Shasta County (2018-2020 inspection cycle)

August 31, 2020 Tracie Neal, Chief Probation Officer Shasta County Probation Department 2684 Radio Lane Redding, CA 96001 RE: 2018 - 2020 BIENNIAL INSPECTION OF SHASTA PROBATION DEPARTMENT, WELFARE AND INSTITUTIONS CODE SECTION 209 AND 885; JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT Dear Chief Neal: Pursuant to the California Welfare and Institutions Code Section 209, the BSCC shall conduct a biennial inspection of each juvenile hall used for confinement of minors for more than 24 hours. The inspection of the Shasta County Detention Facility was conducted on February 24-26, 2020. This inspection was performed to determine compliance with the Minimum Standards for Local Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. An onsite pre inspection briefing was held May 1, 2019. Statewide trainings were held in anticipation of new regulatory expectations. These trainings were held in December 2018 to introduce probation staff to the new regulations and outline expectations for the inspection cycle. The complete BSCC inspection report is enclosed and consists of this transmittal letter, the Title 15 Procedures Checklist outlining applicable minimum standards; a Physical Plant Evaluation outlining Title 24 requirements for design; and a Living Area Space Evaluation summarizing the physical plant configuration and showing the capacity of the facility. Please refer to the Title 15 procedures checklist for indication of facility compliance status and evidence used to determine compliance. LOCAL INSPECTIONS In addition to the biennial inspection by the BSCC, Title 15, Section 1313 and statute also require an annual local inspection from the following: county building inspector or person designated by the Board of Supervisors, annual local health officer, annual county Superintendent of Schools; Juvenile Court (required for Juvenile Halls, best practice for camps) and the Juvenile Justice Commission. A biennial inspection is required from the fire authority having jurisdiction. Please refer to the Title 15 procedures checklist for dates and specific notes regarding these inspections and consider our report in conjunction with all other reports received for a comprehensive perspective of your facility. 7621\ Shasta Juvenile Rehabilitation Facility\ August 4, 2020 Chief Tracie Neal Shasta County JRF Page 2 Title 15, CCR Evaluation and Scope Our evaluation consisted of reviewing only those policies, procedures and documentation related specifically to the applicable regulations included in Title 15, CCR1. We requested and received a sampling of incident reports to include suicide watch, room confinement, use of force, use of force with the use of OC, use of restraints, restraints for movement within the facility, grievances, admission and classification reports, case plans, unit and staff schedules, due process and safety checks to ensure compliance with Title 15 Regulations. Please refer to the Procedures Checklist for detailed information. The facility offers a wide array of programming offered by both local community-based services agencies and by Probation Staff. Regular programs include Victor Support Services: ART, REMI VISTA, INC: MRT, Northern Valley Catholic Social Services: Girls Circle and Boys Counsel, Northern Valley Catholic Social Services: Project Toward No Drug Abuse, Northern California Alcoholics Anonymous: AA, Leaders of Tomorrow, Book Club, The Grow Program, and Journaling. These positive, evidence- based programs are well received by the youth and keep the youth in a positive space and outside of their rooms. The Education program was also found to be remarkable. We found that upon arrival, each youth develops a full high school educational plan that identifies which classes should be taken in what year of their high school career. Even if the youth is not in the JH or in a County Office of Education school program, this tool can be used anywhere. We also found if a youth has an IEP, upon release, the principal or teacher will attend the IEP meeting at the receiving school. This added step in the transition plan ensures a successful transition. Both the facility administration and SCOE report a great, collaborative working relationship and this shows in the classroom results. Youth we spoke to appreciate the programming and the education the most. The two young men appreciated the credit recovery aspect of the school program and liked that they would likely graduate before the left. Title 15, CCR Minimum Standards Upon review of requested policy and documentation, we found policy areas needing to be reviewed and revised to be consistent with regulatory expectations and procedural areas needing to be updated. Upon notification of these discrepancies, facility administrators immediately addressed the areas. All areas needing to be revised or updated have been addressed prior to the writing of this report. Documentation provided revealed a knowledge and familiarity with the expectations of Title 15 and the intent of the regulations; however, there was some inconsistency in the manner in which reports were documented. These areas were quickly addressed, and staff were retrained by facility administration to meet minimum standards All policy, procedure and documentation areas are now current and consistent with regulatory expectations and operations. As of the writing of this report, there are no areas of non-compliance. Please refer to the Procedures Checklist for detailed information. 1 BSCC does not review all policies and procedures. We do not “approve” policies and procedures, nor do we review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate. 7621 Shasta JH LTR 18-20 Chief Tracie Neal Shasta County JRF Page 3 Title 24, CCR Physical Plant There were no changes made to the physical plant since the last BSCC biennial inspection and the rated capacity remains at 90. We found no areas of noncompliance. Please refer to the Physical Plant Checklist for detailed information. Training The most recent Standards and Training for Corrections audit reports that the Shasta County Probation Department is in full compliance with all relevant regulations and mandates. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring There have been no violations of JJDPA this inspection cycle and no areas of non-compliance were noted. This concludes the 2018-2020 biennial inspection cycle report of the Shasta County Juvenile Rehabilitation Facility. We would like to express our gratitude to Division Director Carla Stevens, her staff and the facility partners who made the inspection process seamless and represented the facility and their respective agencies in an exemplary manner. We appreciate the time and energy spent preparing for, organizing and participating in the inspection, especially given the amount of documentation requested and the amount of work necessary updating policies, procedures and ensuring daily operations are consistent with regulation. We look forward to working together in the future. If you should have any questions, please contact me at (916) 322-1638 or email at lisa.southwell@bscc.ca.gov. Sincerely, Lisa Southwell Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Shasta County* Chair, Juvenile Justice Commission, Shasta County* Chair, Board of Supervisors, Shasta County* County Administrator, Shasta County* Carla Stevens, Division Director - Shasta County Probation * Complete copies of this inspection are available upon request and at www.bscc.ca.gov 7621 Shasta JH LTR 18-20 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7621 FACILITY NAME: FACILITY TYPE: Shasta Juvenile Rehabilitation Facility Juvenile Hall PERSON(S) INTERVIEWED: Carla Stevens, Director; Vicki Fry, Supervisor; Evelyn Hooks, Supervisor; Mike Biggers, Detention Officer; Michelle Serda;, Detention Officer; Robert Vincent, Wellpath RN, Kathy Thompson, Principal; Angela McDonald, SDC Teacher; Youth: Dayleena Age 14, Javier, Age 17; Dominic, Age 18 FIELD REPRESENTATIVE: DATE: Lisa Southwell February 24-26, 2020 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by 2019 the Board of Supervisors to approve building safety; The building inspection was completed by Tom Fuller on January 7, 2019. ☒ ☐ ☐ There were no areas of concern. There were areas noted that require corrections. (B) Fire authority having jurisdiction, including a fire Policy 9.2.7: Fire Safety Plan and clearance as required by Health and Safety Code Emergency Procedures Section 13146.1 (a) and (b); The fire inspection was completed by Matt Carter on March 13, 2020. The facility initially failed due to some minor violations that needed to be addressed. These areas ☒ ☐ ☐ were corrected and on May 14, 2020, an updated report was provided to the facility manager. Fire clearance was granted. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7621 Shasta JH PRO 18-20 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) Local health officer, inspection in accordance with 2018 Health and Safety Code Section 101045; Medical Mental Health: September 27, 2018 Nutrition: October 19,2018 Environmental Health: August 16, 2018 ☒ ☐ ☐ 2019 Medical Mental Health: September 17, 2019 Nutrition: September 17, 2019 There were no corrections necessary. Environmental Health: September 25, 2019 Corrections Made: February 14, 21, 2020 (D) County superintendent of schools on the adequacy Education for the Shasta County Juvenile of educational services and facilities as required in Rehabilitation Facility is provided by the Section 1370; Shasta County Office of Education. 2018 On May 7-11, 2018, the Facility was inspected by Doreen Fuller, Acting Assistant Superintendent, Shasta County ☒ ☐ ☐ Office of Education. Ms. Fuller found the school program to meet regulatory expectations 2019 On May 7, 2019, the Facility was inspected by Rebecca Berg, Assistant Principal, Education Services, Shasta Union High School District. Ms. Berg found the school program to meet regulatory expectations (E) Juvenile court as required by Section 209 of the 2018 Welfare and Institutions Code The facility was inspected by the Honorable Daryl Kennedy on April 2, 2019 Judge Kennedy found the facility to be suitable to house youth. ☒ ☐ ☐ 2019 The facility was inspected by the Honorable Daryl Kennedy on April 19, 2019 Judge Kennedy found the facility to be suitable to house youth. 7621 Shasta JH PRO 18-20 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (F) Juvenile Justice Commission as required by Section The Juvenile Justice Commission conducts 229 of the Welfare and Institutions Code or annual inspections of the facility. Probation Commission as required by Section 240 of 2018 the Welfare and Institutions Code. The facility was inspected on November 13, 2018 by Commissioner Steve MacFarland. The commissioner addressed and made recommendations regarding schoolbooks, privacy screens in the pods and installing ☒ ☐ ☐ bulletin boards on the pod walls for better ease of displaying documents. 2019 The facility was inspected on November 19, 2018 by Commissioner Steve MacFarland. The commissioner addressed and made recommendations regarding hiring practices to encourage promotions and to ease and avoid staff burnout 1320 APPOINTMENT AND QUALIFICATIONS A letter, dated February 20, 2020, was BSCC Note: Compliance with this section is received from Chief Probation Officer Neal determined by receipt of the Chief Probation Officer’s certifying all appointments of staff are pursuant to the applicable laws and that all certification letter confirming that all elements of staff present at the facility meet all required regulation are met. qualifications and clearances. (a) Appointment ☒ ☐ ☐ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications “” Each facility shall: (1) recruit and hire employees who possess knowledge, “” skills and abilities appropriate to their job ☒ ☐ ☐ classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical “” examination including tuberculosis screening test ☒ ☐ ☐ and evaluation for immunity to contagious illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection “” ☒ ☐ ☐ and training requirements adopted by the Board pursuant to Section 6035 of the Penal Code; and 7621 Shasta JH PRO 18-20 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) conduct a criminal records review, on each new “” employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- Probation completes all clearances for all employees of the facility, who may be present at the non-probation staff with the exception of the facility, shall have such clearance and qualifications school who complete their own. ☒ ☐ ☐ as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Each juvenile facility shall: a) have an adequate number of personnel sufficient to Policy 3.1.0 Staffing Standards carry out the overall facility operation and its The Agency’s Daily Schedules for the week programming, to provide for safety and security of of February 16, 2020 was reviewed to ensure youth and staff, and meet established standards and adequate personnel were present. Facility regulations; logs were also viewed to ensure consistency with schedules. Each unit was staffed appropriately for the number of youth housed. AM and PM shifts were generally staffed ☒ ☐ ☐ with 6 to 8 Juvenile Detention Officers and 1 Supervisor. The late-night shift generally was staffed with 4 staff and a supervisor. The facility is currently budgeted for 1 manager, 2 Supervising Probation Officers, 4 Supervising Juvenile Detention Officers, 27 Juvenile Detention Officers and 9 Extra Help Juvenile Detention Officers. At the time of inspection, there were 3 vacancies for Juvenile Detention Officers. b) ensure that no required services shall be denied Policy 3.1.0 Staffing Standards because of insufficient numbers of staff on duty absent exigent circumstances; ☒ ☐ ☐ Per interviews with youth, staff and supervisors, programs and activities are not cancelled due to lack of staffing. c) have a sufficient number of supervisory level staff to Policy 3.1.0 Staffing Standards ensure adequate supervision of all staff members; Facility is staffed with an on-duty supervisor each shift. In the event that a supervisor is ☒ ☐ ☐ not present there is an Officer in Charge (OIC) who is designated as the supervisor and who acts with supervisory powers on each shift. 7621 Shasta JH PRO 18-20 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS d) have a clearly identified person on duty at all times Policy 3.1.0 Staffing Standards who is responsible for operations and activities and The supervisor on duty is responsible for the has completed the Juvenile Corrections Officer Core ☒ ☐ ☐ operational activities of the facility. Facility Course and PC 832 training; staff are responsible for the unit activities of the youth. e) have at least one staff member present on each living Policy 3.1.0 Staffing Standards unit whenever there are youth in the living unit; ☒ ☐ ☐ There is always a staff present in the pod or where a youth is present. Youth are not left alone. f) have sufficient food service personnel relative to the Policy 3.1.0 Staffing Standards number and security of living units, including staff Youth eat all meals in the living units. Meals qualified and available to: plan menus meeting are prepared in the facility kitchen and are nutritional requirements of youth; provide kitchen delivered to the units on carts. Staff serve the supervision; direct food preparation and servings; ☒ ☐ ☐ youth their meals in the unit. conduct related training programs for culinary staff; and maintain necessary records; or, a facility may There is an ROP class that does work in the serve food that meets nutritional standards prepared kitchen, but kitchen staff are not responsible by an outside source; to supervise the youth. g) have sufficient administrative, clerical, recreational, Policy 3.1.0 Staffing Standards medical, dental, mental health, building The facility had 1 vacancy for support staff maintenance, transportation, control room, facility ☒ ☐ ☐ at the time of inspection. security and other support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be diverted from supervising youth; and, h) assign sufficient youth supervision staff to provide Policy 3.1.0 Staffing Standards continuous wide-awake supervision of youth, subject to temporary variations in staff assignments ☒ ☐ ☐ to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) Policy 3.1.0 Staffing Standards (A) during the hours that youth are awake, one wide- Staffing documentation was reviewed for awake youth supervision staff member on duty for several random days (AM and PM Shifts) as each 10 youth in detention; well as the week prior to the inspection. The facility was staffed well over the minimum ratio requirement for the amount of youth in ☒ ☐ ☐ the facility. 7621 Shasta JH PRO 18-20 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) during the hours that youth are confined to their Policy 3.1.0 Staffing Standards room for the purpose of sleeping, one wide-awake Staffing documentation was reviewed for youth supervision staff member on duty for each several random days (LN Shifts) as well as 30 youth in detention; ☒ ☐ ☐ the week prior to the inspection. The facility was staffed well over the minimum ratio requirement for the amount of youth in the facility. (C) at least two wide-awake youth supervision staff Policy 3.1.0 Staffing Standards members on duty at all times, regardless of the number of youth in detention, unless an ☒ ☐ ☐ arrangement has been made for backup support Minimum staffing for the facility is at least 4 services which allow for immediate response to plus a supervisor emergencies; and, (D) at least one youth supervision staff member on duty Policy 3.1.0 Staffing Standards who is the same gender as youth housed in the ☒ ☐ ☐ There are always male and female staff on facility. duty. (E) personnel with primary responsibility for other Policy 3.1.0 Staffing Standards duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as Only youth supervision staff provide youth supervision staff positions. supervision of the youth. (2) Special Purpose Juvenile Halls (minimum youth- Facility is not a Special Purpose Juvenile staff ratio) Hall ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the ☐ ☐ ☒ number of youth in detention, unless an arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. (E) personnel with primary responsibility for other duties such as administration, supervision of ☐ ☐ ☒ personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. 7621 Shasta JH PRO 18-20 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Camps (minimum youth -staff ratio) Facility is not a Camp (A) during the hours that youth are awake, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the ☐ ☐ ☒ number of youth in residence, unless arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty ☐ ☐ ☒ who is the same gender as youth housed in the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7621 Shasta JH PRO 18-20 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1322 YOUTH SUPERVISION STAFF Policy 8.2: New Hire Orientation ORIENTATION AND TRAINING (a) Prior to assuming any responsibilities each youth The facility training supervisor is tasked with supervision staff member shall be properly oriented setting the new hire training schedule. New to their duties, including: staff meet with the training supervisor and are initially oriented and are then assigned to a facility training officer for the first 40 hours for shadowing. Staff are then in training for an additional 40 hours where they are critiqued daily on specific skills learned. Total time in training is 80 hours. We discussed the facility training curriculum with both the facility manager and the training supervisor who indicated that all areas of regulatory requirements are met as all are required areas to be covered with the FTO and the new staff. Technical assistance ☒ ☐ ☐ provided to ensure consistency by adding a sign off to the training packet. Additional documentation reviewed and was consistent with regulation. We interviewed the last staff hired regarding their training experience. At the time of inspection, this staff member had been on the job for 1 week. She confirmed she was oriented as required and was in the process of completing her training agenda. We discussed Title 15, the expectations of the regulations and she stated that the training was consistent with the regulations and also contained other areas of training. She also noted that she came from the Sheriff’s Department and was already familiar with much of the requirements of Title 15 but for the Adult Corrections Officer. (1) youth supervision duties; ☒ ☐ ☐ Policy 8.2: New Hire Orientation (2) scope of decisions they shall make; ☒ ☐ ☐ Policy 8.2: New Hire Orientation (3) the identity of their supervisor; ☒ ☐ ☐ Policy 8.2: New Hire Orientation (4) the identity of persons who are responsible to Policy 8.2: New Hire Orientation ☒ ☐ ☐ them; (5) persons to contact for decisions that are beyond Policy 8.2: New Hire Orientation ☒ ☐ ☐ their responsibility; and (6) ethical responsibilities. ☒ ☐ ☐ Policy 8.2: New Hire Orientation (b) Prior to assuming any responsibility for the Policy 8.2: New Hire Orientation supervision of youth, each youth supervision staff ☒ ☐ ☐ member shall receive a minimum of 40 hours of facility-specific orientation, including: 7621 Shasta JH PRO 18-20 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) individual and group supervision techniques; ☒ ☐ ☐ Policy 8.2: New Hire Orientation (2) regulations and policies relating to discipline and Policy 8.2: New Hire Orientation rights of youth pursuant to law and the ☒ ☐ ☐ provisions of this chapter; (3) basic health, sanitation and safety measures; ☒ ☐ ☐ Policy 8.2: New Hire Orientation (4) suicide prevention and response to suicide Policy 8.2: New Hire Orientation ☒ ☐ ☐ attempts (5) policies regarding use of force, de-escalation Policy 8.2: New Hire Orientation techniques, chemical agents, mechanical and ☒ ☐ ☐ physical restraints; (6) review of policies and procedures referencing Policy 8.2: New Hire Orientation ☒ ☐ ☐ trauma and trauma-informed approaches; (7) procedures to follow in the event of Policy 8.2: New Hire Orientation ☒ ☐ ☐ emergencies; (8) routine security measures, including facility Policy 8.2: New Hire Orientation ☒ ☐ ☐ perimeter and grounds; (9) crisis intervention and mental health referrals to Policy 8.2: New Hire Orientation ☒ ☐ ☐ mental health services; (10) documentation; and ☒ ☐ ☐ Policy 8.2: New Hire Orientation (11) fire/life safety training ☒ ☐ ☐ Policy 8.2: New Hire Orientation (c) Prior to assuming sole supervision of youth, each Policy 8.2: New Hire Orientation youth supervision staff member shall successfully complete the requirements of the Juvenile ☒ ☐ ☐ Staff complete CORE within the first year of Corrections Officer Core Course pursuant to Penal assignment. Code Section 6035. (d) Prior to exercising the powers of a peace officer Policy 8.2: New Hire Orientation youth supervision staff shall successfully complete ☒ ☐ ☐ training pursuant to Section 830 et seq. of the Penal Staff complete PC 832 within the first year Code. of assignment. 1323 FIRE AND LIFE SAFETY Policy 9.2.7: Fire Safety Plan and Emergency Procedures Whenever there is a youth in a juvenile facility, there shall be at least one wide awake person on duty at all ☒ ☐ ☐ times who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 7621 Shasta JH PRO 18-20 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1324 POLICY AND PROCEDURES MANUAL Policy 1.1 and 1.2: Policy and Procedure All facility administrators shall develop, publish, and Manual Orientation and Use implement a manual of written policies and procedures that address, at a minimum, all regulations that are Policy is provided to new staff to review as applicable to the facility. Such a manual shall be made part of training and orientation expectations. available to all employees, reviewed by all employees, and shall be administratively reviewed at a minimum The Facility Director reviews the full facility every two years, and updated, as necessary. Those policy and procedure manual annually to records relating to the standards and requirements set ensure that all is current and correct. As new forth in these regulations shall be accessible to the Board policy is released or as policy is updated, staff ☒ ☐ ☐ on request. are required to read and confirm their The manual shall include: understanding of new policies or any changes. The Policy has been reviewed and updated on an ongoing basis since 2018 and continues to be updated as recent as February 2020 Facility administration continues to make updates as appropriate. Each policy is noted with a created date and a revised date. (a) table of organization, including channels of • Policy 2.1.4: Facility Organizational communications and a description of job Chart classifications; • 2.1.5: Roles and Responsibilities of Facility Administration ☒ ☐ ☐ • 2.1.6: Roles and Responsibilities of Juvenile Detention Officers • Policy 3.1.1: Chain of Command (b) responsibility of the probation department, purpose • Policy 2.1.1: Legal Origin, of programs, relationship to the juvenile court, the Establishment and Purpose Juvenile Justice/Delinquency Prevention • 2.2.3: Roles of Probation Staff Commission or Probation Committee, probation • Policy 2.3: Shasta County Office of staff, school personnel and other agencies that are Education involved in juvenile facility programs; • Policy 2.3: Roles of Other Agencies-Relationship to the ☒ ☐ ☐ Juvenile Court Judge • Policy 2.3: Roles of Other Agencies-Juvenile Justice Commission • Policy 5.7.4: Social Awareness Program (c) responsibilities of all employees; • 2.1.5: Roles and Responsibilities of Facility Administration ☒ ☐ ☐ • 2.1.6: Roles and Responsibilities of Juvenile Detention Officers 7621 Shasta JH PRO 18-20 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) initial orientation and training program for • Policy 8.2: New Hire Orientation employees; ☒ ☐ ☐ • Policy 13.1: Volunteer, Vendor and Support Staff Orientation (e) initial orientation, including safety and security Policy 13.1: Volunteer, Vendor and Support issues and anti-discrimination policies, for support Staff Orientation ☒ ☐ ☐ staff, contract employees, school, mental/behavioral health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and Policy 2.1.5(D): Roles and Responsibilities communication system to ensure: ☒ ☐ ☐ of Facility Administration (1) efficient operation of the juvenile facility; Policy 2.1.5(D)(1): Roles and ☒ ☐ ☐ Responsibilities of Facility Administration (2) legal and proper care of youth; Policy 2.1.5(D)(2): Roles and ☒ ☐ ☐ Responsibilities of Facility Administration (3) maintenance of individual youth's records; Policy 2.1.5(D)(3): Roles and ☒ ☐ ☐ Responsibilities of Facility Administration (4) supply of information to the juvenile court and Policy 2.1.5(D)(4): Roles and ☒ ☐ ☐ those authorized by the court or by the law; and, Responsibilities of Facility Administration (5) release of information regarding youth. Policy 2.1.5(D)(5): Roles and ☒ ☐ ☐ Responsibilities of Facility Administration (g) ethical responsibilities; ☒ ☐ ☐ Policy 3.3.1: Ethics Policy (h) trauma-informed approaches; Policy 3.3.10: Trauma-Informed Approaches to Working with Youth Staff have been trained in Child Trauma/Adverse Childhood Experiences ☒ ☐ ☐ (ACES), Trauma Informed Care and Protective Factors, Effects of trauma on Child Development and Resiliency. Staff are expected to be aware of past trauma in youth may influence their current reactions to situations while in detention. (i) culturally responsive approaches; Policy 3.3.9: Cultural and Gender Responsivity ☒ ☐ ☐ The facility school and the facility staff include the area’s customs and traditions in the facility special programs and educational curriculum. (j) gender responsive approaches; Policy 3.3.9: Cultural and Gender Responsivity ☒ ☐ ☐ The facility has gender specific programing such as Boys Council and Girls Circle. The facility also works towards addressing gender issues as they arise. 7621 Shasta JH PRO 18-20 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (k) a non-discrimination provision that provides that all Policy 5.2.7: Non-Discrimination youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group ☒ ☐ ☐ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy 6.3: Chemical Agents chemical agents related security devices, and Policy 9.1.2: Armory Operations weapons and ammunition, where applicable; ☒ ☐ ☐ No weapons of any kind or ammunition are allowed inside of the JRF. When on duty, staff carry their OC on their duty belt. When off duty, equipment is stored appropriately. (m) establishment of procedures for collection of Medi- Policy 10.32: Medi-Cal Eligibility and Cal eligibility information and enrollment of eligible Enrollment of Youth youth; and, ☒ ☐ ☐ Support staff provide information to the family of eligible youth and makes notification to HHSA of the family’s desire or if they will opt out. (n) establishment of a policy that prohibits all forms of Policy 5.10.1: PREA sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with ☒ ☐ ☐ the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the Policy 9.2.7: Fire Safety Plan and manual of policy and procedures; ☒ ☐ ☐ Emergency Procedures 7621 Shasta JH PRO 18-20 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) monthly fire and life safety inspections by facility Policy 9.2.7: Fire Safety Plan and staff with two- year retention of the inspection Emergency Procedures record; Policy 9.1.3: Emergency Equipment Inspection and Testing Fire inspection documentation was provided for 2018-2020. Inspections were not ☒ ☐ ☐ completed for July, August, October and December 2018; however, were completed for all of 2019. In 2020, all inspections were completed. While the inspections were not completed in 2018 for several months, the facility is now under different administration and the inspections have been completed and the issue has been corrected. c) fire prevention inspections as required by Health Policy 9.2.7: Fire Safety Plan and ☒ ☐ ☐ and Safety Code Section 13146.1(a) and (b); Emergency Procedures d) an evacuation plan; Policy 9.2.7: Fire Safety Plan and Emergency Procedures ☒ ☐ ☐ Evacuation signs are posted throughout the facility e) documented fire drills not less than quarterly; Policy 9.2.7: Fire Safety Plan and Emergency Procedures ☒ ☐ ☐ Fire Drills have been completed as required by regulation. f) a written plan for the emergency housing of youth in Policy 9.2.9: Evacuation the case of fire; and, ☒ ☐ ☐ Agency has evacuation location identified in policy. g) development of a fire suppression pre-plan In Policy 9.2.7: Fire Safety Plan and cooperation with the local fire department. Emergency Procedures A facility supervisor is designated to be the facility liaison with Redding Fire ☒ ☐ ☐ Department to communicate and collaborate regarding the Fire suppression pre plan. Multiple attempts were made. The plan was ultimately provided to the fire agency with a request to reply if any concerns are noted. 1326 SECURITY REVIEW Policy 2.1.5: roles and Responsibilities Administration Each facility administrator shall develop policies and procedures to annually review, evaluate, and document ☐ ☐ ☐ The Security Review was completed in May security of the facility. The review and evaluation shall 2019. All aspects of the facility were include internal and external security, including, but not inspected and reported to the facility limited to, key control, equipment, and staff training. administration. 7621 Shasta JH PRO 18-20 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1327 EMERGENCY PROCEDURES Policy 9.2.7: Fire Safety Plan and Emergency Procedures The facility administrator shall develop facility-specific ☒ ☐ ☐ policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of hostages; • Policy 9.2.4: Escape: ☒ ☐ ☐ • Policy 9.2.5: Disturbances: • Policy 9.2.6: Hostages: (b) civil disturbance, active shooter and terrorist attack; • Policy 9.2.11: Civil Disturbance: ☒ ☐ ☐ • Policy 9.2.10: Active Shooter or Terrorist Attack (c) fire and natural disasters; • Fire: 9.2.7 ☒ ☐ ☐ • Natural Disaster: 9.2.8 (d) periodic testing of emergency equipment; • Policy 9.1.3: Emergency Equipment ☒ ☐ ☐ Inspection and Testing (e) emergency evacuation of the facility; and • Policy 9.1.4: Emergency Release of ☒ ☐ ☐ Residents • Policy 9.2.9: Evacuation (f) a program to provide all youth supervision staff Policy 9.1.1: Training and Review of with an annual review of emergency procedures. Emergency Procedures In preparation for the inspection, it was found that the annual review had not been completed as required due to staffing changes that occurred at the administrative level. ☒ ☐ ☐ All staff have completed their annual review of facility emergency procedures prior to the completion of the report and the issue is deemed to be corrected. Annual reviews will occur in the beginning of the year going forward to ensure that this issue does not occur in the future. 7621 Shasta JH PRO 18-20 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1328 SAFETY CHECKS Policy 5.2.2: Room Safety Checks The facility administrator shall develop and implement Youth are housed in Pods 800 and 900. We policy and procedures that provide for direct visual reviewed safety checks for several random observation of youth at a minimum of every 15 minutes, blocks of dates and times within the cycle for at random or varied intervals during hours when youth both Pod 800 and 900. We found that the are asleep or when youth are in their rooms, confined in checks were conducted in compliance with holding cells or confined to their bed in a dormitory. regulatory expectations as well as within ☒ ☐ ☐ Supervision is not replaced, but may be supplemented compliance with agency policy and by, an audio/visual electronic surveillance system procedure. designed to detect overt, aggressive or assaultive Supervisors complete random audits of behavior and to summon aid in emergencies. All safety safety checks on rounds as well as through checks shall be documented with the actual time the daily audits with camera reviews. We found check is completed. that Supervisors addressed discrepancies as they were found. 1329 SUICIDE PREVENTION PLAN Policy 5.12: Suicide Prevention The facility administrator, in collaboration with the The Facility’s Suicide Prevention Plan has healthcare and behavioral/mental health administrators, shall plan and implement written policies and been developed in collaboration between procedures which delineate a Suicide Prevention Plan. Probation and the Medical/MH contractor Wellpath. The plan shall consider the needs of youth experiencing ☒ ☐ ☐ past or current trauma. Suicide prevention responses shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in Policy 5.12: Suicide Prevention Section 1322, Youth Supervision Staff Orientation, and Training and the Juvenile ☒ ☐ ☐ Officers are trained during initial training, Corrections Officer Core Course. during CORE training and during annual refresher training by Medical staff. 7621 Shasta JH PRO 18-20 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Screening, Identification Assessment and Policy 5.12: Suicide Prevention Precautionary Protocols All youth are screened for risk of suicide at (1) All youth shall be screened for risk of suicide at intake and as needed during booking prior to accepting the youth from detention. the custody of the officer and as needed while in detention. Staff are trained to recognize change in behavior which may lead to crisis. Facility staff complete the medical pre- screening form at intake on all youth which include questions regarding suicide risk. ☒ ☐ ☐ Officers are also trained to observe signs that a resident is depressed, suicidal or may be self-harming throughout detention. These screenings were reviewed and were found to be complete and compliant. If a youth answers affirmatively to a screening question, and medical staff are on site, medical personnel will complete the suicide screening form. If medical staff are not on site, facility staff will complete the form and contact the on call medical personnel to seek further direction. (2) All youth supervision staff who perform Policy 5.12: Suicide Prevention intake processes shall be trained in Detention officers complete the medical pre- screening youth for risk of suicide. ☒ ☐ ☐ screening questionnaire which includes questions regarding suicide risk. Officers are trained during the annual training seminar. (3) All youth who have been identified during Policy 5.12: Suicide Prevention the intake screening process to be at risk of If mental health or medical staff are on duty suicide shall be referred to behavioral/mental health staff for a suicide in the facility, supervisors contact them to risk assessment. see the youth immediately. If they are not present in the facility, the supervisor competes the screening questions and ☒ ☐ ☐ contacts the On-Call staff for direction. Only medical or mental health staff can place a youth on a suicide risk, suicide watch, enhanced observation or step up status. Staff complete a request for contact and forward a copy of the Incident Report to medical/mental health staff. Documentation is maintained in the health file. 7621 Shasta JH PRO 18-20 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) Precautionary protocols shall be developed Policy 5.12: Suicide Prevention to ensure the youth’s safety pending the Youth may be placed suicide risk, suicide behavioral/mental health assessment. ☒ ☐ ☐ watch, step up or enhanced observation with specific requirements based on individual needs of the youth. Safety checks times are assigned accordingly. (c) Referral process to behavioral/mental health Policy 5.12: Suicide Prevention staff for assessment and/or services. Referrals are made to mental health by telephone, a request for contact or through a ☒ ☐ ☐ copy of the SIR being provided to the mental health and medical team. Technical assistance provided and suggested that agency implement a process to track referrals and responses. (d) Procedures for monitoring of youth identified Policy 5.12: Suicide Prevention at risk for suicide. Youth may be assigned 15-minute checks, ☒ ☐ ☐ 10-minute checks, 5 minute checks or a one on one, constant visual based on risk level and status. (e) Safety Interventions Policy 5.12: Suicide Prevention (1) Procedures to address intervention Staff will interact with, communicate and protocols for youth identified at risk for ☒ ☐ ☐ suicide which may include, but are not reassure the youth and supervision will be limited to: assigned on a case by case basis based on risk. A. Housing consideration Policy 5.12: Suicide Prevention Housing is based on the status or level of risk. Youth placed on: • Suicide risk may be placed in general population • Suicide Watch will be housed in the ☒ ☐ ☐ safety room • Step up will be monitored in accordance with medical/mental health instructions • Enhanced Observation will be housed in general population and monitored in accordance with medical/mental health instructions B. Treatment strategies including Policy 5.12: Suicide Prevention ☒ ☐ ☐ trauma-informed approaches 7621 Shasta JH PRO 18-20 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Procedures to instruct youth supervision Policy 5.12: Suicide Prevention staff how to respond to youth who exhibit Policy provides direction on how to interact suicidal behaviors. with youth in crisis and how to counsel with them. ☒ ☐ ☐ Facility has recently implemented additional levels of suicide risk and response that meet the needs of the facility population. Technical assistance and discussion regarding suicide status and to clarify in policy the transitions between status for the safety of the youth. (f) Communication Policy 5.12: Suicide Prevention (1) The intake process shall include Booking officers communicate with officers communication with the arresting officer ☒ ☐ ☐ and family guardians regarding the youth’s and with the family to ensure the youth’s past or present suicidal ideations, behaviors safety. or attempts. (2) Procedures for clear and current Policy 5.12: Suicide Prevention information sharing about youth at risk for suicide with youth supervision, healthcare, ☒ ☐ ☐ Communication between all staff occurs and behavioral/mental health staff. through the use of referrals and incident reports. (g) Debriefing of Critical Incidents Related to Policy 5.12: Suicide Prevention Suicides or Attempts ☒ ☐ ☐ (1) Process for administrative review of the circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected Policy 5.12: Suicide Prevention ☒ ☐ ☐ staff. (3) Process for a debriefing event with affected Policy 5.12: Suicide Prevention ☒ ☐ ☐ youth. (h) Documentation Policy 5.8.4: Reports and Documentation (1) Documentation processes shall be ☒ ☐ ☐ developed to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied Policy 5.12: Suicide Prevention the opportunity to participate in facility programs, All youth participate in the full facility services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety program. Youth that are on Suicide Watch or ☒ ☐ ☐ of the youth or security of the facility. Any deprivation Enhanced Observation are reviewed daily by of programs, services or activities for youth at risk of Medical and Mental Health Staff to ensure suicide shall be documented and approved by the that their emotional health does not place facility manager. them at risk. 1340 REPORTING OF LEGAL ACTIONS Policy 2.1.5: Roles and Responsibilities of Facility Administration Each facility shall submit to the Board a letter of ☒ ☐ ☐ notification on each legal action, pertaining to conditions There are no pending legal actions. of confinement, filed against persons or legal entities responsible for juvenile facility operation. 7621 Shasta JH PRO 18-20 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1341 DEATH AND SERIOUS ILLNESS OR Policy 9.2.12: Death or Serious Illness or INJURY OF A YOUTH WHILE Injury of a Youth while Detained DETAINED (1) Death of a Youth. In the event of a death the Facility Director (a) The facility administrator, In cooperation with the or Chief Probation Officer would contact health administrator and the behavioral/mental the Juvenile Court Judge, the attorney of ☒ ☐ ☐ record and the youth’s parent or guardian. health director, shall develop written policies and procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, In cooperation with the Policy 9.2.12: Death or Serious Illness or facility administrator, shall develop written policies Injury of a Youth while Detained and procedures to assure there is a medical and operational review of every in-custody death of a youth. ☒ ☐ ☐ The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Policy 9.2.12: Death or Serious Illness or Board a copy of the report submitted to the Attorney Injury of a Youth while Detained General under Government Code Section 12525. A ☒ ☐ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from Policy 9.2.12: Death or Serious Illness or the administrator, the Board may within 30 calendar Injury of a Youth while Detained days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☐ ☐ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth Policy 9.2.12: Death or Serious Illness or (a) The facility administrator, In cooperation with the Injury of a Youth while Detained health administrator, shall develop written policies and procedures for the notification to necessary parties, which may include the Juvenile Court, the ☒ ☐ ☐ In the event of a serious illness or injury the Facility Director or Chief Probation Officer parent, guardian or person standing in loco parentis would contact the Juvenile Court Judge, the and the youth’s attorney of record in the case of a attorney of record and the youth’s parent or serious illness or injury of a youth. guardian. 1342 POPULATION ACCOUNTING Policy 2.1.5: Roles and Responsibilities of Facility Administration Each juvenile facility shall submit required population ☒ ☐ ☐ and profile survey reports to the Board within 10 Reports are timely working days after the end of each reporting period, in a format to be provided by the Board. 7621 Shasta JH PRO 18-20 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1343 JUVENILE FACILITY CAPACITY Policy 2.1.5: Roles and Responsibilities of Facility Administration When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES Policy 5.3.4: Booking Procedures The facility administrator shall develop and implement written policies and procedures for admittance of youth that emphasize respectful and humane engagement with youth and reflect that the admission process may be ☒ ☐ ☐ traumatic to youth who may have already experienced trauma. Policies shall be trauma-informed, culturally relevant, and responsive to the language and literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: Policy 5.3.4: Booking Procedures (1) Access to two free phone calls within one hour ☒ ☐ ☐ of admittance in accordance with the provisions SCJRF Face Sheets Reviewed and phone of Welfare and Institution Code Section 627; calls were completed. (2) Offer of a shower; Policy 5.3.4: Booking Procedures ☒ ☐ ☐ Youth interviewed reported they were offered shower and clean clothes of their choice. (3) Documented secure storage of personal Policy 5.3.7: Resident Property Storage belongings; ☒ ☐ ☐ Youths property is stored in the property room. Money and other valuables are stored in the evidence locker. (4) Offer of food upon arrival; Policy 5.3.4: Booking Procedures ☒ ☐ ☐ Youth interviewed reported they were offered food upon arrival. (5) Screening for physical and behavioral health Policy 5.3.4: Booking Procedures and safety issues, intellectual or developmental disabilities; All youth had a Medical Prescreening ☒ ☐ ☐ completed that includes medical, mental health questions. Staff pay close attention to the youth to screen for intellectual and developmental disabilities. Appropriate referral would be made as necessary. (6) Screening for physical and developmental Policy 5.3.4: Booking Procedures disabilities in accordance with Sections 1329, ☒ ☐ ☐ All youth have a full medical exam within 96 1418, and 1430 of these regulations; hours. 7621 Shasta JH PRO 18-20 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) Contact with Regional Center for the Policy 5.3.4: Booking Procedures Developmentally Disabled for youth that are ☒ ☐ ☐ suspected of or identified as having a developmental disability, pursuant to Section 1418; and, (8) Procedures consistent with Section 1352.5. Policy 5.3.4: Booking Procedures ☒ ☐ ☐ (b) juvenile hall administrators shall establish written Policy 5.3.4: Booking Procedures criteria for detention that considers the least restrictive environment. ☒ ☐ ☐ Youth under age 12 will not be detained in the JRF unless they are detained for certain heinous crimes. (c) juvenile camps and post-dispositional programs in Policy 5.3.4: Booking Procedures juvenile halls shall develop policies and procedures that advise the youth of the estimated length of The facility does not have any post ☐ ☐ ☒ stay, inform them of program guidelines and dispositional programs that operate within provide written screening criteria for inclusion and the facility. exclusion from the program. (d) juvenile halls shall develop policies and procedures Policy 5.3.4: Booking Procedures that advise any committed youth of the estimated length of his/her stay. When the court orders youth to a set amount ☒ ☐ ☐ of days to be served at the JRF, staff notify and explain the order to the youth and provide the estimated release date. This is further verified in a QA check off list. 1350.5. SCREENING FOR THE RISK OF SEXUAL Policy 5.10.1: PREA ABUSE The facility administrator shall develop and implement Booking documentation reviewed and it was written policies and procedures to reduce the risk of noted that all youth were screened for risk of sexual abuse by or upon youth. The policy shall require sexual abuse at intake. facility staff to assess each youth within 72 hours of ☒ ☐ ☐ admission based on the following information: Staff screen youth with the PREA Victim Vulnerability screening assessment in Noble. If there are any issues are concerns that are noted, they are immediately referred to mental health staff for follow up. (a) Prior sexual victimization or abusiveness; Policy 5.10.1: PREA ☒ ☐ ☐ (b) Gender nonconforming appearance or manner; Policy 5.10.1: PREA or identification as lesbian, gay or bisexual, transgender, queer or intersex, and whether the ☒ ☐ ☐ youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ Policy 5.10.1: PREA (d) Age; ☒ ☐ ☐ Policy 5.10.1: PREA (e) Level of emotional and cognitive development; ☒ ☐ ☐ Policy 5.10.1: PREA (f) Physical size and stature; ☒ ☐ ☐ Policy 5.10.1: PREA (g) Mental illness or mental disabilities; ☒ ☐ ☐ Policy 5.10.1: PREA 7621 Shasta JH PRO 18-20 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Policy 5.10.1: PREA (i) Physical disabilities; ☒ ☐ ☐ Policy 5.10.1: PREA (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Policy 5.10.1: PREA (k) Any other specific information about the Policy 5.10.1: PREA individual youth that may indicate heightened ☒ ☐ ☐ needs for supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through Policy 5.10.1: PREA conversations with the youth during the admittance process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Policy 5.10.1: PREA controls on the dissemination of information within the facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Policy 5.3.8: Release Procedures and Transition Planning The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for release of youth from custody which provide for: (a) verification of identity/release papers; Policy 5.3.8: Release Procedures and ☒ ☐ ☐ Transition Planning (b) return of personal clothing and valuables; ☒ ☐ ☐ Policy 5.3.7: Resident Property Storage (c) notification to the youth's parents or guardian; Policy 5.3.8: Release Procedures and ☒ ☐ ☐ Transition Planning (d) notification to the facility health care provider in Policy 5.3.8: Release Procedures and accordance with Sections 1408 and 1437 of these Transition Planning ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; Policy 5.3.8: Release Procedures and ☒ ☐ ☐ Transition Planning (f) notification of facility mental health personnel. Policy 5.3.8: Release Procedures and ☒ ☐ ☐ Transition Planning 7621 Shasta JH PRO 18-20 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall develop and implement Policy 5.3.8: Release Procedures and policies and procedures for post-disposition youth to Transition Planning coordinate the provision of transitional and reentry At inspection, there was no documentation services including, but not limited to, medical and provided. The agency corrected this issue behavioral health, education, probation supervision and through updating their policy and their forms community-based services. and provided a Transition Passport for youth ☒ ☐ ☐ with clear, direct information and expectations as well as resource address and contact information. Additional documentation was provided of completed Transition Passports for our review and this section has been corrected. The facility administrator shall develop and implement Policy 5.3.8: Release Procedures and written policies and procedures for the furlough of ☒ ☐ ☐ Transition Planning youth from custody. 1352 CLASSIFICATION Policy 5.3.6: Classification and Housing Assignments The facility administrator shall develop and implement written policies and procedures on classification of ☒ ☐ ☐ youth for the purpose of determining housing placement in the facility. Such procedures shall: (a) provide for the safety of the youth, other youth, Policy 5.3.6: Classification and Housing facility staff, and the public by placing youth in the Assignments appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Policy 5.3.6: Classification and Housing ☒ ☐ ☐ the facility; Assignments (c) provide that a youth shall be classified upon Policy 5.3.6: Classification and Housing admittance to the facility; classification factors Assignments shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, Youth are classified at entry. Booking legal status, public safety considerations, officers review case information, prior medical/mental health considerations, gender and records, past history and all current gender identity of the youth; admission information to appropriately ☒ ☐ ☐ classify youth. Booking officers consider the dynamics of each unit and the youth in the unit and consider where the new youth would fit the best. Classification is documented on the SCJRF Face sheet. Completed classification documentation was reviewed and was found to be completed on each youth reviewed. 7621 Shasta JH PRO 18-20 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) provide for periodic classification reviews, Policy 5.3.6: Classification and Housing including provisions that consider the level of Assignments supervision and the youth's behavior while in custody; and, Classifications are reviewed periodically by the management team to ensure consistency and communication. All youth that are in the facility are generally reviewed weekly by the ☒ ☐ ☐ team and in some cases daily and classification and behavior is always addressed. These reviews are logged electronically. Documentation was provided and reviewed and reviewed and the youth’s addressed the youth’s behavior, status, level and roommate availability. (e) provide that facility staff shall not separate youth Policy 5.3.6: Classification and Housing from the general population or assign youth to a Assignments single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, ☒ ☐ ☐ gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, Policy 5.2.6: Transgender and intersex bisexual, transgender, questioning or intersex Residents ☒ ☐ ☐ identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy 5.2.6: Transgender and intersex Residents The facility administrator shall develop written policies ☒ ☐ ☐ and procedures ensuring respectful and equitable treatment of transgender and intersex youth. The policies shall provide that: (a) Facility staff shall respect every youth’s gender Policy 5.2.6: Transgender and intersex identity and shall refer to the youth by the youth’s Residents preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the ☒ ☐ ☐ use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Policy 5.2.6: Transgender and intersex themselves in a manner consistent with their gender Residents ☒ ☐ ☐ identity and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. 7621 Shasta JH PRO 18-20 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Facility staff shall house youth in the unit or room Policy 5.2.6: Transgender and intersex that best meets their individual needs and promotes Residents their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons ☒ ☐ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Policy 5.2.6: Transgender and intersex and intersex youth have access to medical and Residents ☒ ☐ ☐ behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Policy 5.2.6: Transgender and intersex necessary security considerations and physical Residents plant, facility staff shall make every effort to ensure ☒ ☐ ☐ All youth have single rooms with their own the safety and privacy of transgender and intersex toilets. All youth shower in unit in private youth when the youth are using the bathroom or showers. shower or dressing or undressing. Facility staff shall not conduct physical searches of any Policy 5.2.6: Transgender and intersex youth for the purpose of determining the youth’s Residents ☒ ☐ ☐ anatomical sex. Whenever feasible, the facility shall respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION Policy 5.3.9: Resident Orientation The facility administrator shall develop and implement Policy 5.3.4: Booking Procedures written policies and procedures to orient a youth prior Facility information is provided to all youth to placement in a living area. Both written and verbal through the a Resident Handbook. information shall be provided and supplemented with video orientation if feasible. Provision shall be made to For youth that are Spanish speaking, there provide accessible orientation information to all are bilingual staff on duty to assist them. For detained youth including those with disabilities, limited those that speak other languages, the agency ☒ ☐ ☐ literacy, or English language learners. Orientation shall has a contract with the Language Line which include information that addresses: is a 24-hour contracted interpreter service vendor. For youth that have limited literacy, staff read and thoroughly explain all rules and orientation materials to them. All documentation reviewed had proof of Orientation documentation being provided. (a) facility rules including contraband and searches and Policy 5.3.9: Resident Orientation disciplinary procedures; ☒ ☐ ☐ 7621 Shasta JH PRO 18-20 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) facility’s system of positive behavior interventions Policy 5.3.9: Resident Orientation and supports, including behavior expectations, incentives that youth will receive for complying ☒ ☐ ☐ with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the Policy 5.3.9: Resident Orientation facility’s policy prohibiting sexual abuse and sexual harassment and how to report incidents or ☒ ☐ ☐ suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; Policy 5.3.9: Resident Orientation ☒ ☐ ☐ (e) the existence of the grievance procedure, the steps Policy 5.3.9: Resident Orientation that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the ☒ ☐ ☐ name of the person or position designated to resolve the issue; (f) access to legal services and information on the court Policy 5.3.9: Resident Orientation process; ☒ ☐ ☐ (g) access to routine and emergency health and mental Policy 5.3.9: Resident Orientation ☒ ☐ ☐ health care (h) access to education, religious services, and Policy 5.3.9: Resident Orientation ☒ ☐ ☐ recreational activities; (i) housing assignments; Policy 5.3.9: Resident Orientation ☒ ☐ ☐ (j) opportunity for personal hygiene and daily showers Policy 5.3.9: Resident Orientation ☒ ☐ ☐ including the availability of personal care items (k) rules and access to correspondence, visits and Policy 5.3.9: Resident Orientation ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and Policy 5.3.9: Resident Orientation ☒ ☐ ☐ other activities; (m) facility policies on the use of force, use of restraints, Policy 5.3.9: Resident Orientation ☒ ☐ ☐ chemical agents and room confinement; (n) immigration legal services; Policy 5.3.9: Resident Orientation ☒ ☐ ☐ (o) emergencies including evacuation procedures; Policy 5.3.9: Resident Orientation ☒ ☐ ☐ (p) non-discrimination policy and the right to be free Policy 5.3.9: Resident Orientation from physical, verbal or sexual abuse and ☒ ☐ ☐ harassment by other youth and staff; (q) availability of services and programs in a language Policy 5.3.9: Resident Orientation other than English if appropriate; Facility has the ability to utilize a language ☒ ☐ ☐ translation service in the event that there are no staff on duty that cannot communicate with a youth. (r) the process for requesting different housing, Policy 5.3.9: Resident Orientation education, programming and work assignments; ☒ ☐ ☐ Youth complete a supervisor request form to address these needs. 7621 Shasta JH PRO 18-20 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (s) a process for which parents/guardians receive Policy 5.3.9: Resident Orientation information regarding the youth’s stay in the facility that at a minimum includes answers to The facility has developed a parent frequently asked questions and provides contact information sheet that is provided to all ☒ ☐ ☐ information for the facility, medical, school and parents by the Probation Officer. Additional mental health; and, copies are located at the facility. Facility partners may be reached through the facility main number. (t) a process by which youth may request access to Policy 5.3.9: Resident Orientation Title 15 Minimum Standards for Juvenile Facilities. ☒ ☐ ☐ There is a copy of Title 15 in every housing pod for the youth to review as requested. 1354 SEPARATION Policy 5.3.6.1: Separation The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures that address: (a) separation of youth for reasons that include, but are Policy 5.3.6.1: Separation not be limited to, medical and mental health conditions, assaultive behavior, disciplinary Separation reasons are as follows: consequences and protective custody. • Administrative Separation due to extreme risk due to assaultive behavior to other youth or staff and all least restitutive options to control the youth’s behavior have been exhausted. • Maximum Security Risk due to ☒ ☐ ☐ charges or assaultive or threatening behavior resulting in extreme risk to youth and staff. • Protective Custody for residents who request protective custody • Self- Separation if a resident refuse to participate in facility programming or activities and remain in their room. (b) consideration of positive youth development and Policy 5.3.6.1: Separation ☒ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal Policy 5.3.6.1: Separation privileges available at the facility, except when ☒ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Policy 5.3.6.1: Separation ☒ ☐ ☐ Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the Policy 5.3.6.1: Separation separation shall occur in accordance with Welfare ☒ ☐ ☐ and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Policy 5.3.6.1: Separation of separated youth to determine if separation ☒ ☐ ☐ remains necessary. 7621 Shasta JH PRO 18-20 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT Policy 5.8.7: Temporary Room Restriction and Reintegration Planning (a) The facility administrator shall develop and implement written policies and procedures At inspection after reviewing multiple addressing the confinement of youth in their room incident reports for various incidents, we that are consistent with Welfare and Institutions noted there was no specific documentation Code Section 208.3. The placement of a youth in provided for room confinement. Facility has room confinement shall be accomplished in policy regarding room confinement and accordance with the following guidelines: may use it if needed for the safety of youth and staff; however, room confinement is generally not used. Youth are counseled one on one, provided ☒ ☐ ☐ with an initial timeout, or given additional time outs away from the group but in the day room, group room or other private space outside of their room, essays or writing assignments or assigned alternative programming which is a programming separate from the group for a specific amount of time or in a specific location. We discussed youth who self-separate and provided technical assistance suggestions for documentation. (1) Room confinement shall not be used before Policy 5.8.7: Temporary Room Restriction other, less restrictive, options have been and Reintegration Planning attempted and exhausted, unless attempting ☒ ☐ ☐ those options poses a threat to the safety or Both staff and youth report that counseling security of any youth or staff. occurs in most cases to resolve issues. (2) Room confinement shall not be used for the Policy 5.8.7: Temporary Room Restriction ☒ ☐ ☐ purposes of punishment, coercion, and Reintegration Planning convenience, or retaliation by staff. (3) Room confinement shall not be used to the Policy 5.8.7: Temporary Room Restriction extent that it compromises the mental and ☒ ☐ ☐ and Reintegration Planning physical health of the youth. (b) A youth may be held up to four hours in room Policy 5.8.7: Temporary Room Restriction confinement. After the youth has been held in room and Reintegration Planning ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: There was no documentation to review. (1) Return the youth to general population. Policy 5.8.7: Temporary Room Restriction ☒ ☐ ☐ and Reintegration Planning (2) Consult with mental health or medical staff. Policy 5.8.7: Temporary Room Restriction ☒ ☐ ☐ and Reintegration Planning (3) Develop an individualized plan that includes Policy 5.8.7: Temporary Room Restriction the goals and objectives to be met in order to ☒ ☐ ☐ and Reintegration Planning reintegrate the youth to general population. (4) If room confinement must be extended beyond Policy 5.8.7: Temporary Room Restriction ☒ ☐ ☐ four hours, staff shall do each of the following: and Reintegration Planning 7621 Shasta JH PRO 18-20 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (A) Document the reasons for room Policy 5.8.7: Temporary Room Restriction confinement and the basis for the and Reintegration Planning extension, the date and time the youth was ☒ ☐ ☐ first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that Policy 5.8.7: Temporary Room Restriction includes the goals and objectives to be met and Reintegration Planning ☒ ☐ ☐ in order to integrate the youth to general population. (C) Obtain documented authorization by the Policy 5.8.7: Temporary Room Restriction facility superintendent or his or her ☒ ☐ ☐ and Reintegration Planning designee every four hours thereafter. (5) This section is not intended to limit the use of Policy 5.8.7: Temporary Room Restriction single-person rooms or cells for the housing of and Reintegration Planning ☒ ☐ ☐ youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards Policy 5.8.7: Temporary Room Restriction ☒ ☐ ☐ in court holding facilities or adult facilities. and Reintegration Planning (7) Nothing in this section shall be construed to Policy 5.8.7: Temporary Room Restriction conflict with any law providing greater or ☒ ☐ ☐ and Reintegration Planning additional protections to youth. (8) This section does not apply during an Policy 5.8.7: Temporary Room Restriction extraordinary emergency circumstance that and Reintegration Planning requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☐ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Policy 5.8.7: Temporary Room Restriction placed in a locked cell or sleeping room to treat and Reintegration Planning and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth ☒ ☐ ☐ is not required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7621 Shasta JH PRO 18-20 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1355 INSTITUTIONAL ASSESSMENT AND Policy 5.7.1: Resident Case Plan PLAN ☒ ☐ ☐ The facility administrator shall develop and implement written policies and procedures for assessment and case planning. (a) Assessment: Policy 5.7.1: Resident Case Plan The assessment is based on information collected Booking officers complete a pre-pact during the admission process with periodic review, assessment during the admission process. which includes the youth's risk factors, needs and This pre-assessment addresses the required strengths including, but not limited to, areas of regulation and the youth is identification of substance abuse history, immediately placed in the appropriate educational, vocational, counseling, behavioral ☒ ☐ ☐ programs suited to his or her needs. The health, consideration of known history of trauma, results are then shared with the casework and family strengths and needs. probation officer and the information is included in the PACT Assessment and Case plan that is completed in the days following detention. (b) Institutional Case Plan: Policy 5.7.1: Resident Case Plan (1) A case plan shall be developed for each youth The youth’s probation officer completes the held for at least 30 days or more and created PACT: Positive Achievement Change Tool within 40 days of admission. As part of the PACT, an assessment is completed after the youth is booked but within 40 days and identifies the risk and protective factors so that the rehabilitative ☒ ☐ ☐ efforts can be tailored to the youth’s needs. The PACT is evidence-based and connects the youth inside detention programs to the youth’s supervision needs with the end goal of the provision of a more tailored service package. (2) The institutional plan shall include, but not be Policy 5.7.1: Resident Case Plan limited to, written documentation that provides: ☒ ☐ ☐ (A) objectives and time frame for the resolution Policy 5.7.1: Resident Case Plan of problems identified in the assessment; ☒ ☐ ☐ The PACT includes objectives that are defined and are specific to the time youth will be detained. (B) a plan for meeting the objectives that Policy 5.7.1: Resident Case Plan includes a description of program resources ☒ ☐ ☐ The DPO is responsible for the PACT/case needed and individuals responsible for plan objectives and oversight. assuring that the plan is implemented; 7621 Shasta JH PRO 18-20 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) periodic evaluation of progress towards meeting Policy 5.7.1: Resident Case Plan the objectives, including periodic review and Policy requires weekly evaluation of discussion of the plan with the youth; progress. Progress reports are handwritten by facility staff and provided to the DPO ☒ ☐ ☐ review. Some reviews were noted to be outside of what policy requires. Technical assistance provided and facility manager corrected the issue with supervisors who will ensure future timeliness and quality assurance reviews. (4) a transition plan, the contents of which shall be Policy 5.7.1: Resident Case Plan subject to existing resources, shall be developed At inspection transition plans were for post dispositional youth in accordance with unavailable; however, the documents were Section 1351; and, later provided by email. Facility provides a “Transition Passport” that provides ☒ ☐ ☐ information regarding school, programs, medical, dental, mental health and any other places a youth is expected to be. The Passport provides clear, direct information and expectations as well as resource address and contact information. (5) in as much as possible and if appropriate, the Policy 5.7.1: Resident Case Plan plan, including the transition plan, shall be ☒ ☐ ☐ developed with input from the family, supportive adults, youth, and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK Policy 5.7.7: Counseling and Casework SERVICES Services The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures ensuring the availability of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: (a) youth will receive assistance with needs or concerns Policy 5.7.7: Counseling and Casework ☒ ☐ ☐ that may arise; Services (b) youth will receive assistance in requesting contact Policy 5.7.7: Counseling and Casework with parents, other supportive adults, attorney, ☒ ☐ ☐ Services clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources Policy 5.7.7: Counseling and Casework ☒ ☐ ☐ to meet the youth’s needs. Services 7621 Shasta JH PRO 18-20 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE Policy 6.1: Use of Force The facility administrator, In cooperation with the Facility use of force is as follows: responsible physician, shall develop and implement written policies and procedures for the use of force, “Force should only be used when necessary ☒ ☐ ☐ to overcome resistance and to control the which may include chemical agents. Force shall never threat of imminent harm to a resident or be applied as punishment, discipline, retaliation or others and only to the degree necessary to treatment. ensure the safety and security of residents, (a) At a minimum, each facility shall develop policies staff, others, and the facility.” and procedures which: (1) restricts the use of force to that which is deemed Policy 6.1: Use of Force reasonable and necessary, as defined in Section ☒ ☐ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff Policy 6.1: Use of Force including both physical and non-physical Non-Physical: options and define when those force options are Command Presence and Dialog, Verbal appropriate. ☒ ☐ ☐ Commands: Physical: Soft Hands, Chemical Agents, Defensive Tactics, Mechanical Restraints, Deadly Force: (3) describe force options or techniques that are Policy 6.1: Use of Force expressly prohibited by the facility. ☒ ☐ ☐ Policy notes that any force option not taught in training are prohibited. (4) describe the requirements of staff to report any Policy 6.1: Use of Force inappropriate use of force, and to take ☒ ☐ ☐ All staff have a duty to intervene, stop and affirmative action to immediately stop it. report any inappropriate use of force. (5) define a standardized reporting format that Policy 6.1: Use of Force includes time period and procedure for Incident Report must be completed by the documenting and reporting the use of force, primary officer prior to the end of their including reporting requirements of shift. The on-duty Supervisor or Officer in management and line staff and procedures for Charge must review the incident by the end reviewing and tracking use of force incidents by ☒ ☐ ☐ of their shift. supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes Incidents are debriefed and documented on of training as well as mitigating the effects of each incident report. trauma that may have been experienced by staff and /or the youth involved. 7621 Shasta JH PRO 18-20 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) Include an administrative review and a system Policy 6.1: Use of Force for investigating unreasonable use of force. All Use of Force reports are reviewed individually at a monthly Use of Force Administrative Review meeting. All Management staff including the Chief Probation Officer, the Assistant Chief Probation Officer and all Division heads ☒ ☐ ☐ attend. The purpose is to assess each incident to ensure the use of force policy is adhered to and there is no excessive force. Should the committee find an inappropriate use of force, there are internal administrative policies in place to address this issue. (7) define the role, notification, and follow-up Policy 6.1: Use of Force procedures required after use of force incidents All youth involved in a use of force incident for medical, mental health staff and parents or are evaluated by medical staff either on site legal guardians. or by the on-call provider. Facility staff ☒ ☐ ☐ follow the direction of the medical staff if the youth needs medical care when medical staff are not available. Either medical staff of Probation staff contact mental health as appropriate. (8) describe the limitations of use of force on Policy 6.1: Use of Force pregnant youth in accordance with Penal Code ☒ ☐ ☐ Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Policy 6.1: Use of Force option shall include policies and procedures that: ☒ ☐ ☐ (1) identify who is approved to carry and/or utilize Policy 6.3: Chemical Agents chemical agents in the facility and the type, size ☒ ☐ ☐ and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when Policy 6.3: Chemical Agents there is an imminent threat to the youth’s safety ☒ ☐ ☐ or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. 7621 Shasta JH PRO 18-20 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) outline the facility’s approved methods and Policy 6.3: Chemical Agents timelines for decontamination from chemical Decontamination consists of running water, agents. This shall include that youth who have cool air from a fan or fresh air, instructing been exposed to chemical agents shall not be left the youth not to wipe or rub their face or skin unattended until that youth is fully and allowing the youth to shower and decontaminated or is no longer suffering the providing them with fresh. clean clothing. effects of the chemical agent. ☒ ☐ ☐ Regulation and policy require that youth not be left unattended until the resident is fully decontaminated or is no longer suffering the effects of the chemical agent. Policy further requires residents are also to be observed for at least one hour from the time of exposure to ensure that they are not suffering from any adverse effects. (4) define the role, notification, and follow-up Policy 6.3: Chemical Agents procedures required after use of force incidents ☒ ☐ ☐ involving chemical agents for medical, mental Mental health staff and parents are notified. Mental health will see the youth as available health staff and parents or legal guardians. or as needed. (5) provide for the documentation of each incident Policy 6.3: Chemical Agents of use of chemical agents, including the reasons for which it was used, efforts to de-escalate All use of OC is documented in an Incident Report. prior to use, youth and staff involved, the date, time and location of use, decontamination At inspection, documentation provided did procedures applied and identification of any not consistently reflect that these injuries sustained as a result of such use. requirements have been met. ☒ ☐ ☐ Technical assistance provided to suggest that in addition to retraining of staff that has occurred, supervisors complete a Quality Assurance review for each incident to ensure that this information is captured prior to final submission of the report. Facility completed additional training with staff and after providing additional documentation have met the minimum standards required. (c) Facilities shall develop policies and procedure Policy 6.1: Use of Force which require that agencies provide initial and ☒ ☐ ☐ regular training in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health Policy 6.2: Use of Force conditions that would contraindicate certain ☒ ☐ ☐ Policy 6.3: Chemical Agents types of force; Training occurs in defensive tactics. (2) acceptable chemical agents and the methods of ☒ ☐ ☐ Policy 6.3: Chemical Agents application. 7621 Shasta JH PRO 18-20 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) signs or symptoms that should result in Policy 6.2: Use of Force ☒ ☐ ☐ immediate referral to medical or behavioral Training occurs in defensive tactics. health. (4) instruction on the Constitutional Limitations of Policy 6.2: Use of Force ☒ ☐ ☐ Use of Force. Training occurs in defensive tactics. (5) physical training force options that may require Policy 6.2: Use of Force ☒ ☐ ☐ the use of perishable skills. Training occurs in defensive tactics. (6) timelines the facility uses to define regular Policy 6.2: Use of Force training. ☒ ☐ ☐ Defensive Tactics consists of 32 hours of initial training and 4 hours quarterly/16 hours annually. 1358 USE OF PHYSICAL RESTRAINTS Policy 6.2: Mechanical Restraints The facility administrator, In cooperation with the There were very few uses of restraints for the responsible physician and mental health director, shall purpose of this regulation to view. develop and implement written policies and procedures Handcuffs, shackles, belly chains and the ☒ ☐ ☐ WRAP are authorized; however, in the for the use of restraint devices. Restraint devices documentation reviewed, it was noted that include any devices which immobilize a youth's handcuffs were utilized most prevalently. extremities and/or prevent the youth from being We also noted that staff removed the ambulatory. restraints as soon as the youth was calm and able to be unrestrained. Physical restraints may be used only for those youth Policy 6.2: Mechanical Restraints who present an immediate danger to themselves or Restraints are used when the youth is a others, who exhibit behavior which results in the danger to him or herself or in effort to destruction of property or reveals the intent to cause protect them from further harming self-inflicted physical harm. Physical restraints should ☒ ☐ ☐ themselves. be utilized only when it appears less restrictive Technical Assistance provided and discussed alternatives would be ineffective in controlling the consistency in documentation. Encouraged youth’s behavior. annual training refresher. In no case shall restraints be used as punishment or Policy 6.2: Mechanical Restraints discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through ☒ ☐ ☐ affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Policy 6.2: Mechanical Restraints handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. 7621 Shasta JH PRO 18-20 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Youth shall be placed in restraints only with the approval Policy 6.2: Mechanical Restraints of the facility manager or designee. The facility manager In all cases reviewed, the facility supervisor may delegate authority to place a youth in restraints to a was present during the incident and implied physician. Reasons for continued retention in restraints approval for the use of restraints was shall be reviewed and documented at a minimum of ☒ ☐ ☐ received. every hour. Technical Assistance provided and discussed to ensure that these approvals are documented in the report so there is no question. A medical opinion on the safety of placement and Policy 6.2: Mechanical Restraints retention shall be secured as soon as possible, but no later ☒ ☐ ☐ than two hours from the time of placement. The youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Policy 6.2: Mechanical Restraints possible, but in no case longer than four hours from the ☒ ☐ ☐ time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted Policy 6.2: Mechanical Restraints to ensure that the restraints are properly employed, and For all incidents reviewed, the youth were to ensure the safety and well-being of the youth. ☒ ☐ ☐ continuously monitored but were not Observations of the youth's behavior and any staff restrained longer than 15 minutes. interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an Policy 6.2: Mechanical Restraints application of restraints. ☒ ☐ ☐ All reports reviewed noted the circumstances that led to the application of the restraint. (b) known medical conditions that would Policy 6.2: Mechanical Restraints contraindicate certain restraint devices and/or ☒ ☐ ☐ techniques. (c) acceptable restraint devices. ☒ ☐ ☐ Policy 6.2: Mechanical Restraints (d) signs or symptoms which should result in ☒ ☐ ☐ Policy 6.2: Mechanical Restraints immediate medical/mental health referral. (e) availability of cardiopulmonary resuscitation Policy 6.2: Mechanical Restraints equipment. ☒ ☐ ☐ The facility is equipped with an AED in the medical office and in the JRF conference room. (f) protective housing of restrained youth. While in Policy 6.2: Mechanical Restraints restraint devices, all youth shall be housed alone or in a specified housing area for restrained youth ☒ ☐ ☐ which makes provision to protect the youth from abuse. 7621 Shasta JH PRO 18-20 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) provision for hydration and sanitation needs. ☒ ☐ ☐ Policy 6.2: Mechanical Restraints (h) exercising of extremities. ☒ ☐ ☐ Policy 6.2: Mechanical Restraints 1358.5 USE OF RESTRAINT DEVICES FOR Policy 4.3.3: Resident Movement MOVEMENT AND TRANSPORTATION WITHIN THE FACILITY. The Facility Administrator, In cooperation with the ☒ ☐ ☐ responsible physician and behavioral/mental health director, shall develop and implement written policies and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff Policy 4.3.3: Resident Movement approved to utilize restraint devices and the required training. ☒ ☐ ☐ Handcuffs and the Wrap are approved devices for use within the facility for use under this section. (b) the circumstances leading to the application of Policy 4.3.3: Resident Movement restraints must be documented. ☒ ☐ ☐ (c) an individual assessment of the need to apply Policy 4.3.3: Resident Movement restraints for movement or transportation that Documentation provided does not includes consideration of less restrictive consistently reflect that these requirements alternatives, consideration of a youth’s known have been met. This section is non- medical or mental health conditions, trauma compliant. informed approaches, and a process for documentation and supervisor review and approval. Technical assistance provided to suggest that in addition to retraining of staff that has ☒ ☐ ☐ occurred, supervisors complete a Quality Assurance review for each incident to ensure that this information is captured prior to final submission of the report Facility completed additional training with staff and after providing additional documentation, have met the minimum standards required. (d) consideration of safety and security of the facility, Policy 4.3.3: Resident Movement with a clearly defined expectation that restraint ☒ ☐ ☐ devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Policy 4.3.3: Resident Movement ☒ ☐ ☐ accordance with Penal Code Section6030(f) and Welfare and Institutions Code Section 222. 7621 Shasta JH PRO 18-20 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1359 SAFETY ROOM PROCEDURES Policy 5.3.3: Safety Room (a) The facility administrator, and where applicable, In Safety room policies and procedures have cooperation with the responsible physician, shall been developed in collaboration with the develop and implement written policies and facility’s medical/mental health provider. procedures governing the use of safety rooms, as We were provided with documentation of all described in Title 24, Part 2, Section 1230.1.13. The safety room placements that have occurred room shall be used to hold only those youth who during the 2018-2020 Cycle for review. present an immediate danger to themselves or others, who exhibit behavior which results in the There was some concern with the destruction of property or reveals the intent to cause documentation provided in that it was not self-inflicted physical harm. A safety room shall not consistent with all regulatory expectations. be used for punishment or discipline, or as a Medical files were also provided for cross substitute for treatment. Policies and procedures reference and it was noted that the majority shall: of their files were complete and had all the required documentation; therefore, the lack ☒ ☐ ☐ of consistency was determined to be a filing and storage issue and not a compliance issue. Technical assistance provided and it was discussed that the facility would develop and implement a process to maintain their own file system separate from medical to ensure that all required documentation would be kept and filed. Facility has addressed these issues; however, has not had any additional youth placed in the safety room as of the writing of this report to show proof of the implementation of their correction. Facility will contact the BSCC and provide documentation as it occurs. (1) include provisions for administration of Policy 5.3.3: Safety Room necessary nutrition and fluids, access to a toilet, Policy requires access to hydration should and suitable clothing to provide for privacy; occur every 30 minutes, all meals should be ☒ ☐ ☐ documented, and the use of the restroom should be offered hourly. Records noted this occurred 7621 Shasta JH PRO 18-20 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) provide for approval of the facility manager, or Policy 5.3.3: Safety Room designee, before a youth is placed into a safety Policy requires the facility supervisor to room; approve safety room placements. The ☒ ☐ ☐ supervisor is present at all incidents and by being present, approves the placement at the time. This was documented on all incident report. (3) provide for continuous direct visual supervision Policy 5.3.3: Safety Room and documentation of the youth's behavior and ☒ ☐ ☐ Youth who are placed in the safety room are any staff interventions every 15 minutes, with constantly monitored. actual time recorded; (4) provide that the youth shall be evaluated by the Policy 5.3.3: Safety Room facility manager, or designee, every four hours; Policy requires the facility supervisor shall evaluate the need for continued supervision every four hours. Medical staff places youth on suicide watch ☒ ☐ ☐ and routinely evaluates the youth, policy indicates that the facility supervisors must also evaluate the youth every four hours (especially given medical is not 24 hours a day) and ensure this information is documented in the incident report. (5) provide for immediate medical assessment, Policy 5.3.3: Safety Room where appropriate, or an assessment at the next ☒ ☐ ☐ daily sick call; and, (6) provide a process for documenting the reason for Policy 5.3.3: Safety Room placement, including attempts to use less ☒ ☐ ☐ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☒ ☐ ☐ Policy 5.3.3: Safety Room accomplished in accordance with the following: (1) safety room shall not be used before other less Policy 5.3.3: Safety Room restrictive options have been attempted and ☒ ☐ ☐ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of Policy 5.3.3: Safety Room punishment, coercion, convenience, or ☒ ☐ ☐ retaliation by staff. (3) safety room shall not be used to the extent that it Policy 5.3.3: Safety Room compromises the mental and physical health of ☒ ☐ ☐ the youth. (c) A youth may be held up to four hours in the safety Policy 5.3.3: Safety Room room. After the youth has been held in the safety ☒ ☐ ☐ room for a period of four hours, staff shall do one or more of the following: 7621 Shasta JH PRO 18-20 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) return the youth to general population. ☒ ☐ ☐ Policy 5.3.3: Safety Room (2) consult with mental health or medical staff, ☒ ☐ ☐ Policy 5.3.3: Safety Room (3) develop an individualized plan that includes the Policy 5.3.3: Safety Room goals and objectives to be met in order to ☒ ☐ ☐ reintegrate the youth to general population. (d) If confinement in the safety room must be extended Policy 5.3.3: Safety Room beyond four hours, staff shall develop an individualized plan that includes the requirements ☒ ☐ ☐ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Policy 4.4: Searches of Residents The facility administrator shall develop and implement Policy 4.3.5: Facility Searches ☒ ☐ ☐ written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures shall provide that: (a) Searches shall be conducted to ensure the safety and Policy 4.4: Searches of Residents ☒ ☐ ☐ security of the facility, public, visitors, youth, and staff. (b) Searches shall be conducted in a manner that Policy 4.4: Searches of Residents preserves the privacy and dignity of the person ☒ ☐ ☐ being searched and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Policy 4.4: Searches of Residents searches shall comply with Penal Code Section The facility maintains expectations for strip 4030. searches pursuant to PC 4030, for pre- ☒ ☐ ☐ detention youth and post detention youth. All strip searches will be approved in advance of the search and are being logged in the Strip Search Log. (d) Physical body cavity searches shall only be ☒ ☐ ☐ Policy 4.4: Searches of Residents conducted by a medical professional. (e) Any youth held after a detention hearing shall only Policy 4.4: Searches of Residents be strip searched with prior approval of a supervisor when there is reasonable suspicion based on ☒ ☐ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Policy 4.4: Searches of Residents comply with Section 1352.5. Policy 5.2.6: Transgender and Intersex ☒ ☐ ☐ Residents Transgender youth will be searched by an officer of the gender requested. 7621 Shasta JH PRO 18-20 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) Cross-gender pat-down searches and strip searches Policy 4.4: Searches of Residents are prohibited except in exigent circumstances or ☒ ☐ ☐ when conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Policy 5.9: Grievances The facility administrator shall develop and implement Grievances were reviewed for March, July written policies and procedures whereby any youth may and October 2019. The facility uses logs to appeal and have resolved grievances relating to any track grievances by Pod. Grievance condition of confinement, including but not limited to resolutions were timely and well within health care services, classification decisions, program regulatory guidelines. Most were legible by participation, telephone, mail or visiting procedures, ☒ ☐ ☐ staff and youth. Discussed a few grievances food, clothing, bedding, mistreatment, harassment or regarding loss of program or split programs violations of the nondiscrimination policy. There shall however these incidents occurred prior to the be no time limit on filing grievances. Policies and current administrator being present. This has procedures shall include provisions whereby the facility not occurred since and no additional manager ensures: grievances were noted regarding this issue. . (a) a grievance form and instructions for registering a Policy 5.9: Grievances grievance, which includes provisions for the youth During facility walkthrough, staff were to have free access to the form; asked where the grievances were, they pointed to where they should be and were surprised that they were not there. When youth were asked, they stated that you have to ask, but further stated that this was recent. They did not know why they were moved, and they had been on the wall and could be ☒ ☐ ☐ accessed as desired. This was immediately corrected while on site. Youth must ask for a pencil from staff upon request and instructions for use are provided at orientation. Youth were asked if they are provided a pencil when they ask and they reported that they are. (b) the youth shall have the option to confidentially file Policy 5.9: Grievances the grievance or to deliver the form to any youth Youth choose to file confidentially or to supervision staff working in the facility; ☒ ☐ ☐ provide their grievance to any staff member. Youth reported that they have the option to file either way. 7621 Shasta JH PRO 18-20 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) resolution of the grievance at the lowest appropriate Policy 5.9: Grievances staff level; ☒ ☐ ☐ Most grievances were addressed at the line level. Very few had to be heard by a supervisor. (d) provision for a prompt review and initial response Policy 5.9: Grievances to grievances within three (3) business days, ☒ ☐ ☐ grievances that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain Policy 5.9: Grievances his/her version of the grievance to a person not ☒ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by Policy 5.9: Grievances the facility administrator to assist the youth. ☒ ☐ ☐ (e) provision for a written response to the grievance Policy 5.9: Grievances which includes the reasons for the decisions; ☒ ☐ ☐ Youth receive copies of the completed grievance. (f) a system which provides that any appeal of a Policy 5.9: Grievances grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten Policy 5.9: Grievances (10) business days unless circumstances dictate a ☒ ☐ ☐ longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and Policy 5.9: Grievances external methods to report sexual abuse and sexual ☒ ☐ ☐ harassment. Whether or not associated with a grievance, concerns of Policy 5.9: Grievances parents, guardians, staff or other parties shall be addressed and documented in accordance with written ☒ ☐ ☐ Any complaint by a parent will be addressed by a supervisor or the facility director and policies and procedures within a specified timeframe. documented with an incident report. 1362 REPORTING OF INCIDENTS Policy 5.8.4: Reports and Documentation A written report of all incidents which result in physical Officers document daily event in logbooks harm, use of force, serious threat of physical harm, or that are located in each Pod. Incidents that death of an employee, youth or other person(s) shall be are serious are documented on a Serious maintained. Such written record shall be prepared by the Incident Report (SIR). We reviewed incident ☒ ☐ ☐ staff and submitted to the facility manager by the end of reports for several areas. The form is the shift, unless additional time is necessary and prepopulated with codes and other pertinent authorized by the facility manager or designee. information and includes regulatory information including in addenda information. all were timely and signed off by the facility manager. 7621 Shasta JH PRO 18-20 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1363 USE OF REASONABLE FORCE TO Policy 6.4: Use of Reasonable Force to COLLECT DNA SPECIMENS, SAMPLES, Collect Specimens, Samples and Impressions IMPRESSIONS (a) Pursuant to Penal Code Section 298.1 authorized JRF staff do not collect DNA. DNA law enforcement, custodial, or corrections specimens, samples and impressions are to personnel including peace officers, may employ ☒ ☐ ☐ be collected by the case carrying probation reasonable force to collect blood specimens, saliva officers. samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of Policy 6.4: Use of Reasonable Force to reasonable force” shall be defined as the force that Collect Specimens, Samples and Impressions an objective, trained and competent correctional ☒ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Policy 6.4: Use of Reasonable Force to efforts to secure voluntary compliance. Efforts to Collect Specimens, Samples and Impressions secure voluntary compliance shall be documented ☒ ☐ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Policy 6.4: Use of Reasonable Force to authorization of the supervising officer on duty. Collect Specimens, Samples and Impressions The authorization shall include information that ☒ ☐ ☐ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell Policy 6.4: Use of Reasonable Force to extraction, the extraction shall be videotaped. Collect Specimens, Samples and Impressions Video shall be directed at the cell extraction event. The videotape shall be retained by the ☒ ☐ ☐ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7621 Shasta JH PRO 18-20 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM Policy 11.1: School Programs (a) School Programs Phone conference with School Principal Kathy Thompson. Facility has 2 Fulltime The County Board of Education shall provide for the General Education Teachers, 1 Fulltime administration and operation of juvenile court Resource Specialist. schools in conjunction with the Chief Probation Officer, or designee pursuant to applicable State BSCC Field Representatives do not inspect laws. The school and facility administrators shall the education program for compliance with develop and implement written policy and Title 15. Title 15 requires the Superintendent of Schools to conduct this procedures to ensure communication and review in conjunction with a qualified coordination between educators and probation staff. outside agency or individual. Culturally responsive and trauma-informed approaches should be applied when providing On May 7, 2019, the facility was inspected instruction. Education staff should collaborate with by Rebecca Berg, Assistant Principal of the facility administrator to use technology to Education Services, Shasta Union High facilitate learning and ensure safe technology School District. Ms. Berg found the school practices. The facility administrator shall request an program to meet regulatory expectations. annual review of each required element of the program by the Superintendent of Schools, and a The evaluator remarks were very report or review checklist on compliance, complimentary of the facilities educational deficiencies, and corrective action needed to achieve program and included specific responses compliance with this section. Such a review, when based on classroom observations, curriculum, ed. code requirements and conducted, cannot be delegated to the principal or collaboration between probation and school any other staff of any juvenile court school site. The staff. Superintendent of Schools shall conduct this review ☒ ☐ ☐ in conjunction with a qualified outside agency or Upon arrival to the JRF, the student and the individual. Upon receipt of the review, the facility teacher meet and prepare a 4-year high administrator or designee shall review each item school plan to identify and plan the youth’s with the Superintendent of Schools and shall take high school courses. The youth report that whatever corrective action is necessary to address they enjoy this planning as it helps them to each deficiency and to fully protect the educational envision their future. Youth are enrolled interests of all youth in the facility. immediately and attend classes from 8:30AM to 1:30PM daily for a total of 260 minutes. Shasta County Office of Education and Probation have developed an Educational Transitional plan that includes that process from when a youth is enrolled in the Juvenile Court School(JCS) at the Juvenile Rehabilitation Facility(JRF), the process as they near release and when they are released to transfer their records to the receiving school. Upon release, if the youth has an IEP, the JCS Principal or Teacher will attend upon request. Facility management team meetings are held between Probation and Education to discuss issues, policy or practices as needed. 7621 Shasta JH PRO 18-20 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Required Elements Policy 11.2: Educational Program Required Elements The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the ☒ ☐ ☐ Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Policy 11.2: Educational Program Required program shall be free from discriminatory action. Elements ☒ ☐ ☐ Staff shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Policy 11.2: Educational Program Required ☒ ☐ ☐ Education Code and include, but not be limited to, Elements courses required for high school graduation. (2) Information and preparation for the High School Policy 11.2: Educational Program Required Equivalency Test as approved by the California ☒ ☐ ☐ Elements Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education Policy 11.2: Educational Program Required ☒ ☐ ☐ and vocational opportunities. Elements (4) Administration of the High School Equivalency Tests Policy 11.2: Educational Program Required ☒ ☐ ☐ as approved by the California Department of Elements Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Policy 11.2: Educational Program Required ☒ ☐ ☐ who do not demonstrate sufficient progress towards Elements grade level standards. (6) The minimum school day shall be consistent with Policy 11.2: Educational Program Required State Education Code Requirements for juvenile Elements court schools. The facility administrator, in conjunction with education staff, must ensure that ☒ ☐ ☐ operational procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. 7621 Shasta JH PRO 18-20 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) Education shall be provided to all youth regardless of Policy 11.2: Educational Program Required classification, housing, security status, disciplinary Elements or separation status, including room confinement, Both the facility manager and the school except when providing education poses an ☒ ☐ ☐ principal assured us that all youth receive immediate threat to the safety of self or others. their required education regardless of status. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Policy 11.3: School Discipline (1) Positive behavior management will be implemented to reduce the need for disciplinary action in the ☒ ☐ ☐ school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative Policy 11.3: School Discipline ☒ ☐ ☐ decisions made by probation staff that may affect the educational programming of students. (3) Except as otherwise provided by the State Education Policy 11.3: School Discipline Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Policy 11.3: School Discipline education staff will develop policies and procedures ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Policy 11.4: Education Program: Provisions for Special Populations (1) State and federal laws and regulations shall be observed for all individuals with disabilities or ☒ ☐ ☐ suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Policy 11.4: Education Program: Provisions afforded an educational program that addresses their for Special Populations ☒ ☐ ☐ language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Policy 11.5: Educational Screening and Admission ☒ ☐ ☐ (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: 7621 Shasta JH PRO 18-20 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (A) School progress/school history; Policy 11.5: Educational Screening and ☒ ☐ ☐ Admission (B) Home Language Survey and the results of the State Policy 11.5: Educational Screening and ☒ ☐ ☐ Test used for English language proficiency; Admission (C) Needs and services of special populations as defined Policy 11.5: Educational Screening and ☒ ☐ ☐ by the State Education Code, including but not Admission limited to, students with special needs. (D) Discipline problems. Policy 11.5: Educational Screening and ☒ ☐ ☐ Admission (2) Youth will be immediately enrolled in school. Policy 11.5: Educational Screening and Educational staff shall conduct an assessment to Admission ☒ ☐ ☐ determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Policy 11.5: Educational Screening and ☒ ☐ ☐ education plan shall be developed for each youth Admission within five school days. (4) Upon enrollment, education staff shall comply with Policy 11.5: Educational Screening and the State Education Code and request the youth's Admission records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment ☒ ☐ ☐ scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Policy 11.6: Educational Reporting, Transition and Re-Entry Planning ☒ ☐ ☐ (1) The complete facility educational record of the youth shall be forwarded to the next educational placement in accordance with the State Education Code. (3) The County Superintendent of Schools shall Policy 11.6: Educational Reporting, provide appropriate credit (full or partial) for Transition and Re-Entry Planning course work completed while in juvenile court school in accordance with the State Education Code. ☒ ☐ ☐ (g) Transition and Re-Entry Planning Policy 11.6: Educational Reporting, Transition and Re-Entry Planning (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies ☒ ☐ ☐ and procedures to meet the transition needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. 7621 Shasta JH PRO 18-20 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) Post-Secondary Education Opportunities Policy 11.7: Education Program: Access to Computing Technology and Post-Secondary (1) The school and facility administrator should, Education Opportunities. whenever possible, collaborate with local post- ☒ ☐ ☐ secondary education providers to facilitate access to educational and vocational opportunities for youth Graduates participate in ROP/Vocational that considers the use of technology to implement programming with Hope City. these programs. 1371 PROGRAMS, RECREATION, AND Policy 5.7.2: Programs, Recreation and EXERCISE. Exercise The facility administrator shall develop and implement written policies and procedures for programs, recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. ☒ ☐ ☐ 7621 Shasta JH PRO 18-20 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Juvenile facilities shall provide the opportunity for Policy 5.7.2: Programs, Recreation and programs, recreation, and exercise a minimum of three Exercise hours a day during the week and five hours a day each Unit Logs were reviewed for documentation Saturday, Sunday or other non-school days, of which of programs, recreation and exercise. We one hour shall be an outdoor activity, weather found that these activities were taking place; permitting. however, the logs were not consistent and did not adequately document that youth were consistently provided with daily opportunity for the required amount of time. This issue has been addressed in past reports and has not been corrected. ☒ ☐ ☐ The facility manager, who is new to the facility, upon hearing of this, immediately corrected this issue and implemented a tracking system to track all activities to ensure that all youth are provided with the opportunity for these activities. Additional documentation has been provided for our review and the issue has been corrected and again reviewed prior to the completion of this report. Additionally, while on site at inspection, youth and staff were asked if programs, exercise and activities occurred daily and they reported they did. A youth’s participation in programs, recreation, and Policy 5.7.2: Programs, Recreation and exercise may be suspended only upon a written finding Exercise ☒ ☐ ☐ by the administrator/manager or designee that a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Policy 5.7.2: Programs, Recreation and be posted in the living units. Exercise Schedules were posted in the units. ☒ ☐ ☐ 7621 Shasta JH PRO 18-20 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS There will be a written annual review of the programs, Policy 5.7.2: Programs, Recreation and recreation, and exercise by the responsible agency to Exercise ensure content offered is current, consistent, and Reviews were not completed for 2019 due to relevant to the population. the change in managers. When this was discussed, the current manager, immediately addressed this situation and requested evaluations for the 2019 period. All were complimentary of the relationships between the agencies and the facility. Additionally, the youth interviewed noted that they enjoy the programs and look forward to them coming. They particularly enjoy the programs in which the facilitators are allowed to bring treats. Program reviews have been provided by the following: • Victor Support Services: ART • REMI VISTA, INC: MRT • Northern Valley Catholic Social Services: Girls Circle • Northern Valley Catholic Social ☒ ☐ ☐ Services: Boys Counsel • Northern Valley Catholic Social Services: Project Toward No Drug Abuse • Northern California Alcoholics Anonymous: AA • Leaders of Tomorrow • Book Club The Probation Department also facilitates the GROW program, Journaling and a multitude of Recreational, rehabilitation and exercise programs on a regular basis. The facility manager is working on the development of additional internal rehabilitative staff led programming. 7621 Shasta JH PRO 18-20 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Programs. All youth shall be provided with the Policy 5.7.2: Programs, Recreation and opportunity for at least one hour of daily Exercise programming to include, but not be limited to, Documentation provided at inspection did trauma focused, cognitive, evidence-based, best not consistently show that one hour a day on practice interventions that are culturally relevant and school days and 5 hours a day on non-school linguistically appropriate, or pro-social interventions days for recreational activities were and activities designed to reduce recidivism. These occurring. programs should be based on the youth’s individual needs as required by Sections 1355 and 1356. Such New process for documentation has been programs may be provided under the direction of the implemented and additional documentation Chief Probation Officer or the County Office of has been provided for our review and the Education and can be administered by county issue has been corrected and again reviewed partners such as mental health agencies, community- prior to the completion of this report. based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: ☒ ☐ ☐ (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the Policy 5.7.2: Programs, Recreation and opportunity for at least one hour of daily access to Exercise unscheduled activities such as leisure reading, letter Documentation provided at inspection did writing, and entertainment. Activities shall be not consistently show that one hour a day on supervised and include orientation and may include school days and 5 hours a day on non-school coaching of youth. days for recreational activities were ☒ ☐ ☐ occurring. New process for documentation has been implemented and additional documentation has been provided for our review and the issue has been corrected and again reviewed prior to the completion of this report. 7621 Shasta JH PRO 18-20 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Exercise. All youth shall be provided with the Policy 5.7.2: Programs, Recreation and opportunity for at least one hour of large muscle Exercise activity each day. Documentation provided at inspection did not consistently show that one hour a day on school days and 5 hours a day on non-school days for recreational activities were ☒ ☒ ☐ occurring. New process for documentation has been implemented and additional documentation has been provided for our review and the issue has been corrected and again reviewed prior to the completion of this report. The administrator/manager may suspend, for a period not Policy 5.7.2: Programs, Recreation and to exceed 24 hours, access to recreation and programs. ☒ ☐ ☐ Exercise The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Policy 5.7.3: Access to Religious Programming The facility administrator shall provide access to religious services and/or religious counseling at least There are four local churches that come to once each week. Attendance shall be voluntary. A youth ☒ ☐ ☐ the facility to provides church services for shall be allowed to participate in an activity outside of the youth. Youth that do not wish to their room if he/she elects not to participate in religious participate, participate in an alternative programs. activity outside of their room while the other youth participate in services. Religious programs shall provide for: (a) opportunity for religious services and practices; Policy 5.7.3: Access to Religious Programming ☒ ☐ ☐ Services are provided by Christian Science, Bethel Church, Shasta Baptist and Forward Leap. (b) availability of clergy; and, Policy 5.7.3: Access to Religious Programming ☒ ☐ ☐ Youth who would like a visit from their private clergy may request a special visit. (c) availability of religious diets. Policy 5.7.3: Access to Religious Programming Youth or their parent may request a special ☒ ☐ ☐ diet based on religious preference. The supervisor may follow up with the youth’s private clergy for more information prior to approval in the event clarification is needed but the special diet will be approved. 7621 Shasta JH PRO 18-20 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1373 WORK PROGRAM Policy 5.7.8: Work Program The facility administrator shall develop policies and Facility staff are committed to incorporating procedures regarding the fair and consistent assignment meaningful work skills into the of youth to work programs. Work assigned to a youth rehabilitative programming of the youth. shall be meaningful, constructive and related to There are pod jobs and facility jobs. Pod vocational training or increasing a youth's sense of jobs consist of cleaning, meal service, unit responsibility. Work programs shall not be imposed as a ☒ ☐ ☐ maintenance and community service work. disciplinary measure. Facility work consists of ROP Food Service, Yard Maintenance or GROW, Laundry Service, General Maintenance and Gardening. 1374 VISITING Policy 5.6: Visiting Procedures The facility administrator shall develop and implement Visiting logs were reviewed for August, written policies and procedures for visiting, that include October and December 2019. provisions for special visits. Youth shall be allowed to Documentation showed several extended receive visits by parents, guardians or persons standing family members visiting beyond parents and in loco parentis, and children of youth. Other family ☒ ☐ ☐ guardians such as grandparents, siblings, members, such as grandparents and siblings, and aunts and uncles. Children of youth are supportive adults, may be allowed to visit with the allowed regular visitation. approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best Contract county youth families are provided interest of the youth. with extended visits due to distance of travel if requested. All visits shall occur at reasonable times, subject only to Policy 5.6: Visiting Procedures the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s Visitors are approved by the Probation Officer and must be approved and scheduled criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ in advance. In the event that the number of visitors exceeds the visiting space, facility the safety of youth or staff in the facility. Any denial of administration will extend visits or will visitation or limitation on visitations shall be always make alternative arrangements to communicated to the youth, person denied and facility ensure that youth receive visits as required. administrator. Opportunity for visitation shall be a minimum of two Policy 5.6: Visiting Procedures hours per week. Visits may be supervised, but conversations shall not be monitored unless there is a Visiting occurs weekly on Saturday and Sunday between 10:15am and 11:15am and security or safety need. ☒ ☐ ☐ 12:15pm and 1:15pm. 7621 Shasta JH PRO 18-20 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Provisions for special visits, in addition to the two-hour Policy 5.7.7: Counseling and Casework minimum and/or outside of the regular visiting hours, Services shall be accommodated as necessary and within the Policy 5.11.2: Access to Mental Health Services discretion of the facility administrator or designee. Family therapy and professional visits shall be Special Visits may be scheduled at any time accommodated outside the provisions of this regulation. and are generally completed with the youth’s Facilities may provide visitation opportunities outside of probation officer or may be included with normal visiting hours to accommodate special visits. ☒ ☐ ☐ regular visitation as space allows. Youth may request for special visits with their probation officers through facility staff or supervisors. Visits for the purposes of therapy or other professional visits are accommodated as necessary within the discretion of the facility administrator or designee with the exception of during school hours. The facility may provide access to technology as an Policy 5.6: Visiting Procedures alternative, but not as a replacement, to in-person ☒ ☐ ☐ visiting. 1375 CORRESPONDENCE Policy 5.4.10: Resident Mail The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth Policy 5.4.10: Resident Mail may send or receive; ☒ ☐ ☐ There is no limit to the amount of mail youth may send or receive. (b) youth may send two letters per week postage free; Policy 5.4.10: Resident Mail Youth generally have the opportunity to write letters daily. They receive postage for one letter home each day and can earn and ☒ ☐ ☐ purchase additional stamps as part of the Behavior Management System points in commissary for positive behavior. Parents or guardians may also bring in additional postage for them. (c) youth may correspond confidentially with state and Policy 5.4.10: Resident Mail federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized ☒ ☐ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Policy 5.4.10: Resident Mail in (c), may be read by staff only when there is ☒ ☐ ☐ reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 7621 Shasta JH PRO 18-20 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1376 TELEPHONE ACCESS Policy 5.4.9: Resident Access to Telephone The administrator of each juvenile facility shall develop Appropriate telephone numbers will be and implement written policies and procedures to programmed into the Telephone Call System as approved by the youth’s Probation Officer provide youth with access to telephone communications. ☒ ☐ ☐ and youth may call only these numbers. Youth may make one call a week free and can earn and purchase additional calls as part of the Behavior Management System points earned in commissary for positive behavior. 1377 ACCESS TO LEGAL SERVICES Policy 5.11.4: Access to Legal Services The facility administrator shall develop written ☒ ☐ ☐ procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed Policy 5.11.4: Access to Legal Services attorneys and their authorized representatives; ☒ ☐ ☐ Youth may contact their attorney by phone at any time. They may also receive visits at any time with the exception of mealtimes. (b) provision for confidential consultation with Policy 5.11.4: Access to Legal Services attorneys; and, ☒ ☐ ☐ There is confidential space available in the visiting area. (c) unlimited postage free, legal correspondence and Policy 5.11.4: Access to Legal Services cost-free telephone access as appropriate. ☒ ☐ ☐ Phone calls and postage are available at no cost to the youth for these calls and letters. 1390 DISCIPLINE Policy 5.8.3: Discipline The facility administrator shall develop and implement The Facility utilizes a Behavior written policies and procedures for the discipline of Management System that is strength based youth that shall promote acceptable behavior; including and focused on positive reinforcement, the use of positive behavior interventions and supports. ☒ ☐ ☐ emphasizing natural consequences when Discipline shall be imposed at the least restrictive level needed as well as developmentally which promotes the desired behavior and shall not appropriate, trauma-informed approaches to include corporal punishment, group punishment, working with youth. physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; Policy 5.8.3: Discipline ☒ ☐ ☐ (b) daily shower, access to drinking fountain, toilet and Policy 5.8.3: Discipline ☒ ☐ ☐ personal hygiene items, and clean clothing; (c) full nutrition; Policy 5.8.3: Discipline ☒ ☐ ☐ (d) contact with parent or attorney; Policy 5.8.3: Discipline ☒ ☐ ☐ (e) exercise; Policy 5.8.3: Discipline ☒ ☐ ☐ (f) medical services and counseling; Policy 5.8.3: Discipline ☒ ☐ ☐ (g) religious services; Policy 5.8.3: Discipline ☒ ☐ ☐ 7621 Shasta JH PRO 18-20 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) clean and sanitary living conditions; Policy 5.8.3: Discipline ☒ ☐ ☐ (i) the right to send and receive mail; Policy 5.8.3: Discipline ☒ ☐ ☐ (j) education; and, Policy 5.8.3: Discipline ☒ ☐ ☐ (k) rehabilitative programming. ☒ ☐ ☐ Policy 5.8.3: Discipline The facility administrator shall establish rules of conduct Policy 5.8.3: Discipline and disciplinary penalties to guide the conduct of youth. Policy 5.8.2: Facility Rules Such rules and penalties shall include both major violations and minor violations, be stated simply and Facility staff utilize a continuum of behavior affirmatively, and be made available to all youth. management techniques. Youth are Provision shall be made to provide accessible ☒ ☐ ☐ counseled, provided the opportunity for time information to youth with disabilities, limited English out, cool down periods, essays or other proficiency, or limited literacy. writing assignment. Higher level consequences are leveling down or being placed on the Step-Down program. 1391 DISCIPLINE PROCESS Policy 5.8.5: Due Process The facility administrator shall develop and implement All discipline due process documentation ☒ ☐ ☐ written policies and procedures for the administration reviewed was timely and well documented of discipline which shall include, but not be limited to: and consequences appeared to be and appropriate with the behaviors. (a) designation of personnel authorized to impose Policy 5.8.3: Discipline discipline for violation of rules; ☒ ☐ ☐ (b) prohibiting discipline to be delegated to any youth; Policy 5.8.3: Discipline ☒ ☐ ☐ (c) definition of major and minor rule violations and Policy 5.8.2: Facility Rules their consequences, and due process requirements; ☒ ☐ ☐ Policy 5.8.5: Due Process (d) trauma-informed approaches and positive behavior 5.8.3: Discipline ☒ ☐ ☐ interventions; (e) minor rule violations may be handled informally by Policy 5.8.3: Discipline counseling, advising the youth of expected conduct Policy 5.8.5: Due Process imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process Policy 5.8.5: Due Process ☒ ☐ ☐ shall be documented and require the following: (1) written notice of violation prior to a hearing; ☒ ☐ ☐ Policy 5.8.5: Due Process (2) accommodations provided to youth with Policy 5.8.5: Due Process disabilities, limited literacy, and English ☒ ☐ ☐ language learners; (3) hearing by a person who is not a party to the Policy 5.8.5: Due Process ☒ ☐ ☐ incident; 7621 Shasta JH PRO 18-20 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) opportunity for the youth to be heard, present Policy 5.8.5: Due Process ☒ ☐ ☐ evidence and testimony; (5) provision for youth to be assisted by staff in the Policy 5.8.5: Due Process ☒ ☐ ☐ hearing process; (6) provision for administrative review. ☒ ☐ ☐ Policy 5.8.5: Due Process (g) violations that result in a removal from camp or Does not apply to the JRF commitment program, but not a return to court, will ☒ ☐ ☐ follow the due process provisions in subsection (e) above. f 7621 Shasta JH PRO 18-20 - 57 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☐ ☐ ☒ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC Facility does not hold 300 youth. 300 MINORS ☐Vio Dependent or neglected minors who are defined under ☐ latio ☒ Section 300 of the Welfare and Institutions Code n (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC Facility does not hold 601 youth. 601) AND FEDERAL MINORS ☐ ☐ ☒ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐Vio Juvenile Delinquents (WIC 602)? (WIC 207[d]). ☐ latio ☒ n Federal Minors (ICE Holds or ORR Contract) are held Facility does not hold Federal youth. ☐ ☐ ☒ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND There are no adults held in the facility. ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☐ ☒ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐Vio separated from minors. ☐ latio ☒ n Adult inmates from an adult facility (e.g. inmate ☐Vio workers or “Scared Straight” programs) are not allowed ☐ latio ☒ in the facility in a manner that allows contact with n minors. 7621 Shasta JH PRO 18-20 - 58 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 2009 BSCC Code: 7621 FACILITY NAME: Shasta County Juvenile Rehabilitation Facility FACILITY TYPE: JH APPLICABLE REGULATIONS (Check All 4/98: 2001: 2003: OTHER: 2009 That Apply): FIELD REPRESENTATIVE: Lisa Southwell DATE: February 24-26, 2020 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) Weapons locker located in sally port outside booking entrance. ✓ Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of ✓ minors pending admission to JH Provides access to a shower ✓ Shower is located in the booking area. Provides a secure vault or storage space for A lockable property room located in ✓ minor's valuables booking area. Provides telephone access to minors ✓ Phones located in booking area. Provides staff access to hot and cold running Staff bathroom located in booking area. water ✓ Locked Holding Room (1.2) Each holding room is 92.5 sq. ft. and the bench is 72 “limiting the rated capacity to ✓ Contains a minimum of 15 square feet of floor four (4). area per minor Provides no less than 45 square feet of floor area ✓ Contains seating to accommodate all minors as ✓ specified in these regulations 98: Provides access to a toilet, wash basin and drinking fountain as specified in these regulations ✓ 03: Be equipped with a toilet, wash basin and drinking fountain unless a procedure is in effect to provide access Maximizes staff visual supervision ✓ 03: Outward swinging or lateral sliding door required ✓ 7621 Shasta JH LASE 18-20 - 1 - J456 PHY 98 01 03.dot (8/09) TITLE 24 SECTION YES NO N/A COMMENTS Natural Light (1.3) Each sleeping room has a window to the exterior measuring 90.5” x 41”. Visual access to natural light is provided in locked sleeping rooms, single and double ✓ occupancy sleeping rooms, dormitories and dayrooms. Corridors (1.4) Corridors in living areas are at least eight feet wide. When doors are staggered or if rooms are ✓ located only on one side, corridors may be at least six feet wide. Living Unit (JH; 1.5) Each living unit houses 30 youth. JH living units do not exceed 30 minors and contain sleeping areas and plumbing fixtures, commensurate with the number of minors housed. 03- A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy sleeping rooms, or ✓ dormitories, day room space, toilet, washbasins, drinking fountains and showers commensurate to the number of minors housed, not to exceed 30 minors. A living unit shall not be divided by any permanent or temporary barrier that hinders direct access, supervision or immediate intervention or other action if need. In Juvenile halls, the number of minors housed in a living unit shall not exceed 30 Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these fixtures ✓ 03: Toilet, wash basin and drinking fountain required in locked sleeping rooms 03 Doors to locked sleeping rooms shall swing outward or slide laterally. 7621 Shasta JH LASE 18-20 - 2 - J456 PHY 98 01 03.dot (8/09) TITLE 24 SECTION YES NO N/A COMMENTS Single Occupancy Sleeping Rooms (1.7) Single Occupancy rooms are 84 Sq. Ft. ADA Single Occupancy rooms are 84.7 98: Minimum of 63 square feet of floor area and Sq. Ft. a clear ceiling height of eight feet ✓ 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security Door view panel is 180 inches. glazing and is a maximum of 144 square inches. ✓ 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required ✓ Double Occupancy Sleeping Rooms (1.8) Double occupancy rooms are 114 Sq. ft. Minimum of 100 square feet floor area, a clear ✓ ceiling height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security Door view panel is 180 inches. glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144 inches 03: Outward swinging or lateral sliding door required ✓ Dormitories (1.9) There are no dormitory units in this ✓ facility. The text of this regulation is removed from this checklist. Dayrooms (1.10) Dayrooms exceed 2,488 Sq. Ft, or 82 Sq. Ft. per youth. ✓ JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 ✓ square feet of floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers. ✓ 7621 Shasta JH LASE 18-20 - 3 - J456 PHY 98 01 03.dot (8/09) TITLE 24 SECTION YES NO N/A COMMENTS Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet ✓ dedicated indoor-outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor-outdoor space. 98: Facilities with a capacity of 41 to 100 minors Exercise area includes full basketball have a minimum of 9,000 square feet courts, playing fields and covered asphalt dedicated indoor-outdoor space, plus a field secure area. area. The field area contains a minimum of one acre with a minimum dimension of 100 ✓ feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor-outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor-outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. ✓ 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor- There are two large paved areas. outdoor space is a paved or "like" surface. ✓ 01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped ✓ and of a sufficient size to comply with Title 15, § 1371. 01: The required recreation area has no single ✓ dimension less than 40 feet. Outdoor recreation area lighting allows for Lighting is present. evening activities and provides security. ✓ Access must be provided to a toilet, wash basin Minors will return to room for toilet and drinking fountain. ✓ facilities. Drinking fountains are available. 7621 Shasta JH LASE 18-20 - 4 - J456 PHY 98 01 03.dot (8/09) TITLE 24 SECTION YES NO N/A COMMENTS Academic Classrooms (NA SPJH; 1.12) ✓ Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each Each living unit includes two class facility rooms. 2001: Dedicated classroom space is available for ✓ every juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 The classrooms are 651 sq. ft. and 595 sq. square feet of floor space for the teacher's desk ft. which can accommodate 17 youth in and work area, and a minimum of 28 square feet ✓ classroom 1 and 15 youth in classroom 2. floor space per minor. (Recalculated due to error found. LASE Updated as well) There is a communication system in each Custody counselors will be stationed near classroom that allows for immediate response to by. ✓ emergencies. Safety Room (1.13) Safety room is 75.89 Sq. Ft. Provides a minimum of 63 square feet of floor ✓ space and a minimum clear ceiling height of eight feet Limited to one minor ✓ Padded as specified in these regulations ✓ There are one or more vertical view panels Two window view panels are 4” x 28” constructed of security glazing. Panels provide a each. ✓ view of the entire room and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these Intercom box recessed into padding. ✓ regulations Access to a toilet, wash basin and drinking Youth would be released and escorted to fountain is provided. ✓ a toilet. Drinking water is offered by staff. 03: Be equipped with a variable intensity Lighting checked. security-type lighting fixture, with controls ✓ outside the room 03: Any wall- or ceiling-mounted devices are Top of padding is susceptible to tearing designed to prohibit the occupant’s access. ✓ and minors should remain under direct observation. 7621 Shasta JH LASE 18-20 - 5 - J456 PHY 98 01 03.dot (8/09) TITLE 24 SECTION YES NO N/A COMMENTS Medical Examination Room (NA SPJH; 1.14) There is a central medical clinic area containing two (2) 145 Sq. Ft. There is a minimum of one suitably equipped examination rooms. ✓ medical examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency Each housing unit also has a room examinations that is used for no other ✓ designated for daily clinic visits. purpose; Privacy for minors; ✓ Lockable storage for medical supplies; ✓ Not less than 144 square feet floor space with Clinic rooms are 145 Sq. ft. ✓ no single dimension less than seven feet; Hot and cold running water; and, ✓ 01: Smooth, non-porous, washable surfaces. ✓ Pharmaceutical Storage (1.15) The pharmacy has both a lockable door and cabinets. There is lockable storage space for medical ✓ supplies and pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) Youth will be fed inside there housing unit. Hot trays are permanently installed There is a minimum of 15 square feet floor space ✓ in the dayroom area to ensure proper food and sufficient tables and seating for each person temperatures. There is sufficient seating. being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in Showers have modesty panels. the same room, unless there is an appropriate ✓ visual barrier. Visiting Space (1.17) The facility will use a central visiting room with entry from both secure and Visiting space is provided. ✓ non-secure areas. Institutional Storage (1.18) There are large storage rooms throughout the facility. There is a minimum of 80 cubic feet of storage space per minor for institutional clothing, ✓ bedding, supplies and activity equipment, in one or more storage rooms. 7621 Shasta JH LASE 18-20 - 6 - J456 PHY 98 01 03.dot (8/09) TITLE 24 SECTION YES NO N/A COMMENTS Personal Storage (1.19) The concrete slab has a built-in alcove to store personal items. Each minor has a minimum of 9 ✓ cubic feet of secure storage space for personal clothing and belongings. Safety Equipment Storage (1.20) . There is a secure area for storing safety equipment, such as fire extinguishers, self- ✓ contained breathing apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) Janitor closets are located in each living unit and at various locations throughout There is at least one securely lockable janitorial the facility. closet containing a mop sink and sufficient area ✓ for storing cleaning implements within the security area. Audio Monitoring System (1.22) Audio systems are working in the living units and sleeping rooms. There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping ✓ rooms; single and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) The emergency power units are in place and have been tested. There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire and life safety, ✓ security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) There are interview rooms in the living areas, at booking and in the visiting area. Contain a minimum of 60 square feet of floor ✓ area and provide for confidential consultation with minors 7621 Shasta JH LASE 18-20 - 7 - J456 PHY 98 01 03.dot (8/09) TITLE 24 SECTION YES NO N/A COMMENTS There is a minimum of one suitably furnished ✓ interview room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp. ✓ This is a full purpose juvenile hall. The Special Purpose Juvenile Halls. Special text of this regulation is removed from purpose juvenile halls and intensive supervisions this checklist. units in camps and ranches shall conform to all minimum standards for juvenile facilities ✓ contained in this section with the following exceptions: Court Holding Room for Minors (1.26) There are no court holding cells in this facility. ✓ Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors ✓ Provides 40 square feet of floor area and a ✓ minimum clear ceiling height of eight feet Contains seating to accommodate all minors ✓ Contains a toilet, wash basin and drinking ✓ fountain as specified in these regulations Maximizes staffs' visual supervision of minors ✓ Toilets/Urinals (2.1) Each sleeping room contains a combo unit. Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. One toilet and one urinal may be ✓ substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Each sleeping room contains a combo unit. Wash basins must provide hot and cold or tempered water and be available on living units ✓ in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. 7621 Shasta JH LASE 18-20 - 8 - J456 PHY 98 01 03.dot (8/09) TITLE 24 SECTION YES NO N/A COMMENTS Drinking Fountains (2.3) Each sleeping room contains a combo unit. Drinking fountains are accessible to minors and ✓ staff in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by Each sleeping room contains a combo mechanical means and is at an angle that unit. prevents waste water from flowing over the ✓ bubbler. Showers (2.4) Each living area has a total of 5 tempered controlled showers. Showers provide tempered water and are ✓ available on living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for minors privacy without Each single shower unit has a half door to mitigating staff's ability to supervise. ✓ afford modesty and still provide supervision. Beds (2.5) Concrete platform is 30” x 80”. Beds are at least 30 inches wide and 76 long and ✓ are of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart. ✓ 07 In secure facilities, the bunks shall be securely anchored to the floor and/or wall ✓ Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping ✓ rooms, single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep. ✓ Padding (2.7) Padding in safety rooms covers the floor, door and walls to a clear height of eight feet. Benches ✓ or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper- resistant fire sprinkler as approved by the State ✓ ✓ Fire Marshal (SFM). 7621 Shasta JH LASE 18-20 - 9 - J456 PHY 98 01 03.dot (8/09) TITLE 24 SECTION YES NO N/A COMMENTS The padding is approved by the SFM and is: non-porous; at least one-half inch thick; of a unitary or laminated construction; firmly bonded ✓ ✓ to all padded surfaces; and, is without exposed seams. Seating (2.8) Booking area holding cells have a 72” Seating is designed for the level of security. bench to afford a rated capacity of four When bench seating is used, 18 inches of bench ✓ (4). Security calking seals tie off areas seating is allowed for each person. between the wall and the bench. . Weapons Locker (2.9) Weapons lockers are located in the sally Weapons lockers are located outside the security port immediately adjacent entry to the ✓ perimeter of the facility. (Personnel do not bring booking unit. any weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking ✓ device. Assess for New Construction/Remodel or Repair: Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test ✓ ✓ standards: American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860- 94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. ✓ ✓ (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7621 Shasta JH LASE 18-20 - 10 - J456 PHY 98 01 03.dot (8/09) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State & Community Corrections Inspection BSCC Code: 7621 FACILITY: Shasta County Juvenile Rehabilitation Facility TYPE: JH RC: 90 FIELD REPRESENTATIVE: Lisa Southwell DATE: February 24-26, 2020 ROOMS EACH ROOM Cell Applicabl # EACH CELL Total DIMENSIONS FIXTURES* Location Type e Cells # Beds RC RC (L x W x H) T U W F S Standards Booking 208 Holding 2009 1 (4) 92.5 Sq. Ft. 1 1 1 1 209 Holding 2009 1 (4) 92.5 Sq. Ft. 1 1 1 207 Sobering 2009 1 N/R 92.5 Sq. Ft. 1 1 1 210 Safety 2009 1 (1) 75.89 Sq. Ft. Room Medical Unit 1 Exam 2009 1 145 Sq. Ft. 2 Exam 2009 1 145 Sq. Ft. 3 Interview 2009 1 Unit 700 Double 2009 14 2 2 28 114 Sq. Ft. 1 1 1 5 Single 2009 1 1 1 1 84 Sq. Ft. 1 1 1 ADA 2009 1 1 1 1 84.7 Sq. Ft. 1 1 1 Class 1 Room 2009 17 651 Sq. Ft. Class 2 Room 2009 15 595 Sq. Ft. Unit 800 Double 2009 14 2 2 28 114 Sq. Ft. 1 1 1 5 Single 2009 1 1 1 1 84 Sq. Ft. 1 1 1 ADA 2009 1 1 1 1 84.7 Sq. Ft. 1 1 1 Class 1 Room 2009 17 651 Sq. Ft. Class 2 Room 2009 15 595 Sq. Ft. Unit 900 Double 2009 14 2 2 28 114 Sq. Ft. 1 1 1 Single 2009 2 1 1 1 84 Sq. Ft. 1 1 1 ADA 2009 1 1 1 1 84.7 Sq. Ft. 1 1 1 Class 1 Room 2009 17 651 Sq. Ft. Class 2 Room 2009 15 595 Sq. Ft. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 7621 Shasta County Juvenile Rehabilitation Facility LASE.docx -J360 LAS Juv. 09.dot (8/09) ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S Historical Notes: Booking: Bathroom – Toilet should secure a plate between wall and toilet fixture to close potential hanging opportunity (done ls per email with pics). Door does not have visual panel and per policy will require controlled access with close supervision Handicapped Shower -. Safety room window panels 4” x 28” = 112 Sq. In. Benches 72” in holding cells; Sobering cell is none rated (N/R) due to a lack of seating and no operational regulations. Medical Unit: Includes: Locked pharmaceutical room that contains lockable cabinets. Support space includes medical records room and medical supplies rooms, plus, clinician offices. There is also a patient bathroom with a toilet and washbasin. Unit 700, Unit 800 and Unit 900: Notes: The Dayroom is 2489 Sq. Ft. Seating: 5 tables with 6 seats per table for a total of 30. Concert Bed Platforms are 30” x 80”. 2014-2016 Evaluated full facility for LASE 2014/2016 LASE =90 2016-2018 Evaluated full facility for LASE 2016/2018 LASE =90 Classrooms recalculated due to error found: Classroom 1 may accommodate 17 youth; Classroom 2 may accommodate 15 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 7621 Shasta County Juvenile Rehabilitation Facility LASE.docx -J360 LAS Juv. 09.dot (8/09)