Santa Clara County, Juvenile Hall and Camp (2016-2018 inspection cycle)

STATE OF CALIFORNIA BOARD OF STATE AND COMMUNITY CORRECTIONS LINDA M. PENNER 2590VENTURE OAKS WAY t SACRAMENTO CA 95833 • 916.445.5073 • BSCC.CA.GOV Chair KATHLEEN T. HOWARD EDMUND G. BROWN, JR. EXBcutlvB Olf'fIClor GoVBmor August 15, 2018 Laura Garnette, Chief Probation Officer Santa Clara County Probation Department 23143 North First Street San Jose, CA 95131 2016-2018 BIENNIAL INSPECTION PURSUANT TO WIC 209 and 885 SANTA CLARA COUNTY JUVENILE HALL AND WILLIAM F, JAMES RANCH FACIL TIES BSCC # 7587 AND 7593 Dear Chief Garnette: The 2016/2018 biennial inspection of the Santa Clara County Probation Department's Juvenile Hall and William F. James Ranch Facilities has been completed. A pre inspection briefing was held on June 16, 2017, and the facilities were inspected on May 7, 8, 9 and 10, 2018. A complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of the following: this transmittal letter; a Title 15 Procedures Checklist, outlining applicable minimum standards for juvenile detention facilities; a Physical Plant Evaluation, outlining applicable Title 24 minimum standards; and, the Living Area Space Evaluation (LASE), summarizing the physical plant configuration and outlining the rated capacity of the facilities. Please refer to the Title 15 Procedures Checklist for a summary of all relevant minimum standards, indication of compliance or non-compliance, and information that was used to determine compliance. Mandatory Local Inspections In addition to the biennial inspection, Title 15, Section 1313 and its authorizing statute require local inspections conducted by the following authorities: • County Building Inspection by agency designated by the Board of Supervisors; • Fire authority having jurisdiction; • Local health officer; • County superintendent of schools; • Juvenile Court; and, • Juvenile Justice Commission. Results of these inspections are considered as part of this report. The dates of the local inspections may be found in the Title 15 Procedures Checklist. Page 2 Chief Garnette August 15, 2018 Scope of the Inspection The inspection consisted of a review of the Santa Clara County Policy and Procedures Manual1 a site-visit to review operations, physical plant and relevant documentation, and , interviews with administration, facility staff, youth and agency partners. During the inspection, we also evaluated consistency between policy and practice. Inspection Results Title 15, CCR Minimum Standards Upon final review of all documentation, there are no outstanding issue items of non compliance with Title 15 at either Santa Clara Juvenile Hall or James Ranch facilities. No corrective action is required. We made a few technical assistance recommendations regarding due process procedures and requirements, ensuring your practice is compliant with policy and Title 15. Implementation of these changes was delayed due to development of procedures for both facilities, staff training and articulating the differences between types of Separation. Your managers were diligent in ensuring a new uniform process for both facilities that was clear and relevant to practice. We also suggested you re-assess your policies for strip searching youth and that your supervisors approve an articulated reason or justification for the search. The law allows for the search post disposition but best practice suggests you have staff document the reason and get authorization. You made the decision to address this in policy. Also, although you have an active contract with Evergreen College for education services for graduated youth at James Ranch, it is not utilized. We also suggested you seek more age appropriate work programs at the facility or off-site, which is part of transition services. Title 24, CCR Physical Plant There were no changes made to your physical plant and your rated capacity (RC) is adjusted to 330 for Juvenile Hall and 84 for James Ranch. The RC for Juvenile Hall changed from 390 to 330 due to your 2-unit SB 1004 program. On the day of the inspection, there were 125 youth in Juvenile Hall and 41 at the Ranch. Please see the Physical Plant Evaluation for more information. It is significant to note you are a Pilot Project Participant for SB 1004, a deferred entry of Judgement program for transitional age youth. I look forward to working with you as this program expands as you have devoted time, staff and rated space to house 60 participants in two of your Juvenile Hall units. Also, James Ranch is in construction with the hopes for Phase 1, the living units, to be completed this fall. This will allow for a more expansive population and I am excited to see the progress moving forward. 1 BSCG reviews only those policies and procedures required by and applicable to Title 15, ceR. BSCC staff do not 'approve' policies and procedures or assess them for constitutional or legal issues. Agencies should seek review through their legal advisor, risk manager, or other persons deemed appropriate for such evaluation. 75877593 Santa Clara Letter Page 3 Chief Garnette August 15, 2018 Training According to the most recent Staridards and Training for Corrections (STC) audit, Santa Clara County Probation is compliant with mitigating circumstances for all relevant regulations and mandates. Juvenile Justice and Delinguency Prevention Act (JJDPA) Compliance Monitoring We reviewed applicable documentation and found no violations of the JJDPA Refer to the Title 15 Procedures Checklist for detailed information. Summary We are very impressed with the implementation of PREA into your policy and staffing ratio's, allowing for close youth supervision and services. You have dedicated staff to ensure adequate coverage and response to all PREA needs. You also core train all your staff, including extra help, timely and beyond regulation of STC requirements. This allows for staff coverage in the tightest of circumstances. Your safety checks, admission, release and orientation documentation exceeds regulation and allows for staff to provide specific and timely information to accomplish the process. It is significant to note your assessment process and multi-disciplinary approach to providing services to the youth in both facilities is both responsive and relevant to identified needs. In terms of programming and providing treatment for your youth, your agency and collaborative partners work together with your staff in a wraparound approach. You offer significant services from a treatment and best practice perspective. Your staff and agency partners are vested in the program and provide a dedicated approach to meeting the needs of your youth population. They are genuine and caring, evidenced by interviews of youth and staff. It is also important to note your Assessment and Case Plans promote re-entry and transition services as the youth exit both facilities. This, along with pre-release meetings involving behavior health, medical staff and the Office of Education, are valuable to the youth and parent, providing the family with articulated plans for returning home and to the community with the best opportunity for success. We would again like to thank you and compliment your staff for their dedication, thoroughness and responsiveness You have every reason to be proud of your managers and their staff, they are doing an outstanding job in caring for the youth in their care. 75877593 Santa Clara Letter Page 4 Chief Garnette August 15, 2018 This concludes our 2016/2018 biennial inspection report I am available to provide technical assistance when requested or to respond to any questions you may have. look forward to continuing to work with you and your staff. Do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call at (916) 324-9253 if you need anything. Sincerely, o g Field Representative Board of State and Community Corrections Enclosures: Cc Presiding Judge, Juvenile Court, Santa Clara County' Chair, Juvenile Justice Commission, Santa Clara County' Chair, Board of Supervisors, Santa Clara County' County Administrator, Santa Clara County' Nick Birchard, Deputy Chief Probation Officer Sean Rooney, Manager-Juvenile Hall Elsa Jennings, Manager-Juvenile Hall Michael Clarke-Manager-James Ranch Robert Young, Manger-Facility Special Projects 'Copies of the full inspection are available upon request or are available online at www.bscc.ca.gov 75877593 Santa Clara Leiter JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7587 and 7593 FACILITY NAME: Santa Clara County Juvenile Hall FACILITY TYPE: JH FACILITY NAME: William F. James Ranch FACILITY TYPE: Camp PERSON(S) INTERVIEWED: Michael Clarke, Manager James Ranch (JR); Shirley Childs, Probation Counselor JR; Fabiola Hinostroza, Probation Counselor JR; Ken Johnson, Lead Teacher SCOE JR; Tai Lai, Counselor Pathways (SA) JR; Jessica Fargher, RN JR; Alix Perez, Counselor Starlight (MH) JR; Youth Isiah, age 18 JR; Youth Pamela, age 18 JR; Nick Birchard, Deputy Chief Probation Officer; Sean Rooney, Manager Juvenile Hall (JH); Elsa Jennings, Manager JH; Kermit Wong, Living Unit Supervisor JH; Nigel Williams, Living Unit /Control Supervisor; Dr. Aggarwal, Physician; Cha Li, RN-Clinical Supervisor; Veronica Robles, Santa Clara County Behavioral Health; Joel Legans, Principal-Blue Ridge and Osborne School; Kevin Cooper, JH Facilities and Fleet Manager; Mary Sutherland, Food Services Supervisor JR and JH; Suki Casarez, Probation Counselor JH; Corina Pedroza, Probation Counselor JH; Heidi Vierra, Probation Counselor JH; Youth Salvador, age 15; Youth Arthur, age 17; Youth Alexis, age 17 FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 7-11, 2018 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION JH: November 21, 2017 OF BUILDING AND GROUNDS JR: May 17, 2018 X X (A) County Building Inspection by agency designated by the Board of Supervisors to approve building safety; (B) Fire authority having jurisdiction, including a fire JH: April 20, 2018 clearance as required by Health and Safety Code Section X X JR: June 1, 2018 13146.1 (a) and (b); (C) Local health officer, inspection in accordance with JH: Health and Safety Code Section 101045; Environmental Health October 24, 2017 Medical/Mental Health October 24, 2017 Nutritional Health October 30, 2017 X X JR: Environmental Health December 4, 2017 Medical/Mental Health December 4, 2017 Nutritional Health December 4, 2017 (D) County superintendent of schools on the adequacy of JH: May 1, 2018 X X educational services and facilities as required in Section 1370; JR: April 25, 2018 (E) Juvenile court as required by Section 209 of the Welfare JH: May 2, 2017 X X and Institutions Code (F) Juvenile Justice Commission as required by Section 229 JH: March 7, 2017 of the Welfare and Institutions Code or Probation JR: June 6, 2017 X X Commission as required by Section 240 of the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are covered in Chief Garnette’s letter for both facilities, dated The Facility Administrator (CPO) has submitted a letter X X April 18, 2018. certifying that each employee has been appointed and are qualified pursuant to the requirements of this regulation. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. Juvenile Inspection.\PRO EBG\16-18 - 1 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS The facility adheres to the minimum standards for the JH 1.08 I, A selection and training requirements in PC 6035 (STC JR 2.04 I, A compliant) as well as ensures a medical, psychological and Training policies and schedules indicate X X records check are completed. Contract employees, volunteers compliance. STC 2016-2017 records reveal and other non-employees shall also have appropriate compliance to this section qualifications and clearance. 1321 STAFFING JH 1.08 Both facilities are staffed with permanent and a) There are an adequate number of personnel to carry out extra help staff. There are 201 youth the facility program, to provide for safety and security of supervision/supervisor staff at JH, 17 of which minors and staff and meet established standards and are vacant. The facility has 30 extra help staff, X X regulations. most of which are cored. JR 2.04 I, B The Ranch has 79 permanent staff and 37 extra help staff, all but 3 are core trained. There are no current vacancies. b) There is sufficient staff to ensure that no required service JH 1.08 II, A X X is denied. JR 2.04 I, C c) There is a sufficient number of supervisory level staff to JH 1.08 II, B X X ensure adequate supervision of all staff members. JR 2.04 I, D d) There is a clearly identified person on duty who is JH 1.08 I, A responsible for all the operations and activities and has JR 2.04 II, C X X completed the Juvenile Corrections Officer Core Course Reviewed schedules and shift reports for each and PC 832 training. facility. e) There is as least one staff member present on each living JH 1.08 II, A X X unit whenever there are minor(s) in the unit. JR 2.04 I, C f) The facility has sufficient food services personnel JH has one Food Services Supervisor, 4 cooks relative to the number and security of units including and 10 food service workers. There is sufficient staff to plan menus, provide kitchen supervision, direct staffing to adhere to this standard. food preparation, train staff and maintain records. JR has 1 Cook and 1 Food Service worker from X X 0500 – 1330 with and 2 cooks and 1 Food Service worker from 1030 – 1930. A Food Service Supervisor, located at JH, oversees the kitchen staff. g) The facility has administrative, clerical, recreational, JH has numerous administrative and support medical dental, mental health building maintenance and staff, none of which are responsible for youth other support staff for the efficient management of the X X supervision. facility, and to ensure that youth supervision staff are not JR 2.04 II, D diverted from supervising youth. h) There is sufficient youth supervision staff to provide JH 1.08 II, B, 2, d continuous wide-awake supervision of youth, subject to JR 2.04 II, A X X temporary variations in staff assignments, to meet special Both facilities have sufficient staff coverage, program needs. compliant with the 1:8, 1:16 PREA ratios. Juvenile Halls (minimum youth-staff ratio): JH 1.08 II, B, 2, a The facility staffs to a 1:8 ratio during waking a) During hours that youth are awake, one wide-awake X N/A hours, sometimes exceeding this standard with youth supervision staff member is on duty for each 10 PREA and ‘overload’ staff to cover for youth in detention. programming and other activities. b) During hours that youth are confined to their room for JH 1.08 II, B, 2, b the purpose of sleeping, one wide-awake youth The facility staffs to a 1:16 ratio for sleeping X N/A supervision staff member is on duty for each 30 youth hours. in detention. c) At least two wide-awake youth supervision staff JH 1.08 II, B, 2, d members are on duty at all times, regardless of the number of youth in detention, unless an arrangement has X N/A been made for immediate backup support services for emergencies. Juvenile Inspection.\PRO EBG\16-18 - 2 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS d) At least one youth supervision staff member is on duty JH 1.08 II, B, 2, c who is the same gender as youth who are housed in the X N/A facility. e) Personnel with primary responsibility for other duties Support staff are not part of youth supervision at such as administration, supervision of personnel, Juvenile Hall. academic or trade instruction, clerical, kitchen or X N/A maintenance shall not be classified as youth supervision staff positions. Special Purpose Juvenile Halls (minimum youth-staff This facility is not a Special Purpose Juvenile ratio): Hall; therefore, the remainder of this section will a) During hours that youth are awake, one wide-awake be deleted. X youth supervision staff member is on duty for each 10 youth in detention. Camps (minimum youth -staff ratio): JR 2.04 II, A, 1 The facility staffs to a1:8 staffing ratio for waking a) During the hours when youth are awake, there is a hours and has additional program and security N/A X minimum of one wide-awake youth supervision staff staff for coverage of other activities. well within member on duty for each 15 youth in the camp standard. population. b) During the hours when youth are confined to their bunk JR 2.04 II, A, 2 for the purpose of sleeping, at least one wide-awake The facility staffs to a 1:16 ratio for sleeping N/A X youth supervision staff member is on duty for each 30- hours. youth present in the facility. c) At least two wide-awake youth supervision staff JR 2.04 II, A, 3 members are on duty at all times regardless of the number of youth in residence, unless there have been N/A X arrangements made for backup support services which allow for immediate response to emergencies. d) At least one youth supervision staff member is on duty JR 2.04 II, A, 4 who is the same gender as youth who are housed in the N/A X facility. e) Personnel with primary responsibility for other duties Support staff are not part of youth supervision. such as administration, supervision of personnel, academic or trade instruction, clerical, kitchen or N/A X maintenance shall not be classified as youth supervision staff positions. f) In addition to the minimum staff to youth ratio required JR 2.04 II, B above, consideration has been given to the size, design, James Ranch is staffed at a ratio of 1: >5 based on and location of the camp; types of offenders committed the population the day of the inspection (41). N/A X to the camp; and the function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff. 1322 YOUTH SUPERVISION STAFF Chief Garnette’s Letter, dated April 18, 2018, ORIENTATION AND TRAINING addresses the elements of this section. CPO certification letter has been received and addresses the X X elements of Section 1320). a) Prior to assuming any responsibilities each staff member JH 1.08 III, A, B, C, E (EH) X X is properly oriented to his/her duties. JR 2.04 VII, B b) Prior to assuming responsibility for the supervision of JH 1.08 III, B youth, each youth supervision staff member receives a JR 2.04 VII, C minimum of 40 hours of facility-specific orientation. In addition to the minimum 40-hour training, the X X department has adopted PREA training standards compelling all staff to complete initial and biennial training updates. Juvenile Inspection.\PRO EBG\16-18 - 3 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS c) Prior to assuming primary responsibility for supervision JH 1.08 III, A of youth, each youth supervision staff member JR 2.04 VII, B successfully completes the requirements of the Juvenile X X Each staff completes 176 hours of Core Training, Corrections Officer Core Course pursuant to PC 6035. including extra help staff. d) Prior to exercising the powers of a peace officer, staff JH 1.08 III, A shall complete PC 830 training. JR 2.04 VII, B X X Each youth supervision staff completes 40 hours of PC 830-832 training. 1323 FIRE AND LIFE SAFETY JH 1.08 III, D, 1 JR 11.05 II, A Whenever there is youth in the facility, there is at least one All facility staff are core trained and have been wide-awake person on duty at all times who meets the trained in Fire and Life Safety. training standards established by the Board of State and X X Community Corrections for general fire and life safety and who is also trained in procedures that relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL JH 1.01 I c JR 1.01 I, A (A) There is a policy and procedures manual that, at a X X The Policy and Procedure Manual is reviewed minimum, addresses all regulations that are applicable to the annually and as needed. facility. (B) The manual is available to and reviewed by all JH 1.01 III employees JR 1.01 III, A X X The Policy and Procedure Manual is electronic on the unit/pod desktop as well as a hard copy in each unit. (C) The manual is administratively reviewed at minimum JH 1.01 II, A every two years, and updated as necessary. JR 1.01 II, A X X The manual is reviewed at minimum every two years. (D) The records relating to the standards and requirements JH 1.01 I, Purpose set forth in these regulations are accessible to the Board of X X JR 1.02 II, E State and Community Corrections. The manual includes: JH 1.00 Table of organization, including channels of communications X X JR 2.01 I and II and description of job classifications; a) Responsibility of the probation department, purpose of JH 1.01 I; 1.03 I, C;1.03 II, A, B programs, relationship to the juvenile court, the Juvenile JR 1.03 1-22 Justice/Delinquency Prevention Commission or X X Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; b) Responsibilities of all employees; JH 1.03 I, E X X JR 1.03 5-6 c) Initial orientation and training program for employees; JH 1.08 III Staff Training X X JR 2.04 VII d) Initial orientation, including safety and security issues, JH 12.02 for support staff, contract employees, school and medical Volunteers/Program/Non-Probation Visitors staff, program providers and volunteers; JR 2.04 VII James Ranch has a substantial training and X X orientation for ancillary staff and volunteers: A Guide for New and Substitute Personnel (school); a CBO Guide; Starlight New Team Member Checklist; Pathways Orientation; Clerical Staff Guide; and Medical Clinic Guide. Juvenile Inspection.\PRO EBG\16-18 - 4 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS e) The maintenance of record keeping, statistics and JH 7.07 Record Keeping communication systems to ensure: efficient operation of JR 07.07 Case File Management the facility; care of minors; maintenance of minors’ X X records; providing information to the court and those authorized by the court or by law, release of information regarding youth; f) Ethical responsibilities; JH 1.05 Code of Ethical Responsibilities X X JR 1.04 IV, 2 g) A non-discrimination provision that provides that all JH 8.02 I, E and G youth within the facility shall have fair and equal access JR 1.04 III, 5 and 6 to all available services, placement, care, treatment, and Each unit/pod has a NDP posted in the dayroom benefits, and provides that no person shall be subject to area. discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, X X national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; h) Storage and maintenance requirements for any chemical JH does not use any Chemical Agents in the agents used in the facility. facility. Transport and Electronic Monitoring staff carry MK4 Pepper Spray. JR 6.04 II, B, 3 X X Ranch staff assigned to Transport and Pre- Release Program are the only ones to carry Pepper Spray. i) Establish procedures for collection of Medi-Cal eligibility This process is facilitated by medical staff at both X X information and enrollment of eligible youth. facilities. 1325 FIRE SAFETY PLAN JH 3.03 JR 11.05 The fire safety plan includes: X X a) A fire prevention plan as part of the manual policy and procedure; b) Monthly fire and life safety inspections by facility staff JH 3.03 II, C, 1 with a two-year retention of the inspection record; Juvenile Hall’s monthly Fire and Life Safety inspections are completed by transportation staff and forwarded to the facility manager for review. JR 11.05 IV, B, 1 James Ranch completes monthly Fire and Life X X Safety inspections of every structure at the facility. They removed a position and several in 2018 were not completed. There is a mechanism in place to ensure this is done. c) Fire prevention inspections as required by HSC 13146.1 JH 3.03 II, C, 2 (a) and (b). JR 11.05 III X X Fire and Life Safety Inspection completed by the Santa Clara Fire Department on April 11, 2018 at JH and on April 20, 2018, at James Ranch. d) An evacuation plan; JH 3.01 and 3.02 JR 11.03 X X Each facility conducts full evacuations at least annually. Juvenile Inspection.\PRO EBG\16-18 - 5 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS e) Documented fire drills are conducted at least quarterly; JH 3.03 II, A, 2 Monthly and 4 Quarterly JR 11.05 IV, A, 1 Monthly X X We reviewed all fire drills for both facilities. They are random and occur on different shifts for each unit/pod. f) A written plan for the emergency housing of minors in JH 3.07 II X X the case of fire; and, JR 11.04 II g) Fire suppression pre-plan in cooperation with the local JH 3.03 II, C, 2 fire department. X X JR 11.05 III Morgan Hill Fire Department and 11.05 XI Santa Clara County Fire Department 1326 SECURITY REVIEW JH 1.03 III, A A Security Review Memo was completed by The facility administrator annually reviews, evaluates, and Probation Manager Sean Rooney on May 2, documents security reviews. The review and evaluation 2018. X X address the internal and external security, including, but not JR 02.031, VIII, A limited to: key control, security equipment and related A Security Review Memo was completed by training. Probation Manager Mike Clarke on May 2, 2018. 1327 EMERGENCY PROCEDURES JH 3.01-Evacuation Plans;3.03-Fire; 3.04- Earthquake/Natural Disaster; 3.06-Dangerous Emergency policies and procedures include but are not Persons, Civil Disturbances, Hostages, Critical limited to: escape, disturbances, and taking of hostages; Incidents; 9.16-Escapes civil disturbances; fire and natural disasters; periodic testing An Emergency Preparedness Memo was of emergency equipment; storage, issue and use of chemical completed by Probation Manager Sean Rooney agents, related security devices, and weapons and on May 8, 2018. ammunition, where applicable; emergency evacuation plans; X X JR 11.01 Emergency Preparedness; 11.05, Fire; and, an annual review of emergency procedures for all youth 11.06 Bomb Threat/Nuclear Attack; 11.07 supervision staff. Earthquake, Flood Natural Disaster; 11.09 Civil Disturbance, Hostage, Critical Incidents; 6.08 Escapes An Emergency Preparedness Memo was completed by Probation Manager Michael Clarke on May 7, 2018. 1328 SAFETY CHECKS JH 6.02 Watch standards for Supervision A review of the safety checks for JH reveal they Direct visual observation of each youth at least every 15 are timely and random. JH has cameras; minutes when youth are asleep or in their rooms, confined in however, they do not record. An upgraded holding cells or confined to their bed in a dormitory. All system is pending. X X safety checks shall be documented with the actual time the JR 2.01 II, F, 1 and G, 1 check is completed. Safety checks are completed by facility staff at random intervals with the pod log detailing activities of the youth as they participate in programming around the facility. 1329 SUICIDE PREVENTION PROGRAM JH 2.07, I, A We reviewed several incident reports involving a) The facility has a comprehensive written suicide suicide attempt or gestures, revealing a prevention program developed by the health comprehensive system for medical and administrator, mental health director and facility behavioral health staff involvement. administrator that includes, but is not limited to: X X JR 3.02, V, 3: 3.03, III, A, 6: Part 10 Youth with significant mental health issues are not eligible for commitment to the Ranch program. Those that develop or are in need of significant mental health treatment during their time at the Ranch are returned to JH. b) Suicide prevention training, which may include training JH 2.07, IV provided in accordance with Section 1322, Orientation JR 2.03, VII, C, 6 X X and Training and Standards and Training for Corrections Regulations pursuant to Penal Code 6035. Juvenile Inspection.\PRO EBG\16-18 - 6 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS c) Intake screening for suicide risk immediately upon JH 2.07, III, 2 confinement and prior to housing assignment. Medical and behavioral health staff complete numerous screenings and assessments for every X X youth entering the facility, including the MAYSI II. JR 3.02, V, 3 d) Provisions facilitating communication among arresting JH 2.07, II, B officers, facility staff, family members, medical and X X mental health personnel in relation to suicide risk. e) Guidance on housing of youth at risk of suicide. JH 2.07, V, A, 5 X X f) Adequate supervision depending on level of suicide risk. X X JH 2.07, VI g) Suicide and suicide attempt intervention policies and JH 2.07, VII X X procedures. JR 3.02, V, 3 h) Provisions for reporting suicides and suicide attempts. JH 2.07, VII, A-F X X JR 10.06 i) Critical incident debriefing. JH 2.07, VIII X X JR 10.06 1340 REPORTING OF LEGAL ACTIONS There have been no legal actions during this cycle. The facility submits a letter of notification to the Board of State and Community Corrections on each legal action X X pertaining to conditions of confinement filed against person or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY JH 3.08 I, D, 5 OF A MINOR WHILE DETAINED JR 10.06 VI, E a) The administrator of the facility provides the Board of X X State and Community Corrections a copy of the death in custody report that is submitted to the Attorney General under Government Code Section 12525 within 10 days. b) Written policy and procedures assure a medical and JH 3.08 I, D, 1 operational review of each in-custody death. The review JR 10.06 IV, A, 1 and 2 team includes the facility administrator and/or the facility X X manager; the health administrator; the responsible physician; and other health care and supervision staff who were relevant to the incident c) There are written policies and procedures for handling JH 3.08 I, C, 3 and 4 deaths, suicide attempts, suicide prevention and JR 10.06 V, 2-4 notification of the juvenile court and the parent, guardian X X or person standing in loco parentis, in the event of a serious illness, injury or death. 1342 POPULATION ACCOUNTING JH 7.07 JR 9.02 Population and profile survey reports are submitted to the Both facilities are compliant with reporting X X Board of State and Community Corrections within 10 elements of this regulation. working days after the end of each reporting period, in a format provided by the Board. 1343 JUVENILE FACILITY CAPACITY JH 7.07 JR 9.01 a) The number of youth detained in a living unit has X exceeded its maximum capacity for more than 15 calendar days in a month since the previous inspection. b) If required, the facility has submitted CARs/CCARs to X BSCC since the last inspection (N/A if no to the above). c) The facility is under an approved suitability plan (N/A if X no to the above). Juvenile Inspection.\PRO EBG\16-18 - 7 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES JH 9.02 JH has a comprehensive admission process Written policies and procedures for admittance of youth involving a medical screening of all youth (24- include the requirements of Sections 1324 and 1430. hour medical services), a mental health screening within 24 hours of admission, victim vulnerability assessments and historical information for prior X X record and family background. The facility takes a critical approach to admission and classification. JR 3.04, V Youth admitted to JR are committed by the Court and screened prior to admission. In juvenile halls, youth are allowed access to a telephone, in JH 8.02 I Policy accordance with the provisions of Welfare and Institutions Youth are allowed 3 phone calls. Code Section 627 (two completed telephone calls X N/A [parent/guardian and attorney] within an hour, at the public expense). The juvenile hall has established written criteria for JH 9.02 I, B detention. The policy defines admission criteria by the X N/A offense with an override exception based on community safety and youth protection. The juvenile camp has included policies and procedures that JR 3.02 Screening advise the youth of the estimated length of stay and has 3.04 I, B Length of Commitment N/A X developed program guidelines that include written screening criteria for inclusion and exclusion from the program. Juvenile halls shall develop policies and procedures that JH 9.03 IV advise any committed youth of the estimated length of his/her Court commitments involve a calculation of X N/A stay. release date by facility staff which is relayed to the youth during Orientation. 1351 RELEASE PROCEDURES JH 9.14 I, B and II, A JR 3.06 I, C Written policies and procedures for release of youth in X X custody provide for: a) Verification of identity/release papers; b) Return of personal clothing and valuables; JH 9.14 I This section identifies release of youth from many aspects, including the release and return of X X property. JR 3.06, IV, B, 3 and 4 Youth dress out in their personal clothing if available, before leaving the facility. c) Notification to the minor’s parents or guardian; JH 9.14 I This section identifies release of youth from many aspects, including who the minor is X X released to and verification of the identity of that person(s). JR 3.06 IV, A, 1 d) Notification to the facility health care provider in JH 9.14 II, A accordance with Sections 1408 and 1437 of these JR 3.06 IV, A, 2, 1 X X regulations, for coordination with outside agencies; and, Both facilities have this information from the weekly MDT meetings. e) Notification of school staff. JH 9.14, II, A, 13 JR 3.06 IV, A, 2, 2 X X Both facilities have this information from the weekly MDT meetings. f) Notification of facility mental health personnel. JH 9.14, II, A, 13 JR 3.06 IV, A, 2, 2 X X Both facilities have this information from the weekly MDT meetings. Juvenile Inspection.\PRO EBG\16-18 - 8 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS g) There are written policy and procedures for furlough of JH 9.14, II, D X X minors from custody. JR 3.06 II, A, 1 and 5.05 (Furlough-specific) 1352 CLASSIFICATION JH 6.01 Risk Classification System JR 3.03 Written policies and procedures on classification of youth for X X the purpose of determining housing placement in the facility provide for: a) The safety of the youth, facility staff, and the public by JH 6.01 I, A and B placing youth in the appropriate, least restrictive housing JR 3.03 II, D X X and program settings and housing assignments consider the need for single, double, or dormitory assignment; b) Consideration of facility populations and physical design JH 6.01 II, A of the facility; JH has units identified to house a specific population. Practice includes movement within their identified units based on youth needs. X X JR James Ranch is a dorm setting currently offering 5 male pods and 1 female pod. Although the pods are identified to house specific populations, staff are free to move youth based on need. c) Classification of a youth upon admittance to the facility; JH 6.01 II, B X X JR 3.03 I, B d) Periodic classification reviews. JH 6.01 II, D Weekly Classification Reports X X JR 3.03, II (Weekly); 4.05, I, A-H e) Provide that facility staff shall not separate youth from JH 6.01 III the general population or assign youth to a single JR 3.03 II, A; 3.04, I, E occupancy room based solely on the youth's actual or The NDP is posted in the living units/pods at each perceived race, ethnic group identification, ancestry, facility. national origin, color, religion, gender, sexual orientation, X X gender identity, gender expression, mental or physical disability, or HIV status. (This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with title 15 regulations regarding separation). 1353 ORIENTATION JH 9.03 III, H, 1-4 New Admit Orientation Manual (NAOM) Written policies and procedures require an orientation for JH provides a written and verbal orientation to all youth prior to placement in a living area. Both written and youth. The admission process includes youth verbal information are provided. Provisions are made to being provided the NAOM, which is available in provide accessible orientation information to all detained identified language specific form. youth including those with disabilities, limited English JR 3.04 II, A, 1-3 and Guidebook proficiency, or limited literacy. The orientation includes: The youth orientation process is organized and X X extensive, including: a Program Enrollment and Acknowledgement Form; Ranch Orientation Form (youth and parent); Personal Property Notification Form; Peace Officer Notification Form; Ward Threat Form (youth to youth violence); Facility Rules Form; a Help Us Help You Form; and a Student Skill Streaming Pre- and Post- Test; a) Facility rules and disciplinary procedures; JH 9.03 III, H, 3, b X X JR 3.04 II, A, 5, f and Guidebook b) Grievance procedures; JH 9.03 III, H, 3, j X X JR 3.04 II, A, 5, h and Guidebook c) Access to legal services; JH 9.03 III, H, 3, a (Youth Rights) X X JR 3.04 II, A, 5, n and Guidebook d) Access to health care services; JH 9.03 III, H, 3, h X X JR 3.04 II, A, 5, m and Guidebook Juvenile Inspection.\PRO EBG\16-18 - 9 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS e) Access to counseling services; JH 9.03 III, H,3, h X X JR 3.04 II, A, 5, o and Guidebook f) Access to religious services; JH 9.03 III, H, 3, a (Youth Rights) X X JR 3.04 II, A, 5, p and Guidebook g) Access to educational services; JH 9.03 III, H, 3, a (Youth Rights) X X JR 3.04 II, A, 5, q and Guidebook h) Information on the court process; JH 9.03 III, H, 3, a (Youth Rights) X X JR 3.04 II, A, 5, s and Guidebook i) Housing assignments; JH 9.03 III, H, 3, a (Youth Rights) X X JR 3.04 II, A, 5, b and Guidebook j) Availability of personal care items and opportunity for JH 9.03 III, H, 3, f X X personal hygiene; JR 3.04 II, A, 5, e and Guidebook k) Correspondence, visiting and telephone use; JH 9.03 III, H, 3, c-e-g X X JR 3.04 II, A, 5, i, j, k and Guidebook l) Availability of reading materials, programs, and JH 9.03 III, H, 3, d X X activities; JR Guidebook m) Use of restraints and chemical agents; JH 9.03 III, H, 3, a (Youth Rights) NO OC X X JR 3.04 II, A, 5, g and Guidebook n) Use of force; JH 9.03 III, H, 3, k X X JR Guidebook o) Emergency and evacuation procedures. JH 9.03, III, L, 5 X X JR 3.04 II, A, 5, t and Guidebook p) Non-discrimination policy. JH 9.03 III, H, 3, a (Youth Rights X X JR Guidebook 1354 SEPARATION JH 4.04 III Youth are separated from the unit on an as a) There are written policies and procedures for the needed basis for specific behaviors (discipline), separation of youth for reasons that include, but are not medical, mental health or at youth request. limited to, medical and mental health conditions, Separation can be in their room or to holding assaultive behavior, disciplinary consequences and rooms out of the unit. protective custody. X X JR 3.03, II, B Classification; 6.06, I, A Administrative Ranch Review (ARR) (Return to JH for no more than 30 days during the commitment to the program-no Court action) The ranch does not separate youth as they live in a dorm environment. Formal articulation of separation is defined in Classification. b) Youth who are separated are not denied normal JH 4.04 II, B, 2 and V, C privileges available at the facility, except to accomplish JR If a youth is returned to JH for a time out the objectives of the segregation. X X (ARR), they receive all rights and privileges as required by T15. c) When the objective of the separation is discipline, Title JH 4.04 V X X 15, Section 1390 shall apply. JR 6.06, II, B, C, D (ARR) d) A daily review of separated youth to determine whether JH 4.04 IV, 5 separation remains necessary. Separated youth are reviewed each shift. JR When a youth is returned to JH for a ARR, the facility intends to implement a plan to have the Treatment Supervisor from JR either communicate with JH staff to determine the status of the youth’s behavior on a daily basis or X X have the Treatment Supervisor respond to conduct a daily review. Technical assistance was provided but there is no definitive process to do this currently nor is there an identified number of days for a specific violation. This is being worked on by JH and JR managers for process and definition. Juvenile Inspection.\PRO EBG\16-18 - 10 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1355 INSTITUTIONAL ASSESSMENT AND PLAN JH 9.02 III and 12.01 Within 3 days, staff from the MAAC, a Multi- Written policies and procedures require that assessments and Agency Assessment Center, work with a MDT to plans be developed within 40 days after admission, for youth determine a plan. The JACP-Juvenile who are held for a period of 30 days or more. The assessment Assessment and Case Plan, is utilized. and plan shall be documented. We reviewed a generous sampling of case plans, both pulled for inspection and in case files. All were within policy, which exceeds regulation. X X JR 4.03 I, A and B The Individual Service Plan (ISP) is conducted on each youth within 21 days of Admission. We reviewed numerous case plans of committed youth. The policy is more stringent than regulation. We found that the documented plans included input from all members of the facility treatment team members. The assessment is a statement of the minor’s problems, which JH 9.02 III, B, 1, a includes: Identification of substance abuse history, education, JR 4.03 II, A X X vocational, counseling, and family reunification needs. James Ranch has an 8-part plan which includes all elements of this regulation. The institutional plan for adjudicated and pre-adjudicated JH 9.02 III, B, 1, b and c minors includes written documentation that provides for: JH completes assessments and reviews for long- a) Objectives and time frames for the resolution of term youth pre-disposition. problems identified in the assessment; and, X X JR 4.03 III, C JR is developing a new ISP to better define timelines and incorporate weekly counseling information into the plan. b) A plan for meeting the objectives that includes a JH 9.02 III, B, 1, c description of program resources needed and individuals X X JR 4.03 I, C responsible for assuring that the plan is implemented. Subsequent to adjudication, the institution plan documents: JH 9.02 III, B, 1, c a) Periodic evaluation of progress towards meeting the JR 4.03 III, C objectives, including periodic review and discussion of X X JR completes an initial assessment and reviews the plan with the youth; with the MDT at the 60 and 30-day prior to release marks. b) A transition or aftercare plan, subject to existing JH 9.02 III, C resources, that is completed prior to the minor being JR 4.04 II, C released; and, JR youth have a defined level system which X X incorporates a furlough of hours up to overnight releases to the family. Probation staff are assigned to monitor the youth while on furlough and in the aftercare component. c) Contact with the Regional Center for the JH 9.02 Developmentally Disabled, pursuant to Section 1413. X X JR 4.03 III, C 1356 COUNSELING AND CASEWORK SERVICES JH 10.02 VII, C, 4, a JR 4.05 I, B Written policies and procedures ensure appropriate JR staff meet for a minimum of 1 hour each week counseling and casework services for all youth. Policies and X X and chrono the notes in the youth’s electronic procedures include: case log. a) Assisting with personal problems or needs that may arise; Juvenile Inspection.\PRO EBG\16-18 - 11 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS b) Assisting the youth requesting contact with parents, JH 10.02 VII, C, 4, b attorney, clergyman, probation officer, or other public Living Unit Supervisors and Group Counselors official; and, work with youth to accomplish this regulation. JR 4.05 I, F X X JR requires the Probation Counselor to meet with the parent within 14 days of admission to orientate them to the program and discuss any concerns regarding the family. c) Providing services as appropriate to the population JH 10.02 VII, C, 4, c housed in the facility, and may include: substance abuse, JR 4.05 I, E family crisis and reunification, counseling, public health X X Both facilities have MDT’s to address and assess and mental health services. the services needed for the youth during their stay. 1357 USE OF FORCE JH 5.01 I Policy and Procedure We reviewed 11 Use of Force (UF) incidents as There are written policies and procedures for the use of force, well as several included in case files. Staff which may include chemical agents. thoroughly documented the incident and force X X used, compliant with regulation and policy. JR 6.03, I-IX Use of Force (UF) We reviewed 15 incidents of UF as well as case files including UF incidents. Policy indicates that force is not applied as punishment, JH 5.01 I, B and C X X discipline, or treatment. JR 6.03, VIII, D, 1 There are policy statements that: JH 5.01 II, A and G a) Define the term “force” and address the escalation and JR 6.03 II, A-J appropriate level of force, emphasizing the need to avoid X X Neither facility uses OC spray and training in the use of force whenever possible and using only that force options provides clear direction of force necessary to ensure the safety of minors and others; alternatives. b) Describe the requirements for staff to report the use of JH 5.01 II, E and VII, 1-2-3 force and to take action to stop the inappropriate use of X X JR 6.03 VI, B force; c) Define the role, notification, and follow up procedures of JH 5.01 V, A, c (Medical) and C, 2 (MH) medical and mental health staff concerning the use of X X JR 6.03 III, B, 1, i (MH) and IV, A, 3 (Medical) force; and and VII (Medical) and VI (Mental Health) d) Define the training that shall be provided and required JH 5.01 IV, A, 1 and 2 for the use of force. Such training shall include, but not JR 6.03, III, G, 1, b be limited to, known medical conditions that would Staff at both facilities complete force option and contraindicate certain types of force; acceptable defensive tactic training in core and in annual chemical agents; methods of application; signs or X X required training. It was significant to note staff symptoms that should result in immediate referral to are well equipped to utilize their verbal and staff medical or mental health staff; and, requirements of the positioning skills to limit physical or “hands on” decontamination of chemical agents, if such agents are of the youth. utilized. Policies and procedures address: JH 5.01 IV, C; JH 5.01 V, C; and JH 5.01 VII a) The types, levels, and application of force; JR 6.03 III, C-E and J documentation of the use of force; a grievance Policies are explicit and detailed as to procedure; a system for investigation of the use of force X X expectations and alternatives. Incident reports and administrative review; and discipline for the require supervisor and administrative review. improper use of force; Use of force incidents involve discipline appeal rights of the youth. b) The specific use of physical, chemical agent, lethal, and JH 5.01 II, A-D non-lethal force that may, or may not, be used in the X X JR 6.03 VII and VIII facility; Neither facility uses OC Spray. c) The limitations regarding the use of force on pregnant JH 5.01 III, B, 10 youth in accordance with Penal Code Section 6030(f) X X JR 6.03 III, D-E and Welfare and Institutions Code Section 222; and, Juvenile Inspection.\PRO EBG\16-18 - 12 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS d) A standardized format, time period, and procedure for JH 5.01 V, B reporting the use of force, including the reporting JR 6.03 V, A and B X X requirements of management and line staff. Use of force incident reports for both facilities must be completed prior to the end of shift. 1358 USE OF PHYSICAL RESTRAINTS JH 5.02 Note: The provisions of this regulation do not apply to the We reviewed 10 incidents reports identified as use of handcuffs, shackles or other restraint devices when use of restraint incidents. None of the reports used to restrain youth for movement or transportation. involved UR as defined by T15. X X JR 6.03 X Written policies and procedures govern the use of restraint JR defines UR as mechanical and physical. We devices. The policies address: provided TA to give clarity for T15 UR and UF incidents. The policy and documentation of incidents reviewed are compliant. a) known medical conditions that would contraindicate JH 5.02, I, A, F, 3 X X certain restraint devices and/or techniques; JR 6.03 X, C b) acceptable restraint devices; JH 5.02 I, B X X JR 6.03 X A c) signs or symptoms which should result in immediate JH 5.02 II, A, 9 and 10 medical/mental health referral; JH has 24-hour medical staff that respond to all UF incidents involving restraints. If necessary, X X referrals to MH are made or the on-call MH staff is contacted. JR 6.03 X, C d) availability of cardiopulmonary resuscitation equipment; JH There are crash carts on each floor, in the gym and at booking. X X JR Equipment is located in school, each living area and the rec facility e) protective housing of restrained youth; JH 5.02 II, A, 8 X X JR 6.03 X, J and XI, A, 1 f) provision for hydration and sanitation needs; JH 5.02 II, B, 2, e There have been no UR incidents as defined by X X regulation. JR 6.03 IX g) exercising of extremities. JH 5.02 II, X X JR 6.03 X, F Physical restraints are utilized only when it appears less JH 5.01, II, B, 1 and 2 restrictive alternatives would be ineffective in controlling the X X JR 6.03 X, E disordered behavior. Restraints are used only for those youth who present an JH 5.02 II, B, 1, a and d (document) immediate danger to themselves or others, who exhibit The policy is compliant with regulation and behavior that results in the destruction of property, or reveals includes the language “Only harm to self or the intent to cause self-inflicted physical harm. The others, or property.” JH records use of restraints circumstances leading to the use of restraints are documented. for transportation and movement as UR. Technical assistance was provided for their data collection definitions. JR 6.03 X, I JR uses restraints for transportation and X X movement of youth from the location of an incident, including the time to determine if the youth will be moved to JH, and transport. Because the youth continues to pose a threat, especially if they become aggressive upon learning of their return to JH, restraints are maintained. This is defined as UR by regulation. Technical assistance was provided to ensure proper documentation. Juvenile Inspection.\PRO EBG\16-18 - 13 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS Youth are placed in restraints only with the approval of the JH 5.02 II, B, 2 facility manager or designee. The facility manager may X X JR 6.03 X, K delegate authority to place a minor in restraints to a physician. Reasons for continued retention in restraints are reviewed and JH 5.02 II, B, 2, c documented a minimum of every hour. There was no incident involving restraints for longer than transport to holding. X X JR 6.03 XI, C and D We provided technical assistance to facility administration defining the use of restraints pending transport to JH. A medical opinion on the safety of placement and retention is JH 5.02 II, B, 2, f, I secured as soon as possible, but no later than two hours from JR 6.03 XI, I Two hours. the time of placement. The youth is medically cleared for X X If restraints are not removed at the two-hour continued retention at least every three hours after the initial mark, the youth is returned to JH. medical opinion. A mental health consultation to assess the need for mental JH 5.02 II, B, 2, f, ii health treatment is secured as soon as possible, but in no case JR 6.03 XI, K longer than four hours from the time of placement. X X JR youth are returned to JH if continued restraint is necessary beyond 2 hours. Continuous direct visual supervision is conducted and JH 5.02 II, B, 2, b documented to ensure that the restraints are properly JR 6.03 XI, A and C X X employed and to ensure the well-being of the youth. Youth are under constant direct visual observation Observations of the youth’s behavior and any staff JH 5.02 II, B, 1, d, I interventions are documented at least every 15 minutes, with X X JR 6.03 XI, A actual time recorded. All youth in restraint devices are housed alone or in a JH 5.02 II, B, 2, a specified housing area for restrained minors, with provisions X X JR 6.03 XI, A, 1 to protect the minor from abuse. Restraints are not used as punishment, discipline, or as a JH 5.02 I, E and II, A substitute for treatment. The affixing of hands and feet X X JR 6.03 X, F together behind the back (hog-tying) is prohibited. The use of restraints on pregnant minors is limited in JH 5.02 accordance with Penal Code Section 6030(f) and Welfare and X X JR 6.03 IX, C, 3, a and b Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES Neither facility has a Safety Room, therefore, the balance of this regulation will be deleted. X Written policies and procedures govern the use of safety rooms, as described in Title 24, Part 2, Section 460A.1.13. 1360 SEARCHES JH 9.05 I, B, 1 JR 5.08 I, A and 5.09 X X Written policies and procedures govern the search of youth, the facility, and visitors. Searches are conducted to insure the safety and security of the JH 9.01 I, C facility and to provide for the safety and security of the X X JR 5.08 II, A public, visitors, youth, and staff. Searches are not conducted for harassment or as a form of JH 9.01 I, B and B, 3 discipline or punishment. Searches are conducted in a manner JR 5.08 I, B X X that preserves privacy and dignity of the person being searched. Written procedures address each of the following: JH 9.01 I, B, 4 and 5 X X a) Intake searches JR 5.08 V, C, 1 and 2 b) Searching youth who are returning from activities outside JH 9.05 IV, C X X of the living unit, court, another facility, or visiting; JR 5.08 V, C, 2 c) Facility searches; JH 9.05 II, A X X JR 5.09 VIII d) Searches of visitors; and, JH 9.05 IV, B X X JR 5.08 V, B Juvenile Inspection.\PRO EBG\16-18 - 14 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS e) Cross-gender supervision of searches. JH 9.01 VI, B, 3 and C, 3 X X JR 5.08 V, F 1361 GRIEVANCE PROCEDURE JH 4.07 I, A We reviewed 7 grievances and 27 Discipline There are written policies and procedures allowing any youth Appeals (grievances on discipline) for the month to appeal and have grievances resolved relating to any of March 2017. All were informative, followed condition of confinement. X X policy and compliant to regulation. JR 8.03 I, A and B JR had 22 Grievances in 2017 and 3 in 2018. The form and process align with regulation and policy. The policies and procedures include: JH 4.07 II, B, 1 and 2 a) A grievance form and instructions that include provisions X X JR 8.03 III, C for the youth to have free access to the form; b) The option for youth to confidentially file the grievance JH 4.07 II, B, 4 or deliver the form to any youth care supervision staff JR 8.03 III, D X X working in the facility. JR notes and logs Confidential Grievances. c) Resolution of the grievance at the lowest appropriate JH 4.07 I, C staff level; JR 8.03 III, A X X JR has the on-duty Treatment Supervisor attempt to resolve the grievance first. If not resolved, it goes to the facility manager. d) Provision for a prompt review and response to grievances JH 4.07 I, F within a specified time limit; Grievances and discipline appeals are handled X X promptly and fairly. JR 8.03 IV Supervisor-48 hours/Admin-72 hours e) Youth may elect to be present to explain their version of JH 4.07 I, E, 2 and III, A the grievance to a person not directly involved in the X X JR 8.03 III, A, D, E circumstances that led to the grievance. f) Provision for a staff representative approved by the JH 4.07 II, B, 5 X X facility administrator to assist the youth. JR 8.03 III, E g) Provision for a written response to the grievance which JH 4.07 III, C, 7, a X X includes the reasons for the decisions; JR 8.03 IV, F and H h) A system which provides that any appeal of a grievance JH 4.07 III, C, 8 and IV shall be heard by a person not directly involved in the X X JR 8.03 IV, G circumstances which led to the grievance; and, Concerns of parent, guardians, staff or other parties are JH SCC Administrative Manual addressed and documented within a specified time frame, X X JR 8-03 IX, A-C whether or not those concerns are associated with a grievance. 1362 REPORTING OF INCIDENTS JH 7.01 JR 7.02 I, A-C A written report of all incidents, which resulted in physical We reviewed numerous incident reports and the harm, serious threat of physical harm, or death to an X X information articulates the youth’s behavior and employee or a youth of a juvenile facility, or other person(s), timelines in a structured report. is maintained. Such written records are prepared by staff and submitted to the facility manager by the end of the shift. 1363 USE OF REASONABLE FORCE TO Neither facility uses force to collect DNA, COLLECT DNA SPECIMENS, SAMPLES, therefore, the balance of the regulation is deleted. IMPRESSIONS Pursuant to Penal Code Section 298.1, policy and X X X procedures describe the use reasonable force to collect DNA samples from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. Juvenile Inspection.\PRO EBG\16-18 - 15 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM The Santa Clara County Office of Education operates the educational program for both sites, The County Board of Education provides for the the Osborne School at JH and the Blue Ridge administration and operation of juvenile court schools in X X School at the Ranch. conjunction with the Chief Probation Officer or designee. Policies and procedures ensure communication and coordination between educators and probation staff. Facility Manager shall request an annual review of the An assessment of the Education Program education program by the superintendent of schools. This provided to youth was completed by David annual review of each required element of the program from Putney, Director of Alternative Education for the the Superintendent of Schools has been received along with a SCCDOE on April 25, 2018, for JH and on April report or review checklist on compliance, deficiencies, and 25, 2018, for James Ranch. corrective action needed to achieve compliance. This review X X cannot be delegated to the site principal or other site staff member. It can however be contracted to a qualified outside agency. Upon completion, the facility manager will review each item with the person designated by the school and take any corrective action as needed General Education Development preparation shall be made Supplemental Instruction is provided to youth to X X available to all eligible youth. assist in graduation requirements. Supplemental instruction shall be afforded to youth who do The CASHEE is no longer required. not demonstrate sufficient progress towards passing the X X CAHSEE as set forth in the ED Code. The facility school program complies with the State JH Youth are enrolled for 280 minutes per school Education Code (Note: The Education Code currently day, which includes PE. requires a 240-minute school day.) Youth are delivered to X X JR Youth are enrolled for 300 minutes per school their educational program so as not to interfere with the time day, not including PE. afforded the minimum instruction day. School discipline is integrated into the facility’s overall JH Youth who pose a security risk or have behavioral management plan, with school staff advised of difficulty completing the school day are assigned administrative decisions that may affect the educational X X a special education status and afforded a certified programming. instructor that provides work and instruction. JR 5.02 III Expulsion/suspension follows the due process safeguards in JH 12.03 I, D, 6 the education code, including the rights of students with X X JR 5.02 III special needs. Policies and procedures address the rights of any student who JH 12.03 I, D, 7 has continuing difficulty completing the school day. The SCDOE provides a certified instructor to X X assist youth that have difficulty completing the school day. JR 5.03 X Special Needs There are provisions for individuals with special needs that JH 12.03 I, D, 7 include educational instruction for youth in high security or Special Education needs are addressed by the other special units, compliance with applicable statutes for X X Program and School Psychologist with the special education, and, provision for non-English speaking SCDOE. youth and those with limited English-speaking skills. JR 5.03 X Youths are enrolled in school no later than three (3) days after Youth are enrolled in both schools the following X X admission. day of incarceration/admittance. The school conducts an educational screening and completes JH 12.03 I, E, 3 an education plan within 5 days. JH used to have an Assessment Unit which was closed due to facility resources. School administration indicated this has become more X X complicated to get their screening process done, however, are working with facility administration to have a more streamlined process. JR The youth admitted to James Ranch have been evaluated at JH prior to admission. Juvenile Inspection.\PRO EBG\16-18 - 16 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS If a youth is detained, the school requests the youth’s records JH 12.03 I, E, 5 from his/her prior school to ensure that the educational plan is X X JR School records are received by the last/prior appropriate. school while at JH prior to delivery to the Ranch. 1371 RECREATION AND EXERCISE JH 10.02 VII, D JR 5.01 V, 7 There are policies and procedures for recreation and exercise X X Youth interviewed at both facilities articulated a of youth with the intent to maximize the time youth are out of full program schedule, verified by the posted their rooms/off their bunks. unit/pod schedule, Behavioral Health and staff. There is the opportunity for a minimum of three hours of JH 10.02 VII, D, 4 and 4, a recreation, programs and exercise 3 hours a day during the JR 5.01 V, 7, b week and five hours a day each Saturday, Sunday and other X X Both facilities offer a robust program schedule, non-school days. At least one hour shall be an outdoor exceeding this regulation. activity. The recreation and exercise schedule is posted in the living JH 10.02 VII, D, 6 units. X X JR The program and school schedules are posted in each living unit. Recreation shall include the opportunity for at least one hour JH 10.02 VII, D, 2 of daily access to unscheduled activities such as reading, JR 5.01, V, 7 X X television, radio, music games etc. The activities are supervised and include orientation and coaching of youth. Programs shall include social awareness programs as outlined JH 10.02 VII, D, 6 in Section 1378. Memo completed by Manager Elsa Jennings on April 30, 2018, outlining all Social Programs provided at the facility. X X JR 5.01 IV Memo completed by Manager Mike Clarke on May 7, 2018, outlining all the Social Programs provided to youth, including a full daily schedule. All youth shall be provided with the opportunity for at least JH 10.02 VII, D, 4, b X X one hour of large muscle activity each day. JR 5.01 V, 7, b That one hour of exercise is suspended only upon a written JH 10.02 VII, D, 5, b finding by the administrator/manager that the youth X X JR 5.01 V, 7, e represents a threat to the safety and security of the facility. The administrator/manager may suspend for a period not to JH 10.02 VII, D, 5 X X exceed 24 hours access to recreation and programs JR 5.01 V, 7, f 1372 RELIGIOUS PROGRAM JH 12.04 II, A JR 5.01 V, 8, b The facility administrator provides access for voluntary participation in religious services and/or religious counseling X X at least once a week. A youth is allowed to participate in other program activities if he/she elects not to participate in religious programs. Religious programs provide for: religious services, JH 12.04 I, A and C and III, C X X availability of clergy, and availability of religious diets. JR 5.01 V, 8, b, d, g 1373 WORK PROGRAM JH 9.12 JR 5.01 V, 9 and 5.03 There are written policies and procedures for assigning youths X X to work programs, which are meaningful, constructive, and related to vocational training or increasing a youth’s sense of responsibility. 1374 VISITING JH 9.10 I, A and C JR 5.04 I, A and B X X There are written policies and procedures for visiting that include provision for special visits. Juvenile Inspection.\PRO EBG\16-18 - 17 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS Youths are allowed visits by parents, guardians, or persons JH 9.10 I, A and II, A, 3 standing in loco parentis, at reasonable times. Opportunity Visiting at JH includes parents or authorized for visiting is at least two hours per week. visitors scheduling visits any evening of the X X week. JR 5.04 II, C, 1 Visiting occurs on Sundays or if parents cannot attend, arrangements for special visits are made. Visits are supervised, but conversations are not monitored JH 9.10 II, L X X unless there is a security or safety need. JR 5.04 V, E, 4 1375 CORRESPONDENCE JH 8.05 JR 8.05 X X There are written policies and procedures for correspondence which ensure: a) There is no limitation on the volume of mail that youth JH 8.05 I, B X X may send or receive; JR 8.05 I, C b) Youth may send special mail and two letters per week JH 8.05 I, B, 1 X X postage-free; JR 8.05 I, D c) Youth may correspond confidentially with state and JH 8.05 I, B, 1, a and III federal courts, any member of the State Bar or holder of JR 8.05 II, G public office, and the Board of State and Community X X Corrections; however, authorized facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, d) Incoming and outgoing mail, other than confidential JH 8.05 II, A, 4, b and c correspondence described above, may be read by staff JR 8.05 II, E only when there is reasonable cause to believe facility X X safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS JH 10.02 VII, F JR 8.06 I, A and B X X There are written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES JH 8.03 JR 8.01 X X Written procedures ensure the rights of minors to have access to the courts and legal services include: a) Access, upon request by the youth, to licensed attorneys JH 8.03 I X X and their authorized representatives; JR 8.01 I, A b) Provision for confidential consultation with attorneys; JH 8.03 I, F X X and, JR 8.01 I, I c) Unlimited postage paid legal correspondence and cost- JH 8.05 I, B, 1, c X X free telephone access as appropriate. JR 8.01 II, I 1378 SOCIAL AWARENESS PROGRAM JH 12.01 Multi-Agency Assessment Center JR 5.01 Numerous on-site programs provided by The County Board of Education or the Chief Probation the school, staff, CBO’s and Volunteers Officer provides programs designed to promote social awareness and reduce recidivism. The programs consider the X X needs of male and female youth and may include: victim awareness; conflict resolution; anger management; parenting skills; appropriate gender specific programming; juvenile justice; self-esteem; building effective decision-making skills; and, other topics that suit the needs of the youth. The agency responsible for providing the programs conducts A Social Awareness Memo was completed by a written annual review to ensure that the program content is Elsa Jennings on April 30, 2018, for Juvenile Hall X X current, consistent and relevant to the population. and by Michael Clarke on May 7, 2018, for the Ranch. Juvenile Inspection.\PRO EBG\16-18 - 18 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1390 DISCIPLINE JH 4.03 I, E; 4.03 III, 4, d JR 6.02 There are written policies and procedures for the discipline of X X Both facilities have rules and sanctions for minors that promote acceptable behavior. Infractions, Minor and Major Rule Violations posted in the living unit/pod. Discipline is imposed at the least restrictive level that JH 4.03 II, A X X promotes the desired behavior. JR 6.02 I, F Discipline does not include corporal punishment, group JH 4.03 II, B punishment, physical or psychological degradation or X X JR 6.02 II, B deprivation of the following: a) Bed and clothing; JH 4.03 II, a X X JR 6.02 II, B, 1, c b) Daily shower, access to drinking fountain, toilet and JH 4.03 II, b X X personal hygiene items, and clean clothing; JR 6.02 II, B, 1, c c) Full nutrition; JH 4.03 II, c X X JR 6.02 II, B, 1,c d) Contact with parent or attorney; JH 4.03 II, d X X JR 6.02 II, B, 1, c and e e) Exercise; JH 4.03 II, e X X JR 6.02 II, B, 1, f f) Medical services and counseling; JH 4.03 II, f X X JR 6.02 II, B, 1, c g) Religious services; JH 4.03 II, g X X JR 6.02 II, B, 1, c h) Clean and sanitary living conditions; JH 4.03 II, h X X JR 6.02 II, B, 1, c i) The right to send and receive mail; and, JH 4.02 II, I and, 4, c X X JR 6.02 II, B, 1, c j) Education. JH 4.03 II, II, j and E, 4, c, iii X X JR 6.02 II, B, 1, j There are established rules of conduct and disciplinary JH 4.03 II, C, 2, a and b; II, C, 1 penalties to guide the conduct of youth. The rules and JH has created and implemented a significant penalties, which include both major violations and youth Behavior Modification Program to ensure youth violations, are simply and affirmatively stated and are are aware of expectations and consequences. The available to all youth. Provisions are made to provide continuum of discipline is well defined and accessible information to youth with disabilities, limited rules/sanctions are posted in the living unit. X X English proficiency or limited literacy. JR 6.01 III, A-D JR youth are afforded the opportunity to earn levels toward their release. Weekly reviews for each youth include the opportunity for advancement or loss of a week based on behavior. 1391 DISCIPLINE PROCESS JH 4.06 JR 8.04 II, A X X There are written policies and procedures for the administration of discipline that include: a) Designation of personnel authorized to impose discipline JH 4.06 I, D, 2 X X for violation of rules; JR 4.06 III, B, 1, a b) Prohibiting discipline from being delegated to any youth; JH 4.06 X X JR 6.02 Juvenile Inspection.\PRO EBG\16-18 - 19 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS c) Definition of major and minor rule violations and their JH 4.03 II, C, 2, a and b; II, C, 1 consequences, due process requirements; JR 6.01 III, A-D and 8.04 III, A Both facilities were using a Discipline Appeal form, initiated by a youth, when they feel the sanction received for a minor or major rule violation was not appropriate. Technical X X assistance was provided to ensure development and implementation of a Due Process (DP) form that articulates each step of the required components of regulation for major rule violations AND initiated by staff as part of the DP process. d) Minor rule violations may be handled informally by JH 4.03 II, C, 2, a and b; II, C, 1 counseling, advising the youth of expected conduct or JR 6.01 III, B and C; 8.04 III, B, 1 imposing a minor consequence. Discipline shall be X X JR has a significant list of informal discipline and accompanied by written documentation and a policy of takes a treatment approach to implementation. review and appeal to a supervisor; Major rule violations may include withdrawal from group JH 4.06 activities for 24 hours or more or extension of time in JR 8.04 III, B, 2 X X custody. Major rule violations and the discipline process shall be documented and require the following: a) Written notice of violation prior to a hearing; JH 4.06 I, A, 1 JR 8.04 II Both facilities have adopted a more detailed and structured procedure for handling Due Process rather than using the Discipline Appeal process and form. This involved a change to policy for X X JH and JR. We provided technical assistance to ensure all youth referenced in policy receive DP. A review of incident reports and due process documentation since implementation has been completed and we will continue to monitor their process and provide guidance if changes are needed. b) Hearing by a person who is not a party to the incident; JH 4.06 I, A, 1 X X JR 8.04 II, A, 1 c) Opportunity for the youth to be heard, present evidence JH 4.06 I, A, 2 X X and testimony; JR 8.04 II, A, 2 d) Provision for minor to be assisted by staff in the hearing JH 4.06 II, B, 2 X X process; and, JR 8.04 II, A, 3 e) Provision for administrative review. JH 4.06 I, A, 4 JR 8.04 II, A, 4 X X Both facilities have a process for youth that includes an administrative review by facility mangers. f) Violations that result in a removal from camp or JH 4.06 I, A, 1 commitment program, but not a return to court will JR 8.04 II, E follow the due process provisions in subsection (e) Youth returned for a time out from the Ranch above. (ARR) are returned to the program, however, X there was no defined timeline. Technical assistance was provided to include sanction time limits. Ranch youth can only accumulate 30 days of timeouts to JH before failure of the program. Juvenile Inspection.\PRO EBG\16-18 - 20 - J453 JUV PRO-Eff. 03-01-15 REVIEW OF NON- REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the facility. X JR (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of age and Approved thru application and SB 1004 Deferred X JH older. Entry of Judgement Pilot Program. The facility has been approved to hold persons under the X JH juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of the X JH facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Violation Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from Juvenile Violation X Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held in the X facility. If yes to the above, the Monthly Report on the Detention of X Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) X JH SB Are adult inmates held in the facility? (When a person in 1004 detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately separated X JH Violation from minors. SB 1004 Adult inmates from an adult facility (e.g. inmate workers or Violation “Scared Straight” programs) are not allowed in the facility in X a manner that allows contact with minors. Juvenile Inspection.\PRO EBG\16-18 - 21 - J453 JUV PRO-Eff. 03-01-15 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7587 FACILITY NAME: Santa Clara County Juvenile Hall FACILITY TYPE: JH APPLICABLE REGULATIONS (Check All That Apply): 4/98: XX 2001: XX 2003: OTHER: Pre-1998 FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 8-11, 2018 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) X Contains a weapons locker as specified in these regulations. Contains a secure room for the confinement of minors X pending admission to JH. Provides access to a shower X Provides a secure vault or storage space for minor's X valuables. Provides telephone access to minors. X Provides staff access to hot and cold running water. X Locked Holding Room (1.2) X Contains a minimum of 15 square feet of floor area per minor. Provides no less than 45 square feet of floor area. X Contains seating to accommodate all minors as specified in X these regulations. 98: Provides access to a toilet, washbasin and drinking Pre-1998 fountain as specified in these regulations. 03: Be equipped with a toilet, washbasin and drinking X fountain unless a procedure is in effect to provide access. Maximizes staff visual supervision. X 03: Outward swinging or lateral sliding door required. X Natural Light (1.3) Visual access to natural light is provided in locked sleeping X rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. Corridors (1.4) Corridors in living areas are at least eight feet wide. When X doors are staggered or if rooms are located only on one side, corridors may be at least six feet wide. Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain X sleeping areas and plumbing fixtures, commensurate with the number of minors housed. 7587 Physical Plant3\5-10-18 - 1 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these X fixtures. 03: Toilet, washbasin and drinking fountain required in locked sleeping rooms. Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a clear X ceiling height of eight feet. 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet. 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required. X Double Occupancy Sleeping Rooms (1.8) X Minimum of 100 square feet floor area, a clear ceiling height of eight feet, and a minimum width of seven feet. 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required. X Dormitories (1.9) Pre-1998 (B-7 last of older units) In JHs and camps, there is a minimum of 50 square feet of X floor area per minor, with a minimum dormitory size of 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no fewer X than four minors. 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps). X 03: This subsection deleted, eliminating the 15-minor limitation. (See below.) 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than 30 X minors (regardless of whether it is for court commitments or other detained minors). Dayrooms (1.10) X JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square feet of X floor area per minor. All dayrooms provide access to toilets, wash basins, X drinking fountains and showers. 7587 Physical Plant3\5-10-18 - 2 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated indoor- X outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9000 square feet dedicated indoor- outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum X dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. X 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface. X 01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and of a sufficient X size to comply with Title 15, § 1371. 01: The required recreation area has no single dimension Small recreation areas off the units are not X less than 40 feet. included in the total recreation space. Outdoor recreation area lighting allows for evening X activities and provides security. Academic Classrooms (NA SPJH; 1.12) X Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for every X juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work area, and a X minimum of 28 square feet floor space per minor. There is a communication system in each classroom that X allows for immediate response to emergencies. Safety Room (1.13) There are no safety rooms in this facility. X Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet. Limited to one minor. X 7587 Physical Plant3\5-10-18 - 3 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Padded as specified in these regulations X There are one or more vertical view panels constructed of security glazing. Panels provide a view of the entire room X and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these regulations. X Access to a toilet, wash basin and drinking fountain is X provided. 03: Be equipped with a variable intensity security-type X lighting fixture, with controls outside the room. 03: Any wall- or ceiling-mounted devices are designed to X prohibit the occupant’s access. Medical Examination Room (NA SPJH; 1.14) There is a minimum of one suitably equipped medical X examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is X used for no other purpose; Privacy for minors; X Lockable storage for medical supplies; X Not less than 144 square feet floor space with no single X dimension less than seven feet; Hot and cold running water; and, X 01: Smooth, non-porous, washable surfaces. X Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and X pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) There is a minimum of 15 square feet floor space and X sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same X room, unless there is an appropriate visual barrier. Visiting Space (1.17) X Visiting space is provided. Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per X minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19) X Each minor has a minimum of nine cubic feet of secure storage space for personal clothing and belongings. 7587 Physical Plant3\5-10-18 - 4 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as X fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial closet X containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding X rooms, locked sleeping rooms; single and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire and life X safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) X Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors. There is a minimum of one suitably furnished interview X room for each 30 minors in JHs. There is a minimum of one suitably furnished interview X room in each camp. Court Holding Room for Minors (1.26) X Contains a minimum of 10 square feet of floor area per minor. Limited to no more than 16 minors. X Provides 40 square feet of floor area and a minimum clear X ceiling height of eight feet. Contains seating to accommodate all minors. X Contains a toilet, wash basin and drinking fountain as X specified in these regulations. Maximizes staffs' visual supervision of minors. X 7587 Physical Plant3\5-10-18 - 5 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. One X toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water X and be available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) X Drinking fountains are accessible to minors and staff in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents X waste water from flowing over the bubbler. Showers (2.4) Showers provide tempered water and are available on living X units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating X staff's ability to supervise. Beds (2.5) X Beds are at least 30 inches wide and 76 long and are of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less X than 36 inches apart. Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at X desk level in locked sleeping rooms, single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility X and is conducive to sleep. Padding (2.7) There are no safety rooms in this facility. Padding in safety rooms covers the floor, door and walls to X a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire X sprinkler as approved by the State Fire Marshal (SFM). The padding is approved by the SFM and is: non-porous; at least one-half inch thick; of a unitary or laminated X construction; firmly bonded to all padded surfaces; and, is without exposed seams. 7587 Physical Plant3\5-10-18 - 6 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Seating (2.8) Seating is designed for the level of security. When bench X seating is used, 18 inches of bench seating is allowed for each person. Weapons Locker (2.9) Weapons lockers are located outside the security perimeter X of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each X with their own locking device. Assess for New Construction/Remodel or Repair: Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements X of one of the following test standards: American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860-94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP- 0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. X (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7587 Physical Plant3\5-10-18 - 7 - J456 PHY 98 01 03.dot (10/03) BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7587 FACILITY: Santa Clara County Juvenile Hall TYPE: Juvenile Hall RC: 390 (330) FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 8-11, 2018 ROOMS EACH ROOM COMMENTS Unit Room Applicable # Each Room Total Square/Cubic Feet FIXTURES* Designation Type standards Roo RC ms # RC T U W F S Beds Receiving Male Holding Pre 98 1 #117: 63.10 sq. ft. Ceilings 7'10". General #118: 60.94 sq. ft. Pre 98 2 1 (1) (4) 1 1 1 Holding #119: 61.84 sq. ft. Female Pre 98 1 #120: 61.47 sq. ft. Holding Male Pre 98 1 1 1 1 2 Shower room Female Pre 98 1 2 1 1 Shower room Intake Holding Pre 98 2 0 0 0 67.62 sq. ft. Each of these holding rooms contains a bench. Infirmary Medical 122 sq. ft. 1 1 Single room has reverse air. Access to shower. Pre 98 1 1 1 (1) Male Isolation Medical 432 sq. ft. 2 1 1 1 Also contains one tub. Number of washbasins Isolation: Pre 98 1 6 6 (6) reduced by 1 and replaced by a sink exclusively for Dorm hair washing. Infirmary Medical 122 sq. ft. 1 1 Single room has reverse air. Access to shower in Pre 98 1 1 1 (1) Female Isolation dorm. Restrooms Pre 98 2 1 1 ALPHA WING: First Floor A-1 Not Occupied Single 1998 4 1 1 4 65+ sq. ft. 1 1 1 Wet rooms – two up; two down. Double 1998 12 2 2 24 101+ sq. ft. Single 1998 2 1 1 2 65 sq. ft. Interview 1998 2 Classroom 1998 1 (20) 812 sq. ft. 1 7587 Santa Clara JH LASE\5-10-18 Dayroom 1998 1 956 + 381 sq. ft. 5 8 9 5 Outdoor Recreation Area 800 sq. ft. A-3 SB 1004 Female Single 1998 4 1 1 4 65+ sq. ft. 1 1 1 Wet rooms – two up; two down. Double 1998 12 2 2 24 101+ sq. ft. Single 1998 2 1 1 2 65 sq. ft. Interview 1998 2 Classroom 1998 1 (20) 812 sq. ft. The upper tier landing is used as a classroom. Dayroom 1998 1 956 + 381 sq. ft. 5 8 9 5 Outdoor Recreation Area 800 sq. ft. A-2 SB 1004 Male Single 1998 4 1 1 4 65+ sq. ft. 1 1 1 Wet rooms – two up; two down Double 1998 12 2 2 24 101+ sq. ft. Single 1998 2 1 1 2 65 sq. ft. Interview 1998 2 Classroom 1998 1 (20) 744 Dayroom 1998 1 32'x11'=352 4 8 2 5 Outdoor Recreation Area 1061 sq. ft. ALPHA WING: Second Floor A 4 Training Single 1998 4 1 1 4 65+ sq. ft. 1 1 1 Wet rooms – two up; two down Double 1998 12 2 2 24 101+ sq. ft. Single 1998 2 1 1 2 65 sq. ft. Interview 1998 2 Dayroom 1998 956 + 381 sq. ft. 5 8 9 5 Outdoor Recreation Area 825 sq. ft. A 5 Unoccupied Single 4 1 1 4 65+ sq. ft. 1 1 1 Wet rooms – two up; two down Double 12 2 2 24 101+ sq. ft. Single 2 1 1 2 65 sq. ft. Interview 2 Dayroom 1 956 + 381 sq. ft. 5 8 9 5 Outdoor Recreation Area 825 sq. ft. 2 7587 Santa Clara JH LASE\5-10-18 A 6 Unoccupied Single 4 1 1 4 65+ sq. ft. 1 1 1 Wet rooms – two up; two down Double 12 2 2 24 101+ sq. ft. Single 2 1 1 2 65 sq. ft. Interview 2 Dayroom 352 sq. ft. 4 5 9 5 Outdoor Recreation Area 744 sq. ft. BETA WING: First Floor B-1 Security Unit Male Age 14-16 Dayroom 2001 4 1 5 . Double 2001 2 2 2 4 130.8 sq. ft. 1 1 1 Double 2001 4 2 2 8 116.4 sq. ft. 1 1 1 Single 2001 2 1 1 2 86.6 sq. ft. 1 1 1 Double 2001 8 2 2 16 105 sq. ft. 1 1 1 Classroom A 2001 1 (20) 762 sq. ft. Classroom B 2001 1 (20) 796 sq. ft. G 1 Female Unit (Old B2 Assessment Unit) Dayroom 2001 1 4 1 5 Double 2001 2 2 2 4 130.8 sq. ft. 1 1 1 Double 2001 4 2 2 8 116.4 sq. ft. 1 1 1 Single 2001 2 1 1 2 86.6 sq. ft. 1 1 1 Double 2001 8 2 2 16 105 sq. ft. 1 1 1 Classroom A 2001 1 (20) 762 sq. ft. Classroom B 2001 1 (20) 796 sq. ft. B-3 Security Unit Male Age 16-18 Dayroom 2001 4 1 5 Double 2001 2 2 2 4 130.8 sq. ft. 1 1 1 ADA rooms on lower level. Double 2001 4 2 2 8 Ll6.4 sq. ft. 1 1 1 Corner rooms. Single 2001 2 1 1 2 86.6 sq. ft. 1 1 1 Double 2001 8 2 2 16 105 sq. ft. 1 1 1 Classroom 3C 2001 1 (20) 810 sq. ft. Including storage. B-4 Transition Unit/Mental Health Unit Male Dayroom 2001 4 1 5 3 7587 Santa Clara JH LASE\5-10-18 Double 2001 2 2 2 4 130.8 sq. ft. 1 1 1 ADA rooms on lower level. Double 2001 4 2 2 8 116.4 sq. ft. 1 1 1 Corner rooms. Single 2001 2 1 1 2 86.6 sq. ft. 1 1 1 Double 2001 8 2 2 16 105 sq. ft. 1 1 1 Classroom 4B 2001 1 (20) 810 sq. ft. Including storage. BETA WING: Second Floor B-5 General Population/Young Males Dayroom 2001 4 1 5 . Double 2001 2 2 2 4 130.8 sq. ft. 1 1 1 Double 2001 4 2 2 8 116.4 sq. ft. 1 1 1 Single 2001 2 1 1 2 86.6 sq. ft. 1 1 1 Double 2001 8 2 2 16 105 sq. ft. 1 1 1 Classroom A 2001 1 (20) 762 sq. ft. Classroom B 2001 1 (20) 796 sq. ft. B 6 Unoccupied Dayroom 2001 4 1 5 Double 2001 2 2 2 4 130.8 sq. ft. 1 1 1 Double 2001 4 2 2 8 116.4 sq. ft. 1 1 1 Single 2001 2 1 1 2 86.6 sq. ft. 1 1 1 Double 2001 8 2 2 16 105 sq. ft. 1 1 1 Classroom A 2001 1 (20) 762 sq. ft. Classroom B 2001 1 (20) 796 sq. ft. B- 7 General Population Older Males Dayroom 2001 1 4 1 5 Double 2001 2 2 2 4 130.8 sq. ft. 1 1 1 Double 2001 4 2 2 8 116.4 sq. ft. 1 1 1 ADA rooms on lower level. Single 2001 2 1 1 2 88 sq. ft. 1 1 1 Double 2001 8 2 2 16 131.7 sq. ft. 1 1 1 Classroom 7B 2001 1 (20) 823.9 sq. ft. Including storage. Classroom 7C 2001 1 (20) 806 sq. ft. Including storage. Classrooms Located Outside of the Units (Adjacent to their respective living unit with entrance off the main hallway) Classroom 3A 2001 1 (20) 798 sq. ft. Including storage. Classroom 3B 2001 1 (20) 805 sq. ft. Including storage. 4 7587 Santa Clara JH LASE\5-10-18 Classroom 4A 2001 1 (20) 805 sq. ft. Including storage. Classroom 7A 2001 1 798 sq. ft. Including storage. Classroom 7D 2001 1 (20) 824.8 sq. ft. Including storage. Classroom 7E 2001 1 (20) 844 sq. ft. Including storage. Common Areas Dining Pre 98 2,771.3 sq. ft. Gym Pre 98 9,122.9 sq. ft. 2 5 7587 Santa Clara JH LASE\5-10-18 BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PRE-1998 PHYSICAL PLANT EVALUATION* BSCC Code: 7593 FACILITY NAME: FACILITY TYPE: William James Ranch Camp CONSTRUCTION/REMODEL DATE(S): 1956 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: Construction of medical examination room and expanded dining room completed in 2005; Previous 96-bed dormitory is divided into five 12-bed pods (A-E). Added 2 portable trailers to house two 12-beds pods (F-G) during the 08-10 Inspection. FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 7-8, 2018 ARTICLE/SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) A. Holding Rooms: X 1. Contain 15 square feet per minor; 2. Have sufficient seating to accommodate the rated X capacity based on floor space; 3. Provide access to water closets and wash basins at a X ratio of a 1:8; and, 4. Provide access to drinking fountain. X B. Provide access to telephone. X C. Provide access to private room(s) for interviews. X MEDICAL EXAM SPACE (JH & CAMP) Space or room(s) afford privacy, are equipped to carry out X routine examinations and emergency care and have sufficient locked storage space for medical supplies. CAPACITY (CAMP) The maximum number of minors does not exceed 100 unless X there is a certificate of compliance to expand capacity up to 125 minors (WIC § 886 and 886.5). LIVING UNITS (JH AND SPJH) X A. Living units are designed to accommodate no more than 30 minors and contain: 1. Showers at a ratio of 1:6; X 2. Washbasins at a ratio of 1:6; X 3. Water closets at a ratio of 1:6 or water closet and X one urinal for every 15 boys; and, 4. Access to a drinking fountain by minors and staff. X B. Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof glass X or plastic materials) that allows the visual supervision of all parts of the room. C. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if X room doors are staggered, hallways are at least six feet wide. * Issues on this checklist are from the Pre-1998 Title 15, Sections 4273 and 4223, and are applicable to juvenile halls, special purpose juvenile halls, camps and ranches. 7593 Santa Clara James Ranch PHY; 5-8-18 - 1 - Juv Pre-98 PHY(Rev. 12/30/96) ARTICLE/SECTION YES NO N/A COMMENTS SINGLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of 500 cubic feet of air space and 63 cubic feet of floor space. DOUBLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of 800 cubic feet of airspace and 100 square feet of floor space. DORMITORY SLEEPING AREAS (JH & CAMP) X Contain a minimum of 400 cubic feet of airspace and 50 square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) Contain an individual or combination drinking fountain, X wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) The following plumbing fixtures are adjacent to each X sleeping area: A. Shower or bathtub at a ratio of 1:7; B. Washbasins at a ratio of 1:10; X C. Access to toilets at a ratio of 1:10 or toilet and one X urinal for every 15 boys; and, D. Access to a drinking fountain. X BEDS AND MATTRESSES (JH, SPJH & CAMP) X Beds and mattresses are: A. A least 30 inches wide and 76 inches long; B. Spaced at least 36 inches apart and at least 12 inches off X the floor; and, C. Mattresses are made of a fire-retardant material. X INTERVIEW ROOMS (JH, SPJH & CAMP) X A. There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. B. There is a private room suitably equipped for X conferences and interviews in each camp. LIGHTING (JH, SPJH & CAMP) There are at least 50-foot candles of illumination at desk X level and, at night, there is a maximum illumination of two- foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) Each classroom contains a minimum of 160 square feet with X a teacher's desk and work area, and a minimum of 28 square feet per student. Classrooms should be designed for no more than 15 students. DINING SPACE (JH & CAMP) X There is a minimum of 15 square feet of space for each person being fed at any given time. 7593 Santa Clara James Ranch PHY\5-8-18 - 2 - Juv Pre-97 PHY(Rev. 12/30/96) ARTICLE/SECTION YES NO N/A COMMENTS PHYSICAL ACTIVITY SPACE (JH & CAMP) A. There is indoor space consisting of at least 30 square X feet of clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). B. There is outdoor and/or multipurpose (gymnasium) space consisting of: X 1. No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. 2. No less than the equivalent of 90' X 100' hardtop 60' x 100' grandfathered in under CYA area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of X more than 40, and a juvenile hall with a capacity between 41 to 100 minors. 3. No less than the equivalent of two 90' X 100' 60' x 100' grandfathered in under CYA hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a X capacity of more than 40 and a juvenile hall with a capacity in excess of 101 minors. B. Lighting is adequate for security and evening X recreational activities in camps. STORAGE SPACE (JH, SPJH & CAMP) X A. Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. B. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity storage X equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides space X for reception, dining, recreation, exercise and/or education. This room contains a minimum of: A. 30 square feet of clear floor space per minor in the X room; B. 10 feet by 20 feet floor dimensions; and, X C. 1600 cubic feet of air space with a minimum ceiling X height of eight feet. SPECIAL PURPOSE JH EXEMPTIONS SPJHs are exempt from the following Pre-1998 Title 15 regulations: X a. Section 4272(b) Medical exam rooms b. Section 4272(m) Academic classrooms c. Section 4272(n) Dining space d. Section 4272(o) Physical activities space 7593 Santa Clara James Ranch PHY\5-8-18 - 3 - Juv Pre-97 PHY(Rev. 12/30/96) BOARD OF STATE AND COUMMUITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7593 FACILITY: William James Ranch TYPE: Camp RC: 84 FIELD REPRESENTATIVE: Elizabeth Gong DATE: May 7-8, 2018 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S A D 2003 1 12 12 12 638.6 square feet This pod was unoccupied during the inspection. B D 2003 1 12 12 12 638.6 square feet This pod houses older male youth. C D 2003 1 12 12 12 1076.4 square feet This pod houses older male youth that have graduated. D D 2003 1 12 12 12 638.6 square feet This pod houses older male youth. E D 2003 1 12 12 12 868 square feet 1 1 1 This pod houses older male youth Restroom/ 12 individual washbasins and 1 birdbath sink with 8 Shower Area Pre-1997 7 5 20 2 15 spigots. for A-E F D 2003 1 12 12 12 1144 square feet 2 0 2 0 2 This pod houses younger male youth. G D 2003 1 12 12 12 1144 square feet 2 0 2 0 2 This pod houses female youth. Classrooms Pre-1997 8 589.68 square feet Recreation Pre-1997 1 4521.6 sq. ft. Divided into individual activity areas. Lockers Pre-1997 12.4 cu. ft. Personal Storage Dining 2001 1824 square feet Medical Exam 2001 163 square feet Notes: One large 96 bed dormitory was divided creating five 12-bed pods (A-E). Two portable trailers (F-G) added 2008-10. On the day of the inspection, there were 41 youth in custody. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. 7593 Santa Clara James Ranch LASE/5-8-18 - 1 - Juv LAS(1/6/97)