San Luis Obispo County (2018-2020 inspection cycle)

April 20, 2020 James Salio, Chief Probation Officer San Luis Obispo County Probation Department 1730 Bishop Street San Luis Obispo, CA 93401 SAN LUIS OBISPO COUNTY JUVENILE HALL AND COASTAL VALLEY ACADEMY BSCC # 7339 and 7340 2018-2020 BIENNIAL INSPECTION PURSUANT TO WIC 209 and 885 Dear Chief Salio: This letter is to advise you that the 2018/2020 biennial inspection of the San Luis Obispo County Probation Department’s Juvenile Hall and Coastal Valley Academy has been completed, pursuant to Welfare and Institutions Code Section 209 and 885. A pre-inspection briefing was held on May 21, 2019, and both facilities were inspected on January 13-17, 2020. Deputy Chief Probation Officer Marguerite Harris, as well as her staff and collaborative partners, made the inspection process seamless and represented the facility and their respective agencies in an exemplary manner. We appreciate the time and energy spent preparing for, organizing and participating in the inspection, especially given the amount of documentation requested. The complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of: this transmittal letter; the Title 15 Procedures checklist outlining Title 15 requirements for both facilities; a Physical Plant Evaluation checklist outlining Title 24 requirements for the design of the facilities, and; a Living Area Space Evaluation (LASE) summarizing the physical plant configuration and showing the rated capacity of each facility. Local Inspections In addition to the biennial inspection by the BSCC, Title 15, Section 1313 and statute also require local inspections from the following: county building inspector or person designated by the Board of Supervisors; fire authority having jurisdiction; local health officer; county Superintendent of Schools; Juvenile Court; and the Juvenile Justice Commission. Results of those inspections are considered a part of this report and the dates of the local inspections may be found in the accompanying Procedures Checklist. There are no compliance issues relating to your local inspections. Inspection Scope The inspection included a review of the San Luis Obispo County Juvenile Facility’s Policy and Procedure Manual. Our audit consisted of a review of only those policies and procedures related specifically to the applicable regulations outlined in Title 15, Minimum Standards for Juvenile 7539 7540 SLO JH and CVA 18-20 San Luis Obispo County Probation Department Chief Salio Page 2 Facilities1 and verification that the complete manual is compliant with Section 1324, Policy and Procedures Manual. After the review of the manual, we reviewed documentation to assure that practice and policies are consistent with Title 15. We followed that review with a physical plant tour and interviews with administration, facility staff, collaborative partners and youth. Inspection Results Operations We reviewed facility safety reports, incident reports, grievances, admission/classification reports, separation/room confinement incidents and disciplinary reports/findings to ensure compliance with newly implemented Title 15 Regulations and to ensure procedures and process were consistent. San Luis Obispo county staff were helpful in the modification to facility polices with the 2019 changes to Title 15, spending the first day on-site revising policy language to ensure the intent of regulation was reflective in your manual. We were impressed with the dedication demonstrated by your supervisors and superintendent to emphasize the importance of the agency policies and procedures manual and its use as a tool to train and guide your youth supervision officers. The result was an easy to read operational manual with specific emphasis on providing youth with the significant services and programming options. Although some documentation revealed minor issues with consistency, overall the forms and practices have been improved to show a pattern and practice of compliance with both policies and Title 15 standards. We interviewed facility staff and collaborative partners including probation, medical, mental health and educational staff. We were able to assess the level of communication and collaboration of services provided to youth. Each provider indicated a positive relationship and partnership between staff, administration, teachers, medical and mental health staff, all exemplifying a genuine effort to meet the needs of all youth in the facility. The involvement of partners in every aspect of the program is evident, based on our observations of unit and facility movement, as well as exercise and dayroom activities. The school administration is especially involved in the Positive Behavior Intervention and Supports (PBIS) model of behavior modification, which allows and encourages staff and youth to work on communication for desired outcomes. The daily schedule works well to ensure all youth are active and busy throughout their day. Staff were involved and professional in their supervision of youth. The use of Room Confinement incidents appeared high upon review; however, it was determined staff were not using separation opportunities inside the units before room confinement became necessary. The issue was one of space, and as we did the walk through in the units, we suggested some options. You have since taken the technical assistance recommendations and have reduced room confinement incidents overall. We appreciate your working on this point for overall youth management. In terms of use of force, you have very few 1 BSCC does not review all of your policies and procedures. We do not “approve” your policies and procedures nor do we review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate. 7539 7540 SLO JH and CVA 18-20 San Luis Obispo County Probation Department Chief Salio Page 3 incidents and it was obvious in the documentation review, staff exhaust all options before a force incident occurs. You recognize all force and restraint incidents are high-risk behaviors and take seriously their impact to youth and staff. Each incident is carefully reviewed and discussed to determine appropriate staff intervention and response. This clearly demonstrates the concern you place in ensuring appropriate and fair treatment of all incarcerated youth. Education The San Luis Obispo County Office of Education provides education services for both facilities. Based on the curriculum and our observation of classroom opportunities, teachers at the site are engaged with and promote positive and active classroom instruction. Your school staff also work with the PBIS system to promote goals and provide guidance. This positive behavior management tool focuses on objectives for each youth in the classroom and in the units. It is difficult to work with PBIS unless the school is engaged and promoting the same philosophies as youth supervision staff. It works well in your facilities because all partners have the same mission. There is great emphasis on post-secondary education in the County; Modern States, a curriculum designed for college freshman and initiated by Harvard and MIT, is available at the facilities. This program allows graduated youth many opportunities to work within a college level system while in the facility and assisted by the resource specialist. Youth are also afforded the opportunity to work with the Edevo tablets as a classroom tool. The tablets have pre-loaded materials which allow educational development in and out of the classroom. This technology also has life skills development resources to assist youth with budget, voting, and studying for their driver’s license. The weekly meetings with all collaborative partners, including school, assist with transitioning youth for re-entry services. For education, this is especially important to achieve success at home with seamless transition. The SLOOE sees this as an opportunity to be a part of the team to ensure youth have this opportunity to continue their education once released. Programming The facilities house pre-and post- adjudicated youth, which includes short term incarceration as well as long term programing for those committed to the Coastal Valley Academy program. The facility offers a wide array of services through relationships with collaborative partnerships, outside volunteers and probation staff. Individualized case plans are completed for these youth with specific goals and objectives for their stay. All youth participate in programming that includes social awareness programs with a focus on making positive behavior changes to address the behaviors leading to their incarceration. San Luis Obispo Probation contracts with Restorative Partners Inc., which facilitates the following programs: AA and NA; Creative Writing; Guitar Program; Spiritual Counseling; Sport Programs; Art; Meditation; Music lessons; Bible Study; Raise the Ruff (Dog Program); Chess Club; Book Club; Young Life (Cal Poly program to engage youth about spirituality and personal growth); 7539 7540 SLO JH and CVA 18-20 San Luis Obispo County Probation Department Chief Salio Page 4 AVP Mini Workshops (experiential workshop to empower youth to lead non-violent lives); Music Program; Ping-Pong; and Tutoring. Restorative Partners serves people impacted by crime through a continuum of services that focus on mind, body and spiritual transformation. The programs incorporate trauma informed care, while addressing accountability, responsibility, and violence. There are over 300 volunteers that work with the facility, the SLO Jail and Honor Farm, as well as community programs for youth or adults on probation and parole. The goal for the juvenile facility is to include gender specific, trauma informed, and evidence based services to the youth population. The facility acknowledges the outcomes from great deal of emphasis on school, work and unit behavior with their structured behavior management system (PBIS), schedule and programming options. Each focus on reinforcing positive and consistent responses to negative behavior. This provides for clear expectations, supported by staff with natural consequences so that youth may learn from mistakes. The structure in operations and daily schedules support this. The youth we interviewed indicated staff were fair in their issuance of consequences, as well as respectful and genuine in their treatment. Title 15, CCR Minimum Standards During our visit, we offered technical assistance and made best-practice recommendations to your management team to assist or enhance operations for future compliance inspections, given the changes to regulations this cycle. Several procedures and policy matters were discussed and edited prior to the completion of this letter. Those efforts are appreciated. The attached Procedures Checklist provides a detailed overview of the inspection findings. Upon final review of all documentation and upon the conclusion of this report, we find the San Luis Obispo County facilities has no issues of non-compliance with all Title 15 Regulations and there is no corrective action required. Title 24, CCR Physical Plant There were no changes made to the physical plant and your rated capacity remains at 65, fifty for Juvenile Hall and fifteen for the Coastal Valley Academy. On the day of the inspection, the population was 16, nine in detention and seven in the Coastal Valley Academy. Training The most recent Standards and Training for Corrections audit reports that the San Luis Obispo County Probation Department is in compliance with all relevant regulations and mandates. It is significant to note the facility requires new staff to complete 160 hours of training and orientation, and an additional 224 hours specific to the assignment at the Coastal Valley Academy. This exceeds the 40 hours required by regulation, before they can supervise any youth. Youth supervision staff responsible for sole supervision are required to attend core training before doing so. STC records indicate compliance in this area. 7539 7540 SLO JH and CVA 18-20 San Luis Obispo County Probation Department Chief Salio Page 5 Juvenile Justice and Delinquency Prevention Act Compliance Monitoring There have been no violations of JJDPA this inspection cycle and no areas of noncompliance were noted. We are very impressed with the overall function and operation of San Luis Obispo County Juvenile Hall and Coastal Valley Academy. We would again like to thank you and compliment your staff for their dedication, thoroughness and responsiveness. You have every reason to be proud of your managers and their staff as they are doing an outstanding job in caring for the youth in their care. This concludes our 2018-2020 inspection report. We are available to assist as needed and are always happy to provide technical assistance when requested. We look forward to continuing to work together. Please do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call (916) 324-9153 if you have any questions. Sincerely, Elizabeth Gong Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, San Luis Obispo County* Chair, Juvenile Justice Commission, San Luis Obispo County* Chair, Board of Supervisors, San Luis Obispo County* County Administrator, San Luis Obispo County* Robert Reyes, Assistant Chief Probation Officer, San Luis Obispo County Probation Marguerite Harris, Superintendent, San Luis Obispo County Probation *Copies of full inspection are available upon request. 7539 7540 SLO JH and CVA 18-20 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7539 7540 FACILITY NAME: San Luis Obispo Juvenile Hall FACILITY TYPE: JH San Luis Obispo Coastal Valley Academy Camp PERSON(S) INTERVIEWED: Jim Salio, Chief Probation Officer; Robert Reyes, Assistant Chief Probation Officer; Marguerite Harris, Deputy Chief Probation Officer; Jennifer Gonzalez, Supervising Deputy Probation Officer (SDPO); Seth Price, SDPO; Todd Paramore, SDPO; Darryl Kendrix, JSO III; Ryan Villareal, JSO I; Andres Acuna, JSO I; Katherine Aaron, Assistant Superintendent: San Luis Obispo Office of Education; Karen Donaghe, Principal; Pam Beaumont, Nurse Practitioner, San Luis Obispo Public Health; Youths: Breanna R, age 16; Cody J, age 17 (DJJ Commit); Tristin, age 18 (CVA to Transitional Housing). FIELD REPRESENTATIVE: Elizabeth Gong DATE: January 13-17, 2020 An ‘X’ designation indicates compliance. TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by 2018: The San Luis Obispo Building the Board of Supervisors to approve building safety; Services completed a letter indicating the four projects they worked on in 2018, ☒ ☒ ☐ indicating the building was compliant with this regulation during each project. 2019: December 24, 2019 (B) Fire authority having jurisdiction, including a fire 2018: March 2, 2018 clearance as required by Health and Safety Code 2019: June 12, 2019, Clearance granted on ☒ ☒ ☐ Section 13146.1 (a) and (b); March 10, 2020, after replacement of two fire doors by SLO Public Works. (C) Local health officer, inspection in accordance with 2018: Health and Safety Code Section 101045; Environmental Health: December 19, 2018 Medical/Mental Health: December 17, 2018 Nutritional Health: December 6, 2018 ☒ ☒ ☐ 2019: Environmental Health: November 25, 2019 Medical/Mental Health: December 30, 2019 Nutritional Health: November 25, 2019 (D) County superintendent of schools on the adequacy 2018: February 22, 2018 of educational services and facilities as required in ☒ ☒ ☐ 2019: December 12, 2019 Section 1370; 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7539 7540 SLO JH and CVA 18-20 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS (E) Juvenile court as required by Section 209 of the ☐ 2018: March 28, 2018 ☒ ☒ Welfare and Institutions Code 2019: December 31, 2019 (F) Juvenile Justice Commission as required by Section 2018: May 7, 2018 229 of the Welfare and Institutions Code or ☐ 2019: April 23, 2019 ☒ ☒ Probation Commission as required by Section 240 of the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS Chapter 3, 3.1 Appointment and BSCC Note: Compliance with this section is Qualifications determined by receipt of the Chief Probation Officer’s The elements of this regulation are addressed certification letter confirming that all elements of in a memorandum completed by Chief regulation are met. Probation Officer Jim Salio dated January 8, (a) Appointment ☒ ☒ ☐ 2020. The memo articulates the hiring In each juvenile facility there shall be a superintendent, practices of the agency which meets the director or facility manager in charge of its program and regulation. employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess knowledge, Chapter 3, 3.1, B-1 skills and abilities appropriate to their job ☒ ☒ ☐ classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Chapter 3, 3.1, B-2 examination including tuberculosis screening test ☒ ☒ ☐ and evaluation for immunity to contagious illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Chapter 3, 3.1, B-3 and 6 and training requirements adopted by the Board The BSCC Standards for Training and pursuant to Section 6035 of the Penal Code; and ☒ ☒ ☐ Corrections report for 2018-2019 finds San Luis Obispo County Probation in Full Compliance with statutory regulations regarding training of staff in both facilities. (4) conduct a criminal records review, on each new Chapter 3, 3.1, B-4 and 5 employee, and psychological examination in ☒ ☒ ☐ accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- Chapter 3, 3.1, B-7 employees of the facility, who may be present at the facility, shall have such clearance and qualifications ☒ ☒ ☐ as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 7539 7540 SLO JH and CVA 18-20 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS 1321 STAFFING Chapter 3, 3.2 Staffing Each juvenile facility shall: a) have an adequate number of personnel sufficient to Chapter 3, 3.2, A-2 carry out the overall facility operation and its programming, to provide for safety and security of ☒ ☒ ☐ The facility has 31 Juvenile Supervision Officers (JSO) and 5 JSO III filled positions. youth and staff, and meet established standards and There are 4 vacancies in this series. regulations; b) ensure that no required services shall be denied Chapter 3, 3.2, A-1 because of insufficient numbers of staff on duty The facilities population over the last cycle absent exigent circumstances; ☒ ☒ ☐ has been low, therefore, the schedule and staffing patterns reflect sufficient coverage. It is noted the additional duties for transportation, staff relief, program coverage. c) have a sufficient number of supervisory level staff to Chapter 3, 3.2, A-12 ensure adequate supervision of all staff members; There are 3 SDPO assigned to the facility, ☒ ☒ ☐ that work all waking hours. The graveyard is staffed with a JSO III who is in charge of the facility during that time. d) have a clearly identified person on duty at all times Chapter 3, 3.2, A-3 who is responsible for operations and activities and ☒ ☒ ☐ There is always a SDPO or JSO III on duty, has completed the Juvenile Corrections Officer Core and in charge of the facility. Course and PC 832 training; e) have at least one staff member present on each living ☒ ☒ ☐ Chapter 3, 3.2, A-4 unit whenever there are youth in the living unit; f) have sufficient food service personnel relative to the The facility contracts with the SLO County number and security of living units, including staff Jail to provide food services. qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen ☒ ☒ ☐ supervision; direct food preparation and servings; conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; g) have sufficient administrative, clerical, recreational, Chapter 3, 3.2, A-7 medical, dental, mental health, building Ancillary personnel are not responsible for maintenance, transportation, control room, facility ☒ ☒ ☐ youth supervision security and other support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be diverted from supervising youth; and, 7539 7540 SLO JH and CVA 18-20 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS h) assign sufficient youth supervision staff to provide Chapter 3, 3.2, A-6 continuous wide-awake supervision of youth, The facility will operate with a minimum of subject to temporary variations in staff assignments ☒ ☒ ☐ 4 officers on duty. to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) Chapter 3, 3.2, A-8 (A) during the hours that youth are awake, one wide- ☒ ☐ ☐ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their Chapter 3, 3.2, A-9 room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff Chapter 3, 3.2, A-6 members on duty at all times, regardless of the The facility will operate with a minimum of number of youth in detention, unless an ☒ ☐ ☐ 4 officers on duty. arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty Chapter 3, 3.2, A-10 ☒ ☐ ☐ who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other Chapter 3, 3.2, B-3, 4 duties such as administration, supervision of ☒ ☐ ☐ personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum youth- staff ratio) ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the ☐ ☐ ☒ number of youth in detention, unless an arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty ☐ ☐ ☒ who is the same gender as youth housed in the facility. 7539 7540 SLO JH and CVA 18-20 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS (E) personnel with primary responsibility for other duties such as administration, supervision of ☐ ☐ ☒ personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) Chapter 3, 3.2, A-8 (A) during the hours that youth are awake, one wide- ☐ ☒ ☐ The facility chooses to staff the CVA as a JH awake youth supervision staff member on duty for with the ratio of 1:10 during waking hours. each 15 youth in the camp population; (B) during the hours that youth are confined to their Chapter 3, 3.2, A-9 room for the purpose of sleeping, one wide-awake ☐ ☒ ☐ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff Chapter 3, 3.2, A-6 members on duty at all times, regardless of the ☐ ☒ ☐ The facility will operate with a minimum of number of youth in residence, unless arrangements 4 officers on duty. have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty Chapter 3, 3.2, A-10 ☐ ☒ ☐ who is the same gender as youth housed in the facility; (E) in addition to the minimum staff to youth ratio Chapter 3, 3.2, B-2 required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; The policy has sufficient staff assigned with types of youth committed to the camp; and the ☐ ☒ ☐ the opportunity to fluctuate depending on population. function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other Chapter 3, 3.2, B-4 duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☒ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF Chapter 3, 3.3, A Orientation ORIENTATION AND TRAINING (a) Prior to assuming any responsibilities each youth In addition to the requirements below, SLO supervision staff member shall be properly oriented facilities require staff to be oriented to the to their duties, including: Mission, Vision and Values of the Agency; ☒ ☒ ☐ the philosophy of detained youth; an overview of Positive Behavior Interventions and Supports (PBIS); employee responsibilities and conduct; and, review of the agency’s Use of Force policy. (1) youth supervision duties; ☒ ☒ ☐ Chapter 3, 3.3, A-1 (2) scope of decisions they shall make; ☒ ☒ ☐ Chapter 3, 3.3, A-2 (3) the identity of their supervisor; ☒ ☒ ☐ Chapter 3, 3.3, A-3 7539 7540 SLO JH and CVA 18-20 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS (4) the identity of persons who are responsible to Chapter 3, 3.3, A-4 ☒ ☒ ☐ them; (5) persons to contact for decisions that are beyond Chapter 3, 3.3, A-5 ☒ ☒ ☐ their responsibility; and (6) ethical responsibilities. ☒ ☒ ☐ Chapter 3, 3.3, A-6 (b) Prior to assuming any responsibility for the Chapter 3, 3.3, B Training supervision of youth, each youth supervision staff member shall receive a minimum of 40 hours of New staff are required to complete 160 hours facility-specific orientation, including: of facility specific training via a Training Program established with an assigned permanent staff (FTO) who mentors the officers in all elements in the Facility ☒ ☒ ☐ Training Handbook, including Performance Reports on their knowledge and efficiency. The Facility Training Program is reviewed and updated annually by the Deputy Chief of Facilities and the Leadership Team in the department. (1) individual and group supervision techniques; ☒ ☒ ☐ Chapter 3, 3.3, B-1 (2) regulations and policies relating to discipline and Chapter 3, 3.3, B-2 rights of youth pursuant to law and the ☒ ☒ ☐ provisions of this chapter; (3) basic health, sanitation and safety measures; ☒ ☒ ☐ Chapter 3, 3.3, B-3 (4) suicide prevention and response to suicide Chapter 3, 3.3, B-4 ☒ ☒ ☐ attempts (5) policies regarding use of force, de-escalation Chapter 3, 3.3, B-5 techniques, chemical agents, mechanical and ☒ ☒ ☐ physical restraints; (6) review of policies and procedures referencing Chapter 3, 3.3, B-6 ☒ ☒ ☐ trauma and trauma-informed approaches; (7) procedures to follow in the event of Chapter 3, 3.3, B-7 ☒ ☒ ☐ emergencies; (8) routine security measures, including facility Chapter 3, 3.3, B-8 ☒ ☒ ☐ perimeter and grounds; (9) crisis intervention and mental health referrals to Chapter 3, 3.3, B-9 ☒ ☒ ☐ mental health services; (10) documentation; and ☒ ☒ ☐ Chapter 3, 3.3, B-10 (11) fire/life safety training ☒ ☒ ☐ Chapter 3, 3.3, B-11 (c) Prior to assuming sole supervision of youth, each Chapter 3, 3.3, C youth supervision staff member shall successfully complete the requirements of the Juvenile ☒ ☒ ☐ Staff are also required to complete Annual Corrections Officer Core Course pursuant to Penal Training as specified in Chapter 3, 3.5, A Code Section 6035. 7539 7540 SLO JH and CVA 18-20 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS (d) Prior to exercising the powers of a peace officer Chapter 3, 3.3, B-1 youth supervision staff shall successfully complete ☒ ☒ ☐ training pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Chapter 3, 3.2, A-11 Whenever there is a youth in a juvenile facility, there shall be at least one wide awake person on duty at all ☒ ☒ ☐ times who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL Chapter 1, 1.3 Policy Statement All facility administrators shall develop, publish, and Chapter 3, 3.6 Policy and Procedure Manual implement a manual of written policies and procedures Chapter 3, 3.6, D Procedure requirements for that address, at a minimum, all regulations that are specific manual inclusions. applicable to the facility. Such a manual shall be made available to all employees, reviewed by all employees, It is documented via memorandum from ☒ ☒ ☐ and shall be administratively reviewed at a minimum Chief Deputy Marguerite Harris that the every two years, and updated, as necessary. Those facility manual was last reviewed and records relating to the standards and requirements set updated on November 22, 2019. forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of Chapter 3, 3.6, C-1 communications and a description of job classifications; Appendix #8 Has Job Descriptions, Chain of ☒ ☒ ☐ Command and the facility Organization Chart. (b) responsibility of the probation department, purpose Chapter 3, 3.6, C-2 of programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention ☒ ☒ ☐ Commission or Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; ☒ ☒ ☐ Chapter 3, 3.6, C-3 (d) initial orientation and training program for Chapter 3, 3.6, C-4 ☒ ☒ ☐ employees; (e) initial orientation, including safety and security Chapter 3, 3.6, C-5 issues and anti-discrimination policies, for support ☒ ☒ ☐ staff, contract employees, school, mental/behavioral health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and Chapter 3, 3.6, C-6 ☒ ☒ ☐ communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☒ ☐ Chapter 3, 3.6, C-6, a (2) legal and proper care of youth; ☒ ☒ ☐ Chapter 3, 3.6, C-6, b 7539 7540 SLO JH and CVA 18-20 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS (3) maintenance of individual youth's records; ☒ ☒ ☐ Chapter 3, 3.6, C-6, c (4) supply of information to the juvenile court and Chapter 3, 3.6, C-6, d ☒ ☒ ☐ those authorized by the court or by the law; and, (5) release of information regarding youth. ☒ ☒ ☐ Chapter 3, 3.6, C-6, e (g) ethical responsibilities; Chapter 3, 3.6, C-7 The department has an established ethics ☒ ☒ ☐ policy which is required to be read by all new staff. (h) trauma-informed approaches; Chapter 3, 3.6, C-8 The facility has a training curriculum that ☒ ☒ ☐ articulates staff responsibilities in their dealing with youth as it relates to trauma. (i) culturally responsive approaches; Chapter 3, 3.6, C-9 The facility has a training curriculum that articulates staff responsibilities in their ☒ ☒ ☐ dealing with youth as it relates to cultural responsive approaches with their youth population. (j) gender responsive approaches; Chapter 3, 3.6, C-10 The facility has a training curriculum that ☒ ☒ ☐ articulates staff responsibilities in their dealing with youth as it relates to gender in the facility. (k) a non-discrimination provision that provides that all Chapter 1, Section 1.2 Non-Discrimination youth within the facility shall have fair and equal Statement access to all available services, placement, care, Chapter 3, 3.6, C-11 treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on This information is also in the Youth the basis of actual or perceived race, ethnic group Handbook for each facility. ☒ ☒ ☐ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Chapter 3, 3.6, C-12 chemical agents related security devices, and ☒ ☒ ☐ weapons and ammunition, where applicable; 7539 7540 SLO JH and CVA 18-20 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS (m) establishment of procedures for collection of Medi- Chapter 3, 3.6, C-13 Cal eligibility information and enrollment of eligible ☒ ☒ ☐ youth; and, (n) establishment of a policy that prohibits all forms of Chapter 3, 3.6, C-14 sexual abuse, sexual assault and sexual harassment. Chapter 3, 3.27 PREA Policy The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☒ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Chapter 3, 3.7 Fire Safety Plan The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with ☒ ☒ ☐ the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the Chapter 3, 3.7, A-1 ☒ ☒ ☐ manual of policy and procedures; b) monthly fire and life safety inspections by facility Chapter 3, 3.7, A-2 staff with two- year retention of the inspection Chapter 3, 3.7, E record; This section articulates the procedures to conduct the inspection, including the inspection to occur on the 15th day of each ☒ ☒ ☐ month. We reviewed all monthly inspections this cycle and noted the form, comments and follow through for nay noted issues was timely. Facility administration reviews the monthly forms and maintains them in a binder for easy review. c) fire prevention inspections as required by Health Chapter 3, 3.7, A-3 and Safety Code Section 13146.1(a) and (b); The most recent fire inspection is pending clearance as to the replacement of two doors ☒ ☒ ☐ in the facility. Regulation requires this inspection every two years, therefore, the last clear inspection is valid until March 2020. d) an evacuation plan; Chapter 3, 3.7, A-4 Chapter 3, 3.7, J-5, d ☒ ☒ ☐ The facility conducts periodic evacuation drills for each unit in the facility during the monthly fire drills. 7539 7540 SLO JH and CVA 18-20 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS e) documented fire drills not less than quarterly; Chapter 3, 3.7, A-5 Chapter 3, 3.7, E-G ☒ ☒ ☐ This section articulates these are to occur monthly as training tools in the areas of fire, emergency system and evacuation drills. f) a written plan for the emergency housing of youth in Chapter 3, 3.7, A-6 Evacuation the case of fire; and, Chapter 3, 3.7, J-5, d Chapter 3, 3.11 Emergency Housing Depending on the scenario, the SLO County ☒ ☒ ☐ Sheriff or Santa Barbara County Probation Department (SBCPD) will house youth in the event of a full evacuation. SLO Probation has an Memorandum of Agreement with Santa Barbara for housing. g) development of a fire suppression pre-plan in Chapter 3, 3.7, A-7 ☒ ☒ ☐ cooperation with the local fire department. Chapter 3, 3.7, I Fire Response 1326 SECURITY REVIEW Chapter 3, 3.8 Security Review Each facility administrator shall develop policies and The most recent Security Review was procedures to annually review, evaluate, and document completed via memo by DCPO Marguerite security of the facility. The review and evaluation shall Harris on December 28, 2019. include internal and external security, including, but not ☒ ☒ ☐ limited to, key control, equipment, and staff training. This policy requires the annual review of security issues and report to the Chief Probation Officer. 1327 EMERGENCY PROCEDURES Chapter 3, 3.10 Emergency Procedures Chapter 3, 3.6, D-2 The facility administrator shall develop facility-specific ☒ ☒ ☐ policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of hostages; Chapter 3, 3.10, G Riot (Inside facility) Chapter 3, 3.10, A-1 Escapes Chapter 3, 3.10, A-1 and 13 Hostages ☒ ☒ ☐ Chapter 3, 3.10, F Procedure The facility has the same procedure for all. (b) civil disturbance, active shooter and terrorist attack; Chapter 3, 3.10, A-2 and F Civil Disturbance ☒ ☒ ☐ Chapter 3, 3.10, A-4 Active Shooter Chapter 3, 3.10, A-5 Terrorist Attack 7539 7540 SLO JH and CVA 18-20 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS (c) fire and natural disasters; Chapter 3, 3.10, A-3 List Chapter 3, 3.10, B-6 Definition Chapter 3, 3.10, H Disasters ☒ ☒ ☐ The facility has the same procedures for fire and natural disasters. (d) periodic testing of emergency equipment; Chapter 3, 3.10, A-7 ☒ ☒ ☐ (e) emergency evacuation of the facility; and Chapter 3, 3.10, A-9 Emergency Evacuation ☒ ☒ ☐ (f) a program to provide all youth supervision staff Chapter 3, 3.10, A-10 with an annual review of emergency procedures. The facility has staff complete a two-hour training annually on Emergency Procedures. ☒ ☒ ☐ A memo was completed on January 8, 2020, verifying all staff had this training in November and December 2019. 1328 SAFETY CHECKS Chapter 3, 3.15 Safety Checks The facility administrator shall develop and implement The facility uses the Guard Electronic safety policy and procedures that provide for direct visual check system. The policy has significant observation of youth at a minimum of every 15 minutes, direction for staff in terms of how to use and at random or varied intervals during hours when youth download the information before, during and are asleep or when youth are in their rooms, confined in after their shift to ensure the correct officer is holding cells or confined to their bed in a dormitory. associated with the check. Supervision is not replaced, but may be supplemented The administration audit and review all by, an audio/visual electronic surveillance system safety checks, handling late checks by staff designed to detect overt, aggressive or assaultive ☒ ☒ ☐ through a counseling, documented memo or behavior and to summon aid in emergencies. All safety other measures internally. We noted there checks shall be documented with the actual time the were 263 late safety checks from July 2018 check is completed. through December 2019, with an average of 14.6 per month. Because there is no pattern, the agency is not non-compliant. Administration takes this very seriously and continues to train and emphasize the importance of random and varied safety checks via this audit process. 7539 7540 SLO JH and CVA 18-20 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN Chapter 3, 3.16, A Suicide Prevention Plan The facility administrator, in collaboration with the Policy requires the plan to be reviewed healthcare and behavioral/mental health administrators, shall plan and implement written policies and annually by the Law Enforcement Medical procedures which delineate a Suicide Prevention Plan. ☒ ☒ ☐ Committee (LEMC). Facility administration The plan shall consider the needs of youth experiencing work closely with Mental Health and past or current trauma. Suicide prevention responses Medical personnel to ensure any behaviors shall be respectful and in the least invasive manner related to suicide, ideation or acting out is consistent with the level of suicide risk. The plan shall addressed immediately by all personnel. include the following elements: (a) Suicide prevention training as required in Chapter 3, 3.16, B-1 Section 1322, Youth Supervision Staff Orientation, and Training and the Juvenile ☒ ☒ ☐ Requires 4 hours of Suicide Prevention Corrections Officer Core Course. Training in Core and 2 hours annually thereafter. (b) Screening, Identification Assessment and Chapter 3, 3.16, B-2, a Precautionary Protocols At admission, youth complete an Intake (1) All youth shall be screened for risk of ☒ ☒ ☐ suicide at intake and as needed during screening, interim medical screening and detention. mental health screening tool to assess their level of risk. (2) All youth supervision staff who perform Chapter 3, 3.16, B-1, a intake processes shall be trained in ☒ ☒ ☐ This policy requires ALL staff to be trained, screening youth for risk of suicide. not just intake staff. (3) All youth who have been identified during Chapter 3, 3.16, B-2, e-1 and 2 the intake screening process to be at risk of This policy outlines the process for mental suicide shall be referred to behavioral/mental health staff for a suicide health referrals. Mental health staff are on risk assessment. ☒ ☒ ☐ duty 7 days per week, from 8am to 9pm Monday through Friday and 9am to 7 pm Saturday and Sunday. (4) Precautionary protocols shall be developed Chapter 3, 3.16, C-1 through 4 to ensure the youth’s safety pending the This includes housing, treatment, supervision behavioral/mental health assessment. ☒ ☒ ☐ and programming strategies. (c) Referral process to behavioral/mental health Chapter 3, 3.16, B-2, a and e-2 staff for assessment and/or services. This articulates the immediate referral to the ☒ ☒ ☐ Mental Health Therapist (MHT) or if not on duty, the procedure to contact the Mental Health Evaluation Team. 7539 7540 SLO JH and CVA 18-20 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS (d) Procedures for monitoring of youth identified Chapter 3, 3.16, C-3, a-d at risk for suicide. ☒ ☒ ☐ This articulates the level of supervision based on the MHT established protocol. (e) Safety Interventions Chapter 3, 3.16, C Safety Interventions (1) Procedures to address intervention protocols for youth identified at risk for ☒ ☒ ☐ suicide which may include, but are not limited to: A. Housing consideration ☒ ☒ ☐ Chapter 3, 3.16, C-1 B. Treatment strategies including Chapter 3, 3.16, C-2 ☒ ☒ ☐ trauma-informed approaches (2) Procedures to instruct youth supervision Chapter 3, 3.16, C-5 staff how to respond to youth who exhibit suicidal behaviors. The facility has a very specific protocol for ☒ ☒ ☐ staff to address any forms of suicide ideation, discussion or response to suicide behaviors. (f) Communication Chapter 3, 3.16, B-2, a-d (1) The intake process shall include Chapter 3, 3.16, C-5, c communication with the arresting officer and family guardians regarding the youth’s The intake officer is required to past or present suicidal ideations, behaviors communicate with officers and facility to or attempts. retrieve current or past information relating to suicide behaviors. That staff is then required to communicate the information to ☒ ☒ ☐ the on-duty supervisors, medical and mental health staff. Additionally, any threats or actions while the youth is in custody shall be reported immediately to the Lead, supervisor, medical and Mental Health staff. (2) Procedures for clear and current There are weekly meetings which include information sharing about youth at risk for discussions of each youth and any ☒ ☒ ☐ suicide with youth supervision, healthcare, circumstances relevant to depression or and behavioral/mental health staff. isolation. (g) Debriefing of Critical Incidents Related to Chapter 3, 3.16, F Critical Incident Debrief Suicides or Attempts Chapter 3, 3.16, F-4 Administrative Review ☒ ☒ ☐ (1) Process for administrative review of the circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected Chapter 3, 3.16, F-1 and 2 ☒ ☒ ☐ staff. (3) Process for a debriefing event with affected Chapter 3, 3.16, F-3 ☒ ☒ ☐ youth. 7539 7540 SLO JH and CVA 18-20 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS (h) Documentation Chapter 3, 3.16, E (1) Documentation processes shall be ☒ ☒ ☐ developed to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied Chapter 3, 3.16, C-4 Programming the opportunity to participate in facility programs, The facility houses, treats, supervises and services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety encourages all youth identified as being at ☒ ☒ ☐ of the youth or security of the facility. Any deprivation risk for suicide behaviors. The daily MH of programs, services or activities for youth at risk of evaluations and constant staff engagement suicide shall be documented and approved by the are encouraged and supported by facility manager. administration. 1340 REPORTING OF LEGAL ACTIONS Chapter 4, 4.1 Reporting of Legal Actions Each facility shall submit to the Board a letter of ☒ ☒ ☐ notification on each legal action, pertaining to conditions of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE Chapter 4, 4.2,1(a) DETAINED Chapter 4, 4.2 Paragraph #1and F (1) Death of a Youth. (a) The facility administrator, in cooperation with the The facility policies identify all parties health administrator and the behavioral/mental required to be notified in the event of an in- health director, shall develop written policies and ☒ ☒ ☐ custody death. procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the Chapter 4, 4.2, G-1 and 2 Operational facility administrator, shall develop written policies Review and procedures to assure there is a medical and operational review of every in-custody death of a ☒ ☒ ☐ youth. The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Chapter 4, 4.2, F-5, b Board a copy of the report submitted to the Attorney General under Government Code Section 12525. A ☒ ☒ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. 7539 7540 SLO JH and CVA 18-20 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS (d) Upon receipt of a report of the death of a youth from Chapter 4, 4.2, F-6 the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☒ ☐ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth Chapter 4, 4.2, I Notifications in event of (a) The facility administrator, in cooperation with the Serious Illness or Injury health administrator, shall develop written policies and procedures for the notification to necessary ☒ ☒ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Chapter 3, 3.16 Chapter 4, 4.3 Each juvenile facility shall submit required population ☒ ☒ ☐ and profile survey reports to the Board within 10 working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY Chapter 4, 4.5 When the number of youth detained in a living unit of a The facility has not exceeded rated capacities juvenile facility exceeds its rated capacity for more than ☒ ☒ ☐ this cycle. fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7539 7540 SLO JH and CVA 18-20 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES Chapter 5, 5.1 Admittance Procedures The facility administrator shall develop and implement Chapter 5, 5.1 General Policy 1st paragraph written policies and procedures for admittance of youth that emphasize respectful and humane engagement with The policies in place for youth admission youth, and reflect that the admission process may be meet regulation and in practice, provide staff traumatic to youth who may have already experienced and agency partners with detailed trauma. Policies shall be trauma-informed, culturally information to assist in the youths stay. relevant, and responsive to the language and literacy Screening tools assess attitude, victimization, needs of youth. In addition to the requirements of gang influence, sexual abuse or assault, Sections 1324 and 1430 of these regulations: aggression thought the intake questionnaire. The medical and mental health assessments include questions related to illnesses, ☒ ☒ ☐ medication, history of medical incidents, mental health conditions, prior assaultive of suicidal behaviors, trauma and family issues. This approach provides an inclusive background to set goals and objectives for the youths stay. We reviewed 15 packets of admission documents and the practice includes a comprehensive and detailed intake process to admit youth into the facility, responding to all required elements in regulation. (a) the admittance process shall include: Chapter 5, 5.1, a (1) Access to two free phone calls within one hour ☒ ☒ ☐ of admittance in accordance with the provisions of Welfare and Institution Code Section 627; (2) Offer of a shower; ☒ ☒ ☐ Chapter 5, 5.1, b (3) Documented secure storage of personal Chapter 5, 5.1, c ☒ ☒ ☐ belongings; (4) Offer of food upon arrival; ☒ ☒ ☐ Chapter 5, 5.1, d-1 and 2 (5) Screening for physical and behavioral health Chapter 5, 5.1, e General Policy ☒ ☒ ☐ and safety issues, intellectual or developmental disabilities; (6) Screening for physical and developmental Chapter 5, 5.1, f General Policy ☒ ☒ ☐ disabilities in accordance with Sections 1329, 1413, and 1430 of these regulations; (7) Contact with Regional Center for the Chapter 5, 5.1, g General Policy Developmentally Disabled for youth that are ☒ ☒ ☐ suspected of or identified as having a developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. Chapter 5, 5.3, G Transgender and Intersex ☒ ☒ ☐ Youth 7539 7540 SLO JH and CVA 18-20 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS (b) juvenile hall administrators shall establish written Chapter 5, 5.1, A Detention Policy Statement criteria for detention that considers the least ☒ ☒ ☐ restrictive environment. (c) juvenile camps and post-dispositional programs in Chapter 5, 5.1, P juvenile halls shall develop policies and procedures that advise the youth of the estimated length of ☒ ☒ ☐ stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures Chapter 5, 5.1, P that advise any committed youth of the estimated ☒ ☐ ☐ length of his/her stay. 1350.5. SCREENING FOR THE RISK OF SEXUAL Chapter 5, 5.2 Screening for the Risk of ABUSE Sexual Abuse The facility administrator shall develop and implement written policies and procedures to reduce the risk of The facility requires a screening within 24 sexual abuse by or upon youth. The policy shall require hours of admission, exceeding regulation. ☒ ☒ ☐ facility staff to assess each youth within 72 hours of The tools used are intake forms, admission based on the following information: conversations with youth, the SOGIE and CSEC assessments, case file review, Court records and incident or behavior reports. (a) Prior sexual victimization or abusiveness; ☒ ☒ ☐ Chapter 5, 5.2, a (b) Gender nonconforming appearance or manner; Chapter 5, 5.2, b or identification as lesbian, gay or bisexual, transgender, queer or intersex, and whether the ☒ ☒ ☐ youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☒ ☐ Chapter 5, 5.2, c (d) Age; ☒ ☒ ☐ Chapter 5, 5.2, d (e) Level of emotional and cognitive development; ☒ ☒ ☐ Chapter 5, 5.2, e (f) Physical size and stature; ☒ ☒ ☐ Chapter 5, 5.2, f (g) Mental illness or mental disabilities; ☒ ☒ ☐ Chapter 5, 5.2, g (h) Intellectual or developmental disabilities; ☒ ☒ ☐ Chapter 5, 5.2, h (i) Physical disabilities; ☒ ☒ ☐ Chapter 5, 5.2, i (j) The youth’s perception of vulnerability; and, ☒ ☒ ☐ Chapter 5, 5.2, j (k) Any other specific information about the Chapter 5, 5.2, k individual youth that may indicate heightened ☒ ☒ ☐ needs for supervision, additional safety precautions, or separation from certain other youth. 7539 7540 SLO JH and CVA 18-20 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS Staff shall ascertain this information through Chapter 5, 5.2, 2nd paragraph conversations with the youth during the admittance process, medical and behavioral health screenings; ☒ ☒ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Chapter 5, 5.2, 3rd paragraph controls on the dissemination of information within the facility relative to responses received pursuant to this ☒ ☒ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Chapter 5, 5.3 Release Procedures The facility administrator shall develop and implement The Institution Case Management written policies and procedures for release of youth Committee (ICMC), made up of facility from custody which provide for: staff, the assigned probation officer and ☒ ☒ ☐ representatives from medical, MH and education, form a team to assist the youth at release for reintegration into the home and community. The full-service approach promotes success during this transition. (a) verification of identity/release papers; Chapter 5, 5.3, F-3, b and c ☒ ☒ ☐ Chapter 5, 5.3, M-1 (b) return of personal clothing and valuables; Chapter 5, 5.3, F-3, d ☒ ☒ ☐ Chapter 5, 5.3, J Chapter 5, 5.3, M-4 (c) notification to the youth's parents or guardian; ☒ ☒ ☐ Chapter 5, 5.3, F-3, a (d) notification to the facility health care provider in Chapter 5, 5.3, F-3, e accordance with Sections 1408 and 1437 of these ☒ ☒ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☒ ☐ Chapter 5, 5.3, F-3, f (f) notification of facility mental health personnel. ☒ ☒ ☐ Chapter 5, 5.3, F-3, f The facility administrator shall develop and implement Chapter 5, 5.1, O policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry ☒ ☒ ☐ services including, but not limited to, medical and behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement Chapter 5, 5.3, K written policies and procedures for the furlough of ☒ ☒ ☐ youth from custody. 7539 7540 SLO JH and CVA 18-20 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS 1352 CLASSIFICATION Chapter 5, 5.4 Classification The facility administrator shall develop and implement Based on population, classification is written policies and procedures on classification of generally used to identify a youths needs youth for the purpose of determining housing placement while in detention or at CVA. The two in the facility. operational units when we were on site are ☒ ☒ ☐ co-ed. Detention youth are placed in the Such procedures shall: appropriate room in the unit to address any specific areas identified during intake such as proximately to the staff control counter or those that do not pose a risk, on the upper tier. (a) provide for the safety of the youth, other youth, Chapter 5, 5.4, A facility staff, and the public by placing youth in the appropriate, least restrictive housing and program ☒ ☒ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Chapter 5, 5.4, E the facility; This section identifies the facility unit design ☒ ☒ ☐ and the appropriate classification factors for placement. (c) provide that a youth shall be classified upon Chapter 5, 5.4, A-1 through 14 admittance to the facility; classification factors Chapter 5, 5.4, F Security Classifications: shall include, but not be limited to: age, maturity, General Population, Restricted Status, sophistication, emotional stability, program needs, ☒ ☒ ☐ Special Modified Program legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, Chapter 5, 5.4, F-11 including provisions that consider the level of supervision and the youth's behavior while in The facility assesses all youth on a special ☒ ☒ ☐ custody; and, program daily to evaluate progress and/or modification. (e) provide that facility staff shall not separate youth Chapter 5, 5.4, F-12 from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, ☒ ☒ ☐ gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. 7539 7540 SLO JH and CVA 18-20 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS (f) facility staff shall not consider lesbian, gay, Chapter 5, 5.4, F-13 bisexual, transgender, questioning or intersex ☒ ☒ ☐ identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Chapter 5, 5.5 Transgender and Intersex Youth The facility administrator shall develop written policies and procedures ensuring respectful and equitable ☒ ☒ ☐ The facility administers the SOGIE and treatment of transgender and intersex youth. The CSEC tools to assess a youth’s propensity to policies shall provide that: victimize or exploit others, as well as their likelihood to be victimized or exploited. (a) Facility staff shall respect every youth’s gender Chapter 5, 5.5, D identity, and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the ☒ ☒ ☐ use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Chapter 5, 5.5, E and F themselves in a manner consistent with their gender ☒ ☒ ☐ identity, and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room Chapter 5, 5.5, G and I that best meets their individual needs, and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy, and shall document the reasons ☒ ☒ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Chapter 5, 5.5, K and intersex youth have access to medical and ☒ ☒ ☐ behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Chapter 5, 5.5, L necessary security considerations and physical plant, facility staff shall make every effort to ensure ☒ ☒ ☐ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. 7539 7540 SLO JH and CVA 18-20 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS Facility staff shall not conduct physical searches of any Chapter 5, 5.5, M and N youth for the purpose of determining the youth’s ☒ ☒ ☐ anatomical sex. Whenever feasible, the facility shall respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Chapter 5, 5.6 Orientation of Youth Chapter 5, 5.4, A and B The facility administrator shall develop and implement written policies and procedures to orient a youth prior The facility Youth Handbook and Booking to placement in a living area. Both written and verbal Form provide a description or summary of information shall be provided and supplemented with all elements of this regulation, including a video orientation if feasible. Provision shall be made to requirement that the youth sign a form ☒ ☒ ☐ provide accessible orientation information to all indicating they understand expectations detained youth including those with disabilities, limited while in custody. The staff constantly remind youth of expectations in the program literacy, or English language learners. Orientation shall through the adopted PBIS philosophy, include information that addresses: including posters throughout the facility that encourage safe, responsible and considerate behaviors. (a) facility rules including contraband and searches and ☒ ☒ ☐ Chapter 5, 5.6, B-1 disciplinary procedures; (b) facility’s system of positive behavior interventions Chapter 5, 5.6, B-17 and supports, including behavior expectations, incentives that youth will receive for complying ☒ ☒ ☐ with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Chapter 5, 5.6, B-18 facility’s policy prohibiting sexual abuse and sexual ☒ ☒ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☒ ☐ Chapter 5, 5.6, B-19 (e) the existence of the grievance procedure, the steps Chapter 5, 5.6, B-2 Grievance Procedure that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the ☒ ☒ ☐ name of the person or position designated to resolve the issue; (f) access to legal services and information on the court Chapter 5, 5.6, B-3 Legal Services ☒ ☒ ☐ process; Chapter 5, 5.6, B-8 Court Process (g) access to routine and emergency health and mental Chapter 5, 5.6, B-4 Health Care ☒ ☒ ☐ health care; Chapter 5, 5.6, B-7 Counseling Services (h) access to education, religious services, and Chapter 5, 5.6, B-5 Education and recreational activities; ☒ ☒ ☐ Recreational Chapter 5, 5.6, B-6 Religious Services (i) housing assignments; ☒ ☒ ☐ Chapter 5, 5.6, B-9 (j) opportunity for personal hygiene and daily showers Chapter 5, 5.6, B-10 ☒ ☒ ☐ including the availability of personal care items 7539 7540 SLO JH and CVA 18-20 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS (k) rules and access to correspondence, visits and Chapter 5, 5.6, B-11 ☒ ☒ ☐ telephone use; (l) availability of reading materials, programming, and Chapter 5, 5.6, B-12 ☒ ☒ ☐ other activities; (m) facility policies on the use of force, use of restraints, Chapter 5, 5.6, B-13 Use of Restraints and chemical agents and room confinement; ☒ ☒ ☐ Chemical Agents Chapter 5, 5.6, B-14 Use of Force (n) immigration legal services; ☒ ☒ ☐ Chapter 5, 5.6, B-3 (o) emergencies including evacuation procedures; ☒ ☒ ☐ Chapter 5, 5.6, B-15 Evacuation (p) non-discrimination policy and the right to be free Chapter 5, 5.6, B-16 Non-Discrimination from physical, verbal or sexual abuse and ☒ ☒ ☐ Policy harassment by other youth and staff; Chapter 5, 5.6, B-20 (q) availability of services and programs in a language Chapter 5, 5.6, B-21 ☒ ☒ ☐ other than English if appropriate; (r) the process for requesting different housing, Chapter 5, 5.6, B-24 ☒ ☒ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive Chapter 5, 5.6, B-22 information regarding the youth’s stay in the facility that at a minimum includes answers to The facility is developing a video for parents frequently asked questions and provides contact to view online to respond to this regulation. ☒ ☒ ☐ information for the facility, medical, school and A FAQ sheet has been developed to respond mental health; and, to this pending completion of the video and for parents who do not have access to online information. (t) a process by which youth may request access to Chapter 5, 5.6, B-23 ☒ ☒ ☐ Title 15 Minimum Standards for Juvenile Facilities. 1354 SEPARATION Chapter 5, 5.7 Separation The facility administrator shall develop and implement written policies and procedures that address: Facility staff utilize separation in many ways, encouraging youth who demonstrate negative or defiant behavior to complete reflection tools and activities focusing on identifying the behavior and making better ☒ ☒ ☐ choices. The Behavior Modification Map includes time-out (not in room), reflection time and privilege suspension as sanctions. Any youth involved in an incident that poses a risk to the safety and security of youth, staff or the facility is subject to room confinement. (a) separation of youth for reasons that include, but are Chapter 5, 5.7, A-1 not be limited to, medical and mental health ☒ ☒ ☐ conditions, assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and Chapter 5, 5.7, A3 ☒ ☒ ☐ trauma-informed care. 7539 7540 SLO JH and CVA 18-20 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS (c) separated youth shall not be denied normal Chapter 5, 5.7, A-2 privileges available at the facility, except when ☒ ☒ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Chapter 5, 5.7, C ☒ ☒ ☐ Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the Chapter 5, 5.7, D separation shall occur in accordance with Welfare ☒ ☒ ☐ and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Chapter 5, 5.7, E of separated youth to determine if separation ☒ ☒ ☐ remains necessary. 7539 7540 SLO JH and CVA 18-20 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT Chapter 5, 5.8 Room Confinement (RC) Chapter 5, 5.8, C Procedure for (a) The facility administrator shall develop and implementation of RC implement written policies and procedures addressing the confinement of youth in their room The facility staff have been able to integrate that are consistent with Welfare and Institutions room confinement into the daily Code Section 208.3. The placement of a youth in programming on a last resort basis. The room confinement shall be accomplished in PBIS model of behavior modification allows accordance with the following guidelines: youth to confront negative behaviors by reflection and discussion before a situation escalates. Staff work hard to de-escalate issues, counseling and understanding the triggers which cause youth to get into trouble. By allowing a youth to self-separate to take a time out and work on calming behaviors has been effective. We reviewed 19 room confinement incident reports, each showing an escalation in behaviors creating a safety or security issue in the unit. Most involved fights, physically challenging staff or others, self-harm or defiance to the point of violence. The ☒ ☒ ☐ process in these situations includes monitoring behavior by discussions with the youth at minimum of every 15 minutes, documenting the point when a youth no longer poses a threat and involvement of MH staff. We made some technical assistance recommendations that evaluations of removal be triggered after a youth represents their willingness to reintegrate. This has been passed to line staff to be more diligent and timely in removal of youth from RC status. The facility has had 332 incidents of RC since July 2018, averaging 18 per month. Our review indicated none were longer than 4 hours; however, some were up to that mark, with removal just before that time. We suggested staff not wait for removal but rather begin reintegration as soon as the youth was ready. 7539 7540 SLO JH and CVA 18-20 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS (1) Room confinement shall not be used before Chapter 5, 5.8, C-1 other, less restrictive, options have been attempted and exhausted, unless attempting ☒ ☒ ☐ those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Chapter 5, 5.8, C-2 ☒ ☒ ☐ purposes of punishment, coercion, convenience, or retaliation by staff. (3) Room confinement shall not be used to the Chapter 5, 5.8, C-3 extent that it compromises the mental and ☒ ☒ ☐ physical health of the youth. (b) A youth may be held up to four hours in room Chapter 5, 5.8, C-8 confinement. After the youth has been held in room ☒ ☒ ☐ confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☒ ☐ Chapter 5, 5.8, C-8 (2) Consult with mental health or medical staff. Chapter 5, 5.8, C-5, b The facility mental health staff are notified ☒ ☒ ☐ when a youth is placed on RC and respond immediately. (3) Develop an individualized plan that includes Chapter 5, 5.8, D the goals and objectives to be met in order to ☒ ☒ ☐ reintegrate the youth to general population. (4) If room confinement must be extended beyond ☒ ☒ ☐ four hours, staff shall do each of the following: (A) Document the reasons for room Chapter 5, 5.8, D-2 confinement and the basis for the extension, the date and time the youth was ☒ ☒ ☐ first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that Chapter 5, 5.8, D-3 includes the goals and objectives to be met ☒ ☒ ☐ in order to integrate the youth to general population. (C) Obtain documented authorization by the Chapter 5, 5.8, D-1 facility superintendent or his or her ☒ ☒ ☐ designee every four hours thereafter. (5) This section is not intended to limit the use of Chapter 5, 5.8, A and B-1 single-person rooms or cells for the housing of ☒ ☒ ☐ youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards Chapter 5, 5.8, B-2 ☒ ☒ ☐ in court holding facilities or adult facilities. 7539 7540 SLO JH and CVA 18-20 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS (7) Nothing in this section shall be construed to conflict with any law providing greater or ☒ ☒ ☐ additional protections to youth. (8) This section does not apply during an Chapter 5, 5.8, B-3 extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☒ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Chapter 5, 5.8, B-4 placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth ☒ ☒ ☐ is not required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7539 7540 SLO JH and CVA 18-20 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS 1355 INSTITUTIONAL ASSESSMENT AND Chapter 5, 5.9 Institution Assessment and PLAN Plan The facility administrator shall develop and implement The case plan is developed with the written policies and procedures for assessment and case assistance of the Institution Case planning. Management Committee (ICMC), comprised of a SDPO or assigned DPO, JSO III, Mental Health Therapist, Education representative, and nurse or nurse practitioner. The policy states a case plan must be completed within 25 days and every 30 days thereafter. We reviewed 27 case plans form ☒ ☒ ☐ 15 youth files. The plans were independent assessments of the youths needs and targeted objectives and referrals for services. The plans included information from the ICMC meetings, which occur weekly, and recommendations for treatment or education services. It was noted the plans were completed prior to the 30-day mark, and updated with notes on participation in programming and completion of objectives. The transition plan prior to release were pointed and directed the youth on re-entry expectations. (a) Assessment: Chapter 5, 5.9, B The assessment is based on information collected during the admission process with periodic review, which includes the youth's risk factors, needs and ☒ ☒ ☐ strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Chapter 5, 5.9, A (1) A case plan shall be developed for each youth held for at least 30 days or more and created ☒ ☒ ☐ The facility designates staff to complete the within 40 days of admission. initial assessment before 25 days. (2) The institutional plan shall include, but not be ☒ ☒ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution Chapter 5, 5.9, B-1, a ☒ ☒ ☐ of problems identified in the assessment; (B) a plan for meeting the objectives that Chapter 5, 5.9, B-1, b includes a description of program resources ☒ ☒ ☐ needed and individuals responsible for assuring that the plan is implemented; 7539 7540 SLO JH and CVA 18-20 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS (3) periodic evaluation of progress towards meeting Chapter 5, 5.9, C-1 the objectives, including periodic review and discussion of the plan with the youth; ☒ ☒ ☐ The policy states the review of the plan shall occur every 30 days to determine progress or completion of objectives documented. (4) a transition plan, the contents of which shall be Chapter 5, 5.9, C-2 subject to existing resources, shall be developed ☒ ☒ ☐ for post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the Chapter 5, 5.9, A Case Management plan, including the transition plan, shall be Committee developed with input from the family, Chapter 5, 5.9, C-2 Chapter 5, 5.9, C-3 Contact with the supportive adults, youth, and Regional Center for the Developmentally Disabled. ☒ ☒ ☐ Regional Center The committee meets regularly to provide input on the initial, on-gong and transition case plan. 1356 COUNSELING AND CASEWORK Chapter 5, 5.10 Counseling and Casework SERVICES Services The facility administrator shall develop and implement The facility staff are constantly counseling written policies and procedures ensuring the availability ☒ ☒ ☐ and re-directing behavior for every youth. of appropriate counseling and casework services for all Notes are maintained and discussed at the youth. Policies and procedures shall ensure: weekly ICMC meetings, including adjusting a case plan to best meet the individual needs of youth. (a) youth will receive assistance with needs or concerns ☒ ☒ ☐ Chapter 5, 5.10, B-1 that may arise; (b) youth will receive assistance in requesting contact Chapter 5, 5.10, B-3 with parents, other supportive adults, attorney, ☒ ☒ ☐ clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources ☒ ☒ ☐ Chapter 5, 5.10, B-4 to meet the youth’s needs. 7539 7540 SLO JH and CVA 18-20 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE Chapter 5, 5.11 Use of Force (UF) Chapter 5, 5.11, D-2 General Provisions The facility administrator, in cooperation with the Chapter 5, 5.11, L Chemical Agents responsible physician, shall develop and implement written policies and procedures for the use of force, Policy is clear that force shall never be used which may include chemical agents. Force shall never as punishment, discipline, retaliation or be applied as punishment, discipline, retaliation or treatment. We reviewed 23 of the 67 UF treatment. incidents that have occurred since July 2018. Staff are diligent in preventing the need for (a) At a minimum, each facility shall develop policies force unless no other options are available. and procedures which: Of the 67 UF incidents, 8 involved OC ☒ ☒ ☐ spray. The reports reviewed revealed clear documentation of prior attempts to de- escalate behavior resulting in force. We provided technical assistance regarding staff providing a clear picture in the incident report of all aspects leading up to the UF in addition to the documentation in the UF form, which is more of a check box than narrative document. Overall, the incidents were justified and articulation of the reason for using force was clear. (1) restricts the use of force to that which is deemed Chapter 5, 5.11, D-5 reasonable and necessary, as defined in Section ☒ ☒ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff Chapter 5, 5.11, D-3, 4 and 5 including both physical and non-physical Chapter 5, 5.11, E Control and Compliance options and define when those force options are ☒ ☒ ☐ Holds Chapter 5, 5.11, F Other Hand to Hand Force appropriate. Methods (3) describe force options or techniques that are ☒ ☒ ☐ Chapter 5, 5.11, D -13 Carotid Hold expressly prohibited by the facility. Chapter 5, 5.11, F-3 Kicking and punching. (4) describe the requirements of staff to report any Chapter 5, 5.11, D-10 inappropriate use of force, and to take ☒ ☒ ☐ Chapter 5, 5.11, O-8 affirmative action to immediately stop it. 7539 7540 SLO JH and CVA 18-20 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS (5) define a standardized reporting format that Chapter 5, 5.11, P-1 through 5 includes time period and procedure for documenting and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by ☒ ☒ ☐ supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system Chapter 5, 5.11, P-5 for investigating unreasonable use of force. The Chief Deputy conducts an independent review to determine internal investigation of ☒ ☒ ☐ a UF incident. Their review includes submitted recommendations by the supervisor who reviewed video of the incident. (7) define the role, notification, and follow-up Chapter 5, 5.11, D-15 Medical and Mental procedures required after use of force incidents Health for medical, mental health staff and parents or Chapter 5, 5.11, L-7 OC Spray notifications ☒ ☒ ☐ Chapter 5, 5.11, L, O-10 Parent notification legal guardians. of UF (8) describe the limitations of use of force on Chapter 5, 5.11, C-1, a pregnant youth in accordance with Penal Code ☒ ☒ ☐ This policy addresses known medical Section 6030(f) and Welfare and Institutions conditions, including pregnant youth. Code Section 222. (b) Facilities that authorize chemical agents as a force ☒ ☒ ☐ Chapter 5, 5.11, L Chemical Agents option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize Chapter 5, 5.11, L-1 Trained staff only chemical agents in the facility and the type, size It is noted there have been only 8 incidents and the approved method of deployment for ☒ ☒ ☐ of OC spray use from July 2018 to those chemical agents. December 2019. (2) mandate that chemical agents only be used when Chapter 5, 5.11, L-2 there is an imminent threat to the youth’s safety ☒ ☒ ☐ or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. 7539 7540 SLO JH and CVA 18-20 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS (3) outline the facility’s approved methods and Chapter 5, 5.11, L-6 timelines for decontamination from chemical Within one hour and a change of clothes. agents. This shall include that youth who have ☒ ☒ ☐ been exposed to chemical agents shall not be left Chapter 5, 5.11, L-8 unattended until that youth is fully decontaminated or is no longer suffering the Youth not left unattended. effects of the chemical agent. (4) define the role, notification, and follow-up Chapter 5, 5.11, L-7 OC Spray notifications procedures required after use of force incidents Chapter 5, 5.11, O-10 Parent notification of ☒ ☒ ☐ involving chemical agents for medical, mental UF health staff and parents or legal guardians. (5) provide for the documentation of each incident Chapter 5, 5.11, O-2, a-h of use of chemical agents, including the reasons for which it was used, efforts to de-escalate ☒ ☒ ☐ prior to use, youth and staff involved, the date, time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure Chapter 5, 5.11, C Training which require that agencies provide initial and ☒ ☒ ☐ regular training in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health Chapter 5, 5.11, C-1, a ☒ ☒ ☐ conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of ☒ ☒ ☐ Chapter 5, 5.11, C-1, a application. (3) signs or symptoms that should result in Chapter 5, 5.11, C-1, a ☒ ☒ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of ☒ ☒ ☐ Chapter 5, 5.11, C-1, a Use of Force. (5) physical training force options that may require ☒ ☒ ☐ Chapter 5, 5.11, C-1, a the use of perishable skills. (6) timelines the facility uses to define regular ☒ ☒ ☐ Chapter 5, 5.11, C-1, a training. 7539 7540 SLO JH and CVA 18-20 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS 1358 USE OF PHYSICAL RESTRAINTS Chapter 5, 5.12 Use of Restraints (UR) Chapter 5, 5.12, A WRAP System The facility administrator, in cooperation with the responsible physician and mental health director, shall The facility UR includes the use of the develop and implement written policies and procedures WRAP, a tool to immobilize a youth in the event the youth poses a risk to themselves. for the use of restraint devices. Restraint devices There have been 6 instances where the include any devices which immobilize a youth's WRAP was used from July 2018 to extremities and/or prevent the youth from being December 2019. It is used as a last resort to ambulatory. protect a youth from self-harm and policy includes very specific criteria for its use. Medical and MH staff are engaged in the ☒ ☒ ☐ process of application and throughout the time the youth is in the WRAP. Policy states a youth cannot be in the WRAP without DCPO approval for longer than 30 minutes and if medical staff are not on duty, the WRAP cannot be used. We reviewed 4 of the 6 incidents: one was in the WRAP for 1 hour and 25 minutes, one for 30 minutes, one for 15 minutes and one for 34 minutes. Each incident was well documented and included the required elements of policy and regulation. Physical restraints may be used only for those youth Chapter 5, 5.12 Chapter 5, 5.12, A-2 who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☒ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Chapter 5, 5.12, A-3 discipline, or as a substitute for treatment. The use of Chapter 5, 5.11, G Security Restraints restraint devices that attach a youth to a wall, floor or (Transportation and Movement only) Chapter 5, 5.11, G-4 No affixing hands and other fixture, including a restraint chair, or through ☒ ☒ ☐ feet or hogtying affixing of hands and feet together behind the back Chapter 5, 5.11, H Pregnant Youth (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. 7539 7540 SLO JH and CVA 18-20 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS The provisions of this section do not apply to the use of Chapter 5, 5.11, G Security Restraints handcuffs, shackles or other restraint devices when used (Transportation and Movement only) to restrain youth for movement or transportation within Chapter 5, 5.13, A-1 Transportation and ☒ ☒ ☐ Movement the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Chapter 5, 5.12, A-2 of the facility manager or designee. The facility manager Chapter 5, 5.12, A-9 may delegate authority to place a youth in restraints to a ☒ ☒ ☐ Policy states youth cannot be in the WRAP physician. Reasons for continued retention in restraints for longer than 30 minutes without DCPO shall be reviewed and documented at a minimum of approval. every hour. A medical opinion on the safety of placement and Chapter 5, 5.12, A-4 retention shall be secured as soon as possible, but no later Chapter 5, 5.12, A-6, a than two hours from the time of placement. The youth Requires nurse consult before placement in shall be medically cleared for continued retention at least ☒ ☒ ☐ WRAP. If no medical staff is available, the every three hours thereafter. WRAP is not to be used. Medical is to respond immediately upon placement and review every 15 minutes. A mental health consultation shall be secured as soon as Chapter 5, 5.12, A-10 possible, but in no case longer than four hours from the time of placement, to assess the need for mental health Policy notes the MH staff shall respond and treatment. ☒ ☒ ☐ engage the youth within 15 minutes of placement. If not on site, staff are to contact the Mental Health Crisis Team to respond to the facility. Continuous direct visual supervision shall be conducted Chapter 5, 5.12, A-5, a to ensure that the restraints are properly employed, and Chapter 5, 5.12, A-8 to ensure the safety and well-being of the youth. Observations of the youth's behavior and any staff ☒ ☒ ☐ While in the WRAP, the youth’s status is documented every 10 minutes. interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an ☒ ☒ ☐ Chapter 5, 5.11, P-1 application of restraints. (b) known medical conditions that would Chapter 5, 5.11, P-1 ☒ ☒ ☐ contraindicate certain restraint devices and/or techniques. (c) acceptable restraint devices. Chapter 5, 5.12, A WRAP Restraint System ☒ ☒ ☐ 7539 7540 SLO JH and CVA 18-20 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS (d) signs or symptoms which should result in Chapter 5, 5.12, A-5 and 6 immediate medical/mental health referral. Chapter 5, 5.12, A-10 Medical and MH staff are called to the scene if a youth is placed in the WRAP and remain ☒ ☒ ☐ on-site until removed. Policy states medical checks every 15 minutes and MH engagement, if on duty, within 15 minutes. Follow up is determined by Medical and MH staff. (e) availability of cardiopulmonary resuscitation Chapter 5, 5.12, A-6, c ☒ ☒ ☐ equipment. (f) protective housing of restrained youth. While in Chapter 5, 5.12, A-5, b restraint devices, all youth shall be housed alone or ☒ ☒ ☐ in a specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☒ ☐ Chapter 5, 5.12, A-11 and 12 (h) exercising of extremities. ☒ ☒ ☐ Chapter 5, 5.12, A-6, b 1358.5 USE OF RESTRAINT DEVICES FOR Chapter 5, 5.13 MOVEMENT AND TRANSPORTATION WITHIN The facility has a clearer understanding of THE FACILITY. this regulation from it being a UF incident to The Facility Administrator, in cooperation with the the justification requirement in the new responsible physician and behavioral/mental health regulation. This was a training issue to director, shall develop and implement written policies ☒ ☒ ☐ ensure staff did not automatically put and procedures for the use of restraint devices when the restraints on a youth when responding to a purpose is for movement or transportation within the fight or other violent incident. Technical facility that shall include the following: assistance was provided to ensure do an independent assessment of the need to use restraints per regulation and document this in each instance. (a) identification of acceptable restraint devices, staff Chapter 5, 5.13, 1 approved to utilize restraint devices and the ☒ ☒ ☐ Handcuffs, shackles, soft restraints and flex required training. cuffs. (b) the circumstances leading to the application of Chapter 5, 5.13, 5 Documentation and ☒ ☒ ☐ restraints must be documented. Supervisor Approval 7539 7540 SLO JH and CVA 18-20 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS (c) an individual assessment of the need to apply Chapter 5, 5.13, 3-a through d restraints for movement or transportation that Chapter 5, 5.13, 5 Documentation and includes consideration of less restrictive Supervisor Approval ☒ ☒ ☐ alternatives, consideration of a youth’s known medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Chapter 5, 5.13, 6 with a clearly defined expectation that restraint ☒ ☒ ☐ devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Chapter 5, 5.13, 4 ☒ ☒ ☐ accordance with Penal Code Section6030(f) and Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES The facility does not have a safety room. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who ☐ ☐ ☒ present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of ☐ ☐ ☒ necessary nutrition and fluids, access to a toilet, and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or ☐ ☐ ☒ designee, before a youth is placed into a safety room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and ☐ ☐ ☒ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, ☐ ☐ ☒ where appropriate, or an assessment at the next daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less ☐ ☐ ☒ restrictive means of control, and decisions to continue and end placement. 7539 7540 SLO JH and CVA 18-20 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of ☐ ☐ ☒ punishment, coercion, convenience, or retaliation by staff. (3) safety room shall not be used to the extent that it ☐ ☐ ☒ compromises the mental and physical health of the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☐ ☐ ☒ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the ☐ ☐ ☒ goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements ☐ ☐ ☒ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Chapter 5, 5.14 Searches The facility administrator shall develop and implement The facility conducts random but routine unit ☒ ☒ ☐ written policies and procedures governing the search of and facility searches to ensure no contraband youth, the facility, and visitors. Policies and procedures is in the facility. All components of shall provide that: regulation are met in policy and practice. (a) Searches shall be conducted to ensure the safety and Chapter 5, 5.14, B security of the facility, public, visitors, youth, and ☒ ☒ ☐ Search of youth, facility and visitors. staff. (b) Searches shall be conducted in a manner that Chapter 5, 5.14, C and D preserves the privacy and dignity of the person ☒ ☒ ☐ being searched, and shall not be conducted for harassment or as a form of discipline or punishment. 7539 7540 SLO JH and CVA 18-20 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS (c) Strip searches and visual or physical body cavity Chapter 5, 5.14, E searches shall comply with Penal Code Section 4030. ☒ ☒ ☐ Only conducted prior supervisor approval and with articulated reasonable suspicion of contraband. (d) Physical body cavity searches shall only be ☒ ☒ ☐ Chapter 5, 5.14, H-8 conducted by a medical professional. (e) Any youth held after a detention hearing shall only Chapter 5, 5.14, E be strip searched with prior approval of a supervisor All strip searches require this standard. when there is reasonable suspicion based on ☒ ☒ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall ☒ ☒ ☐ Chapter 5, 5.14, F comply with Section 1352.5. (g) Cross-gender pat-down searches and strip searches Chapter 5, 5.14, H-9 are prohibited except in exigent circumstances or ☒ ☒ ☐ when conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Chapter 5, 5.15 Grievance Procedure Chapter 5, 5.15 A The facility administrator shall develop and implement written policies and procedures whereby any youth may We reviewed 11 grievances for the months appeal and have resolved grievances relating to any of March and August 2019. The response condition of confinement, including but not limited to and resolutions of all occurred within one health care services, classification decisions, program day. One grievance was appealed to and participation, telephone, mail or visiting procedures, upheld by the DCPO and involved the food, clothing, bedding, mistreatment, harassment or youth’s participation in an incident that ☒ ☒ ☐ resulted in RC. Conversations with the violations of the nondiscrimination policy. There shall youth and watching the video of youth are be no time limit on filing grievances. Policies and part of the procedure resulting in the youth procedures shall include provisions whereby the facility accepting the result and understanding the manager ensures: response. There were 161 grievances filed between July 2018 and December 2019, averaging approximately 9 per month. (a) a grievance form and instructions for registering a Chapter 5, 5.15, A ☒ ☒ ☐ grievance, which includes provisions for the youth to have free access to the form; (b) the youth shall have the option to confidentially file Chapter 5, 5.15, G-3 ☒ ☒ ☐ the grievance or to deliver the form to any youth supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate ☒ ☒ ☐ Chapter 5, 5.15, G staff level; 7539 7540 SLO JH and CVA 18-20 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS (d) provision for a prompt review and initial response Chapter 5, 5.15, E and G to grievances within three (3) business days, ☒ ☒ ☐ The facility has an expectation to respond the grievances that relate to health and safety issues grievance by end of shift or within 2 days. must be addressed immediately; (1) The youth may elect to be present to explain Chapter 5, 5.15, G-6 his/her version of the grievance to a person not ☒ ☒ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by ☒ ☒ ☐ Chapter 5, 5.15, C the facility administrator to assist the youth. (e) provision for a written response to the grievance ☒ ☒ ☐ Chapter 5, 5.15, G-7 which includes the reasons for the decisions; (f) a system which provides that any appeal of a Chapter 5, 5.15, F grievance shall be heard by a person not directly ☒ ☒ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten Chapter 5, 5.15, G-8 (10) business days unless circumstances dictate a ☒ ☒ ☐ longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and Chapter 5, 5.15, G-13 ☒ ☒ ☐ external methods to report sexual abuse and sexual harassment. Whether or not associated with a grievance, concerns of Chapter 5, 5.15, G-12 parents, guardians, staff or other parties shall be ☒ ☒ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Chapter 5, 5.16 A written report of all incidents which result in physical We reviewed 48 separate incident reports. harm, use of force, serious threat of physical harm, or The facts of the incident were clear and death of an employee, youth or other person(s) shall be ☒ ☒ ☐ concise. Technical assistance was provided maintained. Such written record shall be prepared by the to include specific documentation when staff and submitted to the facility manager by the end of required by regulation articulating the the shift, unless additional time is necessary and justification of response or action by staff. authorized by the facility manager or designee. 7539 7540 SLO JH and CVA 18-20 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS 1363 USE OF REASONABLE FORCE TO Chapter 5, 5.17 COLLECT DNA SPECIMENS, SAMPLES, If a youth refuses to voluntarily provide a IMPRESSIONS DNA sample, sworn staff must receive (a) Pursuant to Penal Code Section 298.1 authorized authorization form the DCPO to use force. law enforcement, custodial, or corrections In these incidents, none this cycle, the personnel including peace officers, may employ ☒ ☒ ☐ facility relies on their existing UF policy. reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of Chapter 5, 5.17, B reasonable force” shall be defined as the force that an objective, trained and competent correctional ☒ ☒ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Chapter 5, 5.14, C efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☒ ☒ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Chapter 5, 5.14, D authorization of the supervising officer on duty. The authorization shall include information that ☒ ☒ ☐ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell Chapter 5, 5.14, E extraction, the extraction shall be videotaped. All UF for DNA is videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the ☒ ☒ ☐ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7539 7540 SLO JH and CVA 18-20 - 39 - J453 JUV PRO-Eff. 01-01-2019 1370 EDUCATION PROGRAM Chapter 6, 6.1 Education Program Chapter 6, 6.1, A (a) School Programs The Education program is facilitated by the The County Board of Education shall provide for the San Luis Obispo Office of Education. We administration and operation of juvenile court met with the Assistant Superintendent schools in conjunction with the Chief Probation Katherine Aaron and Director of Alternative Officer, or designee pursuant to applicable State Education Karen Donaghe. Both were laws. The school and facility administrators shall engaged in the process by which youth in develop and implement written policy and detention receive services, going above procedures to ensure communication and required elements in regulation and the Ed coordination between educators and probation staff. Code. Post-secondary education and Culturally responsive and trauma-informed teaching elements beyond core subject areas approaches should be applied when providing in the classroom are encouraged. Education instruction. Education staff should collaborate with staff on site approach their responsibilities with hope and dedication to helping this the facility administrator to use technology to population succeed. This was evident in our facilitate learning and ensure safe technology observation of the classroom, in review of practices. The facility administrator shall request an the curriculum and in speaking with youth. annual review of each required element of the program by the Superintendent of Schools, and a The Office of Education initiated DBT, a report or review checklist on compliance, social and emotional curriculum for staff to deficiencies, and corrective action needed to achieve better relate to their students and have a basic compliance with this section. Such a review, when understanding of the individual needs conducted, cannot be delegated to the principal or students have when entering their classroom. any other staff of any juvenile court school site. The ☒ ☒ ☐ The PBIS philosophy is part of the school- Superintendent of Schools shall conduct this review based services, working with probation staff in conjunction with a qualified outside agency or to develop basic strategies for youth to instill in themselves: Safe, Responsible and individual. Upon receipt of the review, the facility Considerate. The focus is on modeling administrator or designee shall review each item positive behavior the youth can anticipate with the Superintendent of Schools and shall take and adopt. Teachers and staff maintain firm, whatever corrective action is necessary to address fair and consistent expectations each day, each deficiency and to fully protect the educational providing positive feedback or a teaching interests of all youth in the facility. moment when appropriate. We were especially impressed with the Modern States program, an online college program for graduated youth to complete freshman year college courses. The program is associated with Harvard University and MIT, allowing free online education without complicated registration or the FAFSA. The youth can complete courses on site and continue the program upon release. We spoke with one youth that just completed a freshman Biology class and is waiting to take his final exam. He is preparing to start an English class, which may not begin until after his release. His probation officer and SLOOE transition specialist will work with 7539 7540 SLO JH and CVA 18-20 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS him post release to continue the program. His self-esteem has improved and overall attitude exudes pride from participating in the program. (b) Required Elements Chapter 6, 6.1, B The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the ☒ ☒ ☐ Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Chapter 6, 6.1, C program shall be free from discriminatory action. ☒ ☒ ☐ Staff shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Chapter 6, 6.1, C-1 ☒ ☒ ☐ Education Code and include, but not be limited to, courses required for high school graduation. (2) Information and preparation for the High School Chapter 6, 6.1, C-2 Equivalency Test as approved by the California ☒ ☒ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education ☒ ☒ ☐ Chapter 6, 6.1, C-3 and vocational opportunities. (4) Administration of the High School Equivalency Tests Chapter 6, 6.1, C-4 ☒ ☒ ☐ as approved by the California Department of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Chapter 6, 6.1, C-5 ☒ ☒ ☐ who do not demonstrate sufficient progress towards grade level standards. 7539 7540 SLO JH and CVA 18-20 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS (6) The minimum school day shall be consistent with Chapter 6, 6.1, C-6 State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that ☒ ☒ ☐ operational procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of Chapter 6, 6.1, C-7 classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an ☒ ☒ ☐ immediate threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Chapter 6, 6.1, D_ (1) Positive behavior management will be implemented to reduce the need for disciplinary action in the ☒ ☒ ☐ school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative Chapter 6, 6.1, D-2 ☒ ☒ ☐ decisions made by probation staff that may affect the educational programming of students. (3) Except as otherwise provided by the State Education Chapter 6, 6.1, D-3 Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☒ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Chapter 6, 6.1, D-4 education staff will develop policies and procedures ☒ ☒ ☐ that address the rights of any student who has continuing difficulty completing a school day. 7539 7540 SLO JH and CVA 18-20 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS (d) Provisions for Special Populations Chapter 6, 6.1, F-1 (1) State and federal laws and regulations shall be observed for all individuals with disabilities or ☒ ☒ ☐ suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Chapter 6, 6.1, F-2 afforded an educational program that addresses their ☒ ☒ ☐ language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Chapter 6, 6.1, G-1 ☒ ☒ ☐ (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☒ ☐ Chapter 6, 6.1, G-2 (B) Home Language Survey and the results of the State ☒ ☒ ☐ Chapter 6, 6.1, G-3 Test used for English language proficiency; (C) Needs and services of special populations as defined Chapter 6, 6.1, G-4 ☒ ☒ ☐ by the State Education Code, including but not limited to, students with special needs. (D) Discipline problems. ☒ ☒ ☐ Chapter 6, 6.1, G-5 (2) Youth will be immediately enrolled in school. Chapter 6, 6.1, G-5, a Educational staff shall conduct an assessment to ☒ ☒ ☐ determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Chapter 6, 6.1, G-5, c ☒ ☒ ☐ education plan shall be developed for each youth within five school days. (4) Upon enrollment, education staff shall comply with Chapter 6, 6.1, G-5, d the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment ☒ ☒ ☐ scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Chapter 6, 6.1, H-1 ☒ ☒ ☐ (1) The complete facility educational record of the youth shall be forwarded to the next educational placement in accordance with the State Education Code. 7539 7540 SLO JH and CVA 18-20 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS (2) The County Superintendent of Schools shall provide Chapter 6, 6.1, H-2 appropriate credit (full or partial) for course work ☒ ☒ ☐ completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Chapter 6, 6.1, I-1 (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies ☒ ☒ ☐ and procedures to meet the transition needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Chapter 6, 6.1, J-1 (1) The school and facility administrator should, whenever possible, collaborate with local post- ☒ ☒ ☐ secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 7539 7540 SLO JH and CVA 18-20 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS 1371 PROGRAMS, RECREATION, AND Chapter 6, 6.2 Programs, Recreation and EXERCISE. Exercise The facility administrator shall develop and implement The facility has an extensive program written policies and procedures for programs, schedule with numerous opportunities for recreation, and exercise for all youth. The intent is to youth participation. There are clearly minimize the amount of time youth are in their rooms designated times for recreation and large or their bed area. muscle exercise. Programs are mostly facilitated by Restorative Partners and include the following: AA and NA; Creative Writing; Guitar Program; Spiritual Counseling; Sport Programs; Art; meditation; Music lessons; Bible Study; Raise the Ruff (Dog Program); Chess Club; Book Club; Young Life (Cal Poly program to engage youth about ☒ ☒ ☐ spirituality and personal growth); AVP Mini Workshops (experiential workshop to empower youth to lead non-violent lives); Music Program; Ping-Pong; and Tutoring. Restorative Partners Inc. serves people impacted by crime through a continuum of services that focus on mind, body and spiritual transformation. The programs incorporate trauma informed care, while addressing accountability, responsibility, and violence. There are over 300 volunteers that work with the facility, the SLO Jail and Honor Farm, as well as community programs for people on probation and parole. The goal for the juvenile facility is to include gender specific, trauma informed and evidence- based services to the youth population. Juvenile facilities shall provide the opportunity for Chapter 6, 6.2, A-1 programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each ☒ ☒ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Chapter 6, 6.2, A-2 exercise may be suspended only upon a written finding ☒ ☒ ☐ by the administrator/manager or designee that a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall ☒ ☒ ☐ Chapter 6, 6.2, A-3 be posted in the living units. 7539 7540 SLO JH and CVA 18-20 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS There will be a written annual review of the programs, Chapter 6, 6.2, A-4 recreation, and exercise by the responsible agency to ☒ ☒ ☐ ensure content offered is current, consistent, and relevant to the population. (a) Programs. All youth shall be provided with the Chapter 6, 6.2, B-1, a and b opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro-social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual ☒ ☒ ☐ needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; Chapter 6, 6.2, B-1, c (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☒ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the Chapter 6, 6.2, C-1 opportunity for at least one hour of daily access to unscheduled activities such as leisure reading, letter ☒ ☒ ☐ writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the Chapter 6, 6.2, D-1 ☒ ☒ ☐ opportunity for at least one hour of large muscle activity each day. 7539 7540 SLO JH and CVA 18-20 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS The administrator/manager may suspend, for a period not Chapter 6, 6.2, D-3 to exceed 24 hours, access to recreation and programs. ☒ ☒ ☐ The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Chapter 6, 6.3 Religious Programs The facility administrator shall provide access to religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth ☒ ☒ ☐ shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☒ ☐ Chapter 6, 6.3, C-1 (b) availability of clergy; and, ☒ ☒ ☐ Chapter 6, 6.3, C-2 (c) availability of religious diets. ☒ ☒ ☐ Chapter 6, 6.3, C-3 1373 WORK PROGRAM Chapter 6, 6.4 Work Programs The facility administrator shall develop policies and procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☒ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure. 1374 VISITING Chapter 6, 6.5 Visiting Chapter 6, 6.5, A, B, F-4 The facility administrator shall develop and implement written policies and procedures for visiting, that include Parents or other visitors schedule their own provisions for special visits. Youth shall be allowed to visiting each week, including two 1 hour receive visits by parents, guardians or persons standing visits each week. This allows parents to ☒ ☒ ☐ in loco parentis, and children of youth. Other family work around their schedule and promotes members, such as grandparents and siblings, and more visitation. Special visits are arranged supportive adults, may be allowed to visit with the when requested by the youth’s probation officer. approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to Chapter 6, 6.5, G the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, ☒ ☒ ☐ whether the visitor’s criminal history represents a risk to the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. 7539 7540 SLO JH and CVA 18-20 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS Opportunity for visitation shall be a minimum of two Chapter 6, 6.5, C hours per week. Visits may be supervised, but ☒ ☒ ☐ conversations shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour Chapter 6, 6.5, I-11 minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. ☒ ☒ ☐ Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Chapter 6, 6.5, I-12 ☒ ☒ ☐ alternative, but not as a replacement, to in-person visiting. 1375 CORRESPONDENCE Chapter 6, 6.6 Correspondence The facility administrator shall develop and implement ☒ ☒ ☐ Youth are able to send one letter each day written policies and procedures for correspondence postage free, for a total of 7 letters each which provide that: week. (a) there is no limitation on the volume of mail that youth Chapter 6, 6.6, B ☒ ☒ ☐ may send or receive; (b) youth may send two letters per week postage free; ☒ ☒ ☐ Chapter 6, 6.6, C (c) youth may correspond confidentially with state and Chapter 6, 6.6, D federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized ☒ ☒ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Chapter 6, 6.6, E in (c), may be read by staff only when there is ☒ ☒ ☐ reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Chapter 6, 6.7 Telephone Access The administrator of each juvenile facility shall develop ☒ ☒ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES Chapter 6, 6.9 Access to Legal Services The facility administrator shall develop written ☒ ☒ ☐ procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed Chapter 6, 6.9, C-1 ☒ ☒ ☐ attorneys and their authorized representatives; (b) provision for confidential consultation with Chapter 6, 6.9, C-2 ☒ ☒ ☐ attorneys; and, 7539 7540 SLO JH and CVA 18-20 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS (c) unlimited postage free, legal correspondence and Chapter 6, 6.9, C-3 ☒ ☒ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE Chapter 7, 7.1 Discipline Chapter 7, 7.1, B PBIS The facility administrator shall develop and implement Chapter 7, 7.1, E written policies and procedures for the discipline of youth that shall promote acceptable behavior; including The facility has expectations and sanctions the use of positive behavior interventions and supports. for certain behaviors, their version of rules. Discipline shall be imposed at the least restrictive level The expected behaviors and consequences which promotes the desired behavior and shall not for not following them are posted in the include corporal punishment, group punishment, living unit, and reminders posters are physical or psychological degradation. Deprivation of ☒ ☒ ☐ throughout the facility. This Positive Behavior Interventions and Supports (PBIS) the following is not permitted: philosophy is mirrored in the classroom. Youth re rewarded for their adherence to the expected conduct and promote through the program with incentive-based levels of leadership. Sanctions include losing privileges or completion of Reflection materials for not following the structure of the program or schedule. (a) bed and bedding; ☒ ☒ ☐ Chapter 7, 7.1, E (b) daily shower, access to drinking fountain, toilet and Chapter 7, 7.1, E ☒ ☒ ☐ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☒ ☐ Chapter 7, 7.1, E (d) contact with parent or attorney; ☒ ☒ ☐ Chapter 7, 7.1, E (e) exercise; ☒ ☒ ☐ Chapter 7, 7.1, E (f) medical services and counseling; ☒ ☒ ☐ Chapter 7, 7.1, E (g) religious services; ☒ ☒ ☐ Chapter 7, 7.1, E (h) clean and sanitary living conditions; ☒ ☒ ☐ Chapter 7, 7.1, E (i) the right to send and receive mail; ☒ ☒ ☐ Chapter 7, 7.1, E (j) education; and, ☒ ☒ ☐ Chapter 7, 7.1, E (k) rehabilitative programming. ☒ ☒ ☐ Chapter 7, 7.1, E The facility administrator shall establish rules of conduct Chapter 7, 7.1, F and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☒ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 7539 7540 SLO JH and CVA 18-20 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS 1391 DISCIPLINE PROCESS Chapter 7, 7.2 Discipline Process The facility administrator shall develop and implement We reviewed 48 separate incident reports, all written policies and procedures for the administration but 16 had due process elements and of of discipline which shall include, but not be limited to: those, only one youth requested a hearing. Youth read the incident report and acknowledge verbally to staff if they want a hearing based on the sanction proposed. Technical assistance was provided to have youth check the yes or no box if they request a hearing and sign or initial the same. Also, ☒ ☒ ☐ we recommend staff document the proposed sanction/consequence rather than verbally telling the youth to ensure transparency. During youth interviews, we asked if they had ever been subject to discipline. Each responded they had and although did not agree with the sanctions issued, they were fully aware of the consequences and expectations. They also agreed the process was fair and staff usually did a good job working through the negative behavior or outcome to change their program. (a) designation of personnel authorized to impose Chapter 7, 7.2, A ☒ ☒ ☐ discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; ☒ ☒ ☐ Chapter 7, 7.2, F (c) definition of major and minor rule violations and The facility rules (expectations) and their consequences, and due process requirements; accompanying sanctions (consequences) are ☒ ☒ ☐ in the youth handbook and posted in the living unit. (d) trauma-informed approaches and positive behavior Chapter 7, 7.2, C ☒ ☒ ☐ interventions; (e) minor rule violations may be handled informally by Chapter 7, 7.2, B counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be ☒ ☒ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process ☒ ☒ ☐ shall be documented and require the following: (1) written notice of violation prior to a hearing; ☒ ☒ ☐ Chapter 7, 7.2, I-1, a (2) accommodations provided to youth with Chapter 7, 7.2, L disabilities, limited literacy, and English ☒ ☒ ☐ language learners; (3) hearing by a person who is not a party to the Chapter 7, 7.2, I-2, a ☒ ☒ ☐ incident; 7539 7540 SLO JH and CVA 18-20 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CVA N/A P/P REFERENCE - COMMENTS (4) opportunity for the youth to be heard, present Chapter 7, 7.2, I-2 ☒ ☒ ☐ evidence and testimony; (5) provision for youth to be assisted by staff in the Chapter 7, 7.2, I-2 ☒ ☒ ☐ hearing process; (6) provision for administrative review. ☒ ☒ ☐ Chapter 7, 7.2, J (g) violations that result in a removal from camp or Chapter 7, 7.2, I-4, a commitment program, but not a return to court, will follow the due process provisions in subsection (e) ☐ ☒ ☐ Youth whose conduct merits a removal from above. the program are referred for petition. f 7539 7540 SLO JH and CVA 18-20 - 51 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☒ ☐ ☐ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☐ ☒ ☐ age and older. The facility has been approved to hold persons under ☐ ☒ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☐ ☐ ☒ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☐ ☒ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☐ ☒ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7539 7540 SLO JH and CVA 18-20 - 52 - J453 JUV PRO-Eff. 01-01-2019 BOARD OF STATE AND COMMUNITYCORRECTIONS - BIENNAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PRE-1998 PHYSICAL PLANT EVALUATION* BSCC Code: 7539 7540 FACILITY NAME: San Luis Obispo County Juvenile Hall and Coastal Valley Academy FACILITY TYPE: JH and Camp CONSTRUCTION/REMODEL DATE(S): 1981; 2007; 2010; 2016 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: Double bunks replaced in 2004; Remodel of booking area in 2007 (2001 standards); Remodel of intake area in 2010 (2003 standards); JH Expansion: 20 bed unit, 3 classrooms, Gymnasium and Recreation Yard (2009 Standards). FIELD REPRESENTATIVE: Elizabeth Gong DATE: January 14-16, 2020 ARTICLE/SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) A new booking area was added in 2007 and a new Intake area was added in 2010. A. Holding Rooms: X 1. Contain 15 square feet per minor; 2. Have sufficient seating to accommodate the rated X capacity based on floor space; 3. Provide access to water closets and wash basins at X a ratio of a 1:8; and 4. Provide access to drinking fountain. X B. Provide access to telephone. X C. Provide access to private room(s) for interviews. X 2001: Contains a weapons locker as specified in these X regulations. (2007 Addition) 2001: Provides access to a shower. (2007 Addition) X 2001: Provide staff access to hot and cold running water. X (2007 Addition) Locked Holding Room (1.2) One holding room was added in 2007 and three (2007 & 2010 Additions) holding rooms were added in 2010. X Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area X Contains seating to accommodate all minors as specified in There is 48” of bench seating available in each these regulations X holding room, allowing for 2 youth in each cell.. 98: Provides access to a toilet, wash basin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, wash basin and drinking X fountain unless a procedure is in effect to provide access Maximizes staff visual supervision X 03: Outward swinging or lateral sliding door required X Medical Examination Room (NA SPJH; 1.14) (2007 Addition) There is a minimum of one suitably equipped medical X examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is X used for no other purpose; Privacy for minors; X * Issues on this checklist are from the Pre-1998 Title 15, Sections 4273 and 4223, and up to current Title 15 (2016) and are applicable to juvenile halls, special purpose juvenile halls, camps and ranches. 7539 7540 San Luis Obispo JH CVA PHY - 1 - Juv Pre-98 PHY ARTICLE/SECTION YES NO N/A COMMENTS Lockable storage for medical supplies; X Not less than 144 square feet floor space with no single X dimension less than seven feet; Hot and cold running water; and, X 01: Smooth, non-porous, washable surfaces. X Pharmaceutical Storage (1.15) (2007 Addition) X There is lockable storage space for medical supplies and pharmaceutical preparations as specified by Title 15 § 1438. CAPACITY (CAMP) The maximum number of minors does not exceed 100 X unless there is a certificate of compliance to expand capacity up to 125 minors (WIC § 886 and 886.5). LIVING UNITS (JH AND SPJH) The new unit added 20 beds in 2016, changing the RC to 65. X A. Living units are designed to accommodate no more than 30 minors and contain: 1. Showers at a ratio of 1:6; X 2. Washbasins at a ratio of 1:6; X 3. Water closets at a ratio of 1:6 or water closet and X one urinal for every 15 boys; and, 4. Access to a drinking fountain by minors and staff. X B. Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof glass X or plastic materials) that allows the visual supervision of all parts of the room. C. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if X room doors are staggered, hallways are at least six feet wide. SINGLE ROOMS (JH, SPJH & CAMP) The new unit added 20 beds in 2016, changing the RC to 65. Each room is 77.7 (single) or 88.8 X Contain a minimum of 500 cubic feet of air space and 63 (ADA-2). cubic feet of floor space. DOUBLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of 800 cubic feet of airspace and 100 square feet of floor space. DORMITORY SLEEPING AREAS (JH & CAMP) X Contain a minimum of 400 cubic feet of airspace and 50 square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) Contain an individual or combination drinking fountain, X wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) The design for CVA is in the existing JH physical plant. The following plumbing fixtures are adjacent to each X sleeping area: A. Shower or bathtub at a ratio of 1:7; * Issues on this checklist are from the Pre-1998 Title 15, Sections 4273 and 4223, and current Title 15 (2016 standards) which are applicable to juvenile halls, special purpose juvenile halls, camps and ranches. 7539 7540 San Luis Obispo JH CVA PHY - 2 - Juv Pre-98 PHY ARTICLE/SECTION YES NO N/A COMMENTS B. Washbasins at a ratio of 1:10; X C. Access to toilets at a ratio of 1:10 or toilet and one X urinal for every 15 boys; and, D. Access to a drinking fountain. X BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are: X A. A least 30 inches wide and 76 inches long; B. Spaced at least 36 inches apart and at least 12 inches The Pilot Project approved in 2004 allowed beds off the floor; and, X to be 29.5 inches apart for the 15 double occupancy rooms. C. Mattresses are made of a fire-retardant material. X INTERVIEW ROOMS (JH, SPJH & CAMP) X A. There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. B. There is a private room suitably equipped for X conferences and interviews in each camp. Confidential Interview Room (1.24) (2007 Addition) Three interview/visitation rooms were added in 2007, each measuring 60 square feet. X Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished interview X room for each 30 minors in JHs. There is a minimum of one suitably furnished interview X room in each camp. LIGHTING (JH, SPJH & CAMP) There are at least 50-foot candles of illumination at desk X level and, at night, there is a maximum illumination of two- foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) Three classrooms were added in 2016 with the space for 20 students. If at maximum rated Each classroom contains a minimum of 160 square feet with capacity (65), class is held in the East, West or X a teacher's desk and work area, and a minimum of 28 square Central dayroom. (CYA regulations). feet per student. Classrooms should be designed for no more than 15 students. DINING SPACE (JH & CAMP) Youth eat at tables in the dayrooms. X There is a minimum of 15 square feet of space for each person being fed at any given time. PHYSICAL ACTIVITY SPACE (JH & CAMP) The 2016 expansion allowed for 4726 square feet of dayroom space. A. There is indoor space consisting of at least 30 square X feet of clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). B. There is outdoor and/or multipurpose (gymnasium) space consisting of: X 1. No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. * Issues on this checklist are from the Pre-1998 Title 15, Sections 4273 and 4223, and current Title 15 (2016 standards) which are applicable to juvenile halls, special purpose juvenile halls, camps and ranches. 7539 7540 San Luis Obispo JH CVA PHY - 3 - Juv Pre-98 PHY ARTICLE/SECTION YES NO N/A COMMENTS 2. No less than the equivalent of 90' X 100' hardtop The gymnasium and outside recreation area are in area and 260 X 260' field area and/or multipurpose excess of 10,000 square feet. space (gymnasium) for a camp with a capacity of X more than 40, and a juvenile hall with a capacity between 41 to 100 minors. 3. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with X a capacity of more than 40 and a juvenile hall with a capacity in excess of 101 minors. B. Lighting is adequate for security and evening X recreational activities in camps. STORAGE SPACE (JH, SPJH & CAMP) With the additional storage space added in 2007 and 2010, there is approximately 14.5 cubic feet X A. Each minor is provided 9 cubic feet of secure storage of storage per youth at maximum capacity/ space for personal clothing and belongings. B. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity X storage equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides space X for reception, dining, recreation, exercise and/or education. This room contains a minimum of: A. 30 square feet of clear floor space per minor in the X room; B. 10 feet by 20 feet floor dimensions; and, X C. 1600 cubic feet of air space with a minimum ceiling X height of eight feet. Visiting Space (1.17) (2007 Addition) Three visiting/interview rooms were added in the X 2007/2010. Visiting space is provided. Audio Monitoring System (1.22) (2007 & 2010 Additions) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding X rooms, locked sleeping rooms; single and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Toilets/Urinals (2.1) (2007 & 2010 Additions) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. One toilet X and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. * Issues on this checklist are from the Pre-1998 Title 15, Sections 4273 and 4223, and current Title 15 (2016 standards) which are applicable to juvenile halls, special purpose juvenile halls, camps and ranches. 7539 7540 San Luis Obispo JH CVA PHY - 4 - Juv Pre-98 PHY ARTICLE/SECTION YES NO N/A COMMENTS Wash basins (2.2) (2007 & 2010 Additions) Wash basins must provide hot and cold or tempered water X and be available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Seating (2.8) (2007 & 2010 Additions) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is allowed for X each person. Weapons Locker (2.9) (2007 & 2010 Additions) There is a weapons locker in the sally port. Weapons lockers are located outside the security perimeter X of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each X with their own locking device. Design Requirements (201(c)6) (2007 & 2010 Additions) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. X (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) * Issues on this checklist are from the Pre-1998 Title 15, Sections 4273 and 4223, and current Title 15 (2016 standards) which are applicable to juvenile halls, special purpose juvenile halls, camps and ranches. 7539 7540 San Luis Obispo JH CVA PHY - 5 - Juv Pre-98 PHY BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7539 7540 FACILITY: San Luis Obispo Juvenile Hall and Coastal Valley Academy TYPE: JH RC: 65 FIELD REPRESENTATIVE: Elizabeth Gong DATE: January 14-16, 2020 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S RECEIVING 109 Holding 2001 1 - (3) (3) 45 square feet 1 1 1 48” of bench seating available. INTAKE H1 Holding PRE-97 1 - (1) (1) 86 1 1 1 H2 Holding 1998 1 - (1) (1) 86 SQ. FT 1 1 1 Former safety cell converted to holding. H2, H3 Holding 2003 2 - (4) (8) 7’3”x10’9”x8’6” 1 1 1 73 square feet; 80” of seating available. Previously known as rooms 202/203. H5 Holding 2003 1 - (4) (4) 7’6”x12’7”x8’6” 1 1 1 77.5 square feet; 80” of seating area. Previously known as room 205. NOTE: Each holding room is equipped with a bed utilized as a bench. There are 3 visiting rooms in Intake. COASTAL VALLEY ACADEMY 1-5 Single PRE-97 5 1 1 5 86 square feet 1 1 1 5 Dry Rooms 6-10 Double PRE-97 5 2 2 10 101 square feet 1 1 1 5 Dry Rooms NOTE: All rooms are dry rooms; Dayroom has a bathroom with 4 toilets, 4 washbasins, 4 showers and 1 drinking fountain. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7539 7540 SLO JH and CVA LASE 18-20 - 1 - ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S CENTER 1-5 Single PRE-97 5 1 1 5 87 square feet 1 1 1 1 Dry Room 6-10 Double PRE-97 5 2 2 10 101 square feet 1 1 1 5 Dry Rooms NOTE: Rooms 1-4 are wet rooms; Dayroom has a bathroom with 4 toilets, 4 washbasins, 4 showers and 1 drinking fountain. EAST 1-5 Single PRE-97 5 1 1 5 86 square feet 1 1 1 2 Dry Rooms 6-10 Double PRE-97 5 2 2 10 101 square feet 1 1 1 5 Dry Rooms NOTE: Rooms 3-5 are wet rooms; Dayroom has a bathroom with 4 toilets, 4 washbasins, 4 showers and 1 drinking fountain. WEST 101,102, Single 2009 18 1 1 18 11.1 x 7 x 10 1 1 1 73.5 square feet, irregular shaped space. 105-120 103, 104 ADA 2009 2 1 1 2 11.2 x 7.4 x10 1 1 1 79.28 square feet, irregular shaped space. Dayroom 2009 4746 Sq. Ft. 5 3 regular showers, 2 ADA showers JUVENILE COURT Youth Holding 2003 1 - (4) (4) 6’6”x10’9”6” 77” of bench seating, dry room. Adult Holding 2003 1 - (2) (2) 5’x11’ 1 1 1 36” of bench seating. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7539 7540 SLO JH and CVA LASE 18-20 - 2 -