Santa Barbara County, Juvenile Hall & Camp (2016-2018 inspection cycle)

September 19, 2018 Tanja Heitman, Chief Probation Officer Santa Barbara County Probation Department 117 E. Carrillo Street Santa Barbara, CA 93101 BOARD OF STATE AND COMMUNITY CORRECTIONS BIENNIAL INSPECTION WELFARE AND INSTITUTIONS CODE SECTIONS 209 AND 885 Dear Chief Heitman: On May 15, 16, and 17, 2018, Board of State and Community Corrections (BSCC) staff conducted the 2016-2018 biennial inspection of the Santa Barbara County Probation Department’s Susan Gionfriddo Juvenile Justice Center, AKA Santa Maria Juvenile Hall (SMJH) and the Los Prietos Boys Camp (LPBC) as required by Welfare and Institutions Code Sections 209 and 885. This inspection was conducted to determine compliance with the Minimum Standards for Juvenile Facilities as outlined in Titles 15 and 24 of the California Code of Regulations and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA). Inspection Scope: The inspection consisted of a review of applicable policies and procedures governing the operation of the facility, a review of local inspections required by relevant statutes and Title 15, Section 1313, and a site visit, which included a review of the physical plant. We also interviewed facility staff, partnering staff, and youth during our visit. Probation Managers Wendy Stanley and Kristina Brumbaugh and Supervising Deputy Probation Officers Erin Cross and Alejandra Ochoa were instrumental during the visit, providing information and background data, clarifying procedural issues, and managing all records. As in the past, each facility and staff were well prepared for our visit. The complete BSCC inspection report is enclosed and consists of: • Transmittal letter; • Title 15 Procedures checklist, outlining Title 15 requirements for the Juvenile Hall and the Juvenile Commitment Facility; • Physical Plant Evaluation, outlining Title 24 requirements for the design for both the Juvenile Hall and the Juvenile Commitment Facility; and • Living Area Space Evaluation, summarizing the physical plant configuration of both the Santa Maria Juvenile Hall and the Los Prietos Boys Camp. 7574+7571 Santa Barbara JH+Camp LTR 16-18 Tanja Heitman, Chief Probation Officer Page 2 Local Inspections In addition to the biennial inspection by the BSCC, Title 15, Section 1313 and statutes also require inspections from the following: county building inspector or person designated by the Board of Supervisors; fire authority having jurisdiction;1 local health officer;2 county superintendent of schools; juvenile court and the juvenile justice commission. 3 Results of those inspections are considered a part of this report. The dates of the local inspections may be found in the accompanying Procedures Checklist. There were no areas of noncompliance. We encourage the practice of maintaining a permanent file for historical copies of all inspections. This file should be the first point of reference when preparing for all future inspections. Title 15 Inspection During our inspection of the Santa Maria Juvenile Hall and Los Prietos Boys Camp, we reviewed the respective policies and procedures manuals. Our audit consisted of a review of only those policies and procedures related specifically to the applicable regulations included in Title 15, Minimum Standards for Juvenile Facilities.4 On the day of the inspection, we discussed several policies and procedures with staff and suggested edits for clarity and specificity. All agreed-upon changes were completed prior to the submission of this report. There are no issues of noncompliance in our review of the Santa Maria Juvenile Hall and Los Prietos Boys Camp Policies and Procedures manual. We also reviewed pertinent documentation to ensure that practices are consistent with their own policies and Title 15. This review found that practice conforms to policy and there were no issues of noncompliance. For further information, please see the accompanying Procedures Checklist. During our tour of the facility, we reviewed: Shift Logs; youth files; incident reports; monthly inspection reports; fire drills; admittance, detention and classification information; assessments and plans; grievances; facility schedules; use of force and use of restraints and discipline documentation. We also talked with staff and youth throughout the facility. Their interviews indicated that Title 15 regulations are being consistently followed. Areas of Concern: At the time of the inspection, we were unable to determine compliance with certain documentation. Specially, the documentation failed to prove youth were receiving their minimum recreation time per day. Following our inspection, the SMJH took immediate steps to address our concerns regarding youth recreation time received. First, they reviewed records and practices and reviewed video tapes. Then on May 21, 2018, Supervising Probation Officer Alejandra Ochoa sent out a corrective email to all staff 1 Health and Safety Code Section 13146.1(a) and (b). 2 Health and Safety Code Section 101045. 3 Welfare and Institutions Code Section 229. 4 BSCC does not review all your policies and procedures. We do not “approve” your policies and procedures nor do we review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate. Tanja Heitman, Chief Probation Officer Page 3 regarding documenting youth movement to accurately reflect recreation and exercise times. On June 13, 2018, a meeting was held with all Senior Deputy Probation Officer SDPO’s to discuss and review the newly created unit log sheet which tracks the movement of the youth throughout the day. On June 19, 2018, a final meeting was held with Supervisor Ochoa and all Senior Officers in which the new documentation process was again discussed and they were given a directive of ensuring the times of recreation and exercise, were completed and logged prior to the end of each shift. Also, the (SDPO) is now tasked with reviewing and confirming the accuracy of unit logs before the end of each shift. On August 31, 2018, Supervisor Ochoa submitted ten samples of their facility end of the shift reports. Each sample reviewed clearly showed the youth were receiving the minimum recreation hours. In some cases, the documentation showed that youth received more than the minimum hours required. After this review, we are satisfied that the youth at SMJH are receiving the required recreation time and the facility is in compliance with this regulation. There were no other areas of concern and no issues of noncompliance within the Los Prietos Boys Camp. Title 24 Inspection Santa Maria Juvenile Hall: The SMJH has a rated capacity of 140 youth. There were 45 boys and 5 girls for a total of 50 youths in juvenile hall custody on the day of our inspection. Los Prietos Boys Camp: The LPBC has a rated capacity of 96 youth. There were 30 boys in LPBC on the day of our inspection. There was no evidence of deferred maintenance at either facility and staff reported all security and life safety systems were clean and serviceable. The facility and grounds were clean and well maintained. There were no areas of noncompliance with Title 24 minimum standards. Inspection Summary There is no corrective action required at this time as your facility is in compliance with Title 15 and Title 24 regulations. We want to thank you and your staff for their time and assistance in completing this inspection. Probation Managers Wendy Stanley and Kristina Brumbaugh were helpful in coordinating this inspection. I would also like to thank Supervising Deputy Probation Officers Erin Cross and Alejandra Ochoa for providing local inspection reports and communication throughout the entire inspection process. Each of these individuals assisted at each step by clarifying processes, answering questions, and providing supporting documentation. All the staff members were very knowledgeable and cooperative. If you have any questions, please contact me at (916) 621-2852 or by email at Craigus.thompson@bscc.ca.gov . JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7574/7571 FACILITY NAME: FACILITY TYPE: Susan Gionfriddo Juvenile Justice Center AKA Santa Maria Juvenile Hall (SMJH) Juvenile Hall (JH) 7574 PERSON(S) INTERVIEWED: Division Director, Kristina Brumbaugh; Supervising Deputy Probation Officer, Alejandra Ochoa; Jason Tarman, Behavioral Health Team Supervisor; Shannon Guillen, RN CFMG FACILITY NAME: FACILITY TYPE: Los Prietos Boys Camp (LPBC) Camp 7571 PERSON(S) INTERVIEWED: Division Director, Wendy Stanley; Supervising Deputy Probation Officer, Erin Cross; T. Victor Prato, Head Teacher/Site Liaison; D. Durham, Special Ed. Teacher; M. Pacheco, School Secretary; Jason Tarman, Behavioral Health Team Supervisor; Laurel Daphne, RN CMFG FIELD REPRESENTATIVE: DATE: Craigus Thompson Sr. May 15 – 18, 2018 TITLE 15 SECTION SMJH LPBC P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF SMJH – 12/11/17 BUILDING AND GROUNDS LPBC – 11/28/17 Y Y (A) County building inspection by agency designated by the Board of Supervisors to approve building safety; (B) Fire authority having jurisdiction, including a fire clearance as SMJH – 2/13/17 Y Y required by Health and Safety Code Section 13146.1 (a) and (b); LPBC – 1/31/18 (C) Local health officer, inspection in accordance with Health and SMJH – Med/MH: 10/3/17 Safety Code Section 101045; SMJH – Environmental: 9/13/17 SMJH – Nutrition: 12/15/17 Y Y LPBC – Med/MH: 8/24/17 LPBC – Environmental: 12/31/17 LPBC – Nutrition: 4/3/18 (D) County superintendent of schools on the adequacy of educational SMJH – 2/28/17 Y Y services and facilities as required in Section 1370; LPBC – 4/2/18 (E) Juvenile court as required by Section 209 of the Welfare and SMJH – 12/7/17 Institutions Code Y Y LPBC – 12/7/17 (F) Juvenile Justice Commission as required by Section 229 of the SMJH – 11/9/17 Welfare and Institutions Code or Probation Commission as required by LPBC – 10/12/17 Y Y Section 240 of the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS 1320 Qualifications The Facility Administrator (CPO) has submitted a letter certifying that each employee has been appointed and are qualified pursuant to the Y Y The elements of this regulation are covered in requirements of this regulation. the Chief Probation Officer’s letter, dated 10/19/17. The facility adheres to the minimum standards for the selection and The agency is in compliance with STC training requirements in PC 6035 (STC compliant) as well as ensures a selection and training requirements per the medical, psychological and records check are completed. Contract most recent STC monitoring. Y Y employees, volunteers and other non-employees shall also have appropriate qualifications and clearance. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. Juvenile Insp.\Cycle\Proc. Santa Barbara 7574/7571 - 1 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION SMJH LPBC P/P REFERENCE - COMMENTS 1321 STAFFING We reviewed three months of staffing schedules which revealed compliance with a) There are an adequate number of personnel to carry out the facility this regulation. program, to provide for safety and security of minors and staff and meet established standards and regulations. At the time of inspection, SMJH and LPBC staffing were as followed: SMJH = 1 Division Director 2 Supervisors 47 Juvenile Institution Officers At the time of the inspection, SMJH had 5 Y Y vacant positions due to the low population. They also had 3 Officers out on a leave of absence. LPBC = 1 Division Director 1 Supervisor 4 Senior Deputy Probation Officers 5 Senior Juvenile Institution Officers 13 Juvenile Institution Officers 10 Extra-Help Staff b) There is sufficient staff to ensure that no required service is denied. SMJH Review of staffing lists and schedules revealed compliance with Title 15 1:10 staffing ratio during wake hours. However, technical assistance was provided regarding staffing the facility to ensure operations Y Y continues when situations occurs outside of the normal program operations. LPBC We found no indication that staffing was insufficient at the time of the inspection. c) There is a sufficient number of supervisory level staff to ensure A Supervisor is assigned to each shift at the adequate supervision of all staff members. SMJH and LPBC. In the Supervisor’s Y Y absence, a Senior DPO or Senior JIO is identified on the roster as “Officer in Charge” and assumes the Supervisor’s role. d) There is a clearly identified person on duty who is responsible for We verified this regulation through a review all the operations and activities and has completed the Juvenile of staff daily schedules and facility Y Y Corrections Officer Core Course and PC 832 training. walkthrough. A Supervisor or OIC is identified on each roster. e) There is as least one staff member present on each living unit Staff is always present in occupied housing Y Y whenever there are minor(s) in the unit. units. f) The facility has sufficient food services personnel relative to the Adequate kitchen staff is present at each number and security of units including staff to plan menus, provide facility. Verified by inspection facility Y Y kitchen supervision, direct food preparation, train staff and walkthrough. maintain records. g) The facility has administrative, clerical, recreational, medical There are clerical, support and other staff not dental, mental health building maintenance and other support staff included in the supervision of youth at each Y Y for the efficient management of the facility, and to ensure that facility. youth supervision staff are not diverted from supervising youth. Juvenile Insp.\Cycle\Proc. Santa Barbara 7574/7571 - 2 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION SMJH LPBC P/P REFERENCE - COMMENTS h) There is sufficient youth supervision staff to provide continuous All staff on the late-night shift are required to wide-awake supervision of youth, subject to temporary variations Y Y remain awake at all times. in staff assignments, to meet special program needs. Juvenile halls (minimum youth-staff ratio): SMJH population at the time of the inspection was 50 youths, 45 males, and 5 females. (A) During hours that youth are awake, one wide-awake youth Y NA Review of staffing schedules and unit log supervision staff member is on duty for each 10 youth in books revealed staffing ratios are met at all detention. times. (B) During hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth supervision staff Y NA member is on duty for each 30 youth in detention. (C) At least two wide-awake youth supervision staff members are on duty at all times, regardless of the number of youth in detention, Y NA unless an arrangement has been made for immediate backup support services for emergencies. (D) At least one youth supervision staff member is on duty who is the same gender as youth who are housed in the facility. Y NA (E) Personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade Y NA instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. Special Purpose Juvenile Halls (minimum youth-staff ratio): Neither facility is a Special Purpose Juvenile Hall. The balance of this section has been NA NA (A) During hours that youth are awake, one wide-awake youth deleted. supervision staff member is on duty for each 10 youth in detention. Camps (minimum youth -staff ratio): LPBC population at the time of the inspection was 30 youths, all males. Review of staffing (A) During the hours when youth are awake, there is a minimum of NA Y schedules and unit log books revealed staffing one wide-awake youth supervision staff member on duty for each ratios are met at all times. 15 youth in the camp population. (B) During the hours when youth are confined to their bunk for the purpose of sleeping, at least one wide-awake youth supervision staff NA Y member is on duty for each 30 youth present in the facility. (C) At least two wide-awake youth supervision staff members are on duty at all times regardless of the number of youth in residence, NA Y unless there have been arrangements made for backup support services which allow for immediate response to emergencies. (D) At least one youth supervision staff member is on duty who is NA Y the same gender as youth who are housed in the facility. (E) Personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade NA Y instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (F) In addition to the minimum staff to youth ratio required above, consideration has been given to the size, design, and location of the camp; types of offenders committed to the camp; and the function NA Y of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff. Juvenile Insp.\Cycle\Proc. Santa Barbara 7574/7571 - 3 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION SMJH LPBC P/P REFERENCE - COMMENTS 1322 YOUTH SUPERVISION STAFF ORIENTATION AND SMJH: Policy and Procedure Section 4102: TRAINING Staff Orientation, Training and CPO certification letter has been received and addresses the elements Responsibilities of Section 1320). The elements of this regulation are covered in the Chief Probation Officer’s letter dated 10/19/17. Y Y LPBC: Policy and Procedure section 5103 Staff Orientation, Training and Responsibilities The elements of this regulation are covered in the Chief Probation Officer’s letter dated 10/19/17. (A) Prior to assuming any responsibilities each staff member is Y Y properly oriented to his/her duties. (B) Prior to assuming responsibility for the supervision of youth, each New staff at both facilities receive a minimum youth supervision staff member receives a minimum of 40 hours of Y Y of 40 hours of introductory training prior to facility-specific orientation. assuming supervision of youth. (C) Prior to assuming primary responsibility for supervision of youth, each youth supervision staff member successfully completes the Y Y requirements of the Juvenile Corrections Officer Core Course pursuant to PC 6035. (D) Prior to exercising the powers of a peace officer, staff shall complete PC 830 training. Y Y 1323 FIRE AND LIFE SAFETY All full-time staff have been CORE trained. Whenever there is youth in the facility, there is at least one wide-awake All shifts at both facilities are covered with at person on duty at all times who meets the training standards established least 1 core-trained person who is trained in by the Board of State and Community Corrections for general fire and Y Y fire and life safety. life safety and who is also trained in procedures that relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL SMJH and LPBC have a facility operational manual that provides direction to staff. Y Y (A) There is a policy and procedures manual that, at a minimum, addresses all regulations that are applicable to the facility. (B) The manual is available to and reviewed by all employees At each facility, the Policy and Procedure Y Y Manual is available online and in hard copy format. (C) The manual is administratively reviewed at a minimum every two SMJH years, and updated as necessary. The Policy and Procedure Manual was administratively reviewed and updated May 1, 2018. Y Y LPBC The Policy and Procedure Manual was administratively reviewed and updated April 4, 2018. (D) The records relating to the standards and requirements set forth in Policy and Procedures have been provided to these regulations are accessible to the Board of State and Community Y Y the BSCC for review and consideration. Corrections. Juvenile Insp.\Cycle\Proc. Santa Barbara 7574/7571 - 4 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION SMJH LPBC P/P REFERENCE - COMMENTS The manual includes: SMJH: Policy and Procedures Section 4100 a) Table of organization, including channels of communications and Introduction description of job classifications; Y Y LPBC: Policy and Procedures Section 5103 Staff Orientation, Training and Responsibilities b) Responsibility of the probation department, purpose of programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention Commission or Probation Committee, probation staff, Y Y school personnel and other agencies that are involved in juvenile facility programs; c) Responsibilities of all employees; Y Y d) Initial orientation and training program for employees; Y Y e) Initial orientation, including safety and security issues, for support Policy for both facilities states that all others staff, contract employees, school and medical staff, program Y Y staff, other than supervision staff, are also providers and volunteers; trained and orientated. f) The maintenance of record keeping, statistics and communication systems to ensure: efficient operation of the facility; care of minors; maintenance of minors’ records; providing information to the court Y Y and those authorized by the court or by law, release of information regarding youth; g) Ethical responsibilities; The department has an identified Code of Y Y Ethics. h) A non-discrimination provision that provides that all youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, Y Y national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; i) Storage and maintenance requirements for any chemical agents used SMJH: Policy and Procedure Section 4121 in the facility. Use of Force Y Y LPBC: Policy and Procedure Section 5108 Use of Force j) Establish procedures for collection of Medi-Cal eligibility SMJH: Policy and Procedure Section 4124 information and enrollment of eligible youth. Health and Medical Services The process is completed at JH booking. SMJH: Policy and Procedure Section 5127 Y Y Health and Medical Services The process is completed at JH for Camp youth. 1325 FIRE SAFETY PLAN SMJH: Policy and Procedure Section 4120 Fire Safety/Emergency Evacuation The fire safety plan includes: Procedures a) A fire prevention plan as part of the manual policy and procedure; Y Y LPBC: Policy and Procedure Section 5112 Fire Safety/Emergency Evacuation Procedures Juvenile Insp.\Cycle\Proc. Santa Barbara 7574/7571 - 5 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION SMJH LPBC P/P REFERENCE - COMMENTS b) Monthly fire and life safety inspections by facility staff with a two- SMJH and LPBC year retention of the inspection record; All monthly fire and safety inspections for the current inspection cycle were reviewed and verified during this inspection. Y Y SMJH – we recommended creating a monthly fire and safety form which outlines every extinguisher, AED, emergency radios, and smoke detectors inspected throughout the facility. c) Fire prevention inspections as required by HSC 13146.1 (a) and (b). Y Y d) An evacuation plan; Y Y e) Documented fire drills are conducted at least quarterly; SMJH and LPBC All fire drills for the current inspection cycle were reviewed and verified during this inspection. However, technical assistance was provided regarding documentation of fire Y Y drills. Suggestions were made to include the number of youth and staff present at the time of the fire drill. Also, suggested to include the fire drill start and finish time to the fire drill documentation log. f) A written plan for the emergency housing of minors in the case of Y Y fire; and, g) Fire suppression pre-plan in cooperation with the local fire department. Y Y 1326 SECURITY REVIEW Annual security reviews completed: The facility administrator annually reviews, evaluates, and documents SMJH – 9/29/17 security reviews. The review and evaluation address the internal and Y Y external security, including, but not limited to: key control, security LPBC – 8/28/17 equipment and related training. 1327 EMERGENCY PROCEDURES Reviewed documentation of staff annual review of emergency procedures at each Emergency policies and procedures include but are not limited to: facility. escape, disturbances, and taking of hostages; civil disturbances; fire and natural disasters; periodic testing of emergency equipment; Y Y storage, issue and use of chemical agents, related security devices, and weapons and ammunition, where applicable; emergency evacuation plans; and, an annual review of emergency procedures for all youth supervision staff. Juvenile Insp.\Cycle\Proc. Santa Barbara 7574/7571 - 6 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION SMJH LPBC P/P REFERENCE - COMMENTS 1328 SAFETY CHECKS SMJH and LPBC Direct visual observation of each youth at least every 15 minutes when Reviewed facility safety checks for the youth are asleep or in their rooms, confined in holding cells or confined months of July 2016, November 2016, and to their bed in a dormitory. All safety checks shall be documented with April 2017. Review of safety check the actual time the check is completed. documents and Policy and Procedure Manual reveals compliance with this regulation. Y Y However, SMJH technical assistance was provided to help develop some consistency with documentation of security checks with regards to youth being clearly identified as in and/or out of their rooms. 1329 SUICIDE PREVENTION PROGRAM SMJH: Policy and Procedure Section 4109 The facility has a comprehensive written suicide prevention program Suicide Prevention Program developed by the health administrator, mental health director and facility administrator that includes, but is not limited to: LPBC: Policy and Procedure Section 5106 Suicide Prevention and Response Procedures Current policy and procedures as well as Y Y practice are following this regulation. However, in the LPBC manual we suggest defining the terms close watch and closely supervised. At SMJH, for youth on 5- minute suicide watch we suggest creating a separate welfare check form for documentation. (A) Suicide prevention training, which may include training provided Both facilities staff receive suicide prevention in accordance with Section 1322, Orientation and Training and training as part of their initial orientation and Y Y Standards and Training for Corrections Regulations pursuant to Penal through the Juvenile Correctional Core Code 6035. training. (B) Intake screening for suicide risk immediately upon confinement Per Policy and Procedure Manual, review of and prior to housing assignment. youth intake paperwork, the MAYSI, is Y Y completed on every youth entering each facility. (C) Provisions facilitating communication among arresting officers, facility staff, family members, medical and mental health personnel in Y Y relation to suicide risk. (D) Guidance on housing of youth at risk of suicide. SMJH: Youth that are on a suicide watch or Y Y suicide status are housed in a camera room. (E) Adequate supervision depending on level of suicide risk. During SMJH inspection, we reviewed five (5) youth suicide report packages. Review of Y Y documentation revealed adequate supervision of youth placed on each level of suicide watch. (F) Suicide and suicide attempt intervention policies and procedures. Y Y (G) Provisions for reporting suicides and suicide attempts. Any suicide or attempt will have an incident Y Y report prepared. All status changes are documented as well. (H) Critical incident debriefing. Y Y Juvenile Insp.\Cycle\Proc. Santa Barbara 7574/7571 - 7 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION SMJH LPBC P/P REFERENCE - COMMENTS 1340 REPORTING OF LEGAL ACTIONS There have been no legal actions concerning The facility submits a letter of notification to the Board of State and any of the Santa Barbara facilities. Community Corrections on each legal action pertaining to conditions of Y Y confinement filed against person or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A No in-custody deaths to report this inspection MINOR WHILE DETAINED cycle. (A) The administrator of the facility provides the Board of State and Y Y Community Corrections a copy of the death in custody report that is submitted to the Attorney General under Government Code Section 12525 within 10 days. (B) Written policy and procedures assure a medical and operational review of each in-custody death. The review team includes the facility administrator and/or the facility manager; the health administrator; the Y Y responsible physician; and other health care and supervision staff who were relevant to the incident (C) There are written policies and procedures for handling deaths, suicide attempts, suicide prevention and notification of the juvenile court and the parent, guardian or person standing in loco parentis, in the Y Y event of a serious illness, injury or death. 1342 POPULATION ACCOUNTING Santa Barbara administrative staff submit Population and profile survey reports are submitted to the Board of population accounting to the BSCC in a State and Community Corrections within 10 working days after the Y Y timely manner. end of each reporting period, in a format provided by the Board. 1343 JUVENILE FACILITY CAPACITY Neither facility has been crowded during this inspection cycle. (A) The number of youth detained in a living unit has exceeded its N N maximum capacity for more than 15 calendar days in a month since the previous inspection. (B) If required, the facility has submitted CARs/CCARs to BSCC NA NA since the last inspection (N/A if no to the above). (C) The facility is under an approved suitability plan (N/A if no to the above). NA NA 1350 ADMITTANCE PROCEDURES SMJH: Policy and Procedure Section 4108 Intake, Detention and Release Procedures Written policies and procedures for admittance of youth include the requirements of Sections 1324 and 1430. LPBC: Policy and Procedure Section 5114 Y Y Admittance Release Procedures Review of youth intake documentation (5 youth files reviewed at each facility) reveals compliance with this regulation. a) In juvenile halls, youth are allowed access to a telephone, in Youth are provided with phone calls upon accordance with the provisions of Welfare and Institutions Code entrance at SMJH and LPBC. Y NA Section 627 (two completed telephone calls [parent/guardian and attorney] within an hour, at the public expense). b) The juvenile hall has established written criteria for detention. SMJH: An intake risk assessment document Y NA (Juvenile Intake Assessment) is used in determining detention or type of release c) The juvenile camp has included policies and procedures that advise LPBC: Acknowledgement estimation of the youth of the estimated length of stay and has developed confinement at LPBC form is utilized. program guidelines that include written screening criteria for NA Y inclusion and exclusion from the program. Juvenile Insp.\Cycle\Proc. Santa Barbara 7574/7571 - 8 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION SMJH LPBC P/P REFERENCE - COMMENTS d) Juvenile halls shall develop policies and procedures that advise any committed youth of the estimated length of his/her stay. Y NA 1351 RELEASE PROCEDURES SMJH: Policy and Procedure Section 4108 Intake, Detention and Release Procedures Written policies and procedures for release of youth in custody provide for: LPBC: Policy and Procedure Section 5114 a) Verification of identity/release papers; Admittance Release Procedures Y Y Review of youth intake documentation (5 youth files reviewed at each facility) reveals compliance with this regulation. b) Return of personal clothing and valuables; Y Y c) Notification to the minor’s parents or guardian; Y Y d) Notification to the facility health care provider in accordance with Sections 1408 and 1437 of these regulations, for coordination with Y Y outside agencies; and, e) Notification of school staff. Y Y f) Notification of facility mental health personnel. Y Y There are written policy and procedures for furlough of minors from custody. NA Y 1352 CLASSIFICATION SMJH: Policy and Procedure Section 4110 Classification Written policies and procedures on classification of youth for the purpose of determining housing placement in the facility provide for: Classification occurs at booking. Classification system considers security, separation, holds, statuses and offense information. System is thorough and Y Y inclusive. LPBC: Policy and Procedure Section 5114 Classification Review of documentation provided revealed compliance with this regulation. a) The safety of the youth, facility staff, and the public by placing youth in the appropriate, least restrictive housing and program Y Y settings and housing assignments consider the need for single, double, or dormitory assignment; b) Consideration of facility populations and physical design of the Y Y facility; c) Classification of a youth upon admittance to the facility; Y Y d) Periodic classification reviews. Y Y e) Provide that facility staff shall not separate youth from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or Y Y HIV status. (This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with title 15 regulations regarding separation). Juvenile Insp.\Cycle\Proc. Santa Barbara 7574/7571 - 9 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION SMJH LPBC P/P REFERENCE - COMMENTS 1353 ORIENTATION SMJH: Policy and Procedure Section 4108 Intake, Detention and Release Procedures Written policies and procedures require an orientation for youth prior to placement in a living area. Both written and verbal information are Orientation is held at Intake prior to youth provided. Provisions are made to provide accessible orientation being moved to housing unit. Staff ensure that information to all detained youth including those with disabilities, youth have a full understanding of the limited English proficiency, or limited literacy. The orientation includes: facilities rules, regulations and programs prior to moving youth to a unit. The facility Youth Handbook addresses each of the standards below. Y Y LPBC: Policy and Procedure Section 5115 Program Orientation Youth are oriented upon arrival by trained staff. Youth are also provided with a video to supplement their understanding of the facilities rules, regulations and programs and keep a copy in their lockers. a) Facility rules and disciplinary procedures; Y Y b) Grievance procedures; Y Y c) Access to legal services; Y Y d) Access to health care services; Y Y e) Access to counseling services; Y Y f) Access to religious services; Y Y g) Access to educational services; Y Y h) Information on the court process; Y Y i) Housing assignments; Y Y j) Availability of personal care items and opportunity for personal Y Y hygiene; k) Correspondence, visiting and telephone use; Y Y l) Availability of reading materials, programs, and activities; Y Y m) Use of restraints and chemical agents; Y Y n) Use of force; Y Y o) Emergency and evacuation procedures. Y Y p) Non-discrimination policy. Y Y Juvenile Insp.\Cycle\Proc. Santa Barbara 7574/7571 - 10 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION SMJH LPBC P/P REFERENCE - COMMENTS 1354 SEPARATION SMJH: Policy and Procedure Section 4110 There are written policies and procedures for the separation of youth for Classification reasons that include, but are not limited to, medical and mental health conditions, assaultive behavior, disciplinary consequences and Room confinement, withdrawal from group protective custody. activity, time-outs and essays are utilized for SMJH youth. LPBC: Policy and Procedure Section 5114 There is no separation at LPBC. If separation beyond 4 hours, or if youth needs to be Y Y separated long term for their own or for others safety, they are transferred to SMJH. Youth who are separated are not denied normal privileges available at Y Y the facility, except to accomplish the objectives of the segregation. When the objective of the separation is discipline, Title 15, Section Y Y 1390 shall apply. Policies and procedures require a daily review of separated youth to determine whether separation remains necessary. Y NA 1355 INSTITUTIONAL ASSESSMENT AND PLAN SMJH: Policy and Procedure Section 4115 Institutional Assessment and Plan (A) Written policies and procedures require that assessments and plans be developed within 40 days after admission, for youth who are held for LPBC: Policy and Procedure Section 5116 a period of 30 days or more. The assessment and plan shall be Program Assessment and Plan documented. Each facility has a Treatment Team that develops the youth plans. The Treatment Team is a multi-disciplinary team made up of Y Y Probation, MH, Medical, and a field service representative. SMJH team meets every other week and LPBC team meets every week. Reviewed five (5) youth files at each facility. Review of documentation provided revealed compliance with this regulation. 1) The assessment is a statement of the minor’s problems, which includes: Y Y 2) Identification of substance abuse history, education, vocational, counseling, and family reunification needs. (B) The institutional plan for adjudicated and pre-adjudicated minors includes written documentation that provides for: Y Y 1) Objectives and time frames for the resolution of problems identified in the assessment; and, 2) A plan for meeting the objectives that includes a description of program resources needed and individuals responsible for assuring that Y Y the plan is implemented. Juvenile Insp.\Cycle\Proc. Santa Barbara 7574/7571 - 11 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION SMJH LPBC P/P REFERENCE - COMMENTS (C) Subsequent to adjudication, the institution plan documents: 1) Periodic evaluation of progress towards meeting the objectives, Y Y including periodic review and discussion of the plan with the youth; 2) A transition or aftercare plan, subject to existing resources, that Y Y is completed prior to the minor being released; and, 3) Contact with the Regional Center for the Developmentally Disabled, pursuant to Section 1413. Y Y 1356 COUNSELING AND CASEWORK SERVICES SMJH: Policy and Procedure Section 4115 Institutional Assessment and Plan Written policies and procedures ensure appropriate counseling and casework services for all youth. Policies and procedures include: LPBC: Policy and Procedure Section 5116 Assisting with personal problems or needs that may arise; Program Assessment and Plan Y Y LPBC youth are assigned to both a staff member, called a squad leader and to a mental health counselor. Assisting the youth requesting contact with parents, attorney, Y Y clergyman, probation officer, or other public official; and, Providing services as appropriate to the population housed in the facility, and may include: substance abuse, family crisis and Y Y reunification, counseling, public health and mental health services. 1357 USE OF FORCE SMJH: Policy and Procedure Section 4121 Use of Force There are written policies and procedures for the use of force, which may include chemical agents. LPBC: Policy and Procedure Section 5108 Use of Force Y Y Reviewed five (5) use of force reports at each facility. Review of reports and youth interviewed revealed compliance with this regulation. Policy indicates that force is not applied as punishment, discipline, or Y Y treatment. a) There are policy statements that: Force options are clearly defined in each 1. Define the term “force” and address the escalation and facility policy. appropriate level of force, emphasizing the need to avoid the Y Y use of force whenever possible and using only that force necessary to ensure the safety of minors and others; 2. Describe the requirements for staff to report the use of force Y Y and to take action to stop the inappropriate use of force; 3. Define the role, notification, and follow up procedures of Medical and management review are included medical and mental health staff concerning the use of force; Y Y in policy. and 4. Define the training that shall be provided and required for the use of force. Such training shall include, but not be limited to, known medical conditions that would contraindicate certain types of force; acceptable chemical agents; methods of Y Y application; signs or symptoms that should result in immediate referral to medical or mental health staff; and, requirements of the decontamination of chemical agents, if such agents are utilized. Juvenile Insp.\Cycle\Proc. Santa Barbara 7574/7571 - 12 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION SMJH LPBC P/P REFERENCE - COMMENTS b) Policies and procedures address: The types, levels, and application of force; documentation of the use of force; a grievance procedure; a system for investigation of the Y Y use of force and administrative review; and discipline for the improper use of force; 1. The specific use of physical, chemical agent, lethal, and non- Chemical agent OC spray is used at each lethal force that may, or may not, be used in the facility; facility. Technical assistance was provided Y Y regarding documenting start and end times for youth decontamination showers. 2. The limitations regarding the use of force on pregnant youth in accordance with Penal Code Section 6030(f) and Welfare and Y Y Institutions Code Section 222; and, 3. A standardized format, time period, and procedure for reporting the use of force, including the reporting requirements Y Y of management and line staff. 1358 USE OF PHYSICAL RESTRAINTS SMJH: Policy and Procedure Section 4122 Note: The provisions of this regulation do not apply to the use of Use of Physical Restraints handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation. LPBC: Policy and Procedure Section 5109 Use of Physical Restraints a) Written policies and procedures govern the use of restraint devices. The policies address: known medical conditions that would contraindicate certain restraint devices and/or techniques; Although policy and procedure exits in each Y Y acceptable restraint devices; signs or symptoms which should result facility manual neither facility has used in immediate medical/mental health referral; availability of restraints for the purposes identified under cardiopulmonary resuscitation equipment; protective housing of Section 1358 this inspection cycle. restrained youth; provision for hydration and sanitation needs; exercising of extremities. 1359 SAFETY ROOM PROCEDURES There is no Safety Room in these facilities within the meaning of this regulation. Written policies and procedures govern the use of safety rooms, as NA NA described in Title 24, Part 2, Section 460A.1.13. 1360 SEARCHES SMJH: Policy and Procedure Section 4111 Searches Written policies and procedures govern the search of youth, the facility, and visitors. LPBC: Policy and Procedure Section 5110 Searches At each facility searches are conducted to Y Y ensure safety and security of the facility and are conducted as needed. Staff conduct pat down searches and visual body searches of youth. Searches are conducted to insure the safety and security of the facility and to provide for the safety and security of the public, visitors, youth, Y Y and staff. Searches are not conducted for harassment or as a form of discipline or punishment. Searches are conducted in a manner that preserves privacy Y Y and dignity of the person being searched. Juvenile Insp.\Cycle\Proc. Santa Barbara 7574/7571 - 13 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION SMJH LPBC P/P REFERENCE - COMMENTS Written procedures address each of the following: Intake searches; Searching youth who are returning from activities outside of the living unit, court, another facility, or visiting; Facility Y Y searches; Searches of visitors; and, Cross-gender and transgender youth searches. 1361 GRIEVANCE PROCEDURE SMJH: Policy and Procedure Section 4123 Grievance Procedures There are written policies and procedures allowing any youth to appeal and have grievances resolved relating to any condition of confinement. LPBC: Policy and Procedure Section 5119 Grievance Procedures Y Y Reviewed grievances from the months of July 2016, November 2016, and April 2017. Review of documentation revealed compliance with this regulation. The policies and procedures include: a) A grievance form and instructions that include provisions for the Y Y youth to have free access to the form; b) The option for youth to confidentially file the grievance or deliver Each facility has grievance lock boxes located the form to any youth care supervision staff working in the facility. Y Y in each housing unit dayroom for youth to confidentially submit grievances. c) Resolution of the grievance at the lowest appropriate staff level; Y Y d) Provision for a prompt review and response to grievances within a Y Y specified time limit; Youth may elect to be present to explain their version of the grievance to a person not directly involved in the Y Y circumstances that led to the grievance. Provision for a staff representative approved by the facility Y Y administrator to assist the youth. e) Provision for a written response to the grievance which includes the Y Y reasons for the decisions; f) A system which provides that any appeal of a grievance shall be heard by a person not directly involved in the circumstances which Y Y led to the grievance; and, Concerns of parent, guardians, staff or other parties are addressed and Parent or public complaints can be addressed documented within a specified time frame, whether or not those by facility managers. There is also a public Y Y concerns are associated with a grievance. compliant process on the county website in which the complainant will be contacted. 1362 REPORTING OF INCIDENTS SMJH: Policy and Procedure Section 4104 Communication, Work Special Reports, A written report of all incidents, which resulted in physical harm, Critical Incident Reports serious threat of physical harm, or death to an employee or a youth of a juvenile facility, or other person(s), is maintained. Such written records LPBC: Policy and Procedure Section 5120 are prepared by staff and submitted to the facility manager by the end of Y Y Communication, Work Special Reports, the shift. Critical Incident Reports Reviewed ten (10) incident reports from each facility. Review of documentation provided revealed compliance with this regulation. Juvenile Insp.\Cycle\Proc. Santa Barbara 7574/7571 - 14 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION SMJH LPBC P/P REFERENCE - COMMENTS 1363 USE OF REASONABLE FORCE TO COLLECT DNA SMJH: Policy and Procedure Section 4108 SPECIMENS, SAMPLES, IMPRESSIONS Intake, Detention and Release Procedures Pursuant to Penal Code Section 298.1, policy and procedures describe Although policy exists, DNA collection is the the use reasonable force to collect DNA samples from individuals who responsibility of the juvenile field officer. Y NA are required to provide such samples, specimens or impressions Force is never used at SMJH to collect DNA. pursuant to Penal Code Section 296 and who refuse following written or oral request. LPBC: Does not collect DNA. 1370 EDUCATION PROGRAM SMJH: Policy and Procedure Section 4116 Education Program The County Board of Education provides for the administration and operation of juvenile court schools in conjunction with the Chief Santa Barbara County Office of Education Y Y Probation Officer or designee. Policies and procedures ensure provides the education program for each communication and coordination between educators and probation staff. facility. The school at SMJH is known as Dos Puertas High School. The school at LPBC is known as Los Robles High School. Facility Manager shall request an annual review of the education Superintendent’s annual review completed. program by the superintendent of schools. This annual review of each required element of the program from the Superintendent of Schools SMJH – 2/28/17 has been received along with a report or review checklist on LPBC – 4/2/18 compliance, deficiencies, and corrective action needed to achieve Y Y compliance. This review cannot be delegated to the principal or any other staff of any juvenile court school. It can however be contracted to a qualified outside agency. Upon completion, the facility manager will review each item with the person designated by the school and take any corrective action as needed General Education Development preparation shall be made available to Y Y all eligible youth. Supplemental instruction shall be afforded to youth who do not demonstrate sufficient progress towards passing the CAHSEE as set Y Y forth in the ED Code. The facility school program complies with the State Education Code (Note: The Education Code currently requires a 240-minute school Y Y day.) Youth are delivered to their educational program so as not to interfere with the time afforded the minimum instruction day. School discipline is integrated into the facility’s overall behavioral management plan, with school staff advised of administrative decisions Y Y that may affect the educational programming. Expulsion/suspension follows the due process safeguards in the Y Y education code, including the rights of students with special needs. Policies and procedures address the rights of any student who has Y Y continuing difficulty completing the school day. There are provisions for individuals with special needs that include educational instruction for youth in high security or other special units, compliance with applicable statutes for special education, and, provision Y Y for non-English speaking youth and those with limited English speaking skills. Youths are enrolled in school no later than three (3) days after Y Y admission. The school conducts an educational screening and completes an Y Y education plan within 5 days. If a youth is detained, the school requests the youths records from his/her prior school to ensure that the educational plan is appropriate. Y Y Juvenile Insp.\Cycle\Proc. Santa Barbara 7574/7571 - 15 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION SMJH LPBC P/P REFERENCE - COMMENTS 1371 RECREATION, PROGRAMS AND EXERCISE SMJH: Policy and Procedure Section 4113 Activities for Youth a) There are policies and procedures for recreation and exercise of youth with the intent to maximize the time youth are out of their There were concerns about the rooms/off their bunks. documentation of recreation time. Following our inspection, the SMJH took immediate steps to address our concerns, such as: • Reviewed records and practices and reviewed video tapes. • Supervisor Ochoa sent out a staff-wide corrective email, dated May 21, 2018 • Supervisor Ochoa also held a meeting of all SDPO on June 13, 2018, discussing and reviewing the newly created unit log sheet • Supervisor Ochoa held a final meeting with all Senior Officers on June 19, 2018, reviewing the new documentation process and requiring that the times of recreation and exercise were completed prior to the end of each shift • Additionally, the process now requires Y Y that the Senior Deputy Probation Officer (SDPO) reviews all unit logs before the end of each shift. On August 31, 2018, Supervisor Ochoa submitted ten samples of their facility end of the shift reports. BSCC staff reviewed the samples, which clearly showed the youth were receiving the minimum recreation hours. Thus, the SMJH is in compliance with this regulation. LPBC: Policy and Procedure Section 5123 Recreation and Exercise Review of documentation provided revealed compliance with this regulation. Also, reviewed unit log books as well as posted daily schedules. b) There is the opportunity for a minimum of three hours of See above notes. recreation, programs and exercise 3 hours a day during the week Y Y and five hours a day each Saturday, Sunday and other non-school days. At least one hour shall be an outdoor activity. c) The recreation and exercise schedule is posted in the living units. SMJH: Policy and Procedure Section 4113 Activities for Youth LPBC: Policy and Procedure Section 5123 Recreation and Exercise Y Y Verified during the inspection walkthrough of each facility. Juvenile Insp.\Cycle\Proc. Santa Barbara 7574/7571 - 16 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION SMJH LPBC P/P REFERENCE - COMMENTS d) Recreation shall include the opportunity for at least one hour of daily access to unscheduled activities such as reading, television, Y Y radio, music games etc. The activities are supervised and include orientation and coaching of youth. e) Programs shall include social awareness programs as outlined in Y Y Section 1378. f) All youth shall be provided with the opportunity for at least one Y Y hour of large muscle activity each day. g) That one hour of exercise is suspended only upon a written finding by the administrator/manager that the youth represents a threat to Y Y the safety and security of the facility. h) The administrator/manager may suspend for a period not to exceed 24 hours access to recreation and programs. Y Y 1372 RELIGIOUS PROGRAM SMJH: Policy and Procedure Section 4127 Religious The facility administrator provides access for voluntary participation in religious services and/or religious counseling at least once a week. A LPBC: Policy and Procedure Section 5123 Y Y youth is allowed to participate in other program activities if he/she Recreation and Exercise elects not to participate in religious programs. Non-participating youth are being provided an alternative activity at each facility. Religious programs provide for: religious services, availability of clergy, and availability of religious diets. Y Y 1373 WORK PROGRAM SMJH: Policy and Procedure Section 4113 Activities for Youth There are written policies and procedures for assigning youths to work programs, which are meaningful, constructive, and related to vocational LPBC: Policy and Procedure Section 5122 training or increasing a youth’s sense of responsibility. Recreation and Exercise Y Y Technical assistance provided regarding youth working in the kitchen areas while being supervised by non-core trained staff. 1374 VISITING SMJH: Policy and Procedure Section 4126 Visiting There are written policies and procedures for visiting that include provision for special visits. LPBC: Policy and Procedure Section 5128 Y Y Visiting Review of visitation logs and youth interviews revealed compliance with this regulation at each facility. Youths are allowed visits by parents, guardians, or persons standing in loco parentis, at reasonable times. Opportunity for visiting is at least Y Y two hours per week. Visits are supervised, but conversations are not monitored unless there is a security or safety need. Y Y Juvenile Insp.\Cycle\Proc. Santa Barbara 7574/7571 - 17 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION SMJH LPBC P/P REFERENCE - COMMENTS 1375 CORRESPONDENCE SMJH: Policy and Procedure Section 4128 Correspondence There are written policies and procedures for correspondence which ensure: LPBC: Policy and Procedure Section 5130 Correspondence Y Y Staff and youth interviewed revealed compliance with this regulation at each facility. Youth can write and send as much mail as they like. They are encouraged to keep in touch with family and other positive role models they may have. a) There is no limitation on the volume of mail that youth may send or Y Y receive; b) Youth may send special mail and two letters per week postage-free; Y Y c) Youth may correspond confidentially with state and federal courts, any member of the State Bar or holder of public office, and the Board of State and Community Corrections; however, authorized Y Y facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, d) Incoming and outgoing mail, other than confidential correspondence described above, may be read by staff only when there is reasonable cause to believe facility safety and security, Y Y public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS SMJH: Policy and Procedure Section 4129 Telephone Access There are written policies and procedures to provide youth with access to telephone communications. LPBC: Policy and Procedure Section 5131 Y Y Telephone Access Staff and youth interviewed revealed compliance with this regulation at each facility. 1377 ACCESS TO LEGAL SERVICES SMJH: Policy and Procedure Section 4130 Access to Legal Services Written procedures ensure the rights of minors to have access to the courts and legal services include: LPBC: Policy and Procedure Section 5132 Y Y Access to Legal Services At each facility youth are provided with access to their attorneys at any time. a) Access, upon request by the youth, to licensed attorneys and their Y Y authorized representatives; b) Provision for confidential consultation with attorneys; and, Y Y c) Unlimited postage paid legal correspondence and cost free telephone access as appropriate. Y Y Juvenile Insp.\Cycle\Proc. Santa Barbara 7574/7571 - 18 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION SMJH LPBC P/P REFERENCE - COMMENTS 1378 SOCIAL AWARENESS PROGRAM SMJH: Policy and Procedure Section 4113 Activities for Youth The County Board of Education or the Chief Probation Officer provides programs designed to promote social awareness and reduce recidivism. LPBC: Policy and Procedure Section 5123 The programs consider the needs of male and female youth and may Recreation and Exercise include: victim awareness; conflict resolution; anger management; Y Y parenting skills; appropriate gender specific programming; juvenile Each facility provides a significant amount of justice; self-esteem; building effective decision making skills; and, other Social Awareness Programs. This regulation topics that suit the needs of the youth. was verified through youth interviews, facility walkthroughs and program schedules. The agency responsible for providing the programs conducts a written The annual program review for both facilities annual review to ensure that the program content is current, consistent completed by Jason Tarman of Behavioral Y Y and relevant to the population. Wellness/Mental Health on 3/28/2018. 1390 DISCIPLINE SMJH: Policy and Procedure Section 4123 Discipline There are written policies and procedures for the discipline of minors that promote acceptable behavior. Current policy and procedures are within compliance of this regulation. However, I will continue to work with Management to ensure policy and procedures are in line with SB 1143. Y Y LPBC: Policy and Procedure Section 5118 Discipline Youth are rarely separated unless necessary for the safety and security of the facility. If prolong separation is required, then the youth is returned to the juvenile hall. Discipline is imposed at the least restrictive level that promotes the Y Y desired behavior. Discipline does not include corporal punishment, group punishment, Y Y physical or psychological degradation or deprivation of the following: a) Bed and clothing; Y Y b) Daily shower, access to drinking fountain, toilet and personal Y Y hygiene items, and clean clothing; c) Full nutrition; Y Y d) Contact with parent or attorney; Y Y e) Exercise; Y Y f) Medical services and counseling; Y Y g) Religious services; Y Y h) Clean and sanitary living conditions; Y Y i) The right to send and receive mail; and, Y Y j) Education. Y Y There are established rules of conduct and disciplinary penalties to Youth interviewed were familiar with the guide the conduct of youth. The rules and penalties, which include both facility rules at each facility. major violations and youth violations, are simply and affirmatively stated and are available to all youth. Provisions are made to provide Y Y accessible information to youth with disabilities, limited English proficiency or limited literacy. Juvenile Insp.\Cycle\Proc. Santa Barbara 7574/7571 - 19 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION SMJH LPBC P/P REFERENCE - COMMENTS 1391 DISCIPLINE PROCESS SMJH: Policy and Procedure Section 4123 Discipline There are written policies and procedures for the administration of discipline that include: Current policy and procedures are within compliance of this regulation. However, I will continue to work with Management to ensure Y Y policy and procedures are in line with SB 1143. LPBC: Policy and Procedure Section 5118 Discipline a) Designation of personnel authorized to impose discipline for Y Y violation of rules; b) Prohibiting discipline from being delegated to any youth; Y Y c) Definition of major and minor rule violations and their Y Y consequences, due process requirements; d) Minor rule violations may be handled informally by counseling, advising the youth of expected conduct or imposing a minor Y Y consequence. Discipline shall be accompanied by written documentation and a policy of review and appeal to a supervisor; e) Major rule violations may include withdrawal from group activities for 24 hours or more or extension of time in custody. Major rule Y Y violations and the discipline process shall be documented and require the following: Written notice of violation prior to a hearing; Y Y Hearing by a person who is not a party to the incident; Y Y Opportunity for the youth to be heard, present evidence and Y Y testimony; Provision for minor to be assisted by staff in the hearing Y Y process; and, Provision for administrative review. Y Y Violations that result in a removal from camp or commitment LPBC: Youth removed from camp but not program, but not a return to court will follow the due process Y Y returned to court will be provided due process. provisions in subsection (e) above. Juvenile Insp.\Cycle\Proc. Santa Barbara 7574/7571 - 20 - J453 JUV PRO-Eff. 03-01-15 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7574 FACILITY NAME: Susan J. Gionfriddo Juvenile Justice Center (Santa Maria Juvenile Hall) FACILITY TYPE: JH APPLICABLE REGULATIONS (Check All That Apply): 4/98: ✓ 2001: ✓ 2003: OTHER: Units I & II Pre 1998 (Unit III) (Units IV-VI) FIELD REPRESENTATIVE: Craigus Thompson DATE: 05/17/2018 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) ✓ Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of minors ✓ pending admission to JH Provides access to a shower ✓ Provides a secure vault or storage space for minor's ✓ valuables Provides telephone access to minors ✓ Provides staff access to hot and cold running water ✓ Locked Holding Room (1.2) Five holding rooms in intake area. ✓ Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area ✓ Contains seating to accommodate all minors as specified in ✓ these regulations 98: Provides access to a toilet, wash basin and drinking Youth will use toilet in search room. fountain as specified in these regulations 03: Be equipped with a toilet, wash basin and drinking ✓ fountain unless a procedure is in effect to provide access Maximizes staff visual supervision ✓ 03: Outward swinging or lateral sliding door required ✓ Natural Light (1.3) Visual access to natural light is provided in locked sleeping ✓ rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. Corridors (1.4) Corridors in living areas are at least eight feet wide. When ✓ doors are staggered or if rooms are located only on one side, corridors may be at least six feet wide. Juvenile Insp…\Cycle \Phy...\7574 Santa Barbara Santa Maria JH PHY 16-18;5/17/2018 - 1 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain ✓ sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these ✓ fixtures 03: Toilet, wash basin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a clear ✓ ceiling height of eight feet 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. ✓ 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required ✓ Double Occupancy Sleeping Rooms (1.8) ✓ Minimum of 100 square feet floor area, a clear ceiling height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. ✓ 01: View panel size changed to a minimum of 144 inches 03: Outward swinging or lateral sliding door required ✓ Dormitories (1.9) In JHs and camps, there is a minimum of 50 square feet of floor area per minor, with a minimum dormitory size of ✓ 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no fewer ✓ than four minors. 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps). ✓ 03: This subsection deleted, eliminating the 15 minor limitation. (See below.) 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than 30 ✓ minors (regardless of whether it is for court commitments or other detained minors). Juvenile Insp…\Cycle \Phy...\7574 Santa Barbara Santa Maria JH PHY 16-18;5/17/2018 - 2 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Dayrooms (1.10) ✓ JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square feet of ✓ floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers. ✓ Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated indoor- ✓ outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor- outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a For a RC of 140, a total of 31,500 sf is required. minimum of 9,000 square feet dedicated indoor- Existing Yard: 13,112 sf (103’10”x131’3” minus outdoor space, plus a field area. The field area 526 sf for access ramp) contains a minimum of one acre with a minimum Units IV-VI Yards: 6256 each (68’x92’) 18,768 ✓ dimension of 100 feet. sf total 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- 13,112+18,768=31880 total sf outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. ✓ 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface. ✓ 01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and of a sufficient ✓ size to comply with Title 15, § 1371. 01: The required recreation area has no single dimension ✓ less than 40 feet. Outdoor recreation area lighting allows for evening activities and provides security. ✓ Academic Classrooms (NA SPJH; 1.12) ✓ Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for every ✓ juvenile in the facility. The primary purpose for the academic classroom is for education. Juvenile Insp…\Cycle \Phy...\7574 Santa Barbara Santa Maria JH PHY 16-18;5/17/2018 - 3 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work area, and a ✓ minimum of 28 square feet floor space per minor. There is a communication system in each classroom that allows for immediate response to emergencies. ✓ Safety Room (1.13) ✓ Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet Limited to one minor ✓ Padded as specified in these regulations ✓ There are one or more vertical view panels constructed of security glazing. Panels provide a view of the entire room ✓ and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these regulations ✓ Access to a toilet, wash basin and drinking fountain is ✓ provided. 03: Be equipped with a variable intensity security-type ✓ lighting fixture, with controls outside the room 03: Any wall- or ceiling-mounted devices are designed to prohibit the occupant’s access. ✓ Medical Examination Room (NA SPJH; 1.14) 175 sf room in intake. There is a minimum of one suitably equipped medical ✓ examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is ✓ used for no other purpose; Privacy for minors; ✓ Lockable storage for medical supplies; ✓ Not less than 144 square feet floor space with no single ✓ dimension less than seven feet; Hot and cold running water; and, ✓ 01: Smooth, non-porous, washable surfaces. ✓ Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and ✓ pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) Youth dine in living units. There is a minimum of 15 square feet floor space and ✓ sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual barrier. ✓ Juvenile Insp…\Cycle \Phy...\7574 Santa Barbara Santa Maria JH PHY 16-18;5/17/2018 - 4 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Visiting Space (1.17) ✓ Visiting space is provided. Institutional Storage (1.18) 3264 cu feet of linen storage in intake. There is a minimum of 80 cubic feet of storage space per ✓ minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19) 3492 cu feet of storage in intake + 4 rooms on each unit (99sf each). Each minor has a minimum of nine cubic feet of secure ✓ storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as ✓ fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial closet ✓ containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single and double ✓ occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire ✓ and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) 4 in intake, all over 60 sf. ✓ Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished interview ✓ room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp. ✓ Juvenile Insp…\Cycle \Phy...\7574 Santa Barbara Santa Maria JH PHY 16-18;5/17/2018 - 5 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Court Holding Room for Minors (1.26) ✓ Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors ✓ Provides 40 square feet of floor area and a minimum clear ✓ ceiling height of eight feet Contains seating to accommodate all minors ✓ Contains a toilet, wash basin and drinking fountain as ✓ specified in these regulations Maximizes staffs' visual supervision of minors No audio monitoring required in court holding rooms. Juvenile Institutions Officer will be posted ✓ outside court holding rooms while youths are in rooms. Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. One ✓ toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water ✓ and be available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff in ✓ living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents ✓ waste water from flowing over the bubbler. Showers (2.4) Showers provide tempered water and are available on ✓ living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating staff's ability to supervise. ✓ Beds (2.5) Beds are at least 30 inches wide and 76 long and are of a ✓ pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart. ✓ Juvenile Insp…\Cycle \Phy...\7574 Santa Barbara Santa Maria JH PHY 16-18;5/17/2018 - 6 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, single and double ✓ occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep. ✓ Padding (2.7) Padding in safety rooms covers the floor, door and walls to ✓ a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire ✓ sprinkler as approved by the State Fire Marshal (SFM). The padding is approved by the SFM and is: non-porous; at least one-half inch thick; of a unitary or laminated construction; firmly bonded to all padded surfaces; and, is ✓ without exposed seams. Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is allowed for ✓ each person. Weapons Locker (2.9) Weapons lockers are located outside the security perimeter ✓ of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking device. ✓ Assess for New Construction/Remodel or Repair: Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards: American Society ✓ for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860- 94d, Class C glass; or, H. P. White Laboratory, Inc., HPW- TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. ✓ (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) Juvenile Insp…\Cycle \Phy...\7574 Santa Barbara Santa Maria JH PHY 16-18;5/17/2018 - 7 - J456 PHY 98 01 03.dot (8/05) BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7574 FACILITY: Susan J. Gionfriddo Juvenile Justice Center (Santa Maria Juvenile Hall) TYPE: JH RC: 140 FIELD REPRESENTATIVE: Craigus Thompson DATE: 05/17/2018 ROOMS EACH ROOM Each Room Total Size (L x W x H) FIXTURES* COMMENTS Unit Room Applicable # or Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S UNIT I 86 sf Dayroom with 3T, 3W,1F and 3 showers. 1-2 Single Pre 98 12 12 12 9'6"x6'9"=94 sq. ft. 1 1 1 Wet Rooms 21 Holding/ Pre 98 1 1 8'7"x6'2"=53 sq. ft. Dry – grandfathered in under CYA Sleeping UNIT II 368.83 sf Dayrooms with 2T, 2W, 1F and 2 showers. 137 sf Medical Room. 840 sf Classroom rated for 20 minors. 330.5 sf Dining Area. 74 sf Interview Room. 13-20 Single Pre 98 8 1 8 9'5"x6'9"=63 sq. ft 1 1 1 Wet Rooms 22 Holding/ 1 1 8'1"x6'1"=49 sq. ft. Dry – grandfathered in under CYA Sleeping UNIT III Single 4/98 10 1 1 10 11'3"x6'10"x9' 1 1 1 Five showers available on the unit. 76.5 sq. feet One Dayroom, 1,781 sf. Double 4/98 8 2 2 16 15'x7'x9' 1 1 1 100.5 sq. feet Double 4/98 2 2 2 4 11'4"x10'16"x9' 1 1 1 100.9 sq. feet Unit IV Single 2001 10 1 1 10 8’ x 9’4” x 8’10” 1 1 1 5 showers, 1 toilet and sink on unit. 2886 sf of 70 sf dayroom space. Double 2001 10 2 2 20 8” x 13’6” x 8’10” 1 1 1 2 Classrooms on unit: 104 sf 1) 776 sf (20 minors) 2) 666 sf (18 minors) Unit V Single 2001 10 1 1 10 8’x9’4”x8’10”= 1 1 1 5 showers, 1 toilet and sink on unit. 2886 sf of 70 sf dayroom space. Double 2001 10 2 2 20 8”x13’6”x8’10”= 1 1 1 2 Classrooms on unit: 104 sf 1) 776 sf (20 minors) 2) 666 sf (18 minors) Unit VI *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. P:\Juvenile\LASE\7574 Santa Barbara Santa Maria JH LAS 16-18 16-18 - 1 - Juv LAS.dot;BOC 460(1/6/97) ROOMS EACH ROOM Each Room Total Size (L x W x H) FIXTURES* COMMENTS Unit Room Applicable # or Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Single 2001 10 1 1 10 8’x9’4”x8’10” 1 1 1 5 showers, 1 toilet and sink on unit. 2886 sf of =70 sf dayroom space. Double 2001 10 2 2 20 8”x13’6”x8’10”= 1 1 1 2 Classrooms on unit: 104 sf 1) 776 sf (20 minors) 2) 666 sf (18 minors) Intake I1 Holding 2001 1 - (2) (2) 7’4” x 12’9”=94sf 1 1 1 I2-I4 Holding 2001 3 - (3) (9) 6’ x 7’6”=45 sf Dry Rooms-Minors have access to toilet in search room. One shower located in intake. I5 & I6 Holding 2001 2 - (3) (6) 6’4” x 8’2”=52 sf Notes: R1-R4 are used for interviews, counseling and the MAYSI. They are not used for holding. Court Holding 910 CH 2001 1 - (2) (2) 7’2” x 8’7” x9’ 1 1 1 Holding Capacity for CH rooms are based on bench (middle) 62 sf measurements. Room 910 is accessible. CH-2 Room 909 is a non-rated “quiet room.” It is a dry 911 CH 2001 1 - (4) (4) 6’2” x 8’7”x 9’ 1 1 1 room with a bench with a window which looks into CH-3 59 sf the court room. 909 CH-3 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. P:\Juvenile\LASE\7574 Santa Barbara Santa Maria JH LAS 16-18 16-18 - 2 - Juv LAS.dot;BOC 460(1/6/97) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections Applicable Title 24 Regulations: Pre-1998* BSCC Code: 7571 FACILITY NAME: Los Prietos Boys Camp FACILITY TYPE: Camp CONSTRUCTION/REMODEL DATE(S): 1995 (Admin/Dining Hall) 1998 (Dorm) IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: FIELD REPRESENTATIVE: Craigus Thompson DATE: 05/15/2018 TITLE 24 SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) ✓ Holding Rooms: Contain 15 square feet per minor; Have sufficient seating to accommodate the rated ✓ capacity based on floor space; Provide access to water closets and wash basins at a ✓ ratio of a 1:8; and Provide access to drinking fountain. ✓ Provide access to telephone. ✓ Provide access to private room(s) for interviews. ✓ MEDICAL EXAM SPACE (JH & CAMP) Space or room(s) afford privacy, are equipped to carry out ✓ routine examinations and emergency care and have sufficient locked storage space for medical supplies. LIVING UNITS (JH AND SPJH) ✓ Living units are designed to accommodate no more than 30 minors and contain: Showers at a ratio of 1:6; ✓ Washbasins at a ratio of 1:6; ✓ Water closets at a ratio of 1:6 or water closet and one ✓ urinal for every 15 boys; and, Access to a drinking fountain by minors and staff. ✓ Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof glass or plastic ✓ materials) that allows the visual supervision of all parts of the room. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if room ✓ doors are staggered, hallways are at least six feet wide. SINGLE ROOMS (JH, SPJH & CAMP) ✓ Contain a minimum of 500 cubic feet of air space and 63 cubic feet of floor space. DOUBLE ROOMS (JH, SPJH & CAMP) ✓ Contain a minimum of 800 cubic feet of airspace and 100 square feet of floor space. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). Juvenile Insp..\Cycle\Phy..\Los Prietos Boys Camp 16-18;05/15/18 - 1 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS DORMITORY SLEEPING AREAS (JH & CAMP) ✓ Contain a minimum of 400 cubic feet of airspace and 50 square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) Contain an individual or combination drinking fountain, ✓ wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) The following plumbing fixtures are adjacent to each ✓ sleeping area: Shower or bathtub at a ratio of 1:6; Washbasins at a ratio of 1:10; ✓ Access to toilets at a ratio of 1:10 or toilet and one ✓ urinal for every 15 boys; and, Access to a drinking fountain. ✓ BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are: ✓ A least 30 inches wide and 76 inches long; Spaced at least 36 inches apart and at least 12 inches off ✓ the floor; and, Mattresses are made of a fire retardant material. ✓ INTERVIEW ROOMS (JH, SPJH & CAMP) ✓ There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. There is a private room suitably equipped for conferences ✓ and interviews in each camp. LIGHTING (JH, SPJH & CAMP) There are at least 50 foot candles of illumination at desk ✓ level and, at night, there is a maximum illumination of two foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) There may be times when there is excess of 20 youth in a classroom. When this occurs, the Each classroom contains a minimum of 160 square feet with facility is out of compliance with this regulation. a teacher's desk and work area, and a minimum of 28 square ✓ feet per student. Classrooms should be designed for no more than 15 students. 98: Designed for no more than 20 students DINING SPACE (JH & CAMP) ✓ There is a minimum of 15 square feet of space for each person being fed at any given time. PHYSICAL ACTIVITY SPACE (JH & CAMP) (See 2001 regulations for revised calculations.) There is indoor space consisting of at least 30 square feet of ✓ clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). Juvenile Insp..\Cycle\Phy..\Los Prietos Boys Camp 16-18;05/15/18 - 2 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS There is outdoor and/or multipurpose (gymnasium) space consisting of: ✓ No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of more than ✓ 40, and a juvenile hall with a capacity between 41 to 100 minors. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of more ✓ than 40 and a juvenile hall with a capacity in excess of 101 minors. Lighting is adequate for security and evening recreational ✓ activities in camps. STORAGE SPACE (JH, SPJH & CAMP) ✓ Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity storage ✓ equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides space ✓ for reception, dining, recreation, exercise and/or education. This room contains a minimum of: 30 square feet of clear floor space per minor in the ✓ room; 10 feet by 20 feet floor dimensions; and, ✓ 1600 cubic feet of air space with a minimum ceiling ✓ height of eight feet. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). Juvenile Insp..\Cycle\Phy..\Los Prietos Boys Camp 16-18;05/15/18 - 3 - J455 PHY Pre-98.dot (03/01) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections Inspection BSCC Codes: 7571 FACILITY: Los Prietos Boys Camp TYPE: Camp RC: 96 FIELD REPRESENTATIVE: Craigus Thompson DATE: 05/15/2018 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Boys Camp Dorm Pre 98 1 45 56 56 95’x38'7"=3,665 5 2 8 1 10 sq. ft. Boys Dorm Pre-98 1 30 40 40 30’x 68’7” =2,061 4 5 12 2 7 This dormitory was vacant during the 2014 and 2016 Academy sq ft inspection. Ancillary Space Classroom 1 30'6"x29' =884 sf Classroom 2 30'6”x29’=884 sf Classroom 3 30'6"x28'9"=877 sf Classroom 4 30'6"x29'2"=889 sf Resource Room/Library 46'x15'9"=724 sf Medical Exam Room 12'1"x10'=121 sf 1 Toilet available Sick Bay Dorm 10'2"x12'2"=124 sf 1 1 1 Dining 47'8"x36'9"=1,752 1 sf Multi-Purpose 123’x60’=6,120 sf Excludes 21 x 60 vocational shop of 1,260 sq. ft. Recreation 50’x90’=4,500 sq. ft. Paved area plus field area. Notes: 2014: The Los Prietos Boys Academy ceased operation in October 2013. The RC of the dormitory that it occupied has been added to the RC of the Los Prietos Boys Camp. 2018: Boys Camp remodel of dormitory restroom schedule to begin in November 2018. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. Juvenile Insp…\Cycle\LAS\7571 Santa Barbara Los Prietos LAS 16-18 ;18 - 1 - J460 LAS JUV-05.dot (8/05)