Santa Cruz County (2018-2020 inspection cycle)

February 20, 2020 Fernando Giraldo, Chief Probation Officer Santa Cruz County Probation Department 3650 Graham Hill Road Felton, CA 95018 SANTA CRUZ COUNTY JUVENILE HALL 2018-2020 BIENNIAL INSPECTION PURSUANT TO WIC 209 and 885 Dear Chief Girardo: This letter is to advise you that the 2018/2020 biennial inspection of the Santa Cruz County Probation Department’s Juvenile Hall has been completed, pursuant to Welfare and Institutions Code Section 209 and 885. A pre-inspection briefing was held on April 9, 2019, and the facility was inspected on November 19-21, 2019. Probation Director Sara Ryan and Assistant Director Hugo Calderon, as well as their staff and collaborative partners, made the inspection process seamless and represented the facility and their respective agencies in an exemplary manner. We appreciate the time and energy spent preparing for, organizing and participating in the inspection, especially given the amount of documentation requested. The complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of: this transmittal letter; the Title 15 Procedures checklist outlining Title 15 requirements for both facilities; a Physical Plant Evaluation checklist outlining Title 24 requirements for the design of the facilities, and; a Living Area Space Evaluation (LASE) summarizing the physical plant configuration and showing the rated capacity of each facility. Local Inspections In addition to the biennial inspection by the BSCC, Title 15, Section 1313 and statute also require local inspections from the following: county building inspector or person designated by the Board of Supervisors; fire authority having jurisdiction; local health officer; county Superintendent of Schools; Juvenile Court; and the Juvenile Justice Commission. Results of those inspections are considered a part of this report and the dates of the local inspections may be found in the accompanying Procedures Checklist. There are no compliance issues relating to your local inspections. Inspection Scope The inspection included a review of the Santa Cruz County Juvenile Facility’s Policy and Procedure Manual. Our audit consisted of a review of only those policies and procedures related specifically to the applicable regulations outlined in Title 15, Minimum Standards 7606 Santa Cruz JH 18-20 Chief Giraldo Santa Cruz County P.2 for Juvenile Facilities1 and verification that the complete manual is compliant with Regulation 1324, Policy and Procedures Manual. After the review of the manual, we reviewed documentation to assure that practice and policies are consistent with Title 15. We followed that review with a physical plant tour and interviews with administration, facility staff, collaborative partners and youth. INSPECTION RESULTS Operations During our visit, we reviewed incident reports, grievances, admission/classification reports, separation/room confinement incidents and disciplinary reports/findings to ensure compliance with newly implemented Title 15 Regulations and to ensure procedures and process were consistent. Although some documentation revealed minor issues with consistency, overall the forms and practices have been improved to show a pattern and practice of compliance with both policies and Title 15 standards. We interviewed facility staff and collaborative partners including probation, medical, mental health, and educational staff. The purpose was to assess the level of communication and collaborative management of youth. We sat in on collaborative and treatment team meetings during the on-site visit and recognized the respectful and professional partnerships amongst facility staff and agency partners. This is critical for meeting the needs of the youth in detention and obvious during our visit. We observed unit and facility movement, exercise, school, and dayroom activities, which revealed a busy, full and structured schedule of programs and activities. Staff engaged with youth and maintained a caring approach to their needs, while preserving operational safety of the facility. It was apparent in these observations that staff have adopted the intent of regulation by promoting an atmosphere of positive expectations and behaviors. Incident reports were clear and easy to understand to the reader, with an appropriate resolution or response. All incidents are carefully reviewed and discussed at a monthly meeting to determine appropriate staff intervention. This demonstrates the importance facility administrators place on ensuring appropriate and fair treatment of all incarcerated youth. Education The Santa Cruz County Office of Education operates the Robert A. Hartman School in the facility. Staffing includes two general education teachers, one of which is special education certified, and a part-time para-professional staff. Class duration exceeds minimum requirements and teachers routinely stay beyond the end of the school day to 1 BSCC does not review all of your policies and procedures. We do not “approve” your policies and procedures nor do we review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate. 7606 Santa Cruz JH 18-20 Chief Giraldo Santa Cruz County P.3 assist youth with a myriad of after school activities, including: facilitating technology, a Restorative Justice Program and Cabrillo College enrollment/attendance for youth that are near or who have graduated. Teachers, facility staff and agency partners meet regularly to discuss all aspects of the youths stay, including educational programming, credits and re- entry plans. Graduated youth are allowed to stay in the classroom and work on their Edevo tablets to further prepare them for independent living, career guidance, and job searches. Extra- curricular activities such as poetry, art and music are offered. Santa Cruz Juvenile Hall is the recipient of SB 81, Round 1 and 2 projects, one of which is a Seed to Table program to further assist youth in learning independent living and employable skills as they transition back into the community. Programming The facility provides a wide array of services offered through collaborative partnerships, outside volunteers and probation staff. Individualized case plans are completed for these youth with specific goals and objectives for their stay. All youth participate in programming that includes social awareness programs with a focus on making positive behavior changes to address the behaviors leading to their incarceration. Structured programs include: Barrios Unidos (Peer to Peer Group facilitated by CBO); Gang Intervention; Positive Parenting; Restorative Circles; Financial Literacy; ART; Career Panels; College Courses through the County Office of Education; Alcance Community Organizational Project (Job readiness, resume writing, etc.); Library Services; Young Writers Program; Edovo Tablet Technology; Chess (Community Volunteers); The Beat Within; Friday Night Live, Seven Challenges; and a number of volunteers for Music, Art, Theater, Murals, NA, AA and special events. The facility emphasizes positive school, work, and unit behavior through their structured schedule and behavior programming options, which focus on reinforcing positive behavior with consistent staff responses to negative behavior. This provides for clear expectations of youth behavior. Title 15, CCR Minimum Standards During our visit, we offered technical assistance and made best-practice recommendations to your management team to assist or enhance operations for future compliance, given the changes to regulations this cycle. Several procedures and policy matters were edited for compliance prior to the completion of this letter. Those efforts are appreciated. The attached Procedures Checklist provides a detailed overview of the inspection findings. Upon final review of all documentation and upon the conclusion of this report, we find the Santa Cruz County Juvenile Hall Facility has no issues of noncompliance with all Title 15 Regulations and there is no corrective action required. Title 24, CCR Physical Plant 7606 Santa Cruz JH 18-20 Chief Giraldo Santa Cruz County P.4 There were no changes made to the physical plant and your rated capacity remains at 42 youth in detention. On the day of the inspection, the population was 15 youth in detention, fourteen male and one female. Training The most recent Standards and Training for Corrections audit reports that the Santa Cruz County Probation Department is in compliance with all relevant regulations and mandates. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring There have been no violations of JJDPA this inspection cycle and no areas of non- compliance were noted. We are very impressed with the overall function and operation of Santa Cruz County Juvenile Hall Facility. We would again like to thank you and compliment your staff for their dedication, thoroughness and responsiveness. Your staff and managers exemplified pride in their work to engage with and make a difference in the youth in their care. This concludes our 2018-2020 inspection report. We are available to assist as needed and are always happy to provide technical assistance when requested. We look forward to continuing to work together. Please do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call (916) 324-9153 if you have any questions. Sincerely, Elizabeth Gong Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Santa Cruz County* Chair, Juvenile Justice Commission, Santa Cruz County* Chair, Board of Supervisors, Santa Cruz County* County Administrator, Santa Cruz County* Sara Ryan, Director-Santa Cruz County Probation Department *Copies of full inspection are available upon request. 7606 Santa Cruz JH 18-20 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7606 FACILITY NAME: Santa Cruz County Juvenile Hall FACILITY TYPE: JH PERSON(S) INTERVIEWED: Sara Ryan, Division Director; Hugo Calderon, Assistant Director; Tristan College, Institution Supervisor; Will Decochea, Group Supervisor II; Evonne Ayala, Extra Help Group Supervisor; Francisco Casteneda-Leon, Housekeeping; Jim-Cook, SCJH; Kristen Pohlman, Santa Cruz Office of Education; Ann Benavista, Santa Cruz Health Services Agency (HSA)-Medical; Steve Capasso, Santa Cruz HSA-Behavior Health; Youths: Angel, age 17; Fernando, age 17. FIELD REPRESENTATIVE: Elizabeth Gong DATE: November 19-21, 2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by ☐ 2018: May 10, 2018 ☒ ☐ the Board of Supervisors to approve building safety; 2019: June 20, 2019 (B) Fire authority having jurisdiction, including a fire 2018: May 2, 2018 clearance as required by Health and Safety Code ☒ ☐ ☐ 2019: November 6, 2019 Section 13146.1 (a) and (b); (C) Local health officer, inspection in accordance with 2018: Health and Safety Code Section 101045; Environmental Health: November 15, 2018 Medical/Mental Health: August 31, 2018 ☐ ☐ Nutritional Health: June 25, 2018 ☒ 2019: Environmental Health: November 8, 2019 Medical/Mental Health: November 1, 2019 Nutritional Health: June 1, 2019 (D) County superintendent of schools on the adequacy 2018: May 1, 2018 of educational services and facilities as required in ☒ ☐ ☐ 2019: May 29, 2019 Section 1370; (E) Juvenile court as required by Section 209 of the ☐ ☐ 2018: September 14, 2018 ☒ Welfare and Institutions Code 2019: October 1, 2019 (F) Juvenile Justice Commission as required by Section 2018: November 1, 2018 229 of the Welfare and Institutions Code or ☐ ☐ 2019: November 14, 2019 ☒ Probation Commission as required by Section 240 of the Welfare and Institutions Code. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7606\Santa Cruz\Juvenile Hall\18-20 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are addressed BSCC Note: Compliance with this section is in a memorandum completed by Chief determined by receipt of the Chief Probation Officer’s Probation Officer Fernando Giraldo, dated October 7, 2019. certification letter confirming that all elements of regulation are met. Chapter 6 articulates the specific training and (a) Appointment ☒ ☐ ☐ orientation for all sworn and non-sworn staff In each juvenile facility there shall be a superintendent, at the facility. director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess knowledge, Chapter 6 skills and abilities appropriate to their job ☒ ☐ ☐ classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Chapter 6 examination including tuberculosis screening test ☒ ☐ ☐ and evaluation for immunity to contagious illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Chapter 6 ☒ ☐ ☐ and training requirements adopted by the Board pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Chapter 6 employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- Chapter 6 employees of the facility, who may be present at the facility, shall have such clearance and qualifications ☒ ☐ ☐ as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Each juvenile facility shall: 7606\Santa Cruz\Juvenile Hall\18-20 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS a) have an adequate number of personnel sufficient to Chapter 3, Section 4 and 5 carry out the overall facility operation and its Chapter 4, Section 2-D, a programming, to provide for safety and security of youth and staff, and meet established standards and These sections identify the Chain of regulations; Command and Department Organizational ☒ ☐ ☐ Chart. We reviewed the facility staff roster, identifying those staff as Cored or non-Cored staff, gender, and position. There are clearly sufficient staff to comply with this regulation. b) ensure that no required services shall be denied Chapter 4, Section 2-D, b because of insufficient numbers of staff on duty ☒ ☐ ☐ absent exigent circumstances; c) have a sufficient number of supervisory level staff to Chapter 3, Section 4 ensure adequate supervision of all staff members; Chapter 4, Section 2-D, c There are two facility managers, four ☒ ☐ ☐ Institutional Supervisors (IS) and two Senior Group Supervisors (SGS) assigned to the facility. There is an established Chain of Command to respond to facility issues. d) have a clearly identified person on duty at all times Chapter 3, Section 4 who is responsible for operations and activities and Chapter 4, Section 2-D, d has completed the Juvenile Corrections Officer Core Course and PC 832 training; ☒ ☐ ☐ We reviewed the facility schedules and noted there was always an administrator, IS or SGS on duty. All permanent staff have completed Core and PC 832 training. e) have at least one staff member present on each living Chapter 4, Section 2-D, e unit whenever there are youth in the living unit; Facility schedules identify unit assignment ☒ ☐ ☐ for the shift. There are 16 line-staff and 16 extra help staff on the roster. There are three permanent staff are on medical leave; however, no shift is left uncovered. f) have sufficient food service personnel relative to the Chapter 4, Section 3-D number and security of living units, including staff Chapter 4, Section 2-D, f qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen There is a Head Cook and 2 staff cooks ☒ ☐ ☐ supervision; direct food preparation and servings; identified as food services personnel. conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; 7606\Santa Cruz\Juvenile Hall\18-20 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS g) have sufficient administrative, clerical, recreational, Chapter 4, Section 2-D, g medical, dental, mental health, building There is sufficient support, administrative, maintenance, transportation, control room, facility ☒ ☐ ☐ ancillary and housekeeping staff to ensure no security and other support staff for the efficient services are diverted from youth supervision management of the facility, and to ensure that youth responsibilities. supervision staff shall not be diverted from supervising youth; and, h) assign sufficient youth supervision staff to provide Chapter 4, Section 2-D, h continuous wide-awake supervision of youth, The assigned schedule was reviewed by staff subject to temporary variations in staff assignments ☒ ☐ ☐ and verified for compliance with regulation. to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) Chapter 4, Section 2-D, 1-a (A) during the hours that youth are awake, one wide- The facility maintains two staff in each of awake youth supervision staff member on duty for ☒ ☐ ☐ two units, well within the ratio of 1:10 as each 10 youth in detention; their average daily population for 2019 is 13 youth in custody. (B) during the hours that youth are confined to their Chapter 4, Section 2-D, 1-b room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff Chapter 4, Section 2-D, 1-c members on duty at all times, regardless of the The facility maintains two staff in each of number of youth in detention, unless an ☒ ☐ ☐ two units, well within the ratio of 1:10 as arrangement has been made for backup support their average daily population for 2019 is 13 services which allow for immediate response to youth in custody. emergencies; and, (D) at least one youth supervision staff member on duty Chapter 4, Section 2-D, 1-d who is the same gender as youth housed in the There is always a minimum of one female facility. ☒ ☐ ☐ staff on duty. On the day of the inspection, there was only one female youth in custody. (E) personnel with primary responsibility for other Chapter 4, Section 2-D, 1-e duties such as administration, supervision of Ancillary staff are not considered youth personnel, academic or trade instruction, clerical, ☒ ☐ ☐ supervision staff. kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum youth- staff ratio) ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake youth supervision staff member is on duty for each 10 youth in detention; 7606\Santa Cruz\Juvenile Hall\18-20 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the ☐ ☐ ☒ number of youth in detention, unless an arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty ☐ ☐ ☒ who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of ☐ ☐ ☒ personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) (A) during the hours that youth are awake, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the ☐ ☐ ☒ number of youth in residence, unless arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty ☐ ☐ ☒ who is the same gender as youth housed in the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7606\Santa Cruz\Juvenile Hall\18-20 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1322 YOUTH SUPERVISION STAFF Chapter 6, Section 3 ORIENTATION AND TRAINING (a) Prior to assuming any responsibilities each youth This section identifies each component of supervision staff member shall be properly oriented regulation. to their duties, including: ☒ ☐ ☐ Chapter 6, Section 9 This is a form which specifies each element of training requirement with trainee and trainer sign-off. (1) youth supervision duties; ☒ ☐ ☐ Chapter 6, Section 3, Bullet 1 (2) scope of decisions they shall make; ☒ ☐ ☐ Chapter 6, Section 3, Bullet 2 (3) the identity of their supervisor; ☒ ☐ ☐ Chapter 6, Section 3, Bullet 3 (4) the identity of persons who are responsible to Chapter 6, Section 3, Bullet 4 ☒ ☐ ☐ them; (5) persons to contact for decisions that are beyond Chapter 6, Section 3, Bullet 5 ☒ ☐ ☐ their responsibility; and (6) ethical responsibilities. ☒ ☐ ☐ Chapter 6, Section 3, Bullet 6 (b) Prior to assuming any responsibility for the Chapter 6, Section 3 and 9 supervision of youth, each youth supervision staff member shall receive a minimum of 40 hours of This section identifies each component of facility-specific orientation, including: regulation. Section 9 is the Training checklist ☒ ☐ ☐ which identifies the requirements of the 40- hour training to be completed by new staff and facilitated by the IS or SGS. (1) individual and group supervision techniques; ☒ ☐ ☐ Chapter 6, Section 3, Bullet 7 (2) regulations and policies relating to discipline and Chapter 6, Section 3, Bullet 8 rights of youth pursuant to law and the ☒ ☐ ☐ provisions of this chapter; (3) basic health, sanitation and safety measures; ☒ ☐ ☐ Chapter 6, Section 3, Bullet 9 (4) suicide prevention and response to suicide Chapter 6, Section 3, Bullet 10 ☒ ☐ ☐ attempts (5) policies regarding use of force, de-escalation Chapter 6, Section 3, Bullet 11 techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing Chapter 6, Section 3, Bullet 12 ☒ ☐ ☐ trauma and trauma-informed approaches; (7) procedures to follow in the event of Chapter 6, Section 3, Bullet 13 ☒ ☐ ☐ emergencies; (8) routine security measures, including facility Chapter 6, Section 3, Bullet 14 ☒ ☐ ☐ perimeter and grounds; (9) crisis intervention and mental health referrals to Chapter 6, Section 3, Bullet 15 ☒ ☐ ☐ mental health services; (10) documentation; and ☒ ☐ ☐ Chapter 6, Section 3, Bullet 16 (11) fire/life safety training ☒ ☐ ☐ Chapter 6, Section 3, Bullet 17 7606\Santa Cruz\Juvenile Hall\18-20 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Prior to assuming sole supervision of youth, each Chapter 6, Section 3, Narrative 1 youth supervision staff member shall successfully complete the requirements of the Juvenile ☒ ☐ ☐ Corrections Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer Chapter 6, Section 3, Narrative 2 youth supervision staff shall successfully complete ☒ ☐ ☐ training pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY All permanent staff are Core trained, including the elements of Fire and Life Whenever there is a youth in a juvenile facility, there Safety, as well as the facilities Fire Safety shall be at least one wide awake person on duty at all ☒ ☐ ☐ Plan and Emergency Procedures. times who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL Chapter 1, Section 1 All facility administrators shall develop, publish, and implement a manual of written policies and procedures The Chief Probation Officer has incorporated that address, at a minimum, all regulations that are an Introduction to the Manual which outlines applicable to the facility. Such a manual shall be made how policies are updated and by whom the available to all employees, reviewed by all employees, provisions for reviewing new or updated ☒ ☐ ☐ and shall be administratively reviewed at a minimum policies and that the manual is every two years, and updated, as necessary. Those administratively reviewed annually. records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of Chapter 3 Employee Conduct communications and a description of job ☒ ☐ ☐ classifications; (b) responsibility of the probation department, purpose Chapter 1 Mission Statement/Personnel of programs, relationship to the juvenile court, the Policies Juvenile Justice/Delinquency Prevention ☒ ☐ ☐ Commission or Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; ☒ ☐ ☐ Chapter 4 Job Specifications/Duties (d) initial orientation and training program for Chapter 6, Section 1 STC Training employees; ☒ ☐ ☐ Chapter 6, Section 2 Required Training by Classification (e) initial orientation, including safety and security Chapter 6, Section 2-F, 1 and 2 issues and anti-discrimination policies, for support Chapter 7, Section 4 Volunteers ☒ ☐ ☐ staff, contract employees, school, mental/behavioral health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and Chapter 8, Section 1-A through I ☒ ☐ ☐ communication system to ensure: Chapter 8, Section 3 Record Retention (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Chapter 1, Section 3-A 7606\Santa Cruz\Juvenile Hall\18-20 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) legal and proper care of youth; ☒ ☐ ☐ Chapter 1, Section 3-A and B (3) maintenance of individual youth's records; ☒ ☐ ☐ Chapter 8, Section 3 Record Retention (4) supply of information to the juvenile court and Chapter 1, Section 3-C ☒ ☐ ☐ those authorized by the court or by the law; and, (5) release of information regarding youth. ☒ ☐ ☐ (g) ethical responsibilities; Chapter 3, Section 1 Professional Demeanor ☒ ☐ ☐ Chapter 3, Section 2 Standards of Conduct (h) trauma-informed approaches; ☒ ☐ ☐ Chapter 3, Section 1-A, 3 (i) culturally responsive approaches; ☒ ☐ ☐ Chapter 3, Section 1-A, 4 (j) gender responsive approaches; ☒ ☐ ☐ Chapter 3, Section 1-A, 5 (k) a non-discrimination provision that provides that all Chapter 13, Section 1 Detainee Rights youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group ☒ ☐ ☐ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any The facility does not use Chemical Agents. chemical agents related security devices, and ☒ ☐ ☐ Chapter 19, Section 1-F, 1-a weapons and ammunition, where applicable; (m) establishment of procedures for collection of Medi- The Santa Cruz County Medical staff (HSA) Cal eligibility information and enrollment of eligible ☒ ☐ ☐ collects and reports all Medi-Cal information youth; and, to their agency, HSA. (n) establishment of a policy that prohibits all forms of Chapter 26, Section 1 PREA sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☒ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Chapter 5, Section 14 The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with ☒ ☐ ☐ the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the Chapter 5, Section 14 Fire Safety Plan ☒ ☐ ☐ manual of policy and procedures; b) monthly fire and life safety inspections by facility Chapter 5, Section 14-G staff with two- year retention of the inspection Reviewed weekly Fire and Life Safety ☒ ☐ ☐ record; Inspections, which are very detailed and include all aspects of Fire and Life Safety. 7606\Santa Cruz\Juvenile Hall\18-20 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) fire prevention inspections as required by Health Chapter 5, Section 14-I and Safety Code Section 13146.1(a) and (b); ☐ ☐ ☐ The last Fire Inspection was conducted on November 6, 2019. d) an evacuation plan; ☐ ☐ ☐ Chapter 5, Section 6 Evacuation Plan e) documented fire drills not less than quarterly; Chapter 5, Section 14-F Reviewed quarterly fire drills for 2019, ☐ ☐ ☐ including drills for January, April, June, July and October. f) a written plan for the emergency housing of youth in Chapter 5, Section 6-D, 2 the case of fire; and, The facility has an informal agreement with ☐ ☐ ☐ Santa Clara and Monterey County to house youth in the event of a long-term evacuation. g) development of a fire suppression pre-plan in Chapter 5, Section 14-J ☐ ☐ ☐ cooperation with the local fire department. 1326 SECURITY REVIEW Chapter 9, Section 3 Each facility administrator shall develop policies and A Security Review was conducted on procedures to annually review, evaluate, and document ☒ ☐ ☐ November 6, 2019, by Division Director security of the facility. The review and evaluation shall Sara Ryan. include internal and external security, including, but not limited to, key control, equipment, and staff training. 1327 EMERGENCY PROCEDURES Chapter 5 Emergencies The facility administrator shall develop facility-specific This chapter details all emergencies within policies and procedures for emergencies that shall ☒ ☐ ☐ the facility. Additionally, Section 5 includes include, but not be limited to: information related to the Department Emergency Plan. (a) escape, disturbances, and the taking of hostages; Chapter 5, Section 1, 3 and 8 Disturbances, ☒ ☐ ☐ AWOL’s and Hostages (b) civil disturbance, active shooter and terrorist attack; Chapter 5, Section 16 Civil Disturbances, ☒ ☐ ☐ Terrorist and Active Shooter (c) fire and natural disasters; ☒ ☐ ☐ Chapter 5, Section 14 Fire Safety Plan (d) periodic testing of emergency equipment; ☒ ☐ ☐ Chapter 5, Section 14-C (e) emergency evacuation of the facility; and ☒ ☐ ☐ Chapter 5, Section 6 Evacuation Plan (f) a program to provide all youth supervision staff Chapter 5, Section 14-K and J Annual with an annual review of emergency procedures. Review of Emergency Procedures and Training ☒ ☐ ☐ An Emergency Preparedness Memo was submitted by Division Director Sara Ryan on November 5, 2019. The memo confirms staff are responsible to review emergency procedures annually. 7606\Santa Cruz\Juvenile Hall\18-20 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1328 SAFETY CHECKS Section 8, Chapter 1, F-1 Chapter 8, Section 8 Room Check form The facility administrator shall develop and implement Chapter 20, Section 1, B policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, Chapter 8, Section 8 discusses Regular at random or varied intervals during hours when youth Watch, with random and varied checks a are asleep or when youth are in their rooms, confined in minimum of every 15 minutes. Chapter 20 holding cells or confined to their bed in a dormitory. has specific procedures for safety and suicide Supervision is not replaced, but may be supplemented ☒ ☐ ☐ watches, also including the random and by, an audio/visual electronic surveillance system varied language. designed to detect overt, aggressive or assaultive We reviewed a sampling of Safety checks behavior and to summon aid in emergencies. All safety which revealed 5 to 15-minute checks checks shall be documented with the actual time the randomly on each shift, with most between check is completed. 11 and 14 minutes. The facility internally audits for late checks and compares to camera randomly via night staff. 1329 SUICIDE PREVENTION PLAN Chapter 5, Section 10 Suicide Prevention The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, shall plan and implement written policies and procedures which delineate a Suicide Prevention Plan. ☒ ☐ ☐ The plan shall consider the needs of youth experiencing past or current trauma. Suicide prevention responses shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in Chapter 5, Section 10-A, 1 and C Section 1322, Youth Supervision Staff ☒ ☐ ☐ Chapter 6, Section 6 New Staff Training Orientation, and Training and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Chapter 5, Section 10-A, 2 Precautionary Protocols ☒ ☐ ☐ (1) All youth shall be screened for risk of suicide at intake and as needed during detention. (2) All youth supervision staff who perform Chapter 5, Section 10-A, 3 intake processes shall be trained in The facility intake staff conduct the MAYSI screening youth for risk of suicide. ☒ ☐ ☐ at intake, followed by referral and assessment by Children’s Mental Health (CMH). (3) All youth who have been identified during Chapter 5, Section 10-A, 5 the intake screening process to be at risk of suicide shall be referred to ☒ ☐ ☐ The facility intake staff conduct the MAYSI behavioral/mental health staff for a suicide at intake, followed by referral and risk assessment. assessment by CMH. (4) Precautionary protocols shall be developed Chapter 5, Section 10-A, 6 ☒ ☐ ☐ to ensure the youth’s safety pending the Chapter 5, Section 10-B, 1-c Safety Watch behavioral/mental health assessment. 7606\Santa Cruz\Juvenile Hall\18-20 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Referral process to behavioral/mental health ☒ ☐ ☐ Chapter 5, Section 10-A, 5 staff for assessment and/or services. (d) Procedures for monitoring of youth identified Chapter 5, Section 10-F Monitoring at risk for suicide. Chapter 20, Section 10-D Suicide Risk ☒ ☐ ☐ This section indicates youth that are at risk of Suicide be placed on a 5-minute watch. (e) Safety Interventions Chapter 5, Section 10-F Monitoring (1) Procedures to address intervention protocols for youth identified at risk for ☒ ☐ ☐ suicide which may include, but are not limited to: A. Housing consideration ☒ ☐ ☐ Chapter 5, Section 10-G, 1 B. Treatment strategies including Chapter 5, Section 10-A, 6 ☒ ☐ ☐ trauma-informed approaches (2) Procedures to instruct youth supervision Chapter 5, Section 10-E Assessment staff how to respond to youth who exhibit Chapter 5, Section 10-F Monitoring ☒ ☐ ☐ suicidal behaviors. Chapter 5, Section 10-G Care of Suicidal Youth (f) Communication Chapter 5, Section 10-A, 4 (1) The intake process shall include communication with the arresting officer ☒ ☐ ☐ and family guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current Chapter 5, Section 10-A, 4 information sharing about youth at risk for ☒ ☐ ☐ suicide with youth supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to Chapter 5, Section 10-H Suicides or Attempts ☒ ☐ ☐ (1) Process for administrative review of the circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected Chapter 5, Section 10-H ☒ ☐ ☐ staff. (3) Process for a debriefing event with affected Chapter 5, Section 10-H ☒ ☐ ☐ youth. (h) Documentation Chapter 5, Section 10-E, 6 Documentation (1) Documentation processes shall be ☒ ☐ ☐ developed to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied Chapter 5, Section 10-G, 4 Care of Suicidal the opportunity to participate in facility programs, Youth services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety ☒ ☐ ☐ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 7606\Santa Cruz\Juvenile Hall\18-20 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1340 REPORTING OF LEGAL ACTIONS There have been no reported legal actions this cycle. Each facility shall submit to the Board a letter of ☒ ☐ ☐ notification on each legal action, pertaining to conditions of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE Chapter 5, Section 12 Death or Suicide DETAINED within the Institution (1) Death of a Youth. Chapter 5, Section 12-C Parent notification (a) The facility administrator, in cooperation with the Chapter 5, Section 12-D, 2, 3 and 8 health administrator and the behavioral/mental health director, shall develop written policies and ☒ ☐ ☐ procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the Chapter 5, Section 12-A, 11 facility administrator, shall develop written policies and procedures to assure there is a medical and operational review of every in-custody death of a ☒ ☐ ☐ youth. The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Chapter 5, Section 12-D, 10 Board a copy of the report submitted to the Attorney General under Government Code Section 12525. A ☒ ☐ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from Chapter 5, Section 12-E the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, The facility administration is aware of this lockup or court holding facility pursuant to the ☒ ☐ ☐ per regulation. provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth Chapter 5, Section 11-A, 10 (a) The facility administrator, in cooperation with the Chapter 8, Section 9 health administrator, shall develop written policies and procedures for the notification to necessary ☒ ☐ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 7606\Santa Cruz\Juvenile Hall\18-20 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1342 POPULATION ACCOUNTING The facility consistently reports this information to BSCC. Each juvenile facility shall submit required population ☒ ☐ ☐ and profile survey reports to the Board within 10 working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY The facility has not exceeded their rated capacity this cycle. When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES Chapter 10, Section 2 Admitting Procedures The facility administrator shall develop and implement Chapter 10, Section 2, B Intake written policies and procedures for admittance of youth Procedure/Booking that emphasize respectful and humane engagement with Chapter 13, Section 1-B, 1 Orientation youth, and reflect that the admission process may be traumatic to youth who may have already experienced There are a number of screenings that take trauma. Policies shall be trauma-informed, culturally place when a youth is detained, including an relevant, and responsive to the language and literacy ☒ ☒ ☐ Intake Health Assessment, the Risk needs of youth. In addition to the requirements of Assessment Instrument (RAI), the Victim Sections 1324 and 1430 of these regulations: Vulnerability Assessment (VVA), the CSE- IT (Commercially Sexually Exploited Youth/Human Trafficking tool) and the MAYSI, a suicide and emotional health appraisal. (a) the admittance process shall include: Chapter 10, Section 2-B, 13 (1) Access to two free phone calls within one hour ☒ ☐ ☐ of admittance in accordance with the provisions of Welfare and Institution Code Section 627; (2) Offer of a shower; ☒ ☐ ☐ Chapter 10, Section 2-B, 17 (3) Documented secure storage of personal Chapter 10, Section 2-B, 5 and 6 ☒ ☐ ☐ belongings; (4) Offer of food upon arrival; ☒ ☐ ☐ Chapter 10, Section 2-B, 17 (5) Screening for physical and behavioral health Chapter 10, Section 2-A, 8 Fitness for and safety issues, intellectual or developmental ☒ ☐ ☐ Incarceration disabilities; Chapter 10, Section 2-B, 19 (MAYSI) Chapter 10, Section 2-E (RAI) (6) Screening for physical and developmental Chapter 10, Section 2-A, 8 Fitness for disabilities in accordance with Sections 1329, Incarceration ☒ ☐ ☐ 1413, and 1430 of these regulations; Chapter 10, Section 2-B, 19 (MAYSI) Chapter 10, Section 4 Admitting Youth with Special Needs (7) Contact with Regional Center for the Chapter 10, Section 2-A, 9 Developmentally Disabled for youth that are Chapter 10, Section 4-B, 3-b ☒ ☐ ☐ suspected of or identified as having a developmental disability, pursuant to Section 1413; and, 7606\Santa Cruz\Juvenile Hall\18-20 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (8) Procedures consistent with Section 1352.5. Chapter 10, Section 2-F CSE-IT Screening Tool Chapter 26, Section 1 PREA Policy ☒ ☐ ☐ Prohibits all forms of Sexual Abuse or Harassment. Chapter 26, Section 1-B VVA (b) juvenile hall administrators shall establish written Chapter 10, Section 2-A, 1-8 criteria for detention that considers the least ☒ ☐ ☐ restrictive environment. (c) juvenile camps and post-dispositional programs in Post-Dispositional youth are only given a juvenile halls shall develop policies and procedures period in JH and provided their release date that advise the youth of the estimated length of during the Orientation process. ☒ ☐ ☐ stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures Chapter 10, Section 2-D Court Commitment that advise any committed youth of the estimated Program length of his/her stay. ☒ ☐ ☐ Post-Dispositional youth are only given a period in JH and provided their release date during the Orientation process. 1350.5. SCREENING FOR THE RISK OF SEXUAL Chapter 10, Section 2-F Identification of ABUSE Youth at Risk of Commercial Sexual The facility administrator shall develop and implement Exploitation (CSE-IT Screening Tool) written policies and procedures to reduce the risk of Chapter 22, Section 6 Responding to Sexual sexual abuse by or upon youth. The policy shall require Assault facility staff to assess each youth within 72 hours of admission based on the following information: ☒ ☐ ☐ Section 26, Section 1-B Victim Vulnerability Assessment (VVA) The VVA responds to 10 separate domains which address all of the following components of regulation. (a) Prior sexual victimization or abusiveness; Section 26, Section 1-B ☒ ☐ ☐ Victim Vulnerability Assessment (b) Gender nonconforming appearance or manner; Section 26, Section 1-B or identification as lesbian, gay or bisexual, Victim Vulnerability Assessment transgender, queer or intersex, and whether the ☒ ☐ ☐ youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; Section 26, Section 1-B ☒ ☐ ☐ Victim Vulnerability Assessment (d) Age; Section 26, Section 1-B ☒ ☐ ☐ Victim Vulnerability Assessment (e) Level of emotional and cognitive development; Section 26, Section 1-B ☒ ☐ ☐ Victim Vulnerability Assessment 7606\Santa Cruz\Juvenile Hall\18-20 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) Physical size and stature; Section 26, Section 1-B ☒ ☐ ☐ Victim Vulnerability Assessment (g) Mental illness or mental disabilities; Section 26, Section 1-B ☒ ☐ ☐ Victim Vulnerability Assessment (h) Intellectual or developmental disabilities; Section 26, Section 1-B ☒ ☐ ☐ Victim Vulnerability Assessment (i) Physical disabilities; Section 26, Section 1-B ☒ ☐ ☐ Victim Vulnerability Assessment (j) The youth’s perception of vulnerability; and, Section 26, Section 1-B ☒ ☐ ☐ Victim Vulnerability Assessment (k) Any other specific information about the Section 26, Section 1-B individual youth that may indicate heightened Victim Vulnerability Assessment ☒ ☐ ☐ needs for supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through Section 26, Section 1-B conversations with the youth during the admittance Victim Vulnerability Assessment process, medical and behavioral health screenings; during classification assessments; and by reviewing The VVA is responsive to self-reported ☒ ☐ ☐ court records, case files, facility behavioral records, and information from the youth and includes the other relevant documentation from the youth’s files. ability for staff to make notes during the conversation at intake. The facility administrator shall implement appropriate Chapter 1, Section 1-3, 5 and 10 controls on the dissemination of information within the facility relative to responses received pursuant to this The facility has a definitive procedure for assessment in order to ensure that sensitive information releasing information only to those persons is not exploited to the youth’s detriment by staff or other ☒ ☐ ☐ who have the need to know and right to youth. know. Employee responsibilities identified in the above policies articulate each person’s responsibility. 1351 RELEASE PROCEDURES Chapter 11, Section 1 Releases and Procedures The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for release of youth from custody which provide for: (a) verification of identity/release papers; ☒ ☐ ☐ Chapter 11, Section 1-E (b) return of personal clothing and valuables; Chapter 11, Section 1-B, 2 and 5 ☒ ☐ ☐ Chapter 11, Section 1-F (c) notification to the youth's parents or guardian; Chapter 11, Section 1-B, 6 and 7 ☒ ☐ ☐ Chapter 11, Section 1-c, 2 (d) notification to the facility health care provider in Chapter 11, Section 1-B, 4 accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☐ ☐ Chapter 11, Section 1-B, 11 7606\Santa Cruz\Juvenile Hall\18-20 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) notification of facility mental health personnel. Chapter 11, Section 1-B, 12 ☒ ☐ ☐ The facility administrator shall develop and implement Chapter 11, Section 1 policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry The facility has Multi-Disciplinary Team services including, but not limited to, medical and meetings with Medical, MH, school and behavioral health, education, probation supervision and facility staff every Wednesday to discuss the community-based services. ☒ ☐ ☐ behavior and transition or re-entry planning. Santa Cruz Probation was recently awarded a grant to assist in Transition and Re-entry services. The facility administrator shall develop and implement The facility does not have a furlough written policies and procedures for the furlough of ☒ ☐ ☐ program. youth from custody. 1352 CLASSIFICATION Chapter 12, Section 1 Classification System The facility administrator shall develop and implement The facility only has single rooms and two written policies and procedures on classification of ☒ ☐ ☐ separate units for classification purposes, one youth for the purpose of determining housing placement unit with their high-risk males and the other in the facility. for female and younger male youth. Such procedures shall: (a) provide for the safety of the youth, other youth, Chapter 12, Section 1-B facility staff, and the public by placing youth in the The facility only has single rooms and two appropriate, least restrictive housing and program ☒ ☐ ☐ separate units for classification purposes. settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Chapter 12, Section 1-B the facility; The facility currently has two operational ☒ ☐ ☐ units, one unit with their high-risk males and the other for female and younger male youth. (c) provide that a youth shall be classified upon Chapter 12, Section 1-B through F admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, ☒ ☐ ☐ legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; 7606\Santa Cruz\Juvenile Hall\18-20 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) provide for periodic classification reviews, Chapter 12, Section 1-A, 2 including provisions that consider the level of The Senior Group Supervisor reviews ☒ ☐ ☐ supervision and the youth's behavior while in classification daily. custody; and, (e) provide that facility staff shall not separate youth Chapter 13, Section 1 Detainee Rights from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, ☒ ☐ ☐ gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, Chapter 12, Section 1-D, 3 bisexual, transgender, questioning or intersex ☒ ☐ ☐ identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Chapter 10, Section 5 Transgender and Intersex Youth The facility administrator shall develop written policies and procedures ensuring respectful and equitable The facility has made significant efforts to treatment of transgender and intersex youth. The address policy and training of staff for a policies shall provide that: fundamental understanding of this regulation ☒ ☐ ☐ and the expectations therein. A policy change was made to direct staff based on that training. We reviewed one file of a transgender youth and the appropriate documentation and forms were completed. (a) Facility staff shall respect every youth’s gender Chapter 10, Section 5-II, B identity, and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the ☒ ☐ ☐ use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Chapter 10, Section 5-II, B-1, c themselves in a manner consistent with their gender ☒ ☐ ☐ identity, and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. 7606\Santa Cruz\Juvenile Hall\18-20 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Facility staff shall house youth in the unit or room Chapter 10, Section 5-IV, A that best meets their individual needs, and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy, and shall document the reasons ☒ ☐ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Chapter 10, Section 5-IV, D and intersex youth have access to medical and ☐ ☐ ☐ behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Chapter 10, Section 5-IV, B4 necessary security considerations and physical plant, facility staff shall make every effort to ensure ☒ ☐ ☐ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Chapter 10, Section 5-IV, C youth for the purpose of determining the youth’s ☒ ☐ ☐ anatomical sex. Whenever feasible, the facility shall respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Chapter 13, Section 1 Detainee Rights Chapter 13, Section 1-C, 1-a The facility administrator shall develop and implement Chapter 20, Section 1-A, 4 Program written policies and procedures to orient a youth prior Orientation to placement in a living area. Both written and verbal information shall be provided and supplemented with ☒ ☐ ☐ It should be noted that each of the following video orientation if feasible. Provision shall be made to is explained in the Youth Orientation Manual provide accessible orientation information to all which they are able to keep in their room. detained youth including those with disabilities, limited literacy, or English language learners. Orientation shall include information that addresses: (a) facility rules including contraband and searches and Chapter 13, Section 1-B, 1-o disciplinary procedures; ☒ ☐ ☐ Chapter 20, Section 1-A, 4-a and b (b) facility’s system of positive behavior interventions Chapter 13, Section 1-B, 3-a and b and supports, including behavior expectations, Chapter 20, Section 1-A, 4-c incentives that youth will receive for complying ☒ ☐ ☐ with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Chapter 20, Section 1-A, 4-d facility’s policy prohibiting sexual abuse and sexual Chapter 22, Section 6-C, a harassment and how to report incidents or ☒ ☐ ☐ suspicions of sexual abuse or sexual harassment; This is in the also in the PREA Policy. 7606\Santa Cruz\Juvenile Hall\18-20 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) identification of key staff and their roles; ☒ ☐ ☐ Chapter 20, Section 1-A, 4-e (e) the existence of the grievance procedure, the steps Chapter 13, Section 1-C, 1-b that must be taken to use it, the youth’s right to be Chapter 20, Section 1-A, 4-f free of retaliation for reporting a grievance, and the ☒ ☐ ☐ name of the person or position designated to resolve the issue; (f) access to legal services and information on the court Chapter 13, Section 1-B, 1-e ☒ ☐ ☐ process; Chapter 20, Section 1-A, 4-g and h (g) access to routine and emergency health and mental Chapter 13, Section 1-B, 1-m ☒ ☐ ☐ health care; Chapter 20, Section 1-A, 4-i (h) access to education, religious services, and Chapter 13, Section 1-B, 1-k ☒ ☐ ☐ recreational activities; Chapter 20, Section 1-A, 4-k (i) housing assignments; ☒ ☐ ☐ Chapter 20, Section 1-A, 4-j (j) opportunity for personal hygiene and daily showers Chapter 13, Section 1-B, 1-b, d, f, j ☒ ☐ ☐ including the availability of personal care items Chapter 20, Section 1-A, 4-l and m (k) rules and access to correspondence, visits and Chapter 13, Section 1-B, 1-e, h, i ☒ ☐ ☐ telephone use; Chapter 20, Section 1-A, 4-n (l) availability of reading materials, programming, and Chapter 13, Section 1-B, 1-e and n other activities; ☒ ☐ ☐ Chapter 13, Section 1-B, 2-e Chapter 20, Section 1-A, 4-o (m) facility policies on the use of force, use of restraints, Chapter 13, Section 1-E Use of Force ☒ ☐ ☐ chemical agents and room confinement; Chapter 20, Section 1-A, 4-p (n) immigration legal services; ☒ ☐ ☐ Chapter 20, Section 1-A, 4-q (o) emergencies including evacuation procedures; ☒ ☐ ☐ Chapter 20, Section 1-A, 4-t (p) non-discrimination policy and the right to be free Chapter 13, Section 1-A, q from physical, verbal or sexual abuse and ☒ ☐ ☐ Chapter 20, Section 1-A, 4-u harassment by other youth and staff; (q) availability of services and programs in a language Chapter 20, Section 1-A, 4-r ☒ ☐ ☐ other than English if appropriate; (r) the process for requesting different housing, Chapter 20, Section 1-A, 4-s ☒ ☐ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive Chapter 20, Section 1-F information regarding the youth’s stay in the facility that at a minimum includes answers to ☒ ☐ ☐ frequently asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Chapter 20, Section 1-A, 4-v ☒ ☐ ☐ Title 15 Minimum Standards for Juvenile Facilities. 1354 SEPARATION Chapter 27, Section 1 Separation The facility administrator shall develop and implement written policies and procedures that address: The facility is able to separate youth in the day room or classroom, whichever is more ☒ ☐ ☐ appropriate given the situation. During the inspection, there was one youth on a medical isolation separation status pending review by the nurse. 7606\Santa Cruz\Juvenile Hall\18-20 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) separation of youth for reasons that include, but are Chapter 27, Section 1-1 not be limited to, medical and mental health ☒ ☐ ☐ conditions, assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and Chapter 27, Section 1-1 ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal Chapter 27, Section 1-1 privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Chapter 27, Section 1-1, a ☒ ☐ ☐ Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the Chapter 27, Section 1-2 separation shall occur in accordance with Welfare ☒ ☐ ☐ and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Chapter 27, Section 1-1 of separated youth to determine if separation remains necessary. Policy designates a daily review of youth ☒ ☐ ☐ separated from any aspect of routine programming. 1354.5 ROOM CONFINEMENT Chapter 27, Section 2 Room Confinement (a) The facility administrator shall develop and There were 26 total room confinement implement written policies and procedures incidents in 2019. Seven incidents were over addressing the confinement of youth in their room four hours. We reviewed four incidents of that are consistent with Welfare and Institutions room confinement in case files, each Code Section 208.3. The placement of a youth in articulating the reasons for confinement. room confinement shall be accomplished in Three were removed within two hours and accordance with the following guidelines: the forth was in confinement for 2 days, ☒ ☐ ☐ justified by the youths continued threat of violence and recommendations of Behavioral Health. The facility documents the reason for confinement, efforts made to re-integrate youth and the threat posed to justify the need to keep a youth segregated in their cell. (1) Room confinement shall not be used before Chapter 27, Section 2-b other, less restrictive, options have been attempted and exhausted, unless attempting ☒ ☐ ☐ those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Chapter 27, Section 2-a ☒ ☐ ☐ purposes of punishment, coercion, convenience, or retaliation by staff. 7606\Santa Cruz\Juvenile Hall\18-20 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Room confinement shall not be used to the Chapter 27, Section 2-c extent that it compromises the mental and ☒ ☐ ☐ physical health of the youth. (b) A youth may be held up to four hours in room Chapter 27, Section 2-2nd Section confinement. After the youth has been held in room ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ Chapter 27, Section 2-2nd Section, 1 (2) Consult with mental health or medical staff. ☒ ☐ ☐ Chapter 27, Section 2-2nd Section, 2 (3) Develop an individualized plan that includes Chapter 27, Section 2-2nd Section, 3 the goals and objectives to be met in order to reintegrate the youth to general population. The facility staff did a good job of initiating ☒ ☐ ☐ reintegration plans and returning youth to the program. (4) If room confinement must be extended beyond Chapter 27, Section 2-2nd Section, 4 ☒ ☐ ☐ four hours, staff shall do each of the following: (A) Document the reasons for room Chapter 27, Section 2-2nd Section, 4-a confinement and the basis for the extension, the date and time the youth was ☒ ☐ ☐ first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that Chapter 27, Section 2-2nd Section, 4-b includes the goals and objectives to be met ☒ ☐ ☐ in order to integrate the youth to general population. (C) Obtain documented authorization by the Chapter 27, Section 2-2nd Section, 4-c facility superintendent or his or her ☒ ☐ ☐ designee every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of ☒ ☐ ☐ youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards ☒ ☐ ☐ in court holding facilities or adult facilities. (7) Nothing in this section shall be construed to conflict with any law providing greater or ☒ ☐ ☐ additional protections to youth. (8) This section does not apply during an Chapter 27, Section 1-4, a and b extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☐ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7606\Santa Cruz\Juvenile Hall\18-20 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (9) This section does not apply when a youth is Chapter 27, Section 1-4, c placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth ☒ ☐ ☐ is not required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND Chapter 20, Section 16 Assessment Plan PLAN ☒ ☐ ☐ The facility administrator shall develop and implement written policies and procedures for assessment and case planning. (a) Assessment: Chapter 20, Section 16-A The assessment is based on information collected We reviewed 26 IAP’s and noted they were during the admission process with periodic review, compliant with regulation and individually which includes the youth's risk factors, needs and strengths including, but not limited to, ☒ ☐ ☐ articulated with specific goals and objectives. Staff do a good job documenting the identification of substance abuse history, conversations they have with youth monthly educational, vocational, counseling, behavioral and relying on information from the many health, consideration of known history of trauma, screenings completed at admission. and family strengths and needs. (b) Institutional Case Plan: Chapter 20, Section 16-A (1) A case plan shall be developed for each youth held for at least 30 days or more and created The IAP is to be completed when a youth is within 40 days of admission. ☒ ☐ ☐ in detention for 15 days, exceeding regulation. Additionally, staff re-assess youth every 30 days. (2) The institutional plan shall include, but not be ☒ ☐ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution Chapter 20, Section 16-B ☒ ☐ ☐ of problems identified in the assessment; (B) a plan for meeting the objectives that Chapter 20, Section 16-C includes a description of program resources ☒ ☐ ☐ needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting Chapter 20, Section 16-D ☒ ☐ ☐ the objectives, including periodic review and discussion of the plan with the youth; 7606\Santa Cruz\Juvenile Hall\18-20 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) a transition plan, the contents of which shall be Chapter 20, Section 16-E subject to existing resources, shall be developed Case Plan Exit Summaries are completed for post dispositional youth in accordance with prior to the youth’s release and include Section 1351; and, elements of re-entry services. Much of this information comes from weekly Multi- Disciplinary Team (MDT) meetings. We were able to sit in on a MDT meeting and ☒ ☐ ☐ input from the assigned DPO, Facility Administrators, Behavior Health, Medical and the Office of Ed partnered to discuss and develop strategies to better the youth’s stay. It is noted the department just received a grant to hire a person specific to this task, which will enhance the youth’s performance as they return to the community. (5) in as much as possible and if appropriate, the Chapter 20, Section 16-F plan, including the transition plan, shall be ☒ ☐ ☐ developed with input from the family, supportive adults, youth, and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK Chapter 22, Section 4 Counseling and SERVICES Casework Services The facility administrator shall develop and implement Staff are required to meet with and document written policies and procedures ensuring the availability their interactions with youth. Because the ☒ ☐ ☐ of appropriate counseling and casework services for all Juvenile Probation Officers are located in the youth. Policies and procedures shall ensure: same building space as the facility, Group Supervisors and officers communicate youth needs and issues as needed but at minimum weekly. (a) youth will receive assistance with needs or concerns ☒ ☐ ☐ Chapter 22, Section 4-A, 1 that may arise; (b) youth will receive assistance in requesting contact Chapter 22, Section 4-C, 2 and 3 with parents, other supportive adults, attorney, ☒ ☐ ☐ clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources ☒ ☐ ☐ Chapter 22, Section 4-C, 4 to meet the youth’s needs. 7606\Santa Cruz\Juvenile Hall\18-20 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE Chapter 19, Section 2 Use of Force (UF) The facility administrator, in cooperation with the We reviewed five of the eleven UF incidents responsible physician, shall develop and implement this cycle, each involving a physical escort of written policies and procedures for the use of force, a youth to their room after staff intervention which may include chemical agents. Force shall never due to a fight. The documentation, be applied as punishment, discipline, retaliation or justification and follow up procedures treatment. required by policy and in regulation revealed ☒ ☐ ☐ staff followed procedure. (a) At a minimum, each facility shall develop policies and procedures which: There are very few incidents of force in the facility. OC spray is not a force option; therefore, staff must use verbal de-escalation techniques and focus on having conversations with youth, which produce results that are non-violent and responsive to the facility objective and policy. (1) restricts the use of force to that which is deemed Chapter 19, Section 2-D, 1 reasonable and necessary, as defined in Section ☒ ☐ ☐ Requires only the force necessary for control 1302 to ensure the safety and security of youth, of the youth. staff, others and the facility. (2) outline the force options available to staff Chapter 19, Section 2-B, C and D including both physical and non-physical ☒ ☐ ☐ options and define when those force options are Staff proximity, Verbal Counseling, Physical Restraint appropriate. (3) describe force options or techniques that are Chapter 19, Section 1-A expressly prohibited by the facility. ☒ ☐ ☐ Not permitted: Chemical agents, Lethal Force, Taser (4) describe the requirements of staff to report any Chapter 19, Section 1-B, 3 ☒ ☐ ☐ inappropriate use of force, and to take affirmative action to immediately stop it. (5) define a standardized reporting format that Chapter 19, Section 2-E, 1, 2, 10-a-c and 11 includes time period and procedure for Documentation and Reporting documenting and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by ☒ ☐ ☐ supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system ☒ ☐ ☐ Chapter 19, Section 2-E, 2 and 3 for investigating unreasonable use of force. 7606\Santa Cruz\Juvenile Hall\18-20 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) define the role, notification, and follow-up Chapter 19, Section 2-D, 2, 3 and 5; procedures required after use of force incidents ☒ ☐ ☐ Chapter 19, Section 2-E, 11-b for medical, mental health staff and parents or legal guardians. (8) describe the limitations of use of force on Chapter 19, Section 1-B, 4 pregnant youth in accordance with Penal Code ☒ ☐ ☐ Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force ☐ ☐ ☒ option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size ☐ ☐ ☒ and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety ☐ ☐ ☒ or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. This shall include that youth who have ☐ ☐ ☒ been exposed to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents ☐ ☐ ☒ involving chemical agents for medical, mental health staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons for which it was used, efforts to de-escalate ☐ ☐ ☒ prior to use, youth and staff involved, the date, time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure Chapter 19, Section 2-A Training which require that agencies provide initial and Includes staff’s initial 40 hours of regular training in use of force and chemical agents ☒ ☐ ☐ Orientation and regular training on Use of when appropriate that address: Force (UF). The facility does not use Chemical Agents, OC Spray. (1) known medical and behavioral health Chapter 19, Section 2-D, 2 ☒ ☐ ☐ conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of ☐ ☐ ☒ application. 7606\Santa Cruz\Juvenile Hall\18-20 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) signs or symptoms that should result in Chapter 19, Section 2-D, 2 ☒ ☐ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of ☒ ☐ ☐ Chapter 19, Section 2-F Use of Force. (5) physical training force options that may require ☒ ☐ ☐ Chapter 19, Section 2-A the use of perishable skills. (6) timelines the facility uses to define regular ☒ ☐ ☐ Chapter 19, Section 2--A training. 1358 USE OF PHYSICAL RESTRAINTS Chapter 19, Section 3 Mechanical Restraints (UR) The facility administrator, in cooperation with the responsible physician and mental health director, shall We reviewed one incident involving the UR, develop and implement written policies and procedures this after a youth attacked another with a chair. The situation was violent, for the use of restraint devices. Restraint devices ☒ ☐ ☐ necessitating a two- day room confinement include any devices which immobilize a youth's before the youth calmed down enough for a extremities and/or prevent the youth from being modified program. The youth was only in ambulatory. restraints for a period of 20 minutes, longer than would be expected for solely the movement to his room. These situations are rare in the facility. Physical restraints may be used only for those youth Chapter 19, Section 3 who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Chapter 19, Section 3-A, 1-a through d discipline, or as a substitute for treatment. The use of Chapter 19, Section 1-B, 4 Limitations for restraint devices that attach a youth to a wall, floor or Pregnant Youth other fixture, including a restraint chair, or through ☒ ☐ ☐ affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Chapter 19, Section 6 Use of restraints for handcuffs, shackles or other restraint devices when used Movement Within the Facility to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. 7606\Santa Cruz\Juvenile Hall\18-20 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Youth shall be placed in restraints only with the approval Chapter 19, Section 3-A, 2 of the facility manager or designee. The facility manager may delegate authority to place a youth in restraints to a ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Chapter 19, Section 3-A, 11 retention shall be secured as soon as possible, but no later ☒ ☐ ☐ than two hours from the time of placement. The youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Chapter 19, Section 3-A, 12 possible, but in no case longer than four hours from the ☒ ☐ ☐ time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted Chapter 19, Section 3-A, 4 to ensure that the restraints are properly employed, and to ensure the safety and well-being of the youth. ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an ☒ ☐ ☐ Chapter 19, Section 3-A, 14 application of restraints. Chapter 19, Section 3-E, 2 (b) known medical conditions that would Chapter 19, Section 3-G, 9 ☒ ☐ ☐ contraindicate certain restraint devices and/or techniques. (c) acceptable restraint devices. ☒ ☐ ☐ Chapter 19, Section 3-E, 1 Soft and Hard Restraints (Handcuffs and Leg Restraints) (d) signs or symptoms which should result in ☒ ☐ ☐ Chapter 19, Section 3-A, 16 immediate medical/mental health referral. (e) availability of cardiopulmonary resuscitation ☒ ☐ ☐ Chapter 19, Section 3-G, 10 AED equipment. (f) protective housing of restrained youth. While in Chapter 19, Section 3-A, 4 restraint devices, all youth shall be housed alone or ☒ ☐ ☐ in a specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Chapter 19, Section 3-G, 6 (h) exercising of extremities. ☒ ☐ ☐ Chapter 19, Section 3-G, 4 7606\Santa Cruz\Juvenile Hall\18-20 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1358.5 USE OF RESTRAINT DEVICES FOR Chapter 19, Section 6 Use of Restraints for MOVEMENT AND TRANSPORTATION WITHIN Movement Within the Facility THE FACILITY. Of the five UF incidents reviewed, two The Facility Administrator, in cooperation with the involved UR under this regulation. Each responsible physician and behavioral/mental health were related to a fight and return of youth to director, shall develop and implement written policies their room after failing to follow staff and procedures for the use of restraint devices when the directives. purpose is for movement or transportation within the ☒ ☐ ☐ facility that shall include the following: Youth attend Juvenile Court adjacent to the facility unless there is a need to transport to Superior Court downtown. It is rare a youth is restrained to transport anywhere within the building, but only to transport outside of the facility. It is noted 4/15 youth in detention are in custody for PC 187 charges. (a) identification of acceptable restraint devices, staff Chapter 19, Section 6-A Approved approved to utilize restraint devices and the Equipment ☒ ☐ ☐ required training. Chapter 19, Section 6-B Training (b) the circumstances leading to the application of ☒ ☐ ☐ Chapter 19, Section 6-E Documentation restraints must be documented. (c) an individual assessment of the need to apply Chapter 19, Section 6-C Individual restraints for movement or transportation that Assessment includes consideration of less restrictive ☒ ☐ ☐ alternatives, consideration of a youth’s known medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Chapter 19, Section 6-C, 1 and Introduction with a clearly defined expectation that restraint ☒ ☐ ☐ to Chapter devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Chapter 19, Section 6-F ☒ ☐ ☐ accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. 7606\Santa Cruz\Juvenile Hall\18-20 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1359 SAFETY ROOM PROCEDURES The facility does not have a safety cell. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who ☐ ☐ ☒ present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of ☐ ☐ ☒ necessary nutrition and fluids, access to a toilet, and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or ☐ ☐ ☒ designee, before a youth is placed into a safety room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and ☐ ☐ ☒ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, ☐ ☐ ☒ where appropriate, or an assessment at the next daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less ☐ ☐ ☒ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of ☐ ☐ ☒ punishment, coercion, convenience, or retaliation by staff. (3) safety room shall not be used to the extent that it ☐ ☐ ☒ compromises the mental and physical health of the youth. 7606\Santa Cruz\Juvenile Hall\18-20 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☐ ☐ ☒ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the ☐ ☐ ☒ goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements ☐ ☐ ☒ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Chapter 9, Section 2 The facility administrator shall develop and implement Strip searches are rare and only occur if a ☒ ☐ ☐ written policies and procedures governing the search of youth is found with contraband or at intake youth, the facility, and visitors. Policies and procedures with documented and articulated suspicion. shall provide that: The search requires administrative approvals. (a) Searches shall be conducted to ensure the safety and Chapter 9, Section 2-A, Facility; security of the facility, public, visitors, youth, and ☒ ☐ ☐ Chapter 9, Section 2-B-Youth staff. (b) Searches shall be conducted in a manner that Chapter 9, Section 2-B preserves the privacy and dignity of the person ☒ ☐ ☐ being searched, and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Chapter 9, Section 2-E Strip Search ☒ ☐ ☐ searches shall comply with Penal Code Section Procedures 4030. (d) Physical body cavity searches shall only be ☒ ☐ ☐ Chapter 9, Section 2-B, 1 Definitions conducted by a medical professional. (e) Any youth held after a detention hearing shall only Chapter 9, Section 2-B, 2-c be strip searched with prior approval of a supervisor when there is reasonable suspicion based on ☒ ☐ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Chapter 10, Section 5-IV, C Searches of ☒ ☐ ☐ comply with Section 1352.5. Transgender and Intersex Youth 7606\Santa Cruz\Juvenile Hall\18-20 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) Cross-gender pat-down searches and strip searches Chapter 9, Section 2-B, 2-h are prohibited except in exigent circumstances or ☒ ☐ ☐ when conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Chapter 18, Section 1-A, 2 The facility administrator shall develop and implement The policy is outlined in the unit and youth written policies and procedures whereby any youth may handbook. We reviewed 6 of the twelve appeal and have resolved grievances relating to any total grievances, two involving incidents that condition of confinement, including but not limited to were observed on video and the others for health care services, classification decisions, program ☒ ☐ ☐ random questions about visits or food. Each participation, telephone, mail or visiting procedures, were handled within two days of filing and food, clothing, bedding, mistreatment, harassment or included administrator review. violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a Chapter 18, Section 1-B, 1 ☒ ☐ ☐ grievance, which includes provisions for the youth to have free access to the form; (b) the youth shall have the option to confidentially file Chapter 18, Section 1-B, 1 ☒ ☐ ☐ the grievance or to deliver the form to any youth supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate ☒ ☐ ☐ Chapter 18, Section 1-B, 2 staff level; (d) provision for a prompt review and initial response Chapter 18, Section 1-B, 5 to grievances within three (3) business days, ☒ ☐ ☐ Try to resolve within 24 hours of receiving grievances that relate to health and safety issues the grievance. must be addressed immediately; (1) The youth may elect to be present to explain Chapter 18, Section 1-B, 8 his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by ☒ ☐ ☐ Chapter 18, Section 1-B, 8 the facility administrator to assist the youth. (e) provision for a written response to the grievance ☒ ☐ ☐ Chapter 18, Section 1-B, 9 which includes the reasons for the decisions; (f) a system which provides that any appeal of a Chapter 18, Section 1-B, 10 grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten Chapter 18, Section 1-B, 14 (10) business days unless circumstances dictate a ☒ ☐ ☐ longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and Chapter 18, Section 1-C ☒ ☐ ☐ external methods to report sexual abuse and sexual harassment. 7606\Santa Cruz\Juvenile Hall\18-20 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Whether or not associated with a grievance, concerns of Chapter 18, Section 1-D parents, guardians, staff or other parties shall be ☒ ☐ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Chapter 8, Section 1, G A written report of all incidents which result in physical This section outlines all components required harm, use of force, serious threat of physical harm, or by regulation. death of an employee, youth or other person(s) shall be ☒ ☐ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO The facility does not use force to collect COLLECT DNA SPECIMENS, SAMPLES, DNA, rather youth refusal is a return to IMPRESSIONS Court. (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel including peace officers, may employ ☐ ☐ ☒ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional ☐ ☐ ☒ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☐ ☐ ☒ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that ☐ ☐ ☒ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. 7606\Santa Cruz\Juvenile Hall\18-20 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the ☐ ☐ ☒ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Chapter 21, Section 1 School Program (a) School Programs Chapter 21, Section 1, A-1 Annual Evaluation The County Board of Education shall provide for the administration and operation of juvenile court Chapter 21, Section 1, A-2 Use of schools in conjunction with the Chief Probation Technology Officer, or designee pursuant to applicable State Chapter 21, Section 1, B-4 Communication laws. The school and facility administrators shall develop and implement written policy and Chapter 21, Section 1, D-1 Culturally procedures to ensure communication and responsive and trauma informed education coordination between educators and probation staff. services. Culturally responsive and trauma-informed The Santa Cruz Office of Education is approaches should be applied when providing involved with the students beyond the instruction. Education staff should collaborate with classroom, facilitating technology, a the facility administrator to use technology to Restorative Justice Program and Cabrillo facilitate learning and ensure safe technology ☒ ☐ ☐ College programming for youth that are near practices. The facility administrator shall request an or who have graduated. Teachers, facility annual review of each required element of the staff and agency partners meet regularly to program by the Superintendent of Schools, and a discuss all aspects of the youths stay, report or review checklist on compliance, including educational programming, credits deficiencies, and corrective action needed to achieve and re-entry plans. compliance with this section. Such a review, when conducted, cannot be delegated to the principal or Graduated youth are allowed to stay in the any other staff of any juvenile court school site. The classroom and work on their Edevo tablets to Superintendent of Schools shall conduct this review further prepare them for independent living, in conjunction with a qualified outside agency or career guidance and job searches. individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. 7606\Santa Cruz\Juvenile Hall\18-20 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Required Elements Chapter 21, Section 1, A The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the ☒ ☐ ☐ Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Chapter 21, Section 1, D-2 program shall be free from discriminatory action. ☒ ☐ ☐ Staff shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Chapter 21, Section 1, B-2 ☒ ☐ ☐ Education Code and include, but not be limited to, courses required for high school graduation. (2) Information and preparation for the High School Chapter 21, Section 1, E-1 Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education ☒ ☐ ☐ Chapter 21, Section 1, E-1 and vocational opportunities. (4) Administration of the High School Equivalency Tests Chapter 21, Section 1, E-1 ☒ ☐ ☐ as approved by the California Department of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Chapter 21, Section 1, D-6 ☒ ☐ ☐ who do not demonstrate sufficient progress towards grade level standards. (6) The minimum school day shall be consistent with Chapter 21, Section 1, E-2 State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that ☒ ☐ ☐ operational procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. 7606\Santa Cruz\Juvenile Hall\18-20 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) Education shall be provided to all youth regardless of Chapter 21, Section 1, C-4 classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an ☒ ☐ ☐ immediate threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Chapter 21, Section 1, C-2 (1) Positive behavior management will be implemented to reduce the need for disciplinary action in the ☒ ☐ ☐ school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative Chapter 21, Section 1, C-4 decisions made by probation staff that may affect the The facility has a Multi-Disciplinary Team educational programming of students. ☒ ☐ ☐ (MDT) which addresses any issues with youth and promotes communication and coordination to support youth having difficulty in the classroom setting. (3) Except as otherwise provided by the State Education Chapter 21, Section 1, C-3 Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Chapter 21, Section 1, C-4 education staff will develop policies and procedures ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Chapter 21, Section 1, D-4 (1) State and federal laws and regulations shall be observed for all individuals with disabilities or ☒ ☐ ☐ suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Chapter 21, Section 1, D-5 afforded an educational program that addresses their ☒ ☐ ☐ language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. 7606\Santa Cruz\Juvenile Hall\18-20 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) Educational Screening and Admission Chapter 21, Section 1, B-3 ☒ ☐ ☐ (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ Chapter 21, Section 1, B-3, a (B) Home Language Survey and the results of the State ☒ ☐ ☐ Chapter 21, Section 1, B-3, b Test used for English language proficiency; (C) Needs and services of special populations as defined Chapter 21, Section 1, B-3, c ☒ ☐ ☐ by the State Education Code, including but not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ Chapter 21, Section 1, C (2) Youth will be immediately enrolled in school. Chapter 21, Section 1, B-1 Educational staff shall conduct an assessment to ☒ ☐ ☐ determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Chapter 21, Section 1, B-1 ☒ ☐ ☐ education plan shall be developed for each youth within five school days. (4) Upon enrollment, education staff shall comply with Chapter 21, Section 1, B-2 the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment ☒ ☐ ☐ scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Chapter 21, Section 1, E-5 ☒ ☐ ☐ (1) The complete facility educational record of the youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide Chapter 21, Section 1, E-6 appropriate credit (full or partial) for course work ☒ ☐ ☐ completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Chapter 21, Section 1, E-3 (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies ☒ ☐ ☐ and procedures to meet the transition needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. 7606\Santa Cruz\Juvenile Hall\18-20 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) Post-Secondary Education Opportunities Chapter 21, Section 1, E-4 (1) The school and facility administrator should, whenever possible, collaborate with local post- ☒ ☐ ☐ secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND Chapter 20, Section 2 Recreation and EXERCISE. Exercise Program Discussion The facility administrator shall develop and implement The facility provides a plethora of written policies and procedures for programs, programming to detained youth including: recreation, and exercise for all youth. The intent is to Barrios Unidos (Peer to Peer Group minimize the amount of time youth are in their rooms facilitated by CBO); Gang Intervention; or their bed area. Positive Parenting; Restorative Circles; Financial Literacy; ART; Career Panels; College Courses through the County Office of Education; Alcance Community Organizational Project (Job readiness, resume writing, etc.); Library Services; Young Writers Program; Edovo Tablet ☒ ☐ ☐ Technology; Chess (Community Volunteers); The Beat Within; Friday Night Live, Seven Challenges; and a number of volunteers for Music, Art, Theater, Murals, NA, AA and special events. The calendars are prepared and posted in the living unit identifying the upcoming monthly schedule. It is full and rarely an evening without some special programming or service provider. Staff also facilitate programming in the absence of off-site providers or volunteers. Juvenile facilities shall provide the opportunity for Chapter 20, Section 2-Discussion, 1 programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and Chapter 20, Section 2-Discussion, 3 exercise may be suspended only upon a written finding ☒ ☐ ☐ by the administrator/manager or designee that a youth represents a threat to the safety and security of the facility. 7606\Santa Cruz\Juvenile Hall\18-20 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Such program, recreation, and exercise schedule shall Chapter 20, Section 2-Discussion, 4 be posted in the living units. The facility Program, recreation and exercise ☒ ☐ ☐ schedule is posted in the living unit. It is noted that Large Muscle Exercise is completed during the school day. There will be a written annual review of the programs, Chapter 20, Section 2-Discussion, 5 recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and ☒ ☐ ☐ The annual review was conducted by the Santa Clara County Office of Education relevant to the population. Superintendent. (a) Programs. All youth shall be provided with the Chapter 20, Section 2, C-1 through 3 opportunity for at least one hour of daily programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro-social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual ☒ ☐ ☐ needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; Chapter 20, Section 2, C-10 (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. 7606\Santa Cruz\Juvenile Hall\18-20 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Recreation. All youth shall be provided the Chapter 20, Section 2, B-1 through 3. opportunity for at least one hour of daily access to unscheduled activities such as leisure reading, letter ☒ ☐ ☐ writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the Chapter 20, Section 2, A opportunity for at least one hour of large muscle ☒ ☐ ☐ Each youth received 70 minutes of LME via activity each day. Physical Education at school. The administrator/manager may suspend, for a period not Chapter 20, Section 2, Discussion 6 to exceed 24 hours, access to recreation and programs. ☒ ☐ ☐ The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Chapter 14, Section 1-A, 1 The facility administrator shall provide access to religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth ☒ ☐ ☐ shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☐ ☐ Chapter 14, Section 1-A, 2 (b) availability of clergy; and, ☒ ☐ ☐ Chapter 14, Section 1-A, 2 (c) availability of religious diets. ☒ ☐ ☐ Chapter 14, Section 1-A, 2 1373 WORK PROGRAM Chapter 20, Section 6, A-1 through 3 The facility administrator shall develop policies and procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☐ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure. 1374 VISITING Chapter 15, Section 1-I, 1 and 2 Chapter 15, Section 1-A, 5 and 6 The facility administrator shall develop and implement written policies and procedures for visiting, that include Facility staff allow any person to visit a provisions for special visits. Youth shall be allowed to youth that can have a positive outcome for receive visits by parents, guardians or persons standing behavior in the facility or re-entry into the ☒ ☐ ☐ in loco parentis, and children of youth. Other family community. members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. 7606\Santa Cruz\Juvenile Hall\18-20 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS All visits shall occur at reasonable times, subject only to Chapter 15, Section 1-B the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, ☒ ☐ ☐ whether the visitor’s criminal history represents a risk to the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two Chapter 15, Section 1-A, 3 Monitoring hours per week. Visits may be supervised, but ☒ ☐ ☐ Chapter 15, Section 1-A, 4 Two Hours/week conversations shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour Chapter 15, Section 1-A, 5 Therapy and minimum and/or outside of the regular visiting hours, Professional Visits shall be accommodated as necessary and within the Chapter 15, Section 1-A, 6 Special Visits discretion of the facility administrator or designee. ☒ ☐ ☐ Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Chapter 15, Section 1-A, 7 ☒ ☐ ☐ alternative, but not as a replacement, to in-person visiting. 1375 CORRESPONDENCE Chapter 13, Section 2 The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth Chapter 13, Section 2-A, 5 ☒ ☐ ☐ may send or receive; (b) youth may send two letters per week postage free; Chapter 13, Section 2-A, 3 The facility allows seven letters postage free, ☒ ☐ ☐ compliant with the intent of regulation change. (c) youth may correspond confidentially with state and Chapter 13, Section 2-A, 1 Confidential federal courts, any member of the State Bar or holder Chapter 13, Section 2-B-1 Screening of public office, and the Board; however, authorized ☒ ☐ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Chapter 13, Section 2-B, 1 in (c), may be read by staff only when there is ☒ ☐ ☐ reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Chapter 20, Section 4 The administrator of each juvenile facility shall develop ☒ ☐ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 7606\Santa Cruz\Juvenile Hall\18-20 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1377 ACCESS TO LEGAL SERVICES Chapter 13, Section 3 The facility administrator shall develop written ☒ ☐ ☐ procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed Chapter 13, Section 3-A ☒ ☐ ☐ attorneys and their authorized representatives; (b) provision for confidential consultation with Chapter 13, Section 3-A ☒ ☐ ☐ attorneys; and, (c) unlimited postage free, legal correspondence and Chapter 13, Section 3-A ☒ ☐ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE Chapter 16, Section 1-A, 1-a Chapter 16, Section 1-A, 1-c The facility administrator shall develop and implement Chapter 16, Section 1-A, 1-d written policies and procedures for the discipline of youth that shall promote acceptable behavior; including The facility has a structured and consistent the use of positive behavior interventions and supports. ☒ ☐ ☐ discipline matrix to allow youth to Discipline shall be imposed at the least restrictive level understand expectations and consequences. which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ Chapter 16, Section 1-A, 1-d, 1 (b) daily shower, access to drinking fountain, toilet and Chapter 16, Section 1-A, 1-d, 3; 5; 8; 9 ☒ ☐ ☐ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☐ ☐ Chapter 16, Section 1-A, 1-d, 2 (d) contact with parent or attorney; ☒ ☐ ☐ Chapter 16, Section 1-A, 1-d, 4 (e) exercise; ☒ ☐ ☐ Chapter 16, Section 1-A, 1-d, 6 (f) medical services and counseling; ☒ ☐ ☐ Chapter 16, Section 1-A, 1-d, 11 and 13 (g) religious services; ☒ ☐ ☐ Chapter 16, Section 1-A, 1-d, 12 (h) clean and sanitary living conditions; ☒ ☐ ☐ Chapter 16, Section 1-A, 1-d, 10 (i) the right to send and receive mail; ☒ ☐ ☐ Chapter 16, Section 1-A, 1-d, 7 (j) education; and, ☒ ☐ ☐ Chapter 16, Section 1-A, 1-d, 14 (k) rehabilitative programming. ☒ ☐ ☐ Chapter 16, Section 1-A, 1-d, 15 The facility administrator shall establish rules of conduct Chapter 16, Section 1-A, 1-b and disciplinary penalties to guide the conduct of youth. Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Chapter 17, Section 1 The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for the administration of discipline which shall include, but not be limited to: 7606\Santa Cruz\Juvenile Hall\18-20 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) designation of personnel authorized to impose Chapter 17, Section 1-B, 1-a through c ☒ ☐ ☐ discipline for violation of rules; (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Chapter 16, Section 1-A, 1-h (c) definition of major and minor rule violations and Chapter 17, Section 1-A their consequences, and due process requirements; ☒ ☐ ☐ The rules and sanctions are posted in the living unit. (d) trauma-informed approaches and positive behavior Chapter 17, Section 1-A, 1-h ☒ ☐ ☐ interventions; (e) minor rule violations may be handled informally by Chapter 17, Section 1-A, 1 Minor Rule counseling, advising the youth of expected conduct Violations imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process Chapter 17, Section 1-A, 2 Major Rule shall be documented and require the following: Violations Youth are held accountable in the least intrusive and positive based manner possible. Verbal discussions and counseling occur often, with prompts of what the youth could have done differently. For major rule violations, youth are held accountable but foster positive benefits from due process, facilitating return to regular programming ☒ ☐ ☐ quickly. The ‘every day is a new day” philosophy works well with this population and staff encourage moving on from bad behavior to positive performance. We reviewed 7 major incidents which included due process. The form, manner of execution and consistent consequences were documented. (1) written notice of violation prior to a hearing; ☒ ☐ ☐ Chapter 17, Section 1-A, 2-a (2) accommodations provided to youth with Chapter 17, Section 1-A, 2-b disabilities, limited literacy, and English ☒ ☐ ☐ language learners; (3) hearing by a person who is not a party to the Chapter 17, Section 1-A, 2-c ☒ ☐ ☐ incident; (4) opportunity for the youth to be heard, present Chapter 17, Section 1-A, 2-d ☒ ☐ ☐ evidence and testimony; (5) provision for youth to be assisted by staff in the Chapter 17, Section 1-A, 2-e ☒ ☐ ☐ hearing process; (6) provision for administrative review. ☒ ☐ ☐ Chapter 17, Section 1-A, 2-f (g) violations that result in a removal from camp or commitment program, but not a return to court, will ☐ ☐ ☒ follow the due process provisions in subsection (e) above. 7606\Santa Cruz\Juvenile Hall\18-20 - 42 - J453 JUV PRO-Eff. 01-01-2019 f 7606\Santa Cruz\Juvenile Hall\18-20 - 43 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☐ ☐ ☒ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7606\Santa Cruz\Juvenile Hall\18-20 - 44 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections Applicable Title 24 Regulations: Pre-1998* BSCC Code: 7606 FACILITY NAME: Santa Cruz Juvenile Hall FACILITY TYPE: JH CONSTRUCTION/REMODEL DATE(S): 1968, 1972, 1995 and 2003 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: In 1995, the Juvenile Court Building was completed and in 2003, a new medical examination room and medical office was added. FIELD REPRESENTATIVE: Elizabeth Gong DATE: November 21, 2019 TITLE 24 SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) X Holding Rooms: Contain 15 square feet per minor; Have sufficient seating to accommodate the rated X capacity based on floor space; Provide access to water closets and wash basins at a X There is youth access outside the holding rooms. ratio of a 1:8; and Provide access to drinking fountain. X Provide access to telephone. X Provide access to private room(s) for interviews. X MEDICAL EXAM SPACE (JH & CAMP) New medical examination space was added in 2003. Space or room(s) afford privacy, are equipped to carry out X routine examinations and emergency care and have sufficient locked storage space for medical supplies. LIVING UNITS (JH AND SPJH) X Living units are designed to accommodate no more than 30 minors and contain: Showers at a ratio of 1:6; X Renovation of 4 showers in “B” unit was completed in 2003. Washbasins at a ratio of 1:6; X Water closets at a ratio of 1:6 or water closet and one X urinal for every 15 boys; and, Access to a drinking fountain by minors and staff. X Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof glass or plastic X materials) that allows the visual supervision of all parts of the room. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if room X doors are staggered, hallways are at least six feet wide. SINGLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of 500 cubic feet of air space and 63 cubic feet of floor space. DOUBLE ROOMS (JH, SPJH & CAMP) The facility has all single rooms. X Contain a minimum of 800 cubic feet of airspace and 100 square feet of floor space. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7606 Santa Cruz JH PHY 18-20 - 1 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS DORMITORY SLEEPING AREAS (JH & CAMP) One room previously designed as a dormitory is X being used as a classroom for independent Contain a minimum of 400 cubic feet of airspace and 50 instruction and counseling. square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) All rooms have a combination drinking fountain, washbasin and toilet. Contain an individual or combination drinking fountain, X wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) The following plumbing fixtures are adjacent to each X sleeping area: Shower or bathtub at a ratio of 1:6; Washbasins at a ratio of 1:10; X Access to toilets at a ratio of 1:10 or toilet and one X urinal for every 15 boys; and, Access to a drinking fountain. X BEDS AND MATTRESSES (JH, SPJH & CAMP) X Beds and mattresses are: A least 30 inches wide and 76 inches long; Spaced at least 36 inches apart and at least 12 inches off X the floor; and, Mattresses are made of a fire retardant material. X INTERVIEW ROOMS (JH, SPJH & CAMP) X There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. There is a private room suitably equipped for conferences X and interviews in each camp. LIGHTING (JH, SPJH & CAMP) There are at least 50 foot candles of illumination at desk X level and, at night, there is a maximum illumination of two foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) Multipurpose room is used as classroom in Unit A. Each classroom contains a minimum of 160 square feet with a teacher's desk and work area, and a minimum of 28 square X feet per student. Classrooms should be designed for no more than 15 students. 98: Designed for no more than 20 students DINING SPACE (JH & CAMP) X There is a minimum of 15 square feet of space for each person being fed at any given time. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7606 Santa Cruz JH PHY 18-20 - 2 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS PHYSICAL ACTIVITY SPACE (JH & CAMP) (See 2001 regulations for revised calculations.) There is indoor space consisting of at least 30 square feet of X clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). There is outdoor and/or multipurpose (gymnasium) space consisting of: X No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. No less than the equivalent of 90' X 100' hardtop area The facility continues to use the smaller recreation and 260 X 260' field area and/or multipurpose space courtyard area as the SB 81 gym and multi- (gymnasium) for a camp with a capacity of more than purpose space has not started construction. The 40, and a juvenile hall with a capacity between 41 to X other outdoor space does not have sufficient 100 minors. security fencing and is not being used. The facility is in compliance with this regulation. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of more X than 40 and a juvenile hall with a capacity in excess of 101 minors. Lighting is adequate for security and evening recreational X activities in camps. STORAGE SPACE (JH, SPJH & CAMP) X Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity storage X equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides space X for reception, dining, recreation, exercise and/or education. This room contains a minimum of: 30 square feet of clear floor space per minor in the X room; 10 feet by 20 feet floor dimensions; and, X 1600 cubic feet of air space with a minimum ceiling X height of eight feet. SPECIAL PURPOSE JH EXEMPTIONS SPJHs are exempt from the following Pre-1998 Title 15 regulations: X Section 4272(b) Medical exam rooms Section 4272(m) Academic classrooms Section 4272(n) Dining space Section 4272(o) Physical activities space *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7606 Santa Cruz JH PHY 18-20 - 3 - J455 PHY Pre-98.dot (03/01) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7606 FACILITY: Santa Cruz Juvenile Hall TYPE: JH RC: 42 FIELD REPRESENTATIVE: Elizabeth Gong DATE: November 19-21, 2019 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Intake Holding Pre-98 2 5 (10) 2 Each holding has approximately 83 square feet with an 11-foot bench for a rated capacity of 5 youth in each room. There is access to a toilet, sink, drinking fountain and shower in the intake area. There are two interview rooms in intake. Medical Exam 2003 1 1 1 1 The medical area has 227 square feet, including 9 cubic feet of storage space. Classroom Class/Rm Pre-98 3 Classroom A is approximately 593 square feet; Classroom B1 is 615 square feet and is used for individual instruction or counseling; Classroom B2 is 761 square feet and is classroom space. Dining Dining Pre-98 1 1 1 1 The dining area for all youth is 1,160 square feet and pending an SB 81 Remodel. Exercise Outdoor Pre-98 130’ X 56’ One outdoor recreation space has 7280 square feet. The outdoor field area is no longer available due to lack of secure fencing. This is also pending SB 81 new construction. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7606 7606 Santa Cruz JH LASE 18-20 - 1 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Living Unit Housing Pre-98 18 1 1 18 1 1 1 4 Each room is approximately 68 square feet. The A activity/dayroom is approx. 1,167 square feet. Living Unit Program Pre-98 2 1 1 2 1 1 1 Each of the isolation rooms are approximately 71 A Isolation square feet. Rooms 41 and 42 are equipped with Rooms cameras and used for youth that present a safety or security risk for room confinement only. These rooms are rarely used. Living Unit Housing Pre-98 22 1 1 22 1 1 1 4 Each room is approximately 67-69 square feet. The B activity/dayroom is approximately 1,204 square feet. Room 40 is identified as a secure room for confinement of youth that presents a safety and security risk and has a camera. It is the facility’s plan in the SB 81 remodel to move the door of room 40 to the hallway making it more accessible. This room has not been occupied during this cycle. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7606 7606 Santa Cruz JH LASE 18-20 - 2 - J460 LAS JUV.dot (03/01)