Sacramento County (2020-2022 inspection cycle)

March 7, 2022 Marlon Yarber, Chief Probation Officer Sacramento County Probation Department 9750 Business Park Drive, Suite 220 Sacramento, CA 95827 RE: SACRAMENTO YOUTH DETENTION FACILITY BSCC # 7437 2020/2022 BIENNIAL INSPECTION PURSUANT TO WELFARE AND INSTITUTIONS CODE SECTION 209 AND 885 Dear Chief Yarber: The 2020/2022 biennial inspection of the Sacramento County Probation Department’s Youth Detention Facility (YDF) has been completed. A pre-inspection briefing was held on November 30, 2021, and the facility was inspected on February 7-10, 2022. The complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of the following: this transmittal letter; a Title 15 Procedures checklist, outlining applicable minimum standards for juvenile detention facilities; a Physical Plant Evaluation, outlining applicable Title 24 minimum standards; and the Living Area Space Evaluation (LASE), summarizing the physical plant configuration and outlining the rated capacity of the YDF at 417 youth. Please refer to the Title 15 Procedures checklist for a summary of all relevant minimum standards, indication of compliance or noncompliance, and information that was used to determine compliance. Mandatory Local Inspections In addition to the biennial inspection, Title 15, section 1313 and its authorizing statute also require local inspections conducted by the following local authorities: • county building inspector or person designated by the Board of Supervisors • fire authority having jurisdiction • local health officer • county Superintendent of Schools • Juvenile Court • Juvenile Justice Commission. Results of those inspections are considered a part of this report. The dates of the local inspections may be found in the accompanying Procedures Checklist. Chief Yarber Page 2 February 7, 2022 Scope of the Inspection The inspection consisted of a review of the Sacramento YDF Policy and Procedure Manual1, a site visit to review operations, physical plant and relevant documentation, and interviews with administration, facility staff, youth and collaborative partners. During the inspection, we evaluated consistency between policy and practices. Inspection Results Title 15, CCR Minimum Standards Upon final review of all documentation, there are no outstanding items of noncompliance with Title 15 at the facility. No corrective action is required at this time. The inspection process includes substantial reviews of incident reports, grievances, admission and classification reports, case plans and counseling notes, and disciplinary reports and findings to ensure compliance with Title 15 Regulations and to ensure procedures and process are consistent with your policies. You continue to place a great deal of emphasis on managing high risk incidents and youth behavior, while auditing response by staff. This was evident in our review of use of force, use of restraints, discipline due process and grievance reports. The facts were well articulated in incident reports, including clear timelines and detailed follow-up. There has been movement of administrative staff since the last inspection, which increased oversight and consistency with reports and documentation; all to ensure operational and procedural components are included in the final report. This process allows for a productive evaluation of facility operations and revealed youth supervision expectations are compliant with regulation. Education and Programming continue to occupy the majority of the youth’s day, evidenced by facility schedules, our observations, and in interviews with youth and agency partners while on-site. Youth opportunities for both are enhanced with staff involvement in day to day activities. The Office of Education provides significant services to prepare for college or vocational training. Title 24, CCR Physical Plant There were no changes made to the physical plant and your rated capacity remains at 417. You have submitted an application to the Office of Youth and Community Restoration for your Secure Youth Track population, named the Valley Oak Youth Academy (VOYA) program, which will utilize 45 of your beds currently dedicated to detention. Please see the Living Area Space Evaluation and Physical Plant Evaluation for more information. 1 BSCC reviews only those policy and procedures required by, and applicable to, Title 15, CCR. BSCC staff do not “approve” policies and procedures or assess them for constitutional or legal issues. Agencies should seek review through their legal advisor, risk manager, and other persons deemed appropriate for such evaluation. 7437 Sacramento YDF JH LTR 20-22 Chief Yarber Page 3 February 7, 2022 There are no outstanding items of noncompliance with Title 24 minimum standards. Training According to the most recent Standards and Training for Corrections audit, the Sacramento County Probation Department is in compliance with all relevant regulations and mandates. Juvenile Justice and Delinquency Prevention Act (JJDPA) Compliance Monitoring We reviewed documentation for the cycle and found no violations of the JJDPA. Please refer to Title 15 Procedures checklist for detailed information. We are very impressed with the overall operations, programming and staffing of the Sacramento County Youth Detention Facility. We would again like to thank you and compliment staff for their dedication, thoroughness and responsiveness. You have every reason to be proud of your Chief Deputy and her staff as they are doing an outstanding job in caring for the youth at the facility. Your continued commitment to providing an individualized and constructive system for youth is revealed in the daily programming schedule, assessments and counseling Chrono’s, and dedication of staff at every level tasked with providing these services. Youth were involved in all aspects of the program and genuinely appreciative of the opportunities provided during their stay. This concludes the 2020/2022 biennial inspection report. I am available to assist as needed and happy to provide technical assistance when requested. I look forward to continuing to work together. Please do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call (916) 704-2503 if you have any questions. Sincerely, Elizabeth Gong Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Sacramento County* Chair, Juvenile Justice Commission, Sacramento County* Chair, Board of Supervisors, Sacramento County* County Administrator, Sacramento County* Julie Wherie, Assistant Chief Probation Officer Maria Gonzalez, Chief Deputy Probation Officer *Copies of full inspection are available online at www.bscc.ca.gov. 7437 Sacramento YDF JH LTR 20-22 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7437 FACILITY NAME: Sacramento County Juvenile Detention Facility (YDF) FACILITY TYPE: JH PERSON(S) INTERVIEWED: Maria Gonzalez, Chief Deputy Probation Officer; Armando Mata, Assistant Chief Deputy Probation Officer; Cindy Tucker, Assistant Chief Deputy Probation Officer; Phillip Colburn, Watch Commander; Maria Rivera, Supervising Probation Officer; Gene Rojas, Supervising Probation Officer; Mark Nigel, Director Court and Community School – Sacramento County Office of Education; Chris Eldridge, Mental Health Supervisor – Sacramento County Mental Health; Joy Santacera, Sacramento County Department of Health Services; Jennifer Sousa, Food Services Program Manager; Dawn Isais, Administrative Services Officer III (ASO); Michelle Bettega, ASO II; Kim Anklam, ASO I; Youth: Erik H, age 18; Lyda, age 19; Anthony, age 13; Antonio H., age 19. FIELD REPRESENTATIVE: Elizabeth Gong DATE: February 7-10, 2022 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS As noted below, the 2020 Environmental Health and Medical/Mental Health, Juvenile On an annual basis, or as otherwise required by law, each Court and Juvenile Justice Delinquency juvenile facility administrator shall obtain a documented Prevention Commission Inspections were not inspection and evaluation from the following: completed due to the Pandemic. There also was no Medical/Mental Health Inspection completed in 2021. (A) County building inspection by agency designated by the Board of Supervisors to approve building safety; ☐ 2020: February 18 and 20, 2020 ☒ ☐ 2021: July 6-8, 2021 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7437 Sacramento YDF JH PRO 20-22 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) Fire authority having jurisdiction, including a fire clearance as required by Health and Safety Code 2021: October 28, 2021 Section 13146.1 (a) and (b); ☐ ☐ ☒ The last Fire Inspection was conducted on April 29, 2019. These inspections are only required biennially. (C) Local health officer, inspection in accordance with Health and Safety Code Section 101045; 2019/2020: Environmental Health: May 21, 2019 Medical/Mental Health: August 27, 2019 ☐ ☐ Nutritional Health: July 29, 2020 ☒ 2021: Environmental Health: May 27, 2021 Medical/Mental Health: Not Completed Nutritional Health: December 15, 2021 (D) County superintendent of schools on the adequacy of educational services and facilities as required in ☐ ☐ 2020: February 11, 2020 ☒ Section 1370; 2021: Mach 9, 2021 (E) Juvenile court as required by Section 209 of the Welfare and Institutions Code ☐ ☐ 2019/2020: February 11, 2019 ☒ 2021: November 29, 2021 (F) Juvenile Justice Commission as required by Section 229 of the Welfare and Institutions Code or ☐ ☐ 2019/2020: May 23, 2019 ☒ Probation Commission as required by Section 240 of 2021: November 29, 2021 the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS BSCC Note: Compliance with this section is Chapter 2, p.1 Appointment and determined by receipt of the Chief Probation Officer’s Qualifications certification letter confirming that all elements of The elements of this regulation are addressed regulation are met. in a memorandum completed by Chief (a) Appointment Probation Officer Marlon Yarber, dated ☐ ☐ ☒ January 31, 2022. In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: 7437 Sacramento YDF JH PRO 20-22 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) recruit and hire employees who possess knowledge, skills and abilities appropriate to Chapter 2, p.1, ⁋ 1 their job classification and duties in accordance ☒ ☐ ☐ with applicable civil service or merit system rules; (2) require a medical evaluation and physical examination including tuberculosis screening Chapter 2, p.1, ⁋ 2 test and evaluation for immunity to contagious ☒ ☐ ☐ illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection and training requirements adopted by ☒ ☐ ☐ Chapter 2, p.1, ⁋ 1 the Board pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new employee, and psychological examination in Chapter 2, p.1, ⁋ 3 ☒ ☐ ☐ accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the Chapter 2, p.1, ⁋ 4 facility, shall have such clearance and qualifications ☒ ☐ ☐ as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Chapter 3, p. 1-2 Each juvenile facility shall: a) have an adequate number of personnel sufficient to carry out the overall facility operation and its Chapter 3, Policy I, A programming, to provide for safety and security of youth and staff, and meet established standards and regulations; The facility has 2 Watch Commanders, 10 ☒ ☐ ☐ Supervising Probation Officers, 4 Deputy Probation Officers, 4 Senior Probation Officers, 109 Probation Assistants and 78 Probation Aides, and 8 non-core trained Probation Aides. b) ensure that no required services shall be denied because of insufficient numbers of staff on duty ☒ ☐ ☐ Chapter 3, Policy I, B absent exigent circumstances; 7437 Sacramento YDF JH PRO 20-22 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; Chapter 3, Policy I, C We reviewed facility schedules and found ☒ ☐ ☐ the agency meets the required staff to youth ratio of youth supervision, as well as Deputy Probation Officers who assist with programming components during the day. d) have a clearly identified person on duty at all times who is responsible for operations and activities and Chapter 3, Policy I, D has completed the Juvenile Corrections Officer Core Course and PC 832 training; ☒ ☐ ☐ There are a total of 16 supervisors or senior staff at the facility, with 2 or more on duty at all times. e) have at least one staff member present on each living unit whenever there are youth in the living unit; ☒ ☐ ☐ Chapter 3, Policy I, E f) have sufficient food service personnel relative to the number and security of living units, including staff Chapter 3, Policy I, F qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct food preparation and servings; ☒ ☐ ☐ The facility has one Food Service Program conduct related training programs for culinary staff; Manager, a Food Services Supervisor and 3 and maintain necessary records; or, a facility may cooks. There are also 8 food service workers serve food that meets nutritional standards prepared who assist with meal prep, tray fulfillment by an outside source; and cleaning. g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building Chapter 3, Policy I, G maintenance, transportation, control room, facility security and other support staff for the efficient ☒ ☐ ☐ management of the facility, and to ensure that youth Allied agency partners and ancillary staff are supervision staff shall not be diverted from not part of youth supervision. supervising youth; and, 7437 Sacramento YDF JH PRO 20-22 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS h) assign sufficient youth supervision staff to provide continuous wide-awake supervision of youth, Chapter 3, Policy I, H subject to temporary variations in staff assignments to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the The facility schedules verified staffing following facility types: ☒ ☐ ☐ patterns are compliant with Juvenile Hall ratios of one staff for every ten youth in custody. We noted staffing patterns and assignments exceed regulation. (1) Juvenile Halls (minimum youth-staff ratio) (A) during the hours that youth are awake, one wide- Chapter 3, Policy II, A awake youth supervision staff member on duty for each 10 youth in detention; The agency exceeds regulation for youth supervision including coverage for youth ☒ ☐ ☐ movement/transport, visiting, special programming and call off staff coverage. Unit staff and Senior staff work varied schedules and account for overlapping coverage. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ Chapter 3, Policy II, B youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the Chapter 3, Policy II, C number of youth in detention, unless an ☒ ☐ ☐ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☒ ☐ ☐ Chapter 3, Policy II, D facility. (E) personnel with primary responsibility for other duties such as administration, supervision of Chapter 3, Policy I, G personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. 7437 Sacramento YDF JH PRO 20-22 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Special Purpose Juvenile Halls (minimum youth- staff ratio) The facility is not a Special Purpose Juvenile ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake Hall. youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement ☐ ☐ ☒ has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) (A) during the hours that youth are awake, one wide- ☐ ☐ ☒ The facility is not a Camp. awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements ☐ ☐ ☒ have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility; 7437 Sacramento YDF JH PRO 20-22 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☒ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☒ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING Chapter 4 Training and Staff Development (a) Prior to assuming any responsibilities each youth supervision staff member shall be properly oriented The agency exceeds regulation in training to their duties, including: staff, providing 160 hours as part of Core and an additional 80 hours of agency specific orientation/training, all of which occur prior ☒ ☐ ☐ to assignment. Sacramento County Probation does in-house Core which provides new employees with targeted reference to their job using in-county policies, examples, and processes. They also allow other counties to participate in the training. (1) youth supervision duties; ☒ ☐ ☐ Chapter 4, Guideline II, A-1, c (2) scope of decisions they shall make; ☒ ☐ ☐ Chapter 4, Guideline II, A-1, d (3) the identity of their supervisor; ☒ ☐ ☐ Chapter 4, Guideline II, A-1, a 7437 Sacramento YDF JH PRO 20-22 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) the identity of persons who are responsible to them; ☒ ☐ ☐ Chapter 4, Guideline II, A-1, a (5) persons to contact for decisions that are beyond their responsibility; and ☒ ☐ ☐ Chapter 4, Guideline II, A-1, a (6) ethical responsibilities. ☒ ☐ ☐ Chapter 4, Guideline II, A-1, p (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff ☒ ☐ ☐ member shall receive a minimum of 40 hours of facility-specific orientation, including: (1) individual and group supervision techniques; ☒ ☐ ☐ Chapter 4, Guideline II, A-1, c (2) regulations and policies relating to discipline and rights of youth pursuant to law and the ☒ ☐ ☐ Chapter 4, Guideline II, A-1, d provisions of this chapter; (3) basic health, sanitation and safety measures; ☒ ☐ ☐ Chapter 4, Guideline II, A-1, e (4) suicide prevention and response to suicide attempts ☒ ☐ ☐ Chapter 4, Guideline II, A-1, l (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and ☒ ☐ ☐ Chapter 4, Guideline II, A-1, f physical restraints; (6) review of policies and procedures referencing trauma and trauma-informed approaches; ☒ ☐ ☐ Chapter 4, Guideline II, A-1, g 7437 Sacramento YDF JH PRO 20-22 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ Chapter 4, Guideline II, A-1, h (8) routine security measures, including facility perimeter and grounds; ☒ ☐ ☐ Chapter 4, Guideline II, A-1, i (9) crisis intervention and mental health referrals to mental health services; ☒ ☐ ☐ Chapter 4, Guideline II, A-1, l (10) documentation; and ☒ ☐ ☐ Chapter 4, Guideline II, A-1, k (11) fire/life safety training Chapter 4, Guideline II, A-1, j ☒ ☐ ☐ Chapter 5, Fire and Life Safety Guideline (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully Chapter 4, Guideline II, A-1 complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal Code Section 6035. ☒ ☐ ☐ This section articulates that new staff receive 240 hours of training, 160 hours of STC Core, 40 hours of PC 832 and 40 hours of facility orientation. (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete Chapter 4, Guideline II, A-1 training pursuant to Section 830 et seq. of the Penal Code. ☒ ☐ ☐ Includes 160 hours of Core and 40 hours of PC 832. 7437 Sacramento YDF JH PRO 20-22 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1323 FIRE AND LIFE SAFETY Whenever there is a youth in a juvenile facility, there Chapter 5 Fire and Life Safety shall be at least one wide awake person on duty at all times who meets the training standards established by the Board for general fire and life safety which relate All youth supervision staff are core trained ☒ ☐ ☐ specifically to the facility. prior to assuming sole supervision of youth. Fire and Life safety is part of this training; therefore, all staff on duty are fire and life safety trained. 1324 POLICY AND PROCEDURES MANUAL Chapter 6, Policy Manual All facility administrators shall develop, publish, and Chapter 6, Guideline I, A-C implement a manual of written policies and procedures that address, at a minimum, all regulations that are applicable to the facility. Such a manual shall be made The Deputy Chief, Maria Gonzalez, ☒ ☐ ☐ available to all employees, reviewed by all employees, completed a memo dated January 20, 2022, and shall be administratively reviewed at a minimum verifying review of all agency policies and every two years, and updated, as necessary. Those procedures Facility staff are required to records relating to the standards and requirements set read, review and sign an acknowledgment forth in these regulations shall be accessible to the Board annually that they understand the facility on request. policies and procedures. The manual shall include: (a) table of organization, including channels of communications and a description of job ☒ ☐ ☐ Chapter 7, Job Duties and Communication classifications; (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the The Sacramento County Probation Juvenile Justice/Delinquency Prevention Department has an Executive Management Commission or Probation Committee, probation Organizational Chart as well as a position staff, school personnel and other agencies that are organization chart for YDF. Both were involved in juvenile facility programs; provided to BSCC and are part of the ☒ ☐ ☐ Administrative Manual. The list of positions from Chief to Probation Aide to support staff, as well as the Court, JJDPC, and agency partners, including their job descriptions, was also provided. (c) responsibilities of all employees; ☒ ☐ ☐ Chapter 7, Job Duties and Communication 7437 Sacramento YDF JH PRO 20-22 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) initial orientation and training program for employees; ☒ ☐ ☐ Chapter 4 Training and Staff Development (e) initial orientation, including safety and security issues and anti-discrimination policies, for support Departmental Directive - Code of Conduct staff, contract employees, school, mental/behavioral health and medical staff, program providers and volunteers; This policy articulates expected behaviors while on facility grounds relating to security, interactions with youth, and documenting ☒ ☐ ☐ requirements for all non-sworn and sworn personnel including: medical staff, mental health staff, school staff, temporary employees, kitchen staff, contract employees, volunteers and interns. The agency has a Power Point outlining this orientation for youth and staff. (f) maintenance of record-keeping, statistics and ☒ ☐ ☐ communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Chapter 86 Maintenance and Housekeeping (2) legal and proper care of youth; ☒ ☐ ☐ Chapter 79 Supervision of Youth (3) maintenance of individual youth's records; Chapter 74 Confidentiality and Maintenance of Records ☒ ☐ ☐ Chapter 127 Standing Order regarding youth records (4) supply of information to the juvenile court and those authorized by the court or by the law; and, Chapter 74 Confidentiality and Maintenance ☒ ☐ ☐ of Records 7437 Sacramento YDF JH PRO 20-22 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) release of information regarding youth. Chapter 74 Confidentiality and Maintenance ☒ ☐ ☐ of Records (g) ethical responsibilities; ☒ ☐ ☐ Chapter 4, Guideline II, A-1, p (h) trauma-informed approaches; ☒ ☐ ☐ Chapter 4, Guideline II, A-1, g (i) culturally responsive approaches; ☒ ☐ ☐ Chapter 4, Guideline II, A-1, n (j) gender responsive approaches; Chapter 4, Guideline II, A-1, n ☒ ☐ ☐ Chapter 19 Screening for the Risk of Sexual Abuse and Assault (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal Chapter 8 Non-Discrimination Provision, access to all available services, placement, care, Guideline I, B-1 through 13 treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on Chapter 21 Classification the basis of actual or perceived race, ethnic group ☒ ☐ ☐ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, The Non-Discrimination Provision is posted gender identity, gender expression, mental or in each living unit. physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any chemical agents related security devices, and ☒ ☐ ☐ Chapter 28, Guideline VI, E-1 weapons and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible ☒ ☐ ☐ Chapter 95 Medi-Cal Applications youth; and, 7437 Sacramento YDF JH PRO 20-22 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. Chapter 110 PREA Policy The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Chapter 9 Fire Safety Plan The facility administrator shall consult with the local fire ☒ ☐ ☐ department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the manual of policy and procedures; ☒ ☐ ☐ Chapter 9, Supervisor Checklist b) monthly fire and life safety inspections by facility staff with two- year retention of the inspection Chapter 9, Fire Safety and Fire Drills record; We reviewed all monthly Fire and Life Safety Inspection reports from July 2020 to January 2022. The forms are completed for each living unit, the medical clinic, visiting center and booking area. ☒ ☐ ☐ We provided technical assistance regarding the form and subsequent referral to the Construction and Facilities Management (CAFM) for corrections requested or noted. The Department of General Services signs the form each month indicating they have responded to their areas of responsibility. c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); The YDF was last inspected on October 28, ☒ ☐ ☐ 2021, by the State Fire Marshal. 7437 Sacramento YDF JH PRO 20-22 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS d) an evacuation plan; Chapter 9, Fire Safety and Fire Drills, ☒ ☐ ☐ Guideline II Evacuation e) documented fire drills not less than quarterly; Chapter 9, Fire Safety and Fire Drills, Purpose and Scope, ⁋ 2 The facility conducts fire drills each quarter, ☒ ☐ ☐ including full evacuation and live drills. The Sacramento County Emergency Services agency is contacted to advise of the drill. The Supervisor on duty completes a memo to debrief the drill and make comments or referrals to DGS if necessary. f) a written plan for the emergency housing of youth in the case of fire; and, Chapter 77 Emergency Housing Plan The facility would transport to Yolo or OH ☒ ☐ ☐ Close DJJ Facility in Stockton, California. Due to SB 823, DJJ is closing all facilities in June 2023, therefore, Sacramento County will determine a new location to evacuate in case of an emergency. g) development of a fire suppression pre-plan in cooperation with the local fire department. Chapter 9, Fire Suppression Pre-Plan, Form ☒ ☐ ☐ H-5.2 7437 Sacramento YDF JH PRO 20-22 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1326 SECURITY REVIEW Each facility administrator shall develop policies and Chapter 10 Security Review procedures to annually review, evaluate, and document security of the facility. The review and evaluation shall include internal and external security, including, but not The policy designates the Chief Deputy to limited to, key control, equipment, and staff training. review, evaluate and make a record of ☒ ☐ ☐ facility safety measures. Chief Deputy Gonzalez completed a memo on January 20, 2022, ensuring the internal and external components of the facility have been reviewed. 1327 EMERGENCY PROCEDURES The facility administrator shall develop facility-specific Chapter 78 Emergency Procedure Plan policies and procedures for emergencies that shall include, but not be limited to: Staff are required to review the facility ☒ ☐ ☐ emergency plan annually and quarterly debriefs occur after each fire/evacuation drill. The current Emergency Procedures Plan was updated and signed on February 10, 2022. (a) escape, disturbances, and the taking of hostages; Chapter 78, Appendix A, p. 20 Hostages Chapter 78, Appendix A, p. 21 Demonstrations ☒ ☐ ☐ Chapter 81 Escape Chapter 85 Hostages (b) civil disturbance, active shooter and terrorist attack; Chapter 59 Active Shooter and Terrorist Attack Chapter 78, Appendix A, p. 21 ☒ ☐ ☐ Demonstrations Chapter 78, Appendix A, p. 21 Demonstration19 Weapons 7437 Sacramento YDF JH PRO 20-22 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) fire and natural disasters; Chapter 78, Appendix A, p. 13 Fire Chapter 78, Appendix A, p. 22 Earthquake ☒ ☐ ☐ Chapter 78, Appendix A, p. 23 Flood Chapter 78, Appendix A, p. 25 Tornado/High Winds (d) periodic testing of emergency equipment; The Sacramento County General Services Agency responds to the facility annually to ☒ ☐ ☐ test all emergency equipment. They were at the facility on January 27-28, 2020. (e) emergency evacuation of the facility; and Chapter 9, Fire Safety and Fire Drills, Guideline II Evacuation ☒ ☐ ☐ Chapter 78, Appendix A, p. 14 Evacuation (f) a program to provide all youth supervision staff with an annual review of emergency procedures. Chapter 9 Fire Safety and Fire Drills, Guideline ⁋ 1 Chapter 78, 7.1 Training We reviewed all fire drills for 2020 and 2021. The agency does a good job of documenting the fire or evacuation drills with follow up on any issues through referral ☒ ☐ ☐ to DGS or for correction or training. The agency policy indicates all fire drills are relayed in a “debrief” of the incident with involved staff. Youth supervision staff are required to review emergency procedures annually. 7437 Sacramento YDF JH PRO 20-22 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1328 SAFETY CHECKS The facility administrator shall develop and implement Chapter 12 Room Checks policy and procedures that provide for direct visual Chapter 12, Guideline I, A observation of youth at a minimum of every 15 minutes, at random or varied intervals during hours when youth are asleep or when youth are in their rooms, confined in The agency requires random and varied holding cells or confined to their bed in a dormitory. safety checks per regulation, as well as a Supervision is not replaced, but may be supplemented minimum of five checks per hour. by, an audio/visual electronic surveillance system designed to detect overt, aggressive or assaultive behavior and to summon aid in emergencies. All safety checks shall be documented with the actual time the Our review involved the audit of checks for check is completed. specific days of the week and all shifts. We found consistency in waking hour checks but noted a cyclical issue with some graveyard checks from our initial review (3%+/-) to ☒ ☐ ☐ less than 1% late prior to the on-site inspection. We followed up with a random review of checks noted to be late, and found staff complete the checks as required operationally. Video reviews assure staff look into the room during their process. We provided technical assistance for supervisors to review checks daily during their shift rather than random reviews. It is noted staff are able to track youth throughout the facility by their unit computers. If a safety check is late, it is handled administratively. 7437 Sacramento YDF JH PRO 20-22 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN Chapter 13, Suicide Prevention Plan The facility administrator, in collaboration with the Correctional Health Policy A-10 healthcare and behavioral/mental health administrators, shall plan and implement written policies and Mental Health Protocol 06-02 procedures which delineate a Suicide Prevention Plan. The plan shall consider the needs of youth experiencing past or current trauma. Suicide prevention responses The facility policies are in line with ☒ ☐ ☐ shall be respectful and in the least invasive manner regulation. We reviewed the Sacramento consistent with the level of suicide risk. The plan shall County Department of Health Services and include the following elements: Mental Health Services Team policies, both of which articulate procedures related to suicide behavior, attempts and ideation. This occurs as early as booking and throughout the youths stay in the facility. (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and Chapter 4, Guideline II, A-1, l Training and the Juvenile Corrections Officer Core Course. ☒ ☐ ☐ Training is provided to staff and ancillary personnel for use of mental health services, suicide prevention, response to suicide attempts and crisis intervention. (b) Screening, Identification Assessment and Precautionary Protocols Chapter 13, Guideline I, A-2 (1) All youth shall be screened for risk of ☒ ☐ ☐ suicide at intake and as needed during detention. (2) All youth supervision staff who perform intake processes shall be trained in ☒ ☐ ☐ Chapter 13, Guideline I, A-1 screening youth for risk of suicide. (3) All youth who have been identified during the intake screening process to be at risk of Chapter 13, Guideline I, A-4 suicide shall be referred to ☒ ☐ ☐ behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the ☒ ☐ ☐ Chapter 13, Guideline I, A-4 behavioral/mental health assessment. 7437 Sacramento YDF JH PRO 20-22 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Referral process to behavioral/mental health staff for assessment and/or services. ☒ ☐ ☐ Chapter 13, Guideline I, B-1 through 3 (d) Procedures for monitoring of youth identified at risk for suicide. Chapter 13, Guideline II Procedures for ☒ ☐ ☐ Monitoring Youth at Risk for Suicide (e) Safety Interventions (1) Procedures to address intervention Chapter 13, Guideline II-A ☒ ☐ ☐ protocols for youth identified at risk for suicide which may include, but are not limited to: A. Housing consideration Chapter 13, Guideline I-D, 3 and 4 ☒ ☐ ☐ The agency has policy which allows for placement in a suicide prevention gown and housing in a room closest to staff counter or in the safety room. B. Treatment strategies including trauma-informed approaches ☒ ☐ ☐ Chapter 13, Guideline II-B (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit ☒ ☐ ☐ Chapter 13, Guideline I-C suicidal behaviors. (f) Communication (1) The intake process shall include Chapter 13, Guideline I, A-3 communication with the arresting officer ☒ ☐ ☐ and family guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. 7437 Sacramento YDF JH PRO 20-22 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Procedures for clear and current information sharing about youth at risk for Chapter 13, Guideline I, C-1 and 2 suicide with youth supervision, healthcare, and behavioral/mental health staff. Agency partners have Special Needs (SN), Child and Family Team (CFT) and Multi- ☒ ☐ ☐ Disciplinary Team (MDT) meetings to share information regarding youth which include representatives from medical, mental health, probation and education. The intent is to minimize any risks related to youth, including suicide ideation or behavior. (g) Debriefing of Critical Incidents Related to Suicides or Attempts Chapter 13, Guideline II, D-2 (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected staff. ☒ ☐ ☐ Chapter 13, Guideline II, D-3 (3) Process for a debriefing event with affected youth. ☒ ☐ ☐ Chapter 13, Guideline II, D-4 (h) Documentation (1) Documentation processes shall be ☒ ☐ ☐ Chapter 13, Guideline II, D-1 developed to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, Chapter 13, Guideline II, C services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety of the youth or security of the facility. Any deprivation All youth are afforded programing of programs, services or activities for youth at risk of ☒ ☐ ☐ opportunities regardless of their status unless suicide shall be documented and approved by the the facility administrator or medical/mental facility manager. health personnel believe involvement would be a safety or security risk for the youth, other residents or staff. 7437 Sacramento YDF JH PRO 20-22 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1340 REPORTING OF LEGAL ACTIONS Each facility shall submit to the Board a letter of ☒ ☐ ☐ Chapter 14 Reporting of Legal Incidents notification on each legal action, pertaining to conditions of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE Chapter 15 Death and Serious Illness or DETAINED Injury of a Youth Chapter 15, II Notifications (1) Death of a Youth. Correctional Health Policy A-10 (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental Mental Health Protocol 06-02 health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary The policy includes notification to the parties, which may include the Juvenile Court, the Sheriff, Chief Probation Officer, Parents, parent, guardian or person standing in loco parentis Legal Guardians or persons standing in Loco and the youth’s attorney of record. Parentis, and a comprehensive list of other county agencies, including the Presiding Judge and Juvenile Court Judge. (b) The health administrator, in cooperation with the facility administrator, shall develop written policies Chapter 15, III, C and D and procedures to assure there is a medical and operational review of every in-custody death of a Correctional health Policy A-10, D-3 youth. The review team shall include the facility ☒ ☐ ☐ Mental Health Protocol 06-02, 6 administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the Attorney Chapter 15, II, E-1 General under Government Code Section 12525. A ☒ ☐ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 30 calendar Chapter 15, II, E-2 days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☐ ☐ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. 7437 Sacramento YDF JH PRO 20-22 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Serious Illness or Injury of Youth (a) The facility administrator, in cooperation with the Chapter 15, IV Serious Illness or Injury health administrator, shall develop written policies Correctional Health Policy A-05 and procedures for the notification to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis ☒ ☐ ☐ The Health Services Administrator is and the youth’s attorney of record in the case of a responsible to determine what circumstances serious illness or injury of a youth. would require notice. The Chief Probation Officer is responsible for notifying the Juvenile Court. 1342 POPULATION ACCOUNTING Each juvenile facility shall submit required population The facility is compliant with reporting ☒ ☐ ☐ and profile survey reports to the Board within 10 required information to the Board. working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY When the number of youth detained in a living unit of a Chapter 17 Juvenile Facility Capacity juvenile facility exceeds its rated capacity for more than fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the The facility rated capacity is 417. There Board in a format provided by the Board. ☒ ☐ ☐ have been no instances of exceeding that number, moreover, the highest population has not exceeded 150 since the 2016-2018 cycle. Population during the inspection was between 109-113. 7437 Sacramento YDF JH PRO 20-22 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES Chapter 18 Admittance Procedures The facility administrator shall develop and implement Purpose and Scope written policies and procedures for admittance of youth that emphasize respectful and humane engagement with youth, and reflect that the admission process may be The process of admission from booking and traumatic to youth who may have already experienced intake to detention and classification is trauma. Policies shall be trauma-informed, culturally inclusive of all required elements in relevant, and responsive to the language and literacy regulation. Our review of forms and needs of youth. In addition to the requirements of completed documents revealed 17 records of Sections 1324 and 1430 of these regulations: youth admission documents and required forms. There are numerous screenings and ☒ ☐ ☐ assessments completed for each youth, with additional requirements because of Covid, as well as Observation documents from the arresting office and, intake/unit staff upon placement. The process is refined and informative. Probation Court assigned staff make the admission decisions unless a booking comes in after 11pm or before 7am. In these cases, the Supervisor on duty makes the decision, based on the outlined criteria. (a) the admittance process shall include: (1) Access to two free phone calls within one hour ☒ ☐ ☐ Chapter 18, I, A-3 of admittance in accordance with the provisions of Welfare and Institution Code Section 627; (2) Offer of a shower; ☒ ☐ ☐ Chapter 18, I, A-4 (3) Documented secure storage of personal belongings; ☒ ☐ ☐ Chapter 18, I, A-6 (4) Offer of food upon arrival; ☒ ☐ ☐ Chapter 18, I, A-5 7437 Sacramento YDF JH PRO 20-22 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) Screening for physical and behavioral health and safety issues, intellectual or developmental Chapter 21, Guideline I, B-5 and 6 disabilities; Chapter 94 MAYSI-2 Chapter 44 Youth with Developmental Disabilities These sections require Intake staff to evaluate each youth and make appropriate referrals to behavior health, conduct the MAYSI and Suicide Risk screening tool, Child and Adolescent Trauma Screen and the Alternatives to Violence Screen. Youth ☒ ☐ ☐ suspected of having or is known to have developmental disabilities is referred to the Regional Center with notification to Behavioral Health and the Office of Education. In our interviews with medical and mental health administrators, we note youth are medically screened and assessed at admission as there is a nurse on duty 24 hours each day. Mental Health screens and assessments are completed within 24 hours as they are on site seven days a week. (6) Screening for physical and developmental disabilities in accordance with Sections 1329, Chapter 126 Special Needs 1413, and 1430 of these regulations; This section designates a Special Needs ☒ ☐ ☐ Meeting for any youth displaying emotional or psychological behaviors impacting their entry and stay at the facility. The meetings include staff from the facility, medical, mental health, school and psychiatry. (7) Contact with Regional Center for the Developmentally Disabled for youth that are Chapter 44 Youth with Developmental suspected of or identified as having a ☒ ☐ ☐ Disabilities developmental disability, pursuant to Section 1413; and, 7437 Sacramento YDF JH PRO 20-22 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (8) Procedures consistent with Section 1352.5. Chapter 19 Screening for the Risk of Sexual ☒ ☐ ☐ Abuse (b) juvenile hall administrators shall establish written criteria for detention that considers the least Chapter 72 Detention and Intake restrictive environment. Responsibilities, Guideline 3, Reason for Admission The process of accepting youth into the ☒ ☐ ☐ facility is the responsibility of the Intake Unit. This policy defines the criteria for detention based on ten specific criteria. The policy allows for staff to release youth who do not meet the listed criteria. After hours, the Supervisor on duty at the facility determines acceptable admission. (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures Chapter 18, II, A that advise the youth of the estimated length of ☒ ☐ ☐ stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures that advise any committed youth of the estimated Chapter 18, IV, A length of his/her stay. ☒ ☐ ☐ The intake staff will advise the youth of their next Court date. 7437 Sacramento YDF JH PRO 20-22 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350.5. SCREENING FOR THE RISK OF SEXUAL Chapter 19 Screening for the Risk of Sexual ABUSE Abuse, Purpose and Scope The facility administrator shall develop and implement The facility uses several admission tools to written policies and procedures to reduce the risk of determine the youth’s likelihood to be a sexual abuse by or upon youth. The policy shall require victim or to victimize, including: Intake facility staff to assess each youth within 72 hours of Screening Form, Intake Health Assessment, admission based on the following information: Pre-Detention Evaluation, Mental Health Youth Assessment, Alternatives to Violence Criteria Assessment, Child and Adolescent Trauma Screen and the MAYSI-2. Each of ☒ ☐ ☐ these assessments evaluate criteria to assist in determining vulnerability and risks for sexual abuse or assault. The facility also has a comprehensive PREA Policy, with information in the youth handbook and posted in each living unit, which addresses how to report any sexual abuse or assault. (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Chapter 19, Guideline I, A-1 (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, ☒ ☐ ☐ Chapter 19, Guideline I, A-2 transgender, queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ Chapter 19, Guideline I, A-3 (d) Age; ☒ ☐ ☐ Chapter 19, Guideline I, A-4 (e) Level of emotional and cognitive development; ☒ ☐ ☐ Chapter 19, Guideline I, A-5 7437 Sacramento YDF JH PRO 20-22 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) Physical size and stature; ☒ ☐ ☐ Chapter 19, Guideline I, A-6 (g) Mental illness or mental disabilities; ☒ ☐ ☐ Chapter 19, Guideline I, A-7 (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Chapter 19, Guideline I, A-8 (i) Physical disabilities; ☒ ☐ ☐ Chapter 19, Guideline I, A-9 (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Chapter 19, Guideline I, A-10 (k) Any other specific information about the individual youth that may indicate heightened needs for Chapter 19, Guideline I, A-11 supervision, additional safety precautions, or ☒ ☐ ☐ separation from certain other youth. Staff shall ascertain this information through conversations with the youth during the admittance Chapter 19, Scope and Purpose process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate controls on the dissemination of information within the Chapter 19, Scope and Purpose facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES The facility administrator shall develop and implement ☒ ☐ ☐ Chapter 20 Release Procedures written policies and procedures for release of youth from custody which provide for: 7437 Sacramento YDF JH PRO 20-22 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) verification of identity/release papers; ☒ ☐ ☐ Chapter 20, Guideline I, A and D (b) return of personal clothing and valuables; ☒ ☐ ☐ Chapter 20, Guideline I, E (c) notification to the youth's parents or guardian; ☒ ☐ ☐ Chapter 20, Guideline I, B and C (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ Chapter 20, Guideline I, G regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☐ ☐ Chapter 20, Guideline I, I (f) notification of facility mental health personnel. ☒ ☐ ☐ Chapter 20, Guideline I, H The facility administrator shall develop and implement policies and procedures for post-disposition youth to Chapter 26, II Case Plans, E coordinate the provision of transitional and reentry services including, but not limited to, medical and behavioral health, education, probation supervision and The transition planning is referred to as a community-based services. Post-Dispositional Case Plan. The ☒ ☐ ☐ information from this plan includes input from all agency partners to assist in developing the best plan for re-entry. The assigned facility Deputy Probation Officers complete the case plan and refer to the assigned field probation officer. 7437 Sacramento YDF JH PRO 20-22 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall develop and implement Chapter 6 Administrative Furlough Purpose written policies and procedures for the furlough of and Scope ⁋ 1 youth from custody. Youth ordered to spend time in Juvenile Hall at disposition are eligible for release on furlough after completing 50% of their ordered days. The decision is made by the Furlough Board that meets one time a week. ☒ ☐ ☐ With regard to the new SYTF youth in the VOYA Program (Valley Oak Youth Academy), the agency will develop detailed release and furlough plans to step down to full probation supervision out of custody. The JJCC Subcommittee and the probation agency are working together to determine what this will look like moving forward. 7437 Sacramento YDF JH PRO 20-22 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1352 CLASSIFICATION The facility administrator shall develop and implement Chapter 21 Classification written policies and procedures on classification of youth for the purpose of determining housing placement in the facility. The facility has a detailed process for classification, beginning with classification Such procedures shall: officers assigned to the intake unit and continuing to the placement in the Orientation Unit, HU12. Youth are evaluated on specific personal criteria, offense, needs, physical design and assessment information before unit assignment is made. Classification staff consider a multitude of information for continued housing upon completion of the ☒ ☐ ☐ Orientation phase of admission. When an evaluation reveals information contradictory to a decided housing classification status, a Supervisor must approve delineation from policy. Our review of classification forms revealed independent decisions were made by staff with corroborating documentation. The agency exceeds regulation and is in line with their own policy. (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the Chapter 21, Purpose and Scope, ⁋ 1 appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of the facility; Chapter 21, Purpose and Scope, ⁋ 1 ☒ ☐ ☐ This paragraph states the youth’s classification can be based on the physical composition of the facility. 7437 Sacramento YDF JH PRO 20-22 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) provide that a youth shall be classified upon admittance to the facility; classification factors Chapter 21, Purpose and Scope, ⁋ 2 shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, ☒ ☐ ☐ legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including provisions that consider the level of Chapter 21, V Classification Reviews supervision and the youth's behavior while in custody; and, The agency reviews a youth’s classification ☒ ☐ ☐ status every 90 days and/or following a major incident. Facility staff and/or medical/mental health staff also have the ability to request an increase or decrease in classification status. (e) provide that facility staff shall not separate youth from the general population or assign youth to a Chapter 21, Purpose and Scope, ⁋ 3 single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, ☒ ☐ ☐ gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex Chapter 21, II, M-2 identification or status as an indicator of likelihood of being sexually abusive. Security 8 Classification status placement of ☒ ☐ ☐ the youth is based on the assessment outcomes completed at admission. This factor is for staff to understand any potential special needs, not for housing. 7437 Sacramento YDF JH PRO 20-22 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1352.5 TRANSGENDER AND INTERSEX YOUTH. The facility administrator shall develop written policies Chapter 22 Transgender and Intersex Youth ☒ ☐ ☐ and procedures ensuring respectful and equitable treatment of transgender and intersex youth. The policies shall provide that: (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s Chapter 22, Guideline II, A preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of gang or slang names or names that otherwise compromise facility operations as determined by The facility addresses all components of this the facility manager or designee, and shall ☒ ☐ ☐ regulation during the intake process, document any decision made on this basis. adjusting as reported or necessary based on youth requests. Youth complete an Identity Preference Form, which designates the youths request for name and pronoun preference, housing, and search preferences. (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their gender ☒ ☐ ☐ Chapter 22, Guideline II, B identity and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes Chapter 22, Guideline III Housing their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons ☒ ☐ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender and intersex youth have access to medical and ☒ ☐ ☐ Chapter 22, Guideline II, C behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and necessary security considerations and physical Chapter 22, Guideline II, D plant, facility staff shall make every effort to ensure ☒ ☐ ☐ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. 7437 Sacramento YDF JH PRO 20-22 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s Chapter 22, Guideline IV Searches anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION The facility administrator shall develop and implement Chapter 23 Orientation written policies and procedures to orient a youth prior Chapter 23, Guideline I, A, B and D to placement in a living area. Both written and verbal information shall be provided and supplemented with video orientation if feasible. Provision shall be made to The agency has a comprehensive process for provide accessible orientation information to all orienting a youth to detention, including detained youth including those with disabilities, limited housing in the Orientation Unit to ensure all literacy, or English language learners. Orientation shall aspects of screening, assessment, and include information that addresses: evaluations of youth are completed timely and in an environment recognizing the youth ☒ ☐ ☐ may be experiencing trauma due to detention, even if the youth has prior bookings. The Orientation Handbook is provided to the youth in intake and reviewed prior to placement in the Orientation Unit, where a more detailed process takes place. We note staff provide a more detailed description of some parts of orientation to assure youth understand the process. (a) facility rules including contraband and searches and disciplinary procedures; ☒ ☐ ☐ Chapter 23, II Procedure, A-1 (b) facility’s system of positive behavior interventions and supports, including behavior expectations, Chapter 23, II Procedure, A-2 incentives that youth will receive for complying ☒ ☐ ☐ with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the . facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ Chapter 23, II Procedure, A-3 harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; 7437 Sacramento YDF JH PRO 20-22 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) identification of key staff and their roles; ☒ ☐ ☐ Chapter 23, II Procedure, A-4 (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to be Chapter 23, II Procedure, A-5 free of retaliation for reporting a grievance, and the name of the person or position designated to resolve ☒ ☐ ☐ the issue; While in the Orientation Unit, the description of this process is explained to youth in detail. (f) access to legal services and information on the court process; ☒ ☐ ☐ Chapter 23, II Procedure, A-6 (g) access to routine and emergency health and mental health care; ☒ ☐ ☐ Chapter 23, II Procedure, A-7 (h) access to education, religious services, and recreational activities; ☒ ☐ ☐ Chapter 23, II Procedure, A-8 (i) housing assignments; ☒ ☐ ☐ Chapter 23, II Procedure, A-9 (j) opportunity for personal hygiene and daily showers including the availability of personal care items ☒ ☐ ☐ Chapter 23, II Procedure, A-10 (k) rules and access to correspondence, visits and telephone use; ☒ ☐ ☐ Chapter 23, II Procedure, A-11 (l) availability of reading materials, programming, and other activities; ☒ ☐ ☐ Chapter 23, II Procedure, A-12 7437 Sacramento YDF JH PRO 20-22 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; Chapter 23, II Procedure, A-13 ☒ ☐ ☐ While in the Orientation Unit, the description of this process is explained to youth in detail. (n) immigration legal services; ☒ ☐ ☐ Chapter 23, II Procedure, A-14 (o) emergencies including evacuation procedures; ☒ ☐ ☐ Chapter 23, II Procedure, A-15 (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and ☒ ☐ ☐ Chapter 23, II Procedure, A-16 harassment by other youth and staff; (q) availability of services and programs in a language other than English if appropriate; ☒ ☐ ☐ Chapter 23, II Procedure, A-17 (r) the process for requesting different housing, education, programming and work assignments; ☒ ☐ ☐ Chapter 23, II Procedure, A-18 (s) a process for which parents/guardians receive information regarding the youth’s stay in the Chapter 23, II Procedure, A-19 facility that at a minimum includes answers to frequently asked questions and provides contact information for the facility, medical, school and ☒ ☐ ☐ The facility hosts a Parent Orientation at the mental health; and, facility one time each month and has a FAQ of necessary information on the Department website. 7437 Sacramento YDF JH PRO 20-22 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. Chapter 23, II Procedure, A-20 ☒ ☐ ☐ Each unit has a copy of Title 15 regulations available upon request. 1354 SEPARATION Chapter 24 Separation The facility administrator shall develop and implement written policies and procedures that address: The facility’s Separation Policy includes an option for staff to utilize interventions prior to incidents and a form of administrative separation as a sanction for violation of rules. Administrative or “Group” separation is used when a youth demonstrates they cannot comply with unit activity, program or school rules, resulting in a withdrawal of privileges. Youth continue to receive their required ☒ ☐ ☐ elements of Title 15 regulation time; however, may have limited group participation depending on the sanction. Technical assistance was provided to the facility for use of interventions prior to the placement in room confinement or properly articulating the interventions used prior to placement. This involves separating a youth to give them time to re-focus, in a non- punitive way. This is the facility’s way of making appropriate efforts to avoid room confinement situations when staff see a youth escalating with negative behaviors. (a) separation of youth for reasons that include, but are not be limited to, medical and mental health ☒ ☐ ☐ Chapter 24, Guideline II, A-1 conditions, assaultive behavior, disciplinary consequences and protective custody. 7437 Sacramento YDF JH PRO 20-22 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) consideration of positive youth development and trauma-informed care. ☒ ☐ ☐ Chapter 24, Guideline II, B-4 (c) separated youth shall not be denied normal privileges available at the facility, except when ☒ ☐ ☐ Chapter 24, Guideline II, C necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. ☒ ☐ ☐ Chapter 24, Guideline II, B-2 (e) when separation results in room confinement, the separation shall occur in accordance with Welfare ☒ ☐ ☐ Chapter 25 and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation Youth on separated status for discipline do remains necessary. not remain separated for more than the day of the incident, unless the behavior occurs at bedtime, then the 1-4 hours of separated ☒ ☐ ☐ status are completed the following day, typically after school or during evening free time. Medical or mental health separations are reviewed daily by their staff. 7437 Sacramento YDF JH PRO 20-22 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT (a) The facility administrator shall develop and Chapter 25 Room Confinement (RC) implement written policies and procedures addressing the confinement of youth in their room that are consistent with Welfare and Institutions The facility has a responsive and inclusive Code Section 208.3. The placement of a youth in Room Confinement policy and process. The room confinement shall be accomplished in documentation in the incident report (IR) accordance with the following guidelines: contain all required information and are reviewed by Supervisors. Of the 11 incident reports we reviewed, the longest a youth was confined to their room was 2 hours, with notations in an addendum by the supervisor articulating the youth’s ☒ ☐ ☐ behavior while in their room and subsequent reintegration. We provided technical assistance to the agency to have staff include documentation of the reason a separation intervention was or was not utilized prior to immediate placement on room confinement. The incident reports should better document the need for room confinement and/or attempts of less restrictive alternatives tried prior to RC. Staff are able to include the safety and security risk but should better articulate all efforts prior to the most restrictive response. (1) Room confinement shall not be used before other, less restrictive, options have been Chapter 25, II, C-4 attempted and exhausted, unless attempting ☒ ☐ ☐ those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, ☒ ☐ ☐ Chapter 25, II, D-1 convenience, or retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and ☒ ☐ ☐ Chapter 25, II, D-1 physical health of the youth. 7437 Sacramento YDF JH PRO 20-22 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) A youth may be held up to four hours in room confinement. After the youth has been held in room Chapter 25, III Extended Room Confinement confinement for a period of four hours, staff shall do one or more of the following: ☒ ☐ ☐ There have been no RC this cycle for longer than 4 hours. (1) Return the youth to general population. ☒ ☐ ☐ Chapter 25, II, F-1 (2) Consult with mental health or medical staff. ☒ ☐ ☐ Chapter 25, II, F-2 (3) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ ☐ ☐ Chapter 25, III, H-4 reintegrate the youth to general population. (4) If room confinement must be extended beyond ☒ ☐ ☐ four hours, staff shall do each of the following: (A) Document the reasons for room confinement and the basis for the Chapter 25, II, B (Initial RC) extension, the date and time the youth was first placed in room confinement, and when Chapter 25, III, E (Extended RC) he or she is eventually released from room confinement. ☒ ☐ ☐ Staff are to document the reason for RC and extension of RC in an IR, both scenarios must be approved by facility administration. (B) Develop an individualized plan that includes the goals and objectives to be met ☒ ☐ ☐ Chapter 25, III, H-4 (excess of 4 hours) in order to integrate the youth to general population. Chapter 25, III, K-3 (after extended 4 hours) 7437 Sacramento YDF JH PRO 20-22 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) Obtain documented authorization by the facility superintendent or his or her Chapter 25, III, G and J designee every four hours thereafter. ☒ ☐ ☐ The policy requires YDF Manager approval for extended RC and all further incidents beyond the extended RC. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of ☒ ☐ ☐ Chapter 25, II, E-4 youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. ☒ ☐ ☐ Chapter 25, II, E-7 (7) Nothing in this section shall be construed to conflict with any law providing greater or ☒ ☐ ☐ additional protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that Chapter 25, II, E-8 Emergencies requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☐ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat Chapter 25, II, E-6 and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7437 Sacramento YDF JH PRO 20-22 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1355 INSTITUTIONAL ASSESSMENT AND PLAN Chapter 26 Institutional Assessment and Plan The facility administrator shall develop and implement (IAP) written policies and procedures for assessment and case planning. We reviewed 13 IAP’s, including the youths Initial, Follow Up, Transition and Individual Success Plans. The agency is responsive to youths identified needs and documents their behaviors, along with Education and Mental Health progress, in the case plans which are updated every 30 days. The plans articulate the strengths and needs with detailed summaries of behavior, triggers, and successes while in custody. ☒ ☐ ☐ The plan, created with their assigned probation officer, responds to the needs of the youth with targeted resources and programming. The Transition Plan continues to focus on post-detention and re-entry housing, education or vocational needs, food needs, income or job assistance, substance abuse treatment, life skills and transportation. Short and long-term goals are established with targeted resources to meet them. The plans are comprehensive and followed by an Individual Success Plan, to resolve or modify goals and recognize success and support. (a) Assessment: The assessment is based on information collected Chapter 26, Assessment, I, A during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, ☒ ☐ ☐ identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. 7437 Sacramento YDF JH PRO 20-22 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Institutional Case Plan: (1) A case plan shall be developed for each youth ☒ ☐ ☐ Chapter 26, Purpose and Scope held for at least 30 days or more and created within 40 days of admission. (2) The institutional plan shall include, but not be ☒ ☐ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution of problems identified in the assessment; ☒ ☐ ☐ Chapter 26, II Case Plans, B-d (B) a plan for meeting the objectives that includes a description of program resources ☒ ☐ ☐ Chapter 26, II Case Plans, B-e needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting the objectives, including periodic review and Chapter 26, II Case Plans, D discussion of the plan with the youth; ☒ ☐ ☐ This policy requires staff to review and discuss the updates in the case plan provided by YDF staff, Medical staff, MH staff and education staff every 30 days. (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed Chapter 26, II Case Plans, E for post dispositional youth in accordance with Section 1351; and, ☒ ☐ ☐ Referred to as a Post-Dispositional Case Plan. (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be Chapter 26, II Case Plans, B-b and c developed with input from the family, ☒ ☐ ☐ supportive adults, youth, and Regional Center for the Developmentally Disabled. 7437 Sacramento YDF JH PRO 20-22 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1356 COUNSELING AND CASEWORK SERVICES Chapter 27 Caseload and Casework Services The facility administrator shall develop and implement written policies and procedures ensuring the availability of appropriate counseling and casework services for all Facility staff are responsible for inputting youth. Policies and procedures shall ensure: information into the youth’s electronic file, including IR summaries, advances in programming, cooperation and participation. ☒ ☐ ☐ We reviewed the IAP’s and found chrono notes to be informative and responsive to the youth’s program. Medical, mental health and education staff also provide information on the youth’s involvement or participation relative to their relationship with the youth. The entries are ongoing and support the case plan progress. (a) youth will receive assistance with needs or concerns that may arise; Chapter 27 Scope and Purpose ☒ ☐ ☐ Chapter 27, Guideline I, A-1 (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, ☒ ☐ ☐ Chapter 27, Guideline I, A-2 clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources to meet the youth’s needs. ☒ ☐ ☐ Chapter 27, Guideline I, A-3 and 4 7437 Sacramento YDF JH PRO 20-22 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE The facility administrator, in cooperation with the Chapter 28 Use of Force (UF) responsible physician, shall develop and implement written policies and procedures for the use of force, which may include chemical agents. Force shall never We reviewed numerous incidents of use of be applied as punishment, discipline, retaliation or force which includes the incident report, treatment. supervisor review and administrative evaluation. We noted the reports (a) At a minimum, each facility shall develop policies documented all components of regulation, and procedures which: and policy articulated the follow-up and follow through necessary to ensure compliance. In total, there were 132 use of force-physical force, 34 of which involved the use of chemical agents, in 2021. Each incident report outlines the force used, ☒ ☐ ☐ response by and review of elements necessary to justify the force. All incidents were within regulation and policy, with only one incident resulting in remediation training for a staff. The incidents are reviewed by report and video by a Supervisor and evaluated by administration. The agency includes medical response times, specific information of details before and after the incident, debriefs for youth and staff and appropriate parental notifications. We found the process fair and consistently applied based on the behaviors necessitating the UF response. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section ☒ ☐ ☐ Chapter 28, Guideline I, A-1 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including both physical and non-physical Chapter 28, Guideline I, B Force Options options and define when those force options are Chapter 28, Guideline I, A-3 appropriate. ☒ ☐ ☐ Policy A-3 includes language that staff are only to use force necessary to achieve compliance. 7437 Sacramento YDF JH PRO 20-22 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) describe force options or techniques that are expressly prohibited by the facility. The facility trains staff to use only the amount of force a reasonable and necessary person in the given circumstance would use. ☒ ☐ ☐ Although training does not include some methods, staff are allowed to use force options to protect themselves in any given situation. (4) describe the requirements of staff to report any inappropriate use of force, and to take ☒ ☐ ☐ Chapter 28, Guideline XI, B affirmative action to immediately stop it. (5) define a standardized reporting format that includes time period and procedure for Chapter 28, Guideline VIII Documentation documenting and reporting the use of force, including reporting requirements of management and line staff and procedures for This section references the reporting of reviewing and tracking use of force incidents by ☒ ☐ ☐ incidents in Chapter 33, Documentation of supervisory and or management staff, which Incidents. Each IR we reviewed was include procedures for debriefing a particular inclusive of all elements required by incident with staff and/or youth for the purposes regulation and policy. of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. ☒ ☐ ☐ Chapter 28, Guideline X, A-1 (7) define the role, notification, and follow-up procedures required after use of force incidents Chapter 28, Guideline III, B-2 and C for medical, mental health staff and parents or legal guardians. These sections delegate the Supervisor as the responsible person to notify medical and ☒ ☐ ☐ mental health staff and the Watch Commander to notify the parents. The Medical and Mental Health agencies have their own policies in place to follow up on all incidents of force or restraints. 7437 Sacramento YDF JH PRO 20-22 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code ☒ ☐ ☐ Chapter 28, Guideline I, C Limitations of Section 6030(f) and Welfare and Institutions force on Pregnant Youth Code Section 222. (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: ☒ ☐ ☐ Chapter 28, VI Chemical Agents (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size Chapter 28, VI, D-1 and 2 and the approved method of deployment for those chemical agents. These sections articulate that the CPO is the ☒ ☐ ☐ only person that allows the agency to use OC spray and the Division Chief of the facility authorizes which staff are authorized to use it. In reality, all staff are able to use OC spray upon completion of PC 832. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety ☒ ☐ ☐ Chapter 28, VI, A or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical Chapter 28, VI, C agents. This shall include that youth who have ☒ ☐ ☐ been exposed to chemical agents shall not be left Chapter 28, IX, A-2 unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. 7437 Sacramento YDF JH PRO 20-22 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) define the role, notification, and follow-up procedures required after use of force incidents Chapter 28, IX, A-2 involving chemical agents for medical, mental health staff and parents or legal guardians. This section calls for medical to immediately see the youth and a referral be made to mental health. If on duty, mental health responds. If off duty, a call is made to the on-call staff and the youth is seen the following day. Follow up services are based on the need for continued medical services or ☒ ☐ ☐ mental health crisis response. Chapter 28, Guideline III, B-2 and C These sections delegate the Supervisor as the responsible person to notify medical and mental health staff and the Watch Commander to notify the parents. (5) provide for the documentation of each incident of use of chemical agents, including the reasons Chapter 33, E-1 Documentation of Incidents for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, ☒ ☐ ☐ time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and Chapter 4, Guideline I, A-1, f Core Training regular training in use of force and chemical agents when appropriate that address: Chapter 4, Guideline II, B Annual Training ☒ ☐ ☐ We reviewed the curriculum for this regulation to ensure staff are trained to each element required in regulation. The Defensive Tactics course is provided a minimum of two times per year for all youth supervision staff, and at Core. (1) known medical and behavioral health ☒ ☐ ☐ conditions that would contraindicate certain Chapter 4, Guidelines I and II types of force; 7437 Sacramento YDF JH PRO 20-22 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) acceptable chemical agents and the methods of application. ☒ ☐ ☐ Chapter 4, Guidelines I and II (3) signs or symptoms that should result in ☒ ☐ ☐ immediate referral to medical or behavioral Chapter 4, Guidelines I and II health. (4) instruction on the Constitutional Limitations of Use of Force. ☒ ☐ ☐ Chapter 4, Guidelines I and II (5) physical training force options that may require the use of perishable skills. ☒ ☐ ☐ Chapter 4, Guidelines I and II (6) timelines the facility uses to define regular training. Chapter 4, Guideline II, B Annual Training ☒ ☐ ☐ This training includes a minimum of 24 hours per year, with defensive tactics occurring two times per year. 7437 Sacramento YDF JH PRO 20-22 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1358 USE OF PHYSICAL RESTRAINTS The facility administrator, in cooperation with the Chapter 29 Use of Restraints (UR) Purpose responsible physician and mental health director, shall and Scope, ⁋ 2 develop and implement written policies and procedures for the use of restraint devices. Restraint devices include any devices which immobilize a youth's We reviewed 15 incidents of restraint use by staff, each involving the use of mechanical extremities and/or prevent the youth from being restraints for transportation or movement. ambulatory. There was one incident where a youth remained non-compliant after being moved to their room and the staff maintained ☒ ☐ ☐ constant direct visual observation for 7 minutes while the youth remained in restraints. There have been no incidents of UR as defined by this regulation during this cycle. The Medical and Mental Health agencies have their own policies in place to follow up on all incidents of force or restraints. Physical restraints may be used only for those youth who present an immediate danger to themselves or Chapter 29 Purpose and Scope, ⁋ 3 and 6 others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of Chapter 29, IV, A and B restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing of hands and feet together behind the back ☒ ☐ ☐ (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used Chapter 29, VI Transportation within the to restrain youth for movement or transportation within ☒ ☐ ☐ facility. the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. 7437 Sacramento YDF JH PRO 20-22 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Youth shall be placed in restraints only with the approval of the facility manager or designee. The facility manager Chapter 29, Purpose and Scope, ⁋ 3 may delegate authority to place a youth in restraints to a physician. Reasons for continued retention in restraints Chapter 29, IX, A Continued Retention shall be reviewed and documented at a minimum of Chapter 29, IX, J every hour. ☒ ☐ ☐ Staff are trained on the application and use of restraints in the facility. Staff are required to receive authorization from the supervisor if a youth is in restraints longer than 15 minutes. That has not occurred this cycle. A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no later Chapter 29, IX, K-1 than two hours from the time of placement. The youth shall be medically cleared for continued retention at least every three hours thereafter. ☒ ☐ ☐ Policy requires the youth to be seen immediately and if continued retention beyond 15 minutes, the youth is to be seen by medical every 15 minutes until removal. A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from the ☒ ☐ ☐ Chapter 29, IX, K-2 and 3 time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted to ensure that the restraints are properly employed, and Chapter 29, IX, C to ensure the safety and well-being of the youth. ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an application of restraints. ☒ ☐ ☐ Chapter 33, E-1 (b) known medical conditions that would contraindicate certain restraint devices and/or ☒ ☐ ☐ Chapter 29, III, A-2 techniques. 7437 Sacramento YDF JH PRO 20-22 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) acceptable restraint devices. Chapter 29, II, A- 1 and 2 ☒ ☐ ☐ These sections articulate hard and soft restraint devices. (d) signs or symptoms which should result in immediate medical/mental health referral. Chapter 29, III, A-2 Chapter 29, IX, B Staff are trained in Core and in biannual ☒ ☐ ☐ training to recognize the medical elements included in this policy. Also, medical staff immediately respond to the application of restraint events and are part of the decision- making process for application and continued restraint. (e) availability of cardiopulmonary resuscitation equipment. ☒ ☐ ☐ Chapter 29, IX, F (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or Chapter 29, IX, D in a specified housing area for restrained youth ☒ ☐ ☐ which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Chapter 29, IX, G (h) exercising of extremities. ☒ ☐ ☐ Chapter 29, IX, I 7437 Sacramento YDF JH PRO 20-22 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1358.5 USE OF RESTRAINT DEVICES FOR MOVEMENT AND TRANSPORTATION WITHIN Chapter 29, VI Transportation within the THE FACILITY. Facility The Facility Administrator, in cooperation with the responsible physician and behavioral/mental health ☒ ☐ ☐ We reviewed 15 of the 166 incidents director, shall develop and implement written policies involving the use of mechanical restraints for and procedures for the use of restraint devices when the the purpose of movement or transportation purpose is for movement or transportation within the from July 1, 2020, to December 31, 2021. facility that shall include the following: The circumstances leading to the application supported policy. (a) identification of acceptable restraint devices, staff approved to utilize restraint devices and the Chapter 29, II, A- 1, a-d and 2, b and c required training. (Acceptable restraint devises) Chapter 4, Guideline II, A and B Core and Annual Training ☒ ☐ ☐ The facility requires staff to be core trained prior to working a shift, therefore, all staff in the youth supervision series are trained and approved to use restraints. (b) the circumstances leading to the application of restraints must be documented. Chapter 29, VII Documentation ☒ ☐ ☐ This section refers to Chapter 33, E-1, Documentation of Incidents. (c) an individual assessment of the need to apply restraints for movement or transportation that Chapter 29, VI, A-1 through 4 includes consideration of less restrictive alternatives, consideration of a youth’s known ☒ ☐ ☐ Chapter 29, VII Documentation and medical or mental health conditions, trauma Supervisor Review informed approaches, and a process for documentation and supervisor review and approval. 7437 Sacramento YDF JH PRO 20-22 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint ☒ ☐ ☐ Chapter 29, VI, A-1 devices shall not be used for the purposes of discipline or retaliation. Chapter 29, IV, A-1 and 2 (e) the use of restraints on pregnant youth is limited in accordance with Penal Code Section6030(f) and Chapter 43, Guideline I, B-2 and 3 Pregnant Welfare and Institutions Code Section 222. ☒ ☐ ☐ and post-Partum Youth 1359 SAFETY ROOM PROCEDURES (a) The facility administrator, and where applicable, in Chapter 30 Safety Room Procedures cooperation with the responsible physician, shall Purpose and Scope ⁋ 2 and 3 develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The We reviewed the 6 instances of a Safety room shall be used to hold only those youth who Room placement from July 1, 2020 to present an immediate danger to themselves or December 31, 2021. The two-youth others, who exhibit behavior which results in the involved (5 of the placements were one destruction of property, or reveals the intent to youth), demonstrated a risk of self-harm cause self-inflicted physical harm. A safety room necessitating the need for movement to the shall not be used for punishment or discipline, or as safety room. Each incident was clearly a substitute for treatment. Policies and procedures documented and involved response by both shall: ☒ ☐ ☐ mental health and medical staff. Supervisors and administrators review reports and video to ensure appropriate responses are made. Mental Health and medical staff stayed in the intake area while the youth were in the room as well as the on- duty Watch Commander. The incidents lasted less than an hour. The youth involved were in the safety room for 38 minutes, 15 minutes, 33 minutes, 59 minutes, 54 minutes, and 24 minutes. (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, ☒ ☐ ☐ Chapter 30, Guideline I, B and suitable clothing to provide for privacy; 7437 Sacramento YDF JH PRO 20-22 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety Chapter 30, Guideline I, A room; ☒ ☐ ☐ Policy allows for the Duty Supervisor to make the decision for placement, who also must be present when the event occurs. (3) provide for continuous direct visual supervision and documentation of the youth's behavior and ☒ ☐ ☐ Chapter 30, Guideline I, C any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the facility manager, or designee, every four hours; ☒ ☐ ☐ Chapter 30, Guideline I, F (5) provide for immediate medical assessment, where appropriate, or an assessment at the next Chapter 30, Guideline I, D daily sick call; and, ☒ ☐ ☐ The policy requires a response from medical staff within one hour. (6) provide a process for documenting the reason for placement, including attempts to use less ☒ ☐ ☐ Chapter 30, Guideline I, A restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☒ ☐ ☐ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and Chapter 30, Guideline II, A exhausted, unless attempting those options poses ☒ ☐ ☐ a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or ☒ ☐ ☐ Chapter 30, Guideline II, B retaliation by staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of ☒ ☐ ☐ Chapter 30, Guideline II, C the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☒ ☐ ☐ Chapter 30, Guideline II, D room for a period of four hours, staff shall do one or more of the following: 7437 Sacramento YDF JH PRO 20-22 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) return the youth to general population. ☒ ☐ ☐ Chapter 30, Guideline II, D-a (2) consult with mental health or medical staff, ☒ ☐ ☐ Chapter 30, Guideline II, D-b (3) develop an individualized plan that includes the goals and objectives to be met in order to ☒ ☐ ☐ Chapter 30, Guideline II, D-c reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an Chapter 30, Guideline II, E individualized plan that includes the requirements ☒ ☐ ☐ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES The facility administrator shall develop and implement Chapter 31 Searches written policies and procedures governing the search of Chapter 31, Guideline VI, Housing Unit and youth, the facility, and visitors. Policies and procedures Room Searches shall provide that: ☒ ☐ ☐ Chapter 31, Guideline X, Facility Searches Chapter 38, Guideline IV, Visitor Searches (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and ☒ ☐ ☐ Chapter 31 Purpose and Scope ⁋ 2 staff. (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person Chapter 31 Purpose and Scope ⁋ 1 and 4 being searched and shall not be conducted for ☒ ☐ ☐ harassment or as a form of discipline or punishment. 7437 Sacramento YDF JH PRO 20-22 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section Chapter 31 Purpose and Scope ⁋ 5 4030. Chapter 31, II, IV and V These sections of policy address strip search and visual body cavity searches. Physical Body Cavity searches are prohibited in policy Chapter 31, III, B-6. ☒ ☐ ☐ We reviewed a sampling of authorized strip searches. Each noted the reasonable suspicion and subsequent supervisor approval for the search. The agency has two levels of strip searches, the 1-8 search is less intrusive and includes a visual inspection, while the 9-12 strip search involves a visual body cavity search. There were 377 1-8 searches and five 9-12 searches from July 1, 2020 through December 31, 2021. (d) Physical body cavity searches shall only be conducted by a medical professional. Chapter 31 Purpose and Scope ⁋ 5 ☒ ☐ ☐ Chapter 31, III, B-6 (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor Chapter 31, Guideline II, A when there is reasonable suspicion based on ☒ ☐ ☐ specific and articulable facts to believe that youth is Chapter 31 Purpose and Scope ⁋ 6 concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall comply with Section 1352.5. Chapter 22, IV Searches of Transgender and ☒ ☐ ☐ Intersex Youth (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent circumstances or Chapter 31, II, B Pat search when conducted by a medical professional. Such ☒ ☐ ☐ searches must be justified and documented in Chapter 31, II, B-4 Strip Search writing. 7437 Sacramento YDF JH PRO 20-22 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1361 GRIEVANCE PROCEDURE The facility administrator shall develop and implement Chapter 33 Grievances written policies and procedures whereby any youth may Chapter 33, Guideline I, A and B appeal and have resolved grievances relating to any condition of confinement, including but not limited to health care services, classification decisions, program We reviewed 17 of the 121 grievances from participation, telephone, mail or visiting procedures, July 1, 2020 to December 31, 2021. The food, clothing, bedding, mistreatment, harassment or forms, staff responses and administrative violations of the nondiscrimination policy. There shall review were compliant with regulation. be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: Approximately half of the grievances pertained to staff and their imposition of sanctions, the remainder dealt with facility process and activities. Grievances are reviewed by the Assistant Chief Deputy Probation Officers. ☒ ☐ ☐ We note the facility tracks youth movement, activity and incident almost minute by minute by moving the youth in the electronic system to a location or activity associated with the youth’s name. When a youth grieves a condition of confinement, this record, along with video, is reviewed to ensure accurate information, which is then discussed with the youth after verification of the grieving action. Grievances associated with food or ancillary partners are referred to the respected administrators for response. The process moves quickly; and the ones reviewed were all handled within one day of receiving the grievance. Those referred to agency partners are resolved within 10 days. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth ☒ ☐ ☐ Chapter 33, Guideline I, C to have free access to the form; (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth ☒ ☐ ☐ Chapter 33, Guideline II, B supervision staff working in the facility; 7437 Sacramento YDF JH PRO 20-22 - 57 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) resolution of the grievance at the lowest appropriate staff level; ☒ ☐ ☐ Chapter 33, Purpose and Scope (d) provision for a prompt review and initial response to grievances within three (3) business days, ☒ ☐ ☐ Chapter 33, Guideline II, D grievances that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain his/her version of the grievance to a person not ☒ ☐ ☐ Chapter 33, Guideline II, F, F-2, a and c directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. ☒ ☐ ☐ Chapter 33, Guideline II, A (e) provision for a written response to the grievance which includes the reasons for the decisions; ☒ ☐ ☐ Chapter 33, Guideline III, A-5 (f) a system which provides that any appeal of a grievance shall be heard by a person not directly ☒ ☐ ☐ Chapter 33, Guideline IV, A involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a ☒ ☐ ☐ Chapter 33, Guideline II, D longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual ☒ ☐ ☐ Chapter 33, Guideline I, C harassment. Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be ☒ ☐ ☐ Administrative Policy-Citizen Complaint addressed and documented in accordance with written policies and procedures within a specified timeframe. 7437 Sacramento YDF JH PRO 20-22 - 58 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1362 REPORTING OF INCIDENTS A written report of all incidents which result in physical Chapter 33 Documentation of Incidents harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☐ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT DNA SPECIMENS, SAMPLES, Chapter 28, Guideline VII, A DNA IMPRESSIONS Specimen, Sample, Impressions (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel including peace officers, may employ ☒ ☐ ☐ The policy allows for it, however, when a reasonable force to collect blood specimens, saliva youth refuses, staff utilize the cell extraction samples, and thumb or palm print impressions from process after meeting the elements of individuals who are required to provide such requesting voluntary compliance and samples, specimens or impressions pursuant to advisement of consequences for refusal. Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force Chapter 28, Guideline VII, B-1 that an objective, trained and competent correctional employee, faced with similar facts ☒ ☐ ☐ and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts Chapter 28, Guideline VII, B-1 to secure voluntary compliance shall be documented and include an advisement of the ☒ ☐ ☐ legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. Chapter 28, Guideline VII, B-1 The authorization shall include information that ☒ ☐ ☐ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. 7437 Sacramento YDF JH PRO 20-22 - 59 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Chapter 28, Guideline V, B-a through d Video shall be directed at the cell extraction Room Extraction event. The videotape shall be retained by the ☒ ☐ ☐ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7437 Sacramento YDF JH PRO 20-22 - 60 - J453 JUV PRO-Eff. 01-01-2019 1370 EDUCATION PROGRAM (a) School Programs Chapter 34 Education The County Board of Education shall provide for the Chapter 34, Guideline I, A-1 through 4 administration and operation of juvenile court schools in conjunction with the Chief Probation Officer, or designee pursuant to applicable State laws. The school and facility The Sacramento County Office of Education administrators shall develop and implement written serves the El Centro Junior and Senior High policy and procedures to ensure communication and School programs at YDF. Staffing includes coordination between educators and probation staff. the Director of Court and Community Culturally responsive and trauma-informed approaches Schools, a Principal, 13 teachers, 3 should be applied when providing instruction. Education Transition Specialist, one counselor, two staff should collaborate with the facility administrator to Special Ed Specialist, and one school use technology to facilitate learning and ensure safe psychologist. technology practices. The facility administrator shall request an annual review of each required element of the program by the Superintendent of Schools, and a report We spoke with Mark Nigel, the Director of or review checklist on compliance, deficiencies, and Court and Community School, at length corrective action needed to achieve compliance with this during the inspection with an emphasis on section. Such a review, when conducted, cannot be new programming and educational delegated to the principal or any other staff of any opportunities the school principal who has juvenile court school site. The Superintendent of Schools implemented a varied and comprehensive shall conduct this review in conjunction with a qualified curriculum, including several post-secondary outside agency or individual. Upon receipt of the review, education and vocation opportunities for the facility administrator or designee shall review each ☒ ☐ ☐ youth. A transition specialist works with item with the Superintendent of Schools and shall take youth to enroll students in South Lake Tahoe whatever corrective action is necessary to address each Community College, Sacramento City deficiency and to fully protect the educational interests College, Feather River College of all youth in the facility. (Correspondence Program), Lassen College (Correspondence Program) and Folsom Lake College. The new vocational elements to the facility, a culinary program and construction program, allow youth to learn skills outside the classroom. Bot teacher are active with the youth and engaged in the purposeful task to engage students in both aptitudes. Youth in junior or senior high school are afforded the opportunity for credit recovery and tutoring, use of Chrome books for lesson enhancement, life skill development, independent living/transition planning. SCOE works with probation to ensure the best option for youth in-custody and upon release. 7437 Sacramento YDF JH PRO 20-22 - 61 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Required Elements The facility school program shall comply with the State Chapter 34, Guideline I, B-1 through 3 Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California ☒ ☐ ☐ Standards for the Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff Chapter 34, Guideline I, B-4 shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Education Code and include, but not be limited ☒ ☐ ☐ Chapter 34, Guideline I, B-5 to, courses required for high school graduation. (2) Information and preparation for the High School Equivalency Test as approved by the California ☒ ☐ ☐ Chapter 34, Guideline I, B-6 Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education and vocational opportunities. ☒ ☐ ☐ Chapter 34, Guideline I, B-7 (4) Administration of the High School Equivalency Tests as approved by the California Department ☒ ☐ ☐ Chapter 34, Guideline I, B-8 of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient ☒ ☐ ☐ Chapter 34, Guideline I, B-9 progress towards grade level standards. 7437 Sacramento YDF JH PRO 20-22 - 62 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) The minimum school day shall be consistent with State Education Code Requirements for juvenile Chapter 34, Guideline I, B-10 court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with ☒ ☐ ☐ Students are in class and average of 285 the time afforded for the minimum instructional minutes per day. day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of classification, housing, security Chapter 34, Guideline I, B-11 status, disciplinary or separation status, including room confinement, except when providing education poses an immediate threat ☒ ☐ ☐ to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline (1) Positive behavior management will be Chapter 34, Guideline I, C-1 implemented to reduce the need for disciplinary ☒ ☐ ☐ action in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative decisions made by probation staff that may ☒ ☐ ☐ Chapter 34, Guideline I, C-2 affect the educational programming of students. (3) Except as otherwise provided by the State Education Code, expulsion/suspension from Chapter 34, Guideline I, C-3 school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State ☒ ☐ ☐ Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and Chapter 34, Guideline I, C-4, a-d procedures that address the rights of any student ☒ ☐ ☐ who has continuing difficulty completing a school day. 7437 Sacramento YDF JH PRO 20-22 - 63 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Provisions for Special Populations Chapter 34, Guideline I, D-1 (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not ☒ ☐ ☐ limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be afforded an educational program that ☒ ☐ ☐ Chapter 34, Guideline I, D-2 addresses their language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission ☒ ☐ ☐ Chapter 34, Guideline I, E-1 (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ Chapter 34, Guideline I, E-1, a (B) Home Language Survey and the results of the State Test used for English language ☒ ☐ ☐ Chapter 34, Guideline I, E-1, b proficiency; (C) Needs and services of special populations as defined by the State Education Code, ☒ ☐ ☐ Chapter 34, Guideline I, E-1, c including but not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ Chapter 34, Guideline I, E-1, d (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to ☒ ☐ ☐ Chapter 34, Guideline I, E-2 determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary education plan shall be developed for each youth ☒ ☐ ☐ Chapter 34, Guideline I, E-3 within five school days. 7437 Sacramento YDF JH PRO 20-22 - 64 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) Upon enrollment, education staff shall comply with the State Education Code and request the Chapter 34, Guideline I, E-4 youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, ☒ ☐ ☐ state language assessment scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Chapter 34, Guideline I, F-1 (1) The complete facility educational record of the ☒ ☐ ☐ youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for ☒ ☐ ☐ Chapter 34, Guideline I, F-2 course work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Chapter 34, Guideline I, G-1 (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition ☒ ☐ ☐ needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Chapter 34, Guideline I, H-1 (1) The school and facility administrator should, whenever possible, collaborate with local post- ☒ ☐ ☐ secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 7437 Sacramento YDF JH PRO 20-22 - 65 - J453 JUV PRO-Eff. 01-01-2019 1371 PROGRAMS, RECREATION, AND EXERCISE. Chapter 35 Programs, Recreation and Exercise Purpose and Scope ⁋ 2 The facility administrator shall develop and implement written policies and procedures for programs, recreation, and exercise for all youth. The intent is to We reviewed the Program Memorandum minimize the amount of time youth are in their rooms completed by the Chief Deputy to ensure the or their bed area. programs offered below remain relevant and appropriate for the youth population. The facility continues to offer a significant level of opportunities for the youth, based on their identified needs while in custody. The programs are targeted to assist with reentry services for successful reintegration to the community and their family. Programs are facilitated by department staff, volunteers in the community, the Sacramento County Office of Education and local advocacy groups. Youth can request to participate in specialized services or are placed in programs according to the assessments by intake, medical or mental ☒ ☐ ☐ health personnel. Programming opportunities include: Alternatives to Violence-peaceful conflict resolution techniques; the Anti-Recidivism Coalition -advocacy network of support n and out of custody; Another Choice Another Way-discussion group on everyday issues; Art with Milton Bowens; Barbershop Program-building relationships with staff during haircuts; The Beat Within-encourages literacy, self-expression, and critical thinking skills; Book Club; Boys and Girls Club- seven alternatives for male and female youth; Bridge Network-building healthy family relationships; Burning Bush Movements-personal development; Chaplaincy Program-YDF has a full time chaplain; Cinema 6-incentive program for commissary; Contract for Success-Judge and attorneys volunteer to promote positive influence; Culinary Arts Program; Distinguished Gentlemen-real life issues to adjusting to becoming successful young men; Earth Mama Healing-focus on healthy 7437 Sacramento YDF JH PRO 20-22 - 66 - J453 JUV PRO-Eff. 01-01-2019 relationship building; Foster Grandparents- elder volunteers who socialize with residents; Fresh Start Art-art program; Garden Program; Gang Awareness and Prevention (GAP); Gun Intervention for Teens (GIFT); Improve your Tomorrow- program for youth of color; Just Beginnings- parent visitation program; La Familia-multi- cultural programming; Leadership Development Program; Leadership Education and Athletic Program (LEAP)- activities that strengthen social skills; Life Skills; Library; Mentor Academy Program; Multi-Sensory De-Escalation Room (MSDR)-proactive program to promote internal regulation of behavior; Northern California Construction Training (NCCT); Outside the Walls-Religious group for troubled youth; Parent Orientation Night; Peer Mentor Program; Project Teach-assists homeless youth; Reaching Back to our Youth-mentoring program for high risk youth; Sacramento Mandarins Music Academy-music appreciation; Safety Health Opportunity Practice (SHOP)-EBP to assist with thought processes; Skills Training Enrichment Program (STEP)-Pro-Social development; Scholars Obtaining Academic Responsibility (SOAR)-college program; Swim Program-Water safety and lifeguard program; Teach1Reach1-learning techniques for high-risk students; Trauma Informed Care-10 week trauma curriculum for youth assessed into the program; Transition Unit- connection youth at re-entry into the community; 916 Ink-writing program; Xpressions Program-critical thinking skills program; Women Escaping a Violent Environment (WEAVE)- domestic and sexual violence for female youth; UC Davis CAARE- Trauma specific skills group; YDF Gives Back-Community Service Projects; and Yoga. The programs in italics are currently suspended due to Covid, however, expected to return in the near future. 7437 Sacramento YDF JH PRO 20-22 - 67 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three Chapter 35 Purpose and Scope ⁋ 1 hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding Chapter 35, Procedure II, C by the administrator/manager or designee that a youth represents a threat to the safety and security of the facility. This section articulates the exceptions for a ☒ ☐ ☐ youth to participate in any activity due to medical restrictions or safety risks as identified and documented by staff or agency personnel (mental health). Such program, recreation, and exercise schedule shall be posted in the living units. ☒ ☐ ☐ Chapter 35, Guideline 1, A There will be a written annual review of the programs, recreation, and exercise by the responsible agency to Chapter 35, Guideline 1, A ensure content offered is current, consistent, and relevant to the population. ☒ ☐ ☐ Chief Deputy Maria Gonzalez completed a review of all programs at the facility on January 20, 2022. 7437 Sacramento YDF JH PRO 20-22 - 68 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily Chapter 35, Guideline 1, B-1-4 programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro-social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 and 1356. Such ☒ ☐ ☐ programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. 7437 Sacramento YDF JH PRO 20-22 - 69 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to Chapter 35, Guideline 1, C-1 unscheduled activities such as leisure reading, letter ☒ ☐ ☐ writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle Chapter 35, Guideline 1, C-2 activity each day. ☒ ☐ ☐ Youth receive an hour of Physical Education each day facilitated by the Sacramento County Office of Education. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and programs. Chapter 35, Guideline 1, A The administrator/manager shall document the reasons why suspension of recreation and programs occurs. ☒ ☐ ☐ This policy states the Chief Deputy or Assistant Chief Deputy may suspend for a period of no more than 24 hours, with a requirement to document the reason. 1372 RELIGIOUS PROGRAM The facility administrator shall provide access to Chapter 36 Religious Program, Purpose and religious services and/or religious counseling at least Scope once each week. Attendance shall be voluntary. A youth shall be allowed to participate in an activity outside of ☒ ☐ ☐ their room if he/she elects not to participate in religious The facility provides one hour of religious programs. services and one hour of bible study each week for all occupied units. There is a full- Religious programs shall provide for: time chaplain on staff at the facility. (a) opportunity for religious services and practices; ☒ ☐ ☐ Chapter 36, Guideline A. (b) availability of clergy; and, ☒ ☐ ☐ Chapter 36, Guideline C 7437 Sacramento YDF JH PRO 20-22 - 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) availability of religious diets. ☒ ☐ ☐ Chapter 36, Guideline D 1373 WORK PROGRAM The facility administrator shall develop policies and Chapter 37 Work Program procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☐ ☐ shall be meaningful, constructive and related to Youth have opportunities to work in their vocational training or increasing a youth's sense of unit, around the facility and in the responsibility. Work programs shall not be imposed as a community. disciplinary measure 1374 VISITING The facility administrator shall develop and implement Chapter 38 Visiting written policies and procedures for visiting, that include Chapter 38, Guideline I provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing Chapter 38, Visitor Guideline II, A-C in loco parentis, and children of youth. Other family ☒ ☐ ☐ members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the The facility has a Visiting Center supervised approval of the facility administrator or designee, and in by facility staff from 8:00 a.m. to 8:00 p.m. conjunction with the youth’s case plan or in the best This policy identifies persons who may visit, interest of the youth. including children. All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and security. Chapter 38, Visiting, Guideline I Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, Chapter 38, Visitor Guideline II, D whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but Chapter 38, Visiting, Guideline I conversations shall not be monitored unless there is a security or safety need. ☒ ☐ ☐ Youth can have one 45-minute per day, per visitor, seven days each week. This allows for the opportunity of more than 5 hours of visiting each week. 7437 Sacramento YDF JH PRO 20-22 - 71 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, Chapter 38, Visitor Guideline II, A-5 Special shall be accommodated as necessary and within the Visits/Visitors discretion of the facility administrator or designee. ☒ ☐ ☐ Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an alternative, but not as a replacement, to in-person ☒ ☐ ☐ Chapter 38, Purpose and Scope visiting. 1375 CORRESPONDENCE The facility administrator shall develop and implement ☒ ☐ ☐ Chapter 39 Correspondence written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth may send or receive; ☒ ☐ ☐ Chapter 39, Guideline A, 1 (b) youth may send two letters per week postage free; Chapter 39, Purpose and Scope ☒ ☐ ☐ Youth are allowed to send an unlimited number of items at no cost. (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder Chapter 39, Guideline B of public office, and the Board; however, authorized facility staff may open and inspect such mail only to search for contraband and in the presence of the ☒ ☐ ☐ This policy articulates all forms of youth; and, confidential mail and the process to send or receive it. (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there is ☒ ☐ ☐ Chapter 39, Guideline C-E reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 7437 Sacramento YDF JH PRO 20-22 - 72 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1376 TELEPHONE ACCESS Chapter 40 Telephone Access The administrator of each juvenile facility shall develop ☒ ☐ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES Chapter 41 Access to Legal Services The facility administrator shall develop written ☒ ☐ ☐ procedures to ensure the right of youth to have access to The guidelines in this policy allow for each the courts and legal services. Such access shall include: element of regulation. (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; ☒ ☐ ☐ Chapter 41, Guideline ⁋ 1 (b) provision for confidential consultation with attorneys; and, ☒ ☐ ☐ Chapter 41, Guideline ⁋ 1 (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. ☒ ☐ ☐ Chapter 41, Guideline ⁋ 2 1390 DISCIPLINE The facility administrator shall develop and implement Chapter 42 Discipline and Discipline Process written policies and procedures for the discipline of Chapter 42, Purpose and Scope youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. ☒ ☐ ☐ Discipline shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ Chapter 42, Guideline I, A-1 (b) daily shower, access to drinking fountain, toilet and personal hygiene items, and clean clothing; ☒ ☐ ☐ Chapter 42, Guideline I, A-2 7437 Sacramento YDF JH PRO 20-22 - 73 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) full nutrition; ☒ ☐ ☐ Chapter 42, Guideline I, A-3 (d) contact with parent or attorney; ☒ ☐ ☐ Chapter 42, Guideline I, A-4 (e) exercise; ☒ ☐ ☐ Chapter 42, Guideline I, A-5 (f) medical services and counseling; ☒ ☐ ☐ Chapter 42, Guideline I, A-6 (g) religious services; ☒ ☐ ☐ Chapter 42, Guideline I, A-7 (h) clean and sanitary living conditions; ☒ ☐ ☐ Chapter 42, Guideline I, A-8 (i) the right to send and receive mail; ☒ ☐ ☐ Chapter 42, Guideline I, A-9 (j) education; and, ☐ ☐ ☐ Chapter 42, Guideline I, A-10 (k) rehabilitative programming. ☒ ☐ ☐ Chapter 42, Guideline I, A-11 7437 Sacramento YDF JH PRO 20-22 - 74 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct of youth. Chapter 42, Purpose and Scope Such rules and penalties shall include both major violations and minor violations, be stated simply and Chapter 42, Guideline I-III affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English This chapter and specific sections outline the proficiency, or limited literacy. ☒ ☐ ☐ major and minor rules, as well as potential consequences. The facility Resident Handbook states this in the Behavior Management component and the rules are posted in the living units. All documents are provided for youth with limited literacy or non-English speaking youth. 1391 DISCIPLINE PROCESS The facility administrator shall develop and implement Chapter 42, Guideline IV written policies and procedures for the administration of discipline which shall include, but not be limited to: We reviewed 17 incidents of Due Process related to major incidents. The forms detailed the behavior and proposed sanction. The process follows regulation and the agency policy, outlining progressive and fair sanctions. The agency has a behavior modification matrix established by policy and process. The sanctions included were program ☒ ☐ ☐ separation from 2-4 hours or referral to the Skill Building Unit. The agency has on occasion returned youth to the Orientation Unit for a refresher overview of program rules, program and guidelines for acceptable behavior. The Orientation unit is specific for this purpose, to allow youth to understand expectations and program elements. We noted DP was timely and if a youth requested a hearing, staff would review video of the incident and the incident report prior to the hearing. 7437 Sacramento YDF JH PRO 20-22 - 75 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) designation of personnel authorized to impose discipline for violation of rules; ☒ ☐ ☐ Chapter 42, Purpose and Scope, ⁋ 3 (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Chapter 42, Purpose and Scope, ⁋ 3 (c) definition of major and minor rule violations and their consequences, and due process requirements; Chapter 42, Guideline II, B (Minor) and C ☒ ☐ ☐ (Major) (d) trauma-informed approaches and positive behavior interventions; ☒ ☐ ☐ Chapter 42, Purpose and Scope, ⁋ 1 (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct Chapter 42, Guideline III imposing a minor consequence. Discipline shall be accompanied by written documentation and a policy of review and appeal to a supervisor; and, This section outlines sanctions available to staff. It is noted the supervisor on duty reviews the IR and determines the appropriate sanction. ☒ ☐ ☐ We provided technical assistance to the agency for review of RC as a major rule violation in order to offer the full complement of DP for the behaviors leading to the documented safety and security incident itself. (f) major rule violations and the discipline process shall be documented and require the following: ☒ ☐ ☐ Chapter 42, Guideline IV, B (1) written notice of violation prior to a hearing; ☒ ☐ ☐ Chapter 42, Guideline IV, B-1 7437 Sacramento YDF JH PRO 20-22 - 76 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) accommodations provided to youth with disabilities, limited literacy, and English ☒ ☐ ☐ Chapter 42, Guideline IV, B-2 language learners; (3) hearing by a person who is not a party to the incident; ☒ ☐ ☐ Chapter 42, Guideline IV, B-3 (4) opportunity for the youth to be heard, present evidence and testimony; ☒ ☐ ☐ Chapter 42, Guideline IV, B-4 (5) provision for youth to be assisted by staff in the hearing process; ☒ ☐ ☐ Chapter 42, Guideline IV, B-5 (6) provision for administrative review. Chapter 42, Guideline IV, B-6 ☒ ☐ ☐ Chapter 42, Guideline V Appeal Process (g) violations that result in a removal from camp or commitment program, but not a return to court, will ☒ ☐ ☐ follow the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE DISEASES. Sacramento County Probation Department Youth Detention Facility (SCPD-YDF) The health administrator/responsible physician, in Policy and Procedure 1410: Management of cooperation with the facility administrator and the local Communicable Diseases health officer, shall develop written policies and procedures to address the identification, treatment, ☒ ☐ ☐ County of Sacramento Department of control and follow-up management of communicable Health Services Division of Primary Health diseases. The policies and procedures shall address, but (SCHS-DivPH): Infection Prevention and not be limited to: Control Program SCHS-DivPH: Ectoparasitic Infections 7437 Sacramento YDF JH PRO 20-22 - 77 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Intake health screening procedures; SCHS-DivPH Procedure A(6) Screening SCHS-DivPH Procedure A(7) Treatment and Case Management SCHS-DivPH Attachment 6: COVID-19 Exposure Plan ☒ ☐ ☐ SCHS-DivPH: Ectoparasitic Infections A(1) This process calls for screening at admission or any other time a youth complains of or is suspected of being infected. (b) Identification of relevant symptoms; SCHS-DivPH Procedure A(6) Screening SCHS-DivPH Procedure A(7) Treatment and Case Management SCHS-DivPH Attachment 6: COVID-19 Exposure Plan B(1) ☒ ☐ ☐ SCHS-DivPH: Ectoparasitic Infections A(1) This process calls for screening at admission or any other time a youth complains of or is suspected of being infected. (c) Referral for medical evaluation; SCHS-DivPH Attachment 6: COVID-19 Exposure Plan ☒ ☐ ☐ This plan outlines process for Juvenile Correctional Health response. 7437 Sacramento YDF JH PRO 20-22 - 78 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Treatment responsibilities during detention; SCHS-DivPH: Ectoparasitic Infections A(2) This process calls for treatment at admission or any other time a youth complains of or is suspected of being infected. ☒ ☐ ☐ SCHS-DivPH Attachment 6: COVID-19 Exposure Plan B(3) and (4) These processes allow for patient placement and environmental controls for youth during detention. SCHS-DivPH Immunizations (e) Coordination with public and private community- based resources for follow-up treatment; SCHS-DivPH Procedure A(8) Reporting ☒ ☐ ☐ This section identifies reporting and follow up care with local Public Health as required by law. (f) Applicable reporting requirements; and, SCHS-DivPH Procedure A(8) Reporting This section identifies reporting and follow up care with local Public Health as required by law. ☒ ☐ ☐ SCHS-DivPH Procedure A(9) Disease Outbreak protocols. This section identifies management of reporting outbreaks to the Public Health agency and follow up care with local Public Health as required by law. 7437 Sacramento YDF JH PRO 20-22 - 79 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) Strategies for handling disease outbreaks. SCHS-DivPH Procedure A(9) Disease Outbreak protocols. ☒ ☐ ☐ This section identifies management of reporting outbreaks to the Public Health agency and follow up care with local Public Health as required by law. The policies and procedures shall be updated as necessary to reflect communicable disease priorities Sacramento County JDF provides training, identified by the local health officer and currently all PPE and cleaning requirements, and, recommended public health interventions. addresses testing and isolation protocols at ☒ ☐ ☐ admission. Their policies are based on the provided medical care services via Correctional Medical Service staff in coordination with county public health. 1433 REQUESTS FOR HEALTH CARE SERVICES (EXCERPT) Chapter 1353, II-A, 7 The health administrator, in cooperation with the Resident Handbook, p.18 facility administrator, shall develop policy and ☒ ☐ ☐ procedures to establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE Chapter 52, Purpose and Scope - Clothing The youth’s personal clothing, undergarments and footwear may be substituted for the institutional ☒ ☐ ☐ clothing and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily laundered, in good repair, and free of holes and ☒ ☐ ☐ Chapter 52, Purpose and Scope ¶1 tears. (b) The standard issue of climatically suitable clothing ☒ ☐ ☐ for youth shall consist of but not be limited to: 7437 Sacramento YDF JH PRO 20-22 - 80 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Socks and serviceable footwear; Chapter 52, Purpose and Scope ¶1 ☒ ☐ ☐ Exchanged weekly. (2) Outer garments; Chapter 52, Purpose and Scope ¶1 ☒ ☐ ☐ Exchanged weekly. (3) New non-disposable underwear which shall remain with the youth throughout their stay, Chapter 52, Purpose and Scope ¶2 and; ☒ ☐ ☐ Exchanged daily and returned to youth. (4) Undergarments, that are freshly laundered and free of stains, including tee shirts and bras. ☒ ☐ ☐ Chapter 52, Purpose and Scope ¶2 (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and Chapter 54, I-B dried completely in a mechanical dryer or other ☒ ☐ ☐ laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ Chapter 52, Purpose and Scope ¶3 1482 CLOTHING EXCHANGE Chapter 52, Purpose and Scope ¶1 The facility administrator shall develop and implement written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless ☒ ☐ ☐ work, climatic conditions, or illness necessitates more frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 7437 Sacramento YDF JH PRO 20-22 - 81 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1484 CONTROL OF VERMIN IN YOUTH’S PERSONAL CLOTHING Chapter 55, Control and Containment of Vermin on Resident Clothing and Bedding There shall be written policies and site-specific procedures developed and implemented by the facility ☒ ☐ ☐ administrator to control the contamination and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Chapter 56 Personal Hygiene There shall be written policies and site-specific procedures developed and implemented by the facility Chapter 56, I-B administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ Chapter 56, I-A (b) Toothpaste; ☒ ☐ ☐ Chapter 56, I-A (c) Soap; ☒ ☐ ☐ Chapter 56, I-C (d) Comb; ☒ ☐ ☐ Chapter 56, I-A (e) Shaving implements; ☒ ☐ ☐ Chapter 56, I-D (f) Deodorant; ☒ ☐ ☐ Chapter 56, I-A 7437 Sacramento YDF JH PRO 20-22 - 82 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) Lotion; ☒ ☐ ☐ Chapter 56, I-C (h) Shampoo; and, ☒ ☐ ☐ Chapter 56, I-C (i) Post-shower conditioning hair products. ☒ ☐ ☐ Chapter 56, I-C Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap Chapter 56, Last paragraph P.1 provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Chapter 56, I-E There shall be written policies and site specific procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Chapter 56, I-D Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 7437 Sacramento YDF JH PRO 20-22 - 83 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1488 HAIR CARE SERVICES (Excerpt) Chapter 56, I-F Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services ☒ ☐ ☐ monthly. Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Chapter 54 Bedding, Linens and Clothing Clean laundered, suitable bedding and linens, in good ☒ ☐ ☐ Supply and Issue repair, shall be provided for each youth entering a living area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of these Chapter 54, I-A regulations; ☒ ☐ ☐ Chapter 54, O-C, 1 (b) One pillow and a pillow case unless provided for in (a) above; ☒ ☐ ☐ Chapter 54, I-C, 1 (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Chapter 54, I-B, 1-a (d) One towel; and, ☒ ☐ ☐ Chapter 54, I-B, 2 (e) One blanket or more, up on request Chapter 54, I-B, 1 ☒ ☐ ☐ Youth may receive 2 additional blankets upon request. 7437 Sacramento YDF JH PRO 20-22 - 84 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1501 BEDDING LINEN EXCHANGE Chapter 54, I-B, 1-a through c The facility administrator shall develop and implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once a month. ☒ ☐ ☐ Chapter 54, I-B, 1-b 1510 FACILITY SANITATION, SAFETY AND MAINTENANCE Chapter 57 Sanitation, Safety and Maintenance The facility administrator shall develop and implement written policies and site-specific procedures for the Chapter 86 Housekeeping and Maintenance maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7437 Sacramento YDF JH PRO 20-22 - 85 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☐ ☐ ☒ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☐ ☒ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7437 Sacramento YDF JH PRO 20-22 - 86 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7437 FACILITY NAME: Sacramento County Juvenile Detention Facility (YDF) FACILITY TYPE: JH 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That Apply): X X X FIELD REPRESENTATIVE: Elizabeth Gong DATE: February 9, 2022 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of youth X pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; X 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section 1230.1.2; There are six rooms in booking that are non-rated In each juvenile hall, camp and ranch, space used for the X space. reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; X There are two showers in the intake area. 4. A secure vault or storage space for youth, valuables; The facility has storage for all in custody youth in X the intake area. 5. Telephone accessible to youth; and X There are two phones in the intake area. 6. Access to hot and cold running water for staff use. X 1230.1.2 Locked holding room. There are 6 secure holding rooms in the intake A locked holding room shall: area. 1. Contain a minimum of 15 square feet of floor area per X youth; 2. Provide no less than 45 square feet of floor space and have X a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as specified in X Section 1230.2.8; 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, unless a There are combo units in each holding room. procedure is in effect to give the youth access to a toilet, wash basin and drinking fountain; X 7347 Sacramento YDF JH PHY 20-22 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 5. Maximize visual supervision of youth by staff; and X 6. Have an outward swinging or lateral sliding door. X 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy sleeping X rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors X Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy sleeping X rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or other action X if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. Locked sleeping rooms shall be equipped with an individual X or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or slide X laterally. 1230.1.7 Single occupancy sleeping rooms. Single occupancy sleeping rooms shall provide the X following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, X 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide the X following: 1. A minimum of 100 square feet of floor area; 7347 Sacramento YDF JH PHY 20-22 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 2. A minimum clear ceiling height of 8 feet and a X minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. 1230.1.9 Dormitories The agency eliminated dorms in 2014-1016 and Dormitories shall provide the following: uses Units 7, 8, and 9 for program space only. 1. A minimum of 50 square feet of floor area per youth X with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8-foot clear ceiling height; 2. Designed for no fewer than four youth; X 3. Dormitories in juvenile halls shall be designed for no X more than 30 youth; 4. Camps shall conform to Items 1 and 2. X 1230.1.10 Dayrooms Dayrooms shall contain 35 square feet of floor area per X youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking X fountains and showers as specified in Section 1230.2. 1230.1.11 Physical activity and recreation areas. Indoor/outdoor physical activity and recreation areas shall be designed as follows: 1. Minimum indoor outdoor recreation space for facility X capacity: 40 or less is 9,000 square feet; 41-274 is 225 square feet per youth up to 61,650 square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor X space shall be a paved or like surface. 1.2 The required recreation area shall contain no single X dimension less than 40 feet. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow compliance with X Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided X to allow for evening activities and to provide security. 4. Access must be provided to a toilet, wash basin and X drinking fountain as specified in Section 1230.2. 1230.1.12 Academic classrooms. Housing units 1 and 2 have dedicated classrooms. X There shall be a dedicated classroom space for every All other units have 2 classrooms. juvenile in every facility. The primary purpose for the academic classroom shall be X for education. 7347 Sacramento YDF JH PHY 20-22 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk and work X area and a minimum of 28 square feet of floor space per minor. A communication system shall be provided in each X classroom to allow for immediate response to emergencies. The classroom shall be designed for a maximum of 20 X minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small group X educational purposes. 1230.1.13 Safety room. There are 2 safety rooms, indicated as Observation A safety room shall: X Rooms, located in the intake area. 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; X 3. Be padded as specified in Section 1230.2.7; X 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 X inches wide nor less than 24 inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified in X Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls for which X must be located outside of the room; 7. Be equipped with a variable intensity, security-type X lighting fixture with controls located outside the room; 8. Any wall or ceiling-mounted devices must be designed X to prohibit access to the youth occupant; and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches and 32 inches X as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. X There must be a minimum of one suitably equipped medical examination room in every juvenile facility. Medical examination rooms shall provide the following: X 1. Space for carrying out routine medical examinations and emergency care and used for no other purpose; 2. Privacy for youth; X 3. Lockable storage space for medical supplies; X 4. Not less than 144 square feet of floor space with no X single dimension less than 7 feet; 5. Hot and cold running water; X 6. Smooth, nonporous, washable surface; X 7. A medical exam table; and, X 8. Adequate lighting. X 7347 Sacramento YDF JH PHY 20-22 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.15 Pharmaceutical storage. The facility has a Pharmacy and Pharmacist n Provide lockable storage space for medical supplies and X staff. pharmaceutical preparations as specified by Title 15, Section 1438. 1230.1.16 Dining areas. Youth eat in the unit. Dining areas in juvenile facilities shall contain a minimum X of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. X Dining areas shall not contain toilets or showers in the same X room without appropriate visual barrier. 1230.1.17 Visiting space. The agency has a fully staffed visiting center to Space shall be provided in all juvenile facilities for in-person X accommodate visiting each day with extended visiting which shall be unobstructed by barriers such as, but hours. not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to X accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, bedding, X supplies and activity equipment. 1230.1.19 Personal storage. All youth personal belongings are stored in the Each youth in a juvenile facility shall be provided with a X intake area. minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided for X the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. In all juvenile facilities, at least one securely lockable X janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping X rooms, single and double occupancy rooms and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting in all living X units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). 7347 Sacramento YDF JH PHY 20-22 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, X California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. There are 4 no contact confidential interview Confidential interview rooms shall contain a minimum of 60 rooms in the visiting center as well as 5 other X square feet of floor area. conference type rooms for contact interview opportunities. In juvenile halls there shall be a minimum of one suitably X furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably furnished X interview room for each facility. This interview room shall provide for confidential X consultations with youth. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all minimum X standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified in X Section 1230.1.11; 2. Academic classrooms as specified in Section X 1230.1.12; 3. Medical examination room as specified in Section X 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. X 1230.1.26 Court holding room for youth. A court holding room shall: X 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; X 3. Provide no less than 40 square feet of floor area and X have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as specified X in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain as X specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, X 7. A mirror of material appropriate to the level of security X shall be provided as specified in Section 1230.2.11. 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for X specific programs in addition to recreation and exercise areas. 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. 7347 Sacramento YDF JH PHY 20-22 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS Toilets must be available in a ratio to youth as follows: X 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X One toilet and one urinal may be substituted for every 15 X males. 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio to X youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X Wash basis must be provided with hot and cold or tempered X water. 1230.2.3 Drinking fountains. X In living areas and indoor and outdoor recreation areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the drinking X bubbler; and, 2. The water flow shall be actuated by a mechanical X means. 1230.2.4 Showers. Shower areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. Showers shall be X provided with tempered water. 1230.2.5 Beds. X Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and spaced no X less than 36 inches apart Bunk beds must have no less than 33 inches vertically X between the solid bottoms. In secure facilities, the bunks shall be securely anchored and X flushed against the floor and/or wall. 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy rooms, X double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. Night lighting is required in these areas to provide for good X visibility for supervision and be conducive to sleep. 7347 Sacramento YDF JH PHY 20-22 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.7 Padding. Padding in safety rooms, padding shall cover the entire X floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor of this X room. All padded rooms must be equipped with a tamper resistant X fire sprinkler as approved by the State Fire Marshal. All padding must be: X 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; X 3. At least 112 inch thick; X 4. Of a unitary or laminated construction to prevent its X destruction by teeth, hand tearing or small metal objects; 5. Firmly bonded to all padded surfaces to prevent tearing X or ripping; and, 6. Without any exposed seams susceptible to tearing or X ripping. 1230.2.8 Seating. X Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is seating X for one person. 1230.2.9 Weapons lockers. X Weapons lockers are required in all secure juvenile facilities and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual X compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: X American Society for Testing and Materials, ASTM F 1233- 98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of security X must be provided near each wash basin specified in these regulations. 7347 Sacramento YDF JH PHY 20-22 - 8 - J456 PHY 98 01 03 09 14 18 dot JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections Inspection BSCC Code: 7437 FACILITY: Sacramento County Youth Detention Facility (YDF) TYPE: Juvenile Hall RC: 417 FIELD REPRESENTATIVES: Elizabeth Gong DATE: February 9, 2022 ROOMS EACH ROOM Each Room FIXTURES* Unit Room Applicable # Total Size (L x W x H) or COMMENTS # Designation Type Standards Rooms RC RC Square/Cubic Feet T U W F S Beds Intake Restroom available in intake area. Safety 2003 2 66 Sq. Ft. Room (OBS 1 & 2) Holding 2003 4 (2) (8) 66 Sq. Ft. 1 1 1 Each room has a 48” bench and combination unit. (1 – 4) Holding 5 2003 1 (2) (2) 88 Sq. Ft. 1 1 1 The room has a 48” bench and combination unit. Holding 6 2003 1 (2) (2) 61 Sq. Ft. 1 1 1 The room has a 48” bench and combination unit. Shower 2003 2 1 1 1 1 The bench space allows two youth per holding room. HU-1 Unoccupied at Inspection Single Pre-98 15 1 1 15 83 Sq. Ft. 1 1 1 All wet rooms. Dayroom 8114 Sq. Ft. 1 1 1 1 3 Classroom 1 1022 Sq. Ft. The dayroom space reflects the square footage of the unit, including staff control counter space and one large bathroom with toilet, sink, shower area. HU-2 VOYA Unit (SYTF) Single Pre-98 14 1 1 14 83 Sq. Ft. 1 1 1 Safety Contains a camera with monitor in control room. 1 (0) 81 Sq. Ft. Room Dayroom 5904 Sq. Ft. 1 1 1 1 3 Classroom 1022 Sq. Ft. Note: The dayroom space reflects the square footage of the unit, including staff counter space and large bathroom with showers and toilet/sink. The courtyard has 2810 square feet and is adjacent to the dayroom space.. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7437 Sacramento YDF JH LAS 20-22 - 1 - J460 LAS JUV-05.dot (8/05) ROOMS EACH ROOM Each Room FIXTURES* Unit Room Applicable # Total Size (L x W x H) or COMMENTS # Designation Type Standards Rooms RC RC Square/Cubic Feet T U W F S Beds HU-3 Intensive Skill Building Unit 1998 and All wet rooms. Single 15 1 1 15 76 Sq. Ft. 1 1 1 1 pre-98 Single 1998 12 1 1 12 79 Sq. Ft. Dry rooms were permitted; approved by CYA. Double 1998 2 2 2 4 118 Sq. Ft. Double occupancy rooms are dry rooms. Dayroom 8238 Sq. Ft. 4 2 4 1 7 A: 600 Sq. Ft. Space allows for 16 minors in each classroom. Classroom 2 B: 638 Sq. Ft. Note: HU3 was not occupied for housing, it is being used as a daytime program unit. The dayroom space reflects the square footage of the unit, including the staff control counter and large bathroom with toilet/urinal, sink and showers. HU-4 Multi-Sensory De-escalation Room (MSDR) Unit Single 7 1 1 7 74Sq. Ft. 1 1 1 All wet rooms. Dorm 1054 Sq. Ft. Not used as dorm, see note below. Dayroom 7113 Sq. Ft. 4 2 4 1 5 Note: The dayroom space reflects the square footage of the unit, including staff control counter space and large bathroom with toilet/urinal, sink and showers. The dorm beds were removed to make this a Sensory Room space for youth. HU-5 MAX Unit overflow Rm 102 (ADA) Room 100 is no longer rated space but used for storage. Single 2003 1 1 1 1 123 Sq. Ft. 1 1 1 Rm 100: 83 Sq. Ft. 123 Sq. Ft. (even #) All wet rooms. Double 2003 14 2 2 28 1 1 1 149 Sq. Ft. (odd #) Dayroom 7045 Sq. Ft. 1 5 A: 713 Sq. Ft Two classrooms located on the unit. Classroom 2 B: 922 Sq. Ft. Note: The dayroom space reflects the square footage of the unit, including staff control counter space and large bathroom with toilet/urinal, sink and showers. HU-6 SOAR Program Unit Single 2003 6 1 1 6 81 Sq. Ft. 1 1 1 Single 4 1 1 4 106 Sq. Ft. 1 1 1 Single 2 1 1 2 90 Sq. Ft. 1 1 1 Dayroom 5368 Sq. Ft. 1 2 Classroom 1 781 Sq. Ft. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7437 Sacramento YDF JH LAS 20-22 - 2 - J460 LAS JUV-05.dot (8/05) ROOMS EACH ROOM Each Room FIXTURES* Unit Room Applicable # Total Size (L x W x H) or COMMENTS # Designation Type Standards Rooms RC RC Square/Cubic Feet T U W F S Beds Note: This unit was not occupied during the inspection and the facility is using the classroom only for the SOAR Program. The dayroom space reflects the square footage of the unit, including staff control counter space and large bathroom with toilet/urinal, sink and showers. HU-7 Library and Program Unit (STEP) Single 2 1 1 2 74 Sq. Ft. 1 1 1 Double 4 2 2 (8) 81 Sq. Ft. Not in use. Dorm 2003 1 0 0 (5) 1064 Sq. Ft. Dorm beds removed to create Library. Dayroom 7083 Sq. Ft. 4 2 4 1 6 A: 781 Sq. Ft. Two classrooms located on the unit. Classroom 2 B: 858 Sq. Ft. Note: A five bed dorm was removed when this unit was remodeled into a Library and Program Unit. Only 2 single rooms are available for occupancy. The dayroom space reflects the square footage of the unit, including staff control counter space and large bathroom with toilet/urinal, sink and showers. HU-8 Unoccupied at Inspection Single 12 1 1 12 82 Sq. Ft. Two of the singles are wet rooms (combo units). Double 2003 12 2 2 24 74 Sq. Ft. Per CYA. Dayroom 7515 Sq. Ft. 4 2 4 1 6 A: 625 Sq. Ft. Two classrooms located on the unit. Classroom 2 B: 721 Sq. Ft. Note: A six bed dorm was removed when this unit was remodeled in 2010. Day room space limits the RC of H-8 to 31 minors. The dayroom space reflects the square footage of the unit, including staff control counter space and large bathroom with toilet/urinal, sink and showers. HU-9 Unoccupied at Inspection Single 8 1 1 8 74 Sq. Ft. Two rooms are wet (combo units). Double 2003 15 2 2 30 74 Sq. Ft. Per CYA Standards. Dayroom 7660 Sq. Ft. 4 2 4 1 6 A: 630 Sq. Ft. Two classrooms located on the unit. Classroom 2 B: 729 Sq. Ft. Note: A six bed dorm was removed when this unit was remodeled in 2010. Day room space limits the RC of H-9 to 31 minors. The dayroom space reflects the square footage of the unit, including staff control counter space and large bathroom with toilet/urinal, sink and showers. HU-10 Female Unit. Single 2003 24 1 1 24 69 Sq. Ft. 1 1 1 14-16 Inspection, RC 23 single rooms. Dayroom 2003 8146 Sq. Ft. 2 2 2 1 5 Classroom 2003 2 A: 720 Sq. Ft. Two classrooms located on the unit. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7437 Sacramento YDF JH LAS 20-22 - 3 - J460 LAS JUV-05.dot (8/05) ROOMS EACH ROOM Each Room FIXTURES* Unit Room Applicable # Total Size (L x W x H) or COMMENTS # Designation Type Standards Rooms RC RC Square/Cubic Feet T U W F S Beds B: 535 Sq. Ft. Note: The dayroom space reflects the square footage of the unit, including staff control counter space and large bathroom with toilet/urinal, sink and showers. HU-11 Unoccupied (Covid Isolation/Quarantine Unit) Single 2001 2 1 1 2 100 Sq. Ft. 1 1 1 Double 2001 14 2 2 28 100 Sq. Ft. 1 1 1 Dayroom 2001 9483 Sq. Ft. 1 6 Classroom 2001 2 660 Sq. Ft. each Two classrooms located on the unit, 16 minors each. Note: The dayroom space reflects the square footage of the unit, including staff control counter space and large bathroom with showers. HU-12 Orientation Unit. ADA Room, 14-16 Inspection changed RC to one Single 2001 1 1 1 1 100 Sq. Ft. 1 1 1 single room, second room used for storage. Double 2001 14 2 2 28 100 Sq. Ft. 1 1 1 Dayroom 2001 9483 Sq. Ft. 1 6 Classroom 2001 2 660 Sq. Ft. each Two classrooms located on the unit, 16 minors each. Note: The dayroom space reflects the square footage of the unit, including staff control counter space and large bathroom with showers. HU-13 Culinary and NCCI Construction Space Single 2001 2 1 1 2 100 Sq. Ft. 1 1 1 Double 2001 14 2 2 28 100 Sq. Ft. 1 1 1 Classroom 2001 2 660 Sq. Ft. each 1 6 Two classrooms located on the unit, 16 minors each. Dayroom 2001 9483 Sq. Ft. Note: This unit is not used for sleeping space. The dayroom space reflects the square footage of the unit, including staff control counter space and large bathroom with showers. HU-14 General Population Males Single 2003 2 1 1 2 100 Sq. Ft. 1 1 1 Double 2003 14 2 2 28 100 Sq. Ft. 1 1 1 Fountain in the courtyard and dayroom. Showers Dayroom 2003 8961 Sq. Ft. 1 5 located in dayroom and upper tier. A: 589 Sq. Ft. Two classrooms located on the unit. Classroom 2003 2 B: 558 Sq. Ft. Note: The dayroom space reflects the square footage of the unit, including staff control counter space and large bathroom with showers. HU-15 Transition Unit Single 2003 2 1 1 2 100 Sq. Ft. 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7437 Sacramento YDF JH LAS 20-22 - 4 - J460 LAS JUV-05.dot (8/05) ROOMS EACH ROOM Each Room FIXTURES* Unit Room Applicable # Total Size (L x W x H) or COMMENTS # Designation Type Standards Rooms RC RC Square/Cubic Feet T U W F S Beds Double 2003 14 2 2 28 100 Sq. Ft. 1 1 1 Fountain located in the courtyard and dayroom. Dayroom 2003 8961 Sq. Ft. 1 5 Showers located in dayroom and upper tier. A: 612 Sq. Ft. Two classrooms located on the unit. Classroom 2003 2 B: 620 Sq. Ft. Note: The dayroom space reflects the square footage of the unit, including staff control counter space and large bathroom with showers. HU-16 Maximum Security Unit Single 2003 2 1 1 2 100 Sq. Ft. 1 1 1 Double 2003 14 2 2 28 100 Sq. Ft. 1 1 1 Fountain located in the courtyard and dayroom. Dayroom 2003 8961 Sq. Ft. 1 5 Showers located in dayroom and upper tier. A: 627 Sq. Ft. Two classrooms located on the unit, 16 minors each. Classroom 2003 2 B: 665 Sq. Ft. Note: The dayroom space reflects the square footage of the unit, including staff control counter space and large bathroom with showers. HU-17 Maximum Security Unit Single 2003 2 1 1 2 100 Sq. Ft. 1 1 1 Double 2003 14 2 2 28 100 Sq. Ft. 1 1 1 Fountain located in the courtyard and dayroom. Dayroom 2003 8961 Sq. Ft. 1 5 Showers located in dayroom and upper tier. A: 665 Sq. Ft. Two classrooms located on the unit, 16 minors each. Classroom 200 2 B: 608 Sq. Ft The dayroom space reflects the square footage of the unit, including staff control counter space and large bathroom with showers. Note: Campus contains a gymnasium and pool. Units rated above 30 were per agreement with CYA. Prior to 14-16 Inspection, RC 449; RC 2/13/14 - 436; RC 6/25/15 - 426; RC 2020 - 417, adjusted due to removing dorm beds and closing several single rooms. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7437 Sacramento YDF JH LAS 20-22 - 5 - J460 LAS JUV-05.dot (8/05)