Shasta County, Juvenile Rehabilitation Facility (2016-2018 inspection cycle)

February 16, 2018 Tracie Neal, Chief Probation Officer Shasta County Probation Department 2684 Radio Lane Redding, CA 96001 RE: SHASTA COUNTY JUVENILE REHABILITATION FACILITY 2014/2016 BIENNIAL INSPECTION PURSUANT TO WELFARE AND INSTITUTIONS CODE SECTIONS 209 Dear Chief Neal: This letter is to advise you that the 2016/2018 biennial inspection of the Shasta County Probation Department’s Juvenile Rehabilitation Facility has been completed. A pre-inspection briefing was held on August 23, 2017 and the Shasta County Juvenile Rehabilitation Facility was inspected on October 25, 2017. Probation Director and Facility Manager Sarah Till and her staff, as well as the collaborative partner’s made the inspection process seamless. They also represented the facility and their respective agencies in an exemplary manner. I appreciate the time and energy that they spent preparing for, and organizing and participating in the inspection, especially given the amount of documentation requested. The complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of: • Transmittal letter; • Title 15 Procedures checklist, outlining Title 15 requirements for the Juvenile Rehabilitation Facility; • Physical Plant Evaluation, outlining Title 24 requirements for the design of the Juvenile Rehabilitation Facility; and • Living Area Space Evaluation (LASE), summarizing the physical plant configuration and showing the rated capacity of the Juvenile Rehabilitation Facility. Mandatory Local Inspections In addition to the biennial inspection, Title 15, section 1313 and its authorizing statute also require local inspections conducted by the following local authorities: • County building inspector or person designated by the Board of Supervisors; • Fire authority having jurisdiction; • Local health officer; 2016/2018 Inspection Letter: 7621 Shasta County Juvenile Rehabilitation Facility • County Superintendent of Schools; • Juvenile Court; and • Juvenile Justice Commission. The results of those inspections are considered a part of this report. The dates of the local inspections may be found in the accompanying Procedures Checklist. Scope of the Inspection The scope of the inspection consisted of a review of the Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual. The audit was limited to a review of only those policies and procedures related specifically to the applicable regulations outlined in Title 15, Minimum Standards for Juvenile Facilities.1 The inspection also involved verification that the complete manual was compliant with the Regulation 1324, Policy and Procedures Manual. The inspection also reviewed relevant documentation to ensure that practice and policies were consistent with Title 15, as well as a physical plant tour and interviews with administration, youth, facility staff, and collaborative partners. Inspection Results Operations: To ensure compliance with Title 15 Regulation and to ensure procedures and process were consistently followed, documentation, such as incident reports, grievances, admission/classification reports, and disciplinary reports/findings were reviewed. The documentation revealed issues with consistency overall; however, the forms and practices have been improved and showed a pattern and practice of compliance with both policies and Title 15 standards. We interviewed facility collaborative partners including probation, medical, mental health and educational staff. The purpose of these interviews was to assess the level of communication and collaborative management of youth. Each interviewee noted a positive relationship and a true partnership between staff, administration, teachers, medical and mental health staff with a shared effort to best meet the needs of all youth in the facility. BSCC observed unit and facility movement, and exercise and dayroom activities. These activities revealed a busy, full and complete schedule, including structure. Staff were also professional and caring toward the youth Education: The Shasta County Office of Education operates the education services in the facility. Staffing includes two general education teachers, a special education resource teacher, and a para- professional staff for each classroom. Class duration exceeds the California State Education Code minimum requirements of 240 minutes. Teachers routinely stay beyond the end of the school day to assist youth with tutoring for credit recovery for those youth that are significantly behind in graduation credits. The facility school is accredited by the Western Association of Schools and Colleges. In 2017, the facility school was reviewed by the Special Education Local Plan Area Review who noted a very favorable review. 1 BSCC staff does not review all facility policies and procedures. We do not “approve” your policies and procedures nor do we review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate. 2 Medical and Mental Health: Shasta County Juvenile Rehabilitation Facility provides Medical and Mental Health services by contracting with the California Forensic Medical Group (CFMG). The CFMG provides the following medical staff: one Registered Nurse (RN) available eight hours a day and five days a week; one Physician Assistant once a week; and one Doctor on site once a week. Additionally, the RN provides health education on an individual basis during clinic sessions. The RN provides individual education as appropriate to youth on topics, such as reproductive health, drug cessation and positive health practices. The CFMG provides one Mental Health staff; specifically, a Mental Health Counselor who is on site two hours for twice a week. The counselor sees youth by referral or request. The facility also utilizes Tele- Psych as needed which allows for the use of video conferencing between off site doctors and youth in custody. This is especially beneficial for facilities in rural areas or facilities that have limited resources. Tele-Psych provides additional mental health resources directly to the facility without the need to transport a youth off site. Youth report that they are seen quickly for either their medical or mental health needs. Programming: The Juvenile Rehabilitation Facility houses pre-and post- adjudicated youth. As a result, the facility experiences short term detention as well as long term commitments. In response, the facility offers a wide array of programming offered through collaborative partnerships, outside volunteers and probation staff. Individualized case plans are completed for all youth with specific goals and objectives for their stay. All youth participate in programming that includes social awareness programs. One focus of the social awareness programs is making positive changes from the behaviors that lead to their incarceration. Programming also includes topics such as: promoting positive social skills; aggression replacement training; moral and ethical reasoning; and strategies for successful family and community interactions. The facility also offers a variety of recreational activities. The facility emphasizes positive school, work, and unit behavior through their Behavior Response Matrix. The Behavior Response Matrix focuses on reinforcing positive behavior through the use of incentives and rewards. Incentives and reward are proven to be more powerful than punishment. Under the matrix, youth may earn daily points and levels by choosing positive behavior. The youth may then use those points to participate in incentives and purchase rewards. The Behavior Response Matrix provides for clear expectations of youth behavior, as well as suggested staff responses to negative behavior. Thus, the matrix results in more consistent staff responses. The matrix supports natural consequences so that youth may learn from mistakes. The facility staff promote structure, responsibility, accountability, respect and life skills. Shasta County Probation Department received a 2017 California State Association of Counties (CSAC) Merit Award for their SB1143 Early Implementation Best Practice Solutions Model program. Shasta County was among the first five counties statewide to implement polices to adhere to Senate Bill 1143 which became effective January 1, 2018. Title 15, CCR Minimum Standards During the inspection visit, technical assistance and best-practice recommendations were made to your management team that may assist or enhance operations for future compliance inspections. Several procedures and policy matters were discussed and edited prior to the completion of this letter. Those efforts are appreciated. The attached Procedures Checklist provides a detailed overview of the inspection findings. Upon final review of all documentation and upon the conclusion of this report, the 3 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7621 FACILITY NAME: FACILITY TYPE: Shasta County Juvenile Rehabilitation Facility Juvenile Hall PERSON(S) INTERVIEWED: Sarah Till, Division Director; Vicki Fry, Supervisor; Natalie Jacobs, Supervisor; Kathy Thompson, Principal; Robert Vincent, CFMG FIELD REPRESENTATIVE: DATE: Lisa Southwell October 25, 2017 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION Department of Public Works Facilities OF BUILDING AND GROUNDS Management Division, Thomas Forbish, X (A) County building inspection by agency designated completed on 10/17/2017. by the Board of Supervisors to approve building safety; (B) Fire authority having jurisdiction, including a fire City of Redding completed the inspection on clearance as required by Health and Safety Code X 10/27/2017. Clearance Granted. Section 13146.1 (a) and (b); (C) Local health officer, inspection in accordance with Medical and Mental Health: December 12, Health and Safety Code Section 101045; 2017 Environmental: September 20,2017 Nutrition: December 21, 2017 X Institute for Medical Quality (IMQ): Inspection last completed in October 2015. Certification granted from October 8, 2015 - October 8, 2017. Next IMQ Certification is to be determined. (D) County superintendent of schools on the adequacy Shasta County Office of Education competed of educational services and facilities as required in an Alternative Education Self Study Report in Section 1370; February 2017. The Education Inspection was completed by Jennifer Baker, Executive Director: Curriculum and Instruction on 02/23/2017 and 03/30/2017. X The evaluator determined that the School program meets the standards established for public instruction and complies with the State’s Education Code and the Shasta County Office of Education (SCOE) Policies and Procedures. (E) Juvenile court as required by Section 209 of the The Honorable Judge Monique McKee Welfare and Institutions Code completed the evaluation on March 13, 2016 X and found the facility suitable for the placement of youth. 1 This document is intended for use as a tool during the inspection process. This worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES. The text on this worksheet does not contain the entire text of the regulation. Please refer to the California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 1 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (F) Juvenile Justice Commission as required by Yvonne Tate, Susan Duncan, Susan Morris Section 229 of the Welfare and Institutions Code or Tate, Tamara Linebarger, Steve McFarland Probation Commission as required by Section 240 of and Hannah Maxwell last completed the the Welfare and Institutions Code. inspection on 11/7/2016. The inspection for X 2017 was completed on 11/08/2017 and the report is pending. All reports are positive with few suggestions that have been addressed by facility management. 1320 APPOINTMENT AND QUALIFICATIONS Letter received from Chief Probation Officer The Facility Administrator (CPO) has submitted a letter Tracie Neal, dated 10/23/2017. certifying that each employee has been appointed and X are qualified pursuant to the requirements of this regulation. The facility adheres to the minimum standards for the Letter received from Chief Probation Officer selection and training requirements in PC 6035 (STC Tracie Neal, dated 10/23/2017. compliant) as well as ensures a medical, psychological X and records check are completed. Contract employees, volunteers and other non-employees shall also have appropriate qualifications and clearance. 1321 STAFFING Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual a) There are an adequate number of personnel to (SCJRF PPM): Staffing Standards 3.1.0 carry out the facility program, to provide for safety and security of minors and staff and meet The facility is budgeted for 1 manager, 6 established standards and regulations. supervisors, and 26-line staff. At the time of inspection, all positions, including 24-line staff, are filled. Mental Health and Medical staff are contracted via California Forensic Medical Group (CFMG). There is one nurse who is X on site M-F 7am to 3pm and on call 24/7 as needed. There is one counselor that is on site 10 hours a week. There are 3 teachers from Shasta County Office of Education assigned to the facility. 2 are general education teachers and 1 additional teacher for special education. There are also 2 para-professionals, 1 in each classroom. Administrative support staff are also present in the facility and are utilized as needed. 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 2 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) There is sufficient staff to ensure that no required Shasta County Juvenile Rehabilitation service is denied. Facility Policy and Procedure Manual (SCJRF PPM): Staffing Standards 3.1.0 To determine if the facility maintains adequate staffing on a regular basis, BSCC reviewed documentation that included staffing profiles, attendance sheets, incident reports, and schedules. There were no less X than 8-line staff for most AM and PM shifts, and no less than 5 staff on a late-night shift, which included supervisors or someone assigned as “in charge”. Minimum staffing facility-wide has been identified at no less than 4, but this facility routinely has more. As populations are relatively low, there were no areas noted where there was a lack of staffing in the facility. c) There is a sufficient number of supervisory level Shasta County Juvenile Rehabilitation staff to ensure adequate supervision of all staff Facility Policy and Procedure Manual members. (SCJRF PPM): Staffing Standards 3.1.0 Supervisors are on all shifts and provide X supervision of staff. If a supervisor is not present, then an “Officer in Charge” is identified. Per facility management, whoever is identified as “in charge” has supervisory status at that time and is expected to act accordingly. d) There is a clearly identified person on duty who is Shasta County Juvenile Rehabilitation responsible for all the operations and activities and Facility Policy and Procedure Manual has completed the Juvenile Corrections Officer (SCJRF PPM): Staffing Standards 3.1.0 Core Course and PC 832 training. All full-time staff are presently CORE and 832 trained as required through California Standards and Training for X Corrections(STC). Extra help staff are not required to be CORE trained; however, some are. Supervisors or an Officer in Charge are on all shifts, as well as the facility Director who generally works a Monday through Friday schedule but can be called upon in the event of an emergency. e) There is as least one staff member present on each Shasta County Juvenile Rehabilitation living unit whenever there are minor(s) in the unit. Facility Policy and Procedure Manual (SCJRF PPM): Staffing Standards 3.1.0 X Youth are never alone in a unit or in the facility at any time as noted via policy, conversations with managers and staff and through my observations. 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 3 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS f) The facility has sufficient food services personnel Shasta County Juvenile Rehabilitation relative to the number and security of units Facility Policy and Procedure Manual including staff to plan menus, provide kitchen (SCJRF PPM): Staffing Standards 3.1.0 supervision, direct food preparation, train staff and maintain records. Food service personnel are Probation X employees. The kitchen is staffed and provides the necessary staffing appropriate to the population. Kitchen staff do not assume primary supervision of youth and are not counted in the staffing ratio. g) The facility has administrative, clerical, recreational, Shasta County Juvenile Rehabilitation medical dental, mental health building maintenance Facility Policy and Procedure Manual and other support staff for the efficient management (SCJRF PPM): Staffing Standards 3.1.0 of the facility, and to ensure that youth supervision staff are not diverted from supervising youth. Medical and Mental Health services are provided via contract with the CFMG. Medical staff consist of 1 RN 8 hours a day, 5 days a week. There is also a Physician Assistant who is on site 1x a week and a Doctor on site 1x a week. Health education occurs individually during clinic sessions in which the RN provides individual education as appropriate, such as reproductive health, drug cessation and positive health practices. Blister Pack Pill pass (medications previously packaged for pass) is conducted by X supervision staff who have been trained annually to do so. Mental Health staff consists of 1 Mental Health Counselor who is on site 2 hours, 2x a week and see youth by referral or request. The facility also utilizes Tele-Psych (video conferencing) as needed. Staff from CFMG report an excellent relationship with Probation Staff and note good communication and work together for the youth in their shared care. Youth reported in interviews that they are confident in the medical and mental health care. They noted that they are quick to be seen for their medical and mental health needs and the staff call as needed. h) There is sufficient youth supervision staff to provide Shasta County Juvenile Rehabilitation continuous wide-awake supervision of youth, Facility Policy and Procedure Manual subject to temporary variations in staff assignments, X (SCJRF PPM): Staffing Standards 3.1.0 to meet special program needs. Staff are awake on all shifts. 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 4 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Juvenile halls (minimum youth-staff ratio): Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual (A) During hours that youth are awake, one wide- (SCJRF PPM): Staffing Standards 3.1.0 awake youth supervision staff member is on duty for each 10 youth in detention. Documentation reviewed provided X information that the facility is compliant with minimum staffing ratios. There were no less than 8 staff on the AM and PM shifts. Central Control is always manned. Staffing levels are increased due to facility needs and/or population changes. (B) During hours that youth are confined to their Shasta County Juvenile Rehabilitation room for the purpose of sleeping, one wide- Facility Policy and Procedure Manual awake youth supervision staff member is on duty (SCJRF PPM): Staffing Standards 3.1.0 X for each 30 youth in detention. There were no less than 5 on the Late-Night shifts. (C) At least two wide-awake youth supervision staff Shasta County Juvenile Rehabilitation members are on duty at all times, regardless of the Facility Policy and Procedure Manual number of youth in detention, unless an X (SCJRF PPM): Staffing Standards 3.1.0 arrangement has been made for immediate backup support services for emergencies. Staff are awake on all shifts. (D) At least one youth supervision staff member is Shasta County Juvenile Rehabilitation on duty who is the same gender as youth who are Facility Policy and Procedure Manual housed in the facility. (SCJRF PPM): Staffing Standards 3.1.0 X Male and female staff members are always on duty as verified via staffing profiles. (E) Personnel with primary responsibility for other Shasta County Juvenile Rehabilitation duties such as administration, supervision of Facility Policy and Procedure Manual personnel, academic or trade instruction, clerical, X (SCJRF PPM): Staffing Standards 3.1.0 kitchen or maintenance shall not be classified as youth supervision staff positions. Special Purpose Juvenile Halls (minimum youth- Shasta County Juvenile Hall is not a Special staff ratio): Purpose Facility and thus, the remainder of this section has been deleted. (B-E) X (A) During hours that youth are awake, one wide- awake youth supervision staff member is on duty for each 10 youth in detention. Camps (minimum youth -staff ratio): Shasta County Juvenile Rehabilitation Facility does not have identified CAMP beds (A) During the hours when youth are awake, there is and thus, the remainder of this section has X a minimum of one wide-awake youth supervision been deleted. staff member on duty for each 15 youth in the camp (B-F) population. 1322 YOUTH SUPERVISION STAFF Letter received from Chief Probation Officer ORIENTATION AND TRAINING Tracie Neal, dated October 23, 2017 X CPO certification letter has been received and addresses the elements of Section 1320). 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 5 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (A) Prior to assuming any responsibilities each staff Shasta County Juvenile Rehabilitation member is properly oriented to his/her duties. Facility Policy and Procedure Manual (SCJRF PPM): New Hire Orientation, 8.2 Upon arrival to the facility and prior to beginning work in the facility, each staff X meets with facility managers. They are assigned a “buddy” to meet with and who assists in their transition into the facility. They are initially sent to the unit as extra staff to observe. (B) Prior to assuming responsibility for the supervision Shasta County Juvenile Rehabilitation of youth, each youth supervision staff member receives Facility Policy and Procedure Manual a minimum of 40 hours of facility-specific orientation. (SCJRF PPM): New Hire Orientation, 8.2 As new staff become aware of the X expectations of the assignment, they are assigned to a training officer on different shifts. There are certain tasks they must accomplish, such as reviewing the manual. At the end of each shift, they must sign off on job tasks with their training officer. (C) Prior to assuming primary responsibility for Shasta County Juvenile Rehabilitation supervision of youth, each youth supervision staff Facility Policy and Procedure Manual member successfully completes the requirements of the (SCJRF PPM): New Hire Orientation, 8.2 Juvenile Corrections Officer Core Course pursuant to X PC 6035. Staff can only provide primary supervision after first being CORE (Juvenile Corrections Officer Core Course) trained. (D) Prior to exercising the powers of a peace officer, Shasta County Juvenile Hall detention staff staff shall complete PC 830 training. are not sworn. Staff have limited powers of X arrest only if in conjunction with assignment and while on duty. 1323 FIRE AND LIFE SAFETY Shasta County Juvenile Rehabilitation Whenever there is youth in the facility, there is at least Facility Policy and Procedure Manual one wide-awake person on duty at all times who meets (SCJRF PPM): Fire Safety Plan and the training standards established by the Board of State X Emergency Procedures 9.2.7 and Community Corrections for general fire and life safety and who is also trained in procedures that relate Current full-time staff have completed CORE specifically to the facility. and Fire and Life Safety training. 1324 POLICY AND PROCEDURES MANUAL Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual (A) There is a policy and procedures manual that, at a (SCJRF PPM): Orientation and Use, 1.1 minimum, addresses all regulations that are applicable to the facility. X Shasta County Probation Department Policies and Procedures are very thorough and very well written. Facility management is commended for having an updated, quality manual. 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 6 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) The manual is available to and reviewed by all Shasta County Juvenile Rehabilitation employees Facility Policy and Procedure Manual (SCJRF PPM): Orientation and Use, 1.1 As part of new staff orientation and training, staff read each policy and document that they understand the policy and their X requirement to adhere to the procedures contained within the policy. Staff then have skills tests on the material. We were unable to view any documentation regarding staff signing off new policies. We suggest that you add a sign off by supervisors to ensure adequate accountability. (C) The manual is administratively reviewed at a The most recent date of review and update X minimum every two years, and updated as necessary. was on May 12, 2016 and on 10/25/2017. (D) The records relating to the standards and requirements set forth in these regulations are X accessible to the Board of State and Community Corrections. The manual includes: Shasta County Juvenile Rehabilitation a) Table of organization, including channels of Facility Policy and Procedure Manual communications and description of job contains a Table of Contents and; classifications; • Organizational Chart 2.1.4 X • Roles and Responsibilities of Facility Administration 2.1.5 • Roles and Responsibilities of Juvenile Detention Officers 2.1.6 • Chain of Command 3.1.1 b) Responsibility of the probation department, purpose Shasta County Juvenile Rehabilitation of programs, relationship to the juvenile court, the Facility Policy and Procedure Manual Juvenile Justice/Delinquency Prevention • Responsibility of the probation Commission or Probation Committee, probation department 2.1.1 staff, school personnel and other agencies that are • Probation staff 2.2.3 involved in juvenile facility programs; • School personnel 2.3 X • Roles of Other Agencies- Relationship to the Juv. Court 2.3 • Roles of Other Agencies-Juvenile Justice/Delinquency Prevention Commission 2.3 • Purpose of programs 5.7.4 c) Responsibilities of all employees; Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual • 2.1.5 Roles and Responsibilities of Facility Administration X • 2.1.6: Roles and Responsibilities of Juvenile Detention officers • 2.2.3 Roles of Probation Staff in facility d) Initial orientation and training program for Shasta County Juvenile Rehabilitation employees; X Facility Policy and Procedure Manual (SCJRF PPM): New Hire Orientation 8.2 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 7 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) Initial orientation, including safety and security Support and Volunteer Staff Orientation issues, for support staff, contract employees, school and medical staff, program providers and All visitors to the facility must be orientated. volunteers; Current practice is that a Supervising X Probation Officer oversees this process and conducts the orientations. Visitors or new staff do not enter the facility until they complete an orientation. f) The maintenance of record keeping, statistics and Shasta County Juvenile Rehabilitation communication systems to ensure: efficient Facility Policy and Procedure Manual operation of the facility; care of minors; (SCJRF PPM): Staffing Standards 2.1.5 maintenance of minors’ records; providing X Roles and Responsibilities of Facility information to the court and those authorized by the Administration court or by law, release of information regarding youth; g) Ethical responsibilities; Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual X (SCJRF PPM): Staffing Standards 3.3.1 Ethics Policy h) A non-discrimination provision that provides that all Shasta County Juvenile Rehabilitation youth within the facility shall have fair and equal Facility Policy and Procedure Manual access to all available services, placement, care, (SCJRF PPM): Staffing Standards 5.2.7 treatment, and benefits, and provides that no person Non-Discrimination shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group X identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; i) Storage and maintenance requirements for any Shasta County Juvenile Rehabilitation chemical agents used in the facility. Facility Policy and Procedure Manual (SCJRF PPM): Staffing Standards 6.3 Chemical Agents X Officers are assigned an Oleoresin Capsicum (OC) container and store it while off duty either in their locker on site or can take it with them, but if they choose the latter, they must take caution to store appropriately. j) Establish procedures for collection of Medi-Cal Shasta County Juvenile Rehabilitation eligibility information and enrollment of eligible Facility Policy and Procedure Manual youth. (SCJRF PPM): Staffing Standards Clerical Manual Directives Shasta County Probation Clerical staff X ensure that all detained youth are referred to Medi-Cal enrollment upon release. Referral is an automatic process in which a letter is sent to the parent or guardian with the necessary paperwork to enroll the child if eligible. 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 8 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1325 FIRE SAFETY PLAN Shasta County Juvenile Rehabilitation The fire safety plan includes: Facility Policy and Procedure Manual a) A fire prevention plan as part of the manual policy X (SCJRF PPM): Fire Safety Plan and and procedure; Emergency Procedures 9.2.7 b) Monthly fire and life safety inspections by facility The inspection revealed that the monthly staff with a two-year retention of the inspection inspections had not been conducted as record; required. The facility manager has X implemented corrective action so that the monthly inspection now has a specific due date with recurring notices to ensure that the inspections are completed. c) Fire prevention inspections as required by HSC Completed on 10/27/2017 by the City of X 13146.1 (a) and (b). Redding. Fire Clearance granted. d) An evacuation plan; SCJRF PPM Fire Safety Plan and Emergency Procedures Fire Safety Plan and Emergency Procedures, 9.2.7 X Evacuation plan was updated in August 2016. There are evacuation maps hanging in the facility to provide direction in the event of an actual evacuation. e) Documented fire drills are conducted at least All fire drills were completed timely in quarterly; X compliance with Title 15 expectations and pursuant to facility policy and procedure. f) A written plan for the emergency housing of minors Shasta County Juvenile Rehabilitation in the case of fire; and, Facility Policy and Procedure Manual (SCJRF PPM): Evacuation, 9.2.9 X If facility youth must be fully evacuated, then those that are not released to a parent or guardian, will be transported to the Veterans Hall located in Redding, CA for continued detention. g) Fire suppression pre-plan in cooperation with the Shasta County Juvenile Rehabilitation local fire department. Facility Policy and Procedure Manual (SCJRF PPM): Fire Safety Plan and Emergency Procedures, 9.2.7 X The fire suppression pre-plan was completed in cooperation with Cal Fire on 08/05/2016. BSCC encouraged that the next pre-plan be completed in January 2018. 1326 SECURITY REVIEW Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual The facility administrator annually reviews, evaluates, (SCJRF PPM): Roles and Responsibilities of and documents security reviews. The review and Facility Administration, 2.1.5 (requiring evaluation address the internal and external security, Director to complete Security Review X including, but not limited to: key control, security annually). equipment and related training. Completed on 08/27/2017. All previous issues have been addressed or corrected. 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 9 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1327 EMERGENCY PROCEDURES SCJRF PPM maintains separate Emergency Procedures Post Orders which are very Emergency policies and procedures include but are comprehensive. Additionally, the manual not limited to: escape, disturbances, and taking of addresses the following specific topics as hostages; civil disturbances; fire and natural disasters; identified in Title 15: periodic testing of emergency equipment; storage, • Fire: 9.2.7 issue and use of chemical agents, related security • Escape: 9.2.4 devices, and weapons and ammunition, where • Disturbances: 9.2.5 applicable; emergency evacuation plans; and, an • Hostages: 9.2.6 annual review of emergency procedures for all youth supervision staff. • Civil Disturbance: 9.2.11 X • Natural Disaster: 9.2.8 • Testing Emergency Equipment: 9.1.3 • OC and Security Devices: 6.3, 9.1.1, 9.1.2, 9.1.3 • Emergency Evacuations: 9.2.9 • Annual Review: 9.1.1 The annual review of emergency procedures for all youth supervision staff was completed via Target Solutions in September 2017. 1328 SAFETY CHECKS Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual Direct visual observation of each youth at least every 15 (SCJRF PPM): Room Safety Checks, 5.2.2 minutes when youth are asleep or in their rooms, confined in holding cells or confined to their bed in a Documentation reviewed showed dormitory. All safety checks shall be documented with compliance with regulation. We noted an the actual time the check is completed. increase in management reviews and quality assurance of safety checks via camera X review. Documentation reviewed showed random, 3 hours a day blocks of time were reviewed against the camera to ensure that the checks were done correctly. We are very pleased to see the added accountability that these functions provide for the safety and security of the youth in your care. 1329 SUICIDE PREVENTION PROGRAM Shasta County Juvenile Rehabilitation The facility has a comprehensive written suicide Facility Policy and Procedure Manual prevention program developed by the health (SCJRF PPM): Suicide Prevention, 5.12 administrator, mental health director and facility X administrator that includes, but is not limited to: The Shasta County Suicide Prevention Policy was authored in concert with the CFMG. The policy includes medical and mental health services to the youth. (A) Suicide prevention training, which may include Staff receive training at Orientation, at CORE training provided in accordance with Section 1322, and through annual training provided by X Orientation and Training and Standards and Training for CMFG. Corrections Regulations pursuant to Penal Code 6035. 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 10 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) Intake screening for suicide risk immediately upon All youth are screened during the booking confinement and prior to housing assignment. process prior to accepting the youth from the arresting officer. An intake medical form is completed for all youth. The form asks youth whether he or she has any medical or mental health concerns including any suicidal X thoughts or past behaviors. If the youth answers affirmative during intake or displays any concerning behavior or comments, staff immediately make a referral to mental health staff and take the appropriate safety precautions per policy. (C) Provisions facilitating communication among Shasta County Juvenile Rehabilitation arresting officers, facility staff, family members, medical Facility Policy and Procedure Manual and mental health personnel in relation to suicide risk. (SCJRF PPM): Booking Procedures, 5.3.4 The inspection revealed that the facility was not consistently documenting X communication between the arresting officers or with family members. Facility management immediately corrected the problem through the revision of certain forms. This was verified at a subsequent review. (D) Guidance on housing of youth at risk of suicide. Youth placed on Suicide Risk may be housed in general population with clothing; however, suicide gowns may be used if X needed. Depending on the risk level, youth may be placed on Suicide Watch and housed in the Safety room. (E) Adequate supervision depending on level of General supervision expectations occur for a suicide risk. youth at risk for suicide and safety check X timelines are adjusted accordingly. If a youth is placed on suicide watch status, they are supervised one on one. (F) Suicide and suicide attempt intervention policies X and procedures. (G) Provisions for reporting suicides and suicide X attempts. (H) Critical incident debriefing. X 1340 REPORTING OF LEGAL ACTIONS Shasta County Juvenile Rehabilitation The facility submits a letter of notification to the Board of Facility Policy and Procedure Manual State and Community Corrections on each legal action (SCJRF PPM): Roles and Responsibilities of pertaining to conditions of confinement filed against X Facility Administration, 2.1.5 person or legal entities responsible for juvenile facility operation. Shasta County reported no pending legal actions. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Shasta County Juvenile Rehabilitation OF A MINOR WHILE DETAINED Facility Policy and Procedure Manual (SCJRF PPM): Death in Custody, 9.12 (A) The administrator of the facility provides the Board X of State and Community Corrections a copy of the There have been no deaths or other serious death in custody report that is submitted to the Attorney illnesses that have occurred during this General under Government Code Section 12525 within inspection cycle. 10 days. 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 11 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) Written policy and procedures assure a medical Shasta County Juvenile Rehabilitation and operational review of each in-custody death. The Facility Policy and Procedure Manual review team includes the facility administrator and/or the (SCJRF PPM): Death in Custody, 9.12 facility manager; the health administrator; the X responsible physician; and other health care and There have been no deaths or other serious supervision staff who were relevant to the incident illnesses that have occurred during this inspection cycle. (C) There are written policies and procedures for Shasta County Juvenile Rehabilitation handling deaths, suicide attempts, suicide prevention Facility Policy and Procedure Manual and notification of the juvenile court and the parent, Sections: guardian or person standing in loco parentis, in the X • Suicide Prevention: 5.12 event of a serious illness, injury or death. • Suicide Attempts: 5.12 • Deaths: 9.12 • Notification: 9.12 1342 POPULATION ACCOUNTING Shasta County Juvenile Rehabilitation Population and profile survey reports are submitted to Facility Policy and Procedure Manual the Board of State and Community Corrections within (SCJRF PPM): 10 working days after the end of each reporting period, Roles and Responsibilities of Facility in a format provided by the Board. Administration, 2.1.5 X Late night staff prepare facility rosters. Rosters are provided to administration daily. Facility management completes population reports and provides them to the BSCC monthly. Shasta County Probation provides their reporting information in a timely manner. 1343 JUVENILE FACILITY CAPACITY The facility has not exceeded its maximum capacity. (A) The number of youth detained in a living unit has X exceeded its maximum capacity for more than 15 calendar days in a month since the previous inspection. (B) If required, the facility has submitted CARs/CCARs to BSCC since the last inspection (N/A if no to the NA above). (C) The facility is under an approved suitability plan NA (N/A if no to the above). 1350 ADMITTANCE PROCEDURES Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual Written policies and procedures for admittance of youth X (SCJRF PPM): Booking Procedures, 5.3.4 include the requirements of Sections 1324 and 1430. a) In juvenile halls, youth are allowed access to a Shasta County Juvenile Rehabilitation telephone, in accordance with the provisions of Facility Policy and Procedure Manual Welfare and Institutions Code Section 627 (two (SCJRF PPM): Booking Procedures, 5.3.4 completed telephone calls [parent/guardian and attorney] within an hour, at the public expense). Youth’s telephone calls are documented on the booking caseload face sheet with both X the time and date noted. All youth are offered the opportunity to make their calls. Staff also documented efforts for secondary phone calls if unable to make contact the first time. 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 12 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) The juvenile hall has established written criteria for Shasta County Probation utilizes the Shasta detention. County Probation Department’s Detain/Release Criteria document which is X based on the Detention Risk Assessment Inventory (DRAI) to determine their detention outcomes. c) The juvenile camp has included policies and procedures that advise the youth of the estimated length of stay and has developed program X guidelines that include written screening criteria for inclusion and exclusion from the program. d) Juvenile halls shall develop policies and procedures Shasta County Juvenile Rehabilitation that advise any committed youth of the estimated Facility Policy and Procedure Manual length of his/her stay. (SCJRF PPM): Booking Procedures, 5.3.4 Facility uses an advisement form regarding estimated length of stay. This form is a two- X part form with the second page being an aid for staff. The inspection revealed the need for consistency with the completion of this form. This was immediately corrected and now, the form is noted on the booking face sheet to ensure that it is completed. 1351 RELEASE PROCEDURES Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual Written policies and procedures for release of youth in (SCJRF PPM): Release Procedures, 5.3.8 custody provide for: X a) Verification of identity/release papers; Documentation shows that operations are consistent with their Policy and Procedure and Title 15 Regulation. b) Return of personal clothing and valuables; Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual X (SCJRF PPM): Release Procedures Resident Property, 5.3.8 and Storage 5.3.7 c) Notification to the minor’s parents or guardian; Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual X (SCJRF PPM): Release Procedures, 5.3.8 d) Notification to the facility health care provider in Shasta County Juvenile Rehabilitation accordance with Sections 1408 and 1437 of these Facility Policy and Procedure Manual X regulations, for coordination with outside agencies; (SCJRF PPM): Release Procedures,5.3.8 and, e) Notification of school staff. Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual X (SCJRF PPM): Release Procedures, 5.3.8 f) Notification of facility mental health personnel. Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual X (SCJRF PPM): Release Procedures, 5.3.8 There are written policy and procedures for furlough of Shasta County Juvenile Rehabilitation minors from custody. Facility Policy and Procedure Manual X (SCJRF PPM): Release Procedures, 5.3.8 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 13 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1352 CLASSIFICATION Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual Written policies and procedures on classification of (SCJRF PPM): youth for the purpose of determining housing placement Classification and Housing Assignments, in the facility provide for: X 5.3.6 Documentation shows that operations are consistent with their Policy and Procedure and Title 15 Regulation. a) The safety of the youth, facility staff, and the public Shasta County Juvenile Rehabilitation by placing youth in the appropriate, least restrictive Facility Policy and Procedure Manual housing and program settings and housing (SCJRF PPM): X assignments consider the need for single, double, Classification and Housing Assignments, or dormitory assignment; 5.3.6 b) Consideration of facility populations and physical Shasta County Juvenile Rehabilitation design of the facility; Facility Policy and Procedure Manual X (SCJRF PPM): Classification and Housing Assignments, 5.3.6 c) Classification of a youth upon admittance to the Shasta County Juvenile Rehabilitation facility; Facility Policy and Procedure Manual (SCJRF PPM): X Classification and Housing Assignments, 5.3.6 d) Periodic classification reviews. Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual (SCJRF PPM): Classification and Housing Assignments, 5.3.6 X Management team reviews classification and housing assignments weekly as needed and special classifications daily. Staff reviews any youth who is separated for Administrative purposes twice daily. e) Provide that facility staff shall not separate youth from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender X expression, mental or physical disability, or HIV status. (This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with title 15 regulations regarding separation). 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 14 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1353 ORIENTATION Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual Written policies and procedures require an orientation (SCJRF PPM): for youth prior to placement in a living area. Both Resident Orientation, 5.3.9 written and verbal information are provided. Provisions are made to provide accessible orientation information Facility management has recently revised to all detained youth including those with disabilities, and updated their facility Orientation limited English proficiency, or limited literacy. The document. It is a 2-sided document that orientation includes: provides a detailed overview of what a youth can expect in the Juvenile Hall. Orientation is supplemented with a video. Interpreters are provided as needed or required. X Technical Assistance noted and provided regarding the suggestion for youth that have returned to the facility and do not wish to participate in the orientation process, that this information is noted on the orientation paperwork via a signature, that they decline to be oriented. Without this additional documentation, it may appear that some returning youth are not receiving orientation prior to housing as they are not signing off per facility practices. a) Facility rules and disciplinary procedures; X b) Grievance procedures; X c) Access to legal services; X d) Access to health care services; X e) Access to counseling services; X f) Access to religious services; X g) Access to educational services; X h) Information on the court process; X i) Housing assignments; X j) Availability of personal care items and opportunity X for personal hygiene; k) Correspondence, visiting and telephone use; X l) Availability of reading materials, programs, and X activities; m) Use of restraints and chemical agents; X n) Use of force; X o) Emergency and evacuation procedures. X p) Non-discrimination policy. X 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 15 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354 SEPARATION Shasta County Juvenile Rehabilitation There are written policies and procedures for the Facility Policy and Procedure Manual separation of youth for reasons that include, but are not (SCJRF PPM): limited to, medical and mental health conditions, Classification and Housing Assignments, assaultive behavior, disciplinary consequences and 5.3.6 protective custody. All unit activities are documented in unit logs. Technical Assistance discussion held X regarding best way to document this information. Facility manager will implement process and conduct QA to ensure it is working for the facility. Separated youth are not being denied their Title 15 expectations. We will be looking closely in the next inspection cycle to ensure that all is documented thoroughly. Youth who are separated are not denied normal Shasta County Juvenile Rehabilitation privileges available at the facility, except to accomplish Facility Policy and Procedure Manual the objectives of the segregation. (SCJRF PPM): X Classification and Housing Assignments, 5.3.6 When the objective of the separation is discipline, Title Shasta County Juvenile Rehabilitation 15, Section 1390 shall apply. Facility Policy and Procedure Manual (SCJRF PPM): X Classification and Housing Assignments, 5.3.6 A daily review of separated youth to determine whether Shasta County Juvenile Rehabilitation separation remains necessary. Facility Policy and Procedure Manual (SCJRF PPM): X Classification and Housing Assignments, 5.3.6 1355 INSTITUTIONAL ASSESSMENT AND PLAN Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual (A) Written policies and procedures require that (SCJRF PPM): assessments and plans be developed within 40 days Resident Case Plan, 5.7 after admission, for youth who are held for a period of 30 days or more. The assessment and plan shall be Overall, we found that the required documented. expectations of the regulation were present; however, consistent documentation was lacking. While the facility had addressed this area in the last inspection through corrective action, a change in oversight responsibilities X impacted their quality assurance. Since the inspection, staff have been retrained by the facility manager and documentation provided shows the area is again corrected. The facility manager will continue to ensure that the quality assurance process is in place and that the staff are completing quality assessments and plans. 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 16 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1) The assessment is a statement of the minor’s Shasta County Juvenile Rehabilitation problems, which includes: Facility Policy and Procedure Manual 2) Identification of substance abuse history, (SCJRF PPM): X education, vocational, counseling, and family Resident Case Plan, 5.7.1 reunification needs. (B) The institutional plan for adjudicated and pre- Shasta County Juvenile Rehabilitation adjudicated minors includes written documentation that Facility Policy and Procedure Manual provides for: X (SCJRF PPM): 1) Objectives and time frames for the resolution of Resident Case Plan, 5.7.1 problems identified in the assessment; and, 2) A plan for meeting the objectives that includes a Shasta County Juvenile Rehabilitation description of program resources needed and Facility Policy and Procedure Manual X individuals responsible for assuring that the plan is (SCJRF PPM): implemented. Resident Case Plan, 5.7.1 (C) Subsequent to adjudication, the institution plan Shasta County Juvenile Rehabilitation documents: Facility Policy and Procedure Manual 1) Periodic evaluation of progress towards (SCJRF PPM): X meeting the objectives, including periodic Resident Case Plan, 5.7.1 review and discussion of the plan with the youth; 2) A transition or aftercare plan, subject to existing Shasta County Juvenile Rehabilitation resources, that is completed prior to the minor Facility Policy and Procedure Manual X being released; and, (SCJRF PPM): Resident Case Plan, 5.7.1 3) Contact with the Regional Center for the Shasta County Juvenile Rehabilitation Developmentally Disabled, pursuant to Section Facility Policy and Procedure Manual X 1413. (SCJRF PPM): Resident Case Plan 5.7.1 1356 COUNSELING AND CASEWORK SERVICES Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual Written policies and procedures ensure appropriate (SCJRF PPM): counseling and casework services for all youth. Policies Counseling and Casework Services, 5.7.7 and procedures include: Assisting with personal problems or needs that may X All youth interviewed spoke highly of the staff arise; in the facility. They noted that staff generally do an excellent job working with them and trying to help them with their problems. The youth said they will always make time to talk to them. Assisting the youth requesting contact with parents, Shasta County Juvenile Rehabilitation attorney, clergyman, probation officer, or other Facility Policy and Procedure Manual public official; and, (SCJRF PPM): Counseling and Casework Services, 5.7.7 X According to the youth interviewed, staff do an excellent job assisting them in these areas. Providing services as appropriate to the population Shasta County Juvenile Rehabilitation housed in the facility, and may include: substance Facility Policy and Procedure Manual abuse, family crisis and reunification, counseling, (SCJRF PPM): Counseling and Casework public health and mental health services. Services, 5.7.7 X There is a myriad of programs available to the youth. Staff also provide programming as needed and appropriate. 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 17 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual There are written policies and procedures for the use of (SCJRF PPM): force, which may include chemical agents. Use of Force, 6.1 Pepper spray is used in the facility but on a limited basis. Facility management noted during interview and documentation reviewed indicates that the use is low. It was X noted that most youth will comply with staff directives, go to their rooms them proceed to bang on the door. Staff respond and address the issue with counseling or other lower levels of intervention. Reviewed several incidents report documenting the Use of Force. There were no issues of concern noted. Policy indicates that force is not applied as punishment, Shasta County Juvenile Rehabilitation discipline, or treatment. Facility Policy and Procedure Manual X (SCJRF PPM): Use of Force, 6.1 a) There are policy statements that: Shasta County Juvenile Rehabilitation 1. Define the term “force” and address the Facility Policy and Procedure Manual escalation and appropriate level of force, (SCJRF PPM): emphasizing the need to avoid the use of force X Use of Force 6.1 (providing detailed whenever possible and using only that force definitions on Force Options, Reasonable necessary to ensure the safety of minors and Force, and Excessive Force). others; 2. Describe the requirements for staff to report the Shasta County Juvenile Rehabilitation use of force and to take action to stop the Facility Policy and Procedure Manual inappropriate use of force; (SCJRF PPM): Use of Force, 6.1 X Any employee who observes a violation is expected and directed to stop the inappropriate use and report it immediately. 3. Define the role, notification, and follow up Shasta County Juvenile Rehabilitation procedures of medical and mental health staff Facility Policy and Procedure Manual concerning the use of force; and (SCJRF PPM): Use of Force, 6.1 X If medical or mental health staff are not on duty, then the supervisor on duty will be responsible to make the appropriate phone calls to medical or mental health staff to ensure youths’ wellbeing. 4. Define the training that shall be provided and Shasta County Juvenile Rehabilitation required for the use of force. Such training Facility Policy and Procedure Manual shall include, but not be limited to, known (SCJRF PPM): medical conditions that would contraindicate Use of Force, 6.1 certain types of force; acceptable chemical X agents; methods of application; signs or Section III in 6.1 is specific to training. symptoms that should result in immediate referral to medical or mental health staff; and, requirements of the decontamination of chemical agents, if such agents are utilized. 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 18 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) Policies and procedures address: Shasta County Juvenile Rehabilitation The types, levels, and application of force; Facility Policy and Procedure Manual documentation of the use of force; a grievance (SCJRF PPM): procedure; a system for investigation of the use of Use of Force, 6.1 (describing Use of Force X force and administrative review; and discipline for review process.) the improper use of force; Supervisor and staff also may ask for and address any incident via a debrief process. 1. The specific use of physical, chemical agent, Shasta County Juvenile Rehabilitation lethal, and non-lethal force that may, or may Facility Policy and Procedure Manual not, be used in the facility; X (SCJRF PPM): Use of Force, 6.1 2. The limitations regarding the use of force on Shasta County Juvenile Rehabilitation pregnant youth in accordance with Penal Code Facility Policy and Procedure Manual Section 6030(f) and Welfare and Institutions (SCJRF PPM): Code Section 222; and, X Pregnant Residents, 5.2.5 (providing comprehensive detailed information regarding use of force, physical restraints and chemical agent use specific to pregnant residents). 3. A standardized format, time period, and Shasta County Juvenile Rehabilitation procedure for reporting the use of force, Facility Policy and Procedure Manual including the reporting requirements of (SCJRF PPM): management and line staff. X Use of Force, 6.1 The manual requires staff to complete all reports prior to end of shift. 1358 USE OF PHYSICAL RESTRAINTS Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual Note: The provisions of this regulation do not apply (SCJRF PPM): to the use of handcuffs, shackles or other restraint Physical Restraint, 6.2 devices when used to restrain youth for movement or transportation. Staff utilize the WRAP and handcuffs for restraint purposes. However, staff did not a) Written policies and procedures govern the use of consistently document such uses. restraint devices. The policies address: known X medical conditions that would contraindicate certain BSCC provided technical assistance restraint devices and/or techniques; acceptable regarding Use of Force versus Use of restraint devices; signs or symptoms which should Restraint and suggested that documentation result in immediate medical/mental health referral; is retained separately for Use of Force vs. availability of cardiopulmonary resuscitation Use of Restraint. Facility manager agrees. equipment; protective housing of restrained youth; provision for hydration and sanitation needs; exercising of extremities. b) Physical restraints are utilized only when it appears Shasta County Juvenile Rehabilitation less restrictive alternatives would be ineffective in Facility Policy and Procedure Manual X controlling the disordered behavior. (SCJRF PPM): Physical Restraint, 6.2 1) Restraints are used only for those youth who Shasta County Juvenile Rehabilitation present an immediate danger to themselves or Facility Policy and Procedure Manual others, who exhibit behavior that results in the (SCJRF PPM): destruction of property, or reveals the intent to X Physical Restraint, 6.2 cause self-inflicted physical harm. The circumstances leading to the use of restraints are documented. 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 19 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) Youth are placed in restraints only with the approval Shasta County Juvenile Rehabilitation of the facility manager or designee. The facility Facility Policy and Procedure Manual manager may delegate authority to place a minor in X (SCJRF PPM): restraints to a physician. Physical Restraint, 6.2 Reasons for continued retention in restraints are Shasta County Juvenile Rehabilitation reviewed and documented a minimum of every Facility Policy and Procedure Manual X hour. (SCJRF PPM): Physical Restraint, 6.2 A medical opinion on the safety of placement and Shasta County Juvenile Rehabilitation retention is secured as soon as possible, but no Facility Policy and Procedure Manual later than two hours from the time of placement. (SCJRF PPM): X The youth is medically cleared for continued Physical Restraint, 6.2 retention at least every three hours after the initial medical opinion. A mental health consultation to assess the need for Shasta County Juvenile Rehabilitation mental health treatment is secured as soon as Facility Policy and Procedure Manual possible, but in no case longer than four hours from X (SCJRF PPM): the time of placement. Physical Restraint, 6.2 d) Continuous direct visual supervision is conducted Shasta County Juvenile Rehabilitation and documented to ensure that the restraints are Facility Policy and Procedure Manual X properly employed and to ensure the well-being of (SCJRF PPM): the youth. Physical Restraint, 6.2 Observations of the youth’s behavior and any staff Shasta County Juvenile Rehabilitation interventions are documented at least every 15 Facility Policy and Procedure Manual X minutes, with actual time recorded. (SCJRF PPM): Physical Restraint, 6.2 All youth in restraint devices are housed alone or in Shasta County Juvenile Rehabilitation a specified housing area for restrained minors, with Facility Policy and Procedure Manual X provisions to protect the minor from abuse. (SCJRF PPM): Physical Restraint, 6.2 Restraints are not used as punishment, discipline, Shasta County Juvenile Rehabilitation or as a substitute for treatment. The affixing of Facility Policy and Procedure Manual X hands and feet together behind the back (hog-tying) (SCJRF PPM): is prohibited. Physical Restraint, 6.2 f) The use of restraints on pregnant minors is limited Shasta County Juvenile Rehabilitation in accordance with Penal Code Section 6030(f) and Facility Policy and Procedure Manual X Welfare and Institutions Code Section 222. (SCJRF PPM): Physical Restraint, 6.2 1359 SAFETY ROOM PROCEDURES Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual Written policies and procedures govern the use of (SCJRF PPM): Safety Room Procedures, safety rooms, as described in Title 24, Part 2, Section X 5.3.3 460A.1.13. There were no safety room placements this cycle thus far; no documentation to review. The safety room is used to hold only those youth who Shasta County Juvenile Rehabilitation present an immediate danger to themselves or others, Facility Policy and Procedure Manual who exhibit behavior that results in the destruction of X (SCJRF PPM): Safety Room Procedures, property, or reveals the intent to cause self-inflicted 5.3.3 physical harm. The safety room is not to be used for punishment, Shasta County Juvenile Rehabilitation discipline, or as a substitute for treatment. Facility Policy and Procedure Manual X (SCJRF PPM): Safety Room Procedures, 5.3.3 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 20 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Policies and procedures: Shasta County Juvenile Rehabilitation a) Include provisions for administration of necessary Facility Policy and Procedure Manual nutrition and fluids, access to a toilet, and suitable X (SCJRF PPM): Safety Room Procedures, clothing to provide for privacy; 5.3.3 b) Provide for approval of the facility manager or Shasta County Juvenile Rehabilitation designee, before a minor is placed into a safety Facility Policy and Procedure Manual room; X (SCJRF PPM): Safety Room Procedures, 5.3.3 c) Provide for continuous direct visual supervision and Shasta County Juvenile Rehabilitation documentation of the minor’s behavior and any staff Facility Policy and Procedure Manual interventions every 15 minutes, with actual time X (SCJRF PPM): Safety Room Procedures, recorded. 5.3.3 d) Provide that the youth shall be evaluated by the Shasta County Juvenile Rehabilitation facility manager , or designee, every four hours; Facility Policy and Procedure Manual X (SCJRF PPM): Safety Room Procedures, 5.3.3 e) Provide for immediate medical assessment, where Shasta County Juvenile Rehabilitation appropriate, or an assessment at the next daily sick Facility Policy and Procedure Manual call; X (SCJRF PPM): Safety Room Procedures, 5.3.3 f) Provide that a minor shall be medically cleared for Shasta County Juvenile Rehabilitation continued retention every 24 hours; Facility Policy and Procedure Manual X (SCJRF PPM): Safety Room Procedures, 5.3.3 g) Provide that a mental health opinion is secured Shasta County Juvenile Rehabilitation within 24 hours; and, Facility Policy and Procedure Manual X (SCJRF PPM): Safety Room Procedures, 5.3.3 h) Provide a process for documenting the reason for Shasta County Juvenile Rehabilitation placement, including attempts to use less restrictive Facility Policy and Procedure Manual means of control and decisions to continue and end X (SCJRF PPM): Safety Room Procedures, placement. 5.3.3 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 21 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1360 SEARCHES Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual Written policies and procedures govern the search of (SCJRF PPM) Sections: youth, the facility, and visitors. Facility staff conduct searches as needed for facility safety and security and may conduct random searches. Staff may conduct a pat down search, a metal detector/wand search, or a strip search. Prior to conducting a strip search, staff must possess reasonable X suspicion and obtain prior supervisor approval. • 4.3.5 Facility Search • 5.6 Visiting • Existing Search Policy Searches are conducted to insure the safety and Shasta County Juvenile Rehabilitation security of the facility and to provide for the safety and Facility Policy and Procedure Manual security of the public, visitors, youth, and staff. X (SCJRF PPM): Searches are not conducted for harassment or as a Shasta County Juvenile Rehabilitation form of discipline or punishment. Searches are Facility Policy and Procedure Manual conducted in a manner that preserves privacy and (SCJRF PPM): X dignity of the person being searched. 4.4 Searches of Residents Written procedures address each of the following: Shasta County Juvenile Rehabilitation Intake searches; Searching youth who are returning Facility Policy and Procedure Manual from activities outside of the living unit, court, (SCJRF PPM): 4.1.7 Security Check Point X another facility, or visiting; Facility searches; Searches of visitors; and, Cross-gender All visitors are searched prior to entry to supervision. facility via metal detector. 1361 GRIEVANCE PROCEDURE Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual There are written policies and procedures allowing any (SCJRF PPM): youth to appeal and have grievances resolved relating Resident Grievances, 5.9 to any condition of confinement. X Facility management recently revised and updated their grievance form to support and encourage a more specific and consistent response from staff. The policies and procedures include: Shasta County Juvenile Rehabilitation a) A grievance form and instructions that include Facility Policy and Procedure Manual provisions for the youth to have free access to the (SCJRF PPM): form; Resident Grievances, 5.9 X Grievances are placed in a location that youth have free access to them. 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 22 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) The option for youth to confidentially file the Shasta County Juvenile Rehabilitation grievance or deliver the form to any youth care Facility Policy and Procedure Manual supervision staff working in the facility. (SCJRF PPM): Resident Grievances, 5.9 Pursuant to the manual, youth can give a X grievance to the staff directly. However, in practice, most youth believe they must place the grievance in the box. Staff will work on educating the youth that they have a choice on how to submit a grievance. c) Resolution of the grievance at the lowest Shasta County Juvenile Rehabilitation appropriate staff level; Facility Policy and Procedure Manual (SCJRF PPM): Resident Grievances, 5.9 In most cases, youth place their grievance in X a designated confidential box. Facility manager will begin to educate the youth that they can provide the grievance to staff. In all cases, youth are always encouraged to resolve the issue before submitting a grievance. d) Provision for a prompt review and response to Shasta County Juvenile Rehabilitation grievances within a specified time limit; Facility Policy and Procedure Manual (SCJRF PPM): Resident Grievances, 5.9 X Staff’s responses to grievances were timely and within established timelines. Youth may elect to be present to explain their Shasta County Juvenile Rehabilitation version of the grievance to a person not directly Facility Policy and Procedure Manual involved in the circumstances that led to the X (SCJRF PPM): grievance. Resident Grievances, 5.9 Provision for a staff representative approved by Shasta County Juvenile Rehabilitation the facility administrator to assist the youth. Facility Policy and Procedure Manual X (SCJRF PPM): Resident Grievances, 5.9 e) Provision for a written response to the grievance Shasta County Juvenile Rehabilitation which includes the reasons for the decisions; Facility Policy and Procedure Manual (SCJRF PPM): Resident Grievances, 5.9 Technical Assistance was provided in order X to enhance consistency, we encouraged increased quality assurance when finalizing grievances to ensure that the reason for the final decision was clearly noted and if not to return the grievance to the hearing officer for clarification. 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 23 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS f) A system which provides that any appeal of a Shasta County Juvenile Rehabilitation grievance shall be heard by a person not directly Facility Policy and Procedure Manual involved in the circumstances which led to the (SCJRF PPM): grievance; and, Resident Grievances, 5.9 X Documentation confirmed that all Grievances were heard by a person not directly involved in the incident or underlying circumstances. Concerns of parent, guardians, staff or other parties are Shasta County Juvenile Rehabilitation addressed and documented within a specified time Facility Policy and Procedure Manual frame, whether or not those concerns are associated X (SCJRF PPM): with a grievance. Resident Grievances, 5.9 1362 REPORTING OF INCIDENTS Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual A written report of all incidents, which resulted in (SCJRF PPM): physical harm, serious threat of physical harm, or death Reports and Documentation, 5.8.4 to an employee or a youth of a juvenile facility, or other X person(s), is maintained. Such written records are Reviewed multiple Special Incident Reports prepared by staff and submitted to the facility manager (SIR). These reports were well written, and by the end of the shift. had a timely supervisor review and Director sign off. 1363 USE OF REASONABLE FORCE TO Shasta County Juvenile Rehabilitation COLLECT DNA SPECIMENS, SAMPLES, Facility Policy and Procedure Manual IMPRESSIONS (SCJRF PPM): Use of Reasonable Force to Collect Pursuant to Penal Code Section 298.1, policy and Specimens, Samples and Impressions, 6.4 procedures describe the use reasonable force to collect DNA samples from individuals who are required X The Juvenile Hall staff do not collect DNA. to provide such samples, specimens or impressions Casework Officers are responsible for DNA. pursuant to Penal Code Section 296 and who refuse Force is not used. following written or oral request. Policy and procedures address: Shasta County Juvenile Rehabilitation Documentation of efforts to secure voluntary Facility Policy and Procedure Manual compliance, including an advisement of the legal (SCJRF PPM): X obligation to provide the requisite specimen, Use of Reasonable Force to Collect sample or impression and the consequences of Specimens, Samples and Impressions, 6.4 refusal. Documentation of supervisory knowledge of the Shasta County Juvenile Rehabilitation above and authorization to use force. Facility Policy and Procedure Manual (SCJRF PPM): X Use of Reasonable Force to Collect Specimens, Samples and Impressions, 6.4 If the use of reasonable force includes cell Shasta County Juvenile Rehabilitation extraction, the extraction shall be videotaped and Facility Policy and Procedure Manual retained by the department. (Consult with County (SCJRF PPM): X Counsel regarding statutes applicable to your Use of Reasonable Force to Collect department.) Specimens, Samples and Impressions, 6.4 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 24 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM Jennifer Baker, Executive Director, Curriculum and Instruction completed the The County Board of Education provides for the most recent inspection on 02/23/2017 and administration and operation of juvenile court schools in 03/30/2017. The evaluator found that the conjunction with the Chief Probation Officer or school meets the standards established for designee. Policies and procedures ensure public instruction and complies with the State communication and coordination between educators Educations and Shasta County Office of and probation staff. Education Policy and Procedures. Kathy Thompson, Principal of Shasta County Juvenile Hall School, noted that in addition to the above review of the curriculum, the school has also been reviewed by the X Special Education Local Plan Area Review and completed the WASC certification and was again awarded certification through 2023. Ms. Thompson reported a good relationship with Probation staff and noted that they work collaboratively for the betterment of the youth. The youth attend school from 8AM to 1:45 PM daily. Teachers also stay after school and provide extra tutoring for those youth who need extra help or credit recovery. Facility Manager shall request an annual review of the education program by the superintendent of schools. This annual review of each required element of the program from the Superintendent of Schools has been received along with a report or review checklist on compliance, deficiencies, and corrective action needed X to achieve compliance. This review cannot be delegated to the site principal or other site staff member. It can however be contracted to a qualified outside agency. Upon completion, the facility manager will review each item with the person designated by the school and take any corrective action as needed General Education Development preparation shall be X made available to all eligible youth. Supplemental instruction shall be afforded to youth who do not demonstrate sufficient progress towards passing X the CAHSEE as set forth in the ED Code. The facility school program complies with the State Education Code (Note: The Education Code currently requires a 240-minute school day.) Youth are delivered X to their educational program so as not to interfere with the time afforded the minimum instruction day. School discipline is integrated into the facility’s overall behavioral management plan, with school staff advised X of administrative decisions that may affect the educational programming. Expulsion/suspension follows the due process safeguards in the education code, including the rights of X students with special needs. Policies and procedures address the rights of any student who has continuing difficulty completing the X school day. 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 25 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS There are provisions for individuals with special needs that include educational instruction for youth in high security or other special units, compliance with X applicable statutes for special education, and, provision for non-English speaking youth and those with limited English speaking skills. Youths are enrolled in school no later than three (3) X days after admission. The school conducts an educational screening and X completes an education plan within 5 days. If a youth is detained, the school requests the youths records from his/her prior school to ensure that the X educational plan is appropriate. 1371 RECREATION AND EXERCISE Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual a) There are policies and procedures for recreation (SCJRF PPM): and exercise of youth with the intent to maximize Recreation and Exercise, 5.7.2 the time youth are out of their rooms/off their bunks. Shasta County Juvenile Hall works hard at X keeping their youth busy and out of their rooms. Between outside volunteers and facility staff, they ensure that the youth have options. b) There is the opportunity for a minimum of three Shasta County Juvenile Rehabilitation hours of recreation, programs and exercise 3 hours Facility Policy and Procedure Manual a day during the week and five hours a day each (SCJRF PPM): Saturday, Sunday and other non-school days. At Recreation and Exercise, 5.7.2 X least one hour shall be an outdoor activity. c) The recreation and exercise schedule is posted in Shasta County Juvenile Rehabilitation the living units. Facility Policy and Procedure Manual (SCJRF PPM): Recreation and Exercise, 5.7.2 X Unit activities are posted for the youth to view as needed in the living unit. d) Recreation shall include the opportunity for at least Shasta County Juvenile Rehabilitation one hour of daily access to unscheduled activities Facility Policy and Procedure Manual such as reading, television, radio, music games etc. (SCJRF PPM): The activities are supervised and include Recreation and Exercise, 5.7.2 orientation and coaching of youth. X Youth are provided with daily recreational opportunities and activities. Youth routinely make choices between playing cards or board games, craft or other art type projects, television and age appropriate movies or reading/writing. 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 26 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) Programs shall include social awareness programs Shasta County Juvenile Rehabilitation as outlined in Section 1378. Facility Policy and Procedure Manual (SCJRF PPM): Recreation and Exercise, 5.7.2 Outside volunteers as well as unit staff provide age and gender appropriate X programing and social awareness programs. Examples of some of the many social awareness programs are as follows: • Aggression Replacement Training • Girls Circle • Boys Council • Forward Leap • Independent Living Skills f) All youth shall be provided with the opportunity for Shasta County Juvenile Rehabilitation at least one hour of large muscle activity each day. Facility Policy and Procedure Manual (SCJRF PPM): Recreation and Exercise, 5.7.2 X Youth participate in daily exercise with Probation Staff. Some of the activities are walking or running, basketball, soccer, CrossFit, yoga and dance. g) That one hour of exercise is suspended only upon a Shasta County Juvenile Rehabilitation written finding by the administrator/manager that Facility Policy and Procedure Manual the youth represents a threat to the safety and X (SCJRF PPM): security of the facility. Recreation and Exercise, 5.7.2 h) The administrator/manager may suspend for a Shasta County Juvenile Rehabilitation period not to exceed 24 hours access to recreation Facility Policy and Procedure Manual X and programs (SCJRF PPM): Recreation and Exercise, 5.7.2 1372 RELIGIOUS PROGRAM Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual The facility administrator provides access for voluntary (SCJRF PPM): Religious Program, 5.7.3 participation in religious services and/or religious counseling at least once a week. A youth is allowed to There are non-denominational services participate in other program activities if he/she elects offered at the facility and the amount of time not to participate in religious programs. is determined by the number of volunteers X who come to provide the service. At minimum, every youth has an opportunity to access services, clergy and diet. Youth may also request to see a clergy one on one. Youth who choose not to participate in religious services are offered alternative programming that is also outside of their room during this time. Religious programs provide for: religious services, Shasta County Juvenile Rehabilitation availability of clergy, and availability of religious diets. Facility Policy and Procedure Manual X (SCJRF PPM): Religious Program, 5.7.3 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 27 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1373 WORK PROGRAM Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual There are written policies and procedures for assigning (SCJRF PPM): youths to work programs, which are meaningful, Work Program, 5.7.8 constructive, and related to vocational training or increasing a youth’s sense of responsibility. Youth may participate in unit work programs such as cleaning, meals service, and preparing shower rolls and arts and crafts projects for the community. There are also X jobs that may take a youth outside, such as in the garden. The job postings are placed onto the unit bulletin board as they become available. Jobs are based on behavior and part of the level system. There is a job application and an interview process. The process is specific to what a youth would experience on the outside when applying for a job. 1374 VISITING Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual There are written policies and procedures for visiting X (SCJRF PPM): Visiting, 5.6 that include provision for special visits. Youths are allowed visits by parents, guardians, or Shasta County Juvenile Rehabilitation persons standing in loco parentis, at reasonable times. Facility Policy and Procedure Manual Opportunity for visiting is at least two hours per week. (SCJRF PPM): Visiting, 5.6 Visiting is available on Saturdays and X Sundays where there are 2-time slots, twice per day. Only 10 youth can be accommodated in visitation at one time. No youth has been denied visitation. Visits are supervised, but conversations are not Shasta County Juvenile Rehabilitation monitored unless there is a security or safety need. Facility Policy and Procedure Manual (SCJRF PPM): Visiting, 5.6 1375 CORRESPONDENCE Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual There are written policies and procedures for (SCJRF PPM): X correspondence which ensure: Resident Mail, 5.4.10 a) There is no limitation on the volume of mail that Shasta County Juvenile Rehabilitation youth may send or receive; Facility Policy and Procedure Manual X (SCJRF PPM): Resident Mail, 5.4.10 b) Youth may send special mail and two letters per Shasta County Juvenile Rehabilitation week postage-free; Facility Policy and Procedure Manual (SCJRF PPM): Resident Mail, 5.4.10 X Youth can send and receive unlimited amounts of mail. In order to send mail out beyond the postage provided by Probation, youth may earn extra stamps or additional postage for having good behavior. 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 28 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) Youth may correspond confidentially with state and Shasta County Juvenile Rehabilitation federal courts, any member of the State Bar or Facility Policy and Procedure Manual holder of public office, and the Board of State and (SCJRF PPM): Community Corrections; however, authorized X Resident Mail, 5.4.10 facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, d) Incoming and outgoing mail, other than confidential Shasta County Juvenile Rehabilitation correspondence described above, may be read by Facility Policy and Procedure Manual staff only when there is reasonable cause to believe (SCJRF PPM): facility safety and security, public safety, or youth Resident Mail, 5.4.10 X safety is jeopardized. Interviewed youth had no complaints that staff were reading their incoming or outgoing mail. 1376 TELEPHONE ACCESS Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual There are written policies and procedures to provide (SCJRF PPM): Resident Phone Calls, 5.4.9 youth with access to telephone communications. Youth receive booking phone calls and can X call persons that the Probation Officer has placed into the phone system. Additionally, youth are provided with one free phone call a week that is approved via the Casework PO. Youth can earn additional free calls with commissary behavior points. 1377 ACCESS TO LEGAL SERVICES Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual Written procedures ensure the rights of minors to have (SCJRF PPM): access to the courts and legal services include: Access to Legal Services, 5.11.4 Youth have access to their attorneys via in X person contact visits, phones, letters etc. Youth can request access via a contact form, where facility management will call them and pass the request along. All calls to attorneys, probation officers or other professionals are completed free of charge. a) Access, upon request by the youth, to licensed Shasta County Juvenile Rehabilitation attorneys and their authorized representatives; Facility Policy and Procedure Manual X (SCJRF PPM): Access to Legal Services, 5.11.4 b) Provision for confidential consultation with Shasta County Juvenile Rehabilitation attorneys; and, Facility Policy and Procedure Manual (SCJRF PPM): Access to Legal Services, 5.11.4 X There are areas designated for youth to meet with their attorneys in a confidential manner. c) Unlimited postage paid legal correspondence and Shasta County Juvenile Rehabilitation cost free telephone access as appropriate. Facility Policy and Procedure Manual (SCJRF PPM): Access to Legal Services, 5.11.4 X All youth may send and receive unlimited mail and make unlimited calls to their attorney. 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 29 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1378 SOCIAL AWARENESS PROGRAM Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual The County Board of Education or the Chief Probation (SCJRF PPM): Officer provides programs designed to promote social Social Awareness Program, 5.7.4 awareness and reduce recidivism. The programs consider the needs of male and female youth and may X Shasta County Probation provides many include: victim awareness; conflict resolution; anger opportunities for rehabilitation programming management; parenting skills; appropriate gender for the youth. The programs are consistent specific programming; juvenile justice; self-esteem; with the population and meet their needs. building effective decision making skills; and, other topics that suit the needs of the youth. The agency responsible for providing the programs Letters and memos received from program conducts a written annual review to ensure that the providers providing a review of their X program content is current, consistent and relevant to program(s). the population. 1390 DISCIPLINE Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual X There are written policies and procedures for the (SCJRF PPM): discipline of minors that promote acceptable behavior. Discipline, 5.8.3 Discipline is imposed at the least restrictive level that Shasta County Juvenile Rehabilitation promotes the desired behavior. Facility Policy and Procedure Manual X (SCJRF PPM): Discipline, 5.8.3 Discipline does not include corporal punishment, group Shasta County Juvenile Rehabilitation punishment, physical or psychological degradation or Facility Policy and Procedure Manual deprivation of the following: (SCJRF PPM): Discipline, 5.8.3 X Technical assistance provided and discussed ensuring that when a youth is assigned to clean up a mess they have made as part of their discipline, that the mess they clean up after, is their own. a) Bed and clothing; Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual X (SCJRF PPM): Discipline, 5.8.3 b) Daily shower, access to drinking fountain, toilet and Shasta County Juvenile Rehabilitation personal hygiene items, and clean clothing; Facility Policy and Procedure Manual X (SCJRF PPM): Discipline, 5.8.3 c) Full nutrition; Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual X (SCJRF PPM): Discipline, 5.8.3 d) Contact with parent or attorney; Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual X (SCJRF PPM): Discipline, 5.8.3 e) Exercise; Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual X (SCJRF PPM): Discipline, 5.8.3 f) Medical services and counseling; Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual X (SCJRF PPM): Discipline, 5.8.3 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 30 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS g) Religious services; Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual X (SCJRF PPM): Discipline, 5.8.3 h) Clean and sanitary living conditions; Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual X (SCJRF PPM): Discipline, 5.8.3 i) The right to send and receive mail; and, Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual X (SCJRF PPM): Discipline, 5.8.3 j) Education. Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual X (SCJRF PPM): Discipline, 5.8.3 There are established rules of conduct and disciplinary Shasta County Juvenile Rehabilitation penalties to guide the conduct of youth. The rules and Facility Policy and Procedure Manual penalties, which include both major violations and youth (SCJRF PPM): violations, are simply and affirmatively stated and are X Discipline, 5.8.3 available to all youth. Provisions are made to provide accessible information to youth with disabilities, limited English proficiency or limited literacy. 1391 DISCIPLINE PROCESS Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual X There are written policies and procedures for the (SCJRF PPM): administration of discipline that include: Discipline, 5.8.3 a) Designation of personnel authorized to impose Shasta County Juvenile Rehabilitation discipline for violation of rules; Facility Policy and Procedure Manual (SCJRF PPM): Discipline, 5.8.3 X All supervision staff are authorized to impose discipline. b) Prohibiting discipline from being delegated to any Shasta County Juvenile Rehabilitation youth; Facility Policy and Procedure Manual X (SCJRF PPM): Discipline, 5.8.3 c) Definition of major and minor rule violations and Shasta County Juvenile Rehabilitation their consequences, due process requirements; Facility Policy and Procedure Manual X (SCJRF PPM): Discipline, 5.8.3 d) Minor rule violations may be handled informally by Shasta County Juvenile Rehabilitation counseling, advising the youth of expected conduct Facility Policy and Procedure Manual or imposing a minor consequence. Discipline shall (SCJRF PPM): be accompanied by written documentation and a Discipline, 5.8.3 policy of review and appeal to a supervisor; X Minor discipline is generally addressed by a loss of points, a time out or an essay. If a youth does not agree, he or she may write a grievance. We suggest a minor rule violation log or similar to ensure consistent documentation. 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 31 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) Major rule violations may include withdrawal from Shasta County Juvenile Rehabilitation group activities for 24 hours or more or extension of Facility Policy and Procedure Manual time in custody. Major rule violations and the (SCJRF PPM): discipline process shall be documented and require Due Process, 5.8.5 the following: Major Rule violations are noted in PPM 5.8.3. PPM 5.8.5 notes the process for due process. X At inspection, we noted some inconsistencies in this area. Facility managers immediately implemented a checklist to ensure that all areas of due process were addressed as appropriate and within Title 15 and PPM 5.8.5. At a subsequent review, BSCC found that the issues had been rectified. Written notice of violation prior to a hearing; Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual (SCJRF PPM): X Due Process, 5.8.5 Notice is provided as soon as possible. Hearing by a person who is not a party to the Shasta County Juvenile Rehabilitation incident; Facility Policy and Procedure Manual (SCJRF PPM): Due Process, 5.8.5 X Hearing generally done by a Supervisor or Officer of the Day. Opportunity for the youth to be heard, present Shasta County Juvenile Rehabilitation evidence and testimony; Facility Policy and Procedure Manual (SCJRF PPM): X Due Process, 5.8.5 Timelines are reasonable. Provision for minor to be assisted by staff in the Shasta County Juvenile Rehabilitation hearing process; and, Facility Policy and Procedure Manual X (SCJRF PPM): Due Process, 5.8.5 Provision for administrative review. Shasta County Juvenile Rehabilitation Facility Policy and Procedure Manual X (SCJRF PPM): Due Process, 5.8.5 Violations that result in a removal from camp or Shasta County Juvenile Rehabilitation commitment program, but not a return to court Facility Policy and Procedure Manual X will follow the due process provisions in (SCJRF PPM): Due Process, 5.8.5 subsection (e) above. 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 32 - J453 JUV PRO-Eff. 03-01-15 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the facility. X (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of X age and older. The facility has been approved to hold persons under X the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of X the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 300’s are not booked nor detained MINORS Viola tion Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) 601’s are not booked nor detained AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from Viola Juvenile Delinquents (WIC 602)? (WIC 207[d]). tion X Federal Minors (ICE Holds or ORR Contract) are held X in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is X submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) X Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately Viola separated from minors. tion X Adult inmates from an adult facility (e.g. inmate workers Viola or “Scared Straight” programs) are not allowed in the tion X facility in a manner that allows contact with minors. 7621 Shasta JH: PRO 10/25/2017 Juvenile Inspection\16-18\Proc.\Shasta County Checklist - 33 - J453 JUV PRO-Eff. 03-01-15 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 2009 BSCC Code: 7621 FACILITY NAME: Shasta County Juvenile Rehabilitation Facility FACILITY TYPE: JH APPLICABLE REGULATIONS (Check All That 4/98: 2001: 2003: OTHER: 2009 Apply): FIELD REPRESENTATIVE: Lisa Southwell DATE: October 25, 2017 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) Weapons locker located in sally port outside ✓ booking entrance. Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of ✓ minors pending admission to JH Provides access to a shower ✓ Shower is located in the booking. area. Provides a secure vault or storage space for minor's ✓ A lockable property room located in book valuables area. Provides telephone access to minors ✓ Phones located in booking area. Provides staff access to hot and cold running water Staff bathroom located in booking area. ✓ Locked Holding Room (1.2) Each holding room is 92.5 sq. ft. and the ✓ bench is 72 “limiting the rated capacity to four Contains a minimum of 15 square feet of floor area (4). per minor Provides no less than 45 square feet of floor area ✓ Contains seating to accommodate all minors as ✓ specified in these regulations 98: Provides access to a toilet, wash basin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, wash basin and ✓ drinking fountain unless a procedure is in effect to provide access Maximizes staff visual supervision ✓ 03: Outward swinging or lateral sliding door required ✓ Natural Light (1.3) Each sleeping room has a window to the exterior measuring 90.5” x 41”. Visual access to natural light is provided in locked ✓ sleeping rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. Corridors (1.4) Corridors in living areas are at least eight feet wide. When doors are staggered or if rooms are located ✓ only on one side, corridors may be at least six feet wide. - 1 - J456 PHY 98 01 03.dot (8/09) TITLE 24 SECTION YES NO N/A COMMENTS Living Unit (JH; 1.5) Each living unit houses 30 youth. JH living units do not exceed 30 minors and contain sleeping areas and plumbing fixtures, commensurate with the number of minors housed. 03- A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy sleeping rooms, or dormitories, day room ✓ space, toilet, washbasins, drinking fountains and showers commensurate to the number of minors housed, not to exceed 30 minors. A living unit shall not be divided by any permanent or temporary barrier that hinders direct access, supervision or immediate intervention or other action if need. In Juvenile halls, the number of minors housed in a living unit shall not exceed 30 Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these fixtures ✓ 03: Toilet, wash basin and drinking fountain required in locked sleeping rooms 03 Doors to locked sleeping rooms shall swing outward or slide laterally. Single Occupancy Sleeping Rooms (1.7) Single Occupancy rooms are 84 Sq. Ft. ADA Single Occupancy rooms are 84.7 Sq. 98: Minimum of 63 square feet of floor area and a Ft. clear ceiling height of eight feet ✓ 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security Door view panel is 180 inches. glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144 ✓ inches. 03: Outward swinging or lateral sliding door required ✓ Double Occupancy Sleeping Rooms (1.8) Double occupancy rooms are 114 Sq. ft. Minimum of 100 square feet floor area, a clear ceiling ✓ height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security Door view panel is 180 inches. glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144 inches 03: Outward swinging or lateral sliding door required ✓ Dormitories (1.9) There are no dormitories units in this facility. ✓ The text of this regulation is removed from this checklist. - 2 - J456 PHY 98 01 03.dot (8/09) TITLE 24 SECTION YES NO N/A COMMENTS Dayrooms (1.10) Dayrooms exceed 2,488 Sq. Ft, or 82 Sq. Ft. ✓ per youth. JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square ✓ feet of floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers. ✓ Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated ✓ indoor-outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor-outdoor space. 98: Facilities with a capacity of 41 to 100 minors Exercise area includes full basketball courts, have a minimum of 9,000 square feet dedicated playing fields and covered asphalt secure indoor-outdoor space, plus a field area. The field area. area contains a minimum of one acre with a ✓ minimum dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. ✓ 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor- outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor There are two large paved areas. space is a paved or "like" surface. ✓ 01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and ✓ of a sufficient size to comply with Title 15, § 1371. 01: The required recreation area has no single ✓ dimension less than 40 feet. Outdoor recreation area lighting allows for evening Lighting is present. activities and provides security. ✓ Access must be provided to a toilet, wash basin and ✓ Minors will return to room for toilet facilities. drinking fountain. Drinking fountains are available. Academic Classrooms (NA SPJH; 1.12) ✓ Classrooms are designed for a maximum of 20 minors. - 3 - J456 PHY 98 01 03.dot (8/09) TITLE 24 SECTION YES NO N/A COMMENTS There is a minimum of one classroom in each facility Each living unit includes two class rooms. 2001: Dedicated classroom space is available for ✓ every juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square The classrooms are 651 sq. ft. and 595 sq. ft. feet of floor space for the teacher's desk and work which can accommodate 17 youth in area, and a minimum of 28 square feet floor space ✓ classroom 1 and 15 youth in classroom 2. per minor. (Recalculated due to error found. LASE Updated as well) There is a communication system in each classroom Custody counselors will be stationed near by. that allows for immediate response to emergencies. ✓ Safety Room (1.13) Safety room is 75.89 Sq. Ft. ✓ Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet Limited to one minor ✓ Padded as specified in these regulations ✓ There are one or more vertical view panels Two window view panels are 4” x 28” each. constructed of security glazing. Panels provide a ✓ view of the entire room and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these ✓ Intercom box recessed into padding. regulations Access to a toilet, wash basin and drinking fountain is ✓ Youth would be released and escorted to a provided. toilet. Drinking water is offered by staff. 03: Be equipped with a variable intensity security- Lighting checked. type lighting fixture, with controls outside the ✓ room 03: Any wall- or ceiling-mounted devices are Top of padding is susceptible to tearing and designed to prohibit the occupant’s access. ✓ minors should remain under direct observation. Medical Examination Room (NA SPJH; 1.14) There is a central medical clinic area containing two (2) 145 Sq. Ft. examination There is a minimum of one suitably equipped medical ✓ rooms. examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations ✓ Each housing unit also has a room that is used for no other purpose; designated for daily clinic visits. Privacy for minors; ✓ Lockable storage for medical supplies; ✓ Not less than 144 square feet floor space with no ✓ Clinic rooms are 145 Sq. ft. single dimension less than seven feet; Hot and cold running water; and, ✓ 01: Smooth, non-porous, washable surfaces. ✓ Pharmaceutical Storage (1.15) The pharmacy has both a lockable door and cabinets. There is lockable storage space for medical supplies ✓ and pharmaceutical preparations as specified by Title 15 § 1438. - 4 - J456 PHY 98 01 03.dot (8/09) TITLE 24 SECTION YES NO N/A COMMENTS Dining Areas (NA SPJH; 1.16) Youth will be fed inside there housing unit. Hot trays are permanently installed in the There is a minimum of 15 square feet floor space and ✓ dayroom area to ensure proper food sufficient tables and seating for each person being temperatures. There is sufficient seating. fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the Showers have modesty panels. same room, unless there is an appropriate visual ✓ barrier. Visiting Space (1.17) The facility will use a central visiting room with entry from both secure and non-secure ✓ Visiting space is provided. areas. Institutional Storage (1.18) There are large storage rooms throughout the facility. There is a minimum of 80 cubic feet of storage space per minor for institutional clothing, bedding, supplies ✓ and activity equipment, in one or more storage rooms. Personal Storage (1.19) The concrete slab has a built-in alcove to store personal items. Each minor has a minimum of 9 ✓ cubic feet of secure storage space for personal clothing and belongings. Safety Equipment Storage (1.20) . There is a secure area for storing safety equipment, such as fire extinguishers, self-contained breathing ✓ apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) Janitor closets are located in each living unit and at various locations throughout the There is at least one securely lockable janitorial ✓ facility. closet containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) Audio systems are working in the living units and sleeping rooms. There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single ✓ and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. - 5 - J456 PHY 98 01 03.dot (8/09) TITLE 24 SECTION YES NO N/A COMMENTS Emergency Power (1.23) The emergency power units are in place and have been tested. There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to ✓ maintain fire and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) There are interview rooms in the living areas, ✓ at booking and in the visiting area. Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished ✓ interview room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp. ✓ This is a full purpose juvenile hall. The text of Special Purpose Juvenile Halls. Special purpose this regulation is removed from this checklist. juvenile halls and intensive supervisions units in camps and ranches shall conform to all minimum ✓ standards for juvenile facilities contained in this section with the following exceptions: Court Holding Room for Minors (1.26) There are no court holding cells in this facility. ✓ Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors ✓ Provides 40 square feet of floor area and a minimum ✓ clear ceiling height of eight feet Contains seating to accommodate all minors ✓ Contains a toilet, wash basin and drinking fountain as ✓ specified in these regulations Maximizes staffs' visual supervision of minors ✓ Toilets/Urinals (2.1) Each sleeping room contains a combo unit. Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. ✓ One toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Each sleeping room contains a combo unit. Wash basins must provide hot and cold or tempered water and be available on living units in a ratio of 1:6 ✓ in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. - 6 - J456 PHY 98 01 03.dot (8/09) TITLE 24 SECTION YES NO N/A COMMENTS Drinking Fountains (2.3) Each sleeping room contains a combo unit. Drinking fountains are accessible to minors and staff ✓ in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by Each sleeping room contains a combo unit. mechanical means and is at an angle that prevents waste water from flowing over the ✓ bubbler. Showers (2.4) Each living area has a total of 5 tempered controlled showers. Showers provide tempered water and are available ✓ on living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for minors privacy without Each single shower unit has a half door to mitigating staff's ability to supervise. ✓ afford modesty and still provide supervision. Beds (2.5) Concrete platform is 30” x 80”. Beds are at least 30 inches wide and 76 long and are ✓ of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart. ✓ 07 In secure facilities, the bunks shall be securely anchored to the floor and/or wall ✓ Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, ✓ single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep. ✓ Padding (2.7) Padding in safety rooms covers the floor, door and ✓ walls to a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire sprinkler as approved by the State Fire Marshal ✓ ✓ (SFM). The padding is approved by the SFM and is: non- porous; at least one-half inch thick; of a unitary or laminated construction; firmly bonded to all padded ✓ ✓ surfaces; and, is without exposed seams. Seating (2.8) Booking area holding cells have a 72” bench Seating is designed for the level of security. When to afford a rated capacity of four (4). Security bench seating is used, 18 inches of bench seating is ✓ calking seals tie off areas between the wall allowed for each person. and the bench. . Weapons Locker (2.9) Weapons lockers are located in the sally port Weapons lockers are located outside the security ✓ immediately adjacent entry to the booking perimeter of the facility. (Personnel do not bring any unit. weapon into the security area.) - 7 - J456 PHY 98 01 03.dot (8/09) TITLE 24 SECTION YES NO N/A COMMENTS Lockers are equipped with individual compartments, each with their own locking device. ✓ Assess for New Construction/Remodel or Repair: Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards: ✓ ✓ American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860-94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. ✓ ✓ (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) - 8 - J456 PHY 98 01 03.dot (8/09) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State & Community Corrections Inspection BSCC Code: 7621 FACILITY: Shasta County Juvenile Rehabilitation Facility TYPE: JH RC: 90 FIELD REPRESENTATIVE: Lisa Southwell DATE: October 25, 2017 ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S Booking 208 Holding 2009 1 (4) 92.5 Sq. Ft. 1 1 1 1 209 Holding 2009 1 (4) 92.5 Sq. Ft. 1 1 1 207 Soberin 2009 1 N/R 92.5 Sq. Ft. 1 1 1 g 210 Safety 2009 1 (1) 75.89 Sq. Ft. Room Medical Unit 1 Exam 2009 1 145 Sq. Ft. 2 Exam 2009 1 145 Sq. Ft. 3 Intervie 1 2009 w Unit 700 (Vacant (16-18) ) Double 2009 14 2 2 28 114 Sq. Ft. 1 1 1 5 Single 2009 1 1 1 1 84 Sq. Ft. 1 1 1 ADA 2009 1 1 1 1 84.7 Sq. Ft. 1 1 1 Class 1 Room 2009 17 651 Sq. Ft. Class 2 Room 2009 15 595 Sq. Ft. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 7621 2016 2018 Shasta Juvenile Rehabilitation LASE ;2/15/18 - 1 - J360 LAS Juv. 09.dot (8/09) ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S Unit 800 Double 2009 14 2 2 28 114 Sq. Ft. 1 1 1 5 Single 2009 1 1 1 1 84 Sq. Ft. 1 1 1 ADA 2009 1 1 1 1 84.7 Sq. Ft. 1 1 1 Class 1 Room 2009 17 651 Sq. Ft. Class 2 Room 2009 15 595 Sq. Ft. Unit 900 Double 2009 14 2 2 28 114 Sq. Ft. 1 1 1 Single 2009 2 1 1 1 84 Sq. Ft. 1 1 1 ADA 2009 1 1 1 1 84.7 Sq. Ft. 1 1 1 Class 1 Room 2009 17 651 Sq. Ft. Class 2 Room 2009 15 595 Sq. Ft. Historical Notes: Booking: Bath Room – Toilet should secure a plate between wall and toilet fixture to close potential hanging opportunity (done ls per email with pics). Door does not have visual panel and per policy will require controlled access with close supervision Handicapped Shower -. Safety room window panels 4” x 28” = 112 Sq. In. Benches 72” in holding cells; Sobering cell is none rated (N/R) due to a lack of seating and no operational regulations. Medical Unit: Includes: Locked pharmaceutical room that contains lockable cabinets. Support space includes medical records room and medical supplies rooms, plus, clinician offices. There is also a patient bathroom with a toilet and washbasin. Unit 700, Unit 800 and Unit 900: Notes: The Dayroom is 2489 Sq. Ft. Seating: 5 tables with 6 seats per table for a total of 30. Concert Bed Platforms are 30” x 80”. 2014-2016 Evaluated full facility for LASE 2014/2016 LASE =90 2016-2018 R Evaluated full facility for LASE 2016/2018 LASE =90 Classrooms recalculated due to error found: Classroom 1 may accommodate 17 youth; Classroom 2 may accommodate 15 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 7621 2016 2018 Shasta Juvenile Rehabilitation LASE ;2/15/18 - 2 - J360 LAS Juv. 09.dot (8/09)