Santa Cruz County, Probation (2020-2022 inspection cycle)

September 13, 2022 Fernando Giraldo, Chief Probation Officer Santa Cruz County Probation Department 3650 Graham Hill Road Felton, CA 95018 RE: SANTA CRUZ COUNTY JUVENILE HALL 2020/2022 BIENNIAL INSPECTION PURSUANT TO WELFARE AND INSTITUTIONS CODE SECTION 209 AND 885 Dear Chief Giraldo: The 2020/2022 biennial inspection of the Santa Cruz County Probation Department’s Juvenile Hall has been completed. A pre-inspection briefing was held on July 28, 2021, and the facility was inspected on August 15-18, 2022. The complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of the following: this transmittal letter; a Title 15 Procedures checklist, outlining applicable minimum standards for juvenile detention facilities; a Physical Plant Evaluation, outlining applicable Title 24 minimum standards; and the Living Area Space Evaluation (LASE), summarizing the physical plant configuration and outlining the rated capacity of the facility at 42 youth. Please refer to the Title 15 Procedures checklist for a summary of all relevant minimum standards, indication of compliance or noncompliance, and information that was used to determine compliance. MANDATORY LOCAL INSPECTIONS In addition to the biennial inspection, Title 15, section 1313 and its authorizing statute also require local inspections conducted by the following local authorities: • county building inspector or person designated by the Board of Supervisors • fire authority having jurisdiction • local health officer • county Superintendent of Schools • Juvenile Court • Juvenile Justice Commission. Results of those inspections are considered a part of this report. The dates of the local inspections may be found in the accompanying Procedures Checklist. Fernando Giraldo Chief Probation Officer Page 2 Scope of the Inspection The inspection consisted of a review of the Santa Cruz County Juvenile Hall Policy and Procedure Manual1, a site visit to review operations, physical plant and relevant documentation, and interviews with administration, facility staff, youth, and collaborative partners. During the inspection, we evaluated consistency between policy and practices. BSCC INSPECTION RESULTS Title 15, CCR Minimum Standards Operations Our inspection included a significant review of incident reports, grievances, admission/classification reports, separation/room confinement documentation and disciplinary reports/findings to ensure compliance with regulation, and that agency procedures and processes were consistent. The agency has committed to documenting incidents completely and clearly. We observed staff and collaborative partners while onsite and found good communication and collaboration. The agency continues to have Treatment Team meetings weekly to assess the youths’ progress in the program. Education The Santa Cruz County Office of Education operates the Robert A. Hartman School, providing a middle and high school curriculum for youth as well as online post-secondary assistance. There are two teachers and a very involved administrator, each providing an individualized plan for each student. All three are involved in providing extra-curricular activities to youth, engaging them in after school activities related to technology and a Restorative Justice Program. Graduated youth are allowed to remain in the classroom to receive assistance with post-secondary activities through Cabrillo College or independent living exercises from the youths’ Edovo tablets to assist with career choices and job readiness. Programming The facility continues to offer many services to youth through collaborative partnerships, outside volunteers, and probation staff. The program options are responsive to the youths’ identified risks and needs. The facility promotes a positive school, work, and unit environment which is illustrated in the facility activity and unit schedules. Staff reinforce responsible behavior which coincides with the positive support model. Upon final review of all documentation, there are no outstanding items of noncompliance with Title 15 at the Santa Cruz County Juvenile Hall. No corrective action is required at this time. 1 BSCC reviews only those policy and procedures required by, and applicable to, Title 15, CCR. BSCC staff do not “approve” policies and procedures or assess them for constitutional or legal issues. Agencies should seek review through their legal advisor, risk manager, and other persons deemed appropriate for such evaluation. 7606 Santa Cruz Probation JH LTR 20-22 Fernando Giraldo Chief Probation Officer Page 3 Title 24, CCR Physical Plant There were no changes made to the physical plant and your rated capacity remains at 42 youth. On the day of the inspection, there were 10 youth in custody. Please see the Physical Plant Evaluation for more information. There are no outstanding items of noncompliance with Title 24 minimum standards. Training According to the most recent Standards and Training for Corrections audit, the Santa Cruz County Probation Department is in compliance with all relevant regulations and mandates and mitigating circumstances if applicable. Juvenile Justice and Delinquency Prevention Act (JJDPA) Compliance Monitoring We reviewed and accessed the detention of youth this cycle and found no violations of the JJDPA. Please refer to Title 15 Procedures checklist for detailed information. -- We are impressed with the operations and programming at the Santa Cruz County Juvenile Hall. We would again like to thank you and compliment Sara Ryan and her staff for their dedication, thoroughness, and responsiveness. They worked hard to meet regulation requirements and were engaged in the process. They are doing an outstanding job in caring for the youth in their care. This concludes the 2020/2022 biennial inspection report. I am available to assist as needed and happy to provide technical assistance when requested. I look forward to continuing to work together. Please do not hesitate to email me at Elizabeth.Gong@bscc.ca.gov or call (916) 704- 2503 if you have any questions. Sincerely, Elizabeth Gong Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Santa Cruz County* Chair, Juvenile Justice Commission, Santa Cruz County* Chair, Board of Supervisors, Santa Cruz County* County Administrator, Santa Cruz County* Sara Ryan, Division Director, Santa Cruz County Juvenile Hall *Copies of full inspection are available upon request or are available online at www.bscc.ca.gov. 7606 Santa Cruz Probation JH LTR 20-22 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7606 FACILITY NAME: Santa Cruz Juvenile Hall FACILITY TYPE: JH PERSON(S) INTERVIEWED: Sara Ryan, Division Director; Hugo Calderon, Assistant Division Director (thru October 2022); Jose Flores, Assistant Division Director (beginning October 2022); Gabriel Haro, Institution Supervisor (IS); Shawna Confer, IS; Spencer Biddiscombe, Senior Group Supervisor; Nick Jilka, Group Supervisor II; James Fielder, Santa Cruz County Head Cook; Jennifer Izant-Gonzales, Director Alternative Education SCOE; Audrey Nielsen, Head Teacher SCOE; Hailey Struckmeyer, Teacher; Katheryn Marashian (Kat), Lead Therapist, Santa Cruz Behavior Health; Neera Bhatnagar, Supervisor SCBH; Meg Yarnell, Program Manager, SCBH; Angie Butters, Santa Cruz Health Services Agency, Director of Nursing; Sadie, Youth age 17; Marcus, Youth age 18; Diego, Youth age 17; FIELD REPRESENTATIVE: Elizabeth Gong DATE: August 15-18, 2022 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by the Board of Supervisors to approve building safety; 2019: June 20, 2019 ☒ ☐ ☐ 2020: June 25, 2020 2021: Not completed due to COVID-19 2022: February 24, 2022 (B) Fire authority having jurisdiction, including a fire clearance as required by Health and Safety Code 2019: November 6, 2019 Section 13146.1 (a) and (b); 2021: September 2, 2021 ☒ ☐ ☐ 2022: July 25, 2022. We noted this inspection is pending the 5 year “Riser” clearance from the Scots Valley Fire Department. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7606 Santa Cruz Probation JH PRO 20-22 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) Local health officer, inspection in accordance with Health and Safety Code Section 101045; 2021: Environmental Health: March 18, 2021 Medical/Mental Health: March 8, 2021 ☒ ☐ ☐ Nutritional Health: April 8, 2021 2022: Environmental Health: March 16, 2022 Medical/Mental Health: March 9, 2022 Nutritional Health: April 7, 2022 (D) County superintendent of schools on the adequacy of educational services and facilities as required in ☒ ☐ ☐ 2020: January 14, 2021 (Report date) Section 1370; 2021: December 14, 2021 (E) Juvenile court as required by Section 209 of the Welfare and Institutions Code ☒ ☐ ☐ 2020: November 24, 2020 2021: December 3, 2021 (F) Juvenile Justice Commission as required by Section 229 of the Welfare and Institutions Code or 2020: February 15, 2021 (Report date) Probation Commission as required by Section 240 of ☒ ☐ ☐ 2021: February 6, 2022 (Report date) The 2022 JJDPC Inspection is scheduled for the Welfare and Institutions Code. September-November 2022. 1320 APPOINTMENT AND QUALIFICATIONS BSCC Note: Compliance with this section is The elements of this regulation are addressed determined by receipt of the Chief Probation Officer’s in a memorandum completed by Chief Probation Officer Fernando Giraldo, dated certification letter confirming that all elements of April 25, 2022. regulation are met. (a) Appointment Chapter 6 articulates the specific training and ☒ ☐ ☐ orientation requirements for all sworn and In each juvenile facility there shall be a superintendent, non-sworn staff at the facility. The director or facility manager in charge of its program and classifications require specific training and employees. Such superintendent, director, facility are articulated based on STC and agency manager and other employees of the facility shall be expectations. appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess knowledge, skills and abilities appropriate to Chapter 6 their job classification and duties in accordance ☒ ☐ ☐ with applicable civil service or merit system CPO Letter, B-1 rules; 7606 Santa Cruz Probation JH PRO 20-22 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) require a medical evaluation and physical examination including tuberculosis screening Chapter 6 test and evaluation for immunity to contagious ☒ ☐ ☐ illnesses of childhood (i.e., diphtheria, rubeola, CPO Letter, B-2 rubella, and mumps); (3) adhere to the minimum standards for the selection and training requirements adopted by ☒ ☐ ☐ Chapter 6 the Board pursuant to Section 6035 of the Penal Code; and CPO Letter, B-3 (4) conduct a criminal records review, on each new employee, and psychological examination in Chapter 6 ☒ ☐ ☐ accordance with Section 1031 et seq. of the CPO Letter, B-4 Government Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the Chapter 6 facility, shall have such clearance and qualifications CPO Letter, C ☒ ☐ ☐ as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Each juvenile facility shall: a) have an adequate number of personnel sufficient to carry out the overall facility operation and its Chapter 3, Section 4 and 5 programming, to provide for safety and security of youth and staff, and meet established standards and Chapter 4, Section 2-D, a regulations; These sections identify the Chain of Command and Department Organizational Chart. We reviewed the facility staff roster, identifying those staff as Cored or Non- ☒ ☐ ☐ Cored staff, gender, and position. The agency has one Division Director, one Assistant Division Director, 5 Institution Supervisors, 2 Senior Group Supervisors, 16 Group Supervisors, and 24 Extra Help Group Supervisors (9 of which are core trained). There are clearly sufficient staff to comply with this regulation. 7606 Santa Cruz Probation JH PRO 20-22 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) ensure that no required services shall be denied because of insufficient numbers of staff on duty Chapter 4, Section 2-D, b absent exigent circumstances; ☒ ☐ ☐ On the date of the inspection, there were 10 youth in custody. c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; Chapter 3, Section 4 Chapter 4, Section 2-D, c ☒ ☐ ☐ There are two facility managers, five Institutional Supervisors (IS) and two Senior Group Supervisors (SGS) assigned to the facility. There is an established Chain of Command to respond to facility issues at all times. d) have a clearly identified person on duty at all times who is responsible for operations and activities and Chapter 3, Section 4 has completed the Juvenile Corrections Officer Core Course and PC 832 training; Chapter 4, Section 2-D, d ☒ ☐ ☐ We reviewed the facility schedules and noted there was always an administrator, IS, or SGS on duty. All permanent staff have completed Core and PC 832 training. e) have at least one staff member present on each living unit whenever there are youth in the living unit; Chapter 4, Section 2-D, e Facility schedules identify unit assignment ☒ ☐ ☐ for the shift. There are 16 line-staff and 24 extra help staff on the roster. There are currently two permanent staff on leave; however, no shift is left uncovered. 7606 Santa Cruz Probation JH PRO 20-22 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS f) have sufficient food service personnel relative to the number and security of living units, including staff Chapter 4, Section 3-D qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen Chapter 4, Section 2-D, f supervision; direct food preparation and servings; ☒ ☐ ☐ conduct related training programs for culinary staff; and maintain necessary records; or, a facility may There is a Head Cook and 2 staff cooks serve food that meets nutritional standards prepared identified as food services personnel. by an outside source; Additionally, there are 4 extra-help cooks for necessary coverage. g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building Chapter 4, Section 2-D, g maintenance, transportation, control room, facility security and other support staff for the efficient management of the facility, and to ensure that youth ☒ ☐ ☐ There is sufficient support, administrative, supervision staff shall not be diverted from ancillary, and housekeeping staff to ensure supervising youth; and, no services are diverted from youth supervision responsibilities. h) assign sufficient youth supervision staff to provide continuous wide-awake supervision of youth, Chapter 4, Section 2-D, h subject to temporary variations in staff assignments to meet special program needs. Staffing shall be in ☒ ☐ ☐ compliance with a minimum youth-staff ratio for the The assigned schedule was reviewed by staff following facility types: and verified for compliance with regulation. (1) Juvenile Halls (minimum youth-staff ratio) (A) during the hours that youth are awake, one wide- Chapter 4, Section 2-D, 1-a awake youth supervision staff member on duty for each 10 youth in detention; The facility maintains two staff in each unit ☒ ☐ ☐ when necessary. While on-site, the agency is only operating one unit as the population was ten youth in custody. Available staff allow for more than sufficient staffing patterns. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ Chapter 4, Section 2-D, 1-b youth supervision staff member on duty for each 30 youth in detention; 7606 Santa Cruz Probation JH PRO 20-22 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the Chapter 4, Section 2-D, 1-c number of youth in detention, unless an arrangement has been made for backup support ☒ ☐ ☐ services which allow for immediate response to The facility maintains two staff in each unit, emergencies; and, well within the ratio of 1:10. (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the Chapter 4, Section 2-D, 1-d facility. ☒ ☐ ☐ There is always a minimum of one female staff on duty. On the day of the inspection, there were only two female youth in custody. (E) personnel with primary responsibility for other duties such as administration, supervision of Chapter 4, Section 2-D, 1-e personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as ☒ ☐ ☐ youth supervision staff positions. Ancillary staff are not considered youth supervision staff. (2) Special Purpose Juvenile Halls (minimum youth- staff ratio) ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement ☐ ☐ ☒ has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. 7606 Santa Cruz Probation JH PRO 20-22 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) (A) during the hours that youth are awake, one wide- We note the agency has a contract with awake youth supervision staff member on duty for Sonoma County Probation for housing youth each 15 youth in the camp population; ☐ ☐ ☒ committed to Secure Track. On the day of the inspection, there were two youth in their custody. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements ☐ ☐ ☒ have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7606 Santa Cruz Probation JH PRO 20-22 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING Chapter 6, Section 3 (a) Prior to assuming any responsibilities each youth supervision staff member shall be properly oriented This section identifies each component of to their duties, including: regulation. Chapter 6, Section 9 ☒ ☐ ☐ This is a form which specifies each element of training requirement with trainee and trainer sign-off. CPO Memo, A CPO Giraldo submitted a memo outlining all components of this regulation, dated April 25, 2022. (1) youth supervision duties; Chapter 6, Section 3, Bullet 1 ☒ ☐ ☐ CPO Memo, A-1 (2) scope of decisions they shall make; Chapter 6, Section 3, Bullet 2 ☒ ☐ ☐ CPO Memo, A-2 (3) the identity of their supervisor; Chapter 6, Section 3, Bullet 3 ☒ ☐ ☐ CPO Memo, A-3 7606 Santa Cruz Probation JH PRO 20-22 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) the identity of persons who are responsible to them; Chapter 6, Section 3, Bullet 4 ☒ ☐ ☐ CPO Memo, A-4 (5) persons to contact for decisions that are beyond their responsibility; and Chapter 6, Section 3, Bullet 5 ☒ ☐ ☐ CPO Memo, A-5 (6) ethical responsibilities. Chapter 6, Section 3, Bullet 6 ☒ ☐ ☐ CPO Memo, A-6 (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff Chapter 6, Section 3 and 9 member shall receive a minimum of 40 hours of facility-specific orientation, including: This section identifies each component of regulation. Section 9 is the Training checklist ☒ ☐ ☐ which identifies the requirements of the 40- hour training to be completed by new staff and facilitated by the IS or SGS. CPO Memo, B (1) individual and group supervision techniques; Chapter 6, Section 3, Bullet 7 ☒ ☐ ☐ CPO Memo, B-1 (2) regulations and policies relating to discipline and rights of youth pursuant to law and the Chapter 6, Section 3, Bullet 8 provisions of this chapter; ☒ ☐ ☐ CPO Memo, B-2 7606 Santa Cruz Probation JH PRO 20-22 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) basic health, sanitation and safety measures; Chapter 6, Section 3, Bullet 9 ☒ ☐ ☐ CPO Memo, B-3 (4) suicide prevention and response to suicide attempts Chapter 6, Section 3, Bullet 10 ☒ ☐ ☐ CPO Memo, B-4 (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and Chapter 6, Section 3, Bullet 11 physical restraints; ☒ ☐ ☐ CPO Memo, B-5 (6) review of policies and procedures referencing trauma and trauma-informed approaches; Chapter 6, Section 3, Bullet 12 ☒ ☐ ☐ CPO Memo, B-5 and 8 (7) procedures to follow in the event of emergencies; Chapter 6, Section 3, Bullet 13 ☒ ☐ ☐ CPO Memo, B-6 (8) routine security measures, including facility perimeter and grounds; Chapter 6, Section 3, Bullet 14 ☒ ☐ ☐ CPO Memo, B-7 (9) crisis intervention and mental health referrals to mental health services; Chapter 6, Section 3, Bullet 15 ☒ ☐ ☐ CPO Memo, B-8 7606 Santa Cruz Probation JH PRO 20-22 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (10) documentation; and Chapter 6, Section 3, Bullet 16. ☒ ☐ ☐ CPO Memo, B-8 (11) fire/life safety training Chapter 6, Section 3, Bullet 17 ☒ ☐ ☐ CPO Memo, B-10 (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully Chapter 6, Section 3, Narrative 1 complete the requirements of the Juvenile ☒ ☐ ☐ Corrections Officer Core Course pursuant to Penal CPO Memo, C Code Section 6035. (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete Chapter 6, Section 3, Narrative 2 training pursuant to Section 830 et seq. of the Penal ☒ ☐ ☐ Code. CPO Memo, D 1323 FIRE AND LIFE SAFETY Whenever there is a youth in a juvenile facility, there All permanent staff and nine extra-help staff shall be at least one wide awake person on duty at all ☒ ☐ ☐ are Core trained, including the elements of times who meets the training standards established by the Fire and Life Safety, as well as the facilities Board for general fire and life safety which relate Fire Safety Plan and Emergency Procedures. specifically to the facility. 7606 Santa Cruz Probation JH PRO 20-22 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1324 POLICY AND PROCEDURES MANUAL Chapter 1, Section 1 All facility administrators shall develop, publish, and implement a manual of written policies and procedures The Chief Probation Officer has incorporated that address, at a minimum, all regulations that are an Introduction to the Manual which outlines applicable to the facility. Such a manual shall be made how policies are updated and by whom. The available to all employees, reviewed by all employees, provisions for reviewing new or updated and shall be administratively reviewed at a minimum policies and that the manual is every two years, and updated, as necessary. Those ☒ ☐ ☐ administratively reviewed annually. records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The current memo contains some The manual shall include: modifications in policy to include Secure Track Youth as well as language changes. This was completed in May 2022 and is pending approvals by the Union; however, are operational at this time. (a) table of organization, including channels of communications and a description of job ☒ ☐ ☐ Chapter 3 Employee Conduct classifications; (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the Chapter 1 Mission Statement/Personnel Juvenile Justice/Delinquency Prevention ☒ ☐ ☐ Policies Commission or Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; ☒ ☐ ☐ Chapter 4 Job Specifications/Duties (d) initial orientation and training program for employees; Chapter 6, Section 1 STC Training ☒ ☐ ☐ Chapter 6, Section 2 Required Training by Classification (e) initial orientation, including safety and security issues and anti-discrimination policies, for support Chapter 6, Section 2-F, 1 and 2 staff, contract employees, school, mental/behavioral ☒ ☐ ☐ health and medical staff, program providers and Chapter 7, Section 4 Volunteers volunteers; 7606 Santa Cruz Probation JH PRO 20-22 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) maintenance of record-keeping, statistics and communication system to ensure: Chapter 8, Section 1-A through I ☒ ☐ ☐ Chapter 8, Section 3 Record Retention (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Chapter 1, Section 3-A (2) legal and proper care of youth; ☒ ☐ ☐ Chapter 1, Section 3-A and B (3) maintenance of individual youth's records; ☒ ☐ ☐ Chapter 8, Section 3 Record Retention (4) supply of information to the juvenile court and those authorized by the court or by the law; and, ☒ ☐ ☐ Chapter 1, Section 3-C (5) release of information regarding youth. ☒ ☐ ☐ Chapter 1, Section 3-D (g) ethical responsibilities; Chapter 3, Section 1 Professional Demeanor ☒ ☐ ☐ Chapter 3, Section 2 Standards of Conduct (h) trauma-informed approaches; ☒ ☐ ☐ Chapter 3, Section 1-A, 3 (i) culturally responsive approaches; ☒ ☐ ☐ Chapter 3, Section 1-A, 4 7606 Santa Cruz Probation JH PRO 20-22 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (j) gender responsive approaches; ☒ ☐ ☐ Chapter 3, Section 1-A, 5 (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal Chapter 13, Section 1 Detainee Rights access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group ☒ ☐ ☐ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any chemical agents related security devices, and Chapter 19, Section 1-F, 1-a weapons and ammunition, where applicable; ☒ ☐ ☐ The facility does not use Chemical Agents. (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible The Santa Cruz County Medical staff (HSA) youth; and, ☒ ☐ ☐ collects and reports all Medi-Cal information to their agency, HSA. (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. Chapter 26, Section 1 PREA The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ Chapter 26, Section 2 PREA retaliation for reporting such conduct, as well as a Acknowledgement provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Chapter 5, Section 14 The facility administrator shall consult with the local fire ☒ ☐ ☐ department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: 7606 Santa Cruz Probation JH PRO 20-22 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS a) a fire prevention plan to be included as part of the manual of policy and procedures; ☒ ☐ ☐ Chapter 5, Section 14 Fire Safety Plan b) monthly fire and life safety inspections by facility staff with two- year retention of the inspection Chapter 5, Section 14-G record; We reviewed monthly Fire and Life Safety Inspections from July 2020 through June 2022. Institution Supervisors do weekly ☒ ☐ ☐ inspections and the Division Director completes the monthly Inspections. We note any issues are submitted to maintenance or the responsible party to repair. The forms are detailed and include all aspects of Fire and Life Safety. c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); Chapter 5, Section 14-I ☒ ☐ ☐ The last Fire Inspection was conducted on July 25. 2022. d) an evacuation plan; ☒ ☐ ☐ Chapter 5, Section 6 Evacuation Plan 7606 Santa Cruz Probation JH PRO 20-22 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) documented fire drills not less than quarterly; Chapter 5, Section 14-F Reviewed quarterly fire drills from July 2020 to present. The agency missed two quarterly ☒ ☐ ☐ drills, the fourth quarter in 2020 and the third quarter in 2021. We note the IS series is fully staffed and a person is tasked with ensuring the drills get done. We provided technical assistance for administrator follow through to ensure no drill is missed. f) a written plan for the emergency housing of youth in the case of fire; and, Chapter 5, Section 6-D, 2 The facility has a formal agreement with Santa Clara and Monterey County to house youth in the event of a long-term evacuation. ☒ ☐ ☐ We note the facility had to evacuate in 2021 to the Santa Clara Juvenile Hall. Agency preparation and implementation of the plan, as well as coordination with Santa Clara staff, was successful. The youth were off site for 16 days. The agency was in communication with youth family members, the Court, and BSCC during the process. g) development of a fire suppression pre-plan in cooperation with the local fire department. ☒ ☐ ☐ Chapter 5, Section 14-J 7606 Santa Cruz Probation JH PRO 20-22 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1326 SECURITY REVIEW Each facility administrator shall develop policies and Chapter 9, Section 3 procedures to annually review, evaluate, and document security of the facility. The review and evaluation shall include internal and external security, including, but not A Security Review was conducted on limited to, key control, equipment, and staff training. ☒ ☐ ☐ January 13, 2022, by Division Director Sara Ryan. We note DD Ryan does a comprehensive review for all security parameters from the previous year. 1327 EMERGENCY PROCEDURES The facility administrator shall develop facility-specific Chapter 5 Emergencies policies and procedures for emergencies that shall include, but not be limited to: ☒ ☐ ☐ This chapter details all emergencies within the facility. Additionally, Section 5 includes information related to the Department Emergency Plan. (a) escape, disturbances, and the taking of hostages; Chapter 5, Section 1, 3 and 8 Disturbances, ☒ ☐ ☐ AWOL’s and Hostages (b) civil disturbance, active shooter and terrorist attack; Chapter 5, Section 16 Civil Disturbances, ☒ ☐ ☐ Terrorist and Active Shooter (c) fire and natural disasters; ☒ ☐ ☐ Chapter 5, Section 14 Fire Safety Plan (d) periodic testing of emergency equipment; ☒ ☐ ☐ Chapter 5, Section 14-C. 7606 Santa Cruz Probation JH PRO 20-22 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) emergency evacuation of the facility; and ☒ ☐ ☐ Chapter 5, Section 6 Evacuation Plan (f) a program to provide all youth supervision staff with an annual review of emergency procedures. Chapter 5, Section 14-K and J Annual Review of Emergency Procedures and Training ☒ ☐ ☐ An Emergency Preparedness Memo was submitted by Division Director Sara Ryan on January 13, 2022, for 2021. The memo confirms staff are responsible to review emergency procedures annually. 1328 SAFETY CHECKS Chapter 1, Section 8, F-1 The facility administrator shall develop and implement Chapter 8, Section 8 Room Check form policy and procedures that provide for direct visual Chapter 20, Section 1, B observation of youth at a minimum of every 15 minutes, at random or varied intervals during hours when youth are asleep or when youth are in their rooms, confined in Chapter 8, Section 8 discusses Regular holding cells or confined to their bed in a dormitory. Watch, with random and varied checks a Supervision is not replaced, but may be supplemented minimum of every 15 minutes. Chapter 20 by, an audio/visual electronic surveillance system has specific procedures for safety and suicide designed to detect overt, aggressive or assaultive watches, also including the random and behavior and to summon aid in emergencies. All safety checks shall be documented with the actual time the ☒ ☐ ☐ varied language. check is completed. We reviewed safety checks for monthly periods in 2022 and found 5 to 15-minute checks randomly on each shift, with most between 11 and 14 minutes. The facility internally audits for late checks and views camera to determine why the check was late. Additionally, the IS compares checks to camera randomly on the graveyard shift. 7606 Santa Cruz Probation JH PRO 20-22 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN Chapter 5, Section 10 Suicide Prevention The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, shall plan and implement written policies and The agency had six incidents of suicidal procedures which delineate a Suicide Prevention Plan. behaviors this cycle. We were able to review The plan shall consider the needs of youth experiencing three of the incident reports and found past or current trauma. Suicide prevention responses ☒ ☐ ☐ referrals were made to medical and behavior shall be respectful and in the least invasive manner health staff quickly. Inter-agency consistent with the level of suicide risk. The plan shall involvement is supportive to agency staff include the following elements: and youth during the incidents. We commend the agency for having a compliment of responsive services for such a small facility. (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and ☒ ☐ ☐ Chapter 5, Section 10-A, 1 and C Training and the Juvenile Corrections Officer Core Course. Chapter 6, Section 6 New Staff Training (b) Screening, Identification Assessment and Precautionary Protocols Chapter 5, Section 10-A, 2 (1) All youth shall be screened for risk of ☒ ☐ ☐ suicide at intake and as needed during detention. (2) All youth supervision staff who perform intake processes shall be trained in Chapter 5, Section 10-A, 3 screening youth for risk of suicide. All facility staff are trained in suicide ☒ ☐ ☐ prevention and in the tools to identify suicidal risks and behaviors. The facility admission/intake staff conduct the MAYSI at intake, followed by referral and assessment by Children’s Mental Health (CMH). 7606 Santa Cruz Probation JH PRO 20-22 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) All youth who have been identified during the intake screening process to be at risk of Chapter 5, Section 10-A, 5 suicide shall be referred to behavioral/mental health staff for a suicide risk assessment. ☒ ☐ ☐ The facility intake staff conduct the MAYSI at intake, followed by referral and assessment by CMH. (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the Chapter 5, Section 10-A, 6 behavioral/mental health assessment. ☒ ☐ ☐ Chapter 5, Section 10-B, 1-c Safety Watch (c) Referral process to behavioral/mental health staff for assessment and/or services. ☒ ☐ ☐ Chapter 5, Section 10-A, 5 (d) Procedures for monitoring of youth identified at risk for suicide. Chapter 5, Section 10-F Monitoring Chapter 20, Section 10-D Suicide Risk ☒ ☐ ☐ This section indicates youth that are at risk of Suicide be placed on a 5-minute watch. (e) Safety Interventions (1) Procedures to address intervention Chapter 5, Section 10-F Monitoring ☒ ☐ ☐ protocols for youth identified at risk for suicide which may include, but are not limited to: A. Housing consideration ☒ ☐ ☐ Chapter 5, Section 10-G, 1 B. Treatment strategies including trauma-informed approaches ☒ ☐ ☐ Chapter 5, Section 10-A, 6 7606 Santa Cruz Probation JH PRO 20-22 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit Chapter 5, Section 10-E Assessment suicidal behaviors. Chapter 5, Section 10-F Monitoring ☒ ☐ ☐ Chapter 5, Section 10-G Care of Suicidal Youth (f) Communication (1) The intake process shall include Chapter 5, Section 10-A, 4 communication with the arresting officer ☒ ☐ ☐ and family guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information sharing about youth at risk for ☒ ☐ ☐ Chapter 5, Section 10-A, 4 suicide with youth supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to Suicides or Attempts Chapter 5, Section 10-H (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected staff. ☒ ☐ ☐ Chapter 5, Section 10-H (3) Process for a debriefing event with affected youth. ☒ ☐ ☐ Chapter 5, Section 10-H (h) Documentation (1) Documentation processes shall be ☒ ☐ ☐ Chapter 5, Section 10-E, 6 Documentation developed to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, Chapter 5, Section 10-G, 4 Care of Suicidal services and activities which are available to other non- Youth suicidal youth, unless deemed necessary for the safety ☒ ☐ ☐ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 7606 Santa Cruz Probation JH PRO 20-22 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1340 REPORTING OF LEGAL ACTIONS Each facility shall submit to the Board a letter of ☒ ☐ ☐ There have been no reported legal actions notification on each legal action, pertaining to conditions this cycle. of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE Chapter 5, Section 12 Death or Suicide DETAINED within the Institution Chapter 5, Section 12-C Parent notification (1) Death of a Youth. Chapter 5, Section 12-D, 2, 3 and 8 (a) The facility administrator, in cooperation with the ☒ ☐ ☐ health administrator and the behavioral/mental health director, shall develop written policies and procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the facility administrator, shall develop written policies Chapter 5, Section 12-A, 11 and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the Attorney Chapter 5, Section 12-D, 10 General under Government Code Section 12525. A ☒ ☐ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 30 calendar Chapter 5, Section 12-E days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☐ ☐ provisions of this subchapter. Any inquiry made by The facility administration is aware of this the Board shall be limited to the standards and regulation. requirements set forth in these regulations. 7606 Santa Cruz Probation JH PRO 20-22 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Serious Illness or Injury of Youth (a) The facility administrator, in cooperation with the Chapter 5, Section 11-A, 10 health administrator, shall develop written policies Chapter 8, Section 9 and procedures for the notification to necessary ☒ ☐ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Each juvenile facility shall submit required population ☒ ☐ ☐ The facility consistently reports this and profile survey reports to the Board within 10 information to BSCC. working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY When the number of youth detained in a living unit of a The facility has not exceeded their rated juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ capacity this cycle. fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7606 Santa Cruz Probation JH PRO 20-22 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES Chapter 10, Section 2 Admitting Procedures The facility administrator shall develop and implement Chapter 10, Section 2, B Intake written policies and procedures for admittance of youth Procedure/Booking that emphasize respectful and humane engagement with Chapter 13, Section 1-B, 1 Orientation youth, and reflect that the admission process may be traumatic to youth who may have already experienced trauma. Policies shall be trauma-informed, culturally There are a number of screenings that take relevant, and responsive to the language and literacy place when a youth is detained, including an needs of youth. In addition to the requirements of Intake Health Assessment, the Detention Sections 1324 and 1430 of these regulations: Risk Assessment Instrument (RAI), the Annie Casey Juvenile Detention Alternative Initiative self-assessment (JDAI), the Victim Vulnerability Assessment (VVA), the CSEC-IT (Commercially Sexually Exploited Youth/Human Trafficking tool) and the ☒ ☐ ☐ MAYSI, a suicide and emotional health appraisal. We reviewed numerous booking documents articulating the advantages of the assessment process and determining the most likely placement alternative, either detention or release to the family. The average daily population in 2021 was 14 youth, with 45% of the population detained for a violent or weapons offense. The screening tools assist staff in determining detention and/or alternatives, as well as best placement. One unit houses female and younger male youth; and the other unit houses older, more sophisticated youth. (a) the admittance process shall include: (1) Access to two free phone calls within one hour ☒ ☐ ☐ Chapter 10, Section 2-B, 13 of admittance in accordance with the provisions of Welfare and Institution Code Section 627; (2) Offer of a shower; ☒ ☐ ☐ Chapter 10, Section 2-B, 17 7606 Santa Cruz Probation JH PRO 20-22 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Documented secure storage of personal belongings; ☒ ☐ ☐ Chapter 10, Section 2-B, 5 and 6 (4) Offer of food upon arrival; ☒ ☐ ☐ Chapter 10, Section 2-B, 17 (5) Screening for physical and behavioral health and safety issues, intellectual or developmental Chapter 10, Section 2-A, 8 Fitness for disabilities; Incarceration ☒ ☐ ☐ Chapter 10, Section 2-B, 19 (MAYSI) Chapter 10, Section 2-E (RAI) (6) Screening for physical and developmental disabilities in accordance with Sections 1329, Chapter 10, Section 2-A, 8 Fitness for 1413, and 1430 of these regulations; Incarceration ☒ ☐ ☐ Chapter 10, Section 2-B, 19 (MAYSI) Chapter 10, Section 4 Admitting Youth with Special Needs (7) Contact with Regional Center for the Developmentally Disabled for youth that are Chapter 10, Section 2-A, 9 suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section Chapter 10, Section 4-B, 3-b 1413; and, (8) Procedures consistent with Section 1352.5. Chapter 10, Section 2-F CSE-IT Screening Tool Chapter 26, Section 1 PREA Policy ☒ ☐ ☐ Prohibits all forms of Sexual Abuse or Harassment. Chapter 26, Section 1-B VVA 7606 Santa Cruz Probation JH PRO 20-22 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) juvenile hall administrators shall establish written criteria for detention that considers the least ☒ ☐ ☐ Chapter 10, Section 2-A, 1-8 restrictive environment. (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures Post-Dispositional youth are only given a that advise the youth of the estimated length of ☒ ☐ ☐ period in JH and provided their release date stay, inform them of program guidelines and during the Orientation process. provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures that advise any committed youth of the estimated Chapter 10, Section 2-D Court Commitment length of his/her stay. Program Post-Dispositional youth are given a period ☒ ☐ ☐ in JH and provided their release date during the Orientation process. If committed to Secure Track (2 youth), then their release date is determined by the Court during the 6- month reviews. 1350.5. SCREENING FOR THE RISK OF SEXUAL ABUSE Chapter 10, Section 2-F Identification of Youth at Risk of Commercial Sexual Exploitation (CSE-IT Screening Tool) The facility administrator shall develop and implement written policies and procedures to reduce the risk of sexual abuse by or upon youth. The policy shall require Chapter 22, Section 6 Responding to Sexual facility staff to assess each youth within 72 hours of Assault admission based on the following information: ☒ ☐ ☐ Chapter 26, Section 1-B Victim Vulnerability Assessment (VVA) The VVA responds to 10 separate domains which address all of the following components of regulation. 7606 Santa Cruz Probation JH PRO 20-22 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Chapter 26, Section 1-B (VVA) (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, ☒ ☐ ☐ Chapter 26, Section 1-B transgender, queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ Chapter 26, Section 1-B (d) Age; ☒ ☐ ☐ Chapter 26, Section 1-B (e) Level of emotional and cognitive development; ☒ ☐ ☐ Chapter 26, Section 1-B (f) Physical size and stature; ☒ ☐ ☐ Chapter 26, Section 1-B (g) Mental illness or mental disabilities; ☒ ☐ ☐ Chapter 26, Section 1-B (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Chapter 26, Section 1-B (i) Physical disabilities; ☒ ☐ ☐ Chapter 26, Section 1-B (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Chapter 26, Section 1-B 7606 Santa Cruz Probation JH PRO 20-22 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (k) Any other specific information about the individual youth that may indicate heightened needs for ☒ ☐ ☐ Chapter 26, Section 1-B supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through conversations with the youth during the admittance Chapter 26, Section 1-B process, medical and behavioral health screenings; during classification assessments; and by reviewing Victim Vulnerability Assessment court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. ☒ ☐ ☐ The VVA is responsive to self-reported information from the youth and includes the ability for staff to make notes during the conversation at intake. The facility administrator shall implement appropriate Chapter 1, Section 13, 5 and 10 controls on the dissemination of information within the facility relative to responses received pursuant to this assessment in order to ensure that sensitive information The facility has a definitive procedure for is not exploited to the youth’s detriment by staff or other releasing information only to those persons youth. ☒ ☐ ☐ who have the need to know and right to know. Employee responsibilities identified in the above policies articulate each person’s responsibility. 1351 RELEASE PROCEDURES The facility administrator shall develop and implement ☒ ☐ ☐ Chapter 11, Section 1 Releases and written policies and procedures for release of youth Procedures from custody which provide for: (a) verification of identity/release papers; ☒ ☐ ☐ Chapter 11, Section 1-E (b) return of personal clothing and valuables; Chapter 11, Section 1-B, 2 and 5 ☒ ☐ ☐ Chapter 11, Section 1-F 7606 Santa Cruz Probation JH PRO 20-22 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) notification to the youth's parents or guardian; Chapter 11, Section 1-B, 6 and 7 ☒ ☐ ☐ Chapter 11, Section 1-c, 2 (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ Chapter 11, Section 1-B, 4 regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☐ ☐ Chapter 11, Section 1-B, 11 (f) notification of facility mental health personnel. ☒ ☐ ☐ Chapter 11, Section 1-B, 12 The facility administrator shall develop and implement policies and procedures for post-disposition youth to Chapter 11, Section 1 coordinate the provision of transitional and reentry services including, but not limited to, medical and behavioral health, education, probation supervision and The facility has Multi-Disciplinary Team community-based services. meetings with Medical, MH, school and facility staff every Wednesday to discuss the ☒ ☐ ☐ behavior and transition or re-entry planning. Santa Cruz Probation was recently awarded a grant to assist in Transition and Re-entry services. The facility administrator shall develop and implement written policies and procedures for the furlough of The facility does not have a furlough youth from custody. ☐ ☐ ☒ program. 7606 Santa Cruz Probation JH PRO 20-22 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1352 CLASSIFICATION The facility administrator shall develop and implement Chapter 12, Section 1 Classification System written policies and procedures on classification of youth for the purpose of determining housing placement in the facility. The facility only has single rooms and two separate units for classification purposes. Such procedures shall: ☒ ☐ ☐ One unit houses female and younger male youth; and the other unit houses older, more sophisticated youth. During the inspection, the facility population was 10 youth in custody. The average daily population for 2021 was 14 youth. (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the Chapter 12, Section 1-B appropriate, least restrictive housing and program settings. Housing assignments shall consider the ☒ ☐ ☐ need for single, double or dormitory assignment or The facility only has single rooms and two location within the dormitory; separate units for classification purposes. (b) consider facility populations and physical design of the facility; ☒ ☐ ☐ Chapter 12, Section 1-B (c) provide that a youth shall be classified upon admittance to the facility; classification factors Chapter 12, Section 1-B through F shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, ☒ ☐ ☐ legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including provisions that consider the level of Chapter 12, Section 1-A, 2 supervision and the youth's behavior while in custody; and, ☒ ☐ ☐ The Senior Group Supervisor reviews classification daily. 7606 Santa Cruz Probation JH PRO 20-22 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) provide that facility staff shall not separate youth from the general population or assign youth to a Chapter 13, Section 1 Detainee Rights single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, ☒ ☐ ☐ gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex ☒ ☐ ☐ Chapter 12, Section 1-D, 3 identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. The facility administrator shall develop written policies Chapter 10, Section 5 Transgender and and procedures ensuring respectful and equitable Intersex Youth treatment of transgender and intersex youth. The policies shall provide that: The facility has addressed policy and training of staff for a fundamental understanding of this regulation and the expectations therein. A policy change was made to direct staff ☒ ☐ ☐ based on that training. We reviewed the Gender Identity and Expression Questionnaire as well as Transgender/Intersex Preference forms and found the appropriate documentation and forms were completed per regulation. (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s Chapter 10, Section 5-II, B preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the ☒ ☐ ☐ use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. 7606 Santa Cruz Probation JH PRO 20-22 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their gender ☒ ☐ ☐ Chapter 10, Section 5-II, B-1, c identity and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes Chapter 10, Section 5-IV, A their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons ☒ ☐ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender and intersex youth have access to medical and ☒ ☐ ☐ Chapter 10, Section 5-IV, D behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and necessary security considerations and physical Chapter 10, Section 5-IV, B4 plant, facility staff shall make every effort to ensure ☒ ☐ ☐ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s Chapter 10, Section 5-IV, C anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7606 Santa Cruz Probation JH PRO 20-22 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1353 ORIENTATION The facility administrator shall develop and implement Chapter 13, Section 1 Detainee Rights written policies and procedures to orient a youth prior Chapter 13, Section 1-C, 1-a to placement in a living area. Both written and verbal information shall be provided and supplemented with Chapter 20, Section 1-A, 4 Program video orientation if feasible. Provision shall be made to Orientation provide accessible orientation information to all detained youth including those with disabilities, limited ☒ ☐ ☐ literacy, or English language learners. Orientation shall The Youth Orientation Booklet was last include information that addresses: updated in January 2022. We found each component of regulation is addressed and explained per regulation. After oriented at admission, youth initial an understanding of the orientation and facility rules. Youth are able to keep the booklet in their room. (a) facility rules including contraband and searches and disciplinary procedures; Chapter 13, Section 1-B, 1-o ☒ ☐ ☐ Chapter 20, Section 1-A, 4-a and b (b) facility’s system of positive behavior interventions and supports, including behavior expectations, Chapter 13, Section 1-B, 3-a and b incentives that youth will receive for complying ☒ ☐ ☐ with facility rules, and consequences that may Chapter 20, Section 1-A, 4-c result when youth violate the rules of the facility; (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual Chapter 20, Section 1-A, 4-d harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; Chapter 22, Section 6-C, a ☒ ☐ ☐ This is also in the PREA Policy. (d) identification of key staff and their roles; ☒ ☐ ☐ Chapter 20, Section 1-A, 4-e 7606 Santa Cruz Probation JH PRO 20-22 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to be Chapter 13, Section 1-C, 1-b free of retaliation for reporting a grievance, and the ☒ ☐ ☐ name of the person or position designated to resolve Chapter 20, Section 1-A, 4-f the issue; (f) access to legal services and information on the court process; Chapter 13, Section 1-B, 1-e ☒ ☐ ☐ Chapter 20, Section 1-A, 4-g and h (g) access to routine and emergency health and mental health care; Chapter 13, Section 1-B, 1-m ☒ ☐ ☐ Chapter 20, Section 1-A, 4-i (h) access to education, religious services, and recreational activities; Chapter 13, Section 1-B, 1-k ☒ ☐ ☐ Chapter 20, Section 1-A, 4-k (i) housing assignments; ☒ ☐ ☐ Chapter 20, Section 1-A, 4-j (j) opportunity for personal hygiene and daily showers including the availability of personal care items Chapter 13, Section 1-B, 1-b, d, f, j ☒ ☐ ☐ Chapter 20, Section 1-A, 4-l and m (k) rules and access to correspondence, visits and telephone use; Chapter 13, Section 1-B, 1-e, h, i ☒ ☐ ☐ Chapter 20, Section 1-A, 4-n 7606 Santa Cruz Probation JH PRO 20-22 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (l) availability of reading materials, programming, and other activities; Chapter 13, Section 1-B, 1-e and n ☒ ☐ ☐ Chapter 13, Section 1-B, 2-e Chapter 20, Section 1-A, 4-o (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; Chapter 13, Section 1-E Use of Force ☒ ☐ ☐ Chapter 20, Section 1-A, 4-p (n) immigration legal services; ☒ ☐ ☐ Chapter 20, Section 1-A, 4-q (o) emergencies including evacuation procedures; ☒ ☐ ☐ Chapter 20, Section 1-A, 4-t (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and Chapter 13, Section 1-A, q harassment by other youth and staff; ☒ ☐ ☐ Chapter 20, Section 1-A, 4-u (q) availability of services and programs in a language other than English if appropriate; ☒ ☐ ☐ Chapter 20, Section 1-A, 4-r (r) the process for requesting different housing, education, programming and work assignments; ☒ ☐ ☐ Chapter 20, Section 1-A, 4-s (s) a process for which parents/guardians receive information regarding the youth’s stay in the Chapter 20, Section 1-F facility that at a minimum includes answers to ☒ ☐ ☐ frequently asked questions and provides contact information for the facility, medical, school and mental health; and, 7606 Santa Cruz Probation JH PRO 20-22 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. ☒ ☐ ☐ Chapter 20, Section 1-A, 4-v 1354 SEPARATION Chapter 27, Section 1 Separation The facility administrator shall develop and implement written policies and procedures that address: The facility is able to separate youth in the day room or classroom, whichever is more appropriate given the situation. We reviewed the process of documenting the separation and found it to be compliant with regulation. The agency created a self- separation form which articulates a youth’s voluntary separation during activities or ☒ ☐ ☐ programming. The form prompts staff to record offering the youth hygiene, school LME, free time, and other activities that take place during their separated status. We reviewed these forms and noted the main reason was youth wanting to sleep in rather than attend school. We provided technical assistance to have the staff record the time on the form when the youth reintegrated with unit activities. (a) separation of youth for reasons that include, but are not be limited to, medical and mental health ☒ ☐ ☐ Chapter 27, Section 1-1 conditions, assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and trauma-informed care. ☒ ☐ ☐ Chapter 27, Section 1-1 (c) separated youth shall not be denied normal privileges available at the facility, except when ☒ ☐ ☐ Chapter 27, Section 1-1 necessary to accomplish the objective of separation. 7606 Santa Cruz Probation JH PRO 20-22 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. ☒ ☐ ☐ Chapter 27, Section 1-1, a (e) when separation results in room confinement, the separation shall occur in accordance with Welfare ☒ ☐ ☐ Chapter 27, Section 1-2 and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation Chapter 27, Section 1-1 remains necessary. ☒ ☐ ☐ Policy designates a daily review of youth separated from any aspect of routine programming. 7606 Santa Cruz Probation JH PRO 20-22 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT (a) The facility administrator shall develop and Chapter 27, Section 2 Room Confinement implement written policies and procedures (RC) addressing the confinement of youth in their room that are consistent with Welfare and Institutions Code Section 208.3. The placement of a youth in There were a total of 274 room confinement room confinement shall be accomplished in incidents from July 2020 to present. accordance with the following guidelines: Fourteen incidents were over four hours, two for over one day, justified by behavior and Behavior Health’s recommendation. We reviewed numerous incident reports and RC documentation, noting the majority were removed from RC within one hour. The facility documents the reason for confinement, efforts made to re-integrate ☒ ☐ ☐ youth, and the threat posed to justify the need to keep a youth in their room. We provided technical assistance to the agency to utilize alternatives of separation when the youth’s behavior justifies removal but not room placement. The agency tracks via a graph the number of RC incidents, number of youths involved, and the length of placement. During the exit brief, we provided strategies to use the separation opportunity when the situation avails. The incidents are not non-compliant, but they could be reduced with intermediate sanctions including separation. (1) Room confinement shall not be used before other, less restrictive, options have been Chapter 27, Section 2-b attempted and exhausted, unless attempting ☒ ☐ ☐ those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, ☒ ☐ ☐ Chapter 27, Section 2-a convenience, or retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and ☒ ☐ ☐ Chapter 27, Section 2-c physical health of the youth. 7606 Santa Cruz Probation JH PRO 20-22 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) A youth may be held up to four hours in room confinement. After the youth has been held in room ☒ ☐ ☐ Chapter 27, Section 2-2nd Section confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ Chapter 27, Section 2-2nd Section, 1 (2) Consult with mental health or medical staff. ☒ ☐ ☐ Chapter 27, Section 2-2nd Section, 2 (3) Develop an individualized plan that includes the goals and objectives to be met in order to Chapter 27, Section 2-2nd Section, 3 reintegrate the youth to general population. ☒ ☐ ☐ The facility staff did a good job of initiating reintegration plans and returning youth to the program. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: ☒ ☐ ☐ Chapter 27, Section 2-2nd Section, 4 (A) Document the reasons for room confinement and the basis for the Chapter 27, Section 2-2nd Section, 4-a extension, the date and time the youth was ☒ ☐ ☐ first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met ☒ ☐ ☐ Chapter 27, Section 2-2nd Section, 4-b in order to integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her ☒ ☐ ☐ Chapter 27, Section 2-2nd Section, 4-c designee every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of ☒ ☐ ☐ youth in juvenile facilities and does not apply to normal sleeping hours. 7606 Santa Cruz Probation JH PRO 20-22 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) This section does not apply to youth or wards ☒ ☐ ☐ in court holding facilities or adult facilities. (7) Nothing in this section shall be construed to conflict with any law providing greater or ☒ ☐ ☐ additional protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that Chapter 27, Section 1-4, a and b requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☐ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat Chapter 27, Section 1-4, c and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Chapter 20, Section 16 Assessment Plan ☒ ☐ ☐ The facility administrator shall develop and implement written policies and procedures for assessment and case planning. 7606 Santa Cruz Probation JH PRO 20-22 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Assessment: The assessment is based on information collected Chapter 20, Section 16-A during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, We reviewed ten IAP’s and noted they were identification of substance abuse history, compliant with regulation and individually educational, vocational, counseling, behavioral articulated with specific goals and objectives. health, consideration of known history of trauma, Staff do a good job documenting the and family strengths and needs. ☒ ☐ ☐ conversations they have with youth monthly and relying on information from the many screenings completed at admission. The information in the plans have become more individualized and is also captured via weekly MDT meetings with agency partners. (b) Institutional Case Plan: (1) A case plan shall be developed for each youth Chapter 20, Section 16-A held for at least 30 days or more and created within 40 days of admission. ☒ ☐ ☐ The IAP is to be completed when a youth is in detention for 15 days, exceeding regulation. Additionally, staff re-assess youth every 30 days. (2) The institutional plan shall include, but not be ☒ ☐ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution of problems identified in the assessment; ☒ ☐ ☐ Chapter 20, Section 16-B (B) a plan for meeting the objectives that includes a description of program resources ☒ ☐ ☐ Chapter 20, Section 16-C needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting the objectives, including periodic review and ☒ ☐ ☐ Chapter 20, Section 16-D discussion of the plan with the youth; 7606 Santa Cruz Probation JH PRO 20-22 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed Chapter 20, Section 16-E for post dispositional youth in accordance with Section 1351; and, Case Plan Exit Summaries are completed prior to the youth’s release and include elements of re-entry services. Much of this information comes from weekly MDT meetings. ☒ ☐ ☐ These meetings involve a targeted planning and discussion session with the assigned DPO, Facility Administrators, Behavior Health, Medical, and the Office of Ed, mostly to develop strategies for better outcomes from the youth’s stay. (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be Chapter 20, Section 16-F developed with input from the family, ☒ ☐ ☐ supportive adults, youth, and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK SERVICES Chapter 22, Section 4 Counseling and The facility administrator shall develop and implement Casework Services written policies and procedures ensuring the availability of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: Staff are required to meet with and document ☒ ☐ ☐ their interactions with youth weekly. Because the Juvenile Probation Officers are located adjacent to the facility, Group Supervisors and officers communicate youth needs and issues as needed, documenting information in the Caseload Explore system. (a) youth will receive assistance with needs or concerns that may arise; ☒ ☐ ☐ Chapter 22, Section 4-A, 1 7606 Santa Cruz Probation JH PRO 20-22 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, ☒ ☐ ☐ Chapter 22, Section 4-C, 2 and 3 clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources to meet the youth’s needs. ☒ ☐ ☐ Chapter 22, Section 4-C, 4 1357 USE OF FORCE The facility administrator, in cooperation with the Chapter 19, Section 2 Use of Force (UF) responsible physician, shall develop and implement written policies and procedures for the use of force, which may include chemical agents. Force shall never We reviewed 13 of the 33 UF incidents this be applied as punishment, discipline, retaliation or cycle, each involving a physical escort of a treatment. youth to their room after staff intervention due to an assaultive incident or aggressive (a) At a minimum, each facility shall develop policies behavior to youth or staff. The and procedures which: documentation, justification, and follow up procedures required by policy and in ☒ ☐ ☐ regulation revealed staff followed procedure. The facility continues to have very few incidents of force, none of which involve OC as it is not a tool used by the agency. Staff do a good job using verbal de-escalation techniques and focus on having conversations with youth, which produce success in a non-violent and responsive manner. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section Chapter 19, Section 2-D, 1 1302 to ensure the safety and security of youth, staff, others and the facility. ☒ ☐ ☐ Requires only the force necessary for control of the youth. (2) outline the force options available to staff including both physical and non-physical Chapter 19, Section 2-B, C and D options and define when those force options are ☒ ☐ ☐ The options are staff proximity, Verbal appropriate. Counseling, and Physical Restraint. 7606 Santa Cruz Probation JH PRO 20-22 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) describe force options or techniques that are expressly prohibited by the facility. Chapter 19, Section 1-A ☒ ☐ ☐ Not permitted: Chemical agents, Lethal Force, Taser (4) describe the requirements of staff to report any inappropriate use of force, and to take ☒ ☐ ☐ Chapter 19, Section 1-B, 3 affirmative action to immediately stop it. (5) define a standardized reporting format that includes time period and procedure for Chapter 19, Section 2-E, 1, 2, 10-a-c and 11 documenting and reporting the use of force, Documentation and Reporting including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by ☒ ☐ ☐ supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. ☒ ☐ ☐ Chapter 19, Section 2-E, 2 and 3 (7) define the role, notification, and follow-up procedures required after use of force incidents ☒ ☐ ☐ Chapter 19, Section 2-D, 2, 3 and 5 for medical, mental health staff and parents or legal guardians. Chapter 19, Section 2-E, 11-b (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code ☒ ☐ ☐ Chapter 19, Section 1-B, 4 Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force ☐ ☐ ☒ option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size ☐ ☐ ☒ and the approved method of deployment for those chemical agents. 7606 Santa Cruz Probation JH PRO 20-22 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety ☐ ☐ ☒ or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. This shall include that youth who have ☐ ☐ ☒ been exposed to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents ☐ ☐ ☒ involving chemical agents for medical, mental health staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, ☐ ☐ ☒ time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and Chapter 19, Section 2-A Training regular training in use of force and chemical agents when appropriate that address: ☒ ☐ ☐ This includes staff’s initial 40 hours of Orientation and regular training on Use of Force (UF). The facility does not use Chemical Agents, OC Spray. (1) known medical and behavioral health ☒ ☐ ☐ conditions that would contraindicate certain Chapter 19, Section 2-D, 2 types of force; (2) acceptable chemical agents and the methods of ☒ ☐ ☐ application. (3) signs or symptoms that should result in ☒ ☐ ☐ immediate referral to medical or behavioral Chapter 19, Section 2-D, 2 health. (4) instruction on the Constitutional Limitations of Use of Force. ☒ ☐ ☐ Chapter 19, Section 2-F 7606 Santa Cruz Probation JH PRO 20-22 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) physical training force options that may require the use of perishable skills. ☒ ☐ ☐ Chapter 19, Section 2-A (6) timelines the facility uses to define regular training. ☒ ☐ ☐ Chapter 19, Section 2-A 1358 USE OF PHYSICAL RESTRAINTS The facility administrator, in cooperation with the Chapter 19, Section 3 Mechanical Restraints responsible physician and mental health director, shall (UR) develop and implement written policies and procedures ☒ ☐ ☐ for the use of restraint devices. Restraint devices include any devices which immobilize a youth's We reviewed all 14 incidents involving restraints and found each incident involved extremities and/or prevent the youth from being the use of restraints for movement, not ambulatory. restraints as articulated in this regulation. Physical restraints may be used only for those youth who present an immediate danger to themselves or Chapter 19, Section 3 others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of Chapter 19, Section 3-A, 1-a through d restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through Chapter 19, Section 1-B, 4 Limitations for affixing of hands and feet together behind the back ☒ ☐ ☐ Pregnant Youth (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used Chapter 19, Section 6 Use of restraints for to restrain youth for movement or transportation within ☒ ☐ ☐ Movement Within the Facility the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. 7606 Santa Cruz Probation JH PRO 20-22 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Youth shall be placed in restraints only with the approval of the facility manager or designee. The facility manager Chapter 19, Section 3-A, 2 may delegate authority to place a youth in restraints to a ☒ ☐ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no later Chapter 19, Section 3-A, 11 than two hours from the time of placement. The youth ☒ ☐ ☐ shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from the ☒ ☐ ☐ Chapter 19, Section 3-A, 12 time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted to ensure that the restraints are properly employed, and Chapter 19, Section 3-A, 4 to ensure the safety and well-being of the youth. ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an application of restraints. Chapter 19, Section 3-A, 14 ☒ ☐ ☐ Chapter 19, Section 3-E, 2 (b) known medical conditions that would contraindicate certain restraint devices and/or ☒ ☐ ☐ Chapter 19, Section 3-G, 9 techniques. (c) acceptable restraint devices. Chapter 19, Section 3-E, 1 Soft and Hard ☒ ☐ ☐ Restraints (Handcuffs and Leg Restraints) (d) signs or symptoms which should result in immediate medical/mental health referral. ☒ ☐ ☐ Chapter 19, Section 3-A, 16 7606 Santa Cruz Probation JH PRO 20-22 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) availability of cardiopulmonary resuscitation equipment. ☒ ☐ ☐ Chapter 19, Section 3-G, 10 AED (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or Chapter 19, Section 3-A, 4 in a specified housing area for restrained youth ☒ ☐ ☐ which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Chapter 19, Section 3-G, 6 (h) exercising of extremities. ☒ ☐ ☐ Chapter 19, Section 3-G, 4 1358.5 USE OF RESTRAINT DEVICES FOR MOVEMENT AND TRANSPORTATION WITHIN Chapter 19, Section 6 Use of Restraints for THE FACILITY. Movement Within the Facility The Facility Administrator, in cooperation with the responsible physician and behavioral/mental health Of the 33 UF incidents, fourteen involved director, shall develop and implement written policies UR under this regulation. Each were related and procedures for the use of restraint devices when the to a fight or aggressive behavior warranting purpose is for movement or transportation within the the return of youth to their room after failing facility that shall include the following: ☒ ☐ ☐ to follow staff directives. Youth attend Juvenile Court adjacent to the facility unless there is a need to transport to Superior Court downtown. It is rare a youth is restrained to transport anywhere within the building, but only to transport outside of the facility. (a) identification of acceptable restraint devices, staff approved to utilize restraint devices and the Chapter 19, Section 6-A Approved required training. ☒ ☐ ☐ Equipment Chapter 19, Section 6-B Training 7606 Santa Cruz Probation JH PRO 20-22 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) the circumstances leading to the application of restraints must be documented. ☒ ☐ ☐ Chapter 19, Section 6-E Documentation (c) an individual assessment of the need to apply restraints for movement or transportation that Chapter 19, Section 6-C Individual includes consideration of less restrictive Assessment alternatives, consideration of a youth’s known ☒ ☐ ☐ medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint ☒ ☐ ☐ Chapter 19, Section 6-C, 1 and Introduction devices shall not be used for the purposes of to Chapter discipline or retaliation. (e) the use of restraints on pregnant youth is limited in accordance with Penal Code Section6030(f) and ☒ ☐ ☐ Chapter 19, Section 6-F Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES (a) The facility administrator, and where applicable, in The facility does not have a safety cell. cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who ☐ ☐ ☒ present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, ☐ ☐ ☒ and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and ☐ ☐ ☒ any staff interventions every 15 minutes, with actual time recorded; 7606 Santa Cruz Probation JH PRO 20-22 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less ☐ ☐ ☒ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and exhausted, unless attempting those options poses ☐ ☐ ☒ a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or ☐ ☐ ☒ retaliation by staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of ☐ ☐ ☒ the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☐ ☐ ☒ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the ☐ ☐ ☒ goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements ☐ ☐ ☒ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 7606 Santa Cruz Probation JH PRO 20-22 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1360 SEARCHES The facility administrator shall develop and implement Chapter 9, Section 2 written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures shall provide that: We reviewed the two incident reports involving a strip search this cycle. Each met ☒ ☐ ☐ the requirements of the regulation and are rare occurrences, specifically if a youth is found with contraband or at intake with documented and articulated suspicion. The search requires administrative approvals. (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and Chapter 9, Section 2-A, Facility staff. ☒ ☐ ☐ Chapter 9, Section 2-B-Youth (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person Chapter 9, Section 2-B being searched and shall not be conducted for ☒ ☐ ☐ harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section Chapter 9, Section 2-E Strip Search 4030. ☒ ☐ ☐ Procedures (d) Physical body cavity searches shall only be conducted by a medical professional. ☒ ☐ ☐ Chapter 9, Section 2-B, 1 Definitions (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor Chapter 9, Section 2-B, 2-c when there is reasonable suspicion based on ☒ ☐ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall comply with Section 1352.5. Chapter 10, Section 5-IV, C Searches of ☒ ☐ ☐ Transgender and Intersex Youth 7606 Santa Cruz Probation JH PRO 20-22 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent circumstances or Chapter 9, Section 2-B, 2-h when conducted by a medical professional. Such ☒ ☐ ☐ searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE The facility administrator shall develop and implement Chapter 18, Section 1-A, 2 written policies and procedures whereby any youth may appeal and have resolved grievances relating to any condition of confinement, including but not limited to The policy is outlined in the unit and youth health care services, classification decisions, program ☒ ☐ ☐ handbook. We reviewed ten of the 43 total participation, telephone, mail or visiting procedures, grievances this cycle. Each were handled food, clothing, bedding, mistreatment, harassment or within two days of filing and included violations of the nondiscrimination policy. There shall administrator review. The agency be no time limit on filing grievances. Policies and communicates with the youth regarding the procedures shall include provisions whereby the facility statements in the grievance and is responsive manager ensures: to youth needs. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth ☒ ☐ ☐ Chapter 18, Section 1-B, 1 to have free access to the form; (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth ☒ ☐ ☐ Chapter 18, Section 1-B, 1 supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate staff level; ☒ ☐ ☐ Chapter 18, Section 1-B, 2 (d) provision for a prompt review and initial response to grievances within three (3) business days, Chapter 18, Section 1-B, 5 grievances that relate to health and safety issues must be addressed immediately; ☒ ☐ ☐ Staff try to resolve within 24 hours of receiving the grievance. (1) The youth may elect to be present to explain his/her version of the grievance to a person not ☒ ☐ ☐ Chapter 18, Section 1-B, 8 directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. ☒ ☐ ☐ Chapter 18, Section 1-B, 8 7606 Santa Cruz Probation JH PRO 20-22 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) provision for a written response to the grievance which includes the reasons for the decisions; ☒ ☐ ☐ Chapter 18, Section 1-B, 9 (f) a system which provides that any appeal of a grievance shall be heard by a person not directly ☒ ☐ ☐ Chapter 18, Section 1-B, 10 involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a ☒ ☐ ☐ Chapter 18, Section 1-B, 14 longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual ☒ ☐ ☐ Chapter 18, Section 1-C harassment. Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be ☒ ☐ ☐ Chapter 18, Section 1-D addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS A written report of all incidents which result in physical Chapter 8, Section 1, G harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☐ ☐ maintained. Such written record shall be prepared by the This section outlines all components required staff and submitted to the facility manager by the end of by regulation. the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT DNA SPECIMENS, SAMPLES, The facility does not use force to collect IMPRESSIONS DNA, rather youth refusal is a return to (a) Pursuant to Penal Code Section 298.1 authorized Court. law enforcement, custodial, or corrections personnel including peace officers, may employ ☐ ☐ ☒ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. 7606 Santa Cruz Probation JH PRO 20-22 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts ☐ ☐ ☒ and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and include an advisement of the ☐ ☐ ☒ legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that ☐ ☐ ☒ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the ☐ ☐ ☒ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7606 Santa Cruz Probation JH PRO 20-22 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM (a) School Programs Chapter 21, Section 1 School Program The County Board of Education shall provide for the Chapter 21, Section 1, A-1 Annual administration and operation of juvenile court schools in Evaluation conjunction with the Chief Probation Officer, or designee Chapter 21, Section 1, A-2 Use of pursuant to applicable State laws. The school and facility Technology administrators shall develop and implement written policy and procedures to ensure communication and Chapter 21, Section 1, B-4 Communication coordination between educators and probation staff. Chapter 21, Section 1, D-1 Culturally Culturally responsive and trauma-informed approaches responsive and trauma informed education should be applied when providing instruction. Education services. staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology practices. The facility administrator shall request an annual review of each required element of the The Santa Cruz County Office of Education program by the Superintendent of Schools, and a report operates the Hartman School within the or review checklist on compliance, deficiencies, and facility. School staff promote healthy corrective action needed to achieve compliance with this relationships and positive self-esteem with section. Such a review, when conducted, cannot be ☒ ☐ ☐ students. Staff facilitate the Scribbles delegated to the principal or any other staff of any Institute, Music in May, Shakespeare to Go, juvenile court school site. The Superintendent of Schools Library Services and BASTA, a gang shall conduct this review in conjunction with a qualified intervention program. Technology, a outside agency or individual. Upon receipt of the review, Restorative Justice Program, and Cabrillo the facility administrator or designee shall review each College enrollment is available for youth that item with the Superintendent of Schools and shall take have or are close to graduating. Teachers, whatever corrective action is necessary to address each facility staff, and agency partners meet deficiency and to fully protect the educational interests regularly to discuss all aspects of the youths of all youth in the facility. stay, including educational programming, credits, and re-entry plans. Graduated youth continue to be allowed in the classroom and work on their Edovo tablets to further prepare them for independent living, career guidance, and job searches. 7606 Santa Cruz Probation JH PRO 20-22 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Required Elements The facility school program shall comply with the State Chapter 21, Section 1, A Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California ☒ ☐ ☐ Standards for the Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff Chapter 21, Section 1, D-2 shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Education Code and include, but not be limited ☒ ☐ ☐ Chapter 21, Section 1, B-2 to, courses required for high school graduation. (2) Information and preparation for the High School Equivalency Test as approved by the California ☒ ☐ ☐ Chapter 21, Section 1, E-1 Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education and vocational opportunities. ☒ ☐ ☐ Chapter 21, Section 1, E-1 (4) Administration of the High School Equivalency Tests as approved by the California Department ☒ ☐ ☐ Chapter 21, Section 1, E-1 of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient ☒ ☐ ☐ Chapter 21, Section 1, D-6 progress towards grade level standards. 7606 Santa Cruz Probation JH PRO 20-22 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) The minimum school day shall be consistent with State Education Code Requirements for juvenile Chapter 21, Section 1, E-2 court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with ☒ ☐ ☐ the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of classification, housing, security Chapter 21, Section 1, C-4 status, disciplinary or separation status, including room confinement, except when providing education poses an immediate threat ☒ ☐ ☐ to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline (1) Positive behavior management will be Chapter 21, Section 1, C-2 implemented to reduce the need for disciplinary ☒ ☐ ☐ action in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative decisions made by probation staff that may Chapter 21, Section 1, C-4 affect the educational programming of students. The facility has a Multi-Disciplinary Team ☒ ☐ ☐ (MDT) which addresses any issues with youth and promotes communication and coordination to support youth having difficulty in the classroom setting. 7606 Santa Cruz Probation JH PRO 20-22 - 57 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Except as otherwise provided by the State Education Code, expulsion/suspension from Chapter 21, Section 1, C-3 school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State ☒ ☐ ☐ Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and Chapter 21, Section 1, C-4 procedures that address the rights of any student ☒ ☐ ☐ who has continuing difficulty completing a school day. (d) Provisions for Special Populations Chapter 21, Section 1, D-4 (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not ☒ ☐ ☐ limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be afforded an educational program that ☒ ☐ ☐ Chapter 21, Section 1, D-5 addresses their language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission ☒ ☐ ☐ Chapter 21, Section 1, B-3 (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ Chapter 21, Section 1, B-3, a (B) Home Language Survey and the results of the State Test used for English language ☒ ☐ ☐ Chapter 21, Section 1, B-3, b proficiency; (C) Needs and services of special populations as defined by the State Education Code, ☒ ☐ ☐ Chapter 21, Section 1, B-3, c including but not limited to, students with special needs. 7606 Santa Cruz Probation JH PRO 20-22 - 58 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (D) Discipline problems. ☒ ☐ ☐ Chapter 21, Section 1, C (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to ☒ ☐ ☐ Chapter 21, Section 1, B-1 determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary education plan shall be developed for each youth ☒ ☐ ☐ Chapter 21, Section 1, B-1 within five school days. (4) Upon enrollment, education staff shall comply with the State Education Code and request the Chapter 21, Section 1, B-2 youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, ☒ ☐ ☐ state language assessment scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Chapter 21, Section 1, E-5 (1) The complete facility educational record of the ☒ ☐ ☐ youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for ☒ ☐ ☐ Chapter 21, Section 1, E-6 course work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Chapter 21, Section 1, E-3 (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition ☒ ☐ ☐ needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. 7606 Santa Cruz Probation JH PRO 20-22 - 59 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) Post-Secondary Education Opportunities Chapter 21, Section 1, E-4 (1) The school and facility administrator should, whenever possible, collaborate with local post- ☒ ☐ ☐ secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND EXERCISE. Chapter 20, Section 2 Recreation and Exercise Program Discussion The facility administrator shall develop and implement written policies and procedures for programs, recreation, and exercise for all youth. The intent is to The agency continues to provide an minimize the amount of time youth are in their rooms abundance of programming to youth or their bed area. including: Barrios Unidos (Peer to Peer Group facilitated by CBO); Gang Intervention (SCOE); Positive Parenting; Yoga; Self- Care; Parent/Teen Mediation; CFT; ART; Career Panels; College Courses through the County Office of Education; Alcance Community Organizational Project (Job readiness, resume writing, etc.); Library ☒ ☐ ☐ Services; Young Writers Program; Edovo Tablet Technology; Chess (Community Volunteers); The Beat Within; Friday Night Live, Seven Challenges; and a number of volunteers for Music, Art, Theater, Murals, NA, AA, and special events. A resource board and calendars are updated monthly and posted in the living unit. Youth receive these services through community stakeholders/providers, the SCOE, and probation staff. The programs are engaging and, with the low population, all youth get well beyond structured programming from research-based practices that focus on youth rehabilitation. 7606 Santa Cruz Probation JH PRO 20-22 - 60 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three Chapter 20, Section 2-Discussion, 1 hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding Chapter 20, Section 2-Discussion, 3 by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. Chapter 20, Section 2-Discussion, 4 ☒ ☐ ☐ The facility program, recreation and exercise schedule is posted in the living unit. It is noted that Large Muscle Exercise is completed during the school day. There will be a written annual review of the programs, recreation, and exercise by the responsible agency to Chapter 20, Section 2-Discussion, 5 ensure content offered is current, consistent, and relevant to the population. ☒ ☐ ☐ The annual review was conducted by Sara Ryan, Division Director, on January 13, 2022. 7606 Santa Cruz Probation JH PRO 20-22 - 61 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily Chapter 20, Section 2, C-1 through 3 programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro-social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 and 1356. Such ☒ ☐ ☐ programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; Chapter 20, Section 2, C-10 (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. 7606 Santa Cruz Probation JH PRO 20-22 - 62 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to Chapter 20, Section 2, B-1 through 3. unscheduled activities such as leisure reading, letter ☒ ☐ ☐ writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle Chapter 20, Section 2, A activity each day. ☒ ☐ ☐ Each youth received 70 minutes of LME via Physical Education at school. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and programs. Chapter 20, Section 2, Discussion 6 The administrator/manager shall document the reasons ☒ ☐ ☐ why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM The facility administrator shall provide access to Chapter 14, Section 1-A, 1 religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth ☒ ☐ ☐ shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☐ ☐ Chapter 14, Section 1-A, 2 (b) availability of clergy; and, ☒ ☐ ☐ Chapter 14, Section 1-A, 2 (c) availability of religious diets. ☒ ☐ ☐ Chapter 14, Section 1-A, 2 7606 Santa Cruz Probation JH PRO 20-22 - 63 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1373 WORK PROGRAM The facility administrator shall develop policies and Chapter 20, Section 6, A-1 through 3 procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☐ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING The facility administrator shall develop and implement Chapter 15, Section 1-I, 1 and 2 written policies and procedures for visiting, that include Chapter 15, Section 1-A, 5 and 6 provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing in loco parentis, and children of youth. Other family Facility staff allow any person to visit a members, such as grandparents and siblings, and ☒ ☐ ☐ youth that can have a positive outcome for supportive adults, may be allowed to visit with the behavior in the facility or re-entry into the approval of the facility administrator or designee, and in community. In person visitation is on one conjunction with the youth’s case plan or in the best weeknight and one weekend day. Virtual interest of the youth. visits continue if the parent is unable to come to the facility. All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and security. Chapter 15, Section 1-B Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but ☒ ☐ ☐ Chapter 15, Section 1-A, 3 Monitoring conversations shall not be monitored unless there is a security or safety need. Chapter 15, Section 1-A, 4 Two Hours/week Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, Chapter 15, Section 1-A, 5 Therapy and shall be accommodated as necessary and within the Professional Visits discretion of the facility administrator or designee. ☒ ☐ ☐ Family therapy and professional visits shall be Chapter 15, Section 1-A, 6 Special Visits accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. 7606 Santa Cruz Probation JH PRO 20-22 - 64 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility may provide access to technology as an alternative, but not as a replacement, to in-person ☒ ☐ ☐ Chapter 15, Section 1-A, 7 visiting. 1375 CORRESPONDENCE The facility administrator shall develop and implement ☒ ☐ ☐ Chapter 13, Section 2 written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth may send or receive; ☒ ☐ ☐ Chapter 13, Section 2-A, 5 (b) youth may send two letters per week postage free; Chapter 13, Section 2-A, 3 ☒ ☐ ☐ The facility allows seven letters postage free, compliant with the intent of regulation change. (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder Chapter 13, Section 2-A, 1 Confidential of public office, and the Board; however, authorized ☒ ☐ ☐ facility staff may open and inspect such mail only to Chapter 13, Section 2-B-1 Screening search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there is ☒ ☐ ☐ Chapter 13, Section 2-B, 1 reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Chapter 20, Section 4 The administrator of each juvenile facility shall develop ☒ ☐ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES Chapter 13, Section 3 ☒ ☐ ☐ The facility administrator shall develop written procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: 7606 Santa Cruz Probation JH PRO 20-22 - 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; ☒ ☐ ☐ Chapter 13, Section 3-A (b) provision for confidential consultation with attorneys; and, ☒ ☐ ☐ Chapter 13, Section 3-A (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. ☒ ☐ ☐ Chapter 13, Section 3-A 1390 DISCIPLINE The facility administrator shall develop and implement Chapter 16, Section 1-A, 1-a written policies and procedures for the discipline of Chapter 16, Section 1-A, 1-c youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. Chapter 16, Section 1-A, 1-d Discipline shall be imposed at the least restrictive level ☒ ☐ ☐ which promotes the desired behavior and shall not include corporal punishment, group punishment, The facility has structured a discipline matrix physical or psychological degradation. Deprivation of to allow youth to understand expectations the following is not permitted: and consequences. (a) bed and bedding; ☒ ☐ ☐ Chapter 16, Section 1-A, 1-d, 1 (b) daily shower, access to drinking fountain, toilet and personal hygiene items, and clean clothing; ☒ ☐ ☐ Chapter 16, Section 1-A, 1-d, 3; 5; 8; 9 (c) full nutrition; ☒ ☐ ☐ Chapter 16, Section 1-A, 1-d, 2 (d) contact with parent or attorney; ☒ ☐ ☐ Chapter 16, Section 1-A, 1-d, 4 7606 Santa Cruz Probation JH PRO 20-22 - 66 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) exercise; ☒ ☐ ☐ Chapter 16, Section 1-A, 1-d, 6 (f) medical services and counseling; ☒ ☐ ☐ Chapter 16, Section 1-A, 1-d, 11 and 13 (g) religious services; ☒ ☐ ☐ Chapter 16, Section 1-A, 1-d, 12 (h) clean and sanitary living conditions; ☒ ☐ ☐ Chapter 16, Section 1-A, 1-d, 10 (i) the right to send and receive mail; ☒ ☐ ☐ Chapter 16, Section 1-A, 1-d, 7 (j) education; and, ☒ ☐ ☐ Chapter 16, Section 1-A, 1-d, 14 (k) rehabilitative programming. ☒ ☐ ☐ Chapter 16, Section 1-A, 1-d, 15 The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct of youth. Chapter 16, Section 1-A, 1-b Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS The facility administrator shall develop and implement ☒ ☐ ☐ Chapter 17, Section 1 written policies and procedures for the administration of discipline which shall include, but not be limited to: 7606 Santa Cruz Probation JH PRO 20-22 - 67 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) designation of personnel authorized to impose discipline for violation of rules; ☒ ☐ ☐ Chapter 17, Section 1-B, 1-a through c (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Chapter 16, Section 1-A, 1-h (c) definition of major and minor rule violations and their consequences, and due process requirements; Chapter 17, Section 1-A ☒ ☐ ☐ The rules and sanctions are posted in the living unit. (d) trauma-informed approaches and positive behavior interventions; ☒ ☐ ☐ Chapter 17, Section 1-A, 1-h (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct Chapter 17, Section 1-A, 1 Minor Rule imposing a minor consequence. Discipline shall be ☒ ☐ ☐ Violations accompanied by written documentation and a policy of review and appeal to a supervisor; and, 7606 Santa Cruz Probation JH PRO 20-22 - 68 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) major rule violations and the discipline process shall be documented and require the following: Chapter 17, Section 1-A, 2 Major Rule Violations We reviewed 11 of the 83 major incidents which resulted in due process. The form, manner of execution, and consistent consequences were well documented and allowed the youth to realize behavior related consequences for their actions. Youth are held accountable in the least ☒ ☐ ☐ intrusive and positive based manner possible. Verbal discussions and counseling occur often, with prompts of what the youth could have done differently. For major rule violations, youth are held accountable but foster positive benefits from due process, facilitating return to regular programming quickly. The ‘every day is a new day” philosophy continues to work well with this population and staff encourage moving on from bad behavior to positive performance through conflict resolution and counseling. (1) written notice of violation prior to a hearing; ☒ ☐ ☐ Chapter 17, Section 1-A, 2-a (2) accommodations provided to youth with disabilities, limited literacy, and English ☒ ☐ ☐ Chapter 17, Section 1-A, 2-b language learners; (3) hearing by a person who is not a party to the incident; ☒ ☐ ☐ Chapter 17, Section 1-A, 2-c (4) opportunity for the youth to be heard, present evidence and testimony; ☒ ☐ ☐ Chapter 17, Section 1-A, 2-d 7606 Santa Cruz Probation JH PRO 20-22 - 69 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) provision for youth to be assisted by staff in the hearing process; ☒ ☐ ☐ Chapter 17, Section 1-A, 2-e (6) provision for administrative review. ☒ ☐ ☐ Chapter 17, Section 1-A, 2-f (g) violations that result in a removal from camp or commitment program, but not a return to court, will ☐ ☐ ☒ follow the due process provisions in subsection (e) above. 1410 MANAGEMENT OF COMMUNICABLE DISEASES. County of Santa Cruz Health Services Agency (CSCHSA) Series 300, J-310: Care The health administrator/responsible physician, in and Treatment of Communicable Diseases cooperation with the facility administrator and the local ☒ ☐ ☐ health officer, shall develop written policies and procedures to address the identification, treatment, This policy outlines a series of guidelines to control and follow-up management of communicable address communicable diseases. diseases. The policies and procedures shall address, but not be limited to: (a) Intake health screening procedures; CSCHSA Series 300, I-A Intake Screening This prompts the screening process for all youth coming into the facility. County of Santa Cruz - Juvenile Hall Memo ☒ ☐ ☐ (most current 11-20-20): Medical Isolation County of Santa Cruz Probation Department - Juvenile Hall Memo effective March 26, 2020: COVID-19 Pre-Book Screening Paragraph #1 7606 Santa Cruz Probation JH PRO 20-22 - 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Identification of relevant symptoms; CSCHSA Series 300, I-B, 1 and 2 This articulates the nature of identified problem and list of complaints in the screening process. ☒ ☐ ☐ County of Santa Cruz Probation Department - Juvenile Hall Memo effective March 26, 2020: COVID-19 Pre-Book Screening Paragraph #3: Questions about symptoms. (c) Referral for medical evaluation; CSCHSA Series 300 I-B: Health Assessment ☒ ☐ ☐ County of Santa Cruz - Juvenile Hall Memo (most current 11-20-20): Medical Isolation. Bullet #1 (d) Treatment responsibilities during detention; CSCHSA Series 300, I-B, 6: Treatment CSCHSA Series 300, II Plan for Segregation ☒ ☐ ☐ CSCHSA Series 300, IV Health Education for Treatment Planning County of Santa Cruz - Juvenile Hall Memo (most current 11-20-20): COVID-19 Quarantine Protocols. Bullet #3 (e) Coordination with public and private community- based resources for follow-up treatment; CSCHSA Series 300, I-B, 7 Coordination ☒ ☐ ☐ with private/public resources for follow up treatment if necessary. 7606 Santa Cruz Probation JH PRO 20-22 - 71 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) Applicable reporting requirements; and, County of Santa Cruz Probation Department - Juvenile Hall Memo effective March 26, ☒ ☐ ☐ 2020: COVID-19 Paragraph #5 and 6: Notifications to Probation Administrators, and Public Questions about symptoms. (g) Strategies for handling disease outbreaks. County of Santa Cruz Health Services Agency (CSCHSA) Series 300: Care and Treatment of Communicable Diseases ☒ ☐ ☐ This policy outlines a series of guidelines to address communicable diseases and outbreaks. The policies and procedures shall be updated as necessary to reflect communicable disease priorities The agency has signage and directives for identified by the local health officer and currently youth and staff posted throughout the recommended public health interventions. ☒ ☐ ☐ facility to educate, communicate, and control the current situations related to COVID-19. 7606 Santa Cruz Probation JH PRO 20-22 - 72 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1433 REQUESTS FOR HEALTH CARE SERVICES (EXCERPT) Santa Cruz County Health Services Agency (HSA) Series 300, J304 Access to Treatment The health administrator, in cooperation with the facility administrator, shall develop policy and procedures to establish a daily routine for youth to SCHSA completed a report of statistical convey requests for emergency and non-emergency information for 2021 revealing: medical, dental and behavioral/mental health care services. Youth admitted: 185 Youth Released: 180 ☒ ☐ ☐ Youth detained for <48 hours: 103 ADP: 13 Medical referrals to outside providers: 8 ER Visits: 11 Dental Services: 20 Monthly avg youth on Psychotropic Meds: 4 Monthly avg youth with open MH case: 12 1480 STANDARD FACILTY CLOTHING ISSUE Chapter 24, Section 2, A-1 The youth’s personal clothing, undergarments and footwear may be substituted for the institutional ☒ ☐ ☐ clothing and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily laundered, in good repair, and free of holes and ☒ ☐ ☐ Chapter 24, Section 2, A-2, a tears. (b) The standard issue of climatically suitable clothing ☒ ☐ ☐ for youth shall consist of but not be limited to: (1) Socks and serviceable footwear; ☒ ☐ ☐ Chapter 24, Section 2, B-1 7606 Santa Cruz Probation JH PRO 20-22 - 73 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Outer garments; ☒ ☐ ☐ Chapter 24, Section 2, B-2 (3) New non-disposable underwear which shall remain with the youth throughout their stay, ☒ ☐ ☐ Chapter 24, Section 2, B-3 and 4 and; (4) Undergarments, that are freshly laundered and free of stains, including tee shirts and bras. ☒ ☐ ☐ Chapter 24, Section 2, B-3 and 4 (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and Chapter 24, Section 3, A-2 dried completely in a mechanical dryer or other ☒ ☐ ☐ laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ Chapter 24, Section 2, B-6 1482 CLOTHING EXCHANGE Chapter 24, Section 3 The facility administrator shall develop and implement written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless ☒ ☐ ☐ work, climatic conditions, or illness necessitates more frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S PERSONAL CLOTHING Chapter 24, Section 3, F There shall be written policies and site-specific procedures developed and implemented by the facility ☒ ☐ ☐ administrator to control the contamination and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 7606 Santa Cruz Probation JH PRO 20-22 - 74 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1485 ISSUE OF PERSONAL CARE ITEMS Chapter 24, Section 4 There shall be written policies and site-specific procedures developed and implemented by the facility Chapter 24, Section 4, A-1, f administrator for the availability of personal hygiene ☒ ☐ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☐ ☐ Chapter 24, Section 4, A-1, a (b) Toothpaste; ☒ ☐ ☐ Chapter 24, Section 4, A-1, b (c) Soap; ☒ ☐ ☐ Chapter 24, Section 4, A-1, c (d) Comb; ☒ ☐ ☐ Chapter 24, Section 4, A-1, d (e) Shaving implements; ☒ ☐ ☐ Chapter 24, Section 4, A-1, e (f) Deodorant; ☒ ☐ ☐ Chapter 24, Section 4, A-1, n (g) Lotion; ☒ ☐ ☐ Chapter 24, Section 4, A-1, i, j and k (h) Shampoo; and, ☒ ☐ ☐ Chapter 24, Section 4, A-1, g 7606 Santa Cruz Probation JH PRO 20-22 - 75 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (i) Post-shower conditioning hair products. ☒ ☐ ☐ Chapter 24, Section 4, A-1, l Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap Chapter 24, Section 4, A-1 provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged Chapter 24, Section 4, B-1 safety razors, electric razors, and other shaving ☒ ☐ ☐ Chapter 24, Section 5, A-5 Disposable instruments capable of breaking the skin, when shared Razors among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE Chapter 20, Section 11 Showers There shall be written policies and site specific procedures developed and implemented by the facility Chapter 24, Section 4, B-1 administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING Chapter 24, Section 5 Shaving Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (Excerpt) Chapter 24, Section 1 Haircuts Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services ☒ ☐ ☐ monthly. Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE Chapter 24, Section 2, B-1, a Clean laundered, suitable bedding and linens, in good ☒ ☐ ☐ repair, shall be provided for each youth entering a living area who is expected to remain overnight, shall include, but not be limited to: 7606 Santa Cruz Probation JH PRO 20-22 - 76 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of these ☒ ☐ ☐ Chapter 24, Section 2, B-1, a-A regulations; (b) One pillow and a pillow case unless provided for in (a) above; ☒ ☐ ☐ Chapter 24, Section 2, B-1, a-B (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ Chapter 24, Section 2, B-1, a-B (d) One towel; and, ☒ ☐ ☐ Chapter 24, Section 2, B-1, a-C (e) One blanket or more, up on request ☒ ☐ ☐ Chapter 24, Section 2, B-1, a-D 1501 BEDDING LINEN EXCHANGE Chapter 24, Section 3, E The facility administrator shall develop and implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once a month. Chapter 24, Section 3, E-1 ☒ ☐ ☐ 7606 Santa Cruz Probation JH PRO 20-22 - 77 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1510 FACILITY SANITATION, SAFETY AND MAINTENANCE Chapter 25, Section 1 Facility Sanitation The facility administrator shall develop and implement written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7606 Santa Cruz Probation JH PRO 20-22 - 78 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☐ ☐ ☒ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☐ ☒ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7606 Santa Cruz Probation JH PRO 20-22 - 79 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7606 FACILITY NAME: Santa Cruz County Juvenile Hall FACILITY TYPE: JH 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That Apply): X X FIELD REPRESENTATIVE: Elizabeth Gong DATE: August 18, 2022 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of youth pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; X 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section 1230.1.2; In each juvenile hall, camp and ranch, space used for the X reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; X 4. A secure vault or storage space for youth, valuables; X 5. Telephone accessible to youth; and X 6. Access to hot and cold running water for staff use. X 1230.1.2 Locked holding room. A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area per X youth; 2. Provide no less than 45 square feet of floor space and have X a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as specified in X Section 1230.2.8; 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, unless a Youth have access to a toilet, sink, and fountain X procedure is in effect to give the youth access to a toilet, adjacent to the holding room. wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and X 6. Have an outward swinging or lateral sliding door. X 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy sleeping X rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 7606 Santa Cruz Probation JH PHY 20-22 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.4 Corridors X Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy sleeping X rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or other action X if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. Locked sleeping rooms shall be equipped with an individual X or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or slide X laterally. 1230.1.7 Single occupancy sleeping rooms. Single occupancy sleeping rooms shall provide the X following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, X 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide the X following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a X minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.9 Dormitories The facility was constructed with one dormitory, Dormitories shall provide the following: however, it has been used as an alternative 1. A minimum of 50 square feet of floor area per youth X classroom since the 2008-2010 Inspection cycle. with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8-foot clear ceiling height; 2. Designed for no fewer than four youth; X 3. Dormitories in juvenile halls shall be designed for no X more than 30 youth; 4. Camps shall conform to Items 1 and 2. X 7606 Santa Cruz Probation JH PHY 20-22 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.10 Dayrooms Dayrooms shall contain 35 square feet of floor area per X youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking X fountains and showers as specified in Section 1230.2. 1230.1.11 Physical activity and recreation areas. The agency indoor recreation space is the unit Indoor/outdoor physical activity and recreation areas shall dayroom and the outdoor space is a shared be designed as follows: courtyard off of each unit, compliant with 1. Minimum indoor outdoor recreation space for facility regulations when constructed in 1968. The capacity: 40 or less is 9,000 square feet; 41-274 is 225 facility has a large outdoor recreation area but, square feet per youth up to 61,650 square feet; 275 or because there is inadequate fencing, it is not able more is 61,650 square feet, plus 145 square feet for each to be used. youth beyond 274 [up to a maximum of 87,120 square X feet] The agency was awarded SB 81, Round 1 funding for a gymnasium, to meet current regulations regarding indoor and outdoor space. Due to delays from the county, State Fire Marshal and contractor/design issues, the project has suffered numerous delays. Last communications with the county reveal the project is scheduled to begin construction in 2023. 1.1 At least one quarter of the dedicated indoor/outdoor X space shall be a paved or like surface. 1.2 The required recreation area shall contain no single X dimension less than 40 feet. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow compliance with X Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided X to allow for evening activities and to provide security. 4. Access must be provided to a toilet, wash basin and drinking fountain as specified in Section 1230.2. Youth return to the unit adjacent to the current X space for using the restroom. 1230.1.12 Academic classrooms. X There shall be a dedicated classroom space for every juvenile in every facility. The primary purpose for the academic classroom shall be X for education. Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk and work The Multi-purpose room is used as a classroom in X area and a minimum of 28 square feet of floor space per Unit A. minor. A communication system shall be provided in each X classroom to allow for immediate response to emergencies. The classroom shall be designed for a maximum of 20 X minors. 7606 Santa Cruz Probation JH PHY 20-22 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small group The old dormitory is used for this purpose, which X educational purposes. is adjacent to the existing classroom in Unit B. 1230.1.13 Safety room. A safety room shall: X 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; X 3. Be padded as specified in Section 1230.2.7; X 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 X inches wide nor less than 24 inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified in X Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls for which X must be located outside of the room; 7. Be equipped with a variable intensity, security-type X lighting fixture with controls located outside the room; 8. Any wall or ceiling-mounted devices must be designed X to prohibit access to the youth occupant; and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches and 32 inches X as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. X There must be a minimum of one suitably equipped medical examination room in every juvenile facility. Medical examination rooms shall provide the following: Medical Exam space was constructed in 2003. X 1. Space for carrying out routine medical examinations and emergency care and used for no other purpose; 2. Privacy for youth; X 3. Lockable storage space for medical supplies; X 4. Not less than 144 square feet of floor space with no X single dimension less than 7 feet; 5. Hot and cold running water; X 6. Smooth, nonporous, washable surface; X 7. A medical exam table; and, X 8. Adequate lighting. X 1230.1.15 Pharmaceutical storage. Provide lockable storage space for medical supplies and X pharmaceutical preparations as specified by Title 15, Section 1438. 1230.1.16 Dining areas. Dining areas in juvenile facilities shall contain a minimum X of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. X 7606 Santa Cruz Probation JH PHY 20-22 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS Dining areas shall not contain toilets or showers in the same X room without appropriate visual barrier. 1230.1.17 Visiting space. Space shall be provided in all juvenile facilities for in-person X visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to X accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, bedding, X supplies and activity equipment. 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with a X minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided for X the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. In all juvenile facilities, at least one securely lockable X janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping X rooms, single and double occupancy rooms and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting in all living X units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, X California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. There are confidential interview rooms/space in X Confidential interview rooms shall contain a minimum of 60 the booking area. square feet of floor area. In juvenile halls there shall be a minimum of one suitably X furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably furnished X interview room for each facility. 7606 Santa Cruz Probation JH PHY 20-22 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS This interview room shall provide for confidential X consultations with youth. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all minimum X standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified in X Section 1230.1.11; 2. Academic classrooms as specified in Section X 1230.1.12; 3. Medical examination room as specified in Section X 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. X 1230.1.26 Court holding room for youth. A court holding room shall: X 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; X 3. Provide no less than 40 square feet of floor area and X have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as specified X in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain as X specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, X 7. A mirror of material appropriate to the level of security X shall be provided as specified in Section 1230.2.11. 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for X specific programs in addition to recreation and exercise areas. 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: X 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X One toilet and one urinal may be substituted for every 15 X males. 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio to X youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X Wash basis must be provided with hot and cold or tempered X water. 7606 Santa Cruz Probation JH PHY 20-22 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.3 Drinking fountains. X In living areas and indoor and outdoor recreation areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the drinking X bubbler; and, 2. The water flow shall be actuated by a mechanical X means. 1230.2.4 Showers. Shower areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. Showers shall be X provided with tempered water. 1230.2.5 Beds. X Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and spaced no X less than 36 inches apart Bunk beds must have no less than 33 inches vertically X between the solid bottoms. In secure facilities, the bunks shall be securely anchored and X flushed against the floor and/or wall. 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy rooms, X double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. Night lighting is required in these areas to provide for good X visibility for supervision and be conducive to sleep. 1230.2.7 Padding. Padding in safety rooms, padding shall cover the entire X floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor of this X room. All padded rooms must be equipped with a tamper resistant X fire sprinkler as approved by the State Fire Marshal. All padding must be: X 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; X 3. At least 112 inch thick; X 4. Of a unitary or laminated construction to prevent its X destruction by teeth, hand tearing or small metal objects; 5. Firmly bonded to all padded surfaces to prevent tearing X or ripping; and, 6. Without any exposed seams susceptible to tearing or X ripping. 7606 Santa Cruz Probation JH PHY 20-22 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.8 Seating. X Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is seating X for one person. 1230.2.9 Weapons lockers. There is a weapons locker in the sallyport area. X Weapons lockers are required in all secure juvenile facilities and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual X compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: X American Society for Testing and Materials, ASTM F 1233- 98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of security X must be provided near each wash basin specified in these regulations. 7606 Santa Cruz Probation JH PHY 20-22 - 8 - J456 PHY 98 01 03 09 14 18 dot JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7606 FACILITY: Santa Cruz Juvenile Hall TYPE: JH RC: 42 FIELD REPRESENTATIVE: Elizabeth Gong DATE: August 18, 2022 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Unit Room Applicabl # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type e Rooms # Beds RC RC Square/Cubic Feet T U W F S Standards Intake Holding Pre-98 2 5 (10) 2 Each holding has approximately 83 square feet with an 11-foot bench for a rated capacity of 5 youth in each room. There is access to a toilet, sink, drinking fountain, shower and 2 interview rooms in intake Medical Exam 2003 1 1 1 1 The medical area has 227 square feet, including 9 cubic feet of storage space. Classroom Classroom Pre-98 3 Classroom A is approximately 593 square feet; Classroom B1 is 615 square feet and is used for individual instruction or counseling; Classroom B2 is 761 square feet and is classroom space. Dining Dining Pre-98 1 1 1 1 The dining area for all youth is 1,160 square feet and pending an SB 81 Remodel. Exercise Outdoor Pre-98 130’ X 56’ One outdoor recreation space has 7280 square feet. The outdoor field area is no longer available due to lack of secure fencing. Living Unit Housing Pre-98 20 1 1 20 1 1 1 4 Eighteen of the rooms are 68 square feet. The A activity/dayroom is approx. 1,167 square feet. There are 2 isolation rooms, are approximately 71 square feet, that are equipped with cameras and used for youth that present a safety or security risk. These rooms are rarely used. Living Unit Housing Pre-98 22 1 1 22 1 1 1 4 Each room is approximately 67-69 square feet. The B activity/dayroom is approximately 1,204 square feet. Room 40 is identified as a secure room with a camera for youth that present a safety and security risk. Note: The dining area, outdoor recreation yard and unit doors are pending construction and/or remodel based on SB 81 funding. Construction is scheduled to start in February 2023. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7606 Santa Cruz Probation JH LASE 20-22 - 1 - J460 LAS JUV.dot (03/01)