San Francisco County, Juvenile Hall & Camp (2016-2018 inspection cycle)

October 3, 2018 Allen Nance, Juvenile Chief Probation Officer San Francisco County Juvenile Probation Department 375 Woodside Avenue San Francisco, CA 94127 2016/2018 BIENNIAL INSPECTION PURSUANT TO WELFARE AND INSTITUTIONS CODE SECTIONS 209 AND 885: SAN FRANCISCO COUNTY JUVENILE JUSTICE CENTER AND LOG CABIN RANCH Dear Chief Nance: The 2016/2018 biennial inspection of the San Francisco County Probation Department’s Juvenile Justice Center (JJC) (#7517) and the San Francisco County Log Cabin Ranch (# 7319) has been completed. A pre-inspection briefing was held on October 16, 2017 and the facilities were inspected April 4-5,2018. After inspection, additional documentation was provided electronically and reviewed remotely to confirm all areas discussed were addressed and implemented. The complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of this transmittal letter; a Title 15 Procedures checklist, outlining applicable minimum standards for juvenile detention facilities; a Physical Plant Evaluation, outlining applicable Title 24 minimum standards; and the Living Area Space Evaluation (LASE), summarizing the physical plant configuration and detailing the rated capacity of each facility. Please refer to the Title 15 Procedures checklist for a summary of all relevant minimum standards, indication of compliance or noncompliance and for detailed information regarding inspection outcomes. Mandatory Local Inspections In addition to the biennial inspection, Title 15, section 1313 and its authorizing statute also require local inspections conducted by the following local authorities: • County building inspector or person designated by the Board of Supervisors • Fire authority having jurisdiction • Local health officer • County Superintendent of Schools • Juvenile Court • Juvenile Justice Commission. 7517 7519 San Francisco JJC and LCR Letter/Juvenile Inspection/16-18/Letter Chief Nance October 3, 2018 Page 2 Results of those inspections are considered a part of this report. The dates of the local inspections may be found in the accompanying Procedures Checklist by facility. There are no outstanding compliance issues with any local inspection. Scope of the Inspection The inspections consisted of a review of both the San Francisco County Juvenile Justice Center Policy and Procedure Manual and the San Francisco County Log Cabin Ranch Policy and Procedure Manual [1], site visits to review facility operations and physical plant, a review of relevant documentation to determine compliance with Title 15 and Title 24 Regulations, and an evaluation of consistency between policy, procedure and practice. We reviewed staffing lists, schedules, programming, recreation and exercise documentation, admission and classification documentation, incident reports including use of force, assessments/case plans, grievances, case notes, disciplinary records and safety checks to ensure compliance with Title 15 Regulations and to ensure procedures and process are consistent with facility policy. We observed facility activities and staff engagement with the youth. Interviews were conducted with administration, facility staff, youth and collaborative partners to determine compliance with Title 15 Regulations and to review for cohesive management of the youth in their care. Inspection Results Title 15, CCR Minimum Standards There are no outstanding items of noncompliance with Title 15 Regulations for either the San Francisco County Juvenile Justice Center or the Log Cabin Ranch. There is no corrective action required at this time. Please see the procedures checklist for more detailed information. We appreciate the opportunity to contact and communicate with education and medical/ mental health providers. We enjoyed hearing from the facility partners about the services they provide. The education program at both the JJC and the Log Cabin Ranch is a project-based curriculum. Youth who were interviewed were very excited to discuss the project they were working on. While at the Log Cabin Ranch, I was able to view the youth in the outdoor classroom adjacent to the garden. SPY services, appeared to be adequate for the population in both facilities, as all youth noted when they request to see a counselor, they are seen timely. Partner agencies report great relationship among them. Facility staff also reported that they feel support from facility administrators. [1] BSCC reviews only those policy and procedures required by, and applicable to, Title 15, CCR. BSCC staff do not “approve” policies and procedures or assess them for constitutional or legal issues. Agencies should seek review through their legal advisor, risk manager, and other persons deemed appropriate for such evaluation. Chief Nance October 3, 2018 Page 3 Youth we spoke with at both facilities had only positive things to say about the staff and the care they receive. Youth at the Juvenile Justice Center noted they receive all mandated programs, receive visits regularly and spoke highly of the programs offered in the facility. Youth noted they felt staff work hard and work with the youth, helping them to make better choices and solve their problems. One of the youth interview is transgender and stated that she is treated the same as the other females in the unit. Youth at the Log Cabin Ranch, noted they receive all mandated programs and are not in the dorm much at all. They spoke highly of all the programs they have access to and spoke very highly of staff; but specifically spoke of the director and assistant director, who take the time to counsel and talk to them. Youth stated they receive visits most of the time as transportation is provided for parents of the LCR youth. Probation Director Recinos, Seniors Penney and Zerbe and Director Humphries and Assistant Director Diestal are outstanding to work with. Documentation reviewed was organized and provided a clear vision of what is occurring at the facilities on a regular basis. We certainly appreciate the time and energy spent preparing for, organizing and participating in the inspection process, especially given the amount of documentation requested. Title 24, CCR Physical Plant San Francisco Juvenile Justice Center: There were no changes made to the physical plant and no outstanding items of noncompliance with Title 24 minimum standards. All information for both the Physical Plant Evaluation and The Living Area Space Evaluation is listed in the accompanying documents. The rated capacity remains at 150. Log Cabin Ranch: There were no changes made to the physical plant and no outstanding items of noncompliance with Title 24 minimum standards. All information for both the Physical Plant Evaluation and The Living Area Space Evaluation is listed in the accompanying documents. The rated capacity remains at 48. Training According to the most recent Standards and Training for Corrections audit, San Francisco County Probation Department is “Compliant” with all relevant regulations and mandates. Juvenile Justice and Delinquency Prevention Act (JJDPA) Compliance Monitoring We reviewed JJDPA requirements and found no violations. Please refer to Title 15 Procedures checklist for detailed information. This concludes our 2016/2018 inspection report. We are impressed with the overall function and operation of both facilities and the excellent work by your administrative team. We would again like to thank and compliment your staff for their dedication to the Chief Nance October 3, 2018 Page 4 youth in their care. We are available to assist as needed and are always happy to provide technical assistance when requested. We look forward to continuing to work together. Please do not hesitate to email me at lisa.southwell@bscc.ca.gov or call (916) 322-1638 if you have any questions. Sincerely, LISA SOUTHWELL Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, San Francisco County* Chair, Juvenile Justice Commission, San Francisco County* Chair, Board of Supervisors, San Francisco County* County Administrator, San Francisco County* Luis Recinos, Probation Director Tim Diestal, Assistant Director *Copies of full inspection are available upon request or are available on line at www.bscc.ca.gov. JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7517 FACILITY NAME: FACILITY TYPE: San Francisco Juvenile Justice Center Juvenile Hall PERSON(S) INTERVIEWED: Luis Recinos; Probation Director, David Penny; Senior Counselor, John Zerbe; Senior Counselor, Mona Tahsini, Director of Behavioral Health Services, Chris Lanier; Principal Court Schools, SFUSD, Various Staff and 4 Youth (2 male, 2 female) ages15-17. FIELD REPRESENTATIVE: DATE: Lisa Southwell April 05, 2018 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS The San Francisco Juvenile Justice Center (A) County building inspection by agency designated (SFJJC) was inspected by Edward Green, by the Board of Supervisors to approve building safety; Building Inspector, San Francisco Department of Building Inspections on April 18, 2016 and May 4, 2018. At inspection, it was noted the building inspection had not been completed in 2017. This oversight was out of the control of the X Probation Department and the facility manager. Discussed with the facility manager to ensure there was an annual inspection conducted. Upon notice, the inspection was completed prior to the end of the inspection cycle. The facility was found suitable for housing youth Inspection completed by Kerry Mann, San (B) Fire authority having jurisdiction, including a fire Francisco City Fire Department on clearance as required by Health and Safety Code 09/06/2017. Deficiencies were noted Section 13146.1 (a) and (b); however, clearance was granted. Facility was working on corrections and would report back to the fire department. X 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7517 San Francisco County JH PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 1 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) Local health officer, inspection in accordance with Health and Safety Code Section 101045; Medical, Mental Health: Jacqueline Cesar; RNBS, completed the inspection on 08/28/2017. There were no corrective actions noted. Nutrition: Laura Brainin; RD, CLE completed the inspection on 07/10/2017. All food services are performed on site. There were no X corrective actions noted. Environmental: Nader Shatara; Senior Inspector, Completed the inspection on 2/9/2017. There were corrective actions required. Additional documentation provided that showed all corrections were completed. (D) County superintendent of schools on the adequacy Jill Hoogendyk, Chief of Staff for San of educational services and facilities as required in Francisco Unified School District, completed Section 1370; the education evaluation of the Juvenile Justice Center School on 03/29/2018. No X deficiencies or non-compliance were noted. (E) Juvenile court as required by Section 209 of the Completed on January 5, 2018 by Superior Welfare and Institutions Code Court Judge, Monica Wiley, San Francisco X Unified Family Court. (F) Juvenile Justice Commission as required by Commissioners inspected the SFJJC on Section 229 of the Welfare and Institutions Code or 06/08/2017 and 06/09/2017. Probation Commission as required by Section 240 of the Welfare and Institutions Code. All areas were found to be satisfactory with suggestions in the areas of the provision of X hair care products, better quality blankets and socks. and there were no areas of non- compliance. 1320 APPOINTMENT AND QUALIFICATIONS Letter received from Chief Probation Officer The Facility Administrator (CPO) has submitted a letter Nance dated 03/28/2018. certifying that each employee has been appointed and X are qualified pursuant to the requirements of this regulation. The facility adheres to the minimum standards for the Letter received from Chief Probation Officer selection and training requirements in PC 6035 (STC Nance dated 03/28/2018. compliant) as well as ensures a medical, psychological X and records check are completed. Contract employees, volunteers and other non-employees shall also have appropriate qualifications and clearance. 7517 San Francisco County JH PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 2 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1321 STAFFING San Francisco Juvenile Probation Department; Juvenile Justice Center Policy a) There are an adequate number of personnel to and Procedure (JJCPP) Section 2.01; carry out the facility program, to provide for safety Staffing Requirements and security of minors and staff and meet established standards and regulations. Schedules and staffing lists were reviewed to determine adequacy of staffing levels. I reviewed security check logs, youth files and incident reports, a plethora of additional documentation to ensure all required tasks were completed. Average population since the cycle began has been between 36 and 55 youth. The facility houses both male and female youth. The facility is budgeted for 1 manager, 11 supervisors/senior counselors and 87-line X staff. At the time of inspection, 2 supervisors and 15-line level staff positions were vacant. Line level staff ratios exceeded the 1 to 10 minimum standards despite the vacancies. I noted that there is always a minimum of 9 to 10 staff on graveyard shifts and staffing between 13 and 20 during day/evening shifts. There were both male and female staff routinely on shift. Documentation reviewed showed supervisors were present on all shifts for the supervision of staff, that minimum staffing ratios were exceeded, and the facility has adequate staffing to carry out the facility program. The majority of staff have completed CORE training. b) There is sufficient staff to ensure that no required JJCPP Section 2.01: Staffing service is denied. X There is sufficient staff and all required activities are taking place. c) There is a sufficient number of supervisory level JJCPP Section 2.01: Staffing staff to ensure adequate supervision of all staff members. The senior counselor is responsible for the X direct supervision of all staff in the units, in coordination with the Officer of the Day. d) There is a clearly identified person on duty who is JJCPP Section 2.01: Staffing responsible for all the operations and activities and has completed the Juvenile Corrections Officer X Supervising Counselor or Officer of the Day Core Course and PC 832 training. has responsibility for managing facility operations. e) There is as least one staff member present on each JJCPP Section 2.01: Staffing living unit whenever there are minor(s) in the unit. X Youth are never left alone in any unit. 7517 San Francisco County JH PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 3 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS f) The facility has sufficient food services personnel JJCPP Section 2.01: Staffing relative to the number and security of units including staff to plan menus, provide kitchen Food Service is conducted at the SFJJC. X supervision, direct food preparation, train staff and There is no staff dually assigned to food maintain records. service and to child supervision at the same time. g) The facility has administrative, clerical, recreational, JJCPP Section 2.01: Staffing medical dental, mental health building maintenance and other support staff for the efficient management The facility has on site building of the facility, and to ensure that youth supervision maintenance, administrative and clerical staff are not diverted from supervising youth. support staff. There are no dually assigned staff. While in school, the teachers are in charge of the classroom; however, youth are monitored by Probation staff in the classrooms. Medical providers are provided through San Francisco Public Health Department. Medical providers consist of onsite doctors, dentists, physician assistants, RN’s and LVN’s. There are always 2 nurses on duty in the facility. Regular and ongoing health education programs that address the youth’s medical X needs are provided through a health educator in conjunction with the education program with San Francisco Unified. Nursing staff provide one on one medical education for specific ailments the youth may have. Nursing staff are on site 24 hours a day, 7 days a week. Behavioral health services are also provided by San Francisco Public Health Department. Staffing consists of 8 staff who are onsite 7 days a week between 8am and 9pm. There is an on call, after hours psychologist available for consultation. Behavioral health staff provide screenings, assessments, and individual/group services and programs. Programs provided are cognitive and evidence based. h) There is sufficient youth supervision staff to provide JJCPP Section 2.01: Staffing continuous wide-awake supervision of youth, subject to temporary variations in staff assignments, Facility supervisors have control of the facility to meet special program needs. and if additional staffing is needed for any X variety of reasons, they are able to fill their needs accordingly. Based on all documentation reviewed, staffing is sufficient to provide adequate supervision. Juvenile halls (minimum youth-staff ratio): JJCPP Section 2.01: Staffing (A) During hours that youth are awake, one wide- X awake youth supervision staff member is on duty Staffing ratios exceed regulation. for each 10 youth in detention. 7517 San Francisco County JH PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 4 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) During hours that youth are confined to their JJCPP Section 2.01: Staffing room for the purpose of sleeping, one wide- awake youth supervision staff member is on duty X Staffing ratios exceed regulation. for each 30 youth in detention. (C) At least two wide-awake youth supervision staff JJCPP Section 2.01: Staffing members are on duty at all times, regardless of the number of youth in detention, unless an X Compliant with regulation arrangement has been made for immediate backup support services for emergencies. (D) At least one youth supervision staff member is JJCPP Section 2.01: Staffing on duty who is the same gender as youth who are X housed in the facility. Compliant with regulation (E) Personnel with primary responsibility for other JJCPP Section 2.01: Staffing duties such as administration, supervision of personnel, academic or trade instruction, clerical, Compliant with regulation X kitchen or maintenance shall not be classified as youth supervision staff positions. Special Purpose Juvenile Halls (minimum youth- SFJJC is not a Special Purpose Juvenile Hall staff ratio): and as such, the remainder of this section has been deleted. (B-E) X (A) During hours that youth are awake, one wide- awake youth supervision staff member is on duty for each 10 youth in detention. Camps (minimum youth -staff ratio): SFJJC is not a camp and as such, the remainder of this section has been deleted. (A) During the hours when youth are awake, there is (B-E) X a minimum of one wide-awake youth supervision staff member on duty for each 15 youth in the camp population. 1322 YOUTH SUPERVISION STAFF San Francisco Juvenile Probation ORIENTATION AND TRAINING Department; Juvenile Justice Center Policy X CPO certification letter has been received and and Procedure Section 2.03: Staff addresses the elements of Section 1320). Orientation and Training. (A) Prior to assuming any responsibilities each staff X member is properly oriented to his/her duties. Letter received from Chief Probation Officer (B) Prior to assuming responsibility for the supervision Nance dated 03/28/2018 of youth, each youth supervision staff member receives X a minimum of 40 hours of facility-specific orientation. Policy is specific to the Title 15 regulation (C) Prior to assuming primary responsibility for expectations. Staff do not provide any supervision of youth, each youth supervision staff supervision of youth without orientation and member successfully completes the requirements of the X perform no primary supervision of youth Juvenile Corrections Officer Core Course pursuant to without the CORE training. PC 6035. (D) Prior to exercising the powers of a peace officer, X staff shall complete PC 830 training. 1323 FIRE AND LIFE SAFETY San Francisco Juvenile Probation Whenever there is youth in the facility, there is at least Department; Juvenile Justice Center Policy one wide-awake person on duty at all times who meets and Procedure Section 2.01: Staffing the training standards established by the Board of State X and Community Corrections for general fire and life All staff receives fire and life safety as part of safety and who is also trained in procedures that relate the initial training for line staff. specifically to the facility. 7517 San Francisco County JH PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 5 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1324 POLICY AND PROCEDURES MANUAL San Francisco Juvenile Probation Department; Juvenile Justice Center Policy (A) There is a policy and procedures manual that, at a X and Procedure Section 1.03: Establishment minimum, addresses all regulations that are applicable and Maintenance of Manuals to the facility. (B) The manual is available to and reviewed by all Facility administrators have provided their X employees manual in its entirety to the BSCC. (C) The manual is administratively reviewed at a Staff review policy and procedure in X minimum every two years and updated as necessary. orientation and are expected to review the (D) The records relating to the standards and manual in its entirety. All updates are requirements set forth in these regulations are reviewed at the time of their manual update. accessible to the Board of State and Community X The policy manual was last reviewed by Corrections. Director Recinos between December 26, 2017 and January 5, 2018. The manual includes: JJCCP Sections: a) Table of organization, including channels of • 1.04: Relationship with the Public, communications and description of job X Media and Other Agencies classifications; • 2.04: Shift Assignments and Position Descriptions b) Responsibility of the probation department, purpose JJCCP Sections: of programs, relationship to the juvenile court, the • 1.01, Establishing the Facility and Juvenile Justice/Delinquency Prevention Delineating its Mission X Commission or Probation Committee, probation • 1.04; Relationship with Public, Media staff, school personnel and other agencies that are and Other Agencies involved in juvenile facility programs; c) Responsibilities of all employees; JJCCP Sections: 2.04: Shift Assignments X and Position Descriptions d) Initial orientation and training program for JJCCP 2.03, Staff Orientation and Training employees; X All staff receive initial orientation and training as noted in Regulation 1322. e) Initial orientation, including safety and security JJCCP Section 2.03: Staff Orientation and issues, for support staff, contract employees, school Training and medical staff, program providers and volunteers; All support/non-sworn staff attend an initial X orientation with the facility administrator or designee to address safety and security practices, policy and procedures and fire/ emergency operations. f) The maintenance of record keeping, statistics and All documentation is kept via facility logs and communication systems to ensure: efficient using current case management policies. operation of the facility; care of minors; Agency is working on a new case maintenance of minors’ records; providing management system which is anticipated to information to the court and those authorized by the enhance documenting, tracking, sharing and court or by law, release of information regarding X the retrieval of facility and agency youth; documentation. All reporting is completed by support staff who assist the facility managers and ensure appropriate record keeping. g) Ethical responsibilities; JJCCP Section 2.05: Ethics X 7517 San Francisco County JH PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 6 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS h) A non-discrimination provision that provides that all youth within the facility shall have fair and equal JJCCP Section 5.03: Youth Rights and access to all available services, placement, care, Responsibilities. treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group X identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; i) Storage and maintenance requirements for any chemical agents used in the facility. Chemical agents are not used in the facility X and none are stored within the facility. j) Establish procedures for collection of Medi-Cal eligibility information and enrollment of eligible JJCCP Section 3.01 Youth Admissions youth. Process Medi-Cal eligibility is reviewed at the time of booking. Parents and youth are both notified X of the opportunity to apply for Medi-Cal and provided with resources on the process. They are provided with the information and the contact information at Admission 1325 FIRE SAFETY PLAN San Francisco Juvenile Probation Department; Juvenile Justice Center Policy The fire safety plan includes: X and Procedure Section 11.02: Fire Safety a) A fire prevention plan as part of the manual policy and Section 11.03: Facility Emergency Plan. and procedure; b) Monthly fire and life safety inspections by facility At the time of inspection, documentation was staff with a two-year retention of the inspection not available as the inspection was not being record; consistently completed. Subsequent to inspection, a new full facility form was implemented and is now being X used. The facility manager has reviewed and addressed this concern and will ensure this issue is resolved for coming cycles. c) Fire prevention inspections as required by HSC 13146.1 (a) and (b). X See Above. Completed. d) An evacuation plan; JJCCP Section 11.02: Fire Safety and Section 11.03: Facility Emergency Plan. X 7517 San Francisco County JH PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 7 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) Documented fire drills are conducted at least quarterly; JJCCP Section 11.02: Fire Safety Fire drills completed in compliance with regulation; however, inconsistent with regulation. X Technical assistance provided, and discussion held regarding the need to ensure drills are completed consistent with policy and that the full facility should be documented as completed. f) A written plan for the emergency housing of minors in the case of fire; and, MOU’s have been developed with surrounding county Juvenile Halls. Changes to the policy regarding were sent to X administration for approvals. g) Fire suppression pre-plan in cooperation with the local fire department. A Pre-Incident Plan is in effect with San Francisco Fire Department. X 1326 SECURITY REVIEW The facility administrator annually reviews, evaluates, The review was last completed on April 2, and documents security reviews. The review and 2018. evaluation address the internal and external security, X including, but not limited to: key control, security equipment and related training. 1327 EMERGENCY PROCEDURES San Francisco Juvenile Probation Emergency policies and procedures include but are Department; Juvenile Justice Center Policy not limited to: escape, disturbances, and taking of and Procedure Section 10.18: Security Plan hostages; civil disturbances; fire and natural disasters; Threat/Emergency Planning and Section periodic testing of emergency equipment; storage, 11.03: Facility Emergency Plan issue and use of chemical agents, related security devices, and weapons and ammunition, where Staff complete an annual review of X applicable; emergency evacuation plans; and, an emergency procedures every December. annual review of emergency procedures for all youth The most recent review was completed supervision staff. between December 26, 2017 to January 5, 2018. 7517 San Francisco County JH PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 8 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1328 SAFETY CHECKS San Francisco Juvenile Probation Department; Juvenile Justice Center Policy Direct visual observation of each youth at least every 15 and Procedure Section 10.01(a): Fifteen minutes when youth are asleep or in their rooms, Minute Room Check and Forms and Section confined in holding cells or confined to their bed in a 10.01(b): Safety Checks dormitory. All safety checks shall be documented with the actual time the check is completed. Three full months of facility safety checks were reviewed. Agency is utilizing the pipe and paper logs for documentation. We noted checks more than 15 minutes apart and the paper log timeframes are very different than the pipe checks. The documentation we reviewed also showed checks were inconsistent with policy and procedure and not compliant with Title 15 regulation. Upon being notified of the issue, the facility administrator immediately addressed it. We provided technical assistance regarding the pipe software and available reports, so supervisors are able to provide a more X quantitative review of the checks and addressing the overages timely. Administration changed procedures and forms and set up a quality assurance process review. Subsequent documentation reviewed prior to the end of cycle showed safety checks are now consistently completed with just the pipe and are no longer being documented in paper logs, but the logs can be used if the pipe goes down. By removing the added expectation, staff are completing their checks in a timely manner with only few variations. We noted that checks are being accomplished more consistently with regulation and policy. We noted that supervisors are conducting a more in-depth oversight. Agency is working through software issues. 1329 SUICIDE PREVENTION PROGRAM San Francisco Juvenile Probation The facility has a comprehensive written suicide Department; Juvenile Justice Center Policy prevention program developed by the health and Procedure Section 10.03: Suicide administrator, mental health director and facility Prevention Program administrator that includes, but is not limited to: X This policy refers to the San Francisco Department of Public Health Policy Number 1450. Probation cites this policy. Public Health’s policy is being utilized as the facility policy (A) Suicide prevention training, which may include Department of Public Health Policy Number training provided in accordance with Section 1322, 1450: Suicide Prevention Program Orientation and Training and Standards and Training for X Corrections Regulations pursuant to Penal Code 6035. Staff are trained as part of orientation and annually thereafter. 7517 San Francisco County JH PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 9 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) Intake screening for suicide risk immediately upon Department of Public Health Policy Number confinement and prior to housing assignment. 1450: Suicide Prevention Program All youth entering the juvenile hall are X screened and evaluated by medical/mental health staff for clearance. All youth are screened and evaluated to determine if detention is appropriate for them. (C) Provisions facilitating communication among Department of Public Health Policy Number arresting officers, facility staff, family members, medical 1450: Suicide Prevention Program and mental health personnel in relation to suicide risk. Facility partner staff communicate regularly regarding all youth and share concerns as appropriate. Information is documented in X both the probation logs and in the medical/behavioral health file. Law enforcement officers are questioned regarding any comments or other suicidal behavior as well as the youth’s family member when notified of being in detention. (D) Guidance on housing of youth at risk of suicide. Department of Public Health Policy Number 1450: Suicide Prevention Program If a youth is found to be at risk, facility partners work together to ensure that the youth is safe. All efforts are made to determine the triggering event. All at risk youth are provided with a safety plan which includes safety measures with regard to housing, items in rooms etc. This is done so X clear expectations are provided to staff and to the youth themselves. Housing guidance would include being housed in a lower level, close to the desk or to where staff are physically located. Youth may be housed in a single room. The safety plan will also provide direction as to if the youth can have regular sheets, blankets or mattress as well as books and other institutional items. (E) Adequate supervision depending on level of Department of Public Health Policy Number suicide risk. 1450: Suicide Prevention Program Youth who are on suicide precautions are placed on 5 min safety check status or may X be placed on a constant visual. If youth is deemed to need a constant visual, he or she is assigned to a staff member who will be with the youth constantly, never leaving them alone, until the watch is discontinued. (F) Suicide and suicide attempt intervention policies Department of Public Health Policy Number and procedures. X 1450: Suicide Prevention Program 7517 San Francisco County JH PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 10 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (G) Provisions for reporting suicides and suicide Department of Public Health Policy Number attempts. 1450: Suicide Prevention Program X Appropriate notifications are made by the facility managers. Incident reports are required for any suicidal behavior. (H) Critical incident debriefing. Department of Public Health Policy Number 1450: Suicide Prevention Program Policy requires a critical incident debriefing X and provides direction as to those required. Additionally, staff and youth would also be involved in a de brief as necessary. 1340 REPORTING OF LEGAL ACTIONS At the time of inspection there were no The facility submits a letter of notification to the Board of pending legal actions. State and Community Corrections on each legal action pertaining to conditions of confinement filed against X person or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY San Francisco Juvenile Probation OF A MINOR WHILE DETAINED Department; Juvenile Justice Center Policy and Procedure Section 10.02, Death and (A) The administrator of the facility provides the Board Serious Injury X of State and Community Corrections a copy of the death in custody report that is submitted to the Attorney General under Government Code Section 12525 within 10 days. (B) Written policy and procedures assure a medical JJCCP Section 10.02: Death and Serious and operational review of each in-custody death. The Injury review team includes the facility administrator and/or the X facility manager; the health administrator; the responsible physician; and other health care and supervision staff who were relevant to the incident (C) There are written policies and procedures for JJCCP Section 10.02: Death and Serious handling deaths, suicide attempts, suicide prevention Injury and notification of the juvenile court and the parent, X guardian or person standing in loco parentis, in the event of a serious illness, injury or death. 1342 POPULATION ACCOUNTING Reports are submitted to the BSCC as Population and profile survey reports are submitted to required through the agency IT division. the Board of State and Community Corrections within X 10 working days after the end of each reporting period, in a format provided by the Board. 1343 JUVENILE FACILITY CAPACITY The facility has not exceeded its maximum capacity. (A) The number of youth detained in a living unit has X exceeded its maximum capacity for more than 15 calendar days in a month since the previous inspection. (B) If required, the facility has submitted CARs/CCARs to BSCC since the last inspection (N/A if no to the X above). (C) The facility is under an approved suitability plan X (N/A if no to the above). 7517 San Francisco County JH PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 11 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES San Francisco Juvenile Probation Department; Juvenile Justice Center Policy Written policies and procedures for admittance of youth and Procedure Section 3.01: Youth include the requirements of Sections 1324 and 1430. Admission Procedures X The facility implemented an admission checklist inclusive of orientation and classification duties. This is an effective tool to ensure all youth have been processed in the same manner. a) In juvenile halls, youth are allowed access to a JJCCP Section 3.01: Youth Admission telephone, in accordance with the provisions of Procedures and Section 5.09 Telephone Welfare and Institutions Code Section 627 (two Access. completed telephone calls [parent/guardian and attorney] within an hour, at the public expense). Youth are provided access to the telephone X at intake to contact their parent/guardian. If necessary, they can make additional calls to let family know where they are or to make arrangements for a child or to contact their employer. b) The juvenile hall has established written criteria for All youth are screened before admission with detention. the Detention Risk Instrument. This tool provides information as to whether a youth X should be detained or not. A field probation officer is responsible for making intake decisions and performing the intake procedures on all admissions. c) The juvenile camp has included policies and Not Applicable procedures that advise the youth of the estimated length of stay and has developed program X guidelines that include written screening criteria for inclusion and exclusion from the program. d) Juvenile halls shall develop policies and procedures JJCCP Section 3.01: Youth Admission that advise any committed youth of the estimated Procedures length of his/her stay. X At the time of inspection, the facility did not have a consistent policy or procedure in place. Subsequent documentation provided confirmed compliance in this area. 1351 RELEASE PROCEDURES San Francisco Juvenile Probation Department; Juvenile Justice Center Policy Written policies and procedures for release of youth in X and Procedure 3.04: Release, Transfers and custody provide for: Leaves a) Verification of identity/release papers; b) Return of personal clothing and valuables; JJCCP Section 3.04: Release, Transfers and Leaves. All youth upon entry are provided a suicide X prevention bracelet that is placed in their personal items at booking. This bracelet is for their use upon release and displays a hotline number and an inspirational quote. c) Notification to the minor’s parents or guardian; JJCCP Section 3.04: Release, Transfers and Leaves. X The Admission Counselor contacts medical staff to inform them of the release. 7517 San Francisco County JH PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 12 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS d) Notification to the facility health care provider in JJCCP Section 3.04: Release, Transfers and accordance with Sections 1408 and 1437 of these Leaves. regulations, for coordination with outside agencies; X and, The Admission Counselor contacts medical staff to inform them of the release. e) Notification of school staff. JJCCP Section 3.04: Release, Transfers and Leaves. X The Admission Counselor contacts the school administration to inform them of the release. f) Notification of facility mental health personnel. JJCCP Section 3.04: Release, Transfers and Leaves. X The Admission Counselor contacts SPY staff to inform them of the release. There are written policy and procedures for furlough of JJCCP Section 3.04: Release, Transfers and minors from custody. Leaves. Upon the direction of medical/mental health X staff and the facility manager youth may be released for emergency medical or behavior health transfers only 1352 CLASSIFICATION JJCCP Section 3.1: Youth Admission Procedures and Section 3.03: Referral, Written policies and procedures on classification of Screening and Placement of Juveniles. youth for the purpose of determining housing placement X in the facility provide for suicide Three months of classification documents were reviewed. All areas of regulation were noted and are compliant. a) The safety of the youth, facility staff, and the public JJCCP Section 3.03: Referral, Screening by placing youth in the appropriate, least restrictive and Placement of Juveniles. housing and program settings and housing assignments consider the need for single, double, The facility utilizes the Juvenile Classification X or dormitory assignment; form in conjunction with policy expectations. This form is specific to the facility and the physical plant. b) Consideration of facility populations and physical JJCCP Section 3.03: Referral, Screening design of the facility; X and Placement of Juveniles. c) Classification of a youth upon admittance to the JJCCP Section 3.03: Referral, Screening facility; X and Placement of Juveniles. d) Periodic classification reviews. JJCCP Section 3.03: Referral, Screening and Placement of Juveniles. Classification reviews occur with X consideration of levels of supervision, behavior while in custody, special problems, medical or mental health and disposition of the court or special request. 7517 San Francisco County JH PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 13 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) Provide that facility staff shall not separate youth from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, JJCCP Section 3.1: Youth Admission ancestry, national origin, color, religion, gender, Procedures sexual orientation, gender identity, gender X expression, mental or physical disability, or HIV status. (This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with title 15 regulations regarding separation). 1353 ORIENTATION JJCCP Section 3.1: Youth Admission Written policies and procedures require an orientation Procedures for youth prior to placement in a living area. Both written and verbal information are provided. Provisions San Francisco Juvenile Hall handbooks are are made to provide accessible orientation information translated into English, Spanish, Tagalog, to all detained youth including those with disabilities, Samoan, Chinese, Russian and Vietnamese. limited English proficiency, or limited literacy. The orientation includes: X Staff have the option of contacting an interpreter service to complete the admission/orientation process. If a youth comes in and speaks one of the above languages, the booklet is provided for their review. Handbooks were last updated in June 2016. a) Facility rules and disciplinary procedures; X b) Grievance procedures; X c) Access to legal services; X d) Access to health care services; X e) Access to counseling services; X f) Access to religious services; X g) Access to educational services; X h) Information on the court process; X i) Housing assignments; X j) Availability of personal care items and opportunity X for personal hygiene; k) Correspondence, visiting and telephone use; X l) Availability of reading materials, programs, and X activities; m) Use of restraints and chemical agents; X OC not used. n) Use of force; X o) Emergency and evacuation procedures. X 7517 San Francisco County JH PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 14 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS p) Non-discrimination policy. X 1354 SEPARATION There are written policies and procedures for the San Francisco Juvenile Probation separation of youth for reasons that include, but are not Department; Juvenile Justice Center Policy limited to, medical and mental health conditions, and Procedure Section 9.03: Separation assaultive behavior, disciplinary consequences and protective custody. Youth who are separated are noted in a separation log. There is a Separation Form that is completed for each youth that is separated. They form notes what their program will be and how it is accomplished. X Youth are encouraged to participate in facility programs and activities; however, they may be removed or restricted from participation due to health or security reasons. All other youth are only separated from the group though proximity. Youth may request a self-separation; however, this is done under the supervision of staff and they remain with staff or where staff can see them. Youth who are separated are not denied normal JJCCP Section 9.03: Separation privileges available at the facility, except to accomplish the objectives of the segregation. All youth receive the opportunity to X participate in all required activities unless they are an active safety or security threat. When the objective of the separation is discipline, Title JJCCP Section 9.03: Separation 15, Section 1390 shall apply. X Youth participate in and are afforded their due process for major rule violations. A daily review of separated youth to determine whether separation remains necessary. JJCCP Section 9.03: Separation X All separated youth are reviewed daily. 1355 INSTITUTIONAL ASSESSMENT AND PLAN San Francisco Juvenile Probation (A) Written policies and procedures require that Department; Juvenile Justice Center Policy assessments and plans be developed within 40 days X and Procedure Section 8.14: Institutional after admission, for youth who are held for a period of Assessment and Plan 30 days or more. The assessment and plan shall be documented. 1) The assessment is a statement of the minor’s problems, which includes: JJCCP Section 8.14: Institutional 2) Identification of substance abuse history, Assessment and Plan education, vocational, counseling, and family reunification needs. Assessments are very detailed, meet all X minimum standards and provide a lot of information for the facility staff. Assessments are completed by a senior officer. All assessments noted were timely 7517 San Francisco County JH PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 15 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) The institutional plan for adjudicated and pre- adjudicated minors includes written documentation that JJCCP Section 8.14: Institutional provides for: Assessment and Plan 1) Objectives and time frames for the resolution of problems identified in the assessment; and, X Staff document the objective being addressed and the resolution. Due to time in custody, staff note the goal is ongoing and how often the youth will attend. 2) A plan for meeting the objectives that includes a description of program resources needed and JJCCP Section 8.14: Institutional individuals responsible for assuring that the plan is Assessment and Plan implemented. X The person responsible and the program the youth will participate in is documented. (C) Subsequent to adjudication, the institution plan JJCCP Section 8.14: Institutional documents: Assessment and Plan 1) Periodic evaluation of progress towards meeting the objectives, including periodic X Periodic review is documented with the youth review and discussion of the plan with the signing to verify presence and completed youth; with them. 2) A transition or aftercare plan, subject to existing resources, that is completed prior to the minor JJCCP Section 8.14: Institutional being released; and, Assessment and Plan X Transition planning has been added to the required program list to ensure proper linkage before youth is released. 3) Contact with the Regional Center for the Developmentally Disabled, pursuant to Section JJCCP Section 8.14: Institutional 1413. Assessment and Plan X Regional Center is contacted as appropriate. 1356 COUNSELING AND CASEWORK SERVICES San Francisco Juvenile Probation Written policies and procedures ensure appropriate Department; Juvenile Justice Center Policy counseling and casework services for all youth. Policies X and Procedure Section 8.05; Counseling and and procedures include: Supporting Youth Assisting with personal problems or needs that may arise; Counselors work with the youth on their Assisting the youth requesting contact with parents, issues and problems helping them to learn attorney, clergyman, probation officer, or other X coping skills or to problem solve. All youth I public official; and, spoke with noted staff try to help them to Providing services as appropriate to the population think about their futures and how to stay out housed in the facility, and may include: substance of the juvenile hall. They counsel them on abuse, family crisis and reunification, counseling, negative behaviors and are able to public health and mental health services. deescalate and control negative behaviors before they escalate. X Facility administrators and supervisors ensure programming occurs consistent with regulatory expectations. 7517 San Francisco County JH PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 16 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE San Francisco Juvenile Probation There are written policies and procedures for the use of Department; Juvenile Justice Center Policy force, which may include chemical agents. and Procedure Section: 10.16; Use of Force Facility has a UOF policy specific to the Juvenile Hall and complies with regulation. X OC spray is not authorized as a force option in the JH. Ten UOF incidents occurred in the first year of the cycle per staff. Those reviewed were well documented and consistent with policy. Policy indicates that force is not applied as punishment, discipline, or treatment. JJCCP Section 10.16: Use of Force X Compliant with Regulation a) There are policy statements that: 1. Define the term “force” and address the JJCCP Section 10.16: Use of Force escalation and appropriate level of force, emphasizing the need to avoid the use of force X Compliant with Regulation whenever possible and using only that force necessary to ensure the safety of minors and others; 2. Describe the requirements for staff to report the use of force and to take action to stop the JJCCP Section 10.16: Use of Force X inappropriate use of force; Compliant with Regulation 3. Define the role, notification, and follow up procedures of medical and mental health staff JJCCP Section 10.16: Use of Force X concerning the use of force; and Compliant with Regulation 4. Define the training that shall be provided and required for the use of force. Such training JJCCP Section 10.16: Use of Force shall include, but not be limited to, known medical conditions that would contraindicate Compliant with Regulation certain types of force; acceptable chemical X agents; methods of application; signs or Staff are initially trained in the initial symptoms that should result in immediate orientation. Use of Force training (Detac.) is referral to medical or mental health staff; and, held annually thereafter as refresher training. requirements of the decontamination of chemical agents, if such agents are utilized. b) Policies and procedures address: The types, levels, and application of force; JJCCP Section 10.16: Use of Force documentation of the use of force; a grievance X procedure; a system for investigation of the use of Compliant with Regulation force and administrative review; and discipline for the improper use of force; 1. The specific use of physical, chemical agent, lethal, and non-lethal force that may, or may JJCCP Section 10.16: Use of Force X not, be used in the facility; Compliant with Regulation 2. The limitations regarding the use of force on pregnant youth in accordance with Penal Code JJCCP Section 10.16: Use of Force Section 6030(f) and Welfare and Institutions X Code Section 222; and, Compliant with Regulation 7517 San Francisco County JH PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 17 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 3. A standardized format, time period, and procedure for reporting the use of force, JJCCP Section 10.16: Use of Force including the reporting requirements of management and line staff. Compliant with Regulation Reports must be completed by the end of X shift and submitted to the supervisor on duty. All UOF reports are reviewed by the supervisor and by administrative staff. UOF documentation reviewed were consistent with policy and compliant with regulation. 1358 USE OF PHYSICAL RESTRAINTS Note: The provisions of this regulation do not apply San Francisco Juvenile Probation to the use of handcuffs, shackles or other restraint Department; Juvenile Justice Center Policy devices when used to restrain youth for movement and Procedure Section 10.17; Use of or transportation. Restraints a) Written policies and procedures govern the use of Reviewed full policy. Policy is compliant with restraint devices. The policies address: known regulatory expectations however, there were X medical conditions that would contraindicate certain no records to review. Facility Administrator restraint devices and/or techniques; acceptable reports they have not used physical restraint devices; signs or symptoms which should restraints this cycle. The remainder of this result in immediate medical/mental health referral; section is deleted. availability of cardiopulmonary resuscitation equipment; protective housing of restrained youth; provision for hydration and sanitation needs; exercising of extremities. 1359 SAFETY ROOM PROCEDURES The Juvenile Justice Center has two safety Written policies and procedures govern the use of rooms in the facility. One in admission and safety rooms, as described in Title 24, Part 2, Section one in a unit. There is no policy section for 460A.1.13. X safety rooms as they are both currently being used as storage and the JJC does not use their safety room for any reason. The remainder of this section is deleted. 1360 SEARCHES San Francisco Juvenile Probation Written policies and procedures govern the search of Department; Juvenile Justice Center Policy youth, the facility, and visitors. X and Procedure Section 10.10: Searches Policy addresses, youth, facility and visitors. Searches are conducted to insure the safety and security of the facility and to provide for the safety and JJCCP Section 10.10: Searches security of the public, visitors, youth, and staff. X Strip searches must be pre-approved with an articulated reasonable suspicion. Searches are not conducted for harassment or as a form of discipline or punishment. Searches are JJCCP Section 10.10: Searches conducted in a manner that preserves privacy and X dignity of the person being searched. There were no grievances or complaints regarding searches for these reasons. 7517 San Francisco County JH PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 18 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Written procedures address each of the following: Intake searches; Searching youth who are returning JJCCP Section 10.10: Searches from activities outside of the living unit, court, another facility, or visiting; Facility searches; All youth are subject to shake out searches, Searches of visitors; and, Cross-gender wand/metal detector searches, pat down supervision. searches, strip searches and visual body cavity searches. Any search that involves a strip search or a visual cavity search requires the search be conducted by a staff member of the same gender as the youth and must X be approved by supervisor staff in advance. Policy includes direction as to transgender searches. Facility units, perimeter, classrooms and living areas are searched on a regular basis by staff. Visitors are searched by metal detector/wand or walk through x-ray. 1361 GRIEVANCE PROCEDURE San Francisco Juvenile Probation Department; Juvenile Justice Center Policy There are written policies and procedures allowing any and Procedure Section 5.05: Youth youth to appeal and have grievances resolved relating Grievances X to any condition of confinement. There were 89 grievances in the first year of the cycle. Three random months were selected for closer review. The policies and procedures include: JJCCP Section 5.05: Youth Grievances a) A grievance form and instructions that include provisions for the youth to have free access to the X Youth have free access to the forms. form; Grievance forms are in plain view and within reach in the units. b) The option for youth to confidentially file the JJCCP Section 5.05: Youth Grievances grievance or deliver the form to any youth care supervision staff working in the facility. X Youth can place their completed grievance in a locked box for pick up or can give to any supervisor or any other staff member. c) Resolution of the grievance at the lowest appropriate staff level; JJCCP Section 5.05: Youth Grievances Agency uses an Ombudsman to hear all grievances. The Ombudsman is not an employee of the JJC nor the Probation Department. I confirmed that the youth have the option X and opportunity to address their concern through a lower level of resolution and to discuss directly with the involved staff if they so choose with a Pre-Grievance form. If the youth cannot resolve the issue with the involved staff member, he or she then files the grievance as all others and the issue is then heard by the Ombudsman through the regular process. 7517 San Francisco County JH PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 19 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS d) Provision for a prompt review and response to JJCCP Section 5.05: Youth Grievances grievances within a specified time limit; X A grievance must be completed within 10 days. Youth may elect to be present to explain their JJCCP Section 5.05: Youth Grievances version of the grievance to a person not directly X involved in the circumstances that led to the The Ombudsman meets with each youth grievance. face to face for every grievance. Provision for a staff representative approved by JJCCP Section 5.05: Youth Grievances the facility administrator to assist the youth. X Staff may be called upon to assist the youth by either assisting in writing the grievance or in the hearing process. e) Provision for a written response to the grievance JJCCP Section 5.05: Youth Grievances which includes the reasons for the decisions; We noted again, that the Ombudsman does not specifically address the issue grieved nor consistently provide reasons for the decision or provide resolution. I found several grievances that were X regarding partner agency issues however, it is unknown if the partner even knows the issue existed. Technical assistance discussion held to note while the grievance is resolved with the youth, the process and resolution should include the grieved party. While this will need to be addressed or may be non-compliant in the future. f) A system which provides that any appeal of a JJCCP Section 5.05: Youth Grievances grievance shall be heard by a person not directly involved in the circumstances which led to the We noted again, that there were no appeals X grievance; and, requested and a few lacked youth signatures. Concerns of parent, guardians, staff or other parties are The Ombudsman addresses all facility addressed and documented within a specified time grievances including the concerns of frame, whether or not those concerns are associated X parents, guardians or other persons. with a grievance. 1362 REPORTING OF INCIDENTS San Francisco Juvenile Probation A written report of all incidents, which resulted in Department; Juvenile Justice Center Policy physical harm, serious threat of physical harm, or death and Procedure to an employee or a youth of a juvenile facility, or other 2.17 Incident Reports person(s), is maintained. Such written records are prepared by staff and submitted to the facility manager by the end of the shift. A significant sampling of incident reports X were reviewed throughout the course of the inspection. Incident Reports (IR) are written for every incident that is outside of regular operations. All reports must be submitted by end of shift or staff must receive approval to submit at a later time. 7517 San Francisco County JH PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 20 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1363 USE OF REASONABLE FORCE TO COLLECT DNA SPECIMENS, SAMPLES, DNA as ordered is collected by the IMPRESSIONS Casework Probation Officer. Use of force to collect DNA is not authorized at SFJJC. Pursuant to Penal Code Section 298.1, policy and X procedures describe the use reasonable force to collect DNA samples from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. Policy and procedures address: Documentation of efforts to secure voluntary compliance, including an advisement of the legal X obligation to provide the requisite specimen, sample or impression and the consequences of refusal. Documentation of supervisory knowledge of the above and authorization to use force. X If the use of reasonable force includes cell extraction, the extraction shall be videotaped and retained by the department. (Consult with County X Counsel regarding statutes applicable to your department.) 1373 EDUCATION PROGRAM San Francisco Juvenile Probation Department; Juvenile Justice Center Policy The County Board of Education provides for the and Procedure Section 8.07: Youth administration and operation of juvenile court schools in Education Program conjunction with the Chief Probation Officer or designee. Policies and procedures ensure The facility has a full complement of teaching communication and coordination between educators staff. Staffing includes 10 educators which and probation staff. consists of general education teachers, special education teachers, para professionals and transition specialists. Teachers are assigned to traditional classrooms located in the education center, in high security classrooms and to Unit 8 X which is a classroom for youth who cannot attend the traditional classroom for whatever reason. Teachers team teach which seems to be very impactful on the youth. All youth in the facility are in school every day. The school was recently accredited by the Western Association of Schools and Colleges. 7517 San Francisco County JH PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 21 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Facility Manager shall request an annual review of the JJCCP Section 8.07: Youth Education education program by the superintendent of schools. Program This annual review of each required element of the program from the Superintendent of Schools has been Jill Hoogendyk; Chief of Staff, completed the received along with a report or review checklist on education evaluation on 03/29/2018. No compliance, deficiencies, and corrective action needed areas of noncompliance were noted X to achieve compliance. This review cannot be delegated to the site principal or other site staff member. It can however be contracted to a qualified outside agency. Upon completion, the facility manager will review each item with the person designated by the school and take any corrective action as needed General Education Development preparation shall be JJCCP Section 8.07: Youth Education made available to all eligible youth. Program X This is now titled HiSET. Supplemental instruction shall be afforded to youth who JJCCP Section 8.07: Youth Education do not demonstrate sufficient progress towards passing Program X the CAHSEE as set forth in the ED Code. The CAHSEE is no longer a requirement The facility school program complies with the State JJCCP Section 8.07: Youth Education Education Code (Note: The Education Code currently Program requires a 240-minute school day.) Youth are delivered X to their educational program so as not to interfere with Time in classroom exceeds the minimum the time afforded the minimum instruction day. requirements. School discipline is integrated into the facility’s overall behavioral management plan, with school staff advised JJCCP Section 8.07: Youth Education of administrative decisions that may affect the Program educational programming. X The education program and the probation department work well together to de-escalate the youth. Expulsion/suspension follows the due process safeguards in the education code, including the rights of JJCCP Section 8.07: Youth Education students with special needs. Program The suspension rate had decreased to almost zero. If a youth’s behavior causes the need for a suspension, the youth is X dismissed from the class and after school, both the teacher and the principal meet with the youth to determine the cause. In most cases, the youth is able to verbalize why they acted in the manner they did, and the school welcomes the youth back the next day. Policies and procedures address the rights of any student who has continuing difficulty completing the JJCCP Section 8.07: Youth Education X school day. Program There are provisions for individuals with special needs that include educational instruction for youth in high JJCCP Section 8.07: Youth Education security or other special units, compliance with Program X applicable statutes for special education, and, provision for non-English speaking youth and those with limited English speaking skills. 7517 San Francisco County JH PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 22 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Youths are enrolled in school no later than three (3) JJCCP Section 8.07: Youth Education days after admission. Program X Youth are enrolled and attend class the same day or the next day depending on when they are admitted to the JJC. The school conducts an educational screening and JJCCP Section 8.07: Youth Education X completes an education plan within 5 days. Program If a youth is detained, the school requests the youths JJCCP Section 8.07: Youth Education records from his/her prior school to ensure that the Program educational plan is appropriate. X The average length of staff for youth according to the principal is 3 days. Those that stay, their records are received, and their education plan addressed accordingly. 1371 RECREATION AND EXERCISE San Francisco Juvenile Probation Department; Juvenile Justice Center Policy a) There are policies and procedures for recreation and Procedure Section 8.08: Youth Library and exercise of youth with the intent to maximize X Program and Section 8.09; Recreational the time youth are out of their rooms/off their bunks. Programs and Exercise. b) There is the opportunity for a minimum of three JJCCP 8.09; Recreational Programs and hours of recreation, programs and exercise 3 hours Exercise a day during the week and five hours a day each Saturday, Sunday and other non-school days. At X SFJJC exceeds minimum expectations for least one hour shall be an outdoor activity. recreation, programs and exercise. Staff ensure that youth are busy and are not left in their rooms. c) The recreation and exercise schedule is posted in JJCCP 8.09; Recreational Programs and the living units. Exercise X All active units had a schedule posted. Some were behind the desk and not directly in view of the youth; however, this was immediately rectified on site. d) Recreation shall include the opportunity for at least JJCCP 8.09: Recreational Programs and one hour of daily access to unscheduled activities Exercise such as reading, television, radio, music games etc. The activities are supervised and include Example of recreational activities are movie X orientation and coaching of youth. nights, board games, card games, video games, Ping-Pong, foos-ball, cooking class, letter writing and other special recreational activities. e) Programs shall include social awareness programs JJCCP 8.09: Recreational Programs and as outlined in Section 1378. Exercise X The facility offers a wide array of social awareness programs. See Section 1378 f) All youth shall be provided with the opportunity for JJCCP 8.09: Recreational Programs and at least one hour of large muscle activity each day. Exercise X Facility implemented documentation that verifies that each youth has access to exercise, programs and recreational activities. 7517 San Francisco County JH PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 23 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS g) That one hour of exercise is suspended only upon a JJCCP 8.09: Recreational Programs and written finding by the administrator/manager that Exercise X the youth represents a threat to the safety and security of the facility. h) The administrator/manager may suspend for a JJCCP 8.09: Recreational Programs and period not to exceed 24 hours access to recreation X Exercise and programs 1372 RELIGIOUS PROGRAM San Francisco Juvenile Probation Department; Juvenile Justice Center Policy The facility administrator provides access for voluntary and Procedure Section 8.10: Religious participation in religious services and/or religious Programming counseling at least once a week. A youth is allowed to participate in other program activities if he/she elects not to participate in religious programs. Religious services are held for all youth. Catholic, Protestant, and Baptist services are X provided at various times throughout the week. Youth may choose to go to any service they wish. If youth do not choose to participate, they can participate in another program outside of their room. They are not mandated to go to religious services nor to be in their rooms while those services occur. Religious programs provide for: religious services, JJCCP 8.10: Religious Programming availability of clergy, and availability of religious diets. The JJC administration will make efforts to X find and bring in another religious clergy as requested. Religious diets can also be arranged as needed. 1373 WORK PROGRAM San Francisco Juvenile Probation Department; Juvenile Justice Center Policy There are written policies and procedures for assigning and Procedure Section 8.11: Vocational youths to work programs, which are meaningful, Work Program constructive, and related to vocational training or increasing a youth’s sense of responsibility. The facility offers many opportunities for youth to work within the facility. Youth have the opportunity beginning this summer to X work and be paid as part of the Mayors Summer Work Program. All work is within the facility and can be everything from housekeeping, meal prep and clean up to working on a work crew, learning to paint, grounds keeping etc. The facility also has Project Promise and Project Pull that youth are referred to. 1374 VISITING San Francisco Juvenile Probation Department; Juvenile Justice Center Policy X There are written policies and procedures for visiting and Procedure Section 5.10: Visiting that include provision for special visits. Youths are allowed visits by parents, guardians, or SFJJC exceeds minimum standards. If a persons standing in loco parentis, at reasonable times. X parent cannot make they allotted time, facility Opportunity for visiting is at least two hours per week. managers will provide alternative opportunity Visits are supervised, but conversations are not upon request. Documentation reviewed, monitored unless there is a security or safety need. noted that visits were occurring regularly X with parents, guardians, siblings and family visits. If a youth has a child, he or she may also have a visit with their baby. 7517 San Francisco County JH PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 24 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1375 CORRESPONDENCE X There are written policies and procedures for San Francisco Juvenile Probation correspondence which ensure: Department; Juvenile Justice Center Policy a) There is no limitation on the volume of mail that and Procedure Section 5.08: Mail X youth may send or receive; b) Youth may send special mail and two letters per Youth may send and receive an unlimited X week postage-free; amount of mail free of charge. Staff scan c) Youth may correspond confidentially with state and incoming mail to ensure there is no federal courts, any member of the State Bar or contraband and review outgoing mail to holder of public office, and the Board of State and ensure that mail rules are followed. If a family Community Corrections; however, authorized X member is incarcerated, facility staff work to facility staff may open and inspect such mail only to keep the two in touch. search for contraband and in the presence of the youth; and, d) Incoming and outgoing mail, other than confidential correspondence described above, may be read by staff only when there is reasonable cause to believe X facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS There are written policies and procedures to provide youth with access to telephone communications. San Francisco Juvenile Probation Department; Juvenile Justice Center Policy and Procedure Section 5.09 Telephone Access X Youth make telephone calls on Friday, Saturday and Sunday. All phone calls are free of charge. 1377 ACCESS TO LEGAL SERVICES X Written procedures ensure the rights of minors to have access to the courts and legal services include: San Francisco Juvenile Probation a) Access, upon request by the youth, to licensed Department; Juvenile Justice Center Policy X attorneys and their authorized representatives; and Procedure Section 5.01: Access to legal b) Provision for confidential consultation with services X attorneys; and, c) Unlimited postage paid legal correspondence and Attorney visits are held in the multi-purpose cost free telephone access as appropriate. room during the day shift and in the units if the visit occurs during the evening. All conversations are confidential and are not monitored by staff. Youth may write or call X their attorneys as much as they wish to. 7517 San Francisco County JH PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 25 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1378 SOCIAL AWARENESS PROGRAM SFJH provides a wide array of social The County Board of Education or the Chief Probation awareness programming for the youth. Officer provides programs designed to promote social awareness and reduce recidivism. The programs The facility offers a huge amount of consider the needs of male and female youth and may programming that youth may involve include: victim awareness; conflict resolution; anger themselves in. Some programs are management; parenting skills; appropriate gender voluntary, some are mandatory. Facility specific programming; juvenile justice; self-esteem; staff, Behavioral Health staff and many building effective decision-making skills; and, other community-based organizations provide the topics that suit the needs of the youth. programs. SFJJC is to be commended on its programming opportunities. Some examples include: • Aggression Replacement Training • Thinking for a Change X • Imagine Bus • Omega • Yoga • Each One Reach One • Beats Choir • Sunset Youth Services • Queen’s Bench • Huckleberry Health Education • Substance Abuse • The Beat Within • Gang Programming • Music Program The agency responsible for providing the programs conducts a written annual review to ensure that the All reviews completed noted that the program content is current, consistent and relevant to X programs are effective and meet the needs the population. of the youth in the detention facility. 1390 DISCIPLINE X There are written policies and procedures for the discipline of minors that promote acceptable behavior. San Francisco Juvenile Probation Discipline is imposed at the least restrictive level that Department; Juvenile Justice Center Policy X promotes the desired behavior. and Procedure Section 9.01 Rule Violations Discipline does not include corporal punishment, group and Behavior Management Strategies punishment, physical or psychological degradation or X deprivation of the following: a) Bed and clothing; X Rules and associated discipline are identified b) Daily shower, access to drinking fountain, toilet and personal hygiene items, and clean clothing; X in policy and in orientation materials. Youth at are disciplined are disciplined at the least c) Full nutrition; X restrictive level. d) Contact with parent or attorney; X e) Exercise; X Facility administration has developed a f) Medical services and counseling; X program to ensure that youth who are under g) Religious services; X discipline or who are having behavior issues h) Clean and sanitary living conditions; X are still involved in the full program. Unit 8 i) The right to send and receive mail; and, X has been implemented as a satellite j) Education. X 7517 San Francisco County JH PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 26 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS There are established rules of conduct and disciplinary penalties to guide the conduct of youth. The rules and classroom for youth that cannot participate in penalties, which include both major violations and youth a regular classroom setting. Youth with violations, are simply and affirmatively stated and are special behavior needs are provided with the available to all youth. Provisions are made to provide same programming and are subject to daily accessible information to youth with disabilities, limited MDT with SPY and Probation staff as X English proficiency or limited literacy. necessary. All facility staff to include Probation, Education and Mental Health are really doing an excellent job in de-escalating negative behaviors and working directly with special need youth. 1391 DISCIPLINE PROCESS JJCCP Section 9.01: Rule Violations and X There are written policies and procedures for the Behavior Management Strategies administration of discipline that include: a) Designation of personnel authorized to impose discipline for violation of rules; JJCCP Section 9.01: Rule Violations and Behavior Management Strategies X Youth Counselors are authorized to impose discipline. b) Prohibiting discipline from being delegated to any youth; JJCCP Section 9.01: Rule Violations and Behavior Management Strategies X Youth do not discipline other youth nor is there group punishment. c) Definition of major and minor rule violations and their consequences, due process requirements; X JJCCP Section 9.01: Rule Violations and Behavior Management Strategies d) Minor rule violations may be handled informally by counseling, advising the youth of expected conduct JJCCP Section 9.01: Rule Violations and or imposing a minor consequence. Discipline shall Behavior Management Strategies be accompanied by written documentation and a X policy of review and appeal to a supervisor; Youth may write grievance regarding any condition of confinement which includes discipline. e) Major rule violations may include withdrawal from group activities for 24 hours or more or extension of JJCCP Section 9.01: Rule Violations and time in custody. Major rule violations and the X Behavior Management Strategies discipline process shall be documented and require the following: Youth are served with their Behavior Written notice of violation prior to a hearing; X Management Review document in advance Hearing by a person who is not a party to the of their hearing. Hearings are conducted X incident; primarily by Seniors officers who hear Opportunity for the youth to be heard, present testimony, document it and make their X evidence and testimony; decisions. Provision for minor to be assisted by staff in the hearing process; and, X Hearings were completed timely Provision for administrative review. X Violations that result in a removal from camp or JJCCP Section 9.01: Rule Violations and commitment program, but not a return to court Behavior Management Strategies X will follow the due process provisions in subsection (e) above. 7517 San Francisco County JH PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 27 - REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the facility. X (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of X age and older. The facility has been approved to hold persons under X the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of X the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Viola tion Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from Viola Juvenile Delinquents (WIC 602)? (WIC 207[d]). tion X Federal Minors (ICE Holds or ORR Contract) are held X in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) X Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately Viola separated from minors. tion X Adult inmates from an adult facility (e.g. inmate workers Viola or “Scared Straight” programs) are not allowed in the tion X facility in a manner that allows contact with minors. 7517 San Francisco County JH PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 28 - JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7517 FACILITY NAME: San Francisco Juvenile Justice Center FACILITY TYPE: JH APPLICABLE REGULATIONS (Check All That Apply): 4/98: X 2001: 2003: OTHER: FIELD REPRESENTATIVE: Lisa Southwell DATE: 04/05/2018 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1)  Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of minors  pending admission to JH Provides access to a shower  Provides a secure vault or storage space for minor's  valuables Provides telephone access to minors  Provides staff access to hot and cold running water  Locked Holding Room (1.2)  Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area  Contains seating to accommodate all minors as specified in  these regulations 98: Provides access to a toilet, washbasin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, washbasin and drinking  fountain unless a procedure is in effect to provide access Maximizes staff visual supervision  03: Outward swinging or lateral sliding door required  Natural Light (1.3) Visual access to natural light is provided in locked sleeping  rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. Corridors (1.4) Corridors in living areas are at least eight feet wide. When  doors are staggered or if rooms are located only on one side, corridors may be at least six feet wide. Juvenile Insp. \16-18\Phy.\7517 SF Juvenile Justice Center PHY; - 1 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain  sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these  fixtures 03: Toilet, washbasin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) Units 5, 6, 7 and 8 contain single occupancy sleeping rooms. 98: Minimum of 63 square feet of floor area and a clear Ceiling height 8’8”.  ceiling height of eight feet (In the Medical Unit, there are four single (bed) 03: Minimum of 70 square feet of floor area and a clear rooms and two single (bed) respiratory isolation ceiling height of eight feet rooms. These are all non-rated beds.) 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches.  01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required  Double Occupancy Sleeping Rooms (1.8) Units 1, 2, 3 and 4 contain double occupancy sleeping rooms.  Minimum of 100 square feet floor area, a clear ceiling height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches.  01: View panel size changed to a minimum of 144 inches 03: Outward swinging or lateral sliding door required  Dormitories (1.9) No dormitories. Text of the regulation deleted. In JHs and camps, there is a minimum of 50 square feet of  floor area per minor, with a minimum dormitory size of 200 square feet and a minimum clear ceiling height of eight feet. Dayrooms (1.10)  JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square feet of  floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers.  Juvenile Insp. \16-18\Phy.\7517 SF Juvenile Justice Center PHY; - 2 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated indoor-  outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9000 square feet dedicated indoor- outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum  dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a Outdoor Recreation space consists of the minimum of 18,000 square feet dedicated indoor- following: outdoor space, plus a field area. The field area o East Recreation Area (nearest Units 7 & contains a minimum of one acre with a minimum 8): 6,000 square feet dimension of 100 feet. o West Recreation Area (nearest Unit 5 and 01: Facilities with a capacity of 275 or more minors have  gymnasium): 10,000 square feet 61,650 square feet dedicated indoor-outdoor space, o Center Recreation Area: 55,000 square plus 145 square feet for each minor beyond 274 (up to feet. a maximum of 87,120 square feet). o Individual Unit paved courtyards total 4,888 square feet. 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface.  01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and of a sufficient  size to comply with Title 15, § 1371. 01: The required recreation area has no single dimension  less than 40 feet. Outdoor recreation area lighting allows for evening activities and provides security. Academic Classrooms (NA SPJH; 1.12)  Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for every  juvenile in the facility. The primary purpose for the academic classroom is for education. Juvenile Insp. \16-18\Phy.\7517 SF Juvenile Justice Center PHY; - 3 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Each classroom contains a minimum of 160 square feet of Fine Arts – 994 sq. ft. * floor space for the teacher's desk and work area, and a Social Studies – 739 sq. ft. * minimum of 28 square feet floor space per minor. Language Arts – 726 sq. ft. * Mathematics – 723 sq. ft. *  Science – 720 sq. ft. * Unit 7 Classroom – 686 sq. ft. + 44 sq. ft. storage * Unit 8 Classroom – 484 sq. ft. * + 45 sq. ft. storage * Square footage approximate There is a communication system in each classroom that When the button is pushed in the classrooms, an allows for immediate response to emergencies.  alarm is activated at central control Safety Room (1.13) Programmatically, safety rooms won’t be used.  Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet Limited to one minor  Padded as specified in these regulations  There are one or more vertical view panels constructed of security glazing. Panels provide a view of the entire room  and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these regulations  Access to a toilet, wash basin and drinking fountain is  provided. 03: Be equipped with a variable intensity security-type  lighting fixture, with controls outside the room 03: Any wall- or ceiling-mounted devices are designed to prohibit the occupant’s access.  Medical Examination Room (NA SPJH; 1.14) Three exam rooms and one triage room. There is a minimum of one suitably equipped medical  examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is  used for no other purpose; Privacy for minors;  Lockable storage for medical supplies;  Not less than 144 square feet floor space with no single #1 – 12’10” x 10’8” dimension less than seven feet; #2 – 12’10” x 10’8”  #3 – 14’1” x 10” #4 – 14’1” x 9’8” Hot and cold running water; and,  01: Smooth, non-porous, washable surfaces.  Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and  pharmaceutical preparations as specified by Title 15 § 1438. Juvenile Insp. \16-18\Phy.\7517 SF Juvenile Justice Center PHY; - 4 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Dining Areas (NA SPJH; 1.16) There is a minimum of 15 square feet floor space and  sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual barrier.  Visiting Space (1.17)  Visiting space is provided. Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per  minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19) Located in intake. Each minor has a minimum of nine cubic feet of secure  storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as  fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial closet  containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single and double  occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Juvenile Insp. \16-18\Phy.\7517 SF Juvenile Justice Center PHY; - 5 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Emergency Power (1.23) 100% emergency power. There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire and life  safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24)  Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished interview  room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp.  Court Holding Room for Minors (1.26)  Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors  Provides 40 square feet of floor area and a minimum clear  ceiling height of eight feet Contains seating to accommodate all minors  Contains a toilet, wash basin and drinking fountain as  specified in these regulations Maximizes staffs' visual supervision of minors  Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. One  toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water  and be available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff in  living areas and indoor-outdoor recreation areas. Juvenile Insp. \16-18\Phy.\7517 SF Juvenile Justice Center PHY; - 6 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents  waste water from flowing over the bubbler. Showers (2.4) Showers provide tempered water and are available on living  units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating staff's ability to supervise.  Beds (2.5) Beds are at least 30 inches wide and 76 long and are of a  pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart.  Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, single and double  occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep.  Padding (2.7) Padding in safety rooms covers the floor, door and walls to  a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire  sprinkler as approved by the State Fire Marshal (SFM). The padding is approved by the SFM and is: non-porous; at least one-half inch thick; of a unitary or laminated construction; firmly bonded to all padded surfaces; and, is  without exposed seams. Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is allowed for  each person. Weapons Locker (2.9) One weapons locker located in intake. Another in Weapons lockers are located outside the security perimeter the lobby kiosk.  of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking device.  Juvenile Insp. \16-18\Phy.\7517 SF Juvenile Justice Center PHY; - 7 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Assess for New Construction/Remodel or Repair: Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards: American Society X for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860-94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP- 0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. X (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) Juvenile Insp. \16-18\Phy.\7517 SF Juvenile Justice Center PHY; - 8 - J456 PHY 98 01 03.dot (10/03) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections Inspection BSCC Code: 7517 FACILITY: San Francisco Juvenile Justice Center TYPE: JH RC: 150 FIELD REPRESENTATIVE: DATE: 04/05/2018 Lisa Southwell ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Admissions Safety 1998 1 (1) 9'2" x 9' 0 0 0 Ceiling height 10+' Holding 1998 1 (4) 9'2" x 7' 0 0 0 9'2" bench; capacity limited by area Holding 1998 1 (4) 9'2" x 7' 0 0 0 9'2" bench; capacity limited by area Holding 1998 1 (3) 9'2" x 5'10" 0 0 0 9'2" bench; capacity limited by area Holding 1998 1 (3) 9'2" x 6' 1 1 1 5' bench Medical Unit Concrete bench seating (7'8"). Interior door handle to be Holding 1998 1 (5) 7'8" x 11'3" 0 0 0 removed. Note: This unit contains four medical isolation rooms that are not rated. Unit 1 Double 1998 10 2 2 20 14'7" x 8'8" 1 1 1 Irregular shape Bench 29½" x 75½". Programmatically, these are one- Holding 1998 1 (1) 6'9" x 10'3" 1 1 1 person rooms. Dayroom 1998 1 Irregular shape 4 Required area 700 sq. ft. Area in excess of 700 sq. ft. Unit 2 Double 1998 10 2 2 20 14'7" x 8'8" 1 1 1 Irregular shape *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. Juvenile Insp.16-18\LAS\7517 SF Juvenile Justice Center LAS; - 1 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Bench 29½" x 75½". Programmatically, these are one Holding 1998 1 (1) 6'9" x 10'3" 1 1 1 person rooms. Dayroom 1998 1 Irregular shape 4 Required area 700 sq. ft. Area in excess of 700 sq. ft. Unit 3 Double 1998 10 2 2 20 14'7" x 8'8" 1 1 1 Irregular shape Bench 29½" x 75½". Programmatically, these are one Holding 1998 1 (1) 6'9" x 10'3" 1 1 1 person rooms. Dayroom 1998 Irregular shape 4 Required area 700 sq. ft. Area in excess of 700 sq. ft. Unit 4 Double 1998 10 2 2 20 14'7" x 8'8" 1 1 1 Irregular shape Bench 29½" x 75½". Programmatically, these are one Holding 1998 1 (1) 6'9" x 10'3" 1 1 1 person rooms. Dayroom 1998 1 Irregular shape 4 Required area 700 sq. ft. Area in excess of 700 sq. ft. Unit 5 Single 1998 20 1 1 20 7'7" x 10'11" 1 1 1 Irregular shape Dayroom 1998 1 Irregular shape 4 Approximately 1,952 sq. ft. Unit 6 Single 1998 20 1 1 20 7'7" x 10'11" 1 1 1 Irregular shape Safety 1998 1 (1) 9' x 7'9" Dayroom 1998 1 Irregular shape 4 Approximately 1,952 sq. ft. Unit 7 Single 1998 20 1 1 20 7'8" x 10'8" 1 1 1 Irregular shape Dayroom 1998 1 Irregular shape 4 Approximately 1,952 sq. ft. Unit 8 Single 1998 10 1 1 10 7'8" x 10'8" 1 1 1 Irregular shape Dayroom 1998 1 Irregular shape 2 Approximately 1,326 sq. ft. 2014-2016: No change to rated capacity - 150 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. Juvenile Insp.16-18\LAS\7517 SF Juvenile Justice Center LAS; - 2 - J460 LAS JUV.dot (03/01) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7519 FACILITY NAME: FACILITY TYPE: San Francisco Log Cabin Ranch (LCR) Camp PERSON(S) INTERVIEWED: Mark Humphries; Director, Tim Diestel; Assistant Director, Mona Tahsini, Director Of Behavioral Health Services, Chris Lanier; Principal Court Schools, SFUSD, Various Staff and 2 Youth, age 18. FIELD REPRESENTATIVE: DATE: Lisa Southwell, Field Representative. Inspection Date: 04/04/2018 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION The Log Cabin Ranch was inspected by OF BUILDING AND GROUNDS Edward Green, Building Inspector, San 1320 (A) County building inspection by agency Francisco Department of Building designated by the Board of Supervisors to approve Inspections on April 18, 2016 and May 4, building safety; 2018. At inspection, it was noted that the building inspection had not been completed in 2017. This oversight was out of the control of the Probation Department and the facility manager. Discussed with the facility manager to ensure that there was an annual X inspection conducted. Upon notice, the inspection was completed prior to the end of the inspection cycle. The facility was found suitable for housing youth. (B) Fire authority having jurisdiction, including a fire Inspection completed by San Mateo county clearance as required by Health and Safety Code Fire Department on 04/27/2017. No Section 13146.1 (a) and (b) violations were found, and clearance was granted however, the camp will continue to update exit signage around the camp. X 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7519 San Francisco County Log Cabin Ranch: PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 1 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) Local health officer, inspection in accordance with Medical, Mental Health: Health and Safety Code Section 101045; Jacqueline Cesar; RNBS, completed the inspection on 06/27/2017. There were no corrective actions noted. Nutrition: Laura Brainin; RD, CLE completed the inspection on 07/11/2017. All food services are performed on site. There were no X corrective actions noted. Environmental: Nader Shatara; Senior Inspector, completed the inspection on 2/10/2017. There were no corrective actions required. (D) County superintendent of schools on the adequacy Jill Hoogendyk, Chief of Staff for San of educational services and facilities as required in Francisco Unified School District, completed Section 1370; X the education evaluation of the Log Cabin Ranch School on 03/29/2018. No deficiencies or non-compliance were noted. (E) Juvenile court as required by Section 209 of the Completed on January 26, 2018 by Superior Welfare and Institutions Code Court Judge, Monica Wiley, San Francisco X Unified Family Court. (F) Juvenile Justice Commission as required by Commissioners inspected the LCR on Section 229 of the Welfare and Institutions Code or 04/28/2017. Probation Commission as required by Section 240 of the Welfare and Institutions Code. Commissioners noted they were pleased with the program at LCR. Suggestions included ensuring improved internet for X education purposes and repairs to be made to the asphalt on the outdoor basketball court. 1320 APPOINTMENT AND QUALIFICATIONS Letter received from Chief Probation Officer The Facility Administrator (CPO) has submitted a letter Nance dated 03/28/2018. certifying that each employee has been appointed and are qualified pursuant to the requirements of this X regulation. The facility adheres to the minimum standards for the Letter received from Chief Probation Officer selection and training requirements in PC 6035 (STC Nance dated 03/28/2018. compliant) as well as ensures a medical, psychological and records check are completed. Contract employees, volunteers and other non-employees shall also have X appropriate qualifications and clearance. 7519 San Francisco County Log Cabin Ranch: PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 2 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1321 STAFFING San Francisco Juvenile Probation: Log Cabin Ranch Procedure Manual (LCRPM) Section a) There are an adequate number of personnel to 3.08: Staffing Requirement carry out the facility program, to provide for safety and security of minors and staff and meet Schedules and staffing lists were reviewed to established standards and regulations. determine adequacy of staffing levels. I reviewed security check logs, youth files and incident reports, a plethora of additional documentation to ensure that all required tasks were completed. Average population since the cycle began has been between 9-17 youth. The facility houses only male youth. The facility is budgeted for 2 managers, 4 Senior Counselors (supervisors) and 15 Counselors. The facility also utilizes 6 on- call staff to fill in when necessary. Facility X staff work 5, 8-hour shifts. Most sleep on site due to the remote location of the facility. Line level staff ratios exceeded the 1 to 15 minimum standard. I noted that there was always a minimum of 4 staff and 1 supervisor on all shifts except for the late-night shift, which had 2 staff with a designated lead. The lead staff on the late-night shift was designated as the supervisory staff. Documentation reviewed showed supervisors present on all shifts for the supervision of staff, that minimum staffing ratios were exceeded, and the facility has adequate staffing to carry out the facility program. b) There is sufficient staff to ensure that no required LCRPM Section 3.08: service is denied. X There is sufficient staff and all required services were met. c) There is a sufficient number of supervisory level LCRPM Section 3.08: staff to ensure adequate supervision of all staff members. Supervision Staff meet all requirements. There are Senior Counselors who are tasked by the agency with supervisory functions on X shift always except for the late-night shift. There is a lead officer assigned to the late night who has supervisor power while on duty. Facility administrators are on duty between the hours of 8 and 5, Monday – Friday. d) There is a clearly identified person on duty who is LCRPM Section 3.08: Staffing Requirements responsible for all the operations and activities and has completed the Juvenile Corrections Officer X The Senior Counselor has responsibility for Core Course and PC 832 training. managing facility operations. 7519 San Francisco County Log Cabin Ranch: PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 3 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) There is as least one staff member present on each LCRPM Section 3.08: Staffing Requirements living unit whenever there are minor(s) in the unit. X Youth are never left alone. f) The facility has sufficient food services personnel LCRPM Section 3.08: Staffing Requirements relative to the number and security of units including staff to plan menus, provide kitchen X Food Service is conducted at the LCR. There supervision, direct food preparation, train staff and are no staff dually assigned to food service maintain records. and to child supervision at the same time. g) The facility has administrative, clerical, recreational, LCRPM Section 3.08: Staffing Requirements medical dental, mental health building maintenance and other support staff for the efficient management The facility has on site building maintenance, of the facility, and to ensure that youth supervision administrative and clerical support staff. staff are not diverted from supervising youth. There are no dually assigned staff. While in school, the youth are not monitored by facility supervision staff in the classrooms. Teachers have full control of their classrooms. Medical providers are provided through San Francisco Public Health Department. Medical providers consist of doctors, dentists, physician assistants, RN’s and LVN’s. There is 1 nurse, 5 days a week from 9 am -5pm. Staff contact the Juvenile Justice Center for direction if a youth becomes ill. Youth can either be transported to the JJC or they can be transported directly to the hospital in the event of an emergency. Camp staff dispense medications from dinner time through the evening and on weekends. Medications are in blister packs and staff are trained by the clinic staff to deliver to youth and document. X Nursing staff provide one on one medical education for specific ailments that the youth may have. Behavioral health services are also provided by San Francisco Public Health Department. Staffing consists of 2 staff who are onsite 5 days a week. Hours vary based on programs or services being provided to the youth. There is an on call, after hours psychologist available for consultation. Behavioral health staff provide screenings, assessments, and individual/group services and programs. Programs provided are cognitive and evidence based. There is also a substance abuse counselor who is contracted to work with the youth on their substance abuse issues. 7519 San Francisco County Log Cabin Ranch: PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 4 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS h) There is sufficient youth supervision staff to provide LCRPM Section 3.08: Staffing Requirements continuous wide-awake supervision of youth, subject to temporary variations in staff assignments, If additional staffing is needed for any variety to meet special program needs. of reasons, supervisors can fill their needs accordingly. As staff sleep on site, there are always people available if needed. There is X always wide-awake staff on duty supervising the youth. Based on all documentation reviewed, staffing is sufficient to provide adequate supervision. Juvenile halls (minimum youth-staff ratio): Log Cabin Ranch is not a Juvenile Hall and (A) During hours that youth are awake, one wide- as such, the remainder of this section has awake youth supervision staff member is on duty X been deleted. (B-E) for each 10 youth in detention. Special Purpose Juvenile Halls (minimum youth- Log Cabin Ranch is not a Special Purpose staff ratio): (A) During hours that youth are awake, one wide- X Facility and as such, the remainder of this awake youth supervision staff member is on duty for section has been deleted. (B-E) each 10 youth in detention. Camps (minimum youth -staff ratio): LCRPM Section 3.08: Staffing Requirements (A) During the hours when youth are awake, there is a minimum of one wide-awake youth supervision X staff member on duty for each 15 youth in the camp Staffing ratios exceed regulation. population. (B) During the hours when youth are confined to LCRPM Section 3.08: Staffing Requirements their bunk for the purpose of sleeping, at least one X wide-awake youth supervision staff member is on Staffing ratios exceed regulation. duty for each 30 youth present in the facility. (C) At least two wide-awake youth supervision staff LCRPM Section 3.08: Staffing Requirements members are on duty at all times regardless of the number of youth in residence, unless there have Compliant with regulation. X been arrangements made for backup support services which allow for immediate response to emergencies. (D) At least one youth supervision staff member is LCRPM Section 3.08: Staffing Requirements on duty who is the same gender as youth who are housed in the facility. Camp only houses male youth, yet there are X female staff assigned to the camp. There are more male staff assigned to the camp than females. Male staff always conduct showers. (E) Personnel with primary responsibility for other LCRPM Section 3.08: Staffing Requirements duties such as administration, supervision of personnel, academic or trade instruction, clerical, Supervision staff are responsible for X kitchen or maintenance shall not be classified as supervision duties. Ancillary staff are not youth supervision staff positions. responsible for any youth supervision responsibilities. (F) In addition to the minimum staff to youth ratio LCRPM Section 3.08: Staffing Requirements required above, consideration has been given to the size, design, and location of the camp; types of Youth assigned to the camp are identified offenders committed to the camp; and the function X and specific to agency design. The camp is of the camp in determining the level of supervision an open, rural setting and complies with necessary to maintain the safety and welfare of camp staffing ratios. youth and staff. 1322 YOUTH SUPERVISION STAFF San Francisco Juvenile Probation: Log Cabin ORIENTATION AND TRAINING Ranch Procedure Manual (LCRPM) Section X CPO certification letter has been received and 3.19: Training Criteria addresses the elements of Section 1320). 7519 San Francisco County Log Cabin Ranch: PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 5 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (A) Prior to assuming any responsibilities each staff Letter received from Chief Probation Officer X member is properly oriented to his/her duties. Nance on 03/28/2018 (B) Prior to assuming responsibility for the supervision of youth, each youth supervision staff member receives X Policy is specific to the Title 15 regulation a minimum of 40 hours of facility-specific orientation. expectations. Policy and procedures (C) Prior to assuming primary responsibility for provides that new staff must attend a 40- supervision of youth, each youth supervision staff hour orientation prior to beginning work at member successfully completes the requirements of the X the camp and staff shall not have primary Juvenile Corrections Officer Core Course pursuant to supervision of youth without CORE. Once PC 6035. they complete CORE (160 hours), they may (D) Prior to exercising the powers of a peace officer, have primary supervision responsibilities. staff shall complete PC 830 training. X Policy and procedures also provides that staff shall complete 830 training before exercising powers of a peace officer. 1323 FIRE AND LIFE SAFETY San Francisco Juvenile Probation: Log Cabin Whenever there is youth in the facility, there is at least Ranch Procedure Manual (LCRPM) Section one wide-awake person on duty at all times who meets 7.01 and Log Cabin Ranch Procedure the training standards established by the Board of State Manual (LCRPM) Section 3.08 Staffing and Community Corrections for general fire and life X Requirements safety and who is also trained in procedures that relate specifically to the facility. Staff come to camp CORE trained. All have received fire and life safety as part of the CORE training for line staff. 1324 POLICY AND PROCEDURES MANUAL San Francisco Juvenile Probation: Log Cabin Ranch Procedure Manual (LCRPM) Section (A) There is a policy and procedures manual that, at a 1.07 Establishing and Maintenance of X minimum, addresses all regulations that are applicable Manuals to the facility. (B) The manual is available to and reviewed by all LCRPM Section 1.07 employees The camp has hard copies in various X locations around the camp. Staff review the manual during training and are expected to review the full manual during their first year of service. (C) The manual is administratively reviewed at a LCRPM Section 1.07 minimum every two years and updated as necessary. Last full formal review and update was X completed by Director Humphries in February 2018 Updates are timely and well written. (D) The records relating to the standards and LCRPM Section 1.07 requirements set forth in these regulations are X accessible to the Board of State and Community The manual was provided to the BSCC for Corrections. review well in advance of the inspection. The manual includes: LCRPM Section 1.04: Organization Chart a) Table of organization, including channels of LCRPM Section 1.05: Communication X communications and description of job classifications; Compliant with regulation b) Responsibility of the probation department, purpose LCRPM Section 1.01 of programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention Commission or Probation Committee, probation X staff, school personnel and other agencies that are involved in juvenile facility programs; 7519 San Francisco County Log Cabin Ranch: PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 6 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) Responsibilities of all employees; LCRPM Section 1.04: Organization Chart X LCRPM Section 3.18: Youth Supervision Staff Duties and Responsibilities. d) Initial orientation and training program for LCRPM Section 3.19: Training Criteria X employees; e) Initial orientation, including safety and security LCRPM Section 1.02: Roles of Consultants, issues, for support staff, contract employees, school Contract Employees, Volunteers and X and medical staff, program providers and Employees of Other Agencies. volunteers; f) The maintenance of record keeping, statistics and LCRPM Section 1.05: Communications and communication systems to ensure: efficient Section 6.02: Institutional Assessment and operation of the facility; care of minors; plan maintenance of minors’ records; providing information to the court and those authorized by the All documentation is kept via facility logs and court or by law, release of information regarding using current case management policies. youth; The agency is working on a new case management system which is anticipated to enhance documenting, tracking, sharing and the retrieval of facility and agency X documentation. All reporting is completed by support staff who assist the facility managers and ensure appropriate record keeping. The agency continues to work on the automation of their case management system. The JJIS is in the process of automation conversion. g) Ethical responsibilities; X LCRPM Section 3.07: Code of Ethics h) A non-discrimination provision that provides that all LCRPM Section 3.07: Code of Ethics and youth within the facility shall have fair and equal LCRPM Section 3.13: Discrimination and access to all available services, placement, care, Sexual Harassment treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group X identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; i) Storage and maintenance requirements for any Chemical agents are not used in the facility. X chemical agents used in the facility. j) Establish procedures for collection of Medi-Cal LCRPM Section 6.02 eligibility information and enrollment of eligible X youth. Staff are required to refer and/or enroll youth as appropriate. 1325 FIRE SAFETY PLAN San Francisco Juvenile Probation: Log Cabin Ranch Procedure Manual (LCRPM) Section The fire safety plan includes: X 7.01: Safety and Emergency a) A fire prevention plan as part of the manual policy and procedure; b) Monthly fire and life safety inspections by facility LCRPM Section 7.01 staff with a two-year retention of the inspection record; Compliant with regulation. X 7519 San Francisco County Log Cabin Ranch: PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 7 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) Fire prevention inspections as required by HSC LCRPM Section 7.01 13146.1 (a) and (b). Inspection completed by San Mateo county X Fire Department on 04/27/2017. No violations were found, and clearance was granted; however, the camp will continue to update exit signage around the camp. d) An evacuation plan; LCRPM Section 7.01 X Evacuation plans are posted throughout the facility. e) Documented fire drills are conducted at least LCRPM Section 7.01 quarterly; X Compliant with regulation. f) A written plan for the emergency housing of minors LCRPM Section 7.01 in the case of fire; and, In the event of an emergency and if LCR X must be evacuated, all youth will be transported to the Juvenile Justice Center in San Francisco. g) Fire suppression pre-plan in cooperation with the LCRPM Section 7.01 local fire department. Fire pre-incident plan drafted in conjunction X with the Deputy Fire Marshall of the San Mateo County 1326 SECURITY REVIEW Director Humphries completed the annual security review on April 2, 2018. The facility administrator annually reviews, evaluates, and documents security reviews. The review and X evaluation address the internal and external security, including, but not limited to: key control, security equipment and related training. 1327 EMERGENCY PROCEDURES San Francisco Juvenile Probation: Log Cabin Ranch Procedure Manual (LCRPM) Section Emergency policies and procedures include but are 7.01: Safety and Emergency not limited to: escape, disturbances, and taking of hostages; civil disturbances; fire and natural disasters; Director Humphries completed the annual periodic testing of emergency equipment; storage, security review on 10/24/2017. issue and use of chemical agents, related security devices, and weapons and ammunition, where applicable; emergency evacuation plans; and, an annual review of emergency procedures for all youth supervision staff. X 7519 San Francisco County Log Cabin Ranch: PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 8 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1328 SAFETY CHECKS San Francisco Juvenile Probation: Log Cabin Ranch Procedure Manual (LCRPM) Section Direct visual observation of each youth at least every 15 4.03: Youth Counts and Safety Checks. minutes when youth are asleep or in their rooms, confined in holding cells or confined to their bed in a Safety Checks are documented on paper dormitory. All safety checks shall be documented with logs. It was noted that significant blocks of the actual time the check is completed. time between checks were present. Based on the unit schedule, these periods of time were consistent with the facility program; however, there were some that were not. X Technical Assistance provided and discussed adding “open/close” to the log to ensure that youth are being checked on in accordance with regulation. Also addressed quality assurance opportunities by the Senior Counselor. The Facility Manager immediately corrected this issue, provided additional samples and I noted that the checks were completed and were compliant with regulation. 1329 SUICIDE PREVENTION PROGRAM San Francisco Juvenile Probation: Log Cabin The facility has a comprehensive written suicide Ranch Procedure Manual (LCRPM) Section prevention program developed by the health 6.13: Counseling, Suicide Prevention administrator, mental health director and facility Program and Supporting Youth administrator that includes, but is not limited to: X Counseling, suicide prevention and supporting youth are synonymous in agency policy and procedure and within the tenants of their operation and programs. (A) Suicide prevention training, which may include LCRPM Section 6.13 training provided in accordance with Section 1322, X Orientation and Training and Standards and Training for Training occurs at orientation, CORE and Corrections Regulations pursuant to Penal Code 6035. then annually as a refresher. (B) Intake screening for suicide risk immediately upon LCRPM Section 6.13 confinement and prior to housing assignment. Youth are assessed and screened prior to coming to the facility while housed at the JH to ensure their safety due to the remote X location. Upon arrival, youth are provided with the Log Cabin Ranch Orientation Safety Checklist. This checklist consists of 5 questions regarding threats of harm to self or others. (C) Provisions facilitating communication among LCRPM Section 6.13 arresting officers, facility staff, family members, medical and mental health personnel in relation to suicide risk. Facility staff (both Probation and Partner staff) communicate regularly with each other re the youth. At inspection I noted that the family was not contacted regarding risk of suicide or other mental health issues that they may be aware of that the facility needed X to be aware of. Technical assistance provided and discussed the issue. Facility Director Humphries immediately addressed the issue and retrained staff to ensure that this documentation was provided. Additional samples of intake documentation provided showed the change was made. 7519 San Francisco County Log Cabin Ranch: PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 9 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (D) Guidance on housing of youth at risk of suicide. LCRPM Section 6.13 Youth that are at risk of suicide are removed from the camp and returned to the Juvenile X Justice Center or may be transported directly to San Francisco General Hospital. They are returned to the camp only after being cleared by SPY. Youth return with no penalty or custody time delay. (E) Adequate supervision depending on level of LCRPM Section 6.13 suicide risk. All gestures, conversations and threats are X taken seriously. Youth are monitored one on one on a constant visual until returned to the JJC or taken to the hospital. (F) Suicide and suicide attempt intervention policies LCRPM Section 6.13 and procedures. Log Cabin Ranch does not employ traditional security measures such as gates, use of OC X or use of restraints on a regular basis. Staff at LCR are expected to counsel youth and build relationships with youth via counseling and direct supervision and not just when they are upset but in all interactions. (G) Provisions for reporting suicides and suicide LCRPM Section 6.13 attempts. A report is to be written regarding the X incident prior to the end of the shift. The youth’s parent or guardian is notified that the youth has been moved and why. Other notifications occur per policy expectations. (H) Critical incident debriefing. LCRPM Section 6.13 A Critical Incident debrief will be conducted X and includes both the medical review and a debrief to address appropriate population, staff and youth. 1340 REPORTING OF LEGAL ACTIONS San Francisco Juvenile Probation: Log Cabin The facility submits a letter of notification to the Board of Ranch Procedure Manual (LCRPM) Section State and Community Corrections on each legal action 5.02(f): Reporting of Incidents and Incident pertaining to conditions of confinement filed against X Reports person or legal entities responsible for juvenile facility operation. No legal actions reported this cycle 1341 DEATH AND SERIOUS ILLNESS OR INJURY San Francisco Juvenile Probation: Log Cabin OF A MINOR WHILE DETAINED Ranch Procedure Manual (LCRPM) Section 5.02: Reporting of Incidents and Incident (A) The administrator of the facility provides the Board Reports X of State and Community Corrections a copy of the death in custody report that is submitted to the Attorney General under Government Code Section 12525 within 10 days. (B) Written policy and procedures assure a medical and operational review of each in-custody death. The review team includes the facility administrator and/or the X facility manager; the health administrator; the responsible physician; and other health care and supervision staff who were relevant to the incident 7519 San Francisco County Log Cabin Ranch: PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 10 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) There are written policies and procedures for San Francisco Juvenile Probation: Log Cabin handling deaths, suicide attempts, suicide prevention Ranch Procedure Manual (LCRPM) Section and notification of the juvenile court and the parent, 6.13: Counseling, Suicide Prevention guardian or person standing in loco parentis, in the X Program and Supporting Youth event of a serious illness, injury or death. 1342 POPULATION ACCOUNTING Reporting is timely and consistent. Population and profile survey reports are submitted to the Board of State and Community Corrections within X 10 working days after the end of each reporting period, in a format provided by the Board. 1343 JUVENILE FACILITY CAPACITY The facility has not exceeded its maximum capacity (A) The number of youth detained in a living unit has X exceeded its maximum capacity for more than 15 calendar days in a month since the previous inspection. (B) If required, the facility has submitted CARs/CCARs to BSCC since the last inspection (N/A if no to the X above). (C) The facility is under an approved suitability plan X (N/A if no to the above). 1350 ADMITTANCE PROCEDURES San Francisco Juvenile Probation: Log Cabin Written policies and procedures for admittance of youth Ranch Procedure Manual (LCRPM) Section include the requirements of Sections 1324 and 1430. 6.01: Admissions and Orientation Admission, classification and orientation are completed simultaneously by the Senior Officer. Senior Officers take the opportunity X to share with the youth what the expectations are, the rules and provide an opportunity for questions either about all they had discussed or general questions. Youth contact their parent or guardian to advise them of their arrival and of visiting hours. a) In juvenile halls, youth are allowed access to a telephone, in accordance with the provisions of Welfare and Institutions Code Section 627 (two X completed telephone calls [parent/guardian and attorney] within an hour, at the public expense). b) The juvenile hall has established written criteria for X detention. c) The juvenile camp has included policies and Staff complete the estimated length of stay procedures that advise the youth of the estimated document which provides the youth of their length of stay and has developed program X tentative furlough date. guidelines that include written screening criteria for inclusion and exclusion from the program. d) Juvenile halls shall develop policies and procedures that advise any committed youth of the estimated length of his/her stay. X 7519 San Francisco County Log Cabin Ranch: PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 11 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1351 RELEASE PROCEDURES San Francisco Juvenile Probation: Log Cabin Ranch Procedure Manual (LCRPM) Section Written policies and procedures for release of youth in 6.19: Release custody provide for: a) Verification of identity/release papers; X Prior to release, a Case Review Team (CRT) meeting occurs in which all camp staff attend as part of the multi-disciplinary team process. b) Return of personal clothing and valuables; X LCRPM Section 6.19 c) Notification to the minor’s parents or guardian; X LCRPM Section 6.19 d) Notification to the facility health care provider in LCRPM Section 6.19 accordance with Sections 1408 and 1437 of these X regulations, for coordination with outside agencies; Notification occurs at the CRT meeting. and, e) Notification of school staff. LCRPM Section 6.19 X Notification occurs at the CRT meeting. f) Notification of facility mental health personnel. LCRPM Section 6.19 X Notification occurs at the CRT meeting. There are written policy and procedures for furlough of LCRPM Section 6.19 minors from custody. X Youth are released outright or are furloughed depending on age and jurisdiction. 1352 CLASSIFICATION San Francisco Juvenile Probation: Log Cabin Ranch Procedure Manual (LCRPM) Section Written policies and procedures on classification of 6.01: Admission and Orientation youth for the purpose of determining housing placement in the facility provide for: Admission, classification and orientation are done simultaneously upon arrival to the facility. X At inspection, the facility was not documenting the formal classification for each youth. This was addressed through technical assistance and subsequent documentation provided confirmed compliance. a) The safety of the youth, facility staff, and the public LCRPM Section 6.01 by placing youth in the appropriate, least restrictive housing and program settings and housing X assignments consider the need for single, double, or dormitory assignment; b) Consideration of facility populations and physical LCRPM Section 6.01 design of the facility; There is one dorm with 2 pod sides. Classification is controlled by space as all youth meet the same criteria such as age, sophistication etc upon entry. Youth are further classified inside the dorm based on X day to day need and generally start out in a bed near the staff. As youth progress throughout the program, they move away from the staff areas. The beds that are close to staff desk are for youth that are newer to the program or for youth that need to be closely monitored. 7519 San Francisco County Log Cabin Ranch: PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 12 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) Classification of a youth upon admittance to the LCRPM Section 6.01 facility; X Youth are classified upon admission. d) Periodic classification reviews. LCRPM Section 6.01 X Youth are reclassified and moved closer to staff in the event of issues or further if doing well. e) Provide that facility staff shall not separate youth LCRPM Section 6.01 from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender X expression, mental or physical disability, or HIV status. (This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with title 15 regulations regarding separation). 1353 ORIENTATION San Francisco Juvenile Probation: Log Cabin Ranch Procedure Manual (LCRPM) Section Written policies and procedures require an orientation 6.01: Admission and Orientation for youth prior to placement in a living area. Both written and verbal information are provided. Provisions X San Francisco LCR handbook was last are made to provide accessible orientation information revised in2018. to all detained youth including those with disabilities, limited English proficiency, or limited literacy. The The handbook is well written. orientation includes: a) Facility rules and disciplinary procedures; X LCRPM Section 6.01 b) Grievance procedures; X c) Access to legal services; X LCR does not use OC in the facility. d) Access to health care services; X e) Access to counseling services; X f) Access to religious services; X g) Access to educational services; X h) Information on the court process; x i) Housing assignments; X j) Availability of personal care items and opportunity X for personal hygiene; k) Correspondence, visiting and telephone use; X l) Availability of reading materials, programs, and X activities; m) Use of restraints and chemical agents; X n) Use of force; X o) Emergency and evacuation procedures. X p) Non-discrimination policy. x 7519 San Francisco County Log Cabin Ranch: PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 13 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354 SEPARATION San Francisco Juvenile Probation: Log Cabin There are written policies and procedures for the Ranch Procedure Manual (LCRPM) Section separation of youth for reasons that include, but are not 6.01: Admission and Orientation limited to, medical and mental health conditions, assaultive behavior, disciplinary consequences and LCR is limited to the time and ability to protective custody. separate for long term durations. If a youth needs to be separated longer than a shift, X they will need to be transferred to the Juvenile Justice Center. LCR does not separate beyond a temporary, proximity separation. Youth participate in all required activities. Youth who are separated are not denied normal LCRPM Section 6.01 privileges available at the facility, except to accomplish X the objectives of the segregation. When the objective of the separation is discipline, Title LCRPM Section 6.01 X 15, Section 1390 shall apply. A daily review of separated youth to determine whether LCRPM Section 6.01 X separation remains necessary. 1355 INSTITUTIONAL ASSESSMENT AND PLAN San Francisco Juvenile Probation: Log Cabin Ranch Procedure Manual (LCRPM) Section (A) Written policies and procedures require that 6.02: Institutional Assessment and Plan assessments and plans be developed within 40 days X after admission, for youth who are held for a period of The process in general is excellent and I 30 days or more. The assessment and plan shall be found all assessments reviewed to be documented. completed timely. 1) The assessment is a statement of the minor’s LCRPM Section 6.02 problems, which includes: 2) Identification of substance abuse history, Agency utilizes the Youth Level of Service- education, vocational, counseling, and family Case Management Inventory (YLS-CMI) 2.0. reunification needs. X Assessments of risk and need occur that includes a review of the offense, family, education, peers, substance abuse, recreation. personality, behavior and attitudes. (B) The institutional plan for adjudicated and pre- LCRPM Section 6.02 adjudicated minors includes written documentation that provides for: X The institutional plan is crafted that identifies 1) Objectives and time frames for the resolution of which programs and activities the youth will problems identified in the assessment; and, participate in as well as who will follow up on 2) A plan for meeting the objectives that includes a them. description of program resources needed and X individuals responsible for assuring that the plan is implemented. (C) Subsequent to adjudication, the institution plan LCRPM Section 6.02 documents: 1) Periodic evaluation of progress towards At inspection, we did not find adequate X meeting the objectives, including periodic periodic review that was consistent with review and discussion of the plan with the regulatory expectations. Technical youth; Assistance was provided to address this 7519 San Francisco County Log Cabin Ranch: PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 14 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 2) A transition or aftercare plan, subject to existing area. Subsequent documentation was resources, that is completed prior to the minor provided that corrected the issue and met being released; and, the minimum requirements. Transition plans are a living document that changes the closer a youth gets to release. X We will continue to work with the facility in the future to ensure adequate periodic review are completed per regulation. 3) Contact with the Regional Center for the LCRPM Section 6.02 Developmentally Disabled, pursuant to Section 1413. X 1356 COUNSELING AND CASEWORK SERVICES San Francisco Juvenile Probation: Log Cabin Ranch Procedure Manual (LCRPM) Section Written policies and procedures ensure appropriate 6.13: Counseling, Suicide Prevention counseling and casework services for all youth. Policies Program and Supporting Youth and procedures include: Assisting with personal problems or needs that may LCR has SPY Counselors who work with the arise; youth and address their needs as they arise. They participate in individual counseling 1x a week, group counseling 1x a week and family counseling as able. Additionally, a X youth may seek out his counselor at any time. Facility staff work with the youth and build relationships with to provide positive environment. These young men are older youth and it is heartwarming to see the relationships they have with staff and especially with the 2 facility managers. Assisting the youth requesting contact with parents, LCRPM Section 6.13 attorney, clergyman, probation officer, or other public official; and, Staff assist youth with their needs as X requested. Providing services as appropriate to the population LCRPM Section 6.13 housed in the facility, and may include: substance abuse, family crisis and reunification, counseling, Staff assist youth with their needs as X public health and mental health services. requested. 7519 San Francisco County Log Cabin Ranch: PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 15 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE San Francisco Juvenile Probation: Log Cabin Ranch Procedure Manual (LCRPM) Section There are written policies and procedures for the use of 4.11: Use of Force force, which may include chemical agents. Use of Force reports reviewed were found to be consistent with Title 15 and agency policy X and procedures. OC spray is not authorized as a force option for the Log Cabin Ranch. Facility administration reviews and approves all Use of Force reports. Policy indicates that force is not applied as punishment, LCRPM Section 4.11 discipline, or treatment. X Compliant with Regulation a) There are policy statements that: LCRPM Section 4.11 1. Define the term “force” and address the escalation and appropriate level of force, Compliant with Regulation emphasizing the need to avoid the use of force X whenever possible and using only that force necessary to ensure the safety of minors and others; 2. Describe the requirements for staff to report the LCRPM Section 4.11 use of force and to take action to stop the X inappropriate use of force; Compliant with Regulation 3. Define the role, notification, and follow up LCRPM Section 4.11 procedures of medical and mental health staff concerning the use of force; and Compliant with Regulation X 4. Define the training that shall be provided and LCRPM Section 4.11 required for the use of force. Such training shall include, but not be limited to, known Compliant with Regulation medical conditions that would contraindicate certain types of force; acceptable chemical Training at initial orientation and then X agents; methods of application; signs or annually thereafter in this area. symptoms that should result in immediate referral to medical or mental health staff; and, requirements of the decontamination of chemical agents, if such agents are utilized. b) Policies and procedures address: LCRPM Section 4.11 The types, levels, and application of force; documentation of the use of force; a grievance Compliant with Regulation X procedure; a system for investigation of the use of force and administrative review; and discipline for the improper use of force; 1. The specific use of physical, chemical agent, LCRPM Section 4.11 lethal, and non-lethal force that may, or may X not, be used in the facility; Compliant with Regulation OC is not authorized in the camp. 2. The limitations regarding the use of force on LCRPM Section 4.11 pregnant youth in accordance with Penal Code X Section 6030(f) and Welfare and Institutions Compliant with Regulation Code Section 222; and, 7519 San Francisco County Log Cabin Ranch: PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 16 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 3. A standardized format, time period, and LCRPM Section 4.11 procedure for reporting the use of force, including the reporting requirements of Compliant with Regulation management and line staff. Reports must be completed by the end of X shift and are submitted to the supervisor on duty. All UOF reports are reviewed by the supervisor and by administrative staff. UOF documentation reviewed were consistent with policy and compliant with regulation. 1358 USE OF PHYSICAL RESTRAINTS Reviewed full policy. Facility Administrator Note: The provisions of this regulation do not apply reports that Restraints pursuant to this to the use of handcuffs, shackles or other restraint section are not used at the Camp. I devices when used to restrain youth for movement suggested that they memorialize this in or transportation. policy. We will follow up in the next cycle to ensure it is addressed. The remainder of a) Written policies and procedures govern the use of this section is deleted. restraint devices. The policies address: known X medical conditions that would contraindicate certain restraint devices and/or techniques; acceptable restraint devices; signs or symptoms which should result in immediate medical/mental health referral; availability of cardiopulmonary resuscitation equipment; protective housing of restrained youth; provision for hydration and sanitation needs; exercising of extremities. 1359 SAFETY ROOM PROCEDURES Log Cabin Ranch has no safety room and as such the remainder of the regulation is Written policies and procedures govern the use of deleted. safety rooms, as described in Title 24, Part 2, Section X 460A.1.13. 1360 SEARCHES San Francisco Juvenile Probation: Log Cabin Ranch Procedure Manual (LCRPM) Section Written policies and procedures govern the search of X 4.08: Searches youth, the facility, and visitors. Policy addresses, youth, facility and visitors Searches are conducted to insure the safety and LCRPM Section 4.08 security of the facility and to provide for the safety and security of the public, visitors, youth, and staff. X Searches are conducted of youth, youth’s personal areas, dorm searches, campus searches and visitors. Searches are not conducted for harassment or as a LCRPM Section 4.08 form of discipline or punishment. Searches are X conducted in a manner that preserves privacy and There were no grievances or complaints dignity of the person being searched. regarding searches for these reasons. 7519 San Francisco County Log Cabin Ranch: PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 17 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Written procedures address each of the following: LCRPM Section 4.08 Intake searches; Searching youth who are returning from activities outside of the living unit, court, All youth are subject to shake out searches, another facility, or visiting; Facility searches; wand/metal detector searches, pat down Searches of visitors; and, Cross-gender searches, strip searches and visual body supervision. cavity searches. Any search that involves a strip search or a visual cavity search requires the search be conducted by a staff member that is the same gender as the youth and must be approved by supervisor staff in advance. Technical assistance provided X noting that strip searches should only be for situations where facility staff believe that contraband is being actively hidden as opposed to blanket probability such as after visiting. Policy includes direction as to transgender searches. All areas of the campus are searched on a regular basis by staff. Visitors are searched by metal detector/wand. 1361 GRIEVANCE PROCEDURE San Francisco Juvenile Probation: Log Cabin Ranch Procedure Manual (LCRPM) Section There are written policies and procedures allowing any 6.04: Juvenile Grievances youth to appeal and have grievance’s resolved relating to any condition of confinement. X The agency has a third-party Ombudsman who is to hear all grievances; however, he has few hours at the camp. The Assistant Director and the Director speak to the youth for all grievances. The policies and procedures include: LCRPM Section 6.04 a) A grievance form and instructions that include provisions for the youth to have free access to the X Youth have free access to the forms. form; Grievance forms are in plain view and within reach of the youth. b) The option for youth to confidentially file the LCRPM Section 6.04 grievance or deliver the form to any youth care supervision staff working in the facility. Youth can place their completed grievance in a locked box for pick up or can give to a X senior or any other staff member. c) Resolution of the grievance at the lowest LCRPM Section 6.04 appropriate staff level; Youth are encouraged to address grievances X with staff involved. If issue is not resolved, Seniors hear grievance. Appeal is heard by the Assistant Director or Director. d) Provision for a prompt review and response to LCRPM Section 6.04 grievances within a specified time limit; X Grievances were found to be completed in a timely manner. Youth may elect to be present to explain their LCRPM Section 6.04 version of the grievance to a person not directly X involved in the circumstances that led to the grievance. 7519 San Francisco County Log Cabin Ranch: PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 18 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Provision for a staff representative approved by LCRPM Section 6.04 the facility administrator to assist the youth. X Youth may ask staff for assistance. e) Provision for a written response to the grievance LCRPM Section 6.04 which includes the reasons for the decisions; X All youth receive a copy of the full grievance. f) A system which provides that any appeal of a LCRPM Section 6.04 grievance shall be heard by a person not directly X involved in the circumstances which led to the The final appeal is with the facility Director. grievance; and, Concerns of parent, guardians, staff or other parties are LCRPM Section 6.04 addressed and documented within a specified time There is a Departmental Ombudsman who frame, whether or not those concerns are associated X addresses the concerns and grievances of with a grievance. parents. 1362 REPORTING OF INCIDENTS San Francisco Juvenile Probation: Log Cabin Ranch Procedure Manual (LCRPM) Section A written report of all incidents, which resulted in 5.02: Reporting of Incidents and the Incident physical harm, serious threat of physical harm, or death Report to an employee or a youth of a juvenile facility, or other person(s), is maintained. Such written records are prepared by staff and submitted to the facility manager A sampling of incident reports were reviewed X by the end of the shift. throughout the course of the inspection. Incident Reports (IR) are written for every incident that is outside of regular operations. All reports must be submitted by end of shift or staff must receive approval to submit later. 1363 USE OF REASONABLE FORCE TO San Francisco Juvenile Probation: Log Cabin COLLECT DNA SPECIMENS, SAMPLES, Ranch Procedure Manual (LCRPM) Section IMPRESSIONS 4.11: Use of Force Pursuant to Penal Code Section 298.1, policy and All DNA is completed at the SFJH. Use of X procedures describe the use reasonable force to force to collect DNA is not authorized at collect DNA samples from individuals who are required SFJH. If youth need to be tested, they are to provide such samples, specimens or impressions returned to the JH. pursuant to Penal Code Section 296 and who refuse following written or oral request. Policy and procedures address: Documentation of efforts to secure voluntary compliance, including an advisement of the legal X obligation to provide the requisite specimen, sample or impression and the consequences of refusal. Documentation of supervisory knowledge of the X above and authorization to use force. If the use of reasonable force includes cell extraction, the extraction shall be videotaped and retained by the department. (Consult with County X Counsel regarding statutes applicable to your department.) 7519 San Francisco County Log Cabin Ranch: PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 19 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM San Francisco Juvenile Probation: Log Cabin Ranch Procedure Manual (LCRPM) Section The County Board of Education provides for the 6.07: Education Program administration and operation of juvenile court schools in conjunction with the Chief Probation Officer or While on site, I was able to observe the designee. Policies and procedures ensure teachers with the youth during class. This communication and coordination between educators particular class was held outside in the and probation staff. garden. The Ranch’s educational program is phenomenal. The curriculum is project based and the facility focus is Farm to Table. The youth shared what they were leaning and were very excited about it. They learn how to grow food, learn how to cook it and participated in a science fair in which they learn how food is related to nutrition and to health. Basic education such as math, English, problem solving, and life skills are X embedded in all the projects The school was recently accredited by the Western Association of Schools and Colleges. Most of the youth I spoke with had an interest in attending college in the future. Staffing includes 3 educators which consists of a general education teacher, a special education teacher and a para professional. There is also a transition specialist who works with the youth the closer they get to leaving. Probation staff are not directly in the classroom however; they were close by in the event they are needed. Both Probation and the Education staff were complimentary of each other and both felt supported by one another. Facility Manager shall request an annual review of the LCRPM Section 6.07 education program by the superintendent of schools. This annual review of each required element of the Jill Hoogendyk; Chief of Staff, completed the program from the Superintendent of Schools has been education evaluation on 03/29/2018. No received along with a report or review checklist on areas of noncompliance were noted compliance, deficiencies, and corrective action needed No deficiencies or non-compliance were X to achieve compliance. This review cannot be noted. delegated to the site principal or other site staff member. It can however be contracted to a qualified outside agency. Upon completion, the facility manager will review each item with the person designated by the school and take any corrective action as needed General Education Development preparation shall be LCRPM Section 6.07 X made available to all eligible youth. This is now titled HiSET Supplemental instruction shall be afforded to youth who LCRPM Section 6.07 do not demonstrate sufficient progress towards passing X the CAHSEE as set forth in the ED Code. The CAHSEE is no longer a requirement. 7519 San Francisco County Log Cabin Ranch: PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 20 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility school program complies with the State LCRPM Section 6.07 Education Code (Note: The Education Code currently requires a 240-minute school day.) Youth are delivered X Time in class exceeds the minimum to their educational program so as not to interfere with requirements. the time afforded the minimum instruction day. School discipline is integrated into the facility’s overall LCRPM Section 6.07 behavioral management plan, with school staff advised X of administrative decisions that may affect the educational programming. Expulsion/suspension follows the due process LCRPM Section 6.07 safeguards in the education code, including the rights of students with special needs. Suspension/expulsion rates have decreased X per the school principal. If a youth exhibits behavior that is suspension worthy, Probation and the teacher attempt to counsel and bring the youth back to class. Policies and procedures address the rights of any LCRPM Section 6.07 student who has continuing difficulty completing the X school day. There are provisions for individuals with special needs LCRPM Section 6.07 that include educational instruction for youth in high security or other special units, compliance with X applicable statutes for special education, and, provision for non-English speaking youth and those with limited English speaking skills. Youths are enrolled in school no later than three (3) LCRPM Section 6.07 days after admission. Youth are enrolled and attend class the X same day or the next day depending on when they are admitted to the camp. The school conducts an educational screening and LCRPM Section 6.07 X completes an education plan within 5 days. If a youth is detained, the school requests the youths LCRPM Section 6.07 records from his/her prior school to ensure that the X educational plan is appropriate. Youth records are received at the JJC, and their education plan addressed accordingly. 1371 RECREATION AND EXERCISE San Francisco Juvenile Probation: Log Cabin Ranch Procedure Manual (LCRPM) Sections a) There are policies and procedures for recreation 6.08: Recreation, Exercise and Programming and exercise of youth with the intent to maximize and 6.10: Library Services. the time youth are out of their rooms/off their bunks. X 7519 San Francisco County Log Cabin Ranch: PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 21 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) There is the opportunity for a minimum of three LCR staff ensure that youth are not on their hours of recreation, programs and exercise 3 hours bunks and are kept busy. When not in a day during the week and five hours a day each school or other mandated activities, youth Saturday, Sunday and other non-school days. At exercise at the facility gym, on the basketball least one hour shall be an outdoor activity. court, playing softball, soccer or lifting weights. Recreational activities include taking advantage of the library, movies, phone X calls, board games, ping pong and video games. Special Events are held and generally include extra food and parties. Youth stated that they are always busy and spend very little time in the dorm other than to sleep at night and to shower. Some youth noted that sometimes, they just want to sleep. c) The recreation and exercise schedule is posted in Calendars are posted in the dorm. X the living units. d) Recreation shall include the opportunity for at least LCRPM Section 6.08 one hour of daily access to unscheduled activities such as reading, television, radio, music games etc. Documentation verified compliance. X The activities are supervised and include orientation and coaching of youth. Most recreation is held in the evenings in the rec hall. e) Programs shall include social awareness programs LCRPM Section 6.08 as outlined in Section 1378. X The facility offers a wide array of social awareness programs. See Section 1378. f) All youth shall be provided with the opportunity for LCRPM Section 6.08 at least one hour of large muscle activity each day. X Documentation verified compliance. g) That one hour of exercise is suspended only upon a LCRPM Section 6.08 written finding by the administrator/manager that X the youth represents a threat to the safety and security of the facility. h) The administrator/manager may suspend for a LCRPM Section 6.08 period not to exceed 24 hours access to recreation X and programs 1372 RELIGIOUS PROGRAM San Francisco Juvenile Probation: Log Cabin Ranch Procedure Manual (LCRPM) Section The facility administrator provides access for voluntary 6.09 Religious Programs participation in religious services and/or religious counseling at least once a week. A youth is allowed to Neighborhood Baptist Church and San participate in other program activities if he/she elects Dimas Catholic Church provide religious not to participate in religious programs. services on Sundays. Youth may choose to go to any service they wish. X Youth are not mandated to go to religious services nor to be in their rooms while those services occur. 7519 San Francisco County Log Cabin Ranch: PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 22 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Religious programs provide for: religious services, LCRPM Section 6.09 availability of clergy, and availability of religious diets. If a youth requests his pastor or other clergy to visit while in the camp, that person is added to the youth’s visitation list if X approved. The camp will make effort to find a clergy for other religions as needed. Religious diets can be arranged as requested. 1373 WORK PROGRAM San Francisco Juvenile Probation: Log Cabin Ranch Procedure Manual (LCRPM) Section There are written policies and procedures for assigning 6.11: Vocational Programs and Training and youths to work programs, which are meaningful, 6.12: Resident Chores and Work constructive, and related to vocational training or Assignments increasing a youth’s sense of responsibility. • San Francisco Conservation Core Trades- provide carpentry and landscape. • SFUSD/LCR- Urban Gardening X • Occupational Therapy and Training Program -Provides interview skills, resume building, college entrance assistance Each youth as part of their transition planning is introduced to the above programs. These are outstanding inreach and outreach opportunities for work programs and vocational programs for the youth. 1374 VISITING San Francisco Juvenile Probation: Log Cabin Ranch Procedure Manual (LCRPM) Section X There are written policies and procedures for visiting 6.16: Visits that include provision for special visits. Youths are allowed visits by parents, guardians, or Visitation occurs on Sundays from 11:30AM persons standing in loco parentis, at reasonable times. X to 1:30PM. With approval, most of a youth’s Opportunity for visiting is at least two hours per week. family may visit either at the general Visits are supervised, but conversations are not visitation or for special visits as determined monitored unless there is a security or safety need. case by case. Additional opportunities are made available if a parent or family member cannot come on Sunday. A city bus is X provided for Sunday visitation due to the distance and remote location from the city. Staff do not monitor the conversations. 1375 CORRESPONDENCE San Francisco Juvenile Probation: Log Cabin Ranch Procedure Manual (LCRPM) Section X There are written policies and procedures for 6.14: Mail correspondence which ensure: a) There is no limitation on the volume of mail that Youth may send and receive an unlimited X youth may send or receive; amount of mail free of charge. Staff scan b) Youth may send special mail and two letters per incoming mail to ensure there is no week postage-free; contraband and review outgoing mail to ensure that mail rules are followed. If a family X member is incarcerated, facility staff work to keep the two in touch. 7519 San Francisco County Log Cabin Ranch: PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 23 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) Youth may correspond confidentially with state and federal courts, any member of the State Bar or holder of public office, and the Board of State and Community Corrections; however, authorized X facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, d) e) Incoming and outgoing mail, other than confidential correspondence described above, may be read by staff only when there is reasonable cause to believe facility safety and security, public safety, or youth X safety is jeopardized. f) 1376 TELEPHONE ACCESS San Francisco Juvenile Probation: Log Cabin Ranch Procedure Manual (LCRPM) Section There are written policies and procedures to provide 6.15: Telephone Access youth with access to telephone communications. All youth are provided at the minimum, 1 free call to their parent or guardian weekly. Additional phone calls may be earned or X provided depending on time. 1377 ACCESS TO LEGAL SERVICES San Francisco Juvenile Probation: Log Cabin Ranch Procedure Manual (LCRPM) Section Written procedures ensure the rights of minors to have 6.05 Access to legal services access to the courts and legal services include: X a) Access, upon request by the youth, to licensed Youth may write or call their attorneys as X attorneys and their authorized representatives; much as they wish to, free of charge. If an b) Provision for confidential consultation with attorney comes to the camp to visit, all visits X attorneys; and, are held in administration or in the dining c) Unlimited postage paid legal correspondence and X hall. All conversations are confidential and cost-free telephone access as appropriate. while not monitored by staff are supervised by staff. 7519 San Francisco County Log Cabin Ranch: PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 24 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1378 SOCIAL AWARENESS PROGRAM San Francisco Juvenile Probation: Log Cabin Ranch Procedure Manual (LCRPM) Section The County Board of Education or the Chief Probation 6.08: Recreation, Exercise and Programming Officer provides programs designed to promote social awareness and reduce recidivism. The programs LCR provides a wide array of programming consider the needs of male and female youth and may for the youth. Programs are provided by include: victim awareness; conflict resolution; anger Probation, SPY and Community Based management; parenting skills; appropriate gender Organizations (CBO). specific programming; juvenile justice; self-esteem; building effective decision-making skills; and, other Probation: topics that suit the needs of the youth. • Vocational Programming • “Farm to Table” Gardening Program • Health Education • Family Days • Community Meeting (held once a month and facilitated by youth) • Social Awareness Events (African American Program) • Various outings – Movies, Bowling, Monterey Bay Aquarium, Job Fair, X Community Service Outings, Ano Nuevo (Elephant Seals), Blue Water Sailing Trip, College Trips, San Francisco Library SPY • Anger Regression Therapy • Substance Abuse Counseling • Individual Counseling • Group Counseling • Substance Abuse Programming (Educational and Seeking Safety) • CRT/JCRU • Men’s Council CBO • Suited for Success • Imagine Bus Program – Art • Cross Fit • Sunset Youth Services (Music Recording) • San Francisco Conversation Corps The agency responsible for providing the programs All reviews completed noted that the conducts a written annual review to ensure that the programs are effective and meet the needs X program content is current, consistent and relevant to of the youth in the camp. the population. 1390 DISCIPLINE San Francisco Juvenile Probation: Log Cabin Ranch Procedure Manual (LCRPM) Section There are written policies and procedures for the X 6.17 Violations and Discipline discipline of minors that promote acceptable behavior. Discipline is imposed at the least restrictive level that LCRPM Section 6.17 X promotes the desired behavior. Discipline does not include corporal punishment, group Rules and associated discipline are identified punishment, physical or psychological degradation or X in policy and in orientation materials. Youth deprivation of the following: are disciplined are disciplined at the least a) Bed and clothing; X restrictive level. b) Daily shower, access to drinking fountain, toilet and X personal hygiene items, and clean clothing; 7519 San Francisco County Log Cabin Ranch: PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 25 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) Full nutrition; X There was no indication of any of the d) Contact with parent or attorney; required elements being taken away due to a X youth being disciplined. e) Exercise; X f) Medical services and counseling; X g) Religious services; X h) Clean and sanitary living conditions; X i) The right to send and receive mail; and, X j) Education. X LCRPM Section 6.17 There are established rules of conduct and disciplinary penalties to guide the conduct of youth. The rules and Rules are noted in the Orientation manual as penalties, which include both major violations and youth well as in the REPS program. Staff remind violations, are simply and affirmatively stated and are youth as necessary when they are exhibiting available to all youth. Provisions are made to provide negative behavior. Youth are counselled accessible information to youth with disabilities, limited and mentored into appropriate behavior as English proficiency or limited literacy. the situation occurs. This was noted while observing a basketball X game in which 2 youth became engaged in a heated conversation. Both staff present and the Assistant Director who was present, began to deescalate the situation by providing alternative dialog to get both youth to stop, think about it and to change their behavior. The youth stopped and reengaged in the game and no discipline occurred. 1391 DISCIPLINE PROCESS San Francisco Juvenile Probation: Log Cabin Ranch Procedure Manual (LCRPM) Section There are written policies and procedures for the X 6.17 Violations and Discipline administration of discipline that include: a) Designation of personnel authorized to impose LCRPM Section 6.17 discipline for violation of rules; LCR Counselors are authorized to impose discipline for violation of rules when X appropriate. An incident report is required for any major incident. b) Prohibiting discipline from being delegated to any LCRPM Section 6.17 X youth; c) Definition of major and minor rule violations and LCRPM Section 6.17 X their consequences, due process requirements; 7519 San Francisco County Log Cabin Ranch: PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 26 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS d) Minor rule violations may be handled informally by X LCRPM Section 6.17 counseling, advising the youth of expected conduct or imposing a minor consequence. Discipline shall be accompanied by written documentation and a policy of review and appeal to a supervisor; e) Major rule violations may include withdrawal from San Francisco Juvenile Probation: Log Cabin group activities for 24 hours or more or extension of Ranch Procedure Manual (LCRPM) Section time in custody. Major rule violations and the 6.17 Violations and Discipline discipline process shall be documented and require and 6.18: Due Process and the following: Minor violations are addressed via counseling or in some cases a writing assignment. X Due process was provided for all major rule violations. Technical assistance provided, and discussion held that while documentation confirmed compliance with regulation, documentation was inconsistent with policy in regard to timelines. Facility administrators addressed the issue immediately and provided additional samples to review which confirmed correction. Written notice of violation prior to a hearing; LCRPM Section 6.18 X Compliant with regulation. Hearing by a person who is not a party to the LCRPM Section 6.18 X incident; Compliant with regulation. Opportunity for the youth to be heard, present LCRPM Section 6.18 evidence and testimony; Compliant with regulation. X 7519 San Francisco County Log Cabin Ranch: PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 27 - TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Provision for minor to be assisted by staff in the LCRPM Section 6.18 hearing process; and, Compliant with regulation. X Provision for administrative review. LCRPM Section 6.18 Compliant with regulation. X Violations that result in a removal from camp or X LCRPM Section 6.18 commitment program, but not a return to court will follow the due process provisions in Compliant with regulation. subsection (e) above. 7519 San Francisco County Log Cabin Ranch: PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 28 - REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the facility. X (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of X age and older. The facility has been approved to hold persons under X the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of X the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 Not held in the camp MINORS Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) Not held in the camp AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from Not held in the camp X Juvenile Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held Not held in the camp X in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is X submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT Not held in the camp INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) X Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately X separated from minors. Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed in the facility in a manner that allows contact with minors. X 7519 San Francisco County Log Cabin Ranch: PRO Juvenile Inspection\16-18\Proc.\San Francisco County - 29 - JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections Applicable Title 24 Regulations: Pre-1998* BSCC Code: 7519 FACILITY NAME: San Francisco County Log Cabin Ranch FACILITY TYPE: Camp CONSTRUCTION/REMODEL DATE(S):  IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: FIELD REPRESENTATIVE: DATE: Lisa Southwell 04/04/02018 TITLE 24 SECTION YES NO N/A COMMENTS RECEPTION AREA (JH)  Holding Rooms: Contain 15 square feet per minor; Have sufficient seating to accommodate the rated  capacity based on floor space; Provide access to water closets and wash basins at a  ratio of a 1:8; and Provide access to drinking fountain.  Provide access to telephone.  Provide access to private room(s) for interviews.  MEDICAL EXAM SPACE (JH & CAMP) Space or room(s) afford privacy, are equipped to carry out  routine examinations and emergency care and have sufficient locked storage space for medical supplies. LIVING UNITS (JH AND SPJH)  Living units are designed to accommodate no more than 30 minors and contain: SINGLE ROOMS (JH, SPJH & CAMP)  Contain a minimum of 500 cubic feet of air space and 63 cubic feet of floor space. DOUBLE ROOMS (JH, SPJH & CAMP)  Contain a minimum of 800 cubic feet of airspace and 100 square feet of floor space. DORMITORY SLEEPING AREAS (JH & CAMP)  Contain a minimum of 400 cubic feet of airspace and 50 square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) Contain an individual or combination drinking fountain,  wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). Juvenile Insp.\16-18\Phy\7519 SF Log Cabin PHY;10/9/2018 - 1 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS PLUMBING FIXTURES (CAMP) The following plumbing fixtures are adjacent to each  sleeping area: Shower or bathtub at a ratio of 1:6; Washbasins at a ratio of 1:10;  Access to toilets at a ratio of 1:10 or toilet and one  urinal for every 15 boys; and, Access to a drinking fountain.  BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are:  A least 30 inches wide and 76 inches long; Spaced at least 36 inches apart and at least 12 inches off  the floor; and, Mattresses are made of a fire retardant material.  INTERVIEW ROOMS (JH, SPJH & CAMP)  There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. There is a private room suitably equipped for conferences Conference room in the administration building is  and interviews in each camp. used for private interviews and group meetings. LIGHTING (JH, SPJH & CAMP) There are at least 50 foot candles of illumination at desk  level and, at night, there is a maximum illumination of two foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) Each classroom contains a minimum of 160 square feet with a teacher's desk and work area, and a minimum of 28 square  feet per student. Classrooms should be designed for no more than 15 students. 98: Designed for no more than 20 students DINING SPACE (JH & CAMP)  There is a minimum of 15 square feet of space for each person being fed at any given time. PHYSICAL ACTIVITY SPACE (JH & CAMP) (See 2001 regulations for revised calculations.) There is indoor space consisting of at least 30 square feet of  clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). There is outdoor and/or multipurpose (gymnasium) space consisting of:  No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). Juvenile Insp.\16-18\Phy\7519 SF Log Cabin PHY;10/9/2018 - 2 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of more than  40, and a juvenile hall with a capacity between 41 to 100 minors. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of more  than 40 and a juvenile hall with a capacity in excess of 101 minors. Lighting is adequate for security and evening recreational  activities in camps. STORAGE SPACE (JH, SPJH & CAMP)  Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity storage  equipment. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). Juvenile Insp.\16-18\Phy\7519 SF Log Cabin PHY;10/9/2018 - 3 - J455 PHY Pre-98.dot (03/01) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections Inspection BSCC Code: 7519 FACILITY: San Francisco County Log Cabin Ranch TYPE: Camp RC: 42 FIELD REPRESENTATIVE: Lisa Southwell DATE: 04/04/2018 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S A Pod Dorm Pre-98 1 24 24 24 Each pod is defined by a locking door in 7’ partition. 39' x 140' 7 3 10 2 12 B Pod Dorm Pre-98 1 24 24 24 6,630 sq. ft. Personal storage 6 cubic feet. Dining Pre-98 46' x 37' 1,702 sq. ft Classroom Pre-98 700 sq. feet #7 Classroom Pre-98 21' x 35' Six classrooms at least 735 sq. ft. #1 - #6 Medical Pre-98 11' x 12' Separate office @ 220 sq. ft. Office Medical Pre-98 10'9" x 12' Exam room separate @ 129 sq. ft. Exam Recreation Pre-98 31' x 63' 1,953 sq. ft. Library Pre-98 17' x 31' 527 sq. ft. Weight room Pre-98 33' x 39' 1,287 sq. ft. HISTORICAL NOTES 2012-14: The number of fixtures was updated, designation of TV room changed to reflect use as a library, creation of Pods A and B noted. The two pods which make up the dormitory are further bisected by a short wall creating separate sleeping and activity areas. RC reduced from 84 to 48 1/14/14. 2014-2016: No change to rated capacity 2016-2018: Rated capacity changed to 42 due to decrease in showers. Total showers. 7 (6+1) Partitions added for Privacy *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. Juvenile Insp..\16-18\LAS\7519 SF Log Cabin Ranch LAS;10/9/2018. - 1 - J460 LAS JUV.dot (03/01)