Santa Clara County (2020-2022 inspection cycle)

December 3, 2021 Laura Garnette, Chief Probation Officer Santa Clara County Probation Department 840 Guadalupe Parkway San Jose, CA 95110 SANTA CLARA COUNTY JUVENILE HALL AND WILLIAM F. JAMES RANCH BSCC # 7587 AND 7593 2020-2022 BIENNIAL INSPECTION PURSUANT TO WIC 209 and 885 Dear Chief Garnette: On October 25-29, 2021, pursuant to Welfare and Institutions Code sections 209 and 885, BSCC staff completed the 2020-2022 Biennial Inspection of the Santa Clara County Juvenile Hall and James Ranch facilities. To prepare for this inspection, a pre‐inspection briefing was held on July 27, 2021. This inspection was performed to determine compliance with the Minimum Standards for Local Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, BSCC staff conducted compliance monitoring pursuant to Welfare and Institutions Code Section 209(f) for the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) for the separation requirements of juveniles from incarcerated adults. BSCC worked with Deputy Chief Nick Birchard; Program Managers Carl Tademaru and Ashanti Hayes from Juvenile Hall; Probation Managers Jill Ugalde and Marc Utsey from James Ranch; Omar Ventura and Trina Gauthier from the Juvenile Hall and James Ranch Quality Systems Units; as well as all their staff and your collaborative partners. Your administrators facilitated a coordinated and organized process to complete all elements of the inspection process, representing the facility and their respective agencies in an exemplary manner. We appreciate the time and energy spent preparing for and participating in the inspection, especially given the amount of documentation requested. We reviewed your Policy and Procedures Manual1; all Local Inspections; annual reviews of Security and Emergency practices; and, documents and forms used by the agency. The documentation specific to your high-risk incidents were assessed to ensure compliance with regulation and policy. Because of the pandemic and our hybrid inspection for the 2018-2020 Inspection cycle, we expected and were provided many reports, completed forms and audit reviews of incidents and operational practices related to youth care and treatment. 1 BSCC does not review all of your policies and procedures. We do not “approve” your policies and procedures nor do we review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate. 7587 7593 Santa Clara JH Camp Ltr 20-22 Chief Garnette Santa Clara P.2 The BSCC inspection report consists of this transmittal letter; the attached Title 15 Procedures checklist, the Title 24 Physical Plant Checklist (PHY) and Living Area Space Evaluation, documenting the physical space in the facilities. Please refer to the Title 15 and 24 Procedures Checklist for a summary of all relevant minimum standards, indication of compliance, and information used to determine compliance. Mandatory Local Inspections In addition to the biennial inspection, Title 15, Section 1313 and its authorizing statute require local inspections conducted by the following authorities: County Building Inspection by agency designated by the Board of Supervisors; Fire authority having jurisdiction; Local health officer; County superintendent of schools; Juvenile Court; and, Juvenile Justice Commission. Results of these inspections are considered as part of this report. The dates of the local inspections may be found in the Title 15 Procedures Checklist. Inspection Results Operations The inspection process includes substantial reviews of incident reports, grievances, admission and classification reports, case plans and counseling notes, and disciplinary reports and findings to ensure compliance with Title 15 Regulations and to ensure procedures and process are consistent with your policies. The regulation revisions made in 2019 required agencies to develop, modify and enhance policies and procedures. The 2018-2020 Inspection for Santa Clara was a hybrid of on-site documentation review and a desk audit of policy and procedures due to Covid-19. Although we experienced challenges in the significant updates you made due to the changes in regulations, overall, the agency was successful in developing a pattern of compliance. Our review this cycle included an enhanced inspection of documents and procedures to ensure the agency continued those processes. We found operations remain consistent and compliant, and there are no policy related concerns at either facility. We especially appreciate your utilization of the Quality Systems Unit, ensuring the practice and procedural components were reflected in the Policy Manual. This extra step ensures your staff are trained to expected operational procedures that align with the intent and specific elements of regulation. There has been movement of administrative staff since the last inspection, which increased oversight and consistency with reports and documentation. The agency places a great deal of emphasis on managing high risk incidents and youth behavior, with an audit of response by staff. This was evident in our review of use of force, use of restraints, discipline due process and grievance reports. The factual narratives, clarity in timelines and subsequent youth involvement in the process was fair and inclusive of all required elements. Administrators and supervisors review these incidents to ensure all operational and procedural components are included in the final report. This process allows for a productive evaluation of facility operations and revealed youth supervision expectations are compliant with regulation. 7587 7593 Santa Clara JH Camp Ltr 20-22 Chief Garnette Santa Clara P.3 With decreasing populations and your policy requirements for compliance to PREA staffing levels, youth supervision is intensive. Because of this, we focused on safety checks and program schedules to ensure adequate staffing to coincide with your intent to provide high levels of service for your youth populations. Checks were timely and mostly compliant with the ‘random and varied’ requirement and we noticed improvement post pre-inspection. The day-to-day schedule was inclusive of the programming expectations that staff are constantly engaging in activities for youth. We observed unit activities while onsite as well as finding via our audit of unit logs compared to the schedule that staff did a good job of keeping youth involved while out of their room for much of the day. It is significant to point out the coordination of your Facilities Manager, Mr. Cooper, and the Medical and Behavior staff at each facility. The pandemic created many obstacles to ensure youth safety in their daily living as well as meeting their medical and mental health needs during this trying time. Your staff and agency partners work together to provide and promote a safe and healthy environment. Education The Santa Clara County Office of Education (SCCOE) provides education services for both facilities, the Osbourne School at Juvenile Hall and the Blue Ridge School at James Ranch. A change this cycle is having a new principal at each facility rather than one Principal sharing their time between each facility. Our initial observation was this would silo the systems, however, we found both principals work together to create a combined curriculum and seamless transition between programs. The energy for both settings and amount of extra services promoted by Mr. Santillan at Juvenile Hall and Mr. Camilleri at James Ranch are much improved from cycles past. The integration of PBIS, use of Ingenuity in the classroom, the enhanced vocational services, and level of post-secondary opportunities allows for a personalized education opportunity for all students at either school. Common core remains the subject objective and teachers at each site promote positive and active classroom instruction. An example of the new technology includes a virtual forklift program at Juvenile Hall followed by a real forklift program at James Ranch. The Office of Education has implemented a Horticulture Program and secured an Aquaponics Grant to support a curriculum and teachers to bring pods for growing greens on site. The post-secondary component is high level as the facilities have seen more youth graduate in custody and in need of these services. Both facilities have a college and career specialist to assist youth as they transition out of the facility back into their community. We look forward to seeing the new and enhanced resources from both sites as they integrate the new Secure Track population into the school design. Programming Juvenile Hall houses pre-adjudicated youth and the new Secure Track population while James Ranch houses youth committed to the program by the Court. Both facilities continue to provide an advanced level of services offered through collaborative partnerships, outside volunteers and probation staff. The agency has enhanced their individualized case plans to align these services based on specific goals and objectives identified upon entry. All youth participate in programming that includes social awareness programs with a focus on making positive behavior changes to address the behaviors leading to their incarceration. 7587 7593 Santa Clara JH Camp Ltr 20-22 Chief Garnette Santa Clara P.4 Both programs place a great deal of emphasis on school, work and unit behavior through their structured behavior management system, schedule and programming options. Each focus on reinforcing positive and consistent responses to negative behavior with Positive Behavior Incentive and Supports (PBIS). This provides for clear expectations, supported by staff with natural consequences so that youth may learn from mistakes. The structure in operations and daily schedules, including the classroom, support this. The incidents involving high risk behaviors are addressed consistently and quickly. This use of the PBIS model provides clear messaging and positive responses for good behaviors. Your commitment to providing an individualized and constructive system for youth is revealed in the daily programming schedule, assessments and counseling Chrono’s, and dedication of staff tasked with providing these services. Youth were involved in all aspects of the program and genuinely appreciative of the opportunities provided during their stay. Your staff were observed in conversations and activities to promote this process and validated in our interviews with youth at each facility. Title 15, CCR Minimum Standards During our visit, we observed a well-rounded, efficient operation with opportunities for youth growth in all aspects of their program to ensure successful re-entry into their communities. The attached Procedures Checklist provides a detailed overview of the inspection findings. Upon final review of all documentation and upon the conclusion of this report, we find the Santa Clara County facilities have no issues of non-compliance with Title 15 Regulations and there is no corrective action required. Title 24, CCR Physical Plant There were no changes made to the physical plant at Juvenile Hall or James Ranch. The rated capacity at Juvenile Hall remains at 330, with two 30-bed units are designated for SB 1004 participants (even with the stall on that program due to Covid) and the rated capacity for James Ranch is 108. On the day of the inspection, the population was 47 in at the Juvenile Hall and 22 at James Ranch. Training The most recent Standards and Training for Corrections audit reports that the Santa Clara County Probation Department is in compliance with all relevant regulations and mandates. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring There have been no violations of JJDPA this inspection cycle and no areas of noncompliance were noted. We continue to be excited with the programming and operation of Santa Clara County Juvenile Hall and James Ranch facilities. We would again like to thank you and compliment your staff for their dedication, thoroughness and responsiveness. You have every reason to be proud of your managers and their staff as they continue to do an outstanding job in caring for the youth in their care. This 7587 7593 Santa Clara JH Camp Ltr 20-22 Chief Garnette Santa Clara P.5 concludes our 2020-2022 inspection report. We are available to assist as needed and are always happy to provide technical assistance when requested. Please do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call (916) 324-9153 if you have any questions. Sincerely, Elizabeth Gong Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Santa Clara County* Chair, Juvenile Justice Commission, Santa Clara County* Chair, Board of Supervisors, Santa Clara County* County Administrator, Santa Clara County* Nick Birchard, Deputy Chief Probation Officer-Santa Clara County Probation Carl Tademaru, Probation Manager-Juvenile Hall Ashanti Hayes, Probation Manager-Juvenile Hall Jill Ugalde, Probation Manager-James Ranch Marc Utsey, Probation Manager-James Ranch *Copies of full inspection are available upon request and at BSCC.CA.Gov 7587 7593 Santa Clara JH Camp Ltr 20-22 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7587 7593 FACILITY NAME: Santa Clara Juvenile Hall (JH) FACILITY TYPE: JH and Camp William F. James Ranch (JR) PERSON(S) INTERVIEWED: Nick Birchard, Deputy Chief Probation Officer; Carl Tademaru, Manager - Juvenile Hall; Ashanti Hayes, Manager - Juvenile Hall; Jill Ugalde, Manager - James Ranch; Marc Utsey, Manager - James Ranch; Greg Sanchez, Living Unit Supervisor JH; Omar Ventura, Supervisor Quality Systems Unit – JH; Trina Gauthier, Supervisor Quality Systems Unit - JR; Sal Heredia, Program Supervisor JR; Christine Wong, Group Counselor – JH; Raymond Ramirez, Group Counselor – JH; Dr. Aggarwal, Physician; Luengfaong Le, RN-Clinical Supervisor; Ruby Collado, RN; Veronica Robles, Santa Clara County Behavioral Health Manager II; Eugene Santillan, Principal - Osborne School (JH); Mark Camilleri, Principal – Blue Ridge School (JR); Kevin Cooper, JH Facilities and Fleet Manager; Tom Cella, Starlight (Behavior Health Services for JR); Youth – Santos, age 20 (SYTF); Eli, age 19 (SYTF); Alexa, age 16 (only female in custody JH/declined to speak with BSCC); Cameron, age 17 - JR. FIELD REPRESENTATIVE: Elizabeth Gong DATE: October 25-29, 2021 An “X” designation indicates compliance with the specific regulation. TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by the Board of Supervisors to approve building safety; JH 2020: April 9, 2020 ☐ 2021: October 20, 2021 ☒ ☒ JR 2020: October 9, 2020 2021: September 10, 2021 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7587 7593 Santa Clara JH Camp PRO 20-22 -1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (B) Fire authority having jurisdiction, including a fire clearance as required by Health and Safety Code JH Section 13146.1 (a) and (b); 2020: July 1, 2020 ☒ ☐ 2021: May 17, 2021 ☒ JR 2020: June 23, 2020 2021: May 19, 2021 (C) Local health officer, inspection in accordance with Health and Safety Code Section 101045; JH 2020: Environmental Health November 19, 2020 Medical/Mental Health November 19, 2020 Nutritional Health November 19, 2020 2021: Environmental Health October 21, 2021 Medical/Mental Health October 21, 2021 Nutritional Health October 21, 2021 JR 2019: ☒ ☐ ☒ Environmental Health November 19, 2019 Medical/Mental Health November 19, 2019 Nutritional Health November 19, 2019 2020: Environmental Health November 2, 2020 Medical/Mental Health November 2, 2020 Nutritional Health November 2, 2020 **It should be noted the Public Health Inspections for 2021 at James Ranch were conducted while BSCC was on-site. The reports will be included if completed prior to the writing of the report. (D) County superintendent of schools on the adequacy of educational services and facilities as required in JH Section 1370; 2019: May 29, 2019/September 16, 2019 2021: June 20, 2021 ☒ ☐ JR ☒ 2019: May 29, 2019/September 16, 2019 2021: June 20, 2021 There was no Educational Assessment in 2020 due to COVID. 7587 7593 Santa Clara JH Camp PRO 20-22 -2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (E) Juvenile court as required by Section 209 of the Welfare and Institutions Code JH 2019: May 2019 2020: June 2020 JR 2020: November 2019 2021: June 2021 ☒ ☐ ☒ The Court delegates their required inspection of James Ranch to the JJC. The Commission did complete an inspection in 2020. We noted the Juvenile Court Judge did go to JR a few weeks prior to the Inspection with some new Judge’s but did not complete a report. (F) Juvenile Justice Commission as required by Section 229 of the Welfare and Institutions Code or JH Probation Commission as required by Section 240 of 2020: June 2020 the Welfare and Institutions Code. ☒ ☒ ☐ 2021: May 2021 JR 2020: September 2020 2021: November 2021 1320 APPOINTMENT AND QUALIFICATIONS BSCC Note: Compliance with this section is The elements of this regulation are addressed determined by receipt of the Chief Probation Officer’s in a memorandum completed by Chief Probation Officer Laura Garnette dated certification letter confirming that all elements of September 23, 2021. regulation are met. (a)Appointment All elements of this regulation are self- ☒ ☐ ☒ reported by the agency, demonstrated by In each juvenile facility there shall be a superintendent, hiring practices and training records. director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b)Employee Qualifications Each facility shall: (1) recruit and hire employees who possess knowledge, skills and abilities appropriate to CPO Letter #1 their job classification and duties in accordance ☒ ☒ ☐ with applicable civil service or merit system rules; (2) require a medical evaluation and physical examination including tuberculosis screening CPO Letter #2 test and evaluation for immunity to contagious ☒ ☒ ☐ illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); 7587 7593 Santa Clara JH Camp PRO 20-22 -3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (3) adhere to the minimum standards for the selection and training requirements adopted by ☒ ☒ ☐ CPO Letter #4 the Board pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new employee, and psychological examination in CPO Letter #3 ☒ ☒ ☐ accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the The agency conducts Live scan for all facility, shall have such clearance and qualifications ancillary personnel on site. All persons are ☒ ☒ ☐ also required to complete and sign off for as may be required by law, and their presence at the PREA training. facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Each juvenile facility shall: a) have an adequate number of personnel sufficient to carry out the overall facility operation and its JH: 1.08, II-B, 1 programming, to provide for safety and security of youth and staff, and meet established standards and JR: 2.04, I-A regulations; JR requires two staff in each pod during waking hours and one staff at night. ☒ ☒ ☐ Both facilities staff the facilities to PREA staffing patterns. We reviewed the schedules for each facility and found there is sufficient staff for youth supervision, programming, staff breaks, recreation and float duties to allow staff time for case management. 7587 7593 Santa Clara JH Camp PRO 20-22 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS b) ensure that no required services shall be denied because of insufficient numbers of staff on duty JH: 1.08, II-B, 1 absent exigent circumstances; JR: 2.04, II-A, 1 JH has a minimum of two staff in each living unit during waking hours, often three ☒ ☒ ☐ staff on the afternoon shift. There were 4 unoccupied units at JH the day of the inspection. JR has two staff per pod, with a ratio of 1:6. There were 4 occupied pods at JR during the inspection. c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; JH: 1.08, II-B ☒ ☒ ☐ JR:2.04, II-A, 2 d) have a clearly identified person on duty at all times who is responsible for operations and activities and JH: 1,08, II-B has completed the Juvenile Corrections Officer Core Course and PC 832 training; JR: 2.04, II-A, 3 ☒ ☒ ☐ Both facilities have a supervisor on duty at all times who meets the minimum qualifications of the position. 7587 7593 Santa Clara JH Camp PRO 20-22 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS e) have at least one staff member present on each living unit whenever there are youth in the living unit; JH: 1.08, II-B, 2; 1.08, II-C, 4 JR: 2.04, II-A, 4 ☒ ☒ ☐ The agency has met all requirements of PREA Certification (last report February 27, 2020), requiring two staff in the presence of any youth during waking hours, one staff during sleeping hours. f) have sufficient food service personnel relative to the number and security of living units, including staff JH: 10.05, I-E qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen JR: 2.04, II-A, 5 supervision; direct food preparation and servings; conduct related training programs for culinary staff; and maintain necessary records; or, a facility may The Juvenile Facilities and Fleet Manager serve food that meets nutritional standards prepared of Administrator Services is responsible for by an outside source; staffing the kitchen at Juvenile Hall and James Ranch. There is a Food Service Manager for both facilities, 14 cooks or food services workers at JH and 6 cooks or food services workers at James Ranch. Mr. ☒ ☒ ☐ Cooper’s span of control includes fleet, laundry, maintenance and Inventory/warehouse services for both facilities. We noted the agency, in coordination with Medical and Food Services, is compliance with all regulations relating to dietary and nutritional needs of all youth as noted in the Diet Manual review by Public Health on October 21, 2021 and BSCC while on site. 7587 7593 Santa Clara JH Camp PRO 20-22 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building JH: 1.08, II-B, 3 maintenance, transportation, control room, facility security and other support staff for the efficient JR: 2.04, II-A, 6 management of the facility, and to ensure that youth supervision staff shall not be diverted from supervising youth; and, ☒ ☒ ☐ Both facilities have sufficient staffing in Support Services, Behavior Health, Medical Services, and Office of Education staff. This also includes an array of services as noted in 1320 (f) above. h) assign sufficient youth supervision staff to provide continuous wide-awake supervision of youth, JH: 1.08, II-B, 1 subject to temporary variations in staff assignments to meet special program needs. Staffing shall be in JR: 2.04, II-A, 7 compliance with a minimum youth-staff ratio for the 12.01, VI-D following facility types: ☒ ☒ ☐ Both facilities staff per PREA with a 1:8 ratio during waking hours and a 1:16 ratio during sleeping hours. (1) Juvenile Halls (minimum youth-staff ratio) (A) during the hours that youth are awake, one wide- JH: 1.08, II-B, 2-a awake youth supervision staff member on duty for each 10 youth in detention; ☒ ☐ ☐ The JH staffs per PREA with a 1:8 ratio during waking hours. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake JH: 1.08, II-B, 2-b youth supervision staff member on duty for each 30 youth in detention; ☒ ☐ ☐ The JH staffs per PREA with a 1:16 ratio during sleeping hours 7587 7593 Santa Clara JH Camp PRO 20-22 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the JH: 1.08, II-B, 1 number of youth in detention, unless an ☒ ☐ ☐ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☒ ☐ ☐ JH: 1.08, II-B, 2-c facility. (E) personnel with primary responsibility for other duties such as administration, supervision of JH: 1.08, II-B, 3 personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. The Department’s Facility Organization ☒ ☐ ☐ Chart for both facilities as well as contracted service personnel, reveal sufficient operational staff to maintain youth supervision and provide required services. (2) Special Purpose Juvenile Halls (minimum youth- staff ratio) ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement ☐ ☐ ☒ has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. 7587 7593 Santa Clara JH Camp PRO 20-22 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (3) Camps (minimum youth -staff ratio) (A) during the hours that youth are awake, one wide- JR: 2.04, II-B, 1 awake youth supervision staff member on duty for each 15 youth in the camp population; ☐ ☒ ☐ JR staffs the facility per PREA with a 1:6 ratio in each living unit. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake JR: 2.04, II-B, 2 youth supervision staff member on duty for each 30 youth present in the facility; ☐ ☒ ☐ JR staffs the facility per PREA with a 1:12 ratio in each living unit. (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the JR: 2.04, II-B, 3 number of youth in residence, unless arrangements ☐ ☒ ☐ have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☒ ☐ JR: 2.04, II-B, 4 facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be JR: 2.04, II-B, 5 given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☐ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of JR: 2.04, II-b, 6 personnel, academic or trade instruction, clerical, ☒ ☐ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7587 7593 Santa Clara JH Camp PRO 20-22 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING JH: 1.08, III-B (a) Prior to assuming any responsibilities each youth JR: 2.19 supervision staff member shall be properly oriented to their duties, including: ☒ ☒ ☐ The sections noted above and throughout regulation include staff training, PREA, and the role of the Probation Counselor (PC). (1) youth supervision duties; JH: 1.08, III-B, 1 ☒ ☒ ☐ JR: 2.19, II-A, 1 (2) scope of decisions they shall make; JH: 1.08, III-B, 2 ☒ ☒ ☐ JR: 2.19, II-A, 2 (3) the identity of their supervisor; JH: 1.08, III-B, 3 ☒ ☒ ☐ JR: 2.19, II-A, 3 (4) the identity of persons who are responsible to them; JH: 1.08, III-B, 4 ☒ ☒ ☐ JR: 2.19, II-A, 4 (5) persons to contact for decisions that are beyond their responsibility; and JH: 1.08, III-B, 5 ☒ ☒ ☐ JR: 2.19, II-A, 5 (6) ethical responsibilities. JH: 1.08, III-B, 6 ☒ ☒ ☐ JR: 2.19, II-A, 6 7587 7593 Santa Clara JH Camp PRO 20-22 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff JH: 1.08, III-B member shall receive a minimum of 40 hours of facility-specific orientation, including: JR: 2.19, III-A through C All youth supervision staff meet and/or exceed training upon hire. ☒ ☒ ☐ Additionally, the facility orientation and training component for James Ranch staff includes an 8-day (64 hour) Staff Training Guide where the staff member shadows a Supervisor to learn all responsibilities of the program. Staff are trained to facility specific policy requirements of the position and must sign off that they understand related policy and operational procedures. (1) individual and group supervision techniques; JH: 1.08, III-B, 7 ☒ ☒ ☐ JR: 2.19, III-A, 1 (2) regulations and policies relating to discipline and rights of youth pursuant to law and the JH: 1.08, III-B, 8 provisions of this chapter; ☒ ☒ ☐ JR: 2.19, III-A, 2 (3) basic health, sanitation and safety measures; JH: 1.08, III-B, 9 ☒ ☒ ☐ JR: 2.19, III-A, 3 (4) suicide prevention and response to suicide attempts JH: 1.08, III-B, 10 ☒ ☒ ☐ JR: 2.19, III-A, 4 7587 7593 Santa Clara JH Camp PRO 20-22 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and JH: 1.08, III-B, 11 physical restraints; ☒ ☒ ☐ JR: 2.19, III-A, 5 (6) review of policies and procedures referencing trauma and trauma-informed approaches; JH: 1.08, III-B, 12 ☒ ☒ ☐ JR: 2.19, III-A, 6 (7) procedures to follow in the event of emergencies; JH: 1.08, III-B, 13 ☒ ☒ ☐ JR: 2.19, III-A, 7 (8) routine security measures, including facility perimeter and grounds; JH: 1.08, III-B, 14 ☒ ☒ ☐ JR: 2.19, III-A, 8 (9) crisis intervention and mental health referrals to mental health services; JH: 1.08, III-B, 15 ☒ ☒ ☐ JR: 2.19, III-A, 9 (10) documentation; and JH: 1.08, III-B, 16 ☒ ☒ ☐ JR: 2.19, III-A, 10 (11) fire/life safety training JH: 1.08, III-B, 17 ☒ ☒ ☐ JR: 2.19, III-A, 11 7587 7593 Santa Clara JH Camp PRO 20-22 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully JH: 1.08, III-A complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal JR: 2.19, IV-A Code Section 6035. ☒ ☒ ☐ All staff complete 176 hours of Core Training, 40 hours of PC 832 Training and 40 hours of initial Facility Specific Orientation Training at JH and 64 at JR. (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete ☒ ☒ ☐ JH: 1.08, III-A training pursuant to Section 830 et seq. of the Penal Code. JR: 2.19, IV-B 1323 FIRE AND LIFE SAFETY Whenever there is a youth in a juvenile facility, there JH: 1.08, III-D shall be at least one wide awake person on duty at all ☒ ☒ ☐ JR: 2.19, III-A, 11-a times who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 7587 7593 Santa Clara JH Camp PRO 20-22 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1324 POLICY AND PROCEDURES MANUAL JH: 1.01, II-A All facility administrators shall develop, publish, and implement a manual of written policies and procedures The Juvenile Hall policy states the manual that address, at a minimum, all regulations that are will be reviewed every two years. We applicable to the facility. Such a manual shall be made noted the JH Manual was last updated in available to all employees, reviewed by all employees, September 2021 and is ongoing. and shall be administratively reviewed at a minimum every two years, and updated, as necessary. Those records relating to the standards and requirements set JR: 1.01, I-A and II-A, 1-3 forth in these regulations shall be accessible to the Board on request. ☒ ☒ ☐ The manual shall include: James Ranch requires a biennial review of all policies and procedures. We note the JR Facility Manual has been in updated and review status since the end of the 2018- 2020 Inspection Cycle with revisions that better meet the needs of the agency and compliance to regulation. The new administrators prioritized the manual elements to guide staff to updated regulations, which occurred in 2021. Many updates remain in draft pending Chief approvals. (a) table of organization, including channels of communications and a description of job JH: 1.01; 1.09 Chain of Command and classifications; Duties ☒ ☒ ☐ JR: 1.01, II-C, 1 (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the JH: 1.03, I-C (JJC); 1.03, II-B (Juvenile Juvenile Justice/Delinquency Prevention Court) Commission or Probation Committee, probation ☒ ☒ ☐ staff, school personnel and other agencies that are JR: 1.01, II-C, 2 involved in juvenile facility programs; (c) responsibilities of all employees; JH: 1.04 Juvenile Hall Group Counselor ☒ ☒ ☐ JR: 1.01, II-C, 3 7587 7593 Santa Clara JH Camp PRO 20-22 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (d) initial orientation and training program for employees; JH: 1.08, III Staff Training JR: 1.01, II-C, 4 ☒ ☒ ☐ All new employees are required to complete 176 hours of Core, 40 hours of PC 832 and 40 hours of facility specific Orientation. (e) initial orientation, including safety and security issues and anti-discrimination policies, for support JH: 12.02, III-A, 3 staff, contract employees, school, mental/behavioral ☒ ☒ ☐ health and medical staff, program providers and JR: 1.01, II-C, 5 volunteers; (f) maintenance of record-keeping, statistics and communication system to ensure: Both facilities have processes to ensure all components of this regulations are met. Each ☒ ☒ ☐ facility has a Quality Systems Unit that reviews and audits all policy and operational procedures in the department. (1) efficient operation of the juvenile facility; JH: 1.03, III-B, 1-3 ☒ ☒ ☐ JR: 1.01, II-C, 6-a (2) legal and proper care of youth; JH: 1.01, I ☒ ☒ ☐ JR: 1.01, II-C, 6-b (3) maintenance of individual youth's records; JH: 7.07, III-A through C ☒ ☒ ☐ JR: 1.01, II-C, 6-c 7587 7593 Santa Clara JH Camp PRO 20-22 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (4) supply of information to the juvenile court and those authorized by the court or by the law; and, JH: 9.03, II-K, 1-a ☒ ☒ ☐ JR: 1.01, II-C, 6-d (5) release of information regarding youth. JH: 9.03, VII-C ☒ ☒ ☐ JR: 1.01, II-C, 6-e (g) ethical responsibilities; JH: 1.05 Code of Ethical Conduct ☒ ☒ ☐ JR: 1.01, II-C, 7 (h) trauma-informed approaches; JH: 1.01, I-B ☒ ☒ ☐ JR: 1.01, II-C, 8 (i) culturally responsive approaches; JH: 1.01, I-B ☒ ☒ ☐ JR: 1.01, II-C, 8 (j) gender responsive approaches; JH: 1.01, I-B ☒ ☒ ☐ JR: 1.01, II-C, 8 7587 7593 Santa Clara JH Camp PRO 20-22 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal JH: 8.01, II-8 and 9 access to all available services, placement, care, treatment, and benefits, and provides that no person JR: 1.01, II-C, 9 shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group ☒ ☒ ☐ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any chemical agents related security devices, and JR: 1.01, II-C, 10 weapons and ammunition, where applicable; The only staff authorized to carry OC Spray are transportation staff and Aftercare Probation Officers. If they are on site, they must store their OC spray prior to entering ☒ ☒ ☐ the facility secure perimeter. Armed staff must store their weapon in the secure lockers prior to secure perimeter entry at JH. There are 8 weapons storage lockers in place in the Administration area at James Ranch. (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible JH:12.10, II-6, d youth; and, JR: 1.01, II-C, 11 ☒ ☒ ☐ Medical staff facilitate the information for continuing or dis-continuing Medi-Cal for in custody youth. 7587 7593 Santa Clara JH Camp PRO 20-22 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. JH: 13.01 PREA The policy shall include an approach to preventing, detecting and responding to such conduct and any JR: 1.01, II-C, 12 retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff ☒ ☒ ☐ or a third party. Both facilities have a detailed and specific PREA policy that addresses all forms of sexual abuse, sexual assault and sexual harassment for staff and youth. 1325 FIRE SAFETY PLAN JH: 3.03 Fire The facility administrator shall consult with the local fire ☒ ☒ ☐ JR: 11.05 Fire Plan department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the manual of policy and procedures; JH: 3.03 The facility conducts a walk-through of the facility with the State Fire Marshal’s Office and the San Jose Fire Department to ensure the plan for response to a fire emergency is current. The facility requires staff to review Emergency Procedures annually. ☒ ☒ ☐ JR: 11.05, I-A, 1 The facility conducts a walk-through of the facility with the State Fire Marshal’s Office to ensure the plan for response to a fire emergency is current. The facility requires staff to review all Emergency Procedures annually. A Safety Committee also meets monthly. 7587 7593 Santa Clara JH Camp PRO 20-22 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS b) monthly fire and life safety inspections by facility JH: 3.03, III-C, 1 staff with two- year retention of the inspection record; We reviewed the Monthly Fire and Life Safety Inspections at JH and found every space within the facility and administrative perimeter are inspected in the first week of every month. JR: 11.05, I-A, 2 ☒ ☒ ☐ 11.05, VI Equipment Inspection This outlines monthly fire and life safety inspections throughout the entire facility plant, including outside the vast space as well as inside each structure on site. The Monthly Inspections are 25 pages in length and comprehensive for each space. c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); JH: The last fire inspection at JH was completed on May 17, 2021. ☒ ☒ ☐ JR: 11.05, I-A, 3 The last fire inspection was completed on May 17, 2021. 7587 7593 Santa Clara JH Camp PRO 20-22 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS d) an evacuation plan; JH: 3.01 Evacuation Plans for entire Facility 3.02 Evacuation of the Building JR: 11.05, I-A, 4 11.05, IV-A Evacuation Map ☒ ☒ ☐ 11.05, V-A Monthly Fire Drills It should be noted full evacuation of the occupied buildings at JR is conducted during each monthly fire drill. There are evacuation maps posted throughout the facility. 7587 7593 Santa Clara JH Camp PRO 20-22 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS e) documented fire drills not less than quarterly; JH: 3.03, III-A The facility conducts mock fire drills monthly and documented physical fire drills quarterly with partner agencies. It should be noted the facility conducts an annual evacuation drill of the entire facility annually. We reviewed the drills for this cycle and found them to be randomly conducted in ☒ ☒ ☐ different units and different times. JR: 11.05, I-A, 5 Fire Drills 11.05, V-A, 1 Policy articulates drills are conducted each month, including evacuation of the facility. The agency has modified policy to state a sunset drill will be conducted biennially. We reviewed all drills this cycle and noted they occur per policy. f) a written plan for the emergency housing of youth in the case of fire; and, JH: 3.07 Emergency Housing In case of facility evacuation, youth will be housed at James Ranch or the main jail (exigent circumstances). ☒ ☒ ☐ JR: 11.05, I-A, 6 11.05, V-A, 1 JR staff and youth would evacuate to Santa Clara Juvenile Hall. 7587 7593 Santa Clara JH Camp PRO 20-22 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS g) development of a fire suppression pre-plan in cooperation with the local fire department. JH: 3.03, II ☒ ☒ ☐ JR: 11.05, I-A, 7 1326 SECURITY REVIEW Each facility administrator shall develop policies and JH: 1.03, III-A procedures to annually review, evaluate, and document security of the facility. The review and evaluation shall include internal and external security, including, but not A Security Review memorandum was limited to, key control, equipment, and staff training. completed in October 2021 outlining Security practices were reviewed. ☒ ☒ ☐ JR: 1.02, VII A Security Review memorandum was completed by Probation Manager Jill Ugalde on October 12, 2021. 1327 EMERGENCY PROCEDURES The facility administrator shall develop facility-specific ☒ ☒ ☐ JH: Section 3 Emergency Procedures policies and procedures for emergencies that shall JR: 11.01 Emergency Preparedness include, but not be limited to: (a) escape, disturbances, and the taking of hostages; JH: 3.06 II Dangerous Person(s) 3.06, IV Hostages 9.16 Escapes ☒ ☒ ☐ JR: 11.01, I-A, 1 6.08 Escape 11.09 VI Dangerous Person 11.09 VIII Hostage Incident 7587 7593 Santa Clara JH Camp PRO 20-22 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (b) civil disturbance, active shooter and terrorist attack; JH: 3.06, III Civilian Disturbances 3.06, II-G Active Shooter 3.06 V Terrorist Attack ☒ ☒ ☐ JR: 11.09 V Civilian Disturbances 11.09 VII Active Shooter 11.09 IX Terrorist Attack (c) fire and natural disasters; JH:3.03 Fire; 3.04 Natural Disasters JR: 11.01, I-A, 3 ☒ ☒ ☐ 11.05 Fire 11.07 Earthquake, Flood, Natural Disaster (d) periodic testing of emergency equipment; JH: 3.03, II-A, 5 JR: 11.01, I-A, 4 ☒ ☒ ☐ 11.05, XI-A, 5 Policy calls for weekly tests. (e) emergency evacuation of the facility; and JH: 3.02 Evacuation ☒ ☒ ☐ JR: 11.01, I-A, 5 11.03 Evacuation 7587 7593 Santa Clara JH Camp PRO 20-22 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (f) a program to provide all youth supervision staff with an annual review of emergency procedures. JH: 3.02, I-C The agency competed an Emergency Procedures memo on October 19, 2021, as well as providing an updated list of all supervision staff and their annual progress to read the Facility Manual, including Emergency Procedures. ☒ ☒ ☐ JR: 11.01, I-A, 6 11.01 V Staff Familiarity These sections require staff annually review all emergency procedures. The emergency procedures were reviewed and/or updated in October 2021, verified by a memo from Manager jill Ugalde dated October 27, 2021. 7587 7593 Santa Clara JH Camp PRO 20-22 - 24 - J453 JUV PRO-Eff. 01-01-2019 1328 SAFETY CHECKS The facility administrator shall develop and implement JH: 6.02, VI-F, 1-4 policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, at random or varied intervals during hours when youth JH has 5-minute checks, Tier checks and are asleep or when youth are in their rooms, confined in safety checks, all depending on unit holding cells or confined to their bed in a dormitory. activities and youth Supervision is not replaced, but may be supplemented supervision/classification status. JH by, an audio/visual electronic surveillance system counselors are required to do 5 checks an designed to detect overt, aggressive or assaultive hour with a minimum every 15-minute behavior and to summon aid in emergencies. All safety checks for standard checks, and more checks shall be documented with the actual time the restrictive checks based on status. check is completed. We provided technical assistance at the Pre- Inspection to ensure random, varied checks with legible documentation to ensure this was occurring. The facility updated their form to prompt and remind staff of the random and varied language. Since the PI, unit staff have documented the safety check tier sheet to include more varied checks and better designations for all out. Our review found compliance with regulation. ☒ ☒ ☐ JR: 2.09, I-A and B We reviewed safety checks at JR for the months of March, July, August and September 2021. For March and July, many of the safety checks were on the 14 or 15- minute mark. After our Pre-Inspection, the facility worked hard to provide more training, oversight and audit of all safety checks with the Guard 1 System during the graveyard shifts. There was noticeable improvement and other than being a staff specific issue, we are comfortable with the mechanism in place to continue the audit function. The facility documents manual checks during waking hours. Almost all checks reflect the activity and if a youth is on their bunk, requiring a safety check. 7587 7593 Santa Clara JH Camp PRO 20-22 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS We provided technical assistance recommendations for the check to indicate a ‘return to program’ when the youth comes off their bunk rather than relying on a separate log. 1329 SUICIDE PREVENTION PLAN JH: 2.07 Suicide and Self-Harm Prevention The facility administrator, in collaboration with the Plan healthcare and behavioral/mental health administrators, JR: 10.12, I-A through D shall plan and implement written policies and procedures which delineate a Suicide Prevention Plan. The plan shall consider the needs of youth experiencing There has been no suicide or attempts this past or current trauma. Suicide prevention responses cycle at either facility. We note the shall be respectful and in the least invasive manner ☒ ☒ ☐ coordinated effort between Probation, consistent with the level of suicide risk. The plan shall Behavior Health and Medical and their include the following elements: dedication to frequent communication and follow-up. Youth identified by any partner, including facility staff, are involved in immediate and ongoing discussions to address any identified issues that merit concern. (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and JH: 2.07, IV Staff Training in Suicide Training and the Juvenile Corrections Officer Core Prevention Course. ☒ ☒ ☐ JR: 10.12, III-A Staff Training in Suicide Prevention (b) Screening, Identification Assessment and Precautionary Protocols JH: 2.07, V Assessment (1) All youth shall be screened for risk of ☒ ☒ ☐ suicide at intake and as needed during JR: 10.12, IV-A, 1-3 detention. 7587 7593 Santa Clara JH Camp PRO 20-22 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (2) All youth supervision staff who perform intake processes shall be trained in JH: 2.07, III-A, 1 and 2 screening youth for risk of suicide. JR: 10.12, I-D, 1-2 ☒ ☒ ☐ The Treatment Supervising Probation Officer is responsible to review case histories for all youth entering the facility. (3) All youth who have been identified during the intake screening process to be at risk of JH: 2.07, III-A, 2-6 suicide shall be referred to ☒ ☒ ☐ behavioral/mental health staff for a suicide JR:10.12, IV-A, 1-3 risk assessment. (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the JH: 2.07, III-A, 1 behavioral/mental health assessment. ☒ ☒ ☐ JR: 10.12, IV-C, 1-a and b (c) Referral process to behavioral/mental health staff for assessment and/or services. JH: 2.07, III-A, 1 ☒ ☒ ☐ JR: 10.12, IV-A, 1 (d) Procedures for monitoring of youth identified at risk for suicide. JH: 2.07, III-A, 4 and 5 ☒ ☒ ☐ JR: 10.12, IV-A, 2 (e) Safety Interventions (1) Procedures to address intervention ☒ ☒ ☐ protocols for youth identified at risk for JH: 2.07, V-A, 5 suicide which may include, but are not limited to: JR: 10.12, IV-B 7587 7593 Santa Clara JH Camp PRO 20-22 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS A. Housing consideration JH: 2.07, V-A, 5 Determination of risk is criteria for housing ☒ ☒ ☐ decisions by BH and JH staff. JR: 10.12, IV-B, 3-a B. Treatment strategies including trauma-informed approaches JH: 2.07, II-C ☒ ☒ ☐ JR: 10.12, II-A (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit JH: 2.07, II-A, 6; 2.07, V-A, 4 and 5 suicidal behaviors. ☒ ☒ ☐ JR: 10.12, IV-B, 3-b (f) Communication (1) The intake process shall include JH: 9.03, II, 10 communication with the arresting officer ☒ ☒ ☐ and family guardians regarding the youth’s JR: 10.12, VII past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information sharing about youth at risk for ☒ ☒ ☐ JH: 2.07, V-A, 5; 2.07, VII suicide with youth supervision, healthcare, and behavioral/mental health staff. JR: 10.12, VII-B (g) Debriefing of Critical Incidents Related to Suicides or Attempts JH: 2.07, VIII-A (1) Process for administrative review of the ☒ ☒ ☐ circumstances and responses proceeding, JR: 10.12, VIII-A during and after the critical incident. (2) Process for a debriefing event with affected staff. JH: 3.06, VI-C ☒ ☒ ☐ JR: 10.12, VIII-A, 1 7587 7593 Santa Clara JH Camp PRO 20-22 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (3) Process for a debriefing event with affected youth. JH: 3.06, VI-C ☒ ☒ ☐ JR: 10.12, VIII-A, 3 (h) Documentation (1) Documentation processes shall be ☒ ☒ ☐ JH: 7.01, II-A, 1-15, a-h developed to ensure compliance with this regulation JR: 10.12, IX Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, JH: 8.01, II-A, 9 services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety JR: 10.12, VI-B, 3-b, i-d), iii) ☒ ☒ ☐ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Each facility shall submit to the Board a letter of JH: 7.07, II-A notification on each legal action, pertaining to conditions of confinement, filed against persons or legal entities ☒ ☒ ☐ responsible for juvenile facility operation. There are no legal actions pending at JH or JR. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE JH: 3.08, II-D, 1 DETAINED JR: 10.06, I-A (1) Death of a Youth. (a) The facility administrator, in cooperation with the ☒ ☒ ☐ health administrator and the behavioral/mental health director, shall develop written policies and procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. 7587 7593 Santa Clara JH Camp PRO 20-22 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (b) The health administrator, in cooperation with the facility administrator, shall develop written policies JH: 3.08, II-D, 1-a and procedures to assure there is a medical and operational review of every in-custody death of a JR: 10.06, I-A, 1 youth. The review team shall include the facility ☒ ☒ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other The Deputy Chief of Institutions health care and supervision staff who are relevant Responsibilities section includes all to the incident. components of this regulation. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the Attorney JH: 3.08, II-D, 5 General under Government Code Section 12525. A ☒ ☒ ☐ copy of the report shall be submitted to the Board JR: 10.06, I-A, II-E, 5 within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 30 calendar JH: 3.08, II-D, 4 days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the JR: 10.06, I-A, 3 ☒ ☒ ☐ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. The facilities are aware of the elements required in this regulation. (2) Serious Illness or Injury of Youth (a) The facility administrator, in cooperation with the JH: 2.01, VII-H and J (Parent and Court) health administrator, shall develop written policies JR: 10.06, II-D, 1-3 and procedures for the notification to necessary ☒ ☒ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Each juvenile facility shall submit required population ☒ ☒ ☐ JH: 7.07, III-C, 2 and profile survey reports to the Board within 10 JR: 9.02, I-C working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY When the number of youth detained in a living unit of a JH: 7.07, II-B juvenile facility exceeds its rated capacity for more than ☒ ☒ ☐ JR: 9.01, I-B and C fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7587 7593 Santa Clara JH Camp PRO 20-22 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES JH: 9.02, Admission and Detention The facility administrator shall develop and implement 902, I-B and C written policies and procedures for admittance of youth 9.03 Admission Procedures that emphasize respectful and humane engagement with youth, and reflect that the admission process may be traumatic to youth who may have already experienced JH has a streamlined and intensive intake trauma. Policies shall be trauma-informed, culturally process, including input from medical and relevant, and responsive to the language and literacy behavior health staff. We reviewed needs of youth. In addition to the requirements of numerous admission forms and validated Sections 1324 and 1430 of these regulations: with medical the procedure in place. It includes checks and balances with all facility personnel and the youth’s family to ensure a direct communication process. The Admit Sheet includes the basic information for each youth and the remaining forms are specific to medical, victimization, behavior health, classification, risk assessment, and gender identity. ☒ ☒ ☐ JR: 3.07, I-A 3.07, II-A Youth entering JR are screened by Medical personnel upon admittance, by Starlight Behavior Health upon admittance or within 48 hours and complete a PREA screening within 72 hours by facility staff. It should be noted medical at JH must authorize the transfer to JR. Once at the facility, staff complete and Admission Orientation and intensive follow up of Orientation to the specific elements of James Ranch. (a) the admittance process shall include: (1) Access to two free phone calls within one hour ☒ ☒ ☐ JH: 8.02, I of admittance in accordance with the provisions of Welfare and Institution Code Section 627; JR: 3.07, III-A, 1 7587 7593 Santa Clara JH Camp PRO 20-22 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (2) Offer of a shower; JH: 9.06, II-A, 1-e ☒ ☒ ☐ JR: 3.07, III-A, 2 (3) Documented secure storage of personal belongings; JH: 9.03, II-D; 9.06, II-A, 1 ☒ ☒ ☐ JR: 3.07, III-A, 3 (4) Offer of food upon arrival; JH: 9.06, II-C, 2 ☒ ☒ ☐ JR: 3.07, III-A, 4 7587 7593 Santa Clara JH Camp PRO 20-22 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (5) Screening for physical and behavioral health and safety issues, intellectual or developmental JH: 2.01, III Medical Screening disabilities; 2.03, III BH Referral 6.01, II-D MAAC Counselor Screening On-site medical staff conduct a Pre- Admission screening to determine if the youth is fit for incarceration. Once accepted, medical staff complete an Admission Medical Screening Evaluation. Behavior Health conducts assessments and screenings of youth typically within 24- hours of admission, but no longer than 72 hours after booking, per regulation. ☒ ☒ ☐ JR: 3.03, VII-B Case Classification 3.07, III-A, 5-c 10.01, II-A Medical Screening Youth entering the JR program come from JH and have had screenings with medical and behavior health staff prior to delivery to the Ranch. JR staff are responsible to review all screenings as well as conduct their own PREA Assessment. While at JR, facility staff facilitate and MDT to assist in the process of classification and placement if any issues of JR placement occur. (6) Screening for physical and developmental disabilities in accordance with Sections 1329, JH: 6.03, II-A, 10 1413, and 1430 of these regulations; ☒ ☒ ☐ JR: 3.07, III-A, 6 (7) Contact with Regional Center for the Developmentally Disabled for youth that are JH: 9.03, II-A, 10 suspected of or identified as having a ☒ ☒ ☐ developmental disability, pursuant to Section JR: 3.07, III-A, 7 1413; and, 7587 7593 Santa Clara JH Camp PRO 20-22 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (8) Procedures consistent with Section 1352.5. JH: 6.03, VI ☒ ☒ ☐ JR: 3.07, III-A, 8 3.09 Transgender and Intersex Youth (b) juvenile hall administrators shall establish written criteria for detention that considers the least JH: 9.02 restrictive environment. This section articulates a process for ☒ ☐ ☐ determining if a youth stays at admission or is released. JR: 3.03, I-A, 1 (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures JH: 9.03, II-K, 1-b that advise the youth of the estimated length of ☒ ☒ ☐ stay, inform them of program guidelines and JR: 3.07, IV-A provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures that advise any committed youth of the estimated JH: 9.03, II-K, 1-a length of his/her stay. ☒ ☐ ☐ JR: 3.07, IV-A, 1 7587 7593 Santa Clara JH Camp PRO 20-22 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1350.5. SCREENING FOR THE RISK OF SEXUAL ABUSE JH: 2.03, IV-A; 6.01, II-D The facility administrator shall develop and implement All admitted youth are screened with the written policies and procedures to reduce the risk of PREA-Victim Vulnerability Screening sexual abuse by or upon youth. The policy shall require Instrument. The tool reveals the likelihood facility staff to assess each youth within 72 hours of of victimizing or being victimized, admission based on the following information: including social bullying behavior or sexually aggressive behavior. We reviewed a sampling of the assessments ☒ ☒ ☐ as well as ‘No Roommate’ list for 2021 which is based on the assessment tool. JR: 3.03, VII-B, 1 Although youth are screened for this at JH, JR completes their own PREA Assessment and Multi-Agency Assessment Center (MAAC) Interview to ensure all youth are evaluated and screened for appropriate services. (a) Prior sexual victimization or abusiveness; JH: 6.01, IV-D ☒ ☒ ☐ JR: 3.03, VII-A, 1 (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, JH: 6.01, IV-D transgender, queer or intersex, and whether the ☒ ☒ ☐ youth may, therefore, be vulnerable to sexual abuse; JR: 3.03, VII-A, 2 (c) Current charges and offense history; JH: 6.01, III-A, 2-a and b ☒ ☒ ☐ JR: 3.03, VII-A, 3 7587 7593 Santa Clara JH Camp PRO 20-22 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (d) Age; JH: 6.01, III-A, 1-a ☒ ☒ ☐ JR: 3.03, VII-A, 4 (e) Level of emotional and cognitive development; JH: 6.01, III-A, 1-d ☒ ☒ ☐ JR: 3.03, VII-A, 5 (f) Physical size and stature; JH: 6.01, III-A, 2-d ☒ ☒ ☐ JR: 3.03, VII-A, 6 (g) Mental illness or mental disabilities; JH: 6.01, III-A, 2-e ☒ ☒ ☐ JR: 3.03, VII-A, 7 (h) Intellectual or developmental disabilities; JH: 6.01, III-A, 2-f ☒ ☒ ☐ JR: 3.03, VII-A, 8 (i) Physical disabilities; JH: 6.01, III-A, 1-h ☒ ☒ ☐ JR: 3.03, VII-A, 9 (j) The youth’s perception of vulnerability; and, JH: 6.01, III-A, 2-g ☒ ☒ ☐ JR: 3.03, VII-A, 10 7587 7593 Santa Clara JH Camp PRO 20-22 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (k) Any other specific information about the individual youth that may indicate heightened needs for JH: 6.01, III-A through E supervision, additional safety precautions, or ☒ ☒ ☐ separation from certain other youth. JR: 3.03, VII-A, 11 Staff shall ascertain this information through conversations with the youth during the admittance JH: 6.01 Risk Classification System process, medical and behavioral health screenings; during classification assessments; and by reviewing JR: 3.03, VII-B Assessment court records, case files, facility behavioral records, and ☒ ☒ ☐ other relevant documentation from the youth’s files. Results determine unit placement, program, education level and work assignment. The facility administrator shall implement appropriate controls on the dissemination of information within the JH: 1.05, I-C, 4 facility relative to responses received pursuant to this ☒ ☒ ☐ assessment in order to ensure that sensitive information JR: 3.04, IV Confidentiality is not exploited to the youth’s detriment by staff or other 12.01, XXI-A through C PREA youth. 7587 7593 Santa Clara JH Camp PRO 20-22 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1351 RELEASE PROCEDURES The facility administrator shall develop and implement JH: 9.14 Release Procedures written policies and procedures for release of youth from custody which provide for: Releases from JH are facilitated by the Police Admissions/Release Counselor who is responsible to ensure all facets of release are met before the youth leaves. The process is inclusive of the youth’s parent/guardian and notice to all agency partners is made before the youth leaves for re-entry services. Also, the County Juvenile Justice Commission created and implemented a ☒ ☒ ☐ Juvenile Hall Youth Survey, an anonymous questionnaire regarding the youth’s stay. The information is shared with facility administrators. JR: 3.06, I-A Ranch Release Procedures The JR Release process has become systematic and involves communication with all agency partners, allowing each to prepare for the youth’s re-entry to school, continued BH involvement or suggestions for any medical related issues. All elements are compliant with regulation. (a) verification of identity/release papers; JH: 9.14, III-A, 2 ☒ ☒ ☐ JR: 3.06, I-A, 1 (b) return of personal clothing and valuables; JH: 9.03, II-B, 5 ☒ ☒ ☐ JR: 3.06, I-A, 2 7587 7593 Santa Clara JH Camp PRO 20-22 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (c) notification to the youth's parents or guardian; JH: 9.14, III-A, 3 ☒ ☒ ☐ JR: 3.06, I-A, 3 (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these ☒ ☒ ☐ JH: 9.14, III-A, 5 regulations, for coordination with outside agencies; and, JR: 3.06, I-A, 4 (e) notification of school staff; JH: 9.14, III-A, 5-d, vii ☒ ☒ ☐ JR: 3.06, I-A, 5 (f) notification of facility mental health personnel. JH: 9.14, III-A, 5-d, vii ☒ ☒ ☐ JR: 3.06, I-A, 6 The facility administrator shall develop and implement policies and procedures for post-disposition youth to JH: 9.02, III coordinate the provision of transitional and reentry ☒ ☒ ☐ services including, but not limited to, medical and JR: 3.06, I-B behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement written policies and procedures for the furlough of ☒ ☒ ☐ JR: 5.05, I and II Furlough Policy youth from custody. 7587 7593 Santa Clara JH Camp PRO 20-22 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1352 CLASSIFICATION The facility administrator shall develop and implement JH: 6.01 Risk Classification System written policies and procedures on classification of youth for the purpose of determining housing placement in the facility. JH has a form to document specific risk factors identified for youth based on offense Such procedures shall: and response to admission information obtained by intake staff, medical and/or behavior health. Classification designations or changes must be authorized by the Supervising Counselor Behavior Health. We reviewed completed classification documents and noted BH has a stamp and ☒ ☒ ☐ requires BH staff signature for removing a youth from a designated classification status when initiated by them. JR: 3.03 Classification and Consideration The JR Facility Screening document for new admissions considers all factors in regulation and has a process for assignment based on the assessment. Low population has created a broad classification process which aligns with an appropriate assignment of youth. (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the JH: 6.01, I-B; 6.01, III-A; 6.01, IV appropriate, least restrictive housing and program ☒ ☒ ☐ settings. Housing assignments shall consider the JR: 3.03, I-A, 1 need for single, double or dormitory assignment or location within the dormitory; 7587 7593 Santa Clara JH Camp PRO 20-22 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (b) consider facility populations and physical design of the facility; JH: 6.01, IV This policy articulates the security or behavior concerns which would or could lead to a no roommate status designation. JR: 3.03, I-A, 2 3.03, IV-B, 1-4 ☒ ☒ ☐ 3.03, VII-B, 1-a, ii The facility provides alternatives for placement of youth in specific areas of the pod and in front of the line for movements to address population and design. Currently, JR has a young offender pod, graduate pod, and female pod, as well one or two operational general population pods based on numbers of committed youth. (c) provide that a youth shall be classified upon admittance to the facility; classification factors JH: 6.01, III-A shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, ☒ ☒ ☐ JR: 3.03, IV-A, 1 through 9 legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including provisions that consider the level of JH: 6.01, III-C supervision and the youth's behavior while in custody; and, JR: 3.03, V-A ☒ ☒ ☐ The facility conducts weekly classification reviews. 7587 7593 Santa Clara JH Camp PRO 20-22 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (e) provide that facility staff shall not separate youth from the general population or assign youth to a JH: 6.01, II-A single occupancy room based solely on the youth's actual or perceived race, ethnic group JR: 3.03, I-A, 5 identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, ☒ ☒ ☐ gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex ☒ ☒ ☐ JH: 6.01, II-D, 1 identification or status as an indicator of likelihood of being sexually abusive. JR: 3.03, I-A, 6 1352.5 TRANSGENDER AND INTERSEX YOUTH. The facility administrator shall develop written policies JH: 9.03, VI Admission Procedures for and procedures ensuring respectful and equitable ☒ ☒ ☐ Transgender and Intersex Youth treatment of transgender and intersex youth. The JR: 3.09, I-A Transgender and Intersex policies shall provide that: Youth (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s JH: 9.03, VI-B, 9-a and b preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the use of gang or slang names or names that otherwise compromise facility operations as determined by We reviewed blank and completed the facility manager or designee, and shall Transgender Preference Forms for youth document any decision made on this basis. identifying as Transgender upon admission. The form allows youth to identify their preferred housing, search, name designation and pronoun preferences. ☒ ☒ ☐ JR: 3.09, II-A and B Information obtained from admission at JH is passed along to JR. The form can be modified, updated, or changed based on the youth’s request to do so. 7587 7593 Santa Clara JH Camp PRO 20-22 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their gender ☒ ☒ ☐ JH: 9.06, II-A, 4-a identity and shall provide youth with the institution’s clothing and undergarments consistent JR: 3.09, III-A, 1 through 6 with their gender identity. (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes JH: 9.03, VI-B, 9-c their safety and well-being. Staff may not automatically house youth according to their JR: 3.09, IV external anatomy and shall document the reasons ☒ ☒ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender and intersex youth have access to medical and ☒ ☒ ☐ JH: 8.01, II-A, 4 behavioral health providers qualified to provide care and treatment to transgender and intersex JR: 3.09, V youth. (e) Consistent with the facility’s reasonable and necessary security considerations and physical JH: 9.03, VI-C, 2-a plant, facility staff shall make every effort to ensure ☒ ☒ ☐ the safety and privacy of transgender and intersex JR: 3.09, VI youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s JH: 9.03, VI-B, 9-d anatomical sex. Whenever feasible, the facility shall ☒ ☒ ☐ respect the youth’s preference regarding the gender of JR: 3.09, VII-A the staff member who conducts any search of the youth. 7587 7593 Santa Clara JH Camp PRO 20-22 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1353 ORIENTATION The facility administrator shall develop and implement JH: 9.03, II-L Orientation written policies and procedures to orient a youth prior Youth Handbook to placement in a living area. Both written and verbal information shall be provided and supplemented with video orientation if feasible. Provision shall be made to JH has a comprehensive process to orient provide accessible orientation information to all youth to the facility, including that the detained youth including those with disabilities, limited youth has: read the youth handbook; signed literacy, or English language learners. Orientation shall an Orientation Contract, with indications include information that addresses: the youth has been advised of all elements of regulation, including PREA and COVID protocols; watched the Orientation video; and, signed a document confirming the above has taken place. The updated Youth Handbook responds specific to all elements of regulation. ☒ ☒ ☐ JR: 3.04, II Orientation 3.04, II-A, 1-3 JR has their own facility specific Orientation to ensure youth understand the expectations and responsibilities as they enter the program. The checklist assures youth receive all elements of regulation. The facility also provides a Parent Orientation regarding COVID, visiting and ongoing procedure components of their child’s program. The Youth Guidebook provides ongoing support of facility expectations throughout their stay. (a) facility rules including contraband and searches and disciplinary procedures; JH: 9.03, II-L, 3-b and e ☒ ☒ ☐ JR: 3.04, IV-C, 1 (b) facility’s system of positive behavior interventions and supports, including behavior expectations, JH: 9.03, II-L, 3-a and b incentives that youth will receive for complying ☒ ☒ ☐ with facility rules, and consequences that may JR: 3.04, IV-C, 2 result when youth violate the rules of the facility; 7587 7593 Santa Clara JH Camp PRO 20-22 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual JH: 9.03, II-L, 3-p harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; The JH Orientation Video contains all information related to PREA. ☒ ☒ ☐ JR: 3.04, IV-C, 3-a 3.04, II-9 and 12 (PREA) The PREA Pamphlet and Zero Tolerance advisement indicated above are provided to incoming youth at intake. (d) identification of key staff and their roles; JH: 9.03, II-L, 3-c ☒ ☒ ☐ JR: 3.04, IV-C, 4-a through f (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to be JH: 9.03, II-L, 3-n free of retaliation for reporting a grievance, and the ☒ ☒ ☐ name of the person or position designated to resolve JR: 3.04, IV-C, 5 the issue; (f) access to legal services and information on the court process; JH: 8.01, II-A, 15-16 ☒ ☒ ☐ 9.03, II-L, 3-k JR: 3.04, IV-C, 6 (g) access to routine and emergency health and mental health care; JH: 9.03, II-L, 3-l ☒ ☒ ☐ JR: 3.04, IV-C, 7 7587 7593 Santa Clara JH Camp PRO 20-22 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (h) access to education, religious services, and recreational activities; JH: 9.03, II-L, 3-q, r and s ☒ ☒ ☐ JR: 3.04, IV-C, 8 (i) housing assignments; JH: 9.03, II-L, 3-d ☒ ☒ ☐ JR: 3.04, IV-C, 9 (j) opportunity for personal hygiene and daily showers including the availability of personal care items JH: 9.03, II-L, 3-i ☒ ☒ ☐ JR: 3.04, IV-C, 10 (k) rules and access to correspondence, visits and telephone use; JH: 9.03, II-L, 3-f, h, j and k ☒ ☒ ☐ JR: 3.04, IV-C, 11, (l) availability of reading materials, programming, and other activities; JH: 9.03, II-L, 3-w ☒ ☒ ☐ JR: 3.04, IV-C, 12 (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; JH: 9.03, II-L, 3-o, t and u JR: 3.04, IV-C, 13-a through c ☒ ☒ ☐ James Ranch does not use Room Confinement. (n) immigration legal services; JH: 9.03, II-L, 3-k ☒ ☒ ☐ JR: 3.04, IV-C, 14 7587 7593 Santa Clara JH Camp PRO 20-22 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (o) emergencies including evacuation procedures; JH: 3.03, II and III ☒ ☒ ☐ JR: 3.04, IV-C, 15 (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and JH:8.01, II-A. harassment by other youth and staff; ☒ ☒ ☐ JR: 3.04, IV-C, 16 (q) availability of services and programs in a language other than English if appropriate; JH: 9.03, II-L, 4-a and b ☒ ☒ ☐ JR: 3.04, IV-C, 17 (r) the process for requesting different housing, education, programming and work assignments; JH: 9.01, II-A, 9 ☒ ☒ ☐ JR: 3.04, IV-C, 18 (s) a process for which parents/guardians receive information regarding the youth’s stay in the JH: 8.01, II-A, 7 facility that at a minimum includes answers to ☒ ☒ ☐ frequently asked questions and provides contact JR: 3.04, IV-C, 19 information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. JH: 9.03, II-L, 3-x ☒ ☒ ☐ JR: 3.04, IV-C, 20 7587 7593 Santa Clara JH Camp PRO 20-22 - 47 - J453 JUV PRO-Eff. 01-01-2019 1354 SEPARATION JH: 4.04 Separation The facility administrator shall develop and implement We reviewed incidents resulting in written policies and procedures that address: separation and found the circumstances for removing a youth from the group were justified in the documentation and articulated well in the incident report. The facility is adjusting to the technical assistance recommendation regarding semantics in policy. The staff continue to use the words ‘time out’ with reference to Separation, and Voluntary Room Confinement for self-separation. The operational process and procedure are compliant with regulation; but the language reference suggests otherwise. The IT department has changed the language in the report and documentation required fields to use language to meet the standard. Additionally, Quality Assurance staff created a flow chart for staff to understand the differences in separation, voluntary separation and room confinement. ☒ ☒ ☐ JR: 6.05 Separation It is noted James Ranch has had one incident of separating a youth from July 2020 to May 2021. The incident involved a youth who was involved in a behavior violation and needed to be removed from his pod for a short period of time. He was returned to the pod after staff redirection and counsel. Although JR does not have RC, they remove youth from the facility to JH on an Administrative Ranch Review (ARR) in lieu of JR Failure to redirect behavior. So far this cycle, the 9 incidents of ARR did not occur until May 2021. Each involved a removal to JH for a period of 1-4 days for readjustment of program expectations. 7587 7593 Santa Clara JH Camp PRO 20-22 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (a) separation of youth for reasons that include, but are not be limited to, medical and mental health ☒ ☒ ☐ JH: 4.04, I-B; 4.04, III conditions, assaultive behavior, disciplinary consequences and protective custody. JR: 6.05, I-A, (b) consideration of positive youth development and trauma-informed care. JH: 4.04, III-B ☒ ☒ ☐ JR: 6.05, I-C, 1 and 2 (c) separated youth shall not be denied normal privileges available at the facility, except when JH: 4.04, III-C necessary to accomplish the objective of separation. ☒ ☒ ☐ JR: 6.05, I-D (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. JH: 4.04, III-D ☒ ☒ ☐ JR: 6.05, I-E Discipline 6.06 Administrative Ranch Review (e) when separation results in room confinement, the separation shall occur in accordance with Welfare JH: 4.04, III-E and Institutions Code Section 208.3 and Section1354.5 of these regulations. Youth requiring room confinement at JH are moved to a Holding Room in Boys/Girls Receiving/Intake Unit. We discussed the need to evaluate the movement and not automatically move youth, however, facility administration moves the youth as to not ☒ ☒ ☐ cause disruption of unit activities for the remainder of youth in the unit. JR: There is no room confinement at JR. Youth are returned to JH on an Administrative Ranch Review (ARR) and the policies at JH become effective. 7587 7593 Santa Clara JH Camp PRO 20-22 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (f) policies and procedures shall ensure a daily review of separated youth to determine if separation JH: 4.04, III-E, 4 remains necessary. JR: 6.05, I-C, 4 ☒ ☒ ☐ 6.06, IV-A 6.06, V-A, 1 7587 7593 Santa Clara JH Camp PRO 20-22 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT (a) The facility administrator shall develop and JH: 4.09 Room Confinement implement written policies and procedures addressing the confinement of youth in their room that are consistent with Welfare and Institutions We reviewed incidents of room Code Section 208.3. The placement of a youth in confinement from JH and noted if a youth room confinement shall be accomplished in poses a safety or security risk, the youth is accordance with the following guidelines: moved to the Separation Room at Intake (referred to as Boy’s or Girl’s Receiving). This allows a more removed location for staff to supervise and work with the youth to promote reintegration. The agency continues to use this a as a last resort; and we noted the documentation for these incidents is compliant with both policy and regulation. There were 17 incidents of Room Confinement from January 2021 to ☒ ☒ ☐ date of inspection. We provided technical assistance regarding the semantics used in incident reports of a “time out” versus use of the words Room Confinement. The agency is making changes to the internal system changing the verbiage. Also, we reviewed Re-integration plans completed by staff and found them compliant with regulation with the changes made on site to the form. JR: There is no RC at James Ranch, youth are never placed behind a locked door. (1) Room confinement shall not be used before other, less restrictive, options have been JH: 4.09, I-A; 4.09, II-B, 1 attempted and exhausted, unless attempting ☒ ☒ ☐ those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, ☒ ☒ ☐ JH: 4.09, II-B, 2 convenience, or retaliation by staff. 7587 7593 Santa Clara JH Camp PRO 20-22 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (3) Room confinement shall not be used to the extent that it compromises the mental and ☒ ☒ ☐ JH: 4.09, II-B, 3 physical health of the youth. (b) A youth may be held up to four hours in room confinement. After the youth has been held in room ☒ ☒ ☐ JH: 4.09, V-A, 4 confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☒ ☐ JH: 4.09, V-A, 4-a (2) Consult with mental health or medical staff. ☒ ☒ ☐ JH: 4.09, V-A, 4-b (3) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ ☒ ☐ JH: 4.09, V-A, 4-c reintegrate the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: ☒ ☒ ☐ JH: 4.09, V-A, 4-d (A) Document the reasons for room confinement and the basis for the JH: 4.09, V-A, 4-d, ii-1 through 3 extension, the date and time the youth was ☒ ☒ ☐ first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met ☒ ☒ ☐ JH: 4.09, V-A, 4-d, iii in order to integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her ☒ ☒ ☐ JH: 4.09, V-A, 4-d, i-3 designee every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of ☒ ☒ ☐ JH: 4.09, II-C youth in juvenile facilities and does not apply to normal sleeping hours. 7587 7593 Santa Clara JH Camp PRO 20-22 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (6) This section does not apply to youth or wards in court holding facilities or adult facilities. ☒ ☒ ☐ JH: 4.09, II-D, 2 (7) Nothing in this section shall be construed to conflict with any law providing greater or ☒ ☒ ☐ additional protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that JH: 4.09, II-D, 3 requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☒ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat JH: 4.09, II-D, 1 and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☒ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7587 7593 Santa Clara JH Camp PRO 20-22 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1355 INSTITUTIONAL ASSESSMENT AND PLAN JH: 12.01, II-C Multi-Agency Assessment The facility administrator shall develop and implement Center written policies and procedures for assessment and case planning. We reviewed nine comprehensive Institutional Assessments for youth including information from the initial assessments completed at intake by all agency partners, the formal Case Plan, any and ongoing MDT plans, Transition Plans and the MAAC (Multi-Agency Assessment Center) Service Treatment Plan. The agency includes the youth’s historical in custody and out of custody needs and progress. The articulable risks and needs are updated based on progress. The BH notes and case chrono notes from the counselor are recorded and inclusive in the plan. ☒ ☒ ☐ JR: 4.03, I-B Individual Service Plan We reviewed 10 ISP’s from JR and found the process in place articulates the identified needs and the coordinated responsive program components to meet those needs. Staff use case notes to identify the daily activities or progress to meet the risk and need factors. The ISP’s are done within 30 days of admission, at the 60-day mark and again within 30 days of exiting the program. However, an Aftercare Treatment Plan is conducted to ensure appropriate services are provide with a multi-disciplinary approach reentry. We provided technical assistance to ensure the plans are individualized and include a realistic setting of objectives and goals. 7587 7593 Santa Clara JH Camp PRO 20-22 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (a) Assessment: The assessment is based on information collected JH: 12.01, I-B during the admission process with periodic review, which includes the youth's risk factors, needs and JR: 4.03, I-A, 1-8 strengths including, but not limited to, ☒ ☒ ☐ identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: (1) A case plan shall be developed for each youth JH: 12.01, II-C held for at least 30 days or more and created within 40 days of admission. JR: 4.03, III-A and B ISP 4.02 JAIS Assessment ☒ ☒ ☐ The ISP is completed by facility staff within 21 days per policy. These plans are reviewed and updated throughout the youth’s stay and prior to release. (2) The institutional plan shall include, but not be ☒ ☒ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution of problems identified in the assessment; JH: 12.01, II-A, 1-3 ☒ ☒ ☐ JR: 4.03, III-C, 1 through 5 (B) a plan for meeting the objectives that includes a description of program resources ☒ ☒ ☐ JH: 12.01, II-E, 1-5 needed and individuals responsible for assuring that the plan is implemented; JR: 4.03 II-C, 2 (3) periodic evaluation of progress towards meeting the objectives, including periodic review and JH: 12.01, II-3, c-2 discussion of the plan with the youth; ☒ ☒ ☐ JR: 4.03, III-C, 3 7587 7593 Santa Clara JH Camp PRO 20-22 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed JH: 12.01, II-3, c-7 for post dispositional youth in accordance with ☒ ☒ ☐ Section 1351; and, JR: 4.03, III-C, 4 (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be JH: 12.01, II-3, c-7 developed with input from the family, ☒ ☒ ☐ supportive adults, youth, and Regional Center JR: 4.03, III-C, 5 for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES JH: 12.01, I-B The facility administrator shall develop and implement written policies and procedures ensuring the availability of appropriate counseling and casework services for all Facility staff meet weekly with their youth. Policies and procedures shall ensure: assigned youth. The agency provided Chrono Notes/history for youth in custody and we found any staff or agency partner has the ability to make an entry based on communication or observations of youth. Entries are informative and individualized. The PO assigned also reviews and makes ☒ ☒ ☐ notes based on their contact with the youth. JR: 4.05, I-A Counseling Services The Chrono-notes are frequent, informative and representative of the youth’s active behavior, with a time stamp. Agency partners supply information as well to ensure an all-encompassing approach to meeting the youth’s needs. (a) youth will receive assistance with needs or concerns that may arise; JH: 12.01, C ☒ ☒ ☐ JR: 4.05, I-A, 1 7587 7593 Santa Clara JH Camp PRO 20-22 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, ☒ ☒ ☐ JH: 1.09, II-E, 9 clergy, probation officer, or other public official; and, JR: 4.05, I-A, 2 (c) youth will be provided access to available resources to meet the youth’s needs. JH: 12.01, I-C, 1 ☒ ☒ ☐ JR: 4.05, I-A, 3 7587 7593 Santa Clara JH Camp PRO 20-22 - 57 - J453 JUV PRO-Eff. 01-01-2019 1357 USE OF FORCE The facility administrator, in cooperation with the JH: 5.01 Use of Force (UF) responsible physician, shall develop and implement written policies and procedures for the use of force, which may include chemical agents. Force shall never The agency provided 15 incident reports be applied as punishment, discipline, retaliation or involving use of force and we found the treatment. documentation was compliant with regulation. Most involved youth on youth (a) At a minimum, each facility shall develop policies assault or staff and aggressive behavior to and procedures which: youth or staff. The circumstances pre- and post-incident were clearly stated. For JH, the agency has had 94 UF incidents in from January to October 2021. This aligns with 2020 incidents to date. Specifically, JH had 26 incidents with physical force, 8 with the use of mechanical restraints, and 60 with both. The agency tracks and reviews all UF incidents. Our review revealed the type of force was appropriate given the nature of the incident and staff documented efforts to avoid force. ☒ ☒ ☐ JR: 6.03 Use of Force 6.09 Use of Physical Restraints We reviewed 14 of the 51 UF incidents for 2021. The incident reports revealed the actions of staff were well documented and included the efforts to pre-empt the force by verbal de-escalation attempts. All UF incidents at JR are reviewed for return to JH, depending on the severity of the behavior. Six of the ARR incidents involved force and resulted in a removal from the program to redirect the youth’s behavior and review the expectations of the JR commitment. In total, 4 of the UF issues resulted in mechanical restraint only application, 25 included physical force only and 22 included both mechanical and physical restraint. 7587 7593 Santa Clara JH Camp PRO 20-22 - 58 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section JH: 5.01, II-G Objectively Reasonable 1302 to ensure the safety and security of youth, Force staff, others and the facility. ☒ ☒ ☐ JR: 6.03, II-A through G (2) outline the force options available to staff including both physical and non-physical ☒ ☒ ☐ JH: 5.01, IV-C options and define when those force options are appropriate. JR: 6.03, III-F through H (3) describe force options or techniques that are expressly prohibited by the facility. JH: 5.01, IV-B, 1-a ☒ ☒ ☐ JR: 6.03, IV-A, 1-9 (4) describe the requirements of staff to report any inappropriate use of force, and to take JH: 5.01, VII affirmative action to immediately stop it. ☒ ☒ ☐ JR: 6.03, V-A, 1-3 (5) define a standardized reporting format that includes time period and procedure for JH: 5.01, V-B documenting and reporting the use of force, including reporting requirements of JR: 6.03, IV-A through J Documentation for management and line staff and procedures for Use of Force reviewing and tracking use of force incidents by ☒ ☒ ☐ supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. JH: 5.01, V-D; 5.01, VI-VIII ☒ ☒ ☐ JR: 6.03, VII-A and B 6.03, VIII-A through C 7587 7593 Santa Clara JH Camp PRO 20-22 - 59 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (7) define the role, notification, and follow-up procedures required after use of force incidents JH: 5.01, V-A, 1-c Medical for medical, mental health staff and parents or legal guardians. ☒ ☒ ☐ 5.01, V-C, 2 Behavior Health JR: 6.03, VIII-A through C (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code JH: 5.01, IV-B, 10 Section 6030(f) and Welfare and Institutions Code Section 222. ☒ ☒ ☐ JR: 6.03, IX, A-E 6.03, X-B (b) Facilities that authorize chemical agents as a force ☐ ☐ ☒ option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size JH: 5.01, IV-B, 9; 5.03 Use and and the approved method of deployment for Deployment of OC Spray those chemical agents. JR: 6.04, II-A Chemical agents are not allowed inside the ☐ ☐ ☒ perimeters of either facility or carried by facility staff. The following policies apply to the staff during transport out of the facility or in the field as only Group Counselors or Probation Counselors assigned to Transportation and the Pre- Release Program are authorized to carry OC Spray. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety ☐ ☐ ☒ JH: 5.03, III_A, 2; 9.11, III-C or the safety of others and only when de- escalation efforts have been unsuccessful or are JR: 6.04, III-A, 3-a through c not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical JH: 5.03, III Decontamination Process agents. This shall include that youth who have ☐ ☐ ☒ been exposed to chemical agents shall not be left JR: 6.04, IV Decontamination unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. 7587 7593 Santa Clara JH Camp PRO 20-22 - 60 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (4) define the role, notification, and follow-up procedures required after use of force incidents JH: 5.03, IV-D involving chemical agents for medical, mental health staff and parents or legal guardians. ☐ ☐ ☒ JR: 6.04, VI-B 6.03, VIII-C (5) provide for the documentation of each incident of use of chemical agents, including the reasons JH: 5.03, VI Documentation Process for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, ☐ ☐ ☒ JR: 6.04, VI Documentation Process time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and ☒ ☒ ☐ JH: 5.03, II-A regular training in use of force and chemical agents when appropriate that address: JR: 6.04, II-A, 1 and 2 (1) known medical and behavioral health conditions that would contraindicate certain JH: 5.01, I-C; 5.01, IV; 5.02, I-F; types of force; ☒ ☒ ☐ 6.01, IV-E JR: 6.03, X-B, 1 (2) acceptable chemical agents and the methods of application. JH: 5.01, IV-C, 9; 5.03; 9.11, III-C, 1 and 2 ☐ ☐ ☒ JR: 6.03, X-B, 2 (3) signs or symptoms that should result in immediate referral to medical or behavioral JH: 2.07, V-A, 1-4 health. ☒ ☒ ☐ JR:6.03, X-B, 3 (4) instruction on the Constitutional Limitations of Use of Force. JH: 5.01, II-G ☒ ☒ ☐ JR: 6.03, X-B, 4 7587 7593 Santa Clara JH Camp PRO 20-22 - 61 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (5) physical training force options that may require the use of perishable skills. JH: 5.01, I-A ☒ ☒ ☐ JR: 6.03, X-B, 5 (6) timelines the facility uses to define regular training. JH: 5.03, II-A, 1 and 2 ☒ ☒ ☐ JR: 6.03, X-B, 6 7587 7593 Santa Clara JH Camp PRO 20-22 - 62 - J453 JUV PRO-Eff. 01-01-2019 1358 USE OF PHYSICAL RESTRAINTS The facility administrator, in cooperation with the JH: 5.02 Use of Mechanical Restraints (UR) responsible physician and mental health director, shall develop and implement written policies and procedures for the use of restraint devices. Restraint devices We reviewed 15 incidents involving the UR include any devices which immobilize a youth's and found incidents involving restraint use are for transportation and movement rather extremities and/or prevent the youth from being than the UR for a mental health reason to ambulatory. protect the youth from themselves or others. Of the 68 uses of restraints from January to October 2021, some involved UR for transportation or movement from a UF incident. Staff document the need for restraints in those situations. All reports of force are reviewed by facility administration. The agency medical staff, available 24 hours each day, respond to all UR incidents. JR: 6.09 Use of Mechanical Restraints ☒ ☒ ☐ The facility had 51 incidents of the use of restraints so far in 2021. In total, 4 were only mechanical restraint application, 25 included physical restraint only and 22 included both mechanical and physical restraint. We reviewed 16 incidents which resulted in mechanical restraint use. Each were for use to gain compliance and move the youth to a location in or out of the pod. There were no incidents of the use of restraints for mental health reasons or to protect the youth, others or the facility. Restraints were removed when the youth was transported to the dorm or administration area, except for incidents when the youth was taken to JH, off-site UR, for ARR. We found the documentation in line with regulation, noting all were in reference to 1358.5. 7587 7593 Santa Clara JH Camp PRO 20-22 - 63 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS Physical restraints may be used only for those youth who present an immediate danger to themselves or JH: 5.02, II-B, 1-a others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause JR: 6.09, II-A and B ☒ ☒ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of JH: 5.02, I-D, E; 5.02, II-A, 5; 5.02, II-A. 6 restraint devices that attach a youth to a wall, floor or Pregnant Youth other fixture, including a restraint chair, or through affixing of hands and feet together behind the back ☒ ☒ ☐ JR: 6.09, III-A through C (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used JH: 5.02, II-C to restrain youth for movement or transportation within ☒ ☒ ☐ the facility. Movement within the facility shall be JR: 6.09, VIII-A governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval of the facility manager or designee. The facility manager JH: 5.02, II-B, 1-b may delegate authority to place a youth in restraints to a ☒ ☒ ☐ physician. Reasons for continued retention in restraints JR: 6.09, IV-A through C shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no later JH: 5.02, II-A, 9 than two hours from the time of placement. The youth ☒ ☒ ☐ shall be medically cleared for continued retention at least JR: 6.09, V-A and B every three hours thereafter. A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from the ☒ ☒ ☐ JH: 5.02, II-A, 10 time of placement, to assess the need for mental health treatment. JR: 6.09, V-A through C 7587 7593 Santa Clara JH Camp PRO 20-22 - 64 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS Continuous direct visual supervision shall be conducted to ensure that the restraints are properly employed, and JH:5.02, II-B, 1-d to ensure the safety and well-being of the youth. ☒ ☒ ☐ Observations of the youth's behavior and any staff 5.02, II-B, 1-f, i interventions shall be documented at least every 15 JR: 6.09, I-H, 1 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an application of restraints. JH: 5.02, II-B, 1-e ☒ ☒ ☐ JR: 6.09, VII-A, 1 and 2 (b) known medical conditions that would contraindicate certain restraint devices and/or ☒ ☒ ☐ JH: 5.02, I-A, F techniques. JR: 6.09, VII-B, 1 and 2 (c) acceptable restraint devices. JH: 5.02, I-A, I JR: 6.09, VII-C, 1 ☒ ☒ ☐ The acceptable devices are handcuffs, shackles, belly chains and plastic handcuffs. JH also allows “Tuff Ties.” (d) signs or symptoms which should result in immediate medical/mental health referral. JH: 5.02, I-A, F ☒ ☒ ☐ JR: 6.09, VII-D, 1 (e) availability of cardiopulmonary resuscitation equipment. JH: 5.02, I-E, 4 ☒ ☒ ☐ JR: 6.09, VII-E, 1-3 7587 7593 Santa Clara JH Camp PRO 20-22 - 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or JH: 502, II-A in a specified housing area for restrained youth which makes provision to protect the youth from abuse. All youth needing restraints for self-safety ☒ ☒ ☐ or movement are transported to the Receiving Separation Room. JR: 6.09, VII-F, 1-2 (g) provision for hydration and sanitation needs. JH: 5.02, II-B, 2-e ☒ ☒ ☐ JR: 6.09, VII-G, 1-2 (h) exercising of extremities. JH: 5.02, II-B, 1-f, iii ☒ ☒ ☐ JR: 6.09, VII-H, 1 7587 7593 Santa Clara JH Camp PRO 20-22 - 66 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1358.5 USE OF RESTRAINT DEVICES FOR MOVEMENT AND TRANSPORTATION WITHIN JH: 5.02, II-C Use of Mechanical Restraints THE FACILITY. for Movement or Transportation within the facility. The Facility Administrator, in cooperation with the responsible physician and behavioral/mental health director, shall develop and implement written policies All 68 restraint applications for 2021 are for and procedures for the use of restraint devices when the the use of restraints identified in this purpose is for movement or transportation within the regulation. Officers were descriptive in facility that shall include the following: their reports and provided adequate justification for their application. ☒ ☒ ☐ JR:6.09, VIII All 26 mechanical restraint applications this cycle involved the elements in this regulation. Documentation was in line with expectations and provided a clear description of the incident. (a) identification of acceptable restraint devices, staff approved to utilize restraint devices and the JH: JH: 5.02, I-A, I Devices required training. ☒ ☒ ☐ JR: 6.09, VIII-A, 1-a through c (b) the circumstances leading to the application of restraints must be documented. JH: 5.02, II-B, 1-e ☒ ☒ ☐ JR: 6.09, VIII-A, 2 (c) an individual assessment of the need to apply restraints for movement or transportation that JH: 5.02, II-B, 1-a and b includes consideration of less restrictive alternatives, consideration of a youth’s known ☒ ☒ ☐ JR: 6.09, VIII-A, 3-a through c medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint ☒ ☒ ☐ JH: 5.02, I-A, E devices shall not be used for the purposes of discipline or retaliation. JR: 6.09, VIII-A, 4 7587 7593 Santa Clara JH Camp PRO 20-22 - 67 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (e) the use of restraints on pregnant youth is limited in accordance with Penal Code Section6030(f) and JH: 5.02, II-A, 6 Welfare and Institutions Code Section 222. ☒ ☒ ☐ JR: 6.09, VIII-A, 5 1359 SAFETY ROOM PROCEDURES (a) The facility administrator, and where applicable, in There is no safety room at either facility. cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who ☐ ☐ ☒ present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, ☐ ☐ ☒ and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and ☐ ☐ ☒ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less ☐ ☐ ☒ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: 7587 7593 Santa Clara JH Camp PRO 20-22 - 68 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (1) safety room shall not be used before other less restrictive options have been attempted and exhausted, unless attempting those options poses ☐ ☐ ☒ a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or ☐ ☐ ☒ retaliation by staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of ☐ ☐ ☒ the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☐ ☐ ☒ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the ☐ ☐ ☒ goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements ☐ ☐ ☒ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 7587 7593 Santa Clara JH Camp PRO 20-22 - 69 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1360 SEARCHES The facility administrator shall develop and implement JH: 9.05 Searches written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures shall provide that: JH has significant procedures on conducting Metal Detector, Pat, Strip, Visual Body Cavity, Physical Body Cavity, Unit, Facility and Area Searches. The agency does not track strip searches for youth based on contraband or articulable suspicion to conduct a search of this magnitude. Technical assistance was provided alerting the need to have data and ensure practice reflects policy and regulation. Room, unit and facility searches ☒ ☒ ☐ are conducted each Saturday. Youth searches are per policy based on the finding or suspicion of contraband. JR: 5.08 Search Policy JR conducts random searches in the pod daily, facility searches regularly, and incident driven or ‘upgraded’ searches when necessary. There have been no strip searches this cycle, mainly due to the lack of on-site visitation and the youth are not participating in furlough because of COVID. (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and JH: 9.05, I-A, 1 staff. ☒ ☒ ☐ JR: 5.08, I-A, 1-a (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person JH: 9.05, I-A, 2 being searched and shall not be conducted for ☒ ☒ ☐ harassment or as a form of discipline or JR: 5.08, I-A, 2 punishment. 7587 7593 Santa Clara JH Camp PRO 20-22 - 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section JH: 9.05, I-A, 3 4030. ☒ ☒ ☐ JR: 5.08, I-A, 3 (d) Physical body cavity searches shall only be conducted by a medical professional. JH: 9.05, I-A, 4 ☒ ☒ ☐ JR: 5.08, I-A, 4 (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor JH: 9.05, I-A, 5 when there is reasonable suspicion based on ☒ ☒ ☐ specific and articulable facts to believe that youth is JR: 5.08, I-A, 5 concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall comply with Section 1352.5. JH: 9.05, I-A, 6 ☒ ☒ ☐ JR: 5.08, I-A, 6 (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent circumstances or JH: 9.05, I-A, 7 when conducted by a medical professional. Such ☒ ☒ ☐ searches must be justified and documented in JR: 5.08, I-A, 7 writing. 7587 7593 Santa Clara JH Camp PRO 20-22 - 71 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1361 GRIEVANCE PROCEDURE The facility administrator shall develop and implement JH: 4.07 Grievances written policies and procedures whereby any youth may appeal and have resolved grievances relating to any condition of confinement, including but not limited to We reviewed 24 of the 27 grievances filed health care services, classification decisions, program thus far in 2021. They were handled by participation, telephone, mail or visiting procedures, staff timely and responses were forwarded food, clothing, bedding, mistreatment, harassment or to the next level per policy if the youth violations of the nondiscrimination policy. There shall wished to appeal to the manager. We noted be no time limit on filing grievances. Policies and a significant number were regarding unit procedures shall include provisions whereby the facility climate and food. Responses were referred manager ensures: or handled by Food Services or Facility Maintenance. ☒ ☒ ☐ JR: 8.03 Grievance Policy and Procedure We reviewed all grievances submitted (38) thus far in 2021. The timely response and resolution were documented in the Grievance Log and the actual form. Of the total: 12 involved food or water issues, 7 were related to haircuts, 10 were from 2 separate individuals and 6 were Confidential with no youth name. The supervisor or manager response was fair, and the documented conversations were clear. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth JH: 4.07, II-B, 1 and 2 to have free access to the form; ☒ ☒ ☐ JR: 8.03, IV-A, 1 (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth JH: 4.07, II-B, 4 supervision staff working in the facility; ☒ ☒ ☐ JR: 8.03, IV-A, 2 7587 7593 Santa Clara JH Camp PRO 20-22 - 72 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (c) resolution of the grievance at the lowest appropriate staff level; JH: 4.07, I-C ☒ ☒ ☐ JR: 8.03, IV-A, 3 (d) provision for a prompt review and initial response to grievances within three (3) business days, ☒ ☒ ☐ JH: 4.07, I-A, 1 grievances that relate to health and safety issues must be addressed immediately; JR: 8.03, IV-A, 4 (1) The youth may elect to be present to explain his/her version of the grievance to a person not ☒ ☒ ☐ JH: 4.07, III-C, 2 directly involved in the circumstances which led to the grievance. JR: 8.03, IV-A, 4-b (2) Provision for a staff representative approved by the facility administrator to assist the youth. JH: 4.07, III-C, 4 ☒ ☒ ☐ JR: 8.03, IV-A, C-i (e) provision for a written response to the grievance which includes the reasons for the decisions; JH: 4.07, III-C, 5 The policy states a response within 48 ☒ ☒ ☐ hours. JR: 8.03, IV-A, 5-a (f) a system which provides that any appeal of a grievance shall be heard by a person not directly ☒ ☒ ☐ JH: 4.07, IV Appeal to the Manager involved in the circumstances which led to the grievance; JR: 8.03, IV-A, 6-a and b (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a ☒ ☒ ☐ JH: 4.07, III-C, 8 longer time frame. The youth shall be notified of any delay; and, JR: 8.03, IV-A, 7-a 7587 7593 Santa Clara JH Camp PRO 20-22 - 73 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual JH: 13.01 PREA harassment. ☒ ☒ ☐ JR: 8.03, VI-A, 8-a (Grievance for sexual abuse, assault and harassment) Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be JH: 7.05; 9.01, III-P, 7 and 9 addressed and documented in accordance with written ☒ ☒ ☐ policies and procedures within a specified timeframe. JR: 8.03, IV-A, 1 through 5 1362 REPORTING OF INCIDENTS A written report of all incidents which result in physical JH: 7.01 Incident Reports/Reviews harm, use of force, serious threat of physical harm, or JR: 7.02 Incident Reports death of an employee, youth or other person(s) shall be ☒ ☒ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT DNA SPECIMENS, SAMPLES, JH: 9.13, I-B, 1 IMPRESSIONS (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections The facility will refer the youth to his or her personnel including peace officers, may employ assigned Probation Officer for return to reasonable force to collect blood specimens, saliva Court for failing to provide DNA as ☒ ☐ ☐ samples, and thumb or palm print impressions from ordered. individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following JR: James Ranch does not collect DNA written or oral request. samples, this is accomplished at JH prior to delivery to the ranch. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force JH: 9.13, I-B that an objective, trained and competent correctional employee, faced with similar facts ☒ ☐ ☐ and circumstances, would consider necessary and reasonable to gain compliance with this section. 7587 7593 Santa Clara JH Camp PRO 20-22 - 74 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts JH: 9.13, I-B, a to secure voluntary compliance shall be documented and include an advisement of the ☒ ☐ ☐ legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. JH: 9.13, I-B, a The authorization shall include information that ☒ ☐ ☐ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. JH: 9.13, I-B, a Video shall be directed at the cell extraction event. The videotape shall be retained by the ☒ ☐ ☐ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7587 7593 Santa Clara JH Camp PRO 20-22 - 75 - J453 JUV PRO-Eff. 01-01-2019 1370 EDUCATION PROGRAM (a) School Programs JH: 12.03 Education Services-Osbourne School The County Board of Education shall provide for the administration and operation of juvenile court schools in JR: 5.02, I-A through E Education Program- conjunction with the Chief Probation Officer, or designee Blue Ridge School pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy and procedures to ensure communication and The Santa Clara Office of Education coordination between educators and probation staff. operates the Osbourne School at JH and the Culturally responsive and trauma-informed approaches Blue Ridge School at JR. There are two should be applied when providing instruction. Education Principal, 9 teachers, 4 Special Ed Teachers, staff should collaborate with the facility administrator to and 2 General Ed Para-Educators. One use technology to facilitate learning and ensure safe College Liaison, 1 Counselor and 2 office technology practices. The facility administrator shall coordinators are shared between JH and JR. request an annual review of each required element of the Shared amongst the Alternative Ed program by the Superintendent of Schools, and a report Department, there is a Librarian-Literacy or review checklist on compliance, deficiencies, and Teacher, Program Specialist, Psychologist, corrective action needed to achieve compliance with this CTE Teacher and Transition Coordinator. section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools The Santa Clara Office of Education shall conduct this review in conjunction with a qualified provides a full curriculum for youth, outside agency or individual. Upon receipt of the review, including graduates. The current program the facility administrator or designee shall review each ☒ ☒ ☐ schedule and curriculum provided includes item with the Superintendent of Schools and shall take all necessary components of Title 15 and in whatever corrective action is necessary to address each some areas, exceeds regulation. Traditional deficiency and to fully protect the educational interests and minimum requirements for graduation of all youth in the facility. (AB 167), as well as online college enrollment are offered. Career Technical Education Pathways are provided in Building and Culinary fields of study as well. Pre-apprenticeship courses are provided through the Lyuna Program, which offers a welding curriculum. COVID put a stop to on-site services until October 2020, wherein services began part- time with Odyssey-ware as a supplement to servicing youth in the classroom. Youth have been receiving a diverse in classroom curriculum, including Ingenuity, a program that aligned students with their current level of instruction when teachers returned to the classroom in the beginning of 2021. Ingenuity and Zoom instruction were available to all students during an outbreak in the summer but have again resumed normal classroom instruction. Although 7587 7593 Santa Clara JH Camp PRO 20-22 - 76 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS challenging, the SCCOE has traversed the obstacles and has provided youth in both settings with a high level of services. The new Principal’s at JH and JR work together to promote a consistent and forward-thinking curriculum to benefit the individual student. We observed youth in the classroom at each site and found the teachers engaging in the classroom and responsive to youth needs. Personnel with the Office of Ed work with youth to develop individual needs plans as it relates to further education or vocational aptitude. This progressive team of transition specialists, Post-Secondary skill building and follow up services is well documented in the youth’s transition planning assessments. Both Principals are ready for the Secure Track population and will continue to work together as the program is developed at each facility. (b) Required Elements The facility school program shall comply with the State JH: 12.03, I-A Education Code and County Board of Education policies, JR: 5.02, II-A, 1-3 all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California ☒ ☒ ☐ Standards for the Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff JH: 12.03, I-A shall refer to transgender, intersex and gender- ☒ ☒ ☐ nonconforming youth by their preferred name and JR:5.02, II-A, 4 gender. 7587 7593 Santa Clara JH Camp PRO 20-22 - 77 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (1) The course of study shall comply with the State Education Code and include, but not be limited JH:12.03, I-E, 6-e to, courses required for high school graduation. ☒ ☒ ☐ JR: 5.02, II-A, 4-a, i-vii (2) Information and preparation for the High School Equivalency Test as approved by the California ☒ ☒ ☐ JH: 12.03, I-E, 6-b Department of Education shall be made available to eligible youth. JR: 5.02, II-A, 4-b (3) Youth shall be informed of post-secondary education and vocational opportunities. JH: 12.03, I-G, 1 ☒ ☒ ☐ JR: 5.02, II-A, 4-c (4) Administration of the High School Equivalency Tests as approved by the California Department ☒ ☒ ☐ JH: 12.03, I-E, 6-b of Education, shall be made available when possible. JR: 5.02, II-A, 4-d (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient JH: 12.03, I-B progress towards grade level standards. ☒ ☒ ☐ JR: 5.02, II-A, 4-e, i-iii (6) The minimum school day shall be consistent with State Education Code Requirements for juvenile JH: 12.03, I-D, 5 court schools. The facility administrator, in conjunction with education staff, must ensure JR:5.02, II-A, 4-f, i-vi that operational procedures do not interfere with ☒ ☒ ☐ the time afforded for the minimum instructional day. Absences, time out of class or educational The school day includes 240 educational instruction, both excused and unexcused, shall minutes each day. be documented. (7) Education shall be provided to all youth regardless of classification, housing, security JH: 12.03, I-D, 1 and 2; 12.03, II-A, B status, disciplinary or separation status, including room confinement, except when and C providing education poses an immediate threat ☒ ☒ ☐ JR: 5.02, II-A, 4-g, i-iii to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). 7587 7593 Santa Clara JH Camp PRO 20-22 - 78 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (c) School Discipline (1) Positive behavior management will be JH: 12.03, I-E, 7-a implemented to reduce the need for disciplinary JR: 5.02, III-A action in the school setting and be integrated into ☒ ☒ ☐ the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative decisions made by probation staff that may JH: 12.03, I-E, 7-b affect the educational programming of students. ☒ ☒ ☐ JR: 5.02, III-B (3) Except as otherwise provided by the State Education Code, expulsion/suspension from JH: 12.03, I-E, 7-c school shall be imposed only when other means of correction fails to bring about proper conduct. JR: 5.02, III-C School staff shall follow the appropriate due process safeguards as set forth in the State ☒ ☒ ☐ Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and JH: 12.03, I-E, 8-b procedures that address the rights of any student ☒ ☒ ☐ who has continuing difficulty completing a JR: 5.02, III-D, 1 school day. (d) Provisions for Special Populations JH: 12.03, I-E, 8-b (1) State and federal laws and regulations shall be observed for all individuals with disabilities or JR: 5.02, IV-A suspected disabilities. This includes but is not ☒ ☒ ☐ limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be afforded an educational program that ☒ ☒ ☐ JH:12.03, I-E, 8-c addresses their language needs pursuant to all applicable state and federal laws and regulations JR: 5.02, IV-B governing programs for EL students. 7587 7593 Santa Clara JH Camp PRO 20-22 - 79 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (e) Educational Screening and Admission ☒ ☒ ☐ JH: 12.03, I-F, 2-a through d (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's JR: 5.02, V-A educational history, including but not limited to: (A) School progress/school history; JH: 12.03, I-F, 4 ☒ ☒ ☐ JR: 5.02, V-A, 1 (B) Home Language Survey and the results of the State Test used for English language JH: 12.03, I-E, 4 proficiency; ☒ ☒ ☐ JR 5.02, V-A, 2 (C) Needs and services of special populations as defined by the State Education Code, ☒ ☒ ☐ JH: 12.03, I-E, 8-a and b including but not limited to, students with special needs. JR: 5.02, V-A, 3 (D) Discipline problems. JH: 12.03, II-A and B ☒ ☒ ☐ JR: 5.02, V-A, 4 (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to ☒ ☒ ☐ JH: 12.03, I-F, 3 determine the youth's general academic functioning levels to enable placement in core JR: 5.02, V-B curriculum courses. (3) After admission to the facility, a preliminary education plan shall be developed for each youth JH: 12.03, I-F, 3 within five school days. ☒ ☒ ☐ JR: 5.02, V-C 7587 7593 Santa Clara JH Camp PRO 20-22 - 80 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (4) Upon enrollment, education staff shall comply with the State Education Code and request the JH: 12.03, I-F, 4 and 5 youth's records from his/her prior school(s), including, but not limited to, transcripts, JR: 5.02, V-D, 1-6 Individual Education Program (IEP), 504 Plan, ☒ ☒ ☐ state language assessment scores, immunization 5.02, V-E records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting JH: 12.03, I-E, 9-a (1) The complete facility educational record of the ☒ ☒ ☐ youth shall be forwarded to the next educational JR: 5.02, IV-A, 1 placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for ☒ ☒ ☐ JH:12.03, I-E, 9-b course work completed while in juvenile court school in accordance with the State Education JR: 5.02, IV-B, 1 Code. (g) Transition and Re-Entry Planning JH: 12.03, I-E, 1 and 3 (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop JR: 5.02, VII-A policies and procedures to meet the transition ☒ ☒ ☐ needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities JH: 12.03, I-G, 1 (1) The school and facility administrator should, whenever possible, collaborate with local post- ☒ ☒ ☐ JR: 5.02, VIII-A, 1 and 2 secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND EXERCISE. JH: 10.02, VII-D Programs, Recreation and Exercise The facility administrator shall develop and implement ☒ ☒ ☐ JR: 5.01, 1-A Program Purpose written policies and procedures for programs, recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. 7587 7593 Santa Clara JH Camp PRO 20-22 - 81 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS Juvenile facilities shall provide the opportunity for JH: 10.02, VII-D-4 programs, recreation, and exercise a minimum of three JR: 5.01, I-A, 1 and 2 hours a day during the week and five hours a day each ☒ ☒ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and JH: 10.02, VII-D, 5-b exercise may be suspended only upon a written finding JR: 5.01, I-C by the administrator/manager or designee that a youth ☒ ☒ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. JH:10.02, VII-D, 6 ☒ ☒ ☐ JR: 5.01, II-A through C There will be a written annual review of the programs, recreation, and exercise by the responsible agency to JH:12.03, I-D, 2 ensure content offered is current, consistent, and relevant to the population. ☒ ☒ ☐ JR: 5.01, I-A, 4 5.01, II-A, 1-c 7587 7593 Santa Clara JH Camp PRO 20-22 - 82 - J453 JUV PRO-Eff. 01-01-2019 (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily JH: 10.02, VII-D, 4-d programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and A Programs memo was submitted by the linguistically appropriate, or pro-social interventions Juvenile Hall Quality Systems Team, dated and activities designed to reduce recidivism. These October 4, 2021, indicating the Programs programs should be based on the youth’s individual provided to youth remain current and needs as required by Sections 1355 and 1356. Such relevant to the population. programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community Juvenile Hall has programs provided by based organizations, faith-based organizations or CBO’s, Santa Clara Behavior Health and Probation staff. Probation Staff, including the following: Catholic Charities; Fresh Lightness for Programs may include but are not limited to: Youth; HealthRIGHT 360/AARS; New Hope for Youth; Pater of Legends; Young Woman’s Freedom Center; CIC Ministries; The Beat Within ((creative writing and drawing); YWCA; Girl Scouts of Northern California; Art of Yoga; International Association of Human Values; Loustyles Hair Studio; Garden Program (on hold); Furry Friends (on hold); Unchained (on ☒ ☒ ☐ hold); Planned Parenthood (on Hold); Behavior Health Individual, Crisis and Group Counseling; and, Religious Services. JR: 5.01 Programs A Program memo completed by the James Ranch Quality Systems Unit on October 5, 2021, detailed the available programs offered at JR, including a wide array of programs provided by CBO’s, Starlight (Mental Health) and facility staff. Starlight facilitates Seeking Safety, CBT’s, Motivational Interviewing and Substance Abuse Services. Programs include: Restorative Justice; New Hope for Youth-Gang Intervention; Victim Offender Mediation; Peace it Together; Clean Slate Tattoo Removal; YWCA; El Joven Noble; Got Choices (Girl Scouts); Xinatchti (Female Right of Passage Program); San Jose Digital Arts Program; 7587 7593 Santa Clara JH Camp PRO 20-22 - 83 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS FLY-Youth Advisory Council; The Beat Within; Teaching Important Pro-Social Skills (TIPS); International Human Association for Human Values; Unchained; Enterprise, Ranch Sports League; JR Aftercare and Re-entry; and, Individual, Group and Family Counseling. We note some programming provided by outside vendors continue to be facilitated virtually, awaiting clearance from Public Health to resume in person. (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☒ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to JH: 10.02, VII-D, 4-c unscheduled activities such as leisure reading, letter ☒ ☒ ☐ writing, and entertainment. Activities shall be JR: 5.01, III-C, 1-i supervised and include orientation and may include coaching of youth. 7587 7593 Santa Clara JH Camp PRO 20-22 - 84 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle JH: 10.02, VII-D, 4-b activity each day. ☒ ☒ ☐ JR: 5.01, III-C, 1-j The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and programs. ☒ ☒ ☐ JH: 10.02, VII-D, 5 The administrator/manager shall document the reasons why suspension of recreation and programs occurs. JR: 5.01, IV-B, 1-a and b 1372 RELIGIOUS PROGRAM The facility administrator shall provide access to JH: 12.04 Chaplain and Religious Services religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth shall be allowed to participate in an activity outside of JR: 5.01, III-C, 3 their room if he/she elects not to participate in religious programs. ☒ ☒ ☐ Although policy is compliant with Religious programs shall provide for: regulation, the agency has suspended on- site religious programming due to COVID. Youth are able to contact religious providers directly for counsel or watch live streamed services; but no direct services are occurring. (a) opportunity for religious services and practices; JH: 12.04, I-A ☒ ☒ ☐ JR: 5.01, III-C, 3-a, i (b) availability of clergy; and, JH: 12.04, I-C ☒ ☒ ☐ JR: 5.01, III-C, 3-a, ii (c) availability of religious diets. JH: 12.04, II-C ☒ ☒ ☐ JR: 5.01, III-C, 3-a, iv 7587 7593 Santa Clara JH Camp PRO 20-22 - 85 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1373 WORK PROGRAM The facility administrator shall develop policies and JH: 9.12 Work Program (Inside the facility procedures regarding the fair and consistent assignment only) of youth to work programs. Work assigned to a youth ☒ ☒ ☐ JR: 5.03 shall be meaningful, constructive and related to vocational training or increasing a youth's sense of James Ranch offers an on-site and off-site responsibility. Work programs shall not be imposed as a work program (Enterprise). disciplinary measure 1374 VISITING JH: 9.10 Visiting; 9.10, I-A, 3; 91.0, I-M, 6 The facility administrator shall develop and implement JR: 5.04 Visiting written policies and procedures for visiting, that include 5.04, I-A provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing 5.04, II-A through C ☒ ☒ ☐ in loco parentis, and children of youth. Other family 5.04, IV-D, 4-a through d members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. 7587 7593 Santa Clara JH Camp PRO 20-22 - 86 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and security. JH: 9.10, I-A Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to Although policy allows for visiting six days the safety of youth or staff in the facility. Any denial of each week, COVID has changed the visitation or limitation on visitations shall be opportunities for parents. At the time of communicated to the youth, person denied and facility inspection, youth are able to have on-site administrator. visits for 45 minutes each week with an additional hour every other week. All youth can participate in Zoom calls with family and special visits continue to occur as scheduled. For all visits, parents call the visiting coordinator to schedule. ☒ ☒ ☐ This regulation is currently suspended with the above mitigation. JR: 5.04, III 5.04, IV-A Visiting occurs at JR on Saturdays and Sundays. Youth are supplemented with phone and FaceTime calls to family during evening program and free time. 7587 7593 Santa Clara JH Camp PRO 20-22 - 87 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but JH: 9.10, II-A, 2 conversations shall not be monitored unless there is a security or safety need. This policy allows for six 30-minute visits each week for a total of 3 hours per week available to youth. As noted above, COVID has limited the schedule. ☒ ☒ ☐ JR: 5.04, IV-B 5.04, IV-D, 1-a Visitation occurs on Saturdays and Sunday’s from 10:00 am – 12:00 pm and 1:30 pm – 3:30 pm. Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, JH: 9.10, IV Special Visits shall be accommodated as necessary and within the discretion of the facility administrator or designee. 9.10, VII Professional Visits Family therapy and professional visits shall be JR: 5.04, IV-D, 4-a through c Professional accommodated outside the provisions of this regulation. ☒ ☒ ☐ visits Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. Special Visits occur outside of normal visiting hours. The facility may provide access to technology as an alternative, but not as a replacement, to in-person JH: 9.10, I-A, 4 visiting. ☒ ☒ ☐ JR: 5.04, IV-D, 5-a 1375 CORRESPONDENCE The facility administrator shall develop and implement ☒ ☒ ☐ JH: 8.05 Youth’s Mail and Correspondence written policies and procedures for correspondence JR: 8.05 Mail and Correspondence which provide that: 7587 7593 Santa Clara JH Camp PRO 20-22 - 88 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (a) there is no limitation on the volume of mail that youth may send or receive; JH: 8.05, I-B ☒ ☒ ☐ JR: 8.05, I-C (b) youth may send two letters per week postage free; JH: 8.05, I-C (unlimited) ☒ ☒ ☐ JR: 8.05, I-D (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder JH: 8.05, I-B, 1 and III of public office, and the Board; however, authorized ☒ ☒ ☐ facility staff may open and inspect such mail only to JR: 8.05, II-G search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there is JH: 8.05, II-A, 4 reasonable cause to believe facility safety and ☒ ☒ ☐ security, public safety, or youth safety is jeopardized. JR: 38.05, II-E Definition of Reading Mail 1376 TELEPHONE ACCESS JH: 8.02 Access to Telephone at Admission; The administrator of each juvenile facility shall develop ☒ ☒ ☐ 10.02, VII-F, 4-a and b and implement written policies and procedures to provide youth with access to telephone communications. JR: 8.06 Telephone Access Policy 1377 ACCESS TO LEGAL SERVICES JH: 8.03 Legal Representatives of Youth ☒ ☒ ☐ The facility administrator shall develop written JR: 8.01 Access to Legal Services and procedures to ensure the right of youth to have access to Advocates the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; JH: 8.03, I-A ☒ ☒ ☐ JR: 8.01, I-A 7587 7593 Santa Clara JH Camp PRO 20-22 - 89 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (b) provision for confidential consultation with attorneys; and, JH: 8.03, I-F ☒ ☒ ☐ JR: 8.01, I-I (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. JH: 8.05, I-B, 1-c 10.02, VII-F, 1 ☒ ☒ ☐ JR: 8.01, II-I and J 8.01, IV-C 1390 DISCIPLINE The facility administrator shall develop and implement JH: 4.02, II Rules of Conduct for Youth written policies and procedures for the discipline of 4.03, IV-C, 2 youth that shall promote acceptable behavior; including JR: 6.02 Discipline and PBI the use of positive behavior interventions and supports. ☒ ☒ ☐ Discipline shall be imposed at the least restrictive level 6.02, I-A through C which promotes the desired behavior and shall not 6.02, II-A and B include corporal punishment, group punishment, physical or psychological degradation. Deprivation of 6.02, IV-A, 1 through 3 the following is not permitted: (a) bed and bedding; JH: 4.03, IV-C, 2-a (no bedding) ☒ ☒ ☐ JR: 6.02, IV-B, 1 (b) daily shower, access to drinking fountain, toilet and personal hygiene items, and clean clothing; JH: 4.03, IV-C, 2-b ☒ ☒ ☐ JR: 6.02, IV-B, 2 (c) full nutrition; JH: 4.03, IV-C, 2-c ☒ ☒ ☐ JR: 6.02, IV-B, 3 7587 7593 Santa Clara JH Camp PRO 20-22 - 90 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (d) contact with parent or attorney; JH: 4.03, IV-C, 2-d ☒ ☒ ☐ JR: 6.02, IV-B, 4 (e) exercise; JH: 4.03, IV-C, 2-e ☒ ☒ ☐ JR: 6.02, IV-B, 5 (f) medical services and counseling; JH: 4.03, IV-C, 2-f ☒ ☒ ☐ JR: 6.02, IV-B, 6 (g) religious services; JH: 4.03, IV-C, 2-g ☒ ☒ ☐ JR: 6.02, IV-B, 7 (h) clean and sanitary living conditions; JH: 4.03, IV-C, 2-h ☒ ☒ ☐ JR: 6.02, IV-B, 8 (i) the right to send and receive mail; JH: 4.03, IV-C, 2-i ☒ ☒ ☐ JR: 6.02, IV-B, 9 (j) education; and, JH: 4.03, IV-C, 2-j ☒ ☒ ☐ JR: 6.02, II-B, 10 7587 7593 Santa Clara JH Camp PRO 20-22 - 91 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (k) rehabilitative programming. JH: 1.04, I-B, 2-a through d ☒ ☒ ☐ JR: 6.02, IV-B, 11 The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct of youth. JH: 4.02 Rules of Conduct; 4.03 Behavior Such rules and penalties shall include both major Modification Program (Sanctions and violations and minor violations, be stated simply and Incentives) affirmatively, and be made available to all youth. Provision shall be made to provide accessible JR: 6.02, V and VI Grading System ☒ ☒ ☐ information to youth with disabilities, limited English proficiency, or limited literacy. JR youth are provided a handbook with the rules, which are also posted in each pod. 7587 7593 Santa Clara JH Camp PRO 20-22 - 92 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1391 DISCIPLINE PROCESS The facility administrator shall develop and implement JH: 4.06 Due Process written policies and procedures for the administration of discipline which shall include, but not be limited to: We reviewed 36 incidents of Due Process at Juvenile Hall and found the process was well documented and in line with policy and regulation. Staff provided great detail to the violation and sanction. There were very few incidents of youth requesting a hearing or subsequent appeal. The form used prompts staff through the operational aspects and the use of PBIS and discussion tools to work with youth are realized in the proposed sanction and outcome. We provided technical assistance recommendations to include a sanction grid to assure the process was consistent. ☒ ☒ ☐ JR: 8.04 Disciplinary and Due Process In total, JR has had 91 Due Process incidents in 2021. We reviewed 13 incidents involving Due Process, plus those included with UF and UR incident reports, each involving a violation of a posted major rule violation. The process and form were in line with regulation. We provided technical assistance to remind staff to follow the required process when youth are transported to JH for an ARR. Youth are upset/emotional during an ARR return, therefore, to meet the intent of the regulation, the Due Process should follow the youth in order to allow for a meaningful response to a sanction facilitated by JR staff. 7587 7593 Santa Clara JH Camp PRO 20-22 - 93 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (a) designation of personnel authorized to impose discipline for violation of rules; JH: 4.06, I-D, 2 ☒ ☒ ☐ JR: 8.04, I-A (b) prohibiting discipline to be delegated to any youth; JH: 4.03, III-E, 2 ☒ ☒ ☐ JR: 8.04, II-B (c) definition of major and minor rule violations and their consequences, and due process requirements; JH: 4.03, III-E, a-c; 4.03, III-E, 3-a ☒ ☒ ☐ through f; 4.06, II-A JR: 8.04, II-C, 1-3 (d) trauma-informed approaches and positive behavior interventions; JH: 4.06, I-E ☒ ☒ ☐ JR: 8.04, III-A and B (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct JH:4.06, I-A through C imposing a minor consequence. Discipline shall be ☒ ☒ ☐ accompanied by written documentation and a JR: 8.04, IV-A, 1-3 policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall be documented and require the following: JH: 4.06 Due Process ☒ ☒ ☐ JR: 8.04, IV-B, 2 (1) written notice of violation prior to a hearing; JH: 4.06, I-A, 1 ☒ ☒ ☐ JR: 8.04, IV-C, 1 7587 7593 Santa Clara JH Camp PRO 20-22 - 94 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (2) accommodations provided to youth with disabilities, limited literacy, and English JH:4.06, I-A, 4 language learners; ☒ ☒ ☐ JR: 8.04, IV-C, 2 (3) hearing by a person who is not a party to the incident; JH: 4.06, I-A, 3 ☒ ☒ ☐ JR: 8.04, IV-C, 3 (4) opportunity for the youth to be heard, present evidence and testimony; JH: 4.06, I-A, 2 ☒ ☒ ☐ JR: 8.04, IV-C, 4 (5) provision for youth to be assisted by staff in the hearing process; JH: 4.06, II-A, 1-m, iv ☒ ☒ ☐ JR: 8.04, IV-C, 5 (6) provision for administrative review. JH: 4.06, II-A, 1-n ☒ ☒ ☐ JR: 8.04, IV-C, 6-a (g) violations that result in a removal from camp or commitment program, but not a return to court, will JR: 8.04, V-A follow the due process provisions in subsection (e) above. ☒ ☒ ☐ Youth are reviewed for Administrative Ranch Review and/or petition. 7587 7593 Santa Clara JH Camp PRO 20-22 - 95 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1410 MANAGEMENT OF COMMUNICABLE DISEASES. Santa Clara Valley Health and Hospital System Juvenile Custody Health Services The health administrator/responsible physician, in (SCVHHSJCHS): Standardized Procedure cooperation with the facility administrator and the local for Infection Prevention and Control for health officer, shall develop written policies and ☒ ☒ ☐ COVID-19: I-Policy procedures to address the identification, treatment, control and follow-up management of communicable County of Santa Clara Health System: diseases. The policies and procedures shall address, but Custody Health Services COVID-19 not be limited to: Prevention and Control Plan (a) Intake health screening procedures; County of Santa Clara Health System: Custody Health Services COVID-19 Prevention and Control Plan Intervention III-D: Patient Screening upon entry and In House ☒ ☒ ☐ SCVHHSJCHS III-D: Plan This operational procedure addresses new admission screening and existing ('in- house') youth presentation of symptoms or sick call evaluation. (b) Identification of relevant symptoms; County of Santa Clara Health System: Custody Health Services COVID-19 Prevention and Control Plan III-D, 5 Symptoms ☒ ☒ ☐ SCVHHSJCHS III-A Clinical Features SCVHHSJCHS III-B, 1 Signs and Symptoms 7587 7593 Santa Clara JH Camp PRO 20-22 - 96 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (c) Referral for medical evaluation; County of Santa Clara Health System: Custody Health Services COVID-19 Prevention and Control Plan III-F, 2 ☒ ☒ ☐ This prompts the evaluation for newly admitted youth to JH. All medical evaluations are completed at JH prior to transfer to James Ranch (JR) and in-house youth are transferred to JH for suspected COVID-19 cases. (d) Treatment responsibilities during detention; County of Santa Clara Health System: Custody Health Services COVID-19 Prevention and Control Plan III-D, 3 RN Assessment and treatment for youth detained. County of Santa Clara Health System: ☒ ☒ ☐ Custody Health Services COVID-19 Prevention and Control Plan Attachment U This chart provides Management recommendations based on presentation at admission or sick call. SCVHHSJCHS III-D: Plan 1-12 (e) Coordination with public and private community- based resources for follow-up treatment; County of Santa Clara Health System: Custody Health Services COVID-19 ☒ ☒ ☐ Prevention and Control Plan III-J Discharge Planning 7587 7593 Santa Clara JH Camp PRO 20-22 - 97 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (f) Applicable reporting requirements; and, County of Santa Clara Health System: Custody Health Services COVID-19 Prevention and Control Plan III-A Command Center Committee County of Santa Clara Health System: Custody Health Services COVID-19 ☒ ☒ ☐ Prevention and Control Plan III-I Notification and Communication This process calls for notification to the County Infection Prevention and Control Coordinator (g) Strategies for handling disease outbreaks. County of Santa Clara Health System: Custody Health Services COVID-19 Prevention and Control Plan ☒ ☒ ☐ This plan addressees all facets of COVID- 19 from entry to the facility, detention and release including housing, PPE, Supervision and Treatment. The policies and procedures shall be updated as necessary to reflect communicable disease priorities The County agencies work together with identified by the local health officer and currently Public Health and CDC Guidelines to recommended public health interventions. ☒ ☒ ☐ regularly review and update specific medical policies. 1433 REQUESTS FOR HEALTH CARE SERVICES (EXCERPT) JH: 2.01, I-A and B The health administrator, in cooperation with the facility administrator, shall develop policy and procedures to establish a daily routine for youth to ☒ ☒ ☐ Youth are screened at admission and have the opportunity to see a nurse by putting in a convey requests for emergency and non-emergency call slip or notifying staff. medical, dental and behavioral/mental health care services. JR: 10.01, I-C 7587 7593 Santa Clara JH Camp PRO 20-22 - 98 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1480 STANDARD FACILTY CLOTHING ISSUE JH: 10.02, VII-H The youth’s personal clothing, undergarments and footwear may be substituted for the institutional JR: 3.08, II-A ☒ ☒ ☐ clothing and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily laundered, in good repair, and free of holes and JH: 10.02, VII-H, 1 tears. ☒ ☒ ☐ JR: 3.08, II-A, 1-a (b) The standard issue of climatically suitable clothing for youth shall consist of but not be limited to: JH: 10.02, VII-H, 1 ☒ ☒ ☐ JR: 3.08, II-A, 1-b (1) Socks and serviceable footwear; JH: 10.02, VII-H, 1-g and h ☒ ☒ ☐ JR: 3.08, II-A, 1-b, i (2) Outer garments; JH: 10.02, VII-H, 1-i ☒ ☒ ☐ JR: 3.08, II-A, 1-b, ii (3) New non-disposable underwear which shall remain with the youth throughout their stay, JH: 9.04, II-A, 1-d and; ☒ ☒ ☐ 10.02, VII-H, 1-d through f JR: 3.08, II-A, 1-b, iii (4) Undergarments, that are freshly laundered and free of stains, including tee shirts and bras. JH: 9.04, II-A, 1-d, i and ii ☒ ☒ ☐ JR: 3.08, II-A, 1-b, iv 7587 7593 Santa Clara JH Camp PRO 20-22 - 99 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and JH: 10.02, VII-H, 1-s dried completely in a mechanical dryer or other ☒ ☒ ☐ laundry method approved by the local health JR: 3.08, II-A, 1-c officer. (d) Suitable clothing is issued to pregnant youth. JH: 2.06, II-B, 4 Pregnant Youth ☒ ☒ ☐ JR: 3.08, II-A, 1-d 1482 CLOTHING EXCHANGE JH: 10.02, VII-H, 1 The facility administrator shall develop and implement written policies and site-specific procedures for the JR: 3.08, II-A cleaning and scheduled exchange of clothing. Unless ☒ ☒ ☐ work, climatic conditions, or illness necessitates more frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S PERSONAL CLOTHING JH: 10.02, VII-H, 1-p There shall be written policies and site-specific JR: 3.08, I-A procedures developed and implemented by the facility ☒ ☒ ☐ administrator to control the contamination and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 1485 ISSUE OF PERSONAL CARE ITEMS JH: 10.02, VII-H, 2-a There shall be written policies and site-specific procedures developed and implemented by the facility JR: 3.08, III-A, 1 administrator for the availability of personal hygiene ☒ ☒ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; JH: 10.02, VII-H, 2-a, i ☒ ☒ ☐ JR: 3.08, III-A, 1-a 7587 7593 Santa Clara JH Camp PRO 20-22 - 100 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (b) Toothpaste; JH: 10.02, VII-H, 2-a, ii ☒ ☒ ☐ JR: 3.08, III-A, 1-b (c) Soap; JH: 10.02, VII-H, 2-a, iii ☒ ☒ ☐ JR: 3.08, III-A, 1-c (d) Comb; JH: 10.02, VII-H, 2-a, iv ☒ ☒ ☐ JR: 3.08, III-A, 1-d (e) Shaving implements; JH: 10.02, VII-H, 2-a, v ☒ ☒ ☐ JR: 3.08, III-A, 1-e (f) Deodorant; JH: 10.02, VII-H, 2-a, vi ☒ ☒ ☐ JR: 3.08, III-A, 1-f (g) Lotion; JH: 10.02, VII-H, 2-a, vii ☒ ☒ ☐ JR: 3.08, III-A, 1-g (h) Shampoo; and, JH: 10.02, VII-H, 2-a, viii ☒ ☒ ☐ JR: 3.08, III-A, 1-h 7587 7593 Santa Clara JH Camp PRO 20-22 - 101 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS (i) Post-shower conditioning hair products. JH: 10.02, VII-H, 2-a, viii ☒ ☒ ☐ JR: 3.08, III-A, 1-i. Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap JH:10.02, VII-H, 2-b provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged 10.02, VII-H, 2-c-i safety razors, electric razors, and other shaving ☒ ☒ ☐ JR: 3.08, III-A, 2 instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual 3.08, III-C uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE JH: 10.02, VII-H, 2-d There shall be written policies and site specific procedures developed and implemented by the facility JR: 3.08, III-B administrator for showering/bathing and brushing of ☒ ☒ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING JH: 10.02, VII-H, 2-c Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of JR: 3.08, III-C identification in Court. All youth shall have equal ☒ ☒ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (Excerpt) JH: 10.02, VII-H, 2-f Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services ☒ ☒ ☐ JR: 3.08, III-D monthly. Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 7587 7593 Santa Clara JH Camp PRO 20-22 - 102 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1500 STANDARD BEDDING AND LINEN ISSUE JH: 10.02, VII-H Clean laundered, suitable bedding and linens, in good ☒ ☒ ☐ repair, shall be provided for each youth entering a living JR: 3.08, IV-A, 1-a area who is expected to remain overnight, shall include, but not be limited to: (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of these JH:10.02, VII-H, 1-a,1 regulations; ☒ ☒ ☐ JR: 3.08, IV-A, 1-a, i (b) One pillow and a pillowcase unless provided for in (a) above; JH: 9.04, II-A, 3-f ☒ ☒ ☐ 10.02, VII-H, 1-a, 2 JR: 3.08, IV-A, 1-a, ii (c) One mattress cover and a sheet or two sheets; JH: 9.04, II-A, 3-f ☒ ☒ ☐ 10.02, VII-H, 1-k JR: 3.08, IV-A, 1-a, iii (d) One towel; and, JH: 9.04, II-A, 3-f ☒ ☒ ☐ 10.02, VII-H, 1-j JR: 3.08, IV-A, 1-a, iv (e) One blanket or more, up on request JH: 9.04, II-A, 3-f ☒ ☒ ☐ 10.02, VII-H, 1-l JR: 3.08, IV-A, 1-a, v 7587 7593 Santa Clara JH Camp PRO 20-22 - 103 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH JR N/A P/P REFERENCE - COMMENTS 1501 BEDDING LINEN EXCHANGE JH: 10.02, VII-H, 1 The facility administrator shall develop and implement site specific written policies and procedures for the JR: 3.08, IV-B, 1 and 1-a scheduled exchange of laundered bedding and linen ☒ ☒ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once a month. JH: 10.02, VII-H, 1-l ☒ ☒ ☐ JR: 3.08, IV-B, 1-b 1510 FACILITY SANITATION, SAFETY AND MAINTENANCE JH: 10.02, XII The facility administrator shall develop and implement JR: 9.10 written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☒ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7587 7593 Santa Clara JH Camp PRO 20-22 - 104 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☒ ☐ ☐ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7587 7593 Santa Clara JH Camp PRO 20-22 - 105 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: FACILITY NAME: Santa Clara Juvenile Hall FACILITY TYPE: JH 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That Apply): Pre-1998 FIELD REPRESENTATIVE: Elizabeth Gong DATE: TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of youth pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; X Secure firearm storage is in the vehicle sallyport. 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section 1230.1.2; In each juvenile hall, camp and ranch, space used for the X reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; X 4. A secure vault or storage space for youth, valuables; X 5. Telephone accessible to youth; and X 6. Access to hot and cold running water for staff use. X 1230.1.2 Locked holding room. The holding rooms at this facility are Pre-1998. A locked holding room shall: Youth have access to the toilet, drinking fountain, X sink and shower in the intake area. Boys and Girls Receiving are equipped to address youth needs as defined in regulation. 1. Contain a minimum of 15 square feet of floor area per X youth; 2. Provide no less than 45 square feet of floor space and have X a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as specified in X Section 1230.2.8; 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, unless a X procedure is in effect to give the youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and X 6. Have an outward swinging or lateral sliding door. 7587 Santa Clara JH PHY 20-22 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy sleeping X rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors X Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy sleeping X rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or other action X if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. Locked sleeping rooms shall be equipped with an individual X or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or slide X laterally. 1230.1.7 Single occupancy sleeping rooms. Single occupancy sleeping rooms shall provide the X following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, X 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide the X following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a X minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 7587 Santa Clara JH PHY 20-22 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.9 Dormitories The last unit which falls under the Pre-1998 Dormitories shall provide the following: regulations is B-7. There are no dorms at this 1. A minimum of 50 square feet of floor area per youth X facility. with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8-foot clear ceiling height; 2. Designed for no fewer than four youth; X 3. Dormitories in juvenile halls shall be designed for no X more than 30 youth; 4. Camps shall conform to Items 1 and 2. X 1230.1.10 Dayrooms Dayrooms shall contain 35 square feet of floor area per X youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking X fountains and showers as specified in Section 1230.2. 1230.1.11 Physical activity and recreation areas. Indoor/outdoor physical activity and recreation areas shall be designed as follows: 1. Minimum indoor outdoor recreation space for facility X capacity: 40 or less is 9,000 square feet; 41-274 is 225 square feet per youth up to 61,650 square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor X space shall be a paved or like surface. 1.2 The required recreation area shall contain no single X dimension less than 40 feet. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size Each unit has an outdoor recreation area off of the and equipped in such a manner to allow compliance with living unit but is not considered as part of the total X Title 15, Section 1371, which requires at least one hour per outdoor recreation space available for all youth in day of outdoor activity for each detained youth. the facility. 3. Lighting of outdoor recreation areas shall be provided X to allow for evening activities and to provide security. 4. Access must be provided to a toilet, wash basin and X drinking fountain as specified in Section 1230.2. 1230.1.12 Academic classrooms. X There shall be a dedicated classroom space for every juvenile in every facility. The primary purpose for the academic classroom shall be X for education. Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk and work X area and a minimum of 28 square feet of floor space per minor. A communication system shall be provided in each X classroom to allow for immediate response to emergencies. 7587 Santa Clara JH PHY 20-22 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS The classroom shall be designed for a maximum of 20 X minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small group X educational purposes. 1230.1.13 Safety room. There are no safety rooms at this facility. A safety room shall: X 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; X 3. Be padded as specified in Section 1230.2.7; X 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 X inches wide nor less than 24 inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified in X Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls for which X must be located outside of the room; 7. Be equipped with a variable intensity, security-type X lighting fixture with controls located outside the room; 8. Any wall or ceiling-mounted devices must be designed X to prohibit access to the youth occupant; and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches and 32 inches X as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. X There must be a minimum of one suitably equipped medical examination room in every juvenile facility. Medical examination rooms shall provide the following: X 1. Space for carrying out routine medical examinations and emergency care and used for no other purpose; 2. Privacy for youth; X 3. Lockable storage space for medical supplies; X 4. Not less than 144 square feet of floor space with no X single dimension less than 7 feet; 5. Hot and cold running water; X 6. Smooth, nonporous, washable surface; X 7. A medical exam table; and, X 8. Adequate lighting. X 1230.1.15 Pharmaceutical storage. Provide lockable storage space for medical supplies and X pharmaceutical preparations as specified by Title 15, Section 1438. 7587 Santa Clara JH PHY 20-22 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.16 Dining areas. A new kitchen was completed in 2018, allowing Dining areas in juvenile facilities shall contain a minimum for up to 6 units to dine together. The facility X of 15 square feet of floor space and sufficient tables and limits total youth in this area to 3 living units at seating for each person being fed. any given time. Persons being fed include youth, staff and visitors. X Dining areas shall not contain toilets or showers in the same X room without appropriate visual barrier. 1230.1.17 Visiting space. Space shall be provided in all juvenile facilities for in-person X visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to X accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, bedding, X supplies and activity equipment. 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with a X minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided for X the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. In all juvenile facilities, at least one securely lockable X janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. The agency completed significant audio and video In safety rooms, locked holding rooms, locked sleeping upgrades in 2020, with all 240 camera/video X rooms, single and double occupancy rooms and dormitories, views available for real-time and post incident there must be an audio monitoring system capable of review. actuation by the minor that alerts personnel. 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting in all living X units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, X California Electrical Code, California Code of Regulations. 7587 Santa Clara JH PHY 20-22 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.24 Confidential interview room. X Confidential interview rooms shall contain a minimum of 60 square feet of floor area. In juvenile halls there shall be a minimum of one suitably X furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably furnished X interview room for each facility. This interview room shall provide for confidential X consultations with youth. 1230.1.25 Special-purpose juvenile halls. This is not a SPJH. Special-purpose juvenile halls shall conform to all minimum X standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified in X Section 1230.1.11; 2. Academic classrooms as specified in Section X 1230.1.12; 3. Medical examination room as specified in Section X 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. X 1230.1.26 Court holding room for youth. There are no Court Holding Rooms at this facility. A court holding room shall: X 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; X 3. Provide no less than 40 square feet of floor area and X have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as specified X in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain as X specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, X 7. A mirror of material appropriate to the level of security X shall be provided as specified in Section 1230.2.11. 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for X specific programs in addition to recreation and exercise areas. 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: X 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X One toilet and one urinal may be substituted for every 15 X males. 7587 Santa Clara JH PHY 20-22 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio to X youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X Wash basis must be provided with hot and cold or tempered X water. 1230.2.3 Drinking fountains. X In living areas and indoor and outdoor recreation areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the drinking X bubbler; and, 2. The water flow shall be actuated by a mechanical X means. 1230.2.4 Showers. Shower areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. Showers shall be X provided with tempered water. 1230.2.5 Beds. X Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and spaced no X less than 36 inches apart Bunk beds must have no less than 33 inches vertically X between the solid bottoms. In secure facilities, the bunks shall be securely anchored and X flushed against the floor and/or wall. 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy rooms, X double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. Night lighting is required in these areas to provide for good X visibility for supervision and be conducive to sleep. 1230.2.7 Padding. There are no safety rooms at this facility. Padding in safety rooms, padding shall cover the entire X floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor of this X room. All padded rooms must be equipped with a tamper resistant X fire sprinkler as approved by the State Fire Marshal. 7587 Santa Clara JH PHY 20-22 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS All padding must be: X 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; X 3. At least 112 inch thick; X 4. Of a unitary or laminated construction to prevent its X destruction by teeth, hand tearing or small metal objects; 5. Firmly bonded to all padded surfaces to prevent tearing X or ripping; and, 6. Without any exposed seams susceptible to tearing or X ripping. 1230.2.8 Seating. X Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is seating X for one person. 1230.2.9 Weapons lockers. The weapons locker is located off of the sallyport X Weapons lockers are required in all secure juvenile facilities in the booking area of the facility. and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual X compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: X American Society for Testing and Materials, ASTM F 1233- 98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of security X must be provided near each wash basin specified in these regulations. 7587 Santa Clara JH PHY 20-22 - 8 - J456 PHY 98 01 03 09 14 18 dot BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7587 FACILITY: Santa Clara County Juvenile Hall TYPE: Juvenile Hall RC: 390 (330) FIELD REPRESENTATIVE: Elizabeth Gong DATE: October 26, 2021 ROOMS EACH ROOM COMMENTS Unit Room Applicable # Each Room Total Square/Cubic Feet FIXTURES* Designation Type standards Roo RC ms # RC T U W F S Beds Receiving Male Holding Pre 98 1 #117: 63.10 sq. ft. General #118: 60.94 sq. ft. The ceilings in each room is 7'10". Pre 98 2 1 (1) (4) 1 1 1 Holding #119: 61.84 sq. ft. Female Pre 98 1 #120: 61.47 sq. ft. Holding Male Pre 98 1 1 1 1 1 Shower room Female Pre 98 1 2 1 1 Shower room Intake Holding Pre 98 2 0 0 0 67.62 sq. ft. Each of these holding rooms contains a bench. Infirmary Medical 122 sq. ft. 1 1 This room has reverse air and access to a shower. Pre 98 1 1 1 (1) Male Isolation Medical 432 sq. ft. 2 1 1 1 This room has a bathtub and the washbasins were Isolation: Pre 98 1 6 6 (6) reduced by one to accommodate a sink exclusively for Dorm hair washing. Infirmary Medical 122 sq. ft. 1 1 This room has reverse air and access to a shower in the Pre 98 1 1 1 (1) Female Isolation dorm. Restrooms Pre 98 2 1 1 ALPHA WING: First Floor A-1 SYTF Male Unit (These youth will move to Unit A-3 upon completion of Construction) 3, 4, 17, 18 Single 1998 4 1 1 4 92’2” 1 1 1 Wet rooms. 5-16 Double 1998 12 2 2 24 93’5” (9 and 10) These rooms are varied sizes due ti the layout of the unit. 128’9” 1, 2 Single 1998 2 1 1 2 67’2” Interview 1998 2 110’9” Classroom 1998 1 (20) 834’ 6” 1 7587 Santa Clara JH LASE 20-22 Dayroom 1998 1 843’8” 5 8 9 5 Outdoor Rec 1998 1 827 Sq. Ft. A-2 This is an overflow unit for Male youth Admissions Unit/Quarantine. It was unoccupied during the inspection. 1, 2, 15, 16 Single 1998 4 1 1 4 88’7” 1 1 1 Wet rooms. 3-14 Double 1998 12 2 2 24 104’3” (7-14) 108’6” (3-6) 17, 18 Single 1998 2 1 1 2 69’4” Interview 1998 2 Classroom 1998 1 (20) 844’3” Dayroom 1998 1 788’5” 4 8 2 5 Outdoor Rec 1998 1 1061 Sq. Ft. NOTE: The agency removed a bed from each of rooms 5-16 making all rooms single rooms to account for SB 823 youth. A-3 SYTF (pending completion of construction) 3, 4, 17, 18 Single 1998 4 1 1 4 92’2” 1 1 1 Wet rooms. 5-16 Single 1998 12 2 2 24 93’5” (9 and 10) 128’9” 1, 2 Single 1998 2 1 1 2 67’2” Interview 1998 2 110’9” Classroom 1998 1 (20) 834’ 6” Dayroom 1998 1 843’8” 5 8 9 5 Outdoor Rec 1998 1 827 Sq. Ft. NOTE: The agency removed a bed from each of rooms 5-16 making all rooms single rooms to account for SB 823 youth. A 4 Training 1, 2, 15, 16 Single 1998 4 1 1 4 88’7” 1 1 1 Wet rooms. 3-14 Double 1998 12 2 2 24 104’3” (7-14) 108’6” (3-6) 17, 18 Single 1998 2 1 1 2 69’4” Interview 1998 2 110’9” Dayroom 1998 844’3” 5 8 9 5 Outdoor Rec 1998 1 788’5” NOTE: The unit uses the dayroom for a classroom. A 5 Unoccupied 1, 2, 15, 16 Single 4 1 1 4 88’7” 1 1 1 Wet rooms. 2 7587 Santa Clara JH LASE 20-22 3-14 Double 12 2 2 24 104’3” (7-14) 108’6” (3-6) 17, 18 Single 2 1 1 2 69’4” Interview 2 110’9” Dayroom 1 844’3” 5 8 9 5 Outdoor Rec 1998 1 788’5” NOTE: The unit uses the dayroom for a classroom. A 6 Unoccupied 1, 2, 15, 16 Single 4 1 1 4 88’7” 1 1 1 Wet rooms. 3-14 Double 12 2 2 24 104’3” (7-14) 108’6” (3-6) 17, 18 Single 2 1 1 2 69’4” Interview 2 110’9” Dayroom 844’3” 4 5 9 5 Outdoor Rec 1998 1 788’5” NOTE: The unit uses the dayroom for a classroom. BETA WING: First Floor B-1 Security Unit Male Age 14-16 Dayroom 2001 4 1 5 . Double 2001 2 2 2 4 130.8 sq. ft. 1 1 1 Double 2001 4 2 2 8 116.4 sq. ft. 1 1 1 Single 2001 2 1 1 2 86.6 sq. ft. 1 1 1 Double 2001 8 2 2 16 105 sq. ft. 1 1 1 Classroom A 2001 1 (20) 762 sq. ft. Classroom B 2001 1 (20) 796 sq. ft. B 2 Security Unit Male Age 16-18 Dayroom 2001 1 4 1 5 Double 2001 2 2 2 4 130.8 sq. ft. 1 1 1 Double 2001 4 2 2 8 116.4 sq. ft. 1 1 1 Single 2001 2 1 1 2 86.6 sq. ft. 1 1 1 Double 2001 8 2 2 16 105 sq. ft. 1 1 1 Classroom A 2001 1 (20) 762 sq. ft. Classroom B 2001 1 (20) 796 sq. ft. 3 7587 Santa Clara JH LASE 20-22 B-3 Security Unit Male Age 16-18 Dayroom 2001 4 1 5 Double 2001 2 2 2 4 130.8 sq. ft. 1 1 1 ADA rooms on lower level. Double 2001 4 2 2 8 Ll6.4 sq. ft. 1 1 1 Corner rooms. Single 2001 2 1 1 2 86.6 sq. ft. 1 1 1 Double 2001 8 2 2 16 105 sq. ft. 1 1 1 Classroom 3C 2001 1 (20) 810 sq. ft. Including storage. B-4 Transition/Assessment Unit and General Population Unit Younger Male Dayroom 2001 4 1 5 Double 2001 2 2 2 4 130.8 sq. ft. 1 1 1 ADA rooms on lower level. Double 2001 4 2 2 8 116.4 sq. ft. 1 1 1 Corner rooms. Single 2001 2 1 1 2 86.6 sq. ft. 1 1 1 Double 2001 8 2 2 16 105 sq. ft. 1 1 1 Classroom 4B 2001 1 (20) 810 sq. ft. Including storage. BETA WING: Second Floor B-5 19 and over Unit Male Dayroom 2001 4 1 5 . Double 2001 2 2 2 4 130.8 sq. ft. 1 1 1 Double 2001 4 2 2 8 116.4 sq. ft. 1 1 1 Single 2001 2 1 1 2 86.6 sq. ft. 1 1 1 Double 2001 8 2 2 16 105 sq. ft. 1 1 1 Classroom A 2001 1 (20) 762 sq. ft. Classroom B 2001 1 (20) 796 sq. ft. B 6 Female Unit Dayroom 2001 4 1 5 Double 2001 2 2 2 4 130.8 sq. ft. 1 1 1 Double 2001 4 2 2 8 116.4 sq. ft. 1 1 1 Single 2001 2 1 1 2 86.6 sq. ft. 1 1 1 Double 2001 8 2 2 16 105 sq. ft. 1 1 1 Classroom A 2001 1 (20) 762 sq. ft. Classroom B 2001 1 (20) 796 sq. ft. B- 7 General Population Males Dayroom 2001 1 4 1 5 4 7587 Santa Clara JH LASE 20-22 Double 2001 2 2 2 4 130.8 sq. ft. 1 1 1 Double 2001 4 2 2 8 116.4 sq. ft. 1 1 1 ADA rooms on lower level. Single 2001 2 1 1 2 88 sq. ft. 1 1 1 Double 2001 8 2 2 16 131.7 sq. ft. 1 1 1 Classroom 7B 2001 1 (20) 823.9 sq. ft. Including storage. Classroom 7C 2001 1 (20) 806 sq. ft. Including storage. Classrooms Located Outside of the Units (Adjacent to their respective living unit with entrance off the main hallway) Classroom 3A 2001 1 (20) 798 sq. ft. Including storage. Classroom 3B 2001 1 (20) 805 sq. ft. Including storage. Classroom 4A 2001 1 (20) 805 sq. ft. Including storage. Classroom 7A 2001 1 798 sq. ft. Including storage. Classroom 7D 2001 1 (20) 824.8 sq. ft. Including storage. Classroom 7E 2001 1 (20) 844 sq. ft. Including storage. Common Areas Dining Pre 98 2,771.3 sq. ft. Gym Pre 98 9,122.9 sq. ft. 2 5 7587 Santa Clara JH LASE 20-22 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: FACILITY NAME: William F. James Ranch FACILITY TYPE: Camp 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That Apply): Pre-1998 X FIELD REPRESENTATIVE: Elizabeth Gong DATE: TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of youth pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section 1230.1.2; In each juvenile hall, camp and ranch, space used for the reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; 4. A secure vault or storage space for youth, valuables; 5. Telephone accessible to youth; and 6. Access to hot and cold running water for staff use. 1230.1.2 Locked holding room. There is not a locked holding room at the facility. X A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area per X youth; 2. Provide no less than 45 square feet of floor space and have X a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as specified in X Section 1230.2.8; 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, unless a X procedure is in effect to give the youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and X 6. Have an outward swinging or lateral sliding door. X 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy sleeping X rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 7593 Santa Clara Camp PHY 20-22 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.4 Corridors X Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy sleeping X rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or other action X if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. There are no locked sleeping rooms at the facility. Locked sleeping rooms shall be equipped with an individual X or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or slide X laterally. 1230.1.7 Single occupancy sleeping rooms. There are no single occupancy rooms at the facility. Single occupancy sleeping rooms shall provide the X following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, X 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.8 Double occupancy sleeping rooms. There are no double occupancy rooms at the facility. Double occupancy sleeping rooms shall provide the X following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a X minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.9 Dormitories There are 9 Pods that can hold up to 12 youth each, for a total rated capacity of 108 youth. Dormitories shall provide the following: 1. A minimum of 50 square feet of floor area per youth X with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8-foot clear ceiling height; 2. Designed for no fewer than four youth; X 3. Dormitories in juvenile halls shall be designed for no X more than 30 youth; 4. Camps shall conform to Items 1 and 2. X 7593 Santa Clara Camp PHY 20-22 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.10 Dayrooms Dayrooms shall contain 35 square feet of floor area per X youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking X fountains and showers as specified in Section 1230.2. 1230.1.11 Physical activity and recreation areas. Indoor/outdoor physical activity and recreation areas shall be designed as follows: 1. Minimum indoor outdoor recreation space for facility X capacity: 40 or less is 9,000 square feet; 41-274 is 225 square feet per youth up to 61,650 square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor X space shall be a paved or like surface. 1.2 The required recreation area shall contain no single X dimension less than 40 feet. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow compliance with X Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided X to allow for evening activities and to provide security. 4. Access must be provided to a toilet, wash basin and X drinking fountain as specified in Section 1230.2. 1230.1.12 Academic classrooms. X There shall be a dedicated classroom space for every juvenile in every facility. The primary purpose for the academic classroom shall be X for education. Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk and work X area and a minimum of 28 square feet of floor space per minor. A communication system shall be provided in each X classroom to allow for immediate response to emergencies. The classroom shall be designed for a maximum of 20 X minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small group X educational purposes. 1230.1.13 Safety room. There is no safety room at the facility. A safety room shall: X 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; X 3. Be padded as specified in Section 1230.2.7; X 7593 Santa Clara Camp PHY 20-22 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 X inches wide nor less than 24 inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified in X Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls for which X must be located outside of the room; 7. Be equipped with a variable intensity, security-type X lighting fixture with controls located outside the room; 8. Any wall or ceiling-mounted devices must be designed X to prohibit access to the youth occupant; and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches and 32 inches X as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. X There must be a minimum of one suitably equipped medical examination room in every juvenile facility. Medical examination rooms shall provide the following: X 1. Space for carrying out routine medical examinations and emergency care and used for no other purpose; 2. Privacy for youth; X 3. Lockable storage space for medical supplies; X 4. Not less than 144 square feet of floor space with no X single dimension less than 7 feet; 5. Hot and cold running water; X 6. Smooth, nonporous, washable surface; X 7. A medical exam table; and, X 8. Adequate lighting. X 1230.1.15 Pharmaceutical storage. Provide lockable storage space for medical supplies and X pharmaceutical preparations as specified by Title 15, Section 1438. 1230.1.16 Dining areas. Dining areas in juvenile facilities shall contain a minimum X of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. X Dining areas shall not contain toilets or showers in the same X room without appropriate visual barrier. 1230.1.17 Visiting space. Space shall be provided in all juvenile facilities for in-person X visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 7593 Santa Clara Camp PHY 20-22 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.18 Institutional storage. One or more storage rooms shall be provided to X accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, bedding, X supplies and activity equipment. 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with a X minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided for X the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. In all juvenile facilities, at least one securely lockable X janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping X rooms, single and double occupancy rooms and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting in all living X units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, X California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. X Confidential interview rooms shall contain a minimum of 60 square feet of floor area. In juvenile halls there shall be a minimum of one suitably X furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably furnished X interview room for each facility. This interview room shall provide for confidential X consultations with youth. 1230.1.25 Special-purpose juvenile halls. This is not a SPJH. Special-purpose juvenile halls shall conform to all minimum X standards for juvenile facilities contained in this section with the following exceptions: 7593 Santa Clara Camp PHY 20-22 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1. Physical activity and recreation areas as specified in X Section 1230.1.11; 2. Academic classrooms as specified in Section X 1230.1.12; 3. Medical examination room as specified in Section X 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. X 1230.1.26 Court holding room for youth. There are not Court Holding rooms at this facility. A court holding room shall: X 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; X 3. Provide no less than 40 square feet of floor area and X have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as specified X in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain as X specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, X 7. A mirror of material appropriate to the level of security X shall be provided as specified in Section 1230.2.11. 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for X specific programs in addition to recreation and exercise areas. 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: X 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X One toilet and one urinal may be substituted for every 15 X males. 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio to X youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X Wash basis must be provided with hot and cold or tempered X water. 1230.2.3 Drinking fountains. X In living areas and indoor and outdoor recreation areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the drinking X bubbler; and, 7593 Santa Clara Camp PHY 20-22 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 2. The water flow shall be actuated by a mechanical X means. 1230.2.4 Showers. Shower areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least There are to showers in each pod. one shower or bathtub to every six youth. Showers shall be X provided with tempered water. 1230.2.5 Beds. X Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and spaced no X less than 36 inches apart Bunk beds must have no less than 33 inches vertically X between the solid bottoms. In secure facilities, the bunks shall be securely anchored and X flushed against the floor and/or wall. 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy rooms, X double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. Night lighting is required in these areas to provide for good X visibility for supervision and be conducive to sleep. 1230.2.7 Padding. There are no safety rooms at the facility. Padding in safety rooms, padding shall cover the entire X floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor of this X room. All padded rooms must be equipped with a tamper resistant X fire sprinkler as approved by the State Fire Marshal. All padding must be: X 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; X 3. At least 112 inch thick; X 4. Of a unitary or laminated construction to prevent its X destruction by teeth, hand tearing or small metal objects; 5. Firmly bonded to all padded surfaces to prevent tearing X or ripping; and, 6. Without any exposed seams susceptible to tearing or X ripping. 1230.2.8 Seating. X Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is seating X for one person. 7593 Santa Clara Camp PHY 20-22 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.9 Weapons lockers. Weapons lockers are required in all secure juvenile facilities and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual compartments, each with an individual locking device. 1230.2.10 Security glazing. The agency was allowed to forego required Security Glazed windows based on their Security glazing shall comply with the minimum modification to the OPS in July 2018 indicating requirements of one of the following test standards: the youth at the facility would house medium X American Society for Testing and Materials, ASTM F 1233- secure youth rather than high risk youth. 98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of security X must be provided near each wash basin specified in these regulations. 7593 Santa Clara Camp PHY 20-22 - 8 - J456 PHY 98 01 03 09 14 18 dot BOARD OF STATE AND COUMMUITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7593 FACILITY: William James Ranch TYPE: Camp RC: 108 FIELD REPRESENTATIVE: Elizabeth Gong DATE: 10-28-21 ROOMS EACH ROOM Unit Ro Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS om Designation Typ Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S e There are 6 double bunks in the pod and a counseling Pod A D 2009 1 12 12 12 28’11” x 39’3” x 10’ 2 2 1 2 room on the exterior portion of the dayroom/living space. The counseling space is 17’6” x 18’11”. There is no classroom for this unit. There are 2 storage areas for youth storage, equipment and unit supplies. There are 6 double bunks in the pod and a counseling Pod B D 2009 1 12 12 12 28’8” x 39’ x 10’ 2 2 2 2 room on the exterior portion of the dayroom/living space. The counseling space is 17’4” x 19’. This Pod is an ADA Unit. There is a shared classroom between Pod B and D – 22’9” x 30’1” which can accommodate 18 youth. There is one storage closet for youth storage, equipment and unit supplies. There are 6 double bunks in the pod and a counseling Pod C D 2009 1 12 12 12 28’6” x 39’3” x 10’ 2 2 1 2 room on the exterior portion of the dayroom/living space. The counseling space is 17’5” x 19’1”. There is a shared classroom between Pod C and E – 22’11” x 30’1” which can accommodate 18 youth. There are 2 storage areas for youth storage, equipment and unit supplies. There are 6 double bunks in the pod and a counseling D 2009 1 12 12 12 28’” x 39’1” x 10’ 2 2 1 2 room on the exterior portion of the dayroom/living Pod D space. The counseling space is 17’4” x 18’11”. There is a shared classroom between Pod B and D – 22’9” x 30’1” which can accommodate 18 youth. There is one storage closet for youth storage, equipment and unit supplies. There are 6 double bunks in the pod and a counseling D 2009 1 12 12 12 28’11” x 39’1” x 10’ 2 2 1 2 room on the exterior portion of the dayroom/living Pod E space. The counseling space is 17’5” x 19’. There is a shared classroom between Pod C and E – 22’11” x 30’1” which can accommodate 18 youth. There are 2 storage areas for youth storage, equipment and unit supplies. There are 6 double bunks in the pod and a counseling Pod F D 2009 1 12 12 12 28’10” x 39’1” x 10’ 2 2 1 2 room on the exterior portion of the dayroom/living space. The counseling space is 17’5” x 19’. There is a shared classroom between Pod F and G – 22’11” x 30’ 1” which can accommodate 18 youth. There are 2 storage areas, for youth storage, equipment and unit supplies. There are 6 double bunks in the pod and a counseling Pod G D 2009 1 12 12 12 28’9” x 39’5” x 10’ 2 2 1 2 room on the exterior portion of the dayroom/living *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. 7593 Santa Clara Camp LASE 20-22 - 1 - Juv LAS(1/6/97) ROOMS EACH ROOM Unit Ro Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS om Designation Typ Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S e Female space. The counseling space is 17’5” x 19’. There is a shared classroom between Pod F and G – 22’11” x 30’ 1” which can accommodate 18 youth. There are 2 storage areas, for youth storage, equipment and unit supplies. There are 6 double bunks in the pod and a counseling Pod H D 2009 1 12 12 12 28’5” x 39’2” x 10’ 2 2 1 2 room on the exterior portion of the dayroom/living space. The counseling space is 17’5” x 19’. There is no classroom for this unit. There are 2 storage areas for youth storage, equipment and unit supplies. There are 6 double bunks in the pod and a counseling Pod I D 2009 1 12 12 12 28’6” x 39’1” x 10’ 2 2 2 2 room on the exterior portion of the dayroom/living space. The counseling space is 17’6” x 19’. This Pod is an ADA Unit. There is a classroom attached to this unit – 22’10” x 30’1” which can accommodate 18 youth. There is one storge closet for youth storage, equipment and unit supplies. Interview Rooms: There are two designated Interview Rooms close to the entry or the building, along the corridor. The large counseling rooms can be used for this purpose as well. Classrooms associated with Pod #’s: Pod 5, Female Pod, and Pod I have a classroom designated to this space alone. Pods B/D, C/E and F/G have a shared classroom, accessible to the Pod or by the Corridor. Gymnasium 2020 square feet . Classrooms Pre-1997 8 589 Square Ft Recreation Pre-1997 1 4521 Square Ft Divided into individual activity areas. Lockers Pre-1997 12.4 cu. ft. Personal Storage Dining (Old) 2001 1824 square feet Dining (New) 2020 The new kitchen is not being used due to equipment issues unresolved from the completion of the project. Medical Exam 2001 163 square feet Notes: JR will continue to utilize old classrooms, rec space and dining areas at the facility even with new areas. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. 7593 Santa Clara Camp LASE 20-22 - 2 - Juv LAS(1/6/97)