Santa Clara County (2018-2020 inspection cycle)

July 23, 2020 Laura Garnette, Chief Probation Officer Santa Clara County Probation Department 840 Guadalupe Parkway San Jose, CA 95110 SANTA CLARA COUNTY JUVENILE HALL AND WILLIAM F. JAMES RANCH BSCC # 7587 AND 7593 2018-2020 BIENNIAL INSPECTION PURSUANT TO WIC 209 and 885 Dear Chief Garnette: This letter is to advise you that the 2018/2020 biennial inspection of the Santa Clara County Probation Department’s Juvenile Hall and James Ranch has been completed, pursuant to Welfare and Institutions Code Section 209 and 885. A pre-inspection briefing was held on March 28, 2019, and both facilities were inspected on March 2-6, 2020. Managers Sean Rooney, Carl Tademaru, and Jill Ugalde represented the facilities well and were responsive to the process. We appreciate the time and energy spent preparing for, organizing, and participating in the inspection, especially given the amount of documentation requested. The inspection of the Juvenile Hall and James Ranch facilities was a hybrid of an on-site and desk audit due to time spent for construction related matters at James Ranch when at the facility in March. We had planned to return to complete additional documentation review, interviews with staff, agency partners and youth; however, due to the coronavirus pandemic and the issuance of statewide and local shelter‐in‐place orders, BSCC staff were prohibited from traveling and unable to complete on‐site inspections. BSCC staff intend to conduct comprehensive on‐site inspections of all local detention facilities as soon as travel restrictions are lifted. The BSCC inspection report consists of this transmittal letter and the attached Title 15 Procedures checklist. We are including the PHY and LASE for your information only; your staff indicated that there were no changes to the physical plant since the previous inspection. Compliance is indicated by policy and/or documentation review. Please refer to the Title 15 Procedures Checklist for a summary of all relevant minimum standards, indication of compliance or noncompliance, and information used to determine compliance. Local Inspections In addition to the biennial inspection by the BSCC, Title 15, Section 1313 and statute also require local inspections from the following: county building inspector or person designated by the Board of Supervisors; fire authority having jurisdiction; local health officer; county Superintendent of Schools; Juvenile Court; and the Juvenile Justice Commission. Results of those inspections are considered a 7587 7593 Santa Clara JH and Camp 18-20 Chief Garnette July 23, 2020 P. 2 part of this report and the dates of the local inspections may be found in the accompanying Procedures Checklist. There are no compliance issues relating to your local inspections. Inspection Scope The inspection included a review of the Santa Clara County Juvenile Hall and James Ranch Facility’s Policy and Procedure Manual. Our audit consisted of a review of only those policies and procedures related specifically to the applicable regulations outlined in Title 15, Minimum Standards for Juvenile Facilities1 and verification that the complete manual is compliant with Section 1324, Policy and Procedures Manual. After the review of the manual, we reviewed documentation to assure that practice and policies are consistent with Title 15. Inspection Results Operations We reviewed facility safety checks, incident reports, grievances, admission/classification reports, separation/room confinement incidents and disciplinary reports/findings to ensure compliance with newly implemented Title 15 Regulations and to ensure procedures and process were consistent. Our initial review revealed policies were inconsistent with the necessary changes to support the recent revisions to Title 15. Managers and a ‘team’ of supervisors became focused in the process to ensure policy was consistent with the day to day operations. The result was an easy to read operational manual with specific emphasis on providing youth with the significant services and programming options, as well as a guide for staff to understand agency expectations and their responsibilities. Our review of forms, incident reports, and logs revealed minor issues with completeness in documentation, but overall represented the information as required. We worked with James Ranch staff to find a better strategy for recording safety checks as they were inconsistently documented between shifts, some manually recorded while the night staff used the pipe. The agency has determined the practice was awkward in terms of audit and made changes to the practice. The final audit of both facilities’ overall documentation was improved to show a pattern and practice of compliance with both policies and Title 15 standards. The daily facility operations at Juvenile Hall and the Ranch are organized, with a busy schedule for youth and staff. The school program and daily activities offer youth a myriad of options to complete their program. This was evidenced in the low numbers of behavior incidents recorded at either facility. The use of room confinement, force and restraints was reduced from previous cycles, as noted in the procedure’s checklist. The agency has adopted the premise of revisions to Title 15 by offering and providing a treatment focused program for youth at both facilities. You have completely integrated PREA standards and staffing into the facility operations, allowing significant coverage and opportunity for increased programs and services. This was noted in the documentation reviewed, especially as it relates to Admissions, Assessments and Counseling services, all provided by your staff. The assessments fully adopted transition planning last cycle and this has 1 BSCC does not review all of your policies and procedures. We do not “approve” your policies and procedures nor do we review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate. 7587 7593 Santa Clara JH and Camp 18-20 Chief Garnette July 23, 2020 P. 3 continued to be an important part of your program. This, along with counseling and relationship building by staff, was well documented. Education The Santa Clara County Office of Education (SCCOE) provides education services for both facilities. Common core remains the subject objectives and teachers at each site promote positive and active classroom instruction. The Education Evaluation confirmed these points and we noted the dynamic involvement of your Principal, who has committed to bring new technology and ideas to your students. The post-secondary component has become very important as each facility has more graduated students than in cycles past. This was added and enhanced in regulation and Principal Putney is meeting the standard in a coordinated effort with probation personnel. Youth at James Ranch continue to participate in welding as vocational education opportunity and the new classrooms inside the new dorm promote the ability for more online options. Both facilities have a college and career specialist to assist youth as they transition out of the facility back into their community. We look forward to our on-site inspection in the coming cycle to see the new additions to the education component and discuss them with youth. Programming Juvenile Hall house pre-adjudicated youth and James Ranch houses youth committed to the program by the Court. Both facilities provide a wide array of services offered through collaborative partnerships, outside volunteers and probation staff. The individualized case plans are completed for these youth with specific goals and objectives for their stay. All youth participate in programming that includes social awareness programs with a focus on making positive behavior changes to address the behaviors leading to their incarceration. Both facility programs place a great deal of emphasis on school, work and unit behavior through their structured behavior management system, schedule and programming options. Each focus on reinforcing positive and consistent responses to negative behavior. This provides for clear expectations, supported by staff with natural consequences so that youth may learn from mistakes. The structure in operations and daily schedules support this. The number and frequency of incidents has reduced from last cycle and documentation revealed staff were fair in their issuance of consequences, as well as respectful and genuine in their treatment. Title 15, CCR Minimum Standards During our visit, we offered technical assistance and made best-practice recommendations to your management team to assist or enhance operations for future compliance inspections, given the changes to regulations this cycle. Several procedures and policy matters were discussed and edited prior to the completion of this letter. Those efforts are appreciated. The attached Procedures Checklist provides a detailed overview of the inspection findings. Upon final review of all documentation and upon the conclusion of this report, we find the Santa Clara County facilities has no issues of non-compliance with all Title 15 Regulations and there is no corrective action required. 7587 7593 Santa Clara JH and Camp 18-20 Chief Garnette July 23, 2020 P. 4 Title 24, CCR Physical Plant There were no changes made to the physical plant at Juvenile Hall and this is the first full cycle of the new dorms at James Ranch. The rated capacity at Juvenile Hall remains at 330 (two 30-bed units are designated for SB 1004 participants, reducing the rated capacity from 390) and the new rated capacity for James Ranch is 108. On the day of the inspection, the population was 106 in detention and 38 at James Ranch. Training The most recent Standards and Training for Corrections audit reports that the Santa Clara County Probation Department is in compliance with all relevant regulations and mandates. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring There have been no violations of JJDPA and no areas of noncompliance were noted. We are very impressed with the overall function and operation of Santa Clara County Juvenile Hall and James Ranch facilities. We would again like to thank you and compliment your staff for their dedication, thoroughness and responsiveness. You have every reason to be proud of your managers and their staff. They are doing an outstanding job in caring for the youth in their care. This concludes our 2018- 2020 inspection report. We are available to assist as needed and are always happy to provide technical assistance when requested. Please do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call (916) 324-9153 if you have any questions. Sincerely, Elizabeth Gong Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Santa Clara County* Chair, Juvenile Justice Commission, Santa Clara County* Chair, Board of Supervisors, Santa Clara County* County Administrator, Santa Clara County* Nick Birchard, Deputy Chief Probation Officer-Merced County Probation Sean Rooney, Probation Manager-Juvenile Hall Carl Tademaru, Probation Manager-Juvenile Hall Jill Ugalde, Probation Manager-James Ranch Marc Utsey, Probation Manager-James Ranch *Copies of full inspection are available upon request and at www.bscc.ca.gov 7587 7593 Santa Clara JH and Camp 18-20 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7587 7593 FACILITY NAME: Santa Clara County Juvenile Hall (JH) FACILITY TYPE: JH William F. James Ranch (JR) Camp PERSON(S) INTERVIEWED: Jill Ugalde, Probation Manager James Ranch; Trina Gauthier; Supervising Probation Officer James Ranch; George Burnett, Supervising Probation Officer James Ranch; Nick Birchard, Deputy Chief Probation Officer Facilities; Sean Rooney, Program Manager Juvenile Hall; Carl Tademaru, Program Manager Juvenile Hall; Cha Li, RN- Clinical Supervisor; David Putney, Principal Blue Ridge and Osbourne School; Mary Sutherland, Food Services Supervisor JR and JH; Juvenile Hall Youth: Martin, age 17; Andy, age 17; Victoria, age 17 FIELD REPRESENTATIVE: Elizabeth Gong DATE: March 2-6, 2020 NOTE: YES will be designated with an “X” and NO will be reflected in the COMMENT section. TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by JH the Board of Supervisors to approve building safety; 2019: March 4, 2019 2020: April 9, 2020 ☒ ☒ ☐ JR 2018: May 17, 2018 2019: May 24, 2019 (B) Fire authority having jurisdiction, including a fire JH clearance as required by Health and Safety Code 2018: April 20, 2018 Section 13146.1 (a) and (b); 2019: June 25, 2019 ☒ ☒ ☐ JR 2018: June 1, 2018 2019: December 18, 2019 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7587 7593 Santa Clara JH and Camp 18-20 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (C) Local health officer, inspection in accordance with JH Health and Safety Code Section 101045; 2018: Environmental Health October 15, 2018 Medical/Mental Health October 15, 2018 Nutritional Health October 15, 2018 2019: Environmental Health November 14, 2019 Medical/Mental Health November 14, 2019 Nutritional Health November 14, 2019 ☒ ☒ ☐ JR 2018: Environmental Health November 30, 2018 Medical/Mental Health October 17, 2018 Nutritional Health November 30, 2018 2019: Environmental Health November 19, 2019 Medical/Mental Health November 19, 2019 Nutritional Health November 19, 2019 (D) County superintendent of schools on the adequacy JH of educational services and facilities as required in 2018: May 1, 2018 Section 1370; 2019: May 29, 2019/September 16, 2019 ☒ ☒ ☐ JR 2018: May 1, 2018 2019: May 29, 2019/September 16, 2019 (E) Juvenile court as required by Section 209 of the JH Welfare and Institutions Code 2018: August 28, 2018 2019: May 2, 2019 ☒ ☒ ☐ JR 2018: November 13, 2018 2019: November 11, 2019 (F) Juvenile Justice Commission as required by Section JH 229 of the Welfare and Institutions Code or 2019: April 2, 2019 Probation Commission as required by Section 240 of 2020: January 6, 2020 the Welfare and Institutions Code. ☒ ☒ ☐ JR 2018: July 2018 2019: June/November 2019 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are addressed BSCC Note: Compliance with this section is in a memorandum completed by Chief determined by receipt of the Chief Probation Officer’s Probation Officer Laura Garnette dated February 11, 2020. certification letter confirming that all elements of regulation are met. All elements of this regulation are self- (a) Appointment ☒ ☒ ☐ reported by the agency, demonstrated by In each juvenile facility there shall be a superintendent, hiring practices and training records. director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. 7587 7593 Santa Clara JH and Camp 18-20 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess knowledge, CPO Letter #1 skills and abilities appropriate to their job ☒ ☒ ☐ classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical CPO Letter #2 examination including tuberculosis screening test ☒ ☒ ☐ and evaluation for immunity to contagious illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection CPO Letter #4 ☒ ☒ ☐ and training requirements adopted by the Board pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new CPO Letter #3 employee, and psychological examination in ☒ ☒ ☐ accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- The agency requires Live scan clearance employees of the facility, who may be present at the and authorization from the representative facility, shall have such clearance and qualifications ☒ ☒ ☐ agency to allow ancillary personnel on site. as may be required by law, and their presence at the All persons shall complete and sign off for facility shall be subject to the approval and control of PREA training. the facility manager. 1321 STAFFING Each juvenile facility shall: a) have an adequate number of personnel sufficient to JH: 1.08, II-B, 1 carry out the overall facility operation and its JR: 2.04, I-B programming, to provide for safety and security of JR requires two staff in each pod during youth and staff, and meet established standards and ☒ ☒ ☐ waking hours and one staff at night. regulations; Both facilities staff the facilities to PREA staffing patterns. b) ensure that no required services shall be denied JH: 1.08, II-B, 1 because of insufficient numbers of staff on duty JR: 2.04, I-C absent exigent circumstances; ☒ ☒ ☐ JR has two staff per pod (112 youth), with a ratio of 1:6. c) have a sufficient number of supervisory level staff to ☒ ☒ ☐ JH: 1.08, II-B ensure adequate supervision of all staff members; JR:2.04, I-D d) have a clearly identified person on duty at all times JH: 1,08, II-B who is responsible for operations and activities and JR: 2.04, II-C has completed the Juvenile Corrections Officer Core Course and PC 832 training; ☒ ☒ ☐ Both facilities have a supervisor on duty at all times, or, a Working Out of Class (WOOC) staff who meets the minimum qualifications of the position. 7587 7593 Santa Clara JH and Camp 18-20 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS e) have at least one staff member present on each living JH: 1.08, II-B, 2; 1.08, II-C, 4 unit whenever there are youth in the living unit; JR: 2.05, III- B, 1(b) The agency has met all requirements of ☒ ☒ ☐ PREA Certification (2019 Audit), requiring two staff in the presence of any youth during waking hours, one staff during sleeping hours. f) have sufficient food service personnel relative to the JH: 10.05, I-E number and security of living units, including staff JR: 2.04, II-D qualified and available to: plan menus meeting The Manager of Support Services is nutritional requirements of youth; provide kitchen responsible for staffing the kitchen at supervision; direct food preparation and servings; ☒ ☒ ☐ Juvenile Hall and James Ranch. There is a conduct related training programs for culinary staff; Food Service manager for both facilities, 14 and maintain necessary records; or, a facility may cooks or food services workers at JH and 6 serve food that meets nutritional standards prepared cooks or food services workers at James by an outside source; Ranch. g) have sufficient administrative, clerical, recreational, JH: 1.08, II-B, 3 medical, dental, mental health, building JR: 2.04, II-E maintenance, transportation, control room, facility Both facilities have sufficient staffing for all security and other support staff for the efficient management of the facility, and to ensure that youth ☒ ☒ ☐ elements of this regulation through Support Services, Behavior Health, Medical supervision staff shall not be diverted from Services, and teaching staff. There is one supervising youth; and, support service staff, one maintenance staff and 3 food service vacancies. h) assign sufficient youth supervision staff to provide JH: 1.08, II-B, 1 continuous wide-awake supervision of youth, JR: 2.04, II-A subject to temporary variations in staff assignments ☒ ☒ ☐ to meet special program needs. Staffing shall be in Both facilities staff per PREA with a 1:8 compliance with a minimum youth-staff ratio for the ratio during waking hours and a 1:16 ratio following facility types: during sleeping hours. (1) Juvenile Halls (minimum youth-staff ratio) JH: 1.08, II-B, 2-a (A) during the hours that youth are awake, one wide- ☒ ☐ ☐ The JH staffs per PREA with a 1:8 ratio awake youth supervision staff member on duty for during waking hours. each 10 youth in detention; (B) during the hours that youth are confined to their JH: 1.08, II-B, 2-b room for the purpose of sleeping, one wide-awake The JH staffs per PREA with a 1:16 ratio youth supervision staff member on duty for each ☒ ☐ ☐ during sleeping hours 30 youth in detention; (C) at least two wide-awake youth supervision staff JH: 1.08, II-B, 1 members on duty at all times, regardless of the number of youth in detention, unless an ☒ ☐ ☐ arrangement has been made for backup support services which allow for immediate response to emergencies; and, 7587 7593 Santa Clara JH and Camp 18-20 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (D) at least one youth supervision staff member on duty JH: 1.08, II-B, 2-c ☒ ☐ ☐ who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other JH: 1.08, II-B, 3 duties such as administration, supervision of In reviewing the department organizational personnel, academic or trade instruction, clerical, ☒ ☐ ☐ chart and contracted service personnel, both kitchen or maintenance shall not be classified as facilities have sufficient staff to maintain youth supervision staff positions. youth supervision. (2) Special Purpose Juvenile Halls (minimum youth- staff ratio) ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the ☐ ☐ ☒ number of youth in detention, unless an arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty ☐ ☐ ☒ who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of ☐ ☐ ☒ personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) JR: 2.04, II-A, 1 (A) during the hours that youth are awake, one wide- ☐ ☒ ☐ awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their JR: 2.04, II-A, 2 room for the purpose of sleeping, one wide-awake ☐ ☒ ☐ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff JR: 2.04, II-A, 3 members on duty at all times, regardless of the ☐ ☒ ☐ number of youth in residence, unless arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty JR: 2.04, II-A, 4 ☐ ☒ ☐ who is the same gender as youth housed in the facility; 7587 7593 Santa Clara JH and Camp 18-20 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (E) in addition to the minimum staff to youth ratio JR: 2.04, II-B required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☒ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other JR: 2.04, II-E duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☒ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF JH: 1.08, III-B ORIENTATION AND TRAINING JR: 2.04, VII (a) Prior to assuming any responsibilities each youth ☒ ☒ ☐ These sections include staff training, PREA, supervision staff member shall be properly oriented and the role of the Probation Counselor (PC). to their duties, including: (1) youth supervision duties; JH: 1.08, III-B, 1 ☒ ☒ ☐ JR: 2.04, VII-C, 1 (2) scope of decisions they shall make; JH: 1.08, III-B, 2 ☒ ☒ ☐ JR: 2.04, VII-C, 2 (3) the identity of their supervisor; JH: 1.08, III-B, 3 ☒ ☒ ☐ JR: 2.04, VII-D (4) the identity of persons who are responsible to JH: 1.08, III-B, 4 them; ☒ ☒ ☐ JR: 2.04, VII-D (5) persons to contact for decisions that are beyond JH: 1.08, III-B, 5 their responsibility; and ☒ ☒ ☐ JR: 2.04, VII-D (6) ethical responsibilities. JH: 1.08, III-B, 6 ☒ ☒ ☐ JR: 2.04, VII-D (b) Prior to assuming any responsibility for the JH: 1.08, III-B supervision of youth, each youth supervision staff JR: 2.04, VIII-C member shall receive a minimum of 40 hours of The facility orientation and training facility-specific orientation, including: component for James Ranch staff includes an 8-day (64 hour) Staff Training Guide ☒ ☒ ☐ where the staff member shadows a Supervisor to learn all responsibilities of the program. Additionally, they train to the facility manual and new staff have to sign off that they understand policy and procedures. (1) individual and group supervision techniques; JH: 1.08, III-B, 7 ☒ ☒ ☐ JR: 2.04, VII-C, 3 7587 7593 Santa Clara JH and Camp 18-20 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (2) regulations and policies relating to discipline and JH: 1.08, III-B, 8 rights of youth pursuant to law and the ☒ ☒ ☐ JR: 2.04, VII-C, 4 provisions of this chapter; (3) basic health, sanitation and safety measures; JH: 1.08, III-B, 9 ☒ ☒ ☐ JR: 2.04, VII-C, 5 (4) suicide prevention and response to suicide JH: 1.08, III-B, 10 attempts ☒ ☒ ☐ JR: 2.04, VII-C, 6 (5) policies regarding use of force, de-escalation JH: 1.08, III-B, 11 techniques, chemical agents, mechanical and ☒ ☒ ☐ JR: 2.04, VII-C, 7 physical restraints; (6) review of policies and procedures referencing JH: 1.08, III-B, 12 trauma and trauma-informed approaches; ☒ ☒ ☐ JR: 2.04, VII-C, 8 (7) procedures to follow in the event of JH: 1.08, III-B, 13 emergencies; ☒ ☒ ☐ JR: 2.04, VII-C, 9 (8) routine security measures, including facility JH: 1.08, III-B, 14 perimeter and grounds; ☒ ☒ ☐ JR: 2.04, VII-C, 10 (9) crisis intervention and mental health referrals to JH: 1.08, III-B, 15 mental health services; ☒ ☒ ☐ JR: 2.04, VII-C, 11 (10) documentation; and JH: 1.08, III-B, 16 ☒ ☒ ☐ JR: 2.04, VII-C, 12 (11) fire/life safety training JH: 1.08, III-B, 17 ☒ ☒ ☐ JR: 2.04, VII-C, 13 (c) Prior to assuming sole supervision of youth, each JH: 1.08, III-A youth supervision staff member shall successfully JR: 2.04, VII-B complete the requirements of the Juvenile All staff complete 176 hours of Core Corrections Officer Core Course pursuant to Penal ☒ ☒ ☐ Training, 40 hours of PC 832 Training and Code Section 6035. 40 hours of initial Facility Specific Orientation Training. (d) Prior to exercising the powers of a peace officer JH: 1.08, III-A youth supervision staff shall successfully complete JR: 2.04, VII-B ☒ ☒ ☐ training pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY JH: 1.08, III-D JR: 2.04, VIII-A; 11.05, II-A Whenever there is a youth in a juvenile facility, there shall be at least one wide awake person on duty at all ☒ ☒ ☐ times who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 7587 7593 Santa Clara JH and Camp 18-20 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1324 POLICY AND PROCEDURES MANUAL JH: 1.01, II-A All facility administrators shall develop, publish, and implement a manual of written policies and procedures The Juvenile Hall policy states the manual will be reviewed every two years. that address, at a minimum, all regulations that are applicable to the facility. Such a manual shall be made JR: 1.01, II-A available to all employees, reviewed by all employees, ☒ ☒ ☐ and shall be administratively reviewed at a minimum James Ranch requires an annual review of every two years, and updated, as necessary. Those all policies and procedures. records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of JH: 1.01; 1.09 Chain of Command and communications and a description of job ☒ ☒ ☐ Duties classifications; JR: 2.01 Chain of Command (b) responsibility of the probation department, purpose JH: 1.03, I-C (JJC); 1.03, II-B (Juvenile of programs, relationship to the juvenile court, the Court) Juvenile Justice/Delinquency Prevention JR: 1.03, III-B through D Relationships; Commission or Probation Committee, probation ☒ ☒ ☐ 1.04, II Responsibilities of the Probation staff, school personnel and other agencies that are Department involved in juvenile facility programs; (c) responsibilities of all employees; JH: 1.04 Juvenile Hall Group Counselor JR: 1.04, III Responsibilities of the ☒ ☒ ☐ Probation Department Employee (d) initial orientation and training program for JH: 1.08, III Staff Training employees; JR: 2.04, VII-B ☒ ☒ ☐ All new employees are required to complete 176 hours of Core, 40 hours of PC 832 and 40 hours of facility specific Orientation. (e) initial orientation, including safety and security JH: 12.02, III-A, 3 issues and anti-discrimination policies, for support JR: 2.17, I-C, and III-A-I ☒ ☒ ☐ staff, contract employees, school, mental/behavioral health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and ☒ ☒ ☐ communication system to ensure: (1) efficient operation of the juvenile facility; JH: 1.03, III-B, 1-3 JR: 7.07, I-A Individual Case File ☒ ☒ ☐ Management (2) legal and proper care of youth; JH: 1.01, I ☒ ☒ ☐ JR: 1.01, I-A (3) maintenance of individual youth's records; JH: 7.07, III-A through C ☒ ☒ ☐ JR: 7.07, I-A 7587 7593 Santa Clara JH and Camp 18-20 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (4) supply of information to the juvenile court and JH: 9.03, II-K, 1-a those authorized by the court or by the law; and, ☒ ☒ ☐ JR: 7.07, V-C, 7-9 and 12 (5) release of information regarding youth. JH: 9.03, VII-C ☒ ☒ ☐ JR: 7.07, V (g) ethical responsibilities; JH: 1.05 Code of Ethical Conduct JR: 1.04 Probation Department Code of ☒ ☒ ☐ Ethics; 1.05 Mission Statement (h) trauma-informed approaches; JH: 1.01, I-B ☒ ☒ ☐ JR: 1.04, II-D (i) culturally responsive approaches; JH: 1.01, I-B ☒ ☒ ☐ JR: 1.04, II-D (j) gender responsive approaches; JH: 1.01, I-B ☒ ☒ ☐ JR: 1.04, II-D (k) a non-discrimination provision that provides that all JH: 8.01, II-8 and 9 youth within the facility shall have fair and equal JR: 1.04, II-E access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group ☒ ☒ ☐ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any The only staff authorized to carry OC Spray chemical agents related security devices, and are transportation staff and Aftercare weapons and ammunition, where applicable; Probation Officers. If they are on site, they must store their OC spray prior to entering the facility secure perimeter. Armed staff ☒ ☒ ☐ must store their weapon in the secure lockers prior to secure perimeter entry. When the new Administration Building at JR opens later this year, there will be 8 weapons storage lockers in place. (m) establishment of procedures for collection of Medi- JH:12.10, II-6, d Cal eligibility information and enrollment of eligible JR: 10.01, IV-A and B youth; and, ☒ ☒ ☐ Medical staff facilitate the information for continuing or dis-continuing Medi-Cal for in custody youth. 7587 7593 Santa Clara JH and Camp 18-20 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (n) establishment of a policy that prohibits all forms of JH: 13.01 PREA sexual abuse, sexual assault and sexual harassment. JR: 1.04, II-A The policy shall include an approach to preventing, Both facilities have a detailed and specific detecting and responding to such conduct and any ☒ ☒ ☐ PREA policy that addresses all forms of retaliation for reporting such conduct, as well as a sexual abuse, sexual assault and sexual provision for reporting such conduct by youth, staff harassment for staff and youth. or a third party. 1325 FIRE SAFETY PLAN JH: 3.03 Fire The facility administrator shall consult with the local fire JR: 11.01 Emergency Preparedness department having jurisdiction over the facility, or with ☒ ☒ ☐ the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the JH: 3.03 manual of policy and procedures; The facility staff conducts a walk-through of the facility with the State Fire Marshal’s Office and the San Jose Fire Department to ensure the plan for response to a fire emergency is current. The facility requires staff to review Emergency Procedures annually. ☒ ☒ ☐ JR: The facility staff conducts a walk- through of the facility with the State Fire Marshal’s Office to ensure the plan for response to a fire emergency is current. The facility requires staff to review all Emergency Procedures annually. A Safety Committee also meets monthly. b) monthly fire and life safety inspections by facility JH: 3.03, III-C, 1 staff with two- year retention of the inspection record; JR:11.01, VI Equipment Inspection ☒ ☒ ☐ This outlines monthly fire and life safety inspections throughout the facility. c) fire prevention inspections as required by Health JH: The last fire inspection at JH was and Safety Code Section 13146.1(a) and (b); completed on June 25, 2019. ☒ ☒ ☐ JR: The last fire inspection was completed on June 1, 2018. d) an evacuation plan; JH: 3.01 Evacuation Plans for entire facility; 3.02 Evacuation of the building JR: 11.03 Evacuation ☒ ☒ ☐ It should be noted full evacuation of the buildings is conducted during each monthly fire drill. There are evacuation maps posted throughout the facility. 7587 7593 Santa Clara JH and Camp 18-20 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS e) documented fire drills not less than quarterly; JH: 3.03, III-A The facility conducts mock fire drills monthly and documented physical fire drills quarterly with partner agencies. It should be noted the facility conducts an annual evacuation drill of the entire facility annually. . ☒ ☒ ☐ JR: 11.01, VII Fire Drills Policy articulates drills are conducted during the first week of each month, at varied shifts. Evacuation drills are conducted for the three shifts, and in July a night drill is conducted. f) a written plan for the emergency housing of youth in JH: 3.07 Emergency Housing the case of fire; and, In case of facility evacuation, youth will be housed at James Ranch or the main jail (exigent circumstances). ☒ ☒ ☐ JR: 11.03, II-F; 11.04 Emergency Housing for Youth JR staff and youth would evacuate to Santa Clara Juvenile Hall. g) development of a fire suppression pre-plan in JH: 3.03, II cooperation with the local fire department. ☒ ☒ ☐ JR: 11.05, XI Fire Suppression Pre-Plan 1326 SECURITY REVIEW JH: 1.03, III-A Each facility administrator shall develop policies and A Security Review memorandum was procedures to annually review, evaluate, and document completed by Probation Manager Sean security of the facility. The review and evaluation shall Rooney on February 18, 2020. include internal and external security, including, but not limited to, key control, equipment, and staff training. ☒ ☒ ☐ JR: 1.02, VIII-A and B A Security Review memorandum was completed by Probation Managers Jill Ugalde and Robert Young on February 18, 2020. 1327 EMERGENCY PROCEDURES JH: Section 3 Emergency Procedures JR: 11.01 Emergency Preparedness The facility administrator shall develop facility-specific ☒ ☒ ☐ policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of hostages; JH: 3.06 II Dangerous Person(s); 3.06, IV Hostages; 9.16 Escapes ☒ ☒ ☐ JR: 6.08 Escape; 11.09 VI Dangerous Person: 11.09 VIII Hostage Incident 7587 7593 Santa Clara JH and Camp 18-20 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (b) civil disturbance, active shooter and terrorist attack; JH: 3.06, III Civilian Disturbances; 3.06, II- G Active Shooter; 3.06 V Terrorist Attack JR: 11.09 V Civilian Disturbances; 11.09 ☒ ☒ ☐ VII Active Shooter; 11.09 IX Terrorist Attack (c) fire and natural disasters; JH:3.03 Fire; 3.04 Natural Disasters JR: 11.05 Fire; 11.07 Earthquake, Flood, ☒ ☒ ☐ Natural Disaster (d) periodic testing of emergency equipment; JH: 3.03, II-A, 5 JR: 11.05, XI-A, 5 ☒ ☒ ☐ Policy calls for weekly tests. (e) emergency evacuation of the facility; and JH: 3.02 Evacuation ☒ ☒ ☐ JR: 11.03 Evacuation (f) a program to provide all youth supervision staff JH: 3.02, I-C with an annual review of emergency procedures. JR: 11.01 V Staff Familiarity ☒ ☒ ☐ These sections require staff annually review all emergency procedures. 7587 7593 Santa Clara JH and Camp 18-20 - 12 - J453 JUV PRO-Eff. 01-01-2019 1328 SAFETY CHECKS JH: 6.02, VI-F, 1-4 The facility administrator shall develop and implement JH has a series of safety checks and policy and procedures that provide for direct visual watches, depending on a youth’s observation of youth at a minimum of every 15 minutes, classification. JH counselors are required to at random or varied intervals during hours when youth do 5 checks an hour with a minimum every are asleep or when youth are in their rooms, confined in 15-minute checks for standard checks, and holding cells or confined to their bed in a dormitory. more restrictive checks based on status. Supervision is not replaced, but may be supplemented The facility has a new video system and can audit checks to ensure staff are compliant by, an audio/visual electronic surveillance system with regulation. designed to detect overt, aggressive or assaultive behavior and to summon aid in emergencies. All safety We reviewed safety checks for the months checks shall be documented with the actual time the of June and December 2019. Most checks check is completed. occurred at random and varied intervals. We suggest an audit occur regularly to include the documented checks and video review. JR: 2.09, I-A and B We reviewed safety checks from JR for the months of June 2019 and December 2019. Most checks in June were exactly 15- minutes apart. The majority of the December checks ranged between 14-15 minutes. The facility also continues to ☒ ☒ ☐ complete 15-minute “log” checks, articulating a head count according to the form. The policy reflects safety checks are required for nighttime staff only, however, Probation Assistants do not arrive on shift until 10:30 pm and the youth are confined to their bunk at 9:00 pm or earlier. The facility utilizes the handwritten log check as the safety check. We reviewed subsequent log and safety checks and found the graveyard electronic checks to be random and varied, however, the log checks continue to be at the 14 to 15-minute intervals. We provided technical assistance to facility administration indicating the need for random and varied interval checks when youth are on their bunk, and for staff that conduct handwritten checks. The facility has initiated an audit process to ensure checks are completed per regulation, as well as completed a process to utilize Guard 1 for all safety checks when youth are confined to their bunk for sleeping and/or any reason a youth would be on their bunk. 7587 7593 Santa Clara JH and Camp 18-20 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN JH: 2.07 Suicide and Self-Harm Prevention The facility administrator, in collaboration with the Plan healthcare and behavioral/mental health administrators, JR: 10.12, I-A shall plan and implement written policies and There has been no suicide or attempts this procedures which delineate a Suicide Prevention Plan. ☒ ☒ ☐ The plan shall consider the needs of youth experiencing cycle. past or current trauma. Suicide prevention responses shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in JH: 2.07, IV Staff Training in Suicide Section 1322, Youth Supervision Staff Prevention ☒ ☒ ☐ Orientation, and Training and the Juvenile JR: 10.12, II Staff Training in Suicide Corrections Officer Core Course. Prevention (b) Screening, Identification Assessment and JH: 2.07, V Assessment Precautionary Protocols JR: 10.12, IV-A, 1 ☒ ☒ ☐ (1) All youth shall be screened for risk of suicide at intake and as needed during detention. (2) All youth supervision staff who perform JH: 2.07, III-A, 1 and 2 intake processes shall be trained in JR: 10.12, IV-A, 2 screening youth for risk of suicide. ☒ ☒ ☐ The Treatment Supervising Probation Officer is responsible to review case histories for all youth entering the facility. (3) All youth who have been identified during JH: 2.07, III-A, 2 the intake screening process to be at risk of JR:10.12, IV-A, 4 ☒ ☒ ☐ suicide shall be referred to behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed JH: 2.07, III-A, 1 ☒ ☒ ☐ to ensure the youth’s safety pending the JR: 10.12, IV-A, 5 behavioral/mental health assessment. (c) Referral process to behavioral/mental health JH: 2.07, III-A, 1 ☒ ☒ ☐ staff for assessment and/or services. JR: 10.12, IV-A, 4 (d) Procedures for monitoring of youth identified JH: 2.07, III-A, 5 ☒ ☒ ☐ at risk for suicide. JR: 10.12, IV-A, 3 (e) Safety Interventions (1) Procedures to address intervention protocols for youth identified at risk for ☒ ☒ ☐ suicide which may include, but are not limited to: A. Housing consideration JH: 2.07, V-A, 5 Determination of risk is criteria for housing decisions by BH and JH staff. ☒ ☒ ☐ JR: 10.12, IV-A, 3 B. Treatment strategies including JH: 2.07, II-C trauma-informed approaches ☒ ☒ ☐ JR: 10.12, IV-A, 3 7587 7593 Santa Clara JH and Camp 18-20 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (2) Procedures to instruct youth supervision JH: 2.07, II-A, 6; 2.07, V-A, 4 and 5 staff how to respond to youth who exhibit ☒ ☒ ☐ JR: 10.12, IV-A, 7 suicidal behaviors. (f) Communication JH: 9.03, II, 10 (1) The intake process shall include JR: 10.12, VII communication with the arresting officer ☒ ☒ ☐ and family guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current JH: 2.07, V-A, 5; 2.07, VII information sharing about youth at risk for ☒ ☒ ☐ JR: 10.12, VII-B suicide with youth supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to JH: 2.07, VIII-A Suicides or Attempts JR: 10.12, VII ☒ ☒ ☐ (1) Process for administrative review of the circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected JH: 3.06, VI-C staff. ☒ ☒ ☐ JR: 10.12, VII-B (3) Process for a debriefing event with affected JH: 3.06, VI-C ☒ ☒ ☐ youth. JR: 10.12, VII-B (h) Documentation JH: 7.01, II-A, 1-15, a-h (1) Documentation processes shall be JR: 10.12, VII-C ☒ ☒ ☐ developed to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied JH: 8.01, II-A, 9 the opportunity to participate in facility programs, JR: 10.12, IV-A, 6 services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety ☒ ☒ ☐ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS JH: 7.07, II-A The JH has one pending legal action and Each facility shall submit to the Board a letter of ☒ ☒ ☐ there are none at James Ranch. notification on each legal action, pertaining to conditions of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR JH: 3.08 Death of a Youth in Custody; 2.01, INJURY OF A YOUTH WHILE VII Medical Emergencies DETAINED JR: 10.05 Injury or Medical Emergency of (1) Death of a Youth. Youth; 10.06 Death of a Youth in Custody; (a) The facility administrator, in cooperation with the 10.06 V-2 Probation Manager Notifications health administrator and the behavioral/mental ☒ ☒ ☐ health director, shall develop written policies and procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. 7587 7593 Santa Clara JH and Camp 18-20 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (b) The health administrator, in cooperation with the JH: 3.08, II-D, 1-a facility administrator, shall develop written policies JR: 10.06, VI-A, 1 and 2 and procedures to assure there is a medical and The Deputy Chief of Institutions operational review of every in-custody death of a ☒ ☒ ☐ Responsibilities section includes all youth. The review team shall include the facility components of this regulation. administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the JH: 3.08, II-D, 5 Board a copy of the report submitted to the Attorney JR: 10.06, VI-E General under Government Code Section 12525. A ☒ ☒ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from The facilities are aware of the elements the administrator, the Board may within 30 calendar required in this regulation. days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☒ ☐ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth JH: 2.01, VII-H and J (Parent and Court) (a) The facility administrator, in cooperation with the JR: 10.06, I-A; 10.06, VI-B, 1-8 health administrator, shall develop written policies and procedures for the notification to necessary ☒ ☒ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING JH: 7.07, III-C, 2 JR: 9.02 Each juvenile facility shall submit required population ☒ ☒ ☐ and profile survey reports to the Board within 10 working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY JH: 7.07, II-B JR: 9.01 When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☒ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7587 7593 Santa Clara JH and Camp 18-20 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES JH: 9.02, Admission and Detention; 902, I- The facility administrator shall develop and implement B and C; 9.03 Admission Procedures written policies and procedures for admittance of youth JR: 3.07, II Admission that emphasize respectful and humane engagement with youth, and reflect that the admission process may be ☒ ☒ ☐ traumatic to youth who may have already experienced trauma. Policies shall be trauma-informed, culturally relevant, and responsive to the language and literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: JH: 8.02, I (1) Access to two free phone calls within one hour JR: 3.07, III-A, 1 ☒ ☒ ☐ of admittance in accordance with the provisions of Welfare and Institution Code Section 627; (2) Offer of a shower; JH: 9.06, II-A, 1-e ☒ ☒ ☐ JR: 3.07, III-A, 2 (3) Documented secure storage of personal JH: 9.03, II-D; 9.06, II-A, 1 belongings; ☒ ☒ ☐ JR: 3.07, III-A, 3 (4) Offer of food upon arrival; JH: 9.06, II-C, 2 ☒ ☒ ☐ JR: 3.07, III-A, 4 (5) Screening for physical and behavioral health JH: 2.01, III Medical Screening; 2.03, III and safety issues, intellectual or developmental BH Referral; 6.01, II-D MAAC Counselor disabilities; Screening Medical staff conduct a Pre-Admit screen to determine if the youth is fit for detention. Once accepted, medical staff complete an Admission Medical Screening. Behavior Health conducts assessments and screenings of youth within 72 (realistically 24) hours of admission. They respond if a youth needs to be seen and typically meet with new admissions the same or following day. ☒ ☒ ☐ JR: 3.07, III-A, 5-a; 10.01Medical Screening Youth entering the JR program come from JH and have had screenings with medical and mental health staff. JR staff are responsible to review all screenings as well as conduct their own PREA Assessment. Additionally, if there are any indicators of behavior or safety issue, the facility staff conduct an MDT to assist in the process of classification and placement. 7587 7593 Santa Clara JH and Camp 18-20 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (6) Screening for physical and developmental JH: 6.03, II-A, 10 ☒ ☒ ☐ disabilities in accordance with Sections 1329, JR: 3.07, III-A, 6 1413, and 1430 of these regulations; (7) Contact with Regional Center for the JH: 9.03, II-A, 10 Developmentally Disabled for youth that are JR: 3.07, III-A, 7 ☒ ☒ ☐ suspected of or identified as having a developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. JH: 6.03, VI ☒ ☒ ☐ JR: 3.03, IV-8 (b) juvenile hall administrators shall establish written JH: 9.02 criteria for detention that considers the least This section articulates a process for restrictive environment. determining if a youth stays at admission or ☒ ☒ ☐ is released. JR: 3.02 Screening Process (c) juvenile camps and post-dispositional programs in JH: 9.03, II-K, 1-b juvenile halls shall develop policies and procedures JR: 3.04, II-5, w that advise the youth of the estimated length of ☒ ☒ ☐ stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures JH: 9.03, II-K, 1-a that advise any committed youth of the estimated ☒ ☒ ☐ JR: 3.04, II-5, w length of his/her stay. 1350.5. SCREENING FOR THE RISK OF SEXUAL JH: 2.03, IV-A; 6.01, II-D ABUSE The facility administrator shall develop and implement All admitted youth are screened with the PREA-Victim Vulnerability Screening written policies and procedures to reduce the risk of Instrument. sexual abuse by or upon youth. The policy shall require ☒ ☒ ☐ facility staff to assess each youth within 72 hours of admission based on the following information: JR: 3.04, III-E and F Potential for Sexual Aggression and Susceptibility to Sexual Victimization (a) Prior sexual victimization or abusiveness; JH: 6.01, IV-D ☒ ☒ ☐ JR: 3.04, III-F, 1 (b) Gender nonconforming appearance or manner; JH: 6.01, IV-D or identification as lesbian, gay or bisexual, JR: 3.04, III-F, 2 transgender, queer or intersex, and whether the ☒ ☒ ☐ youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; JH: 6.01, III-A, 2-a and b ☒ ☒ ☐ JR: 3.04, III-F, 3 (d) Age; JH: 6.01, III-A, 1-a ☒ ☒ ☐ JR: 3.04, III-F, 4 7587 7593 Santa Clara JH and Camp 18-20 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (e) Level of emotional and cognitive development; JH: 6.01, III-A, 1-d ☒ ☒ ☐ JR: 3.04, III-F, 5 (f) Physical size and stature; JH: 6.01, III-A, 2-d ☒ ☒ ☐ JR: 3.04, III-F, 6 (g) Mental illness or mental disabilities; JH: 6.01, III-A, 2-e ☒ ☒ ☐ JR: 3.04, III-F, 7 (h) Intellectual or developmental disabilities; JH: 6.01, III-A, 2-f ☒ ☒ ☐ JR: 3.04, III-F, 8 (i) Physical disabilities; JH: 6.01, III-A, 1-h ☒ ☒ ☐ JR: 3.04, III-F, 9 (j) The youth’s perception of vulnerability; and, JH: 6.01, III-A, 2-g ☒ ☒ ☐ JR: 3.04, III-F, 10 (k) Any other specific information about the JH: 6.01, III-A through E individual youth that may indicate heightened JR: 3.04, III-F, 11 ☒ ☒ ☐ needs for supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through JH: 6.01 Risk Classification System conversations with the youth during the admittance JR: 3.04, III Assessment process, medical and behavioral health screenings; ☒ ☒ ☐ Results determine unit placement, program, during classification assessments; and by reviewing education, and work assignment. court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate JH: 1.05, I-C, 4 controls on the dissemination of information within the JR: 3.04, IV Confidentiality facility relative to responses received pursuant to this ☒ ☒ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES JH: 9.14 Release Procedures JR: 3.06 Ranch Release Procedures The facility administrator shall develop and implement ☒ ☒ ☐ written policies and procedures for release of youth from custody which provide for: (a) verification of identity/release papers; JH: 9.14, III-A, 2 ☒ ☒ ☐ JR: 3.05, VIII (b) return of personal clothing and valuables; JH: 9.03, II-B, 5 ☒ ☒ ☐ JR: 3.05, VI (c) notification to the youth's parents or guardian; JH: 9.14, III-A, 3 ☒ ☒ ☐ JR: 3.06, IV-A, 1 (d) notification to the facility health care provider in JH: 9.14, III-A, 5 accordance with Sections 1408 and 1437 of these JR: 3.06, IV-A, 2-1 ☒ ☒ ☐ regulations, for coordination with outside agencies; and, 7587 7593 Santa Clara JH and Camp 18-20 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (e) notification of school staff; JH: 9.14, III-A, 5-d, vii ☒ ☒ ☐ JR: 3.06, IV-A, 2-2 (f) notification of facility mental health personnel. JH: 9.14, III-A, 5-d, vii ☒ ☒ ☐ JR: 3.06, IV-A, 2-2 The facility administrator shall develop and implement JH: 9.02, III policies and procedures for post-disposition youth to JR: 5.06, IV-A, 1-5 coordinate the provision of transitional and reentry ☒ ☒ ☐ services including, but not limited to, medical and behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement JR: 5.05 Furlough Policy written policies and procedures for the furlough of ☒ ☒ ☐ youth from custody. 1352 CLASSIFICATION JH: 6.01 Risk Classification System JR: 3.03 Classification and Consideration The facility administrator shall develop and implement written policies and procedures on classification of ☒ ☒ ☐ youth for the purpose of determining housing placement in the facility. Such procedures shall: (a) provide for the safety of the youth, other youth, JH: 6.01, I-B; 6.01, III-A; 6.01, IV facility staff, and the public by placing youth in the JR: 3.03, II-A appropriate, least restrictive housing and program ☒ ☒ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of JH: 6.01, IV the facility; This policy articulates the security or behavior concerns which would or could lead to a no roommate status designation. JR: The facility provides alternatives for ☒ ☒ ☐ placement of youth in specific areas of the pod and in front of the line for movements to address population and design. Currently, JR has a young offender unit, graduate unit and female unit, as well as 3 operational general population unit. (c) provide that a youth shall be classified upon JH: 6.01, III-A admittance to the facility; classification factors JR: 3.03, I-C shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, ☒ ☒ ☐ legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; 7587 7593 Santa Clara JH and Camp 18-20 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (d) provide for periodic classification reviews, JH: 6.01, III-C including provisions that consider the level of JR: 3.03, III-A supervision and the youth's behavior while in ☒ ☒ ☐ The facility conducts weekly classification custody; and, reviews. (e) provide that facility staff shall not separate youth JH: 6.01, II-A from the general population or assign youth to a JR: 3.03, II-A single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, ☒ ☒ ☐ gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, JH: 6.01, II-D, 1 bisexual, transgender, questioning or intersex JR: 3.03, IV-8 ☒ ☒ ☐ identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. JH: 9.03, VI Admission Procedures for Transgender and Intersex Youth The facility administrator shall develop written policies ☒ ☒ ☐ JR: 3.09 Transgender and Intersex Youth and procedures ensuring respectful and equitable treatment of transgender and intersex youth. The policies shall provide that: (a) Facility staff shall respect every youth’s gender JH: 9.03, VI-B, 9-a and b identity, and shall refer to the youth by the youth’s JR: 3.09, II-A and B preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the ☒ ☒ ☐ use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present JH: 9.06, II-A, 4-a themselves in a manner consistent with their gender JR: 3.09, III ☒ ☒ ☐ identity, and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room JH: 9.03, VI-B, 9-c that best meets their individual needs, and promotes JR: 3.09, IV their safety and well-being. Staff may not automatically house youth according to their external anatomy, and shall document the reasons ☒ ☒ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. 7587 7593 Santa Clara JH and Camp 18-20 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (d) Facility administrators shall ensure that transgender JH: 8.01, II-A, 4 and intersex youth have access to medical and JR: 3.09, V ☒ ☒ ☐ behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and JH: 9.03, VI-C, 2-a necessary security considerations and physical JR: 3.09, VI plant, facility staff shall make every effort to ensure ☒ ☒ ☐ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any JH: 9.03, VI-B, 9-d youth for the purpose of determining the youth’s JR: 3.09, VII ☒ ☒ ☐ anatomical sex. Whenever feasible, the facility shall respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION JH: 9.02, II-L Orientation; 9.02, II-L, 1, 3, 4, 5 The facility administrator shall develop and implement JR: 3.04, II Orientation; 3.04, II-A, 1-3 written policies and procedures to orient a youth prior to placement in a living area. Both written and verbal information shall be provided and supplemented with ☒ ☒ ☐ video orientation if feasible. Provision shall be made to provide accessible orientation information to all detained youth including those with disabilities, limited literacy, or English language learners. Orientation shall include information that addresses: (a) facility rules including contraband and searches and JH: 9.02, II-L, 3-a and s ☒ ☒ ☐ disciplinary procedures; JR: 3.04, IV-C, 1 (b) facility’s system of positive behavior interventions JH: 9.03, II-L, 3-a and supports, including behavior expectations, JR: 3.04, IV-C, 2 incentives that youth will receive for complying ☒ ☒ ☐ with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the JH: 9.03, II-L, 3-p facility’s policy prohibiting sexual abuse and sexual The JH Orientation Video contains all harassment and how to report incidents or information related to PREA. suspicions of sexual abuse or sexual harassment; ☒ ☒ ☐ JR: 3.04, II-9 and 12 (PREA Pamphlet and Zero Tolerance advisement at intake); 3.04, IV-C, 3 (d) identification of key staff and their roles; JH: 9.03, II-L, 3-c ☒ ☒ ☐ JR: 3.04, IV-C, 4-a through f (e) the existence of the grievance procedure, the steps JH: 9.03, II-L, 3-n that must be taken to use it, the youth’s right to be JR: 3.04, IV-C, 5 free of retaliation for reporting a grievance, and the ☒ ☒ ☐ name of the person or position designated to resolve the issue; 7587 7593 Santa Clara JH and Camp 18-20 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (f) access to legal services and information on the court JH: 8.01, II-A, 15-16; 9.03, II-L, 3-k process; ☒ ☒ ☐ JR: 3.04, IV-C, 6 (g) access to routine and emergency health and mental JH: 9.03, II-L, 3-l health care; ☒ ☒ ☐ JR: 3.04, IV-C, 7 (h) access to education, religious services, and JH: 9.03, II-L, 3-q, r and s recreational activities; ☒ ☒ ☐ JR: 3.04, IV-C, 8 (i) housing assignments; JH: 9.03, II-L, 3-d ☒ ☒ ☐ JR: 3.04, IV-C, 9 (j) opportunity for personal hygiene and daily showers JH: 9.03, II-L, 3-i including the availability of personal care items ☒ ☒ ☐ JR: 3.04, IV-C, 10 (k) rules and access to correspondence, visits and JH: 9.03, II-L, 3-c, e, f telephone use; ☒ ☒ ☐ JR: 3.04, IV-C, 11 (l) availability of reading materials, programming, and JH: 9.03, II-L, 3-g ☒ ☒ ☐ other activities; JR: 3.04, IV-C, 12 (m) facility policies on the use of force, use of restraints, JH: 9.03, II-L, 3-o chemical agents and room confinement; JR: 3.04, IV-C, 13-a through c ☒ ☒ ☐ The facility does not use Room Confinement. (n) immigration legal services; JH: 10.02, VI-6, a-d ☒ ☒ ☐ JR: 3.04, IV-C, 14 (o) emergencies including evacuation procedures; JH: 3.02, II and III ☒ ☒ ☐ JR: 3.04, IV-C, 15 (p) non-discrimination policy and the right to be free JH:8.01, II-2 from physical, verbal or sexual abuse and ☒ ☒ ☐ JR: 3.04, IV-C, 16 harassment by other youth and staff; (q) availability of services and programs in a language JH: 9.03, II-L, 4-a and b other than English if appropriate; ☒ ☒ ☐ JR: 3.04, IV-C, 17 (r) the process for requesting different housing, JH: 10.02, VII-6, a-d education, programming and work assignments; ☒ ☒ ☐ JR: 3.04, IV-C, 18 (s) a process for which parents/guardians receive JH:10.02, VII-6, a-d information regarding the youth’s stay in the JR: 3.04, IV-C, 19 facility that at a minimum includes answers to ☒ ☒ ☐ frequently asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to JH: 8.01, II-P Title 15 Minimum Standards for Juvenile Facilities. ☒ ☒ ☐ JR: 3.04, IV-C, 20 7587 7593 Santa Clara JH and Camp 18-20 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1354 SEPARATION JH: 4.04 Separation The facility administrator shall develop and implement JR: 6.05 Separation written policies and procedures that address: It is noted James Ranch has had no ☒ ☒ ☐ incidents of separating the youth to JH (ARR) since February 2020. (a) separation of youth for reasons that include, but are JH: 4.04, I-B; 4.04, III not be limited to, medical and mental health JR: 6.05, I-A, ☒ ☒ ☐ conditions, assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and JH: 4.04, III-B trauma-informed care. ☒ ☒ ☐ JR: 6.05, I-C, 1 and 2 (c) separated youth shall not be denied normal JH: 4.04, III-C privileges available at the facility, except when ☒ ☒ ☐ JR: 6.05, I-D necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, JH: 4.04, III-D Title 15 Section 1390 shall apply. ☒ ☒ ☐ JR: 6.05, I-E; 6.06 Administrative Ranch Review (e) when separation results in room confinement, the JH: 4.04, III-E separation shall occur in accordance with Welfare and Institutions Code Section 208.3 and Youth requiring room confinement at JH are moved to the Separation Room in Section1354.5 of these regulations. Intake. JR: 6.06, III-A through C ☒ ☒ ☐ There is no room confinement at JR. Youth are returned to JH on an Administrative Ranch Review (ARR) and the policies at JH become effective. (f) policies and procedures shall ensure a daily review JH: 4.04, III-E, 4 of separated youth to determine if separation ☒ ☒ ☐ JR: 6.05, I-C, 4; 6.06, IV-A and B remains necessary. 7587 7593 Santa Clara JH and Camp 18-20 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT JH: 4.09 Room Confinement (a) The facility administrator shall develop and We reviewed incidents of room implement written policies and procedures confinement from JH and noted if a youth addressing the confinement of youth in their room poses a safety or security risk, the youth is that are consistent with Welfare and Institutions moved to the Separation Room at Intake. Code Section 208.3. The placement of a youth in This allows a more removed location for room confinement shall be accomplished in staff to supervise and work with the youth accordance with the following guidelines: ☒ ☒ ☐ to promote reintegration. The agency continues to use this a as a last resort; and we noted the documentation for these incidents is compliant with both policy and regulation. JR: There is no RC at James Ranch, youth are never placed behind a locked door. (1) Room confinement shall not be used before JH: 4.09, I-A; 4.09, II-B, 1 other, less restrictive, options have been attempted and exhausted, unless attempting ☒ ☒ ☐ those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the JH: 4.09, II-B, 2 ☒ ☒ ☐ purposes of punishment, coercion, convenience, or retaliation by staff. (3) Room confinement shall not be used to the JH: 4.09, II-B, 3 extent that it compromises the mental and ☒ ☒ ☐ physical health of the youth. (b) A youth may be held up to four hours in room JH: 4.09, V-A, 4 confinement. After the youth has been held in room ☒ ☒ ☐ confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. JH: 4.09, V-A, 4-a ☒ ☒ ☐ (2) Consult with mental health or medical staff. JH: 4.09, V-A, 4-b ☒ ☒ ☐ (3) Develop an individualized plan that includes JH: 4.09, V-A, 4-c the goals and objectives to be met in order to ☒ ☒ ☐ reintegrate the youth to general population. (4) If room confinement must be extended beyond JH: 4.09, V-A, 4-d four hours, staff shall do each of the following: ☒ ☒ ☐ (A) Document the reasons for room JH: 4.09, V-A, 4-d, ii-1 through 3 confinement and the basis for the extension, the date and time the youth was ☒ ☒ ☐ first placed in room confinement, and when he or she is eventually released from room confinement. 7587 7593 Santa Clara JH and Camp 18-20 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (B) Develop an individualized plan that JH: 4.09, V-A, 4-d, iii includes the goals and objectives to be met ☒ ☒ ☐ in order to integrate the youth to general population. (C) Obtain documented authorization by the JH: 4.09, V-A, 4-d, i-3 facility superintendent or his or her ☒ ☒ ☐ designee every four hours thereafter. (5) This section is not intended to limit the use of JH: 4.09, II-C single-person rooms or cells for the housing of ☒ ☒ ☐ youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards JH: 4.09, II-D, 2 in court holding facilities or adult facilities. ☒ ☒ ☐ (7) Nothing in this section shall be construed to conflict with any law providing greater or ☒ ☒ ☒ additional protections to youth. (8) This section does not apply during an JH: 4.09, II-D, 3 extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☒ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is JH: 4.09, II-D, 1 placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth ☒ ☒ ☐ is not required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7587 7593 Santa Clara JH and Camp 18-20 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1355 INSTITUTIONAL ASSESSMENT AND JH: 12.01, II-C Multi-Agency Assessment PLAN Center JR: 4.03 Individual Service Plan The facility administrator shall develop and implement written policies and procedures for assessment and case We reviewed 15 separate ISP documents, planning. all attached to the youths JAIS Assessment, which is completed by the assigned ☒ ☒ ☐ probation officer, and articulates the youths identified risks and needs, providing facility staff with an idea of what to focus on during commitment. This assessment, as well as information obtained during the admission process, provide JR staff with the most appropriate plan to program and serve the youth during their stay. (a) Assessment: JH: 12.01, I-B The assessment is based on information collected JR: 4.02, II-A, 1-8 during the admission process with periodic review, which includes the youth's risk factors, needs and ☒ ☒ ☐ strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: JH: 12.01, II-C (1) A case plan shall be developed for each youth JR: 4.03, I-B held for at least 30 days or more and created The ISP is completed within 21 days per within 40 days of admission. policy. ☒ ☒ ☐ The JAIS is completed but not for the youth during commitment. This is done by facility staff. (2) The institutional plan shall include, but not be ☒ ☒ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution JH: 12.01, II-A, 1-3 of problems identified in the assessment; ☒ ☒ ☐ JR: 4.03, III-A (B) a plan for meeting the objectives that JH: 12.01, II-E, 1-5 includes a description of program resources ☒ ☒ ☐ JR: 4.03 I-C needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting JH: 12.01, II-3, c-2 the objectives, including periodic review and ☒ ☒ ☐ JR: 4.03, III-C discussion of the plan with the youth; (4) a transition plan, the contents of which shall be JH: 12.01, II-3, c-7 subject to existing resources, shall be developed JR: 4.03, III-A ☒ ☒ ☐ for post dispositional youth in accordance with Section 1351; and, 7587 7593 Santa Clara JH and Camp 18-20 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (5) in as much as possible and if appropriate, the JH: 12.01, II-3, c-7 plan, including the transition plan, shall be JR: 4.03, III-D ☒ ☒ ☐ developed with input from the family, supportive adults, youth, and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK JH: 12.01, I-B SERVICES JR: 4.05 Counseling Services The facility administrator shall develop and implement ☒ ☒ ☐ Facility staff meet weekly with their written policies and procedures ensuring the availability assigned youth. of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: (a) youth will receive assistance with needs or concerns JH: 12.01, C ☒ ☒ ☐ that may arise; JR: 4.05, I-A (b) youth will receive assistance in requesting contact JH: 1.09, II-E, 9 with parents, other supportive adults, attorney, ☒ ☒ ☐ JR: 4.05, I-B and H clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources JH: 12.01, I-C, 1 ☒ ☒ ☐ to meet the youth’s needs. JR: 4.05, I-G 1357 USE OF FORCE JH: 5.01 Use of Force (UF) JR: 6.03 Use of Force and Use of Restraints The facility administrator, in cooperation with the responsible physician, shall develop and implement We reviewed 15 incidents of use of force written policies and procedures for the use of force, and found the staff documented the which may include chemical agents. Force shall never circumstances leading to the incident and be applied as punishment, discipline, retaliation or what actually occurred. For JH, the agency treatment. ☒ ☒ ☐ had 117 UF incidents in 2019 and 34 from January to June 2020. Any UF incidents at (a) At a minimum, each facility shall develop policies JR are reviewed for return to JH, depending and procedures which: on the severity of the behavior. We noted the criteria for return to JH has become more stringent since our visit and is becoming significantly less with the new administration. (1) restricts the use of force to that which is deemed JH: 5.01, II-G Objectively Reasonable reasonable and necessary, as defined in Section ☒ ☒ ☐ Force 1302 to ensure the safety and security of youth, JR: 6.03, II-A-G staff, others and the facility. (2) outline the force options available to staff JH: 5.01, IV-C including both physical and non-physical ☒ ☒ ☐ JR: 6.03, III-A, 1 options and define when those force options are appropriate. (3) describe force options or techniques that are JH: 5.01, IV-B, 1-a ☒ ☒ ☐ expressly prohibited by the facility. JR: 6.03, IV-A, 1-9 (4) describe the requirements of staff to report any JH: 5.01, VII inappropriate use of force, and to take ☒ ☒ ☐ JR: 6.03, V-A, 1-3 affirmative action to immediately stop it. 7587 7593 Santa Clara JH and Camp 18-20 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (5) define a standardized reporting format that JH: 5.01, V-B includes time period and procedure for JR: 6.03, IV-J, 1-4 Documentation for Use documenting and reporting the use of force, of Force including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by ☒ ☒ ☐ supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system JH: 5.01, V-D; 5.01, VI-VIII for investigating unreasonable use of force. JR: 6.03, VII-A and B; 6.03, VIII-a ☒ ☒ ☐ through C (7) define the role, notification, and follow-up JH: 5.01, V-A, 1-c Medical; 5.01, V-C, 2 procedures required after use of force incidents Behavior Health; for medical, mental health staff and parents or ☒ ☒ ☐ JR: 6.03, IV-A, 3 Medical; 6.03, VI legal guardians. Medical Attention; 6.03, VII Mental Health; 6.03, VII-C Parent (8) describe the limitations of use of force on JH: 5.01, IV-B, 10 pregnant youth in accordance with Penal Code ☒ ☒ ☐ JR: 6.03, IX, A-E; 6.03, X-B Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force ☒ ☒ ☐ option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize JH: 5.01, IV-B, 9; 5.03 Use and Deployment of OC Spray chemical agents in the facility and the type, size JR: 6.04, I-C and the approved method of deployment for those chemical agents. Only Group Counselors or Probation Counselors assigned to Transportation and ☒ ☒ ☐ the Pre-Release Program are authorized to carry OC Spray. Chemical agents are not allowed inside the perimeters of the facility or carried by facility staff. The following policies apply to the staff during transport out of the facility or in the field. (2) mandate that chemical agents only be used when JH: 5.03, III_A, 2; 9.11, III-C there is an imminent threat to the youth’s safety JR: 6.04, III-C ☒ ☒ ☐ or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. 7587 7593 Santa Clara JH and Camp 18-20 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (3) outline the facility’s approved methods and JH: 5.03, III Decontamination Process timelines for decontamination from chemical JR: 6.04, IV Decontamination; 6.04, IV-B agents. This shall include that youth who have ☒ ☒ ☐ been exposed to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up JH: 5.03, IV-D procedures required after use of force incidents ☒ ☒ ☐ JR: 6.04, VI-B; 6.03, VIII-C involving chemical agents for medical, mental health staff and parents or legal guardians. (5) provide for the documentation of each incident JH: 5.03, VI Documentation Process of use of chemical agents, including the reasons JR: 6.04, VI Documentation Process for which it was used, efforts to de-escalate ☒ ☒ ☐ prior to use, youth and staff involved, the date, time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure JH: 5.03, II-A which require that agencies provide initial and ☒ ☒ ☐ JR: 6.04, II-B, 1 and 2 regular training in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health JH: 5.01, I-C; 5.01, IV; 5.02, I-F; conditions that would contraindicate certain ☒ ☒ ☐ 6.01, IV-E JR: 6.03, X-B, 1 types of force; (2) acceptable chemical agents and the methods of JH: 5.01, IV-C, 9; 5.03; 9.11, III-C, 1 and 2 ☒ ☒ ☐ application. JR: 6.03, X-B, 2 (3) signs or symptoms that should result in JH: 2.07, V-A, 1-4 immediate referral to medical or behavioral ☒ ☒ ☐ JR:6.03, X-B, 3 health. (4) instruction on the Constitutional Limitations of JH: 5.01, II-G ☒ ☒ ☐ Use of Force. JR: 6.03, X-B, 4 (5) physical training force options that may require JH: 5.01, I-A ☒ ☒ ☐ the use of perishable skills. JR: 6.03, X-B, 5 (6) timelines the facility uses to define regular JH: 5.03, II-A, 1 and 2 ☒ ☒ ☐ training. JR: 6.03, X-B, 6 7587 7593 Santa Clara JH and Camp 18-20 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1358 USE OF PHYSICAL RESTRAINTS JH: 5.02 Use of Mechanical Restraints (UR) JR: 6.03, X Use of Mechanical Restraints The facility administrator, in cooperation with the We reviewed 15 incidents of UR and found responsible physician and mental health director, shall the incidents have reduced from previous develop and implement written policies and procedures cycles. There were 143 incidents in 2019 for the use of restraint devices. Restraint devices ☒ ☒ ☐ and 26 from January to June 2020. The include any devices which immobilize a youth's staff documents the incidents clearly and all extremities and/or prevent the youth from being are reports are reviewed by facility ambulatory. administration. Physical restraints may be used only for those youth JH: 5.02, II-B, 1-a JR: 6.03, X-B and J; 6.09, II-B, 1-3 who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☒ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or JH: 5.02, I-D, E; 5.02, II-A, 5; 5.02, II-A. 6 discipline, or as a substitute for treatment. The use of Pregnant Youth restraint devices that attach a youth to a wall, floor or JR: 6.03, X-C and G (no hog-tying); 6.09, other fixture, including a restraint chair, or through III-a through C ☒ ☒ ☐ affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of JH: 5.02, II-C handcuffs, shackles or other restraint devices when used JR: 6.09, VIII-A to restrain youth for movement or transportation within ☒ ☒ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval JH: 5.02, II-B, 1-b of the facility manager or designee. The facility manager This is regulation for UR…per regulation. may delegate authority to place a youth in restraints to a ☒ ☒ ☐ JR: 6.03, X-L; 6.03, XI-D; 6.09, IV-A physician. Reasons for continued retention in restraints through C shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and JH: 5.02, II-A, 9 retention shall be secured as soon as possible, but no later JR: 6.03, XI-E and I; 6.09, V-A and B ☒ ☒ ☐ than two hours from the time of placement. The youth shall be medically cleared for continued retention at least every three hours thereafter. 7587 7593 Santa Clara JH and Camp 18-20 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS A mental health consultation shall be secured as soon as JH: 5.02, II-A, 10 possible, but in no case longer than four hours from the ☒ ☒ ☐ JR: 6.03, XI-K; 6.09, V-A through C time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted JH:5.02, II-B, 1-d; 5.02, II-B, 1-f, i to ensure that the restraints are properly employed, and JR: 6.03, XI-A, 2; 6.03, XI-C; 6.09, I-H, 1 to ensure the safety and well-being of the youth. ☒ ☒ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an JH: 5.02, II-B, 1-e ☒ ☒ ☐ application of restraints. JR: 6.09, VII-A, 1 and 2 (b) known medical conditions that would JH: 5.02, I-A, F contraindicate certain restraint devices and/or ☒ ☒ ☐ JR: 6.03, X-D; 6.09, VII-B, 1 and 2 techniques. (c) acceptable restraint devices. JH: 5.02, I-A, I JR: 6.03, X-A; 6.09, VII-C, 1 ☒ ☒ ☐ The acceptable devices are handcuffs, shackles, belly chains and plastic handcuffs. JH also allows “Tuff Ties.” (d) signs or symptoms which should result in JH: 5.02, I-A, F ☒ ☒ ☐ immediate medical/mental health referral. JR: 6.09, VII-D, 1 (e) availability of cardiopulmonary resuscitation JH: 5.02, I-E, 4 ☒ ☒ ☐ equipment. JR: 6.03, XI-F; 6.09, VII-E, 1-3 (f) protective housing of restrained youth. While in JH: 502, II-A restraint devices, all youth shall be housed alone or All youth necessitating restraints for self- in a specified housing area for restrained youth safety or movement are ‘automatically’ which makes provision to protect the youth from transported to the Receiving Separation ☒ ☒ ☐ abuse. Room. JR: 6.03, X-A, 1; 6.03, X-B; 6.09, VII-F, 1-2 (g) provision for hydration and sanitation needs. JH: 5.02, II-B, 2-e ☒ ☒ ☐ JR: 6.03, XI-H; 6.09, VII-G, 1-2 (h) exercising of extremities. JH: 5.02, II-B, 1-f, iii ☒ ☒ ☐ JR: 6.03, XI-H; 6.09, VII-H, 1 7587 7593 Santa Clara JH and Camp 18-20 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1358.5 USE OF RESTRAINT DEVICES FOR JH: 5.02, II-C Use of Mechanical Restraints for Movement or Transportation within the MOVEMENT AND TRANSPORTATION WITHIN facility. THE FACILITY. JR:6.09, VIII The Facility Administrator, in cooperation with the ☒ ☒ ☐ responsible physician and behavioral/mental health director, shall develop and implement written policies and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff JH: JH: 5.02, I-A, I Devices approved to utilize restraint devices and the ☒ ☒ ☐ JR: 6.09, VIII-A, 1-a required training. (b) the circumstances leading to the application of JH: 5.02, II-B, 1-e ☒ ☒ ☐ restraints must be documented. JR: 6.09, VIII-A, 2 (c) an individual assessment of the need to apply JH: 5.02, II-B, 1-a and b restraints for movement or transportation that JR: 6.09, VIII-A, 3 includes consideration of less restrictive ☒ ☒ ☐ alternatives, consideration of a youth’s known medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, JH: 5.02, I-A, E with a clearly defined expectation that restraint ☒ ☒ ☐ JR: 6.09, VIII-A, 4 devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in JH: 5.02, II-A, 6 accordance with Penal Code Section6030(f) and ☒ ☒ ☐ JR: 6.09, VIII-A, 5 Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES There is no safety room at either facility. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who ☐ ☐ ☒ present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of ☐ ☐ ☒ necessary nutrition and fluids, access to a toilet, and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or ☐ ☐ ☒ designee, before a youth is placed into a safety room; 7587 7593 Santa Clara JH and Camp 18-20 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (3) provide for continuous direct visual supervision and documentation of the youth's behavior and ☐ ☐ ☒ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, ☐ ☐ ☒ where appropriate, or an assessment at the next daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less ☐ ☐ ☒ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of ☐ ☐ ☒ punishment, coercion, convenience, or retaliation by staff. (3) safety room shall not be used to the extent that it ☐ ☐ ☒ compromises the mental and physical health of the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☐ ☐ ☒ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the ☐ ☐ ☒ goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements ☐ ☐ ☒ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 7587 7593 Santa Clara JH and Camp 18-20 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1360 SEARCHES JH: 9.05 Searches The facility administrator shall develop and implement JH has significant procedures on conducting written policies and procedures governing the search of Metal Detector, Pat, Strip, Visual Body ☒ ☒ ☐ youth, the facility, and visitors. Policies and procedures Cavity, Physical Body Cavity, Unit, Facility shall provide that: and Area Searches. JR: 5.08 Search Policy (a) Searches shall be conducted to ensure the safety and JH: 9.05, I-A, 1 ☒ ☒ ☐ security of the facility, public, visitors, youth, and JR: 5.08, I-A, 1 staff. (b) Searches shall be conducted in a manner that JH: 9.05, I-A, 2 preserves the privacy and dignity of the person JR: 5.08, I-A, 2 ☒ ☒ ☐ being searched, and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity JH: 9.05, I-A, 3 ☒ ☒ ☐ searches shall comply with Penal Code Section JR: 5.08, I-A, 3 4030. (d) Physical body cavity searches shall only be JH: 9.05, I-A, 4 ☒ ☒ ☐ conducted by a medical professional. JR: 5.08, I-A, 4 (e) Any youth held after a detention hearing shall only JH: 9.05, I-A, 5 be strip searched with prior approval of a supervisor JR: 5.08, I-A, 5 when there is reasonable suspicion based on ☒ ☒ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall JH: 9.05, I-A, 6 ☒ ☒ ☐ comply with Section 1352.5. JR: 5.08, I-A, 6 (g) Cross-gender pat-down searches and strip searches JH: 9.05, I-A, 7 are prohibited except in exigent circumstances or JR: 5.08, I-A, 7 ☒ ☒ ☐ when conducted by a medical professional. Such searches must be justified and documented in writing. 7587 7593 Santa Clara JH and Camp 18-20 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1361 GRIEVANCE PROCEDURE JH: 4.07 Grievances The facility administrator shall develop and implement We reviewed 6 grievances for the months of written policies and procedures whereby any youth may March and August 2019. They were appeal and have resolved grievances relating to any handled by staff timely and responses were condition of confinement, including but not limited to forwarded to the next level per policy if the health care services, classification decisions, program youth wished to appeal to the manager. participation, telephone, mail or visiting procedures, ☒ ☒ ☐ food, clothing, bedding, mistreatment, harassment or JR: 8.03 Grievance Policy and Procedure violations of the nondiscrimination policy. There shall We reviewed all grievances submitted (6) in be no time limit on filing grievances. Policies and the months of March and August 2019. procedures shall include provisions whereby the facility There were issues with timelines which manager ensures: have been remedied as Supervisors are now allowed to pull and handle rather than waiting for administration. (a) a grievance form and instructions for registering a JH: 4.07, II-B, 1 and 2 grievance, which includes provisions for the youth ☒ ☒ ☐ JR: 8.03, IV-A, 1-a; 8.03, IV-A, D to have free access to the form; (b) the youth shall have the option to confidentially file JH: 4.07, II-B, 4 the grievance or to deliver the form to any youth ☒ ☒ ☐ JR: 8.03, III-B; 8.03, IV-B, 2 supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate JH: 4.07, I-C ☒ ☒ ☐ staff level; JR: 8.03, IV-A, 3 (d) provision for a prompt review and initial response JH: 4.07, I-A, 1 to grievances within three (3) business days, ☒ ☒ ☐ JR: 8.03, IV-A, 4 grievances that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain JH: 4.07, III-C, 2 his/her version of the grievance to a person not ☒ ☒ ☐ JR: 8.03, IV-A, 4-b directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by JH: 4.07, III-C, 4 ☒ ☒ ☐ the facility administrator to assist the youth. JR: 8.03, IV-A, C-i (e) provision for a written response to the grievance JH: 4.07, III-C, 5 which includes the reasons for the decisions; ☒ ☒ ☐ Policy states response within 48 hours. JR: 8.03, IV-A, 5-a (f) a system which provides that any appeal of a JH: 4.07, IV Appeal to the Manager grievance shall be heard by a person not directly ☒ ☒ ☐ JR: 8.03, IV-A, 6-a and b involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten JH: 4.07, III-C, 8 (10) business days unless circumstances dictate a ☒ ☒ ☐ JR: 8.03, IV-A, 7-a longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and JH: 13.01 PREA external methods to report sexual abuse and sexual ☒ ☒ ☐ JR: 8.03, III-H; 8.03, VI (Grievance for harassment. sexual abuse, assault and harassment) 7587 7593 Santa Clara JH and Camp 18-20 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS Whether or not associated with a grievance, concerns of JH: 7.05; 9.01, III-P, 7 and 9 parents, guardians, staff or other parties shall be ☒ ☒ ☐ JR: 8.03, IX (Parent); 7.09 Citizen addressed and documented in accordance with written Complaint policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS JH: 7.01 Incident Reports/Reviews JR: 7.02 Incident Reports A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☒ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO JH: 9.13, I-B, 1 COLLECT DNA SPECIMENS, SAMPLES, The facility will refer the youth to his or her IMPRESSIONS assigned Probation Officer for return to Court for failing to provide DNA as (a) Pursuant to Penal Code Section 298.1 authorized ordered. law enforcement, custodial, or corrections personnel including peace officers, may employ ☒ ☒ ☐ JR: James Ranch does not collect DNA reasonable force to collect blood specimens, saliva samples, this is accomplished at JH prior to samples, and thumb or palm print impressions from delivery to the ranch. individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of JH: 9.13, I-B reasonable force” shall be defined as the force that an objective, trained and competent correctional ☒ ☒ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by JH: 9.13, I-B, a efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☒ ☒ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written JH: 9.13, I-B, a authorization of the supervising officer on duty. The authorization shall include information that ☒ ☒ ☐ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. 7587 7593 Santa Clara JH and Camp 18-20 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (1) If the use of reasonable force includes a cell JH: 9.13, I-B, a extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the ☒ ☒ ☐ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM JH: 12.03 Education Services-Osbourne School (a) School Programs JR: 5.02, I-A through E Education Program- Blue Ridge School; 5.02, V Blue Ridge The County Board of Education shall provide for the School Liaison; 5.02, VI James Ranch administration and operation of juvenile court Liaison schools in conjunction with the Chief Probation Officer, or designee pursuant to applicable State The Santa Clara Office of Education has laws. The school and facility administrators shall made progress in post-secondary education develop and implement written policy and opportunities for youth as well as providing procedures to ensure communication and a comprehensive program for youth. The coordination between educators and probation staff. Principal, David Putney, is working to find Culturally responsive and trauma-informed more and better options for his students at approaches should be applied when providing JH and JR. The current program schedule instruction. Education staff should collaborate with and curriculum provided includes all the facility administrator to use technology to necessary components of Title 15 and in facilitate learning and ensure safe technology ☒ ☒ ☐ some areas, exceeds regulation. practices. The facility administrator shall request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. 7587 7593 Santa Clara JH and Camp 18-20 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (b) Required Elements JH: 12.03, I-A JR: 5.02, II-A, 1-4 The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the ☒ ☒ ☐ Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education JH: 12.03, I-A program shall be free from discriminatory action. JR:5.02, II-A, 4 ☒ ☒ ☐ Staff shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State JH:12.03, I-E, 6-e Education Code and include, but not be limited to, ☒ ☒ ☐ JR: 5.02, II-A, 4-a, i-vii courses required for high school graduation. (2) Information and preparation for the High School JH: 12.03, I-E, 6-b Equivalency Test as approved by the California ☒ ☒ ☐ JR: 5.02, II-A, 4-b Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education JH: 12.03, I-G, 1 ☒ ☒ ☐ and vocational opportunities. JR: 5.02, II-A, 4-c (4) Administration of the High School Equivalency Tests JH: 12.03, I-E, 6-b ☒ ☒ ☐ as approved by the California Department of JR: 5.02, II-A, 4-d Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth JH: 12.03, I-B who do not demonstrate sufficient progress towards ☒ ☒ ☐ JR: 5.02, II-A, 4-e, 1-iii grade level standards. (6) The minimum school day shall be consistent with JH: 12.03, I-D, 5 State Education Code Requirements for juvenile JR:5.02, II-A, 4-f, i-iv court schools. The facility administrator, in The school day includes 240 educational conjunction with education staff, must ensure that ☒ ☒ ☐ minutes each day. operational procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. 7587 7593 Santa Clara JH and Camp 18-20 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (7) Education shall be provided to all youth regardless of JH: 12.03, I-D, 1 and 2; 12.03, II-A, B classification, housing, security status, disciplinary and C or separation status, including room confinement, JR: 5.02, II-A, 4-g, i-iii except when providing education poses an ☒ ☒ ☐ immediate threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline JH: 12.03, I-E, 7-a JR: 5.02, III-A (1) Positive behavior management will be implemented to reduce the need for disciplinary action in the ☒ ☒ ☐ school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative JH: 12.03, I-E, 7-b decisions made by probation staff that may affect the ☒ ☒ ☐ JR: 5.02, III-B educational programming of students. (3) Except as otherwise provided by the State Education JH: 12.03, I-E, 7-c Code, expulsion/suspension from school shall be JR: 5.02, III-C imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☒ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with JH: 12.03, I-E, 8-b education staff will develop policies and procedures ☒ ☒ ☐ JR: 5.02, III-D, 1 that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations JH: 12.03, I-E, 8-b JR: 5.02, IV-A (1) State and federal laws and regulations shall be observed for all individuals with disabilities or ☒ ☒ ☐ suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be JH:12.03, I-E, 8-c afforded an educational program that addresses their JR: 5.02, IV-B ☒ ☒ ☐ language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. 7587 7593 Santa Clara JH and Camp 18-20 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (e) Educational Screening and Admission JH: 12.03, I-F, 2-a through d JR: 5.02, V-A ☒ ☒ ☐ (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; JH: 12.03, I-F, 4 ☒ ☒ ☐ JR: 5.02, V-A, 1 (B) Home Language Survey and the results of the State JH: 12.03, I-E, 4 ☒ ☒ ☐ Test used for English language proficiency; JR 5.02, V-A, 2: (C) Needs and services of special populations as defined JH: 12.03, I-E, 8-a and b ☒ ☒ ☐ by the State Education Code, including but not JR: 5.02, V-A, 3 limited to, students with special needs. (D) Discipline problems. JH: 12.03, II-A and B ☒ ☒ ☐ JR: 5.02, V-A, 4 (2) Youth will be immediately enrolled in school. JH: 12.03, I-F, 3 Educational staff shall conduct an assessment to JR: 5.02, V-B ☒ ☒ ☐ determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary JH: 12.03, I-F, 3 ☒ ☒ ☐ education plan shall be developed for each youth JR: 5.02, V-C within five school days. (4) Upon enrollment, education staff shall comply with JH: 12.03, I-F, 4 and 5 the State Education Code and request the youth's JR: 5.02, V-D, 1-6; 5.02, V-E records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment ☒ ☒ ☐ scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting JH: 12.03, I-E, 9-a JR: 5.02, IV-A, 1 ☒ ☒ ☐ (1) The complete facility educational record of the youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide JH:12.03, I-E, 9-b appropriate credit (full or partial) for course work ☒ ☒ ☐ JR: 5.02, IV-B, 1 completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning JH: 12.03, I-E, 1 and 3 JR: 5.02, VII-A (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies ☒ ☒ ☐ and procedures to meet the transition needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. 7587 7593 Santa Clara JH and Camp 18-20 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (h) Post-Secondary Education Opportunities JH: 12.03, I-G, 1 JR: 5.02, VIII-A, 1 and 2 (1) The school and facility administrator should, whenever possible, collaborate with local post- ☒ ☒ ☐ secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND JH: 10.02, VII-D Programs, Recreation and Exercise EXERCISE. JR: 5.01, 1-A Program Purpose The facility administrator shall develop and implement ☒ ☒ ☐ written policies and procedures for programs, recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for JH: 10.02, VII-D-4 programs, recreation, and exercise a minimum of three JR: 5.01, I-A, 1 and 2 hours a day during the week and five hours a day each ☒ ☒ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and JH: 10.02, VII-D, 5-b exercise may be suspended only upon a written finding JR: 5.01, I-C ☒ ☒ ☐ by the administrator/manager or designee that a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall JH:10.02, VII-D, 6 ☒ ☒ ☐ be posted in the living units. JR: 5.01, II-A - C There will be a written annual review of the programs, JH:12.03, I-D, 2 recreation, and exercise by the responsible agency to JR: 5.01, II-A, 1-c ☒ ☒ ☐ ensure content offered is current, consistent, and relevant to the population. 7587 7593 Santa Clara JH and Camp 18-20 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (a) Programs. All youth shall be provided with the JH: 10.02, VII-D, 4-d opportunity for at least one hour of daily programming to include, but not be limited to, Juvenile Hall has programs provided by CBO’s, Santa Clara Behavior Health and trauma focused, cognitive, evidence-based, best Probation Staff, including the following: practice interventions that are culturally relevant and Alateen/Alannon; Alcohol, Marijuana, linguistically appropriate, or pro-social interventions Narcotics Anonymous; Art of Yoga; and activities designed to reduce recidivism. These Catalyst for Youth; Chess King; Choir; The programs should be based on the youth’s individual Beat Within ((creative writing and needs as required by Sections 1355 and 1356. Such drawing); Bill Wilson Center (Girls Sexual programs may be provided under the direction of the Health Group); Flower Program (making Chief Probation Officer or the County Office of flower arrangements for family); For Pits Education and can be administered by county Sake (animal program); Furry Friends (Pet partners such as mental health agencies, community program); Got Choices; Hair Program; based organizations, faith-based organizations or Health Realization; Ixkali Dance; Kaiser Probation staff. Permanente Theater; Planned Parenthood; Freedom Readers; Behavior Health Programs may include but are not limited to: individual, Crisis and Group Counseling; ☒ ☒ ☐ and, Religious Services. JR: 5.01 Programs; 5.03 IV and V The facility has a wide array of programs provided by CBO’s, Starlight (Mental Health) and facility staff. Programs include: Adolescent Family Life; Substance Abuse; Fresh Lifelines for Youth (FLY- legal education and case management); Gang Redirect; Got Choices (Girl Scouts); Victim Awareness; Xinatchti (Female Right of Passage Program); El Joven Noble (Youth Leadership Program); Beat Within; Teaching Important Pro-Social Skills (TIPS); Educational Field Trips; and, Individual, Group and Family Counseling 7587 7593 Santa Clara JH and Camp 18-20 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☒ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the JH: 10.02, VII-D, 4-c opportunity for at least one hour of daily access to JR: 5.03, V-7, b unscheduled activities such as leisure reading, letter ☒ ☒ ☐ writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the JH: 10.02, VII-D, 4-b opportunity for at least one hour of large muscle JR: 5.03, V-7, b ☒ ☒ ☐ activity each day. The administrator/manager may suspend, for a period not JH: 10.02, VII-D, 5 to exceed 24 hours, access to recreation and programs. ☒ ☒ ☐ JR: 5.03, IV-B, 1-a The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM JH: 12.04 Chaplain and Religious Services JR: 5.03, V-8 The facility administrator shall provide access to religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth ☒ ☒ ☐ shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; JH: 12.04, I-A ☒ ☒ ☐ JR: 5.03, V-8, a (b) availability of clergy; and, JH: 12.04, I-C ☒ ☒ ☐ JR: 5.03, V-8, a (c) availability of religious diets. JH: 12.04, II-C ☒ ☒ ☐ JR: 5.03, V-8, g 7587 7593 Santa Clara JH and Camp 18-20 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1373 WORK PROGRAM JH: 9.12 Work Program (Inside the facility only) The facility administrator shall develop policies and JR: 5.03, V-9 procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☒ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure. 1374 VISITING JH: 9.10 Visiting; 9.10, I-A, 3; 91.0, I-M, 6 JR: 5.04 Visiting; 5.04, I-A and B; The facility administrator shall develop and implement 5.04, II-C written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing ☒ ☒ ☐ in loco parentis, and children of youth. Other family members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to JH: 9.10, I-A the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s Visiting occurs six days each week and is scheduled by the parent the day prior to the criminal history. The staff shall determine in each case, ☒ ☒ ☐ visit. The hours available vary weekday to whether the visitor’s criminal history represents a risk to Saturday, allowing for many opportunities the safety of youth or staff in the facility. Any denial of for parent to visit daily for 30 minutes. visitation or limitation on visitations shall be communicated to the youth, person denied and facility JR: 5.04, I-D; 5.04, II-D and F administrator. Opportunity for visitation shall be a minimum of two JH: 9.10, II-A, 2 hours per week. Visits may be supervised, but conversations shall not be monitored unless there is a This policy allows for six 30-minute visits each week for a total of 3 hours per week. security or safety need. ☒ ☒ ☐ JR: 5.04, II-C Visitation occurs on Saturdays and Sunday’s from 10:00 am – 12:00 pm and 1:30 pm – 3:30 pm. Provisions for special visits, in addition to the two-hour JH: 9.10, IV Special Visits; 9.10, VII minimum and/or outside of the regular visiting hours, Professional Visits shall be accommodated as necessary and within the discretion of the facility administrator or designee. ☒ ☒ ☐ JR: 5.04, V-D; 5.04, I-E (Professional Family therapy and professional visits shall be visits) accommodated outside the provisions of this regulation. Special Visits occur outside of normal Facilities may provide visitation opportunities outside of visiting hours. normal visiting hours to accommodate special visits. 7587 7593 Santa Clara JH and Camp 18-20 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS The facility may provide access to technology as an JH: 9.10, I-A, 4 ☒ ☒ ☐ alternative, but not as a replacement, to in-person JR: 5.05, II-E visiting. 1375 CORRESPONDENCE JH: 8.05 Youth’s Mail and Correspondence JR: 8.05 Mail and Correspondence The facility administrator shall develop and implement ☒ ☒ ☐ written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth JH: 8.05, I-B may send or receive; ☒ ☒ ☐ JR: 8.05, I-C (b) youth may send two letters per week postage free; JH: 8.05, I-C (unlimited) ☒ ☒ ☐ JR: 3.04, IV-A, 11-a; 8.05, III-A, I-3 (c) youth may correspond confidentially with state and JH: 8.05, I-B, 1 and III federal courts, any member of the State Bar or holder JR: 3.04, IV-A, 11-a; 8.05, II-A, G of public office, and the Board; however, authorized ☒ ☒ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described JH: 8.05, II-A, 4 in (c), may be read by staff only when there is JR: 3.04, IV-A, 11-a; 8.05, II-E Definition ☒ ☒ ☐ reasonable cause to believe facility safety and of Reading Mail security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS JH: 8.02 Access to Telephone at Admission; 10.02, VII-F, 4-a and b The administrator of each juvenile facility shall develop ☒ ☒ ☐ JR: 8.06 Telephone Access Policy and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES JH: 8.03 Legal Representatives of Youth The facility administrator shall develop written ☒ ☒ ☐ JR: 8.01 Access to Legal Services and procedures to ensure the right of youth to have access to Advocates the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed JH: 8.03, I-A attorneys and their authorized representatives; ☒ ☒ ☐ JR: 8.01, I-A (b) provision for confidential consultation with JH: 8.03, I-F attorneys; and, ☒ ☒ ☐ JR: 8.01, I-I (c) unlimited postage free, legal correspondence and JH: 8.05, I-B, 1-c; 10.02, VII-F, 1 cost-free telephone access as appropriate. ☒ ☒ ☐ JR: 3.04, IV-A, 14-a 7587 7593 Santa Clara JH and Camp 18-20 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1390 DISCIPLINE JH: 4.02, II Rules of Conduct for Youth; 4.03, IV-C, 2 The facility administrator shall develop and implement JR: 6.02 Sanctions for Infractions, Moderate written policies and procedures for the discipline of and Major Incidents; 6.02, I-C and F youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. ☒ ☒ ☐ Discipline shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; JH: 4.03, IV-C, 2-a (no bedding) ☒ ☒ ☐ JR: 6.02, IV-B, 1 (b) daily shower, access to drinking fountain, toilet and JH: 4.03, IV-C, 2-b personal hygiene items, and clean clothing; ☒ ☒ ☐ JR: 6.02, IV-B, 2 (c) full nutrition; JH: 4.03, IV-C, 2-c ☒ ☒ ☐ JR: 6.02, IV-B, 3 (d) contact with parent or attorney; JH: 4.03, IV-C, 2-d ☒ ☒ ☐ JR: 6.02, IV-B, 4 (e) exercise; JH: 4.03, IV-C, 2-e ☒ ☒ ☐ JR: 6.02, IV-B, 5 (f) medical services and counseling; JH: 4.03, IV-C, 2-f ☒ ☒ ☐ JR: 6.02, IV-B, 6 (g) religious services; JH: 4.03, IV-C, 2-g ☒ ☒ ☐ JR: 6.02, IV-B, 7 (h) clean and sanitary living conditions; JH: 4.03, IV-C, 2-h ☒ ☒ ☐ JR: 6.02, IV-B, 8 (i) the right to send and receive mail; JH: 4.03, IV-C, 2-i ☒ ☒ ☐ JR: 6.02, IV-B, 9 (j) education; and, JH: 4.03, IV-C, 2-j ☒ ☒ ☐ JR: 6.02, II-B, 10 (k) rehabilitative programming. JH: 1.04, I-B, 2-a through d ☒ ☒ ☐ JR: 6.02, IV-B, 11 The facility administrator shall establish rules of conduct JH: 4.02 Rules of Conduct; 4.03 Behavior and disciplinary penalties to guide the conduct of youth. Modification Program (Sanctions and Such rules and penalties shall include both major Incentives) violations and minor violations, be stated simply and ☒ ☒ ☐ JR: 6.02, V Grading System affirmatively, and be made available to all youth. Provision shall be made to provide accessible Youth are provided a handbook with the information to youth with disabilities, limited English rules, which are also posted in each pod. proficiency, or limited literacy. 7587 7593 Santa Clara JH and Camp 18-20 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1391 DISCIPLINE PROCESS JH: 4.06 Due Process JR: 8.04 Disciplinary and Due Process The facility administrator shall develop and implement written policies and procedures for the administration We reviewed 15 incidents of Due Process at of discipline which shall include, but not be limited to: each facility, noting timely notice of sanction and resolution. The due process incidents were accompanied with an incident report to give clarity to the process. ☒ ☒ ☐ Staff articulated behaviors and the sanctions proposed were fair. Very few youth requested an appeal, however, the documentation and efforts put into the decisions made were consistent and per policy. (a) designation of personnel authorized to impose JH: 4.06, I-D, 2 discipline for violation of rules; ☒ ☒ ☐ JR: 8.04, II-A (b) prohibiting discipline to be delegated to any youth; JH: 4.03, III-E, 2 ☒ ☒ ☐ JR: 8.04, II-B (c) definition of major and minor rule violations and JH: 4.03, III-E, a-c; 4.03, III-E, 3-a their consequences, and due process requirements; ☒ ☒ ☐ through f; 4.06, II-A JR: 8.04, II-C. 1-3 (d) trauma-informed approaches and positive behavior JH: 4.06, I-E interventions; ☒ ☒ ☐ JR: 8.04, III (e) minor rule violations may be handled informally by JH:4.06, I-A through C counseling, advising the youth of expected conduct JR: 8.04, IV-A, 1-3 imposing a minor consequence. Discipline shall be ☒ ☒ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process JH: 4.06 Due Process ☒ ☒ ☐ shall be documented and require the following: JR: 8.04, IV-B, 1 and 2 (1) written notice of violation prior to a hearing; JH: 4.06, I-A, 1 ☒ ☒ ☐ JR: 8.04, IV-C, 1 (2) accommodations provided to youth with JH:4.06, I-A, 4 disabilities, limited literacy, and English ☒ ☒ ☐ JR: 8.04, IV-C, 2 language learners; (3) hearing by a person who is not a party to the JH: 4.06, I-A, 3 incident; ☒ ☒ ☐ JR: 8.04, IV-C, 3 (4) opportunity for the youth to be heard, present JH: 4.06, I-A, 2 evidence and testimony; ☒ ☒ ☐ JR: 8.04, IV-C, 4 (5) provision for youth to be assisted by staff in the JH: 4.06, II-A, 1-m, iv hearing process; ☒ ☒ ☐ JR: 8.04, IV-C, 5 (6) provision for administrative review. JH: 4.06, II-A, 1-n ☒ ☒ ☐ JR: 8.04, IV-C, 6-a 7587 7593 Santa Clara JH and Camp 18-20 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (g) violations that result in a removal from camp or JR: 8.04, V-A commitment program, but not a return to court, will Youth are reviewed for Administrative ☐ ☒ ☐ follow the due process provisions in subsection (e) Ranch Review and/or petition. above. f 7587 7593 Santa Clara JH and Camp 18-20 - 49 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☒ ☐ ☐ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of SB 1004 Pilot Program County participant. ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☐ ☒ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND SB 1004 Pilot Program County participant. ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☒ ☐ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☒ ☐ ☐ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☒ ☐ ☐ in the facility in a manner that allows contact with Violation minors. 7587 7593 Santa Clara JH and Camp 18-20 - 50 - J453 JUV PRO-Eff. 01-01-2019 BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PRE-1998 PHYSICAL PLANT EVALUATION* BSCC Code: 7593 FACILITY NAME: FACILITY TYPE: William James Ranch Camp CONSTRUCTION/REMODEL DATE(S): 2019 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: Construction of medical examination room and expanded dining room completed in 2005; Phase 1-New Dorm, Pods 1-9 occupied July 17, 2019. FIELD REPRESENTATIVE: Elizabeth Gong DATE: March 3, 2020 ARTICLE/SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) Phase II will include this new space, however, N/A at this time. A. Holding Rooms: X 1. Contain 15 square feet per minor; 2. Have sufficient seating to accommodate the rated X capacity based on floor space; 3. Provide access to water closets and wash basins at X a ratio of a 1:8; and, 4. Provide access to drinking fountain. X B. Provide access to telephone. X C. Provide access to private room(s) for interviews. X MEDICAL EXAM SPACE (JH & CAMP) Space or room(s) afford privacy, are equipped to carry out X routine examinations and emergency care and have sufficient locked storage space for medical supplies. CAPACITY (CAMP) Dorm population in Pods 1-9 is 108 youth. The maximum number of minors does not exceed 100 X unless there is a certificate of compliance to expand capacity up to 125 minors (WIC § 886 and 886.5). LIVING UNITS (JH AND SPJH) X A. Living units are designed to accommodate no more than 30 minors and contain: 1. Showers at a ratio of 1:6; X 2. Washbasins at a ratio of 1:6; X 3. Water closets at a ratio of 1:6 or water closet and X one urinal for every 15 boys; and, 4. Access to a drinking fountain by minors and staff. X B. Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof glass X or plastic materials) that allows the visual supervision of all parts of the room. C. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if X room doors are staggered, hallways are at least six feet wide. SINGLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of 500 cubic feet of air space and 63 cubic feet of floor space. * Issues on this checklist are from the Pre-1998 Title 15, Sections 4273 and 4223, and are applicable to juvenile halls, special purpose juvenile halls, camps and ranches. 7593 Santa Clara JR PHY 18-20 - 1 - Juv Pre-98 PHY(Rev. 12/30/96) ARTICLE/SECTION YES NO N/A COMMENTS DOUBLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of 800 cubic feet of airspace and 100 square feet of floor space. DORMITORY SLEEPING AREAS (JH & CAMP) X Contain a minimum of 400 cubic feet of airspace and 50 square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) Contain an individual or combination drinking fountain, wash basin and toilet, unless a communication system or X procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) Two showers per pod with ratio of 1:6. The following plumbing fixtures are adjacent to each X sleeping area: A. Shower or bathtub at a ratio of 1:7; B. Washbasins at a ratio of 1:10; X Two sinks per pod with ratio of 1:6. C. Access to toilets at a ratio of 1:10 or toilet and one Two toilets per pod with ratio of 1:6. X urinal for every 15 boys; and, D. Access to a drinking fountain. X Two drinking fountains per pod with ratio of 1:6. BEDS AND MATTRESSES (JH, SPJH & CAMP) X Beds and mattresses are: A. A least 30 inches wide and 76 inches long; B. Spaced at least 36 inches apart and at least 12 inches X off the floor; and, C. Mattresses are made of a fire-retardant material. X INTERVIEW ROOMS (JH, SPJH & CAMP) X A. There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. B. There is a private room suitably equipped for X conferences and interviews in each camp. LIGHTING (JH, SPJH & CAMP) There are at least 50-foot candles of illumination at desk X level and, at night, there is a maximum illumination of two- foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) Each classroom contains a minimum of 160 square feet with X a teacher's desk and work area, and a minimum of 28 square feet per student. Classrooms should be designed for no more than 15 students. DINING SPACE (JH & CAMP) X There is a minimum of 15 square feet of space for each person being fed at any given time. 7593 Santa Clara JR PHY 18-20 - 2 - Juv Pre-97 PHY(Rev. 12/30/96) ARTICLE/SECTION YES NO N/A COMMENTS PHYSICAL ACTIVITY SPACE (JH & CAMP) A. There is indoor space consisting of at least 30 square X feet of clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). B. There is outdoor and/or multipurpose (gymnasium) space consisting of: X 1. No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. 2. No less than the equivalent of 90' X 100' hardtop 60' x 100' grandfathered in under CYA area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of X more than 40, and a juvenile hall with a capacity between 41 to 100 minors. 3. No less than the equivalent of two 90' X 100' 60' x 100' grandfathered in under CYA hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with X a capacity of more than 40 and a juvenile hall with a capacity in excess of 101 minors. B. Lighting is adequate for security and evening X recreational activities in camps. STORAGE SPACE (JH, SPJH & CAMP) X A. Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. B. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity X storage equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides space X for reception, dining, recreation, exercise and/or education. This room contains a minimum of: A. 30 square feet of clear floor space per minor in the X room; B. 10 feet by 20 feet floor dimensions; and, X C. 1600 cubic feet of air space with a minimum ceiling X height of eight feet. SPECIAL PURPOSE JH EXEMPTIONS SPJHs are exempt from the following Pre-1998 Title 15 regulations: X a. Section 4272(b) Medical exam rooms b. Section 4272(m) Academic classrooms c. Section 4272(n) Dining space d. Section 4272(o) Physical activities space 7593 Santa Clara JR PHY 18-20 - 3 - Juv Pre-97 PHY(Rev. 12/30/96) BOARD OF STATE AND COUMMUITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7593 FACILITY: William James Ranch TYPE: Camp RC: 108 FIELD REPRESENTATIVE: Elizabeth Gong DATE: March 2, 2020 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S There are 6 double bunks in the pod and a counseling Pod 1 D 2009 1 12 12 12 28’8” x 39” x 10’ 2 2 2 2 room on the exterior portion of the dayroom/living space. The counseling space is 17’4” x 19’. This Pod is an ADA Unit. There is a shared classroom between Pod 1 and 2 – 22’9” x 30’1” which can accommodate 18 youth. There is one storage closet for youth storage, equipment and unit supplies. There are 6 double bunks in the pod and a counseling Pod 2 D 2009 1 12 12 12 28’ x 39’1” x 10’ 2 2 1 2 room on the exterior portion of the dayroom/living space. The counseling space is 17’4” x 18’11”. There is a shared classroom between Pod 1 and 2 – 22’9” x 30’1” which can accommodate 18 youth. There are 2 storage areas, for youth storage, equipment and unit supplies. There are 6 double bunks in the pod and a counseling Pod 3 D 2009 1 12 12 12 28’10” x 39’1” x 10’ 2 2 1 2 room on the exterior portion of the dayroom/living space. The counseling space is 17’5” x 19’. There is a shared classroom between Pod 3 and 4 – 22’11” x 30’ 1” which can accommodate 18 youth. There are 2 storage areas, for youth storage, equipment and unit supplies. There are 6 double bunks in the pod and a counseling Pod 4 D 2009 1 12 12 12 28’9” x 39’5” x 10’ 2 2 2 2 room on the exterior portion of the dayroom/living space. The counseling space is 17’5” x 19’. This Pod is an ADA Unit. There is a shared classroom between Pod 3 and 4 – 22’11” x 30’ 1” which can accommodate 18 youth. There is one storage closet for youth storage, equipment and unit supplies. There are 6 double bunks in the pod and a counseling Pod 5 D 2009 1 12 12 12 28’6” x 39’1” x 10’ 2 2 2 2 room on the exterior portion of the dayroom/living Female Only space. The counseling space is 17’6” x 19’. This Pod is an ADA Unit. There is a classroom attached to this unit – 22’10” x 30’1” which can accommodate 18 youth. There is one storage closet for youth storage, equipment and unit supplies. There are 6 double bunks in the pod and a counseling Pod 6 D 2009 1 12 12 12 28’11” x 39’3” x 10’ 2 2 1 2 room on the exterior portion of the dayroom/living space. The counseling space is 17’6” x 18’11”. There is no classroom for this unit. There are 2 storage areas for youth storage, equipment and unit supplies. There are 6 double bunks in the pod and a counseling Pod 7 D 2009 1 12 12 12 28’6” x 39’3” x 10’ 2 2 1 2 room on the exterior portion of the dayroom/living *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. 7593 Santa Clara JR LAS 18-20 - 1 - Juv LAS(1/6/97) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S space. The counseling space is 17’5” x 19’1”. There is a shared classroom between Pod 7 and 8 – 22’11” x 30’1” which can accommodate 18 youth. There are 2 storage areas for youth storage, equipment and unit supplies. There are 6 double bunks in the pod and a counseling Pod 8 D 2009 1 12 12 12 28’11” x 39’1” x 10’ 2 2 1 2 room on the exterior portion of the dayroom/living space. The counseling space is 17’5” x 19’. There is a shared classroom between Pod 7 and 8 – 22’11” x 30’1” which can accommodate 18 youth. There are 2 storage areas for youth storage, equipment and unit supplies. There are 6 double bunks in the pod and a counseling Pod 9 D 2009 1 12 12 12 28’5” x 39’2” x 10’ 2 2 1 2 room on the exterior portion of the dayroom/living space. The counseling space is 17’5” x 19’. There is no classroom for this unit. There are 2 storage areas for youth storage, equipment and unit supplies. Interview Rooms: There are two designated Interview Rooms close to the entry or the building, along the corridor. The large counseling rooms can be used for this purpose as well. Classrooms associated with Pod #’s: Pod 5, Female Pod, has a classroom designated to this space. Pods 1 / 2, 3 / 4 and 7 / 8 have a shared classroom, accessible to the Pod or by the Corridor. Gymnasium 2020 --square feet The gym is scheduled to be operational in July 2020. Classrooms Pre-1997 8 589.68 square feet Recreation Pre-1997 1 4521.6 sq. ft. Divided into individual activity areas. Lockers Pre-1997 12.4 cu. ft. Personal Storage Dining 2001 1824 square feet Medical 2001 163 square feet Exam Notes: JR will continue to utilize old classrooms and rec space until Phases 2 and 3 are completed. Phase 2 includes Administration, Admission and Visiting space. Phase 3 includes a new kitchen and gymnasium. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. 7593 Santa Clara JR LAS 18-20 - 2 - Juv LAS(1/6/97) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7587 FACILITY NAME: Santa Clara County Juvenile Hall FACILITY TYPE: JH APPLICABLE REGULATIONS (Check All That Apply): 4/98: XX 2001: XX 2003: OTHER: Pre-1998 FIELD REPRESENTATIVE: Elizabeth Gong DATE: March 6, 2020 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) X Contains a weapons locker as specified in these regulations. Contains a secure room for the confinement of minors X pending admission to JH. Provides access to a shower X Provides a secure vault or storage space for minor's X valuables. Provides telephone access to minors. X Provides staff access to hot and cold running water. X Locked Holding Room (1.2) X Contains a minimum of 15 square feet of floor area per minor. Provides no less than 45 square feet of floor area. X Contains seating to accommodate all minors as specified in X these regulations. 98: Provides access to a toilet, washbasin and drinking Pre-1998 fountain as specified in these regulations. 03: Be equipped with a toilet, washbasin and drinking X fountain unless a procedure is in effect to provide access. Maximizes staff visual supervision. X 03: Outward swinging or lateral sliding door required. X Natural Light (1.3) Visual access to natural light is provided in locked sleeping X rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. Corridors (1.4) Corridors in living areas are at least eight feet wide. When X doors are staggered or if rooms are located only on one side, corridors may be at least six feet wide. Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain X sleeping areas and plumbing fixtures, commensurate with the number of minors housed. 7587 Santa Clara JH PHY 18-20 - 1 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these X fixtures. 03: Toilet, washbasin and drinking fountain required in locked sleeping rooms. Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a clear X ceiling height of eight feet. 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet. 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required. X Double Occupancy Sleeping Rooms (1.8) X Minimum of 100 square feet floor area, a clear ceiling height of eight feet, and a minimum width of seven feet. 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required. X Dormitories (1.9) Pre-1998 (B-7 last of older units) In JHs and camps, there is a minimum of 50 square feet of X floor area per minor, with a minimum dormitory size of 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no fewer X than four minors. 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps). X 03: This subsection deleted, eliminating the 15-minor limitation. (See below.) 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than 30 X minors (regardless of whether it is for court commitments or other detained minors). Dayrooms (1.10) X JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square feet of X floor area per minor. All dayrooms provide access to toilets, wash basins, X drinking fountains and showers. 7587 Santa Clara JH PHY 18-20 - 2 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated indoor- X outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9000 square feet dedicated indoor- outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum X dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. X 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface. X 01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and of a sufficient X size to comply with Title 15, § 1371. 01: The required recreation area has no single dimension Small recreation areas off the units are not X less than 40 feet. included in the total recreation space. Outdoor recreation area lighting allows for evening X activities and provides security. Academic Classrooms (NA SPJH; 1.12) X Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for every X juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work area, and a X minimum of 28 square feet floor space per minor. There is a communication system in each classroom that X allows for immediate response to emergencies. Safety Room (1.13) There are no safety rooms in this facility. X Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet. Limited to one minor. X 7587 Santa Clara JH PHY 18-20 - 3 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Padded as specified in these regulations X There are one or more vertical view panels constructed of security glazing. Panels provide a view of the entire room X and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these regulations. X Access to a toilet, wash basin and drinking fountain is X provided. 03: Be equipped with a variable intensity security-type X lighting fixture, with controls outside the room. 03: Any wall- or ceiling-mounted devices are designed to X prohibit the occupant’s access. Medical Examination Room (NA SPJH; 1.14) There is a minimum of one suitably equipped medical X examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is X used for no other purpose; Privacy for minors; X Lockable storage for medical supplies; X Not less than 144 square feet floor space with no single X dimension less than seven feet; Hot and cold running water; and, X 01: Smooth, non-porous, washable surfaces. X Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and X pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) The new kitchen and dining space opened in 2018, and has space for 6 living units, however, the There is a minimum of 15 square feet floor space and X facility only has youth from 3 units dine at a time. sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same X room, unless there is an appropriate visual barrier. Visiting Space (1.17) X Visiting space is provided. Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per X minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19) X Each minor has a minimum of nine cubic feet of secure storage space for personal clothing and belongings. 7587 Santa Clara JH PHY 18-20 - 4 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as X fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial closet X containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) The facility completed significant upgrades to audio and video systems in 2019-2020. There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding X rooms, locked sleeping rooms; single and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire X and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) X Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors. There is a minimum of one suitably furnished interview X room for each 30 minors in JHs. There is a minimum of one suitably furnished interview X room in each camp. Court Holding Room for Minors (1.26) X Contains a minimum of 10 square feet of floor area per minor. Limited to no more than 16 minors. X Provides 40 square feet of floor area and a minimum clear X ceiling height of eight feet. Contains seating to accommodate all minors. X Contains a toilet, wash basin and drinking fountain as X specified in these regulations. Maximizes staffs' visual supervision of minors. X 7587 Santa Clara JH PHY 18-20 - 5 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. One X toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water X and be available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) X Drinking fountains are accessible to minors and staff in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents X waste water from flowing over the bubbler. Showers (2.4) Showers provide tempered water and are available on X living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without X mitigating staff's ability to supervise. Beds (2.5) X Beds are at least 30 inches wide and 76 long and are of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less X than 36 inches apart. Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at X desk level in locked sleeping rooms, single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility X and is conducive to sleep. Padding (2.7) There are no safety rooms in this facility. Padding in safety rooms covers the floor, door and walls to X a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire X sprinkler as approved by the State Fire Marshal (SFM). The padding is approved by the SFM and is: non-porous; at least one-half inch thick; of a unitary or laminated X construction; firmly bonded to all padded surfaces; and, is without exposed seams. 7587 Santa Clara JH PHY 18-20 - 6 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Seating (2.8) Seating is designed for the level of security. When bench X seating is used, 18 inches of bench seating is allowed for each person. Weapons Locker (2.9) Weapons lockers are located outside the security perimeter X of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each X with their own locking device. Assess for New Construction/Remodel or Repair: Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements X of one of the following test standards: American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860- 94d, Class C glass; or, H. P. White Laboratory, Inc., HPW- TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. X (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7587 Santa Clara JH PHY 18-20 - 7 - J456 PHY 98 01 03.dot (10/03) BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7587 FACILITY: Santa Clara County Juvenile Hall TYPE: Juvenile Hall RC: 390 (330) FIELD REPRESENTATIVE: Elizabeth Gong DATE: March 6, 2020 ROOMS EACH ROOM COMMENTS Unit Room Applicable # Each Room Total Square/Cubic Feet FIXTURES* Designation Type standards Roo RC ms # RC T U W F S Beds Receiving Male Holding Pre 98 1 #117: 63.10 sq. ft. Ceilings 7'10". General #118: 60.94 sq. ft. Pre 98 2 1 (1) (4) 1 1 1 Holding #119: 61.84 sq. ft. Female Pre 98 1 #120: 61.47 sq. ft. Holding Male Pre 98 1 1 1 1 2 Shower room Female Pre 98 1 2 1 1 Shower room Intake Holding Pre 98 2 0 0 0 67.62 sq. ft. Each of these holding rooms contains a bench. Infirmary Medical 122 sq. ft. 1 1 Single room has reverse air. Access to shower. Pre 98 1 1 1 (1) Male Isolation Medical 432 sq. ft. 2 1 1 1 Also contains one tub. Number of washbasins Isolation: Pre 98 1 6 6 (6) reduced by 1 and replaced by a sink exclusively for Dorm hair washing. Infirmary Medical 122 sq. ft. 1 1 Single room has reverse air. Access to shower in Pre 98 1 1 1 (1) Female Isolation dorm. Restrooms Pre 98 2 1 1 ALPHA WING: First Floor A-1 Not Occupied Single 1998 4 1 1 4 65+ sq. ft. 1 1 1 Wet rooms – two up; two down. Double 1998 12 2 2 24 101+ sq. ft. Single 1998 2 1 1 2 65 sq. ft. Interview 1998 2 Classroom 1998 1 (20) 812 sq. ft. Dayroom 1998 1 956 + 381 sq. ft. 5 8 9 5 1 7587 Santa Clara JH LASE 18-20 Outdoor Recreation Area 800 sq. ft. A-3 SB 1004 Female Single 1998 4 1 1 4 65+ sq. ft. 1 1 1 Wet rooms – two up; two down. Double 1998 12 2 2 24 101+ sq. ft. Single 1998 2 1 1 2 65 sq. ft. Interview 1998 2 Classroom 1998 1 (20) 812 sq. ft. The upper tier landing is used as a classroom. Dayroom 1998 1 956 + 381 sq. ft. 5 8 9 5 Outdoor Recreation Area 800 sq. ft. A-2 SB 1004 Male Single 1998 4 1 1 4 65+ sq. ft. 1 1 1 Wet rooms – two up; two down Double 1998 12 2 2 24 101+ sq. ft. Single 1998 2 1 1 2 65 sq. ft. Interview 1998 2 Classroom 1998 1 (20) 744 Dayroom 1998 1 32'x11'=352 4 8 2 5 Outdoor Recreation Area 1061 sq. ft. ALPHA WING: Second Floor A 4 Training Single 1998 4 1 1 4 65+ sq. ft. 1 1 1 Wet rooms – two up; two down Double 1998 12 2 2 24 101+ sq. ft. Single 1998 2 1 1 2 65 sq. ft. Interview 1998 2 Dayroom 1998 956 + 381 sq. ft. 5 8 9 5 Outdoor Recreation Area 825 sq. ft. A 5 Unoccupied Single 4 1 1 4 65+ sq. ft. 1 1 1 Wet rooms – two up; two down Double 12 2 2 24 101+ sq. ft. Single 2 1 1 2 65 sq. ft. Interview 2 Dayroom 1 956 + 381 sq. ft. 5 8 9 5 Outdoor Recreation Area 825 sq. ft. A 6 Unoccupied 2 7587 Santa Clara JH LASE 18-20 Single 4 1 1 4 65+ sq. ft. 1 1 1 Wet rooms – two up; two down Double 12 2 2 24 101+ sq. ft. Single 2 1 1 2 65 sq. ft. Interview 2 Dayroom 352 sq. ft. 4 5 9 5 Outdoor Recreation Area 744 sq. ft. BETA WING: First Floor B-1 Security Unit Male Age 14-16 Dayroom 2001 4 1 5 . Double 2001 2 2 2 4 130.8 sq. ft. 1 1 1 Double 2001 4 2 2 8 116.4 sq. ft. 1 1 1 Single 2001 2 1 1 2 86.6 sq. ft. 1 1 1 Double 2001 8 2 2 16 105 sq. ft. 1 1 1 Classroom A 2001 1 (20) 762 sq. ft. Classroom B 2001 1 (20) 796 sq. ft. G 1 Female Unit (Old B2 Assessment Unit) Dayroom 2001 1 4 1 5 Double 2001 2 2 2 4 130.8 sq. ft. 1 1 1 Double 2001 4 2 2 8 116.4 sq. ft. 1 1 1 Single 2001 2 1 1 2 86.6 sq. ft. 1 1 1 Double 2001 8 2 2 16 105 sq. ft. 1 1 1 Classroom A 2001 1 (20) 762 sq. ft. Classroom B 2001 1 (20) 796 sq. ft. B-3 Security Unit Male Age 16-18 Dayroom 2001 4 1 5 Double 2001 2 2 2 4 130.8 sq. ft. 1 1 1 ADA rooms on lower level. Double 2001 4 2 2 8 Ll6.4 sq. ft. 1 1 1 Corner rooms. Single 2001 2 1 1 2 86.6 sq. ft. 1 1 1 Double 2001 8 2 2 16 105 sq. ft. 1 1 1 Classroom 3C 2001 1 (20) 810 sq. ft. Including storage. B-4 Transition Unit/Mental Health Unit Male Dayroom 2001 4 1 5 Double 2001 2 2 2 4 130.8 sq. ft. 1 1 1 ADA rooms on lower level. 3 7587 Santa Clara JH LASE 18-20 Double 2001 4 2 2 8 116.4 sq. ft. 1 1 1 Corner rooms. Single 2001 2 1 1 2 86.6 sq. ft. 1 1 1 Double 2001 8 2 2 16 105 sq. ft. 1 1 1 Classroom 4B 2001 1 (20) 810 sq. ft. Including storage. BETA WING: Second Floor B-5 General Population/Young Males Dayroom 2001 4 1 5 . Double 2001 2 2 2 4 130.8 sq. ft. 1 1 1 Double 2001 4 2 2 8 116.4 sq. ft. 1 1 1 Single 2001 2 1 1 2 86.6 sq. ft. 1 1 1 Double 2001 8 2 2 16 105 sq. ft. 1 1 1 Classroom A 2001 1 (20) 762 sq. ft. Classroom B 2001 1 (20) 796 sq. ft. B 6 Unoccupied Dayroom 2001 4 1 5 Double 2001 2 2 2 4 130.8 sq. ft. 1 1 1 Double 2001 4 2 2 8 116.4 sq. ft. 1 1 1 Single 2001 2 1 1 2 86.6 sq. ft. 1 1 1 Double 2001 8 2 2 16 105 sq. ft. 1 1 1 Classroom A 2001 1 (20) 762 sq. ft. Classroom B 2001 1 (20) 796 sq. ft. B- 7 General Population Older Males Dayroom 2001 1 4 1 5 Double 2001 2 2 2 4 130.8 sq. ft. 1 1 1 Double 2001 4 2 2 8 116.4 sq. ft. 1 1 1 ADA rooms on lower level. Single 2001 2 1 1 2 88 sq. ft. 1 1 1 Double 2001 8 2 2 16 131.7 sq. ft. 1 1 1 Classroom 7B 2001 1 (20) 823.9 sq. ft. Including storage. Classroom 7C 2001 1 (20) 806 sq. ft. Including storage. Classrooms Located Outside of the Units (Adjacent to their respective living unit with entrance off the main hallway) Classroom 3A 2001 1 (20) 798 sq. ft. Including storage. Classroom 3B 2001 1 (20) 805 sq. ft. Including storage. Classroom 4A 2001 1 (20) 805 sq. ft. Including storage. 4 7587 Santa Clara JH LASE 18-20 Classroom 7A 2001 1 798 sq. ft. Including storage. Classroom 7D 2001 1 (20) 824.8 sq. ft. Including storage. Classroom 7E 2001 1 (20) 844 sq. ft. Including storage. Common Areas Dining Pre 98 2,771.3 sq. ft. Gym Pre 98 9,122.9 sq. ft. 2 5 7587 Santa Clara JH LASE 18-20