting logs reviewed showed ongoing, regular visitation occurs. 34 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I There are written policies and procedures for visiting Riverside County Probation Department Institutional that include provision for special visits. Operations Manual Section Visiting 968.7 N Y Y Special Visits may be authorized for other persons who A are not parent or guardians. This would include child visits or grandparents. Visits from youth girlfriends/boyfriends, etc must be court ordered. Youths are allowed visits by parents, guardians, or Riverside County Probation Department Institutional persons standing in loco parentis, at reasonable times. Operations Manual Section 968.3 and 968.4 Opportunity for visiting is at least two hours per week. Days of the week and times are determined based N Y Y facility. Arrangements may be made for alternative A days or the youth are provided with phone calls to ensure they have contact with their parents for those youth whose parents cannot physically come to the facility to visit. Visits are supervised, but conversations are not Riverside County Probation Department Institutional monitored unless there is a security or safety need. Operations Manual Section 968.5 N Y Y A Youth visit in an open area supervised by facility staff. Staff do not record or otherwise listen to conversations. 1375 CORRESPONDENCE Riverside County Probation Department Institutional Operations Manual Section, Correspondence 970 There are written policies and procedures for N correspondence which ensure: Y Y Youth have daily opportunities to send and receive A unlimited amounts of mail. Youth interviewed confirmed the daily opportunity and that staff pass out mail daily as well. a) There is no limitation on the volume of mail that N Riverside County Probation Department Institutional Y Y youth may send or receive; A Operations Manual Section 970.4 b) Youth may send special mail and two letters per Riverside County Probation Department Institutional week postage-free; Operations Manual Section 970.4. N Y Y A Youth may send unlimited letters per week postage free. c) Youth may correspond confidentially with state and Riverside County Probation Department Institutional federal courts, any member of the State Bar or Operations Manual Section 970.6.1 holder of public office, and the Board of State and N Community Corrections; however, authorized Y Y A facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, d) Incoming and outgoing mail, other than confidential Riverside County Probation Department Institutional correspondence described above, may be read by Operations Manual Section 970.6.2 staff only when there is reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. N Y Y A 35 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I 1376 TELEPHONE ACCESS Riverside County Probation Department Institutional Operations Manual Section, Telephone Access 972 There are written policies and procedures to provide youth with access to telephone communications. Youth per interview are provided with regular N Y Y telephone access. They also report that if a youth A cannot afford the pay phones, staff will take them to intake to use the county phone to make calls to parents or siblings for special circumstances such as a birthday or other special event. 1377 ACCESS TO LEGAL SERVICES Riverside County Probation Department Institutional Operations Manual Section Access to Legal Services Written procedures ensure the rights of minors to have 973 access to the courts and legal services include: Attorneys have access to their clients and visit in N confidential locations; either an office or other small Y Y A area. Youth can send and receive confidential mail and make and receive calls from their attorneys. None of the youth that I spoke with noted having their attorneys visit. a) Access, upon request by the youth, to licensed N Riverside County Probation Department Institutional Y Y attorneys and their authorized representatives; A Operations Manual Section 973.4 b) Provision for confidential consultation with N Riverside County Probation Department Institutional Y Y attorneys; and, A Operations Manual Section 973.4 c) Unlimited postage paid legal correspondence and Riverside County Probation Department Institutional cost-free telephone access as appropriate. Operations Manual Section 973.4 N Y Y A 1378 SOCIAL AWARENESS PROGRAM Riverside County Probation Department Institutional Operations Manual Section Social Awareness Program The County Board of Education or the Chief Probation 974.3 and 974.4 Officer provides programs designed to promote social awareness and reduce recidivism. The programs Riverside County Facilities social awareness program consider the needs of male and female youth and may (SAP) includes internal programming such as anger include: victim awareness; conflict resolution; anger management, gang disassociation, victim awareness, N management; parenting skills; appropriate gender Y Y life skills, anti-substance abuse, and parenting. A specific programming; juvenile justice; self-esteem; building effective decision-making skills; and, other topics that suit the needs of the youth. 36 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I The agency responsible for providing the programs Riverside County Probation Department Institutional conducts a written annual review to ensure that the Operations Manual Section 974.5 program content is current, consistent and relevant to the population. Riverside University Health System Behavior Health provides several programs to the youth at the Indio JH and the YTEC. These include Aggression Replacement training (ART), Moral Reconation Therapy (MRT), Seeking safety, Short Tern Anger Management Program (STAMP) and Trauma Focused Cognitive Behavior Therapy (TF-CBT) N Administration provided a detailed overview of Y Y A programming that facility staff present to youth. These include Anger Management, Substance Abuse, Gang Disassociation, Life Skills, Parenting and Victim Awareness. The Riverside County District Attorney provides a literacy program and several religious providers provide religious programming for the youth. These programs have been evaluated by the program provider and have been found to meet the needs of the youth. 1390 DISCIPLINE Riverside County Probation Department Institutional Operations Manual Section Discipline 976 There are written policies and procedures for the discipline of minors that promote acceptable behavior. N There are specific consequences for major and minor Y Y A rule violations. Facility utilizes points and levels for behavior management. Youth cannot be placed in their room without lesser means of discipline being used. Discipline is imposed at the least restrictive level that N Riverside County Probation Department Institutional Y Y promotes the desired behavior. A Operations Manual Section 976.3 Discipline does not include corporal punishment, group N punishment, physical or psychological degradation or Y Y A deprivation of the following: a) Bed and clothing; N Riverside County Probation Department Institutional Y Y A Operations Manual Section 976.4(a) b) Daily shower, access to drinking fountain, toilet and N Riverside County Probation Department Institutional Y Y personal hygiene items, and clean clothing; A Operations Manual Section 976.4(b) c) Full nutrition; N Riverside County Probation Department Institutional Y Y A Operations Manual Section 976.4(c) d) Contact with parent or attorney; N Riverside County Probation Department Institutional Y Y A Operations Manual Section 976.4(d) e) Exercise; N Riverside County Probation Department Institutional Y Y A Operations Manual Section 976.4(e) f) Medical services and counseling; N Riverside County Probation Department Institutional Y Y A Operations Manual Section 976.4(f) g) Religious services; N Riverside County Probation Department Institutional Y Y A Operations Manual Section 976.4(g) h) Clean and sanitary living conditions; N Riverside County Probation Department Institutional Y Y A Operations Manual Section 976.4(h) 37 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County TITLE 15 SECTION H J C E T C M - C E T P/P REFERENCE - COMMENTS I Y AY I i) The right to send and receive mail; and, N Riverside County Probation Department Institutional Y Y A Operations Manual Section 976.4(i) j) Education. N Riverside County Probation Department Institutional Y Y A Operations Manual Section 976.4(j) There are established rules of conduct and disciplinary Riverside County Probation Department Institutional penalties to guide the conduct of youth. The rules and Operations Manual Section 976.4, Manual Section penalties, which include both major violations and 976.6 and Manual Section 976.8 N youth violations, are simply and affirmatively stated and Y Y A are available to all youth. Provisions are made to provide accessible information to youth with disabilities, limited English proficiency or limited literacy. 1391 DISCIPLINE PROCESS Riverside County Probation Department Institutional N Operations Manual Section Discipline 976.6.3 Y Y There are written policies and procedures for the A administration of discipline that include: a) Designation of personnel authorized to impose N Riverside County Probation Department Institutional Y Y discipline for violation of rules; A Operations Manual Section976.4 b) Prohibiting discipline from being delegated to any N Riverside County Probation Department Institutional Y Y youth; A Operations Manual Section 976.4 c) Definition of major and minor rule violations and N Riverside County Probation Department Institutional Y Y their consequences, due process requirements; A Operations Manual Section 976.6, 976.8 and 976.9 d) Minor rule violations may be handled informally by Riverside County Probation Department Institutional counseling, advising the youth of expected conduct Operations Manual Section 976.6.3 N or imposing a minor consequence. Discipline shall Y Y A be accompanied by written documentation and a policy of review and appeal to a supervisor; Major rule violations may include withdrawal from group Riverside County Probation Department Institutional activities for 24 hours or more or extension of time in Operations Manual Section 976.8.3 custody. Major rule violations and the discipline process shall be documented and require the following: Due process proceedings occur for rule violations or N Y Y discipline over 24 hours only. Agency has a detailed A form that was found to be inclusive of all areas. Technical assistance was provided as the form is lengthy and may be confusing at times. Overall, regulatory expectations are being met. a) Written notice of violation prior to a hearing; N Riverside County Probation Department Institutional Y Y A Operations Manual Section 976.9.1 b) Hearing by a person who is not a party to the N Riverside County Probation Department Institutional Y Y incident; A Operations Manual Section 976.9.1 c) Opportunity for the youth to be heard, present N Riverside County Probation Department Institutional Y Y evidence and testimony; A Operations Manual Section 976.9.2 d) Provision for minor to be assisted by staff in the Riverside County Probation Department Institutional Y Y NA hearing process; and, Operations Manual Section 976.9.1 e) Provision for administrative review. Riverside County Probation Department Institutional Y Y NA Operations Manual Section 976.10 f) Violations that result in a removal from camp or Riverside County Probation Department Institutional commitment program, but not a return to court will Y Operations Manual Section 976.8.2 follow the due process provisions in subsection (e) above. N N A A 38 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County \7IJH REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE NA COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the facility. X (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19NA 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of age and X older. The facility has been approved to hold persons under the X juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of the X facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from Juvenile X Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held in the X facility. If yes to the above, the Monthly Report on the Detention of X Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) X Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately separated X from minors. Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed in the facility in X a manner that allows contact with minors. 39 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County IYTEC REVIEW OF NON-REGULATORY REQUIREMENTSGRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE NA COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the facility. X (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19NA 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of age and X older. The facility has been approved to hold persons under the X juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of the X facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non- secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from Juvenile X Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held in the X facility. If yes to the above, the Monthly Report on the Detention of X Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) X Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately separated X from minors. Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed in the facility in X a manner that allows contact with minors. 40 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County AMC-YTEC REVIEW OF NON REGULATORY REQUIREMENTSGRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE NA COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the facility. X (Refer to the JPCF Program Agreement, Attachment B) The facility houses Juvenile Court Wards 19 years of age and X older. The facility has been approved to hold persons under the X juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of the X facility) as outlined in the county’s application. WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non- secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from Juvenile X Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held in the X facility. If yes to the above, the Monthly Report on the Detention of X Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) X Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately separated X from minors. Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed in the facility in X a manner that allows contact with minors. 41 7421, 7422 Indio JH (IJH) and Indio YTEC (IYTEC), 7423 Alan M. Crogan YTEC (AMC-YTEC) PRO Juvenile Inspection \16- 18/Proc.\Riverside County JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7421and 7422 FACILITY NAME: FACILITY TYPE: Indio Juvenile Hall and Indio Youth Training Education Center (YTEC) Juvenile Hall and Camp APPLICABLE REGULATIONS (Check All 4/98: ✓ 2001: 2003: OTHER: ✓ That Apply): (Applicable to Units 6 Pre-1998 and 7) FIELD REPRESENTATIVE: DATE: Lisa Southwell 11/29/2017 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) IJH YTEC Contains a weapons locker as specified in these ✓ ✓ regulations Contains a secure room for the confinement of minors IJH YTEC pending admission to JH ✓ ✓ Provides access to a shower IJH YTEC ✓ ✓ Provides a secure vault or storage space for minor's IJH YTEC valuables ✓ ✓ Provides telephone access to minors IJH YTEC ✓ ✓ Provides staff access to hot and cold running water IJH YTEC ✓ ✓ Locked Holding Room (1.2) ✓ Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area ✓ Contains seating to accommodate all minors as ✓ specified in these regulations 98: Provides access to a toilet, wash basin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, wash basin and drinking ✓ fountain unless a procedure is in effect to provide access Maximizes staff visual supervision ✓ 03: Outward swinging or lateral sliding door required ✓ Natural Light (1.3) Visual access to natural light is provided in locked ✓ sleeping rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. Juvenile Insp…\Cycle \Phy...\7421, 7422 2016-2018 Riverside Indio JH and YTEC PHY;8/15/2018 - 1 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Corridors (1.4) Corridors in living areas are at least eight feet wide. When doors are staggered or if rooms are located ✓ only on one side, corridors may be at least six feet wide. Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain ✓ sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other ✓ access to these fixtures 03: Toilet, wash basin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a ✓ clear ceiling height of eight feet 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144 ✓ inches. 03: Outward swinging or lateral sliding door required ✓ Double Occupancy Sleeping Rooms (1.8) No double occupancy rooms Minimum of 100 square feet floor area, a clear ceiling ✓ height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144 ✓ inches 03: Outward swinging or lateral sliding door required ✓ Dormitories (1.9) In JHs and camps, there is a minimum of 50 square feet of floor area per minor, with a minimum dormitory ✓ size of 200 square feet and a minimum clear ceiling height of eight feet. Juvenile Insp…\Cycle \Phy...\7421, 7422 2016-2018 Riverside Indio JH and YTEC PHY;8/15/2018 - 2 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS In JHs and camps, dormitories are designed for no ✓ fewer than four minors. 98: JH dormitories for detained minors are designed Units 6 and 7, built under 1998 standards, for no more than 15 minors (NA camps). have 20 bed dorms. Pilot project granted by ✓ 03: This subsection deleted, eliminating the 15 minor BOC/CSA 11/12/98. limitation. (See below.) 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than ✓ 30 minors (regardless of whether it is for court commitments or other detained minors). Dayrooms (1.10) IJH YTEC JH dayrooms contain 35 square feet of floor area per ✓ ✓ minor. Dayrooms in camps and SPJHs contain 30 square YTEC IJH feet of floor area per minor. ✓ ✓ All dayrooms provide access to toilets, wash basins, drinking fountains and showers. ✓ Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated ✓ indoor-outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor- outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum ✓ dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a The combined capacities of Indio Juvenile minimum of 18,000 square feet dedicated indoor- Hall and Youthful Offender Program exceed outdoor space, plus a field area. The field area 100 minors. Both IJH and YTEC use the contains a minimum of one acre with a minimum physical activity and recreation space. dimension of 100 feet. ✓ 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor- outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface. ✓ 01: Changed from one-half to one-quarter of the space Juvenile Insp…\Cycle \Phy...\7421, 7422 2016-2018 Riverside Indio JH and YTEC PHY;8/15/2018 - 3 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and ✓ of a sufficient size to comply with Title 15, § 1371. 01: The required recreation area has no single ✓ dimension less than 40 feet. Outdoor recreation area lighting allows for evening activities and provides security. ✓ Academic Classrooms (NA SPJH; 1.12) ✓ Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for ✓ every juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work ✓ area, and a minimum of 28 square feet floor space per minor. There is a communication system in each classroom Classrooms built to 1998 standards comply that allows for immediate response to emergencies. ✓ with this regulation. Safety Room (1.13) One “Protection Room” in Intake, Pre-1998 regulations. ✓ Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet Limited to one minor ✓ Policy limits use of safety room to one minor Padded as specified in these regulations ✓ There are one or more vertical view panels constructed of security glazing. Panels provide a view ✓ of the entire room and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these ✓ regulations Access to a toilet, wash basin and drinking fountain is ✓ provided. 03: Be equipped with a variable intensity security-type ✓ lighting fixture, with controls outside the room 03: Any wall- or ceiling-mounted devices are designed to prohibit the occupant’s access. ✓ Medical Examination Room (NA SPJH; 1.14) There is a minimum of one suitably equipped medical ✓ examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations ✓ that is used for no other purpose; Privacy for minors; ✓ Lockable storage for medical supplies; ✓ Juvenile Insp…\Cycle \Phy...\7421, 7422 2016-2018 Riverside Indio JH and YTEC PHY;8/15/2018 - 4 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Not less than 144 square feet floor space with no ✓ single dimension less than seven feet; Hot and cold running water; and, ✓ 01: Smooth, non-porous, washable surfaces. ✓ Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies ✓ and pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) There is a minimum of 15 square feet floor space and ✓ sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual ✓ barrier. Visiting Space (1.17) ✓ Visiting space is provided. Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space ✓ per minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19) Each minor has a minimum of nine cubic feet of ✓ secure storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as fire extinguishers, self-contained breathing ✓ apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial closet ✓ containing a mop sink and sufficient area for storing cleaning implements within the security area. Juvenile Insp…\Cycle \Phy...\7421, 7422 2016-2018 Riverside Indio JH and YTEC PHY;8/15/2018 - 5 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Audio Monitoring System (1.22) Threshold monitoring system in single occupancy rooms of Units 6 and 7. There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single ✓ and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to ✓ maintain fire and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) One on each of the units (6 and 7) built to 1998 regulations. ✓ Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished ✓ interview room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp. ✓ Court Holding Room for Minors (1.26) ✓ Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors ✓ Provides 40 square feet of floor area and a minimum ✓ clear ceiling height of eight feet Contains seating to accommodate all minors ✓ Contains a toilet, wash basin and drinking fountain as ✓ specified in these regulations Maximizes staffs' visual supervision of minors ✓ Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. ✓ One toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Juvenile Insp…\Cycle \Phy...\7421, 7422 2016-2018 Riverside Indio JH and YTEC PHY;8/15/2018 - 6 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Wash basins (2.2) Wash basins must provide hot and cold or tempered water and be available on living units in a ratio of 1:6 ✓ in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff ✓ in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents waste water from flowing over the ✓ bubbler. Showers (2.4) Showers provide tempered water and are available on ✓ living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating staff's ability to supervise. ✓ Beds (2.5) Beds are at least 30 inches wide and 76 long and are ✓ of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart. ✓ Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, ✓ single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep. ✓ Padding (2.7) Not applicable to Pre-1998 Safety Padding in safety rooms covers the floor, door and (Protection) Room. ✓ walls to a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire sprinkler as approved by the State Fire Marshal ✓ (SFM). The padding is approved by the SFM and is: non- porous; at least one-half inch thick; of a unitary or laminated construction; firmly bonded to all padded ✓ surfaces; and, is without exposed seams. Juvenile Insp…\Cycle \Phy...\7421, 7422 2016-2018 Riverside Indio JH and YTEC PHY;8/15/2018 - 7 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is ✓ allowed for each person. Weapons Locker (2.9) Weapons lockers are located outside the security ✓ perimeter of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking device. ✓ Assess for New Construction/Remodel or Repair: Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards: ✓ American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860-94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. ✓ (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) Juvenile Insp…\Cycle \Phy...\7421, 7422 2016-2018 Riverside Indio JH and YTEC PHY;8/15/2018 - 8 - J456 PHY 98 01 03.dot (8/05) Board of State and Community Corrections - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7421 FACILITY: TYPE: RC: Riverside County: Indio Campus • JH “7421” JH 150 FIELD REPRESENTATIVE: Lisa Southwell DATE: 11/29/2017 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Each Room FIXTURES* # Size (L x W x H) COMMENTS Unit Room Applicable Total Room or Square/Cubic Designation Type Standards # RC s RC Feet T U W F S Beds Intake Protectio Padded floor, carpeted wall. No drain. Pre-1998 1 0 (1) (1) 74 Square Feet n Room Window is 6"x18" Holding Pre-1998 1 0 (4) (4) 75 Square Feet Bench 9' 4"; dry cell. (14/16: Add 1 F and delete 1 S. Converted Shower/ Pre-1998 1 0 0 0 143 Square Feet 1 1 1 1 to portable cold-water decontamination Toilet shower) Unit 1 Annex Dorm Pre-1998 1 6 (5) (5) 20'6" x 16'6" 1 1 1 Used as program space 3 – 4 Dorm Pre-1998 2 4 4 8 232 Square Feet 1 1 1 1 – 2, 5 – 14 Single Pre-1998 12 1 1 12 89 Square Feet 1 1 1 Two rooms with cameras. 649 sq. ft. Dayroom Pre-1998 1 0 0 0 22' x 29'6" 3 2 1 4 (14/16: Delete 1 W. Converted to cold water decontamination shower) *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. P:\Juvenile\Living\16-18\7421 2016-2018 Riverside Indio JH LAS\CA;9/5/18 - 1 - Juv LAS.dot;CSA 460(1/6/97) ROOMS EACH ROOM Each Room FIXTURES* # Size (L x W x H) COMMENTS Unit Room Applicable Total Room or Square/Cubic Designation Type Standards # RC s RC Feet T U W F S Beds Unit 2 Annex Dorm Pre-1998 1 6 (6) (6) 20'6" x 16'6" 1 1 1 Used as program space 29 – 31 Dorm Pre-1998 3 4 4 12 232 Square Feet 1 1 1 15 – 29, 32- Single Pre-1998 18 1 1 18 89 Square Feet 1 1 1 35 649 sq. (1 shower head change to add cold Dayroom Pre-1998 1 0 0 0 22' x 29'6" 3 2 3 1 4 water) Unit 3 (Vacant at 14/16 inspection) Dorm Pre-1998 1 20 20 20 32'6" x 26' 845 sq. ft. Dayroom Pre-1998 1 0 0 0 40' x 23' 2 2 8 1 4 920 sq. ft. 25' of fixed seating. 1 Unit 4 Single Pre-1998 10 1 1 10 9'6" x 8' 1 1 1 Classroom adjacent to dayroom. No Dayroom Pre-1998 1 0 0 0 18' x 25' 1 2 Fountain but water container. Added cold- water decontamination shower. Unit 5 (Vacant at 14/16 Inspection) Dorm Pre-1998 1 20 20 20 32' x 32' 1,024 sq. ft. Dayroom Pre-1998 1 0 0 0 29' x 22' 4 0 8 1 4 638 sq. ft. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. P:\Juvenile\Living\16-18\7421 2016-2018 Riverside Indio JH LAS\CA;9/5/18 - 2 - Juv LAS.dot;CSA 460(1/6/97) ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Each Room FIXTURES* # Size (L x W x H) COMMENTS Unit Room Applicable Total Room or Square/Cubic Designation Type Standards # RC s RC Feet T U W F S Beds Unit 6 Pilot project granted 11/98 for dorm <15 Dorm 1998 1 20 20 20 30' x 33'4" minors. Single 1998 5 1 1 5 8'x10' 1 1 1 (Less 6 sq. ft. chase) 74 sq. ft. Total approximate area 925 sq. ft. 3T=2+1 Dayroom 1998 1 0 0 0 Irregular 3 2 4 2 5 5S=4+1 Handicap Shower and Toilet Unit 7 Pilot project granted 11/98 for dorm <15 Dorm 1998 1 20 20 20 30' x 33'4" minors. Single 1998 5 1 1 5 8'x10' 1 1 1 (Less 6 sq. ft. chase) 74 sq. ft. Total approximate area 925 sq. ft. 3T=2+1 Dayroom 1998 1 0 0 0 Irregular 3 2 4 2 5 5S=4+1 Historical Notes: Intake: Note: The intake area has an additional toilet, washbasin and drinking fountain. Separate interview room available in intake. Unit 1: Note: Unit capacity 20. (1992 CYA maximum capacity was 8 boys and 12 girls.) Annex added at later date than CYA rating. Bench around perimeter. 2012-14: Bathtub previously included in total number of showers has been removed from the LASE, it is no longer operable. The number of washbasins includes a hair washbasin which was inoperable at the time of our inspection. Unit 2: Note: Unit capacity 30. (1992 CYA maximum capacity was 30; dayroom would limit capacity of this unit to 21.1) Annex added at later date than CYA rating. Unit 4: Note: Unit capacity 10. (1992 CYA maximum capacity was 10.) 1 Pre-1998 (CYA) regulations required indoor activity space at 30 square feet of floor area for every minor. 2 Pre-1998 (CYA) regulations required 50 square feet of dormitory space for every minor. To determine the capacity of Units 3 and 4, the square footage of the dayroom and dormitory were added together; that sum was divided by 80. 2010-12: The designation of Unit 1 as a YOP unit reduced the IJH RC from 70 to 50. 2012-14: Units 3 and 5 now assigned to YOP (#7422 – RC 44). Units 6 and 7 were unoccupied and were not inspected. Unit 1 2 3 4 5 6 7 Total CYA maximum 20 30 20 10 20 n/a n/a 100 capacity** *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. P:\Juvenile\Living\16-18\7421 2016-2018 Riverside Indio JH LAS\CA;9/5/18 - 3 - Juv LAS.dot;CSA 460(1/6/97) 1 Pre-1998 (CYA) regulations required 50 square feet of dormitory space for every minor. To determine the capacity of Units 3 and 4, the square footage of the dayroom and dormitory were added together; that sum was divided by 80. Current Cycle Notes: 2014-2016 Evaluated full facility for LASE Units 3 and 5 no longer assigned to YOP #7422. Currently Vacant. Units 6 and 7 house YTEC youth. Change to RC for 7422 as still 50 not 40 with unit changes. Intake: Change: Add 1 F and delete 1 S. Converted to portable cold water decontamination shower Unit 1: Change: Delete 1 W Converted to cold water decontamination shower. Unit 2: 1 shower head change to add cold water Unit 3: Vacant Unit 4: No Fountain but water container. Added cold water decontamination shower. Unit 5: Vacant Unit 6: Moved to YTEC-25 LASE “7422” Unit 7: Moved to YTEC-25 LASE “7422” 2014/2016 LASE JH:100 2016/2018 LASE No Change – JH RC at 100 08/15/2018: YTEC Closed at Indio JH as all youth transferred to Alan Crogan YTEC. Transfers began August 2017 and continued through October 2017. 50 beds returned to the IJH. Update sent to county and database updated. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. P:\Juvenile\Living\16-18\7421 2016-2018 Riverside Indio JH LAS\CA;9/5/18 - 4 - Juv LAS.dot;CSA 460(1/6/97) 175Board of State and Community Corrections - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7422 FACILITY: TYPE: RC: Riverside County: Indio Campus • YTEC “7422” Camp CLOSED FIELD REPRESENTATIVE: Lisa Southwell DATE: 11/29/2017 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Each Room FIXTURES* # Size (L x W x H) COMMENTS Unit Room Applicable Total Room or Square/Cubic Designation Type Standards # RC s RC Feet T U W F S Beds Unit 6 (YTEC at 16/18 Inspection) Pilot project granted 11/98 for dorm <15 Dorm 1998 1 20 20 20 30' x 33'4" minors. Single 1998 5 1 1 5 8'x10' 1 1 1 (Less 6 sq. ft. chase) 74 sq. ft. Total approximate area 925 sq. ft. 3T=2+1 Dayroom 1998 1 0 0 0 Irregular 3 2 4 2 5 5S=4+1 Handicap Shower and Toilet Unit 7 (YTEC at 16/18 Inspection, Unit Vacant at Inspection) Pilot project granted 11/98 for dorm <15 Dorm 1998 1 20 20 20 30' x 33'4" minors. Single 1998 5 1 1 5 8'x10' 1 1 1 (Less 6 sq. ft. chase) 74 sq. ft. Total approximate area 925 sq. ft. 3T=2+1 Dayroom 1998 1 0 0 0 Irregular 3 2 4 2 5 5S=4+1 Historical Notes: Intake: Note: The intake area has an additional toilet, washbasin and drinking fountain. Separate interview room available in intake. Unit 1: Note: Unit capacity 20. (1992 CYA maximum capacity was 8 boys and 12 girls.) Annex added at later date than CYA rating. Bench around perimeter. 2012-14: Bathtub previously included in total number of showers has been removed from the LASE, it is no longer operable. The number of washbasins includes a hair washbasin which was inoperable at the time of our inspection. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. P:\Juvenile\Living\16-18\7422 2016-2018 Riverside Indio YTEC LAS\CA;9/5/18 - 1 - Juv LAS.dot;CSA 460(1/6/97) Unit 2: Note: Unit capacity 30. (1992 CYA maximum capacity was 30; dayroom would limit capacity of this unit to 21.1) Annex added at later date than CYA rating. Unit 4: Note: Unit capacity 10. (1992 CYA maximum capacity was 10.) 1 Pre-1998 (CYA) regulations required indoor activity space at 30 square feet of floor area for every minor. 2 Pre-1998 (CYA) regulations required 50 square feet of dormitory space for every minor. To determine the capacity of Units 3 and 4, the square footage of the dayroom and dormitory were added together; that sum was divided by 80. 2010-12: The designation of Unit 1 as a YOP unit reduced the IJH RC from 70 to 50. 2012-14: Units 3 and 5 now assigned to YOP (#7422 – RC 44). Units 6 and 7 were unoccupied and were not inspected. Unit 1 2 3 4 5 6 7 Total CYA maximum 20 30 20 10 20 n/a n/a 100 capacity** 1 Pre-1998 (CYA) regulations required 50 square feet of dormitory space for every minor. To determine the capacity of Units 3 and 4, the square footage of the dayroom and dormitory were added together; that sum was divided by 80. Current Cycle Notes: 2014-2016 Evaluated full facility for LASE Units 3 and 5 no longer assigned to YOP #7422. Currently Vacant. Units 6 and 7 house YTEC youth. Change to RC for 7422 as still 50 not 40 with unit changes. Unit 6: YTEC-25 Unit 7: YTEC-25 2014/2016 LASE YTEC: 50 2016/2018 LASE YTEC Closed at Indio JH as all youth transferred to Alan Crogan YTEC. Transfers began August 2017 and continued through October 2017. 50 beds returned to the IJH and IYTEC Closed. Update sent to county and database updated *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. P:\Juvenile\Living\16-18\7422 2016-2018 Riverside Indio YTEC LAS\CA;9/5/18 - 2 - Juv LAS.dot;CSA 460(1/6/97) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009, 2014 BSCC Code: 7423 FACILITY NAME: FACILITY TYPE: Alan M. Crogan Youth Treatment/Education Center (AMC-YTEC) Juvenile Camp 4/98: 2001: 2003: 2009: 2014 APPLICABLE REGULATIONS (Check All That XX Apply): FIELD REPRESENTATIVE: DATE: Lisa Southwell 11/29/2017 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) 1230.1.1 Not Required for Camp Facilities X Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of X minors pending admission to JH Provides access to a shower X Provides a secure vault or storage space for minor's X valuables Provides telephone access to minors X Provides staff access to hot and cold running water X Locked Holding Room (1.2) 1230.1.2 Not Required for Camp Facilities There are no locked holding rooms in the X Contains a minimum of 15 square feet of floor area facility. per minor Provides no less than 45 square feet of floor area X Contains seating to accommodate all minors as X specified in these regulations 98: Provides access to a toilet, wash basin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, wash basin and X drinking fountain unless a procedure is in effect to provide access Maximizes staff visual supervision X 03: Outward swinging or lateral sliding door required X Natural Light (1.3) Visual access to natural light is provided in locked X sleeping rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. 1 AMC YTEC\ Juvenile Facility\16-18\Living Area Space Evaluation Final\06/12/2017 TITLE 24 SECTION YES NO N/A COMMENTS Corridors (1.4) Corridors in living areas are at least eight feet wide. When doors are staggered or if rooms are located X only on one side, corridors may be at least six feet wide. Living Unit (JH; 1.5) 1230.1.5 Not Required for Camp Facilities JH living units do not exceed 30 minors and contain sleeping areas and plumbing fixtures, commensurate with the number of minors housed. X 12: living unit shall not be divided in a way that hinders direct access, supervision or immediate intervention or other action if needed. Locked Sleeping Rooms (1.6) Locked Sleeping Rooms in Units AA, AB,AC and AD. 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other X access to these fixtures 03: Toilet, wash basin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a X clear ceiling height of eight feet 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144 X inches. 03: Outward swinging or lateral sliding door required X Double Occupancy Sleeping Rooms (1.8) All Sleeping Rooms are single rooms or Dormitory Style Minimum of 100 square feet floor area, a clear ceiling X height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144 X inches 03: Outward swinging or lateral sliding door required X Dormitories (1.9) Transition unit is made up 2 Dorm spaces. 1 In JHs and camps, there is a minimum of 50 square for 4 youth and remainder of the youth in feet of floor area per minor, with a minimum dormitory X other open space sleeping alcoves. size of 200 square feet and a minimum clear ceiling height of eight feet. 2 AMC YTEC\ Juvenile Facility\16-18\Living Area Space Evaluation Final\06/12/2017 TITLE 24 SECTION YES NO N/A COMMENTS In JHs and camps, dormitories are designed for no X fewer than four minors. 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps). X 03: This subsection deleted, eliminating the 15 minor limitation. (See below.) 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than X 30 minors (regardless of whether it is for court commitments or other detained minors). Dayrooms (1.10) JH dayrooms contain 35 square feet of floor area per X minor. 98: Dayrooms in camps and SPJHs contain 30 square feet of floor area per minor. X 09: Camps and SPJHs were removed). All dayrooms provide access to toilets, wash basins, drinking fountains and showers. X Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated X indoor-outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor-outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor-outdoor space, plus a field area. The field area contains a minimum of one acre with a X minimum dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. X 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor- outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface. X 01: Changed from one-half to one-quarter of the space 3 AMC YTEC\ Juvenile Facility\16-18\Living Area Space Evaluation Final\06/12/2017 TITLE 24 SECTION YES NO N/A COMMENTS A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and X of a sufficient size to comply with Title 15, § 1371. 01: The required recreation area has no single X dimension less than 40 feet. Outdoor recreation area lighting allows for evening activities and provides security. X Academic Classrooms (NA SPJH; 1.12) X Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for X every juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work X area, and a minimum of 28 square feet floor space per minor. There is a communication system in each classroom that allows for immediate response to emergencies. X Safety Room (1.13) 1230.1.13 Not Required for Camp Facilities X Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet Limited to one minor X Padded as specified in these regulations X There are one or more vertical view panels constructed of security glazing. Panels provide a X view of the entire room and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these X regulations Access to a toilet, wash basin and drinking fountain is X provided. 03: Be equipped with a variable intensity security- type lighting fixture, with controls outside the X room 03: Any wall- or ceiling-mounted devices are designed to prohibit the occupant’s access. X Medical Examination Room (NA SPJH; 1.14) There is a minimum of one suitably equipped medical X examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations X that is used for no other purpose; Privacy for minors; X Lockable storage for medical supplies; X 4 AMC YTEC\ Juvenile Facility\16-18\Living Area Space Evaluation Final\06/12/2017 TITLE 24 SECTION YES NO N/A COMMENTS Not less than 144 square feet floor space with no X single dimension less than seven feet; Hot and cold running water; and, X 01: Smooth, non-porous, washable surfaces. X Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies X and pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) Youth Dine in Unit. Tables and Chairs are provided including 1 ADA. There is a minimum of 15 square feet floor space and X sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual X barrier. Visiting Space (1.17) X Visiting space is provided. Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per minor for institutional clothing, bedding, supplies X and activity equipment, in one or more storage rooms. Personal Storage (1.19) Each minor has a minimum of nine cubic feet of X secure storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as fire extinguishers, self-contained breathing X apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial X closet containing a mop sink and sufficient area for storing cleaning implements within the security area. 5 AMC YTEC\ Juvenile Facility\16-18\Living Area Space Evaluation Final\06/12/2017 TITLE 24 SECTION YES NO N/A COMMENTS Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single and double occupancy sleeping rooms and X dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. 09:JH and locked sleeping rooms and single occupancy rooms of secure camps were removed Emergency Power (1.23) Generator provides 3 days of full capacity power. There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to X maintain fire and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) X Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished X interview room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp. X Court Holding Room for Minors (1.26) 1230.1.26 Not Required for Camp Facilities X Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors X Provides 40 square feet of floor area and a minimum X clear ceiling height of eight feet Contains seating to accommodate all minors X Contains a toilet, wash basin and drinking fountain as X specified in these regulations Maximizes staffs' visual supervision of minors X Programs and Activity Area (1.27) Camp and ranch facilities shall include adequate X space for specific programs in addition to recreation and exercise area. 6 AMC YTEC\ Juvenile Facility\16-18\Living Area Space Evaluation Final\06/12/2017 TITLE 24 SECTION YES NO N/A COMMENTS Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. X One toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water and be available on living units in a ratio of 1:6 X in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff X in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents waste water from flowing over the X bubbler. Showers (2.4) Showers provide tempered water and are available X on living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating staff's ability to supervise. X Beds (2.5) Beds are at least 30 inches wide and 76 long and are of a pan-bottom type or constructed of concrete. X 12: pan bottom was deleted 12: Solid bottom was added Beds are at least 12 inches of the floor and spaced NOTE: At final inspection, Transition Room 9 no less than 36 inches apart. had (2) two single beds. Agency noticed that X at full capacity, MUST use a bunk or reduce 12: Bunk beds must be 33 inches vertically between RC by 1 as the space is not large enough to the bottom get the 36 inch clearance between beds. 12: In secure facilities, bunks shall be securely X anchored and flushed against floor and/or wall. Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, X single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep. X 7 AMC YTEC\ Juvenile Facility\16-18\Living Area Space Evaluation Final\06/12/2017 TITLE 24 SECTION YES NO N/A COMMENTS Padding (2.7) 1230.2.7 Not Required for Camp Facilities Padding in safety rooms covers the floor, door and X walls to a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire sprinkler as approved by the State Fire Marshal X (SFM). The padding is approved by the SFM and is: non- porous; at least one-half inch thick; of a unitary or laminated construction; firmly bonded to all padded X surfaces; and, is without exposed seams. Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is X allowed for each person. Weapons Locker (2.9) Weapons lockers are located outside the security perimeter of the facility. (Personnel do not bring any X weapon into the security area.) 12: deleted perimeter and added area Lockers are equipped with individual compartments, each with their own locking device. X Assess for New Construction/Remodel or Repair: X Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards: X American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860-94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c) 6 are met. X (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 8 AMC YTEC\ Juvenile Facility\16-18\Living Area Space Evaluation Final\06/12/2017 JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State & Community Corrections Inspection BSCC Code: 7423 FACILITY: Riverside County TYPE: RC: Alan M. Crogan Youth Treatment/Education Center (AMC-YTEC) Camp 106 FIELD REPRESENTATIVE: DATE Lisa Southwell 11/29/2017 ROOMS EACH ROOM COMMENTS Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S LIVING UNITS AA (RC20) 1-3,5-8,10- Single, 16 1 16 16 75.03 Sq. Feet- 1 0 1 1 0 18 Locked 77.17 Sq. Feet 4,9 Single, 2 1 2 2 79.05 Sq. Feet 1 0 1 1 0 Odd Shaped Room Locked 19 Single, 1 1 1 1 71.67 Sq. Feet- 1 0 1 1 0 Locked 73.81 Sq. Feet 20(ADA) Single, 1 1 1 1 100.82 Sq. Feet 1 0 1 1 0 Odd Shaped Room -ADA Locked Dayroom NA NA NA NA NA 3184 Sq. Feet 1 0 2 2 4 Classroom NA NA NA NA NA 743.47 Sq. Feet NA NA NA NA NA Quad NA NA NA NA NA 2040 Sq. Feet NA NA NA NA NA Shared Quad with AB ** Rooms are within just a few inches of each other. 10.7 x 7.3,7.4 or 7.5. Plumbing Chase was 1.1 x 2.8 or in room 19 2.3 x2.8 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. Adult Jail…\Cycle\Living…\7423 2016-2018 Alan M.Crogan YTEC LAS ;9/5/18- 1 - A360 LAS Adult-05.dot (8/05) ROOMS EACH ROOM COMMENTS Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S AB (RC20) 1-3,5-8,10- Single, 16 1 16 16 75.03 Sq. Feet- 1 0 1 1 0 18 Locked 77.17 Sq. Feet 4,9 Single, 2 1 2 2 79.05 Sq. Feet 1 0 1 1 0 Odd Shaped Room Locked 19 Single, 1 1 1 1 71.67 Sq. Feet- 1 0 1 1 0 Locked 73.81 Sq. Feet 20(ADA) Single, 1 1 1 1 100.82 Sq. Feet 1 0 1 1 0 Odd Shaped Room -ADA Locked Dayroom NA NA NA NA NA 3184 Sq. Feet 1 0 2 2 4 Classroom NA NA NA NA NA 743.47 Sq. Feet NA NA NA NA NA Quad NA NA NA NA NA 2040 Sq. Feet NA NA NA NA NA Shared Quad with AA ** Rooms are within just a few inches of each other. 10.7 x 7.3, 7.4 or 7.5. Plumbing Chase was 1.1 x 2.8 or in room 19, 2.3 x2.8 AC (RC20) 1-3,5-8,10- Single, 16 1 16 16 75.03 Sq. Feet- 1 0 1 1 0 18 Locked 77.17 Sq. Feet 4,9 Single, 2 1 2 2 79.05 Sq. Feet 1 0 1 1 0 Odd Shaped Room Locked 19 Single, 1 1 1 1 71.67 Sq. Feet- 1 0 1 1 0 Locked 73.81 Sq. Feet *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. Adult Jail…\Cycle\Living…\7423 2016-2018 Alan M.Crogan YTEC LAS ;9/5/18- 2 - A360 LAS Adult-05.dot (8/05) ROOMS EACH ROOM COMMENTS Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S 20(ADA) Single, 1 1 1 1 100.82 Sq. Feet 1 0 1 1 0 Odd Shaped Room -ADA Locked Dayroom NA NA NA NA NA 3184 Sq. Feet 1 0 2 2 4 Classroom NA NA NA NA NA 743.47 Sq. Feet NA NA NA NA NA Quad NA NA NA NA NA 2040 Sq. Feet NA NA NA NA NA Shared Quad with AD ** Rooms are within just a few inches of each other. 10.7 x 7.3, 7.4 or 7.5. Plumbing Chase was 1.1 x 2.8 or in room 19, 2.3 x2.8 AD (RC20) 1-3,5-8,10- Single, 16 1 16 16 75.03 Sq. Feet- 1 0 1 1 0 18 Locked 77.17 Sq. Feet 4,9 Single, 2 1 2 2 79.05 Sq. Feet 1 0 1 1 0 Odd Shaped Room Locked 19 Single, 1 1 1 1 71.67 Sq. Feet- 1 0 1 1 0 Locked 73.81 Sq. Feet 20(ADA) Single, 1 1 1 1 100.82 Sq. Feet 1 0 1 1 0 Odd Shaped Room -ADA Locked Dayroom NA NA NA NA NA 3184 Sq. Feet 1 0 2 2 4 Classroom NA NA NA NA NA 743.47 Sq. Feet NA NA NA NA NA Quad NA NA NA NA NA 2040 Sq. Feet NA NA NA NA NA Shared Quad with AC ** Rooms are within just a few inches of each other. 10.7 x 7.3, 7.4 or 7.5. Plumbing Chase was 1.1 x 2.8 or in room 19, 2.3 x2.8 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. Adult Jail…\Cycle\Living…\7423 2016-2018 Alan M.Crogan YTEC LAS ;9/5/18- 3 - A360 LAS Adult-05.dot (8/05) ROOMS EACH ROOM COMMENTS Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S Assessment Unit (RC6) 1 (ADA) Single, 1 1 1 1 112 Sq. Feet 1 0 1 1 0 Locked 2-6 Single, 5 1 5 5 85 Sq. Feet 1 0 1 1 0 Locked Dayroom NA NA NA NA NA 1175 Sq. Feet 1 0 2 1 Classroom NA NA NA NA NA 400 Sq. Feet NA NA NA NA NA Quad NA NA NA NA NA 38 x37 Sq. Feet NA NA NA NA NA Transition Unit (RC20) numbers begin with alcove next to classroom.. rotate clockwise. 1 Dorm 2 2 2 122 Sq. Feet NA NA NA NA NA 2,3 Dorm 4 4 4 103 Sq. Feet NA NA NA NA NA 4 Dorm 2 2 2 104 Sq. Feet NA NA NA NA NA 5 4 Man 4 4 4 205 Sq. Feet NA NA NA NA NA Dorm *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. Adult Jail…\Cycle\Living…\7423 2016-2018 Alan M.Crogan YTEC LAS ;9/5/18- 4 - A360 LAS Adult-05.dot (8/05) ROOMS EACH ROOM COMMENTS Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S 6 Dorm. 2 2 2 113 Sq. Feet NA NA NA NA NA 7,8 Dorm 4 4 4 102 Sq. Feet NA NA NA NA NA 9 Dorm. 2 2 2 96 Sq. Feet NA NA NA NA NA Extra NA NA NA NA NA - 1 0 1 0 1 Toilet Dayroom NA NA NA NA NA 1323 Sq. Feet 3 0 3 2 3 Classroom NA NA NA NA NA 548 Sq. Feet NA NA NA NA NA Quad NA NA NA NA NA 2601 Sq. Feet NA NA NA NA NA Bonus NA NA NA NA NA 910 Sq. Feet NA NA NA NA NA Room 4 Gen Pop units share 2 quads. (total of 4080 sq. feet between 2 outdoor quads.) 2016-2018: RC 106 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. Adult Jail…\Cycle\Living…\7423 2016-2018 Alan M.Crogan YTEC LAS ;9/5/18- 5 - A360 LAS Adult-05.dot (8/05)