San Bernardino County, Juvenile Halls & Camps (2016-2018 inspection cycle)

JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7479 FACILITY NAME: FACILITY TYPE: High Desert Juvenile Detention and Assessment Center (HDJDAC) Juvenile Hall PERSON(S) INTERVIEWED: Kim Binion, Facility Director; Mary Garcia, Facility Assistant Director; Gina Martinez, Probation Corrections Supervisor II; Jason Cole, Supervisor I; Martha Parra, FAST Supervisor; Janice Felix, Nursing Supervisor; Facility Staff and Youth. FIELD REPRESENTATIVE: DATE: Lisa Southwell PIB: 04/19/2017 Inspection: 10/10/2017 Follow Up and Out Brief: 11/01/2017/11/03/2017 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF Policy Section: Inspections and Reports BUILDING AND GROUNDS (A) County building inspection by agency designated by Marianne Bellettini, San Bernardino County the Board of Supervisors to approve building safety; Risk Control Specialist completed the building inspection on 03/15/2017. Per agency DCPO, Risk Management is responsible per the Board of Supervisors for this function. The building was found in compliance with CAL/OSHA Title 15 Regulation. There was X no corrective action necessary; however, the inspector made suggested recommendations for follow up. Follow up letter provided, dated 09/27/2017, noting that the suggested corrections were completed. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7479 San Bernardino HDJDAC\2016-2018. - 1 - J453 JUV PRO-Eff. 03-01-15 (B) Fire authority having jurisdiction, including a fire Policy Section: Inspections and Reports clearance as required by Health and Safety Code Section 13146.1 (a) and (b); Brian Pachman, of the Apple Valley Fire X Department completed the fire inspection on July 6, 2017. Fire Clearance was granted. (C) Local health officer, inspection in accordance with Policy Section: Inspections and Reports Health and Safety Code Section 101045; Medical Mental Health: Sara Hernandez-Singh and Veronica Barrera completed the inspection on 01/04/2017. Corrective Action was identified. Issue addressed with no corrective action required. Environmental: Grizelda Reisinger, REHS II completed the inspection on 01/04/2017 with no corrective X(All) action required. Nutrition: Rosalind Philips, Public Health Nutritionist completed the inspection on 01/04/2017 with no corrective action required. Letter received on 04/12/2018 noting that there was a nutritional correction and the issue had been corrected. 2018 reports are pending. (D) County superintendent of schools on the adequacy Policy Section: Inspections and Reports of educational services and facilities as required in Section 1370; Title 15 Education Inspection completed by Earl Smith on 06/27/2017. Randy Elphic, X Assistant Superintendent, Student Services provided the 2017 Educational Annual Report. No corrective action required (E) Juvenile court as required by Section 209 of the Policy Section: Inspections and Reports Welfare and Institutions Code The Honorable Annemarie Pace, Presiding Juvenile Court Judge for San Bernardino X County completed the inspection on 03/14/2017. HDJDAC was found suitable for the confinement of youth. 7479 San Bernardino HDJDAC\2016-2018. - 2 - J453 JUV PRO-Eff. 03-01-15 (F) Juvenile Justice Commission as required by Policy Section: Inspections and Reports Section 229 of the Welfare and Institutions Code or Probation Commission as required by Section 240 of the 2016: Commissioners Joyce Frevert and Welfare and Institutions Code. Wesley Krause inspected HDJDAC on 09/21/2016. They found the building and grounds to be well kept and in excellent condition and noted no areas of non- X compliance. 2017: Commissioners Joyce Frevert and Wesley Krause inspected HDJDAC on 06/06/2017. They found the building and grounds to be well kept and noted no areas of non-compliance. 1320 APPOINTMENT AND QUALIFICATIONS San Bernardino County Probation The Facility Administrator (CPO) has submitted a letter Department Procedure: Appointment and certifying that each employee has been appointed and Qualifications are qualified pursuant to the requirements of this regulation. Letter received from Chief Probation Officer Michelle Scray-Brown, dated April 27,2017. The facility adheres to the minimum standards for the X selection and training requirements in PC 6035 (STC compliant) as well as ensures a medical, psychological and records check are completed. Contract employees, volunteers and other non-employees shall also have appropriate qualifications and clearance. 1321 STAFFING Policy Section: Staffing Juvenile Detention and Assessment Centers and Treatment Facilities a) There are an adequate number of personnel to carry X Average population (both male and female) out the facility program, to provide for safety and since the cycle began has been between 40 security of minors and staff and meet established and 70 youth. The facility is budgeted for 2 standards and regulations. managers, 19 supervisors and 123 line staff. The facility also uses recurrent staff which b) There is sufficient staff to ensure that no required X are part time, on call, as-needed staff. service is denied. I reviewed schedules, staffing lists and other c) There is a sufficient number of supervisory level staff X documentation to determine staffing to ensure adequate supervision of all staff members. numbers on each shift. I reviewed training d) There is a clearly identified person on duty who is records, security check logs, incident reports, responsible for all the operations and activities and X has completed the Juvenile Corrections Officer Core youth files and a plethora of additional Course and PC 832 training. documentation to ensure that all required e) There is as least one staff member present on each X tasks were completed. living unit whenever there are minor(s) in the unit. At the time of inspection, 30-line level staff f) The facility has sufficient food services personnel positions were vacant which, according to relative to the number and security of units including staff to plan menus, provide kitchen supervision, X managers, resulted in about a 25% staff direct food preparation, train staff and maintain vacancy. Despite the vacancies, all records. documentation reviewed shows that g) The facility has administrative, clerical, recreational, minimum staffing ratios were routinely medical dental, mental health building maintenance exceeded, and the facility has adequate X and other support staff for the efficient management staffing to carry out the facility program. of the facility, and to ensure that youth supervision staff are not diverted from supervising youth. 7479 San Bernardino HDJDAC\2016-2018. - 3 - J453 JUV PRO-Eff. 03-01-15 h) There is sufficient youth supervision staff to provide On the AM/PM shifts, there were between 3 continuous wide-awake supervision of youth, subject to 5 supervisors on duty, and always at least X to temporary variations in staff assignments, to meet 2 on the late-night shift for the supervision of special program needs. staff. Juvenile halls (minimum youth-staff ratio): Line level staff ratios were high, exceeding the 1 to 10 minimum standard. All staff are assigned by unit and have completed CORE. X (A) During hours that youth are awake, one wide- awake youth supervision staff member is on duty There was always a minimum of 2 staff on for each 10 youth in detention. duty and always a male and female. Facility staffing numbers are based on populations in (B) During hours that youth are confined to their the unit as well as the needs of the facility room for the purpose of sleeping, one wide-awake X and/or any special needs that may exist. youth supervision staff member is on duty for each 30 youth in detention. The Facility Director is responsible for the overall operation of the facility; however, (C) At least two wide-awake youth supervision staff daily oversight and responsibility is members are on duty at all times, regardless of the delegated to the facility Supervisor in charge. number of youth in detention, unless an arrangement X There are also other supervisors on duty, has been made for immediate backup support working in their units or in other areas of the services for emergencies. facility. Supervision of youth is completed by youth supervision staff and not the ancillary (D) At least one youth supervision staff member is on facility staff. duty who is the same gender as youth who are housed in the facility. X Medical providers are provided through HDJDAC through contract with the Arrowhead Regional Medical Center. 7479 San Bernardino HDJDAC\2016-2018. - 4 - J453 JUV PRO-Eff. 03-01-15 (E) Personnel with primary responsibility for other Medical providers consist of onsite doctors duties such as administration, supervision of and physician assistants. Dental services personnel, academic or trade instruction, clerical, are provided through private contract. kitchen or maintenance shall not be classified as Nursing staff are hired through San youth supervision staff positions. Bernardino County and work directly for the Probation Department. Currently, there are 16 nurses (RN’s and LVN’s) assigned to the facility. Medical staff address the youths’ medical needs 24-hours a day, 7 days a week. Nursing staff provide one on one medical education for specific ailments that the youth may have and age appropriate health education programs in the living units monthly. X Mental health services are provided to the HDJDAC through the SB County Department of Mental Health. The FAST team consists of 8 Mental Health staff who are on site and assigned to meet the youths’ crisis and ongoing needs including the provision of mental health programming. A psychiatrist sees youth who are on medications to ensure proper management. Mental health staff are not onsite 24 hours a day; however, they can be contacted and report to the facility as needed for the youth. Food Services are provided in house by Probation employed cooks and the facility has adequate ancillary staff that handle all other aspects of the facility. Special Purpose Juvenile Halls (minimum youth- San Bernardino County, High Desert staff ratio): Juvenile Detention and Assessment Center is not a Special Purpose Facility and as X such, the remainder of this section has been (A) During hours that youth are awake, one wide- deleted. (B-E) awake youth supervision staff member is on duty for each 10 youth in detention. Camps (minimum youth -staff ratio): San Bernardino County, High Desert Juvenile Detention and Assessment Center is not a camp and as such, the remainder of (A) During the hours when youth are awake, there is X this section has been deleted. (B-E) a minimum of one wide-awake youth supervision staff member on duty for each 15 youth in the camp population. 1322 YOUTH SUPERVISION STAFF Policy Section: Child Supervision Staff ORIENTATION AND TRAINING Orientation and Training. X CPO certification letter has been received and addresses Letter received from Chief Probation Officer the elements of Section 1320). Michelle Scray-Brown, dated April 27,2017. 7479 San Bernardino HDJDAC\2016-2018. - 5 - J453 JUV PRO-Eff. 03-01-15 (A) Prior to assuming any responsibilities each staff All newly hired staff that are assigned to the X member is properly oriented to his/her duties. facility are CORE trained before reporting for duty. They complete their required Standards (B) Prior to assuming responsibility for the supervision and Training for Corrections (STC) training of youth, each youth supervision staff member receives X courses and then are trained on site by a minimum of 40 hours of facility-specific orientation. veteran staff for 40 hours as to the individual details of the facility they are assigned to. (C) Prior to assuming primary responsibility for supervision of youth, each youth supervision staff There are not many probation agencies that member successfully completes the requirements of the X are able to accomplish front end training. Juvenile Corrections Officer Core Course pursuant to PC San Bernardino Probation is commended for 6035. accomplishing this. (D) Prior to exercising the powers of a peace officer, X staff shall complete PC 830 training. 1323 FIRE AND LIFE SAFETY Policy Section: Fire and Life Safety Whenever there is youth in the facility, there is at least Fire and Life Safety is taught in the JI CORE one wide-awake person on duty at all times who meets course. All facility staff are trained prior to X the training standards established by the Board of State reporting to the facility. All sworn staff on and Community Corrections for general fire and life duty meet this requirement. safety and who is also trained in procedures that relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL Policy Section: Policy and Procedure Manual San Bernardino Probation Department maintains an overall departmental manual (A) There is a policy and procedures manual that, at a that contains policy and procedure direction minimum, addresses all regulations that are applicable to to all agency staff in the various bureaus. the facility. All detention facilities (JDAC’s and the Gateway Treatment Facility) fall under the Detention Corrections Bureau. There is no X manual that is specific to the Detention Corrections Bureau policies; all policies for all bureaus including both the JDAC’s and the Treatment Facility are organized alphabetically in the full agency manual and identify that the specific procedure is specific to the JDAC and the TFs. The county intends to begin transferring their agency policy manual to Lexipol in the coming cycle. (B) The manual is available to and reviewed by all Policy Section: Policy and Procedure Manual employees Staff are expected to read the manual and read pertinent areas while in CORE to assist in their training; however, there is no X requirement for formal sign off to ensure that all pertinent policies have been reviewed. The manual is available online and in hard copy format in each of the facilities. 7479 San Bernardino HDJDAC\2016-2018. - 6 - J453 JUV PRO-Eff. 03-01-15 (C) The manual is administratively reviewed at a Policy Section: Policy and Procedure Manual minimum every two years, and updated as necessary. Chief Scray-Brown provided written documentation that the manual was most X recently administratively reviewed and updated on 08/08/2017. Additional policies and procedures have been updated since the August 2017 date. (D) The records relating to the standards and Policy Section: Policy and Procedure Manual requirements set forth in these regulations are accessible All areas of the requirements as set forth in to the Board of State and Community Corrections. X Section 1324, as well as all Title 15 regulation areas are noted and addressed as appropriate. The manual includes: Policy Section: Policy and Procedure Manual a) Table of organization, including channels of X Table of contents, chain of command and job communications and description of job classifications are noted in the agency classifications; manual. b) Responsibility of the probation department, purpose Policy Section: Policy and Procedure Manual of programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention The agency administration has noted a very Commission or Probation Committee, probation good relationship with their partners and X staff, school personnel and other agencies that are community stakeholders. School staff and involved in juvenile facility programs; other facility partners who we spoke with, reported a good working relationship with Probation staff in the facility. c) Responsibilities of all employees; Policy Section: Policy and Procedure Manual The manual provides responsibilities for the following: • Facility Administrators X • Watch Commander duties and Responsibilities • Roles and Responsibilities of Probation Corrections Supervisor • Roles and Expectations of a Probation Corrections Officer d) Initial orientation and training program for Policy Section: Child Supervision Staff employees; Orientation and Training. X See Section 1322 above e) Initial orientation, including safety and security Policy Section: Policy and Procedure Manual issues, for support staff, contract employees, school Non-child supervision probation and support and medical staff, program providers and volunteers; staff, partner agency staff and volunteers are X trained/oriented in safety and security techniques as well as in specific facility management prior to being provided clearance for entry. 7479 San Bernardino HDJDAC\2016-2018. - 7 - J453 JUV PRO-Eff. 03-01-15 f) The maintenance of record keeping, statistics and Policy Section: Policy and Procedure Manual communication systems to ensure: efficient operation of the facility; care of minors; maintenance All record keeping is completed in “Case of minors’ records; providing information to the court Load Explorer,” the county’s case and those authorized by the court or by law, release X management system. of information regarding youth; Youth information is documented electronically so that all involved with the youth can access the information as needed. g) Ethical responsibilities; Policy Section: Policy and Procedure Manual X Provided with and reviewed both Probation Ethical Responsibilities and the County Code of Ethical Standards information. h) A non-discrimination provision that provides that all Policy Section: Policy and Procedure Manual youth within the facility shall have fair and equal The Non-discrimination statement is in the access to all available services, placement, care, Youth/Parent Orientation booklet and in treatment, and benefits, and provides that no person policy. shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group X identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; i) Storage and maintenance requirements for any Policy Sections: Policy and Procedure chemical agents used in the facility. Manual and Emergency Operating Procedure, Preparedness Equipment, Supplies and Response. Each facility has a facility training officer who X is responsible for the maintenance of chemical agents, including the Disposal of Used/Expired Pepper Spray. Policy and Procedure is the same in this area regardless of the facility. j) Establish procedures for collection of Medi-Cal Policy Section: Policy and Procedure Manual eligibility information and enrollment of eligible youth. The agency has identified specific activities to support Medi-Cal eligibility for youth detained over 30 days in accordance with State law. This practice doesn’t include X youth in detention and commitment for less than 30 days, as their services should not be interrupted; however, all youth receive information upon release as to available community resources including information as to how to reapply for Medi-cal. 7479 San Bernardino HDJDAC\2016-2018. - 8 - J453 JUV PRO-Eff. 03-01-15 1325 FIRE SAFETY PLAN Policy Section: Juvenile Detention Assessment Center Emergency Operating Procedures, Preparedness, Equipment, X The fire safety plan includes: Supplies and Response. a) A fire prevention plan as part of the manual policy and procedure; HDJDAC has an identified fire prevention b) Monthly fire and life safety inspections by facility staff X plan in both policy and in practice. The with a two-year retention of the inspection record; facility safety tour is conducted monthly by c) Fire prevention inspections as required by HSC X the Safety Officer and all reports were 13146.1 (a) and (b). accounted for. d) An evacuation plan; X All fire drills except for one were completed, e) Documented fire drills are conducted at least X and the facility has corrected their practices quarterly; to ensure that no additional drills are missed. f) A written plan for the emergency housing of minors X Technical assistance provided to address the in the case of fire; and, facilities fire drill form to ensure that all areas g) Fire suppression pre-plan in cooperation with the of the facility and staff are accounted for. local fire department. The facility has evacuation plans and they are posted appropriately around the facility. The fire suppression pre-plan was signed off with the Apple Valley Fire Protection agency on 05/24/2017. The facility also has an Emergency Operations Plan. Brian Pachman of the Apple Valley Fire Department completed the fire inspection on July 6, 2017. Fire Clearance was granted. If the facility must evacuate the building, X facility staff would contact parents for the releasable youth and release them to their families. The remaining youth would be transported to the Central Valley Juvenile Detention and Assessment Center. If unable to get through the Cajon Pass to the CVJDAC, staff and youth would shelter in place. If the facility was in immediate danger, youth would all be transported to the CVJDAC and releasable youth released to their families from there or remain at CVJDAC until cleared for return to HDJDAC. 7479 San Bernardino HDJDAC\2016-2018. - 9 - J453 JUV PRO-Eff. 03-01-15 1326 SECURITY REVIEW Policy Section: Security Review and Key Control Facility Administration provided a Security The facility administrator annually reviews, evaluates, Review memo dated 1/3/2017. The memo and documents security reviews. The review and addresses disaster preparedness drills, evaluation address the internal and external security, safety checks, key count, staff equipment including, but not limited to: key control, security and staff training. equipment and related training. Title 15 requires that each facility administrator develop policies and procedures to annually review, evaluate, and document the security of the facility. This X review and evaluation includes internal and external security, including, but not limited to: key control, equipment, and staff training. Documentation provided included the San Bernardino Probation Policy Manual. Policy and procedure only addresses facility keys for the Juvenile Detention and Assessment Center. It does not include security equipment and related training or any additional security features of the facility. Because of this omission, this policy section is non-compliant. 1327 EMERGENCY PROCEDURES Policy Sections: Emergency Operating Procedure, Preparedness Equipment, Supplies and Response, Code Green, Code Emergency policies and procedures include but are not Yellow, Code Blue, Code Red, Hostages, limited to: escape, disturbances, and taking of Disaster Response and Emergency hostages; civil disturbances; fire and natural disasters; Situations. periodic testing of emergency equipment; storage, issue and use of chemical agents, related security At inspection, I was unable to find certain devices, and weapons and ammunition, where X emergency policies. All Emergency applicable; emergency evacuation plans; and, an procedures are now noted in policy and annual review of emergency procedures for all youth procedure and in the Emergency Operations supervision staff. Plan. All staff complete an annual review of the emergency procedures. This was completed and a Memo confirming this information was provided by Division Director II Binion. 1328 SAFETY CHECKS Policy Section: Room Checks in Juvenile Detention and Assessment Centers and Treatment Facilities Direct visual observation of each youth at least every 15 minutes when youth are asleep or in their rooms, A significant random sampling was reviewed confined in holding cells or confined to their bed in a and found while there were some areas of dormitory. All safety checks shall be documented with X non-random checks, the overall the actual time the check is completed. documentation was consistent with regulation and agency policy. Facility documentation was good and showed a comprehensive process for quality control and review. 7479 San Bernardino HDJDAC\2016-2018. - 10 - J453 JUV PRO-Eff. 03-01-15 1329 SUICIDE PREVENTION PROGRAM Policy Section: Suicide Prevention Program The facility has a comprehensive written suicide X The policy and procedure for Suicide prevention program developed by the health Prevention Program was administrator, mental health director and facility developed/coordinated by the Chief administrator that includes, but is not limited to: Probation Officer, the Mental Health Director (A) Suicide prevention training, which may include and the Chief Medical Officer. Policy is training provided in accordance with Section 1322, X comprehensive. Orientation and Training and Standards and Training for Corrections Regulations pursuant to Penal Code 6035. Officers are trained in suicide prevention (B) Intake screening for suicide risk immediately upon X prior to being assigned to the facility and confinement and prior to housing assignment. must attend an 8-hour initial training and (C) Provisions facilitating communication among then complete annual refresher courses X arresting officers, facility staff, family members, medical thereafter. and mental health personnel in relation to suicide risk. Law enforcement officers are required to (D) Guidance on housing of youth at risk of suicide. X make note of any suicide ideation or (E) Adequate supervision depending on level of suicide X comments made during arrest. risk. Staff reach out to all parents in the initial (F) Suicide and suicide attempt intervention policies and X phone call to seek additional information procedures. regarding mental health issues of any kind. (G) Provisions for reporting suicides and suicide X Staff and facility partners communicate attempts. regarding the youth in this area. Facility staff (H) Critical incident debriefing. communicate regarding level of risk, intervention techniques and housing. Documentation reviewed confirmed these actions. All youth that enter the facility are given a medical and mental health screening that asks questions specific to suicide or history of suicide and other mental health questions. Youth also complete the Massachusetts Assessment for Youth Suicide Ideation (MAYSI) screening at booking. This screening detects mental health issues. All youth are managed according to the findings X on the MAYSI. Officers will initiate policies and practices based on the MAYSI Findings. Facilities/agency have a process in place for reporting suicides and suicide attempts to all parties including parents and courts. Policy also exists to ensure that critical incident debriefings targeted to the appropriate audience and occur as required. Overall, documentation was thorough and comprehensive. The internal review process was also good. All documentation was clear that staff and allied agencies communicate well and address any mental health or other suicidal issues that youth may present. 7479 San Bernardino HDJDAC\2016-2018. - 11 - J453 JUV PRO-Eff. 03-01-15 1340 REPORTING OF LEGAL ACTIONS Policy Section: Report of Legal Action The facility submits a letter of notification to the Board of There are no current or past legal actions State and Community Corrections on each legal action X regarding conditions of confinement for the pertaining to conditions of confinement filed against HDJDAC facility. This was confirmed in a person or legal entities responsible for juvenile facility letter received from Deputy Chief Julie Hovis, operation. dated August 29, 2017. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Policy Section: Death of a Youth While OF A MINOR WHILE DETAINED Detained in a Juvenile Detention and Assessment Center(JDAC) and Treatment X Facility (TF) (A) The administrator of the facility provides the Board of State and Community Corrections a copy of the death in There were no deaths or other serious illness custody report that is submitted to the Attorney General of any youth this cycle. This was confirmed under Government Code Section 12525 within 10 days. in a letter received from Deputy Chief Julie (B) Written policy and procedures assure a medical and Hovis, dated August 29, 2017. Policy and operational review of each in-custody death. The review Procedure is in place. team includes the facility administrator and/or the facility X manager; the health administrator; the responsible physician; and other health care and supervision staff who were relevant to the incident (C) There are written policies and procedures for handling deaths, suicide attempts, suicide prevention and notification of the juvenile court and the parent, X guardian or person standing in loco parentis, in the event of a serious illness, injury or death. 1342 POPULATION ACCOUNTING Policy Section: Population Accounting Population and profile survey reports are submitted to X HDJDAC completes and provides their the Board of State and Community Corrections within 10 working days after the end of each reporting period, monthly reporting in a timely manner. in a format provided by the Board. 1343 JUVENILE FACILITY CAPACITY Policy Section: Juvenile Facility Capacity HDJDAC has not exceeded their rated X capacity this cycle. (A) The number of youth detained in a living unit has exceeded its maximum capacity for more than 15 calendar days in a month since the previous inspection. (B) If required, the facility has submitted CARs/CCARs X to BSCC since the last inspection (N/A if no to the above). (C) The facility is under an approved suitability plan (N/A X if no to the above). 1350 ADMITTANCE PROCEDURES Policy Section: Intake/MAYSI Screening, Assessment and Admittance X All youth that are brought to the facility have Written policies and procedures for admittance of youth been prescreened by law enforcement. include the requirements of Sections 1324 and 1430. There is a standing procedure for all law enforcement agencies to contact the facility a) In juvenile halls, youth are allowed access to a to pre-screen a youth to ensure that they are telephone, in accordance with the provisions of Welfare and Institutions Code Section 627 (two X appropriate for clearance into the facility or to completed telephone calls [parent/guardian and encourage appropriate youth be released to attorney] within an hour, at the public expense). parent or guardian or diverted in the field by b) The juvenile hall has established written criteria for X law enforcement agencies. detention. 7479 San Bernardino HDJDAC\2016-2018. - 12 - J453 JUV PRO-Eff. 03-01-15 c) The juvenile camp has included policies and Once at the facility, only certain youth will procedures that advise the youth of the estimated remain detained as youth are screened with length of stay and has developed program guidelines X the facilities established “Written Criterion for that include written screening criteria for inclusion Detention” Form. Mandatory detention and exclusion from the program. factors exist such as a serious repeat offender, risk of harm, public safety risk or d) Juvenile halls shall develop policies and procedures risk to family. Additionally, there are level that advise any committed youth of the estimated responses which provide direction as to the length of his/her stay. immediate detention of youth. There are onsite detention control officers who are casework probation officers that make the determination if a youth will stay detained to attend court or if they will be released pending court. In their absence, the facility Watch Commander uses the same criteria to make detention decisions. Detention officers work 7 days a week to ensure that all youth are processed timely. Youth that remain, are processed and booked. All documentation reviewed, showed that youth received telephone calls as required. All documentation of completed phone calls were consistent with regulation X and policy and were timely. Youth are closely watched by staff while in booking. If staff note anything out of the ordinary, either medical or mental health is notified immediately and referrals made appropriately. Title 15 Regulation requires that juvenile halls shall develop policies and procedures that advise any committed youth of the estimated length of his/her stay. At inspection, there was no current policy in place nor was this process occurring operationally in the facility. Technical assistance was provided and, policy was updated and received; however, prior to the writing of this report, I am unable to confirm if the practice has been implemented. 1351 RELEASE PROCEDURES Policy Section: Release of Youth The agency has developed and implemented a release packet that is provided to all youth X Written policies and procedures for release of youth in at release. It contains a list of county custody provide for: resources or other community based organizations that can be called upon as a) Verification of identity/release papers; needed. b) Return of personal clothing and valuables; X Documentation reviewed showed c) Notification to the minor’s parents or guardian; X compliance with all regulation expectations. 7479 San Bernardino HDJDAC\2016-2018. - 13 - J453 JUV PRO-Eff. 03-01-15 d) Notification to the facility health care provider in There are no furloughs in the Juvenile accordance with Sections 1408 and 1437 of these X Detention Assessment Centers. regulations, for coordination with outside agencies; and, e) Notification of school staff. X f) Notification of facility mental health personnel. X There are written policy and procedures for furlough of X minors from custody. 1352 CLASSIFICATION Policy Section: Housing Classification Assessment X The classification of youth is based on a Written policies and procedures on classification of youth variety of factors with the intended outcome for the purpose of determining housing placement in the being least restrictive environment. Factors facility provide for: include age, gender, criminal sophistication, program, etc. The facility utilizes a housing a) The safety of the youth, facility staff, and the public classification matrix. In conjunction with by placing youth in the appropriate, least restrictive information received in the assessment, staff housing and program settings and housing X make decisions accordingly and identify the assignments consider the need for single, double, or appropriate unit the youth will be housed in. dormitory assignment; Classification documentation was reviewed. b) Consideration of facility populations and physical X Youth appeared to be classified correctly design of the facility; based on known information and housed c) Classification of a youth upon admittance to the X accordingly as noted when conducting walk facility; through and in conversation with youth. d) Periodic classification reviews. X Periodic classification reviews occur in weekly Multi-Disciplinary Team (MDT) meetings. Youth are assigned an MDT e) Provide that facility staff shall not separate youth based on behavior, mental health issues from the general population or assign youth to a and/or for reclassification purposes. single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender X expression, mental or physical disability, or HIV status. (This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with title 15 regulations regarding separation). 1353 ORIENTATION Policy Section: Youth/Parent Orientation Handbook Agency has a very nice orientation document Written policies and procedures require an orientation for that is provided to all the youth upon entry. youth prior to placement in a living area. Both written and X There were a few slight updates that were verbal information are provided. Provisions are made to necessary and that were completed provide accessible orientation information to all detained immediately. Youth are orientated at intake youth including those with disabilities, limited English prior to being moved to a housing unit. proficiency, or limited literacy. The orientation includes: Parents are orientated at court by the court a) Facility rules and disciplinary procedures; X officer or the Probation Officer of record. Parents also receive information at visiting b) Grievance procedures; X and can ask questions. c) Access to legal services; X 7479 San Bernardino HDJDAC\2016-2018. - 14 - J453 JUV PRO-Eff. 03-01-15 d) Access to health care services; X Orientation is available on site in both English and Spanish. There are always staff e) Access to counseling services; X on duty to provide the both English and Spanish. All other languages are available f) Access to religious services; X via a telecom interpreter service. g) Access to educational services; X h) Information on the court process; X i) Housing assignments; X j) Availability of personal care items and opportunity for X personal hygiene; k) Correspondence, visiting and telephone use; X l) Availability of reading materials, programs, and X activities; m) Use of restraints and chemical agents; X n) Use of force; X o) Emergency and evacuation procedures. X p) Non-discrimination policy. X 1354 SEPARATION Policy Section: Administrative Separation There are written policies and procedures for the The agency has made great strides to not separation of youth for reasons that include, but are not X separate youth by placing them in their limited to, medical and mental health conditions, rooms. Facility management reported that assaultive behavior, disciplinary consequences and they have not placed a youth in room protective custody. confinement since August of 2017. Staff also do not give a ‘loss of free time” unless the Youth who are separated are not denied normal youth is an immediate safety risk. This privileges available at the facility, except to accomplish X practice is to be commended. the objectives of the segregation. If a youth refuses a program or does not When the objective of the separation is discipline, Title want to attend, the incident is formally X 15, Section 1390 shall apply. documented via an incident report which includes the reason(s) why and any other A daily review of separated youth to determine whether pertinent information if appropriate. If a separation remains necessary. youth is an immediate threat at the time, he or she is given a 30-minute safety break to deescalate their behavior. X Staff assess youth at the end of the break to see if they can come out safely. Staff report that this has been a progressive change in practice and it seems to be working well. 7479 San Bernardino HDJDAC\2016-2018. - 15 - J453 JUV PRO-Eff. 03-01-15 1355 INSTITUTIONAL ASSESSMENT AND PLAN Policy Section: Counseling and Casework Services in Juvenile Detention and Assessment Centers(JDACS) and Treatment Facilities (A) Written policies and procedures require that X assessments and plans be developed within 40 days Regulation requires that an assessment and after admission, for youth who are held for a period of 30 a case plan be completed for any youth in days or more. The assessment and plan shall be custody beyond 30 days, and within 40 days documented. of entrance and must contain specific information as noted in regulation. 1) The assessment is a statement of the minor’s problems, which includes: Assessments are completed at intake for use 2) Identification of substance abuse history, in classification decisions as well as for education, vocational, counseling, and family crafting Institutional Plans in the future. The reunification needs. Institutional Plan is completed within 15 days of entry and then reviewed every 30 days thereafter for updates and/or if changes are needed in any area. Staff are required to complete weekly X Detention Behavior Summaries and to conduct caseload counseling with the youth- See 1356. These summaries are meant to document behavior and casework needs and are used to present information to the court as needed and requested. Both the assessments and case plans reviewed were very detailed and documented in compliance with regulation. (B) The institutional plan for adjudicated and pre- Noted in documentation. adjudicated minors includes written documentation that provides for: X 1) Objectives and time frames for the resolution of problems identified in the assessment; and, 2) A plan for meeting the objectives that includes a Noted in documentation. description of program resources needed and individuals X responsible for assuring that the plan is implemented. (C) Subsequent to adjudication, the institution plan For any youth that is adjudicated, regulation documents: requires periodic review and a transition or aftercare plan. X 1) Periodic evaluation of progress towards meeting the objectives, including periodic review and I was unable to determine which youth met discussion of the plan with the youth; the criteria for “adjudicated” and therefore 7479 San Bernardino HDJDAC\2016-2018. - 16 - J453 JUV PRO-Eff. 03-01-15 2) A transition or aftercare plan, subject to existing required the documentation required by resources, that is completed prior to the minor subsection (c) 1-2 in this section. being released; and, Documentation reviewed was not consistent with Agency policy which requires that all youth, regardless of status, receive appropriate counseling activities that include the areas of regulation including weekly X periodic review. Facility managers noted that a training to address this area would be conducted; however, as of the writing of this report, it is unknown as to the status of the training or if any changes to policy have been made to address the areas of concern. No additional information has been provided. 3) Contact with the Regional Center for the Staff report that if a youth is found to need Developmentally Disabled, pursuant to Section the Regional Center services, an 1413. Accommodation Referral Form is completed, X and contact would be made with the casework Probation Officer to address this and facility staff also follow up. 1356 COUNSELING AND CASEWORK SERVICES Policy Section: Counseling and Casework Services in Juvenile Detention and Assessment Centers(JDACS) and Treatment Written policies and procedures ensure appropriate Facilities counseling and casework services for all youth. Policies X and procedures include: Staff are required to meet with their assigned youth weekly and document counseling Assisting with personal problems or needs that may sessions; however, there is no expectation of arise; documentation of the daily, ongoing, interpersonal relationships that the staff Assisting the youth requesting contact with parents, develop with youth not assigned to them. attorney, clergyman, probation officer, or other public X official; and, Youth I spoke with reported that all staff try to help them with their problems and talk and Providing services as appropriate to the population counsel with them regularly. The older youth housed in the facility, and may include: substance I spoke with noted that staff talk to them abuse, family crisis and reunification, counseling, X about their futures, what plans they have, public health and mental health services. and how they intend to stay out of custody or how not to come back. 7479 San Bernardino HDJDAC\2016-2018. - 17 - J453 JUV PRO-Eff. 03-01-15 1357 USE OF FORCE Policy Section: Force Options: Use of Force and Reporting Requirements. Title 15, Section 1357, mandates that at a There are written policies and procedures for the use of minimum, each facility shall develop policy force, which may include chemical agents. statements that include all areas of regulation. Policy provided includes the criteria and standards for reporting and documenting Use of Force incidents within the agency. (As noted by the name and purpose of the X policy). The policy is vague and does not address nor capture several regulatory expectations specific to the types of use of force within the confines of the detention facilities. There is also a Code Red policy; however, this policy does not comply with the expectations of Title 15, Section 1357 and contains several areas that are redlined, causing question as to if the policy is final or a draft. Policy indicates that force is not applied as punishment, X discipline, or treatment. a) There are policy statements that: Policy does not adequately define “force” or outline the remaining requirements in this 1. Define the term “force” and address the subsection specific to the detention facility. escalation and appropriate level of force, X emphasizing the need to avoid the use of force whenever possible and using only that force necessary to ensure the safety of minors and others; 2. Describe the requirements for staff to report the Staff are directed to take affirmative action to use of force and to take action to stop the stop any inappropriate use of force when inappropriate use of force; X safe and reasonable. Staff are required to write an incident report if involved in any way with a use of force situation. 3. Define the role, notification, and follow up Policy notes that medical and mental health procedures of medical and mental health staff staff should adhere to the responsibilities in concerning the use of force; and the Code Red Procedure. The Code Red X policy provides direction to both Medical and the FAST team in the event of a use of force situation. 7479 San Bernardino HDJDAC\2016-2018. - 18 - J453 JUV PRO-Eff. 03-01-15 4. Define the training that shall be provided and Policy notes that “All officers are required to required for the use of force. Such training shall complete Force Options Training as detailed include, but not be limited to, known medical in the Training Unit’s Required Training Plan conditions that would contraindicate certain and notes the regulatory expectations.” types of force; acceptable chemical agents; methods of application; signs or symptoms that X No training plans or other documentation from the training unit was provided to should result in immediate referral to medical or document the specific training of institutional mental health staff; and, requirements of the officers. Without additional information to decontamination of chemical agents, if such review, I could not confirm compliance with agents are utilized. this subsection. b) Policies and procedures address: Policy provided does not specify the The types, levels, and application of force; requirements in this subsection; only the documentation of the use of force; a grievance documentation of the use of force is noted in procedure; a system for investigation of the use of the policy. force and administrative review; and discipline for the improper use of force; X The CODE RED policy narrative was struck through and I was unable to determine the status of the policy. Agency grievance policy pursuant to section 1361, does not reflect Use of Force. 1. The specific use of physical, chemical agent, Unable to confirm or locate in policy. lethal, and non-lethal force that may, or may not, X be used in the facility; 2. The limitations regarding the use of force on Policy addresses the way pregnant youth or pregnant youth in accordance with Penal Code youth in recovery after delivery hall shall not Section 6030(f) and Welfare and Institutions be restrained in certain manners and that Code Section 222; and, restraints will be removed when instructed by X medical personnel. Unknown if additional limitations regarding the use of force apply. 3. A standardized format, time period, and Staff are to complete incident reports by end procedure for reporting the use of force, of shift. including the reporting requirements of X Incident reports reviewed were well written management and line staff. and timely. 7479 San Bernardino HDJDAC\2016-2018. - 19 - J453 JUV PRO-Eff. 03-01-15 1358 USE OF PHYSICAL RESTRAINTS Policy Section: Use of Physical Restraints in JDACS and Treatment Facilities. Note: The provisions of this regulation do not apply to the use of handcuffs, shackles or other restraint Title 15 requires certain information to be devices when used to restrain youth for movement included in policies and procedures. I am or transportation. unable to locate the “availability of cardiopulmonary resuscitation equipment” in a) Written policies and procedures govern the use of the agency policy. restraint devices. The policies address: known medical conditions that would contraindicate certain Additionally, policy notes that staff “separate” X restraint devices and/or techniques; acceptable restrained youth; however, policy is unclear restraint devices; signs or symptoms which should as to what “separation” means operationally result in immediate medical/mental health referral; as Title 15 notes that protective housing is availability of cardiopulmonary resuscitation required. Further clarification is needed to equipment; protective housing of restrained youth; determine compliance. provision for hydration and sanitation needs; exercising of extremities. Overall, incident documentation reviewed was thorough and packets were consistent, but the policy issues relative to documentation must be addressed. b) Physical restraints are utilized only when it appears X less restrictive alternatives would be ineffective in controlling the disordered behavior. 1) Restraints are used only for those youth who present an immediate danger to themselves or others, who exhibit behavior that results in the X destruction of property, or reveals the intent to cause self-inflicted physical harm. The circumstances leading to the use of restraints are documented. c) Youth are placed in restraints only with the approval Title 15 requires that youth shall be placed in of the facility manager or designee. The facility restraints only with the approval of the facility manager may delegate authority to place a minor in manager or designee. Neither Section II (in restraints to a physician. policy) which speaks to the role of the Probation Corrections Supervisor/Incident Commander or Section III, Watch Commander, provides adequate direction that is consistent with T15. Per policy, unit staff are to notify the Probation Corrections Supervisor or Incident X Commander as soon as possible after the restraint is applied. Probation Corrections Supervisor or Incident Commander then notifies the Watch Commander as soon as possible of the restraint. There is no approval process required until one hour later by the Watch Commander. The facility manager may delegate authority to place a youth in restraints to a physician per policy; however, there is no authority to delegate the approval to unit staff based on Title15. 7479 San Bernardino HDJDAC\2016-2018. - 20 - J453 JUV PRO-Eff. 03-01-15 Reasons for continued retention in restraints are Agency policy directs that restraints which reviewed and documented a minimum of every hour. exceed one hour are authorized by the Watch commander and the Watch X commander will approve continued use at that time. A medical opinion on the safety of placement and The initial medical opinion as required was retention is secured as soon as possible, but no later present in both policy and documentation but than two hours from the time of placement. The not the requirement for additional medical youth is medically cleared for continued retention at clearance every 3 hours for continued least every three hours after the initial medical X retention. opinion. Operationally, youth are not kept in restraints for that length of time; however, policy must still reflect Title 15 requirements. A mental health consultation to assess the need for mental health treatment is secured as soon as X possible, but in no case longer than four hours from the time of placement. d) Continuous direct visual supervision is conducted PCSI is to ensure that direct visual and documented to ensure that the restraints are supervision occurs per policy. X properly employed and to ensure the well-being of the youth. Observations of the youth’s behavior and any staff The Probation Corrections Officer is interventions are documented at least every 15 responsible for this duty and will include in minutes, with actual time recorded. the documentation of the times that restraints were applied and removed, the initial medical and mental health evaluations, observations X of the youth’s behavior, any staff interventions, offers/provision for hydration and sanitation needs, exercising of extremities and the justification of the restraint and approval of the Watch Commander. All youth in restraint devices are housed alone or in As noted above, policy notes that staff a specified housing area for restrained minors, with “separate” restrained youth; however, it is provisions to protect the minor from abuse. unclear as to what “separation” means operationally as Title 15 notes that protective X housing is required. Further clarification is needed to verify compliance. Restraints are not used as punishment, discipline, or as a substitute for treatment. The affixing of hands X and feet together behind the back (hog-tying) is prohibited. 7479 San Bernardino HDJDAC\2016-2018. - 21 - J453 JUV PRO-Eff. 03-01-15 f) The use of restraints on pregnant minors is limited in Title 15 requires that restraints on pregnant accordance with Penal Code Section 6030(f) and minors be in accordance with PC6030f and Welfare and Institutions Code Section 222. WIC222. Agency policy directs that pregnant youth shall not be restrained at the ankles and only X be handcuffed to the front in accordance with PC 6030f and WIC 222. Agency policy must be updated to include the additional statutory requirements of PC3407 and PC 6030f. 1359 SAFETY ROOM PROCEDURES High Desert Juvenile Detention and Assessment Center has no safety room. The remainder of this section is removed. X Written policies and procedures govern the use of safety rooms, as described in Title 24, Part 2, Section 460A.1.13. 1360 SEARCHES Policy Section: Searches in Detention Facilities X Facility staff conduct searches of youth upon Written policies and procedures govern the search of intake, random searches of youth during youth, the facility, and visitors. confinement, and searches of the facility and all areas accessible to the youth. Searches are conducted to insure the safety and security of the facility and to provide for the safety and security of X Youth may be strip searched; however, if so, the public, visitors, youth, and staff. there must be cause. Strip searches must be approved prior to the search being Searches are not conducted for harassment or as a form conducted. of discipline or punishment. Searches are conducted in a X manner that preserves privacy and dignity of the person Strip searches and pat down searches of being searched. youth are conducted by same sex staff. Written procedures address each of the following: Parents and other non-facility staff visitors are searched by metal detector before Intake searches; Searching youth who are returning X entering the facility. from activities outside of the living unit, court, another facility, or visiting; Facility searches; Searches of There were no grievances or other concerns visitors; and, Cross-gender supervision. regarding this procedure. 1361 GRIEVANCE PROCEDURE Policy Section: Grievances and Appeals Youth have free access to grievance forms X and pencils as needed. Youth may give the There are written policies and procedures allowing any completed forms to unit staff or any facility youth to appeal and have grievances resolved relating to staff member they wish, or they can file it any condition of confinement. confidentially in the unit’s locked grievance box. The policies and procedures include: Grievances were reviewed for December a) A grievance form and instructions that include X 2016, May 2017 and July 2017. In total, provisions for the youth to have free access to the there were about 100 within the time frame. form; Grievances were addressed in a timely b) The option for youth to confidentially file the manner and were very well documented with grievance or deliver the form to any youth care X supervision staff working in the facility. 7479 San Bernardino HDJDAC\2016-2018. - 22 - J453 JUV PRO-Eff. 03-01-15 c) Resolution of the grievance at the lowest appropriate justifications for the decisions. They were X staff level; reviewed by the supervisor and the director. d) Provision for a prompt review and response to X Technical assistance provided to ensure that grievances within a specified time limit; when the grievance is completed by the Youth may elect to be present to explain their hearing officer, that the hearing officer version of the grievance to a person not directly ensures that the youth be given all X involved in the circumstances that led to the information as to the resolution. Grievances grievance. should not be resolved by a hearing officer telling the youth that he or she will talk to Provision for a staff representative approved by X another person to resolve. This conversation the facility administrator to assist the youth. should occur before the grievance resolution and the youth must be noticed as to what e) Provision for a written response to the grievance X actions occurred. which includes the reasons for the decisions; f) A system which provides that any appeal of a grievance shall be heard by a person not directly X involved in the circumstances which led to the grievance; and, Concerns of parent, guardians, staff or other parties are addressed and documented within a specified time frame, whether or not those concerns are associated with X a grievance. 1362 REPORTING OF INCIDENTS Policy Section: Incident Reports A random sampling of incident reports was reviewed. These reports included use of A written report of all incidents, which resulted in physical force, informational reports, medical reports, harm, serious threat of physical harm, or death to an X and other pertinent institutional reports. employee or a youth of a juvenile facility, or other They were timely, well written with good person(s), is maintained. Such written records are documentation, and complete. prepared by staff and submitted to the facility manager by the end of the shift. 1363 USE OF REASONABLE FORCE TO COLLECT Policy Section: DNA Buccal Sample DNA SPECIMENS, SAMPLES, IMPRESSIONS Collection All DNA samples as required by law, are collected while the youth is in the detention Pursuant to Penal Code Section 298.1, policy and X facility. Policy allows for force as an ultimate procedures describe the use reasonable force to collect outcome; however, efforts are made to gain DNA samples from individuals who are required to voluntary compliance in all cases. If a youth provide such samples, specimens or impressions refuses, he or she will be counseled and pursuant to Penal Code Section 296 and who refuse ultimately if they continue to refuse, the court following written or oral request. may order a forced blood draw. Policy and procedures address: Letter received from Deputy Chief Julie Hovis dated August 29, 2017, noted that no Documentation of efforts to secure voluntary force has been used to collect DNA samples compliance, including an advisement of the legal X this cycle. obligation to provide the requisite specimen, sample or impression and the consequences of refusal. Documentation of supervisory knowledge of the X above and authorization to use force. 7479 San Bernardino HDJDAC\2016-2018. - 23 - J453 JUV PRO-Eff. 03-01-15 If the use of reasonable force includes cell extraction, the extraction shall be videotaped and retained by the department. (Consult with County X Counsel regarding statutes applicable to your department.) 1370 EDUCATION PROGRAM Policy Section: Education Programs The inspection of the High Desert Juvenile Detention and Assessment Center School The County Board of Education provides for the X was competed by Earl Smith on June 27, administration and operation of juvenile court schools in 2017. Mr. Smith interviewed Ms. Monica conjunction with the Chief Probation Officer or designee. Hatcher who is the Principal of the school. Policies and procedures ensure communication and coordination between educators and probation staff. Mr. Smith found that all required elements of the students’ academic needs were met. Facility Manager shall request an annual review of the education program by the superintendent of schools. It was noted in my discussion with youth and This annual review of each required element of the staff that the school program hours are program from the Superintendent of Schools has been varied based on lack of teachers or received along with a report or review checklist on substitutes. This issue was addressed with compliance, deficiencies, and corrective action needed facility management and with the school X to achieve compliance. This review cannot be delegated administration. School administration notes to the site principal or other site staff member. It can that youth receive the minimum number of however be contracted to a qualified outside agency. minutes as required by State Law and that Upon completion, the facility manager will review each they are actively working on this issue. If item with the person designated by the school and take they have no teachers, either the principal or any corrective action as needed another administrator will take on a classroom for the day. They are actively General Education Development preparation shall be recruiting for substitutes and have noted X made available to all eligible youth. continued commitment to address the issue and return to a regular school schedule. We Supplemental instruction shall be afforded to youth who will continue to monitor in the future. do not demonstrate sufficient progress towards passing X the CAHSEE as set forth in the ED Code. Randy Elphic, Assistant Superintendent of Student Services, San Bernardino County The facility school program complies with the State Superintendent of Schools, provided the Education Code (Note: The Education Code currently X Annual Probation School Report for 2017 for requires a 240-minute school day.) Youth are delivered review. to their educational program so as not to interfere with the time afforded the minimum instruction day. The report outlines the instructional day and School discipline is integrated into the facility’s overall included an in-depth overview of the behavioral management plan, with school staff advised X integrated curriculum offered as well as the of administrative decisions that may affect the districts special programs and special educational programming. education component. The school Expulsion/suspension follows the due process X administers all state tests and assessments. safeguards in the education code, including the rights of students with special needs. The Juvenile Court School is accredited Policies and procedures address the rights of any X through the Western Association of Schools student who has continuing difficulty completing the and Colleges (WASC) effective through school day. 2020. There are provisions for individuals with special needs that include educational instruction for youth in high security or other special units, compliance with X applicable statutes for special education, and, provision for non-English speaking youth and those with limited English speaking skills. Youths are enrolled in school no later than three (3) days X after admission. 7479 San Bernardino HDJDAC\2016-2018. - 24 - J453 JUV PRO-Eff. 03-01-15 The school conducts an educational screening and X completes an education plan within 5 days. If a youth is detained, the school requests the youths X records from his/her prior school to ensure that the educational plan is appropriate. 1371 RECREATION AND EXERCISE Policy Section: Recreation, Programs and Exercise X Each unit has a posted calendar and a) There are policies and procedures for recreation and schedule that includes recreation, exercise exercise of youth with the intent to maximize the time and programming. A review of the facility youth are out of their rooms/off their bunks. message log provided documentation that the program overall is consistent with the b) There is the opportunity for a minimum of three hours scheduled programming. Additionally, there of recreation, programs and exercise 3 hours a day during the week and five hours a day each Saturday, X is documentation in Caseload Explorer that Sunday and other non-school days. At least one confirms that youth are attending the hour shall be an outdoor activity. required programming. c) The recreation and exercise schedule is posted in X The facility offers a variety of programs and the living units. activities to keep the youth engaged. d) Recreation shall include the opportunity for at least Examples outside the regular offerings are one hour of daily access to unscheduled activities as follows: such as reading, television, radio, music games X Recreational Activities: etc. The activities are supervised and include orientation and coaching of youth. • Tournament Activities • Movie Night e) Programs shall include social awareness programs X • Water Games as outlined in Section 1378. • Karaoke f) All youth shall be provided with the opportunity for at • Bingo X least one hour of large muscle activity each day. • Various Independent Life Skill Courses g) That one hour of exercise is suspended only upon a written finding by the administrator/manager that the Exercise Opportunities: X youth represents a threat to the safety and security • Camp games ie; Tug of War, of the facility. Capture the Flag, etc. h) The administrator/manager may suspend for a • Bumper Soccer period not to exceed 24 hours access to recreation Programming Opportunities: and programs X • Focus • The Real Baby Program • New Beginnings 1372 RELIGIOUS PROGRAM Policy Section: Religious Programs Religious programs are provided at the High Desert Juvenile Detention Assessment The facility administrator provides access for voluntary X Center. These programs include both participation in religious services and/or religious Catholic and Protestant church services and counseling at least once a week. A youth is allowed to bible study. If requested, youth may speak participate in other program activities if he/she elects not with visiting clergy or clergy of their choice. to participate in religious programs. 7479 San Bernardino HDJDAC\2016-2018. - 25 - J453 JUV PRO-Eff. 03-01-15 Religious programs provide for: religious services, Youth also have access if needed to availability of clergy, and availability of religious diets. religious diets. It was noted at inspection that one unit did not receive the same opportunity for Catholic Services as the rest of the youth in the X facility. Technical assistance was provided and subsequent follow up conversations with facility management confirmed that the all youth were again receiving the opportunity for full programming. 1373 WORK PROGRAM Policy Section: Work Program The facility runs a Regional Occupation Program (ROP) that teaches youth how to There are written policies and procedures for assigning properly paint. They assist in painting facility youths to work programs, which are meaningful, rooms to keep the facility looking neat and constructive, and related to vocational training or X clean. increasing a youth’s sense of responsibility. Staff also use unit work and chores to focus or refocus youth who may need it. Youth are asked to restock shelves or clean up to divert their negative energy, to occupy them and to take their minds off issues or concerns. 1374 VISITING Policy Section: Visitation in Juvenile Detention and Assessment Centers and X Treatment Facilities. There are written policies and procedures for visiting that Visitation can occur 7 days a week. Youth include provision for special visits. are assigned to a visitation period based on their assigned unit. Special visits can be Youths are allowed visits by parents, guardians, or approved by facility supervisors for any time persons standing in loco parentis, at reasonable times. X and may include other family members, baby Opportunity for visiting is at least two hours per week. visits and in some cases, community based Visits are supervised, but conversations are not organizations’ personnel. Youth who have monitored unless there is a security or safety need. been committed to the Department of Juvenile Justice are provided with a family visit prior to their departure. Youth who are X detained in the High Desert facility but whose parents reside in San Bernardino are provided with teleconference visitation upon request if their parents are unable to make the drive to the facility. 1375 CORRESPONDENCE Policy Section: Correspondence of Youth. Youth are provided with regular opportunities X to write and send unlimited mail to family or There are written policies and procedures for friends postage free. correspondence which ensure: Those youth we spoke to reported that staff a) There is no limitation on the volume of mail that youth X review both incoming and outgoing mail to may send or receive; ensure there is no contraband coming in and b) Youth may send special mail and two letters per X nothing “bad” going out. They did not week postage-free; believe that staff read their mail and noted 7479 San Bernardino HDJDAC\2016-2018. - 26 - J453 JUV PRO-Eff. 03-01-15 c) Youth may correspond confidentially with state and that staff provide received mail daily. The federal courts, any member of the State Bar or holder youth interviewed had not written any letters of public office, and the Board of State and to their attorneys. Youth may ask staff to call X Community Corrections; however, authorized facility their attorney at any time and staff assist staff may open and inspect such mail only to search them in doing so. for contraband and in the presence of the youth; and, d) Incoming and outgoing mail, other than confidential correspondence described above, may be read by staff only when there is reasonable cause to believe facility safety and security, public safety, or youth X safety is jeopardized. 1376 TELEPHONE ACCESS Policy Section: Telephone Access Youth are provided with their initial phone There are written policies and procedures to provide calls at booking. They have access to youth with access to telephone communications. X continued opportunities for collect phone use. Youth are also given opportunities to use the facility phone to make calls. Youth interviewed reported that there are multiple opportunities a week to use the phones. 1377 ACCESS TO LEGAL SERVICES Policy Section: Access to Legal Services Youth can write or call their attorneys as X needed always free of charge. Attorneys Written procedures ensure the rights of minors to have may visit their clients at any time. access to the courts and legal services include: Attorney/Client visits will occur in a confidential area. a) Access, upon request by the youth, to licensed X attorneys and their authorized representatives; b) Provision for confidential consultation with attorneys; X and, c) Unlimited postage paid legal correspondence and X cost free telephone access as appropriate. 1378 SOCIAL AWARENESS PROGRAM Policy Section: Social Awareness Programs HDJDAC facility management provided a The County Board of Education or the Chief Probation thorough annual review of programs. This Officer provides programs designed to promote social review provided specific information awareness and reduce recidivism. The programs regarding the programming that is available X consider the needs of male and female youth and may to the youth while in custody. Programs are include: victim awareness; conflict resolution; anger provided by probation staff, other partner management; parenting skills; appropriate gender agency staff and other facility volunteers. specific programming; juvenile justice; self-esteem; Probation Staff provide a wide variety of building effective decision making skills; and, other topics programs with emphasis on life skills, health that suit the needs of the youth. education, parenting, anti-bullying, choosing 7479 San Bernardino HDJDAC\2016-2018. - 27 - J453 JUV PRO-Eff. 03-01-15 The agency responsible for providing the programs respect, binge drinking, etiquette, Live at conducts a written annual review to ensure that the 25, Just Beginnings and financial literacy. program content is current, consistent and relevant to the population. San Bernardino Department of Behavioral Health, Forensic Adolescent Service Team (FAST) provides Moral Reconation Therapy, Community Resiliency Model (CRM) and assists in arranging and coordinating 12-step drug and alcohol groups and family sessions. San Bernardino County Superintendent of Schools provides a wide variety of ROP programs and other educational programs X beyond the regular educational day within the facilities. Other agencies, providers or volunteers also provide the following specific programs as follows: • Pacific Youth Correctional Ministries- Religious Services • Diocese of San Bernardino- Religious Services • San Bernardino AA/Hospitals and Institutions (H&I)-AA Meetings • San Bernardino NA-NA Meetings 1390 DISCIPLINE Policy Section: Discipline/Discipline Process X There are written policies and procedures for the Rules and Sanctions are noted in the Youth discipline of minors that promote acceptable behavior. Handbook Discipline is imposed at the least restrictive level that X promotes the desired behavior. Discipline does not include corporal punishment, group punishment, physical or psychological degradation or X deprivation of the following: a) Bed and clothing; X b) Daily shower, access to drinking fountain, toilet and X personal hygiene items, and clean clothing; c) Full nutrition; X d) Contact with parent or attorney; X e) Exercise; X f) Medical services and counseling; X g) Religious services; X h) Clean and sanitary living conditions; X i) The right to send and receive mail; and, X 7479 San Bernardino HDJDAC\2016-2018. - 28 - J453 JUV PRO-Eff. 03-01-15 j) Education. X There are established rules of conduct and disciplinary penalties to guide the conduct of youth. The rules and penalties, which include both major violations and youth violations, are simply and affirmatively stated and are X available to all youth. Provisions are made to provide accessible information to youth with disabilities, limited English proficiency or limited literacy. 1391 DISCIPLINE PROCESS Policy Section: Discipline/Discipline Process By policy and practice, youth are provided X with due process opportunity and paperwork There are written policies and procedures for the for all rule violations, major and minor. administration of discipline that include: Documentation samples reviewed indicated that practice is not consistent with policy. a) Designation of personnel authorized to impose X Policy provides implied direction as to the discipline for violation of rules; specific staff responsibilities for discipline b) Prohibiting discipline from being delegated to any process; however, policy does not state youth; specifically who is authorized to impose X discipline nor does it prohibit discipline from being delegated to any youth. c) Definition of major and minor rule violations and their Policy outlines minor and major rule consequences, due process requirements; violations; consequences are only noted for X minor rule violations. Policy exists for due process; however, policy and practice are not consistent. d) Minor rule violations may be handled informally by Policy outlines rights the youth have for a counseling, advising the youth of expected conduct minor or major rule violation that is consistent or imposing a minor consequence. Discipline shall X with regulation; however, policy also requires be accompanied by written documentation and a that a “Due Process Notice” will be policy of review and appeal to a supervisor; completed for all major and minor discipline imposed and provides direction as to each e) Major rule violations may include withdrawal from staff members role in the process. Policy group activities for 24 hours or more or extension of directives are inconsistent which negatively time in custody. Major rule violations and the impacts practice/operations and discipline process shall be documented and require documentation. the following: Policy also notes that “No discipline is to be X imposed until a supervisor approves/modifies/declines the proposed consequence.” In some cases, this approval didn’t occur for several days, yet the youth received and completed a consequence such as an essay or leading a 5-minute group with their peers. Written notice of violation prior to a hearing; X Most Due Process Notices reviewed were not filled out properly, not filled out Hearing by a person who is not a party to the X completely or contained the information incident; consistent with regulation. Opportunity for the youth to be heard, present X • Regulation requires written notice evidence and testimony; prior to a hearing; I am unable to 7479 San Bernardino HDJDAC\2016-2018. - 29 - J453 JUV PRO-Eff. 03-01-15 Provision for minor to be assisted by staff in the confirm that prior notice of a hearing X hearing process; and, was made. • Neither minor or major consequence Provision for administrative review. was noted(checked) for most of the documentation provided/reviewed Agency policy provides direction for supervisors and watch commanders about different approval timelines and documentation necessary based on Major or Minor discipline. • The behavior that occurred was not noted but the consequence imposed X or suggested was noted. • Hearings did not involve youth statements; therefore, it is unknown if youth participated in a hearing beyond being told the discipline stood. • There is a place for an administrative review however it is unknown if youth are asked if they want one or if this occurs. Violations that result in a removal from camp or Facility administration has noted that youth commitment program, but not a return to court are returned to court for probation violations. X will follow the due process provisions in subsection (e) above. 7479 San Bernardino HDJDAC\2016-2018. - 30 - J453 JUV PRO-Eff. 03-01-15 REVIEW OF NON REGULATORY REQUIREMENTS FOR SAN BERNARDINO HDJDAC GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Facility is a Juvenile Hall Allocation Eligibility Form are being provided at the facility. X (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of County has a WIC208.5 waiver X age and older. The facility has been approved to hold persons under County has a WIC208.5 waiver X the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements County has a WIC208.5 waiver of 208.5 WIC (programming, capacity and security of X the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 Facility does not house WIC300 youth MINORS Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) X are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) Facility does not house status offenders AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from X Juvenile Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held Facility does not house Federal minors X in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is X submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT Facility does not house adult inmates INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) X Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately X separated from minors. Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed in the X facility in a manner that allows contact with minors. 7479 San Bernardino HDJDAC\2016-2018. - 31 - J453 JUV PRO-Eff. 03-01-15 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7479 FACILITY NAME: High Desert Juvenile Detention and Assessment Center FACILITY TYPE: JH APPLICABLE REGULATIONS (Check All That 4/98: 2001:  2003: OTHER: Apply): FIELD REPRESENTATIVE: Lisa Southwell DATE: October 10, 2017 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1)  Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of  minors pending admission to JH Provides access to a shower  Provides a secure vault or storage space for minor's  valuables Provides telephone access to minors  Provides staff access to hot and cold running water  Locked Holding Room (1.2)  Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area  Contains seating to accommodate all minors as  specified in these regulations 98: Provides access to a toilet, washbasin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, washbasin and drinking  fountain unless a procedure is in effect to provide access Maximizes staff visual supervision  03: Outward swinging or lateral sliding door required Hinges were inside the room creating tie off  points. (Fixed in 2014-2016 cycle) 7479 16 18 San Bernardino High Desert JDAC PHY;10/10/2017 - 1 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Natural Light (1.3) Visual access to natural light is provided in locked sleeping rooms, single and double occupancy sleeping rooms, dormitories and dayrooms.  Corridors (1.4) Corridors in living areas are at least eight feet wide. When doors are staggered or if rooms are located  only on one side, corridors may be at least six feet wide. Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain  sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other  access to these fixtures 03: Toilet, washbasin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a  clear ceiling height of eight feet 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144  inches. 03: Outward swinging or lateral sliding door required  Double Occupancy Sleeping Rooms (1.8) Minimum of 100 square feet floor area, a clear ceiling  height of eight feet, and a minimum width of seven feet 7479 16 18 San Bernardino High Desert JDAC PHY;10/10/2017 - 2 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144  inches 03: Outward swinging or lateral sliding door required  Dormitories (1.9) In JHs and camps, there is a minimum of 50 square feet of floor area per minor, with a minimum dormitory  size of 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no  fewer than four minors. 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps).  03: This subsection deleted, eliminating the 15 minor limitation. (See below.) 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than  30 minors (regardless of whether it is for court commitments or other detained minors). Dayrooms (1.10)  JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square  feet of floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers.  Physical Activity and Recreation Spaces (NA 2001 regulations. This was designed as a SPJH; 1.11) 200-bed facility. 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated  indoor-outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9000 square feet dedicated indoor-outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor-outdoor space, plus a field area. The field area contains a minimum of one acre with a  minimum dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 7479 16 18 San Bernardino High Desert JDAC PHY;10/10/2017 - 3 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet.  01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor- outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface. X 01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and X of a sufficient size to comply with Title 15, § 1371. 01: The required recreation area has no single  dimension less than 40 feet. Outdoor recreation area lighting allows for evening activities and provides security.  Academic Classrooms (NA SPJH; 1.12)  Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for  every juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square Six unit classrooms 31'2" x 22; office 8' x feet of floor space for the teacher's desk and work 10'7"; storage 4'9" x 10'7".  area, and a minimum of 28 square feet floor space Building 5 classrooms – 3 @ approximately per minor. 25' x 29'3"; one @ approximately 25'3" x 29'3. There is a communication system in each classroom that allows for immediate response to emergencies.  Safety Room (1.13)  Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet Limited to one minor  Padded as specified in these regulations  There are one or more vertical view panels constructed of security glazing. Panels provide a  view of the entire room and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these  regulations Access to a toilet, wash basin and drinking fountain is  provided. 7479 16 18 San Bernardino High Desert JDAC PHY;10/10/2017 - 4 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS 03: Be equipped with a variable intensity security- type lighting fixture, with controls outside the  room 03: Any wall- or ceiling-mounted devices are designed to prohibit the occupant’s access.  Medical Examination Room (NA SPJH; 1.14) There is a minimum of one suitably equipped medical  examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations  that is used for no other purpose; Privacy for minors;  Lockable storage for medical supplies;  Not less than 144 square feet floor space with no  single dimension less than seven feet; Hot and cold running water; and,  01: Smooth, non-porous, washable surfaces.  Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies  and pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) Dining in dayrooms. There is a minimum of 15 square feet floor space and  sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual  barrier. Visiting Space (1.17)  Visiting space is provided. Institutional Storage (1.18) Various locations. There is a minimum of 80 cubic feet of storage space per minor for institutional clothing, bedding, supplies  and activity equipment, in one or more storage rooms. 7479 16 18 San Bernardino High Desert JDAC PHY;10/10/2017 - 5 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Personal Storage (1.19) Various locations. Each minor has a minimum of nine cubic feet of  secure storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as fire extinguishers, self-contained breathing  apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial  closet containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single  and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to  maintain fire and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24)  Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished  interview room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp.  Court Holding Room for Minors (1.26)  Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors  7479 16 18 San Bernardino High Desert JDAC PHY;10/10/2017 - 6 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Provides 40 square feet of floor area and a minimum  clear ceiling height of eight feet Contains seating to accommodate all minors  Contains a toilet, wash basin and drinking fountain as  specified in these regulations Maximizes staffs' visual supervision of minors  Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms.  One toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water and be available on living units in a ratio of 1:6  in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff  in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents waste water from flowing over the  bubbler. Showers (2.4) Showers provide tempered water and are available  on living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating staff's ability to supervise.  Beds (2.5) Beds are at least 30 inches wide and 76 long and are  of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart.  Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms,  single and double occupancy rooms, dormitories, dayrooms and activity areas. 7479 16 18 San Bernardino High Desert JDAC PHY;10/10/2017 - 7 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Night lighting in the above areas provides good visibility and is conducive to sleep.  Padding (2.7) Padding in safety rooms covers the floor, door and  walls to a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire sprinkler as approved by the State Fire Marshal  (SFM). The padding is approved by the SFM and is: non- porous; at least one-half inch thick; of a unitary or laminated construction; firmly bonded to all padded  surfaces; and, is without exposed seams. Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is  allowed for each person. Weapons Locker (2.9) Weapons lockers are located outside the security  perimeter of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking device.  Assess for New Construction/Remodel or Repair:  Security Glazing (2.10) (Added in 2003) 2001 regulations. (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards:  American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860-94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met.  (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7479 16 18 San Bernardino High Desert JDAC PHY;10/10/2017 - 8 - J456 PHY 98 01 03.dot (10/03) BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7479 FACILITY: TYPE: RC: High Desert Juvenile Detention and Assessment Center JH 200 FIELD REPRESENTATIVE: Lisa Southwell DATE: October 10, 2017 ROOMS EACH ROOM # Each Room FIXTURES* Unit Room Applicable Total Size (L x W x H) or COMMENTS Room # Designation Type Standards RC RC Square/Cubic Feet T U W F S s Beds Building 1 – Intake (Boys) C-5; C-6 Holding 2001 2 0 (9) (18) 11'5" x 13'2" 1 1 1 145 sq. ft. (5 sq. ft. chase deducted) Note: Two benches 7'9" & 11'5". RC limited by square footage. Ceiling height 9'8". C-7 Holding 2001 1 0 (2) (2) 6'6" x 11'5" 1 1 1 74 sq. ft. Note: One bench 4' (seating for 2). RC limited by seating. Ceiling height 9'8". Intake area has two showers. Intake (Girl’s) T-3; T-4 Holding 2001 2 0 (5) (10) 11'5" x 8'8" 1 1 1 96 sq. ft. (3 sq. ft. chase deducted) Note: One bench 8'9" (seating for 5). RC limited by seating. T-5 Holding 2001 1 0 (4) (4) 7' x 11'3" 1 1 1 76 sq. ft. (3 sq. ft. chase deducted) Note: One bench 7' (seating for 4). RC limited by seating. 2010-12 – This room being used for storage. T-6 Holding 2001 1 0 (5) (5) 11'3" x 8'8" 1 1 1 94 sq. ft. (3 sq. ft. chase deducted) Note: One bench 8'8" (seating for 5). RC limited by seating. Intake area has one shower. Unit 1 24' x 6'9" + 44' x 30'9". Fountain in the Unit 1-A Dayroom 2001 1 0 0 0 1,515 sq. ft. 1 4 dayroom sink. Typical room 106 sq. ft. (6 sq. ft. chase Double 2001 9 2 2 18 7' x 16' 1 1 1 deducted) Corner room 112 sq. ft. (8 sq. ft. chase Double 2001 1 2 2 2 10'8" x 11'3" 1 1 1 deducted) 24' x 6'9" + 44' x 30'9". Fountain in the Unit 1-B Dayroom 2001 1 0 0 0 1,515 sq. ft. 1 4 dayroom sink. Typical room 106 sq. ft. (6 sq. ft. chase Double 2001 9 2 2 18 7' x 16' 1 1 1 deducted) *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7479 16 18 San Bernardino High Desert JDAC LASE;10/10/17 - 1 - J460 LAS JUV.dot (9/98) ROOMS EACH ROOM # Each Room FIXTURES* Unit Room Applicable Total Size (L x W x H) or COMMENTS Room # Designation Type Standards RC RC Square/Cubic Feet T U W F S s Beds Corner room 112 sq. ft. (8 sq. ft. chase Double 2001 1 2 2 2 10'8" x 11'3" 1 1 1 deducted) 1,509 square feet (approx. Multi-purpose Room 2001 1 0 0 0 54'3" x 27'10" measurement) Unit 2 24' x 6'9" + 44' x 30'9" Fountain in the Unit 2-A Dayroom 2001 1 0 0 0 1,515 sq. ft. 1 4 dayroom sink. Typical room 106 sq. ft. (6 sq. ft. chase Double 2001 9 2 2 18 7' x 16' 1 1 1 deducted) Corner room 112 sq. ft. (8 sq. ft. chase Double 2001 1 2 2 2 10'8" x 11'3" 1 1 1 deducted) 24' x 6'9" + 44' x 30'9" Fountain in the Unit 2-B Dayroom 2001 1 0 0 0 1,515 sq. ft. 1 4 dayroom sink. Typical room 106 sq. ft. (6 sq. ft. chase Double 2001 9 2 2 18 7' x 16' 1 1 1 deducted) Corner room 112 sq. ft. (8 sq. ft. chase Double 2001 1 2 2 2 10'8" x 11'3" 1 1 1 deducted) 24' x 6'9" + 44' x 30'9" Fountain in the Unit 2-C Dayroom 2001 1 0 0 0 1,515 sq. ft. 1 4 dayroom sink. Typical room 106 sq. ft. (6 sq. ft. chase Double 2001 9 2 2 18 7' x 16' 1 1 1 deducted) Corner room 112 sq. ft. (8 sq. ft. chase Double 2001 1 2 2 2 10'8" x 11'3" 1 1 1 deducted) 24' x 6'9" + 44' x 30'9" Fountain in the Unit 2-D Dayroom 2001 1 0 0 0 1,515 sq. ft. 1 4 dayroom sink. Typical room 106 sq. ft. (6 sq. ft. chase Double 2001 9 2 2 18 7' x 16' 1 1 1 deducted) Corner room 112 sq. ft. (8 sq. ft. chase Double 2001 1 2 2 2 10'8" x 11'3" 1 1 1 deducted) Multi-purpose Room 2001 1 0 0 0 28' x 54'6" 1,526 sq. ft. (approx. measurement) *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7479 16 18 San Bernardino High Desert JDAC LASE;10/10/17 - 2 - J460 LAS JUV.dot (9/98) ROOMS EACH ROOM # Each Room FIXTURES* Unit Room Applicable Total Size (L x W x H) or COMMENTS Room # Designation Type Standards RC RC Square/Cubic Feet T U W F S s Beds Admin/Visiting/Medical Unit 3 24' x 6'9" + 44' x 30'9" Fountain in the Unit 3-A Dayroom 2001 1 0 0 0 1,515 sq. ft. 1 4 dayroom sink. Typical room 106 sq. ft. (6 sq. ft. chase Double 2001 9 2 2 18 7' x 16' 1 1 1 deducted) Corner room 112 sq. ft. (8 sq. ft. chase Double 2001 1 2 2 2 10'8" x 11'3" 1 1 1 deducted) Unit 3-B Dayroom 2001 1 0 0 0 1,515 sq. ft. 4 24' x 6'9" + 44' x 30'9" Typical room 106 sq. ft. (6 sq. ft. chase Double 2001 9 2 2 18 7' x 16' 1 1 1 deducted) Corner room 112 sq. ft. (8 sq. ft. chase Double 2001 1 2 2 2 10'8" x 11'3" 1 1 1 deducted) Unit 3-C Dayroom 2001 1 0 0 0 1,515 sq. ft. 4 24' x 6'9" + 44' x 30'9" Typical room 106 sq. ft. (6 sq. ft. chase Double 2001 9 2 2 18 7' x 16' 1 1 1 deducted) Corner room 112 sq. ft. (8 sq. ft. chase Double 2001 1 2 2 2 10'8" x 11'3" 1 1 1 deducted) Unit 3-D Dayroom 2001 1 0 0 0 1,515 sq. ft. 4 24' x 6'9" + 44' x 30'9" Typical room 106 sq. ft. (6 sq. ft. chase Double 2001 9 2 2 18 7' x 16' 1 1 1 deducted) Corner room 112 sq. ft. (8 sq. ft. chase Double 2001 1 2 2 2 10'8" x 11'3" 1 1 1 deducted) *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7479 16 18 San Bernardino High Desert JDAC LASE;10/10/17 - 3 - J460 LAS JUV.dot (9/98) Historical Notes: • Unit 1B was not staffed or occupied at the time of the 2006/08, 2008/10 and 201-14 inspections. During the 2012-14 inspection the classroom was being equipped as a skills building program. • Units 2C and 2D were not staffed or occupied at the time of the 2006/08 and 2008/10 inspections. • Unit 3B 2006/08 inspection: unoccupied. 2008/10 inspection: housed one youth supervised by 2 staff. • Unit 3D These units unoccupied during the 2010/12 and the 2012/14 inspections 2014-2016 LASE: No Changes: Total LASE RC 200 2016-2018 LASE: No Changes: Total LASE RC 200 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7479 16 18 San Bernardino High Desert JDAC LASE;10/10/17 - 4 - J460 LAS JUV.dot (9/98) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7483, 7485, 7472 FACILITY NAME: FACILITY TYPE: Central Valley Juvenile Detention and Assessment Center (CVJDAC-7483) Juvenile Hall Gateway Phase 1 (GW1-7485) Camp Gateway Phase 2 (GWRYEF-7472) Camp PERSON(S) INTERVIEWED: CVJDAC and GW1 Gratius Ford, Supervisor I; Felicia Douglas, Probation Corrections Officer I; Alicia Wilson, Nursing Supervisor; Anna Pham, FAST Clinical Supervisor; CVJDAC Facility Staff and Youth; Gateway Phase 1 Facility Staff and Youth; Carolyn Latta-Clark, FAST Clinical Supervisor. Don Viser, Director; Maria Bigelow, Probation Corrections Officer; Alicia Wilson, Nursing Supervisor; Gateway RYEF Facility Staff and Youth; Carolyn Latta-Clark, FAST Clinical Supervisor. FIELD REPRESENTATIVE: DATE: Lisa Southwell PIB: 04/19/2017 Inspection: CVJDAC and Gateway Phase 1: 10/11/2017 and 11/01/2017 GWRYEF: 11/02/2017 Follow Up and Out Brief: 11/03/2017 Note: Facility Information San Bernardino County has four juvenile detention facilities. HDJDAC (7479), CVJDAC (7483), Gateway Phase 1(7485) and Gateway Phase 2 or GWRYEF (7472). Gateway Phase 2 or GWRYEF has a dedicated open setting building, adjacent to the CVJDAC. Both Gateway Phase 1 and Gateway Phase 2(GWRYEF) have been housed inside of the CVJDAC since December 2016 and this report reflects this information. GWRYEF returned to their facility in April 2018, after inspections were completed. This information is provided for historical informational purposes and for context in the following. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 1 - TITLE 15 SECTION 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 2 - CADJVC 1WG FEYRWG P/P REFERENCE – COMMENTS 1313 COUNTY INSPECTION AND EVALUATION Policy Section: Inspections and Reports OF BUILDING AND GROUNDS (A) County building inspection by agency CVJDAC and GW1 designated by the Board of Supervisors to approve Marianne Bellettini, San Bernardino County Risk Control Specialist, completed the building building safety; inspection on 03/09/2017. Per agency DCPO, Risk Management is responsible per the Board of Supervisors for this function. The building was found in compliance with CAL/OSHA Title 15 Regulation. There was no corrective action necessary; however, the inspector made suggested recommendations for follow up. Follow up letter dated 03/16/2017 was provided noting that the suggested corrections were completed. Gateway RYEF Marianne Bellettini, San Bernardino County Risk Y Y Y Control Specialist, completed the building inspection on 03/22/2017. Per agency DCPO, Risk Management is responsible per the Board of Supervisors for this function. The building was found in compliance with CAL/OSHA Title 15 Regulation. There was no corrective action necessary; however, the inspector made suggested recommendations for follow up. Follow up letter dated 07/7/2017 was provided noting that the suggested corrections were completed. (B) Fire authority having jurisdiction, including a fire Policy Section: Inspections and Reports clearance as required by Health and Safety Code Section 13146.1 (a) and (b); CVJDAC and GW1 Catherine Iglesias, of the San Bernardino County Fire Department completed the fire inspection on 07/19/2016. Fire Clearance was granted. Y Y Y Gateway RYEF Catherine Iglesias, of the San Bernardino County Fire Department completed the fire inspection on 03/07/2016. Fire Clearance was granted. (C) Local health officer, inspection in accordance Policy Section: Inspections and Reports with Health and Safety Code Section 101045; CVJDAC, GW1, GWRYEF Medical Mental Health: Patricia Molina, RN, BSN, PHN completed the inspection on 06/07/2017. There were no corrective actions noted. Environmental: Karen Vu, REHS completed the inspection on 06/07/2017. There were no corrective actions Y Y Y noted. Nutrition: Rosalind Philips, Public Health Nutritionist completed the inspection on 06/07/2017. Corrective action required for Section 1462, Medical Diets. Letter received on 04/12/2018 noting that the issue had been corrected. 2018 reports are pending. (D) County superintendent of schools on the Policy Section: Inspections and Reports adequacy of educational services and facilities as required in Section 1370; CVJDAC and GW1 Title 15 Education Inspection completed by Earl Smith on 06/27/2017. No corrective action noted. GWRYEF Title 15 Education Inspection last completed by Y Y Y Earl Smith on 03/17/2016*. No corrective action noted. Randy Elphic, Assistant Superintendent, Student Services provided the 2017 Educational Annual Report. See 1370 for additional information. *GWRYEF housed in CVJDAC for majority of inspection cycle. 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 3 - (E) Juvenile court as required by Section 209 of the Policy Section: Inspections and Reports Welfare and Institutions Code CVJDAC, GW1 and GWRYEF Y Y Y The Honorable Annemarie Pace, Presiding Juvenile Court Judge for San Bernardino County completed the inspection on 03/17/2017. Gateway RYEF was found suitable for the confinement of youth. (F) Juvenile Justice Commission as required by Policy Section: Inspections and Reports Section 229 of the Welfare and Institutions Code or Probation Commission as required by Section 240 of CVJDAC, GW1 and GWRYEF the Welfare and Institutions Code. 2016: Commissioners Joyce Frevert and Dr. Frances Coles inspected CVJDAC on 05/10/16. Y Y Y They found all areas to be satisfactory and noted no areas of non-compliance. 2017: Commissioners Joyce Frevert and Dr. Frances Coles inspected CVJDAC on 06/27/17. They found all areas to be satisfactory and noted no areas of non-compliance. 1320 APPOINTMENT AND QUALIFICATIONS San Bernardino County Probation Department The Facility Administrator (CPO) has submitted a Procedure: Appointment and Qualifications letter certifying that each employee has been appointed and are qualified pursuant to the Letter received from Chief Probation Officer requirements of this regulation. Michelle Scray-Brown, dated April 27,2017. The facility adheres to the minimum standards for the Y Y Y selection and training requirements in PC 6035 (STC compliant) as well as ensures a medical, psychological and records check are completed. Contract employees, volunteers and other non- employees shall also have appropriate qualifications and clearance. 1321 STAFFING Policy Section: Staffing Juvenile Detention and Assessment Centers and Treatment Facilities In order to assess for adequate staffing in all a) There are an adequate number of personnel to Y Y Y facilities, program schedules, staffing lists and carry out the facility program, to provide for other documentation to determine staffing safety and security of minors and staff and meet numbers on each shift were reviewed. I also established standards and regulations. reviewed training records, security check logs, incident reports, youth files and a plethora of b) There is sufficient staff to ensure that no required Y Y Y additional documentation to ensure that all service is denied. required tasks were completed. c) There is a sufficient number of supervisory level Y Y Y CVJDAC staff to ensure adequate supervision of all staff Management reported that the average members. population (both male and female) since the d) There is a clearly identified person on duty who cycle began has been between 79 and 128 with is responsible for all the operations and activities Y Y Y and has completed the Juvenile Corrections most days just above 100. CVJDAC is budgeted Officer Core Course and PC 832 training. for 2 managers, 22 supervisors and 139-line e) There is at least one staff member present on staff. The facility also utilizes recurrent staff Y Y Y each living unit whenever there are minor(s) in which are part time, on call, or as-needed staff. the unit. 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 4 - f) The facility has sufficient food services At this time, there is only one recurrent staff personnel relative to the number and security of member available for work. Y Y Y units including staff to plan menus, provide kitchen supervision, direct food preparation, train Gateway Phase 1 and GWRYEF staff and maintain records. At the time of inspection, Gateway Phase 1 and g) The facility has administrative, clerical, Phase 2 were housed at the CVJDAC facility; recreational, medical dental, mental health Phase 1 in Unit 3D and Phase 2 in 3C. Based on building maintenance and other support staff for Y Y Y the efficient management of the facility, and to CVJDAC’s rated capacity, populations were ensure that youth supervision staff are not limited to 20 per unit. diverted from supervising youth. Staffing for GW1 and GWRYEF was separate h) There is sufficient youth supervision staff to from CVJDAC staffing. Both programs are provide continuous wide-awake supervision of youth, subject to temporary variations in staff Y Y Y overseen by a facility manager, different than the assignments, to meet special program needs. Superintendent of the CVDJAC. GW1 is budged for 3 supervisors and 13-line Juvenile halls (minimum youth-staff ratio): staff. GWRYEF is budgeted for 2 supervisors, 18-line staff and 2 Probation Officers. Y Y Y (A) During hours that youth are awake, one At the time of inspection, all 3 facilities were wide-awake youth supervision staff member is being housed in the CVDJAC. There was an on duty for each 10 youth in detention. overlap in staffing. (B) During hours that youth are confined to On the AM/PM shifts, there were between 3 to 6 their room for the purpose of sleeping, one Y Y Y supervisors on duty, and always at least a wide-awake youth supervision staff member is minimum of 2 on the late-night shift for the on duty for each 30 youth in detention. supervision of staff. (C) At least two wide-awake youth supervision Line level staff ratios were high, exceeding the 1 staff members are on duty at all times, regardless to 10 minimum standard during awake hours and of the number of youth in detention, unless an Y Y Y 1 to 30 during sleeping hours. (Note: the camp arrangement has been made for immediate units currently comply with juvenile hall backup support services for emergencies. standards as it is located in juvenile hall facility.) (D) At least one youth supervision staff member Facility staffing numbers are based on is on duty who is the same gender as youth who populations in the unit as well as the needs of are housed in the facility. Y Y Y the facility. All staff are assigned by unit and have completed CORE. There was always a minimum of 2 staff on duty; a male and female. (E) Personnel with primary responsibility for other The Facility Director is responsible for the overall duties such as administration, supervision of personnel, academic or trade instruction, clerical, Y Y Y operation of the facility; however, daily oversight and responsibility is delegated to the facility kitchen or maintenance shall not be classified as youth supervision staff positions. Supervisor in charge. There are other supervisors on duty, working in their units or in Camps (minimum youth -staff ratio): other areas of the facility. Supervision of youth is completed by youth supervision staff and not the (A) During the hours when youth are awake, there is ancillary facility staff. Y Y Y a minimum of one wide-awake youth supervision staff member on duty for each 15 youth in the camp Medical providers assigned to CVJDAC, GW1 population. and GWRYEF are provided through a contract with the Arrowhead Regional Medical Center. (B) During the hours when youth are confined to their Medical providers consist of onsite doctors and bunk for the purpose of sleeping, at least one wide- Y Y Y physician assistants. Dental services are awake youth supervision staff member is on duty for each 30 youth present in the facility. 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 5 - (C) At least two wide-awake youth supervision staff provided through private contract as is the onsite members are on duty at all times regardless of the Optometrist. number of youth in residence, unless there have Y Y Y Nursing staff are hired through San Bernardino been arrangements made for backup support County and work directly for the Probation services which allow for immediate response to Department. Currently, there are 19 nurses emergencies. (RN’s and LVN’s) and 3 medical support staff (D) At least one youth supervision staff member is on assigned to provide care to the youth. duty who is the same gender as youth who are Y Y Y Medical staff address the youths’ medical needs housed in the facility. 24-hours a day, 7 days a week. Nursing staff (E) Personnel with primary responsibility for other provide one-on-one medical education for duties such as administration, supervision of specific ailments that the youth may have and personnel, academic or trade instruction, clerical, Y Y Y age appropriate health education programs to kitchen or maintenance shall not be classified as the youth monthly. youth supervision staff positions. Mental health services are provided to the (F) In addition to the minimum staff to youth ratio CVJDAC and Gateway Phase 1 and GWRYEF required above, consideration has been given to the through the San Bernardino County Department size, design, and location of the camp; types of of Mental Health. The FAST team provides offenders committed to the camp; and the function of mental health staff to all facilities who are the camp in determining the level of supervision available for crisis intervention, stability and necessary to maintain the safety and welfare of youth treatment planning. FAST staff also provide and staff. individual and group counseling for Gateway youth. Mental health staff are not onsite 24 Y Y Y hours a day; however, they can be contacted and report to the facility as needed for the youth. A psychiatrist sees youth who are on medications to ensure proper management. Food Services are provided in house by Probation employed cooks and the facility has adequate ancillary staff that handle all other aspects of the facility. Special Purpose Juvenile Halls (minimum Neither CVJDAC, GW1 or GWRYEF is a Special youth-staff ratio): Purpose Facility and as such, the remainder of this section has been deleted. (B-E) NA NA NA (A) During hours that youth are awake, one wide- awake youth supervision staff member is on duty for each 10 youth in detention. 1322 YOUTH SUPERVISION STAFF Policy Section: Child Supervision Staff ORIENTATION AND TRAINING Orientation and Training. Y Y Y CPO certification letter has been received and Letter received from Chief Probation Officer addresses the elements of Section 1320). Michelle Scray-Brown, dated April 27,2017. (A) Prior to assuming any responsibilities each staff All newly hired staff that are assigned to either of Y Y Y member is properly oriented to his/her duties. the facilities, are CORE trained before reporting for duty. They complete their required Standards (B) Prior to assuming responsibility for the and Training for Corrections (STC) training supervision of youth, each youth supervision staff courses and then are trained on site by veteran Y Y Y member receives a minimum of 40 hours of facility- specific orientation. 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 6 - (C) Prior to assuming primary responsibility for staff for 40 hours as to the individual details of supervision of youth, each youth supervision staff the facility they are assigned to. member successfully completes the requirements of Y Y Y There are not many probation agencies that are the Juvenile Corrections Officer Core Course able to accomplish front end training. San pursuant to PC 6035. Bernardino Probation is commended for (D) Prior to exercising the powers of a peace officer, accomplishing this. Y Y Y staff shall complete PC 830 training. 1323 FIRE AND LIFE SAFETY Policy Section: Fire and Life Safety Whenever there is youth in the facility, there is at Fire and Life Safety is taught in the JI CORE least one wide-awake person on duty at all times who course. All facility staff are trained prior to Y Y Y meets the training standards established by the reporting to the facility. All sworn staff on duty Board of State and Community Corrections for meet this requirement. general fire and life safety and who is also trained in procedures that relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL Policy Section: Policy and Procedure Manual San Bernardino Probation Department maintains an overall departmental manual that contains (A) There is a policy and procedures manual that, policy and procedure direction to all agency staff at a minimum, addresses all regulations that are in the various bureaus. applicable to the facility. All detention facilities (JDAC’s and the Gateway programs) fall under the Detention Corrections Bureau. There is no manual that is specific to Y Y Y the Detention Corrections Bureau policies; all policies for all bureaus including both the JDAC’s and the Treatment Facility are organized alphabetically in the full agency manual and identify that the specific procedure is specific to the JDAC and the TF’s. The county intends to begin transferring their agency policy manual to Lexipol in the coming cycle. (B) The manual is available to and reviewed by all Policy Section: Policy and Procedure Manual employees Staff are expected to read the manual and read pertinent areas while in CORE to assist in their training; however, there is no requirement for Y Y Y formal sign off to ensure that all pertinent policies have been reviewed. The manual is available online and in hard copy format in each of the facilities. (C) The manual is administratively reviewed at a Policy Section: Policy and Procedure Manual minimum every two years, and updated as Chief Scray-Brown provided written necessary. Y Y Y documentation that the manual was most recently reviewed and updated on 08/08/2017. Additional policies and procedures have been updated since the August 2017 date. 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 7 - (D) The records relating to the standards and Policy Section: Policy and Procedure Manual requirements set forth in these regulations are accessible to the Board of State and Community Y Y Y All areas of the requirements as set forth in Section 1324, as well as all Title 15 regulation Corrections. areas are noted and addressed as appropriate. The manual includes: Policy Section: Policy and Procedure Manual Y Y Y a) Table of organization, including channels of Table of contents, chain of command and job communications and description of job classifications are noted in the agency manual. classifications; b) Responsibility of the probation department, Policy Section: Policy and Procedure Manual purpose of programs, relationship to the juvenile court, the Juvenile Justice/Delinquency The agency administration has noted a very Prevention Commission or Probation good relationship with their partners and Y Y Y Committee, probation staff, school personnel community stakeholders. School staff and other and other agencies that are involved in juvenile facility partners who we spoke with, reported a facility programs; good working relationship with Probation staff in the facility. c) Responsibilities of all employees; Policy Section: Policy and Procedure Manual The manual provides responsibilities for the following: • Facility Administrators Y Y Y • Watch Commander duties and Responsibilities • Roles and Responsibilities of Probation Corrections Supervisor • Roles and Expectations of a Probation Corrections Officer d) Initial orientation and training program for Policy Section: Child Supervision Staff employees; Orientation and Training. Y Y Y See Section 1322 above e) Initial orientation, including safety and security Policy Section: Policy and Procedure Manual issues, for support staff, contract employees, Non-child supervision probation and support school and medical staff, program providers and staff, partner agency staff and volunteers are volunteers; trained/oriented in safety and security techniques Y Y Y as well as in specific facility management prior to being provided clearance for entry. Facility staff noted that Central Valley JDAC also uses a PowerPoint presentation to assist in the training of non-sworn staff. 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 8 - f) The maintenance of record keeping, statistics Policy Section: Policy and Procedure Manual and communication systems to ensure: efficient operation of the facility; care of minors; All record keeping is completed in “Case Load maintenance of minors’ records; providing Explorer,” the county’s case management information to the court and those authorized by Y Y Y system. the court or by law, release of information Youth information is documented electronically regarding youth; so that all involved with the youth can access the information as needed. g) Ethical responsibilities; Policy Section: Policy and Procedure Manual Y Y Y Viewed both Probation Ethical Responsibilities and the County Code of Ethical Standards information. h) A non-discrimination provision that provides that Policy Section: Policy and Procedure Manual all youth within the facility shall have fair and Non-discrimination statement is in the equal access to all available services, placement, Youth/Parent Orientation booklet and in policy. care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, Y Y Y national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; i) Storage and maintenance requirements for any Policy Sections: Policy and Procedure Manual chemical agents used in the facility. and Emergency Operating Procedure, Preparedness Equipment, Supplies and Response. Each facility has a facility training officer who is Y Y Y responsible for the maintenance of chemical agents, including the Disposal of Used/Expired Pepper Spray. Policy and Procedure is the same in this area regardless of the facility. j) Establish procedures for collection of Medi-Cal Policy Section: Policy and Procedure Manual eligibility information and enrollment of eligible The agency has identified specific activities to youth. support Medi-Cal eligibility for youth detained over 30 days in accordance with State law. This Y Y Y practice doesn’t include youth in detention and commitment less than 30 days as their services should not be interrupted; however, all youth receive information upon release as to available community resources including information as to how to reapply for Medi-cal. 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 9 - 1325 FIRE SAFETY PLAN Policy Section: Juvenile Detention Assessment Center Emergency Operating Procedures, Preparedness, Equipment, Supplies and Y Y Y The fire safety plan includes: Response. a) A fire prevention plan as part of the manual policy and procedure; CVJDAC, GW1 and GWRYEF b) Monthly fire and life safety inspections by facility Y Y Y staff with a two-year retention of the inspection For the purposes of this section, CVJDAC and record; GW1 are considered the same facility. c) Fire prevention inspections as required by HSC Y Y Y GWRYEF is a separate facility that is also 13146.1 (a) and (b). required to maintain all areas of regulation. d) An evacuation plan; Y Y Y Both facilities have an identified fire prevention e) Documented fire drills are conducted at least Y Y Y plan in both policy and in practice. Safety tours quarterly; are conducted monthly by the Safety Officer and f) A written plan for the emergency housing of Y Y Y all reports were accounted for in both facilities. minors in the case of fire; and, g) Fire suppression pre-plan in cooperation with the All fire drills were completed as required for both local fire department. facilities. Technical assistance provided to address the facilities fire drill form to ensure that all areas of the facility and staff are accounted for. CVJDAC has evacuation plans posted in the facility. GWRYEF also has evacuation plans, however I as unable to confirm due to the active construction. These plans have been posted in the past and they will be posted prior to youth returning. Brian Pachman of the Apple Valley Fire Department completed the fire inspection on Y Y Y July,6, 2017 and clearance was granted. The fire suppression pre-plan was signed off with the Apple Valley Fire Protection agency on 06/06/2017 The facility also has an Emergency Operations Plan. If the facility must evacuate, releasable youth would be released to their families. The remaining youth would be transported to the HDJDAC. If unable to get through the Cajon Pass to the HDJDAC, staff and youth would shelter in place. If the facility was in immediate danger, the agency has agreements in place with neighboring counties for mutual aid. 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 10 - 1326 SECURITY REVIEW Policy Section: Security Review and Key Control Title 15 requires that each facility administrator develop policies and procedures to annually The facility administrator annually reviews, review, evaluate, and document the security of evaluates, and documents security reviews. The the facility. This review and evaluation includes review and evaluation address the internal and internal and external security, including, but not external security, including, but not limited to: key limited to, key control, equipment, and staff control, security equipment and related training. training. Documentation provided included the San Bernardino Probation Policy Manual. Policy and procedure only addresses facility keys. It does not include security equipment and related training or any additional security features of the facility that is required in Title 15. Because of this omission, this policy section is non-compliant. N N N Facility Administration for CVJDAC provided a Security Review memo dated July 13, 2017 for 2016. As of the date of this report, there has been no additional memo provided for 2017. Technical Assistance provided and discussed that memos should be completed in the same calendar year or at the latest, January the preceding year. The Security Review memo addresses disaster preparedness drills, annual inspections that occurred, key counts, safety equipment, staff meetings and staff training. Discussed purpose of review and more efficient timelines for the future. Gateway RYEF provided a Security Review memo dated 06/06/2017. 1327 EMERGENCY PROCEDURES Policy Sections: Emergency Operating Procedure, Preparedness Equipment, Supplies and Response, Code Green, Code Yellow, Code Emergency policies and procedures include but are Blue, Code Red, Hostages, Disaster Response not limited to: escape, disturbances, and taking of and Emergency Situations. hostages; civil disturbances; fire and natural disasters; periodic testing of emergency equipment; At inspection, I was unable to find certain storage, issue and use of chemical agents, related emergency policies. All Emergency procedures security devices, and weapons and ammunition, N Y Y are now noted in policy and procedure and in the where applicable; emergency evacuation plans; Emergency Operations Plan. and, an annual review of emergency procedures for all youth supervision staff. All staff are required to complete an annual review of the facilities emergency procedures. This was completed in October 2017 for Gateway staff. I am unable to confirm if CVJDAC staff have completed the review for 2017. 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 11 - 1328 SAFETY CHECKS Policy Section: Room Checks in Juvenile Detention and Assessment Centers and Treatment Facilities Direct visual observation of each youth at least every Y Y Y 15 minutes when youth are asleep or in their rooms, A significant random sampling was reviewed for confined in holding cells or confined to their bed in a all 3 facilities. Safety checks were compliant dormitory. All safety checks shall be documented with regulation and I noted that supervisors were with the actual time the check is completed. completing their oversite and quality assurance. 1329 SUICIDE PREVENTION PROGRAM Policy Section: Suicide Prevention Program The facility has a comprehensive written suicide Y Y Y The policy and procedure for Suicide Prevention prevention program developed by the health Program was developed/coordinated by the administrator, mental health director and facility Chief Probation Officer, the Mental Health administrator that includes, but is not limited to: Director and the Chief Medical Officer. Policy is (A) Suicide prevention training, which may include comprehensive. training provided in accordance with Section 1322, Y Y Y Orientation and Training and Standards and Training All officers in all facilities are trained in suicide for Corrections Regulations pursuant to Penal Code prevention prior to being assigned to the facility 6035. and must attend an 8-hour initial training and (B) Intake screening for suicide risk immediately Y Y Y then complete annual refresher courses upon confinement and prior to housing assignment. thereafter. (C) Provisions facilitating communication among Law enforcement officers are required to make arresting officers, facility staff, family members, Y Y Y note of any suicide ideation or comments made medical and mental health personnel in relation to during arrest on their intake paperwork at suicide risk. CVJDAC. Facility staff ensure that all pertinent (D) Guidance on housing of youth at risk of suicide. Y Y Y information is passed on through any internal (E) Adequate supervision depending on level of Y Y Y transfers between programs. suicide risk. Staff in all of the programs reach out to parents (F) Suicide and suicide attempt intervention policies Y Y Y at the initial phone call to seek additional and procedures. information regarding mental health issues of (G) Provisions for reporting suicides and suicide Y Y Y any kind. Staff and facility partners communicate attempts. regarding the youth in this area. Facility staff 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 12 - (H) Critical incident debriefing. communicate regarding level of risk, intervention techniques and housing. All youth that enter the facility, including the transfer between GW1 and GWRYEF are given a medical and mental health screening that asks questions specific to suicide or history of suicide and other mental health questions. Youth coming into the CVJDAC complete the Massachusetts Assessment for Youth Suicide Ideation (MAYSI) screening at booking. This screening detects mental health issues. All youth are managed according to the findings on the MAYSI. Officers will initiate policies and practices based on the MAYSI Findings. Facilities/agency have a process in place for reporting suicides and suicide attempts to all parties including parents and courts. Policy also exists to ensure that critical incident debriefings are targeted to the appropriate audience and occur as required. CVJDAC and GW1 Documentation reviewed was excellent and showed that all staff work together to ensure the youths’ safety and wellbeing. Intake Y Y Y documentation was complete and thorough and provided assurance that from the time a youth is detained with law enforcement that those responsible for them are monitoring and communicating regarding their mental health. Safety Checks and incident reports were also very well documented in this area. When a youth is ordered to the Gateway Program, he is transferred from a detention, general population unit to the Gateway Program (a new camp program). There is no building change, only a unit and program change. As the youth does not technically change from the JDAC to an open setting, there is no real difference in policy or procedure or additional process. Technical assistance discussed and agency will make determinations before the next cycle as to how to address in the future. GWRYEF Gateway RYEF was initially unable to locate documentation specific to regulation however, the administrator and lead staff determined the issue, self-corrected the issue and was able to locate all that was requested. Discussed that policy and procedure is the same however, if a youth requires a single room, they are returned 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 13 - to the JDAC. It was suggested that this be added to the policy. 1340 REPORTING OF LEGAL ACTIONS Policy Section: Report of Legal Action The facility submits a letter of notification to the Board There are no current or past legal actions of State and Community Corrections on each legal regarding conditions of confinement for the NA NA NA action pertaining to conditions of confinement filed CVJDAC or either of the Gateway programs. against person or legal entities responsible for This was confirmed in a letter received from juvenile facility operation. Deputy Chief Julie Hovis, dated August 29, 2017. 1341 DEATH AND SERIOUS ILLNESS OR Policy Section: Death of a Youth While Detained INJURY OF A MINOR WHILE DETAINED in a Juvenile Detention and Assessment Center(JDAC) and Treatment Facility (TF) NA NA NA (A) The administrator of the facility provides the There were no deaths or otherwise serious Board of State and Community Corrections a copy of illness of any youth this cycle in any facility. This the death in custody report that is submitted to the was confirmed in a letter received from Deputy Attorney General under Government Code Section Chief Julie Hovis, dated August 29, 2017. Policy 12525 within 10 days. and Procedure is in place. (B) Written policy and procedures assure a medical and operational review of each in-custody death. The review team includes the facility administrator Y Y Y and/or the facility manager; the health administrator; the responsible physician; and other health care and supervision staff who were relevant to the incident (C) There are written policies and procedures for handling deaths, suicide attempts, suicide prevention and notification of the juvenile court and the parent, Y Y Y guardian or person standing in loco parentis, in the event of a serious illness, injury or death. 1342 POPULATION ACCOUNTING Policy Section: Population Accounting Population and profile survey reports are submitted Y Y Y All facilities complete and provide their monthly to the Board of State and Community Corrections within 10 working days after the end of each reporting in a timely manner. reporting period, in a format provided by the Board. 1343 JUVENILE FACILITY CAPACITY Policy Section: Juvenile Facility Capacity Neither CVJDAC or Gateway 1 have not exceeded their rated capacity this cycle. (A) The number of youth detained in a living unit has N N N exceeded its maximum capacity for more than 15 calendar days in a month since the previous inspection. (B) If required, the facility has submitted CARs/CCARs to BSCC since the last inspection NA NA NA (N/A if no to the above). (C) The facility is under an approved suitability plan NA NA NA (N/A if no to the above). 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 14 - 1350 ADMITTANCE PROCEDURES Policy Section: Intake/MAYSI Screening, Assessment and Admittance Y Y Y All youth that are brought to CVJDAC are Written policies and procedures for admittance of prescreened by law enforcement. There is a youth include the requirements of Sections 1324 and standing procedure for all law enforcement 1430. agencies to contact the facility to prescreen a youth to ensure that they are appropriate for a) In juvenile halls, youth are allowed access to a clearance into the facility or to encourage telephone, in accordance with the provisions of Welfare and Institutions Code Section 627 (two Y NA NA appropriate youth be released to parent or completed telephone calls [parent/guardian and guardian or diverted in the field by law attorney] within an hour, at the public expense). enforcement agencies. b) The juvenile hall has established written criteria Y NA NA Once at the CVJDAC, only certain youth will for detention. remain detained as youth are screened with the c) The juvenile camp has included policies and procedures that advise the youth of the facilities established “Written Criterion for estimated length of stay and has developed Detention” Form. Mandatory detention factors program guidelines that include written exist such as a serious repeat offender, risk of screening criteria for inclusion and exclusion harm, public safety risk or risk to family. from the program. Additionally, there are level responses which provide direction as to the immediate detention of youth. There are onsite detention control officers who work 7 days a week to ensure that all youth are processed timely. They are casework probation officers that make the determination if a youth will stay detained to attend court of if they will be released pending court. In their absence, the facility Watch Commander uses the same criteria to make detention decisions. Youth that remain in custody, are processed and booked. CVJDAC All documentation reviewed, showed that youth NA N N received telephone calls as required. All documentation of completed phone calls were consistent with regulation and policy and were timely. Youth are closely watched by staff while in booking. If staff note anything out of the ordinary, either medical or mental health is notified immediately and referrals made as appropriate and necessary. GW1 Youth are transferred from a general housing unit to the Gateway Phase 1 unit in the same facility. Youth are provided with a telephone call to notify their parents and this is generally documented in Caseload Explorer. 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 15 - d) Juvenile halls shall develop policies and GWRYEF procedures that advise any committed youth of the estimated length of his/her stay. Phase 2 has its own admission process and also includes phone calls. Suggested that this process be documented and staff agreed. Youth noted that they contact their parents and let them know of the change of program to Phase 2. Title 15 Regulation requires that juvenile halls shall develop policies and procedures that advise any committed youth of the estimated length of his/her stay. Title 15 Regulation requires that juvenile camps N NA NA shall develop policies and procedures that advise any committed youth of the estimated length of his/her stay and develop guidelines and screening criteria for inclusion and exclusion from the program. At inspection, there was no current policy in place nor was this process occurring operationally for the youth. Technical assistance was provided and, policy was updated for all facilities and received; however, prior to the writing of this report, I am unable to confirm if the practice has been implemented. 1351 RELEASE PROCEDURES Policy Section: Release of Youth The agency has developed and implemented a release packet that is provided to all youth at Y Y Y Written policies and procedures for release of youth release. It contains a list of county resources or in custody provide for: other community based organizations that can be called upon as needed. a) Verification of identity/release papers; Documentation reviewed showed compliance b) Return of personal clothing and valuables; Y Y Y with all regulation expectations. c) Notification to the minor’s parents or guardian; Y Y Y There are no furloughs in the Juvenile Detention d) Notification to the facility health care provider in Assessment Centers. Gateway youth are accordance with Sections 1408 and 1437 of Y Y Y approved for furloughs by the court. these regulations, for coordination with outside Youth that are “released” from Gateway 1 are agencies; and, e) Notification of school staff. Y Y Y transferred to Phase 2 of the Gateway Program. This same information applies. f) Notification of facility mental health personnel. Y Y Y There are written policy and procedures for furlough Y Y Y of minors from custody. 1352 CLASSIFICATION Policy Section: Housing Classification Assessment Y Y Y CVJDAC Written policies and procedures on classification of youth for the purpose of determining housing The classification of youth is based on a variety placement in the facility provide for: of factors with the intended outcome being least 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 16 - a) The safety of the youth, facility staff, and the restrictive environment. Factors include age, public by placing youth in the appropriate, least gender, criminal sophistication, program etc. The restrictive housing and program settings and Y Y Y facility utilizes a housing classification matrix. In housing assignments consider the need for conjunction with information received in the single, double, or dormitory assignment; assessment, staff make decisions accordingly and identify the appropriate unit the youth will be b) Consideration of facility populations and physical Y Y Y housed in. design of the facility; Assessment and classification documentation c) Classification of a youth upon admittance to the Y N N reviewed. Documentation provided was detailed, facility; thorough and specific to each youth’s needs. I d) Periodic classification reviews. noted that there were overrides and Y Y Y reclassifications as appropriate. Periodic classification reviews occur in weekly e) Provide that facility staff shall not separate youth Multi-Disciplinary Team (MDT) meetings. Youth from the general population or assign youth to a are assigned an MDT based on behavior, mental single occupancy room based solely on the health issues and/or for reclassification youth's actual or perceived race, ethnic group purposes. identification, ancestry, national origin, color, religion, gender, sexual orientation, gender GW1 and GWRYEF identity, gender expression, mental or physical disability, or HIV status. (This section does not Youth in the Gateway 1 program are placed in prohibit staff from placing youth in a single the unit due to court order. Once in the unit, they occupancy room at the youth's specific request may be housed in a particular room or space or in accordance with title 15 regulations due to individual classification factors such as regarding separation). gang, criminal sophistication or mental health need. Youth in Gateway RYEF are also placed in the unit due to court order and are moved as they have completed phase 1. They too are housed in rooms and are classified based on program Y Y Y status and in some instances, other internal decisions. While the concept is understood by department staff, these issues need to be addressed and addressed in Gateway’s overall classification process. Currently, the process occurs through informal conversation between staff. Because the facility sends GW1 youth to the GW1 unit and then on to the GWRYEF, these informal decisions should be memorialized in policy, practice and documentation. Discussions occurred regarding suggestions as to how to document. The agency noted they would address this. No additional information was provided and I am unable to confirm that this has been addressed. 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 17 - 1353 ORIENTATION Policy Section: Youth/Parent Orientation Handbook Agency has a very nice orientation document Written policies and procedures require an that is provided to all the youth upon entry. There orientation for youth prior to placement in a living Y Y Y were a few slight updates that were necessary area. Both written and verbal information are and that were completed immediately. CVJDAC provided. Provisions are made to provide accessible Youth are orientated at intake prior to being orientation information to all detained youth including moved to a housing unit. those with disabilities, limited English proficiency, or limited literacy. The orientation includes: Parents are orientated at court by the court officer or the Probation Officer of record. a) Facility rules and disciplinary procedures; Y Y Y Parents also receive information at visiting and can ask questions. b) Grievance procedures; Y Y Y Orientation is available on site in both English c) Access to legal services; Y Y Y and Spanish. There are always staff on duty to d) Access to health care services; Y Y Y provide the both English and Spanish. All other languages are available via a telecom interpreter e) Access to counseling services; Y Y Y service. f) Access to religious services; Y Y Y Gateway Phase 1 youth are initially orientated upon entrance to the CVJDAC just as all other g) Access to educational services; Y Y Y youth. Upon transfer to the Gateway Phase 1 Program, they are provided with the overview of h) Information on the court process; Y Y Y the program and expectations but this is not i) Housing assignments; Y Y Y formal nor documented. Once the youth complete Phase 1 and they go to Phase 2, they j) Availability of personal care items and are then formally orientated into Phase 2. Y Y Y opportunity for personal hygiene; oriented into the Gateway program. Documentation was sparse; however, I was able k) Correspondence, visiting and telephone use; Y Y Y to determine that an additional orientation was l) Availability of reading materials, programs, and held. Discussed that as phase 1 and phase 2 are Y Y Y activities; 2 separate facilities, it would be more appropriate that all Title 15 documentation at the m) Use of restraints and chemical agents; Y Y Y minimum be maintained in this way. n) Use of force; Y Y Y Information regarding the Court was not in the orientation packet for phase 2. Facility o) Emergency and evacuation procedures. Y Y Y management noted it was because youth do not attend court. It was suggested that if be added p) Non-discrimination policy. Y Y Y to clarify this to youth. 1354 SEPARATION Policy Section: Administrative Separation There are written policies and procedures for the Facility staff are actively working towards no separation of youth for reasons that include, but are Y Y Y assignment of room time unless safety and not limited to, medical and mental health conditions, security issue exists. Provided samples of assaultive behavior, disciplinary consequences and separation for administrative separation and protective custody. medical isolation. Discussed the need to ensure all youth, including separated youth, must have Youth who are separated are not denied normal access to full T15 expectations unless there is a privileges available at the facility, except to Y Y Y safety or security issue. accomplish the objectives of the segregation. Gateway RYEF staff and youth noted that staff When the objective of the separation is discipline, expect youth to comply with mediation or with Y Y Y Title 15, Section 1390 shall apply. other conflict resolution techniques. Youth in the 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 18 - A daily review of separated youth to determine RYEF facility cannot be separated as it is an whether separation remains necessary. open setting. If youth need to be separated they are returned to the JDAC. Even though they were housed in the JDAC for quite some time, the program expectation remained the same. At subsequent visit, staff provided additional documentation to address this area. Y Y Y Facility provided activity logs which noted which youth that participated and youth that do not participate. The logs also document the reasons why a youth didn’t participate in a mandatory program. I also reviewed Room Confinement Contracts which provides documentation as to the reason for the room confinement and also the expected behavior to rejoin the group. 1355 INSTITUTIONAL ASSESSMENT AND Policy Section: Counseling and Casework PLAN Services in Juvenile Detention and Assessment Centers(JDACS) and Treatment Facilities (A) Written policies and procedures require that assessments and plans be developed within 40 days CVJDAC after admission, for youth who are held for a period Regulation requires that an assessment and a of 30 days or more. The assessment and plan shall case plan be completed for any youth in custody be documented. beyond 30 days, and within 40 days of entrance and must contain specific information as noted in regulation. Assessments are completed at intake for use in classification decisions as well as for crafting Institutional Plans in the future. The Institutional Plan is completed within 15 days of entry and then reviewed every 30 days thereafter for Y Y Y updates and/or if changes are needed in any area. Staff are required to complete weekly Detention Behavior Summaries and to conduct caseload counseling with the youth-See 1356. These summaries are meant to document behavior and casework needs and are used to present information to the court as needed and requested. Initially, documentation provided was not consistent with T15 requirements; however, after working further with facility staff on what was needed, additional documentation was provided that was consistent with regulation expectations. 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 19 - 1) The assessment is a statement of the GW1 and GWRYEF minor’s problems, which includes: 2) Identification of substance abuse history, Policy requires that a treatment plan be education, vocational, counseling, and completed at 1 month, 5 months and 10 months. family reunification needs. Y Y Y This plan is submitted to the court to address youth casework needs and to provide goals as to what will be addressed. Regulatory areas are assessed as well as a myriad of other issues a youth may face. (B) The institutional plan for adjudicated and pre- Noted in documentation. adjudicated minors includes written documentation that provides for: 1) Objectives and time frames for the resolution Y Y Y of problems identified in the assessment; and, 3) A plan for meeting the objectives that Noted in documentation. includes a description of program resources needed and individuals responsible for assuring that the plan is implemented. Y Y Y 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 20 - (C) Subsequent to adjudication, the institution plan For any youth that is adjudicated, regulation documents: requires periodic review and a transition or aftercare plan. 1) Periodic evaluation of progress towards meeting the objectives, including periodic I was unable to determine which youth met the review and discussion of the plan with the criteria for “adjudicated” and therefore required youth; the documentation required by subsection (c) 1- 2 in this section. Agency policy requires weekly periodic evaluation on all youth and is completed in the form of a Detention Behavior Summary. Documentation reviewed was not consistent with Agency policy which requires that all youth, regardless of status, receive appropriate counseling activities that include the areas of regulation including weekly periodic review. Y Y Y Initially, for the CVJDAC, this information was not clear; however, additional documents received after inspection, were found to be very detailed and well written. For any youth that is adjudicated, regulation requires periodic review and a transition or aftercare plan. CVJDAC is providing youth the release pamphlet and referring youth to their casework probation officers. GW1 and GWRYEF Youth in Gateway, are required to have a review every 30 days with weekly caseload counseling. This includes information from their leveling process. This information is contained in caseload explorer. Documentation reviewed was very comprehensive however, facility should work on ensuring that all review dates are within every 30 days to ensure monthly expectations. 2) A transition or aftercare plan, subject to We will expect to see that this is better in the existing resources, that is completed prior to Y Y Y future. the minor being released; and, 3) Contact with the Regional Center for the Staff report that if a youth is found to need the Developmentally Disabled, pursuant to Regional Center services, an Accommodation Section 1413. Y Y Y Referral Form is completed and contact would be made with the casework Probation Officer to address this. 1356 COUNSELING AND CASEWORK Policy Section: Counseling and Casework SERVICES Services in Juvenile Detention and Assessment Written policies and procedures ensure appropriate Centers(JDACS) and Treatment Facilities counseling and casework services for all youth. Y Y Y Staff meet with their assigned youth weekly and Policies and procedures include: document their progress and behavior in the unit Assisting with personal problems or needs that and in the overall program. may arise; 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 21 - Assisting the youth requesting contact with There are a lot of activities going on in the parents, attorney, clergyman, probation officer, Y Y Y facilities. While in the units talking with staff and or other public official; and, youth, I observed staff interactions with the youth. Staff have built positive relationships with Providing services as appropriate to the the youth and the kids reported the same when population housed in the facility, and may interviewed. include: substance abuse, family crisis and reunification, counseling, public health and Y Y Y mental health services. 1357 USE OF FORCE Policy Section: Force Options: Use of Force and Reporting Requirements. Title 15, Section 1357, mandates that at a There are written policies and procedures for the use minimum, each facility shall develop policy of force, which may include chemical agents. statements that include all areas of regulation. Policy provided includes the criteria and standards for reporting and documenting Use of Force incidents within the agency. (As noted by the name and purpose of the policy). N N N The policy is vague and does not address nor capture several regulatory expectations specific to the types of use of force within the confines of the detention facilities. There is also a Code Red policy; however, this policy does not comply with the expectations of Title 15, Section 1357 and contains several areas that are redlined causing question as to if the policy is final or a draft. Policy indicates that force is not applied as Y Y Y punishment, discipline, or treatment. a) There are policy statements that: Policy does not adequately define “force” or outline the remaining requirements in this 1. Define the term “force” and address the subsection specific to the detention facility. escalation and appropriate level of force, N N N emphasizing the need to avoid the use of force whenever possible and using only that force necessary to ensure the safety of minors and others; 2. Describe the requirements for staff to report Staff are directed to take affirmative action to the use of force and to take action to stop the stop any inappropriate use of force when safe inappropriate use of force; Y Y Y and reasonable. Staff are required to write an incident report if involved in any way with a use of force situation. 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 22 - 3. Define the role, notification, and follow up Policy notes that medical and mental health staff procedures of medical and mental health should adhere to the responsibilities in the Code staff concerning the use of force; and Y Y Y Red Procedure. The Code Red policy provides direction to both Medical and the FAST team in the event of a use of force situation. 4. Define the training that shall be provided and Policy notes that “All officers are required to required for the use of force. Such training complete Force Options Training as detailed in shall include, but not be limited to, known the Training Unit’s Required Training Plan and medical conditions that would notes the regulatory expectations.” contraindicate certain types of force; No training plans or other documentation from acceptable chemical agents; methods of N N N the training unit was provided to document the application; signs or symptoms that should specific training of institutional officers. Without result in immediate referral to medical or additional information to review, I could not mental health staff; and, requirements of confirm compliance with this subsection. the decontamination of chemical agents, if such agents are utilized. b) Policies and procedures address: Policy provided does not specify the The types, levels, and application of force; requirements in this subsection; only the documentation of the use of force; a grievance documentation of the use of force is noted in the procedure; a system for investigation of the use policy. of force and administrative review; and discipline for the improper use of force; The CODE RED policy narrative was struck through and I was unable to determine the status of the policy. Agency grievance policy pursuant to section 1361 does not reflect Use of Force. N N N Facility staff noted that codes are routinely debriefed with staff at the time to determine if different actions could have been taken. All incidents are additionally reviewed with the Use of Force coordinator who reviews reports for completeness, looks for mistakes and answers questions as needed and completes an addendum. The facility manager then reviews the incident at the monthly Use of Force meeting. 1. The specific use of physical, chemical agent, Unable to confirm or locate in policy. lethal, and non-lethal force that may, or may N N N not, be used in the facility; 2. The limitations regarding the use of force on Policy addresses the way pregnant youth or pregnant youth in accordance with Penal youth in recovery after delivery shall not be Code Section 6030(f) and Welfare and restrained in certain manners and that restraints Institutions Code Section 222; and, will be removed when instructed by medical Y Y Y personnel. Unknown if additional limitations regarding the use of force apply. 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 23 - 3. A standardized format, time period, and Staff are to complete incident reports by end of procedure for reporting the use of force, shift. Supervisors review and address any areas including the reporting requirements of of concern and debrief incidents immediately if management and line staff. need be. Y Y Y Incident reports reviewed were well written and timely. It was noted that GW1 And GWRYEF had minimal UOF incidents. 1358 USE OF PHYSICAL RESTRAINTS Policy Section: Use of Physical Restraints in JDACS and Treatment Facilities. Note: The provisions of this regulation do not apply to the use of handcuffs, shackles or other Title 15 requires certain information to be restraint devices when used to restrain youth for included in policies and procedures. I am unable movement or transportation. to locate the “availability of cardiopulmonary resuscitation equipment” in the agency policy. a) Written policies and procedures govern the use of restraint devices. The policies address: N N N Additionally, policy notes that staff “separate” known medical conditions that would restrained youth; however, it is unclear as to contraindicate certain restraint devices and/or what “separation” means operationally as Title techniques; acceptable restraint devices; signs 15 notes that protective housing is required. or symptoms which should result in immediate Further clarification is needed to determine medical/mental health referral; availability of compliance. cardiopulmonary resuscitation equipment; protective housing of restrained youth; provision for hydration and sanitation needs; exercising of extremities. b) Physical restraints are utilized only when it Y Y Y appears less restrictive alternatives would be ineffective in controlling the disordered behavior. 1) Restraints are used only for those youth who Gateway noted that they work very hard to keep present an immediate danger to themselves the youth and to avoid situations in which a or others, who exhibit behavior that results in youth needs to be restrained. If a youth is Y Y Y the destruction of property, or reveals the restrained, they are returned to the Juvenile Hall. intent to cause self-inflicted physical harm. The circumstances leading to the use of restraints are documented. c) Youth are placed in restraints only with the Title 15 requires that youth shall be placed in approval of the facility manager or designee. restraints only with the approval of the facility The facility manager may delegate authority to manager or designee. Neither Section II, which place a minor in restraints to a physician. speaks to the role of the Probation Corrections Supervisor/Incident Commander, or Section III, Watch Commander, provides adequate direction that is consistent with T15. Per policy, unit staff are to notify the Probation Corrections Supervisor or Incident Commander N N N as soon as possible after the restraint is applied. Probation Corrections Supervisor or Incident Commander then notifies the Watch Commander as soon as possible of the restraint. There is no approval process required until one hour later by the Watch Commander. The facility manager may delegate authority to place a youth in restraints to a physician per policy; however, there is no authority to delegate the approval to unit staff based on Title15. 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 24 - Reasons for continued retention in restraints are Agency policy directs that restraints which reviewed and documented a minimum of every exceed one hour are authorized by the Watch hour. commander and the Watch commander will Y Y Y approve continued use at that time. A medical opinion on the safety of placement The initial medical opinion as required was and retention is secured as soon as possible, but present in both policy and documentation but not no later than two hours from the time of the requirement for additional medical clearance placement. The youth is medically cleared for every 3 hours for continued retention. N N N continued retention at least every three hours Operationally, youth are not kept in restraints for after the initial medical opinion. that length of time; however, policy must still reflect Title 15 requirements. A mental health consultation to assess the need for mental health treatment is secured as soon Y Y Y as possible, but in no case longer than four hours from the time of placement. d) Continuous direct visual supervision is PCSI is to ensure that direct visual supervision conducted and documented to ensure that the occurs per policy. Y Y Y restraints are properly employed and to ensure the well-being of the youth. Observations of the youth’s behavior and any The Probation Corrections Officer is responsible staff interventions are documented at least every for this duty and will include in the 15 minutes, with actual time recorded. documentation of the times that restraints were applied and removed, the initial medical and mental health evaluations, observations of the youth’s behavior, any staff interventions, Y Y Y offers/provision for hydration and sanitation needs, exercising of extremities and the justification of the restraint and approval of the by the Watch Commander. Incident reports are well documented. All youth in restraint devices are housed alone or As noted above, policy notes that staff “separate” in a specified housing area for restrained minors, restrained youth; however, it is unclear as to with provisions to protect the minor from abuse. what “separation” means operationally as Title 15 notes that protective housing is required. N N N Further clarification is needed to verify compliance. Restraints are not used as punishment, discipline, or as a substitute for treatment. The Y Y Y affixing of hands and feet together behind the back (hog-tying) is prohibited. 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 25 - f) The use of restraints on pregnant minors is Title 15 requires that restraints on pregnant limited in accordance with Penal Code Section minors be in accordance with PC6030f and 6030(f) and Welfare and Institutions Code WIC222. Section 222. Agency policy directs that pregnant youth shall not be restrained at the ankles and only be N N N handcuffed to the front in accordance with PC 6030f and WIC 222. Agency policy must be updated to include the additional statutory requirements of PC3407 and PC 6030f. 1359 SAFETY ROOM PROCEDURES There is no Safety Room in the CVJDAC. The remainder of this regulation is removed. NA NA NA Written policies and procedures govern the use of safety rooms, as described in Title 24, Part 2, Section 460A.1.13. 1360 SEARCHES Policy Section: Searches in Detention Facilities Facility staff conduct searches upon intake, Y Y Y random searches of youth during confinement, Written policies and procedures govern the search of and searches of the facility and all areas youth, the facility, and visitors. accessible to the youth. Searches are conducted to insure the safety and Youth may be strip searched; however, if so, security of the facility and to provide for the safety Y Y Y there must be cause. Strip searches must be and security of the public, visitors, youth, and staff. approved prior to the search being conducted. Searches are not conducted for harassment or as a Strip searches and pat down searches of youth form of discipline or punishment. Searches are are conducted by same sex staff. Y Y Y conducted in a manner that preserves privacy and dignity of the person being searched. Parents and other non-facility staff visitors are searched by metal detector before entering the Written procedures address each of the following: facility. Intake searches; Searching youth who are There were no grievances or other concerns returning from activities outside of the living unit, Y Y Y expressed by youth regarding this procedure. court, another facility, or visiting; Facility searches; Searches of visitors; and, Cross- gender supervision. 1361 GRIEVANCE PROCEDURE Policy Section: Grievances and Appeals Youth have free access to grievance forms and Y Y Y pencils as needed in all units. Youth may give There are written policies and procedures allowing the completed forms to unit staff or any facility any youth to appeal and have grievances resolved staff member they wish, or they can file it relating to any condition of confinement. confidentially in the unit’s locked grievance box. Some youth reported that they see youth giving The policies and procedures include: the grievances to the staff and staff talking with a) A grievance form and instructions that include Y Y Y them about the issue. Those I spoke with felt provisions for the youth to have free access to the form; 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 26 - b) The option for youth to confidentially file the that the grievance process works and issues can grievance or deliver the form to any youth care Y Y Y be resolved by the process. supervision staff working in the facility. CVJDAC c) Resolution of the grievance at the lowest Y Y Y Grievances were reviewed for December 2016, appropriate staff level; May 2017 and July 2017. In total, there were d) Provision for a prompt review and response to Y Y Y about 126 within the time frame. grievances within a specified time limit; Grievances were addressed in a timely manner, Youth may elect to be present to explain had good documentation and there wasn’t any their version of the grievance to a person not Y Y Y issue that was serious or otherwise egregious. directly involved in the circumstances that They were reviewed by the supervisor and the led to the grievance. director who conducts regular quality assurance Provision for a staff representative approved on the process and reviews the grievances. by the facility administrator to assist the Y Y Y Technical assistance provided to ensure that youth. when the grievance is completed by the hearing e) Provision for a written response to the grievance officer, that the hearing officer ensures that the Y Y Y which includes the reasons for the decisions; youth be given all information as to the resolution. Grievances should not be resolved f) A system which provides that any appeal of a by a hearing officer telling the youth what he or grievance shall be heard by a person not directly Y Y Y she will do. This needs to occur and this involved in the circumstances which led to the conversation should occur before the grievance grievance; and, resolution and the youth must be noticed as to Concerns of parent, guardians, staff or other parties what actions occurred. We also discussed that it are addressed and documented within a specified would be a good idea to address any “PREA time frame, whether or not those concerns are like” grievance as a true PREA grievance to associated with a grievance. ensure there are no true concerns or issues. GWRYEF Y Y Y The amount of grievances were minimal. Staff provided additional months as there very few to review. All reviewed were timely and addressed all areas of regulation. The same technical assistance was noted to GW managers. 1362 REPORTING OF INCIDENTS Policy Section: Incident Reports A random sampling of incident reports was reviewed for all facilities. These reports included A written report of all incidents, which resulted in use of force, informational reports, medical physical harm, serious threat of physical harm, or Y Y Y reports, and other pertinent institutional reports. death to an employee or a youth of a juvenile facility, They were well documented, timely and or other person(s), is maintained. Such written complete. records are prepared by staff and submitted to the facility manager by the end of the shift. 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 27 - 1363 USE OF REASONABLE FORCE TO Policy Section: DNA Buccal Sample Collection COLLECT DNA SPECIMENS, SAMPLES, All DNA samples as required by law, are IMPRESSIONS collected while the youth is in the detention facility. Youth that are assigned to Gateway 1 or Gateway RYEF who are found to be in need of Pursuant to Penal Code Section 298.1, policy and Y Y Y DNA are returned to the JDAC for DNA. procedures describe the use reasonable force to collect DNA samples from individuals who are Policy allows for force as an ultimate outcome, required to provide such samples, specimens or however, efforts are made to gain voluntary impressions pursuant to Penal Code Section 296 compliance in all cases. If a youth refuses, he or and who refuse following written or oral request. she will be counseled. If they continue to refuse, the court may order a forced blood draw. Policy and procedures address: Letter received from Deputy Chief Julie Hovis Documentation of efforts to secure voluntary dated August 29, 2017, noted that no force has compliance, including an advisement of the Y Y Y been used to collect DNA samples this cycle. legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. Documentation of supervisory knowledge of the Y Y Y above and authorization to use force. If the use of reasonable force includes cell extraction, the extraction shall be videotaped and retained by the department. (Consult with Y Y Y County Counsel regarding statutes applicable to your department.) 1370 EDUCATION PROGRAM Policy Section: Education Programs The inspection of the Central Valley Detention and Assessment Center School was competed The County Board of Education provides for the by Earl Smith on June 27, 2017. Mr. Smith administration and operation of juvenile court Y Y Y interviewed Ms. Monica Hatcher who is the schools in conjunction with the Chief Probation Principal of the school. Gateway 1 and Gateway Officer or designee. Policies and procedures ensure RYEF are included as both facilities were communication and coordination between educators housed in the CVJDAC for the majority of the and probation staff. cycle. Facility Manager shall request an annual review of Mr. Smith found that all required elements of the the education program by the superintendent of students’ academic needs were met. schools. This annual review of each required element of the program from the Superintendent of Discussed the issue of having to do split Schools has been received along with a report or education programs in some instances due to review checklist on compliance, deficiencies, and lack of substitute teachers. While this has been corrective action needed to achieve compliance. Y Y Y a challenge, the school confirmed that they were This review cannot be delegated to the site principal providing the 300 minutes as noted on their bell or other site staff member. It can however be schedule consistent with and in excess of the contracted to a qualified outside agency. Upon 240-minute minimum day required by State completion, the facility manager will review each Education Code. item with the person designated by the school and Randy Elphic, Assistant Superintendent of take any corrective action as needed Student Services, San Bernardino County General Education Development preparation shall Superintendent of Schools, provided the Annual Y Y Y be made available to all eligible youth. Probation School Report for 2017 for review. 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 28 - Supplemental instruction shall be afforded to youth The report outlines the instructional day and who do not demonstrate sufficient progress towards Y Y Y included an in-depth overview of the integrated passing the CAHSEE as set forth in the ED Code. curriculum offered as well as the districts special programs and special education component. The facility school program complies with the State The school administers all state tests and Education Code (Note: The Education Code assessments. currently requires a 240-minute school day.) Youth Y Y Y are delivered to their educational program so as not The Juvenile Court School is accredited through to interfere with the time afforded the minimum the Western Association of Schools and instruction day. Colleges (WASC) effective through 2020. School discipline is integrated into the facility’s overall behavioral management plan, with school Y Y Y staff advised of administrative decisions that may affect the educational programming. Expulsion/suspension follows the due process Y Y Y safeguards in the education code, including the rights of students with special needs. Policies and procedures address the rights of any Y Y Y student who has continuing difficulty completing the school day. There are provisions for individuals with special needs that include educational instruction for youth in high security or other special units, compliance Y Y Y with applicable statutes for special education, and, provision for non-English speaking youth and those with limited English speaking skills. Youths are enrolled in school no later than three (3) Y Y Y days after admission. The school conducts an educational screening and Y Y Y completes an education plan within 5 days. If a youth is detained, the school requests the youths Y Y Y records from his/her prior school to ensure that the educational plan is appropriate. 1371 RECREATION AND EXERCISE Policy Section: Recreation, Programs and Exercise Each unit has a posted calendar and schedule a) There are policies and procedures for recreation Y Y Y that includes recreation, exercise and and exercise of youth with the intent to maximize programming. A review of the facility message the time youth are out of their rooms/off their log provided documentation that the program bunks. overall is consistent with the scheduled programming. Additionally, there is b) There is the opportunity for a minimum of three documentation in Caseload Explorer that hours of recreation, programs and exercise 3 hours a day during the week and five hours a day Y Y Y confirms that youth are attending the required each Saturday, Sunday and other non-school programming and if not, nonattendance is days. At least one hour shall be an outdoor documented as well. activity. The facility offers a variety of programs and c) The recreation and exercise schedule is posted Y Y Y activities to keep the youth engaged. Examples in the living units. outside the regular offerings are as follows: d) Recreation shall include the opportunity for at Recreational Activities: least one hour of daily access to unscheduled activities such as reading, television, radio, Y Y Y • Board Game Tournament music games etc. The activities are supervised • Arts and Craft Night and include orientation and coaching of youth. • Dance Competitions 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 29 - e) Programs shall include social awareness • Paper Airplane and Flight Competition Y Y Y programs as outlined in Section 1378. • Honor Night • Raps f) All youth shall be provided with the opportunity for at least one hour of large muscle activity each Y Y Y Exercise Opportunities: day. • Jump Rope g) That one hour of exercise is suspended only • Flag Football upon a written finding by the • Wiffle Ball Y Y Y administrator/manager that the youth represents • Relay Races a threat to the safety and security of the facility. • Circuit Training • Flag Football h) The administrator/manager may suspend for a period not to exceed 24 hours access to Job Preparedness Training recreation and programs • Food Handlers Certificate • Forklift Operators Safety Class • ROP Programs including First Aid and CPR • Mock Interviews Programming Opportunities: Y Y Y • Aggression Replacement Training(ART) • Read, Empower, Attain, Create, Hope (REACH) • Focused Duction Therapy with Compassion and Healing (FETCH) Gateway RYEF has additional programming that occurs when in their standalone facility. The closed setting of the institution is limiting in some instances however, as they have moved back, I am excited to see their program expand. 1372 RELIGIOUS PROGRAM Policy Section: Religious Programs Religious programs are at the Central Valley Juvenile Detention Assessment Center for all The facility administrator provides access for units. GW1 and GWRYEF were housed at voluntary participation in religious services and/or Y Y Y CVJDAC for the majority of the cycle and religious counseling at least once a week. A youth volunteers provided equal programming to the is allowed to participate in other program activities if Gateway youth. he/she elects not to participate in religious programs. These programs include church services and bible study for both Catholic and Protestant Religious programs provide for: religious services, religions. If requested, youth may speak with availability of clergy, and availability of religious diets. visiting clergy or clergy of their choice. Youth Y Y Y also have access if needed or requested to religious diets once cleared by the medical clinic. 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 30 - 1373 WORK PROGRAM Policy Section: Work Program The facility has multiple ROP courses and programs that youth can become involved in by There are written policies and procedures for request. Youth also assist staff with unit chores assigning youths to work programs, which are as needed. meaningful, constructive, and related to vocational training or increasing a youth’s sense of GWRYEF youth participate in a Job Readiness Y Y Y responsibility. program and fifty percent have a job outside of the program. If they have no job, they participate in ROP inside the facility or other programs that are work related such as the food handler program or the forklift operator program. Once they meet level, they are eligible for an outside job. 1374 VISITING Policy Section: Visitation in Juvenile Detention and Assessment Centers and Treatment Y Y Y Facilities. There are written policies and procedures for visiting CVJDAC and GW1 that include provision for special visits. Visitation can occur 7 days a week. Youth are Youths are allowed visits by parents, guardians, or assigned to a visitation period based on their persons standing in loco parentis, at reasonable Y Y Y assigned unit. Special visits can be approved by times. Opportunity for visiting is at least two hours facility supervisors and generally occur on per week. Saturdays. They may include other family members, baby visits and in some cases, Visits are supervised, but conversations are not community based organizations’ personnel. monitored unless there is a security or safety need. Facility staff report that in some circumstances if a youth is in the hospital, they can have family with them during hospital visiting hours. Youth who have been committed to the Department of Juvenile Justice are provided with Y Y Y a family visit prior to their departure. These accommodation visits would likely occur on a Sunday. GWRYEF Visiting occurs on Fridays for 2 hours. Special Visits for non-family members occur on Sundays. 1375 CORRESPONDENCE Policy Section: Correspondence of Youth. All youth are provided with regular opportunities Y Y Y to write and send unlimited mail to family or There are written policies and procedures for friends postage free. Mail is passed out daily correspondence which ensure: and staff search both incoming and outgoing mail to ensure there is no contraband coming in a) There is no limitation on the volume of mail that Y Y Y or going out of the facility. youth may send or receive; b) Youth may send special mail and two letters per Y Y Y Youth interviewed reported that mail is checked week postage-free; for and passed out every day, generally on the 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 31 - c) Youth may correspond confidentially with state night shift. There were no concerns expressed and federal courts, any member of the State Bar or noted regarding mail. or holder of public office, and the Board of State and Community Corrections; however, Y Y Y authorized facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, d) Incoming and outgoing mail, other than confidential correspondence described above, may be read by staff only when there is reasonable cause to believe facility safety and Y Y Y security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Policy Section: Telephone Access Youth are provided with their initial phone calls at There are written policies and procedures to provide booking. All youth have access to regular phone youth with access to telephone communications. calls in the living units as well. Y Y Y Youth have access to continued opportunities for collect phone use and receive at the minimum, 1 call a week on the facility phone. In speaking with the youth, there were no complaints regarding lack of phone time. 1377 ACCESS TO LEGAL SERVICES Policy Section: Access to Legal Services Youth can write or call their attorneys as needed Y Y Y always free of charge. Attorneys may visit their Written procedures ensure the rights of minors to clients at any time. Attorney/Client visits will have access to the courts and legal services include: occur in a confidential area. a) Access, upon request by the youth, to licensed Y Y Y attorneys and their authorized representatives; b) Provision for confidential consultation with Y Y Y attorneys; and, c) Unlimited postage paid legal correspondence Y Y Y and cost free telephone access as appropriate. 1378 SOCIAL AWARENESS PROGRAM Policy Section: Social Awareness Programs CVJDAC facility Superintendent Teneka Hayes The County Board of Education or the Chief and Gateway Director, Don Viser provided Probation Officer provides programs designed to thorough annual reviews. These reviews promote social awareness and reduce recidivism. provided specific information regarding the The programs consider the needs of male and Y Y Y programming that occurs and is available to the female youth and may include: victim awareness; youth while in custody at CVJDAC and in conflict resolution; anger management; parenting GWRYEF. Programs are provided by probation skills; appropriate gender specific programming; staff, other partner agency staff and other juvenile justice; self-esteem; building effective facility volunteers. decision making skills; and, other topics that suit the Probation Staff in CVJDAC and GW1 provide a needs of the youth. wide variety of programs with emphasis on 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 32 - The agency responsible for providing the programs cultural programs, rehabilitation programs, team conducts a written annual review to ensure that the building, educational/employment related program content is current, consistent and relevant programs, life skills and health education, to the population. including AOD programs. Additionally, staff facilitate the Just Beginning program (teen parenting), the FETCH program (dog program) and the FOCUS programs (for youth with mental health needs to reduce room or separation time). Programs that are provided in the GWRYEF program focus on rehabilitation and aftercare. Examples of programs provided are the Theater Workshops which teach youth to develop or enhance their emotional and creative side, a Youth Leadership Academy, the REACH program for mentorship and tutoring and Workforce Development to enhance their job and work readiness skills as well as how to obtain and keep employment. San Bernardino Department of Behavioral Health, Forensic Adolescent Service Team Y Y Y (FAST) provides Moral Reconation Therapy, Community Resiliency Model (CRM), assists in arranging and coordinating 12-step drug and alcohol groups and family sessions. Mental Health staff are also available for crisis or other contact as necessary. San Bernardino County Superintendent of Schools provides a wide variety of ROP programs and other educational programs beyond the regular educational day within the facilities. Other agencies, providers or volunteers also provide the following specific programs as follows: • Pacific Youth Correctional Ministries- Religious Services • Diocese of San Bernardino- Religious Services • San Bernardino AA/Hospitals and Institutions (H&I)-AA Meetings • San Bernardino NA-NA Meetings 1390 DISCIPLINE Policy Section: Discipline/Discipline Process Y Y Y There are written policies and procedures for the Rules and Sanctions are noted in the Youth discipline of minors that promote acceptable Handbook for both programs. behavior. 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 33 - Discipline is imposed at the least restrictive level that Y Y Y promotes the desired behavior. Discipline does not include corporal punishment, group punishment, physical or psychological Y Y Y degradation or deprivation of the following: a) Bed and clothing; Y Y Y b) Daily shower, access to drinking fountain, toilet Y Y Y and personal hygiene items, and clean clothing; c) Full nutrition; Y Y Y d) Contact with parent or attorney; Y Y Y e) Exercise; Y Y Y f) Medical services and counseling; Y Y Y g) Religious services; Y Y Y h) Clean and sanitary living conditions; Y Y Y i) The right to send and receive mail; and, Y Y Y j) Education. Y Y Y There are established rules of conduct and disciplinary penalties to guide the conduct of youth. The rules and penalties, which include both major violations and youth violations, are simply and Y Y Y affirmatively stated and are available to all youth. Provisions are made to provide accessible information to youth with disabilities, limited English proficiency or limited literacy. 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 34 - 1391 DISCIPLINE PROCESS Policy Section: Discipline/Discipline Process CVJDAC There are written policies and procedures for the By policy and practice, youth are provided with administration of discipline that include: due process opportunity and paperwork for all rule violations, major and minor. Documentation samples reviewed. Due Process notices were completed correctly. Gateway Programs Staff reported, and it was noted in the documentation that youth are not being separated or placed in their rooms for misbehavior but are being required to complete groups or essays in most instances. Due Y Y Y Process notices reviewed were for the most part completed correctly. Technical Assistance discussion held that policy, practice, rule books etc. should be consistent within all the programs. There is verbiage and other areas that require oversight and review that are not or may not be applicable with new legislation or with other internal changes that have been made. These areas will need to be updated for consistency. Agency reports that in transitioning to Lexipol, there is a plan in place to address this. We will continue to review into the next cycle to ensure that this is addressed. a) Designation of personnel authorized to impose N N N Policy provides implied direction as to the discipline for violation of rules; specific staff responsibilities for discipline b) Prohibiting discipline from being delegated to process; however, policy does not state any youth; specifically who is authorized to impose N N N discipline nor does it prohibit discipline from being delegated to any youth. c) Definition of major and minor rule violations and Policy outlines minor and major rule violations; their consequences, due process requirements; but consequences are only noted for minor rule N N N violations. Policy exists for due process; however, policy and practice are not consistent. d) Minor rule violations may be handled informally Policy outlines the rights youth have for a minor by counseling, advising the youth of expected or major rule violation that is consistent with conduct or imposing a minor consequence. regulation. Policy also requires that a “Due N N N Discipline shall be accompanied by written Process Notice” will be completed for all major documentation and a policy of review and appeal and minor discipline imposed and provides to a supervisor; 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 35 - e) Major rule violations may include withdrawal direction as to each staff members role in the from group activities for 24 hours or more or process. extension of time in custody. Major rule Unit staff members complete the Due Process violations and the discipline process shall be Notices, and for those reviewed, it appeared that documented and require the following: staff were completing them correctly. Y Y Y Policy also notes that “No discipline is to be imposed until a supervisor approves/modifies/declines the proposed consequence.” In some cases, this approval isn’t timely, yet the youth received and completed a consequence such as an essay or leading a 5- minute group with their peers. Written notice of violation prior to a hearing; Y Y Y Documentation provided for review was for the most part, consistent with regulation and in line Hearing by a person who is not a party to the Y Y Y with agency policy. incident; Opportunity for the youth to be heard, Y Y Y present evidence and testimony; Provision for minor to be assisted by staff in Y Y Y the hearing process; and, Provision for administrative review. Y Y Y Violations that result in a removal from camp Facility administration has noted that youth are or commitment program, but not a return to returned to court for probation violations. Y Y Y court will follow the due process provisions in subsection (e) above. 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 36 - REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE 7483,7472 and 7485 San Bern CVJDAC and Gateway 1 and GWRYEF\2016-2018 - 37 - CADJVC 1WG FEYRWG P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the facility. NA Y Y (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of County has a WIC208.5 waiver Y Y Y age and older. The facility has been approved to hold persons under County has a WIC208.5 waiver Y Y Y the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements County has a WIC208.5 waiver of 208.5 WIC (programming, capacity and security of Y Y Y the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 Facility does not house WIC300 youth MINORS Dependent or neglected minors who are defined under N N N Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) Facility does not house status offenders AND FEDERAL MINORS N N N Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from NA NA NA Juvenile Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held Facility does not house Federal minors N N N in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is NA NA NA submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT Facility does not house adult inmates INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person N N N in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately NA NA NA separated from minors. Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed in the facility in a manner that allows contact with minors. NA NA X JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7472 FACILITY NAME: FACILITY TYPE: Gateway Regional Youth Educational Facility (RYEF) Phase II Camp APPLICABLE REGULATIONS (Check All That 4/98: X 2001: 2003: OTHER: Apply): FIELD REPRESENTATIVE: DATE: Lisa Southwell November 2, 2017 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) This is a camp facility. The remainder of the worksheet related to this regulation has been  removed. Contains a weapons locker as specified in these regulations Locked Holding Room (1.2) There are no locked holding rooms in this facility. The remainder of the worksheet  related to this regulation has been removed. Contains a minimum of 15 square feet of floor area per minor Natural Light (1.3) Each sleeping room has a window. Visual access to natural light is provided in locked  sleeping rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. Corridors (1.4) Corridors in living areas are at least eight feet wide. When doors are staggered or if rooms are located  only on one side, corridors may be at least six feet wide. Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain  sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) By procedure, the sleeping rooms are left open at night. 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other  access to these fixtures 03: Toilet, wash basin and drinking fountain required in locked sleeping rooms 7472 16 18 San Bernardino Gateway GWRYEF PHY;11/02/2017 - 1 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Single Occupancy Sleeping Rooms (1.7) This facility contains no single occupancy sleeping rooms. The remainder of the worksheet related to this regulation has been 98: Minimum of 63 square feet of floor area and a removed. clear ceiling height of eight feet  03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet Double Occupancy Sleeping Rooms (1.8) The ceiling height in the sleeping rooms is 8'7". Minimum of 100 square feet floor area, a clear ceiling  height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144  inches 03: Outward swinging or lateral sliding door required  Dormitories (1.9) The sizes of the dormitories allow from four to In JHs and camps, there is a minimum of 50 square eight minors. The ceiling height in the feet of floor area per minor, with a minimum dormitory  sleeping rooms is 8'7". size of 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no  fewer than four minors. 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps).  03: This subsection deleted, eliminating the 15 minor limitation. (See below.) 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than  30 minors (regardless of whether it is for court commitments or other detained minors). Dayrooms (1.10)  JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square  feet of floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers.  7472 16 18 San Bernardino Gateway GWRYEF PHY;11/02/2017 - 2 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated  indoor-outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor-outdoor space. 98: Facilities with a capacity of 41 to 100 minors have This facility has a large yard. a minimum of 9,000 square feet dedicated indoor-outdoor space, plus a field area. The field area contains a minimum of one acre with a  minimum dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet.  01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor- outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface.  01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and  of a sufficient size to comply with Title 15, § 1371. 01: The required recreation area has no single  dimension less than 40 feet. Outdoor recreation area lighting allows for evening activities and provides security.  Academic Classrooms (NA SPJH; 1.12)1  Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for  every juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work  area, and a minimum of 28 square feet floor space per minor. 7472 16 18 San Bernardino Gateway GWRYEF PHY;11/02/2017 - 3 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS There is a communication system in each classroom All staff carry radios. that allows for immediate response to emergencies.  Safety Room (1.13) There are no safety cells in this facility. The remainder of the worksheet related to this  regulation has been removed. Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet Medical Examination Room (NA SPJH; 1.14) Ancillary medical space only; used for sick & pill call. Medical services are provided at the There is a minimum of one suitably equipped medical  adjacent juvenile hall. examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations  that is used for no other purpose; Privacy for minors;  Lockable storage for medical supplies;  Not less than 144 square feet floor space with no 71 square feet – dimension over seven feet.  single dimension less than seven feet; Hot and cold running water; and,  01: Smooth, non-porous, washable surfaces. 1998 regulations.  Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies  and pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) Dining A (31'4"x18'9")+(8'9"x10'8") divided by 15 = capacity of 45. There is a minimum of 15 square feet floor space and  sufficient tables and seating for each person being Dining B (17'7"x31'8")+(8'x9'2")+ (17'7"x17'9") fed (including minors, staff and visitors). divided by 15 = capacity of 62. Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual  barrier. Visiting Space (1.17) Various locations throughout facility (patios, dining areas, on units, etc.)  Visiting space is provided. Institutional Storage (1.18) Various locations plus bulk storage at the juvenile hall. There is a minimum of 80 cubic feet of storage space per minor for institutional clothing, bedding, supplies  and activity equipment, in one or more storage rooms. 7472 16 18 San Bernardino Gateway GWRYEF PHY;11/02/2017 - 4 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Personal Storage (1.19) Each minor has a minimum of nine cubic feet of  secure storage space for personal clothing and belongings. Safety Equipment Storage (1.20) Staff areas only. There is a secure area for storing safety equipment, such as fire extinguishers, self-contained breathing  apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) On each side of the facility. There is at least one securely lockable janitorial  closet containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single  and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) Emergency generator. There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to  maintain fire and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) Two.  Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished  interview room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp.  Court Holding Room for Minors (1.26) This is a camp and does not have court holding. The remainder of the worksheet  related to this regulation has been removed. Contains a minimum of 10 square feet of floor area per minor 7472 16 18 San Bernardino Gateway GWRYEF PHY;11/02/2017 - 5 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms.  One toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water and be available on living units in a ratio of 1:6  in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff  in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents waste water from flowing over the  bubbler. Showers (2.4) Showers provide tempered water and are available  on living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating staff's ability to supervise.  Beds (2.5) Beds are at least 30 inches wide and 76 long and are  of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart.  Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms,  single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep.  Padding (2.7) There is no safety room with padding in this Padding in safety rooms covers the floor, door and facility, the remainder of the worksheet  walls to a clear height of eight feet. Benches or related to this regulation has been removed. platforms are not placed on the floor of safety rooms. 7472 16 18 San Bernardino Gateway GWRYEF PHY;11/02/2017 - 6 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is  allowed for each person. Weapons Locker (2.9) Weapons lockers are located outside the security  perimeter of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking device.  7472 16 18 San Bernardino Gateway GWRYEF PHY;11/02/2017 - 7 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Assess for New Construction/Remodel or Repair: Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards:  American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860-94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met.  (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 1 Note: 2001. The boys’ two classrooms contain approximately 598 and 618 square feet. In their May 1, 2001 letter, the County indicated that many of the boys would not be attending school for a variety of reasons (e.g., having reached the age of majority, having already received a GED, employment, etc.) For this reason, the available classroom space will be sufficient. Double school sessions will be provided if it is necessary. The girls’ two classrooms contain approximately 782 and 1,072 square feet; more than sufficient for 20 girls in each classroom. 2014-2016: Phase 1 moved from CVJDAC to GWRYEF. Phase 1 will occupy Unit 1 and Phase 2 will Occupy Unit 2 7472 16 18 San Bernardino Gateway GWRYEF PHY;11/02/2017 - 8 - J456 PHY 98 01 03.dot (8/05) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7472 FACILITY: TYPE: RC: Gateway at Regional Youth Educational Facility (RYEF Phase II) Camp 34 FIELD REPRESENTATIVE: DATE: Lisa Southwell November 2, 2017 ROOMS EACH ROOM Each Room FIXTURES* # Size (L x W x H) COMMENTS Unit Room Applicable Total Room or Square/Cubic Designation Type Standards # RC s RC Feet T U W F S Beds Unit 2 (Phase II) 229 square feet. Previous LASE showed this as 147 Staff 1998 1 0 0 0 20'1" x 11'5" four-person room. 148 Dorm 1998 1 4 4 4 20'1" x 11'8" 234 square feet. 149 Dorm 1998 1 4 4 4 20'1" x 11'4" 228 square feet. 442 square feet. Previous LASE showed RC as 150 Dorm 1998 1 6 8 6 25' x 17'8" 8. Capacity limited to 6 by program/staffing and number of beds. 262 square feet. Previous LASE showed RC as 151 Dorm 1998 1 4 5 4 14'10" x 17'8" 5 Capacity limited to 4 by program/staffing. 152 Double 1998 1 1 2 2 9' x 17'8" 159 square feet. 291 square feet. Previous LASE showed RC as 153 Dorm 1998 1 4 5 4 16'6" x 17'8" 5 Capacity limited to 4 by program/staffing. Storag 132 square feet. Previous LASE showed this as 154 1998 1 0 0 0 7'6" x 17'8" e two-person room. 442 square feet. Previous LASE showed RC as 155 Dorm 1998 1 6 8 4 25' x 17'8" 8. Capacity limited to 4 by program/staffing. 156 Double 1998 1 2 2 2 11'1" x 16'6" 1 0 1 0 0 183 square feet. 157 Double 1998 1 2 2 2 11'9" x 16'6" 1 0 1 0 0 194 square feet. 304 square feet. Previous LASE showed this as 158 Double 1998 1 2 2 2 15'3" x 19'11" six-person room. ‘10-12: this room converted from storage to housing. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7472 16 18 San Bernardino Gateway GWRYEF LASE;11/02/2017 - 1 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM Each Room FIXTURES* # Size (L x W x H) COMMENTS Unit Room Applicable Total Room or Square/Cubic Designation Type Standards # RC s RC Feet T U W F S Beds Dayroo 1,531 square feet (20'1"x30’) 1998 1 0 0 0 Irregular shape 5 0 5 4 7 m +(19'2"x17'10")+(19'7"x30'). Historical Notes: While the total number of beds in this unit is 30, Program Statement (2/15/01) indicated 40 minors. Capacity of unit is limited by showers to 42 minors. This unit was vacant and not inspected during the 2006/08, 2008/10, 2010/12 and 2012/14 inspections. Current Cycle Notes: 2014-2016 Evaluated full facility for LASE 2014/2016 LASE RC at 34 for Phase II FACILITY: TYPE: RC: Gateway Regional Youth Educational Facility (RYEF) (Vacant) Camp 40 FIELD REPRESENTATIVE: DATE: Lisa Southwell November 2, 2017 ROOMS EACH ROOM Each Room FIXTURES # Size (LxWx H) or Unit Room Applicable Total COMMENTS Room Square/Cubic Designation Type Standards # RC s RC Feet T U W F S Beds Unit 1 160 Dorm 1998 1 4 4 4 19'6" x 11'5" 223 square feet. 161 Dorm 1998 1 4 4 4 19'6" x 11'5" 223 square feet. 162 Dorm 1998 1 4 4 4 19'6" x 11'5" 223 square feet. 163 Dorm 1998 1 4 4 4 19'6" x 11'5" 223 square feet. 164 Dorm 1998 1 4 4 4 19'6" x 11'5" 223 square feet. 165 Dorm 1998 1 4 4 4 19'6" x 11'3" 219 square feet. 166 Double 1998 1 2 2 2 19'6" x 11'3" 219 square feet. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7472 16 18 San Bernardino Gateway GWRYEF LASE;11/02/2017 - 2 - J460 LAS JUV.dot (03/01) 141 square feet. Previous LASE showed this as 168 Office 1998 1 0 0 0 12'4" x 11'5" two person room. Converted from storage to an office. Storag 151 square feet. Previous LASE showed this as 169 1998 1 0 0 0 12'4" x 12'3" e two person room. Storag 200 square feet. Previous LASE showed this as 171 1998 1 0 0 0 18'1" x 11'1" e four person room. 172 Dorm 1998 1 2 2 2 18'1" x 11'1" 200 square feet. 173 Dorm 1998 1 4 4 4 18'1" x 11'1" 200 square feet. 174 Dorm 1998 1 4 4 4 18'1" x 11'1" 200 square feet. 175 Dorm 1998 1 4 4 4 18' x 11'4" 205 square feet. Dayroo 1998 1 0 0 0 Irregular shape 5 0 5 4 7 Approximately 1,950 square feet. m Notes: While the total number of beds in this unit is 42, Program Statement (2/15/01) indicated 40 minors. Capacity of unit limited by showers to 42 minors. The dimensions of the main part of the dayroom are 39'6" x 40'1" (1583 sq. ft.). This is more than sufficient for 42 minors. 2012/14: As used, rooms 171 – 175 house 2 youth each, rooms 160 -166 generally house 2-3 youth. Room 166 randomly assigned RC of 2 to reach unit RC of 42. Historical Notes: While the total number of beds in this unit is 42, Program Statement (2/15/01) indicated 40 minors. Capacity of unit limited by showers to 42 minors. The dimensions of the main part of the dayroom are 39'6" x 40'1" (1583 sq. ft.). This is more than sufficient for 42 minors. 2012/14: As used, rooms 171 – 175 house 2 youth each, rooms 160 -166 generally house 2-3 youth. Room 166 randomly assigned RC of 2 to reach unit RC of 42. Current Cycle Notes: 2014-2016 Evaluated full facility for LASE 2014/2016 LASE RC at 40 for Phase 1 2016/2018 LASE: Vacant- returned unit bed space to RYEF program from GW1. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7472 16 18 San Bernardino Gateway GWRYEF LASE;11/02/2017 - 3 - J460 LAS JUV.dot (03/01) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7483 FACILITY NAME: Central Valley Juvenile Detention and Assessment Center FACILITY TYPE: JH (CVJDAC) APPLICABLE REGULATIONS (Check All That 4/98: 2001: 2003: X OTHER: Apply): FIELD REPRESENTATIVE Lisa Southwell DATE: October 11, 2017 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1)  Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of  minors pending admission to JH Provides access to a shower  Provides a secure vault or storage space for minor's  valuables Provides telephone access to minors  Provides staff access to hot and cold running water  Locked Holding Room (1.2)  Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area  Contains seating to accommodate all minors as  specified in these regulations 98: Provides access to a toilet, wash basin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, wash basin and  drinking fountain unless a procedure is in effect to provide access Maximizes staff visual supervision  03: Outward swinging or lateral sliding door required  Natural Light (1.3) Visual access to natural light is provided in locked  sleeping rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. Corridors (1.4) Corridors in living areas are at least eight feet wide. When doors are staggered or if rooms are located  only on one side, corridors may be at least six feet wide. Juvenile Insp.\Cycle \Phy.\7483 16 18 San Bernardino Central Valley JDAC PHY;San Bern CVJDAC 10/11/2017 - 1 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Living Unit (JH; 1.5) Each housing unit is rated for 20. JH living units do not exceed 30 minors and contain  sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other  access to these fixtures 03: Toilet, wash basin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a  clear ceiling height of eight feet 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144  inches. 03: Outward swinging or lateral sliding door required  Double Occupancy Sleeping Rooms (1.8) Minimum of 100 square feet floor area, a clear ceiling  height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144  inches 03: Outward swinging or lateral sliding door required  Dormitories (1.9) In JHs and camps, there is a minimum of 50 square feet of floor area per minor, with a minimum dormitory  size of 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no  fewer than four minors. 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps).  03: This subsection deleted, eliminating the 15 minor limitation. (See below.) Juvenile Insp.\Cycle \Phy.\7483 16 18 San Bernardino Central Valley JDAC PHY;San Bern CVJDAC 10/11/2017 - 2 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than  30 minors (regardless of whether it is for court commitments or other detained minors). Dayrooms (1.10) Each dayroom contains washer and dryer.  JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square  feet of floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers.  Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated  indoor-outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor-outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor-outdoor space, plus a field area. The field area contains a minimum of one acre with a  minimum dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a One large grass area is shared by all living minimum of 18,000 square feet dedicated indoor- units. outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet.  01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor- outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor There is one paved recreation yard for every space is a paved or "like" surface. 2 living units.  01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and  of a sufficient size to comply with Title 15, § 1371. 01: The required recreation area has no single  dimension less than 40 feet. Outdoor recreation area lighting allows for evening activities and provides security.  Juvenile Insp.\Cycle \Phy.\7483 16 18 San Bernardino Central Valley JDAC PHY;San Bern CVJDAC 10/11/2017 - 3 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Academic Classrooms (NA SPJH; 1.12) An 839 sq. ft. classroom is located on each unit.  Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for  every juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work  area, and a minimum of 28 square feet floor space per minor. There is a communication system in each classroom that allows for immediate response to emergencies.  Safety Room (1.13)  Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet Medical Examination Room (NA SPJH; 1.14) Two 175 sq. ft. exam rooms. There is a minimum of one suitably equipped medical  examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations  that is used for no other purpose; Privacy for minors;  Lockable storage for medical supplies;  Not less than 144 square feet floor space with no  single dimension less than seven feet; Hot and cold running water; and,  01: Smooth, non-porous, washable surfaces.  Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies  and pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) Dining occurs on the living units. There is a minimum of 15 square feet floor space and  sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual  barrier. Visiting Space (1.17)  Visiting space is provided. Juvenile Insp.\Cycle \Phy.\7483 16 18 San Bernardino Central Valley JDAC PHY;San Bern CVJDAC 10/11/2017 - 4 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per minor for institutional clothing, bedding, supplies  and activity equipment, in one or more storage rooms. Personal Storage (1.19) Each minor has a minimum of nine cubic feet of  secure storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as fire extinguishers, self-contained breathing  apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial  closet containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single  and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to  maintain fire and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24)  Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished  interview room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp.  Juvenile Insp.\Cycle \Phy.\7483 16 18 San Bernardino Central Valley JDAC PHY;San Bern CVJDAC 10/11/2017 - 5 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Court Holding Room for Minors (1.26)  Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors  Provides 40 square feet of floor area and a minimum  clear ceiling height of eight feet Contains seating to accommodate all minors  Contains a toilet, wash basin and drinking fountain as  specified in these regulations Maximizes staffs' visual supervision of minors  Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms.  One toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water and be available on living units in a ratio of 1:6  in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff  in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents waste water from flowing over the  bubbler. Showers (2.4) Showers provide tempered water and are available  on living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating staff's ability to supervise.  Beds (2.5) Beds are at least 30 inches wide and 76 long and are  of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart.  Juvenile Insp.\Cycle \Phy.\7483 16 18 San Bernardino Central Valley JDAC PHY;San Bern CVJDAC 10/11/2017 - 6 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms,  single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep.  Padding (2.7) There are no safety rooms in the facility. Padding in safety rooms covers the floor, door and  walls to a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is  allowed for each person. Weapons Locker (2.9) Weapons lockers are located outside the security  perimeter of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking device.  Assess for New Construction/Remodel or Repair:  Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards:  American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860-94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met.  (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) Juvenile Insp.\Cycle \Phy.\7483 16 18 San Bernardino Central Valley JDAC PHY;San Bern CVJDAC 10/11/2017 - 7 - J456 PHY 98 01 03.dot (8/05) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections Inspection BSCC Code: 7483 FACILITY: TYPE: RC: Camp 20 GW 1 (Housed in CVJDAC- Area utilized by Gateway is highlighted below) FIELD REPRESENTATIVE: DATE: Lisa Southwell October 11, 2017 ROOMS EACH ROOM Applicabl Each Room Size (L x W x H) FIXTURES* Unit # COMMENTS Room e Total or Designatio Room # RC T U W F S Type Standard RC Square/Cubic n s Beds s Feet Intake Pre- 2003 1 (8) (8) 138 x 10.1 x 8 Used by law enforcement personnel prior to Booking booking. Room GH H 2003 2 (11) (22) 13.6 x 10.1 x 8 1 1 1 Each room contains two benches, 120 and 76 inches in length. 1 & 2 Holding for youth pending transportation. H H 2003 2 (4) (8) 11.6 x 8.2 x 8 1 1 1 1 Each room contains a 30 x 76 bench/bed. Can be used as a sleeping room. 1 & 2 Holding for youth pending transportation. Each room contains a 30 x 76 bench/bed. Male H 2003 6 (4) (24) 10.1 x 7.11 x8 1 1 1 1 1 – 6 *Can be used as holding or can be used as a S 1 6 sleeping room. Each room contains a 30 x 76 bench/bed. Female H 2003 6 (4) (24) 10.1 x 7.11 x8 1 1 1 1 1 – 6 *Can be used as holding or can be used as a S 1 6 sleeping room. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. Juvenile Insp…\Cycle\LAS\7485 16 18 San Bernardino GW1 LASE JDAC10/11/2017 - 1 - J460 LAS JUV-05.dot (8/05) Separation H 2003 6 (4) (24) 10.1 x 7.11 x 8 1 1 1 2 Each room contains a 30 x 76 bench/bed. Holding 1 – 6 *Can be used as holding or can be used as a S 1 6 sleeping room. Medical Holding H 2003 2 (3) (6) 10.1 x 7.1 x 8 1 1 1 Each holding room contains a 60-inch bench. Housing Pod 1 2- “20 bed” units make up the POD for 40 RC 3735 sq. ft. recreation yard AB S 2003 4 1 4 4 10 x 7.1 x 8 1 1 1 Two (2) 839 sq. ft. classrooms. D 2003 8 2 16 16 14.5 x 7.1 x 8 1 1 1 One multi-purpose room shared by these units. Dayroom 2003 3610 sq. ft. 8 Two medical procedure rooms on each unit. Housing Pod 2 4- “20 bed” units make up the POD for 80 RC ABCD S 2003 4 1 4 4 10 x 7.1 x 8 1 1 1 3735 sq. ft. recreation yard shared by Units A D 2003 8 2 16 16 14.5 x 7.1 x 8 1 1 1 and B. 3735 sq. ft. recreation yard shared by Units C Dayroom 2003 1805 sq. ft. 4 and Gateway Central. 839 sq. ft. classroom on each unit. One multi-purpose room shared by these units. One medical procedure room on each unit. Housing Pod 3 4- “20 bed” units make up the POD for 80 RC 3735 sq. ft. recreation yard shared by Units A ABCD S 2003 4 1 4 4 10 x 7.1 x 8 1 1 1 and B. D 2003 8 2 16 16 14.5 x 7.1 x 8 1 1 1 3735 sq. ft. recreation yard shared by Units C and D. Dayroom 2003 1805 sq. ft. 4 839 sq. ft. classroom on each unit. One multi-purpose room shared by these units. One medical procedure room on each unit. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. Juvenile Insp…\Cycle\LAS\7485 16 18 San Bernardino GW1 LASE JDAC10/11/2017 - 2 - J460 LAS JUV-05.dot (8/05) 3D - - - - - - - - - - - - Unit 3D (GW Phase 1) Housing Pod 4 4- “20 bed” units make up the POD for 80 RC 3735 sq. ft. recreation yard shared by Units A ABCD S 2003 4 1 4 4 10 x 7.1 x 8 1 1 1 and B. D 2003 8 2 16 16 14.5 x 7.1 x 8 1 1 1 3735 sq. ft. recreation yard shared by Units C and D. Dayroom 2003 1805 sq. ft. 4 839 sq. ft. classroom on each unit. One multi-purpose room shared by these units. One medical procedure room on each unit. Historical Notes: • Unit 2 –D is included on a separate LASE for Gateway at CVJDAC (BSCC # 7485), a 20-bed camp/commitment facility. • Unit B of Housing Pod 1 was omitted in error from original LASE, corrected in 2010-12 inspection. • 2012-14 Inspection: Housing Pods 3-D, 4-D vacant. Housing Pod 2-C used for program space for Gateway. 2014-2016 LASE: Gateway CVJDAC Phase 1 was with Gateway RYEF due to flooding at inspection and has moved in permanently with them. Beds returned to the full RC of 280. 2016-2018 LASE: • During this cycle, Gateway youth were held in Housing 3c and 3d while their facility was uninhabitable and being repaired. • Gateway1 remains in the CVJDAC in Pod 3d. Gateway 2 returned to GWRYEF facility. RC is now 20 for Pod 3D. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. Juvenile Insp…\Cycle\LAS\7485 16 18 San Bernardino GW1 LASE JDAC10/11/2017 - 3 - J460 LAS JUV-05.dot (8/05) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7485 FACILITY NAME: Gateway 1 in Central Valley Juvenile Detention and Assessment FACILITY TYPE: JH Center (CVJDAC) APPLICABLE REGULATIONS (Check All That 4/98: 2001: 2003: X OTHER: Apply): FIELD REPRESENTATIVE Lisa Southwell DATE: October 11, 2017 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1)  Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of  minors pending admission to JH Provides access to a shower  Provides a secure vault or storage space for minor's  valuables Provides telephone access to minors  Provides staff access to hot and cold running water  Locked Holding Room (1.2)  Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area  Contains seating to accommodate all minors as  specified in these regulations 98: Provides access to a toilet, wash basin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, wash basin and  drinking fountain unless a procedure is in effect to provide access Maximizes staff visual supervision  03: Outward swinging or lateral sliding door required  Natural Light (1.3) Visual access to natural light is provided in locked  sleeping rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. Corridors (1.4) Corridors in living areas are at least eight feet wide. When doors are staggered or if rooms are located  only on one side, corridors may be at least six feet wide. Juvenile Insp.\Cycle \Phy.\7485 16 18 San Bernardino GW 1 in CVJDAC PHY;San Bern CVJDAC 10/11/2017 - 1 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Living Unit (JH; 1.5) Each housing unit is rated for 20. JH living units do not exceed 30 minors and contain  sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other  access to these fixtures 03: Toilet, wash basin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a  clear ceiling height of eight feet 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144  inches. 03: Outward swinging or lateral sliding door required  Double Occupancy Sleeping Rooms (1.8) Minimum of 100 square feet floor area, a clear ceiling  height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144  inches 03: Outward swinging or lateral sliding door required  Dormitories (1.9) In JHs and camps, there is a minimum of 50 square feet of floor area per minor, with a minimum dormitory  size of 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no  fewer than four minors. 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps).  03: This subsection deleted, eliminating the 15 minor limitation. (See below.) Juvenile Insp.\Cycle \Phy.\7485 16 18 San Bernardino GW 1 in CVJDAC PHY;San Bern CVJDAC 10/11/2017 - 2 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than  30 minors (regardless of whether it is for court commitments or other detained minors). Dayrooms (1.10) Each dayroom contains washer and dryer.  JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square  feet of floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers.  Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated  indoor-outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor-outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor-outdoor space, plus a field area. The field area contains a minimum of one acre with a  minimum dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a One large grass area is shared by all living minimum of 18,000 square feet dedicated indoor- units. outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet.  01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor- outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor There is one paved recreation yard for every space is a paved or "like" surface. 2 living units.  01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and  of a sufficient size to comply with Title 15, § 1371. 01: The required recreation area has no single  dimension less than 40 feet. Outdoor recreation area lighting allows for evening activities and provides security.  Juvenile Insp.\Cycle \Phy.\7485 16 18 San Bernardino GW 1 in CVJDAC PHY;San Bern CVJDAC 10/11/2017 - 3 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Academic Classrooms (NA SPJH; 1.12) An 839 sq. ft. classroom is located on each unit.  Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for  every juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work  area, and a minimum of 28 square feet floor space per minor. There is a communication system in each classroom that allows for immediate response to emergencies.  Safety Room (1.13)  Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet Medical Examination Room (NA SPJH; 1.14) Two 175 sq. ft. exam rooms. There is a minimum of one suitably equipped medical  examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations  that is used for no other purpose; Privacy for minors;  Lockable storage for medical supplies;  Not less than 144 square feet floor space with no  single dimension less than seven feet; Hot and cold running water; and,  01: Smooth, non-porous, washable surfaces.  Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies  and pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) Dining occurs on the living units. There is a minimum of 15 square feet floor space and  sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual  barrier. Visiting Space (1.17)  Visiting space is provided. Juvenile Insp.\Cycle \Phy.\7485 16 18 San Bernardino GW 1 in CVJDAC PHY;San Bern CVJDAC 10/11/2017 - 4 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per minor for institutional clothing, bedding, supplies  and activity equipment, in one or more storage rooms. Personal Storage (1.19) Each minor has a minimum of nine cubic feet of  secure storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as fire extinguishers, self-contained breathing  apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial  closet containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single  and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to  maintain fire and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24)  Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished  interview room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp.  Juvenile Insp.\Cycle \Phy.\7485 16 18 San Bernardino GW 1 in CVJDAC PHY;San Bern CVJDAC 10/11/2017 - 5 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Court Holding Room for Minors (1.26)  Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors  Provides 40 square feet of floor area and a minimum  clear ceiling height of eight feet Contains seating to accommodate all minors  Contains a toilet, wash basin and drinking fountain as  specified in these regulations Maximizes staffs' visual supervision of minors  Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms.  One toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water and be available on living units in a ratio of 1:6  in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff  in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents waste water from flowing over the  bubbler. Showers (2.4) Showers provide tempered water and are available  on living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating staff's ability to supervise.  Beds (2.5) Beds are at least 30 inches wide and 76 long and are  of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart.  Juvenile Insp.\Cycle \Phy.\7485 16 18 San Bernardino GW 1 in CVJDAC PHY;San Bern CVJDAC 10/11/2017 - 6 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms,  single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep.  Padding (2.7) There are no safety rooms in the facility. Padding in safety rooms covers the floor, door and  walls to a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is  allowed for each person. Weapons Locker (2.9) Weapons lockers are located outside the security  perimeter of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking device.  Assess for New Construction/Remodel or Repair:  Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards:  American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860-94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met.  (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 2016 2018 GW Phase 1 housed in CVJDAC Pod 3D. CVJDAC Physical Plant applies. Juvenile Insp.\Cycle \Phy.\7485 16 18 San Bernardino GW 1 in CVJDAC PHY;San Bern CVJDAC 10/11/2017 - 7 - J456 PHY 98 01 03.dot (8/05) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections Inspection BSCC Code: 7485 FACILITY: TYPE: RC: Camp 20 GW 1 (Housed in CVJDAC- Area utilized by Gateway is highlighted below) FIELD REPRESENTATIVE: DATE: Lisa Southwell October 11, 2017 ROOMS EACH ROOM Applicabl Each Room Size (L x W x H) FIXTURES* Unit # COMMENTS Room e Total or Designatio Room # RC T U W F S Type Standard RC Square/Cubic n s Beds s Feet Intake Pre- 2003 1 (8) (8) 138 x 10.1 x 8 Used by law enforcement personnel prior to Booking booking. Room GH H 2003 2 (11) (22) 13.6 x 10.1 x 8 1 1 1 Each room contains two benches, 120 and 76 inches in length. 1 & 2 Holding for youth pending transportation. H H 2003 2 (4) (8) 11.6 x 8.2 x 8 1 1 1 1 Each room contains a 30 x 76 bench/bed. Can be used as a sleeping room. 1 & 2 Holding for youth pending transportation. Each room contains a 30 x 76 bench/bed. Male H 2003 6 (4) (24) 10.1 x 7.11 x8 1 1 1 1 1 – 6 *Can be used as holding or can be used as a S 1 6 sleeping room. Each room contains a 30 x 76 bench/bed. Female H 2003 6 (4) (24) 10.1 x 7.11 x8 1 1 1 1 1 – 6 *Can be used as holding or can be used as a S 1 6 sleeping room. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. Juvenile Insp…\Cycle\LAS\7485 16 18 San Bernardino GW1 LASE JDAC10/11/2017 - 1 - J460 LAS JUV-05.dot (8/05) Separation H 2003 6 (4) (24) 10.1 x 7.11 x 8 1 1 1 2 Each room contains a 30 x 76 bench/bed. Holding 1 – 6 *Can be used as holding or can be used as a S 1 6 sleeping room. Medical Holding H 2003 2 (3) (6) 10.1 x 7.1 x 8 1 1 1 Each holding room contains a 60-inch bench. Housing Pod 1 2- “20 bed” units make up the POD for 40 RC 3735 sq. ft. recreation yard AB S 2003 4 1 4 4 10 x 7.1 x 8 1 1 1 Two (2) 839 sq. ft. classrooms. D 2003 8 2 16 16 14.5 x 7.1 x 8 1 1 1 One multi-purpose room shared by these units. Dayroom 2003 3610 sq. ft. 8 Two medical procedure rooms on each unit. Housing Pod 2 4- “20 bed” units make up the POD for 80 RC ABCD S 2003 4 1 4 4 10 x 7.1 x 8 1 1 1 3735 sq. ft. recreation yard shared by Units A D 2003 8 2 16 16 14.5 x 7.1 x 8 1 1 1 and B. 3735 sq. ft. recreation yard shared by Units C Dayroom 2003 1805 sq. ft. 4 and Gateway Central. 839 sq. ft. classroom on each unit. One multi-purpose room shared by these units. One medical procedure room on each unit. Housing Pod 3 4- “20 bed” units make up the POD for 80 RC 3735 sq. ft. recreation yard shared by Units A ABCD S 2003 4 1 4 4 10 x 7.1 x 8 1 1 1 and B. D 2003 8 2 16 16 14.5 x 7.1 x 8 1 1 1 3735 sq. ft. recreation yard shared by Units C and D. Dayroom 2003 1805 sq. ft. 4 839 sq. ft. classroom on each unit. One multi-purpose room shared by these units. One medical procedure room on each unit. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. Juvenile Insp…\Cycle\LAS\7485 16 18 San Bernardino GW1 LASE JDAC10/11/2017 - 2 - J460 LAS JUV-05.dot (8/05) 3D - - - - - - - - - - - - Unit 3D (GW Phase 1) Housing Pod 4 4- “20 bed” units make up the POD for 80 RC 3735 sq. ft. recreation yard shared by Units A ABCD S 2003 4 1 4 4 10 x 7.1 x 8 1 1 1 and B. D 2003 8 2 16 16 14.5 x 7.1 x 8 1 1 1 3735 sq. ft. recreation yard shared by Units C and D. Dayroom 2003 1805 sq. ft. 4 839 sq. ft. classroom on each unit. One multi-purpose room shared by these units. One medical procedure room on each unit. Historical Notes: • Unit 2 –D is included on a separate LASE for Gateway at CVJDAC (BSCC # 7485), a 20-bed camp/commitment facility. • Unit B of Housing Pod 1 was omitted in error from original LASE, corrected in 2010-12 inspection. • 2012-14 Inspection: Housing Pods 3-D, 4-D vacant. Housing Pod 2-C used for program space for Gateway. 2014-2016 LASE: Gateway CVJDAC Phase 1 was with Gateway RYEF due to flooding at inspection and has moved in permanently with them. Beds returned to the full RC of 280. 2016-2018 LASE: • During this cycle, Gateway youth were held in Housing 3c and 3d while their facility was uninhabitable and being repaired. • Gateway1 remains in the CVJDAC in Pod 3d. Gateway 2 returned to GWRYEF facility. RC is now 20 for Pod 3D. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. Juvenile Insp…\Cycle\LAS\7485 16 18 San Bernardino GW1 LASE JDAC10/11/2017 - 3 - J460 LAS JUV-05.dot (8/05)