San Benito County, Juvenile Hall (2016-2018 inspection cycle)

July 3, 2018 Ted Baaran, Chief Probation Officer San Benito County Probation Department 400 Monterey Street Hollister, CA 95023 2016-2018 BIENNIAL INSPECTION PURSUANT TO WIC 209 and 885 SAN BENITO COUNTY JUVENILE HALL BSCC #7456 Dear Chief Baraan: The 2016/2018 biennial inspection of the San Benito County Probation Department’s Juvenile Hall has been completed. A pre-inspection briefing was held on September 22, 2017, and the facility was inspected on April 12 and 13, 2018. A complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of the following: this transmittal letter; a Title 15 Procedures Checklist, outlining applicable minimum standards for juvenile detention facilities; a Physical Plant Evaluation, outlining applicable Title 24 minimum standards; and the Living Area Space Evaluation (LASE), summarizing the physical plant configuration and outlining the rated capacity of the facility. Please refer to the Title 15 Procedures Checklist for a summary of all relevant minimum standards, indication of compliance or non-compliance, and information that was used to determine compliance. Mandatory Local Inspections In addition to the biennial inspection, Title 15, Section 1313 and its authorizing statute require local inspections conducted by the following authorities: • County Building Inspection by agency designated by the Board of Supervisors; • Fire authority having jurisdiction; • Local health officer; • County superintendent of schools; • Juvenile Court; and, • Juvenile Justice Commission. Results of these inspections are considered as part of this report. The dates of the local inspections may be found in the Title 15 Procedures Checklist. #7456 San Benito County Letter Page 2 Chief Baraan July 3, 2018 Scope of the Inspection The inspection consisted of a review of the San Benito County Policy and Procedures Manual1, a site visit to review operations, physical plant and relevant documentation, and interviews with administration, facility staff, youth and agency partners. During the inspection, we also evaluated consistency between policy and practice. Inspection Results Title 15, CCR Minimum Standards Upon final review of all documentation, there are no outstanding issue items of non-compliance at San Benito County Juvenile Hall and there is no corrective action is required at this time. There were several technical assistance recommendations made to your staff to improve overall operations for the facility, including: releases, forms and medical/mental health services. With regard to your release procedures, we encourage you to have a structured and more involved release process for your long-term youth. Currently the youth are released to their parent with a verbal communication to their probation officer and no transitions planning or connection to local services. Re-entry planning is crucial for success as described in Title 15, Section 1350. Your forms are complete, relevant and guide staff to their expected procedural responsibilities. We noted some lacked dates, times and signatures of youth and staff. It is imperative to ensure policies and procedures are followed for regulations involving due process, grievances, orientation and assessments. I believe your staff are performing these tasks based on the number of documents we reviewed but I would put an audit measure in place to catch the missing information. Lastly, you have abbreviated medical services: 4 hours each day, Monday through Friday. Fortunately, nurses at the jail adjacent to your facility are available 24 hours each day. Our suggestion is to ask the medical staff to come to your facility to complete evening medication pass. Mental Health services are only available 1.5 hours each week. This puts the facility in a situation where any mental health issue or need is dealt with by a trip to the hospital or a post response by an on-call staff. I encourage you to work with your county provider to acknowledge the need for more services to your population by providing adequate coverage. Title 24, CCR Physical Plant There were no changes made to your physical plant and your rated capacity remains at 20 youth. On the day of the inspection, there were five youth in custody. Please see the Physical Plant Evaluation for more information. 1 BSCC reviews only those policies and procedures required by and applicable to Title 15, CCR. BSCC staff do not ‘approve’ policies and procedures or assess them for constitutional or legal issues. Agencies should seek review through their legal advisor, risk manager, or other persons deemed appropriate for such evaluation. #7456 San Benito County Letter Page 3 Chief Baraan July 3, 2018 Training According to the most recent Standards and Training for Corrections (STC) audit, San Benito County Probation is in compliance with mitigating circumstances for all relevant regulations. Juvenile Justice and Delinquency Prevention Act (JJDPA) Compliance Monitoring We reviewed documents and logs, and found no violations of JJDPA. Refer to the Title 15 Procedures Checklist for detailed information. Your staff have made great strides form last cycle, including: very comprehensive policy and procedure manual updates, well documented safety checks, improved screenings at admission, active and individualized assessments and case Chrono’s, and enriched programming, all supported for the most part by your trained staff. We were happy to see you provide services to senior and graduated students including credit recovery and online college classes. We also observed facility movement, interactions with staff and youth, active classroom involvement as well as daily activities and programming. We assessed the level of involvement with the youth during these ‘walkarounds,’ which revealed an involved atmosphere of staff and teachers actively guiding youth. Your daily schedule is broad and focused. Staff interactions with other professionals and youth were appropriate, professional, and caring. We are very impressed with the overall function and operation of San Benito County Juvenile Hall. We would again like to thank you and compliment your staff for their dedication, thoroughness and responsiveness. You have every reason to be proud of your Assistant Chief and his staff. This concludes our 2016-18 inspection report. We are available to assist as needed and are always happy to provide technical assistance when requested. We look forward to continuing to work together. Please do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call (916) 324-9153 if you have any questions. Sincerely, Elizabeth Gong Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, San Benito County* Chair, Juvenile Justice Commission, San Benito County* Chair, Board of Supervisors, San Benito County* County Administrator, San Benito County* Joe Frontella, Assistant Chief Probation Officer *Copies of the full inspection are available upon request or are available online at www.bscc.ca.gov #7456 San Benito County Letter JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7456 FACILITY NAME: San Benito County Juvenile Hall FACILITY TYPE: JH PERSON(S) INTERVIEWED: Joe Frontella, Assistant Chief Probation Officer; Jodi Casada, Supervising JIO; Joel Rea, Supervising JIO; Kelly Sonnenshein, CFMG-RN; Patty Gutierrez, Teacher San Benito County Office of Education; Greg Greer, Substance Abuse Counselor, San Benito County Behavioral Health; Youth, Jose-age 17 FIELD REPRESENTATIVE: Elizabeth Gong DATE: April 12-13, 2018 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION December 15, 2017* OF BUILDING AND GROUNDS *Cleared with the exception of Capital Projects X May 2, 2018. (A) County Building Inspection by agency designated by the Board of Supervisors to approve building safety; (B) Fire authority having jurisdiction, including a fire December 5, 2016 clearance as required by Health and Safety Code Section X 13146.1 (a) and (b); (C) Local health officer, inspection in accordance with Environmental Health: Health and Safety Code Section 101045; Medical Health: July 10, 2018 X Mental Health: July 14, 2018 Nutritional Health (D) County superintendent of schools on the adequacy of November 7, 2017 X educational services and facilities as required in Section 1370; (E) Juvenile court as required by Section 209 of the Welfare October 2017 X and Institutions Code (F) Juvenile Justice Commission as required by Section 229 December 15, 2017 of the Welfare and Institutions Code or Probation X Commission as required by Section 240 of the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are addressed in a letter from Chief Baraan dated April 12, 2018. The Facility Administrator (CPO) has submitted a letter X certifying that each employee has been appointed and are qualified pursuant to the requirements of this regulation. The facility adheres to the minimum standards for the 02-01 Departmental Hiring and Required selection and training requirements in PC 6035 (STC Training compliant) as well as ensures a medical, psychological and X records check are completed. Contract employees, volunteers All staff are selected in accordance with and other non-employees shall also have appropriate applicable statute. qualifications and clearance. 1321 STAFFING The facility organization chart and staffing plan reveal compliance with this regulation. There are a) There are an adequate number of personnel to carry out 4 supervisors and 20-line staff for youth the facility program, to provide for safety and security of X supervision (9 permanent and 11 extra help). minors and staff and meet established standards and We reviewed a variety of documents and regulations. interviewed staff and detainees to confirm this regulation. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. Juvenile Inspection.\PRO EBG\16-18 - 1 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) There is sufficient staff to ensure that no required service We found no indication that regulated services X is denied. were not provided. c) There is a sufficient number of supervisory level staff to In the absence of supervisor, a clearly identified X ensure adequate supervision of all staff members. lead staff is identified on the schedule. d) There is a clearly identified person on duty who is A supervisor or clearly identified lead staff is responsible for all the operations and activities and has assigned to each shift. All permanent youth X completed the Juvenile Corrections Officer Core Course supervision staff have completed STC Core and PC 832 training. Training. e) There is as least one staff member present on each living 08-05, G 5 unit whenever there are minor(s) in the unit. X There is a staff member assigned to the housing unit whenever a youth is in his or her room. f) The facility has sufficient food services personnel Food service is provided by Aramark. relative to the number and security of units including X staff to plan menus, provide kitchen supervision, direct food preparation, train staff and maintain records. g) The facility has administrative, clerical, recreational, Facility staff assist in clerical, administrative and medical dental, mental health building maintenance and recreational duties separate from their youth other support staff for the efficient management of the X supervision duties. facility, and to ensure that youth supervision staff are not diverted from supervising youth. h) There is sufficient youth supervision staff to provide Assigned staffing meets the minimum continuous wide-awake supervision of youth, subject to requirements. Since the last inspection, the temporary variations in staff assignments, to meet special X facility has acquired extra-help staff which program needs. assists in meeting staffing variances including unplanned events and vacations. Juvenile Halls (minimum youth-staff ratio): 08-05, G 1 Full-time staff is supplemented by extra-help staff a) During hours that youth are awake, one wide-awake X to maintain staffing ratios. youth supervision staff member is on duty for each 10 youth in detention. b) During hours that youth are confined to their room for 08-05, G 2 the purpose of sleeping, one wide-awake youth There are at least two staff on duty during X supervision staff member is on duty for each 30 youth sleeping hours. in detention. c) At least two wide-awake youth supervision staff 08-05, G 2 members are on duty at all times, regardless of the At least two child supervisors are awake and on- number of youth in detention, unless an arrangement has X duty at all times. been made for immediate backup support services for emergencies. d) At least one youth supervision staff member is on duty 08-05, G 3 who is the same gender as youth who are housed in the X Each shift consists of at least one male and one facility. female staff member. e) Personnel with primary responsibility for other duties Support staff is clearly separate from youth such as administration, supervision of personnel, supervision staff. academic or trade instruction, clerical, kitchen or X maintenance shall not be classified as youth supervision staff positions. Special Purpose Juvenile Halls (minimum youth-staff The facility is not a SPJH; therefore, the balance ratio): of this regulation is deleted. a) During hours that youth are awake, one wide-awake X youth supervision staff member is on duty for each 10 youth in detention. Camps (minimum youth -staff ratio): The facility is not a Camp; therefore, the balance of this regulation is deleted. a) During the hours when youth are awake, there is a X minimum of one wide-awake youth supervision staff member on duty for each 15 youth in the camp population. Juvenile Inspection.\PRO EBG\16-18 - 2 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1322 YOUTH SUPERVISION STAFF Section 2, 02-01 ORIENTATION AND TRAINING The Chief submitted a letter dated April 12, 2018, CPO certification letter has been received and addresses the X to show compliance with this regulation. elements of Section 1320). a) Prior to assuming any responsibilities each staff member Section 2, 02-01, II-A is properly oriented to his/her duties. X Section 2, 02-02, I-A Section 2, 02-03, I-A b) Prior to assuming responsibility for the supervision of Section 2, 02-01, II-C youth, each youth supervision staff member receives a X minimum of 40 hours of facility-specific orientation. c) Prior to assuming primary responsibility for supervision Section 2, 02-01, II-B of youth, each youth supervision staff member X successfully completes the requirements of the Juvenile Corrections Officer Core Course pursuant to PC 6035. d) Prior to exercising the powers of a peace officer, staff Section 2, 02-01, II-B X shall complete PC 830 training. 1323 FIRE AND LIFE SAFETY 01-05 Fire Safety Plan All full-time staff are Core trained, including fire Whenever there is youth in the facility, there is at least one and life safety topics. Extra-help staff are with a wide-awake person on duty at all times who meets the permanent staff unless they have completed Core. training standards established by the Board of State and X During facility orientation, all new staff members Community Corrections for general fire and life safety and are oriented to fire and life safety issues unique to who is also trained in procedures that relate specifically to the the facility. facility. 1324 POLICY AND PROCEDURES MANUAL 03-08, I A Policy and Procedure Manual The facility has a single, comprehensive policy (A) There is a policy and procedures manual that, at a X manual. minimum, addresses all regulations that are applicable to the facility. (B) The manual is available to and reviewed by all 03-08 employees New employees review the manual, then X complete a “Read and Initial” document, countersigned by a supervisor. (C) The manual is administratively reviewed at a minimum 03-08, I C every two years, and updated as necessary. X The manual to be reviewed annually. Most recent review was March, 2018. (D) The records relating to the standards and requirements 04-02 set forth in these regulations are accessible to the Board of X All required records were made available during State and Community Corrections. the BSCC on-site inspection. The manual includes: Organizational Chart and Employee Table of organization, including channels of communications X Responsibilities are included in the preface of and description of job classifications; the manual. a) Responsibility of the probation department, purpose of The San Benito County Probation Juvenile Hall programs, relationship to the juvenile court, the Juvenile Mission Statement Justice/Delinquency Prevention Commission or X Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; b) Responsibilities of all employees; X 03-01 Employee Conduct c) Initial orientation and training program for employees; X 02-03 Program In-House Staff Training d) Initial orientation, including safety and security issues, 02-05 for support staff, contract employees, school and medical X There is an Orientation packet for all ancillary staff, program providers and volunteers; staff. Juvenile Inspection.\PRO EBG\16-18 - 3 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) The maintenance of record keeping, statistics and 04-02 communication systems to ensure: efficient operation of the facility; care of minors; maintenance of minors’ X records; providing information to the court and those authorized by the court or by law, release of information regarding youth; f) Ethical responsibilities; 03-01 Employee Conduct and Ethical X Responsibilities g) A non-discrimination provision that provides that all 08-09, Q youth within the facility shall have fair and equal access The Non-Discrimination Policy is posted in the to all available services, placement, care, treatment, and living unit. benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, X national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; h) Storage and maintenance requirements for any chemical 20-03 agents used in the facility. X Policy and Procedure Guidelines; storage location is designated in policy. i) Establish procedures for collection of Medi-Cal eligibility 08-03, G 1 X information and enrollment of eligible youth. 1325 FIRE SAFETY PLAN 01-05 Fire Safety Plan 01-06 Fire Suppression Pre-Plan The fire safety plan includes: X a) A fire prevention plan as part of the manual policy and procedure; b) Monthly fire and life safety inspections by facility staff 01-05 Fire and Life Safety Inspection with a two-year retention of the inspection record; We reviewed monthly inspections. There were a X few missing, however, the facility has put into place a back-up staff to ensure they are completed monthly. c) Fire prevention inspections as required by HSC 13146.1 The last fire inspection was completed on X (a) and (b). December 5, 2016. d) An evacuation plan; The evacuation plan is posted in the housing and X administration areas. e) Documented fire drills are conducted at least quarterly; 01-05 Monthly Fire Drills X We verified the facility conducts monthly fire drills for each shift, exceeding regulation. f) A written plan for the emergency housing of minors in 01-06 Fire Pre-Plan the case of fire; and, X The policy includes the transfer to Monterey JH or release to parents. g) Fire suppression pre-plan in cooperation with the local 01-05 Fire Safety Plan: fire department. 01-06 Fire Safety Pre-Plan X The Hollister Fire Department approved the Fire Pre-Plan on March 6, 2018. 1326 SECURITY REVIEW Inspections; Annual Security Review The facility administrator annually reviews, evaluates, and Assistant Chief Probation Officer Joe Frontella documents security reviews. The review and evaluation X completed a Security Review memo, dated address the internal and external security, including, but not November 29, 2017. limited to: key control, security equipment and related training. Juvenile Inspection.\PRO EBG\16-18 - 4 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1327 EMERGENCY PROCEDURES 19-01 Types of Emergencies and Procedures Emergency policies and procedures include but are not Assistant Chief Probation Officer Joe Frontella limited to: escape, disturbances, and taking of hostages; completed an Emergency Preparedness memo on civil disturbances; fire and natural disasters; periodic testing April 12, 2018. X of emergency equipment; storage, issue and use of chemical agents, related security devices, and weapons and ammunition, where applicable; emergency evacuation plans; and, an annual review of emergency procedures for all youth supervision staff. 1328 SAFETY CHECKS 08-05, J 1-4 Supervision of Youth Safety checks are maintained in bound, numbered Direct visual observation of each youth at least every 15 journals. We reviewed the current active safety minutes when youth are asleep or in their rooms, confined in check log, which included the last two and a half X holding cells or confined to their bed in a dormitory. All months. Checks are timely and random, with safety checks shall be documented with the actual time the supervisors or senior staff randomly auditing for check is completed. compliance with policy. 1329 SUICIDE PREVENTION PROGRAM Section 9 Suicidal Behavior There is a lapse in services from the county a) The facility has a comprehensive written suicide Mental Health Department, creating a situation X prevention program developed by the health where facility staff taking a youth to emergency administrator, mental health director and facility rather than addressing any mental health issues administrator that includes, but is not limited to: on-site. b) Suicide prevention training, which may include training All staff are current in training requirements. provided in accordance with Section 1322, Orientation X and Training and Standards and Training for Corrections Regulations pursuant to Penal Code 6035. c) Intake screening for suicide risk immediately upon 09-01, I confinement and prior to housing assignment. A Receiving Screening Form (RS) is completed X on each youth immediately upon entry into the juvenile hall. d) Provisions facilitating communication among arresting 09-03, I A officers, facility staff, family members, medical and X Responses on the RS form initiates additional mental health personnel in relation to suicide risk. notification, including parents. e) Guidance on housing of youth at risk of suicide. 09-03, 09-04 and 09-05 X Policy sections articulate procedures and provides guidance on housing. f) Adequate supervision depending on level of suicide risk. 09-03, I B and 08-05 X Staff Responsibilities on Supervision, including 5-minute safety checks. g) Suicide and suicide attempt intervention policies and 09-04 Procedures & Documentation X procedures. h) Provisions for reporting suicides and suicide attempts. X CPO and Superintendent are to be notified i) Critical incident debriefing. X 09-04, E 1340 REPORTING OF LEGAL ACTIONS 04-04 Reporting of Legal Actions The facility submits a letter of notification to the Board of State and Community Corrections on each legal action X pertaining to conditions of confinement filed against person or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY 19-01 (H) Death or Serious Illness or Injury to a OF A MINOR WHILE DETAINED Detainee a) The administrator of the facility provides the Board of X State and Community Corrections a copy of the death in custody report that is submitted to the Attorney General under Government Code Section 12525 within 10 days. Juvenile Inspection.\PRO EBG\16-18 - 5 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) Written policy and procedures assure a medical and 19-01 (H) Death or Serious Illness or Injury to a operational review of each in-custody death. The review Detainee team includes the facility administrator and/or the facility X manager; the health administrator; the responsible physician; and other health care and supervision staff who were relevant to the incident c) There are written policies and procedures for handling deaths, suicide attempts, suicide prevention and notification of the juvenile court and the parent, guardian X or person standing in loco parentis, in the event of a serious illness, injury or death. 1342 POPULATION ACCOUNTING 04-02, I A The facility submits the JDPS data to BSCC. Population and profile survey reports are submitted to the X Board of State and Community Corrections within 10 working days after the end of each reporting period, in a format provided by the Board. 1343 JUVENILE FACILITY CAPACITY 08-05, I 1 The facility has not been crowded during this a) The number of youth detained in a living unit has N/A inspection cycle. exceeded its maximum capacity for more than 15 calendar days in a month since the previous inspection. b) If required, the facility has submitted CARs/CCARs to X BSCC since the last inspection (N/A if no to the above). c) The facility is under an approved suitability plan (N/A if X no to the above). 1350 ADMITTANCE PROCEDURES 08-01 Intake/ Booking Assessment X Written policies and procedures for admittance of youth include the requirements of Sections 1324 and 1430. In juvenile halls, youth are allowed access to a telephone, in 08-04, I A-2 Detainee Orientation, Rights and accordance with the provisions of Welfare and Institutions Juvenile Hall Rules Code Section 627 (two completed telephone calls X [parent/guardian and attorney] within an hour, at the public expense). The juvenile hall has established written criteria for 08-02 Detention Criteria X detention. The juvenile camp has included policies and procedures that This facility is not a camp. advise the youth of the estimated length of stay and has X developed program guidelines that include written screening criteria for inclusion and exclusion from the program. Juvenile halls shall develop policies and procedures that 08-04, I A-2, 1-c advise any committed youth of the estimated length of his/her X stay. 1351 RELEASE PROCEDURES 08-06 Release Procedures 08-06, 1 B Written policies and procedures for release of youth in X custody provide for: a) Verification of identity/release papers; b) Return of personal clothing and valuables; X 08-06, I B-6 c) Notification to the minor’s parents or guardian; X 08-06, I B-4 and 7 d) Notification to the facility health care provider in 08-06, I B-5 accordance with Sections 1408 and 1437 of these X regulations, for coordination with outside agencies; and, e) Notification of school staff. X 08-06, I B-4 f) Notification of facility mental health personnel. 08-06, I B-5 X Staff will also advise parents of pending appointments. Juvenile Inspection.\PRO EBG\16-18 - 6 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS g) There are written policy and procedures for furlough of 08-06, I B-8 X minors from custody. 1352 CLASSIFICATION 10-01 Housing and Programming Written policies and procedures on classification of youth for X the purpose of determining housing placement in the facility provide for: a) The safety of the youth, facility staff, and the public by 10-01, I placing youth in the appropriate, least restrictive housing X and program settings and housing assignments consider the need for single, double, or dormitory assignment; b) Consideration of facility populations and physical design X of the facility; c) Classification of a youth upon admittance to the facility; X 09-03 and 10-01, I B d) Periodic classification reviews. 10-01, I X Classification of youth occur at minimum every 24 hours, sometimes every shift. e) Provide that facility staff shall not separate youth from 08-09 I, Q Non-Discrimination Policy the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, X gender identity, gender expression, mental or physical disability, or HIV status. (This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with title 15 regulations regarding separation). 1353 ORIENTATION 08-04 Detainee orientation, Rights and Juvenile Hall Rules Written policies and procedures require an orientation for Facility rules are posted in the living unit and the youth prior to placement in a living area. Both written and youth handbook is provided to all youth at X verbal information are provided. Provisions are made to admission. We reviewed orientation documents provide accessible orientation information to all detained in youth files and on video. youth including those with disabilities, limited English proficiency, or limited literacy. The orientation includes: a) Facility rules and disciplinary procedures; X 08-04, I A-1 i b) Grievance procedures; X 08-04, I A-1, a c) Access to legal services; X 08-04, I A-1, h d) Access to health care services; X 08-04, I A-1, j e) Access to counseling services; X 08-04, I A-1, l f) Access to religious services; X 08-04, I A-1, d g) Access to educational services; X 08-04, I A-1, b h) Information on the court process; X 08-04, I A-1, h i) Housing assignments; X j) Availability of personal care items and opportunity for 08-04, I A-1, n X personal hygiene; k) Correspondence, visiting and telephone use; X 08-04, I A-1, e, f, g l) Availability of reading materials, programs, and 08-04, I A-1, c X activities; m) Use of restraints and chemical agents; X Youth Handbook n) Use of force; X Youth Handbook o) Emergency and evacuation procedures. X Youth Handbook p) Non-discrimination policy. X 08-09 I Q Juvenile Inspection.\PRO EBG\16-18 - 7 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354 SEPARATION 10-01 Classification 10-01, I, B-4 and 7 a) There are written policies and procedures for the separation of youth for reasons that include, but are not X limited to, medical and mental health conditions, assaultive behavior, disciplinary consequences and protective custody. b) Youth who are separated are not denied normal 10-01, I privileges available at the facility, except to accomplish X the objectives of the segregation. c) When the objective of the separation is discipline, Title 10-01, I B-4 15, Section 1390 shall apply. 15-03, I (Discipline Due Process) X Youth on security status receive all elements of T15. d) A daily review of separated youth to determine whether 10-01, I B-4, d separation remains necessary. Separated youth are reviewed at a minimum X every day, however, in practice, several times each shift. 1355 INSTITUTIONAL ASSESSMENT AND PLAN 16-02 Case Management Program Written policies and procedures require that assessments and Policy requires an Institution and Case plans be developed within 40 days after admission, for youth X Assessment Plan for all youth entering the who are held for a period of 30 days or more. The assessment facility. If on status, the field PO completes the and plan shall be documented. assessment and it is updated by the JH Case Manager. The assessment is a statement of the minor’s problems, which 16-02, I A includes: Identification of substance abuse history, education, X vocational, counseling, and family reunification needs. The institutional plan for adjudicated and pre-adjudicated 16-02, I B-1 minors includes written documentation that provides for: X a) Objectives and time frames for the resolution of problems identified in the assessment; and, b) A plan for meeting the objectives that includes a 16-02, I B-2 description of program resources needed and individuals X responsible for assuring that the plan is implemented. Subsequent to adjudication, the institution plan documents: 10-03 a) Periodic evaluation of progress towards meeting the X objectives, including periodic review and discussion of the plan with the youth; b) A transition or aftercare plan, subject to existing 16-02, I A, 1-5 resources, that is completed prior to the minor being X released; and, c) Contact with the Regional Center for the 08-03, F-1 Developmentally Disabled, pursuant to Section 1413. X 1356 COUNSELING AND CASEWORK SERVICES 16-02 Counseling and Casework Written policies and procedures ensure appropriate counseling and casework services for all youth. Policies and X procedures include: a) Assisting with personal problems or needs that may arise; b) Assisting the youth requesting contact with parents, 16-02, II A-2 attorney, clergyman, probation officer, or other public X official; and, c) Providing services as appropriate to the population 16-02, II A-3 housed in the facility, and may include: substance abuse, X family crisis and reunification, counseling, public health and mental health services. Juvenile Inspection.\PRO EBG\16-18 - 8 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE 20-01 Use of Force Agency documents use of force (UF) in Incident X There are written policies and procedures for the use of force, Reports (SIR). We reviewed reports and found which may include chemical agents. no incidents outside of policy or regulation. Policy indicates that force is not applied as punishment, 20-01, I A-3, b X discipline, or treatment. 20-03, I D-6 (OC Spray) There are policy statements that: 20-01, I A-1-3 a) Define the term “force” and address the escalation and appropriate level of force, emphasizing the need to avoid X the use of force whenever possible and using only that force necessary to ensure the safety of minors and others; b) Describe the requirements for staff to report the use of 20-01, I A-4, a force and to take action to stop the inappropriate use of X force; c) Define the role, notification, and follow up procedures of The facility does not have mental health staff on medical and mental health staff concerning the use of site except for when they provide groups for force; and X youth. Behavior Health will send staff to the facility as needed for individual and crisis intervention. d) Define the training that shall be provided and required 20-01, I A-5 and 6 for the use of force. Such training shall include, but not Defines training and review of policy on an be limited to, known medical conditions that would annual basis. contraindicate certain types of force; acceptable chemical agents; methods of application; signs or X symptoms that should result in immediate referral to medical or mental health staff; and, requirements of the decontamination of chemical agents, if such agents are utilized. Policies and procedures address: 20-01 and 20-03 a) The types, levels, and application of force; All elements of this regulation are defined in the documentation of the use of force; a grievance overall policy. X procedure; a system for investigation of the use of force and administrative review; and discipline for the improper use of force; b) The specific use of physical, chemical agent, lethal, and 20-01, I A-1 non-lethal force that may, or may not, be used in the X facility; c) The limitations regarding the use of force on pregnant 21-02 UF/UR Pregnant Youth youth in accordance with Penal Code Section 6030(f) X 20-03, I A, 7-b and Welfare and Institutions Code Section 222; and, d) A standardized format, time period, and procedure for 20-03, I E reporting the use of force, including the reporting X requirements of management and line staff. 1358 USE OF PHYSICAL RESTRAINTS 17-01 Use of Restraints-General Note: The provisions of this regulation do not apply to the 20-02 Restraint Control Policy use of handcuffs, shackles or other restraint devices when There have been only 2 Use of Restraint incidents used to restrain youth for movement or transportation. X this cycle, both for less than an hour. Written policies and procedures govern the use of restraint devices. The policies address: a) known medical conditions that would contraindicate 17-02, I C X certain restraint devices and/or techniques; 20-03, I A-7, a-c b) acceptable restraint devices; 17-01, I F Acceptable devices include handcuffs, waist X chains, leg restraints and the WRAP. c) signs or symptoms which should result in immediate 17-01, I D-1 medical/mental health referral; X This is covered in training during Core and annually thereafter. Juvenile Inspection.\PRO EBG\16-18 - 9 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS d) availability of cardiopulmonary resuscitation equipment; There is an IED between the Control area and X the living unit. e) protective housing of restrained youth; X 17-02, I F, K and L f) provision for hydration and sanitation needs; X 17-02, I F, K and L g) exercising of extremities. X 17-02, I F, K and L Physical restraints are utilized only when it appears less 20-02, I H restrictive alternatives would be ineffective in controlling the X We reviewed the only 2 Use of Restraints (UR) disordered behavior. incidents, both involving the WRAP. Restraints are used only for those youth who present an 17-02, I E immediate danger to themselves or others, who exhibit behavior that results in the destruction of property, or reveals X the intent to cause self-inflicted physical harm. The circumstances leading to the use of restraints are documented. Youth are placed in restraints only with the approval of the 17-01, I C facility manager or designee. The facility manager may X delegate authority to place a minor in restraints to a physician. Reasons for continued retention in restraints are reviewed and Assessment is to be completed by the X documented a minimum of every hour. Superintendent or SJIO. A medical opinion on the safety of placement and retention is 17-02, I A secured as soon as possible, but no later than two hours from Policy requires that medical and mental health the time of placement. The youth is medically cleared for X are contacted immediately. In policy it states a continued retention at least every three hours after the initial physician perform a medical assessment when a medical opinion. youth is restrained more than two hours. A mental health consultation to assess the need for mental 17-03, I A health treatment is secured as soon as possible, but in no case Mandates that mental health staff be contacted longer than four hours from the time of placement. immediately. X 17-03, I K Requires medical and mental health assessment at least once every hour. Continuous direct visual supervision is conducted and 17-02, I F documented to ensure that the restraints are properly X employed and to ensure the well-being of the youth. Observations of the youth’s behavior and any staff 17-02, I F Physical Restraint Log is a stand-alone interventions are documented at least every 15 minutes, with X document. actual time recorded. All youth in restraint devices are housed alone or in a Youth are housed in a room away from the group specified housing area for restrained minors, with provisions X and under direct observation by staff. to protect the minor from abuse. Restraints are not used as punishment, discipline, or as a 17-01, I B substitute for treatment. The affixing of hands and feet X together behind the back (hog-tying) is prohibited. The use of restraints on pregnant minors is limited in 21-02 Use of Force/Restraint on a Pregnant accordance with Penal Code Section 6030(f) and Welfare and X Youth Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES There is no safety room at this facility, therefore, the balance of this regulation is deleted. X Written policies and procedures govern the use of safety rooms, as described in Title 24, Part 2, Section 460A.1.13. 1360 SEARCHES 11-01 Searches X Written policies and procedures govern the search of youth, the facility, and visitors. Searches are conducted to insure the safety and security of the 11-01, II Policy facility and to provide for the safety and security of the X public, visitors, youth, and staff. Juvenile Inspection.\PRO EBG\16-18 - 10 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Searches are not conducted for harassment or as a form of 11-01, I A discipline or punishment. Searches are conducted in a manner X that preserves privacy and dignity of the person being searched. Written procedures address each of the following: 11-03, II A Admission X a) Intake searches 11-04, I A Booking Searches b) Searching youth who are returning from activities outside X of the living unit, court, another facility, or visiting; c) Facility searches; 11-06, I Housing Unit Searches 11-08, I Contraband Control X 11-09, I Room Searches 11-10, I Facility Searches d) Searches of visitors; and, X 11-11, I Visitor Searches e) Cross-gender supervision of searches. X 11-04, I A-2 1361 GRIEVANCE PROCEDURE 15-06 Detainee Grievance Procedure No grievances during this inspection cycle. There are written policies and procedures allowing any youth X to appeal and have grievances resolved relating to any condition of confinement. The policies and procedures include: 15-06, I A-1 a) A grievance form and instructions that include provisions Grievance procedures are included in the intake for the youth to have free access to the form; X orientation. Forms are available in the dayroom and a locked, confidential box is available and only the superintendent has access to them. b) The option for youth to confidentially file the grievance 15-06, I A-1 or deliver the form to any youth care supervision staff X working in the facility. c) Resolution of the grievance at the lowest appropriate 15-06, I A-1, b X staff level; d) Provision for a prompt review and response to grievances Although policy does not define a timeline, the within a specified time limit; Grievance Form provides that when handling the grievance, all 5 for 2016-2017 were reviewed, the staff receiving tries to resolve the same day. The X form then indicates if not resolved, the Supervisor has 3 days to resolve and the Superintendent 5 days to resolve. All 5 read were resolved at the line staff level. e) Youth may elect to be present to explain their version of 15-06, I A-1, b the grievance to a person not directly involved in the X circumstances that led to the grievance. f) Provision for a staff representative approved by the 15-06, I A-1, b X facility administrator to assist the youth. g) Provision for a written response to the grievance which 15-06, I A-2, c X includes the reasons for the decisions; h) A system which provides that any appeal of a grievance 15-06, I A-1, b and 15-06, I A-2, a shall be heard by a person not directly involved in the X circumstances which led to the grievance; and, Concerns of parent, guardians, staff or other parties are 15-07 addressed and documented within a specified time frame, Staff will provide a Citizen’s Complaint Form to whether or not those concerns are associated with a grievance. the concerned party, or, when the person X expresses concerns to staff, it is documented in an incident report and forwarded to the facility administrator. Juvenile Inspection.\PRO EBG\16-18 - 11 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1362 REPORTING OF INCIDENTS 17-04 Documentation; Special Incident Report A written report of all incidents, which resulted in physical harm, serious threat of physical harm, or death to an X employee or a youth of a juvenile facility, or other person(s), is maintained. Such written records are prepared by staff and submitted to the facility manager by the end of the shift. 1363 USE OF REASONABLE FORCE TO 08-02 DNA Collection and Procedures COLLECT DNA SPECIMENS, SAMPLES, IMPRESSIONS By policy, agency does not use force to collect DNA specimens, therefore, the balance of this Pursuant to Penal Code Section 298.1, policy and regulation is deleted. X X procedures describe the use reasonable force to collect DNA samples from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. 1370 EDUCATION PROGRAM 16-01 School Program The County Board of Education provides for the administration and operation of juvenile court schools in X conjunction with the Chief Probation Officer or designee. Policies and procedures ensure communication and coordination between educators and probation staff. Facility Manager shall request an annual review of the The Education Evaluation was completed by Dr. education program by the superintendent of schools. This Rosa Coronado, Director for Special Projects for annual review of each required element of the program from the San Benito Office of Education, on January the Superintendent of Schools has been received along with a 18, 2018. report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance. This review X cannot be delegated to the site principal or other site staff member. It can however be contracted to a qualified outside agency. Upon completion, the facility manager will review each item with the person designated by the school and take any corrective action as needed General Education Development preparation shall be made Both GED and diploma programs are offered X available to all eligible youth. Supplemental instruction shall be afforded to youth who do The CASHEE is no longer required for not demonstrate sufficient progress towards passing the X graduation. CAHSEE as set forth in the ED Code. The facility school program complies with the State 16-01, I A-1 Education Code (Note: The Education Code currently The schedule includes exactly 240 minutes of requires a 240-minute school day.) Youth are delivered to X classroom time per day. their educational program so as not to interfere with the time afforded the minimum instruction day. School discipline is integrated into the facility’s overall 16-01, I A-2 behavioral management plan, with school staff advised of Discipline which limits school attendance results X administrative decisions that may affect the educational in schoolwork being prepared by the teacher to be programming. completed in the unit under staff supervision. Expulsion/suspension follows the due process safeguards in 16-01, I A-3 the education code, including the rights of students with X Students are not expelled from the court school. special needs. Policies and procedures address the rights of any student who 16-01, I A-4 has continuing difficulty completing the school day. X A resource teacher and/or Special Ed teacher are assigned for remedial instruction. Juvenile Inspection.\PRO EBG\16-18 - 12 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS There are provisions for individuals with special needs that 16-01, I A-4 include educational instruction for youth in high security or other special units, compliance with applicable statutes for X special education, and, provision for non-English speaking youth and those with limited English-speaking skills. Youths are enrolled in school no later than three (3) days after 16-01, I A-6 X admission. The school conducts an educational screening and completes 16-01, I A-7 X an education plan within 5 days. Verified by inspection If a youth is detained, the school requests the youth’s records 16-01, I A-8 from his/her prior school to ensure that the educational plan is X appropriate. 1371 RECREATION AND EXERCISE 16-03 Activities for Residents There are policies and procedures for recreation and exercise X of youth with the intent to maximize the time youth are out of their rooms/off their bunks. There is the opportunity for a minimum of three hours of 16-03, I A recreation, programs and exercise 3 hours a day during the week and five hours a day each Saturday, Sunday and other X non-school days. At least one hour shall be an outdoor activity. The recreation and exercise schedule is posted in the living The daily activity schedule is posted in the living X units. unit and classroom. Recreation shall include the opportunity for at least one hour 16-03, I B and C of daily access to unscheduled activities such as reading, Recreation time, both indoors and outdoors, is X television, radio, music games etc. The activities are recorded in the Control Room Log. supervised and include orientation and coaching of youth. Programs shall include social awareness programs as outlined 16-03, I F X in Section 1378. All youth shall be provided with the opportunity for at least 16-03, I A X one hour of large muscle activity each day. That one hour of exercise is suspended only upon a written 16-03, I A finding by the administrator/manager that the youth X represents a threat to the safety and security of the facility. The administrator/manager may suspend for a period not to 16-03, I A X exceed 24 hours access to recreation and programs 1372 RELIGIOUS PROGRAM 12-04 Religious Services Youth that choose to not participate in Religious The facility administrator provides access for voluntary Services are provided quiet indoor rec activities participation in religious services and/or religious counseling X in the dayroom. at least once a week. A youth is allowed to participate in other program activities if he/she elects not to participate in religious programs. Religious programs provide for: religious services, 12-04, I A-D X availability of clergy, and availability of religious diets. 1373 WORK PROGRAM 01-01 01-01 Exterior Maintenance 16-04, I B-2 Work Details, Merit System There are written policies and procedures for assigning youths Facility maintenance remains the only work X to work programs, which are meaningful, constructive, and program available. related to vocational training or increasing a youth’s sense of responsibility. 1374 VISITING 22-01 Visitation Policy X There are written policies and procedures for visiting that include provision for special visits. Youths are allowed visits by parents, guardians, or persons 22-01, I B standing in loco parentis, at reasonable times. Opportunity X for visiting is at least two hours per week. Juvenile Inspection.\PRO EBG\16-18 - 13 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Visits are supervised, but conversations are not monitored 22-01, I C X unless there is a security or safety need. 1375 CORRESPONDENCE 16-07, II Mail Policy X There are written policies and procedures for correspondence which ensure: a) There is no limitation on the volume of mail that youth 16-07, II D X may send or receive; b) Youth may send special mail and two letters per week 16-07, II D-5 X postage-free; c) Youth may correspond confidentially with state and 16-07, II C-1 federal courts, any member of the State Bar or holder of public office, and the Board of State and Community X Corrections; however, authorized facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, d) Incoming and outgoing mail, other than confidential 16-07, II B and C correspondence described above, may be read by staff only when there is reasonable cause to believe facility X safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS 16-07, III Telephone Policy X There are written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES X Written procedures ensure the rights of minors to have access to the courts and legal services include: a) Access, upon request by the youth, to licensed attorneys X and their authorized representatives; b) Provision for confidential consultation with attorneys; X and, c) Unlimited postage paid legal correspondence and cost 16-07, II, C and III X free telephone access as appropriate. 1378 SOCIAL AWARENESS PROGRAM 16-05 Counselling and Casework: Programs offered include: Thinking for Change, The County Board of Education or the Chief Probation Youth Alliance, AOD in group and individual Officer provides programs designed to promote social sessions, Journaling, Art & Cartooning, as well as awareness and reduce recidivism. The programs consider the a variety of religious programs. X needs of male and female youth and may include: victim awareness; conflict resolution; anger management; parenting skills; appropriate gender specific programming; juvenile justice; self-esteem; building effective decision-making skills; and, other topics that suit the needs of the youth. The agency responsible for providing the programs conducts Programs are provided by a variety of volunteers a written annual review to ensure that the program content is X and are evaluated collectively by the Probation current, consistent and relevant to the population. Department management. 1390 DISCIPLINE 15-01 General Overview of Discipline and Due Process There are written policies and procedures for the discipline of We reviewed numerous incidents of discipline, minors that promote acceptable behavior. including minor and major rule violations. In X each incident, the circumstances were well documented and each step of due process was completed and management oversight was evident. Discipline is imposed at the least restrictive level that 15-01, I A X promotes the desired behavior. Juvenile Inspection.\PRO EBG\16-18 - 14 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Discipline does not include corporal punishment, group 15-02, I G punishment, physical or psychological degradation or X deprivation of the following: a) Bed and clothing; X 15-02, I G-1 b) Daily shower, access to drinking fountain, toilet and 15-02, I G-2 X personal hygiene items, and clean clothing; c) Full nutrition; X 15-02, I G-3 d) Contact with parent or attorney; X 15-02, I G-4 e) Exercise; X 15-02, I G-5 f) Medical services and counseling; X 15-02, I G-6 g) Religious services; X 15-02, I G-7 h) Clean and sanitary living conditions; X 15-02, I G-8 i) The right to send and receive mail; and, X 15-02, I G-9 j) Education. X 15-02, I G-10 There are established rules of conduct and disciplinary 15-01, I B penalties to guide the conduct of youth. The rules and Youth Handbook penalties, which include both major violations and youth 16-06 Merit System violations, are simply and affirmatively stated and are X available to all youth. Provisions are made to provide accessible information to youth with disabilities, limited English proficiency or limited literacy. 1391 DISCIPLINE PROCESS 15-03 We reviewed 5 disciplinary incidents resulting There are written policies and procedures for the in Due Process. In each incident, the sanction administration of discipline that include: was appropriate, fair and the youth chose to accept the sanction and not appeal. It is noted X and was observed that staff are working 1:1 with each youth through their shift. With such a small population and local staff, relationships are built and results in very few incidents involving rule violations. a) Designation of personnel authorized to impose discipline 15-03, I D-2 X for violation of rules; b) Prohibiting discipline from being delegated to any youth; X 15-03, I D- c) Definition of major and minor rule violations and their X consequences, due process requirements; d) Minor rule violations may be handled informally by counseling, advising the youth of expected conduct or imposing a minor consequence. Discipline shall be X accompanied by written documentation and a policy of review and appeal to a supervisor; Major rule violations may include withdrawal from group activities for 24 hours or more or extension of time in X custody. Major rule violations and the discipline process shall be documented and require the following: a) Written notice of violation prior to a hearing; X b) Hearing by a person who is not a party to the incident; X c) Opportunity for the youth to be heard, present evidence X and testimony; d) Provision for minor to be assisted by staff in the hearing X process; and, e) Provision for administrative review. X f) Violations that result in a removal from camp or commitment program, but not a return to court will X follow the due process provisions in subsection (e) above. Juvenile Inspection.\PRO EBG\16-18 - 15 - J453 JUV PRO-Eff. 03-01-15 REVIEW OF NON- REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the facility. X (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of age and X older. The facility has been approved to hold persons under the X juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of the X facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Violation Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from Juvenile Violation X Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held in the X facility. If yes to the above, the Monthly Report on the Detention of X Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) X Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately separated Violation X from minors. Adult inmates from an adult facility (e.g. inmate workers or Violation “Scared Straight” programs) are not allowed in the facility in X a manner that allows contact with minors. Juvenile Inspection.\PRO EBG\16-18 - 16 - J453 JUV PRO-Eff. 03-01-15 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections Applicable Title 24 Regulations: Pre-1998* BSCC Code: 7456 FACILITY NAME: San Benito Juvenile Hall FACILITY TYPE: JH CONSTRUCTION/REMODEL DATE(S): 1992 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: None FIELD REPRESENTATIVE: Elizabeth Gong DATE: April 12, 2018 TITLE 24 SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) X Holding Rooms: Contain 15 square feet per minor; Have sufficient seating to accommodate the rated X capacity based on floor space; Provide access to water closets and wash basins at a X ratio of a 1:8; and Provide access to drinking fountain. X Provide access to telephone. X Provide access to private room(s) for interviews. X MEDICAL EXAM SPACE (JH & CAMP) The facility has 72 sq ft of dedicated medical space. Space or room(s) afford privacy, are equipped to carry out X routine examinations and emergency care and have sufficient locked storage space for medical supplies. CAPACITY (CAMP) The maximum number of minors does not exceed 100 X unless there is a certificate of compliance to expand capacity up to 125 minors (WIC § 886 and 886.5). LIVING UNITS (JH AND SPJH) X Living units are designed to accommodate no more than 30 minors and contain: Showers at a ratio of 1:6; X Washbasins at a ratio of 1:6; X Water closets at a ratio of 1:6 or water closet and one X urinal for every 15 boys; and, Access to a drinking fountain by minors and staff. X Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof glass or plastic X materials) that allows the visual supervision of all parts of the room. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if room X doors are staggered, hallways are at least six feet wide. SINGLE ROOMS (JH, SPJH & CAMP) The single rooms are handicapped equipped. X Contain a minimum of 500 cubic feet of air space and 63 cubic feet of floor space. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7456 San Benito JH PHY/4-12-18 - 1 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS DOUBLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of 800 cubic feet of airspace and 100 square feet of floor space. DORMITORY SLEEPING AREAS (JH & CAMP) X Contain a minimum of 400 cubic feet of airspace and 50 square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) Contain an individual or combination drinking fountain, X wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) The following plumbing fixtures are adjacent to each X sleeping area: Shower or bathtub at a ratio of 1:6; Washbasins at a ratio of 1:10; X Access to toilets at a ratio of 1:10 or toilet and one X urinal for every 15 boys; and, Access to a drinking fountain. X BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are: X A least 30 inches wide and 76 inches long; Spaced at least 36 inches apart and at least 12 inches off X the floor; and, Mattresses are made of a fire retardant material. X INTERVIEW ROOMS (JH, SPJH & CAMP) X There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. There is a private room suitably equipped for conferences X and interviews in each camp. LIGHTING (JH, SPJH & CAMP) There are at least 50 foot candles of illumination at desk X level and, at night, there is a maximum illumination of two foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) The classroom is rated to hold up to 20 students as the square footage met the requirements for the pre- Each classroom contains a minimum of 160 square feet with 1998 standards. The classroom has sufficient a teacher's desk and work area, and a minimum of 28 square X student seats but lacks the required 160’ for the feet per student. Classrooms should be designed for no teacher. more than 15 students. 98: Designed for no more than 20 students DINING SPACE (JH & CAMP) The dayroom is used for dining. X There is a minimum of 15 square feet of space for each person being fed at any given time. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7456 San Benito JH PHY/4-12-18 - 2 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS PHYSICAL ACTIVITY SPACE (JH & CAMP) (See 2001 regulations for revised calculations.) There is indoor space consisting of at least 30 square feet of X clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). There is outdoor and/or multipurpose (gymnasium) space consisting of: X No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of more than X 40, and a juvenile hall with a capacity between 41 to 100 minors. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of more X than 40 and a juvenile hall with a capacity in excess of 101 minors. Lighting is adequate for security and evening recreational X activities in camps. STORAGE SPACE (JH, SPJH & CAMP) There is limited storage space in the facility, however, this is not a compliance issue based on Each minor is provided 9 cubic feet of secure storage space X the age of facility and BSCC inspection for personal clothing and belongings. requirements. There is ample storage outside the perimeter of the facility. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity storage X equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides space X for reception, dining, recreation, exercise and/or education. This room contains a minimum of: 30 square feet of clear floor space per minor in the X room; 10 feet by 20 feet floor dimensions; and, X 1600 cubic feet of air space with a minimum ceiling X height of eight feet. SPECIAL PURPOSE JH EXEMPTIONS SPJHs are exempt from the following Pre-1998 Title 15 regulations: X Section 4272(b) Medical exam rooms Section 4272(m) Academic classrooms Section 4272(n) Dining space Section 4272(o) Physical activities space *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7456 San Benito JH PHY/4-12-18 - 3 - J455 PHY Pre-98.dot (03/01) BOARD OF STATE AND COMMUNITY CORRECTIONS JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7456 FACILITY: San Benito Juvenile Hall TYPE: JH RC: 201 FIELD REPRESENTATIVE: Elizabeth Gong DATE: April 12, 2018 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Dayroom Pre-98 1 43’ X 37’ = 1,591 1 Single Pre-98 2 1 1 2 11’ X 9’4” = 101 1 1 1 (ADA) Double Pre-98 13 2 2 26 12’ X 8’8” = 103 1 1 1 Showers Pre-98 4 4 Intake Pre-98 1 1 1 1 Holding2 Pre-98 1 0 0 0 8’ X 8’2” = 65 School Pre-98 1 (20) 26’6” X 21’6” = The classroom was rated for 20 and considered 567 grandfathered in upon assumption of BOC/CSA inspection responsibilities. Courtyard Pre-98 95’ X 100’ = 9,500 1 Upon assumption of inspection responsibilities and after consultation with the County, the Board of Corrections set the rated capacity at 20. The RC of 20 minors is based in part on the limitations of the classroom. 2 In 2014, the “Holding Room” was renamed the “Transition Room.” It is a waiting room for incoming/outgoing minors and not used to house or hold minors. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. P:\Juvenile\Cycle\LAS\7456 San Benito JH LAS;10/8/15 - 1 - J460 LAS JUV.dot (9/98)