San Bernardino County, Probation (2020-2022 inspection cycle)

June 30, 2022 Tracy Reece, Chief Probation Officer San Bernardino County Probation Department 175 W. 5th Street San Bernardino, CA 92401 SAN BERNARDINO COUNTY 2020-2022 BIENNIAL INSPECTION PURSUANT TO WELFARE AND INSTITUTIONS CODE SECTIONS 209 AND 885 Dear Chief Reece: The 2020-2022 biennial inspection of the San Bernardino County Probation Department’s Central Valley Juvenile Detention Assessment Center (CVJDAC) and High Desert Juvenile Detention Assessment Center (HDJDAC) has been completed. A pre-inspection briefing was held on May 6, 2021; the facilities’ inspections occurred between August 16th and August 20th, 2021. The complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of the following: this transmittal letter; a Title 15 Procedures checklist, outlining applicable minimum standards for juvenile detention facilities; a Physical Plant Evaluation, outlining applicable Title 24 minimum standards; and the Living Area Space Evaluation (LASE), summarizing the physical plant configuration and outlining the rated capacity of the Juvenile Hall and Camp. Please refer to the Title 15 Procedures checklist for a summary of all relevant minimum standards, indication of compliance or noncompliance, and information that was used to determine compliance. MANDATORY LOCAL INSPECTIONS In addition to the biennial inspection, Title 15, section 1313, and its authorizing statute also require local inspections conducted by the following local authorities: • county building inspector or person designated by the Board of Supervisors • fire authority having jurisdiction • local health officer • county Superintendent of Schools • Juvenile Court • Juvenile Justice Commission. Results of those inspections are considered a part of this report. The dates of the local inspections may be found in the accompanying Procedures Checklist. Tracy Reece Chief Probation Officer Page 2 Scope of the Inspection The inspection consisted of a review of the CVJDAC and HDJDAC Policy and Procedure Manual1, a site visit to review operations, physical plants and relevant documentation, and interviews with administration, facility staff, youth, and collaborative partners. During the inspection, we evaluated consistency between policy and practices. BSCC INSPECTION RESULTS Title 15, CCR Minimum Standards Upon final review of all documentation, there are no outstanding items of noncompliance with Title 15 at CVJDAC and HDJDAC. No corrective action is required at this time. During the inspection process, we discussed several policies and procedures with staff and provided technical assistance and best practice recommendations which might bring more clarity and specificity to the facility policy and procedure manual. In particular, we discussed Title 15 sections 1354.5 Room Confinement, 1374 Visiting and 1328 Safety Checks. Please see the attached procedures checklist for detailed information regarding those regulations. Following our inspection, Superintendent Joseph Bakunas and Erik Raley addressed areas of concern with Title 15 section 1354.5 and 1370 with probation and school staff. Protocols and quality assurance procedures have been put in place to hold staff accountable for ensuring youth unable to attend school due to safety concerns receive their educational material, education assistance, and a location outside of their room to complete schoolwork. Superintendent Bakunas and Raley also discussed safety checks concerns and Zoom visitation times with their Supervisor team during their monthly Operation meeting. All other policy and procedures discussed were updated to remain in compliance with Title 15 prior to the submission of this report. Title 24, CCR Physical Plant There were no changes made to either physical plant and your rated capacity remains at 240 youth for the CVJDAC, and 140 youth for the HDJDAC. Please see the Physical Plant Evaluations for more information. There are no outstanding items of noncompliance with Title 24 minimum standards. Training According to the most recent Standards and Training for Corrections audit, San Bernardino Probation Department is in compliance with all relevant regulations and mandates and mitigating circumstances if applicable. 1 BSCC reviews only those policy and procedures required by, and applicable to, Title 15, CCR. BSCC staff do not “approve” policies and procedures or assess them for constitutional or legal issues. Agencies should seek review through their legal advisor, risk manager, and other persons deemed appropriate for such evaluation. 7483+7479 San Bernardino JH LTR 20-22 Tracy Reece Chief Probation Officer Page 3 Juvenile Justice and Delinquency Prevention Act (JJDPA) Compliance Monitoring We reviewed applicable documentation and found no violations of the JJDPA. Please refer to the Title 15 Procedures checklist for detailed information. -- We want to thank you and your staff for their time and assistance in completing this inspection. Superintendent Joseph Bakunas (CVJDAC) and Erik Raley (HDJDAC) were helpful in coordinating this inspection. Each of these individuals assisted at each step by clarifying processes, answering questions, and providing supporting documentation. This concludes the 2020-2022 biennial inspection report. I am available to assist as needed and happy to provide technical assistance when requested. I look forward to continuing to work together. Please do not hesitate to email me at craigus.thompson@bscc.ca.gov or call (916) 597-4610 if you have any questions. Sincerely, Craigus Thompson, Sr. Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, San Bernardino County* Chair, Juvenile Justice Commission, San Bernardino County* Chair, Board of Supervisors, San Bernardino County* County Administrator, San Bernardino County* Joseph Bakunas, Superintendent CVJDAC Erik Raley, Superintendent HDJDAC *Copies of full inspection are available online at www.bscc.ca.gov. 7483+7479 San Bernardino JH LTR 20-22 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7479+7483+7480 FACILITY NAME: Central Valley Juvenile Detention and Assessment Center FACILITY TYPE: JH and SYTF (CVJDAC), High Desert Juvenile Detention and Assessment Center (HDJDAC) and San Bernardino Secure Youth Treatment Facility (SYTF) PERSON(S) INTERVIEWED: Joe Bakunas, Division Director II; Angelica Moreno-Heath, Probation Corrections Officer (PCO); Jina Espinoza, Probation Corrections Supervisor I; Felicia Douglas, Probation Corrections Supervisor II; Johana Quiles, PCO; Yvette Toledanes, Supervising Correctional Nurse II; Patricia Herrera, PCO; Maria Barajas, PCO; Monica Hatcher, Burton Thrall JCS Principal; St. Clair Alexander, Mental Health Supervisor; Alicia Ramirez-Wilson, Supervising Correctional Nurse II; Mickey Fierros, PCO; FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: August 20, 2021 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by CVJDAC- Completed on 5/5/2021 X the Board of Supervisors to approve building safety; HDJDAC- Completed on 6/8/2021 (B) Fire authority having jurisdiction, including a fire CVJDAC- Completed on 1/21/2021 clearance as required by Health and Safety Code X HDJDAC- Completed on 6/10/2021 Section 13146.1 (a) and (b); (C) Local health officer, inspection in accordance with CVJDAC-Environmental completed on Health and Safety Code Section 101045; 6/9/2021 CVJDAC-Nutritional completed on 6/9/2021 CVJDAC-Medical/Mental Health completed on 6/9/2021 X HDJDAC-Environmental completed on 7/28/2021 HDJDAC-Nutritional completed 7/28/2021 HDJDAC-Medical/Mental Health completed on 7/28/2021 (D) County superintendent of schools on the adequacy Completed by Jannette Price, Principal with of educational services and facilities as required in X Riverside County Office of Education on Section 1370; 10/20/2020 (E) Juvenile court as required by Section 209 of the Completed by Judge Annemarie G. Pace on Welfare and Institutions Code X 4/29/2021 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7479 7483 San Bernardino JH SYTF PRO 20-22 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (F) Juvenile Justice Commission as required by Section CVJDAC- Completed 229 of the Welfare and Institutions Code or HDJDAC- Completed X Probation Commission as required by Section 240 of the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS Appointment and Qualifications BSCC Note: Compliance with this section is determined by receipt of the Chief Probation Officer’s The elements of this regulation are covered in Chief Tracy Reece letter, dated August 12, certification letter confirming that all elements of 2021. regulation are met. (a) Appointment X In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications X Appointment and Qualifications: A Each facility shall: (1) recruit and hire employees who possess knowledge, Appointment and Qualifications: A >1 >a skills and abilities appropriate to their job X classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Appointment and Qualifications: A >1 > b. examination including tuberculosis screening test X and evaluation for immunity to contagious illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Appointment and Qualifications: A >1 > d X and training requirements adopted by the Board pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Appointment and Qualifications: A > 1 > e employee, and psychological examination in X accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- Appointment and Qualifications: B >1 employees of the facility, who may be present at the facility, shall have such clearance and qualifications X as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Staffing: Juvenile Detention and X Assessment Centers (JDACs) and Each juvenile facility shall: Treatment Facilities (TFs) 7479 7483 San Bernardino JH SYTF PRO 20-22 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS a) have an adequate number of personnel sufficient to Staffing: Purpose carry out the overall facility operation and its We reviewed a variety of documents programming, to provide for safety and security of including safety check records, grievances, youth and staff, and meet established standards and disciplinary actions, and incidents reports. regulations; Also reviewed June and July 2021 staffing schedules for CVJDAC and HDJDAC. Review of these documents, as well as the policy and procedure manuals, revealed X compliance with this regulation. It should be noted that San Bernardino staffs the CVJDAC and HDJDAC to PREA staffing ratios which are 1:8 staff to youth ratio during wake hours and 1:16 staff to youth ratio during the hour’s youth are asleep. b) ensure that no required services shall be denied Staffing: I > C X because of insufficient numbers of staff on duty absent exigent circumstances; c) have a sufficient number of supervisory level staff to Staffing: I > A ensure adequate supervision of all staff members; X A Supervisor is identified on the daily shift rosters. d) have a clearly identified person on duty at all times Staffing: I.>D who is responsible for operations and activities and X has completed the Juvenile Corrections Officer Core Course and PC 832 training; e) have at least one staff member present on each living Staffing: I >E unit whenever there are youth in the living unit; X Per policy and procedure manual, staff is always present in occupied housing units. f) have sufficient food service personnel relative to the Staffing: Guidelines > E. number and security of living units, including staff Daily schedules were reviewed to verify qualified and available to: plan menus meeting compliance with this regulation. nutritional requirements of youth; provide kitchen X supervision; direct food preparation and servings; conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; g) have sufficient administrative, clerical, recreational, Staffing: Guidelines > F medical, dental, mental health, building maintenance, transportation, control room, facility X security and other support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be diverted from supervising youth; and, 7479 7483 San Bernardino JH SYTF PRO 20-22 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS h) assign sufficient youth supervision staff to provide Staffing: I >B continuous wide-awake supervision of youth, subject to temporary variations in staff assignments X to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) Staffing: II >A (A) during the hours that youth are awake, one wide- CVJDAC population at the time of the awake youth supervision staff member on duty for inspection was 74 youths: 66 males, and 8 each 10 youth in detention; females. Review of documentation revealed staffing ratios are met at all times. X HDJDAC population at the time of the inspection was 8 youth all males. Review of documentation revealed staffing ratios are met at all times. (B) during the hours that youth are confined to their Staffing: >II > B room for the purpose of sleeping, one wide-awake X youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff Staffing: >II > C members on duty at all times, regardless of the number of youth in detention, unless an X arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty Staffing: >II >D X who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other Staffing: Guidelines > C duties such as administration, supervision of X personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum youth- Neither facility is a Special Purpose Juvenile staff ratio) Hall. The balance of this regulation has been X (A) during hours that youth are awake, one wide-awake deemed not applicable. youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room N/A for the purpose of sleeping, one wide-awake youth X supervision staff member on duty for each 30 youth in detention; 7479 7483 San Bernardino JH SYTF PRO 20-22 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) at least two wide-awake youth supervision staff N/A members on duty at all times, regardless of the X number of youth in detention, unless an arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty N/A X who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other N/A duties such as administration, supervision of X personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) CVJDAC no longer contains a Camp. The (A) during the hours that youth are awake, one wide- X balance of this regulation has been deemed awake youth supervision staff member on duty for not applicable. each 15 youth in the camp population; (B) during the hours that youth are confined to their N/A room for the purpose of sleeping, one wide-awake X youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff N/A members on duty at all times, regardless of the X number of youth in residence, unless arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty N/A X who is the same gender as youth housed in the facility; (E) in addition to the minimum staff to youth ratio N/A required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the X function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other N/A duties such as administration, supervision of personnel, academic or trade instruction, clerical, X farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF Youth Supervision Staff Orientation and ORIENTATION AND TRAINING Training (a) Prior to assuming any responsibilities each youth X supervision staff member shall be properly oriented The elements of this regulation are covered to their duties, including: in Chief Tracy Reece letter, dated August 12, 2021. (1) youth supervision duties; X Youth Supervision: II > A (2) scope of decisions they shall make; X Youth Supervision: II >B 7479 7483 San Bernardino JH SYTF PRO 20-22 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) the identity of their supervisor; X Youth Supervision: II > C (4) the identity of persons who are responsible to Youth Supervision: II >D X them; (5) persons to contact for decisions that are beyond Youth Supervision: II >F X their responsibility; and (6) ethical responsibilities. X Youth Supervision: II >G (b) Prior to assuming any responsibility for the Youth Supervision: III supervision of youth, each youth supervision staff X member shall receive a minimum of 40 hours of All new full-time and temporary employees facility-specific orientation, including: receive 40 hours of Introductory Training. (1) individual and group supervision techniques; X Youth Supervision: III >A (2) regulations and policies relating to discipline and Youth Supervision: III >B rights of youth pursuant to law and the X provisions of this chapter; (3) basic health, sanitation and safety measures; X Youth Supervision: III > C (4) suicide prevention and response to suicide Youth Supervision: III >D X attempts (5) policies regarding use of force, de-escalation Youth Supervision: III >E techniques, chemical agents, mechanical and X physical restraints; (6) review of policies and procedures referencing Youth Supervision: III>F X trauma and trauma-informed approaches; (7) procedures to follow in the event of Youth Supervision: III >G X emergencies; (8) routine security measures, including facility Youth Supervision: III > H X perimeter and grounds; (9) crisis intervention and mental health referrals to Youth Supervision: III> I X mental health services; (10) documentation; and X Youth Supervision: III > J (11) fire/life safety training X Youth Supervision: III> K (c) Prior to assuming sole supervision of youth, each Youth Supervision: I >A youth supervision staff member shall successfully complete the requirements of the Juvenile X Corrections Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer Youth Supervision: I > C youth supervision staff shall successfully complete X training pursuant to Section 830 et seq. of the Penal Code. 7479 7483 San Bernardino JH SYTF PRO 20-22 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1323 FIRE AND LIFE SAFETY Juvenile Detention and Assessment Center (JDAC)/Treatment Facilities (TF) Whenever there is a youth in a juvenile facility, there Emergency Operating Procedures: shall be at least one wide awake person on duty at all Preparedness, Equipment, Supplies, and times who meets the training standards established by the Response Board for general fire and life safety which relate specifically to the facility. Guidelines: B X Review of documentation indicates that all youth supervisory staff at both facilities receive site-specific life safety training during orientation. Also, all full-time employees receive fire and safety training in juvenile CORE. 1324 POLICY AND PROCEDURES MANUAL Policy and Procedure Manual All facility administrators shall develop, publish, and I > A. implement a manual of written policies and procedures that address, at a minimum, all regulations that are County of San Bernardino CVJDAC and applicable to the facility. Such a manual shall be made HDJDAC Juvenile Detention Facilities available to all employees, reviewed by all employees, Policy, Procedures and Operations Manuals X and shall be administratively reviewed at a minimum were provided prior to the date of desk audit. every two years, and updated, as necessary. Those The manuals were administratively reviewed records relating to the standards and requirements set by Chief Michelle Scray Brown on forth in these regulations shall be accessible to the Board 10/27/2020. on request. The manual shall include: (a) table of organization, including channels of Policy and Procedure: I >A >1 communications and a description of job X classifications; (b) responsibility of the probation department, purpose Policy and Procedure: I > A > 2 of programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention X Commission or Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; X Policy and Procedure: I > A > 3 (d) initial orientation and training program for Policy and Procedure: I >A > 4 X employees; (e) initial orientation, including safety and security Policy and Procedure: I >A >4 > a issues and anti-discrimination policies, for support X staff, contract employees, school, mental/behavioral health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and Policy and Procedure: I >A >5 X communication system to ensure: (1) efficient operation of the juvenile facility; X Policy and Procedure: I >A>5 >a (2) legal and proper care of youth; X Policy and Procedure: I >A>5 >b (3) maintenance of individual youth's records; X Policy and Procedure: I >A > 5 > c 7479 7483 San Bernardino JH SYTF PRO 20-22 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) supply of information to the juvenile court and Policy and Procedure: I >A > 5 > d X those authorized by the court or by the law; and, (5) release of information regarding youth. X Policy and Procedure: I >A> 5 > e (g) ethical responsibilities; X Policy and Procedure: I>A > 6 (h) trauma-informed approaches; X Policy and Procedure: I.>A >7 (i) culturally responsive approaches; X Policy and Procedure: I >A >7 (j) gender responsive approaches; X Policy and Procedure: I >A > 7 (k) a non-discrimination provision that provides that all Policy and Procedure: I >A > 8 youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group X identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy and Procedure: I >A > 9 chemical agents related security devices, and X weapons and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Policy and Procedure: I >A> 10 Cal eligibility information and enrollment of eligible X youth; and, (n) establishment of a policy that prohibits all forms of Policy and Procedure: I >A > 11. sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any X retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Juvenile Detention and Assessment Center The facility administrator shall consult with the local fire (JDAC)/Treatment Facilities (TF) department having jurisdiction over the facility, or with Emergency Operating Procedures: the State Fire Marshal, in developing a plan for fire safety X Preparedness, Equipment, Supplies, and which shall include, but not be limited to: Response I > E > 1 a) a fire prevention plan to be included as part of the Emergency Operating: I >E > 1 X manual of policy and procedures; b) monthly fire and life safety inspections by facility Emergency Operating: I > E > 2 > a staff with two- year retention of the inspection record; We reviewed monthly and fire safety X inspections from both facilities for the inspection cycle. Review of documentation reveals compliance with this regulation. 7479 7483 San Bernardino JH SYTF PRO 20-22 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) fire prevention inspections as required by Health Emergency Operating: I. >E > 2 > b and Safety Code Section 13146.1(a) and (b); X CVJDAC- Completed on 1/21/2021 HDJDAC- Completed on 6/10/2021 d) an evacuation plan; X Emergency Operating: III e) documented fire drills not less than quarterly; Emergency Operating: I > E > 2> e We reviewed all fire drill inspections from both facilities for the inspection cycle. X Review of documentation reveals compliance with this regulation. It should be noted both facilities conduct Fire/Evacuation drills twice per month. f) a written plan for the emergency housing of youth in Emergency Operating: III > F >1 X the case of fire; and, g) development of a fire suppression pre-plan in Emergency Operating: I > E>1 cooperation with the local fire department. CVJDAC completed by Joseph Bakunas, Superintendent Division Director II on X 4/26/2021. HDJDAC completed by Erik Raley, Superintendent Division Director II on 6/12/2020. 1326 SECURITY REVIEW Security Reviews for the JDACs and TFs Each facility administrator shall develop policies and CVJDAC annual security review was procedures to annually review, evaluate, and document completed on 4/28/2021 by Toya Smith security of the facility. The review and evaluation shall Safety Probation Corrections Supervisor I. X include internal and external security, including, but not limited to, key control, equipment, and staff training. HDJDAC annual security review was completed on August 12, 2021 by Aaron Foster Safety Probation Corrections Supervisor II. 1327 EMERGENCY PROCEDURES Emergency Situations: Juvenile Detentions and Assessment Centers and The facility administrator shall develop facility-specific X Treatment Centers policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of hostages; Emergency Situations: Juvenile Detentions X and Assessment Centers and Treatment Centers (b) civil disturbance, active shooter and terrorist attack; Emergency Situations: Juvenile Detentions X and Assessment Centers and Treatment Centers (c) fire and natural disasters; Emergency Situations: Juvenile Detentions X and Assessment Centers and Treatment Centers 7479 7483 San Bernardino JH SYTF PRO 20-22 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) periodic testing of emergency equipment; Emergency Situations: Juvenile Detentions X and Assessment Centers and Treatment Centers (e) emergency evacuation of the facility; and Emergency Situations: Juvenile Detentions X and Assessment Centers and Treatment Centers (f) a program to provide all youth supervision staff Emergency Situations: Juvenile Detentions with an annual review of emergency procedures. and Assessment Centers and Treatment Centers Per memo by Joseph Bakunas, Superintendent Division Director II, dated August 13, 2021, all CVJDAC staff X completed an annual review of the facility emergency procedures. Per memo by Erik Raley, Superintendent Division Director II, dated August 12, 2021, all HDJDAC staff completed an annual review of the facility emergency procedures. 1328 SAFETY CHECKS Room Checks in Juvenile Detention and Assessment Centers and Treatment The facility administrator shall develop and implement Centers policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, We reviewed CVJDAC and HDJDAC safety at random or varied intervals during hours when youth checks for the months of June and July 2021. are asleep or when youth are in their rooms, confined in Review of documentation revealed safety X holding cells or confined to their bed in a dormitory. checks are being completed well within the Supervision is not replaced, but may be supplemented minimum 15 minutes and at random or by, an audio/visual electronic surveillance system varied intervals during the hours youth are designed to detect overt, aggressive or assaultive confined to their rooms. behavior and to summon aid in emergencies. All safety checks shall be documented with the actual time the check is completed. 7479 7483 San Bernardino JH SYTF PRO 20-22 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN Suicide Prevention Program The facility administrator, in collaboration with the Suicide Prevention Policy healthcare and behavioral/mental health administrators, shall plan and implement written policies and Reviewed five (5) youth suicide packets procedures which delineate a Suicide Prevention Plan. from CVJDAC and HDJDAC. Review of The plan shall consider the needs of youth experiencing documentation provided and policy and past or current trauma. Suicide prevention responses procedure manuals revealed compliance with shall be respectful and in the least invasive manner this regulation. consistent with the level of suicide risk. The plan shall X include the following elements: It should be noted any Probation Correction Officer (PCO) could initiate Suicide Observation Status (SOS) for a youth deemed a potential suicide risk. However, once placed on any level of SOS, only a member of Forensic Adolescent Services Team (FAST) could downgrade and/or remove the youth from SOS. (a) Suicide prevention training as required in Suicide Prevention Program: Guidelines >L Section 1322, Youth Supervision Staff X Orientation, and Training and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Suicide Prevention Program: Purpose> Precautionary Protocols X (1) All youth shall be screened for risk of suicide at intake and as needed during detention. (2) All youth supervision staff who perform Guidelines >L >1 X intake processes shall be trained in screening youth for risk of suicide. (3) All youth who have been identified during Suicide Prevention Program: III > D > 2 the intake screening process to be at risk of X suicide shall be referred to behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed I >Safety Plan X to ensure the youth’s safety pending the behavioral/mental health assessment. (c) Referral process to behavioral/mental health X I >Safety Plan staff for assessment and/or services. (d) Procedures for monitoring of youth identified X I > Safety Plan at risk for suicide. (e) Safety Interventions I >Safety Plan (1) Procedures to address intervention protocols for youth identified at risk for X suicide which may include, but are not limited to: A. Housing consideration X I >Safety Plan B. Treatment strategies including I >Safety Plan X trauma-informed approaches 7479 7483 San Bernardino JH SYTF PRO 20-22 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Procedures to instruct youth supervision I >Safety Plan staff how to respond to youth who exhibit X suicidal behaviors. (f) Communication Suicide Prevention Program: III >A (1) The intake process shall include communication with the arresting officer X and family guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current I >Safety Plan information sharing about youth at risk for X suicide with youth supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to Suicide Prevention Program VI >M Suicides or Attempts X (1) Process for administrative review of the circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected Suicide Prevention Program V >K X staff. (3) Process for a debriefing event with affected Suicide Prevention Program V >L X youth. (h) Documentation Suicide Prevention Program V >H (1) Documentation processes shall be X developed to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied Suicide Prevention Program: Guidelines >J the opportunity to participate in facility programs, services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety X of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Report of Legal Action Against Juvenile Detention and Assessment Center and Each facility shall submit to the Board a letter of Employees notification on each legal action, pertaining to conditions X of confinement, filed against persons or legal entities No legal action reported this inspection cycle responsible for juvenile facility operation. from either facility. 1341 DEATH AND SERIOUS ILLNESS OR Death of a Youth While Detained in a X INJURY OF A YOUTH WHILE Juvenile Detention and Assessment Center DETAINED Juvenile Detention and Assessment Center (1) Death of a Youth. JDAC/Treatment Facility Inspections (a) The facility administrator, in cooperation with the Report and Security Review health administrator and the behavioral/mental health director, shall develop written policies and No deaths or serious illness or injury X procedures in the event of the death of a youth while reported this inspection cycle from either detained, which include notifications to necessary facility. parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. 7479 7483 San Bernardino JH SYTF PRO 20-22 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) The health administrator, in cooperation with the Death of a Youth: Guidelines > F. facility administrator, shall develop written policies and procedures to assure there is a medical and operational review of every in-custody death of a X youth. The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Death of a Youth: Guidelines > E Board a copy of the report submitted to the Attorney General under Government Code Section 12525. A X copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from Death of a Youth: Guidelines > F the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the X provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth Required JDAC Notifications of a Youth’s (a) The facility administrator, in cooperation with the Emergency Transportation/Hospital health administrator, shall develop written policies Admittance (Non-Death) and procedures for the notification to necessary X parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Population Accounting Each juvenile facility shall submit required population X and profile survey reports to the Board within 10 working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY Juvenile Facility Capacity When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than X CVJDAC rated capacity is 240 youth. fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the HDJDAC rated capacity is 140 youth. Board in a format provided by the Board. 7479 7483 San Bernardino JH SYTF PRO 20-22 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES Intake/MAYSI Screening, Assessment and The facility administrator shall develop and implement Admittance written policies and procedures for admittance of youth that emphasize respectful and humane engagement with We reviewed ten (10) youth admittance youth, and reflect that the admission process may be packages from CVJDAC and six (6) from X traumatic to youth who may have already experienced HDJDAC. Review of documentation trauma. Policies shall be trauma-informed, culturally provided, and policy and procedure manuals relevant, and responsive to the language and literacy revealed compliance with this regulation. needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: Intake: III > H > 1 (1) Access to two free phone calls within one hour X of admittance in accordance with the provisions of Welfare and Institution Code Section 627; (2) Offer of a shower; Intake III > J > 2 X Offering of youth shower is documented in the caseload explorer system. (3) Documented secure storage of personal Intake III >J > 2 > E X belongings; (4) Offer of food upon arrival; Intake: III > J >1 X Offering of food is documented in the caseload explorer system. (5) Screening for physical and behavioral health Intake: III >Booking X and safety issues, intellectual or developmental disabilities; (6) Screening for physical and developmental Intake: III >Booking X disabilities in accordance with Sections 1329, 1413, and 1430 of these regulations; (7) Contact with Regional Center for the Intake: XI > E Developmentally Disabled for youth that are X suspected of or identified as having a developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. X Intake: III >G>5 (b) juvenile hall administrators shall establish written Housing Assessments and Classifications: criteria for detention that considers the least X I >C >1 restrictive environment. (c) juvenile camps and post-dispositional programs in N/A juvenile halls shall develop policies and procedures that advise the youth of the estimated length of X stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures Intake: V >D >3 > a that advise any committed youth of the estimated X length of his/her stay. 7479 7483 San Bernardino JH SYTF PRO 20-22 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350.5. SCREENING FOR THE RISK OF SEXUAL Housing Assessments and Classifications ABUSE I >A >1 The facility administrator shall develop and implement written policies and procedures to reduce the risk of We reviewed ten (10) Massachusetts Youth sexual abuse by or upon youth. The policy shall require Screening Instrument (MAYSI-2) forms facility staff to assess each youth within 72 hours of from CVJDAC and six (6) from HDJDAC. admission based on the following information: Review of documentation provided, and X policy and procedure manual revealed compliance with this regulation. However, we provided technical assistance regarding creating a stand-alone policy and procedure for this regulation. Currently portions of this regulation could be found in the facilities’ PREA policy and in the 1352 Classification policy and procedure. (a) Prior sexual victimization or abusiveness; X Housing Assessments: Attachment C (b) Gender nonconforming appearance or manner; Housing Assessments: Attachment C or identification as lesbian, gay or bisexual, transgender, queer or intersex, and whether the X youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; X Housing Assessments: Attachment C (d) Age; X Housing Assessments: Attachment C (e) Level of emotional and cognitive development; X Housing Assessments: Attachment C (f) Physical size and stature; X Housing Assessments: Attachment C (g) Mental illness or mental disabilities; X Housing Assessments: Attachment C (h) Intellectual or developmental disabilities; X Housing Assessments: Attachment C (i) Physical disabilities; X Housing Assessments: Attachment C (j) The youth’s perception of vulnerability; and, X Housing Assessments: Attachment C (k) Any other specific information about the Housing Assessments: Attachment C individual youth that may indicate heightened X needs for supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through Housing Assessments: I >5 conversations with the youth during the admittance process, medical and behavioral health screenings; X during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Housing Assessments and Classifications controls on the dissemination of information within the facility relative to responses received pursuant to this X assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 7479 7483 San Bernardino JH SYTF PRO 20-22 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1351 RELEASE PROCEDURES Release of Youth The facility administrator shall develop and implement We reviewed ten (10) Youth Release written policies and procedures for release of youth Authorization Record forms (Release Slip) from custody which provide for: from CVJDAC and six (6) from HDJDAC. We also reviewed ten (10) Intake Release X Officer (IRO) Release Checklist forms from CVJDAC and six (6) from HDJDAC. Review of documentation provided and policy and procedure manual revealed compliance with this regulation. (a) verification of identity/release papers; X Release of Youth: III > A (b) return of personal clothing and valuables; X Release of Youth: I > D > 6 (c) notification to the youth's parents or guardian; X Release of Youth: III >B (d) notification to the facility health care provider in Release of Youth: V > A and B accordance with Sections 1408 and 1437 of these X regulations, for coordination with outside agencies; and, (e) notification of school staff; X Release of Youth: I > C (f) notification of facility mental health personnel. X Release of Youth: I > C The facility administrator shall develop and implement Release of Youth: VI >A policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry X services including, but not limited to, medical and behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement Furloughs 1351.1 written policies and procedures for the furlough of X youth from custody. 1352 CLASSIFICATION Housing Assessments and Classifications The facility administrator shall develop and implement We reviewed ten (10) Classification sheets written policies and procedures on classification of and Safety Housing sheets from CVJDAC. youth for the purpose of determining housing placement Review of documentation provided and in the facility. policy and procedure manual revealed compliance with this regulation. Such procedures shall: We reviewed eight (8) Classification sheets X and Safety Housing sheets from HDJDAC. Review of documentation provided and policy and procedure manual revealed compliance with this regulation. 7479 7483 San Bernardino JH SYTF PRO 20-22 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) provide for the safety of the youth, other youth, Housing Assessments and Classifications: facility staff, and the public by placing youth in the Definition: Classification and Assessment appropriate, least restrictive housing and program X settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Housing Assessments and Classifications: X the facility; VI >C (c) provide that a youth shall be classified upon Housing Assessment and Classifications: admittance to the facility; classification factors I > B >1 shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, X legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, Housing Assessment and Classifications: including provisions that consider the level of II >A X supervision and the youth's behavior while in custody; and, (e) provide that facility staff shall not separate youth Housing Assessment and Classifications: from the general population or assign youth to a Guideline > J single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, X gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, Housing Assessment and Classifications: bisexual, transgender, questioning or intersex Guidelines >I X identification or status as an indicator of likelihood of being sexually abusive. 7479 7483 San Bernardino JH SYTF PRO 20-22 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1352.5 TRANSGENDER AND INTERSEX YOUTH. Lesbian, Gay, Bisexual, Transgender, Questioning, Intersex and Gender Non- The facility administrator shall develop written policies Conforming Youth in Juvenile Detention and procedures ensuring respectful and equitable and Assessment Centers treatment of transgender and intersex youth. The policies shall provide that: We reviewed the Transgender/Intersex Youth Preference form titled Sexual Orientation Identification and Gender X Expression (SOGIE) booking questionnaire. We reviewed four (4) SOGIE forms completed this inspection cycle from CVJDAC. Review of forms provided and policy and procedure manuals revealed compliance with this regulation. (a) Facility staff shall respect every youth’s gender Lesbian, Gay, Bisexual, Transgender, identity, and shall refer to the youth by the youth’s Questioning, Intersex and Gender Non- preferred name and gender pronoun, regardless of Conforming Youth in Juvenile Detention and the youth’s legal name. Facilities may prohibit the X Assessment Centers: I >A use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Lesbian, Gay, Bisexual, Transgender, themselves in a manner consistent with their gender Questioning, Intersex and Gender Non- X identity, and shall provide youth with the Conforming Youth in Juvenile Detention and institution’s clothing and undergarments consistent Assessment Centers: VII >A with their gender identity. (c) Facility staff shall house youth in the unit or room Lesbian, Gay, Bisexual, Transgender, that best meets their individual needs, and promotes Questioning, Intersex and Gender Non- their safety and well-being. Staff may not Conforming Youth in Juvenile Detention and automatically house youth according to their Assessment Centers: V >A external anatomy, and shall document the reasons X for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Lesbian, Gay, Bisexual, Transgender, and intersex youth have access to medical and Questioning, Intersex and Gender Non- X behavioral health providers qualified to provide Conforming Youth in Juvenile Detention and care and treatment to transgender and intersex Assessment Centers: IX >C and XI >A youth. (e) Consistent with the facility’s reasonable and Lesbian, Gay, Bisexual, Transgender, necessary security considerations and physical Questioning, Intersex and Gender Non- plant, facility staff shall make every effort to ensure X Conforming Youth in Juvenile Detention and the safety and privacy of transgender and intersex Assessment Centers: VIII >A youth when the youth are using the bathroom or shower, or dressing or undressing. 7479 7483 San Bernardino JH SYTF PRO 20-22 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Facility staff shall not conduct physical searches of any Lesbian, Gay, Bisexual, Transgender, youth for the purpose of determining the youth’s Questioning, Intersex and Gender Non- X anatomical sex. Whenever feasible, the facility shall Conforming Youth in Juvenile Detention and respect the youth’s preference regarding the gender of Assessment Centers: I >D the staff member who conducts any search of the youth. 1353 ORIENTATION Youth Parent Orientation Handbook The facility administrator shall develop and implement We reviewed ten (10) orientation packets written policies and procedures to orient a youth prior from CVJDAC and six (6) from HDJDAC to placement in a living area. Both written and verbal which includes youth watching the PREA information shall be provided and supplemented with video during the orientation process. Also, video orientation if feasible. Provision shall be made to youth are informed of access to Title 15 provide accessible orientation information to all during the orientation process and it is detained youth including those with disabilities, limited documented in the Caseload Explorer. literacy, or English language learners. Orientation shall Review of documentation provided and include information that addresses: policy and procedure manual revealed X compliance with this regulation. Each youth at both facilities are provided a Youth Handbook during the booking process. Each youth is also provided a Youth Rights Handbook. It should be noted the youth handbook and youth rights handbook are well written, easy to read, and contains excellent information for youth. (a) facility rules including contraband and searches and Youth Parent Orientation Handbook: X disciplinary procedures; Guidelines > A >5 (b) facility’s system of positive behavior interventions Youth Parent Orientation Handbook: and supports, including behavior expectations, Guidelines > A >6 incentives that youth will receive for complying X with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Youth Parent Orientation Handbook: facility’s policy prohibiting sexual abuse and sexual Guidelines > A >11 X harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; Youth Parent Orientation Handbook: X Guidelines > A >12 (e) the existence of the grievance procedure, the steps Youth Parent Orientation Handbook: that must be taken to use it, the youth’s right to be Guidelines > A >13 free of retaliation for reporting a grievance, and the X name of the person or position designated to resolve the issue; (f) access to legal services and information on the court Youth Parent Orientation Handbook: X process; Guidelines > A >14 (g) access to routine and emergency health and mental Youth Parent Orientation Handbook: X health care; Guidelines > A >9 7479 7483 San Bernardino JH SYTF PRO 20-22 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) access to education, religious services, and Youth Parent Orientation Handbook: X recreational activities; Guidelines > A >1 (i) housing assignments; Youth Parent Orientation Handbook: X Guidelines > A >15 (j) opportunity for personal hygiene and daily showers Youth Parent Orientation Handbook: X including the availability of personal care items Guidelines > A >16 (k) rules and access to correspondence, visits and Youth Parent Orientation Handbook: X telephone use; Guidelines > A >17 (l) availability of reading materials, programming, and Youth Parent Orientation Handbook: X other activities; Guidelines > A >3 (m) facility policies on the use of force, use of restraints, Youth Parent Orientation Handbook: X chemical agents and room confinement; Guidelines > A >7 (n) immigration legal services; Youth Parent Orientation Handbook: X Guidelines > A >18 (o) emergencies including evacuation procedures; Youth Parent Orientation Handbook: X Guidelines > A >8 (p) non-discrimination policy and the right to be free Youth Parent Orientation Handbook: from physical, verbal or sexual abuse and X Guidelines > A >20 harassment by other youth and staff; (q) availability of services and programs in a language Youth Parent Orientation Handbook: X other than English if appropriate; Guidelines > A >19 (r) the process for requesting different housing, Youth Parent Orientation Handbook: X education, programming and work assignments; Guidelines > A >15 (s) a process for which parents/guardians receive Youth Parent Orientation Handbook: information regarding the youth’s stay in the Guidelines > A >21 facility that at a minimum includes answers to X frequently asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Youth Parent Orientation Handbook: Title 15 Minimum Standards for Juvenile Facilities. Guidelines > A >22 X At CVJDAC, copies of Title 15 are kept in the library and available for youth to check out. At HDJDAC copies are available 1354 SEPARATION Administrative Separation The facility administrator shall develop and implement written policies and procedures that address: Reviewed ten (10) Room Confinement forms from each facility in which youth voluntarily choose to not participate in programming. X Each youth was counseled and encouraged to participate in the program. Review of documentation revealed compliance with this regulation. 7479 7483 San Bernardino JH SYTF PRO 20-22 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) separation of youth for reasons that include, but are Administrative Separation: Purpose not be limited to, medical and mental health X conditions, assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and Administrative Separation: Requirements >B X trauma-informed care. (c) separated youth shall not be denied normal Administrative Separation: Requirements >A privileges available at the facility, except when X necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Administrative Separation: Purpose X Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the Administrative Separation: Guidelines: E. separation shall occur in accordance with Welfare X and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Administrative Separation: VII >B of separated youth to determine if separation X remains necessary. 1354.5 ROOM CONFINEMENT Room Confinement (a) The facility administrator shall develop and We reviewed ten (10) youth room implement written policies and procedures confinement forms from CVJDAC and five addressing the confinement of youth in their room (5) from HDJDAC. Review of policy and that are consistent with Welfare and Institutions procedure manual and documentation Code Section 208.3. The placement of a youth in provided revealed compliance with this room confinement shall be accomplished in X regulation. However, during our inspection accordance with the following guidelines: debriefing, we discussed ensuring room confinement shall only be used after all other options have been exhausted. We also discussed only using room confinement for youth that poses an immediate threat to the safety and security of the facility. (1) Room confinement shall not be used before Room Confinement: Guidelines > C. other, less restrictive, options have been attempted and exhausted, unless attempting X those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Room Confinement: Guidelines > H. X purposes of punishment, coercion, convenience, or retaliation by staff. (3) Room confinement shall not be used to the Room Confinement: Guidelines > F extent that it compromises the mental and X physical health of the youth. 7479 7483 San Bernardino JH SYTF PRO 20-22 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) A youth may be held up to four hours in room Room Confinement: II >F confinement. After the youth has been held in room confinement for a period of four hours, staff shall Neither facility has held a youth past four do one or more of the following: hours of room confinement time this X inspection cycle. It should be noted each facility does an excellent job of counseling and encouraging youth on room confinement to rejoin the program and follow the facility rules. (1) Return the youth to general population. X Room Confinement: II >H (2) Consult with mental health or medical staff. X Room Confinement: II > H (3) Develop an individualized plan that includes Room Confinement: II >B >1 the goals and objectives to be met in order to X reintegrate the youth to general population. (4) If room confinement must be extended beyond Room Confinement: III > B X four hours, staff shall do each of the following: (A) Document the reasons for room Room Confinement: I >A >2 and I >F confinement and the basis for the extension, the date and time the youth was X first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that Room Confinement: I >B > 1 includes the goals and objectives to be met X in order to integrate the youth to general population. (C) Obtain documented authorization by the Room Confinement: VI >A facility superintendent or his or her X designee every four hours thereafter. (5) This section is not intended to limit the use of Room Confinement: Definitions and single-person rooms or cells for the housing of Guidelines >A X youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards Room Confinement: Guidelines >M X in court holding facilities or adult facilities. (7) Nothing in this section shall be construed to Room Confinement: Guidelines > N conflict with any law providing greater or X additional protections to youth. (8) This section does not apply during an Room Confinement: Guidelines >O extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an X imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7479 7483 San Bernardino JH SYTF PRO 20-22 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (9) This section does not apply when a youth is Room Confinement; Guidelines >P placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth X is not required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND Counseling and Casework Services in PLAN Juvenile Detention and Assessment Centers (JDACs and Treatment Facilities The facility administrator shall develop and implement written policies and procedures for assessment and case Each youth detained at CVJDAC and planning. HDJDAC are assigned to a Probation Corrections Officer (PCO) during the intake process. The PCO then completes a youth preliminary assessment and case plan within thirty (30) days of assignment. The assessments include descriptions of the youth X issues and places an emphasis on the youth strengths. The PCO meets with the youth weekly to discuss case plan and progress towards goals. Reviewed ten (10) Thirty (30) Day Casework Reports from CVJDAC and two (2) from HDJDAC. Review of documentation provided revealed compliance with this regulation. (a) Assessment: Counseling and Casework Services in The assessment is based on information collected Juvenile Detention and Assessment Centers during the admission process with periodic review, (JDACs and Treatment Facilities which includes the youth's risk factors, needs and X strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. 7479 7483 San Bernardino JH SYTF PRO 20-22 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Institutional Case Plan: Counseling and Casework: I >B>1> a (1) A case plan shall be developed for each youth X held for at least 30 days or more and created within 40 days of admission. (2) The institutional plan shall include, but not be Counseling and Casework Services in limited to, written documentation that provides: X Juvenile Detention and Assessment Centers (JDACs and Treatment Facilities (A) objectives and time frame for the resolution Counseling and Casework: I > B >c>i X of problems identified in the assessment; (B) a plan for meeting the objectives that Counseling and Casework: I > B >c >ii includes a description of program resources X needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting Counseling and Casework: I >B >c >iii X the objectives, including periodic review and discussion of the plan with the youth; (4) a transition plan, the contents of which shall be Counseling and Casework: I > B>c >iv subject to existing resources, shall be developed X for post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the Counseling and Casework: I >B >c > v plan, including the transition plan, shall be X developed with input from the family, supportive adults, youth, and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK Counseling and Casework Services in SERVICES Juvenile Detention and Assessment Centers and Treatment Facilities The facility administrator shall develop and implement written policies and procedures ensuring the availability We reviewed ten (10) youth weekly of appropriate counseling and casework services for all casework records from CVJDAC and three youth. Policies and procedures shall ensure: (3) from HDJDAC. Review of documentation provided revealed X compliance with this regulation. It should be noted each facility holds a Multidisplinary Team (MDT) every Tuesday at CVJDAC and every Thursday at HDJDAC with probation, school, mental health, and medical staff to discuss youth documented needs. (a) youth will receive assistance with needs or concerns X Counseling and Casework Services: I >A that may arise; (b) youth will receive assistance in requesting contact Counseling and Casework: I >A >4 >b with parents, other supportive adults, attorney, X clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources X Counseling and Casework Services: Purpose to meet the youth’s needs. 7479 7483 San Bernardino JH SYTF PRO 20-22 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE Use of Force and Reporting Requirements For Juvenile Detention and assessment The facility administrator, in cooperation with the Centers and Treatment Centers responsible physician, shall develop and implement written policies and procedures for the use of force, We reviewed five (5) hands-on use of force which may include chemical agents. Force shall never reports at CVJDAC and one (1) from be applied as punishment, discipline, retaliation or X HDJDAC. Review of policy and procedure treatment. and documentation revealed compliance with this regulation. It should be noted each report (a) At a minimum, each facility shall develop policies reviewed contained staff efforts to deescalate and procedures which: the incident and command calls given to the youth prior to going hands-on to protect the safety of the youth and the facility. (1) restricts the use of force to that which is deemed Use of Force and Reporting Requirements: reasonable and necessary, as defined in Section X Purpose and Factors to Determine 1302 to ensure the safety and security of youth, Reasonableness of Force staff, others and the facility. (2) outline the force options available to staff Use of Force and Reporting Requirements: including both physical and non-physical X Guidelines >F options and define when those force options are appropriate. (3) describe force options or techniques that are Use of Force and Reporting Requirements: X expressly prohibited by the facility. Guidelines >F >12 (4) describe the requirements of staff to report any Use of Force and Reporting Requirements: X inappropriate use of force, and to take Guidelines >A affirmative action to immediately stop it. (5) define a standardized reporting format that Use of Force and Reporting Requirements: includes time period and procedure for I >G and Guidelines >L documenting and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by X supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system Use of Force and Reporting Requirements: for investigating unreasonable use of force. X III >G (7) define the role, notification, and follow-up Use of Force and Reporting Requirements: procedures required after use of force incidents X III >F, IV, V for medical, mental health staff and parents or legal guardians. 7479 7483 San Bernardino JH SYTF PRO 20-22 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (8) describe the limitations of use of force on Use of Force and Reporting Requirements pregnant youth in accordance with Penal Code For Juvenile Detention and assessment X Section 6030(f) and Welfare and Institutions Centers and Treatment Centers: Code Section 222. Guidelines >I. (b) Facilities that authorize chemical agents as a force O.C. Spray (Oleoresin Capsicum) option shall include policies and procedures that: We reviewed five (5) chemical agent use of force reports at CVJDAC and one (1) at HDJDAC. Also, reviewed five (5) Oleoresin Capsicum (OC) Warning forms from each facility that are signed by youth during the intake process. Review of policy and procedure and documentation revealed compliance with this regulation. X It should be noted each report reviewed contained staff efforts to deescalate the incident as well as command calls given such as OC warning prior to deployment of OC spray. It should also be noted each report contained detailed information regarding the decontamination process of the youth. During the decontamination process youth are attended to by staff until they self- disclose, they are no longer suffering the effects of the chemical agent. (1) identify who is approved to carry and/or utilize O. C. Spray: Department Issued O.C. Spray chemical agents in the facility and the type, size X and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when O. C. Spray: I >A there is an imminent threat to the youth’s safety X or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and O.C. Spray: I >B timelines for decontamination from chemical agents. This shall include that youth who have X been exposed to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up O. C. Spray: Guidelines > A procedures required after use of force incidents X involving chemical agents for medical, mental health staff and parents or legal guardians. 7479 7483 San Bernardino JH SYTF PRO 20-22 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) provide for the documentation of each incident O. C. Spray: I > I of use of chemical agents, including the reasons for which it was used, efforts to de-escalate X prior to use, youth and staff involved, the date, time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure O. C. Spray: Guidelines >C which require that agencies provide initial and X regular training in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health O.C. Spray: I >I X conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of X O.C. Spray: Department Issued O.C. Spray application. (3) signs or symptoms that should result in O.C. Spray: I >I X immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of X O.C. Spray: I >I Use of Force. (5) physical training force options that may require Use of Force and Reporting Requirements: X the use of perishable skills. Guidelines >F .5 (6) timelines the facility uses to define regular X O.C. Spray: Guidelines >C training. 1358 USE OF PHYSICAL RESTRAINTS Use of Physical Restraints in the Juvenile Detention and Assessment Centers and The facility administrator, in cooperation with the Treatment Facilities responsible physician and mental health director, shall Reviewed ten (10) Mechanical Restraint develop and implement written policies and procedures Determination forms from CVJDAC and for the use of restraint devices. Restraint devices X five (5) from HDJDAC. Review of include any devices which immobilize a youth's documentation provided and policy and extremities and/or prevent the youth from being procedure manuals revealed compliance with ambulatory. this regulation. Physical restraints may be used only for those youth Purpose who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause X self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. 7479 7483 San Bernardino JH SYTF PRO 20-22 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS In no case shall restraints be used as punishment or Use of Physical Restraints: Guidelines > H discipline, or as a substitute for treatment. The use of and J restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through X affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Use of Physical Restraints: handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within X the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Use of Physical Restraints: III >D of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a X physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Use of Physical Restraints: IV >C and D retention shall be secured as soon as possible, but no later X than two hours from the time of placement. The youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Use of Physical Restraints: V >A possible, but in no case longer than four hours from the X time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted Use of Physical Restraints: I >D and H to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. X Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and X Use of Physical Restraints: procedures shall address: (a) documentation of the circumstances leading to an X Use of Physical Restraints: I >K application of restraints. (b) known medical conditions that would Use of Physical Restraints: I >B >2 X contraindicate certain restraint devices and/or techniques. (c) acceptable restraint devices. X Use of Physical Restraints: Definitions (d) signs or symptoms which should result in X Use of Physical Restraints: I >B >4 immediate medical/mental health referral. (e) availability of cardiopulmonary resuscitation X Use of Physical Restraints: I >B >3 equipment. 7479 7483 San Bernardino JH SYTF PRO 20-22 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) protective housing of restrained youth. While in Use of Physical Restraints: I >C restraint devices, all youth shall be housed alone or X in a specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. X Use of Physical Restraints: I >H >6 (h) exercising of extremities. X Use of Physical Restraints: I >H >7 1358.5 USE OF RESTRAINT DEVICES FOR Use of Physical Restraints in the Juvenile MOVEMENT AND TRANSPORTATION WITHIN Detention and Assessment Centers and THE FACILITY. Treatment Facilities The Facility Administrator, in cooperation with the Review of documentation provided from responsible physician and behavioral/mental health X both facilities and policy and procedure director, shall develop and implement written policies manuals revealed compliance with this and procedures for the use of restraint devices when the regulation. purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff Use of Physical Restraints: Guidelines >I X approved to utilize restraint devices and the required training. (b) the circumstances leading to the application of X Use of Physical Restraints: I > H >1 restraints must be documented. (c) an individual assessment of the need to apply Use of Physical Restraints: Guidelines >A restraints for movement or transportation that and B includes consideration of less restrictive X alternatives, consideration of a youth’s known medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Use of Physical Restraints: Guidelines >C with a clearly defined expectation that restraint X devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Use of Physical Restraints: Guidelines >J X accordance with Penal Code Section6030(f) and Welfare and Institutions Code Section 222. 7479 7483 San Bernardino JH SYTF PRO 20-22 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1359 SAFETY ROOM PROCEDURES Neither facility utilize a Safety room. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who X present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of N/A X necessary nutrition and fluids, access to a toilet, and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or N/A X designee, before a youth is placed into a safety room; (3) provide for continuous direct visual supervision N/A and documentation of the youth's behavior and X any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the X N/A facility manager, or designee, every four hours; (5) provide for immediate medical assessment, N/A X where appropriate, or an assessment at the next daily sick call; and, (6) provide a process for documenting the reason for N/A placement, including attempts to use less X restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be X N/A accomplished in accordance with the following: (1) safety room shall not be used before other less N/A restrictive options have been attempted and X exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of N/A X punishment, coercion, convenience, or retaliation by staff. (3) safety room shall not be used to the extent that it NA X compromises the mental and physical health of the youth. 7479 7483 San Bernardino JH SYTF PRO 20-22 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) A youth may be held up to four hours in the safety N/A room. After the youth has been held in the safety X room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. X N/A (2) consult with mental health or medical staff, X N/A (3) develop an individualized plan that includes the N/A X goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended N/A beyond four hours, staff shall develop an individualized plan that includes the requirements X of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Searches in Booking, Detention and Treatment Facilities The facility administrator shall develop and implement written policies and procedures governing the search of Per Superintendent Bakunas memo dated youth, the facility, and visitors. Policies and procedures August 8, 2021, states CVJDAC has not shall provide that: conducted any strip searches this inspection cycle. X Per Superintendent Raley memo dated August 12, 2021, states HDJDAC has not conducted any strip searches this inspection cycle. (a) Searches shall be conducted to ensure the safety and Searches in Booking, Detention and X security of the facility, public, visitors, youth, and Treatment Facilities: Purpose staff. (b) Searches shall be conducted in a manner that Searches in Booking, Detention and preserves the privacy and dignity of the person Treatment Facilities: Guidelines >A X being searched, and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Searches in Booking, Detention and X searches shall comply with Penal Code Section Treatment Facilities: Guidelines >E 4030. (d) Physical body cavity searches shall only be Searches in Booking, Detention and X conducted by a medical professional. Treatment Facilities: III >A >1 7479 7483 San Bernardino JH SYTF PRO 20-22 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) Any youth held after a detention hearing shall only Searches in Booking, Detention and be strip searched with prior approval of a supervisor Treatment Facilities: II >B when there is reasonable suspicion based on X specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Searches in Booking, Detention and X comply with Section 1352.5. Treatment Facilities: Guidelines >D (g) Cross-gender pat-down searches and strip searches Searches in Booking, Detention and are prohibited except in exigent circumstances or Treatment Facilities: Guidelines > C X when conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Grievance and Appeals The facility administrator shall develop and implement We reviewed ten (10) grievances from written policies and procedures whereby any youth may CVJDAC and six (6) from HDJDAC. Also appeal and have resolved grievances relating to any reviewed ten (10) Grievance and Appeals condition of confinement, including but not limited to Procedure Acknowledgement forms from health care services, classification decisions, program X CVJDAC and five (5) from HDJAC that are participation, telephone, mail or visiting procedures, signed by youth during the intake process. food, clothing, bedding, mistreatment, harassment or Review of policy and procedure and review violations of the nondiscrimination policy. There shall of documentation provided revealed be no time limit on filing grievances. Policies and compliance with this regulation. procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a Grievance and Appeals: I >A >1 and I >B >1 X grievance, which includes provisions for the youth to have free access to the form; (b) the youth shall have the option to confidentially file Grievance and Appeals: I >B >1 >a, b, c X the grievance or to deliver the form to any youth supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate X Grievance and Appeals: V >A >1 >a staff level; (d) provision for a prompt review and initial response Grievance and Appeals: Guidelines > B. to grievances within three (3) business days, X grievances that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain Grievance and Appeals: V > 2 >a his/her version of the grievance to a person not X directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by X Grievance and Appeals: I > C >2 the facility administrator to assist the youth. (e) provision for a written response to the grievance X Grievance and Appeals: V >2 >b which includes the reasons for the decisions; 7479 7483 San Bernardino JH SYTF PRO 20-22 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) a system which provides that any appeal of a Grievance and Appeals: VI grievance shall be heard by a person not directly X involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten Grievance and Appeals: Guidelines: B. (10) business days unless circumstances dictate a X longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and Grievance and Appeals: Purpose X external methods to report sexual abuse and sexual harassment. Whether or not associated with a grievance, concerns of Grievance and Appeals: Guidelines: H. parents, guardians, staff or other parties shall be X addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Incident Report A written report of all incidents which result in physical Review of documentation provided from harm, use of force, serious threat of physical harm, or both facilities revealed compliance with this death of an employee, youth or other person(s) shall be X regulation. maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO DNA Buccal Sample Collection COLLECT DNA SPECIMENS, SAMPLES, Per Superintendent Bakunas memo dated IMPRESSIONS January 1, 2021, CVJDAC has not collected (a) Pursuant to Penal Code Section 298.1 authorized DNA samples this inspection cycle. law enforcement, custodial, or corrections Per Superintendent Raley memo dated personnel including peace officers, may employ X August 12, 2021, HDJDAC has not collected reasonable force to collect blood specimens, saliva DNA samples this inspection cycle. samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of DNA Buccal Sample Collection: reasonable force” shall be defined as the force that Guidelines: E > 5 an objective, trained and competent correctional X employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by DNA Buccal Sample Collection: efforts to secure voluntary compliance. Efforts to Guidelines: E.> 2 >b secure voluntary compliance shall be documented X and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. 7479 7483 San Bernardino JH SYTF PRO 20-22 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) The force shall not be used without the prior written DNA Buccal Sample Collection: authorization of the supervising officer on duty. Guidelines > E >2 >a and b The authorization shall include information that X reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell DNA Buccal Sample Collection: extraction, the extraction shall be videotaped. Guidelines: 4. a. b. Video shall be directed at the cell extraction event. The videotape shall be retained by the X agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Education Program (a) School Programs Review of policy and procedures, youth and staff interviews, and school daily schedules The County Board of Education shall provide for the revealed compliance with this regulation. administration and operation of juvenile court schools in conjunction with the Chief Probation It should be noted the current school Officer, or designee pursuant to applicable State Principal is a former San Bernardino laws. The school and facility administrators shall Probation Corrections Officer. As the develop and implement written policy and principal, she has implemented PBIS and has procedures to ensure communication and worked with probation to create a School coordination between educators and probation staff. Liaison PCO position. The school also has a Culturally responsive and trauma-informed Transition Specialist to assist with release approaches should be applied when providing youth returning to their home schools. instruction. Education staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology X practices. The facility administrator shall request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. 7479 7483 San Bernardino JH SYTF PRO 20-22 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Required Elements Education Program: II. >A, B, C The facility school program shall comply with the Each facility school annual review was State Education Code and County Board of completed on 10/20/2020 by Jannette Price, Education policies, all applicable federal education Principal, AMC-YTEC, Riverside County statutes and regulations and provide for an annual Office of Education. evaluation of the educational program offerings. As stated in the 2009 California Standards for the X Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Education Program: II > D > 1 program shall be free from discriminatory action. X Staff shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Education Program: II > E X Education Code and include, but not be limited to, courses required for high school graduation. (2) Information and preparation for the High School Education Program: II > F Equivalency Test as approved by the California X Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education X Education Program: II > H and vocational opportunities. (4) Administration of the High School Equivalency Tests Education Program: II > G X as approved by the California Department of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Education Program: II > I X who do not demonstrate sufficient progress towards grade level standards. (6) The minimum school day shall be consistent with Education Program: II > J > 1 and K. State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that X operational procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. 7479 7483 San Bernardino JH SYTF PRO 20-22 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) Education shall be provided to all youth regardless of Education Program: II > L > 1 classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an X immediate threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Education Program: III > A (1) Positive behavior management will be implemented to reduce the need for disciplinary action in the X school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative Education Program: III > B X decisions made by probation staff that may affect the educational programming of students. (3) Except as otherwise provided by the State Education Education Program: III > C and D. Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set X forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Education Program: III >E education staff will develop policies and procedures X that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Education Program: IV >A >1 (1) State and federal laws and regulations shall be observed for all individuals with disabilities or X suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Education Program: IV > A> 2 afforded an educational program that addresses their X language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Education Program: VI >A X (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: 7479 7483 San Bernardino JH SYTF PRO 20-22 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (A) School progress/school history; X Education Program: VI > A > 1 (B) Home Language Survey and the results of the State X Education Program: V > A> 2 Test used for English language proficiency; (C) Needs and services of special populations as defined Education Program: VI >A > 3 X by the State Education Code, including but not limited to, students with special needs. (D) Discipline problems. X Education Program: III (2) Youth will be immediately enrolled in school. Education Program: VI >B Educational staff shall conduct an assessment to X determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Education Program: VI >C X education plan shall be developed for each youth within five school days. (4) Upon enrollment, education staff shall comply with Education Program: VI > D the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment X scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Education Program: VII >A X (1) The complete facility educational record of the youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide Education Program: VII >B appropriate credit (full or partial) for course work X completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Education Program: VIII >A (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies X and procedures to meet the transition needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Education Program: IX >A (1) The school and facility administrator should, whenever possible, collaborate with local post- X secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 7479 7483 San Bernardino JH SYTF PRO 20-22 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1371 PROGRAMS, RECREATION, AND Recreation, Programs, and Exercise EXERCISE. Purpose The facility administrator shall develop and implement written policies and procedures for programs, Review of policy and procedures and daily recreation, and exercise for all youth. The intent is to schedule revealed compliance with this minimize the amount of time youth are in their rooms regulation. Documentation of youth’s or their bed area. programs, recreation, and exercise are X documented within the facility’s Caseload Explorer system. We reviewed the months of June and July 2021 from each facility which also revealed compliance with this regulation. Each youth receives a minimum of one hour of programming, exercise, and recreation daily. Juvenile facilities shall provide the opportunity for Recreation, Programs, and Exercise: I >C programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each X Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Recreation, Programs, and Exercise: IV >B exercise may be suspended only upon a written finding X by the administrator/manager or designee that a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall X Recreation, Programs, and Exercise: I > A be posted in the living units. There will be a written annual review of the programs, Recreation, Programs, and Exercise: IV >A recreation, and exercise by the responsible agency to HDJDAC annual review of social awareness ensure content offered is current, consistent, and programs, recreation, and exercise was relevant to the population. completed by Superintendent Raley on X August 12, 2021. CVJDAC annual review of social awareness programs, recreation, and exercise was completed by Superintendent Bakunas on August 3, 2021. 7479 7483 San Bernardino JH SYTF PRO 20-22 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Programs. All youth shall be provided with the Recreation, Programs, and Exercise: I > F opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro-social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual X needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; Recreation, Programs, and Exercise: I > F (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; X (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the Recreation, Programs, and Exercise: I >D >1 opportunity for at least one hour of daily access to unscheduled activities such as leisure reading, letter X writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the Recreation, Programs and Exercise: I > E >1 X opportunity for at least one hour of large muscle activity each day. The administrator/manager may suspend, for a period not Recreation, Programs and Exercise: IV >B to exceed 24 hours, access to recreation and programs. X The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 7479 7483 San Bernardino JH SYTF PRO 20-22 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1372 RELIGIOUS PROGRAM Religious Program The facility administrator shall provide access to Guidelines >A and B religious services and/or religious counseling at least Review of each facility’s daily schedule once each week. Attendance shall be voluntary. A youth X revealed youth can participate in alternative shall be allowed to participate in an activity outside of programming during the scheduled religious their room if he/she elects not to participate in religious program time. programs. Religious programs shall provide for: (a) opportunity for religious services and practices; X Religious Program: Guidelines >C (b) availability of clergy; and, X Religious Program: Guidelines >C (c) availability of religious diets. X Religious Program: Guidelines >C 1373 WORK PROGRAM N/A The facility administrator shall develop policies and procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth X shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure. 1374 VISITING Visitation in Juvenile Detention and Assessment Centers and Treatment The facility administrator shall develop and implement Facilities written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to I >A receive visits by parents, guardians or persons standing X Reviewed visitation logs from both facilities in loco parentis, and children of youth. Other family for the months of June and July 2021. members, such as grandparents and siblings, and Review of policy and procedures revealed supportive adults, may be allowed to visit with the compliance with this regulation. approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to Visitation in Juvenile Detention and the limitations necessary to maintain order and security. Assessment Centers and Treatment Visitation shall not be denied solely based on the visitor’s Facilities: II >A and N criminal history. The staff shall determine in each case, X whether the visitor’s criminal history represents a risk to the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. 7479 7483 San Bernardino JH SYTF PRO 20-22 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Opportunity for visitation shall be a minimum of two Visitation in Juvenile Detention and hours per week. Visits may be supervised, but Assessment Centers and Treatment conversations shall not be monitored unless there is a Facilities: II >C >2 and B security or safety need. X We provided technical assistance regarding ensuring the length of visitation time for youth receiving Zoom visits is a minimum of two hours per week. Provisions for special visits, in addition to the two-hour Visitation in Juvenile Detention and minimum and/or outside of the regular visiting hours, Assessment Centers and Treatment shall be accommodated as necessary and within the Facilities: III >B >1 discretion of the facility administrator or designee. X Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Visitation in Juvenile Detention and alternative, but not as a replacement, to in-person X Assessment Centers and Treatment visiting. Facilities: II >M 1375 CORRESPONDENCE Correspondence of Youth The facility administrator shall develop and implement X Staff and youth interviewed as well as written policies and procedures for correspondence review of policy and procedures revealed which provide that: compliance with this regulation. (a) there is no limitation on the volume of mail that youth Correspondence of Youth: Guidelines >A X may send or receive; (b) youth may send two letters per week postage free; X Correspondence of Youth: Guidelines >A (c) youth may correspond confidentially with state and Correspondence of Youth: I > D federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized X facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Correspondence of Youth I >B 1 >c in (c), may be read by staff only when there is X reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Telephone Access The administrator of each juvenile facility shall develop Reviewed ten (10) Collect Phone System and implement written policies and procedures to acknowledgement forms from CVJDAC and provide youth with access to telephone communications. X five (5) from HDJDAC signed by youth during the intake process. Staff and youth interviewed as well as review of policy and procedures revealed compliance with this regulation. 7479 7483 San Bernardino JH SYTF PRO 20-22 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1377 ACCESS TO LEGAL SERVICES Access to Legal Services The facility administrator shall develop written X Staff and youth interviewed as well as procedures to ensure the right of youth to have access to review of policy and procedures revealed the courts and legal services. Such access shall include: compliance with this regulation. (a) access, upon request by the youth, to licensed Access to Legal Services: Purpose >A X attorneys and their authorized representatives; (b) provision for confidential consultation with Access to Legal Services: Purpose >B X attorneys; and, (c) unlimited postage free, legal correspondence and Access to Legal Services: Purpose >C X cost-free telephone access as appropriate. 1390 DISCIPLINE Discipline Process: The facility administrator shall develop and implement Purpose and Guidelines >E written policies and procedures for the discipline of Review of policy and procedures and youth that shall promote acceptable behavior; including documentation revealed compliance with this the use of positive behavior interventions and supports. X regulation. Discipline shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; X Discipline Process: Guidelines >F (b) daily shower, access to drinking fountain, toilet and Discipline Process: >F X personal hygiene items, and clean clothing; (c) full nutrition; X Discipline Process: >F (d) contact with parent or attorney; X Discipline Process: >F (e) exercise; X Discipline Process: >F (f) medical services and counseling; X Discipline Process: >F (g) religious services; X Discipline Process: >F (h) clean and sanitary living conditions; X Discipline Process: >F (i) the right to send and receive mail; X Discipline Process: >F (j) education; and, X Discipline Process: >F (k) rehabilitative programming. X Discipline Process: >F The facility administrator shall establish rules of conduct Discipline Process: >Guidelines >B and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and X affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 7479 7483 San Bernardino JH SYTF PRO 20-22 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1391 DISCIPLINE PROCESS Discipline Process The facility administrator shall develop and implement We reviewed ten (10) due process hearings written policies and procedures for the administration from CVJDAC. Review of policy and of discipline which shall include, but not be limited to: procedures and documentation revealed compliance with this regulation. X Per memo from Superintendent Raley dated August 12, 2021, no due process hearing has been completed at HDJDAC due to the use of ‘Refocus Options” and handling discipline informally. (a) designation of personnel authorized to impose Discipline Process: Guidelines >A X discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; X Discipline Process: Guidelines >C (c) definition of major and minor rule violations and Discipline Process: Guidelines >G, H, I, J, X their consequences, and due process requirements; K, L (d) trauma-informed approaches and positive behavior Discipline Process: Purpose X interventions; (e) minor rule violations may be handled informally by Discipline Process: Guidelines >H counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be X accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process Discipline Process: Guidelines >K shall be documented and require the following: Review of documentation provided from X CVJDAC revealed compliance with this regulation. (1) written notice of violation prior to a hearing; X Discipline Process: Guidelines >L >1 (2) accommodations provided to youth with Discipline Process: Guidelines >L >2 disabilities, limited literacy, and English X language learners; (3) hearing by a person who is not a party to the Discipline Process: Guidelines > L >3 X incident; (4) opportunity for the youth to be heard, present Discipline Process: Guidelines >L >4 X evidence and testimony; (5) provision for youth to be assisted by staff in the Discipline Process: Guidelines >L >5 X hearing process; (6) provision for administrative review. X Discipline Process: Guidelines >L >6 (g) violations that result in a removal from camp or Discipline Process: Guidelines >G >11 commitment program, but not a return to court, will X follow the due process provisions in subsection (e) above. f 7479 7483 San Bernardino JH SYTF PRO 20-22 - 43 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp NA Allocation Eligibility Form are being provided at the X facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of Housing Assessments and Classifications: X age and older. Guidelines > C The facility has been approved to hold persons under Housing Assessments and Classifications: X the juvenile court who are ages 19 through 21. Guidelines >C The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of X the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC Housing Assessments and Classifications: 300 MINORS Violation Guidelines >B Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC Housing Assessments and Classifications: 601) AND FEDERAL MINORS X Guidelines >A Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from Violation Housing Assessments and Classifications: X Juvenile Delinquents (WIC 602)? (WIC 207[d]). Guidelines >A Federal Minors (ICE Holds or ORR Contract) are held Immigration and Consulate Notifications X in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is X submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND Housing Assessments and Classifications: ADULT INMATES (JJDPA 42 USC Guidelines >D 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person X in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately Violation X separated from minors. Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed Violation X in the facility in a manner that allows contact with minors. 7479 7483 San Bernardino JH SYTF PRO 20-22 - 44 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7479 FACILITY NAME: High Desert Juvenile Detention and Assessment Center (HDJDAC) FACILITY TYPE: JH APPLICABLE REGULATIONS (Check All That 4/98: 2001:  2003: OTHER: Apply): FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: August 17, 2021 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1)  Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of  minors pending admission to JH Provides access to a shower  Provides a secure vault or storage space for minor's  valuables Provides telephone access to minors  Provides staff access to hot and cold running water  Locked Holding Room (1.2)  Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area  Contains seating to accommodate all minors as  specified in these regulations 98: Provides access to a toilet, washbasin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, washbasin and drinking  fountain unless a procedure is in effect to provide access Maximizes staff visual supervision  03: Outward swinging or lateral sliding door required Hinges were inside the room creating tie off  points. (Fixed in 2014-2016 cycle) 7 479 San Bernardino High Desert JDAC JH PHY 20-22 - 1 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Natural Light (1.3) Visual access to natural light is provided in locked sleeping rooms, single and double occupancy sleeping rooms, dormitories and dayrooms.  Corridors (1.4) Corridors in living areas are at least eight feet wide. When doors are staggered or if rooms are located  only on one side, corridors may be at least six feet wide. Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain  sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other  access to these fixtures 03: Toilet, washbasin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a  clear ceiling height of eight feet 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144  inches. 03: Outward swinging or lateral sliding door required  Double Occupancy Sleeping Rooms (1.8) Minimum of 100 square feet floor area, a clear ceiling  height of eight feet, and a minimum width of seven feet 7 479 San Bernardino High Desert JDAC JH PHY 20-22 - 2 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144  inches 03: Outward swinging or lateral sliding door required  Dormitories (1.9) In JHs and camps, there is a minimum of 50 square feet of floor area per minor, with a minimum dormitory  size of 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no  fewer than four minors. 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps).  03: This subsection deleted, eliminating the 15 minor limitation. (See below.) 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than  30 minors (regardless of whether it is for court commitments or other detained minors). Dayrooms (1.10)  JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square  feet of floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers.  Physical Activity and Recreation Spaces (NA 2001 regulations. This was designed as a SPJH; 1.11) 200-bed facility. 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated  indoor-outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9000 square feet dedicated indoor-outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor-outdoor space, plus a field area. The field area contains a minimum of one acre with a  minimum dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 7 479 San Bernardino High Desert JDAC JH PHY 20-22 - 3 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet.  01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor- outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface.  01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and  of a sufficient size to comply with Title 15, § 1371. 01: The required recreation area has no single  dimension less than 40 feet. Outdoor recreation area lighting allows for evening activities and provides security.  Academic Classrooms (NA SPJH; 1.12)  Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for  every juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square Six-unit classrooms 31'2" x 22; office 8' x feet of floor space for the teacher's desk and work 10'7"; storage 4'9" x 10'7".  area, and a minimum of 28 square feet floor space Building 5 classrooms – 3 @ approximately per minor. 25' x 29'3"; one @ approximately 25'3" x 29'3. There is a communication system in each classroom that allows for immediate response to emergencies.  Safety Room (1.13)  Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet Limited to one minor  Padded as specified in these regulations  There are one or more vertical view panels constructed of security glazing. Panels provide a  view of the entire room and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these  regulations Access to a toilet, wash basin and drinking fountain is  provided. 7 479 San Bernardino High Desert JDAC JH PHY 20-22 - 4 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS 03: Be equipped with a variable intensity security- type lighting fixture, with controls outside the  room 03: Any wall- or ceiling-mounted devices are designed to prohibit the occupant’s access.  Medical Examination Room (NA SPJH; 1.14) There is a minimum of one suitably equipped medical  examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations  that is used for no other purpose; Privacy for minors;  Lockable storage for medical supplies;  Not less than 144 square feet floor space with no  single dimension less than seven feet; Hot and cold running water; and,  01: Smooth, non-porous, washable surfaces.  Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies  and pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) Dining in dayrooms. There is a minimum of 15 square feet floor space and  sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual  barrier. Visiting Space (1.17)  Visiting space is provided. Institutional Storage (1.18) Various locations. There is a minimum of 80 cubic feet of storage space per minor for institutional clothing, bedding, supplies  and activity equipment, in one or more storage rooms. 7 479 San Bernardino High Desert JDAC JH PHY 20-22 - 5 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Personal Storage (1.19) Various locations. Each minor has a minimum of nine cubic feet of  secure storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as fire extinguishers, self-contained breathing  apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial  closet containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single  and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to  maintain fire and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24)  Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished  interview room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp.  Court Holding Room for Minors (1.26)  Contains a minimum of 10 square feet of floor area per minor 7 479 San Bernardino High Desert JDAC JH PHY 20-22 - 6 - J456 PHY 98 01 03.dot (10/03) Limited to no more than 16 minors  TITLE 24 SECTION YES NO N/A COMMENTS Provides 40 square feet of floor area and a minimum  clear ceiling height of eight feet Contains seating to accommodate all minors  Contains a toilet, wash basin and drinking fountain as  specified in these regulations Maximizes staffs' visual supervision of minors  Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms.  One toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water and be available on living units in a ratio of 1:6  in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff  in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents waste water from flowing over the  bubbler. Showers (2.4) Showers provide tempered water and are available  on living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating staff's ability to supervise.  Beds (2.5) Beds are at least 30 inches wide and 76 long and are  of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart.  7 479 San Bernardino High Desert JDAC JH PHY 20-22 - 7 - J456 PHY 98 01 03.dot (10/03) Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms,  single and double occupancy rooms, dormitories, dayrooms and activity areas. TITLE 24 SECTION YES NO N/A COMMENTS Night lighting in the above areas provides good visibility and is conducive to sleep.  Padding (2.7) Padding in safety rooms covers the floor, door and  walls to a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire sprinkler as approved by the State Fire Marshal  (SFM). The padding is approved by the SFM and is: non- porous; at least one-half inch thick; of a unitary or laminated construction; firmly bonded to all padded  surfaces; and, is without exposed seams. Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is  allowed for each person. Weapons Locker (2.9) Weapons lockers are located outside the security  perimeter of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking device.  Assess for New Construction/Remodel or Repair:  Security Glazing (2.10) (Added in 2003) 2001 regulations. (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards:  American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860-94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 7 479 San Bernardino High Desert JDAC JH PHY 20-22 - 8 - J456 PHY 98 01 03.dot (10/03) Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met.  (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7 479 San Bernardino High Desert JDAC JH PHY 20-22 - 9 - J456 PHY 98 01 03.dot (10/03) BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7479 FACILITY: TYPE: RC: High Desert Juvenile Detention and Assessment Center JH 140 FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: August 17, 2021 ROOMS EACH ROOM # Each Room FIXTURES* Unit Room Applicable Total Size (L x W x H) or COMMENTS Room # Designation Type Standards RC RC Square/Cubic Feet T U W F S s Beds Building 1 – Intake (Boys) C-5; C-6 Holding 2001 2 0 (9) (18) 11'5" x 13'2" 1 1 1 145 sq. ft. (5 sq. ft. chase deducted) Note: Two benches 7'9" & 11'5". RC limited by square footage. Ceiling height 9'8". C-7 Holding 2001 1 0 (2) (2) 6'6" x 11'5" 1 1 1 74 sq. ft. Note: One bench 4' (seating for 2). RC limited by seating. Ceiling height 9'8". Intake area has two showers. Intake (Girl’s) T-3; T-4 Holding 2001 2 0 (5) (10) 11'5" x 8'8" 1 1 1 96 sq. ft. (3 sq. ft. chase deducted) Note: One bench 8'9" (seating for 5). RC limited by seating. T-5 Holding 2001 1 0 (4) (4) 7' x 11'3" 1 1 1 76 sq. ft. (3 sq. ft. chase deducted) Note: One bench 7' (seating for 4). RC limited by seating. 2010-12 – This room being used for storage. T-6 Holding 2001 1 0 (5) (5) 11'3" x 8'8" 1 1 1 94 sq. ft. (3 sq. ft. chase deducted) Note: One bench 8'8" (seating for 5). RC limited by seating. Intake area has one shower. Unit 1 24' x 6'9" + 44' x 30'9". Fountain in the Unit 1-A Dayroom 2001 1 0 0 0 1,515 sq. ft. 1 4 dayroom sink. Typical room 106 sq. ft. (6 sq. ft. chase Double 2001 9 2 2 18 7' x 16' 1 1 1 deducted) Corner room 112 sq. ft. (8 sq. ft. chase Double 2001 1 2 2 2 10'8" x 11'3" 1 1 1 deducted) 24' x 6'9" + 44' x 30'9". Fountain in the Unit 1-B Dayroom 2001 1 0 0 0 1,515 sq. ft. 1 4 dayroom sink. Typical room 106 sq. ft. (6 sq. ft. chase Double 2001 9 2 2 18 7' x 16' 1 1 1 deducted) *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7479 San Bernardino High Desert JDAC JH LASE 20-22 - 1 - J460 LAS JUV.dot (9/98) ROOMS EACH ROOM # Each Room FIXTURES* Unit Room Applicable Total Size (L x W x H) or COMMENTS Room # Designation Type Standards RC RC Square/Cubic Feet T U W F S s Beds Corner room 112 sq. ft. (8 sq. ft. chase Double 2001 1 2 2 2 10'8" x 11'3" 1 1 1 deducted) 1,509 square feet (approx. Multi-purpose Room 2001 1 0 0 0 54'3" x 27'10" measurement) Unit 2 24' x 6'9" + 44' x 30'9" Fountain in the Unit 2-A Dayroom 2001 1 0 0 0 1,515 sq. ft. 1 4 dayroom sink. Typical room 106 sq. ft. (6 sq. ft. chase Double 2001 9 2 2 18 7' x 16' 1 1 1 deducted) Corner room 112 sq. ft. (8 sq. ft. chase Double 2001 1 2 2 2 10'8" x 11'3" 1 1 1 deducted) 24' x 6'9" + 44' x 30'9" Fountain in the Unit 2-B Dayroom 2001 1 0 0 0 1,515 sq. ft. 1 4 dayroom sink. Typical room 106 sq. ft. (6 sq. ft. chase Double 2001 9 2 2 18 7' x 16' 1 1 1 deducted) Corner room 112 sq. ft. (8 sq. ft. chase Double 2001 1 2 2 2 10'8" x 11'3" 1 1 1 deducted) 24' x 6'9" + 44' x 30'9" Fountain in the Unit 2-C Dayroom 2001 1 0 0 0 1,515 sq. ft. 1 4 dayroom sink. Typical room 106 sq. ft. (6 sq. ft. chase Double 2001 9 2 2 18 7' x 16' 1 1 1 deducted) Corner room 112 sq. ft. (8 sq. ft. chase Double 2001 1 2 2 2 10'8" x 11'3" 1 1 1 deducted) 24' x 6'9" + 44' x 30'9" Fountain in the Unit 2-D Dayroom 2001 1 0 0 0 1,515 sq. ft. 1 4 dayroom sink. Typical room 106 sq. ft. (6 sq. ft. chase Double 2001 9 2 2 18 7' x 16' 1 1 1 deducted) Corner room 112 sq. ft. (8 sq. ft. chase Double 2001 1 2 2 2 10'8" x 11'3" 1 1 1 deducted) Multi-purpose Room 2001 1 0 0 0 28' x 54'6" 1,526 sq. ft. (approx. measurement) *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7479 San Bernardino High Desert JDAC JH LASE 20-22 - 2 - J460 LAS JUV.dot (9/98) ROOMS EACH ROOM # Each Room FIXTURES* Unit Room Applicable Total Size (L x W x H) or COMMENTS Room # Designation Type Standards RC RC Square/Cubic Feet T U W F S s Beds Admin/Visiting/Medical Unit 3 24' x 6'9" + 44' x 30'9" Fountain in the Unit 3-A Dayroom 2001 1 0 0 0 1,515 sq. ft. 1 4 dayroom sink. Typical room 106 sq. ft. (6 sq. ft. chase Double 2001 9 2 2 18 7' x 16' 1 1 1 deducted) Corner room 112 sq. ft. (8 sq. ft. chase Double 2001 1 2 2 2 10'8" x 11'3" 1 1 1 deducted) Unit 3-B Dayroom 2001 1 0 0 0 1,515 sq. ft. 4 24' x 6'9" + 44' x 30'9" Typical room 106 sq. ft. (6 sq. ft. chase Double 2001 9 2 2 18 7' x 16' 1 1 1 deducted) Corner room 112 sq. ft. (8 sq. ft. chase Double 2001 1 2 2 2 10'8" x 11'3" 1 1 1 deducted) Unit 3-C Dayroom 2001 1 0 0 0 1,515 sq. ft. 4 24' x 6'9" + 44' x 30'9" Typical room 106 sq. ft. (6 sq. ft. chase Double 2001 9 2 2 18 7' x 16' 1 1 1 deducted) Corner room 112 sq. ft. (8 sq. ft. chase Double 2001 1 2 2 2 10'8" x 11'3" 1 1 1 deducted) Unit 3-D Dayroom 2001 1 0 0 0 1,515 sq. ft. 4 24' x 6'9" + 44' x 30'9" Typical room 106 sq. ft. (6 sq. ft. chase Double 2001 9 2 2 18 7' x 16' 1 1 1 deducted) Corner room 112 sq. ft. (8 sq. ft. chase Double 2001 1 2 2 2 10'8" x 11'3" 1 1 1 deducted) *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7479 San Bernardino High Desert JDAC JH LASE 20-22 - 3 - J460 LAS JUV.dot (9/98) Historical Notes: • Unit 1B was not staffed or occupied at the time of the 2006/08, 2008/10 and 201-14 inspections. During the 2012-14 inspection the classroom was being equipped as a skill building program. • Units 2C and 2D were not staffed or occupied at the time of the 2006/08 and 2008/10 inspections. • Unit 3B 2006/08 inspection: unoccupied. 2008/10 inspection: housed one youth supervised by 2 staff. • Unit 3D These units unoccupied during the 2010/12 and the 2012/14 inspections 2014-2016 LASE: No Changes: Total LASE RC 200 2016-2018 LASE: No Changes: Total LASE RC 200 2020-2022 LASE: • At the time of the inspection unit 1-A housed all detention youth. • The facility plans to utilize Unit 3-A to house the SYTF youth. • All other units were unoccupied at the time of the inspection. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7479 San Bernardino High Desert JDAC JH LASE 20-22 - 4 - J460 LAS JUV.dot (9/98) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7483 FACILITY NAME: Central Valley Juvenile Detention and Assessment Center FACILITY TYPE: JH (CVJDAC) APPLICABLE REGULATIONS (Check All That 4/98: 2001: 2003: X OTHER: Apply): FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: August 18, 2021 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1)  Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of  minors pending admission to JH Provides access to a shower  Provides a secure vault or storage space for minor's  valuables Provides telephone access to minors  Provides staff access to hot and cold running water  Locked Holding Room (1.2)  Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area  Contains seating to accommodate all minors as  specified in these regulations 98: Provides access to a toilet, wash basin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, wash basin and  drinking fountain unless a procedure is in effect to provide access Maximizes staff visual supervision  03: Outward swinging or lateral sliding door required  Natural Light (1.3) Visual access to natural light is provided in locked  sleeping rooms, single and double occupancy sleeping rooms, dormitories, and dayrooms. Corridors (1.4) Corridors in living areas are at least eight feet wide. When doors are staggered or if rooms are located  only on one side, corridors may be at least six feet wide. 7483 San Bernardino CVJDAC JH PHY 20-22 - 1 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Living Unit (JH; 1.5) Each housing unit is rated for 20. JH living units do not exceed 30 minors and contain  sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other  access to these fixtures 03: Toilet, wash basin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a  clear ceiling height of eight feet 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144  inches. 03: Outward swinging or lateral sliding door required  Double Occupancy Sleeping Rooms (1.8) Minimum of 100 square feet floor area, a clear ceiling  height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144  inches 03: Outward swinging or lateral sliding door required  Dormitories (1.9) In JHs and camps, there is a minimum of 50 square feet of floor area per minor, with a minimum dormitory  size of 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no  fewer than four minors. 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps).  03: This subsection deleted, eliminating the 15 minor limitation. (See below.) 7483 San Bernardino CVJDAC JH PHY 20-22 - 2 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than  30 minors (regardless of whether it is for court commitments or other detained minors). Dayrooms (1.10) Each dayroom contains washer and dryer.  JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square  feet of floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers.  Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated  indoor-outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor-outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor-outdoor space, plus a field area. The field area contains a minimum of one acre with a  minimum dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a One large grass area is shared by all living minimum of 18,000 square feet dedicated indoor- units. outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet.  01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor- outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor There is one paved recreation yard for every space is a paved or "like" surface. 2 living units.  01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and  of a sufficient size to comply with Title 15, § 1371. 01: The required recreation area has no single  dimension less than 40 feet. Outdoor recreation area lighting allows for evening activities and provides security.  7483 San Bernardino CVJDAC JH PHY 20-22 - 3 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Academic Classrooms (NA SPJH; 1.12) An 839 sq. ft. classroom is located on each unit.  Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for  every juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work  area, and a minimum of 28 square feet floor space per minor. There is a communication system in each classroom that allows for immediate response to emergencies.  Safety Room (1.13)  Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet Medical Examination Room (NA SPJH; 1.14) Two 175 sq. ft. exam rooms. There is a minimum of one suitably equipped medical  examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations  that is used for no other purpose; Privacy for minors;  Lockable storage for medical supplies;  Not less than 144 square feet floor space with no  single dimension less than seven feet; Hot and cold running water; and,  01: Smooth, non-porous, washable surfaces.  Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies  and pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) Dining occurs on the living units. There is a minimum of 15 square feet floor space and  sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual  barrier. Visiting Space (1.17)  Visiting space is provided. 7483 San Bernardino CVJDAC JH PHY 20-22 - 4 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per minor for institutional clothing, bedding, supplies  and activity equipment, in one or more storage rooms. Personal Storage (1.19) Each minor has a minimum of nine cubic feet of  secure storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as fire extinguishers, self-contained breathing  apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial  closet containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single  and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to  maintain fire and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24)  Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished  interview room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp.  7483 San Bernardino CVJDAC JH PHY 20-22 - 5 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Court Holding Room for Minors (1.26)  Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors  Provides 40 square feet of floor area and a minimum  clear ceiling height of eight feet Contains seating to accommodate all minors  Contains a toilet, wash basin and drinking fountain as  specified in these regulations Maximizes staffs' visual supervision of minors  Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms.  One toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water and be available on living units in a ratio of 1:6  in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff  in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents waste water from flowing over the  bubbler. Showers (2.4) Showers provide tempered water and are available  on living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating staff's ability to supervise.  Beds (2.5) Beds are at least 30 inches wide and 76 long and are  of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart.  7483 San Bernardino CVJDAC JH PHY 20-22 - 6 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms,  single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep.  Padding (2.7) There are no safety rooms in the facility. Padding in safety rooms covers the floor, door and  walls to a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is  allowed for each person. Weapons Locker (2.9) Weapons lockers are located outside the security  perimeter of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking device.  Assess for New Construction/Remodel or Repair:  Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards:  American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860-94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met.  (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7483 San Bernardino CVJDAC JH PHY 20-22 - 7 - J456 PHY 98 01 03.dot (8/05) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections Inspection BSCC Code: 7483 FACILITY: TYPE: RC: Central Valley Juvenile Detention and Assessment Center (CVJDAC) JH 240 FIELD REPRESENTATIVE: DATE: Craigus Thompson Sr. August 18, 2021 ROOMS EACH ROOM Applicabl Each Room Size (L x W x H) FIXTURES* Unit # Room e Total or COMMENTS Designatio Room # RC T U W F S Type Standard RC Square/Cubic n s Beds s Feet Intake Pre- 2003 1 (8) (8) 138 x 10.1 x 8 Used by law enforcement personnel prior to Booking booking. Room GH H 2003 2 (11) (22) 13.6 x 10.1 x 8 1 1 1 Each room contains two benches, 120 and 76 inches in length. 1 & 2 Holding for youth pending transportation. H H 2003 2 (4) (8) 11.6 x 8.2 x 8 1 1 1 1 Each room contains a 30 x 76 bench/bed. Can be used as a sleeping room. 1 & 2 Holding for youth pending transportation. Each room contains a 30 x 76 bench/bed. Male H 2003 6 (4) (24) 10.1 x 7.11 x8 1 1 1 1 1 – 6 *Can be used as holding or can be used as a S 1 6 sleeping room. Each room contains a 30 x 76 bench/bed. Female H 2003 6 (4) (24) 10.1 x 7.11 x8 1 1 1 1 1 – 6 *Can be used as holding or can be used as a S 1 6 sleeping room. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7483 San Bernardino CVJDAC JH LASE 20-22 - 1 - J460 LAS JUV-05.dot (8/05) Separation H 2003 6 (4) (24) 10.1 x 7.11 x 8 1 1 1 2 Each room contains a 30 x 76 bench/bed. Holding 1 – 6 *Can be used as holding or can be used as a S 1 6 sleeping room. Medical Holding H 2003 2 (3) (6) 10.1 x 7.1 x 8 1 1 1 Each holding room contains a 60-inch bench. Housing Pod 1 2- “20 bed” units make up the POD for 40 RC 3735 sq. ft. recreation yard AB S 2003 4 1 4 4 10 x 7.1 x 8 1 1 1 Two (2) 839 sq. ft. classrooms. D 2003 8 2 16 16 14.5 x 7.1 x 8 1 1 1 One multi-purpose room shared by these units. Dayroom 2003 3610 sq. ft. 8 Two medical procedure rooms on each unit. Housing Pod 2 4- “20 bed” units make up the POD for 80 RC ABCD S 2003 4 1 4 4 10 x 7.1 x 8 1 1 1 3735 sq. ft. recreation yard shared by Units A D 2003 8 2 16 16 14.5 x 7.1 x 8 1 1 1 and B. 3735 sq. ft. recreation yard shared by Units C. Dayroom 2003 1805 sq. ft. 4 839 sq. ft. classroom on each unit. One multi-purpose room shared by these units. One medical procedure room on each unit. Housing Pod 3 4- “20 bed” units make up the POD for 80 RC 3735 sq. ft. recreation yard shared by Units A ABCD S 2003 4 1 4 4 10 x 7.1 x 8 1 1 1 and B. D 2003 8 2 16 16 14.5 x 7.1 x 8 1 1 1 3735 sq. ft. recreation yard shared by Units C and D. Dayroom 2003 1805 sq. ft. 4 839 sq. ft. classroom on each unit. One multi-purpose room shared by these units. One medical procedure room on each unit. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7483 San Bernardino CVJDAC JH LASE 20-22 - 2 - J460 LAS JUV-05.dot (8/05) Housing Pod 4 4- “20 bed” units make up the POD for 80 RC 3735 sq. ft. recreation yard shared by Units A ABCD S 2003 4 1 4 4 10 x 7.1 x 8 1 1 1 and B. D 2003 8 2 16 16 14.5 x 7.1 x 8 1 1 1 3735 sq. ft. recreation yard shared by Units C and D. Dayroom 2003 1805 sq. ft. 4 839 sq. ft. classroom on each unit. One multi-purpose room shared by these units. One medical procedure room on each unit. Historical Notes: • Unit 2 –D is included on a separate LASE for Gateway at CVJDAC (BSCC # 7485), a 20-bed camp/commitment facility. • Unit B of Housing Pod 1 was omitted in error from original LASE, corrected in 2010-12 inspection. • 2012-14 Inspection: Housing Pods 3-D, 4-D vacant. Housing Pod 2-C used for program space for Gateway. 2014-2016 LASE: Gateway CVJDAC Phase 1 was with Gateway RYEF due to flooding at inspection and has moved in permanently with them. Beds returned to the full RC of 280. 2016-2018 LASE: • Full Rated Capacity is 240. Facility has ability to use holding areas (Male 1-6, Female 1-6, and Separation 1-6) as either holding or sleeping rooms. • During this cycle, Gateway youth were held in Housing 3c and 3d while their facility was uninhabitable and being repaired. 2020-2022 LASE: • Unit 2-D currently housed the facility female population. • Unit 4-B currently housed the facility graduate youth. • Unit 1-D currently housed general population youth. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7483 San Bernardino CVJDAC JH LASE 20-22 - 3 - J460 LAS JUV-05.dot (8/05)