San Luis Obispo County (2020-2022 inspection cycle)

March 15, 2022 Robert Reyes, Chief Probation Officer San Luis Obispo County Probation Department 1730 Bishop Street San Luis Obispo, CA 93401 SAN LUIS OBISPO COUNTY JUVENILE HALL AND COASTAL VALLEY ACADEMY BSCC# 7539 AND 7540 2020-2022 BIENNIAL INSPECTION PURSUANT TO WIC 209 and 885 Dear Chief Reyes: Between February 22 and 24, 2022, pursuant to Welfare and Institutions Code sections 209 and 885, BSCC staff completed the 2020-2022 Biennial Inspection of the San Luis Obispo County Juvenile Hall and Coastal Valley Academy (CVA). To prepare for this inspection, a pre‐inspection briefing was held on January 19, 2022. The complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of the following: this transmittal letter; a Title 15 Procedures checklist, outlining applicable minimum standards for juvenile detention facilities; a Physical Plant Evaluation, outlining applicable Title 24 minimum standards; and the Living Area Space Evaluation (LASE), summarizing the physical plant configuration and outlining the rated capacity of the Juvenile Hall at 35 and Coastal Valley Academy at 30 youth. Please refer to the Title 15 Procedures checklist for a summary of all relevant minimum standards, indication of compliance or noncompliance, and information that was used to determine compliance. Mandatory Local Inspections In addition to the biennial inspection, Title 15, Section 1313 and its authorizing statute also require local inspections conducted by the following local authorities: • County Building Inspector or person designated by the Board of Supervisors • Fire authority having jurisdiction • Local Health Officer • County Superintendent of Schools • Juvenile Court • Juvenile Justice Commission. Results of those inspections are considered a part of this report. The dates of the local inspections may be found in the accompanying Procedures Checklist. Robert Reyes, Chief Probation Officer San Luis Obispo County Letter Page 2 Scope of the Inspection The inspection consisted of a review of the San Luis Obispo County Juvenile Detention Facility Policy and Procedure Manual1, a site visit to review operations, physical plant and relevant documentation, and interviews with administration, facility staff, youth and collaborative partners. During the inspection, we evaluated consistency between policy and practices. BSCC worked with Chief Deputy Marguerite Harris as well as her staff and collaborative partners. Each facilitated a coordinated and organized process to complete all elements of the inspection process, representing the facility in an exemplary manner. We appreciate the time and energy spent preparing for and participating in the inspection, especially given the amount of documentation requested. INSPECTION RESULTS Operations Our inspection included a review of written materials including incident reports, grievances, admission/classification documentation, separation/room confinement incident reports and disciplinary reports/findings. Our review was to ensure compliance with Title 15 Regulations and that agency procedures and processes were consistent with policy. We found operations remain consistent and compliant with regulations, and there are no policy related concerns. Operational practices demonstrated staffs understanding of regulation and administrative expectations, and we found your line staff are fully trained to expected procedures that align with the intent and specific elements of regulation. The agency places a significant emphasis on managing high risk incidents and youth behavior. Your team reviews these incidents to ensure all operational and procedural components are included in the final report, confirming staff responses are appropriate and in line with agency expectations. This was evident in our review of use of force, use of restraints, discipline due process and grievance reports. The factual narratives, clarity in timelines and subsequent youth involvement in the process was fair and inclusive of all required elements. Our review of safety checks and program schedules was to ensure adequate staffing coincided with your intent to provide high levels of supervision for your youth populations. Checks were timely and compliant with the ‘random and varied’ requirement. The day-to-day schedule was inclusive of the expectation that staff are constantly engaging in activities for youth. We observed a full curriculum of unit activities while onsite; and in comparing unit logs and unit schedules, found staff did a good job of keeping youth involved while out of their room for much of the day. 1 BSCC reviews only those policy and procedures required by, and applicable to, Title 15, CCR. BSCC staff do not “approve” policies and procedures or assess them for constitutional or legal issues. Agencies should seek review through their legal advisor, risk manager, and other persons deemed appropriate for such evaluation. Robert Reyes, Chief Probation Officer San Luis Obispo County Letter Page 3 Education The San Luis Obispo County Office of Education (SLOCOE) provides education services for youth in both programs and continues to promote DBT, a social and emotional curriculum for staff to better relate to their students. This premise facilitates a basic understanding of the individual need’s students have when entering their classroom. The Positive Behavior Interventions and Supports (PBIS) philosophy is an integral part of the school- based services, and the SLOCOE continues to work with probation staff to develop basic strategies for youth to instill in themselves a philosophy of being ‘Safe, Responsible and Considerate.’ The focus is on modeling positive behavior the youth can anticipate and adopt. Teachers and staff maintain firm, fair, and consistent expectations each day, providing positive feedback or a teaching moment when appropriate. Education staff are involved in daily briefings and in Weekly Team meetings with probation staff to provide feedback on youth progress. The agency continues to work with youth in post-secondary development at Cuesta College. Youth can complete courses on site and continue the program upon release. With the anticipated new and older population, SLOCOE is facilitating vocational education components to provide a broad spectrum of services for all youth. Programming Juvenile Hall houses pre-adjudicated youth and CVA houses youth committed to the program by the Court. Both programs provide an advanced level of service offered through collaborative partnerships, outside volunteers and probation staff. The agency has enhanced individualized case plans to align these services based on specific goals and objectives identified upon entry. All youth participate in programming that includes social awareness programs with a focus on making positive behavior changes to address the behaviors leading to their incarceration. The agency places a great deal of emphasis on school, work and unit behavior through PBIS, which focuses on reinforcing positive and consistent responses to negative behavior. This provides for clear expectations, supported by staff with natural consequences so that youth may learn from mistakes. The structure in operations, daily schedules, and the classroom support this. The incidents involving high risk behaviors are addressed consistently and quickly. This use of the PBIS model provides clear messaging and positive responses for good behaviors. Your commitment to providing an individualized and constructive system for youth is revealed in the daily programming schedule, assessments, counseling Chrono’s, and dedication of staff tasked with providing services. Youth were involved in all aspects of the program and appreciative of the opportunities provided. We observed your staff in activities to promote this process, which were also validated in our interviews with youth. Title 15, CCR Minimum Standards During our visit, we observed a well-rounded, efficient operation with opportunities for youth growth in all aspects of their program to ensure successful re-entry into their communities. The attached Procedures Checklist provides a detailed overview of the inspection findings. Upon final review of Robert Reyes, Chief Probation Officer San Luis Obispo County Letter Page 4 all documentation and upon the conclusion of this report, we find the San Luis Obispo County facilities has no areas of non-compliance with Title 15 Regulations and there is no corrective action required. Title 24, CCR Physical Plant There were no changes made to the physical plant at Juvenile Hall or the Coastal Valley Academy. The rated capacity at Juvenile Hall and CVA is 65 youth. On the day of the inspection, the population was 13 in detention and 7 at CVA. Training The most recent Standards and Training for Corrections audit reports the San Luis Obispo County Probation Department is in compliance with all relevant regulations and mandates. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring There have been no violations of JJDPA this inspection cycle and no areas of noncompliance were noted. We continue to be excited with the programming and operation of San Luis Obispo County Juvenile Hall and Coastal Valley Academy. We would again like to thank you and compliment your staff for their dedication, thoroughness and responsiveness. You have every reason to be proud of your Chief Deputy and her staff as they continue to do an outstanding job in caring for the youth in their care. This concludes our 2020-2022 inspection report. We are available to assist as needed and are always happy to provide technical assistance when requested. Please do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call (916) 324-9153 if you have any questions. Sincerely, Elizabeth Gong Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, San Luis Obispo County* Chair, Juvenile Justice Commission, San Luis Obispo County* Chair, Board of Supervisors, San Luis Obispo County* County Administrator, San Luis Obispo County* Tom Milder, Assistant Chief Probation Officer- San Luis Obispo Probation Marguerite Harris, Deputy Chief Probation Officer- San Luis Obispo Probation *Copies of full inspection are available upon request and at BSCC.CA.Gov JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7539 7340 FACILITY NAME: San Luis Obispo Juvenile Hall FACILITY TYPE: JH Coastal Valley Academy Camp PERSON(S) INTERVIEWED: Robert Reyes, Chief Probation Officer; Marguerite Harris, Deputy Chief Probation Officer; Tom Milder, Assistant Chief Probation Officer; Jennifer Gonzalez, Supervising Deputy Probation Officer (SDPO); Seth Price, SDPO; Tony Mello, SDPO; Peter Ferrante. JSO II; Terrance Bridgett, JSO II; Katherine Aaron, Assistant Superintendent - San Luis Obispo Office of Education; Chris Balogh, Director Alternate Education/Principal; Michelle Shoresman, Division Manager – Health Care Services, SLO Department of Health; Christina Burg, Nurse Practitioner, San Luis Obispo Public Health; Jill Rietjens, Division Manager – SLO County Behavior Health; Kyle May, LMFT – SLO Behavior Health; Vivian Devaney Frice, Director In-Custody Services – Restorative Partners; Juan Venegas, Program Manager – Restorative Partners; Youth - Isiah C, age 18; Jasmine H, age 17; Adrian C, age 17 (SYTF); Noah H, age 17. FIELD REPRESENTATIVE: Elizabeth Gong DATE: February 22-24, 2022 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by ☒ ☐ ☐ the Board of Supervisors to approve building safety; 2020: October 19, 2020 2021: February 23, 2021 (B) Fire authority having jurisdiction, including a fire ☒ ☐ ☐ clearance as required by Health and Safety Code 2020: March 10, 2020 Section 13146.1 (a) and (b); 2022: January 7, 2022 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7539+ San Luis Obispo JH Camp PRO 20-22 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) Local health officer, inspection in accordance with ☒ ☐ ☐ Health and Safety Code Section 101045; 2020: Environmental Health: November 29, 2019* Medical/Mental Health: January 10, 2021 Nutritional Health: December 10, 2020 2021: Environmental Health: November 19, 2021 Medical/Mental Health: February 3, 2022 Nutritional Health: December 2, 2021 *No inspection conducted in 2020 due to Covid. (D) County superintendent of schools on the adequacy ☒ ☐ ☐ of educational services and facilities as required in 2020: December 14, 2020 Section 1370; 2021: November 29, 2021 (E) Juvenile court as required by Section 209 of the ☒ ☐ ☐ Welfare and Institutions Code 2020: December 18, 2020 2021: December 3, 2021 (F) Juvenile Justice Commission as required by Section ☒ ☐ ☐ 229 of the Welfare and Institutions Code or 2020: December 10, 2020 Probation Commission as required by Section 240 of 2021: December 14, 2021 the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS ☒ ☐ ☐ BSCC Note: Compliance with this section is Chapter 3, 3.1 Appointment and determined by receipt of the Chief Probation Officer’s Qualifications certification letter confirming that all elements of The elements of this regulation are addressed regulation are met. in a memorandum completed by Chief (a) Appointment Probation Officer Robert Reyes dated January 26, 2022. The memo articulates the In each juvenile facility there shall be a superintendent, hiring practices of the agency which meets director or facility manager in charge of its program and the regulation. employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess ☒ ☐ ☐ knowledge, skills and abilities appropriate to Chapter 3, 3.1, B-1 their job classification and duties in accordance with applicable civil service or merit system rules; 7539+ San Luis Obispo JH Camp PRO 20-22 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) require a medical evaluation and physical examination including tuberculosis screening Chapter 3, 3.1, B-2 test and evaluation for immunity to contagious ☒ ☐ ☐ illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection and training requirements adopted by Chapter 3, 3.1, B-3 and 6 the Board pursuant to Section 6035 of the Penal Code; and The BSCC Standards for Training and ☒ ☐ ☐ Corrections (STC) report for 2020-2021 found San Luis Obispo County Probation in compliance with requirements for staff training. (4) conduct a criminal records review, on each new employee, and psychological examination in Chapter 3, 3.1, B-4 and 5 ☒ ☐ ☐ accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the Chapter 3, 3.1, B-7 facility, shall have such clearance and qualifications ☒ ☐ ☐ as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Chapter 3, 3.2 Staffing Each juvenile facility shall: 7539+ San Luis Obispo JH Camp PRO 20-22 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS a) have an adequate number of personnel sufficient to carry out the overall facility operation and its Chapter 3, 3.2, A-2 programming, to provide for safety and security of youth and staff, and meet established standards and regulations; The facility has 28 Juvenile Supervision Officers (JSO), 5 JSO III filled positions and 3 Supervising Deputy Probation Officers (SDPO). There are 7 vacancies in this series. Of the 28 JSO I/II, 5 are new hires and have ☒ ☐ ☐ not yet completed Core Training. The staffing patterns are 12-hour shifts: 6a.m. to 6 p.m.; 6 p.m. to 6 a.m.; and, 10 a.m. to 10 p.m. This allows for more coverage during waking hours to complete programming and other T15 responsibilities. b) ensure that no required services shall be denied because of insufficient numbers of staff on duty Chapter 3, 3.2, A-1 absent exigent circumstances; The facility’s population continues to be low, allowing for reduced staffing levels. The ☒ ☐ ☐ schedule and staffing numbers reflect sufficient coverage. It is noted the additional duties for quarantine, transportation, staff relief, and program coverage are maintained during waking hours. c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; Chapter 3, 3.2, A-12 There are 3 SDPO assigned to the facility. ☒ ☐ ☐ The necessary graveyard supervisory staff is a JSO III who maintains supervision of overall operations of the facility during that time. 7539+ San Luis Obispo JH Camp PRO 20-22 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS d) have a clearly identified person on duty at all times who is responsible for operations and activities and Chapter 3, 3.2, A-3 has completed the Juvenile Corrections Officer Core Course and PC 832 training; ☒ ☐ ☐ There is always a SDPO or JSO III on duty, and in charge of the facility. e) have at least one staff member present on each living unit whenever there are youth in the living unit; ☒ ☐ ☐ Chapter 3, 3.2, A-4 f) have sufficient food service personnel relative to the number and security of living units, including staff The facility contracts with the SLO County qualified and available to: plan menus meeting Jail to provide food services. nutritional requirements of youth; provide kitchen supervision; direct food preparation and servings; ☒ ☐ ☐ conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building Chapter 3, 3.2, A-7 maintenance, transportation, control room, facility security and other support staff for the efficient ☒ ☐ ☐ management of the facility, and to ensure that youth Ancillary personnel are not responsible for supervision staff shall not be diverted from youth supervision supervising youth; and, h) assign sufficient youth supervision staff to provide continuous wide-awake supervision of youth, Chapter 3, 3.2, A-6 subject to temporary variations in staff assignments to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the ☒ ☐ ☐ The facility will operate with a minimum of following facility types: seven JSO’s during waking hours and four during sleeping hours. (1) Juvenile Halls (minimum youth-staff ratio) (A) during the hours that youth are awake, one wide- ☒ ☐ ☐ Chapter 3, 3.2, A-8 awake youth supervision staff member on duty for each 10 youth in detention; 7539+ San Luis Obispo JH Camp PRO 20-22 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ Chapter 3, 3.2, A-9 youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the Chapter 3, 3.2, A-6 number of youth in detention, unless an arrangement has been made for backup support services which allow for immediate response to ☒ ☐ ☐ The facility will operate with a minimum of emergencies; and, one supervisor/shift leader and 4 JSO’s on duty. (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☒ ☐ ☐ Chapter 3, 3.2, A-10 facility. (E) personnel with primary responsibility for other duties such as administration, supervision of Chapter 3, 3.2, B-3, 4 personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum youth- staff ratio) ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement ☐ ☐ ☒ has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. 7539+ San Luis Obispo JH Camp PRO 20-22 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Camps (minimum youth -staff ratio) (A) during the hours that youth are awake, one wide- Chapter 3, 3.2, A-8 awake youth supervision staff member on duty for each 15 youth in the camp population; ☒ ☐ ☐ The facility chooses to staff the CVA as a JH with the ratio of 1:10 during waking hours. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ Chapter 3, 3.2, A-9 youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the Chapter 3, 3.2, A-6 number of youth in residence, unless arrangements have been made for backup support services which ☒ ☐ ☐ allow for immediate response to emergencies; The facility will operate with a minimum of four JSO’s on duty. (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☒ ☐ ☐ Chapter 3, 3.2, A-10 facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be Chapter 3, 3.2, B-2 given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ The policy has sufficient staff assigned with ☒ the opportunity to fluctuate depending on function of the camp in determining the level of population. supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of Chapter 3, 3.2, B-4 personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7539+ San Luis Obispo JH Camp PRO 20-22 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING Chapter 3, 3.3, A Orientation (a) Prior to assuming any responsibilities each youth Chapter 3.4 Facility Training Program supervision staff member shall be properly oriented to their duties, including: The Training Program curriculum includes staff to be oriented to the Mission, Vision and Values of the Agency; the philosophy of ☒ ☐ ☐ detained youth; an overview of Positive Behavior Interventions and Supports (PBIS); employee responsibilities and conduct; and, review of the agency’s Use of Force policy. These additional requirements relate to the agencies determination that a new officer is able to support the physical, emotional, intellectual and social development of youth. (1) Able to support the physical, emotional, intellectual and social development of ☒ ☐ ☐ Chapter 3, 3.3, A-1 youth.youth supervision duties; (2) scope of decisions they shall make; ☒ ☐ ☐ Chapter 3, 3.3, A-2 (3) the identity of their supervisor; ☒ ☐ ☐ Chapter 3, 3.3, A-3 (4) the identity of persons who are responsible to them; ☒ ☐ ☐ Chapter 3, 3.3, A-4 (5) persons to contact for decisions that are beyond their responsibility; and ☒ ☐ ☐ Chapter 3, 3.3, A-5 (6) ethical responsibilities. ☒ ☐ ☐ Chapter 3, 3.3, A-6 7539+ San Luis Obispo JH Camp PRO 20-22 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff Chapter 3, 3.3, B Training member shall receive a minimum of 40 hours of facility-specific orientation, including: New staff are required to complete 160 hours of facility specific training established with an assigned permanent staff (FTO) who mentors the officers in all elements in the Facility Training Handbook, including assessment of their comprehension and understanding of all elements of youth supervision. Performance Reports on their knowledge and efficiency are completed. ☒ ☐ ☐ The Facility Training Program is reviewed and updated annually by the Deputy Chief of Facilities and the Leadership Team in the department. This level of dedication to training is demonstrated in the review of documentation and procedural elements of staff that we observed on site. (1) individual and group supervision techniques; ☒ ☐ ☐ Chapter 3, 3.3, B-1 (2) regulations and policies relating to discipline and rights of youth pursuant to law and the ☒ ☐ ☐ Chapter 3, 3.3, B-2 provisions of this chapter; (3) basic health, sanitation and safety measures; ☒ ☐ ☐ Chapter 3, 3.3, B-3 (4) suicide prevention and response to suicide attempts ☒ ☐ ☐ Chapter 3, 3.3, B-4. (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and ☒ ☐ ☐ Chapter 3, 3.3, B-5 physical restraints; 7539+ San Luis Obispo JH Camp PRO 20-22 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) review of policies and procedures referencing trauma and trauma-informed approaches; ☒ ☐ ☐ Chapter 3, 3.3, B-6 (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ Chapter 3, 3.3, B-7 (8) routine security measures, including facility perimeter and grounds; ☒ ☐ ☐ Chapter 3, 3.3, B-8 (9) crisis intervention and mental health referrals to mental health services; ☒ ☐ ☐ Chapter 3, 3.3, B-9 (10) documentation; and ☒ ☐ ☐ Chapter 3, 3.3, B-10 (11) fire/life safety training ☒ ☐ ☐ Chapter 3, 3.3, B-11 (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully Chapter 3, 3.3, C complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal ☒ ☐ ☐ Code Section 6035. Staff are also required to complete Annual Training as specified in Chapter 3, 3.5, A (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete ☒ ☐ ☐ Chapter 3, 3.3, B-1 training pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Whenever there is a youth in a juvenile facility, there Chapter 3, 3.2, A-11 shall be at least one wide awake person on duty at all ☒ ☐ ☐ times who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 7539+ San Luis Obispo JH Camp PRO 20-22 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1324 POLICY AND PROCEDURES MANUAL Chapter 1, 1.3 Policy Statement All facility administrators shall develop, publish, and Chapter 3, 3.6 Policy and Procedure Manual implement a manual of written policies and procedures Chapter 3, 3.6, D Procedure requirements for that address, at a minimum, all regulations that are specific manual inclusions. applicable to the facility. Such a manual shall be made available to all employees, reviewed by all employees, and shall be administratively reviewed at a minimum ☒ ☐ ☐ Chief Deputy Marguerite Harris confirmed every two years, and updated, as necessary. Those the facility Manual was last reviewed and records relating to the standards and requirements set updated on January 14, 2022. The manual is forth in these regulations shall be accessible to the Board reviewed annually. We noted procedural on request. additions to two regulations/policies of high- The manual shall include: risk operations, including Safety Checks and Suicide Prevention. (a) table of organization, including channels of communications and a description of job Chapter 3, 3.6, C-1 classifications; ☒ ☐ ☐ Appendix #8 Has Job Descriptions, Chain of Command and the Organization Chart for the facility. (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the Chapter 3, 3.6, C-2 Juvenile Justice/Delinquency Prevention ☒ ☐ ☐ Commission or Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; ☒ ☐ ☐ Chapter 3, 3.6, C-3 (d) initial orientation and training program for employees; ☒ ☐ ☐ Chapter 3, 3.6, C-4 (e) initial orientation, including safety and security issues and anti-discrimination policies, for support Chapter 3, 3.6, C-5 staff, contract employees, school, mental/behavioral ☒ ☐ ☐ health and medical staff, program providers and volunteers; 7539+ San Luis Obispo JH Camp PRO 20-22 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) maintenance of record-keeping, statistics and communication system to ensure: ☒ ☐ ☐ Chapter 3, 3.6, C-6 (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Chapter 3, 3.6, C-6, a (2) legal and proper care of youth; ☒ ☐ ☐ Chapter 3, 3.6, C-6, b (3) maintenance of individual youth's records; ☒ ☐ ☐ Chapter 3, 3.6, C-6, c (4) supply of information to the juvenile court and those authorized by the court or by the law; and, ☒ ☐ ☐ Chapter 3, 3.6, C-6, d (5) release of information regarding youth. ☒ ☐ ☐ Chapter 3, 3.6, C-6, e (g) ethical responsibilities; Chapter 3, 3.6, C-7 ☒ ☐ ☐ The department has an established ethics policy which is required to be read by all new staff. (h) trauma-informed approaches; Chapter 3, 3.6, C-8 ☒ ☐ ☐ The facility has a training curriculum that articulates staff responsibilities in their dealing with youth as it relates to trauma. 7539+ San Luis Obispo JH Camp PRO 20-22 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (i) culturally responsive approaches; Chapter 3, 3.6, C-9 The facility has a training curriculum that ☒ ☐ ☐ articulates staff responsibilities in their dealing with youth as it relates to culturally responsive approaches with their youth population. (j) gender responsive approaches; Chapter 3, 3.6, C-10 ☒ ☐ ☐ The facility has a training curriculum that articulates staff responsibilities in their dealing with youth as it relates to gender in the facility. (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal Chapter 1, Section 1.2 Non-Discrimination access to all available services, placement, care, Statement treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on Chapter 3, 3.6, C-11 the basis of actual or perceived race, ethnic group ☒ ☐ ☐ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, This information is also in the Youth gender identity, gender expression, mental or Handbook. physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any chemical agents related security devices, and ☒ ☐ ☐ Chapter 3, 3.6, C-12 weapons and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible ☒ ☐ ☐ Chapter 3, 3.6, C-13 youth; and, 7539+ San Luis Obispo JH Camp PRO 20-22 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. Chapter 3, 3.6, C-14 The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ Chapter 3, 3.27 PREA Policy retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Chapter 3, 3.7 Fire Safety Plan The facility administrator shall consult with the local fire ☒ ☐ ☐ department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the manual of policy and procedures; ☒ ☐ ☐ Chapter 3, 3.7, A-1 b) monthly fire and life safety inspections by facility staff with two- year retention of the inspection Chapter 3, 3.7, A-2 record; Chapter 3, 3.7, E This section articulates the procedures to conduct the inspection, including the inspection to occur by the 15th day of each month. ☒ ☐ ☐ We reviewed the monthly inspections this cycle and noted the completion of the form, comments made to compliance or expectations and the subsequent follow through for any noted issues was timely. Facility administration reviews the monthly forms and maintains them in a binder for easy review. 7539+ San Luis Obispo JH Camp PRO 20-22 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); Chapter 3, 3.7, A-3 ☒ ☐ ☐ The most recent fire inspection was conducted on January 7, 2022. d) an evacuation plan; Chapter 3, 3.7, A-5 Chapter 3, 3.7, K-5, d Chapter 3, 3.10 Facility Evacuation Plan ☒ ☐ ☐ The facility conducts periodic evacuation drills for each unit in the facility during fire drills. e) documented fire drills not less than quarterly; Chapter 3, 3.7, A-5 Chapter 3, 3.7, G and J This section articulates these are to occur ☒ ☐ ☐ monthly as training tools in the areas of fire, emergency system and evacuation drills. We provided technical assistance recommendations to insure they occur monthly per policy and to incorporate different times for the drills as most this cycle occurred between 1 and 4 pm. 7539+ San Luis Obispo JH Camp PRO 20-22 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS f) a written plan for the emergency housing of youth in the case of fire; and, Chapter 3, 3.7, A-6 Evacuation Chapter 3, 3.7, K-5, d Chapter 3, 3.11 Emergency Housing of Youth ☒ ☐ ☐ The SLO County Sheriff or Santa Barbara County Probation Department (SBCPD) will house youth in the event of a full evacuation of 24 hours or more. SLO Probation has an active Memorandum of Agreement with Santa Barbara for housing. If less than 24 hours, the agency will work with the SLO Sheriff to arrange for housing at the Jail. g) development of a fire suppression pre-plan in cooperation with the local fire department. Chapter 3, 3.7, A-7 ☒ ☐ ☐ Chapter 3, 3.7, J Fire Response 1326 SECURITY REVIEW Each facility administrator shall develop policies and Chapter 3, 3.8 Security Review procedures to annually review, evaluate, and document security of the facility. The review and evaluation shall include internal and external security, including, but not This policy requires the annual review of limited to, key control, equipment, and staff training. security issues and report to the Chief ☒ ☐ ☐ Probation Officer. The most recent Security Review was completed via memo by SDPO Kyle Nancolas on November 26, 2021. We found the memo very specific to all elements of security practices. 1327 EMERGENCY PROCEDURES The facility administrator shall develop facility-specific ☒ ☐ ☐ Chapter 3, 3.10 Emergency Procedures policies and procedures for emergencies that shall Chapter 3, 3.6, D-2 include, but not be limited to: 7539+ San Luis Obispo JH Camp PRO 20-22 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) escape, disturbances, and the taking of hostages; Chapter 3, 3.10, G Riot (Inside facility) Chapter 3, 3.10, A-1 Escapes ☒ ☐ ☐ Chapter 3, 3.10, A-1 and 13 Hostages Chapter 3, 3.10, F Procedure (b) civil disturbance, active shooter and terrorist attack; Chapter 3, 3.10, A-2 and F Civil Disturbance ☒ ☐ ☐ Chapter 3, 3.10, A-4 Active Shooter Chapter 3, 3.10, A-5 Terrorist Attack (c) fire and natural disasters; Chapter 3, 3.10, A-3 List Chapter 3, 3.10, B-6 Definition Chapter 3, 3.10, H Disasters ☒ ☐ ☐ The facility mimics procedures for fire and natural disasters. (d) periodic testing of emergency equipment; ☒ ☐ ☐ Chapter 3, 3.10, A-7 (e) emergency evacuation of the facility; and Chapter 3, 3.10, A-9 Emergency Evacuation ☒ ☐ ☐ We reviewed a Memorandum of Understanding with the Santa Barbara Probation Department for emergency housing of youth. 7539+ San Luis Obispo JH Camp PRO 20-22 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) a program to provide all youth supervision staff with an annual review of emergency procedures. Chapter 3, 3.10, A-10 The facility has staff complete a two-hour training annually on Emergency Procedures. ☒ ☐ ☐ A memo was completed on February 3, 2022, by SPDO Jennifer Gonzalez verifying all staff had this training. The last training was held on February 23, 2021 and March 4, 2021. 7539+ San Luis Obispo JH Camp PRO 20-22 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1328 SAFETY CHECKS The facility administrator shall develop and implement Chapter 3, 3.15 Safety Checks policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, at random or varied intervals during hours when youth The facility uses the Guard 1/Pipe Electronic are asleep or when youth are in their rooms, confined in safety check system. The policy was revised holding cells or confined to their bed in a dormitory. this cycle to articulate the audit process and Supervision is not replaced, but may be supplemented staff expectations in terms of ‘random and by, an audio/visual electronic surveillance system varied’ specific language. Operationally, the designed to detect overt, aggressive or assaultive policy provides direction for staff in how to behavior and to summon aid in emergencies. All safety use and download the information before, checks shall be documented with the actual time the during and after their shift to ensure the check is completed. correct officer is associated with the check. Facility administration audit and review all safety checks, handling late checks by staff through a counseling, documented memo or ☒ ☐ ☐ other measures internally. We noted there were 74 late safety checks in 2021, with none longer than 5 minutes and an average of 6 per month. This has improved significantly over the last several years, down from 79 in 2020, 191 in 2019, and 160 in 2018. Facility Administration has exemplified 100% compliance with policy by recognizing staff who had no late checks in a given month. In December 2021, 19 staff completed safety checks with 100% accuracy. 7539+ San Luis Obispo JH Camp PRO 20-22 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN Chapter 3, 3.16, A Suicide Prevention Plan The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, shall plan and implement written policies and The agency policy requires the plan to be procedures which delineate a Suicide Prevention Plan. reviewed annually by the Law Enforcement The plan shall consider the needs of youth experiencing Medical Committee (LEMC), with the last past or current trauma. Suicide prevention responses plan review on January 29, 2022. shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: ☒ ☐ ☐ Facility administration works closely with San Luis Obispo County Mental Health and San Luis Obispo County Public Health, the medical provider, to establish any concerns or behaviors related to suicide, ideation or acting out is addressed immediately by all personnel. The forms for articulation a special watch or more strict measures are documented well by all involved agency partners. (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and Chapter 3, 3.16, B-1 Training and the Juvenile Corrections Officer Core Course. ☒ ☐ ☐ This policy requires 4 hours of Suicide Prevention Training during Core Training and 2 hours annually thereafter. (b) Screening, Identification Assessment and Precautionary Protocols Chapter 3, 3.16, B-2, a (1) All youth shall be screened for risk of suicide at intake and as needed during detention. When a youth is admitted, intake staff along with medical personnel complete a myriad of ☒ ☐ ☐ assessments and screening questionnaires to adequately assess their level of risk as it relates to trauma, health and behavior health issues, and classification criteria for special or articulated behaviors. 7539+ San Luis Obispo JH Camp PRO 20-22 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) All youth supervision staff who perform intake processes shall be trained in Chapter 3, 3.16, B-1, a screening youth for risk of suicide. ☒ ☐ ☐ The policy requires all staff to be trained, not just intake staff. (3) All youth who have been identified during the intake screening process to be at risk of Chapter 3, 3.16, B-2, e-1 and 2 suicide shall be referred to behavioral/mental health staff for a suicide risk assessment. This policy outlines the process for mental ☒ ☐ ☐ health referrals. Mental health staff are on duty seven days per week, from 8am to 9pm Monday through Friday and 9am to 7 pm Saturday and Sunday. (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the Chapter 3, 3.16, C-1 through 4 behavioral/mental health assessment. ☒ ☐ ☐ This includes housing, treatment, supervision and programming strategies. (c) Referral process to behavioral/mental health staff for assessment and/or services. Chapter 3, 3.16, B-2, a and e-2 This articulates the immediate referral to the ☒ ☐ ☐ Mental Health Therapist (MHT) or Clinician. If not on duty, there is a procedure in place to contact the Mental Health Evaluation Team for emergencies. 7539+ San Luis Obispo JH Camp PRO 20-22 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Procedures for monitoring of youth identified at risk for suicide. Chapter 3, 3.16, C-3, a-d ☒ ☐ ☐ This articulates the level of supervision based on the MHT/Clinician established protocol and relayed to on-duty staff. (e) Safety Interventions (1) Procedures to address intervention Chapter 3, 3.16, C Safety Interventions ☒ ☐ ☐ protocols for youth identified at risk for suicide which may include, but are not limited to: A. Housing consideration ☒ ☐ ☐ Chapter 3, 3.16, C-1 B. Treatment strategies including trauma-informed approaches ☒ ☐ ☐ Chapter 3, 3.16, C-2 (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit Chapter 3, 3.16, C-5 suicidal behaviors. ☒ ☐ ☐ Facility staff are required to address any forms of suicide ideation, discussion or response to suicide behaviors. 7539+ San Luis Obispo JH Camp PRO 20-22 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) Communication (1) The intake process shall include Chapter 3, 3.16, B-2, a-d communication with the arresting officer and family guardians regarding the youth’s Chapter 3, 3.16, C-5, c past or present suicidal ideations, behaviors or attempts. The on-duty intake officer is required to communicate with officers, parents/family, facility staff and agency partners to retrieve current or past information relating to suicide ☒ ☐ ☐ behaviors. That intake officer then communicates the information to the on-duty supervisors, medical and mental health staff. Additionally, any threats or actions while the youth is in custody shall be reported immediately to the lead unit staff, supervisor, Medical and Mental Health staff. (2) Procedures for clear and current information sharing about youth at risk for There are weekly (ICMC) meetings which suicide with youth supervision, healthcare, include discussions of each youth and any and behavioral/mental health staff. circumstances relevant to depression or isolation. ☒ ☐ ☐ We spoke with the administrators of each agency included in regulation and although there are weekly meetings to address youth behavior, all are in constant communication with facility staff regarding any behaviors that need to be communicated or addressed, sometimes several times a day. (g) Debriefing of Critical Incidents Related to Suicides or Attempts Chapter 3, 3.16, F Critical Incident Debrief (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, Chapter 3, 3.16, F-4 Administrative Review during and after the critical incident. (2) Process for a debriefing event with affected staff. ☒ ☐ ☐ Chapter 3, 3.16, F-1 and 2 7539+ San Luis Obispo JH Camp PRO 20-22 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Process for a debriefing event with affected youth. ☒ ☐ ☐ Chapter 3, 3.16, F-3 (h) Documentation (1) Documentation processes shall be ☒ ☐ ☐ Chapter 3, 3.16, E developed to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, Chapter 3, 3.16, C-4 Programming services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety of the youth or security of the facility. Any deprivation The facility houses, treats, supervises and of programs, services or activities for youth at risk of ☒ ☐ ☐ encourages all youth identified as being at suicide shall be documented and approved by the risk for suicide behaviors. The daily MH facility manager. evaluations and constant staff engagement are encouraged and supported by administration. 1340 REPORTING OF LEGAL ACTIONS Each facility shall submit to the Board a letter of ☒ ☐ ☐ Chapter 4, 4.1 Reporting of Legal Actions notification on each legal action, pertaining to conditions of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE Chapter 4, 4.2,1(a) DETAINED Chapter 4, 4.2 Paragraph #1and F (1) Death of a Youth. (a) The facility administrator, in cooperation with the ☒ ☐ ☐ The policy identifies all parties required to health administrator and the behavioral/mental be notified in the event of an in-custody health director, shall develop written policies and death. procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. 7539+ San Luis Obispo JH Camp PRO 20-22 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) The health administrator, in cooperation with the facility administrator, shall develop written policies Chapter 4, 4.2, G-1 and 2 Operational and procedures to assure there is a medical and Review operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the Attorney Chapter 4, 4.2, F-5, b General under Government Code Section 12525. A ☒ ☐ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 30 calendar Chapter 4, 4.2, F-6 days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☐ ☐ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth (a) The facility administrator, in cooperation with the Chapter 4, 4.2, I Notifications in event of health administrator, shall develop written policies Serious Illness or Injury and procedures for the notification to necessary ☒ ☐ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Each juvenile facility shall submit required population ☒ ☐ ☐ Chapter 3, 3.16 and profile survey reports to the Board within 10 Chapter 4, 4.3 working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY When the number of youth detained in a living unit of a Chapter 4, 4.5 juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the The facility has not exceeded rated capacities Board in a format provided by the Board. this cycle. 7539+ San Luis Obispo JH Camp PRO 20-22 - 25 - J453 JUV PRO-Eff. 01-01-2019 1350 ADMITTANCE PROCEDURES Chapter 5, 5.1 Admittance Procedures The facility administrator shall develop and implement Chapter 5, 5.1 General Policy 1st paragraph written policies and procedures for admittance of youth that emphasize respectful and humane engagement with youth, and reflect that the admission process may be The agency has many policies and required traumatic to youth who may have already experienced assessments in place for youth admission. trauma. Policies shall be trauma-informed, culturally Because of COVID, a significant medical relevant, and responsive to the language and literacy screening and testing protocol is in place for needs of youth. In addition to the requirements of 2-10 days, with a maximum of 14 days, Sections 1324 and 1430 of these regulations: depending on youth circumstance. Intake staff complete a process for booking a youth including Orientation and Rules; Non- Association Orders; Property Inventory, Parent Notifications; Mental Health History/Screening; WIC 627 admission requirements; Non-Racial agreement; Gang Information worksheet; a SOGIE assessment; Gender Preference Questionnaire; and, Disability and/or IEP questions. ☒ ☐ ☐ All of the above process assists staff and agency partners with the most appropriate decision for unit placement, classification status and room placement. Each tool provides insight on the youth’s attitude, prior victimization, gang influence, sexual abuse or assault, and aggression via the intake questionnaire. The medical and mental health assessments include questions related to illnesses, medication, history of medical incidents, mental health conditions, prior assaultive of suicidal behaviors, trauma and family issues. The historical and current information are relevant to detention decisions as well as appropriate to establish relevant goals and objectives during the youths stay. We reviewed numerous packets of all agency admission documents and the practice includes a comprehensive and detailed intake process to admit youth into the facility, responding to all required elements in 7539+ San Luis Obispo JH Camp PRO 20-22 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS regulation. The narrative entries by staff are informative and include necessary information to address health, mental health, classification and related concerns in determining youth needs at admission. (a) the admittance process shall include: (1) Access to two free phone calls within one hour ☒ ☐ ☐ Chapter 5, 5.1, a of admittance in accordance with the provisions of Welfare and Institution Code Section 627; (2) Offer of a shower; ☒ ☐ ☐ Chapter 5, 5.1, b (3) Documented secure storage of personal belongings; ☒ ☐ ☐ Chapter 5, 5.1, c (4) Offer of food upon arrival; ☒ ☐ ☐ Chapter 5, 5.1, d-1 and 2 (5) Screening for physical and behavioral health and safety issues, intellectual or developmental ☒ ☐ ☐ Chapter 5, 5.1, e General Policy disabilities; (6) Screening for physical and developmental disabilities in accordance with Sections 1329, ☒ ☐ ☐ Chapter 5, 5.1, f General Policy 1413, and 1430 of these regulations; (7) Contact with Regional Center for the Developmentally Disabled for youth that are Chapter 5, 5.1, g General Policy suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. Chapter 5, 5.3, G Transgender and Intersex ☒ ☐ ☐ Youth (b) juvenile hall administrators shall establish written criteria for detention that considers the least ☒ ☐ ☐ Chapter 5, 5.1, A Detention Policy Statement restrictive environment. 7539+ San Luis Obispo JH Camp PRO 20-22 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures Chapter 5, 5.1, P that advise the youth of the estimated length of ☒ ☐ ☐ stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures that advise any committed youth of the estimated ☒ ☐ ☐ Chapter 5, 5.1, P length of his/her stay. 1350.5. SCREENING FOR THE RISK OF SEXUAL ABUSE Chapter 5, 5.2 Screening for the Risk of Sexual Abuse The facility administrator shall develop and implement written policies and procedures to reduce the risk of ☒ ☐ ☐ The facility has a comprehensive process to sexual abuse by or upon youth. The policy shall require screening, including intake forms, the facility staff to assess each youth within 72 hours of SOGIE and CSEC assessments, case file admission based on the following information: reviews, Court records and incident or behavior reports to assess this risk. (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Chapter 5, 5.2, a (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, ☒ ☐ ☐ Chapter 5, 5.2, b transgender, queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ Chapter 5, 5.2, c (d) Age; ☒ ☐ ☐ Chapter 5, 5.2, d (e) Level of emotional and cognitive development; ☒ ☐ ☐ Chapter 5, 5.2, e 7539+ San Luis Obispo JH Camp PRO 20-22 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) Physical size and stature; ☒ ☐ ☐ Chapter 5, 5.2, f (g) Mental illness or mental disabilities; ☒ ☐ ☐ Chapter 5, 5.2, g (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Chapter 5, 5.2, h (i) Physical disabilities; ☒ ☐ ☐ Chapter 5, 5.2, i (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Chapter 5, 5.2, j (k) Any other specific information about the individual youth that may indicate heightened needs for ☒ ☐ ☐ Chapter 5, 5.2, k supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through conversations with the youth during the admittance Chapter 5, 5.2, 2nd paragraph process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate controls on the dissemination of information within the Chapter 5, 5.2, 3rd paragraph facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 7539+ San Luis Obispo JH Camp PRO 20-22 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1351 RELEASE PROCEDURES The facility administrator shall develop and implement Chapter 5, 5.3 Release Procedures written policies and procedures for release of youth from custody which provide for: The Institution Case Management Committee (ICMC), meets weekly to assist youth with release and reintegration into the ☒ ☐ ☐ community. This team is a coordinated effort with facility staff, the assigned probation officer and representatives from medical, MH and education. This full- service approach provides transition services to allow for better adjustment as the youth exits the facility. (a) verification of identity/release papers; Chapter 5, 5.3, F-3, b and c ☒ ☐ ☐ Chapter 5, 5.3, M-1 (b) return of personal clothing and valuables; Chapter 5, 5.3, F-3, d ☒ ☐ ☐ Chapter 5, 5.3, J Chapter 5, 5.3, M-4 (c) notification to the youth's parents or guardian; ☒ ☐ ☐ Chapter 5, 5.3, F-3, a (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ Chapter 5, 5.3, F-3, e regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☐ ☐ Chapter 5, 5.3, F-3, f 7539+ San Luis Obispo JH Camp PRO 20-22 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) notification of facility mental health personnel. ☒ ☐ ☐ Chapter 5, 5.3, F-3, f The facility administrator shall develop and implement policies and procedures for post-disposition youth to Chapter 5, 5.1, O coordinate the provision of transitional and reentry ☒ ☐ ☐ services including, but not limited to, medical and behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement written policies and procedures for the furlough of ☒ ☐ ☐ Chapter 5, 5.3, K youth from custody. 1352 CLASSIFICATION The facility administrator shall develop and implement Chapter 5, 5.4 Classification written policies and procedures on classification of youth for the purpose of determining housing placement in the facility. The policy includes the process by which staff identify a youth’s needs while in Such procedures shall: detention or at CVA. There were two operational units when we were on site, West had 13 youth in custody and CVA had 7 youth in custody. The agency operates a co- ed unit for both as necessary depending on population. ☒ ☐ ☐ Detention youth are placed in the appropriate room in the unit to address any specific areas identified during intake such as proximately to the staff counter or, for those that do not pose a risk, farther away from the control counter or on the upper tier. We reviewed 11 Classification Screening documents which demonstrated the ability to adjust a youth’s classification status based on new information, medical factors (Covid) or youth behavior. 7539+ San Luis Obispo JH Camp PRO 20-22 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the Chapter 5, 5.4, A appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of the facility; Chapter 5, 5.4, E ☒ ☐ ☐ This section identifies the facility unit design and the appropriate classification factors for placement. (c) provide that a youth shall be classified upon admittance to the facility; classification factors Chapter 5, 5.4, A-1 through 14 shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, ☒ ☐ ☐ Chapter 5, 5.4, F Security Classifications: legal status, public safety considerations, General Population, Restricted Status, medical/mental health considerations, gender and Special Modified Program gender identity of the youth; (d) provide for periodic classification reviews, including provisions that consider the level of Chapter 5, 5.4, F-11 supervision and the youth's behavior while in custody; and, ☒ ☐ ☐ The facility assesses all youth on a special program daily to evaluate progress and/or modification. (e) provide that facility staff shall not separate youth from the general population or assign youth to a Chapter 5, 5.4, F-12 single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, ☒ ☐ ☐ gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. 7539+ San Luis Obispo JH Camp PRO 20-22 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex ☒ ☐ ☐ Chapter 5, 5.4, F-13 identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. The facility administrator shall develop written policies Chapter 5, 5.5 Transgender and Intersex and procedures ensuring respectful and equitable Youth treatment of transgender and intersex youth. The policies shall provide that: ☒ ☐ ☐ The facility administers the SOGIE and CSEC tools to assess a youth’s likelihood to victimize or exploit others, as well as their potential to be victimized or exploited. (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s Chapter 5, 5.5, D preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the ☒ ☐ ☐ use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their gender ☒ ☐ ☐ Chapter 5, 5.5, E and F identity and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes Chapter 5, 5.5, G and I their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons ☒ ☐ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender and intersex youth have access to medical and ☒ ☐ ☐ Chapter 5, 5.5, K behavioral health providers qualified to provide care and treatment to transgender and intersex youth. 7539+ San Luis Obispo JH Camp PRO 20-22 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) Consistent with the facility’s reasonable and necessary security considerations and physical Chapter 5, 5.5, L plant, facility staff shall make every effort to ensure ☒ ☐ ☐ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s Chapter 5, 5.5, M and N anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION The facility administrator shall develop and implement Chapter 5, 5.6 Orientation of Youth written policies and procedures to orient a youth prior Chapter 5, 5.4, A and B to placement in a living area. Both written and verbal information shall be provided and supplemented with video orientation if feasible. Provision shall be made to The Youth Handbook and intake booking provide accessible orientation information to all process provides youth with a summary of detained youth including those with disabilities, limited all elements required by regulation. The literacy, or English language learners. Orientation shall description in the handbook allows youth to include information that addresses: understand what to expect while in custody ☒ ☐ ☐ as well as a summary of daily processes. The agency requires youth to sign a form indicating they understand expectations while in custody. The agency has adopted the PBIS (Positive Behavior Interventions and Supports) philosophy and youth are frequently reminded of rules/expectations, that promote safe, responsible and considerate behaviors. (a) facility rules including contraband and searches and disciplinary procedures; ☒ ☐ ☐ Chapter 5, 5.6, B-1 (b) facility’s system of positive behavior interventions and supports, including behavior expectations, Chapter 5, 5.6, B-17 incentives that youth will receive for complying ☒ ☐ ☐ with facility rules, and consequences that may result when youth violate the rules of the facility; 7539+ San Luis Obispo JH Camp PRO 20-22 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ Chapter 5, 5.6, B-18 harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ Chapter 5, 5.6, B-19 (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to be Chapter 5, 5.6, B-2 Grievance Procedure free of retaliation for reporting a grievance, and the ☒ ☐ ☐ name of the person or position designated to resolve the issue; (f) access to legal services and information on the court process; Chapter 5, 5.6, B-3 Legal Services ☒ ☐ ☐ Chapter 5, 5.6, B-8 Court Process (g) access to routine and emergency health and mental health care; Chapter 5, 5.6, B-4 Health Care ☒ ☐ ☐ Chapter 5, 5.6, B-7 Counseling Services (h) access to education, religious services, and recreational activities; Chapter 5, 5.6, B-5 Education and Recreational ☒ ☐ ☐ Chapter 5, 5.6, B-6 Religious Services (i) housing assignments; ☒ ☐ ☐ Chapter 5, 5.6, B-9, (j) opportunity for personal hygiene and daily showers including the availability of personal care items ☒ ☐ ☐ Chapter 5, 5.6, B-10 (k) rules and access to correspondence, visits and telephone use; ☒ ☐ ☐ Chapter 5, 5.6, B-11 7539+ San Luis Obispo JH Camp PRO 20-22 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (l) availability of reading materials, programming, and other activities; ☒ ☐ ☐ Chapter 5, 5.6, B-12 (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; Chapter 5, 5.6, B-13 Use of Restraints and Chemical Agents ☒ ☐ ☐ Chapter 5, 5.6, B-14 Use of Force (n) immigration legal services; ☒ ☐ ☐ Chapter 5, 5.6, B-3 (o) emergencies including evacuation procedures; ☒ ☐ ☐ Chapter 5, 5.6, B-15 Evacuation (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and Chapter 5, 5.6, B-16 Non-Discrimination harassment by other youth and staff; ☒ ☐ ☐ Policy Chapter 5, 5.6, B-20 (q) availability of services and programs in a language other than English if appropriate; ☒ ☐ ☐ Chapter 5, 5.6, B-21 (r) the process for requesting different housing, education, programming and work assignments; ☒ ☐ ☐ Chapter 5, 5.6, B-24 7539+ San Luis Obispo JH Camp PRO 20-22 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (s) a process for which parents/guardians receive information regarding the youth’s stay in the Chapter 5, 5.6, B-22 facility that at a minimum includes answers to frequently asked questions and provides contact information for the facility, medical, school and ☒ ☐ ☐ A Parent Notice provides responses to mental health; and, frequently asked questions for parents who do not have access to online orientation information. (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. ☒ ☐ ☐ Chapter 5, 5.6, B-23 7539+ San Luis Obispo JH Camp PRO 20-22 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354 SEPARATION Chapter 5, 5.7 Separation The facility administrator shall develop and implement written policies and procedures that address: Facility staff process the need for Separation by using the Behavior Modification Map, which includes a time-out in the unit or outside (not in room), through reflection time and/or with privilege suspension as sanctions for incidents which do not pose a threat to the safety or security of the facility, staff or other youth. The tools use activities focusing on identifying the behavior and making better choices. We reviewed the electronic notes ☒ ☐ ☐ demonstrating the youths request for separation (self-separation) or when a youth is removed from an environment for behaviors inconsistent with unit activities. Each situation documented the approach to reflection activities to redirect behavior. The agency also had incidents of medical separation due to the Covid protocols in place for admission or exposure. Any youth involved in an incident that poses a risk to the safety and security of youth, staff or the facility is subject to room confinement. It is noted youth reintegration sometimes includes separation from group or unit activities. (a) separation of youth for reasons that include, but are not be limited to, medical and mental health ☒ ☐ ☐ Chapter 5, 5.7, A-1 conditions, assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and trauma-informed care. ☒ ☐ ☐ Chapter 5, 5.7, A3 7539+ San Luis Obispo JH Camp PRO 20-22 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) separated youth shall not be denied normal privileges available at the facility, except when ☒ ☐ ☐ Chapter 5, 5.7, A-2 necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. ☒ ☐ ☐ Chapter 5, 5.7, C (e) when separation results in room confinement, the separation shall occur in accordance with Welfare ☒ ☐ ☐ Chapter 5, 5.7, D and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation ☒ ☐ ☐ Chapter 5, 5.7, E remains necessary. 7539+ San Luis Obispo JH Camp PRO 20-22 - 39 - J453 JUV PRO-Eff. 01-01-2019 1354.5 ROOM CONFINEMENT (a) The facility administrator shall develop and Chapter 5, 5.8 Room Confinement (RC) implement written policies and procedures Chapter 5, 5.8, C Procedure for addressing the confinement of youth in their room implementation of RC that are consistent with Welfare and Institutions Code Section 208.3. The placement of a youth in room confinement shall be accomplished in The facility staff uses room confinement as a accordance with the following guidelines: last resort, evidenced by their documentation of incidents reviewed. The PBIS model of behavior modification allows youth to confront negative behaviors by reflection and discussion before a situation escalates. Facility staff are trained to de-escalate issues through counseling and understanding the triggers which escalate bad behavior. Allowing a youth to self-separate to take a time out and work on calming behaviors has been an effective tool as well. We reviewed 18 separate incidents involving room confinement, all of which demonstrated the need to remove a youth ☒ ☐ ☐ from the unit or setting due to an articulable safety or security related behavior. Most involved fights, physically challenging staff or others, or defiance to the point of aggressive action or statements. The process in these situations includes monitoring behavior by discussions with the youth at minimum of every 15 minutes and documenting the point when a youth no longer poses a threat, demonstrating he or she is ready for MH staff inclusion. The facility has had 88 incidents of RC since July 2020, averaging 4.6 per month. Our review indicated most were removed at or before two hours and no incidents were longer than four hours. We provided technical assistance that staff not wait for MH staff to remove youth and to enlist the on duty JSO III to meet with the youth and determine reintegration as soon as the youth was ready. 7539+ San Luis Obispo JH Camp PRO 20-22 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Room confinement shall not be used before other, less restrictive, options have been Chapter 5, 5.8, C-1 attempted and exhausted, unless attempting ☒ ☐ ☐ those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, ☒ ☐ ☐ Chapter 5, 5.8, C-2 convenience, or retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and ☒ ☐ ☐ Chapter 5, 5.8, C-3 physical health of the youth. (b) A youth may be held up to four hours in room confinement. After the youth has been held in room ☒ ☐ ☐ Chapter 5, 5.8, C-8 confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ Chapter 5, 5.8, C-8 (2) Consult with mental health or medical staff. Chapter 5, 5.8, C-5, b ☒ ☐ ☐ The facility mental health staff are notified when a youth is placed on RC and respond immediately. (3) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ ☐ ☐ Chapter 5, 5.8, D reintegrate the youth to general population. (4) If room confinement must be extended beyond ☒ ☐ ☐ four hours, staff shall do each of the following: (A) Document the reasons for room confinement and the basis for the Chapter 5, 5.8, D-2 extension, the date and time the youth was ☒ ☐ ☐ first placed in room confinement, and when he or she is eventually released from room confinement. 7539+ San Luis Obispo JH Camp PRO 20-22 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) Develop an individualized plan that includes the goals and objectives to be met ☒ ☐ ☐ Chapter 5, 5.8, D-3 in order to integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her ☒ ☐ ☐ Chapter 5, 5.8, D-1 designee every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of ☒ ☐ ☐ Chapter 5, 5.8, A and B-1 youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. ☒ ☐ ☐ Chapter 5, 5.8, B-2 (7) Nothing in this section shall be construed to conflict with any law providing greater or ☒ ☐ ☐ additional protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that Chapter 5, 5.8, B-3 requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☐ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat Chapter 5, 5.8, B-4 and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7539+ San Luis Obispo JH Camp PRO 20-22 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1355 INSTITUTIONAL ASSESSMENT AND PLAN Chapter 5, 5.9 Institution Assessment and The facility administrator shall develop and implement Plan written policies and procedures for assessment and case planning. The case plan is developed with the assistance of the Institution Case Management Committee (ICMC), comprised of a SDPO or assigned DPO, JSO III, Mental Health Therapist/Clinician, Education representative, and nurse or nurse practitioner. Policy requires a case plan to be completed within 25 days of admission and every 30 days thereafter. We reviewed 15 initial, on- going and transitions case plans, as well as one Seeking Opportunity and Achieving ☒ ☐ ☐ Reentry (SOAR) Individual Rehabilitation Plan (SYTF). The plans included independent assessments of the youths’ need’s with targeted objectives and referrals for services based on admission information collected at intake. The plans are updated based on information from the ICMC meetings, which occur weekly, and recommendations for treatment or education services. The agency exceeds regulation, noting the plans were completed prior to the 30 days; and updated with notes on participation in programming and completion of objectives. The transition plan prior to release were pointed and directed the youth on re-entry expectations. 7539+ San Luis Obispo JH Camp PRO 20-22 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Assessment: The assessment is based on information collected Chapter 5, 5.9, B during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, ☒ ☐ ☐ identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: (1) A case plan shall be developed for each youth Chapter 5, 5.9, A held for at least 30 days or more and created within 40 days of admission. ☒ ☐ ☐ The facility designates staff to complete the initial assessment before 25 days. (2) The institutional plan shall include, but not be ☒ ☐ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution of problems identified in the assessment; ☒ ☐ ☐ Chapter 5, 5.9, B-1, a (B) a plan for meeting the objectives that includes a description of program resources ☒ ☐ ☐ Chapter 5, 5.9, B-1, b needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting the objectives, including periodic review and Chapter 5, 5.9, C-1 discussion of the plan with the youth; The plans are reviewed every 30 days to ☒ ☐ ☐ determine progress or completion of objectives documented. Our review verified the agency complies with this intensive process. (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed ☒ ☐ ☐ Chapter 5, 5.9, C-2 for post dispositional youth in accordance with Section 1351; and, 7539+ San Luis Obispo JH Camp PRO 20-22 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be Chapter 5, 5.9, A Case Management developed with input from the family, Committee supportive adults, youth, and Regional Center for the Developmentally Disabled. Chapter 5, 5.9, C-2 Chapter 5, 5.9, C-3 Contact with the ☒ ☐ ☐ Regional Center The committee meets weekly to provide input on the initial, on-gong and transition case plan. 1356 COUNSELING AND CASEWORK SERVICES Chapter 5, 5.10 Counseling and Casework The facility administrator shall develop and implement Services written policies and procedures ensuring the availability of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: Through PBIS, facility staff continually counsels and re-directs negative behavior, as well as acknowledges positive behavior. The ☒ ☐ ☐ interventions are verbal and sometimes involve Reflection reports to draw the youth back to his or her ‘plan.’ Notes are electronically maintained and discussed at the weekly ICMC meetings, including adjusting a case plan to best meet the individual needs of youth. (a) youth will receive assistance with needs or concerns that may arise; ☒ ☐ ☐ Chapter 5, 5.10, B-1 (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, ☒ ☐ ☐ Chapter 5, 5.10, B-3 clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources to meet the youth’s needs. ☒ ☐ ☐ Chapter 5, 5.10, B-4 7539+ San Luis Obispo JH Camp PRO 20-22 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE The facility administrator, in cooperation with the Chapter 5, 5.11 Use of Force (UF) responsible physician, shall develop and implement Chapter 5, 5.11, D-2 General Provisions written policies and procedures for the use of force, which may include chemical agents. Force shall never Chapter 5, 5.11, L Chemical Agents be applied as punishment, discipline, retaliation or treatment. We reviewed 9 of the 28 UF incidents since (a) At a minimum, each facility shall develop policies July 2020. Staff are diligent in preventing and procedures which: the need for force unless no other options are available. Of the UF incidents, 4 involved OC spray. ☒ ☐ ☐ The incidents reviewed provided clear documentation of events leading to the force option, including attempts to de-escalate. When medical and mental health staff are on-site, they respond immediately. It is noted all UF incidents are administratively reviewed, including video review, to determine if the force was necessary. All incidents were determined to be appropriate force used. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section ☒ ☐ ☐ Chapter 5, 5.11, D-5 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff including both physical and non-physical Chapter 5, 5.11, D-3, 4 and 5 options and define when those force options are Chapter 5, 5.11, E Control and Compliance ☒ ☐ ☐ Holds appropriate. Chapter 5, 5.11, F Other Hand to Hand Force Methods (3) describe force options or techniques that are expressly prohibited by the facility. Chapter 5, 5.11, D -13 Carotid Hold ☒ ☐ ☐ Chapter 5, 5.11, F-3 Kicking and punching. 7539+ San Luis Obispo JH Camp PRO 20-22 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) describe the requirements of staff to report any inappropriate use of force, and to take Chapter 5, 5.11, D-10 affirmative action to immediately stop it. ☒ ☐ ☐ Chapter 5, 5.11, O-8 (5) define a standardized reporting format that includes time period and procedure for Chapter 5, 5.11, P-1 through 5 documenting and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by ☒ ☐ ☐ supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. Chapter 5, 5.11, P-5 The Chief Deputy conducts an independent ☒ ☐ ☐ review of all UF incidents to determine the need for internal investigation. Their review includes submitted recommendations by the supervisor who reviewed video of the incident. (7) define the role, notification, and follow-up procedures required after use of force incidents Chapter 5, 5.11, D-15 Medical and Mental for medical, mental health staff and parents or Health legal guardians. ☒ ☐ ☐ Chapter 5, 5.11, L-7 OC Spray notifications Chapter 5, 5.11, L, O-10 Parent notification of UF 7539+ San Luis Obispo JH Camp PRO 20-22 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code Chapter 5, 5.11, C-1, a Section 6030(f) and Welfare and Institutions Code Section 222. ☒ ☐ ☐ This policy addresses known medical conditions, including pregnant youth. (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: ☒ ☐ ☐ Chapter 5, 5.11, L Chemical Agents (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size Chapter 5, 5.11, L-1 Trained staff only and the approved method of deployment for those chemical agents. ☒ ☐ ☐ It is noted there have been 4 incidents of OC spray use since July 2020. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety ☒ ☐ ☐ Chapter 5, 5.11, L-2 or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical Chapter 5, 5.11, L-6 agents. This shall include that youth who have been exposed to chemical agents shall not be left Chapter 5, 5.11, L-8 unattended until that youth is fully decontaminated or is no longer suffering the ☒ ☐ ☐ effects of the chemical agent. Youth are offered a change of clothes within one hour of the incident and are not left unattended. (4) define the role, notification, and follow-up procedures required after use of force incidents Chapter 5, 5.11, L-7 OC Spray notifications involving chemical agents for medical, mental health staff and parents or legal guardians. ☒ ☐ ☐ Chapter 5, 5.11, O-10 Parent notification of UF 7539+ San Luis Obispo JH Camp PRO 20-22 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) provide for the documentation of each incident of use of chemical agents, including the reasons Chapter 5, 5.11, O-2, a-h for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, ☒ ☐ ☐ time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and ☒ ☐ ☐ Chapter 5, 5.11, C Training regular training in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health ☒ ☐ ☐ conditions that would contraindicate certain Chapter 5, 5.11, C-1, a types of force; (2) acceptable chemical agents and the methods of application. ☒ ☐ ☐ Chapter 5, 5.11, C-1, a (3) signs or symptoms that should result in ☒ ☐ ☐ immediate referral to medical or behavioral Chapter 5, 5.11, C-1, a health. (4) instruction on the Constitutional Limitations of Use of Force. ☒ ☐ ☐ Chapter 5, 5.11, C-1, a (5) physical training force options that may require the use of perishable skills. ☒ ☐ ☐ Chapter 5, 5.11, C-1, a (6) timelines the facility uses to define regular training. ☒ ☐ ☐ Chapter 5, 5.11, C-1, a 7539+ San Luis Obispo JH Camp PRO 20-22 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1358 USE OF PHYSICAL RESTRAINTS The facility administrator, in cooperation with the Chapter 5, 5.12 Use of Restraints (UR) responsible physician and mental health director, shall Chapter 5, 5.12, A WRAP System develop and implement written policies and procedures for the use of restraint devices. Restraint devices include any devices which immobilize a youth's The WRAP is the tool used by the agency extremities and/or prevent the youth from being related to this regulation. The WRAP is a ambulatory. tool to immobilize a youth in the event the youth poses a risk to themselves. There has been one instance of its use since July 2020. It is used as a last resort to protect a youth from self-harm and policy includes very specific criteria for its use, including Medical and MH engagement in the process of application and throughout the time the youth is in the WRAP. Policy states a youth ☒ ☐ ☐ cannot be in the WRAP without DCPO approval for longer than 30 minutes and if medical staff are not on duty, the WRAP cannot be used. We reviewed the one incident the WRAP was used in December 2021 and found staff response was in line with policy and regulation. The WRAP Log articulates behavior while in the WRAP and documented responses by staff. The agency Chief Deputy authorized continued stay in the WRAP for a total time of one hour and 8 minutes due to the youths continuing threats to staff while in the restraint. Physical restraints may be used only for those youth who present an immediate danger to themselves or Chapter 5, 5.12 others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause Chapter 5, 5.12, A-2 ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. 7539+ San Luis Obispo JH Camp PRO 20-22 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of Chapter 5, 5.12, A-3 restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through Chapter 5, 5.11, G Security Restraints affixing of hands and feet together behind the back ☒ ☐ ☐ (Transportation and Movement only) (hogtying) is prohibited. The use of restraints on Chapter 5, 5.11, G-4 No affixing hands and pregnant youth is limited in accordance with Penal Code feet or hogtying Section 6030(f) and Welfare and Institutions Code Section 222. Chapter 5, 5.11, H Pregnant Youth The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used Chapter 5, 5.11, G Security Restraints to restrain youth for movement or transportation within (Transportation and Movement only) the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices ☒ ☐ ☐ Chapter 5, 5.13, A-1 Transportation and for Movement Within the Facility. Movement Youth shall be placed in restraints only with the approval of the facility manager or designee. The facility manager Chapter 5, 5.12, A-2 may delegate authority to place a youth in restraints to a physician. Reasons for continued retention in restraints Chapter 5, 5.12, A-9 shall be reviewed and documented at a minimum of every hour. ☒ ☐ ☐ Policy states youth cannot be in the WRAP for longer than 30 minutes without DCPO approval. A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no later Chapter 5, 5.12, A-4 than two hours from the time of placement. The youth shall be medically cleared for continued retention at least Chapter 5, 5.12, A-6, a every three hours thereafter. ☒ ☐ ☐ This policy requires a nurse consultation prior to placement in WRAP. If medical staff are not available, the WRAP is not to be used. Medical is to respond immediately upon placement and review every 15 minutes. 7539+ San Luis Obispo JH Camp PRO 20-22 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from the Chapter 5, 5.12, A-10 time of placement, to assess the need for mental health treatment. Policy notes the MH staff shall respond and engage the youth within 15 minutes of ☒ ☐ ☐ placement. If not on site, staff are exercise de-escalation techniques and if the youth is displaying self-harm behavior, they are to contact the Mental Health Crisis Team to respond to the facility. Continuous direct visual supervision shall be conducted to ensure that the restraints are properly employed, and Chapter 5, 5.12, A-5, a to ensure the safety and well-being of the youth. Observations of the youth's behavior and any staff Chapter 5, 5.12, A-8 interventions shall be documented at least every 15 ☒ ☐ ☐ minutes, with actual time of the documentation recorded. While in the WRAP, the youth’s status is documented every 10 minutes. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an application of restraints. ☒ ☐ ☐ Chapter 5, 5.11, P-1 (b) known medical conditions that would contraindicate certain restraint devices and/or ☒ ☐ ☐ Chapter 5, 5.11, P-1 techniques. (c) acceptable restraint devices. ☒ ☐ ☐ Chapter 5, 5.12, A WRAP Restraint System 7539+ San Luis Obispo JH Camp PRO 20-22 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) signs or symptoms which should result in immediate medical/mental health referral. Chapter 5, 5.12, A-5 and 6 Chapter 5, 5.12, A-10 Medical and MH staff are called to the scene ☒ ☐ ☐ if a youth is placed in the WRAP and remain on-site until removed. Policy states medical checks every 15 minutes and MH engagement, if on duty, within 15 minutes. Follow up is determined by Medical and MH staff. (e) availability of cardiopulmonary resuscitation equipment. ☒ ☐ ☐ Chapter 5, 5.12, A-6, c (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or Chapter 5, 5.12, A-5, b in a specified housing area for restrained youth ☒ ☐ ☐ which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Chapter 5, 5.12, A-11 and 12\ (h) exercising of extremities. ☒ ☐ ☐ Chapter 5, 5.12, A-6, b 7539+ San Luis Obispo JH Camp PRO 20-22 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1358.5 USE OF RESTRAINT DEVICES FOR MOVEMENT AND TRANSPORTATION WITHIN Chapter 5, 5.13 THE FACILITY. The Facility Administrator, in cooperation with the The JSO’s provide clear documentation of responsible physician and behavioral/mental health the need to apply restraints when moving a director, shall develop and implement written policies youth to their room or to holding. The and procedures for the use of restraint devices when the assessment is based on the need to have purpose is for movement or transportation within the control over the youth while moving the ☒ ☐ ☐ facility that shall include the following: youth. The articulation was clear and necessary in the incidents we reviewed. There were 39 instances where staff used restraints for movement of a youth to their room or holding per this regulation through December 2021. (a) identification of acceptable restraint devices, staff approved to utilize restraint devices and the Chapter 5, 5.13, 1 required training. ☒ ☐ ☐ The agency has handcuffs, shackles, soft restraints and flex cuffs. (b) the circumstances leading to the application of restraints must be documented. Chapter 5, 5.13, 5 Documentation and ☒ ☐ ☐ Supervisor Approval (c) an individual assessment of the need to apply restraints for movement or transportation that Chapter 5, 5.13, 3-a through d includes consideration of less restrictive alternatives, consideration of a youth’s known ☒ ☐ ☐ Chapter 5, 5.13, 5 Documentation and medical or mental health conditions, trauma Supervisor Approval informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint ☒ ☐ ☐ Chapter 5, 5.13, 6 devices shall not be used for the purposes of discipline or retaliation. 7539+ San Luis Obispo JH Camp PRO 20-22 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) the use of restraints on pregnant youth is limited in accordance with Penal Code Section6030(f) and ☒ ☐ ☐ Chapter 5, 5.13, 4 Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES (a) The facility administrator, and where applicable, in The facility does not have a safety room. cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who ☐ ☐ ☒ present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, ☐ ☐ ☒ and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and ☐ ☐ ☒ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less ☐ ☐ ☒ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and exhausted, unless attempting those options poses ☐ ☐ ☒ a threat to the safety or security of any youth or staff. 7539+ San Luis Obispo JH Camp PRO 20-22 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or ☐ ☐ ☒ retaliation by staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of ☐ ☐ ☒ the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☐ ☐ ☒ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the ☐ ☐ ☒ goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements ☐ ☐ ☒ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES The facility administrator shall develop and implement Chapter 5, 5.14 Searches written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures shall provide that: ☒ ☐ ☐ The facility conducts random but routine unit and facility searches to ensure no contraband is in the facility. All components of regulation are met in policy and practice. (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and ☒ ☐ ☐ Chapter 5, 5.14, B staff. (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person Chapter 5, 5.14, C and D being searched and shall not be conducted for ☒ ☐ ☐ harassment or as a form of discipline or punishment. 7539+ San Luis Obispo JH Camp PRO 20-22 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section Chapter 5, 5.14, E 4030. Policy articulates strip searches shall only be ☒ ☐ ☐ conducted with prior supervisor approval and articulated reasonable suspicion of contraband. There have been no strip searches this cycle. (d) Physical body cavity searches shall only be conducted by a medical professional. ☒ ☐ ☐ Chapter 5, 5.14, H-8 (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor Chapter 5, 5.14, E when there is reasonable suspicion based on specific and articulable facts to believe that youth is ☒ ☐ ☐ concealing contraband. The reasonable suspicion All strip searches require each element of shall be documented. regulation and as indicated in policy. (f) Searches of transgender and intersex youth shall comply with Section 1352.5. ☒ ☐ ☐ Chapter 5, 5.14, F (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent circumstances or Chapter 5, 5.14, H-9 when conducted by a medical professional. Such ☒ ☐ ☐ searches must be justified and documented in writing. 7539+ San Luis Obispo JH Camp PRO 20-22 - 57 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1361 GRIEVANCE PROCEDURE The facility administrator shall develop and implement Chapter 5, 5.15 Grievance Procedure written policies and procedures whereby any youth may Chapter 5, 5.15 A appeal and have resolved grievances relating to any condition of confinement, including but not limited to health care services, classification decisions, program We reviewed 21 grievances from May 2021 participation, telephone, mail or visiting procedures, to date of inspection. The agency food, clothing, bedding, mistreatment, harassment or documented a response and resolution in violations of the nondiscrimination policy. There shall most within one day, but no longer than two be no time limit on filing grievances. Policies and days. All were resolved at the Supervisor procedures shall include provisions whereby the facility level with the youth not requesting appeal to manager ensures: the DCPO. We noted 12 of the 21 grievances reviewed were filed by one youth. Staff responses were fair and appeared ☒ ☐ ☐ consistently applied with the other grievances reviewed. We noted facility staff have conversations with the youth and review video as a matter of procedure, to ensure the youth understands and accepts the outcome. There were 59 grievances filed from July 2020 to February 20, 2022, averaging less than two per month. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth ☒ ☐ ☐ Chapter 5, 5.15, A to have free access to the form; (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth ☒ ☐ ☐ Chapter 5, 5.15, G-3 supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate staff level; ☒ ☐ ☐ Chapter 5, 5.15, G 7539+ San Luis Obispo JH Camp PRO 20-22 - 58 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) provision for a prompt review and initial response to grievances within three (3) business days, Chapter 5, 5.15, E and G grievances that relate to health and safety issues must be addressed immediately; ☒ ☐ ☐ The facility has an expectation to respond the grievance by end of shift or within 2 days. (1) The youth may elect to be present to explain his/her version of the grievance to a person not ☒ ☐ ☐ Chapter 5, 5.15, G-6 directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. ☒ ☐ ☐ Chapter 5, 5.15, C (e) provision for a written response to the grievance which includes the reasons for the decisions; ☒ ☐ ☐ Chapter 5, 5.15, G-7 (f) a system which provides that any appeal of a grievance shall be heard by a person not directly ☒ ☐ ☐ Chapter 5, 5.15, F involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a ☒ ☐ ☐ Chapter 5, 5.15, G-8 longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual ☒ ☐ ☐ Chapter 5, 5.15, G-13 harassment. Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be ☒ ☐ ☐ Chapter 5, 5.15, G-12 addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS A written report of all incidents which result in physical Chapter 5, 5.16 harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☐ ☐ maintained. Such written record shall be prepared by the We reviewed 57 separate incident reports staff and submitted to the facility manager by the end of from UF to RC. The facts of the incident the shift, unless additional time is necessary and were clear and concise, providing a clear authorized by the facility manager or designee. picture of the incident. 7539+ San Luis Obispo JH Camp PRO 20-22 - 59 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1363 USE OF REASONABLE FORCE TO COLLECT DNA SPECIMENS, SAMPLES, Chapter 5, 5.17 IMPRESSIONS (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections If a youth refuses to voluntarily provide a personnel including peace officers, may employ ☒ ☐ ☐ DNA sample, sworn staff must receive reasonable force to collect blood specimens, saliva authorization form the DCPO to use force. samples, and thumb or palm print impressions from In these incidents, none this cycle, the individuals who are required to provide such facility relies on their existing UF policy. samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force Chapter 5, 5.17, B that an objective, trained and competent correctional employee, faced with similar facts ☒ ☐ ☐ and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts Chapter 5, 5.14, C to secure voluntary compliance shall be documented and include an advisement of the ☒ ☐ ☐ legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. Chapter 5, 5.14, D The authorization shall include information that ☒ ☐ ☐ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Chapter 5, 5.14, E Video shall be directed at the cell extraction event. The videotape shall be retained by the ☒ ☐ ☐ agency for the length of time required by Any use of force for DNA Collection is statute. Notwithstanding the use of the video as videotaped. evidence in a court proceeding, the tape shall be retained administratively. 7539+ San Luis Obispo JH Camp PRO 20-22 - 60 - J453 JUV PRO-Eff. 01-01-2019 1370 EDUCATION PROGRAM (a) School Programs Chapter 6, 6.1 Education Program The County Board of Education shall provide for the Chapter 6, 6.1, A administration and operation of juvenile court schools in conjunction with the Chief Probation Officer, or designee pursuant to applicable State laws. The school and facility The Education program is facilitated by the administrators shall develop and implement written San Luis Obispo Office of Education policy and procedures to ensure communication and (SLOCOE). We met with the Assistant coordination between educators and probation staff. Superintendent Katherine Aaron and Culturally responsive and trauma-informed approaches Director of Alternative Education Chris should be applied when providing instruction. Education Balogh. We discussed at length the staff should collaborate with the facility administrator to challenges with Covid and how the use technology to facilitate learning and ensure safe SLOCOE were successful in providing technology practices. The facility administrator shall balance to the youth’s goals in meeting request an annual review of each required element of the education requirements and objectives. program by the Superintendent of Schools, and a report Teachers are diligent in prioritizing youth or review checklist on compliance, deficiencies, and goals and behaviors, evidenced by their corrective action needed to achieve compliance with this involvement in daily/weekly meetings with section. Such a review, when conducted, cannot be probation and other agency staff to discuss delegated to the principal or any other staff of any student needs. juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, Post-secondary education has become a the facility administrator or designee shall review each ☒ ☐ ☐ priority as there are currently 6 graduates, item with the Superintendent of Schools and shall take two of which are actively enrolled at Cuesta whatever corrective action is necessary to address each College. deficiency and to fully protect the educational interests of all youth in the facility. The Office of Education continues to promote DBT, a social and emotional curriculum for staff to better relate to their students. This premise facilitates a basic understanding of the individual need’s students have when entering their classroom. The PBIS philosophy is also a big part of the school-based services, and the SLOCOE continues to work with probation staff to develop basic strategies for youth to instill in themselves: Safe, Responsible and Considerate. The focus is on modeling positive behavior the youth can anticipate and adopt. Teachers and staff maintain firm, fair and consistent expectations each day, providing positive feedback or a teaching moment when appropriate. Education staff are involved in daily briefings and in the 7539+ San Luis Obispo JH Camp PRO 20-22 - 61 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS ICMC meetings to provide feedback on youth progress. The agency continues to work with youth in post-secondary development at Cuesta College. Youth can complete courses on site and continue the program upon release. (b) Required Elements The facility school program shall comply with the State Chapter 6, 6.1, B Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California ☒ ☐ ☐ Standards for the Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff Chapter 6, 6.1, C shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Education Code and include, but not be limited ☒ ☐ ☐ Chapter 6, 6.1, C-1 to, courses required for high school graduation. (2) Information and preparation for the High School Equivalency Test as approved by the California ☒ ☐ ☐ Chapter 6, 6.1, C-2 Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education and vocational opportunities. ☒ ☐ ☐ Chapter 6, 6.1, C-3 (4) Administration of the High School Equivalency Tests as approved by the California Department ☒ ☐ ☐ Chapter 6, 6.1, C-4 of Education, shall be made available when possible. 7539+ San Luis Obispo JH Camp PRO 20-22 - 62 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient ☒ ☐ ☐ Chapter 6, 6.1, C-5 progress towards grade level standards. (6) The minimum school day shall be consistent with State Education Code Requirements for juvenile Chapter 6, 6.1, C-6 court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with ☒ ☐ ☐ the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of classification, housing, security Chapter 6, 6.1, C-7 status, disciplinary or separation status, including room confinement, except when providing education poses an immediate threat ☒ ☐ ☐ to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline (1) Positive behavior management will be Chapter 6, 6.1, D_ implemented to reduce the need for disciplinary ☒ ☐ ☐ action in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative decisions made by probation staff that may ☒ ☐ ☐ Chapter 6, 6.1, D-2 affect the educational programming of students. (3) Except as otherwise provided by the State Education Code, expulsion/suspension from Chapter 6, 6.1, D-3 school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State ☒ ☐ ☐ Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. 7539+ San Luis Obispo JH Camp PRO 20-22 - 63 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) The facility administrator, in conjunction with education staff will develop policies and Chapter 6, 6.1, D-4 procedures that address the rights of any student ☒ ☐ ☐ who has continuing difficulty completing a school day. (d) Provisions for Special Populations Chapter 6, 6.1, F-1 (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not ☒ ☐ ☐ limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be afforded an educational program that ☒ ☐ ☐ Chapter 6, 6.1, F-2 addresses their language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission ☒ ☐ ☐ Chapter 6, 6.1, G-1 (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ Chapter 6, 6.1, G-2 (B) Home Language Survey and the results of the State Test used for English language ☒ ☐ ☐ Chapter 6, 6.1, G-3 proficiency; (C) Needs and services of special populations as defined by the State Education Code, ☒ ☐ ☐ Chapter 6, 6.1, G-4 including but not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ Chapter 6, 6.1, G-5 (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to ☒ ☐ ☐ Chapter 6, 6.1, G-5, a determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary education plan shall be developed for each youth ☒ ☐ ☐ Chapter 6, 6.1, G-5, c within five school days. 7539+ San Luis Obispo JH Camp PRO 20-22 - 64 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) Upon enrollment, education staff shall comply with the State Education Code and request the Chapter 6, 6.1, G-5, d youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, ☒ ☐ ☐ state language assessment scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Chapter 6, 6.1, H-1 (1) The complete facility educational record of the ☒ ☐ ☐ youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for ☒ ☐ ☐ Chapter 6, 6.1, H-2 course work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Chapter 6, 6.1, I-1 (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition ☒ ☐ ☐ needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Chapter 6, 6.1, J-1 (1) The school and facility administrator should, whenever possible, collaborate with local post- ☒ ☐ ☐ secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 7539+ San Luis Obispo JH Camp PRO 20-22 - 65 - J453 JUV PRO-Eff. 01-01-2019 1371 PROGRAMS, RECREATION, AND EXERCISE. Chapter 6, 6.2 Programs, Recreation and Exercise The facility administrator shall develop and implement written policies and procedures for programs, recreation, and exercise for all youth. The intent is to Programs for the facility are facilitated by minimize the amount of time youth are in their rooms Restorative Partners (RP), an In-Custody and or their bed area. Reentry Program for San Luis Obispo County. The nonprofit agency offers a continuum of services to meet the diverse needs of the community and youth population. RP offers an extensive program schedule with numerous opportunities for youth participation, including: Sunday/Religious Service; Cooking Programs; Crossroads; Book Club; Music Programs; West and CVA Garden Program, Art and Creative Writing; Lumina Alliance Group; Bible Study; Restorative Justice; Chess Club; Sports Programs; AA and NA; Meditation; Ping- Pong; and Tutoring. Recently, the Program ☒ ☐ ☐ Manager, Luis Venegas, has become engaged in facilitating the opportunities at Cuesta and works with youth to enroll and register for classes. Restorative Partners Inc. serves people impacted by crime through a continuum of services that focus on mind, body and spiritual transformation. The programs include evidence based, trauma informed approaches that increase self-esteem, pro- social skills, multi-cultural and non-violent communication, and, life and job skills. The program provides services to the facility, the SLO Jail and Honor Farm, and the California Men’s Colony, as well as community programs for people on probation and parole. The goal for the juvenile facility is to include gender specific, trauma informed and evidence-based services to the youth population. 7539+ San Luis Obispo JH Camp PRO 20-22 - 66 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three Chapter 6, 6.2, A-1 hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding Chapter 6, 6.2, A-2 by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. ☒ ☐ ☐ Chapter 6, 6.2, A-3 There will be a written annual review of the programs, recreation, and exercise by the responsible agency to Chapter 6, 6.2, A-4 ensure content offered is current, consistent, and relevant to the population. ☒ ☐ ☐ The annual review of programs was completed by Vivian Devaney-Frice with Restorative Partners on February 8, 2022. (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily Chapter 6, 6.2, B-1, a and b programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro-social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 and 1356. Such ☒ ☐ ☐ programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: 7539+ San Luis Obispo JH Camp PRO 20-22 - 67 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; Chapter 6, 6.2, B-1, c (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to Chapter 6, 6.2, C-1 unscheduled activities such as leisure reading, letter ☒ ☐ ☐ writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle ☒ ☐ ☐ Chapter 6, 6.2, D-1 activity each day. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and programs. ☒ ☐ ☐ Chapter 6, 6.2, D-3 The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 7539+ San Luis Obispo JH Camp PRO 20-22 - 68 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1372 RELIGIOUS PROGRAM The facility administrator shall provide access to Chapter 6, 6.3 Religious Programs religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth ☒ ☐ ☐ shall be allowed to participate in an activity outside of Religious programming is facilitated by their room if he/she elects not to participate in religious Restorative Partners, who also provides programs. referral for religious programs at the youth’s request. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☐ ☐ Chapter 6, 6.3, C-1 (b) availability of clergy; and, ☒ ☐ ☐ Chapter 6, 6.3, C-2 (c) availability of religious diets. ☒ ☐ ☐ Chapter 6, 6.3, C-3 1373 WORK PROGRAM The facility administrator shall develop policies and Chapter 6, 6.4 Work Programs procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth shall be meaningful, constructive and related to Youth in detention are able to assist with unit vocational training or increasing a youth's sense of cleanup and other options inside the facility. responsibility. Work programs shall not be imposed as a CVA youth can apply for jobs inside and disciplinary measure ☒ ☐ ☐ outside of the facility. Jobs at the facility include gardening, mowing, cleaning the kitchen and assisting with cleaning the facility. Outside the facility, once a youth has met certain criteria, they are able to work at locations such as Panda Express, Subway and a local fuel delivery service. 7539+ San Luis Obispo JH Camp PRO 20-22 - 69 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1374 VISITING The facility administrator shall develop and implement Chapter 6, 6.5 Visiting written policies and procedures for visiting, that include Chapter 6, 6.5, A, B, F-4 provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing in loco parentis, and children of youth. Other family The youth’s parents and approved visitors members, such as grandparents and siblings, and ☒ ☐ ☐ schedule their own visiting, which includes supportive adults, may be allowed to visit with the two 1 hour visits each week. This allows the approval of the facility administrator or designee, and in visitor to accommodate their own schedule conjunction with the youth’s case plan or in the best and promotes more visitation. Special visits interest of the youth. are arranged when requested by the youth’s probation officer. All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and security. Chapter 6, 6.5, G Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but ☒ ☐ ☐ Chapter 6, 6.5, C conversations shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, Chapter 6, 6.5, I-11 shall be accommodated as necessary and within the discretion of the facility administrator or designee. ☒ ☐ ☐ Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an alternative, but not as a replacement, to in-person ☒ ☐ ☐ Chapter 6, 6.5, I-12 visiting. 7539+ San Luis Obispo JH Camp PRO 20-22 - 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1375 CORRESPONDENCE The facility administrator shall develop and implement Chapter 6, 6.6 Correspondence written policies and procedures for correspondence which provide that: ☒ ☐ ☐ Youth are able to send one letter each day postage free, for a total of 7 letters each week. (a) there is no limitation on the volume of mail that youth may send or receive; ☒ ☐ ☐ Chapter 6, 6.6, B (b) youth may send two letters per week postage free; ☒ ☐ ☐ Chapter 6, 6.6, C (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder Chapter 6, 6.6, D of public office, and the Board; however, authorized ☒ ☐ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there is ☒ ☐ ☐ Chapter 6, 6.6, E reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Chapter 6, 6.7 Telephone Access The administrator of each juvenile facility shall develop ☒ ☐ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES Chapter 6, 6.9 Access to Legal Services ☒ ☐ ☐ The facility administrator shall develop written procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; ☒ ☐ ☐ Chapter 6, 6.9, C-1 7539+ San Luis Obispo JH Camp PRO 20-22 - 71 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) provision for confidential consultation with attorneys; and, ☒ ☐ ☐ Chapter 6, 6.9, C-2 (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. ☒ ☐ ☐ Chapter 6, 6.9, C-3 1390 DISCIPLINE The facility administrator shall develop and implement Chapter 7, 7.1 Discipline written policies and procedures for the discipline of Chapter 7, 7.1, B PBIS youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. Chapter 7, 7.1, E Discipline shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, The Positive Behavior Interventions and physical or psychological degradation. Deprivation of Supports (PBIS) model is intertwined with the following is not permitted: the discipline process and rules and sanctions are identified as expectations and consequences for certain behaviors. The expected behaviors and consequences for not ☒ ☐ ☐ following them are posted in the living unit, and on posters throughout the facility. This philosophy is emulated in the classroom as youth are rewarded for following along with expected behaviors which are promoted through the program with incentive-based levels of leadership. Sanctions include losing privileges or completion of Reflection Time written exercises for not following the structure of the program or schedule. (a) bed and bedding; ☒ ☐ ☐ Chapter 7, 7.1, E (b) daily shower, access to drinking fountain, toilet and personal hygiene items, and clean clothing; ☒ ☐ ☐ Chapter 7, 7.1, E 7539+ San Luis Obispo JH Camp PRO 20-22 - 72 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) full nutrition; ☒ ☐ ☐ Chapter 7, 7.1, E (d) contact with parent or attorney; ☒ ☐ ☐ Chapter 7, 7.1, E (e) exercise; ☒ ☐ ☐ Chapter 7, 7.1, E (f) medical services and counseling; ☒ ☐ ☐ Chapter 7, 7.1, E (g) religious services; ☒ ☐ ☐ Chapter 7, 7.1, E (h) clean and sanitary living conditions; ☒ ☐ ☐ Chapter 7, 7.1, E (i) the right to send and receive mail; ☒ ☐ ☐ Chapter 7, 7.1, E (j) education; and, ☒ ☐ ☐ Chapter 7, 7.1, E (k) rehabilitative programming. ☒ ☐ ☐ Chapter 7, 7.1, E 7539+ San Luis Obispo JH Camp PRO 20-22 - 73 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct of youth. Chapter 7, 7.1, F Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS The facility administrator shall develop and implement Chapter 7, 7.2 Discipline Process written policies and procedures for the administration of discipline which shall include, but not be limited to: We reviewed 57 incident reports, with 32 including due process elements of a violation of expectations. Although not required, the agency allows for due process for all failures to meet expected behavior resulting in a sanction. Youth are able to read the incident report and acknowledge verbally and by signature if they want a hearing based on the sanction proposed. We provided technical assistance to reiterate the proposed sanction in writing for the youth to acknowledge by ☒ ☐ ☐ signature for Due Process. We spoke to youth about the PBIS model, expectations and if they had a clear understanding of sanctions for certain behaviors. Responses from all, including documentation in the reports we reviewed, revealed program expectations are clearly demonstrated verbally by staff and by visual posters throughout the facility. Youth understood consequences would result in re- direction of negative behavior to promote a more positive program. (a) designation of personnel authorized to impose discipline for violation of rules; ☒ ☐ ☐ Chapter 7, 7.2, A 7539+ San Luis Obispo JH Camp PRO 20-22 - 74 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Chapter 7, 7.2, F (c) definition of major and minor rule violations and their consequences, and due process requirements; The facility rules (expectations) and accompanying sanctions (consequences) are ☒ ☐ ☐ in the youth handbook and posted in the living unit. (d) trauma-informed approaches and positive behavior interventions; ☒ ☐ ☐ Chapter 7, 7.2, C (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct Chapter 7, 7.2, B imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process ☒ ☐ ☐ shall be documented and require the following: (1) written notice of violation prior to a hearing; ☒ ☐ ☐ Chapter 7, 7.2, I-1, a (2) accommodations provided to youth with disabilities, limited literacy, and English ☒ ☐ ☐ Chapter 7, 7.2, L language learners; (3) hearing by a person who is not a party to the incident; ☒ ☐ ☐ Chapter 7, 7.2, I-2, a (4) opportunity for the youth to be heard, present evidence and testimony; ☒ ☐ ☐ Chapter 7, 7.2, I-2 (5) provision for youth to be assisted by staff in the hearing process; ☒ ☐ ☐ Chapter 7, 7.2, I-2 7539+ San Luis Obispo JH Camp PRO 20-22 - 75 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) provision for administrative review. ☒ ☐ ☐ Chapter 7, 7.2, J (g) violations that result in a removal from camp or commitment program, but not a return to court, will Chapter 7, 7.2, I-4, a follow the due process provisions in subsection (e) above. ☒ ☐ ☐ Youth whose conduct merits a removal from the program are referred for petition or Court action. 1410 MANAGEMENT OF COMMUNICABLE DISEASES. San Luis Obispo Juvenile Facility Policy and Procedure Manual (SLOJF) Section The health administrator/responsible physician, in 8.11 Management of Communicable cooperation with the facility administrator and the local Diseases health officer, shall develop written policies and procedures to address the identification, treatment, control and follow-up management of communicable ☒ ☐ ☐ This policy has been updated to reference diseases. The policies and procedures shall address, but current pandemic information as it relates to not be limited to: cooperation with the local Health Officer. San Luis Obispo County Public Health (SLOCPH) Policy 1410 - Management of Communicable Diseases (a) Intake health screening procedures; SLOJF Section 8.11, B-1: Intake Health Screening procedures. SLOJF Section 8.11, Communicable Diseases (Pandemic, Epidemic, or Outbreak): B Booking Procedures ☒ ☐ ☐ This section articulates the screening by staff and medical, where the screening is done and the reaction to specific criteria at admission. SLOCPH 1410, III-A, Bullet #1 Screening 7539+ San Luis Obispo JH Camp PRO 20-22 - 76 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Identification of relevant symptoms; SLOJF Section 8.11, B-2: Identification of relevant symptoms. SLOJF Section 8.11, Communicable Diseases (Pandemic, Epidemic, or Outbreak): Booking Procedures B-3 through 8 ☒ ☐ ☐ These procedures outline the screening criteria, including relevant information related to questions and observations of symptoms. SLOCPH 1410, III-A, Bullet #1 Screening (c) Referral for medical evaluation; SLOJF Section 8.11, B-3: Referral for medical evaluation. ☒ ☐ ☐ SLOCPH 1410, III-A, Bullet #2 Appraisal (d) Treatment responsibilities during detention; SLOJF Section 8.11, B-4: Treatment responsibilities during detention. SLOCPH 1410, III-A, Bullet #2 ☒ ☐ ☐ Appraisal/Treatment SLOCPH 1410, III-B, Bullet #2 Management/Communication (e) Coordination with public and private community- based resources for follow-up treatment; SLOJF Section 8.11, B-5: Coordination with public and private community-based resources for follow-up treatment. ☒ ☐ ☐ SLOCPH 1410, III-C Follow-up care and release information. 7539+ San Luis Obispo JH Camp PRO 20-22 - 77 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) Applicable reporting requirements; and, SLOJF Section 8.11, B-6: Applicable reporting requirements. SLOJF Section 8.11, Administrative 2-d, I- iii This includes reporting results of tests to the ☒ ☐ ☐ Public Health Division Manager, Assistant Public Health Director and the Communicable Disease Program Manager. Other sections include a report to the administrators in the agency, parents and the Juvenile Court Judge. SLOCPH 1410, III-B, Bullet #3 Reporting (g) Strategies for handling disease outbreaks. SLOJF Section 8.11, B-7: Strategies for handling disease outbreaks. SLOJF Section 8.11, Communicable Diseases (Pandemic, Epidemic, or Outbreak): B ☒ ☐ ☐ This section coordinates efforts for youth entering the facility from booking responsibilities to youth/staff protocols. SLOCPH 1410, III-D, Bullet #2 Outbreaks The policies and procedures shall be updated as necessary to reflect communicable disease priorities These policies are reviewed with all new identified by the local health officer and currently ☒ ☐ ☐ CDC and California Public Health recommended public health interventions. Guidelines. 7539+ San Luis Obispo JH Camp PRO 20-22 - 78 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1433 REQUESTS FOR HEALTH CARE SERVICES (EXCERPT) Chapter 8, 812 Access to Health Care The health administrator, in cooperation with the facility administrator, shall develop policy and ☒ ☐ ☐ procedures to establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE Chapter 10, Clothing and Personal Hygiene The youth’s personal clothing, undergarments and footwear may be substituted for the institutional ☒ ☐ ☐ clothing and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily laundered, in good repair, and free of holes and ☒ ☐ ☐ Chapter 10, 10.1, A-6 tears. (b) The standard issue of climatically suitable clothing for youth shall consist of but not be limited to: ☒ ☐ ☐ (1) Socks and serviceable footwear; ☒ ☐ ☐ Chapter 10, 10.1, A-1, 3 and 4 (2) Outer garments; ☒ ☐ ☐ Chapter 10, 10.1, A-2 (3) New non-disposable underwear which shall remain with the youth throughout their stay, Chapter 10, 10.1, A-4 and; ☒ ☐ ☐ Chapter 10, 10.1, C-1 (4) Undergarments, that are freshly laundered and free of stains, including tee shirts and bras. Chapter 10, 10.1, A-1 ☒ ☐ ☐ Chapter 10, 10.1, C-1 7539+ San Luis Obispo JH Camp PRO 20-22 - 79 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and Chapter 10, 10.1, A-6 dried completely in a mechanical dryer or other ☒ ☐ ☐ laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ Chapter 10, 10.1, F 1482 CLOTHING EXCHANGE Chapter 10, 10.3 Clothing Exchange The facility administrator shall develop and implement written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless ☒ ☐ ☐ work, climatic conditions, or illness necessitates more frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S PERSONAL CLOTHING Chapter 10, 10.5 Control of Vermin in Youth’s Personal Clothing There shall be written policies and site-specific procedures developed and implemented by the facility ☒ ☐ ☐ administrator to control the contamination and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS Chapter 10, 10.6 Issue of Personal Care There shall be written policies and site-specific Items procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ Chapter 10, 10.6, A-1 7539+ San Luis Obispo JH Camp PRO 20-22 - 80 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Toothpaste; ☒ ☐ ☐ Chapter 10, 10.6, A-2 (c) Soap; ☒ ☐ ☐ Chapter 10, 10.6, A-3 (d) Comb; ☒ ☐ ☐ Chapter 10, 10.6, A-4 (e) Shaving implements; ☒ ☐ ☐ Chapter 10, 10.6, A-5 (f) Deodorant; ☒ ☐ ☐ Chapter 10, 10.6, A-6 (g) Lotion; ☒ ☐ ☐ Chapter 10, 10.6, A-7 (h) Shampoo; and, ☒ ☐ ☐ Chapter 10, 10.7, B (i) Post-shower conditioning hair products. ☒ ☐ ☐ Chapter 10, 10.6, A-9 Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap Chapter 10, 10.5, B provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged Chapter 10, 10.8 Shaving safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 7539+ San Luis Obispo JH Camp PRO 20-22 - 81 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1486 PERSONAL HYGIENE Chapter 10, 10.7 Personal Hygiene There shall be written policies and site specific procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Chapter 10, 10.8 Shaving Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (Excerpt) Chapter 10, 10.9 Hair Care Services Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services ☒ ☐ ☐ monthly. Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Chapter 11, 11.1 Standard Bedding and Clean laundered, suitable bedding and linens, in good ☒ ☐ ☐ Linen Issue repair, shall be provided for each youth entering a living area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of these ☒ ☐ ☐ Chapter 11, 11.1, A-1 regulations; (b) One pillow and a pillow case unless provided for in (a) above; ☒ ☐ ☐ Chapter 11, 11.1, A-1 (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Chapter 11, 11.1, A-4 7539+ San Luis Obispo JH Camp PRO 20-22 - 82 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) One towel; and, ☒ ☐ ☐ Chapter 11, 11.1, A-3 (e) One blanket or more, up on request ☒ ☐ ☐ Chapter 11, 11.1, A-2 1501 BEDDING LINEN EXCHANGE Chapter 11, 11.1, A-4 The facility administrator shall develop and implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once a month. ☒ ☐ ☐ Chapter 11, 11.1, A-2 and 4 1510 FACILITY SANITATION, SAFETY AND MAINTENANCE Chapter 12 Facility Sanitation, Safety and Maintenance The facility administrator shall develop and implement written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7539+ San Luis Obispo JH Camp PRO 20-22 - 83 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☒ ☐ ☐ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☐ ☒ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☐ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7539+ San Luis Obispo JH Camp PRO 20-22 - 84 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: FACILITY NAME: San Luis Obispo Juvenile Hall FACILITY TYPE: JH and Camp Coastal Velley Academy 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That Apply): X X X X FIELD REPRESENTATIVE: Elizabeth Gong DATE: February 23, 2022 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. A new booking area was added in 2007 and a new In each juvenile hall, space used for the reception of youth X Intake area was added in 2010. pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; X 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section 1230.1.2; In each juvenile hall, camp and ranch, space used for the X reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; X 4. A secure vault or storage space for youth, valuables; X 5. Telephone accessible to youth; and X 6. Access to hot and cold running water for staff use. X 1230.1.2 Locked holding room. One holding room was added in 2007 and three A locked holding room shall: holding rooms were added in 2010. 1. Contain a minimum of 15 square feet of floor area per X youth; 2. Provide no less than 45 square feet of floor space and have X a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as specified in Section 1230.2.8; There is a 48” bench in each holding room X allowing for a maximum of two youth in each. 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, unless a X procedure is in effect to give the youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and X 7539+ San Luis Obispo JH Camp PHY 20-22 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 6. Have an outward swinging or lateral sliding door. X 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy sleeping X rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors X Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy sleeping X rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or other action X if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. Locked sleeping rooms shall be equipped with an individual X or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or slide X laterally. 1230.1.7 Single occupancy sleeping rooms. Each room is 77.7 (single) or 88.8 (ADA-2). Single occupancy sleeping rooms shall provide the X following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, X 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, cXonstructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide the X following: 1. A minimum of 100 square feet of floor area; 7539+ San Luis Obispo JH Camp PHY 20-22 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 2. A minimum clear ceiling height of 8 feet and a X minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.9 Dormitories Dormitories shall provide the following: 1. A minimum of 50 square feet of floor area per youth X with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8-foot clear ceiling height; 2. Designed for no fewer than four youth; X 3. Dormitories in juvenile halls shall be designed for no X more than 30 youth; 4. Camps shall conform to Items 1 and 2. X 1230.1.10 Dayrooms Dayrooms shall contain 35 square feet of floor area per X youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking X fountains and showers as specified in Section 1230.2. 1230.1.11 Physical activity and recreation areas. Indoor/outdoor physical activity and recreation areas shall be designed as follows: 1. Minimum indoor outdoor recreation space for facility X capacity: 40 or less is 9,000 square feet; 41-274 is 225 square feet per youth up to 61,650 square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor X space shall be a paved or like surface. 1.2 The required recreation area shall contain no single X dimension less than 40 feet. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow compliance with X Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided X to allow for evening activities and to provide security. 4. Access must be provided to a toilet, wash basin and X drinking fountain as specified in Section 1230.2. 1230.1.12 Academic classrooms. Three classrooms were added in 2016 with the There shall be a dedicated classroom space for every space for 20 students. If at maximum rated X juvenile in every facility. capacity (65), class is held in the East, West or Central dayroom. (CYA regulations). The primary purpose for the academic classroom shall be X for education. 7539+ San Luis Obispo JH Camp PHY 20-22 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk and work X area and a minimum of 28 square feet of floor space per minor. A communication system shall be provided in each X classroom to allow for immediate response to emergencies. The classroom shall be designed for a maximum of 20 X minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small group X educational purposes. 1230.1.13 Safety room. A safety room shall: X 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; X 3. Be padded as specified in Section 1230.2.7; X 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 X inches wide nor less than 24 inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified in X Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls for which X must be located outside of the room; 7. Be equipped with a variable intensity, security-type X lighting fixture with controls located outside the room; 8. Any wall or ceiling-mounted devices must be designed X to prohibit access to the youth occupant; and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches and 32 inches X as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. X There must be a minimum of one suitably equipped medical examination room in every juvenile facility. Medical examination rooms shall provide the following: X 1. Space for carrying out routine medical examinations and emergency care and used for no other purpose; 2. Privacy for youth; X 3. Lockable storage space for medical supplies; X 4. Not less than 144 square feet of floor space with no X single dimension less than 7 feet; 5. Hot and cold running water; X 6. Smooth, nonporous, washable surface; X 7. A medical exam table; and, X 8. Adequate lighting. X 7539+ San Luis Obispo JH Camp PHY 20-22 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.15 Pharmaceutical storage. Provide lockable storage space for medical supplies and X pharmaceutical preparations as specified by Title 15, Section 1438. 1230.1.16 Dining areas. Youth consume meals in the unit dayrooms. Dining areas in juvenile facilities shall contain a minimum X of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. X Dining areas shall not contain toilets or showers in the same X room without appropriate visual barrier. 1230.1.17 Visiting space. Space shall be provided in all juvenile facilities for in-person X visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to X accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, bedding, X supplies and activity equipment. 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with a X minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided for X the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. In all juvenile facilities, at least one securely lockable X janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping X rooms, single and double occupancy rooms and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting in all living X units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). 7539+ San Luis Obispo JH Camp PHY 20-22 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, X California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. X Confidential interview rooms shall contain a minimum of 60 square feet of floor area. In juvenile halls there shall be a minimum of one suitably X furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably furnished X interview room for each facility. This interview room shall provide for confidential X consultations with youth. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all minimum X standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified in X Section 1230.1.11; 2. Academic classrooms as specified in Section X 1230.1.12; 3. Medical examination room as specified in Section X 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. X 1230.1.26 Court holding room for youth. A court holding room shall: X 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; X 3. Provide no less than 40 square feet of floor area and X have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as specified X in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain as X specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, X 7. A mirror of material appropriate to the level of security X shall be provided as specified in Section 1230.2.11. 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for X specific programs in addition to recreation and exercise areas. 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: X 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X 7539+ San Luis Obispo JH Camp PHY 20-22 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS One toilet and one urinal may be substituted for every 15 X males. 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio to X youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X Wash basis must be provided with hot and cold or tempered X water. 1230.2.3 Drinking fountains. X In living areas and indoor and outdoor recreation areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the drinking X bubbler; and, 2. The water flow shall be actuated by a mechanical X means. 1230.2.4 Showers. Shower areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. Showers shall be X provided with tempered water. 1230.2.5 Beds. X Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and spaced no less than 36 inches apart The Pilot Project approved in 2004 allowed beds X to be 29.5 inches apart for the 15 double occupancy rooms. Bunk beds must have no less than 33 inches vertically X between the solid bottoms. In secure facilities, the bunks shall be securely anchored and X flushed against the floor and/or wall. 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy rooms, X double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. Night lighting is required in these areas to provide for good X visibility for supervision and be conducive to sleep. 1230.2.7 Padding. Padding in safety rooms, padding shall cover the entire X floor, door, walls and everything on walls to a clear height of eight feet. 7539+ San Luis Obispo JH Camp PHY 20-22 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS Benches or platforms are not to be placed on the floor of this X room. All padded rooms must be equipped with a tamper resistant X fire sprinkler as approved by the State Fire Marshal. All padding must be: X 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; X 3. At least 112 inch thick; X 4. Of a unitary or laminated construction to prevent its X destruction by teeth, hand tearing or small metal objects; 5. Firmly bonded to all padded surfaces to prevent tearing X or ripping; and, 6. Without any exposed seams susceptible to tearing or X ripping. 1230.2.8 Seating. X Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is seating X for one person. 1230.2.9 Weapons lockers. X Weapons lockers are required in all secure juvenile facilities and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual X compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: X American Society for Testing and Materials, ASTM F 1233- 98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of security X must be provided near each wash basin specified in these regulations. 7539+ San Luis Obispo JH Camp PHY 20-22 - 8 - J456 PHY 98 01 03 09 14 18 dot BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7539 7540 FACILITY: San Luis Obispo Juvenile Hall and Coastal Valley Academy TYPE: JH RC: 65 FIELD REPRESENTATIVE: Elizabeth Gong DATE: February 23, 2022 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) FIXTURES* COMMENTS Désignation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S RECEIVING 109-Booking Holding 2001 1 - (3) (3) 45 Square Feet 1 1 1 48” of bench seating available. INTAKE H1 Holding PRE-97 1 - (1) (1) 86 Square Feet 1 1 1 H2 Holding 1998 1 - (1) (1) 86 Square Feet 1 1 1 This was a safety cell but converted to holding room space. H2, H3 Holding 2003 2 - (4) (8) 7’3”x10’9”x8’6” 1 1 1 73 Square Feet with 80” of seating area. H5 Holding 2003 1 - (4) (4) 7’6”x12’7”x8’6” 1 1 1 77.5 Square Feet with 80” of seating area. NOTE: Each holding room is equipped with a bed utilized as a bench for holding or as a bed for youth taken to the holding room for safety and security related behaviors. There are 3 no contact visiting rooms, currently used as individual counseling rooms and for Zoom visits with family and for Court. PISMO UNIT (CVA Youth) 1-5 Single PRE-97 5 1 1 5 86 square feet 1 1 1 5 Dry Rooms 6-10 Double PRE-97 5 2 2 10 101 square feet 1 1 1 5 Dry Rooms NOTE: All rooms are dry rooms. The dayroom has a bathroom with 4 toilets, 4 washbasins, 4 showers and 1 drinking fountain. There was a kitchenette added in 2021. Adjacent to the living unit is a CVA Treatment Room and Therapy Room used by the CVA Program Managers and BH Specialist. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7539+ San Luis Obispo JH Camp LAS 20-22 - 1 - ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) FIXTURES* COMMENTS Désignation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S CENTER UNIT 1-5 Single PRE-97 5 1 1 5 87 square feet 1 1 1 1 Dry Room 6-10 Double PRE-97 5 2 2 10 101 square feet 1 1 1 5 Dry Rooms NOTE: Rooms 1-4 are wet rooms. The dayroom has a bathroom with 4 toilets, 4 washbasins, 4 showers and 1 drinking fountain. This unit was not occupied during the inspection and is used as a Medical Isolation Unit if necessary. MORRO UNIT (CVA Youth) 1-5 Single PRE-97 5 1 1 5 86 square feet 1 1 1 2 Dry Rooms 6-10 Double PRE-97 5 2 2 10 101 square feet 1 1 1 5 Dry Rooms NOTE: Rooms 3-5 are wet rooms. The dayroom has a bathroom with 4 toilets, 4 washbasins, 4 showers and 1 drinking fountain. This unit was unoccupied during the inspection. There was a kitchenette added in 2021. WEST UNIT (Detention Youth) 101,102, Single 2009 18 1 1 18 11.1 x 7 x 10 1 1 1 73.5 Square Feet, irregular shaped space. 105-120 103, 104 ADA 2009 2 1 1 2 11.2 x 7.4 x10 1 1 1 79.28 Square Feet, irregular shaped space. Dayroom 2009 4746 Sq. Ft. 5 3 regular showers, 2 ADA showers NOTE: There are two Counseling Rooms near the staff control area used for Court, Telepsychiatry and individual time when requested by youth. There are 3 classrooms in the Corridor leading to West Unit that can accommodate 20 students each. Two are currently being used for school instruction and the third for the graduates to complete online college courses. The third classroom is supervised by JSO staff. Classrooms 2009 3 1 There were 3 classrooms added in the corridor leading to West Unit. Each classroom can accommodate 20 youth. NOTE: Due to the age of the Pismo, Center and Morro Units, class was able to be held in the dayroom (CYA Standards). CVA youth would have class in the living unit if the population of the facility were to exceed 60 youth. The rated capacity is 65. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7539+ San Luis Obispo JH Camp LAS 20-22 - 2 - ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) FIXTURES* COMMENTS Désignation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S JUVENILE COURT Youth Holding 2003 1 - (4) (4) 6’6”x10’9”6” 77” of bench seating, dry room. Adult Holding 2003 1 - (2) (2) 5’x11’ 1 1 1 36” of bench seating. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7539+ San Luis Obispo JH Camp LAS 20-22 - 3 -