San Benito County, Juvenile Hall (2020-2022 inspection cycle)

November 22, 2021 Joe Frontella, Chief Probation Officer San Benito County Probation Department 400 Monterey Street Hollister, CA 95023 SAN BENITO COUNTY JUVENILE HALL BSCC # 7456 2020-2022 BIENNIAL INSPECTION PURSUANT TO WIC 209 and 885 Dear Chief Frontella: On October 11-13, 2021, pursuant to Welfare and Institutions Code sections 209 and 885, BSCC staff completed the 2020-2022 Biennial Inspection of the San Benito County Juvenile Hall. To prepare for this inspection, a Pre‐Inspection was held on July 29, 2021. This inspection was performed to determine compliance with the Minimum Standards for Local Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, BSCC staff conducted compliance monitoring pursuant to Welfare and Institutions Code Section 209(f) for the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) for the separation requirements of juveniles from incarcerated adults. BSCC worked with Deputy Chief James Bucknell and Probation Supervisor Jonell Casada, as well as their staff and collaborative partners. Your administrators facilitated a coordinated and organized process to complete all elements of the inspection process, representing the facility and their respective agencies in an exemplary manner. We appreciate the time and energy spent preparing for and participating in the inspection, especially given the amount of documentation requested. We reviewed your Policy and Procedures Manual1; all Local Inspections; annual reviews of Security and Emergency practices; and documents and forms used by the agency. The documentation specific to your high-risk incidents were assessed to ensure compliance with regulation and policy. Because of the pandemic and our virtual inspection for the 2018-2020 Inspection cycle, we expected and were provided many reports, completed forms and audit reviews of incidents and operational practices related to youth care and treatment for this cycle. The BSCC inspection report consists of this transmittal letter; the attached Title 15 Procedures checklist, the Title 24 Physical Plant Checklist (PHY) and Living Area Space Evaluation, documenting the physical space in the facilities. Please refer to the Title 15 and 24 Procedures Checklist for a summary of all relevant minimum standards, indication of compliance, and information used to determine compliance. 1 BSCC does not review all your policies and procedures. We do not “approve” your policies and procedures or review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate. 7456 San Benito JH LTR 20-22 Chief Frontella San Benito P. 2 Mandatory Local Inspections In addition to the biennial inspection, Title 15, Section 1313, and its authorizing statute require local inspections conducted by the following authorities: County Building Inspection by agency designated by the Board of Supervisors; Fire Authority having jurisdiction; Local Health Officer; County Superintendent of Schools; Juvenile Court; and Juvenile Justice Commission. Results of these inspections are considered as part of this report. The dates of the local inspections may be found in the Title 15 Procedures Checklist. Inspection Results Title 15, CCR Minimum Standards Operations The agency has worked diligently to provide policies and procedures compliant with regulation with the new Lexipol Policy; we see improvement from last cycle. The most important aspect of these changes is the need for complete and inclusive documentation, revealing a transparent system of oversight of your operations. The approach to audit and review by supervisors and administrators is not just practical for ensuring compliance but offers teaching and learning moments for staff and youth. The inspection process includes substantial reviews of incident reports, grievances, admission and classification reports, case plans and counseling notes, and disciplinary reports and findings to ensure compliance with Title 15 Regulations and to ensure procedures and process are consistent with your policies. The regulation revisions made in 2019 required agencies to develop, modify and enhance policies and procedures. We found operations remain consistent and compliant, and there are no policy related concerns for the facility. Grievances, use of force, use of restraints and due process are rare at the facility. Although you have very few incidents of these high-risk behaviors from your youth population, the interventions and response were appropriate and in-line with regulation expectations. When these high-risk incidents did occur, staff reacted per policy and responded appropriately. We found the processes fair and youth articulated staff helped them realize a middle ground as it related to sanctions and re-direction. While on-site, the agency provided updates to forms to ensure youth acknowledgement and staff documentation including signatures, dates, and times recorded. We reviewed facility schedules and found the units operate a full and complete program of structured and unstructured activities. Education The San Benito County Office of Education operates the education program for the facility. We reviewed the Education Evaluation conducted this year noting no issues relating to the requirements in Title 15 or the Education Code. Our review of processes, pre and post COVID 19, demonstrated an integrated approach to educating youth during the pandemic. Your county was one of the first to return to on-site 7456 San Benito JH LTR 20-22 Chief Frontella San Benito P. 3 learning until this summer when the lack of teachers for Court and Community Schools and low to no population forced virtual instruction. The current education program is a hybrid of virtual and on-site teacher supervision from off-site classes at the community school. While this is not ideal, it is hopefully a short-term resolution until a teacher can be hired. We will continue to monitor this as although it is minimally compliant with Title 15, it is not an ideal learning environment for youth. Programming The Juvenile Hall houses pre- and post- adjudicated youth resulting in short term incarceration. The facility provides an array of services to meet the youth’s individual needs, based on their case plans and independent objectives. The structured programs and unstructured recreation activities are facilitated mostly by probation staff, with a few structured services provided three times a week by Wellpath and Behavior Health. It is the hope that outside volunteers will soon return to assist with programming options available to youth and that an increase in Wellpath services can be accomplished. San Benito has a comprehensive Admission Assessment process which is responsive to youth needs while in custody to address re-entry planning and transition to the community. Staff complete Institution Plans and maintain case chrono’s which provide current information to target youth needs while in custody in preparation for release. Our review of the individualized intake documentation and casework planning revealed a well-coordinated system which utilizes the admission process to provide focused and relevant programming. We reviewed numerous Case Plans for youth at each facility and found them individualized and coordinated to effect needed change. The attached Procedures Checklist provides a detailed overview of the inspection findings. Upon final review of all documentation, there are no outstanding items of noncompliance at the San Benito County Juvenile Hall. No corrective action is required. Title 24, CCR Physical Plant There have been no changes to the physical plant since our last on-site inspection. Based on your new proposed population of Secure Youth Track Facility, you are reviewing a plan to make the old courtroom into a vocational education classroom to facilitate more opportunities for youth. We look forward to working with you on this project. Training The most recent Standards and Training for Corrections audit reports that the San Benito County Probation Department is compliant with all relevant regulations and mandates. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring 7456 San Benito JH LTR 20-22 Chief Frontella San Benito P. 4 There have been no violations of JJDPA this inspection cycle and no areas of non-compliance were noted. We are pleased with all operational aspects of the San Benito County Juvenile Hall. We would again like to thank you and compliment your staff for their dedication, thoroughness, and responsiveness during the inspection. This concludes our 2020-2022 inspection report. We are available to assist as needed and are always happy to provide technical assistance when requested. We look forward to continuing to work together. Please do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call (916) 704-2503 if you have any questions. Sincerely, Elizabeth Gong Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, San Benito County* Chair, Juvenile Justice Commission, San Benito County* Chair, Board of Supervisors, San Benito County* County Administrator, San Benito County* James Bucknell, Deputy Chief Probation Officer Jonell Casada, Facility Supervisor . *Complete copies of this inspection are available upon request or online at www.bscc.ca.gov 7456 San Benito JH LTR 20-22 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7456 FACILITY NAME: San Benito County Juvenile Hall FACILITY TYPE: JH PERSON(S) INTERVIEWED: Joe Frontella, Chief Probation Office; Jim Bucknell, Assistant Chief Probation Officer; Jonell Casada, Juvenile Hall Supervisor; Keith Orbhan, Assistant Superintendent, San Benito Office of Education; Jennifer Logue, Deputy Superintendent, San Benito Office of Education; Dr. Lorna Gilbert, Principal, San Benito Office of Education: Doulces Gonzalez, Wellpath RN Manager; Marianne Neill, Wellpath Clinician; Felina Lopez, Trinity Foods -Food Service Supervisor; Ruben A, youth age 17; Bernardo P, youth age 17 FIELD REPRESENTATIVE: Elizabeth Gong DATE: October 11-13, 2021 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by the Board of Supervisors to approve building safety; 2019: December 30, 2019* 2021: February 18, 2021 ☐ ☒ ☐ There was not a Building Inspection in 2020 due to COVID-19. (B) Fire authority having jurisdiction, including a fire clearance as required by Health and Safety Code ☐ ☐ 2019: December 22, 2019 ☒ Section 13146.1 (a) and (b); 2021: September 22, 2021 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7456 San Benito JH PRO 20-22 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) Local health officer, inspection in accordance with Health and Safety Code Section 101045; 2019/2020: Environmental Health December 16, 2020 Medical/Mental Health December 30, 2019* Nutritional Health December 24, 2019* 2021: ☐ ☐ ☒ Environmental Health June 16, 2021 Medical/Mental Health June 16, 2021 Nutritional Health June 16, 2021 There was not a Med/MH or Nutrition Inspection in 2020 due to COVID-19. (D) County superintendent of schools on the adequacy of educational services and facilities as required in 2019: November 22, 2019* Section 1370; 2020: January 14, 2021 ☐ ☐ ☒ There was not an Education Evaluation in 2020 due to COVID-19. (E) Juvenile court as required by Section 209 of the Welfare and Institutions Code 2019: December 31, 2019* 2021: July 27, 2021 ☐ ☐ ☒ There was not a Judge’s Inspection in 2020 due to COVID-19. (F) Juvenile Justice Commission as required by Section 229 of the Welfare and Institutions Code or ☐ ☐ 2019: December 20, 2019 ☒ Probation Commission as required by Section 240 of 2020: December 11, 2020 the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS BSCC Note: Compliance with this section is 1200.2 Policy determined by receipt of the Chief Probation Officer’s The elements of this regulation are addressed certification letter confirming that all elements of in a memorandum completed by Chief regulation are met. Probation Officer Joe Frontella dated (a) Appointment September 28, 2021. ☐ ☐ ☒ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: 7456 San Benito JH PRO 20-22 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) recruit and hire employees who possess knowledge, skills and abilities appropriate to 1200.7 their job classification and duties in accordance ☒ ☐ ☐ CPO Letter, #1 with applicable civil service or merit system rules; (2) require a medical evaluation and physical examination including tuberculosis screening 1200.4 (h) test and evaluation for immunity to contagious ☒ ☐ ☐ CPO Letter #2 illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection and training requirements adopted by 1200.7 ⁋ 2 ☒ ☐ ☐ the Board pursuant to Section 6035 of the Penal CPO Letter #4 Code; and (4) conduct a criminal records review, on each new employee, and psychological examination in 1200.4 (g) ☒ ☐ ☐ accordance with Section 1031 et seq. of the CPO Letter #3 Government Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the 306.3 Health Care Orientation facility, shall have such clearance and qualifications 306.4 Facility Specific Training for Health as may be required by law, and their presence at the ☒ ☐ ☐ Care providers facility shall be subject to the approval and control of 307.2 Volunteers and Intern Policy the facility manager. 307.3 Volunteers and Interns Eligibility 1321 STAFFING Each juvenile facility shall: a) have an adequate number of personnel sufficient to carry out the overall facility operation and its 217.3.1 (a) programming, to provide for safety and security of youth and staff, and meet established standards and regulations; We reviewed facility schedules and found the agency provides coverage for supervisors and supervision staff on a 12-hour schedule, ☒ ☐ ☐ with a program float daily from 6 pm to 10 pm. The agency has one Juvenile Hall Supervisor; 3 Supervisors; 7 Juvenile Institution Officers and 6 extra-help Juvenile Institution Supervisors. All are core trained with the exception of extra-help but they never have sole supervision of youth. 7456 San Benito JH PRO 20-22 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) ensure that no required services shall be denied because of insufficient numbers of staff on duty ☒ ☐ ☐ 217.3.1 (a) absent exigent circumstances; c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; ☒ ☐ ☐ 217.3.1 (b) d) have a clearly identified person on duty at all times who is responsible for operations and activities and ☒ ☐ ☐ 217.3.1 (c) has completed the Juvenile Corrections Officer Core Course and PC 832 training; e) have at least one staff member present on each living unit whenever there are youth in the living unit; ☒ ☐ ☐ 217.3.1 (e) f) have sufficient food service personnel relative to the number and security of living units, including staff Food Services are provided by the San qualified and available to: plan menus meeting Benito County Jail, located in adjacent nutritional requirements of youth; provide kitchen buildings next to Juvenile Hall. supervision; direct food preparation and servings; ☒ ☐ ☐ conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building 201.3.1 maintenance, transportation, control room, facility 201.5 security and other support staff for the efficient ☒ ☐ ☐ management of the facility, and to ensure that youth supervision staff shall not be diverted from supervising youth; and, h) assign sufficient youth supervision staff to provide continuous wide-awake supervision of youth, 201.3 ⁋ 2 subject to temporary variations in staff assignments ☒ ☐ ☐ to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) (A) during the hours that youth are awake, one wide- ☒ ☐ ☐ 201.3 ⁋ 2 awake youth supervision staff member on duty for each 10 youth in detention; 7456 San Benito JH PRO 20-22 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ 201.3 ⁋ 2 youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the 201.3 ⁋ 3 number of youth in detention, unless an ☒ ☐ ☐ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☒ ☐ ☐ 201.3 ⁋ 3 facility. (E) personnel with primary responsibility for other duties such as administration, supervision of 201.5 personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum youth- staff ratio) This facility is not a Special Purpose ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake Juvenile Hall. youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement ☐ ☐ ☒ has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. 7456 San Benito JH PRO 20-22 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Camps (minimum youth -staff ratio) (A) during the hours that youth are awake, one wide- ☐ ☐ ☒ There is not a Camp at this facility. awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements ☐ ☐ ☒ have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☒ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☒ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7456 San Benito JH PRO 20-22 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING 300 Member Orientation 303 Training (a) Prior to assuming any responsibilities each youth supervision staff member shall be properly oriented to their duties, including: The agency Orientation Manual targets specific responsibilities and expectations in a binder which staff must review for competency. The topics are varied and include: Code of Ethics; report and documentation expectations; youth and staff orientation to the agency and facility; emergency guidelines; and Titles 15 and 24. ☒ ☐ ☐ The agency Training Program for new staff exceeds regulation, providing a Field Training Officer/Senior staff assigned to the new staff to train each component of the policy and regulation, with signatures by both the JIO and Trainer to acknowledge competency. Chief Probation Officer Joe Frontella completed a memo on September 28, 2021, indicating staff and manager compliance with this regulation. (1) youth supervision duties; ☒ ☐ ☐ 300.3 Bullet 6 and 13 (2) scope of decisions they shall make; ☒ ☐ ☐ 300.3 Bullet 13 (3) the identity of their supervisor; ☒ ☐ ☐ 300.3 Bullet 7 and 8 (4) the identity of persons who are responsible to them; ☒ ☐ ☐ 300.3 Bullet 8 7456 San Benito JH PRO 20-22 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) persons to contact for decisions that are beyond their responsibility; and ☒ ☐ ☐ 300.3 Bullet 8 and 13 (6) ethical responsibilities. ☒ ☐ ☐ 300.3 Bullet 2 (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff ☒ ☐ ☐ 300.3.1 member shall receive a minimum of 40 hours of facility-specific orientation, including: (1) individual and group supervision techniques; ☒ ☐ ☐ 300.3.1 Bullet 1 (2) regulations and policies relating to discipline and rights of youth pursuant to law and the ☒ ☐ ☐ 300.3.1 Bullet 2 provisions of this chapter; (3) basic health, sanitation and safety measures; ☒ ☐ ☐ 300.3.1 Bullet 3 (4) suicide prevention and response to suicide attempts ☒ ☐ ☐ 300.3.1 Bullet 4 (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and ☒ ☐ ☐ 300.3.1 Bullet 5 physical restraints; (6) review of policies and procedures referencing trauma and trauma-informed approaches; ☒ ☐ ☐ 300.3.1 Bullet 10 (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ 300.3.1 Bullet 6 7456 San Benito JH PRO 20-22 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (8) routine security measures, including facility perimeter and grounds; ☒ ☐ ☐ 300.3.1 Bullet 11 (9) crisis intervention and mental health referrals to mental health services; ☒ ☐ ☐ 300.3.1 Bullet 7 (10) documentation; and ☒ ☐ ☐ 300.3.1 Bullet 8 (11) fire/life safety training ☒ ☐ ☐ 300.3.1 Bullet 9 (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully 303.4 ⁋ 1 complete the requirements of the Juvenile ☒ ☐ ☐ Corrections Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete ☒ ☐ ☐ 303.4 ⁋ 2 training pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY 300.3.1 Bullet 9 Whenever there is a youth in a juvenile facility, there 402.6 Fire Training shall be at least one wide awake person on duty at all ☒ ☐ ☐ times who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 7456 San Benito JH PRO 20-22 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1324 POLICY AND PROCEDURES MANUAL 103 Custody Manual 103.3 ⁋ 2 All facility administrators shall develop, publish, and implement a manual of written policies and procedures that address, at a minimum, all regulations that are Since last cycle, the agency has consolidated applicable to the facility. Such a manual shall be made a better manual for staff, providing a more ☒ ☐ ☐ available to all employees, reviewed by all employees, succinct policy into procedure flow. This and shall be administratively reviewed at a minimum allows staff a better idea of staff expectations every two years, and updated, as necessary. Those and responsibilities. records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of communications and a description of job 100.4 ACPO Responsibilities classifications; 100.5 JIO Responsibilities ☒ ☐ ☐ 100.7 Chain of Command 100.7.1 Organizational Chart 1202.3.2 Supervisor Responsibilities (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the 100.7.2 Agency Responsibilities, JJC Juvenile Justice/Delinquency Prevention 106.3.2 (d) – Education: (e) – Juvenile ☒ ☐ ☐ Commission or Probation Committee, probation Court; and, (f) - the Juvenile Justice staff, school personnel and other agencies that are Commission required annual evaluations. involved in juvenile facility programs; (c) responsibilities of all employees; 103.3 ☒ ☐ ☐ 103.3.1 103.3.2 (d) initial orientation and training program for employees; 300.3 Orientation ☒ ☐ ☐ 303 Training (e) initial orientation, including safety and security issues and anti-discrimination policies, for support 105.4.2 Manager and Supervisor staff, contract employees, school, mental/behavioral Responsibilities health and medical staff, program providers and ☒ ☐ ☐ 306 Health Care Orientation and Training volunteers; 310 Support Staff Orientation and Training 1003 Education Staff 7456 San Benito JH PRO 20-22 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) maintenance of record-keeping, statistics and communication system to ensure: ☒ ☐ ☐ 208 Youth Records (1) efficient operation of the juvenile facility; 100.1 Organization Responsibility, Purpose ☒ ☐ ☐ and Scope (2) legal and proper care of youth; ☒ ☐ ☐ 101.1 Authority and Legal Assistance (3) maintenance of individual youth's records; ☒ ☐ ☐ 208.3 Record Maintenance (4) supply of information to the juvenile court and those authorized by the court or by the law; and, ☒ ☐ ☐ 208.4 (5) release of information regarding youth. ☒ ☐ ☐ 208.4 (g) ethical responsibilities; ☒ ☐ ☐ 1202 Standards of Conduct (h) trauma-informed approaches; 102.3 (c) 1 ☒ ☐ ☐ 300.3.1 Bullet 10 (i) culturally responsive approaches; ☒ ☐ ☐ 300.3.1 Bullet 10 (j) gender responsive approaches; 305 Prison Rape Elimination Act (PREA) ☒ ☐ ☐ Training 7456 San Benito JH PRO 20-22 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal 1203.3.1 Discrimination access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group ☒ ☐ ☐ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any chemical agents related security devices, and 512.4 ☒ ☐ ☐ weapons and ammunition, where applicable; 512.5 (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible ☒ ☐ ☐ 501.5.4 youth; and, (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. 305.3 PREA Training The policy shall include an approach to preventing, 606.5 Reporting any PREA Incidents detecting and responding to such conduct and any ☒ ☐ ☐ 606.6 Retaliation from PREA Incidents retaliation for reporting such conduct, as well as a 1203.3.1 Discrimination provision for reporting such conduct by youth, staff 1203.3.3 Harassment or a third party. 1325 FIRE SAFETY PLAN 402 Fire Safety The facility administrator shall consult with the local fire ☒ ☐ ☐ department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the manual of policy and procedures; ☒ ☐ ☐ 402.3 7456 San Benito JH PRO 20-22 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) monthly fire and life safety inspections by facility staff with two- year retention of the inspection 402.7 record; We reviewed the Monthly Fire and Life Safety Inspections for this cycle, completed ☒ ☐ ☐ by the Safety Officer Chris Dorn, on a form provided by Trindel Insurance. The San Benito County Administration Office conducts a County safety inspection annually. c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); ☒ ☐ ☐ 402.7 d) an evacuation plan; 402.3 (d) ☒ ☐ ☐ 404 Emergency Evacuation e) documented fire drills not less than quarterly; 402.3 (g) We reviewed the log of Fire and Earthquake Drills from July 2020 through September 2021. The agency conducts the drills on different days and shifts during the month to allow all staff the opportunity to experience their responsibilities during the drill. ☒ ☐ ☐ Additionally, the agency has monthly safety meetings to address and discuss relevant safety topics amongst all staff. We reviewed the notes, topics and sign in sheets for the meetings and noted topics involved COVID, chemical safety and storage, medical emergencies, fire safety and other related high-risk emergency information. f) a written plan for the emergency housing of youth in the case of fire; and, ☒ ☐ ☐ 402.3 (f) g) development of a fire suppression pre-plan in cooperation with the local fire department. ☒ ☐ ☐ 402.3 (a) 7456 San Benito JH PRO 20-22 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1326 SECURITY REVIEW 102.5 (f) Each facility administrator shall develop policies and procedures to annually review, evaluate, and document ☒ ☐ ☐ Assistant Chief Probation Officer James security of the facility. The review and evaluation shall Bucknell completed a Security Review on include internal and external security, including, but not October 7, 2021. limited to, key control, equipment, and staff training. 1327 EMERGENCY PROCEDURES 400 Facility Emergencies The facility administrator shall develop facility-specific policies and procedures for emergencies that shall An Emergency Procedures Review include, but not be limited to: Memorandum was completed by ACPO James Bucknell on October 7, 2021, indicating all staff review emergency ☒ ☐ ☐ responsibilities and procedure requirements with Title 15. We were provided with the form facility staff sign indicating compliance with this regulation. (a) escape, disturbances, and the taking of hostages; 400.3 (a) Escapes 400.9 Escapes 400.3 (b) Disturbances ☒ ☐ ☐ 400.6 Disturbances 400.3 (c) Hostages 400.8 Hostages (b) civil disturbance, active shooter and terrorist attack; 400.3 (b) Disturbances/Riots 400.7 Riots 400.10 Civil Disturbances Outside of the ☒ ☐ ☐ Facility 400.3 (i) Active Shooter and Terrorist Threats (c) fire and natural disasters; 402 Fire Safety ☒ ☐ ☐ 400.3 (e) Natural Disasters (d) periodic testing of emergency equipment; ☒ ☐ ☐ 400.3 (f) 7456 San Benito JH PRO 20-22 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) emergency evacuation of the facility; and 400.3 (h) ☒ ☐ ☐ 404 Agency Evacuation (f) a program to provide all youth supervision staff with an annual review of emergency procedures. 400.13 ☒ ☐ ☐ 400.14 Training 1328 SAFETY CHECKS 506.3 Youth Safety Checks The facility administrator shall develop and implement policy and procedures that provide for direct visual We reviewed the safety check log from June observation of youth at a minimum of every 15 minutes, 20, 2021, through August 31, 2021. Staff at random or varied intervals during hours when youth provide timely documentation of the safety are asleep or when youth are in their rooms, confined in checks, including random intervals and holding cells or confined to their bed in a dormitory. designations when youth are in or out of their Supervision is not replaced, but may be supplemented room. We provided technical assistance to by, an audio/visual electronic surveillance system have staff designated ‘All out” only if all designed to detect overt, aggressive or assaultive youth are truly out of their room. We behavior and to summon aid in emergencies. All safety compared some inconsistent designations of checks shall be documented with the actual time the all out to the shift report which demonstrated check is completed. the checks continued as one youth would be ☒ ☐ ☐ in their room for medical isolation. While on-site, the facility Supervisor trained staff to include the number of youth out or in when a youth remained in their room for medical reasons. Overall, youth are rarely in their rooms, according to the checks, which we observed while on-site. The agency has an audit process in place to identify and address any late checks by staff. We found very few late checks during our review. 7456 San Benito JH PRO 20-22 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN 707.4 Suicide Prevention Plan Procedure 703.1 Documentation The facility administrator, in collaboration with the Procedure 704.1 Classification/Supervision healthcare and behavioral/mental health administrators, shall plan and implement written policies and The agency has a written plan and Behavior procedures which delineate a Suicide Prevention Plan. Health Referral Log which articulate the The plan shall consider the needs of youth experiencing operational procedure when a youth past or current trauma. Suicide prevention responses expresses suicidal thoughts or behaviors. shall be respectful and in the least invasive manner ☒ ☐ ☐ We reviewed the log and noted one incident consistent with the level of suicide risk. The plan shall this cycle when a youth was admitted and include the following elements: placed on Medical Isolation, due to COVID protocols, and expressed suicidal thoughts. BH was contacted after admission, at 2 a.m., and responded at 3:30 a.m. The documentation and process are in line with regulation and policy. (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and 306.5 (d) ☒ ☐ ☐ Training and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Precautionary Protocols 501.5 Bullet 23 (1) All youth shall be screened for risk of ☒ ☐ ☐ suicide at intake and as needed during detention. (2) All youth supervision staff who perform intake processes shall be trained in ☒ ☐ ☐ 306.5 (d) screening youth for risk of suicide. (3) All youth who have been identified during the intake screening process to be at risk of 704.4 ⁋ 3 suicide shall be referred to ☒ ☐ ☐ behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the ☒ ☐ ☐ 707.5 Precautionary Steps behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for assessment and/or services. ☒ ☐ ☐ 707.3 (d) Procedures for monitoring of youth identified at risk for suicide. ☒ ☐ ☐ 707.6 Observation Logs 7456 San Benito JH PRO 20-22 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) Safety Interventions (1) Procedures to address intervention 707.5 ☒ ☐ ☐ protocols for youth identified at risk for suicide which may include, but are not limited to: A. Housing consideration ☒ ☐ ☐ 707.5 ⁋ 2 and 4 B. Treatment strategies including trauma-informed approaches ☒ ☐ ☐ 707.4 ⁋ 1 (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit 306.5 ☒ ☐ ☐ suicidal behaviors. 706.5 (f) Communication (1) The intake process shall include 701.4 (c)(1) communication with the arresting officer ☒ ☐ ☐ and family guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information sharing about youth at risk for 707.3 ⁋ 1, Last Sentence ☒ ☐ ☐ suicide with youth supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to Suicides or Attempts 707.9 ⁋ 1 (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected staff. ☒ ☐ ☐ 707.9 ⁋ 2 (3) Process for a debriefing event with affected youth. ☒ ☐ ☐ 707.9 ⁋ 2 7456 San Benito JH PRO 20-22 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) Documentation (1) Documentation processes shall be 707.7 Documentation ☒ ☐ ☐ developed to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, 707.4 ⁋ 2 services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety ☒ ☐ ☐ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS 101.5.1 Each facility shall submit to the Board a letter of ☒ ☐ ☐ notification on each legal action, pertaining to conditions of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE 522.4 Reporting an In-Custody Death DETAINED 522.3 ⁋ 4 Notification by ACPO to Court and Parent (1) Death of a Youth. (a) The facility administrator, in cooperation with the ☒ ☐ ☐ health administrator and the behavioral/mental health director, shall develop written policies and procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the facility administrator, shall develop written policies 522.5 and procedures to assure there is a medical and 523.3 operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the Attorney 522.3 ⁋ 5 General under Government Code Section 12525. A ☒ ☐ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. 7456 San Benito JH PRO 20-22 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 30 calendar 522.3 ⁋ 5 days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☐ ☐ The agency is aware of this regulation. provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth 805.7 Youth Safety Notification (a) The facility administrator, in cooperation with the health administrator, shall develop written policies and procedures for the notification to necessary ☒ ☐ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING 500.3 Population Management Each juvenile facility shall submit required population ☒ ☐ ☐ and profile survey reports to the Board within 10 The agency continues to be compliant in working days after the end of each reporting period, in their reporting population statistics to BSCC. a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY 1101.3 Crowding When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7456 San Benito JH PRO 20-22 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES 501 Youth Reception 501.1 The facility administrator shall develop and implement written policies and procedures for admittance of youth We reviewed blank and completed that emphasize respectful and humane engagement with intake/admission documents, revealing youth, and reflect that the admission process may be compliance with regulation and policy. The traumatic to youth who may have already experienced process is comprehensive, especially the trauma. Policies shall be trauma-informed, culturally Intake Health Screening and COVID relevant, and responsive to the language and literacy Questionnaire forms initiated by staff with needs of youth. In addition to the requirements of referral to medical personal. Sections 1324 and 1430 of these regulations: The Probation Intake process has a case management process which articulates basic information as well as prompts for phone ☒ ☐ ☐ calls and notice to parents. The operational procedures in place for staff obtaining information about medical, mental health, gender, sexual abuse/assault and suicidal concerns. This documentation facilitates the referral to agency staff, administration, Behavior Health and/or WellPath services. When a youth is admitted, the agency provides a Parent Brochure to communicate relevant information including facility and agency partner contacts, visiting and COVID protocols, mail processes and Court information. (a) the admittance process shall include: (1) Access to two free phone calls within one hour 501.8 ☒ ☐ ☐ of admittance in accordance with the provisions of Welfare and Institution Code Section 627; (2) Offer of a shower; ☒ ☐ ☐ 501.9 (3) Documented secure storage of personal belongings; ☒ ☐ ☐ 501.7.2 (4) Offer of food upon arrival; ☒ ☐ ☐ 501.5.5 (5) Screening for physical and behavioral health and safety issues, intellectual or developmental ☒ ☐ ☐ 501.5 Bullet 23 disabilities; 7456 San Benito JH PRO 20-22 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) Screening for physical and developmental disabilities in accordance with Sections 1329, 501.5 Bullet 23 ☒ ☐ ☐ 1413, and 1430 of these regulations; 700.3.1 (b)(1) (7) Contact with Regional Center for the Developmentally Disabled for youth that are 702.7 suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ 501.5 Bullet 2 (b) juvenile hall administrators shall establish written criteria for detention that considers the least 502.3 Classification restrictive environment. ☒ ☐ ☐ 502.5.1 Interview 502.5.2 Override (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures that advise the youth of the estimated length of ☐ ☐ ☒ stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures that advise any committed youth of the estimated ☒ ☐ ☐ 501.5.3 length of his/her stay. 1350.5. SCREENING FOR THE RISK OF SEXUAL ABUSE 701.4 The Intake Medical Screening form is The facility administrator shall develop and implement responsive to this regulation. We also written policies and procedures to reduce the risk of reviewed intake assessment forms, the sexual abuse by or upon youth. The policy shall require Commercial Sexually Exploited facility staff to assess each youth within 72 hours of Identification Tool (CSE-IT) and the Intake ☒ ☐ ☐ admission based on the following information: Questionnaire which provide information of victimization or victimizing of youth. The agency has a PREA Juvenile Offender Orientation hand out as part of the Orientation process for youth, as well as a flyer posted and provided to youth. 7456 San Benito JH PRO 20-22 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Prior sexual victimization or abusiveness; 502.3 Bullet 19 ☒ ☐ ☐ 701.4 (j) (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, 502.3 Bullet 8, 9 and 24 ☒ ☐ ☐ transgender, queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ 502.3 Bullet 4 and 6 (d) Age; ☒ ☐ ☐ 502.3 Bullet 1 (e) Level of emotional and cognitive development; ☒ ☐ ☐ 502.3 Bullet 7 (f) Physical size and stature; ☒ ☐ ☐ 502.3 Bullet 3 (g) Mental illness or mental disabilities; ☒ ☐ ☐ 502.3 Bullet 7, 10 and 13 (h) Intellectual or developmental disabilities; ☒ ☐ ☐ 502.3 Bullet 14 (i) Physical disabilities; ☒ ☐ ☐ 502.3 Bullet 10 (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ 502.3 Bullet 22 (k) Any other specific information about the individual youth that may indicate heightened needs for 502.3 Bullet 1-24 ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through conversations with the youth during the admittance 502.3 1-24 process, medical and behavioral health screenings; 502.5.1 Interview ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. 7456 San Benito JH PRO 20-22 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall implement appropriate controls on the dissemination of information within the 502.3 Last Paragraph facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES 519 Release The facility administrator shall develop and implement written policies and procedures for release of youth The process for releasing a youth was from custody which provide for: observed during the inspection and includes a structured operational process to ensure the youth is prepared for re-entry. Youth also complete a Release Survey a which allows the youth to rate the services ☒ ☐ ☐ during their stay and provide feedback on the quality of care. We reviewed 21 exit surveys for 2021 and found the youth generally benefitted from their stay, had positive relationships with staff and other agency personnel, and felt they were treated respectfully. We noted the most liked aspect of their stay staff and the most disliked was being quarantined upon admission. (a) verification of identity/release papers; ☒ ☐ ☐ 519.3 (a) (b) return of personal clothing and valuables; ☒ ☐ ☐ 519.3 (d) (c) notification to the youth's parents or guardian; ☒ ☐ ☐ 519.3 (l) (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these 519.3 (m) ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☐ ☐ 519.3 (n) (f) notification of facility mental health personnel. ☒ ☐ ☐ 519.3 (m) 7456 San Benito JH PRO 20-22 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall develop and implement policies and procedures for post-disposition youth to 517.3 Discharge Planning coordinate the provision of transitional and reentry ☒ ☐ ☐ services including, but not limited to, medical and behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement written policies and procedures for the furlough of ☒ ☐ ☐ 519.4 youth from custody. 1352 CLASSIFICATION 502 Classification The facility administrator shall develop and implement written policies and procedures on classification of The agency uses the Detention Risk youth for the purpose of determining housing placement Assessment Instrument (DRAI) for detention in the facility. and classification decisions. We reviewed a Such procedures shall: sampling of completed assessments and ☒ ☐ ☐ found the agency considers information beyond the regulation to best determine location of placement in the living unit. Classification can be modified at any time by event/incident, staff input or other factors necessitating a review. (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the 502.7 appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of the facility; ☒ ☐ ☐ 502.7 (c) provide that a youth shall be classified upon admittance to the facility; classification factors 502.7 Bullets 1-12 shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, ☒ ☐ ☐ legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including provisions that consider the level of 502.6.1 Periodic Classification Reviews ☒ ☐ ☐ supervision and the youth's behavior while in 502.6.2 Staff Requested Review custody; and, 7456 San Benito JH PRO 20-22 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) provide that facility staff shall not separate youth from the general population or assign youth to a 1203.3.1 single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, ☒ ☐ ☐ gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex 502.10 ☒ ☐ ☐ identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. 524.1 The facility administrator shall develop written policies and procedures ensuring respectful and equitable The agency worked with Lexipol to create a treatment of transgender and intersex youth. The ☒ ☐ ☐ well-designed policy to address this policies shall provide that: regulation independently. Operational processes were created to ensure all elements of the regulation are in one comprehensive policy and easy for staff to understand. (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s 524.1 preferred name and gender pronoun, regardless of 524.6 the youth’s legal name. Facilities may prohibit the ☒ ☐ ☐ use of gang or slang names or names that otherwise 305.3 (j) Member Training compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their gender 524.5 ☒ ☐ ☐ identity and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes 524.6 their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons ☒ ☐ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. 7456 San Benito JH PRO 20-22 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Facility administrators shall ensure that transgender and intersex youth have access to medical and 524.7 ☒ ☐ ☐ behavioral health providers qualified to provide 700.3.1 (b) 16 care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and necessary security considerations and physical 524.6 plant, facility staff shall make every effort to ensure ☒ ☐ ☐ 806.12 ⁋ 2 the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s 524.4 anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ 515.5 Transgender Searches respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION 503 Youth Orientation The facility administrator shall develop and implement 503.2 Policy written policies and procedures to orient a youth prior to placement in a living area. Both written and verbal The youth handbook provides specific information shall be provided and supplemented with reference to the youth at admission. video orientation if feasible. Provision shall be made to ☒ ☐ ☐ Additionally, the intake staff responsible for provide accessible orientation information to all orienting the youth initiates an “Orientation detained youth including those with disabilities, limited Quiz” to ensure they youth understand the literacy, or English language learners. Orientation shall expectations, rules, requirements, and include information that addresses: processes. (a) facility rules including contraband and searches and disciplinary procedures; ☒ ☐ ☐ 503.4 (a) (b) facility’s system of positive behavior interventions and supports, including behavior expectations, 503.4 (b) incentives that youth will receive for complying ☒ ☐ ☐ with facility rules, and consequences that may This section refers to the agencies Behavior result when youth violate the rules of the facility; Modification Program. (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual 503.4 (n) ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ 503.4 (v) 7456 San Benito JH PRO 20-22 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to be 503.4 (e) free of retaliation for reporting a grievance, and the ☒ ☐ ☐ name of the person or position designated to resolve the issue; (f) access to legal services and information on the court process; ☒ ☐ ☐ 503.4 (i) (g) access to routine and emergency health and mental health care; ☒ ☐ ☐ 503.4 (f) (h) access to education, religious services, and recreational activities; ☒ ☐ ☐ 503.4 (g), (j) and (q) (i) housing assignments; ☒ ☐ ☐ 503.4 (h) (j) opportunity for personal hygiene and daily showers including the availability of personal care items ☒ ☐ ☐ 503.4 (d) (k) rules and access to correspondence, visits and telephone use; ☒ ☐ ☐ 503.4 (c) (l) availability of reading materials, programming, and other activities; ☒ ☐ ☐ 503.4 (g) and (k) (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; ☒ ☐ ☐ 503.4 (l), (m) and (w) (n) immigration legal services; ☒ ☐ ☐ 503.4 (p) (o) emergencies including evacuation procedures; ☒ ☐ ☐ 503.4 (r) (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and ☒ ☐ ☐ 503.4 (n) 1 and (u) harassment by other youth and staff; 7456 San Benito JH PRO 20-22 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (q) availability of services and programs in a language other than English if appropriate; 503.2 ☒ ☐ ☐ 503.4 (g) 1 (r) the process for requesting different housing, education, programming and work assignments; ☒ ☐ ☐ 503.4 (x) (s) a process for which parents/guardians receive information regarding the youth’s stay in the 503.4 (y) facility that at a minimum includes answers to ☒ ☐ ☐ frequently asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. ☒ ☐ ☐ 503.4 (z) 1354 SEPARATION 502.7.1 Separation Requirements The facility administrator shall develop and implement The agency has had 25 incidents of written policies and procedures that address: separation this cycle. We reviewed the Alternative Program/Separation forms of each and found the majority were self- separation requests for declining to participate in programming, recreation, large muscle exercise, meals or the youth was tired ☒ ☐ ☐ and wanted to go to their room. Staff initiate the separation report form which is signed by staff and youth, with the time of initial separation and its conclusion. The agency also adopted a Quarantine Log to reflect a youth’s separation from group activities for medical isolation, almost all related to COVID. (a) separation of youth for reasons that include, but are not be limited to, medical and mental health 502.7.1 ⁋ 1 ☒ ☐ ☐ conditions, assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and trauma-informed care. ☒ ☐ ☐ 502.7.1 ⁋ 1 7456 San Benito JH PRO 20-22 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) separated youth shall not be denied normal privileges available at the facility, except when 502.7.1 ⁋ 2 ☒ ☐ ☐ necessary to accomplish the objective of separation. 502.10 ⁋ 3 (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. 502.7.1 ⁋ 1 ☒ ☐ ☐ 600 Youth Discipline (e) when separation results in room confinement, the separation shall occur in accordance with Welfare 601 Room Confinement ☒ ☐ ☐ and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation ☒ ☐ ☐ 502.7.1 ⁋ 4 remains necessary. 1354.5 ROOM CONFINEMENT 601 Room Confinement (RC) (a) The facility administrator shall develop and implement written policies and procedures The agency reported one incident of Room addressing the confinement of youth in their room Confinement this cycle. The incident that are consistent with Welfare and Institutions occurred on January 7, 2021 and the youth Code Section 208.3. The placement of a youth in remained on RC for 1.5 hours. The incident room confinement shall be accomplished in ☒ ☐ ☐ report and documentation were consistent accordance with the following guidelines: with regulation. We provided technical assistance regarding the RC log to better articulate the procedural components of policy and guide staff in their responsibilities. (1) Room confinement shall not be used before other, less restrictive, options have been 601.4 (a) attempted and exhausted, unless attempting ☒ ☐ ☐ those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, ☒ ☐ ☐ 601.4 (b) convenience, or retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and ☒ ☐ ☐ 601.4 (c) physical health of the youth. 7456 San Benito JH PRO 20-22 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) A youth may be held up to four hours in room confinement. After the youth has been held in room 601.4.5 (a) ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ 601.4.5 (a) 1 (2) Consult with mental health or medical staff. ☒ ☐ ☐ 601.4.5 (a) 2 (3) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ ☐ ☐ 601.4.5 (a) 3 reintegrate the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: ☒ ☐ ☐ 601.4.5 (b) (A) Document the reasons for room confinement and the basis for the 601.4.5 (b) 1 extension, the date and time the youth was ☒ ☐ ☐ first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met 601. 4.5 (b) 2 ☒ ☐ ☐ in order to integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her ☒ ☐ ☐ 601.4.5 (b) 3 designee every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of 601.1.1 ☒ ☐ ☐ youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. ☒ ☐ ☐ 601.1 ⁋ 3 (7) Nothing in this section shall be construed to conflict with any law providing greater or ☒ ☐ ☐ 601.1 ⁋ 3 additional protections to youth. 7456 San Benito JH PRO 20-22 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (8) This section does not apply during an extraordinary emergency circumstance that 601.1 ⁋ 4 requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☐ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat 502.7.2 Separation Exceptions and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7456 San Benito JH PRO 20-22 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1355 INSTITUTIONAL ASSESSMENT AND PLAN 504 Case Management The facility administrator shall develop and implement written policies and procedures for assessment and case planning. The agency requires case plans be completed on day 30 and 60, but very few youth are in custody past 60 days. The staff record dates due and completed in a Case Plan Binder which includes release date. ☒ ☐ ☐ The 12 case plans we reviewed for 2021 were individualized, including narrative sections of discussions of the youths needs and objectives. The transition services are now documented and referred to the youths assigned probation officer for re-entry services. The communication with Behavior Health, the Office of Ed and Wellpath is fluid and includes recommendations for continued services upon release. (a) Assessment: The assessment is based on information collected 504.3 Assessments during the admission process with periodic review, 504.3 ⁋ 2 and 3 which includes the youth's risk factors, needs and strengths including, but not limited to, ☒ ☐ ☐ identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: (1) A case plan shall be developed for each youth ☒ ☐ ☐ 504.3.1 held for at least 30 days or more and created within 40 days of admission. (2) The institutional plan shall include, but not be limited to, written documentation that provides: ☒ ☐ ☐ 504.3.1 (A) objectives and time frame for the resolution of problems identified in the assessment; ☒ ☐ ☐ 504.3.1 (c) 7456 San Benito JH PRO 20-22 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) a plan for meeting the objectives that includes a description of program resources ☒ ☐ ☐ 504.3.1 (b) needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting the objectives, including periodic review and ☒ ☐ ☐ 504.3.1 (c) discussion of the plan with the youth; (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed ☒ ☐ ☐ 504.3.1 for post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be 504.3.1 (a) developed with input from the family, ☒ ☐ ☐ supportive adults, youth, and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES 504.5 Counseling and Casework 704.3 Counseling Behavior Health The facility administrator shall develop and implement written policies and procedures ensuring the availability The agency submitted Case Chrono notes for of appropriate counseling and casework services for all youth completed by staff weekly. The youth. Policies and procedures shall ensure: information is relevant to the youths stay, progress, behavior and needs as indicated in regulation. ☒ ☐ ☐ Staff also complete a Behavior Interview Report on each youth once ordered detained by the court at the initial haring, This report is a questionnaire about the youths peer relations, staff relations, school, family behavior issues/patterns, and program participation. The information is passed to behavior health for the assessment process and used by staff to develop the initial case plan. (a) youth will receive assistance with needs or concerns that may arise; 504.5 ⁋ 3 (a) ☒ ☐ ☐ 704.3 (a) 1 7456 San Benito JH PRO 20-22 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, ☒ ☐ ☐ 504.5 ⁋ 3 (b) clergy, probation officer, or other public official; 704.3 (b) and, (c) youth will be provided access to available resources to meet the youth’s needs. 504.5 ⁋ 3 (c) ☒ ☐ ☐ 704.3 (a) 2 1357 USE OF FORCE 513 Use of Force (UF) The facility administrator, in cooperation with the 513.3 ⁋ 6 responsible physician, shall develop and implement written policies and procedures for the use of force, The agency had three UF incident this year. which may include chemical agents. Force shall never We reviewed each incident report and found be applied as punishment, discipline, retaliation or all elements of regulation are compliant. ☒ ☐ ☐ treatment. Staff response to each incident and follow up (a) At a minimum, each facility shall develop policies documentation was descriptive of the and procedures which: circumstances, which are evaluated and reviewed by administrative staff. There was no use of OC Spray incidents this cycle. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section ☒ ☐ ☐ 513.3 ⁋ 1 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including both physical and non-physical 513.3.5 Use of Force Options options and define when those force options are The agency allows for staff presence, appropriate. ☒ ☐ ☐ counseling/dialogue, verbal commands, control and search techniques, OC Spray, physical and mechanical restraint and unarmed defensive tactics. (3) describe force options or techniques that are expressly prohibited by the facility. 513.3.4 Limitations ☒ ☐ ☐ 513.10 (k) (4) describe the requirements of staff to report any inappropriate use of force, and to take ☒ ☐ ☐ 513.3.2 Duty to Intercede affirmative action to immediately stop it. 7456 San Benito JH PRO 20-22 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) define a standardized reporting format that includes time period and procedure for 513.6 Reporting the UF documenting and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by ☒ ☐ ☐ supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. ☒ ☐ ☐ 513.9 (7) define the role, notification, and follow-up procedures required after use of force incidents ☒ ☐ ☐ 513.6.1 ⁋ 2 for medical, mental health staff and parents or legal guardians. (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code ☒ ☐ ☐ 513.3.4 Section 6030(f) and Welfare and Institutions Code Section 222. 513.4.3 (g)(2) (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: ☒ ☐ ☐ 513.4 Use of Chemical Agents (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size ☒ ☐ ☐ 513.4 ⁋ 1 and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety ☒ ☐ ☐ 513.4.1 or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical 513.4 ⁋ 3, 4 and 5 agents. This shall include that youth who have ☒ ☐ ☐ been exposed to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. 7456 San Benito JH PRO 20-22 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) define the role, notification, and follow-up procedures required after use of force incidents 513.4.2 ☒ ☐ ☐ involving chemical agents for medical, mental 513.6.1 health staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons 513.4.2 for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, ☒ ☐ ☐ 513.6.2 time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and ☒ ☐ ☐ 513.10.2 Training regular training in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health ☒ ☐ ☐ conditions that would contraindicate certain 513.10.2 (a) types of force; (2) acceptable chemical agents and the methods of application. ☒ ☐ ☐ 513.10.2 (b) (3) signs or symptoms that should result in ☒ ☐ ☐ immediate referral to medical or behavioral 513.10.2 (c) health. (4) instruction on the Constitutional Limitations of Use of Force. ☒ ☐ ☐ 513.10.2 (d) (5) physical training force options that may require the use of perishable skills. ☒ ☐ ☐ 513.10.2 (e) (6) timelines the facility uses to define regular training. ☒ ☐ ☐ 513.10.2 (f) 7456 San Benito JH PRO 20-22 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1358 USE OF PHYSICAL RESTRAINTS 514 Restraints (UR) The facility administrator, in cooperation with the 514.1.1 responsible physician and mental health director, shall 514.4 develop and implement written policies and procedures for the use of restraint devices. Restraint devices ☒ ☐ ☐ The have been no use of restraints as defined include any devices which immobilize a youth's by regulation this cycle. The agency did extremities and/or prevent the youth from being create a new and more descriptive form for ambulatory. this regulation but no incidents to review in practice. Physical restraints may be used only for those youth who present an immediate danger to themselves or 514.3 (c) and (e) others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of 514.3 (g) and (l) restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing of hands and feet together behind the back ☒ ☐ ☐ (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used 514.5 (a) to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval of the facility manager or designee. The facility manager 514.3 (d) 1, 2 and 3 may delegate authority to place a youth in restraints to a ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no later 514.3 (j) 1 than two hours from the time of placement. The youth ☒ ☐ ☐ shall be medically cleared for continued retention at least every three hours thereafter. 7456 San Benito JH PRO 20-22 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from the ☒ ☐ ☐ 514.3 (j) 2 time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted to ensure that the restraints are properly employed, and 514.3 (j) to ensure the safety and well-being of the youth. 514.6 (h) ☒ ☐ ☐ Observations of the youth's behavior and any staff 514.7 (j) and (k) interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an application of restraints. ☒ ☐ ☐ 514.7 (c) (b) known medical conditions that would contraindicate certain restraint devices and/or ☒ ☐ ☐ 514.10 (h) techniques. (c) acceptable restraint devices. ☒ ☐ ☐ 514.11 (b) 1-4 (d) signs or symptoms which should result in immediate medical/mental health referral. ☒ ☐ ☐ 514.10 (j) (e) availability of cardiopulmonary resuscitation equipment. ☒ ☐ ☐ 514.10 (k) (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or 514.3 (k) in a specified housing area for restrained youth ☒ ☐ ☐ 514.6 (d) and (h) which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ 514.3 (m) 7456 San Benito JH PRO 20-22 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) exercising of extremities. ☒ ☐ ☐ 514.6 (i) 1358.5 USE OF RESTRAINT DEVICES FOR MOVEMENT AND TRANSPORTATION WITHIN 514.5 Transportation Restraints THE FACILITY. 514.12 (b) General Procedures for Restraints The Facility Administrator, in cooperation with the responsible physician and behavioral/mental health ☒ ☐ ☐ Although there is a policy, procedure and director, shall develop and implement written policies form for this regulation, the agency has not and procedures for the use of restraint devices when the utilized restraints for movement or purpose is for movement or transportation within the transportation within the facility this cycle facility that shall include the following: for review. (a) identification of acceptable restraint devices, staff approved to utilize restraint devices and the 514.10 (i) required training. ☒ ☐ ☐ 514.12 (f) (b) the circumstances leading to the application of restraints must be documented. 514.7 (c) ☒ ☐ ☐ 514.14 (c) an individual assessment of the need to apply restraints for movement or transportation that 514.12 (b) 1-3 includes consideration of less restrictive alternatives, consideration of a youth’s known ☒ ☐ ☐ medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint ☒ ☐ ☐ 514.11 Use of Restraint Policy devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in accordance with Penal Code Section6030(f) and 514.9 Welfare and Institutions Code Section 222. ☒ ☐ ☐ 514.9.1 7456 San Benito JH PRO 20-22 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1359 SAFETY ROOM PROCEDURES (a) The facility administrator, and where applicable, in There is no safety room at this facility. cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who ☐ ☐ ☒ present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, ☐ ☐ ☒ and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and ☐ ☐ ☒ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less ☐ ☐ ☒ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and exhausted, unless attempting those options poses ☐ ☐ ☒ a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or ☐ ☐ ☒ retaliation by staff. 7456 San Benito JH PRO 20-22 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) safety room shall not be used to the extent that it compromises the mental and physical health of ☐ ☐ ☒ the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☐ ☐ ☒ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the ☐ ☐ ☒ goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements ☐ ☐ ☒ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES The facility administrator shall develop and implement 515 Searches written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures shall provide that: The agency conducts random room searches, ☒ ☐ ☐ documented in a room search log. These are recorded monthly. The Strip Search form is inclusive of elements required, however, there have been no incidents requiring a strip search this cycle. (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and ☒ ☐ ☐ 515.2 staff. (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person 515.1 ⁋ 1 being searched and shall not be conducted for ☒ ☐ ☐ harassment or as a form of discipline or 515.2 ⁋ 2 punishment. (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section 515.4.1 (a) 4030. ☒ ☐ ☐ 515.4.2 7456 San Benito JH PRO 20-22 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Physical body cavity searches shall only be conducted by a medical professional. ☒ ☐ ☐ 515.4.2 (b) (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor 515.4.1 (a) when there is reasonable suspicion based on ☒ ☐ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall comply with Section 1352.5. ☒ ☐ ☐ 515.5 (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent circumstances or 514.4.2 (c) when conducted by a medical professional. Such ☒ ☐ ☐ searches must be justified and documented in 514.4.3 ⁋ 2 writing. 1361 GRIEVANCE PROCEDURE The facility administrator shall develop and implement 609 Youth Grievances written policies and procedures whereby any youth may 609.2 appeal and have resolved grievances relating to any condition of confinement, including but not limited to 609.3 ⁋ 1 health care services, classification decisions, program participation, telephone, mail or visiting procedures, ☒ ☐ ☐ food, clothing, bedding, mistreatment, harassment or We reviewed the only grievance filed this violations of the nondiscrimination policy. There shall cycle. The grievance involved youth be no time limit on filing grievances. Policies and receiving a rotten milk on July 1, 2020. The procedures shall include provisions whereby the facility response and resolution was the same day as manager ensures: staff provided youth with a new, requested chocolate milk from the jail kitchen. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth ☒ ☐ ☐ 609.3 Bullet 1 to have free access to the form; (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth ☒ ☐ ☐ 609.3 Bullet 8 supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate staff level; ☒ ☐ ☐ 609.4 ⁋ 1 7456 San Benito JH PRO 20-22 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) provision for a prompt review and initial response to grievances within three (3) business days, ☒ ☐ ☐ 609.4.2 ⁋ 3 grievances that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain his/her version of the grievance to a person not ☒ ☐ ☐ 609.4.5 (a) directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. ☒ ☐ ☐ 609.4.5 (b) (e) provision for a written response to the grievance which includes the reasons for the decisions; ☒ ☐ ☐ 609.4.3 (f) a system which provides that any appeal of a grievance shall be heard by a person not directly ☒ ☐ ☐ 609.4.3 involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a ☒ ☐ ☐ 609.4.2 ⁋ 4 longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual ☒ ☐ ☐ 609.6 harassment. Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be ☒ ☐ ☐ 609.4.1 ⁋ 2 addressed and documented in accordance with written policies and procedures within a specified timeframe. 7456 San Benito JH PRO 20-22 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1362 REPORTING OF INCIDENTS A written report of all incidents which result in physical 209.4.2 harm, use of force, serious threat of physical harm, or 209.5.2 death of an employee, youth or other person(s) shall be maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and ☒ ☐ ☐ We reviewed a sampling of incident reports including use of force, failure to program, authorized by the facility manager or designee. and incidents related to operations. The documentation was informative and all reports are reviewed by the Supervisor and JH Supervisor. 1363 USE OF REASONABLE FORCE TO COLLECT DNA SPECIMENS, SAMPLES, 521 Biological Samples IMPRESSIONS 521.5 (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel including peace officers, may employ ☒ ☐ ☐ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force 521.5 that an objective, trained and competent correctional employee, faced with similar facts ☒ ☐ ☐ and circumstances, would consider necessary The facility indicates in policy that force will and reasonable to gain compliance with this not be used to secure compliance. section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts 521.5 ⁋ 2 to secure voluntary compliance shall be documented and include an advisement of the ☒ ☐ ☐ legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. 7456 San Benito JH PRO 20-22 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) The force shall not be used without the prior written authorization of the supervising officer on duty. 521.5 ⁋ 2 The authorization shall include information that reflects the fact that the offender was asked to ☒ ☐ ☐ provide the requisite specimen, sample, or The agency requires a specific Court order to impression and refused. use force to collect a DNA Sample. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. 521.5.1 Video shall be directed at the cell extraction event. The videotape shall be retained by the ☒ ☐ ☐ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7456 San Benito JH PRO 20-22 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM (a) School Programs 1003 Youth Educational Services The County Board of Education shall provide for the 1003.3 administration and operation of juvenile court schools in 1003.4 (b) 1 conjunction with the Chief Probation Officer, or designee pursuant to applicable State laws. The school and facility administrators shall develop and implement written The San Benito Office of Education operates policy and procedures to ensure communication and the San Benito County Court School. The coordination between educators and probation staff. annual evaluation was completed by the Culturally responsive and trauma-informed approaches Santa Cruz Office of Education in January should be applied when providing instruction. Education 2021. staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology practices. The facility administrator shall request an annual review of each required element of the Since then, the agency has begun virtual program by the Superintendent of Schools, and a report instruction via a one-way Zoom from the or review checklist on compliance, deficiencies, and Community School site accompanied with a corrective action needed to achieve compliance with this substitute teacher in the classroom. We section. Such a review, when conducted, cannot be ☒ ☐ ☐ found this process adequate but concerning delegated to the principal or any other staff of any as individualized instruction is not occurring. juvenile court school site. The Superintendent of Schools Youth must ask questions of the non- shall conduct this review in conjunction with a qualified teaching sub, who texts the teacher off-site. outside agency or individual. Upon receipt of the review, We met with the school and probation the facility administrator or designee shall review each administrators while on site and realized the item with the Superintendent of Schools and shall take office of education will immediately modify whatever corrective action is necessary to address each the current operations to include a more deficiency and to fully protect the educational interests involved virtual learning environment for the of all youth in the facility. youth with better interaction from the on-site substitute teacher. Until the Office of Education hires a fully credentialed teacher, this mitigation minimally complies with this regulation. The Deputy Superintendent committed to prioritizing the placement of a credentialed teacher on-site as soon as one is hired. In the meantime, the agency has a plan in place to provide direct services with the substitute for instruction. 7456 San Benito JH PRO 20-22 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Required Elements The facility school program shall comply with the State 1003.2 Education Code and County Board of Education policies, 1003.3 all applicable federal education statutes and regulations and provide for an annual evaluation of the educational 1003.4 (b) 1 program offerings. As stated in the 2009 California ☒ ☐ ☐ Standards for the Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff 1003.3 (a) shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Education Code and include, but not be limited ☒ ☐ ☐ 1003.5 to, courses required for high school graduation. (2) Information and preparation for the High School Equivalency Test as approved by the California ☒ ☐ ☐ 1003.5 ⁋ 3 Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education and vocational opportunities. ☒ ☐ ☐ 1003.5 ⁋ 3 (4) Administration of the High School Equivalency Tests as approved by the California Department ☒ ☐ ☐ 1003.5 ⁋ 3 of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient ☒ ☐ ☐ 1003.5 ⁋ 4 progress towards grade level standards. 7456 San Benito JH PRO 20-22 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) The minimum school day shall be consistent with State Education Code Requirements for juvenile 1003.5 ⁋ 2 court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with ☒ ☐ ☐ the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of classification, housing, security 1003.4 (k) status, disciplinary or separation status, including room confinement, except when providing education poses an immediate threat ☒ ☐ ☐ to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline (1) Positive behavior management will be 1003.7 ⁋ 1 implemented to reduce the need for disciplinary ☒ ☐ ☐ action in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative decisions made by probation staff that may ☒ ☐ ☐ 1003.7 ⁋ 2 affect the educational programming of students. (3) Except as otherwise provided by the State Education Code, expulsion/suspension from 1003.7 ⁋ 3 school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State ☒ ☐ ☐ Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and 1003.4 (g) procedures that address the rights of any student ☒ ☐ ☐ who has continuing difficulty completing a school day. 7456 San Benito JH PRO 20-22 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Provisions for Special Populations 1003.4 (a) 1 (1) State and federal laws and regulations shall be observed for all individuals with disabilities or 1003.4 (d) and (e) suspected disabilities. This includes but is not ☒ ☐ ☐ limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be afforded an educational program that ☒ ☐ ☐ 1003.4 (m) addresses their language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission ☒ ☐ ☐ 1003.4 (c) 1 (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ 1003.4 (c) 1 (B) Home Language Survey and the results of the State Test used for English language ☒ ☐ ☐ 1003.4 (c) 1 proficiency; (C) Needs and services of special populations as defined by the State Education Code, ☒ ☐ ☐ 1003.4 (c) 1 including but not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ 1003.4 (c) 1 (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to ☒ ☐ ☐ 1003.4.1 determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary education plan shall be developed for each youth ☒ ☐ ☐ 1003.4.1 ⁋ 1 within five school days. 7456 San Benito JH PRO 20-22 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) Upon enrollment, education staff shall comply with the State Education Code and request the 1003.4.1 ⁋ 2 youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, ☒ ☐ ☐ state language assessment scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting 1003.4 (i) (1) The complete facility educational record of the ☒ ☐ ☐ youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for ☒ ☐ ☐ 1003.4 (i) course work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning 1003.4 (n) (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop 519.5 Release policies and procedures to meet the transition ☒ ☐ ☐ needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities 1003.4 (o) (1) The school and facility administrator should, whenever possible, collaborate with local post- ☒ ☐ ☐ secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 7456 San Benito JH PRO 20-22 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1371 PROGRAMS, RECREATION, AND EXERCISE. 1002 Programs, Exercise and Recreation 1002.2 The facility administrator shall develop and implement written policies and procedures for programs, recreation, and exercise for all youth. The intent is to ☒ ☐ ☐ A Social Awareness Programs memo was minimize the amount of time youth are in their rooms completed by JH Supervisor Jonell Casada or their bed area. on October 1, 2021, articulating the programs offered, their relevance to the population and the content of each program. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three 1002.3 ⁋ 1 hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding 1002.3 ⁋ 2 by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. x ☐ ☐ 1002.3 ⁋ 3 There will be a written annual review of the programs, recreation, and exercise by the responsible agency to ☒ ☐ ☐ 1002.3 ⁋ 6 ensure content offered is current, consistent, and relevant to the population. 7456 San Benito JH PRO 20-22 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily 1002.6 Programs programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro-social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 and 1356. Such ☒ ☒ ☐ programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; 1000.2 (3) Anger Management; 1000.3 (4) Conflict Resolution; (5) Juvenile Justice System; Our review of the agency/unit schedule accompanied by the Social Programs memo (6) Trauma-related interventions; outlining program options for youth (7) Victim Awareness; determined compliance with this regulation. (8) Self-Improvement; (9) Parenting Skills and support; Programs include: Thinking for Change; ☒ ☐ ☐ Girls Circle; Youth Alliance Facilitators; (10) Tolerance and Diversity; Restorative Justice; Believe to Achieve Program; Check-In/Check-Out; Teen (11) Healing Informed Approaches; Recovery; Arts Council; Life Skills; (12) Interventions by Credible Messengers; Journaling; Art Cartooning; Mentorship Program; Garden and Ag Programs; Sacred (13) Gender Specific Programming; Roc; Restorative Justice; (14) Art, creative writing, or self-expression; Health/Nutrition/Fitness; and, Community Solutions. Additionally, Wellpath provides (15) CPR and First Aid training; one on one counseling and crisis intervention counseling. Behavior Health responds to (16) Restorative Justice or Civic Engagement; Suicidal situations and provides limited (17) Career and leadership opportunities; and, group counseling. (18) Other topics suitable to the youth population. 7456 San Benito JH PRO 20-22 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to 1002.5 unscheduled activities such as leisure reading, letter ☒ ☐ ☐ writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle ☒ ☐ ☐ 1002.4 activity each day. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and programs. ☒ ☐ ☐ 1002.3 ⁋ 7 The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM The facility administrator shall provide access to 1006 Religious Programs religious services and/or religious counseling at least 1006.4.1 once each week. Attendance shall be voluntary. A youth ☒ ☐ ☐ shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; 1006.4.1 ☒ ☐ ☐ 1006.10 (b) availability of clergy; and, ☒ ☐ ☐ 1006.4 (f) and (g) (c) availability of religious diets. ☒ ☐ ☐ 1006.6 1373 WORK PROGRAM The facility administrator shall develop policies and 1004 Youth Work Program procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☐ ☐ shall be meaningful, constructive and related to There is no structured work program other vocational training or increasing a youth's sense of than unit and facility clean-up details. Youth responsibility. Work programs shall not be imposed as a are able to earn points for these disciplinary measure opportunities. 7456 San Benito JH PRO 20-22 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1374 VISITING The facility administrator shall develop and implement 1007 Visiting written policies and procedures for visiting, that include 1007.3.2 provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing ☒ ☐ ☐ in loco parentis, and children of youth. Other family Visiting is scheduled on Tuesday evenings members, such as grandparents and siblings, and and Saturday mornings. Virtual Visiting is supportive adults, may be allowed to visit with the promoted for youth not receiving in-person approval of the facility administrator or designee, and in visits. conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and security. 1007.5 Visiting Schedule Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, 1007.6 (f) whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but ☒ ☐ ☐ 1007.3.2 ⁋ 2 conversations shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, 1007.8 Special Visits shall be accommodated as necessary and within the discretion of the facility administrator or designee. ☒ ☐ ☐ Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an alternative, but not as a replacement, to in-person ☒ ☐ ☐ 1007.3.2 ⁋ 3 visiting. 1375 CORRESPONDENCE The facility administrator shall develop and implement ☒ ☐ ☐ 1001 Youth Mail written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth may send or receive; ☒ ☐ ☐ 1001.3 ⁋ 1 7456 San Benito JH PRO 20-22 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) youth may send two letters per week postage free; ☒ ☐ ☐ 1001.10 (a) (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder 1001.4 of public office, and the Board; however, authorized ☒ ☐ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there is ☒ ☐ ☐ 1001.6 reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS 1005 Youth Telephone Access The administrator of each juvenile facility shall develop ☒ ☐ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES 603 Youth Access to Court and Counsel ☒ ☐ ☐ The facility administrator shall develop written procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; 603.3 Youth Access ☒ ☐ ☐ (b) provision for confidential consultation with attorneys; and, 603.3 ⁋ 1 ☒ ☐ ☐ 603.4 Confidentiality (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. 1001.4 Correspondence ☒ ☐ ☐ 1005.5 Telephone 7456 San Benito JH PRO 20-22 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1390 DISCIPLINE The facility administrator shall develop and implement 600 Youth Discipline written policies and procedures for the discipline of 600.3.1 Youth Rules and Sanctions youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. 600.6 Bullet 20 Discipline shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, The Role Model Incentive Program was physical or psychological degradation. Deprivation of developed last cycle to promote pro-social the following is not permitted: programming for youth and work towards positive incentives and rewards for good behavior, rather the focusing on sanctions for negative behavior. Youth are able to advance to Level 8 based on points eared at the rate of 10 per hour. The focus on ☒ ☐ ☐ leadership, team building, and accountability is the focus with positive encouragement for each activity or program participation. We reviewed the 32 files of youth admitted and the Incentive rosters showing advancement through the level system. We also noted in the exit summaries, youth felt like they were involved in their progress and able to be part of the successes, evidenced by the incentive points and rewards offered. Rewards include snacks, games, late bedtime and other positive tools to promote a positive program. (a) bed and bedding; ☒ ☐ ☐ 600.6 Bullet 13 (b) daily shower, access to drinking fountain, toilet and personal hygiene items, and clean clothing; ☒ ☐ ☐ 600.6 Bullet 7 (c) full nutrition; ☒ ☐ ☐ 600.6 Bullet 4 7456 San Benito JH PRO 20-22 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) contact with parent or attorney; ☒ ☐ ☐ 600.6 Bullet 6 and 18 (e) exercise; ☒ ☐ ☐ 600.6 Bullet 11 (f) medical services and counseling; ☒ ☐ ☐ 600.6 Bullet 15 and 19 (g) religious services; ☒ ☐ ☐ 600.6 Bullet 19 (h) clean and sanitary living conditions; ☒ ☐ ☐ 600.6 Bullet 14 (i) the right to send and receive mail; ☒ ☐ ☐ 600.6 Bullet 5 (j) education; and, ☒ ☐ ☐ 600.6 Bullet 19 (k) rehabilitative programming. ☒ ☐ ☐ 600.6 Bullet 19 The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct of youth. 600.4 Minor Rule Violations Such rules and penalties shall include both major violations and minor violations, be stated simply and 600.5 Major Rule Violations ☒ ☐ ☐ affirmatively, and be made available to all youth. 510 Limited English Proficiency Services Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 7456 San Benito JH PRO 20-22 - 57 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1391 DISCIPLINE PROCESS 600.3 Due Process The facility administrator shall develop and implement There were five incidents involving a major written policies and procedures for the administration rule violation from July 2020 to August of discipline which shall include, but not be limited to: 2021. Each resulted in a lesser than major sanction, therefore, staff did not initiate formal due process. We provided technical assistance at the Pre- Inspection indicating even though the sanction was minimal, loss of points for the hour, the youth had a right to notice of the ☒ ☐ ☐ violation, recommended sanction, hearing and appeal. Since August, there have been no incidents of a major rule violation, so we were unable to see the implementation of the process and newly created form. Based on the review of the incident reports, the agency responded more than fair based on the incidents noted above, providing a minor sanction when review of video and incident reports could have included a greater sanction. (a) designation of personnel authorized to impose discipline for violation of rules; ☒ ☐ ☐ 600.3 (a) (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ 600.6 Bullet 1 (c) definition of major and minor rule violations and their consequences, and due process requirements; 600.4 Minor ☒ ☐ ☐ 600.5 Major 600.3.1 Youth Rules and Sanctions (d) trauma-informed approaches and positive behavior interventions; 600.3.1 ⁋ 1 ☒ ☐ ☐ 7456 San Benito JH PRO 20-22 - 58 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct 600.4 Minor Rule Violations imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a 600.8 Documentation policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall be documented and require the following: ☒ ☐ ☐ 600.5 Major Rule Violations (1) written notice of violation prior to a hearing; ☒ ☐ ☐ 600.5.3 ⁋ 1 (2) accommodations provided to youth with disabilities, limited literacy, and English ☒ ☐ ☐ 600.5.7 Staff Assistance language learners; (3) hearing by a person who is not a party to the incident; ☒ ☐ ☐ 600.5.4 ⁋ 1 (4) opportunity for the youth to be heard, present evidence and testimony; ☒ ☐ ☐ 600.5.4 ⁋ 2 (5) provision for youth to be assisted by staff in the hearing process; ☒ ☐ ☐ 600.5.7 (6) provision for administrative review. ☒ ☐ ☐ 600.5.10 (g) violations that result in a removal from camp or commitment program, but not a return to court, will 600.7.1 follow the due process provisions in subsection (e) above. ☒ ☐ ☐ The agency has a policy on this regulation but does not have post-disposition commitments or a camp program. 7456 San Benito JH PRO 20-22 - 59 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1410 MANAGEMENT OF COMMUNICABLE DISEASES. San Benito County Probation Department (SBCPD) Policy 706 Communicable The health administrator/responsible physician, in Diseases - Youth cooperation with the facility administrator and the local health officer, shall develop written policies and procedures to address the identification, treatment, ☒ ☐ ☐ This policy provides general guidelines to control and follow-up management of communicable minimize the risk of youths contracting or diseases. The policies and procedures shall address, but spreading communicable diseases, as well not be limited to: as guidelines for diagnosing and treating them. (a) Intake health screening procedures; SBCPD Policy 706.3 (c) 1 This policy generally covers the need for procedures to address intake screening. ☒ ☐ ☐ SBCPD Administrative Memo dated May 5, 2020: Directive #4 - Bookings This memo articulates the COVID-19 operational response to youth upon admission to the facility. (b) Identification of relevant symptoms; SBCPD Policy 706.3 (c) 3: Investigation of suspected exposures SBCPD Administrative Memo dated May 5, ☒ ☐ ☐ 2020: Directive #4 (a) Screening questions SBCPD Administrative Memo dated May 5, 2020: Directive #7 (a) Symptomology procedures. 7456 San Benito JH PRO 20-22 - 60 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Referral for medical evaluation; SBCPD Policy 706.4.1 (c) This requires contact with a qualified health care professional to care for and be given directives for isolation or quarantine. SBCPD Policy 706.4.3 Medical Consultation, Evaluation and Treatment This policy requires immediate medical evaluation for any exposure to a Communicable Disease. ☒ ☐ ☐ SBCPD Administrative Memo dated May 5, 2020: Directive #6 Medical This directive outlines the Wellpath responsibilities for daily temperature checks of all youth and any youth presenting at booking or during their stay (sick call). It is noted all youth detained are quarantined for a minimum of 7 days, depending on daily testing and assessment by medical staff. (d) Treatment responsibilities during detention; SBCPD Policy 706.4.3 Medical Consultation, Evaluation and Treatment This policy requires immediate medical evaluation for any exposure to a Communicable Disease. ☒ ☐ ☐ SBCPD Administrative Memo dated May 5, 2020: Directive #6 Medical This directive outlines the Wellpath responsibilities for daily temperature checks of all youth and any youth presenting at booking or during their stay (sick call). 7456 San Benito JH PRO 20-22 - 61 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) Coordination with public and private community- based resources for follow-up treatment; SBCPD Policy 706.3 (d) 2 This policy directs the coordination of follow up treatment. SBCPD Policy 706.3 (d) 4 ☒ ☐ ☐ This policy directs the coordination with the Exposure Control Officer with Public Health to develop and provide appropriate health education to in custody youth and the community. (f) Applicable reporting requirements; and, SBCPD Policy 706.3 (c) 7 This policy requires the report of any communicable disease to the proper authorities, identified under 706.3 (d), compliance with the Ryan White Law (42 ☒ ☐ ☐ USC Subsection 300ff-133 and 42 USC Subsection 300ff-136) SBCPD 706.4.2 Supervisor Response and Reporting Requirements (g) Strategies for handling disease outbreaks. SBCPD Policy 706.3 (d) 3 This policy calls for operational procedures for handling communicable disease outbreaks. ☒ ☐ ☐ SBCPD Administrative Memo dated May 5, 2020: Directive #7 Working with COVID- 19 Youth This process provides operational procedures for COVID-19 positive youth. The policies and procedures shall be updated as necessary to reflect communicable disease priorities The agency policy designates there shall be identified by the local health officer and currently procedures for communicable diseases and recommended public health interventions. ☒ ☐ ☐ the administrative memo outlines the operational protocols for COVID-19. 7456 San Benito JH PRO 20-22 - 62 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1433 REQUESTS FOR HEALTH CARE SERVICES (EXCERPT) The health administrator, in cooperation with the Y-A-01 Wellpath Policy: Access to Care facility administrator, shall develop policy and ☒ ☐ ☐ procedures to establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE 806.6 Clothing Issue The youth’s personal clothing, undergarments and footwear may be substituted for the institutional ☒ ☐ ☐ clothing and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily laundered, in good repair, and free of holes and ☒ ☐ ☐ 806.6 ¶1 tears. (b) The standard issue of climatically suitable clothing for youth shall consist of but not be limited to: ☒ ☐ ☐ 806.6 ¶2 (1) Socks and serviceable footwear; ☒ ☐ ☐ 806.6 Bullet #1 (2) Outer garments; ☒ ☐ ☐ 806.6 Bullet #2 (3) New non-disposable underwear which shall remain with the youth throughout their stay, ☒ ☐ ☐ 806.6 Bullet #5 and; (4) Undergarments, that are freshly laundered and free of stains, including tee shirts and bras. ☒ ☐ ☐ 806.6 Bullet #3 7456 San Benito JH PRO 20-22 - 63 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and 806.7 dried completely in a mechanical dryer or other ☒ ☐ ☐ laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ 806.6 Bullet #6 1482 CLOTHING EXCHANGE 806.6 ¶4 The facility administrator shall develop and implement written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless ☒ ☐ ☐ work, climatic conditions, or illness necessitates more frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S PERSONAL CLOTHING 806.6 ¶9 There shall be written policies and site-specific procedures developed and implemented by the facility ☒ ☐ ☐ administrator to control the contamination and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS 806.9 Personal Hygiene of Youth There shall be written policies and site-specific procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ 806.9 ¶3, Bullet 4 7456 San Benito JH PRO 20-22 - 64 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Toothpaste; ☒ ☐ ☐ 806.9 ¶3, Bullet 3 (c) Soap; ☒ ☐ ☐ 806.9 ¶3, Bullet 1 (d) Comb; ☒ ☐ ☐ 806.9 ¶3, Bullet 2 (e) Shaving implements; ☒ ☐ ☐ 806.9 ¶3, Bullet 5 (f) Deodorant; ☒ ☐ ☐ 806.9 ¶3, Bullet 8 (g) Lotion; ☒ ☐ ☐ 806.9 ¶3, Bullet 9 (h) Shampoo; and, ☒ ☐ ☐ 806.9 ¶3, Bullet 10 (i) Post-shower conditioning hair products. ☒ ☐ ☐ 806.9 ¶3, Bullet 11 Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap 806.9 ¶5 provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 7456 San Benito JH PRO 20-22 - 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1486 PERSONAL HYGIENE 806.3 There shall be written policies and site specific procedures developed and implemented by the facility 806.9 administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING 806.9 ¶3, Bullet 5 Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (Excerpt) 806.10 Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services ☒ ☐ ☐ monthly. Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE 806.5 Clean laundered, suitable bedding and linens, in good ☒ ☐ ☐ repair, shall be provided for each youth entering a living area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of these ☒ ☐ ☐ 806.5 (b) regulations; (b) One pillow and a pillow case unless provided for in (a) above; ☒ ☐ ☐ 806.5 (e) (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ 806.5 (c) 7456 San Benito JH PRO 20-22 - 66 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) One towel; and, ☒ ☐ ☐ 806.5 (d) (e) One blanket or more, up on request ☒ ☐ ☐ 806.5 (a) 1501 BEDDING LINEN EXCHANGE 806.5 ¶2 The facility administrator shall develop and implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once a month. ☒ ☐ ☐ 806.5 (a) 2 1510 FACILITY SANITATION, SAFETY AND MAINTENANCE 801 Housekeeping and Maintenance The facility administrator shall develop and implement written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7456 San Benito JH PRO 20-22 - 67 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☐ ☐ ☒ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7456 San Benito JH PRO 20-22 - 68 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7456 FACILITY NAME: San Benito County Juvenile Hall FACILITY TYPE: JH 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That Apply): Pre-98 FIELD REPRESENTATIVE: Elizabeth Gong DATE: October 13, 2021. TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of youth pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; X 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section 1230.1.2; Initial booking takes place just inside the In each juvenile hall, camp and ranch, space used for the sallyport, where there is a bench for youth to sit on reception of youth pending admission to these facilities shall X pending booking. The youth is then placed in the have the following space and equipment: interview room, adjacent to the control station, pending assignment to the living unit/room. 3. Access to a shower; X 4. A secure vault or storage space for youth, valuables; X 5. Telephone accessible to youth; and X 6. Access to hot and cold running water for staff use. X 1230.1.2 Locked holding room. X A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area per X youth; 2. Provide no less than 45 square feet of floor space and have X a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as specified in X Section 1230.2.8; 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, unless a X procedure is in effect to give the youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and X 6. Have an outward swinging or lateral sliding door. X 7456 San Benito JH PHY 20-22 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy sleeping X rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors X Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy sleeping X rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or other action X if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. Locked sleeping rooms shall be equipped with an individual X or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or slide X laterally. 1230.1.7 Single occupancy sleeping rooms. There are two single rooms which are ADA Single occupancy sleeping rooms shall provide the X compliant, Rooms 4 and 5. following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, X 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide the X following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a X minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 7456 San Benito JH PHY 20-22 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.9 Dormitories Dormitories shall provide the following: 1. A minimum of 50 square feet of floor area per youth X with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8-foot clear ceiling height; 2. Designed for no fewer than four youth; X 3. Dormitories in juvenile halls shall be designed for no X more than 30 youth; 4. Camps shall conform to Items 1 and 2. X 1230.1.10 Dayrooms Dayrooms shall contain 35 square feet of floor area per X youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking X fountains and showers as specified in Section 1230.2. 1230.1.11 Physical activity and recreation areas. Indoor/outdoor physical activity and recreation areas shall be designed as follows: 1. Minimum indoor outdoor recreation space for facility X capacity: 40 or less is 9,000 square feet; 41-274 is 225 square feet per youth up to 61,650 square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor X space shall be a paved or like surface. 1.2 The required recreation area shall contain no single X dimension less than 40 feet. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow compliance with X Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided X to allow for evening activities and to provide security. 4. Access must be provided to a toilet, wash basin and X drinking fountain as specified in Section 1230.2. 1230.1.12 Academic classrooms. X There shall be a dedicated classroom space for every juvenile in every facility. The primary purpose for the academic classroom shall be X for education. Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk and work The sole classroom is equipped for 20 students; area and a minimum of 28 square feet of floor space per therefore, the overall RC of the facility is 20. It is minor. anticipated the old Courtroom will be made into a X classroom this cycle and will allow the RC to be 24. Although there are 28 beds in the facility, there are only four showers so capacity would be a maximum of 24 youth. 7456 San Benito JH PHY 20-22 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS A communication system shall be provided in each X classroom to allow for immediate response to emergencies. The classroom shall be designed for a maximum of 20 X minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small group X educational purposes. 1230.1.13 Safety room. A safety room shall: X 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; X 3. Be padded as specified in Section 1230.2.7; X 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 X inches wide nor less than 24 inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified in X Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls for which X must be located outside of the room; 7. Be equipped with a variable intensity, security-type X lighting fixture with controls located outside the room; 8. Any wall or ceiling-mounted devices must be designed X to prohibit access to the youth occupant; and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches and 32 inches X as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. X There must be a minimum of one suitably equipped medical examination room in every juvenile facility. Medical examination rooms shall provide the following: X 1. Space for carrying out routine medical examinations and emergency care and used for no other purpose; 2. Privacy for youth; X 3. Lockable storage space for medical supplies; X 4. Not less than 144 square feet of floor space with no single dimension less than 7 feet; The medical exam room has 72’ of dedicated X space, meeting Pre-98 standards. 5. Hot and cold running water; X 6. Smooth, nonporous, washable surface; X 7. A medical exam table; and, X 8. Adequate lighting. X 1230.1.15 Pharmaceutical storage. Provide lockable storage space for medical supplies and X pharmaceutical preparations as specified by Title 15, Section 1438. 7456 San Benito JH PHY 20-22 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.16 Dining areas. Dining areas in juvenile facilities shall contain a minimum X of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. X Dining areas shall not contain toilets or showers in the same X room without appropriate visual barrier. 1230.1.17 Visiting space. Space shall be provided in all juvenile facilities for in-person X visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to X accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, bedding, X supplies and activity equipment. 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with a X minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided for X the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. In all juvenile facilities, at least one securely lockable X janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping X rooms, single and double occupancy rooms and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting in all living X units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, X California Electrical Code, California Code of Regulations. 7456 San Benito JH PHY 20-22 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.24 Confidential interview room. X Confidential interview rooms shall contain a minimum of 60 square feet of floor area. In juvenile halls there shall be a minimum of one suitably X furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably furnished X interview room for each facility. This interview room shall provide for confidential X consultations with youth. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all minimum X standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified in X Section 1230.1.11; 2. Academic classrooms as specified in Section X 1230.1.12; 3. Medical examination room as specified in Section X 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. X 1230.1.26 Court holding room for youth. A court holding room shall: X 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; X 3. Provide no less than 40 square feet of floor area and X have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as specified X in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain as X specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, X 7. A mirror of material appropriate to the level of security X shall be provided as specified in Section 1230.2.11. 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for X specific programs in addition to recreation and exercise areas. 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: There is a combo unit in each room for youth. X 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X One toilet and one urinal may be substituted for every 15 X males. 7456 San Benito JH PHY 20-22 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.2 Wash basins. There is a combo unit in each room for youth. In living units, wash basins must be available in a ratio to X youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X Wash basis must be provided with hot and cold or tempered X water. 1230.2.3 Drinking fountains. X In living areas and indoor and outdoor recreation areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the drinking X bubbler; and, 2. The water flow shall be actuated by a mechanical means. 1230.2.4 Showers. Shower areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. Showers shall be The facility has 4 showers in the single living unit, provided with tempered water. X therefore, only 24 youth can be housed int eh facility if the second classroom is completed. 1230.2.5 Beds. X Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and spaced no X less than 36 inches apart Bunk beds must have no less than 33 inches vertically X between the solid bottoms. In secure facilities, the bunks shall be securely anchored and X flushed against the floor and/or wall. 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy rooms, X double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. Night lighting is required in these areas to provide for good X visibility for supervision and be conducive to sleep. 1230.2.7 Padding. Padding in safety rooms, padding shall cover the entire X floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor of this X room. All padded rooms must be equipped with a tamper resistant X fire sprinkler as approved by the State Fire Marshal. 7456 San Benito JH PHY 20-22 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS All padding must be: X 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; X 3. At least 112 inch thick; X 4. Of a unitary or laminated construction to prevent its X destruction by teeth, hand tearing or small metal objects; 5. Firmly bonded to all padded surfaces to prevent tearing X or ripping; and, 6. Without any exposed seams susceptible to tearing or X ripping. 1230.2.8 Seating. X Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is seating X for one person. 1230.2.9 Weapons lockers. X Weapons lockers are required in all secure juvenile facilities and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual X compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: X American Society for Testing and Materials, ASTM F 1233- 98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of security X must be provided near each wash basin specified in these regulations. 7456 San Benito JH PHY 20-22 - 8 - J456 PHY 98 01 03 09 14 18 dot BOARD OF STATE AND COMMUNITY CORRECTIONS JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7456 FACILITY: San Benito Juvenile Hall TYPE: JH RC: 20 FIELD REPRESENTATIVE: Elizabeth Gong DATE: October 13, 2021 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Dayroom Pre-98 1 43’ X 37’ = 1,591 1 Single Pre-98 2 1 1 2 11’ X 9’4” = 101 1 1 1 Room 4 and 5 are Single ADA rooms. (ADA) Double Pre-98 13 2 2 26 12’ X 8’8” = 103 1 1 1 NOTE: Room 6 is being used for storage and rooms 10 and 11 are used to Quarantine youth. Showers Pre-98 4 4 Intake Pre-98 1 1 1 1 Holding Pre-98 1 0 0 0 8’ X 8’2” = 65 This is an Interview Room and not a secure cell. School Pre-98 1 (20) 26’6” X 21’6” = The classroom is rated for 20 students. 567 Courtyard Pre-98 95’ X 100’ = 9,500 NOTE: Although the facility has the capacity for 28 youth, there is only one classroom. The Courtroom was vacated this last year and the plan is to turn it into a classroom. If this occurs, the facility could be re-rated to 24 youth, less than available beds but limited due to only having 4 showers. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7456 San Benito JH LAS 20-22 - 1 - J460 LAS JUV.dot (9/98)