Santa Clara County, Juvenile Hall (2016-2018 inspection cycle)

January 24, 2019 Laura Garnette, Chief Probation Officer Santa Clara County Probation Department 23143 North First Street San Jose, CA 95131 2018 ANNUAL INSPECTION PURSUANT TO WIC 209 and SB 1004 SANTA CLARA COUNTY JUVENILE HALL: TRANSITIONAL AGE YOUTH (TAY) PROGRAM BSCC # 7587 Dear Chief Garnette: The 2018 annual inspection of the Santa Clara County Probation Department’s Juvenile Hall Transitional Age Youth (TAY) Program has been completed. The deferred entry of judgement program was established as a pilot program through Senate Bill 1004 and was inspected on October 29-30, 2018. The Federal Juvenile Justice and Delinquency Prevention Act (JJDPA) requires an annual on- site inspection of collocated facilities that house adult and juvenile offenders. This inspection was for the sole purpose of evaluating this program, not the entire facility. A complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of the following: this transmittal letter; a Title 15 Procedures Checklist, outlining applicable minimum standards for juvenile detention facilities; a Physical Plant Evaluation, outlining applicable Title 24 Minimum Standards; and, the Living Area Space Evaluation (LASE), summarizing the physical plant configuration and outlining the rated capacity of the facilities. Please refer to the Title 15 Procedures Checklist for a summary of all relevant minimum standards, indication of compliance or non-compliance, and information that was used to determine compliance. Mandatory Local Inspections In addition to the annual inspection, Title 15, Section 1313 and its authorizing statute require local inspections conducted by the following authorities: • County Building Inspection by agency designated by the Board of Supervisors; • Fire authority having jurisdiction; • Local health officer; • County superintendent of schools; • Juvenile Court; and, • Juvenile Justice Commission. Results of these inspections are considered as part of this report. The dates of the local inspections may be found in the Title 15 Procedures Checklist. 7587 Santa Clara TAY Letter Page 2 Chief Garnette January 24, 2019 Scope of the Inspection The inspection consisted of a review of the Santa Clara County Policy and Procedures Manual1 for both Juvenile Hall Detention and TAY policies, a site-visit to review operations, physical plant and relevant documentation, and interviews with administration, facility staff, and youth. During the inspection, we also evaluated consistency between policy and practice. Inspection Results Title 15, CCR Minimum Standards Upon final review of all documentation, there are no outstanding issue items of non-compliance with Title 15 at Santa Clara Juvenile Hall or within the TAY Program. No corrective action is required. Title 24, CCR Physical Plant There were no changes made to your physical plant and your rated capacity (RC) is 60 for this program, which is within the confines of your Juvenile Hall, which has a rated capacity of 330. You have created two units within the physical plant for this population. On the day of the inspection, there were 5 TAY male youth in custody and no female youth in the program. Please see the Physical Plant Evaluation for more information. Training According to the most recent Standards and Training for Corrections (STC) audit, Santa Clara County Probation is compliant with mitigating circumstances for all relevant regulations and mandates. Juvenile Justice and Delinquency Prevention Act (JJDPA) Compliance Monitoring We reviewed applicable documentation and found no violations of the JJDPA. Refer to the Title 15 Procedures Checklist for detailed information. Summary We are very impressed with the implementation of your TAY Program and the efforts to establish this unique opportunity for offenders between the ages of 18-20, allowing these youths the opportunity to avail themselves of treatment, education and vocational training, and re-entry community supervision. The program is a one-year commitment, with an initial custodial segment including multi-disciplinary teams with agency partners, which allow for pinpointing a TAY youth’s needs, followed by an aftercare component with close supervision and transition services. The young adults take advantage of the program to receive services to stop the cycle to adult incarceration. 1 BSCC reviews only those policies and procedures required by and applicable to Title 15, CCR. BSCC staff do not ‘approve’ policies and procedures or assess them for constitutional or legal issues. Agencies should seek review through their legal advisor, risk manager, or other persons deemed appropriate for such evaluation. 7587 Santa Clara TAY Letter SB 1004 - JUVENILE HALL Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7587 FACILITY NAME: Santa Clara Probation Department – SB 1004 FACILITY TYPE: JH Transitional Age Youth Program PERSON(S) INTERVIEWED: Sean Rooney, Program Manager; Nigel Williams, Supervisor; Brian Bajarios, Supervising Group Counselor; Charlie Mosely, TAY-age 20 FIELD REPRESENTATIVE: Elizabeth Gong DATE: October 29-30, 2018 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION November 21, 2017 OF BUILDING AND GROUNDS X (A) County Building Inspection by agency designated by the Board of Supervisors to approve building safety; (B) Fire authority having jurisdiction, including a fire April 20, 2018 clearance as required by Health and Safety Code Section X 13146.1 (a) and (b); (C) Local health officer, inspection in accordance with Environmental Health: October 24, 2017 Health and Safety Code Section 101045; X Medical/Mental Health: October 24, 2017 Nutritional Health: October 30, 2017 (D) County superintendent of schools on the adequacy of May 1, 2018 X educational services and facilities as required in Section 1370; (E) Juvenile court as required by Section 209 of the Welfare August 28, 2018 X and Institutions Code (F) Juvenile Justice Commission as required by Section 229 September 4, 2018 of the Welfare and Institutions Code or Probation The Commission worked on this inspection from X Commission as required by Section 240 of the Welfare and March to August 2018. Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are covered in the CPO Letter dated April 18, 2018. The Facility Administrator (CPO) has submitted a letter X certifying that each employee has been appointed and are qualified pursuant to the requirements of this regulation. The facility adheres to the minimum standards for the JH 1.08 I, A selection and training requirements in PC 6035 (STC YADEJ 14.01VII, A-C compliant) as well as ensures a medical, psychological and Training policies and schedules indicate X records check are completed. Contract employees, volunteers compliance. STC 2016-2017 records reveal and other non-employees shall also have appropriate compliance to this section. qualifications and clearance. 1321 STAFFING JH 1.08 Juvenile Hall is staffed with permanent and extra a) There are an adequate number of personnel to carry out help staff. There are 201 youth the facility program, to provide for safety and security of X supervision/supervisor staff at JH, 17 of which youth and staff and meet established standards and are vacant. The facility has 30 extra help staff, regulations. most of which are core trained. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7587 Santa Clara TAY Inspection/10-30-18 - 1 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) There is sufficient staff to ensure that no required service JH 1.08 II, A is denied. X YADEJ 14.01 X and XI JH Staff and Probation Services Requirements c) There is a sufficient number of supervisory level staff to JH 1.08 II, B X ensure adequate supervision of all staff members. d) There is a clearly identified person on duty who is JH 1.08 I, A responsible for all the operations and activities and has We reviewed schedules and shift reports to verify X completed the Juvenile Corrections Officer Core Course compliance. and PC 832 training. e) There is as least one staff member present on each living JH 1.08 II, A X unit whenever there are minor(s) in the unit. f) The facility has sufficient food services personnel JH has one Food Services Supervisor, 4 cooks relative to the number and security of units including and 10 food service workers. There is sufficient X staff to plan menus, provide kitchen supervision, direct staffing to adhere to this standard. food preparation, train staff and maintain records. g) The facility has administrative, clerical, recreational, JH has numerous administrative and support medical dental, mental health building maintenance and staff, none of which are responsible for youth other support staff for the efficient management of the X supervision. facility, and to ensure that youth supervision staff are not diverted from supervising youth. h) There is sufficient youth supervision staff to provide JH 1.08 II, B, 2, d continuous wide-awake supervision of youth, subject to Juvenile Hall is compliant with the 1:8, 1:16 X temporary variations in staff assignments, to meet special PREA ratios, beyond regulation. program needs. Juvenile Halls (minimum youth-staff ratio): JH 1.08 II, B, 2, a The facility staffs to a 1:8 ratio during waking a) During hours that youth are awake, one wide-awake hours, sometimes exceeding this standard with youth supervision staff member is on duty for each 10 PREA and ‘overload’ staff to cover for youth in detention. X programming and other activities. YADEJ 14.01 For the DEJ program, the facility staffs each unit with 2 staff for every 8 TAY. If over 8 youth are in custody, a third staff is added for supervision. b) During hours that youth are confined to their room for JH 1.08 II, B, 2, b the purpose of sleeping, one wide-awake youth The facility staffs to a 1:16 ratio for sleeping X supervision staff member is on duty for each 30 youth hours. in detention. c) At least two wide-awake youth supervision staff JH 1.08 II, B, 2, d members are on duty at all times, regardless of the number of youth in detention, unless an arrangement has X been made for immediate backup support services for emergencies. d) At least one youth supervision staff member is on duty JH 1.08 II, B, 2, c who is the same gender as youth who are housed in the X facility. e) Personnel with primary responsibility for other duties Support staff are not part of youth supervision at such as administration, supervision of personnel, Juvenile Hall. academic or trade instruction, clerical, kitchen or X maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF Chief Garnette’s Letter, dated April 18, 2018, ORIENTATION AND TRAINING addresses the elements of this section. CPO certification letter has been received and addresses the X elements of Section 1320). 7587 Santa Clara TAY Inspection/10-30-18 - 2 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS a) Prior to assuming any responsibilities each staff member JH 1.08 III, A, B, C, E (EH) is properly oriented to his/her duties. YADEJ 14.07 Staff Training for TAY X population. b) Prior to assuming responsibility for the supervision of JH 1.08 III, B youth, each youth supervision staff member receives a In addition to the minimum 40-hour training, the minimum of 40 hours of facility-specific orientation. X department has adopted PREA training standards compelling all staff to complete initial and biennial training updates. c) Prior to assuming primary responsibility for supervision JH 1.08 III, A of youth, each youth supervision staff member Each staff completes 176 hours of Core Training, X successfully completes the requirements of the Juvenile including extra help staff. Corrections Officer Core Course pursuant to PC 6035. d) Prior to exercising the powers of a peace officer, staff JH 1.08 III, A shall complete PC 830 training. X Each youth supervision staff completes 40 hours of PC 830-832 training. 1323 FIRE AND LIFE SAFETY JH 1.08 III, D, 1 All facility staff are core trained and have been Whenever there is youth in the facility, there is at least one trained in Fire and Life Safety. wide-awake person on duty at all times who meets the training standards established by the Board of State and X Community Corrections for general fire and life safety and who is also trained in procedures that relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL JH 1.01 I c The Policy and Procedure Manual is reviewed (A) There is a policy and procedures manual that, at a annually and as needed. X minimum, addresses all regulations that are applicable to the YADEJ 14.01 II facility. The policies specific to this population are included in this section. (B) The manual is available to and reviewed by all JH 1.01 III employees The Policy and Procedure Manual is electronic on X the unit/pod desktop as well as a hard copy in each unit. (C) The manual is administratively reviewed at a minimum JH 1.01 II, A every two years, and updated as necessary. X The manual is reviewed at minimum every two years. (D) The records relating to the standards and requirements JH 1.01 I, Purpose set forth in these regulations are accessible to the Board of X State and Community Corrections. The manual includes: JH 1.00 Table of organization, including channels of communications X and description of job classifications; a) Responsibility of the probation department, purpose of JH 1.01 I; 1.03 I, C;1.03 II, A, B programs, relationship to the juvenile court, the Juvenile YADEJ 14.01 II A, B and YADEJ 14.01 V Justice/Delinquency Prevention Commission or X Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; b) Responsibilities of all employees; JH 1.03 I, E YADEJ 14.01 X-XIV X c) Initial orientation and training program for employees; JH 1.08 III Staff Training X 7587 Santa Clara TAY Inspection/10-30-18 - 3 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS d) Initial orientation, including safety and security issues, JH 12.02 for support staff, contract employees, school and medical X Volunteers/Program/Non-Probation Visitors staff, program providers and volunteers; e) The maintenance of record keeping, statistics and JH 7.07 Record Keeping communication systems to ensure: efficient operation of the facility; care of youths; maintenance of youths’ X records; providing information to the court and those authorized by the court or by law, release of information regarding youth; f) Ethical responsibilities; JH 1.05 Code of Ethical Responsibilities X YADEJ 14.01 VI g) A non-discrimination provision that provides that all JH 8.02 I, E and G youth within the facility shall have fair and equal access Each unit has a NDP posted in the dayroom area. to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, X national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; h) Storage and maintenance requirements for any chemical JH does not use any Chemical Agents in the agents used in the facility. facility. Transport and Electronic Monitoring X staff carry MK4 Pepper Spray. i) Establish procedures for collection of Medi-Cal eligibility This process is facilitated by medical staff at both X information and enrollment of eligible youth. facilities. 1325 FIRE SAFETY PLAN JH 3.03 The fire safety plan includes: X a) A fire prevention plan as part of the manual policy and procedure; b) Monthly fire and life safety inspections by facility staff JH 3.03 II, C, 1 with a two-year retention of the inspection record; Juvenile Hall’s monthly Fire and Life Safety X inspections are completed by transportation staff and forwarded to the facility manager for review. c) Fire prevention inspections as required by HSC 13146.1 JH 3.03 II, C, 2 (a) and (b). Fire and Life Safety Inspection were completed X by the Santa Clara Fire Department on April 11, 2018. d) An evacuation plan; JH 3.01 and 3.02 X The facility conducts full evacuations at least annually. e) Documented fire drills are conducted at least quarterly; JH 3.03 II, A, 2 Monthly and 4 Quarterly We reviewed all fire drills and noted they are X random and occur on different shifts for each unit. f) A written plan for the emergency housing of youths in JH 3.07 II X the case of fire; and, g) Fire suppression pre-plan in cooperation with the local JH 3.03 II, C, 2 fire department. X Santa Clara County Fire Department 7587 Santa Clara TAY Inspection/10-30-18 - 4 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1326 SECURITY REVIEW JH 1.03 III, A A Security Review Memo was completed by The facility administrator annually reviews, evaluates, and Probation Manager Sean Rooney on May 2, documents security reviews. The review and evaluation X 2018. address the internal and external security, including, but not limited to: key control, security equipment and related training. 1327 EMERGENCY PROCEDURES JH 3.01-Evacuation Plans;3.03-Fire; 3.04- Earthquake/Natural Disaster; 3.06-Dangerous Emergency policies and procedures include but are not Persons, Civil Disturbances, Hostages, Critical limited to: escape, disturbances, and taking of hostages; Incidents; 9.16-Escapes civil disturbances; fire and natural disasters; periodic testing An Emergency Preparedness Memo was X of emergency equipment; storage, issue and use of chemical completed by Probation Manager Sean Rooney agents, related security devices, and weapons and on May 8, 2018. ammunition, where applicable; emergency evacuation plans; and, an annual review of emergency procedures for all youth supervision staff. 1328 SAFETY CHECKS JH 6.02 Watch standards for Supervision A review of the safety checks for G Unit A-2 and Direct visual observation of each youth at least every 15 A-3 reveal they are timely and random. JH has minutes when youth are asleep or in their rooms, confined in X cameras; however, they do not record. An holding cells or confined to their bed in a dormitory. All upgraded system is pending. safety checks shall be documented with the actual time the check is completed. 1329 SUICIDE PREVENTION PROGRAM JH 2.07, I, A The policy is a JH policy and applicable to this a) The facility has a comprehensive written suicide population. There have been no incidents of a prevention program developed by the health suicide attempt as long as the program has been X administrator, mental health director and facility in place. There is however, a comprehensive administrator that includes, but is not limited to: system for medical and behavioral health staff involvement. b) Suicide prevention training, which may include training JH 2.07, IV provided in accordance with Section 1322, Orientation X and Training and Standards and Training for Corrections Regulations pursuant to Penal Code 6035. c) Intake screening for suicide risk immediately upon JH 2.07, III, 2 confinement and prior to housing assignment. Medical and behavioral health staff complete numerous screenings and assessments for every X youth entering the facility, including the MAYSI II. d) Provisions facilitating communication among arresting JH 2.07, II, B officers, facility staff, family members, medical and X mental health personnel in relation to suicide risk. e) Guidance on housing of youth at risk of suicide. JH 2.07, V, A, 5 X f) Adequate supervision depending on level of suicide risk. X JH 2.07, VI g) Suicide and suicide attempt intervention policies and JH 2.07, VII X procedures. h) Provisions for reporting suicides and suicide attempts. JH 2.07, VII, A-F X i) Critical incident debriefing. JH 2.07, VIII X 7587 Santa Clara TAY Inspection/10-30-18 - 5 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1340 REPORTING OF LEGAL ACTIONS There have been no legal actions during this cycle. The facility submits a letter of notification to the Board of State and Community Corrections on each legal action X pertaining to conditions of confinement filed against person or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY JH 3.08 I, D, 5 OF A YOUTH WHILE DETAINED a) The administrator of the facility provides the Board of X State and Community Corrections a copy of the death in custody report that is submitted to the Attorney General under Government Code Section 12525 within 10 days. b) Written policy and procedures assure a medical and JH 3.08 I, D, 1 operational review of each in-custody death. The review team includes the facility administrator and/or the facility X manager; the health administrator; the responsible physician; and other health care and supervision staff who were relevant to the incident c) There are written policies and procedures for handling JH 3.08 I, C, 3 and 4 deaths, suicide attempts, suicide prevention and notification of the juvenile court and the parent, guardian X or person standing in loco parentis, in the event of a serious illness, injury or death. 1342 POPULATION ACCOUNTING JH 7.07 The facility is compliant with reporting elements Population and profile survey reports are submitted to the of this regulation. X Board of State and Community Corrections within 10 working days after the end of each reporting period, in a format provided by the Board. 1343 JUVENILE FACILITY CAPACITY JH 7.07 a) The number of youth detained in a living unit has N/A X exceeded its maximum capacity for more than 15 calendar days in a month since the previous inspection. b) If required, the facility has submitted CARs/CCARs to X BSCC since the last inspection (N/A if no to the above). c) The facility is under an approved suitability plan (N/A if X no to the above). 1350 ADMITTANCE PROCEDURES JH 9.02 YADEJ 14.03 Written policies and procedures for admittance of youth JH has a comprehensive admission process for include the requirements of Sections 1324 and 1430. this population involving a medical screening of all youth (24- hour medical services), a mental X health screening within 24 hours of admission, victim vulnerability assessments and historical information for prior record and family background. The facility takes a critical approach to admission and classification. In juvenile halls, youth are allowed access to a telephone, in JH 8.02 I Policy accordance with the provisions of Welfare and Institutions Youth are allowed 3 phone calls. Code Section 627 (two completed telephone calls X [parent/guardian and attorney] within an hour, at the public expense). The juvenile hall has established written criteria for JH 9.02 I, B detention. The policy defines admission criteria by the X offense with an override exception based on community safety and youth protection. 7587 Santa Clara TAY Inspection/10-30-18 - 6 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Juvenile halls shall develop policies and procedures that JH 9.03 IV advise any committed youth of the estimated length of his/her Court commitments involve a calculation of X stay. release date by facility staff which is relayed to the youth during Orientation. 1351 RELEASE PROCEDURES JH 9.14 I, B and II, A YADEJ 12.01, II, B and 14.01, XV, 3 Release Written policies and procedures for release of youth in and Community Supervision custody provide for: Youth released from the program will complete a) Verification of identity/release papers; X the balance of the one year in custody component on Community Supervision. Community supervision will incorporate information from the youth’s assessment. b) Return of personal clothing and valuables; JH 9.14 I This section identifies release of youth from X many aspects, including the release and return of property. c) Notification to the facility health care provider in JH 9.14 I accordance with Sections 1408 and 1437 of these This section identifies release of youth from regulations, for coordination with outside agencies; and, many aspects, including who the minor is X released to and verification of the identity of that person(s). d) Notification of school staff. JH 9.14 II, A X The facility provides this information at weekly MDT meetings. e) Notification of facility mental health personnel. JH 9.14, II, A, 13 X The facility provides this information at weekly MDT meetings. f) There are written policy and procedures for furlough of JH 9.14, II, D X youths from custody. 1352 CLASSIFICATION JH 6.01 Risk Classification System Written policies and procedures on classification of youth for X the purpose of determining housing placement in the facility provide for: a) The safety of the youth, facility staff, and the public by JH 6.01 I, A and B placing youth in the appropriate, least restrictive housing X and program settings and housing assignments consider the need for single, double, or dormitory assignment; b) Consideration of facility populations and physical design JH 6.01 II, A of the facility; JH has units identified to house a specific population. Practice includes movement within X their identified units based on youth needs. c) Classification of a youth upon admittance to the facility; JH 6.01 II, B X d) Periodic classification reviews. JH 6.01 II, D Weekly Classification Reports X 7587 Santa Clara TAY Inspection/10-30-18 - 7 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) Provide that facility staff shall not separate youth from JH 6.01 III the general population or assign youth to a single The NDP is posted in the living units. occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, X gender identity, gender expression, mental or physical disability, or HIV status. (This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with title 15 regulations regarding separation). 1353 ORIENTATION JH 9.03 III, H, 1-4 TADEJ 14.01, XV, 1 Orientation Written policies and procedures require an orientation for New Admit Orientation Manual (NAOM) youth prior to placement in a living area. Both written and JH provides a written and verbal orientation to all X verbal information are provided. Provisions are made to youth. The admission process includes youth provide accessible orientation information to all detained being provided the NAOM, which is available in youth including those with disabilities, limited English identified language specific form. proficiency, or limited literacy. The orientation includes: a) Facility rules and disciplinary procedures; JH 9.03 III, H, 3, b X b) Grievance procedures; JH 9.03 III, H, 3, j X c) Access to legal services; JH 9.03 III, H, 3, a (Youth Rights) X d) Access to health care services; JH 9.03 III, H, 3, h X e) Access to counseling services; JH 9.03 III, H,3, h X f) Access to religious services; JH 9.03 III, H, 3, a (Youth Rights) X g) Access to educational services; JH 9.03 III, H, 3, a (Youth Rights) X h) Information on the court process; JH 9.03 III, H, 3, a (Youth Rights) X i) Housing assignments; JH 9.03 III, H, 3, a (Youth Rights) X j) Availability of personal care items and opportunity for JH 9.03 III, H, 3, f X personal hygiene; k) Correspondence, visiting and telephone use; JH 9.03 III, H, 3, c-e-g X l) Availability of reading materials, programs, and JH 9.03 III, H, 3, d X activities; m) Use of restraints and chemical agents; JH 9.03 III, H, 3, a (Youth Rights) NO OC X n) Use of force; JH 9.03 III, H, 3, k X o) Emergency and evacuation procedures. JH 9.03, III, L, 5 X p) Non-discrimination policy. JH 9.03 III, H, 3, a (Youth Rights) X 1354 SEPARATION JH 4.04 III Youth are separated from the unit on an as a) There are written policies and procedures for the needed basis for specific behaviors (discipline), separation of youth for reasons that include, but are not X medical, mental health or at youth request. limited to, medical and mental health conditions, Separation can be in their room or to holding assaultive behavior, disciplinary consequences and rooms out of the unit. protective custody. 7587 Santa Clara TAY Inspection/10-30-18 - 8 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) Youth who are separated are not denied normal JH 4.04 II, B, 2 and V, C privileges available at the facility, except to accomplish X the objectives of the segregation. c) When the objective of the separation is discipline, Title JH 4.04 V X 15, Section 1390 shall apply. d) A daily review of separated youth to determine whether JH 4.04 IV, 5 separation remains necessary. X Separated youth are reviewed each shift. 1355 INSTITUTIONAL ASSESSMENT AND PLAN JH 9.02 III and 12.01 YADEJ 14.05 I, E Written policies and procedures require that assessments and Within 3 days, staff work with a MDT to plans be developed within 40 days after admission, for youth X determine a plan. We reviewed a sampling of who are held for a period of 30 days or more. The assessment case plans and found them to be within policy and plan shall be documented. and regulation. The assessment is a statement of the youth’s problems, which JH 9.02 III, B, 1, a includes: Identification of substance abuse history, education, X vocational, counseling, and family reunification needs. The institutional plan for adjudicated and pre-adjudicated JH 9.02 III, B, 1, b and c youth includes written documentation that provides for: JH completes assessments and reviews for long- X a) Objectives and time frames for the resolution of term youth pre-disposition. problems identified in the assessment; and, b) A plan for meeting the objectives that includes a JH 9.02 III, B, 1, c description of program resources needed and individuals X responsible for assuring that the plan is implemented. Subsequent to adjudication, the institution plan documents: JH 9.02 III, B, 1, c a) Periodic evaluation of progress towards meeting the X objectives, including periodic review and discussion of the plan with the youth; b) A transition or aftercare plan, subject to existing JH 9.02 III, C resources, that is completed prior to the youth being X released; and, c) Contact with the Regional Center for the JH 9.02 Developmentally Disabled, pursuant to Section 1413. X 1356 COUNSELING AND CASEWORK SERVICES JH 10.02 VII, C, 4, a Written policies and procedures ensure appropriate counseling and casework services for all youth. Policies and X procedures include: a) Assisting with personal problems or needs that may arise; b) Assisting the youth requesting contact with parents, JH 10.02 VII, C, 4, b attorney, clergyman, probation officer, or other public Living Unit Supervisors and Group Counselors X official; and, work with youth to accomplish this regulation. c) Providing services as appropriate to the population JH 10.02 VII, C, 4, c housed in the facility, and may include: substance abuse, The facility has MDT’s to address and assess the X family crisis and reunification, counseling, public health services needed for the youth during their stay. and mental health services. 1357 USE OF FORCE JH 5.01 I Policy and Procedure TADEJ 14.01, XIX Use of Force Continuum There are written policies and procedures for the use of force, X There has been no use of force incidents since the which may include chemical agents. program started. Policy indicates that force is not applied as punishment, JH 5.01 I, B and C X discipline, or treatment. 7587 Santa Clara TAY Inspection/10-30-18 - 9 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS There are policy statements that: JH 5.01 II, A and G a) Define the term “force” and address the escalation and The facility does not use OC spray and training in appropriate level of force, emphasizing the need to avoid X force options provides clear direction of the use of force whenever possible and using only that alternatives. force necessary to ensure the safety of youth and others; b) Describe the requirements for staff to report the use of JH 5.01 II, E and VII, 1-2-3 force and to take action to stop the inappropriate use of X force; c) Define the role, notification, and follow up procedures of JH 5.01 V, A, c (Medical) and C, 2 (MH) medical and mental health staff concerning the use of X force; and d) Define the training that shall be provided and required JH 5.01 IV, A, 1 and 2 for the use of force. Such training shall include, but not Staff at the facility complete force option and be limited to, known medical conditions that would defensive tactic training in CORE and in annual contraindicate certain types of force; acceptable required training. It was significant to note staff chemical agents; methods of application; signs or X are well equipped to utilize their verbal and staff symptoms that should result in immediate referral to positioning skills to limit physical or “hands on” medical or mental health staff; and, requirements of the of the youth. decontamination of chemical agents, if such agents are utilized. Policies and procedures address: JH 5.01 IV, C; JH 5.01 V, C; and JH 5.01 VII a) The types, levels, and application of force; Policies are explicit and detailed as to documentation of the use of force; a grievance expectations and alternatives. Incident reports X procedure; a system for investigation of the use of force require supervisor and administrative review. and administrative review; and discipline for the Use of force incidents involve discipline appeal improper use of force; rights of the youth. b) The specific use of physical, chemical agent, lethal, and JH 5.01 II, A-D non-lethal force that may, or may not, be used in the X The facility does not use OC Spray. facility; c) The limitations regarding the use of force on pregnant JH 5.01 III, B, 10 youth in accordance with Penal Code Section 6030(f) X and Welfare and Institutions Code Section 222; and, d) A standardized format, time period, and procedure for JH 5.01 V, B reporting the use of force, including the reporting X Use of force incident reports must be completed requirements of management and line staff. prior to the end of shift. 1358 USE OF PHYSICAL RESTRAINTS JH 5.02 Note: The provisions of this regulation do not apply to the There has been no use of restraints as defined by use of handcuffs, shackles or other restraint devices when T15. used to restrain youth for movement or transportation. X Written policies and procedures govern the use of restraint devices. The policies address: a) known medical conditions that would contraindicate JH 5.02, I, A, F, 3 X certain restraint devices and/or techniques; b) acceptable restraint devices; JH 5.02 I, B X c) signs or symptoms which should result in immediate JH 5.02 II, A, 9 and 10 medical/mental health referral; JH has 24-hour medical staff that respond to all UF incidents involving restraints. If necessary, X referrals to MH are made or the on-call MH staff is contacted. d) availability of cardiopulmonary resuscitation equipment; JH There are crash carts on each floor, in the gym X and at booking. e) protective housing of restrained youth; JH 5.02 II, A, 8 X 7587 Santa Clara TAY Inspection/10-30-18 - 10 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS f) provision for hydration and sanitation needs; JH 5.02 II, B, 2, e There have been no UR incidents as defined by X regulation. g) exercising of extremities. JH 5.02 II, X Physical restraints are utilized only when it appears less JH 5.01, II, B, 1 and 2 restrictive alternatives would be ineffective in controlling the X disordered behavior. Restraints are used only for those youth who present an JH 5.02 II, B, 1, a and d (document) immediate danger to themselves or others, who exhibit The policy is compliant with regulation and behavior that results in the destruction of property, or reveals X includes the language “Only harm to self or the intent to cause self-inflicted physical harm. The others, or property.” circumstances leading to the use of restraints are documented. Youth are placed in restraints only with the approval of the JH 5.02 II, B, 2 facility manager or designee. The facility manager may X delegate authority to place a youth in restraints to a physician. Reasons for continued retention in restraints are reviewed and JH 5.02 II, B, 2, c X documented a minimum of every hour. A medical opinion on the safety of placement and retention is JH 5.02 II, B, 2, f, I secured as soon as possible, but no later than two hours from the time of placement. The youth is medically cleared for X continued retention at least every three hours after the initial medical opinion. A mental health consultation to assess the need for mental JH 5.02 II, B, 2, f, ii health treatment is secured as soon as possible, but in no case X longer than four hours from the time of placement. Continuous direct visual supervision is conducted and JH 5.02 II, B, 2, b documented to ensure that the restraints are properly X Youth would be under constant direct visual employed and to ensure the well-being of the youth. observation. Observations of the youth’s behavior and any staff JH 5.02 II, B, 1, d, I interventions are documented at least every 15 minutes, with X actual time recorded. All youth in restraint devices are housed alone or in a JH 5.02 II, B, 2, a specified housing area for restrained youth, with provisions to X protect the youth from abuse. Restraints are not used as punishment, discipline, or as a JH 5.02 I, E and II, A substitute for treatment. The affixing of hands and feet X together behind the back (hog-tying) is prohibited. The use of restraints on pregnant youth is limited in JH 5.02 accordance with Penal Code Section 6030(f) and Welfare and X Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES There is no safety room at this facility, therefore, the balance of this regulation will be deleted. X Written policies and procedures govern the use of safety rooms, as described in Title 24, Part 2, Section 460A.1.13. 1360 SEARCHES JH 9.05 I, B, 1 X Written policies and procedures govern the search of youth, the facility, and visitors. Searches are conducted to insure the safety and security of the JH 9.01 I, C facility and to provide for the safety and security of the X public, visitors, youth, and staff. Searches are not conducted for harassment or as a form of JH 9.01 I, B and B, 3 discipline or punishment. Searches are conducted in a manner X that preserves privacy and dignity of the person being searched. Written procedures address each of the following: JH 9.01 I, B, 4 and 5 X a) Intake searches 7587 Santa Clara TAY Inspection/10-30-18 - 11 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) Searching youth who are returning from activities outside JH 9.05 IV, C X of the living unit, court, another facility, or visiting; c) Facility searches; JH 9.05 II, A X d) Searches of visitors; and, JH 9.05 IV, B X e) Cross-gender supervision of searches. JH 9.01 VI, B, 3 and C, 3 X 1361 GRIEVANCE PROCEDURE JH 4.07 I, A We reviewed all 5 grievances filed since the There are written policies and procedures allowing any youth X program started, all involving a strange odor in to appeal and have grievances resolved relating to any the unit. The matter was investigated by EH and condition of confinement. resolved. The policies and procedures include: JH 4.07 II, B, 1 and 2 a) A grievance form and instructions that include provisions X for the youth to have free access to the form; b) The option for youth to confidentially file the grievance JH 4.07 II, B, 4 or deliver the form to any youth care supervision staff X . working in the facility. c) Resolution of the grievance at the lowest appropriate JH 4.07 I, C X staff level; d) Provision for a prompt review and response to grievances JH 4.07 I, F within a specified time limit; X Grievances are handled promptly and fairly. e) Youth may elect to be present to explain their version of JH 4.07 I, E, 2 and III, A the grievance to a person not directly involved in the X circumstances that led to the grievance. f) Provision for a staff representative approved by the JH 4.07 II, B, 5 X facility administrator to assist the youth. g) Provision for a written response to the grievance which JH 4.07 III, C, 7, a X includes the reasons for the decisions; h) A system which provides that any appeal of a grievance JH 4.07 III, C, 8 and IV shall be heard by a person not directly involved in the X circumstances which led to the grievance; and, Concerns of parent, guardians, staff or other parties are JH SCC Administrative Manual addressed and documented within a specified time frame, X whether or not those concerns are associated with a grievance. 1362 REPORTING OF INCIDENTS JH 7.01 A written report of all incidents, which resulted in physical harm, serious threat of physical harm, or death to an X employee or a youth of a juvenile facility, or other person(s), is maintained. Such written records are prepared by staff and submitted to the facility manager by the end of the shift. 1363 USE OF REASONABLE FORCE TO Juvenile hall does not use force to collect DNA, COLLECT DNA SPECIMENS, SAMPLES, therefore, the balance of the regulation is deleted. IMPRESSIONS Pursuant to Penal Code Section 298.1, policy and X procedures describe the use reasonable force to collect DNA samples from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. 7587 Santa Clara TAY Inspection/10-30-18 - 12 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM The Santa Clara County Office of Education operates the educational program for the Osborne The County Board of Education provides for the School at JH. The Office of Education provides administration and operation of juvenile court schools in referrals for Community College and Vocational X conjunction with the Chief Probation Officer or designee. Education. Facility staff facilitate DMV Policies and procedures ensure communication and education and testing as well as taking the youth coordination between educators and probation staff. population to Job Fair’s and subsequent work sites. Facility Manager shall request an annual review of the An assessment of the Education Program education program by the superintendent of schools. This provided to youth was completed by David annual review of each required element of the program from Putney, Director of Alternative Education for the the Superintendent of Schools has been received along with a SCCDOE on April 25, 2018, for JH. report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance. This review X cannot be delegated to the site principal or other site staff member. It can however be contracted to a qualified outside agency. Upon completion, the facility manager will review each item with the person designated by the school and take any corrective action as needed General Education Development preparation shall be made Adult education services are available to assist X available to all eligible youth. youth with graduation The facility school program complies with the State The CASHEE is no longer required. Education Code (Note: The Education Code currently requires a 240-minute school day.) Youth are delivered to X their educational program so as not to interfere with the time afforded the minimum instruction day. School discipline is integrated into the facility’s overall behavioral management plan, with school staff advised of X administrative decisions that may affect the educational programming. Expulsion/suspension follows the due process safeguards in the education code, including the rights of students with X special needs. Policies and procedures address the rights of any student who JH 12.03 I, D, 6 X has continuing difficulty completing the school day. There are provisions for individuals with special needs that JH 12.03 I, D, 7 include educational instruction for youth in high security or The SCDOE provides a certified instructor to other special units, compliance with applicable statutes for X assist youth that have difficulty completing the special education, and, provision for non-English speaking school day. youth and those with limited English-speaking skills. Youth are enrolled in school no later than three (3) days after JH 12.03 I, D, 7 admission. Special Education needs are addressed by the X Program and School Psychologist with the SCDOE. The school conducts an educational screening and completes Youth are enrolled in school the following day of X an education plan within 5 days. incarceration/admittance. If a youth is detained, the school requests the youth’s records JH 12.03 I, E, 3 from his/her prior school to ensure that the educational plan is X appropriate. 1371 RECREATION AND EXERCISE JH 12.03 I, E, 5 TADEJ 14.01, XV, 2 Programming There are policies and procedures for recreation and exercise X TADEJ 14.01, XXII Additional Activities of youth with the intent to maximize the time youth are out of their rooms/off their bunks. 7587 Santa Clara TAY Inspection/10-30-18 - 13 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS There is the opportunity for a minimum of three hours of JH 10.02 VII, D recreation, programs and exercise 3 hours a day during the The youth interviewed articulated a full program week and five hours a day each Saturday, Sunday and other X schedule, verified by the posted unit/pod non-school days. At least one hour shall be an outdoor schedule, Behavioral Health and staff. activity. The recreation and exercise schedule is posted in the living JH 10.02 VII, D, 4 and 4, a units. Juvenile Hall offers a robust program schedule X for this population, including education, vocation and life skills instruction. Recreation shall include the opportunity for at least one hour JH 10.02 VII, D, 6 of daily access to unscheduled activities such as reading, X television, radio, music games etc. The activities are supervised and include orientation and coaching of youth. Programs shall include social awareness programs as outlined JH 10.02 VII, D, 2 X in Section 1378. All youth shall be provided with the opportunity for at least JH 10.02 VII, D, 6 one hour of large muscle activity each day. Memo completed by Manager Elsa Jennings on X April 30, 2018, outlining all Social Programs provided at the facility. . That one hour of exercise is suspended only upon a written JH 10.02 VII, D, 4, b finding by the administrator/manager that the youth X represents a threat to the safety and security of the facility. The administrator/manager may suspend for a period not to JH 10.02 VII, D, 5, b X exceed 24 hours access to recreation and programs 1372 RELIGIOUS PROGRAM JH 10.02 VII, D, 5 The facility administrator provides access for voluntary participation in religious services and/or religious counseling X at least once a week. A youth is allowed to participate in other program activities if he/she elects not to participate in religious programs. Religious programs provide for: religious services, JH 12.04 II, A X availability of clergy, and availability of religious diets. 1373 WORK PROGRAM JH 12.04 I, A and C and III, C The TAY Program participants are able to have a There are written policies and procedures for assigning youth job while in custody and are transported to their X to work programs, which are meaningful, constructive, and work site and picked up by facility staff. related to vocational training or increasing a youth’s sense of responsibility. 1374 VISITING JH 9.12 X There are written policies and procedures for visiting that include provision for special visits. Youth are allowed visits by parents, guardians, or persons JH 9.10 I, A and C standing in loco parentis, at reasonable times. Opportunity X for visiting is at least two hours per week. Visits are supervised, but conversations are not monitored JH 9.10 I, A and II, A, 3 unless there is a security or safety need. Visiting at JH includes authorized visitors X scheduling visits any evening of the week. 1375 CORRESPONDENCE JH 9.10 II, L X There are written policies and procedures for correspondence which ensure: a) There is no limitation on the volume of mail that youth JH 8.05 X may send or receive; b) Youth may send special mail and two letters per week JH 8.05 I, B X postage-free; 7587 Santa Clara TAY Inspection/10-30-18 - 14 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) Youth may correspond confidentially with state and JH 8.05 I, B, 1 federal courts, any member of the State Bar or holder of public office, and the Board of State and Community X Corrections; however, authorized facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, d) Incoming and outgoing mail, other than confidential JH 8.05 I, B, 1, a and III correspondence described above, may be read by staff only when there is reasonable cause to believe facility X safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS JH 8.05 II, A, 4, b and c X There are written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES JH 10.02 VII, F X Written procedures ensure the rights of youth to have access to the courts and legal services include: a) Access, upon request by the youth, to licensed attorneys JH 8.03 X and their authorized representatives; b) Provision for confidential consultation with attorneys; JH 8.03 I X and, c) Unlimited postage paid legal correspondence and cost- JH 8.03 I, F X free telephone access as appropriate. 1378 SOCIAL AWARENESS PROGRAM JH 8.05 I, B, 1, c The County Board of Education or the Chief Probation Officer provides programs designed to promote social awareness and reduce recidivism. The programs consider the X needs of male and female youth and may include: victim awareness; conflict resolution; anger management; parenting skills; appropriate gender specific programming; juvenile justice; self-esteem; building effective decision-making skills; and, other topics that suit the needs of the youth. The agency responsible for providing the programs conducts JH 12.01 Multi-Agency Assessment Center a written annual review to ensure that the program content is A Social Awareness Memo was completed by X current, consistent and relevant to the population. Elsa Jennings on April 30, 2018, for Juvenile Hall. 1390 DISCIPLINE JH 4.03 I, E; 4.03 III, 4, d YADEJ 14.06 YADEJ Behavior Modification There are written policies and procedures for the discipline of Program X youth that promote acceptable behavior. Juvenile Hall has rules and sanctions for Infractions, Minor and Major Rule Violations posted in the living unit/pod. Discipline is imposed at the least restrictive level that JH 4.03 II, A X promotes the desired behavior. Discipline does not include corporal punishment, group JH 4.03 II, A punishment, physical or psychological degradation or X deprivation of the following: a) Bed and clothing; JH 4.03 II, B X b) Daily shower, access to drinking fountain, toilet and JH 4.03 II, a X personal hygiene items, and clean clothing; c) Full nutrition; JH 4.03 II, b X d) Contact with parent or attorney; JH 4.03 II, c X 7587 Santa Clara TAY Inspection/10-30-18 - 15 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) Exercise; JH 4.03 II, d X f) Medical services and counseling; JH 4.03 II, e X g) Religious services; JH 4.03 II, f X h) Clean and sanitary living conditions; JH 4.03 II, g X i) The right to send and receive mail; and, JH 4.03 II, h X j) Education. JH 4.02 II, I and, 4, c X There are established rules of conduct and disciplinary JH 4.03 II, II, j and E, 4, c, iii penalties to guide the conduct of youth. The rules and penalties, which include both major violations and youth violations, are simply and affirmatively stated and are X available to all youth. Provisions are made to provide accessible information to youth with disabilities, limited English proficiency or limited literacy. 1391 DISCIPLINE PROCESS JH 4.03 II, C, 2, a and b; II, C, 1 JH has created and implemented a significant There are written policies and procedures for the Behavior Modification Program to ensure youth administration of discipline that include: X are aware of expectations and consequences. The continuum of discipline is well defined and rules/sanctions are posted in the living unit. a) Designation of personnel authorized to impose discipline JH 4.06 X for violation of rules; b) Prohibiting discipline from being delegated to any youth; JH 4.06 I, D, 2 X c) Definition of major and minor rule violations and their JH 4.06 X consequences, due process requirements; d) Minor rule violations may be handled informally by JH 4.03 II, C, 2, a and b; II, C, 1 counseling, advising the youth of expected conduct or The facility has implemented a Due Process (DP) imposing a minor consequence. Discipline shall be form that articulates each step of the required X accompanied by written documentation and a policy of components of regulation for major rule review and appeal to a supervisor; violations AND initiated by staff as part of the DP process. Major rule violations may include withdrawal from group JH 4.03 II, C, 2, a and b; II, C, 1 activities for 24 hours or more or extension of time in X custody. Major rule violations and the discipline process shall be documented and require the following: a) Written notice of violation prior to a hearing; JH 4.06 X b) Hearing by a person who is not a party to the incident; JH 4.06 I, A, 1 The facility adopted a more detailed and structured procedure for handling Due Process X rather than using the Discipline Appeal process and form. A review of an incident reports and due process follow up for the single major incident was compliant with regulation. c) Opportunity for the youth to be heard, present evidence JH 4.06 I, A, 1 X and testimony; d) Provision for youth to be assisted by staff in the hearing JH 4.06 I, A, 2 X process; and, e) Provision for administrative review. JH 4.06 II, B, 2 X 7587 Santa Clara TAY Inspection/10-30-18 - 16 - J453 JUV PRO-Eff. 03-01-15 REVIEW OF NON- REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of age and X older. The facility has been approved to hold persons under the X juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of the X facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) X Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately separated Violation X from minors. Adult inmates from an adult facility (e.g. inmate workers or Violation “Scared Straight” programs) are not allowed in the facility in X a manner that allows contact with minors. 7587 Santa Clara TAY Inspection/10-30-18 - 17 - J453 JUV PRO-Eff. 03-01-15 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7587 FACILITY NAME: Santa Clara County Juvenile Hall – SB 1004 TAY Program FACILITY TYPE: JH APPLICABLE REGULATIONS (Check All That Apply): 4/98: XX 2001: XX 2003: OTHER: Pre-1998 FIELD REPRESENTATIVE: Elizabeth Gong DATE: October 29, 2018 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) X Contains a weapons locker as specified in these regulations. Contains a secure room for the confinement of minors X pending admission to JH. Provides access to a shower X Provides a secure vault or storage space for minor's X valuables. Provides telephone access to minors. X Provides staff access to hot and cold running water. X Locked Holding Room (1.2) X Contains a minimum of 15 square feet of floor area per minor. Provides no less than 45 square feet of floor area. X Contains seating to accommodate all minors as specified in X these regulations. 98: Provides access to a toilet, washbasin and drinking Pre-1998 fountain as specified in these regulations. 03: Be equipped with a toilet, washbasin and drinking X fountain unless a procedure is in effect to provide access. Maximizes staff visual supervision. X 03: Outward swinging or lateral sliding door required. X Natural Light (1.3) Visual access to natural light is provided in locked sleeping X rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. Corridors (1.4) Corridors in living areas are at least eight feet wide. When X doors are staggered or if rooms are located only on one side, corridors may be at least six feet wide. Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain X sleeping areas and plumbing fixtures, commensurate with the number of minors housed. 7587 Santa Clara JH-TAY PHY\10-29-18 - 1 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these X fixtures. 03: Toilet, washbasin and drinking fountain required in locked sleeping rooms. Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a clear X ceiling height of eight feet. 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet. 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required. X Double Occupancy Sleeping Rooms (1.8) X Minimum of 100 square feet floor area, a clear ceiling height of eight feet, and a minimum width of seven feet. 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required. X Dormitories (1.9) Pre-1998 (B-7 last of older units) In JHs and camps, there is a minimum of 50 square feet of X floor area per minor, with a minimum dormitory size of 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no fewer X than four minors. 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps). X 03: This subsection deleted, eliminating the 15-minor limitation. (See below.) 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than 30 X minors (regardless of whether it is for court commitments or other detained minors). Dayrooms (1.10) X JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square feet of X floor area per minor. All dayrooms provide access to toilets, wash basins, X drinking fountains and showers. 7587 Santa Clara JH-TAY PHY\10-29-18 - 2 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated indoor- X outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9000 square feet dedicated indoor- outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum X dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. X 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface. X 01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and of a sufficient X size to comply with Title 15, § 1371. 01: The required recreation area has no single dimension Small recreation areas off the units are not X less than 40 feet. included in the total recreation space. Outdoor recreation area lighting allows for evening X activities and provides security. Academic Classrooms (NA SPJH; 1.12) X Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for every X juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work area, and a X minimum of 28 square feet floor space per minor. There is a communication system in each classroom that X allows for immediate response to emergencies. Safety Room (1.13) There are no safety rooms in this facility. X Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet. Limited to one minor. X 7587 Santa Clara JH-TAY PHY\10-29-18 - 3 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Padded as specified in these regulations X There are one or more vertical view panels constructed of security glazing. Panels provide a view of the entire room X and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these regulations. X Access to a toilet, wash basin and drinking fountain is X provided. 03: Be equipped with a variable intensity security-type X lighting fixture, with controls outside the room. 03: Any wall- or ceiling-mounted devices are designed to X prohibit the occupant’s access. Medical Examination Room (NA SPJH; 1.14) There is a minimum of one suitably equipped medical X examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is X used for no other purpose; Privacy for minors; X Lockable storage for medical supplies; X Not less than 144 square feet floor space with no single X dimension less than seven feet; Hot and cold running water; and, X 01: Smooth, non-porous, washable surfaces. X Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and X pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) There is a minimum of 15 square feet floor space and X sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same X room, unless there is an appropriate visual barrier. Visiting Space (1.17) X Visiting space is provided. Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per X minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19) X Each minor has a minimum of nine cubic feet of secure storage space for personal clothing and belongings. 7587 Santa Clara JH-TAY PHY\10-29-18 - 4 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as X fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial closet X containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding X rooms, locked sleeping rooms; single and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire and life X safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) X Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors. There is a minimum of one suitably furnished interview X room for each 30 minors in JHs. There is a minimum of one suitably furnished interview X room in each camp. Court Holding Room for Minors (1.26) X Contains a minimum of 10 square feet of floor area per minor. Limited to no more than 16 minors. X Provides 40 square feet of floor area and a minimum clear X ceiling height of eight feet. Contains seating to accommodate all minors. X Contains a toilet, wash basin and drinking fountain as X specified in these regulations. Maximizes staffs' visual supervision of minors. X 7587 Santa Clara JH-TAY PHY\10-29-18 - 5 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. One X toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water X and be available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) X Drinking fountains are accessible to minors and staff in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents X waste water from flowing over the bubbler. Showers (2.4) Showers provide tempered water and are available on living X units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating X staff's ability to supervise. Beds (2.5) X Beds are at least 30 inches wide and 76 long and are of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less X than 36 inches apart. Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at X desk level in locked sleeping rooms, single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility X and is conducive to sleep. Padding (2.7) There are no safety rooms in this facility. Padding in safety rooms covers the floor, door and walls to X a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire X sprinkler as approved by the State Fire Marshal (SFM). The padding is approved by the SFM and is: non-porous; at least one-half inch thick; of a unitary or laminated X construction; firmly bonded to all padded surfaces; and, is without exposed seams. 7587 Santa Clara JH-TAY PHY\10-29-18 - 6 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Seating (2.8) Seating is designed for the level of security. When bench X seating is used, 18 inches of bench seating is allowed for each person. Weapons Locker (2.9) Weapons lockers are located outside the security perimeter X of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each X with their own locking device. Assess for New Construction/Remodel or Repair: Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements X of one of the following test standards: American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860-94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP- 0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. X (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7587 Santa Clara JH-TAY PHY\10-29-18 - 7 - J456 PHY 98 01 03.dot (10/03) BOARD OF STATE AND COMMUNITY CORRECTIONS - ANNUAL INSPECTION JUVENILE HALL – SB 1004 LIVING AREA SPACE EVALUATION BSCC Code: 7587 FACILITY: Santa Clara County Juvenile Hall-TAY SB 1004 TYPE: Juvenile Hall RC: 60 FIELD REPRESENTATIVE: Elizabeth Gong DATE: October 29, 2018 ROOMS EACH ROOM COMMENTS Unit Room Applicable # Each Room Total Square/Cubic Feet FIXTURES* Designation Type standards Roo RC ms # RC T U W F S Beds Receiving Male Holding Pre 98 1 #117: 63.10 sq. ft. Ceilings 7'10". General #118: 60.94 sq. ft. Pre 98 2 1 (1) (4) 1 1 1 Holding #119: 61.84 sq. ft. Female Pre 98 1 #120: 61.47 sq. ft. Holding Male Pre 98 1 1 1 1 2 Shower room Female Pre 98 1 2 1 1 Shower room Intake Holding Pre 98 2 0 0 0 67.62 sq. ft. Each of these holding rooms contains a bench. Infirmary Medical 122 sq. ft. 1 1 Single room has reverse air. Access to shower. Pre 98 1 1 1 (1) Male Isolation Medical 432 sq. ft. 2 1 1 1 Also contains one tub. Number of washbasins Isolation: Pre 98 1 6 6 (6) reduced by 1 and replaced by a sink exclusively for Dorm hair washing. Infirmary Medical 122 sq. ft. 1 1 Single room has reverse air. Access to shower in Pre 98 1 1 1 (1) Female Isolation dorm. Restrooms Pre 98 2 1 1 G Unit, A-3 SB 1004 Female Single 1998 4 1 1 4 65+ sq. ft. 1 1 1 Wet rooms – two up; two down. Double 1998 12 2 2 24 101+ sq. ft. Single 1998 2 1 1 2 65 sq. ft. Interview 1998 2 Classroom 1998 1 (20) 812 sq. ft. The upper tier landing is used as a classroom. Dayroom 1998 1 956 + 381 sq. ft. 5 8 9 5 1 7587 Santa Clara JH LASE\10-29-18 Outdoor Recreation Area 800 sq. ft. G Unit, A-2 SB 1004 Male Single 1998 4 1 1 4 65+ sq. ft. 1 1 1 Wet rooms – two up; two down Double 1998 12 2 2 24 101+ sq. ft. Single 1998 2 1 1 2 65 sq. ft. Interview 1998 2 Classroom 1998 1 (20) 744 Dayroom 1998 1 32'x11'=352 4 8 2 5 Outdoor Recreation Area 1061 sq. ft. 2 7587 Santa Clara JH LASE\10-29-18