San Joaquin County (2018-2020 inspection cycle)

March 13, 2020 Stephanie James, Chief Probation Officer San Joaquin County Probation Department 575 West Matthews Road French Camp, CA 95231 Dear Chief James: SAN JOAQUIN COUNTY JUVENILE HALL AND CAMP PETERSON FACILITY BSCC # 7529 and 7530 2018-2020 BIENNIAL INSPECTION PURSUANT TO WIC 209 and 885 Dear Chief James: This letter is to advise you that the 2018/2020 biennial inspection of the San Joaquin County Juvenile Hall and Camp Peterson Facilities has been completed, pursuant to Welfare and Institutions Code Section 209 and 885. A pre-inspection briefing was held on May 2, 2019, and both facilities were inspected on December 3-6, 2019. Deputy Chief Probation Officer Tamika Nelson and Assistant Deputy Chief Probation Officer Shannon Gonzalez, as well as their staff and collaborative partners, made the inspection process seamless and represented the facility and their respective agencies in an exemplary manner. We appreciate the time and energy spent preparing for, organizing and participating in the inspection, especially given the amount of documentation requested. The complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of: this transmittal letter; the Title 15 Procedures checklist outlining Title 15 requirements for both facilities; a Physical Plant Evaluation checklist outlining Title 24 requirements for the design of the facilities, and; a Living Area Space Evaluation (LASE) summarizing the physical plant configuration and showing the rated capacity of each facility. Local Inspections In addition to the biennial inspection by the BSCC, Title 15, Section 1313 and statute also require local inspections from the following: county building inspector or person designated by the Board of Supervisors; fire authority having jurisdiction; local health officer; County Superintendent of Schools; Juvenile Court; and the Juvenile Justice Commission. Results of those inspections are considered a part of this report and the dates of the local inspections may be found in the accompanying Procedures Checklist. There are no compliance issues relating to your local inspections. 7529 7530 San Joaquin Letter 18-20 Chief James San Joaquin P. 2 Inspection Scope The inspection included a review of the San Joaquin County Juvenile Facility’s Policy and Procedure Manual. Our audit consisted of a review of only those policies and procedures related specifically to the applicable regulations outlined in Title 15, Minimum Standards for Juvenile Facilities1 and verification that the complete manual is compliant with Regulation 1324, Policy and Procedures Manual. After the review of the manual, we reviewed documentation to assure that practice and policies are consistent with Title 15. We followed that review with a physical plant tour and interviews with administration, facility staff, collaborative partners and youth. Inspection Results Operations We reviewed numerous incident reports, grievances, admission/classification documents, separation/room confinement incident reports/forms and disciplinary reports/findings to ensure compliance with newly implemented Title 15 Regulations and to verify procedures and process were consistent. The audit concluded the practices align with regulation. We found inconsistencies with safety checks and learned recent staffing changes disrupted your internal review to ensure compliance with random and varied checks while youth were in their room. Facility administrators were tasked to audit the pipe checks each shift, comparing the electronic check to video, for one month. Although there continues to be late checks, a process to hold staff accountable and emphasize the monumental importance of timely checks has been initiated and the checks have improved. This process will continue and we will re-visit in June of this year. As part of our operational review, we interviewed facility staff and collaborative partners including probation, medical, mental health and educational staff. We found the relationships consistent with the care of youth in the facilities and communication between partners effective. Our observation was that agency partners were engaged and professional with both staff and youth. We found your treatment meetings responded to the youth needing intervention and that whenever necessary, the team would come together. Medical staff oversee the jail which is adjacent to the facility, allowing for emergency response by phone to articulate the need for urgent response or review the following day. Additionally, with full medical coverage seven days per week, Intake Medical screens are completed day of or day following admission. This enhances services to your youth population. Behavioral Health services your population during non-traditional hours and are also on site each day. They respond to high-risk or critical incidents and are available for diffusing situations with you. These partnerships are beneficial to youth and staff. 1 BSCC does not review all of your policies and procedures. We do not “approve” your policies and procedures nor do we review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate. 7529 7530\San Joaquin\JH CP\18-20 Chief James San Joaquin P. 3 We were able to observe unit and facility movement, programming and recreational activities, classroom activities, and meals, all of which revealed a busy but structured schedule. Staff were engaged in communication with youth and oversight of operational movements, ensuring the daily routine was met with an understanding of the ups and downs involved in youth behaviors. They responded professionally and with care. Education The San Joaquin County Office of Education (SJOE) operates the Cruikshank School in both facilities. Staffing includes eight general education teachers, one special education resource teacher and aide, two transitional specialists, one counselor and one CTE teacher that works with youth on life skills and development. Class duration meets minimum requirements and some teaching staff are actively involved in youth extra- curricular education. This includes a class on Life Management, a new program called Graduation by Exploration (GBE) and assistance with tutoring youth enrolled in Delta College. The principal hopes to bring new innovative programs to the youth, including ‘Comeback Kid,’ a program for non-traditional diplomas (career tech) and an aftercare program where the district follows kids into the community post-release. Staff routinely stay beyond the end of the school day to assist any youth with tutoring for credit recovery. Programming The facilities work with short and long term committed youth, ensuring they have the best tools while in custody to develop a better opportunity for success as they exit the program. Long-term detention for high-risk youth and those committed to Camp Peterson are afforded every opportunity to complete education and personal goals. The treatment focused programs promote wellness and emotional confidence through their positive and incentive based system of behavior modification. Staff and agency partners set clear expectations, allowing the youth to set their own objectives and plans. Structured programs include: Aggression Replacement Training (ART); Cognitive Behavior Groups (CBG) with a focus on behavior self-assessment; Girls Moving On, a gender specific intervention plan; Seeking Safety; Peace Keepers; Human Trafficking without Permission; Youth for Christ; Substance/Alcohol Abuse Treatment and Education, Religious Programming, Nutrition Education and HIV/Aids Education. Camp Peterson has enhanced programming that includes: Advanced Skill Training, Booster-Relapse-Reentry services via the UCCI; Thinking for a Change; Career Tech Programs; Youth Creative Writing Lyrics Program; Job Readiness; Camp Council; and NOBLE, the National Organization of Black Law Enforcement Executives, which is a leadership program. Lastly, San Joaquin Behavioral Health provide individual and crisis services to all youth. The facility emphasizes positive school, work and unit behavior through their structured schedule and behavior programming options, which focus on reinforcing positive behavior with consistent staff responses to negative behavior. This PBIS model, Positive Behavior 7529 7530\San Joaquin\JH CP\18-20 Chief James San Joaquin P. 4 Intervention and Supports, provides clear expectations of youth behavior. The staff support natural consequences so that youth may learn from mistakes. Title 15, CCR Minimum Standards During our visit, we offered technical assistance and made best-practice recommendations to your management team to assist or enhance operations for future compliance inspections, given the changes to regulations this cycle. Several procedures and policy matters were discussed and edited prior to the completion of this letter. Those efforts are appreciated. The attached Procedures Checklist provides a detailed overview of the inspection findings. Upon final review of all documentation and upon the conclusion of this report, we find the San Joaquin County Juvenile Hall and Camp Peterson are compliant with Title 15 Regulations. As mentioned, we will review safety checks for continued compliance prior to the end of the cycle. Title 24, CCR Physical Plant There were no changes made to the physical plant and your rated capacity remains at 179 in Juvenile Hall and 45 for Camp Peterson. On the day of the inspection, the population was 69 youth in detention and 21 youth in Camp Peterson. Training The most recent Standards and Training for Corrections audit reports that the San Joaquin County Probation Department is in compliance with all relevant regulations and mandates. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring There have been no violations of JJDPA this inspection cycle and no areas of non- compliance were noted. We are very impressed with the overall function and operation of San Joaquin County Juvenile Hall and Camp Peterson programs. We would again like to thank you and compliment your staff for their dedication, thoroughness and responsiveness to our process and interruption of operations. Your managers and their staff are doing an outstanding job in caring for the youth in their care. This concludes our 2018-2020 inspection report. We are available to assist as needed and are always happy to provide technical assistance when requested. We look forward to continuing to work together. Please do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call (916) 324-9153 if you have any questions. 7529 7530\San Joaquin\JH CP\18-20 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7529 7530 FACILITY NAME: San Joaquin County Juvenile Facility FACILITY TYPE: JH FACILITY NAME: San Joaquin County Camp Peterson FACILITY TYPE: Camp PERSON(S) INTERVIEWED: Stephanie James, Chief Probation Officer; Steve Jackson, Assistant Chief Probation Officer; Tamika Nelson, Deputy Chief Probation Officer; Shannon Gonzales, Assistant Deputy Chief Probation Officer-Administration; Michelle Cantlin, Assistant Deputy Chief Probation Officer-Operations; Fay Vieira, San Joaquin County Behavior Health; Jennifer Domingo, San Joaquin County Behavior Health; Vickie Looney, an Joaquin County Correctional Medicine; Doug Silva, Principal San Joaquin Office of Education; Francisco Amezcua, Aramark Food Services; Ryan Grayson, Youth Advocate DPO; Shawn Martinez, Juvenile Detention Supervisor; --, Supervisor-Camp Peterson; Jesus, youth age 18; Zach, youth age 17; Kaylen, Camp youth age 18; Jahein, Camp youth age 18; Ricardo, Camp youth age 17; Amy, youth age 16 FIELD REPRESENTATIVE: Elizabeth Gong DATE: December 3-5, 2019 NOTE: An “X” denotes compliance with regulation. Non-compliance would be referenced in the comment section. TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by 2018: February 13, 2018 ☒ ☒ ☐ the Board of Supervisors to approve building safety; 2019: February 25, 2019 (B) Fire authority having jurisdiction, including a fire 2018: March 23, 2018 clearance as required by Health and Safety Code ☒ ☒ ☐ 2019: May 8, 2019 Section 13146.1 (a) and (b); (C) Local health officer, inspection in accordance with 2018: Health and Safety Code Section 101045; Environmental Health: November 16, 2018 Medical/Mental Health: November 16, 2018 Nutritional Health: November 16, 2018 ☒ ☒ ☐ 2019: Environmental Health: August 29, 2019 Medical/Mental Health: August 29, 2019 Nutritional Health: August 29, 2019 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS (D) County superintendent of schools on the adequacy 2018: December 1, 2017 of educational services and facilities as required in 2019: June 25, 2019 Section 1370; It should be noted there was no Education evaluation completed in 2018. The 2019 ☐ ☒ ☒ evaluation, completed by the Stanislaus County Office of Education found the education programs at the JJC in full compliance with Title 15 and the California Education Code. (E) Juvenile court as required by Section 209 of the ☐ 2018: March 12, 2018 ☒ ☒ Welfare and Institutions Code 2019: August 14, 2019 (F) Juvenile Justice Commission as required by Section 2018: June 11, 2018 229 of the Welfare and Institutions Code or ☐ 2019: October 21, 2019 ☒ ☒ Probation Commission as required by Section 240 of the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are addressed BSCC Note: Compliance with this section is in a memorandum completed by Chief determined by receipt of the Chief Probation Officer’s Probation Officer Stephanie James dated October 31, 2019. certification letter confirming that all elements of regulation are met. Section D-400 Staffing and 450 (a) Appointment ☒ ☒ ☐ Qualifications In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and These policies incorporate all components of regulation employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess knowledge, Section D-400 Policy skills and abilities appropriate to their job ☒ ☒ ☐ classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Section D-400, A-1, a examination including tuberculosis screening test ☒ ☒ ☐ and evaluation for immunity to contagious illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Section D-400, A-1, b ☒ ☒ ☐ and training requirements adopted by the Board pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Section D-400, A-1, c employee, and psychological examination in ☒ ☒ ☐ accordance with Section 1031 et seq. of the Government Code. 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS (c) Contract personnel, volunteers, and other non- Section D-400, A-2 employees of the facility, who may be present at the facility, shall have such clearance and qualifications ☒ ☒ ☐ as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Each juvenile facility shall: a) have an adequate number of personnel sufficient to Section D-400, B-1 carry out the overall facility operation and its The JJC is fortunate to have Programming programming, to provide for safety and security of Deputy Probation Officers to facilitate and youth and staff, and meet established standards and supervise the programming components regulations; ☒ ☒ ☐ daily from 12:30 p.m. to 8:00 p.m. This allows for additional supervision as the staff are core trained and able to assist with youth supervision duties and programming components included in the daily schedule. b) ensure that no required services shall be denied Section D-400, B-1 ☒ ☒ ☐ because of insufficient numbers of staff on duty absent exigent circumstances; c) have a sufficient number of supervisory level staff to Section D-400, B-2 ensure adequate supervision of all staff members; There is a Facility Supervisor on each shift ☒ ☒ ☐ who is responsible for all facility operations in the absence of administrators. There is one vacancy of the seven budgeted positions for this position. d) have a clearly identified person on duty at all times Section D-400, B-3 who is responsible for operations and activities and All cored staff are trained in Fire and Life has completed the Juvenile Corrections Officer Core Course and PC 832 training; ☒ ☒ ☐ Safety. There are sixty-five youth supervision staff and supervisors as well as eleven probation officers and probation supervisors for the facility, all core trained. e) have at least one staff member present on each living ☒ ☒ ☐ Section D-400, B-4 unit whenever there are youth in the living unit; f) have sufficient food service personnel relative to the Section D-400, B-5, a-f number and security of living units, including staff There are 6 staff assigned to food services qualified and available to: plan menus meeting that are not part of youth supervision ratio. nutritional requirements of youth; provide kitchen ☒ ☒ ☐ supervision; direct food preparation and servings; conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS g) have sufficient administrative, clerical, recreational, Section D-400, B-6 medical, dental, mental health, building There are 8 staff from the Office of maintenance, transportation, control room, facility security and other support staff for the efficient ☒ ☒ ☐ Education and six medical staff from County Correctional Health Services. The facility management of the facility, and to ensure that youth has 5 Behavioral Health staff from County supervision staff shall not be diverted from assigned to the Juvenile Justice Center. supervising youth; and, h) assign sufficient youth supervision staff to provide Section D-400, B-7 continuous wide-awake supervision of youth, Although there are many vacancies in the subject to temporary variations in staff assignments youth supervision staff series, Programming to meet special program needs. Staffing shall be in ☒ ☒ ☐ Deputy Probation staff, who are core trained, compliance with a minimum youth-staff ratio for the provide assistance during the hours they are following facility types: on site which are afternoon and evening hours when the youth are not in school. (1) Juvenile Halls (minimum youth-staff ratio) Section D-400, B-8, a-i (A) during the hours that youth are awake, one wide- The facility has programming staff, core awake youth supervision staff member on duty for each 10 youth in detention; ☒ ☐ ☐ trained probation officers, who assist in programming and youth supervision during waking hours when the youth are out of school. (B) during the hours that youth are confined to their Section D-400, B-8, a-ii room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff Section D-400, C-3 and 4; D-2 through 4 members on duty at all times, regardless of the There were 69 youth in detention on the day number of youth in detention, unless an ☒ ☐ ☐ of the inspection, housed in three separate arrangement has been made for backup support units. Sufficient youth to staff ratios were services which allow for immediate response to noted. emergencies; and, (D) at least one youth supervision staff member on duty Section D-400, B-8, a-iii ☒ ☐ ☐ who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other Section D-400, B-8, a-v duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ Facility Supervisors are not part of the youth to staff ratio and are on duty 24 hours a day, kitchen or maintenance shall not be classified as seven days a week. youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum youth- This facility is not a SPJH; therefore, the staff ratio) balance of this section will be left blank. ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake youth supervision staff member is on duty for each 10 youth in detention; 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the ☐ ☐ ☒ number of youth in detention, unless an arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty ☐ ☐ ☒ who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of ☐ ☐ ☒ personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) Section D-400, B-8, b-i (A) during the hours that youth are awake, one wide- ☐ ☒ ☐ The camp is consistently staffed with 3 awake youth supervision staff member on duty for officers. each 15 youth in the camp population; (B) during the hours that youth are confined to their Section D-400, B-8, b-ii room for the purpose of sleeping, one wide-awake ☐ ☒ ☐ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff Section D-400, B-8, b-iii members on duty at all times, regardless of the Camp Peterson is only utilizing one unit due number of youth in residence, unless arrangements ☐ ☒ ☐ to low population and staffing. On the day have been made for backup support services which of the Inspection there were 21 youth in the allow for immediate response to emergencies; program. (D) at least one youth supervision staff member on duty Section D-400, B-8, b-vi ☐ ☒ ☐ who is the same gender as youth housed in the facility; (E) in addition to the minimum staff to youth ratio Section D-400, B-8, b-v required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☒ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other Section D-400, B-8, b-vi duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☒ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS 1322 YOUTH SUPERVISION STAFF Section D-227 Training for Juvenile ORIENTATION AND TRAINING Detention Officers (a) Prior to assuming any responsibilities each youth ☒ ☒ ☐ supervision staff member shall be properly oriented to their duties, including: (1) youth supervision duties; ☒ ☒ ☐ Section D-227, A-1, a (2) scope of decisions they shall make; ☒ ☒ ☐ Section D-227, A-1, b (3) the identity of their supervisor; ☒ ☒ ☐ Section D-227, A-1, c (4) the identity of persons who are responsible to Section D-227, A-1, d ☒ ☒ ☐ them; (5) persons to contact for decisions that are beyond Section D-227, A-1, e ☒ ☒ ☐ their responsibility; and (6) ethical responsibilities. ☒ ☒ ☐ Section D-227, A-1, f (b) Prior to assuming any responsibility for the Section D-227, A supervision of youth, each youth supervision staff The facility requires 64 hours of Orientation member shall receive a minimum of 40 hours of ☒ ☒ ☐ prior to assuming any youth supervision facility-specific orientation, including: duties. (1) individual and group supervision techniques; ☒ ☒ ☐ Section D-227, A-2 (2) regulations and policies relating to discipline and Section D-227, A-2, b and r: rights of youth pursuant to law and the Managing Youth Behavior and Behavior ☒ ☒ ☐ provisions of this chapter; Management System. (3) basic health, sanitation and safety measures; Section D-227, A-2 The facility has a precise curriculum for the ☒ ☒ ☐ Orientation of staff including the elements in this section. (4) suicide prevention and response to suicide Section D-227, A-2, e Suicide Prevention attempts ☒ ☒ ☐ Plan reference to D-801 (5) policies regarding use of force, de-escalation Section D-227, A-2, d; A-4 through 6 techniques, chemical agents, mechanical and ☒ ☒ ☐ physical restraints; (6) review of policies and procedures referencing Section D-227.1, A-1 Approaches when trauma and trauma-informed approaches; working with Youth ☒ ☒ ☐ This section designates in the manual that youth detention staff will be trained in trauma and trauma-informed approaches. (7) procedures to follow in the event of Section D-227, A-2, m ☒ ☒ ☐ emergencies; (8) routine security measures, including facility Section D-227, A-2, j ☒ ☒ ☐ perimeter and grounds; (9) crisis intervention and mental health referrals to Section D-227, A-2, a, k, y ☒ ☒ ☐ mental health services; 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS (10) documentation; and ☒ ☒ ☐ Section D-227, A-2, i (11) fire/life safety training ☒ ☒ ☐ Section D-227, A-2, l, m, n (c) Prior to assuming sole supervision of youth, each Section D-227, B youth supervision staff member shall successfully complete the requirements of the Juvenile ☒ ☒ ☐ Corrections Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer Section D-227, C youth supervision staff shall successfully complete ☒ ☒ ☐ training pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Section D-400, F Whenever there is a youth in a juvenile facility, there All cored youth supervision staff are trained shall be at least one wide awake person on duty at all ☒ ☒ ☐ in Fire and Life Safety as part of the times who meets the training standards established by the curriculum. Staff are required to review Board for general fire and life safety which relate emergency procedures, including those for specifically to the facility. fire and life safety, annually. 1324 POLICY AND PROCEDURES MANUAL Section D-150 Policy and Procedure Manual All facility administrators shall develop, publish, and Policy, B and C implement a manual of written policies and procedures that address, at a minimum, all regulations that are The manual has been updated to reflect the applicable to the facility. Such a manual shall be made new changes to regulation. The facility available to all employees, reviewed by all employees, administrators endeavored to ensure staff and ☒ ☒ ☐ and shall be administratively reviewed at a minimum ancillary partners are current with Title 15 every two years, and updated, as necessary. Those and the expectations of working with and records relating to the standards and requirements set supervising youth. forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of Section D-100 Mission and Philosophy communications and a description of job Statement ☒ ☒ ☐ classifications; Section D-103 Organizational Chart Section D-900 JDO Responsibilities (b) responsibility of the probation department, purpose Section D-102 Relationships of programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention ☒ ☒ ☐ Commission or Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; Section D-100 Mission and Philosophy ☒ ☒ ☐ Statements of all Detention staff. (d) initial orientation and training program for Section D-227 Juvenile Detention Officers ☒ ☒ ☐ employees; (e) initial orientation, including safety and security Section D-227.5 Training and Orientation for issues and anti-discrimination policies, for support Non-Youth Supervision Staff and Volunteers ☒ ☒ ☐ staff, contract employees, school, mental/behavioral health and medical staff, program providers and volunteers; 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS (f) maintenance of record-keeping, statistics and Section D-152 Record Keeping and File ☒ ☒ ☐ communication system to ensure: Storage (1) efficient operation of the juvenile facility; ☒ ☒ ☐ Section D-150, A (2) legal and proper care of youth; ☒ ☒ ☐ Section D-150, A (3) maintenance of individual youth's records; ☒ ☒ ☐ Section D-152 Policy (4) supply of information to the juvenile court and Section D-152, A-4 ☒ ☒ ☐ those authorized by the court or by the law; and, (5) release of information regarding youth. Bulletin 320 Confidentiality of Juvenile ☒ ☒ ☐ Records (g) ethical responsibilities; ☒ ☒ ☐ Section D-900 (h) trauma-informed approaches; ☒ ☒ ☐ Section D-227.1, A-1 (i) culturally responsive approaches; ☒ ☒ ☐ Section D-227.1, A-2 (j) gender responsive approaches; ☒ ☒ ☐ Section D-227.1, A-3 (k) a non-discrimination provision that provides that all Section D-401, C-1 Non-Discrimination youth within the facility shall have fair and equal Policy access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group ☒ ☒ ☐ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Section D-1300, I Safety and Security chemical agents related security devices, and weapons and ammunition, where applicable; OC is assigned to the housing unit, kept in a locked drawer behind the staff counter in each unit and passed to relief staff at shift ☒ ☒ ☐ change. When necessary, staff are provided a new canister from the Duty Officer who has the only key to the Intake Property Room cabinet. (m) establishment of procedures for collection of Medi- Section D-402, A-4, xii Cal eligibility information and enrollment of eligible ☒ ☒ ☐ youth; and, (n) establishment of a policy that prohibits all forms of Section D-665 PREA Policy sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☒ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS 1325 FIRE SAFETY PLAN Section D-1200, B Emergency Procedures The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with ☒ ☒ ☐ the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the Section D-1300 Fire Prevention ☒ ☒ ☐ manual of policy and procedures; b) monthly fire and life safety inspections by facility Section D-1300, B-2 and D staff with two- year retention of the inspection record; The facility completes monthly Fire and Life Safety Inspections as well as monthly ☒ ☒ ☐ Housekeeping Inspections of each living unit. The opportunity to find and repair necessary items is reviewed and corrected if necessary. c) fire prevention inspections as required by Health The last Facility Fire Inspection was and Safety Code Section 13146.1(a) and (b); conducted on May 8, 2019, by the San ☒ ☒ ☐ Joaquin County Fire Department. d) an evacuation plan; ☒ ☒ ☐ Section D-1300, C e) documented fire drills not less than quarterly; Section D-1200, B-6 and R Of the four operational units, each completes a quarterly fire and evacuation drill. Several during this cycle have been missed due to ☒ ☒ ☐ new or re-assigned staff, however, a practice is in place to ensure all internal inspections go to the Assistant Deputy Chief Probation Officers for review. f) a written plan for the emergency housing of youth in Section D-1200, B-9 and 10. the case of fire; and, Section D-1200, N ☒ ☒ ☐ The facility has a plan in place to evacuate to DJJ in the event of a full facility evacuation. g) development of a fire suppression pre-plan in Section D-1200, B-7 ☒ ☒ ☐ cooperation with the local fire department. 1326 SECURITY REVIEW Section D-1300, K Each facility administrator shall develop policies and A Security Review memo was completed by procedures to annually review, evaluate, and document ☒ ☒ ☐ Deputy Chief Probation Officer Tamika security of the facility. The review and evaluation shall Nelson on January 24, 2019, outlining the include internal and external security, including, but not facilities practice and procedures ensuring limited to, key control, equipment, and staff training. facility security. 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS 1327 EMERGENCY PROCEDURES Section D-1200 The facility administrator shall develop facility-specific An Emergency Preparedness Review memo policies and procedures for emergencies that shall was completed by Deputy Chief Probation include, but not be limited to: Officer Tamika Nelson on January 24, 2019, ☒ ☒ ☐ outlining the facilities practice, procedures and review of emergency procedures. Each staff is required to review emergency policies annually to ensure they are aware of all procedures in the event of an event at the facility. (a) escape, disturbances, and the taking of hostages; Section D-1200, C Civil Disturbances; D ☒ ☒ ☐ Escapes; P Hostages (b) civil disturbance, active shooter and terrorist attack; Section D-1200, C Civil Disturbances; M ☒ ☒ ☐ Terrorist Attack/Active Shooter (c) fire and natural disasters; Section D-1200, B Fire; H Earthquake; L ☒ ☒ ☐ Flooding (d) periodic testing of emergency equipment; ☒ ☒ ☐ Administrative Manual, Bulletin 664 (e) emergency evacuation of the facility; and ☒ ☒ ☐ Section D-1200, B-3 and D-1300, C (f) a program to provide all youth supervision staff Section D-150, C-3 with an annual review of emergency procedures. All Detention staff are required to read and ☒ ☒ ☐ sign off the Annual Security and Safety Review Checklist which includes emergency procedures. 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS 1328 SAFETY CHECKS Section D-1301, A-2 Safety Checks The facility administrator shall develop and implement We reviewed two months of safety checks policy and procedures that provide for direct visual for each of the four operational units, 3 at observation of youth at a minimum of every 15 minutes, juvenile detention and one unit at Camp at random or varied intervals during hours when youth Peterson. are asleep or when youth are in their rooms, confined in Initially, we found significant late checks holding cells or confined to their bed in a dormitory. beyond the minimum fifteen minutes. The Supervision is not replaced, but may be supplemented facility took immediate measures to remedy by, an audio/visual electronic surveillance system this issue, with a directive for all staff to designed to detect overt, aggressive or assaultive immediately conduct their safety checks behavior and to summon aid in emergencies. All safety between 6-12 minutes. All safety checks are checks shall be documented with the actual time the now being downloaded and reviewed by the check is completed. ☒ ☒ ☐ ADCPO’s daily. When we returned to determine the impact and if compliance was being met, we noted upon re-review from December 10, 2019, to January 10, 2020, the facility administrators audited all late checks against video. The number of late checks reduced substantially and the facility plans to continue the shift audit. Also implemented was a staff accountability system to address the late checks. We will return in June to determine continued improvement. 1329 SUICIDE PREVENTION PLAN D-800, R-1 Coordinated Suicide Prevention The facility administrator, in collaboration with the Plan healthcare and behavioral/mental health administrators, D-802 Suicide Prevention Plan shall plan and implement written policies and Correctional Health Services (CHS) Series procedures which delineate a Suicide Prevention Plan. 300, Procedure J312 ☒ ☒ ☐ The plan shall consider the needs of youth experiencing past or current trauma. Suicide prevention responses The Probation and CHS Manual indicates the shall be respectful and in the least invasive manner agencies will work and develop policy with consistent with the level of suicide risk. The plan shall the coordinated efforts of Probation, Medical include the following elements: and Behavior Health. (a) Suicide prevention training as required in D-802, D-1 and 2 Section 1322, Youth Supervision Staff ☒ ☒ ☐ The facility requires annual Suicide Orientation, and Training and the Juvenile Corrections Officer Core Course. Prevention training by BH staff. 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS (b) Screening, Identification Assessment and D-802, D-1 through 3 Precautionary Protocols We reviewed 15 Facility files for youth, (1) All youth shall be screened for risk of suicide at intake and as needed during including all intake screenings and/or detention. assessments completed by Intake facility staff. The MAYSI Assessment is administered for all youth upon entry, which provides staff with a ‘Warning’ or ‘Caution’ regarding self- reported behaviors, including suicide ☒ ☒ ☐ behaviors or ideation. If a caution or warning is revealed in the process as it relates to self-harm, youth are placed on a restricted status pending assessment by Behavior Health. Additionally, intake staff complete a booking questionnaire with specific questions as it relates to suicide events or ideation, with responses providing information to the facility to initiate classification, housing, security status and safety supervision. (2) All youth supervision staff who perform D-802, D-3 Admission Screening ☒ ☒ ☐ intake processes shall be trained in screening youth for risk of suicide. (3) All youth who have been identified during D-802, D-3, c the intake screening process to be at risk of ☒ ☒ ☐ suicide shall be referred to behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed D-802, D-3, c to ensure the youth’s safety pending the ☒ ☒ ☐ Youth are placed in the Safety Cell pending behavioral/mental health assessment. response from BH. (c) Referral process to behavioral/mental health D-802, B Suicide Identification and ☒ ☒ ☐ staff for assessment and/or services. Assessment (d) Procedures for monitoring of youth identified D-802, D-3, c and k at risk for suicide. Youth are placed in the Safety Cell pending ☒ ☒ ☐ response from BH or if BH is on site, youth can be placed in the observation room in the living unit. (e) Safety Interventions (1) Procedures to address intervention protocols for youth identified at risk for ☒ ☒ ☐ suicide which may include, but are not limited to: 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS A. Housing consideration D-802, D-3, c and k ☒ ☒ ☐ B. Treatment strategies including D-802 Policy ☒ ☒ ☐ trauma-informed approaches (2) Procedures to instruct youth supervision D-802, A and B staff how to respond to youth who exhibit ☒ ☒ ☐ suicidal behaviors. (f) Communication D-802, B-2, a and B-3, b (1) The intake process shall include communication with the arresting officer ☒ ☒ ☐ and family guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current D-802, B-2, c information sharing about youth at risk for ☒ ☒ ☐ suicide with youth supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to D-802, E-3 Debriefing Incidents related to Suicides or Attempts Suicide or Attempt (1) Process for administrative review of the circumstances and responses proceeding, The facility and ancillary personnel recently ☒ ☒ ☐ during and after the critical incident. conducted a suicide attempt debrief, outlining in a document the circumstances and follow-up of all events before and after the incident. (2) Process for a debriefing event with affected D-802, E-2 ☒ ☒ ☐ staff. (3) Process for a debriefing event with affected D-802, E-2 ☒ ☒ ☐ youth. (h) Documentation D-802 Critical Incident Debriefing Form: (1) Documentation processes shall be Attachment C as well as the Incident Reports ☒ ☒ ☐ developed to ensure compliance with this completed by all involved staff. regulation Youth identified at risk for suicide shall not be denied D-802, F the opportunity to participate in facility programs, services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety ☒ ☒ ☐ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS D-1400 Reporting of Legal Actions Each facility shall submit to the Board a letter of ☒ ☒ ☐ notification on each legal action, pertaining to conditions of confinement, filed against persons or legal entities responsible for juvenile facility operation. 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS 1341 DEATH AND SERIOUS ILLNESS OR D-1401 Death and Serious Illness or Injury INJURY OF A YOUTH WHILE while Detained DETAINED D-1401, C-4 (1) Death of a Youth. CHS Series 100, Procedure J114 (a) The facility administrator, in cooperation with the Correctional Health Services Policy on health administrator and the behavioral/mental medical review of Death in Custody. ☒ ☒ ☐ health director, shall develop written policies and procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the D-1401, C-3 facility administrator, shall develop written policies CHS Series 100, Procedure J114 and procedures to assure there is a medical and operational review of every in-custody death of a ☒ ☒ ☐ youth. The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the D-1401, D-1 Board a copy of the report submitted to the Attorney General under Government Code Section 12525. A ☒ ☒ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from D-1401, D-3 the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☒ ☐ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth D-1401 Death and Serious Illness or Injury (a) The facility administrator, in cooperation with the while Detained health administrator, shall develop written policies D-1401, B-1 through 3 and procedures for the notification to necessary ☒ ☒ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING D-1403 Population and Profile Survey Reports Each juvenile facility shall submit required population ☒ ☒ ☐ and profile survey reports to the Board within 10 working days after the end of each reporting period, in a format to be provided by the Board. 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS 1343 JUVENILE FACILITY CAPACITY D-1402 Juvenile Facility Crowding Report When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☒ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES D-300 Intake Procedures Policy The facility administrator shall develop and implement written policies and procedures for admittance of youth We reviewed 15 youth files, each containing that emphasize respectful and humane engagement with the required screening tools and youth, and reflect that the admission process may be documentation of the admission process. traumatic to youth who may have already experienced Medical personnel are available the day of ☒ ☒ ☐ trauma. Policies shall be trauma-informed, culturally and Behavior Health the day after to meet relevant, and responsive to the language and literacy with youth for determining the elements of needs of youth. In addition to the requirements of this regulation are met. Weekly meetings Sections 1324 and 1430 of these regulations: occur to process admission evaluations and those youth needing additional services. (a) the admittance process shall include: D-300, B-18 (1) Access to two free phone calls within one hour Includes parent, employer and attorney. ☒ ☒ ☐ of admittance in accordance with the provisions of Welfare and Institution Code Section 627; (2) Offer of a shower; ☒ ☒ ☐ D-300, B-13 (3) Documented secure storage of personal D-300, B-11, a-k ☒ ☒ ☐ belongings; (4) Offer of food upon arrival; ☒ ☒ ☐ D-300, B-15 (5) Screening for physical and behavioral health D-300, C-1 and safety issues, intellectual or developmental The facility utilizes the MAYSI tool to disabilities; respond to behavioral issues learned during ☒ ☒ ☐ the admission process as well as a booking questionnaire which documents information regarding the youth’s medical and behavioral status. (6) Screening for physical and developmental D-300, C-2 disabilities in accordance with Sections 1329, The MAYSI Assessment tool provides 1413, and 1430 of these regulations; ☒ ☒ ☐ information to staff and ancillary partners regarding medical and behavioral health concerns. (7) Contact with Regional Center for the D-300, C-3 Developmentally Disabled for youth that are ☒ ☒ ☐ suspected of or identified as having a developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. D-800, GG-3, a Mental Health Services ☒ ☒ ☐ 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS (b) juvenile hall administrators shall establish written D-300, A-3 Booking Criteria criteria for detention that considers the least ☒ ☐ ☐ restrictive environment. (c) juvenile camps and post-dispositional programs in D-401, H-5 and 6 juvenile halls shall develop policies and procedures that advise the youth of the estimated length of ☒ ☒ ☐ stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures D-401, H-5 that advise any committed youth of the estimated ☒ ☐ ☐ length of his/her stay. 1350.5. SCREENING FOR THE RISK OF SEXUAL D-401, B-1 Classification ABUSE The facility administrator shall develop and implement The facility Intake questionnaire and written policies and procedures to reduce the risk of ☒ ☒ ☐ subsequent referral to Behavior Health sexual abuse by or upon youth. The policy shall require addresses all components of this regulation. facility staff to assess each youth within 72 hours of admission based on the following information: (a) Prior sexual victimization or abusiveness; ☒ ☒ ☐ D-401, B-2, a (b) Gender nonconforming appearance or manner; D-401, B-2, b or identification as lesbian, gay or bisexual, transgender, queer or intersex, and whether the ☒ ☒ ☐ youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☒ ☐ D-401, B-2, c (d) Age; ☒ ☒ ☐ D-401, B-2, d (e) Level of emotional and cognitive development; ☒ ☒ ☐ D-401, B-2, e (f) Physical size and stature; ☒ ☒ ☐ D-401, B-2, f (g) Mental illness or mental disabilities; ☒ ☒ ☐ D-401, B-2, g (h) Intellectual or developmental disabilities; ☒ ☒ ☐ D-401, B-2, h (i) Physical disabilities; ☒ ☒ ☐ D-401, B-2, i (j) The youth’s perception of vulnerability; and, ☒ ☒ ☐ D-401, B-2, j (k) Any other specific information about the D-401, B-2, k individual youth that may indicate heightened ☒ ☒ ☐ needs for supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through D-401, B-3 conversations with the youth during the admittance process, medical and behavioral health screenings; ☒ ☒ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS The facility administrator shall implement appropriate D-401, B-4 controls on the dissemination of information within the facility relative to responses received pursuant to this ☒ ☒ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES D-304 Release Procedures The facility administrator shall develop and implement There is a structured release process in place written policies and procedures for release of youth ☒ ☒ ☐ for youth being released from detention or from custody which provide for: Camp Peterson. These CFT meetings access youth in reintegration plans upon re-entry into the community. (a) verification of identity/release papers; ☒ ☒ ☐ D-304, D-1 (b) return of personal clothing and valuables; ☒ ☒ ☐ D-304, G (c) notification to the youth's parents or guardian; ☒ ☒ ☐ D-304, F-1 (d) notification to the facility health care provider in D-304, F-2 accordance with Sections 1408 and 1437 of these ☒ ☒ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☒ ☐ D-304, F-3 (f) notification of facility mental health personnel. ☒ ☒ ☐ D-304, F-2 The facility administrator shall develop and implement D-304, F-4 policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry The facility conducts regular CFT meetings services including, but not limited to, medical and for group home placement youth prior to ☒ ☒ ☐ behavioral health, education, probation supervision and release and Multi-Disciplinary Team (MDT) community-based services. meetings for Camp Peterson youth 30 days prior to release. The facility administrator shall develop and implement D-304, I-2, c (Camp Peterson passes) written policies and procedures for the furlough of youth from custody. When Camp youth progress to a certain level ☒ ☒ ☐ in their program, they become eligible for home passes to reintegrate the youth in the home before permanent release. 1352 CLASSIFICATION D-401 Classification Policy The facility administrator shall develop and implement written policies and procedures on classification of ☒ ☒ ☐ youth for the purpose of determining housing placement in the facility. Such procedures shall: 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS (a) provide for the safety of the youth, other youth, D-401, C-1, E-2, F and G facility staff, and the public by placing youth in the The facility uses a Classification form to appropriate, least restrictive housing and program assist intake staff in determining the most settings. Housing assignments shall consider the appropriate housing unit. Currently, the need for single, double or dormitory assignment or location within the dormitory; ☒ ☒ ☐ facility is only using 3 units in detention, one for female youth and younger male youth, and two for general population and high-risk male youth. Camp Peterson is using only one unit so the classification is bed placement in the dorm. (b) consider facility populations and physical design of D-401, D ☒ ☒ ☐ the facility; (c) provide that a youth shall be classified upon D-401, C-3, a-k admittance to the facility; classification factors shall include, but not be limited to: age, maturity, These factors are part of the classification sophistication, emotional stability, program needs, ☒ ☒ ☐ process and form. legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, D-401, H including provisions that consider the level of ☒ ☒ ☐ supervision and the youth's behavior while in custody; and, (e) provide that facility staff shall not separate youth D-401, C-1 from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, ☒ ☒ ☐ gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, D-401, C-2 bisexual, transgender, questioning or intersex ☒ ☒ ☐ identification or status as an indicator of likelihood of being sexually abusive. 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS 1352.5 TRANSGENDER AND INTERSEX YOUTH. D-664 Transgender and Intersex Youth The facility administrator shall develop written policies The facility has provided clear policy for ☒ ☒ ☐ and procedures ensuring respectful and equitable their Transgender population, incorporating treatment of transgender and intersex youth. The all aspects of regulation. policies shall provide that: (a) Facility staff shall respect every youth’s gender D-664, B-1 and 2 identity, and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the ☒ ☒ ☐ use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present D-664, B-3 themselves in a manner consistent with their gender ☒ ☒ ☐ identity, and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room D-664, C-1 through 12 that best meets their individual needs, and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy, and shall document the reasons ☒ ☒ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender D-664, D-1 through 6 and intersex youth have access to medical and ☒ ☒ ☐ behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and D-664, B-9 necessary security considerations and physical plant, facility staff shall make every effort to ensure ☒ ☒ ☐ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any D-664, C-1 through 8 youth for the purpose of determining the youth’s ☒ ☒ ☐ anatomical sex. Whenever feasible, the facility shall respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS 1353 ORIENTATION D-599 Managing Youth’s Behavior D-599, B-1 through 4 The facility administrator shall develop and implement written policies and procedures to orient a youth prior The facility has a comprehensive orientation to placement in a living area. Both written and verbal youth handbook which describes each information shall be provided and supplemented with ☒ ☒ ☐ component of regulation. Intake staff are video orientation if feasible. Provision shall be made to responsible for ensuring youth are properly provide accessible orientation information to all oriented to all aspects of the facility prior to detained youth including those with disabilities, limited placement in the living unit. There were a few items missing from policy but were literacy, or English language learners. Orientation shall added prior to this report. include information that addresses: (a) facility rules including contraband and searches and ☒ ☒ ☐ D-599, B-4, a disciplinary procedures; (b) facility’s system of positive behavior interventions D-599, B-4, b and supports, including behavior expectations, incentives that youth will receive for complying The Behavior Management System, with facility rules, and consequences that may developed in coordination with UCI, result when youth violate the rules of the facility; ☒ ☒ ☐ provides an incentive based system to allow youth to promote through the program based on good behavior as well as defined level of sanctions for negative behavior. (c) age appropriate information that explains the D-599, B-4, c facility’s policy prohibiting sexual abuse and sexual harassment and how to report incidents or The facility has a comprehensive PREA suspicions of sexual abuse or sexual harassment; ☒ ☒ ☐ Policy and information in the handbook on how to report incidents of sexual abuse and harassment. (d) identification of key staff and their roles; ☒ ☒ ☐ D-599, B-4, d (e) the existence of the grievance procedure, the steps D-599, B-4, e that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the ☒ ☒ ☐ name of the person or position designated to resolve the issue; (f) access to legal services and information on the court D-599, B-4, f ☒ ☒ ☐ process; (g) access to routine and emergency health and mental D-599, B-4, g ☒ ☒ ☐ health care; (h) access to education, religious services, and D-599, B-4, h ☒ ☒ ☐ recreational activities; (i) housing assignments; ☒ ☒ ☐ D-599, B-4, i (j) opportunity for personal hygiene and daily showers D-599, B-4, j ☒ ☒ ☐ including the availability of personal care items (k) rules and access to correspondence, visits and D-599, B-4, k ☒ ☒ ☐ telephone use; (l) availability of reading materials, programming, and D-599, B-4, l ☒ ☒ ☐ other activities; 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS (m) facility policies on the use of force, use of restraints, D-599, B-4, m ☒ ☒ ☐ chemical agents and room confinement; (n) immigration legal services; ☒ ☒ ☐ D-599, B-4, n (o) emergencies including evacuation procedures; ☒ ☒ ☐ D-599, B-4, o (p) non-discrimination policy and the right to be free D-599, B-4, p from physical, verbal or sexual abuse and ☒ ☒ ☐ harassment by other youth and staff; (q) availability of services and programs in a language D-599, B-4, q ☒ ☒ ☐ other than English if appropriate; (r) the process for requesting different housing, D-599, B-4, r ☒ ☒ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive D-599, B-4, s information regarding the youth’s stay in the facility that at a minimum includes answers to ☒ ☒ ☐ frequently asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to D-599, B-4, t ☒ ☒ ☐ Title 15 Minimum Standards for Juvenile Facilities. 1354 SEPARATION D-600.5 Separation The facility administrator shall develop and implement ☒ ☒ ☐ written policies and procedures that address: (a) separation of youth for reasons that include, but are D-600.5, A-1 through 3 Group Separation not be limited to, medical and mental health D-600.5, B Room Separation conditions, assaultive behavior, disciplinary D-600.5, C Self Separation consequences and protective custody. Group Separation is defined as youth being separated from group activities in the living unit for a sanction, not in their room. Room separation involves youth being in their rooms for medical isolation or mental ☒ ☒ ☐ health behaviors, as determined by medical or behavior health staff. Self-Separation is for youth who choose to be in their rooms for protective custody or self-separation. School or program refusals are a youth choice. If this occurs, the youth must sign a form indicating their reason for separation from operational activities or programs. (b) consideration of positive youth development and D-600.5 Policy ☒ ☒ ☐ trauma-informed care. (c) separated youth shall not be denied normal D-600.5 Policy privileges available at the facility, except when ☒ ☒ ☐ necessary to accomplish the objective of separation. 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS (d) when the objective of the separation is discipline, D-600.5, A ☒ ☒ ☐ Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the D-600 separation shall occur in accordance with Welfare ☒ ☒ ☐ and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review D-600.5, A-4 of separated youth to determine if separation ☒ ☒ ☐ remains necessary. 1354.5 ROOM CONFINEMENT D-600 Room Confinement (a) The facility administrator shall develop and implement written policies and procedures addressing the confinement of youth in their room ☒ ☒ ☐ that are consistent with Welfare and Institutions Code Section 208.3. The placement of a youth in room confinement shall be accomplished in accordance with the following guidelines: (1) Room confinement shall not be used before D-600, A-5 other, less restrictive, options have been attempted and exhausted, unless attempting We reviewed 33 incidents of room those options poses a threat to the safety or ☒ ☒ ☐ confinement. The documentation and forms security of any youth or staff. were specific and include all the necessary elements required by regulation. (2) Room confinement shall not be used for the D-600, Policy Statement ☒ ☒ ☐ purposes of punishment, coercion, convenience, or retaliation by staff. (3) Room confinement shall not be used to the D-600, Policy Statement extent that it compromises the mental and ☒ ☒ ☐ physical health of the youth. (b) A youth may be held up to four hours in room Of the 33 reports we reviewed, only 2 were confinement. After the youth has been held in room beyond the 4-hour period requiring a confinement for a period of four hours, staff shall reintegration plan in coordination with do one or more of the following: Behavior Health. Facility staff and ☒ ☒ ☐ medical/behavior health staff provided complete and timely responses with documentation, to remove the youth as soon as possible. (1) Return the youth to general population. D-600, D-2 ☒ ☒ ☐ The facility sets a marker at 3 hours before initiating the requirements of this regulation. (2) Consult with mental health or medical staff. D-600, D-4, c and d ☒ ☒ ☐ (3) Develop an individualized plan that includes D-600, D-4, e and f the goals and objectives to be met in order to ☒ ☒ ☐ reintegrate the youth to general population. 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS (4) If room confinement must be extended beyond ☒ ☒ ☐ four hours, staff shall do each of the following: (A) Document the reasons for room D-600, D-4, g confinement and the basis for the extension, the date and time the youth was ☒ ☒ ☐ first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that D-600, D-5 includes the goals and objectives to be met ☒ ☒ ☐ in order to integrate the youth to general population. (C) Obtain documented authorization by the D-600, D-6 facility superintendent or his or her designee every four hours thereafter. ☒ ☒ ☐ The authorization for continued room confinement is required every 2 hours. (5) This section is not intended to limit the use of D-600, D-5 and 7 single-person rooms or cells for the housing of ☒ ☒ ☐ youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards ☐ ☐ ☒ in court holding facilities or adult facilities. (7) Nothing in this section shall be construed to conflict with any law providing greater or ☐ ☐ ☒ additional protections to youth. (8) This section does not apply during an D-600, A-9 extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☒ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS (9) This section does not apply when a youth is D-600, A-10 placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth ☒ ☒ ☐ is not required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND D-402 Institutional Assessment, Case Plan PLAN and Casework The facility administrator shall develop and implement We reviewed 15 separate case plans, either written policies and procedures for assessment and case initial or 6-month reviews. The plans planning. identified the top 3 criminogenic needs and provided generic objectives because all youth in detention receive all services offered. The youth at Camp Peterson are afforded more individualized plans as there are Probation Officers that work at the facility and are involved in the youths daily operational and programming. ☒ ☒ ☐ We provided technical assistance that the plans required independent reviews and articulation of needs rather than generic language. The facility is fortunate to have a Probation Advocate, a probation officer assigned to the facility, whose responsibility it is to complete case plans. We met and discussed the need to provide accurate and updated information in the document so appropriate transition services can be made. Because youth are discussed at the weekly CMT meetings, the information is available but not translating to the documented case plan. 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS (a) Assessment: D-402 Policy Statement The assessment is based on information collected during the admission process with periodic review, which includes the youth's risk factors, needs and ☒ ☒ ☐ strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: D-402, A-1, a and b (1) A case plan shall be developed for each youth held for at least 30 days or more and created The Youth Advocate staff are responsible to ☒ ☒ ☐ within 40 days of admission. complete the plans of youth in detention. They begin this process at day 28 in custody. (2) The institutional plan shall include, but not be D-402, A-4, c and d (post-dispo youth) ☒ ☒ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution D-402, A-4, c-i ☒ ☒ ☐ of problems identified in the assessment; (B) a plan for meeting the objectives that D-402, A-4, c-ii includes a description of program resources ☒ ☒ ☐ needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting D-402, A-4, c-v and A-4, d-i ☒ ☒ ☐ the objectives, including periodic review and discussion of the plan with the youth; (4) a transition plan, the contents of which shall be D-402, A-4, d-ii subject to existing resources, shall be developed ☒ ☒ ☐ for post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the D-402, A-4, d-iii, iv, v plan, including the transition plan, shall be ☒ ☒ ☐ developed with input from the family, supportive adults, youth, and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK D-402, B Counseling and Casework Services SERVICES Unit staff do a good job of providing The facility administrator shall develop and implement ☒ ☒ ☐ information and assistance when needed in written policies and procedures ensuring the availability all areas of the youths stay. of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: (a) youth will receive assistance with needs or concerns ☒ ☒ ☐ D-402, B-1 that may arise; (b) youth will receive assistance in requesting contact D-402, B-3 with parents, other supportive adults, attorney, ☒ ☒ ☐ clergy, probation officer, or other public official; and, 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS (c) youth will be provided access to available resources ☒ ☒ ☐ D-402, B-4 to meet the youth’s needs. 1357 USE OF FORCE D-602 Juvenile Detention Force Options (UF) The facility administrator, in cooperation with the responsible physician, shall develop and implement We reviewed 26 incidents of UF and found written policies and procedures for the use of force, the incidents and response were well which may include chemical agents. Force shall never documented. We noted on the day of the be applied as punishment, discipline, retaliation or inspection, 13 of the 69 youth in detention treatment. were pending transfer hearings and the ☒ ☒ ☐ majority of UF incidents were in the high- (a) At a minimum, each facility shall develop policies risk unit. and procedures which: All Use of Force Incidents are reviewed by a committee consisting of the Assistant Deputy Chief of Detention, Deputy Chief of Detention, Assistant Deputy Chief of Detention, Detention Training Officer and Youth Advocate. (1) restricts the use of force to that which is deemed D-602, GP A-1 through 7 reasonable and necessary, as defined in Section ☒ ☒ ☐ D-602, C Reasonableness in Use of Force 1302 to ensure the safety and security of youth, options staff, others and the facility. (2) outline the force options available to staff D-602, Procedures A, Juvenile Detention including both physical and non-physical Force Options ☒ ☒ ☐ options and define when those force options are D-602, Procedure B Non-Physical Force Options appropriate. D-602, Procedure C Physical Force Options (3) describe force options or techniques that are ☒ ☒ ☐ D-602, Procedure C-1, b expressly prohibited by the facility. (4) describe the requirements of staff to report any D-602, D Duty to Intervene ☒ ☒ ☐ inappropriate use of force, and to take affirmative action to immediately stop it. (5) define a standardized reporting format that D-602, Procedure F, Documenting Physical includes time period and procedure for Intervention Options documenting and reporting the use of force, D-602, Procedure H, Tracking and Reporting including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by ☒ ☒ ☐ supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system D-602, Procedure G Use of Force Review ☒ ☒ ☐ for investigating unreasonable use of force. Committee 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS (7) define the role, notification, and follow-up D-602, Procedure C-1, h (medical) and procedures required after use of force incidents ☒ ☒ ☒ D-602, Procedure C-1, i(Behavior Health for medical, mental health staff and parents or and Youth Advocate.) D-602, F-10 Parents or Legal Guardians legal guardians. (8) describe the limitations of use of force on D-602, Procedure C-1, g, vi pregnant youth in accordance with Penal Code This procedure identifies pregnant youth Section 6030(f) and Welfare and Institutions Code Section 222. ☒ ☒ ☐ included in the known medical conditions section of policy. Staff are trained on knowing limitations of UF for the specific criteria in this section of policy. (b) Facilities that authorize chemical agents as a force ☒ ☒ ☐ D-602, Procedure C-4, a Chemical Agents option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize D-602, Procedure C-4, a-i chemical agents in the facility and the type, size ☒ ☒ ☐ and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when D-602, Procedure C-4, a-iii there is an imminent threat to the youth’s safety ☒ ☒ ☐ or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and D-602, Procedure C-4, b Decontamination timelines for decontamination from chemical and Aftercare agents. This shall include that youth who have ☒ ☒ ☐ been exposed to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up D-602, Procedure C-1, h (Medical) procedures required after use of force incidents ☒ ☒ ☐ Procedure C-1, i (Behavior Health and Youth involving chemical agents for medical, mental Advocate.) D-602, Procedure F-10 (Parents) health staff and parents or legal guardians. (5) provide for the documentation of each incident D-602, Procedure F, Documenting Physical of use of chemical agents, including the reasons Intervention Options for which it was used, efforts to de-escalate D-602, Procedure C-4, b Decontamination ☒ ☒ ☐ and Aftercare prior to use, youth and staff involved, the date, D-602 Procedure D Monitoring Youth for time and location of use, decontamination Medical Signs and Symptoms procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure D-227 Training for Juvenile Detention which require that agencies provide initial and ☒ ☒ ☐ Officers regular training in use of force and chemical agents when appropriate that address: 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS (1) known medical and behavioral health D-602, Procedure C-1, g-i through vii conditions that would contraindicate certain Facility staff are required to complete an types of force; ☒ ☒ ☐ initial orientation, Juvenile Core Training and annual training specific to use of force and use of restraints. This training includes a component of known medical conditions. (2) acceptable chemical agents and the methods of ☒ ☒ ☐ D-602, Procedure C-4, a-ii application. (3) signs or symptoms that should result in D-602, Procedure C-1, h ☒ ☒ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of ☒ ☒ ☐ D-602, Procedure C-1, c-i, ii, iii Use of Force. (5) physical training force options that may require D-227 Training for Juvenile Detention ☒ ☒ ☐ the use of perishable skills. Officers (6) timelines the facility uses to define regular D-227 Training for Juvenile Detention training. Officers ☒ ☒ ☐ Facility staff are required to complete an initial orientation, Juvenile Core Training and annual training specific to use of force, use of restraints. 1358 USE OF PHYSICAL RESTRAINTS D-602, Procedure C-5 Mechanical Restraints The facility administrator, in cooperation with the As defined by regulation, the facility had responsible physician and mental health director, shall very few incidents of restraint use this cycle. develop and implement written policies and procedures ☒ ☒ ☐ The policy is clear on specific instances of restraint use other than transportation and for the use of restraint devices. Restraint devices movement. include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth D-602, Procedure C-5, a-v D-602, Procedure C-5, f Initial or Continued who present an immediate danger to themselves or Retention in Restraints others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☒ ☐ The facility added specific language to meet self-inflicted physical harm. Physical restraints should the required elements of regulation. be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS In no case shall restraints be used as punishment or D-602, Procedure C-5, a-iii discipline, or as a substitute for treatment. The use of D-602, Procedure C-5, e-vi restraint devices that attach a youth to a wall, floor or D-602, Procedure C-5, a-vii, g other fixture, including a restraint chair, or through ☒ ☒ ☐ affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of D-602, Procedure C-5, b Use of Restraint handcuffs, shackles or other restraint devices when used Devices for Transportation and Movement to restrain youth for movement or transportation within ☒ ☒ ☐ within the Facility the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval D-602, Procedure C-5, a-iv of the facility manager or designee. The facility manager D-602, Procedure C-5, f-i Continued may delegate authority to place a youth in restraints to a retention physician. Reasons for continued retention in restraints ☒ ☒ ☐ All juvenile Detention Youth Supervision shall be reviewed and documented at a minimum of staff are authorized to apply restraints and every hour. supervisors may approve the application of restraints. A medical opinion on the safety of placement and D-602, Procedure C-5, f-ii retention shall be secured as soon as possible, but no later ☒ ☒ ☐ than two hours from the time of placement. The youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as D-602, Procedure C-5, f-iii possible, but in no case longer than four hours from the ☒ ☒ ☐ time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted D-602, Procedure C-5, f-iv to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. ☒ ☒ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an ☒ ☒ ☐ D-602, Procedure F-5, a-g and F-6 application of restraints. (b) known medical conditions that would D-602, Procedure C-5, a-vii ☒ ☒ ☐ contraindicate certain restraint devices and/or techniques. (c) acceptable restraint devices. ☒ ☒ ☐ D-602, Procedure C-5, a-iii (d) signs or symptoms which should result in ☒ ☒ ☐ D-602, Procedure D-1, a and b immediate medical/mental health referral. 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS (e) availability of cardiopulmonary resuscitation ☒ ☒ ☐ D-602, Procedure D-3 equipment. (f) protective housing of restrained youth. While in D-602, Procedure C-5, e-iv restraint devices, all youth shall be housed alone or ☒ ☒ ☐ in a specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☒ ☐ D-602, Procedure C-5, e-ii (h) exercising of extremities. ☒ ☒ ☐ D-602, Procedure C-5, e-iii 1358.5 USE OF RESTRAINT DEVICES FOR D-602, Procedure C-5, b Use of Restraint MOVEMENT AND TRANSPORTATION WITHIN Devices for Transportation and Movement THE FACILITY. within the Facility The Facility Administrator, in cooperation with the The facility uses a form to document all responsible physician and behavioral/mental health ☒ ☒ ☐ restraints used for transportation or director, shall develop and implement written policies movement within the facility. The exercise and procedures for the use of restraint devices when the requires staff to articulate the need for purpose is for movement or transportation within the restraints and supervisor or administrator facility that shall include the following: approval. (a) identification of acceptable restraint devices, staff D-602, Procedure C-5, b-i Devices approved to utilize restraint devices and the ☒ ☒ ☐ D-602, Procedure C-5, b-ii Authorized staff required training. D-227 Training for Juvenile Detention Officers (b) the circumstances leading to the application of ☒ ☒ ☐ D-602, Procedure C-5, b-iii restraints must be documented. (c) an individual assessment of the need to apply D-602, Procedure C-5, b-iv restraints for movement or transportation that includes consideration of less restrictive ☒ ☒ ☐ alternatives, consideration of a youth’s known medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, D-602, Procedure C-5, b-vi with a clearly defined expectation that restraint ☒ ☒ ☐ devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in D-602, Procedure C-5, a-vii, g ☒ ☒ ☐ accordance with Penal Code Section6030(f) and Welfare and Institutions Code Section 222. 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS 1359 SAFETY ROOM PROCEDURES D-802.5 Safety Room Placement Policy (a) The facility administrator, and where applicable, in There were 24 instances of youth being cooperation with the responsible physician, shall placed in the Safety Room from July 2018 to develop and implement written policies and June 2019. The incident reports, reasons for procedures governing the use of safety rooms, as placement and medical response were all described in Title 24, Part 2, Section 1230.1.13. The timely documented and responsive to the room shall be used to hold only those youth who ☒ ☒ ☐ situation. These reviews are included in the present an immediate danger to themselves or monthly administrative review of all UF others, who exhibit behavior which results in the incidents. The forms were completed with destruction of property, or reveals the intent to accurate and reflective behavior notes, cause self-inflicted physical harm. A safety room including removal as soon as cleared by shall not be used for punishment or discipline, or as medical, behavior health and staff. a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of D-802.5, Procedure A-13 and 15 ☒ ☒ ☐ necessary nutrition and fluids, access to a toilet, and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or D-802.5, Procedure A-5 ☒ ☒ ☐ designee, before a youth is placed into a safety room; (3) provide for continuous direct visual supervision D-802.5, Procedure A and documentation of the youth's behavior and ☒ ☒ ☐ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☒ ☒ ☐ D-802.5, Procedure A-7 facility manager, or designee, every four hours; (5) provide for immediate medical assessment, D-802.5, Procedure A-3 ☒ ☒ ☐ where appropriate, or an assessment at the next daily sick call; and, (6) provide a process for documenting the reason for D-802.5, Procedure A-16 and 18 placement, including attempts to use less ☒ ☒ ☐ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☒ ☒ ☐ accomplished in accordance with the following: (1) safety room shall not be used before other less D-802 .5 Policy Statement restrictive options have been attempted and ☒ ☒ ☐ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of D-802 .5 Policy Statement ☒ ☒ ☐ punishment, coercion, convenience, or retaliation by staff. (3) safety room shall not be used to the extent that it D-802 .5 Policy Statement ☒ ☒ ☐ compromises the mental and physical health of the youth. 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☒ ☒ ☐ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☒ ☒ ☐ D-802.5, Procedure A-7, a (2) consult with mental health or medical staff, ☒ ☒ ☐ D-802.5, Procedure A-7, b (3) develop an individualized plan that includes the D-802.5, Procedure A-7, e ☒ ☒ ☐ goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended D-802.5, Procedure A-7, e and f beyond four hours, staff shall develop an individualized plan that includes the requirements ☒ ☒ ☐ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES D-605 Searches The facility administrator shall develop and implement The facility search policy as it relates to new written policies and procedures governing the search of admissions is clear and follows regulation. youth, the facility, and visitors. Policies and procedures Staff have a structured procedure on when a shall provide that: search is to be completed, by whom and ☒ ☒ ☐ articulation requirements if invasive. Technical assistance was provided to articulate a clear process for the search of visitors. Currently, visitors are excused if in possession of any contraband. (a) Searches shall be conducted to ensure the safety and D-605 Policy Statement security of the facility, public, visitors, youth, and D-605, Procedure G Facility and Rec Yard staff. ☒ ☒ ☐ Searches D-605, Procedure H Room Searches (b) Searches shall be conducted in a manner that D-605 Policy Statement preserves the privacy and dignity of the person ☒ ☒ ☐ being searched, and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity D-605, Procedure B Authority to Search ☒ ☒ ☐ searches shall comply with Penal Code Section 4030. (d) Physical body cavity searches shall only be D-605, Procedure F Physical Body Cavity ☒ ☒ ☐ conducted by a medical professional. Search 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS (e) Any youth held after a detention hearing shall only D-605, Procedure B-4 be strip searched with prior approval of a supervisor when there is reasonable suspicion based on ☒ ☒ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall ☒ ☒ ☐ D-605, Procedure C Transgender Searches comply with Section 1352.5. (g) Cross-gender pat-down searches and strip searches D-605, Procedure B-7 are prohibited except in exigent circumstances or ☒ ☒ ☐ when conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE D-606 Youth Grievances Policy Statement The facility administrator shall develop and implement The facility has had 783 grievances filed this written policies and procedures whereby any youth may cycle. The form and process are articulated appeal and have resolved grievances relating to any in policy. Grievances were resolved timely condition of confinement, including but not limited to and when necessary, referred to the health care services, classification decisions, program appropriate person for handling. For participation, telephone, mail or visiting procedures, example, there were many grievances in the food, clothing, bedding, mistreatment, harassment or beginning of the cycle related to food, which violations of the nondiscrimination policy. There shall were referred to the jail Food Services be no time limit on filing grievances. Policies and ☒ ☒ ☐ Supervisor. The facility then hired their own procedures shall include provisions whereby the facility cooks to prepare the trays, hence, fewer manager ensures: grievance related to food. We provided technical assistance regarding staff documentation. Staff would record a grievance was resolved for minors released or would write resolved with no explanation. We suggested staff put what the resolution was and to have both youth and staff sign the form to confirm the resolution. (a) a grievance form and instructions for registering a D-606, Procedure A-3 and 4 ☒ ☒ ☐ grievance, which includes provisions for the youth to have free access to the form; (b) the youth shall have the option to confidentially file D-606, Procedure B-2 ☒ ☒ ☐ the grievance or to deliver the form to any youth supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate ☒ ☒ ☐ D-606, Procedure A-7 staff level; (d) provision for a prompt review and initial response D-606, Procedure B-13 to grievances within three (3) business days, ☒ ☒ ☐ grievances that relate to health and safety issues must be addressed immediately; 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS (1) The youth may elect to be present to explain D-606, Procedure B-14 his/her version of the grievance to a person not ☒ ☒ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by ☒ ☒ ☐ D-606, Procedure B-15 the facility administrator to assist the youth. (e) provision for a written response to the grievance ☒ ☒ ☐ D-606, Procedure B-22 and 23 which includes the reasons for the decisions; (f) a system which provides that any appeal of a D-606, Procedure B-16 and 17 grievance shall be heard by a person not directly ☒ ☒ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten D-606, Procedure B-19 (10) business days unless circumstances dictate a ☒ ☒ ☐ longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and D-606, Procedure B-9 external methods to report sexual abuse and sexual Facility Administrator only. harassment. ☒ ☒ ☐ D-665 PREA Policy Youth Handbook Whether or not associated with a grievance, concerns of D-606, Procedure B-20 and 21 parents, guardians, staff or other parties shall be ☒ ☒ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS D-601 A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☒ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO Neither Facility uses force to collect DNA. COLLECT DNA SPECIMENS, SAMPLES, If minor refuses they are returned to Court. IMPRESSIONS (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel including peace officers, may employ ☐ ☐ ☒ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional ☐ ☐ ☒ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☐ ☐ ☒ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that ☐ ☐ ☒ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the ☐ ☐ ☒ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM D-700 Education A, B, I (a) School Programs The principal of the school program has vast experience with the youth population having The County Board of Education shall provide for the worked in summer school administration, administration and operation of juvenile court truancy programs and other alternative schools in conjunction with the Chief Probation education programs. He frequently engages Officer, or designee pursuant to applicable State with in-custody youth to encourage laws. The school and facility administrators shall involvement with San Joaquin Office of develop and implement written policy and Education (SJOE) programs outside of the procedures to ensure communication and classroom, including Re-Connect and One coordination between educators and probation staff. Choice, programming for life skills Culturally responsive and trauma-informed development and independent skill building. approaches should be applied when providing On the day of the inspection in the instruction. Education staff should collaborate with classroom, we noted 3 students attending the facility administrator to use technology to Delta College post-graduation, with tutors facilitate learning and ensure safe technology ☒ ☒ ☐ provided to assist the students. practices. The facility administrator shall request an annual review of each required element of the The facility continues to use PBIS, a program by the Superintendent of Schools, and a philosophy of teaching realistic and positive report or review checklist on compliance, expectations through genuine interventions, deficiencies, and corrective action needed to achieve outlying consequences and understanding. compliance with this section. Such a review, when The SJOE provides 8 teachers, 1 Resource conducted, cannot be delegated to the principal or Teacher and Aide, 1 counselor, 1 CTE any other staff of any juvenile court school site. The teacher with a focus on life skills and Superintendent of Schools shall conduct this review management. Youth are afforded in conjunction with a qualified outside agency or opportunities in the community via the individual. Upon receipt of the review, the facility GVCCC, a program to match youth with administrator or designee shall review each item jobs upon release. with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements D-700, Policy Statement The facility school program shall comply with the D-700, A Annual Review State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the ☒ ☒ ☐ Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS All youth shall be treated equally, and the education D-700, B-2 program shall be free from discriminatory action. ☒ ☒ ☐ Staff shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State D-700, C-3, a-c ☒ ☒ ☐ Education Code and include, but not be limited to, courses required for high school graduation. (2) Information and preparation for the High School D-700, C-3 Equivalency Test as approved by the California ☒ ☒ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education ☒ ☒ ☐ and vocational opportunities. (4) Administration of the High School Equivalency Tests D-700, C-3, c ☒ ☒ ☐ as approved by the California Department of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth D-700, D-10 ☒ ☒ ☐ who do not demonstrate sufficient progress towards grade level standards. (6) The minimum school day shall be consistent with D-700, C-5, a and b State Education Code Requirements for juvenile D-700-E Excused absences court schools. The facility administrator, in conjunction with education staff, must ensure that ☒ ☒ ☐ operational procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an ☒ ☒ ☐ immediate threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline D-700, D-1 (1) Positive behavior management will be implemented to reduce the need for disciplinary action in the ☒ ☒ ☐ school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative D-700, D-2 ☒ ☒ ☐ decisions made by probation staff that may affect the educational programming of students. 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS (3) Except as otherwise provided by the State Education D-700, D-4 Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☒ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with D-700, D-10 education staff will develop policies and procedures ☒ ☒ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations D-700, F (1) State and federal laws and regulations shall be observed for all individuals with disabilities or ☒ ☒ ☐ suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be D-700, F afforded an educational program that addresses their ☒ ☒ ☐ language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission D-700, G ☒ ☒ ☐ (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☒ ☐ D-700, G-1, a (B) Home Language Survey and the results of the State ☒ ☒ ☐ D-700, G-1, b Test used for English language proficiency; (C) Needs and services of special populations as defined D-700, G-1, c ☒ ☒ ☐ by the State Education Code, including but not limited to, students with special needs. (D) Discipline problems. ☒ ☒ ☐ D-700, G-1, d (2) Youth will be immediately enrolled in school. D-700, G-2 and 3 Educational staff shall conduct an assessment to ☒ ☒ ☐ determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary D-700, G-5 ☒ ☒ ☐ education plan shall be developed for each youth within five school days. 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS (4) Upon enrollment, education staff shall comply with D-700, G-6, 7 and 9 the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment ☒ ☒ ☐ scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting D-700, H-1 ☒ ☒ ☐ (1) The complete facility educational record of the youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide D-700, H-2 appropriate credit (full or partial) for course work ☒ ☒ ☐ completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies ☒ ☒ ☐ and procedures to meet the transition needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities The facility has the assistance of a Counselor from the SJOE that assist youth with (1) The school and facility administrator should, registration, orientation and completion of whenever possible, collaborate with local post- the FAFSA for community college secondary education providers to facilitate access to enrollment. There are 3 youth currently ☒ ☒ ☐ educational and vocational opportunities for youth enrolled at Delta Community College. that considers the use of technology to implement these programs. Youth utilize chrome books to work online for assignments which are uploaded and turned in to the teacher. 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS 1371 PROGRAMS, RECREATION, AND D-500 Facility Activities EXERCISE. The facilities offer a wide array of The facility administrator shall develop and implement programming for youth to promote positive written policies and procedures for programs, behaviors while in custody that can be recreation, and exercise for all youth. The intent is to mimicked upon release. Although Camp minimize the amount of time youth are in their rooms Peterson has long term programs, each or their bed area. facility offers: Aggression Replacement Training (ART); Cognitive Behavior Groups (CBG) with a focus on behavior self-assessment; Girls Moving On, a gender specific intervention plan; Seeking Safety; Peace Keepers; Human Trafficking without Permission; Youth for Christ; Substance/Alcohol Abuse Treatment ☒ ☒ ☐ and Education, Religious Programming, Nutrition Education and HIV/Aids Education. Camp Peterson has enhanced programming that includes: Advanced Skill Training, Booster-Relapse-Reentry services via the UCCI; Thinking for a Change; Career Tech Programs; Youth Creative Writing Lyrics Program; Job Readiness; Camp Council; and NOBLE, the National Organization of Black Law Enforcement Executives, which is a leadership program. San Joaquin Behavioral Health provide individual and crisis services to all youth. Juvenile facilities shall provide the opportunity for D-500, E-4, a, b, c programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each ☒ ☒ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and D-500, E-10 exercise may be suspended only upon a written finding ☒ ☒ ☐ by the administrator/manager or designee that a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall ☐ D-500, C-1 ☒ ☒ be posted in the living units. There will be a written annual review of the programs, D-500, A-1 recreation, and exercise by the responsible agency to ☒ ☒ ☐ ensure content offered is current, consistent, and relevant to the population. 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS (a) Programs. All youth shall be provided with the D-500, B-1, 2, 3 opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro-social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual ☒ ☒ ☐ needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; D-500, B-4, a-r (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☒ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the D-500, E-4, d opportunity for at least one hour of daily access to unscheduled activities such as leisure reading, letter ☒ ☒ ☐ writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the D-500, E-4, c ☒ ☒ ☐ opportunity for at least one hour of large muscle activity each day. The administrator/manager may suspend, for a period not D-500, E-10 to exceed 24 hours, access to recreation and programs. ☒ ☒ ☐ The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS 1372 RELIGIOUS PROGRAM D-500, F-1 through 3 Religious Services The facility administrator shall provide access to religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth ☒ ☒ ☐ shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☒ ☐ D-500, F-4 (b) availability of clergy; and, ☒ ☒ ☐ D-500, F-5 (c) availability of religious diets. ☒ ☒ ☐ D-500, F-6 1373 WORK PROGRAM D-500, C-2, a-f The facility administrator shall develop policies and procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☒ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure. 1374 VISITING D-501 Visiting Policy Statement D-501, Procedure B-1 Regular Visits The facility administrator shall develop and implement D-501, Procedure B-2 Special Visits written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing ☒ ☒ ☐ in loco parentis, and children of youth. Other family members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to D-501 Visiting Policy Statement the limitations necessary to maintain order and security. D-501, Procedure A-1 through 5 Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, ☒ ☒ ☐ whether the visitor’s criminal history represents a risk to the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two D-501 Visiting Policy Statement hours per week. Visits may be supervised, but D-501, Procedure K Supervision of Visits ☒ ☒ ☐ conversations shall not be monitored unless there is a security or safety need. 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS Provisions for special visits, in addition to the two-hour D-501, Procedure D Visiting Hours and minimum and/or outside of the regular visiting hours, Guidelines shall be accommodated as necessary and within the discretion of the facility administrator or designee. ☒ ☒ ☐ Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an D-501, Procedure A-5 ☒ ☒ ☐ alternative, but not as a replacement, to in-person visiting. 1375 CORRESPONDENCE D-500, G Correspondence The facility administrator shall develop and implement ☒ ☒ ☐ written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth D-500, G-1 ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; D-500, G-2 ☒ ☒ ☐ The facility added language to include 7 postage free letters per week. (c) youth may correspond confidentially with state and D-500, G-3 federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized ☒ ☒ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described D-500, G-5 through 8 in (c), may be read by staff only when there is ☒ ☒ ☐ reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS D-500, H Telephone Access The administrator of each juvenile facility shall develop ☒ ☒ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES D-500, I Access to Legal Services The facility administrator shall develop written ☒ ☒ ☐ procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed D-500, I-1 ☒ ☒ ☐ attorneys and their authorized representatives; (b) provision for confidential consultation with D-500, I-2 ☒ ☒ ☐ attorneys; and, (c) unlimited postage free, legal correspondence and D-500, I-3 ☒ ☒ ☐ cost-free telephone access as appropriate. 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS 1390 DISCIPLINE D-595 Behavior Management System Policy Statement The facility administrator shall develop and implement written policies and procedures for the discipline of D-603 Procedure A Youth Rights youth that shall promote acceptable behavior; including The facility has established rules outlined the use of positive behavior interventions and supports. ☒ ☒ ☐ and supported by their Behavior Discipline shall be imposed at the least restrictive level Management System, which promotes and which promotes the desired behavior and shall not incentivizes good behavior. Youth are aware include corporal punishment, group punishment, of expectations through the positive behavior physical or psychological degradation. Deprivation of interventions and supports philosophy of the following is not permitted: PBIS. (a) bed and bedding; ☒ ☒ ☐ D-603 Procedure A-1, b (b) daily shower, access to drinking fountain, toilet and D-603 Procedure A-1, c ☒ ☒ ☐ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☒ ☐ D-603 Procedure A-1, a (d) contact with parent or attorney; ☒ ☒ ☐ D-603 Procedure A-1, j (e) exercise; ☒ ☒ ☐ D-603 Procedure A-1, e (f) medical services and counseling; ☒ ☒ ☐ D-603 Procedure A-1, g and h (g) religious services; ☒ ☒ ☐ D-603 Procedure A-1, i (h) clean and sanitary living conditions; ☒ ☒ ☐ D-603 Procedure A-1, d (i) the right to send and receive mail; ☒ ☒ ☐ D-603 Procedure A-1, k (j) education; and, ☒ ☒ ☐ D-603 Procedure A-1, f (k) rehabilitative programming. ☒ ☒ ☐ D-603 Procedure A-1, l The facility administrator shall establish rules of conduct D-595 Behavior Management System and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☒ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS 1391 DISCIPLINE PROCESS D-603, Procedure B Due Process The facility administrator shall develop and implement We reviewed specific reports and due written policies and procedures for the administration process forms, which the facility was of discipline which shall include, but not be limited to: completing for every violation resulting in a loss of privilege. The agencies interpretation of our regulation was substantially more than what was required, based on a BSCC training. These reports exceeded regulation. Since the inspection, due process incidents have reduced and are only required for major ☒ ☒ ☐ rule violations. The process, however, was compliant and afforded youth the opportunity to be part of their own process to determine sanctions. Staff take into consideration attitude, acknowledgement of their inappropriate behavior and remorse to determine the best sanction to address the behavior. We were impressed with their willingness to understand the population and re-act reasonably. (a) designation of personnel authorized to impose D-603, Procedure B Due Process ☒ ☒ ☐ discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; D-595 Behavior Management System Policy ☒ ☒ ☐ Statement (c) definition of major and minor rule violations and D-599, Procedure E Institutional Rules ☒ ☒ ☐ their consequences, and due process requirements; (d) trauma-informed approaches and positive behavior D-595 Behavior Management System Policy ☒ ☒ ☐ interventions; Statement (e) minor rule violations may be handled informally by D-595 BMS counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be Minor rule violations are described as a accompanied by written documentation and a Level 1 violation and have appropriate minor ☐ ☒ ☐ policy of review and appeal to a supervisor; and, sanctions. Staff make entries in the log or complete an incident report, depending on the circumstances of the incident. (f) major rule violations and the discipline process D-595 BMS shall be documented and require the following: Major rule violations are described as Level 2 or 3 violations and include appropriate ☒ ☒ ☐ sanctions. The rules and sanctions are provided to youth in the handbook and posted in the living units. (1) written notice of violation prior to a hearing; ☒ ☒ ☐ D-603, Procedure B-1 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CP N/A P/P REFERENCE - COMMENTS (2) accommodations provided to youth with D-603, Procedure B-2 disabilities, limited literacy, and English ☒ ☒ ☐ language learners; (3) hearing by a person who is not a party to the D-603, Procedure B-3 ☒ ☒ ☐ incident; (4) opportunity for the youth to be heard, present D-603, Procedure B-6 ☒ ☒ ☐ evidence and testimony; (5) provision for youth to be assisted by staff in the D-603, Procedure B-4 ☒ ☒ ☐ hearing process; (6) provision for administrative review. ☒ ☒ ☐ D-603, Procedure B-8 (g) violations that result in a removal from camp or D-603, Procedure C commitment program, but not a return to court, will ☐ ☒ ☐ follow the due process provisions in subsection (e) above. f 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 46 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☒ ☐ ☐ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7529 7530\San Joaquin\JH and Camp Peterson\18-20 - 47 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections Applicable Title 24 Regulations: Pre-1998* BSCC Code: 7529 FACILITY NAME: San Joaquin County Juvenile Justice Center FACILITY TYPE: Juvenile Hall CONSTRUCTION/REMODEL DATE(S): Original construction 1949, Additions 1984/85 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: Units 4 and 5 opened 2001. Unit 6 opened in 2002 FIELD REPRESENTATIVE: Elizabeth Gong DATE: December 5, 2019 TITLE 24 SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) X Holding Rooms: Contain 15 square feet per minor; Have sufficient seating to accommodate the rated X capacity based on floor space; Provide access to water closets and wash basins at a X ratio of a 1:8; and Provide access to drinking fountain. X Provide access to telephone. X Provide access to private room(s) for interviews. X MEDICAL EXAM SPACE (JH & CAMP) Space or room(s) afford privacy, are equipped to carry out X routine examinations and emergency care and have sufficient locked storage space for medical supplies. LIVING UNITS (JH AND SPJH) New construction and destruction of old units has brought this area into compliance. X Living units are designed to accommodate no more than 30 minors and contain: Showers at a ratio of 1:6; X Washbasins at a ratio of 1:6; X Water closets at a ratio of 1:6 or water closet and one X urinal for every 15 boys; and, Access to a drinking fountain by minors and staff. X Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof glass or plastic X materials) that allows the visual supervision of all parts of the room. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if room X doors are staggered, hallways are at least six feet wide. SINGLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of 500 cubic feet of air space and 63 cubic feet of floor space. DOUBLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of 800 cubic feet of airspace and 100 square feet of floor space. DORMITORY SLEEPING AREAS (JH & CAMP) X Contain a minimum of 400 cubic feet of airspace and 50 square feet of floor space per minor. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7529 San Joaquin JH PHY - 1 - J455 PHY Pre-98 TITLE 24 SECTION YES NO N/A COMMENTS LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) Contain an individual or combination drinking fountain, X wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) The following plumbing fixtures are adjacent to each X sleeping area: Shower or bathtub at a ratio of 1:6; Washbasins at a ratio of 1:10; X Access to toilets at a ratio of 1:10 or toilet and one X urinal for every 15 boys; and, Access to a drinking fountain. X BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are: X A least 30 inches wide and 76 inches long; Spaced at least 36 inches apart and at least 12 inches off X the floor; and, Mattresses are made of a fire-retardant material. X INTERVIEW ROOMS (JH, SPJH & CAMP) X There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. There is a private room suitably equipped for conferences and interviews in each camp. LIGHTING (JH, SPJH & CAMP) There are at least 50-foot candles of illumination at desk X level and, at night, there is a maximum illumination of two- foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) Newer housing units comply with this regulation. Each classroom contains a minimum of 160 square feet with Older housing units hold classes in the dayrooms a teacher's desk and work area, and a minimum of 28 square X in a design approved by CYA at the time of feet per student. Classrooms should be designed for no construction. more than 15 students. 98: Designed for no more than 20 students DINING SPACE (JH & CAMP) X There is a minimum of 15 square feet of space for each person being fed at any given time. PHYSICAL ACTIVITY SPACE (JH & CAMP) (See 2001 regulations for revised calculations.) There is indoor space consisting of at least 30 square feet of X clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7529 San Joaquin JH PHY - 2 - J455 PHY Pre-98 TITLE 24 SECTION YES NO N/A COMMENTS There is outdoor and/or multipurpose (gymnasium) space consisting of: X No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of more than X 40, and a juvenile hall with a capacity between 41 to 100 minors. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of more X than 40 and a juvenile hall with a capacity in excess of 101 minors. Lighting is adequate for security and evening recreational X activities in camps. STORAGE SPACE (JH, SPJH & CAMP) X Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity storage X equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides space X for reception, dining, recreation, exercise and/or education. This room contains a minimum of: 30 square feet of clear floor space per minor in the X room; 10 feet by 20 feet floor dimensions; and, X 1600 cubic feet of air space with a minimum ceiling X height of eight feet. SPECIAL PURPOSE JH EXEMPTIONS SPJHs are exempt from the following Pre-1998 Title 15 regulations: X Section 4272(b) Medical exam rooms Section 4272(m) Academic classrooms Section 4272(n) Dining space Section 4272(o) Physical activities space *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7529 San Joaquin JH PHY - 3 - J455 PHY Pre-98 BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7529 FACILITY: San Joaquin Juvenile Justice Center TYPE: Juvenile Hall RC: 179 FIELD REPRESENTATIVE: Elizabeth Gong DATE: December 6, 2019 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Applicabl Each Room FIXTURES* Unit # Total Size (L x W x H) or COMMENTS Room Type e # Designation Rooms RC RC Square/Cubic Feet T U W F S Standards Beds Booking Holding 1998 2 0 (3) (6) 71.25 square feet 1 1 1 There is a 5-foot bench which limits the RC. Holding 1998 1 0 (5) (5) 76.79 square feet There is a 5-foot bench which limits the RC. Safety 1998 1 0 (1) (1) 65 square feet 1 Restroom 1998 2 1 1 1 1 Court and Transportation There is 24 feet of bench space which limits the Holding Pre 1998 2 (5) (10) 81 square feet RC. This room is used for court staging. Safety Pre 1998 1 (1) (1) 92 square feet 1 Restroom Pre 1998 1 1 1 1 1 Unit #1 This unit is used for Emergency housing of Camp youth. Single Pre 1998 30 1 1 30 7 x 10 = 70 sq. ft. 1 1 1 Unless otherwise stated, ceiling height: 10 ft. Showers are in a separate area in the unit. Restroom Pre 1998 2 2 2 2 5 Washbasins each contain a drinking fountain. Dayroom Pre 1998 29 x 19 = 841 sq. ft. Dayroom Pre 1998 30 x 16 = 480 sq. ft. Added space Recreation Pre 1998 94 x 64 = 6016 sq.ft. Note: This unit was unoccupied during the Inspection. Unit #2 Single Pre 1998 30 1 1 30 7 x 10 = 70 sq. ft. 1 1 1 Showers are in a separate area in the unit. Restroom Pre 1998 1 2 2 2 2 5 Washbasins each contain a drinking fountain. Dayroom Pre 1998 29 x 29 = 841 sq. ft. Dayroom Pre 1998 30 x 16 = 480 sq. ft. Added space Note: This unit was unoccupied during the Inspection. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7529 San Joaquin JH LAS ROOMS EACH ROOM Applicabl Each Room FIXTURES* Unit # Total Size (L x W x H) or COMMENTS Room Type e # Designation Rooms RC RC Square/Cubic Feet T U W F S Standards Beds Unit #3 Single Pre 1998 29 1 1 29 7 x 10 = 70 sq. ft. 1 1 1 Showers are in a separate area in the unit. Restroom Pre 1998 2 2 2 2 5 Washbasins each contain a drinking fountain. Recreation Pre 1998 64 x 83 = 5312 sq.ft. Small Rec Pre 1998 64 x 20 = 1280 sq.ft. Dayroom Pre 1998 29 x 29 = 841 sq. ft. Dayroom Pre 1998 30 x 16 = 480 sq. ft. Added space Courtyard Pre 1998 94 x 64 = 6016 sq.ft. Gym Pre 1998 48 x 10 = 480 sq. ft. Note: This unit was not occupied during the Inspection. Unit #4 Coed Unit with young male youth and female youth Single 1998 30 1 1 30 6 x 11 = 66 sq. ft. 1 1 1 8-foot ceiling height Dayroom 1998 1 64 x 31 = 1999 sq.ft. 1 1 1 5 There is a restroom and showers off dayroom. Classroom 1998 2 21 x 34 = 724 sq. ft. Allows for 20 students per classroom. Courtyard 1998 45 x 68 = 3112 sq.ft. 1 Unit #5 This unit houses JH commitments and high-risk youth. Single 1998 30 1 1 30 6 x 11 = 66 sq. ft. 1 1 1 8-foot ceiling height Dayroom 1998 1 64 x 31 = 1999 sq.ft. 1 1 2 5 There is a restroom and showers off dayroom. Classroom 1998 2 21 x 34 = 724 sq. ft. Allows for 20 students per classroom. Courtyard 1998 45 x 68 = 3112 sq.ft. 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7529 San Joaquin JH LAS - 2 - ROOMS EACH ROOM Applicabl Each Room FIXTURES* Unit # Total Size (L x W x H) or COMMENTS Room Type e # Designation Rooms RC RC Square/Cubic Feet T U W F S Standards Beds Unit #6 This unit houses high-risk youth. Single 1998 30 1 1 30 71 square feet 1 1 1 Intake Unit, 8-foot ceiling height Dayroom 1998 1 54 x 30 = 1635 sq.ft. 1 1 2 5 There is a restroom and showers off dayroom. Classroom 1998 2 35 x 20 = 7265 sq.ft. Allows for 20 students per classroom. Courtyard 1998 46 x 91 = 4273 sq.ft. 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7529 San Joaquin JH LAS - 3 - PHYSICAL PLANT EVALUATION BOARD OF STATE AND COMMUNITY CORRECTIONS- BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS APPLICABLE REGULATIONS: Pre-1998* California Code of Regulations (CCR) BSCC Code: 7530 FACILITY NAME: San Joaquin County Probation Camp Peterson FACILITY TYPE: Camp CONSTRUCTION/REMODEL DATE(S): 1988 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: FIELD REPRESENTATIVE: Elizabeth Gong DATE : December 5, 2019 ARTICLE/SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) A. Holding Rooms: X 1. Contain 15 square feet per minor; 2. Have sufficient seating to accommodate the rated X capacity based on floor space; 3. Provide access to water closets and wash basins at a X ratio of a 1:8; and 4. Provide access to drinking fountain. X B. Provide access to telephone. X C. Provide access to private room(s) for interviews. X MEDICAL EXAM SPACE (JH & CAMP) Uses the medical facility of juvenile hall. Space or room(s) afford privacy, are equipped to carry out X routine examinations and emergency care and have sufficient locked storage space for medical supplies. CAPACITY (CAMP) The maximum number of minors does not exceed 100 unless X there is a certificate of compliance to expand capacity up to 125 minors (WIC § 886 and 886.5). LIVING UNITS (JH AND SPJH) X A. Living units are designed to accommodate no more than 30 minors and contain: 1. Showers at a ratio of 1:6; X 2. Washbasins at a ratio of 1:6; X 3. Water closets at a ratio of 1:6 or water closet and X one urinal for every 15 boys; and, 4. Access to a drinking fountain by minors and staff. X B. Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof glass or plastic materials) that allows the visual supervision of all parts of the room. C. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if X room doors are staggered, hallways are at least six feet wide. SINGLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of 500 cubic feet of air space and 63 cubic feet of floor space. * Issues on this checklist are from the Pre-1998 Title 15, Sections 4272 (Juvenile Halls and Special Purpose Juvenile Halls) and 4323 (camps and ranches). 7530 San Joaquin Camp PHY 1 - J455 PHY Pre-98 ARTICLE/SECTION YES NO N/A COMMENTS DOUBLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of 800 cubic feet of airspace and 100 square feet of floor space. DORMITORY SLEEPING AREAS (JH & CAMP) Two dorms X Contain a minimum of 400 cubic feet of airspace and 50 square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) Contain an individual or combination drinking fountain, X wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) The following plumbing fixtures are adjacent to each X sleeping area: A. Shower or bathtub at a ratio of 1:6; B. Washbasins at a ratio of 1:10; X C. Access to toilets at a ratio of 1:10 or toilet and one X urinal for every 15 boys; and, D. Access to a drinking fountain. X BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are: X A. A least 30 inches wide and 76 inches long; B. Spaced at least 36 inches apart and at least 12 inches off X the floor; and, C. Mattresses are made of a fire-retardant material. X INTERVIEW ROOMS (JH, SPJH & CAMP) X A. There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. B. There is a private room suitably equipped for X conferences and interviews in each camp. LIGHTING (JH, SPJH & CAMP) There are at least 50-foot candles of illumination at desk X level and, at night, there is a maximum illumination of two foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) Each classroom contains a minimum of 160 square feet with X a teacher's desk and work area, and a minimum of 28 square feet per student. Classrooms should be designed for no more than 15 students. DINING SPACE (JH & CAMP) X There is a minimum of 15 square feet of space for each person being fed at any given time. 7530 San Joaquin Camp PHY - 2 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS PHYSICAL ACTIVITY SPACE (JH & CAMP) A. There is indoor space consisting of at least 30 square X feet of clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). B. There is outdoor and/or multipurpose (gymnasium) space consisting of: X 1. No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. 2. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of X more than 40, and a juvenile hall with a capacity between 41 to 100 minors. 3. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a X capacity of more than 40 and a juvenile hall with a capacity in excess of 101 minors. B. Lighting is adequate for security and evening X recreational activities in camps. STORAGE SPACE (JH, SPJH & CAMP) X A. Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. B. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity storage X equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides space X for reception, dining, recreation, exercise and/or education. This room contains a minimum of: A. 30 square feet of clear floor space per minor in the X room; B. 10 feet by 20 feet floor dimensions; and, X C. 1600 cubic feet of air space with a minimum ceiling X height of eight feet. SPECIAL PURPOSE JH EXEMPTIONS SPJHs are exempt from the following Pre-1998 Title 15 regulations: X a. Section 4272(b) Medical exam rooms b. Section 4272(m) Academic classrooms c. Section 4272(n) Dining space d. Section 4272(o) Physical activities space 7530 San Joaquin Camp PHY - 3 - J455 PHY Pre-98.dot (9/98) BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7530 FACILITY: San Joaquin County Probation Camp TYPE: Camp RC: 45 FIELD REPRESENTATIVE: Elizabeth Gong DATE: December 6, 2019 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Each Room FIXTURES* Applicabl # Size (L x W x H) Unit # Tota COMMENTS Room Type e Room or Square/Cubic Designation Bed RC l RC T U W F S Standards s Feet s Unit A A Dormitory Pre 1998 1 15 15 15 1,535 20.5 x 30 = 615 & 20 x 46 = 920’ dorm space. B Dormitory Pre 1998 1 10 10 10 30.5 x 21 = 630 1 Restroom 1 4 4 2 10 Sink is circular with 8 faucets. C Dining/Activity 20.5 x 30 = 615 1 Unit B A Dormitory Pre 1998 1 10 10 10 30.5 x 21 = 630 B Dormitory Pre 1998 1 10 10 10 30.5 x 20 = 600 Restroom 2 2 2 Storage/Office 15 x 20 = 300 1 Program Room 16.5 x 30 =510 1 Classrooms 2 Note: This unit was unoccupied during the inspection. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7530 San Joaquin Camp LAS - 1 - J460 LAS JUV/Pre-98