Solano County (2018-2020 inspection cycle)

August 3, 2020 Christopher Hansen, Chief Probation Officer Solano County Probation Department 475 Union Avenue Fairfield, CA 94533 SOLANO COUNTY JUVENILE HALL AND CHALLENGE ACADEMY BSCC # 7645 AND 7647 2018-2020 BIENNIAL INSPECTION PURSUANT TO WIC 209 and 885 Dear Chief Hansen: On June 24, 2020, pursuant to Welfare and Institutions Code sections 209 and 885, BSCC staff completed the 2018/2020 Biennial Inspection of the Solano County Juvenile Hall and Challenge Academy via a desk audit. To prepare for this inspection, a pre‐inspection briefing was held on May 14, 2019. This inspection was performed to determine compliance with the Minimum Standards for Local Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, BSCC staff conducted compliance monitoring pursuant to Welfare and Institutions Code Section 209(f) for the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) for the separation requirements of juveniles from incarcerated adults. Due to the coronavirus pandemic and the issuance of statewide and local shelter‐in‐place orders, BSCC staff were prohibited from traveling and unable to complete on‐site inspections from March 16 through June 30, 2020, the end of the 2018/2020 biennial inspection cycle. BSCC staff conducted virtual inspections via desk audit of all facilities originally scheduled for inspection during this time. Desk audits are comprised of a comprehensive review of all applicable policies and procedures and documentation (where available). BSCC staff intend to conduct comprehensive on‐site inspections of all local detention facilities as soon as travel restrictions are lifted. We reviewed your updated Policy and Procedures Manual1; all Local Inspections; annual reviews of Security and Emergency practices; and, documents and forms used by the agency. The documentation specific to your high-risk incidents were assessed to ensure compliance with regulation and policy. The BSCC inspection report consists of this transmittal letter and the attached Title 15 Procedures checklist. We are including the PHY and LASE for your information only; your staff indicated that there were no changes to the physical plant since the previous inspection. Compliance is indicated by policy 1 BSCC does not review all of your policies and procedures. We do not “approve” your policies and procedures; nor do we review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate. 7645 7647 Solano JH and Challenge Academy\18-20 Chief Hansen Solano County P. 2 and/or documentation review. Please refer to the Title 15 Procedures Checklist for a summary of all relevant minimum standards, indication of compliance or noncompliance, and information used to determine compliance. Mandatory Local Inspections In addition to the biennial inspection, Title 15, Section 1313 and its authorizing statute require local inspections conducted by the following authorities: County Building Inspection by agency designated by the Board of Supervisors; Fire authority having jurisdiction; Local health officer; County superintendent of schools; Juvenile Court; and, Juvenile Justice Commission. Results of these inspections are considered as part of this report. The dates of the local inspections may be found in the Title 15 Procedures Checklist. Inspection Results Operations We reviewed a sampling of incident reports, grievances, admission/classification documentation, separation/room confinement incident reports and disciplinary reports/findings to ensure compliance with newly implemented Title 15 Regulations and to ensure procedures and process were consistent. Although some documentation revealed minor issues with consistency, overall, the forms and practices have been improved through administrative audit to show a pattern and practice of compliance with both policies and Title 15. With the implementation of significant changes to Title 15 regulations this cycle, it is important to note the Solano County Probation Department provided a significantly improved policy and procedure manual, taking a great deal of time and effort to provide revisions to policy while adopting American Correctional Association Standards of care for justice involved youth. The process to facilitate change and ensure staff were trained to policy and procedures as well as adapt to a treatment focused program was remarkable. The benefits are realized with youth and demonstrated by the reduction in high risk incidents towards the end of the inspection cycle. The authenticity and dedication to providing programs and treatment was well documented. Interventions and response to high risk situations seemed appropriate with our desk audit review. The process of discipline due process and grievances appeared fair. Incidents of separation and room confinement were consistent. We look forward to being able to come on-site and interview the youth and staff regarding processes that focus on the agencies commitment to youth treatment approaches. Education The Solano County Office of Education (SCOE) provides education services to youth in detention and at the Challenge Academy. Youth are provided 300 minutes of services each day and are availed both education with credit recovery opportunities and vocational education. In addition to teaching staff, the SCOE provides comprehensive services for ESL students, those with disabilities and effective transitional programs. 7645 7647 Solano JH and Challenge Academy 18-20 Chief Hansen Solano County P. 3 The agency has adopted a post-secondary level of education resources and allows youth to be dually enrolled. According to the Education Evaluation completed by the Contra Costa County Office of Education, the school and probation staff coordinate involvement with all youth and have twice monthly Multi-Disciplinary Team meetings to ensure appropriate services for all youth. This collaboration results in all youth being afforded individualized programs to assist in re-entry to continued educational opportunities. The school resource staff work with graduated youth to enroll in and register for community college upon release. The school program is accredited through the Western Association of Schools and Colleges. Programming The facility houses pre-adjudicated youth in detention and post dispositional youth in the Challenge Academy. Youth are provided a wide array of services offered through collaborative partnerships, outside volunteers and probation staff. Individualized case plans are completed for these youth with specific goals and objectives for their stay. All youth participate in programming that includes social awareness programs with a focus on making positive behavior changes to address the behaviors leading to their incarceration. Structured programs include: Skills to Pay the Bills; Success for Teens Workbook; Restorative Justice; Excel Mentoring Program; “What got me Here” Mentoring Interactive Journaling; Family Interactive, Family and Relationship Journaling; Relationship and Communication Journaling; Handling Difficult Feelings Journaling; Responsible Behavior Interactive Journaling; Substance Using Behavior Journaling; Beat Within; Social Skills Program, NA/AA; Thinking for a Change; Garden; Library; Accepting and Understanding Responsibility; Identifying Areas to Improve; Being Accountable; Motivation to do Right; Anger Management; and, Moral and Ethical Reasoning. The facility emphasizes positive school, work, and unit behavior through their structured schedule and behavior programming options, which focus on reinforcing performance-based expectations with consistent staff responses. This provides for clear expectations of youth behavior. The staff support natural consequences so that youth may learn from their mistakes. Our review of incident reports, case plans and grievances support the system of Positive Behavior and Interventions (PBIS), utilized by the agency. Title 15, CCR Minimum Standards During our visit, we offered technical assistance and made best-practice recommendations to your management team to assist or enhance operations for future compliance inspections, given the changes to regulations this cycle. Several procedures and policy matters were discussed and edited prior to the completion of this letter. Those efforts are appreciated. The attached Procedures Checklist provides a detailed overview of the inspection findings. Upon final review of all documentation and upon the conclusion of this report, we find the Solano County Juvenile Hall and Challenge Academy have as no issues of non-compliance with all Title 15 Regulations and there is no corrective action required. Title 24, CCR Physical Plant There were no changes made to the physical plant and your rated capacity remains at 118 in Juvenile Hall and 30 for the Challenge Academy. 7645 7647 Solano JH and Challenge Academy 18-20 Chief Hansen Solano County P. 4 Training The most recent Standards and Training for Corrections audit reports that the Solano County Probation Department is in compliance with all relevant regulations and mandates. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring There have been no violations of JJDPA this inspection cycle and no areas of non-compliance were noted. We are very impressed with the overall operation and administration of the Solano County Juvenile Hall and Challenge Academy. We would like to thank you and compliment your staff for their dedication, thoroughness and responsiveness. This concludes our 2018-2020 inspection report. We are available to assist as needed and are always happy to provide technical assistance when requested. We look forward to continuing to work together, especially when we are able to conduct an on-site inspection in the coming 2020-2022 Inspection Cycle. Please do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call (916) 324-9153 if you have any questions. Sincerely, Elizabeth Gong Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Solano County* Chair, Juvenile Justice Commission, Solano County* Chair, Board of Supervisors, Solano County* County Administrator, Solano County* Dean Farrah, Facility Superintendent-Solano County Probation Department *Copies of full inspection are available upon request and at BSCC.CA.GOV 7645 7647 Solano JH and Challenge Academy 18-20 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7645 7647 FACILITY NAME: Solano County Juvenile Hall FACILITY TYPE: JH Solano County Challenge Academy Camp PERSON(S) INTERVIEWED: Dean Farrah, Superintendent It is noted this inspection was conducted via a desk audit of policies and some documentation review, with the assistance of Superintendent Farrah. FIELD REPRESENTATIVE: Elizabeth Gong DATE: June 24, 2020 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by ☐ June 25, 2020 ☒ ☒ the Board of Supervisors to approve building safety; (B) Fire authority having jurisdiction, including a fire June 22, 2020 ☐ clearance as required by Health and Safety Code ☒ ☒ Section 13146.1 (a) and (b); (C) Local health officer, inspection in accordance with 2018: Health and Safety Code Section 101045; Environmental Health December 3, 2018 Medical/Mental Health February 6, 2019 (2018 Inspection) Nutritional Health December 13, 2018 ☐ ☒ ☒ 2019: Environmental Health December 5, 2019 Medical/Mental Health December 12/13, 2019 Nutritional Health December 13, 2019 (D) County superintendent of schools on the adequacy 2018: February 7, 2018 ☐ of educational services and facilities as required in ☒ ☒ 2019: September 16, 2019 Section 1370; (E) Juvenile court as required by Section 209 of the 2018: December 6, 2018 ☐ Welfare and Institutions Code ☒ ☒ 2019: December 13, 2019 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7645 7647 Solano JH & Camp 18-20 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (F) Juvenile Justice Commission as required by Section 2018: March 19, 2018 229 of the Welfare and Institutions Code or ☐ 2019: February 15, 2019 ☒ ☒ Probation Commission as required by Section 240 of the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS 301.4, 3-A, 1 and 2 BSCC Note: Compliance with this section is determined by receipt of the Chief Probation Officer’s The elements of this regulation are addressed in a memorandum completed by Chief certification letter confirming that all elements of Probation Officer Chris Hanson on June 15, regulation are met. 2020. (a) Appointment ☐ ☒ ☒ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess knowledge, 303.6, 2-B, 1-a skills and abilities appropriate to their job ☒ ☒ ☐ classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical 303.6, 2-B, 1-b examination including tuberculosis screening test and evaluation for immunity to contagious illnesses ☒ ☒ ☐ of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection 303.6, 2-B, 1-f and training requirements adopted by the Board ☒ ☒ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new 303.6, 2-B, 1-c and d employee, and psychological examination in ☒ ☒ ☐ accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- 303.6, 2-B, 1-g employees of the facility, who may be present at the facility, shall have such clearance and qualifications ☒ ☒ ☐ as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING 303.2 Staff Requirements 309.5 Staff/Supervisory Deployment Each juvenile facility shall: 7645 7647 Solano JH & Camp 18-20 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS a) have an adequate number of personnel sufficient to 303.2, 1 carry out the overall facility operation and its programming, to provide for safety and security of ☒ ☒ ☐ youth and staff, and meet established standards and regulations; b) ensure that no required services shall be denied 303.2, 2-A, 2 because of insufficient numbers of staff on duty ☒ ☒ ☐ absent exigent circumstances; c) have a sufficient number of supervisory level staff to 303.2, 2-A, 3 ☒ ☒ ☐ ensure adequate supervision of all staff members; d) have a clearly identified person on duty at all times 309.5, 3-A, 1-a who is responsible for operations and activities and ☒ ☒ ☐ has completed the Juvenile Corrections Officer Core Course and PC 832 training; e) have at least one staff member present on each living 309.5, 3-A, 1-b ☒ ☒ ☐ unit whenever there are youth in the living unit; f) have sufficient food service personnel relative to the 308.1, 1 and 2; 308.1, 3 number and security of living units, including staff qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct food preparation and servings; ☒ ☒ ☐ conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; g) have sufficient administrative, clerical, recreational, 303.2, 2-A, 1 medical, dental, mental health, building maintenance, transportation, control room, facility security and other support staff for the efficient ☒ ☒ ☐ management of the facility, and to ensure that youth supervision staff shall not be diverted from supervising youth; and, h) assign sufficient youth supervision staff to provide 309.5, 3-A, 1-b and e continuous wide-awake supervision of youth, subject to temporary variations in staff assignments ☒ ☒ ☐ to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) 309.5, 3-A, 1-c (A) during the hours that youth are awake, one wide- ☒ ☐ ☐ The agency has adopted PREA staffing awake youth supervision staff member on duty for ratios which are 1:8 during waking hours. each 10 youth in detention; 7645 7647 Solano JH & Camp 18-20 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (B) during the hours that youth are confined to their 309.5, 3-A, 1-d room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ The agency has adopted PREA staffing youth supervision staff member on duty for each ratios which are 1:15 during sleeping hours. 30 youth in detention; (C) at least two wide-awake youth supervision staff 309.5, 3-A, 1-e members on duty at all times, regardless of the number of youth in detention, unless an ☒ ☐ ☐ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty 309.5, 3-A, 1-f who is the same gender as youth housed in the ☒ ☐ ☐ facility. (E) personnel with primary responsibility for other 309.5, 3-A, 1-f, i duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum youth- staff ratio) ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement ☐ ☐ ☒ has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. 7645 7647 Solano JH & Camp 18-20 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (3) Camps (minimum youth -staff ratio) 309.5, 3-A, 1-c (A) during the hours that youth are awake, one wide- ☐ ☒ ☐ The agency has adopted PREA staffing awake youth supervision staff member on duty for ratios which are 1:8 during waking hours. each 15 youth in the camp population; (B) during the hours that youth are confined to their 309.5, 3-A, 1-d room for the purpose of sleeping, one wide-awake ☐ ☒ ☐ The agency has adopted PREA staffing youth supervision staff member on duty for each 30 ratios which are 1:15 during sleeping hours. youth present in the facility; (C) at least two wide-awake youth supervision staff 309.5, 3-A, 1-e members on duty at all times, regardless of the number of youth in residence, unless arrangements ☐ ☒ ☐ have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty 309.5, 3-A, 1-f who is the same gender as youth housed in the ☐ ☒ ☐ facility; (E) in addition to the minimum staff to youth ratio 309.5, 3-A, i required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☒ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other 309.5, 3-A, 1-f, i duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☒ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF 304.4 New Employee Orientation ORIENTATION AND TRAINING (a) Prior to assuming any responsibilities each youth ☒ ☒ ☐ supervision staff member shall be properly oriented to their duties, including: (1) youth supervision duties; ☒ ☒ ☐ 304.4, 3-A, 3-a (2) scope of decisions they shall make; ☒ ☒ ☐ 304.4, 3-A, 3-b (3) the identity of their supervisor; ☒ ☒ ☐ 304.4, 3-A, 3-c (4) the identity of persons who are responsible to 304.4, 3-A, 3-d ☒ ☒ ☐ them; (5) persons to contact for decisions that are beyond 304.4, 3-A, 3-e ☒ ☒ ☐ their responsibility; and 7645 7647 Solano JH & Camp 18-20 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (6) ethical responsibilities. ☒ ☒ ☐ 304.4, 3-A, 3-f (b) Prior to assuming any responsibility for the 304.4, B-1 supervision of youth, each youth supervision staff member shall receive a minimum of 40 hours of ☒ ☒ ☐ New staff receive 80 hours of orientation and training for site specific duties and facility-specific orientation, including: responsibilities. (1) individual and group supervision techniques; ☒ ☒ ☐ 304.4, 3-B, 3-a (2) regulations and policies relating to discipline and 304.4, 3-B, 3-b rights of youth pursuant to law and the ☒ ☒ ☐ provisions of this chapter; (3) basic health, sanitation and safety measures; ☒ ☒ ☐ 304.4, 3-B, 3-c (4) suicide prevention and response to suicide 304.4, 3-B, 3-d ☒ ☒ ☐ attempts (5) policies regarding use of force, de-escalation 304.4, 3-B, 3-e techniques, chemical agents, mechanical and ☒ ☒ ☐ physical restraints; (6) review of policies and procedures referencing 304.4, 3-B, 3-f ☒ ☒ ☐ trauma and trauma-informed approaches; (7) procedures to follow in the event of 304.4, 3-B, 3-g ☒ ☒ ☐ emergencies; (8) routine security measures, including facility 304.4, 3-B, 3-h ☒ ☒ ☐ perimeter and grounds; (9) crisis intervention and mental health referrals to 304.4, 3-B, 3-i ☒ ☒ ☐ mental health services; (10) documentation; and ☒ ☒ ☐ 304.4, 3-B, 3-j (11) fire/life safety training ☒ ☒ ☐ 304.4, 3-B, 3-k (c) Prior to assuming sole supervision of youth, each 304.4, 3-C, 1 youth supervision staff member shall successfully complete the requirements of the Juvenile ☒ ☒ ☐ Corrections Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer 304.4, 3-C, 2 youth supervision staff shall successfully complete ☒ ☒ ☐ training pursuant to Section 830 et seq. of the Penal Code. 7645 7647 Solano JH & Camp 18-20 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS 1323 FIRE AND LIFE SAFETY 306.1, 3-B, 1-c Fire Safety Whenever there is a youth in a juvenile facility, there shall be at least one wide awake person on duty at all ☒ ☒ ☐ times who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL 301.1 Purpose and Mission 301.2 Policy and Goal Formation All facility administrators shall develop, publish, and 301.2, 3-A, 13 implement a manual of written policies and procedures that address, at a minimum, all regulations that are applicable to the facility. Such a manual shall be made available to all employees, reviewed by all employees, ☒ ☒ ☐ and shall be administratively reviewed at a minimum every two years, and updated, as necessary. Those records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of 301.6, 3-A, 1 communications and a description of job ☒ ☒ ☐ 301.7 classifications; 303.6, 2-A, 3-a (b) responsibility of the probation department, purpose 301.1 Purpose and Mission of programs, relationship to the juvenile court, the 301.3 Community and Inter-agency Juvenile Justice/Delinquency Prevention Involvement ☒ ☒ ☐ Commission or Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; ☒ ☒ ☐ 304 Staff Development (d) initial orientation and training program for 304.4 ☒ ☒ ☐ employees; (e) initial orientation, including safety and security 311.3, 3-J, 1 issues and anti-discrimination policies, for support staff, contract employees, school, mental/behavioral ☒ ☒ ☐ health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and 301.2, 4-C ☒ ☒ ☐ communication system to ensure: (1) efficient operation of the juvenile facility; ☒ ☒ ☐ 301.2, 4-C, 1-a (2) legal and proper care of youth; ☒ ☒ ☐ 301.2, 4-C, 1-b (3) maintenance of individual youth's records; ☒ ☒ ☐ 301.2, 4-C, 1-c 7645 7647 Solano JH & Camp 18-20 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (4) supply of information to the juvenile court and 301.2, 4-C, 1-d ☒ ☒ ☐ those authorized by the court or by the law; and, (5) release of information regarding youth. ☒ ☒ ☐ 301.2, 4-C, 1-e (g) ethical responsibilities; ☒ ☒ ☐ 303.28 Code of Ethics (h) trauma-informed approaches; 304.4, 3-B, 3-f 304.5, 3-B, 1-c, iv, bb ☒ ☒ ☐ 309.12, 3-D, 3 313.4, 3-B, 8 (i) culturally responsive approaches; 304.5, 3-B, 1-c, 4-k and l 305.16, 2-B, 1-h, ii; v; vi-b 307.2, 2-A ☒ ☒ ☐ 311.11, 1 313.4, 3-B, 8 313.12, 3-A, 2 313.13, 3-A, 10 (j) gender responsive approaches; 309.5, 1 309.5, 3-A, 1-f 309.13, 3-B, 2-b and b-i ☒ ☒ ☐ 309,13, 3-C, 3-a, i and ii 311.3, 1 and 2 311.11 313.16, 3-A, 3-g, b (k) a non-discrimination provision that provides that all 311.3, 1 youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group ☒ ☒ ☐ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any The agency does not use Chemical Agents. chemical agents related security devices, and ☐ ☐ ☒ weapons and ammunition, where applicable; (m) establishment of procedures for collection of Medi- 313.2, 3-C Cal eligibility information and enrollment of eligible ☒ ☒ ☐ youth; and, 7645 7647 Solano JH & Camp 18-20 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (n) establishment of a policy that prohibits all forms of 303.4 sexual abuse, sexual assault and sexual harassment. 303.30 The policy shall include an approach to preventing, 311.3 detecting and responding to such conduct and any ☒ ☒ ☐ 311.8 and 9 retaliation for reporting such conduct, as well as a 311.11 and 12 provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN 306.1, 1 through 8 Fire Safety The facility administrator shall consult with the local fire ☒ ☒ ☐ department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the 306.1, 1-2) ☒ ☒ ☐ manual of policy and procedures; b) monthly fire and life safety inspections by facility 306.1, 1-3) staff with two- year retention of the inspection ☒ ☒ ☐ record; c) fire prevention inspections as required by Health 306.2, 3-A, 2 and Safety Code Section 13146.1(a) and (b); ☒ ☒ ☐ The last Fire Inspection was completed on June 22, 2020. d) an evacuation plan; ☒ ☒ ☐ 306.10 e) documented fire drills not less than quarterly; 306.1, 1-6) We reviewed the fire drills from 2019 and ☒ ☒ ☐ found they occurred monthly, on different shifts, allowing for a comprehensive drill for all staff to participate. f) a written plan for the emergency housing of youth in 306.1, 1-7) ☒ ☒ ☐ the case of fire; and, 306.10 g) development of a fire suppression pre-plan in 306.1, 1-8) ☒ ☒ ☐ cooperation with the local fire department. 1326 SECURITY REVIEW 309.1, 3-A, 2 Each facility administrator shall develop policies and A Security Review memo was completed by procedures to annually review, evaluate, and document ☒ ☒ ☐ Superintendent Dean Farrah on June 15, security of the facility. The review and evaluation shall 2020. include internal and external security, including, but not limited to, key control, equipment, and staff training. 7645 7647 Solano JH & Camp 18-20 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS 1327 EMERGENCY PROCEDURES 306 Safety and Emergency Procedures The facility administrator shall develop facility-specific ☒ ☒ ☐ policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of hostages; 306.17 Major Disturbance/Riot ☒ ☒ ☐ 306.18 Hostage/Assault on the Facility 306.19 Escape (b) civil disturbance, active shooter and terrorist attack; 306.17 Major Disturbance/Riot ☒ ☒ ☐ The definition of the chapter includes Active Shooter and Terrorist Attack. (c) fire and natural disasters; 306.11 Fire ☒ ☒ ☐ 306.12 Earthquake/Weather Emergency/ Disasters (d) periodic testing of emergency equipment; ☒ ☒ ☐ 306.9 Emergency Equipment Testing (e) emergency evacuation of the facility; and ☒ ☒ ☐ 306.10 Evacuation/Prompt Release (f) a program to provide all youth supervision staff 306 with an annual review of emergency procedures. This section indicates all staff are trained ☒ ☒ ☐ annually in Emergency Procedures. An Emergency Procedures memo was completed by Superintendent Dean Farrah on June 7, 2020. 1328 SAFETY CHECKS 309.29 Safety Checks The facility administrator shall develop and implement The policy articulates safety checks are to policy and procedures that provide for direct visual occur randomly and varied at 10/15-minute observation of youth at a minimum of every 15 minutes, intervals. The agency uses the Guard One at random or varied intervals during hours when youth system to record checks electronically. Due are asleep or when youth are in their rooms, confined in to the desk audit process and the 150 page holding cells or confined to their bed in a dormitory. per day to print safety checks, we asked the Supervision is not replaced, but may be supplemented agency to provide a memorandum on how by, an audio/visual electronic surveillance system ☒ ☒ ☐ the checks are recorded and audited by designed to detect overt, aggressive or assaultive supervisors. This detailed memo provided behavior and to summon aid in emergencies. All safety information on the process, including a video checks shall be documented with the actual time the audit to verify why or how the check was check is completed. late. The superintendent reported this process assists in reducing the number of late checks by staff. There is a process to hold staff accountable as well as a requirement to complete an incident report for staff to explain why a check was late. 7645 7647 Solano JH & Camp 18-20 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN 307.5 Suicide /Self-Injury Prevention and The facility administrator, in collaboration with the Intervention healthcare and behavioral/mental health administrators, shall plan and implement written policies and procedures which delineate a Suicide Prevention Plan. ☒ ☒ ☐ The plan shall consider the needs of youth experiencing past or current trauma. Suicide prevention responses shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in 307.5, 4 Section 1322, Youth Supervision Staff ☒ ☒ ☐ Orientation, and Training and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and 307.5, 3-B, 1-c, i-a) Precautionary Protocols (1) All youth shall be screened for risk of ☒ ☒ ☐ suicide at intake and as needed during detention. (2) All youth supervision staff who perform 307.5, 3-B, 1-c, i-a) intake processes shall be trained in ☒ ☒ ☐ screening youth for risk of suicide. (3) All youth who have been identified during 307.5, 3-B, 1-c, i-c) the intake screening process to be at risk of suicide shall be referred to ☒ ☒ ☐ behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed 307.5, 3-B, 1-c, i-c) to ensure the youth’s safety pending the ☒ ☒ ☐ behavioral/mental health assessment. (c) Referral process to behavioral/mental health 307.5, 3-B, 2 ☒ ☒ ☐ staff for assessment and/or services. (d) Procedures for monitoring of youth identified 307.5, 3-C ☒ ☒ ☐ at risk for suicide. (e) Safety Interventions 307.5 (1) Procedures to address intervention ☒ ☒ ☐ protocols for youth identified at risk for suicide which may include, but are not limited to: A. Housing consideration ☒ ☒ ☐ 307.5, 3-C B. Treatment strategies including 307.5, 3-F, 2 ☒ ☒ ☐ trauma-informed approaches 7645 7647 Solano JH & Camp 18-20 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (2) Procedures to instruct youth supervision 307.5 staff how to respond to youth who exhibit ☒ ☒ ☐ suicidal behaviors. (f) Communication 307.5, 3-B, 1-b (1) The intake process shall include communication with the arresting officer ☒ ☒ ☐ and family guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current 307.5, 3-C, 3 information sharing about youth at risk for ☒ ☒ ☐ suicide with youth supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to 307.5, 3-H, 2 Suicides or Attempts 306.21, 3-A Critical Incident Debriefing (1) Process for administrative review of the ☒ ☒ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected 306.21, 4-B ☒ ☒ ☐ staff. (3) Process for a debriefing event with affected 306.21, 4-B ☒ ☒ ☐ youth. (h) Documentation 307.5, 3-I (1) Documentation processes shall be ☒ ☒ ☐ developed to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied 307.5, 1 the opportunity to participate in facility programs, services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety ☒ ☒ ☐ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS 301.13, 4-A, 4 Each facility shall submit to the Board a letter of ☒ ☒ ☐ There are no pending legal actions at the notification on each legal action, pertaining to conditions facility. of confinement, filed against persons or legal entities responsible for juvenile facility operation. 7645 7647 Solano JH & Camp 18-20 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS 1341 DEATH AND SERIOUS ILLNESS OR 306.15 Death, Homicide, Suicide INJURY OF A YOUTH WHILE Attempt/Actual DETAINED 306.15, 3-C (1) Death of a Youth. (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental ☒ ☒ ☐ health director, shall develop written policies and procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the 306.15, 3-E, 3 facility administrator, shall develop written policies and procedures to assure there is a medical and The Health Agency shall conduct a ‘Clinical operational review of every in-custody death of a Mortality Review’ of each in-custody death, youth. The review team shall include the facility ☒ ☒ ☐ including all parties listed in regulation. administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the 306.15, 3-C, 4-a Board a copy of the report submitted to the Attorney General under Government Code Section 12525. A ☒ ☒ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from 306.15, 3-C, 4-b the administrator, the Board may within 30 calendar days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☒ ☐ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth 306.14 Serious Medical/Dental Emergency 306.14, 3-D (a) The facility administrator, in cooperation with the health administrator, shall develop written policies and procedures for the notification to necessary ☒ ☒ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 7645 7647 Solano JH & Camp 18-20 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS 1342 POPULATION ACCOUNTING 309.9 Juvenile Counts 309.9, 4-A Each juvenile facility shall submit required population ☒ ☒ ☐ and profile survey reports to the Board within 10 working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY 309.21 Security Procedures when Facility Exceeds Rated Capacity When the number of youth detained in a living unit of a 309.21, 3-A, 1 juvenile facility exceeds its rated capacity for more than ☒ ☒ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES 310.2 Admission Procedures The facility administrator shall develop and implement The intake screening tool provides facility written policies and procedures for admittance of youth staff with a significant amount of that emphasize respectful and humane engagement with information to determine detention based on youth, and reflect that the admission process may be established criteria and classification factors. traumatic to youth who may have already experienced The information is scored and has an trauma. Policies shall be trauma-informed, culturally override factor based on pro-social or anti- relevant, and responsive to the language and literacy social activities or support, as well as needs of youth. In addition to the requirements of community safety. This tool, as well as the Sections 1324 and 1430 of these regulations: Detention Form, documenting a summary of ☒ ☒ ☐ the circumstances of why the youth was brought to the agency, provide a succinct method of determining if the youth is detained or released into the community. We reviewed a sampling of Intake Health Screening documents, which are inclusive of medical and mental health questions. The specific questions prompting immediate referral are highlighted, ensuring youth are seen, housed and placed on appropriate status’ until seen by the agency partners. (a) the admittance process shall include: 310.2, 3-C, 8 (1) Access to two free phone calls within one hour ☒ ☒ ☐ of admittance in accordance with the provisions of Welfare and Institution Code Section 627; (2) Offer of a shower; ☒ ☒ ☐ 310.2, 3-C, 4-b (3) Documented secure storage of personal 310.2, 3-C, 5 ☒ ☒ ☐ belongings; 310.5 (4) Offer of food upon arrival; ☒ ☒ ☐ 310.2, 3-C, 9-a 7645 7647 Solano JH & Camp 18-20 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (5) Screening for physical and behavioral health 310.2, 3-B, 3 and safety issues, intellectual or developmental ☒ ☒ ☐ Wellpath Policy Y-E-02-6.5 disabilities; (6) Screening for physical and developmental 310.2, 3-B, 3-c disabilities in accordance with Sections 1329, ☒ ☒ ☐ Wellpath Policy Y-E-02-6.5 1413, and 1430 of these regulations; (7) Contact with Regional Center for the 310.2, 3-C, 2-i, iv Developmentally Disabled for youth that are suspected of or identified as having a ☒ ☒ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☒ ☐ 309.25, 3-B, 2-b (b) juvenile hall administrators shall establish written 309.25, 3-A, 2-a criteria for detention that considers the least ☒ ☐ ☐ restrictive environment. (c) juvenile camps and post-dispositional programs in 313.2, 3-B, 9 juvenile halls shall develop policies and procedures that advise the youth of the estimated length of ☒ ☒ ☐ stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures 313.2, 3-B, 9 that advise any committed youth of the estimated ☒ ☐ ☐ length of his/her stay. 1350.5. SCREENING FOR THE RISK OF SEXUAL 311.12 PREA ABUSE The agency’s PREA policy and Intake The facility administrator shall develop and implement Health Screening procedures are responsive ☒ ☒ ☐ written policies and procedures to reduce the risk of to this regulation. Our review of admission sexual abuse by or upon youth. The policy shall require documents included these forms and we facility staff to assess each youth within 72 hours of found them to exceed the regulation. admission based on the following information: (a) Prior sexual victimization or abusiveness; ☒ ☒ ☐ 307.7, 3-C, 2-xiii Health Screening Process (b) Gender nonconforming appearance or manner; 309.25, 3-B, 2-a and b or identification as lesbian, gay or bisexual, 311.12, 3-D, 1-h transgender, queer or intersex, and whether the ☒ ☒ ☐ youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☒ ☐ 309.25, 3-B, 2-m 311.12, 3-D, 1-e (d) Age; ☒ ☒ ☐ 309.25, 3-B, 2-c 311.12, 3-D, 1-a 7645 7647 Solano JH & Camp 18-20 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (e) Level of emotional and cognitive development; ☒ ☒ ☐ 307.7, 3-B, 3-c 311.12, 3-D, 1-c (f) Physical size and stature; ☒ ☒ ☐ 311.12, 3-D, 1-b (g) Mental illness or mental disabilities; ☒ ☒ ☐ 307.7, 3-B, 3-c 311.12, 3-D, 1-c (h) Intellectual or developmental disabilities; ☒ ☒ ☐ 307.7, 3-B, 3-c 311.12, 3-D, 1-c (i) Physical disabilities; ☒ ☒ ☐ 309.25, 3-B, 2-r 311.12, 3-D, 1-c (j) The youth’s perception of vulnerability; and, ☒ ☒ ☐ 311.12, 3-D, 1-g (k) Any other specific information about the 311.12, 3-D, 1-i individual youth that may indicate heightened needs for supervision, additional safety ☒ ☒ ☐ precautions, or separation from certain other youth. Staff shall ascertain this information through 307.7 Health Screening conversations with the youth during the admittance 309.25 Housing Classification process, medical and behavioral health screenings; ☒ ☒ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate 311.12, 3-E, 1 controls on the dissemination of information within the facility relative to responses received pursuant to this ☒ ☒ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES 310.8 Release Preparation and Procedures The facility administrator shall develop and implement The agency has enhanced release procedures written policies and procedures for release of youth ☒ ☒ ☐ to include substantial transition planning and from custody which provide for: furlough opportunities for youth at the Challenge Academy. (a) verification of identity/release papers; ☒ ☒ ☐ 310.8, 3-C, 5 (b) return of personal clothing and valuables; ☒ ☒ ☐ 310.8, 3-B, 2-b (c) notification to the youth's parents or guardian; ☒ ☒ ☐ 310.8, 3-B, 2-b, viii-b) (d) notification to the facility health care provider in 310.8, 3-C, 2-c accordance with Sections 1408 and 1437 of these ☒ ☒ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☒ ☐ 310.8, 3-C, 2-e 7645 7647 Solano JH & Camp 18-20 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (f) notification of facility mental health personnel. ☒ ☒ ☐ 310.8, 3-C, 2-f The facility administrator shall develop and implement 310.8, 3-C, 11 policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry ☒ ☒ ☐ services including, but not limited to, medical and behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement 310.9 Furlough written policies and procedures for the furlough of ☒ ☒ ☐ youth from custody. 1352 CLASSIFICATION 309.25 Housing Classification The facility administrator shall develop and implement We reviewed as sampling of classification written policies and procedures on classification of documents and found the process to access youth for the purpose of determining housing placement all available information about the youth’s in the facility. criminal or probation history, family Such procedures shall: dynamic, school, medical and behavior ☒ ☒ ☐ issues and other areas to determine the most appropriate placement and security status. For youth requiring a classification change throughout their stay in custody, the process includes a daily review by supervisors to adjust if necessary. (a) provide for the safety of the youth, other youth, 309.25, 3-A, 2-a facility staff, and the public by placing youth in the appropriate, least restrictive housing and program ☒ ☒ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of 309.25, 3-A, 2-b ☒ ☒ ☐ the facility; (c) provide that a youth shall be classified upon 309.25, 3-B, 2-a through j admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, ☒ ☒ ☐ legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, 309.25, 3-C, 1 including provisions that consider the level of ☒ ☒ ☐ supervision and the youth's behavior while in custody; and, 7645 7647 Solano JH & Camp 18-20 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (e) provide that facility staff shall not separate youth 309.25, 3-A, 2-c from the general population or assign youth to a 309.25, 3-A, 2-c, i single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, ☒ ☒ ☐ gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, 309.25, 3-A, 2-d, i bisexual, transgender, questioning or intersex ☒ ☒ ☐ identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. 311.11 LGBTQI Youth The facility administrator shall develop written policies ☒ ☒ ☐ and procedures ensuring respectful and equitable treatment of transgender and intersex youth. The policies shall provide that: (a) Facility staff shall respect every youth’s gender 311.11, 3-H, 1-a identity, and shall refer to the youth by the youth’s 313.4, 1 preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the ☒ ☒ ☐ use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present 311.11, 3-G, 2 themselves in a manner consistent with their gender ☒ ☒ ☐ identity, and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room 309.25, 3-A, 2-a that best meets their individual needs, and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy, and shall document the reasons ☒ ☒ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. 7645 7647 Solano JH & Camp 18-20 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (d) Facility administrators shall ensure that transgender 311.11, 5-A, 1-d and intersex youth have access to medical and ☒ ☒ ☐ behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and 311.11, 3-F, 3 necessary security considerations and physical plant, facility staff shall make every effort to ensure ☒ ☒ ☐ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any 311.11, 3-E, 4 and 6 youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall ☒ ☒ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION 310.7 Reception and Orientation of Youth 310,7, 1 The facility administrator shall develop and implement written policies and procedures to orient a youth prior We reviewed a sampling of Orientation to placement in a living area. Both written and verbal Checklist documents, ensuring intake staff information shall be provided and supplemented with provide youth with specific information and video orientation if feasible. Provision shall be made to ☒ ☒ ☐ are made aware of specific elements of provide accessible orientation information to all detention. The Youth Opportunity detained youth including those with disabilities, limited Handbook is provided at this time. Youth literacy, or English language learners. Orientation shall sign an acknowledgement of the Youth include information that addresses: Opportunity Handbook indicating the youth understand expectations for their stay and elements available while in custody. (a) facility rules including contraband and searches and 310.7, 3-B, 1-d ☒ ☒ ☐ disciplinary procedures; 310.7, 3-B, 2-a (b) facility’s system of positive behavior interventions 310.7, 3-B, 2-b and supports, including behavior expectations, incentives that youth will receive for complying ☒ ☒ ☐ with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the 310.7, 3-B, 2-c facility’s policy prohibiting sexual abuse and sexual ☒ ☒ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☒ ☐ 310.7, 3-B, 2-d 7645 7647 Solano JH & Camp 18-20 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (e) the existence of the grievance procedure, the steps 310.7, 3-B, 2-e that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the ☒ ☒ ☐ name of the person or position designated to resolve the issue; (f) access to legal services and information on the court 310.7, 3-B, 2-f ☒ ☒ ☐ process; (g) access to routine and emergency health and mental 310.7, 3-B, 2-g ☒ ☒ ☐ health care; (h) access to education, religious services, and 310.7, 3-B, 2-h ☒ ☒ ☐ recreational activities; (i) housing assignments; ☒ ☒ ☐ 310.7, 3-B, 2-i (j) opportunity for personal hygiene and daily showers 310.7, 3-B, 2-j ☒ ☒ ☐ including the availability of personal care items (k) rules and access to correspondence, visits and 310.7, 3-B, 2-k ☒ ☒ ☐ telephone use; (l) availability of reading materials, programming, and 310.7, 3-B, 2-l ☒ ☒ ☐ other activities; (m) facility policies on the use of force, use of restraints, 310.7, 3-B, 2-m ☒ ☒ ☐ chemical agents and room confinement; (n) immigration legal services; ☒ ☒ ☐ 310.7, 3-B, 2-n (o) emergencies including evacuation procedures; ☒ ☒ ☐ 310.7, 3-B, 2-o (p) non-discrimination policy and the right to be free 310.7, 3-B, 2-p from physical, verbal or sexual abuse and ☒ ☒ ☐ harassment by other youth and staff; (q) availability of services and programs in a language 310.7, 3-B, 2-q ☒ ☒ ☐ other than English if appropriate; (r) the process for requesting different housing, 310.7, 3-B, 2-r ☒ ☒ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive 310.7, 3-B, 2-s information regarding the youth’s stay in the facility that at a minimum includes answers to ☒ ☒ ☐ frequently asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to 310.7, 3-B, 2-t ☒ ☒ ☐ Title 15 Minimum Standards for Juvenile Facilities. 7645 7647 Solano JH & Camp 18-20 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS 1354 SEPARATION 312.20 Separation ☐ ☐ ☐ The facility administrator shall develop and implement written policies and procedures that address: (a) separation of youth for reasons that include, but are 312.20, 1 not be limited to, medical and mental health ☐ ☐ ☐ conditions, assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and 312.20, 3-A, 4 ☐ ☐ ☐ trauma-informed care. (c) separated youth shall not be denied normal 312.20, 3-A, 5 privileges available at the facility, except when ☐ ☐ ☐ necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, 312.20, 3-A, 6 ☐ ☐ ☐ Title 15 Section 1390 shall apply. (e) when separation results in room confinement, the 312.20, 3-A, 7 separation shall occur in accordance with Welfare 312.14 Room Confinement ☐ ☐ ☐ and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review 312.20, 3-A, 8 of separated youth to determine if separation remains necessary. Youth are on separated status for 5 minutes (Cool Down) and up to 30 minutes (RSA ☐ ☐ ☐ Tool/self-analysis) before they either re- integrate with the group or are considered a safety and security risk, ultimately resulting in RC. 7645 7647 Solano JH & Camp 18-20 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT 312.14 Room Confinement (a) The facility administrator shall develop and We reviewed four incidents of Room implement written policies and procedures Confinement from 2019. We noted the staff addressing the confinement of youth in their room articulated the reasons for continued RC, all that are consistent with Welfare and Institutions taking place at the 4-hour mark or later. Code Section 208.3. The placement of a youth in Each incident involved a physical assault to room confinement shall be accomplished in another youth and the youth was continued accordance with the following guidelines: on RC as he (all male reports) declined to agree to mediate or discontinue the ☒ ☒ ☐ aggressive/confrontational/assaultive behavior. We suggested the facility staff not just notify but document mental health involvement in resolving RC issues that exceed a timely return to program. It is significant to note that there is a reduced number of RC incidents at the facility. There were 103 RC incidents in 2019 and 25 from January to May 2020. (1) Room confinement shall not be used before 312.14, 3-A, 1 other, less restrictive, options have been attempted and exhausted, unless attempting ☒ ☒ ☐ those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the 312.14, 3-A, 4 purposes of punishment, coercion, ☒ ☒ ☐ convenience, or retaliation by staff. (3) Room confinement shall not be used to the 312.14, 3-A, 2 extent that it compromises the mental and ☒ ☒ ☐ physical health of the youth. (b) A youth may be held up to four hours in room 312.14, 3-B, 2 confinement. After the youth has been held in room ☒ ☒ ☐ confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☒ ☐ 312.14, 3-B, 2, a (2) Consult with mental health or medical staff. ☒ ☒ ☐ 312.14, 3-B, 2, c (3) Develop an individualized plan that includes 312.14, 3-B, 2, c the goals and objectives to be met in order to ☒ ☒ ☐ reintegrate the youth to general population. (4) If room confinement must be extended beyond 312.14, 3-B, 3 ☒ ☒ ☐ four hours, staff shall do each of the following: 7645 7647 Solano JH & Camp 18-20 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (A) Document the reasons for room 312.14, 3-B, 3-a confinement and the basis for the extension, the date and time the youth was ☒ ☒ ☐ first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that 312.14, 3-C includes the goals and objectives to be met ☒ ☒ ☐ in order to integrate the youth to general population. (C) Obtain documented authorization by the 312.14, 3-B, 3-b facility superintendent or his or her ☒ ☒ ☐ designee every four hours thereafter. (5) This section is not intended to limit the use of 312.14, 3-B, 4 single-person rooms or cells for the housing of ☒ ☒ ☐ youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards 312.14, 3-B, 5 ☒ ☒ ☐ in court holding facilities or adult facilities. (7) Nothing in this section shall be construed to 312.14, 3-B, 6 conflict with any law providing greater or ☒ ☒ ☐ additional protections to youth. (8) This section does not apply during an 312.14, A-4, a extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☒ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7645 7647 Solano JH & Camp 18-20 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (9) This section does not apply when a youth is 312.14, 2 Definition of Room Confinement placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☒ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND 313.2, 3-B Assessment and Case Plan PLAN We reviewed a sampling of the facility 30- The facility administrator shall develop and implement day Counseling Report and Treatment Plan. written policies and procedures for assessment and case The requested and documented information planning. from staff includes a description of goals, ☒ ☒ ☐ action statements, referrals (if any) to the Treatment Team, pod and school behavior summaries, family relationships and an overall plan for success. The form prompts individualized responses and is signed by the youth, Group Counselor, Senior and Supervisor. (a) Assessment: 313.2, 3-B, 5 The assessment is based on information collected during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, ☒ ☒ ☐ identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: 313.2, 3-B, 6 (1) A case plan shall be developed for each youth ☒ ☒ ☐ held for at least 30 days or more and created within 40 days of admission. (2) The institutional plan shall include, but not be 313.2, 3-B, 6-a ☒ ☒ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution 313.2, 3-B, 6-a, i ☒ ☒ ☐ of problems identified in the assessment; 7645 7647 Solano JH & Camp 18-20 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (B) a plan for meeting the objectives that 313.2, 3-B, 6-a, ii includes a description of program resources ☒ ☒ ☐ needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting 313.2, 3-B, 6-b the objectives, including periodic review and discussion of the plan with the youth; ☒ ☒ ☐ This policy requires 30-day reports to determine progress to meeting established goals. (4) a transition plan, the contents of which shall be 313.2, 3-B, 7 subject to existing resources, shall be developed ☒ ☒ ☐ for post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the 313.2, 3-B, 6-a, iii plan, including the transition plan, shall be developed with input from the family, ☒ ☒ ☐ supportive adults, youth, and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK 313.2, 3-B, 8 SERVICES We reviewed a sampling of Weekly Case The facility administrator shall develop and implement Plan Reports, similar to the Assessment as it written policies and procedures ensuring the availability ☒ ☒ ☐ includes goals established in the case plan of appropriate counseling and casework services for all but more inclusive of the youth’s behavior youth. Policies and procedures shall ensure: with peers, in the unit, at and during activities, and with staff. The weekly case notes are incorporated into the 30-day report. (a) youth will receive assistance with needs or concerns ☒ ☒ ☐ 313.2, 3-B, 8-a that may arise; (b) youth will receive assistance in requesting contact 313.2, 3-B, 8-b with parents, other supportive adults, attorney, ☒ ☒ ☐ clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources ☒ ☒ ☐ 313.2, 3-B, 8-c to meet the youth’s needs. 7645 7647 Solano JH & Camp 18-20 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE 309.17 Use of Physical Force (UF) The facility administrator, in cooperation with the We reviewed a sampling of incident reports responsible physician, shall develop and implement which included UF incidents. written policies and procedures for the use of force, Documentation revealed staff’s use of force which may include chemical agents. Force shall never as reported was compliant with policy and be applied as punishment, discipline, retaliation or regulation. We noted improved responses to treatment. incidents and staff utilizing all their tools to (a) At a minimum, each facility shall develop policies de-escalate a situation. and procedures which: ☒ ☒ ☐ In 2019, the facility developed a tracking mechanism in their case management system at the same time they implemented a new Behavior Management System (BMS). The data revealed 103 recorded UF incidents in 2019, down from 2018, and only 22 recorded UF incidents through May of 2020. The BMS and newly implemented CBT 2.0 have had a positive impact on reducing UF incidents. (1) restricts the use of force to that which is deemed 309.17, 2 Definitions reasonable and necessary, as defined in Section 309.17, 3-A, 3 ☒ ☒ ☐ 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff 309.17, 3-B, 3 including both physical and non-physical options and define when those force options are The agency has levels of force. Officer appropriate. presence (no level), Level 1-Verbal Control, ☒ ☒ ☐ Level 2-Use of Supervisor or other staff, Level 3-Verbal Direction and Passive Removal (escort, guiding youth), and Level 4-Use of Physical Force. (3) describe force options or techniques that are 309.17, 3-A, 3-a expressly prohibited by the facility. ☒ ☒ ☐ 309.17, 3-A, 7 309.17, 3-D (4) describe the requirements of staff to report any 309.17.309.17.-D, 2 and 4 inappropriate use of force, and to take ☒ ☒ ☐ affirmative action to immediately stop it. 7645 7647 Solano JH & Camp 18-20 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (5) define a standardized reporting format that 309.17, 5-A, 1 and 2 includes time period and procedure for 309.17, 3-E documenting and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by ☒ ☒ ☐ supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system 309.17, 3-E, 4 ☒ ☒ ☐ for investigating unreasonable use of force. (7) define the role, notification, and follow-up 309,17, 3-C, a procedures required after use of force incidents 309.17, 3-A, 15 ☒ ☒ ☐ for medical, mental health staff and parents or legal guardians. (8) describe the limitations of use of force on 309.17, 3-A, 3-a pregnant youth in accordance with Penal Code ☒ ☒ ☐ Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force The agency does not use Chemical Agents. ☐ ☐ ☒ option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size ☐ ☐ ☒ and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety ☐ ☐ ☒ or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. This shall include that youth who have ☐ ☐ ☒ been exposed to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents ☐ ☐ ☒ involving chemical agents for medical, mental health staff and parents or legal guardians. 7645 7647 Solano JH & Camp 18-20 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (5) provide for the documentation of each incident of use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, ☐ ☐ ☒ time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure 309.17, 4 Training which require that agencies provide initial and ☒ ☒ ☐ regular training in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health 309.17, 4-A, 5-a ☒ ☒ ☐ conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of ☐ ☐ ☒ application. (3) signs or symptoms that should result in 309.17, 4-A, 5-b ☒ ☒ ☐ immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of ☒ ☒ ☐ 309.17, 4-A, 5-c Use of Force. (5) physical training force options that may require ☒ ☒ ☐ 309.17, 4-A, 5-d the use of perishable skills. (6) timelines the facility uses to define regular ☒ ☒ ☐ 309.17, 4-A, 6 training. 1358 USE OF PHYSICAL RESTRAINTS 309.12 Use of Mechanical Restraints The facility administrator, in cooperation with the The agency has had zero use of restraint responsible physician and mental health director, shall incidents as defined by regulation this cycle. develop and implement written policies and procedures ☒ ☒ ☐ for the use of restraint devices. Restraint devices include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth 309.12, 3-A, 6-a who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☒ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. 7645 7647 Solano JH & Camp 18-20 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS In no case shall restraints be used as punishment or 309.12, 3-A, 2 discipline, or as a substitute for treatment. The use of restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing of hands and feet together behind the back ☒ ☒ ☐ (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of 309.12, 3-A, 8 handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within ☒ ☒ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval 309.12, 3-A, 9 of the facility manager or designee. The facility manager 309.12, 3-G, 1-e may delegate authority to place a youth in restraints to a ☒ ☒ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and 309.12, 3-H, 1 retention shall be secured as soon as possible, but no later 309.12, 3-H, 1-e than two hours from the time of placement. The youth ☒ ☒ ☐ shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as 309.12, 3-H, 2 possible, but in no case longer than four hours from the 309.12, 3-H, 2-e ☒ ☒ ☐ time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted 309.12, 3-G, 1 to ensure that the restraints are properly employed, and 309.12, 3-G, 1-a and d to ensure the safety and well-being of the youth. ☒ ☒ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an 309.12, 3-E, 4 ☒ ☒ ☐ application of restraints. (b) known medical conditions that would 39.12, 3-A, 10 contraindicate certain restraint devices and/or ☒ ☒ ☐ 309.12, 3-D, 2 techniques. 7645 7647 Solano JH & Camp 18-20 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (c) acceptable restraint devices. 309.12, 2 Definitions ☒ ☒ ☐ The agency allows the use of steel handcuffs, steel leg restraints, waist chains and quick cuffs (zip ties). (d) signs or symptoms which should result in 309.12, 3-H, 1-b ☒ ☒ ☐ immediate medical/mental health referral. (e) availability of cardiopulmonary resuscitation 307.10, III-D, 2 equipment. ☐ ☐ ☐ AED equipment is located in Medical, Challenge and Control. (f) protective housing of restrained youth. While in 309.12, 3-A, 7 restraint devices, all youth shall be housed alone or in a specified housing area for restrained youth ☒ ☒ ☐ which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☒ ☐ 309.12, 3-A, 7 (h) exercising of extremities. ☒ ☒ ☐ 309.12, 3-A, 7 1358.5 USE OF RESTRAINT DEVICES FOR 309.12, 3-D Use of Mechanical Restraints MOVEMENT AND TRANSPORTATION WITHIN for Movement in the Facility THE FACILITY. The Facility Administrator, in cooperation with the responsible physician and behavioral/mental health ☒ ☒ ☐ director, shall develop and implement written policies and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff 309.12, 2 Definitions approved to utilize restraint devices and the required training. ☒ ☒ ☐ The agency allows the use of steel handcuffs, steel leg restraints, waist chains and quick cuffs (zip ties). (b) the circumstances leading to the application of 309.12, 3-D, 1 ☒ ☒ ☐ restraints must be documented. (c) an individual assessment of the need to apply 309,12, 3-D, 2 through 5 restraints for movement or transportation that includes consideration of less restrictive alternatives, consideration of a youth’s known ☒ ☒ ☐ medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. 7645 7647 Solano JH & Camp 18-20 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (d) consideration of safety and security of the facility, 309.12, 3-D, 6 with a clearly defined expectation that restraint ☒ ☒ ☐ devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in 309.12, 3-D, 7 accordance with Penal Code Section6030(f) and ☒ ☒ ☐ Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES There is no safety room at the facility. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who ☐ ☐ ☒ present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, ☐ ☐ ☒ and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and ☐ ☐ ☒ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less ☐ ☐ ☒ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: 7645 7647 Solano JH & Camp 18-20 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (1) safety room shall not be used before other less restrictive options have been attempted and exhausted, unless attempting those options poses ☐ ☐ ☒ a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or ☐ ☐ ☒ retaliation by staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of ☐ ☐ ☒ the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☐ ☐ ☒ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the ☐ ☐ ☒ goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements ☐ ☐ ☒ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES 309.13 Searches and Control of Contraband The facility administrator shall develop and implement ☒ ☒ ☐ written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures shall provide that: (a) Searches shall be conducted to ensure the safety and 309.13, 1 security of the facility, public, visitors, youth, and ☒ ☒ ☐ staff. (b) Searches shall be conducted in a manner that 309.13, 3-B, 2-a preserves the privacy and dignity of the person being searched, and shall not be conducted for ☒ ☒ ☐ harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity 309.13, 3-C, 4-a, i searches shall comply with Penal Code Section ☒ ☒ ☐ 309.13, 3-C, 5-a 4030. 7645 7647 Solano JH & Camp 18-20 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (d) Physical body cavity searches shall only be 309.13, 3-C, 5-d ☒ ☒ ☐ conducted by a medical professional. (e) Any youth held after a detention hearing shall only 309.13, 3-C, 4-a, viii be strip searched with prior approval of a supervisor when there is reasonable suspicion based on ☒ ☒ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall 309.13, 3-B, 3 ☒ ☒ ☐ comply with Section 1352.5. (g) Cross-gender pat-down searches and strip searches 309.13, 3-C, 3-a, ii are prohibited except in exigent circumstances or when conducted by a medical professional. Such ☒ ☒ ☐ searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE 311.10 Grievance Procedure 311.10, 2 Definition of Grievance The facility administrator shall develop and implement 311.10, 3-A, 12 written policies and procedures whereby any youth may appeal and have resolved grievances relating to any We reviewed a sampling of Grievance condition of confinement, including but not limited to forms, noting the youth are able to articulate health care services, classification decisions, program ☐ ☐ ☐ their issue and resolution request on the participation, telephone, mail or visiting procedures, form. The process is compliant with food, clothing, bedding, mistreatment, harassment or regulation and includes movement to violations of the nondiscrimination policy. There shall administrative review quickly. be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a 311.10, 3-C, 2 grievance, which includes provisions for the youth ☒ ☒ ☐ to have free access to the form; (b) the youth shall have the option to confidentially file 311.10, 3-A, 4 the grievance or to deliver the form to any youth ☒ ☒ ☐ supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate 311.10, 3-B, 1 ☒ ☒ ☐ staff level; (d) provision for a prompt review and initial response 311.10, 3-D, 2-h to grievances within three (3) business days, 311.10, 3-H, 1 ☒ ☒ ☐ grievances that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain 311.10, 3-E, 1 his/her version of the grievance to a person not 311.10, 3-E, 2-a ☒ ☒ ☐ directly involved in the circumstances which led to the grievance. 7645 7647 Solano JH & Camp 18-20 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (2) Provision for a staff representative approved by 311.10, 3-C, 3-a ☒ ☒ ☐ the facility administrator to assist the youth. (e) provision for a written response to the grievance 311.10, 3-D, 2-f ☒ ☒ ☐ which includes the reasons for the decisions; (f) a system which provides that any appeal of a 311.10, 3-D, 1 grievance shall be heard by a person not directly 311.10, 3-E, 1 ☒ ☒ ☐ involved in the circumstances which led to the 311.10, 3-F, 1 grievance; (g) resolution of the grievance must occur within ten 311-10, 3-D through G (10) business days unless circumstances dictate a longer time frame. The youth shall be notified of ☒ ☒ ☐ If a youth grieves through the Step 1-4 any delay; and, process, which goes to the superintendent, the process takes 8 days. (h) the policy shall provide multiple internal and 311.8 Information provided to Youth about external methods to report sexual abuse and sexual Sexual Abuse and Sexual Assault ☒ ☒ ☐ harassment. 311.10 Youth Grievances 311.12 PREA Whether or not associated with a grievance, concerns of 311.10, 3-A, 12 parents, guardians, staff or other parties shall be ☒ ☒ ☐ addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS 309.22, 3-B, 1 A written report of all incidents which result in physical harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☒ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO The agency does not use force to collect COLLECT DNA SPECIMENS, SAMPLES, DNA. IMPRESSIONS (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel including peace officers, may employ ☐ ☐ ☒ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. 7645 7647 Solano JH & Camp 18-20 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional ☐ ☐ ☒ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☐ ☐ ☒ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that ☐ ☐ ☒ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the ☐ ☐ ☒ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7645 7647 Solano JH & Camp 18-20 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM 313.4 Educational Programming 313.4, 1 (a) School Programs 313.4, 3-A The County Board of Education shall provide for the 313.4, 4 administration and operation of juvenile court schools in conjunction with the Chief Probation Officer, or designee pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy and procedures to ensure communication and coordination between educators and probation staff. Culturally responsive and trauma-informed approaches should be applied when providing instruction. Education staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology ☒ ☒ ☐ practices. The facility administrator shall request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements 313.4, 3-A, 1-a 313.4, 3-B, 9 The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the ☒ ☒ ☐ Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. 7645 7647 Solano JH & Camp 18-20 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS All youth shall be treated equally, and the education 313.4, 1, ⁋ 2 program shall be free from discriminatory action. Staff shall refer to transgender, intersex and gender- ☒ ☒ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State 313.4, 3-A, 1 Education Code and include, but not be limited to, ☒ ☒ ☐ courses required for high school graduation. (2) Information and preparation for the High School 313.4, 3-A, 2 Equivalency Test as approved by the California ☒ ☒ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education 313.4, 3-A, 3 ☒ ☒ ☐ and vocational opportunities. (4) Administration of the High School Equivalency Tests 313.4, 3-A, 4 as approved by the California Department of ☒ ☒ ☐ Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth 313.4, 3-A, 5 who do not demonstrate sufficient progress towards ☒ ☒ ☐ grade level standards. (6) The minimum school day shall be consistent with 313.4, 3-A, 8 State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with the time ☒ ☒ ☐ afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of 313.4, 3-A, 7 classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an ☒ ☒ ☐ immediate threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline 313.4, 3-B, 4 (1) Positive behavior management will be implemented to reduce the need for disciplinary action in the ☒ ☒ ☐ school setting and be integrated into the facility's overall behavioral management plan and security system. 7645 7647 Solano JH & Camp 18-20 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (2) School staff shall be advised of administrative 313.4, 3-B, 5 decisions made by probation staff that may affect the ☒ ☒ ☐ educational programming of students. (3) Except as otherwise provided by the State Education 313.4, 3-B, 7 Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☒ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with 313.4, 3-B, 7-a education staff will develop policies and procedures ☒ ☒ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations 313.4, 3-B, 15 (1) State and federal laws and regulations shall be observed for all individuals with disabilities or ☒ ☒ ☐ suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be 313.4, 3-B, 16 afforded an educational program that addresses their ☒ ☒ ☐ language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission 313.9 Academic/Vocational Assessments 313.9, 3-A, 1 ☒ ☒ ☐ (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☒ ☐ 313.9, 3-A, 1 (B) Home Language Survey and the results of the State ☒ ☒ ☐ 313.9, 3-A, 1 Test used for English language proficiency; (C) Needs and services of special populations as defined 313.9, 3-A, 1 ☒ ☒ ☐ by the State Education Code, including but not limited to, students with special needs. (D) Discipline problems. ☒ ☒ ☐ 313.9, 3-A, 1 (2) Youth will be immediately enrolled in school. 313.9, 3-A, 2 Educational staff shall conduct an assessment to ☒ ☒ ☐ determine the youth's general academic functioning levels to enable placement in core curriculum courses. 7645 7647 Solano JH & Camp 18-20 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (3) After admission to the facility, a preliminary 313.9, 3-A, 4 ☒ ☒ ☐ education plan shall be developed for each youth within five school days. (4) Upon enrollment, education staff shall comply with 313.9, 3-A, 7 the State Education Code and request the youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment ☒ ☒ ☐ scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting 313.9, 3-A, 9 ☒ ☒ ☐ (1) The complete facility educational record of the youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide 313.9, 3-A, 10 appropriate credit (full or partial) for course work ☒ ☒ ☐ completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning 313.9, 3-A, 14 (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies ☒ ☒ ☐ and procedures to meet the transition needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities 313.9, 3-A, 9 (1) The school and facility administrator should, whenever possible, collaborate with local post- ☒ ☒ ☐ secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 7645 7647 Solano JH & Camp 18-20 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS 1371 PROGRAMS, RECREATION, AND 313.13 Recreation and Activities Program EXERCISE. We reviewed the facility /unit schedules and The facility administrator shall develop and implement found them to contain programming and written policies and procedures for programs, recreation activities beyond regulation. recreation, and exercise for all youth. The intent is to Youth appear to be out of their rooms most minimize the amount of time youth are in their rooms of the day. The units conduct ‘Check In” or their bed area. ☒ ☒ ☐ and “Check Out” for each shift, allowing youth to express their approach to how they plan to act during the day as it relates to their mood and behavior. We have observed this process and found knowing if a youth is in a good or positive place, versus a negative place, can assist staff in working with the youth’s behavior more effectively. Juvenile facilities shall provide the opportunity for 313.13, 3-A, 6-a programs, recreation, and exercise a minimum of three hours a day during the week and five hours a day each ☒ ☒ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and 313.13, 3-A, 8-a exercise may be suspended only upon a written finding 312.14 by the administrator/manager or designee that a youth ☒ ☒ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall 313.13, 3-A, 6 ☒ ☒ ☐ be posted in the living units. There will be a written annual review of the programs, 313.13, 4-B, 1 recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and ☒ ☒ ☐ A Programs Review memo was completed relevant to the population. by Superintendent Dean Farrah on June 16, 2020. 7645 7647 Solano JH & Camp 18-20 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (a) Programs. All youth shall be provided with the 313.13, 3-A, 10 opportunity for at least one hour of daily programming to include, but not be limited to, A list of programs offered by the agency trauma focused, cognitive, evidence-based, best include: Skills to pay the Bills; Success for practice interventions that are culturally relevant and Teens Workbook; Restorative Justice; Excel linguistically appropriate, or pro-social interventions Mentoring Program; What got me Here and activities designed to reduce recidivism. These Mentoring Interactive Journal; Family programs should be based on the youth’s individual Interactive, Family and Relationship needs as required by Sections 1355 and 1356. Such Journal; Relationship and Communication programs may be provided under the direction of the Journal; Handling Difficult Feelings Chief Probation Officer or the County Office of ☒ ☒ ☐ Journal; Responsible Behavior Interactive Education and can be administered by county Journal; Substance Using Behavior Journal; partners such as mental health agencies, community Beat Within; Social Skills Program, based organizations, faith-based organizations or NA/AA; Thinking for a Change; Garden; Probation staff. Library; Accepting and Understanding Responsibility; ; Identifying areas to Programs may include but are not limited to: improve; Being Accountable; Motivation to do right; Anger Management; Moral and Ethical Reasoning. The agency provides a few other program points facilitated by staff. (1) Cognitive Behavior Interventions; 313.13, 3-A, 10-a (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☒ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the 313.13, 3-A, 11-a opportunity for at least one hour of daily access to unscheduled activities such as leisure reading, letter ☒ ☒ ☐ writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the 313.13, 3-A, 8 opportunity for at least one hour of large muscle ☒ ☒ ☐ activity each day. 7645 7647 Solano JH & Camp 18-20 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS The administrator/manager may suspend, for a period not 313.13, 3-A, 15 to exceed 24 hours, access to recreation and programs. ☒ ☒ ☐ The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM 313.14 Religious Programs 313.14, 3-A, 1 and 2 The facility administrator shall provide access to 313.14, 3-A, 7-c religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth ☒ ☒ ☐ shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☒ ☐ 313.14, 1 (b) availability of clergy; and, ☒ ☒ ☐ 313.14, 3-B (c) availability of religious diets. ☒ ☒ ☐ 313.14, 3-C 308.4, 3-C 1373 WORK PROGRAM 313.11 Vocational Work Programs The facility administrator shall develop policies and procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☒ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure. 1374 VISITING 313.18 Visitation Program 313.18, 3-D, 1-c The facility administrator shall develop and implement written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing ☒ ☒ ☐ in loco parentis, and children of youth. Other family members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. 7645 7647 Solano JH & Camp 18-20 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS All visits shall occur at reasonable times, subject only to 313.18, 3-A, 2 and 3 the limitations necessary to maintain order and security. 313.18, 3-A, 3-a Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☒ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two 313.18, 3-C, 1 hours per week. Visits may be supervised, but ☒ ☒ ☐ conversations shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour 313.18, 3-A, 10 minimum and/or outside of the regular visiting hours, 313.18, 3-D, 1 shall be accommodated as necessary and within the discretion of the facility administrator or designee. ☒ ☒ ☐ Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an 313.18, 3-A, 11 alternative, but not as a replacement, to in-person ☒ ☒ ☐ visiting. 1375 CORRESPONDENCE 313.15 Mail Programs The facility administrator shall develop and implement ☒ ☒ ☐ written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth 313.15, 3-A, 3 ☒ ☒ ☐ may send or receive; (b) youth may send two letters per week postage free; 313.15, 3-A, 2 ☒ ☒ ☐ Youth have unlimited access to postage free mail at the facility. . (c) youth may correspond confidentially with state and 313.15, 3-A, 6 federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized ☒ ☒ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, 7645 7647 Solano JH & Camp 18-20 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (d) incoming and outgoing mail, other than that described 313.15, 3-A, 9 in (c), may be read by staff only when there is ☒ ☒ ☐ reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS 313.17 Access to Telephone The administrator of each juvenile facility shall develop ☒ ☒ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES 311.2 Access to Counsel ☒ ☒ ☐ The facility administrator shall develop written procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed 311.2, 3-D, 2 ☒ ☒ ☐ attorneys and their authorized representatives; (b) provision for confidential consultation with 311.2, 3-B, 5 ☒ ☒ ☐ attorneys; and, 311.2, 3-D, 4 (c) unlimited postage free, legal correspondence and 311.2, 3-A, 2 ☒ ☒ ☐ cost-free telephone access as appropriate. 1390 DISCIPLINE 312.15 Formal Disciplinary Process The facility administrator shall develop and implement written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. ☒ ☒ ☐ Discipline shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☒ ☐ 312.15, 3-C, 7-a (b) daily shower, access to drinking fountain, toilet and 312.15, 3-C, 7-b ☒ ☒ ☐ personal hygiene items, and clean clothing; (c) full nutrition; ☒ ☒ ☐ 312.15, 3-C, 7-c (d) contact with parent or attorney; ☒ ☒ ☐ 312.15, 3-C, 7-d (e) exercise; ☒ ☒ ☐ 312.15, 3-C, 7-e (f) medical services and counseling; ☒ ☒ ☐ 312.15, 3-C, 7-f (g) religious services; ☒ ☒ ☐ 312.15, 3-C, 7-g 7645 7647 Solano JH & Camp 18-20 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (h) clean and sanitary living conditions; ☒ ☒ ☐ 312.15, 3-C, 7-h (i) the right to send and receive mail; ☒ ☒ ☐ 312.15, 3-C, 7-i (j) education; and, ☒ ☒ ☐ 312.15, 3-C, 7-j (k) rehabilitative programming. ☒ ☒ ☐ 312.15, 3-C, 7-k The facility administrator shall establish rules of conduct 312.11, 3-C, 2 Rules of Conduct and disciplinary penalties to guide the conduct of youth. 312.12, 3-B, 3 Youth Handbook Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☒ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS 312.15, 3-B The facility administrator shall develop and implement We reviewed a sampling of due process written policies and procedures for the administration incidents and found the agency to exceed of discipline which shall include, but not be limited to: ☒ ☒ ☐ regulations as it related to timelines, fairness of sanctions and thoroughness. The forms were well documented and included discussion points with youth as well as an opportunity to mediate the discipline. (a) designation of personnel authorized to impose 312.15, 3-A, 1 through 3 discipline for violation of rules; ☒ ☒ ☐ This section applies the principles of discipline for JDF staff to issue. (b) prohibiting discipline to be delegated to any youth; ☒ ☒ ☐ 312.15, 3-C, 3 (c) definition of major and minor rule violations and 312.11, 2 Definitions of Minor and Major their consequences, and due process requirements; ☒ ☒ ☐ Rule Violations 312.11, 3-C Range of Consequences (d) trauma-informed approaches and positive behavior 312.11, 3-A, 3 ☒ ☒ ☐ interventions; (e) minor rule violations may be handled informally by 312.13, 3-A, 2 Informal Resolution of Minor counseling, advising the youth of expected conduct Misbehavior imposing a minor consequence. Discipline shall be ☒ ☒ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process 312.16 Disciplinary Hearings, Appeals and ☒ ☒ ☐ shall be documented and require the following: Administrative Review (1) written notice of violation prior to a hearing; ☒ ☒ ☐ 312.16, 3-A, 3-a 7645 7647 Solano JH & Camp 18-20 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (2) accommodations provided to youth with 312.16, 3-A, 10-f, i disabilities, limited literacy, and English ☒ ☒ ☐ language learners; (3) hearing by a person who is not a party to the 312.16, 3-A, 3-b ☒ ☒ ☐ incident; (4) opportunity for the youth to be heard, present 312.16, 3-A, 3-c ☒ ☒ ☐ evidence and testimony; 312.16, 3-A, 5 (5) provision for youth to be assisted by staff in the 312.16, 3-A, 10-f ☒ ☒ ☐ hearing process; (6) provision for administrative review. ☒ ☒ ☐ 312.16, 3-A, 10-l (g) violations that result in a removal from camp or 312.16, 3-A, 2-a commitment program, but not a return to court, will ☐ ☒ ☐ follow the due process provisions in subsection (e) above. f 7645 7647 Solano JH & Camp 18-20 - 46 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☒ ☐ ☐ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☐ ☒ ☐ age and older. The facility has been approved to hold persons under ☐ ☐ ☒ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☐ ☐ ☒ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7645 7647 Solano JH & Camp 18-20 - 47 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7645 FACILITY NAME: Solano County Juvenile Detention Facility FACILITY TYPE: JH APPLICABLE REGULATIONS (Check All That Apply): 4/98: 2001: ✓ 2003: OTHER: FIELD REPRESENTATIVE: Elizabeth Gong DATE: June 24, 2020 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) X Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of minors X pending admission to JH Provides access to a shower X There are 2 showers in the intake hallway. Provides a secure vault or storage space for minor's X valuables Provides telephone access to minors X There are 2 telephones in the intake area. Provides staff access to hot and cold running water. X Locked Holding Room (1.2) X Contains a minimum of 15 square feet of floor area per minor. Provides no less than 45 square feet of floor area X Contains seating to accommodate all minors as specified in X these regulations 98: Provides access to a toilet, washbasin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, washbasin and drinking X fountain unless a procedure is in effect to provide access. Maximizes staff visual supervision. X 03: Outward swinging or lateral sliding door required. X Natural Light (1.3) Visual access to natural light is provided in locked sleeping X rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. Corridors (1.4) Corridors in living areas are at least eight feet wide. When doors are staggered or if rooms are located only on one side, corridors may be at least six feet wide. X 7645 Solano County JH PHY 18-20 - 1 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain X sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these X fixtures. 03: Toilet, washbasin and drinking fountain required in locked sleeping rooms. Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a clear X ceiling height of eight feet. 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet. 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required. X Double Occupancy Sleeping Rooms (1.8) X Minimum of 100 square feet floor area, a clear ceiling height of eight feet, and a minimum width of seven feet. 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required. X Dormitories (1.9) In JHs and camps, there is a minimum of 50 square feet of floor area per minor, with a minimum dormitory size of X 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no fewer X than four minors. 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps). X 03: This subsection deleted, eliminating the 15 minor limitation. (See below.) 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than 30 X minors (regardless of whether it is for court commitments or other detained minors). Dayrooms (1.10) X JH dayrooms contain 35 square feet of floor area per minor. 7645 Solano County JH PHY 18-20 - 2 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Dayrooms in camps and SPJHs contain 30 square feet of X floor area per minor. All dayrooms provide access to toilets, wash basins, X drinking fountains and showers. Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated indoor- X outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9000 square feet dedicated indoor- outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a 2001 Standards, RC of 118 minimum of 9,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum X dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. X 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface. X 01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and of a sufficient X size to comply with Title 15, § 1371. 01: The required recreation area has no single dimension X less than 40 feet. Outdoor recreation area lighting allows for evening X activities and provides security. Academic Classrooms (NA SPJH; 1.12) X Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for every X juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of There are 2 classrooms per unit floor space for the teacher's desk and work area, and a X minimum of 28 square feet floor space per minor. There is a communication system in each classroom that Teachers are issued a hand-held radio for X allows for immediate response to emergencies. communication. 7645 Solano County JH PHY 18-20 - 3 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Safety Room (1.13) X Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet. Limited to one minor. X Padded as specified in these regulations. X There are one or more vertical view panels constructed of security glazing. Panels provide a view of the entire room X and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these regulations. X Access to a toilet, wash basin and drinking fountain is X provided. 03: Be equipped with a variable intensity security-type X lighting fixture, with controls outside the room. 03: Any wall- or ceiling-mounted devices are designed to X prohibit the occupant’s access. Medical Examination Room (NA SPJH; 1.14) There is a minimum of one suitably equipped medical X examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is X used for no other purpose; Privacy for minors; X Lockable storage for medical supplies; X Not less than 144 square feet floor space with no single There are three exam rooms (153 square feet). X dimension less than seven feet; One room may be dedicated for dental. Hot and cold running water; and, X 01: Smooth, non-porous, washable surfaces. X Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and X pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) There are 8 tables with 4 seats each for a total seating area for 32 youth. There is approximately There is a minimum of 15 square feet floor space and X 480 square feet of dayroom space. sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same X room, unless there is an appropriate visual barrier. Visiting Space (1.17) X Visiting space is provided. Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per X minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. 7645 Solano County JH PHY 18-20 - 4 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Personal Storage (1.19) X Each minor has a minimum of nine cubic feet of secure storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as X fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is one janitor closet in the intake area and one janitor closet on each living unit. There is at least one securely lockable janitorial closet X containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding X rooms, locked sleeping rooms; single and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire X and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) X Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors. There is a minimum of one suitably furnished interview X room for each 30 minors in JHs. There is a minimum of one suitably furnished interview X room in each camp. Court Holding Room for Minors (1.26) X Contains a minimum of 10 square feet of floor area per minor. Limited to no more than 16 minors. X Provides 40 square feet of floor area and a minimum clear X ceiling height of eight feet. Contains seating to accommodate all minors. X Contains a toilet, wash basin and drinking fountain as X specified in these regulations. Maximizes staffs' visual supervision of minors. X 7645 Solano County JH PHY 18-20 - 5 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. One X toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water X and be available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) X Drinking fountains are accessible to minors and staff in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents X waste water from flowing over the bubbler. Showers (2.4) Showers provide tempered water and are available on X living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without X mitigating staff's ability to supervise. Beds (2.5) Beds are at least 30 inches wide and 76 long and are of a X pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less X than 36 inches apart. Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, single and double X occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep. X Padding (2.7) Padding in safety rooms covers the floor, door and walls to X a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire X sprinkler as approved by the State Fire Marshal (SFM). The padding is approved by the SFM and is: non-porous; at least one-half inch thick; of a unitary or laminated X construction; firmly bonded to all padded surfaces; and, is without exposed seams. 7645 Solano County JH PHY 18-20 - 6 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Seating (2.8) Seating is designed for the level of security. When bench X seating is used, 18 inches of bench seating is allowed for each person. Weapons Locker (2.9) Weapons lockers are located outside the security perimeter X of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each X with their own locking device. Assess for New Construction/Remodel or Repair: Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements X of one of the following test standards: American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860- 94d, Class C glass; or, H. P. White Laboratory, Inc., HPW- TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. X (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7645 Solano County JH PHY 18-20 - 7 - J456 PHY 98 01 03.dot (10/03) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections Inspection BSCC Code: 7645 FACILITY: Solano County Juvenile Detention Facility TYPE: JH RC: 118 FIELD REPRESENTATIVE: Elizabeth Gong DATE: June 24, 2020 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type standards Rooms # RC RC Square/Cubic Feet T U W F S Beds Intake/Reception Holding 1 Holding 2001 1 (3) (3) 73 square feet 1 1 1 62” concrete bench Holding 2 Holding 2001 1 (3) (3) 73 square feet Dry Room; 62” concrete bench Holding 3 Holding 2001 1 (4) (4) 73 square feet Dry Room; 89” concrete bench Notes: (2) Individual showers located in intake hallway. (2) Individual bathrooms for dry holding cells w/o comby washbasin. Water fountain located in intake hallway. Living Units Unit A Single 2001 20 2 1 20 130 square feet 1 1 1 Sycamore Double 2001 5 2 10 130 square feet 1 1 1 5 Double cells: Rooms 106, 204, 205, 210, and 211. Notes: Rooms 103 and 104 ADA are rooms; (2) showers upstairs and (3) showers downstairs, (1) shower is designed for ADA. 2 classrooms on the unit, 584 square feet each. Unit B Single 2001 15 1 15 73 square feet 1 1 1 3 Palo Verde Notes: This unit was unoccupied during the inspection; 1 classroom on the unit, 584 square feet. Unit C Single 2001 15 1 15 73 square feet 1 1 1 3 Redwood Notes: This unit was unoccupied during the inspection; 1 classroom on the unit, 584 square feet. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7645 Solano County JH LAS 18-20 - 1 - J460 LAS JUV.dot (03/01) Unit D Single 2001 20 2 1 20 130 square feet 1 1 1 Sequoia Double 2001 5 2 10 130 square feet 1 1 1 5 Double cells: Rooms 105, 205, 206, 211, and 212 Notes: Rooms 107/108 are ADA rooms; (2) showers upstairs and (3) showers downstairs, one is designed for ADA. 2 classrooms on the unit, 584 square feet each. Unit E Single 1997 28 1 1 28 65 square feet 1 1 1 5 All wet rooms. Two rooms are handicap accessible. Notes: 2 classrooms on the unit. This unit was unoccupied during the inspection. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7645 Solano County JH LAS 18-20 - 2 - J460 LAS JUV.dot (03/01) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections Applicable Title 24 Regulations: Pre-1998* BSCC Code: 7647 FACILITY NAME: Solano County Challenge Academy FACILITY TYPE: Camp CONSTRUCTION/REMODEL DATE(S): August 1996 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: Added four bed dorms under 2001 Standards FIELD REPRESENTATIVE: Elizabeth Gong DATE: June 24, 2020 TITLE 24 SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) This facility is not a juvenile hall. X Holding Rooms: Contain 15 square feet per minor; Have sufficient seating to accommodate the rated X capacity based on floor space; Provide access to water closets and wash basins at a X ratio of a 1:8; and Provide access to drinking fountain. X Provide access to telephone. X Provide access to private room(s) for interviews. X MEDICAL EXAM SPACE (JH & CAMP) There is a Medical area at the Juvenile Detention Facility. Space or room(s) afford privacy, are equipped to carry out X routine examinations and emergency care and have sufficient locked storage space for medical supplies. LIVING UNITS (JH AND SPJH) This facility is not a juvenile hall or special purpose juvenile hall. X Living units are designed to accommodate no more than 30 minors and contain: Showers at a ratio of 1:6; X Washbasins at a ratio of 1:6; X Water closets at a ratio of 1:6 or water closet and one X urinal for every 15 boys; and, Access to a drinking fountain by minors and staff. X Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof glass or plastic X materials) that allows the visual supervision of all parts of the room. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if room X doors are staggered, hallways are at least six feet wide. SINGLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of 500 cubic feet of air space and 63 cubic feet of floor space. DOUBLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of 800 cubic feet of airspace and 100 square feet of floor space. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7647 Solano Challenge Academy PHY 18-20 - 1 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS DORMITORY SLEEPING AREAS (JH & CAMP) X Contain a minimum of 400 cubic feet of airspace and 50 square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) Contain an individual or combination drinking fountain, X wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) There are 3 shower heads in each of the two units. The following plumbing fixtures are adjacent to each X sleeping area: Shower or bathtub at a ratio of 1:6; Washbasins at a ratio of 1:10; X There is one in each room. Access to toilets at a ratio of 1:10 or toilet and one There is a toilet in each room. X urinal for every 15 boys; and, Access to a drinking fountain. X There is one in each room and each unit. BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are: X A least 30 inches wide and 76 inches long; Spaced at least 36 inches apart and at least 12 inches off X the floor; and, Mattresses are made of a fire retardant material. X INTERVIEW ROOMS (JH, SPJH & CAMP) X There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. There is a private room suitably equipped for conferences X and interviews in each camp. LIGHTING (JH, SPJH & CAMP) There are at least 50 foot candles of illumination at desk X level and, at night, there is a maximum illumination of two foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) The Camp is designed pre-1998, allowing the classroom space to be the same as the day room Each classroom contains a minimum of 160 square feet with space. a teacher's desk and work area, and a minimum of 28 square X feet per student. Classrooms should be designed for no more than 15 students. 98: Designed for no more than 20 students DINING SPACE (JH & CAMP) X There is a minimum of 15 square feet of space for each person being fed at any given time. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7647 Solano Challenge Academy PHY 18-20 - 2 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS PHYSICAL ACTIVITY SPACE (JH & CAMP) (See 2001 regulations for revised calculations.) There is indoor space consisting of at least 30 square feet of X clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). There is outdoor and/or multipurpose (gymnasium) space consisting of: X No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of more than X 40, and a juvenile hall with a capacity between 41 to 100 minors. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of more X than 40 and a juvenile hall with a capacity in excess of 101 minors. Lighting is adequate for security and evening recreational X activities in camps. STORAGE SPACE (JH, SPJH & CAMP) X Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity storage X equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) This facility is not a special purpose juvenile hall. There is a multipurpose space or room that provides space X for reception, dining, recreation, exercise and/or education. This room contains a minimum of: 30 square feet of clear floor space per minor in the X room; 10 feet by 20 feet floor dimensions; and, X 1600 cubic feet of air space with a minimum ceiling X height of eight feet. SPECIAL PURPOSE JH EXEMPTIONS SPJHs are exempt from the following Pre-1998 Title 15 regulations: X Section 4272(b) Medical exam rooms Section 4272(m) Academic classrooms Section 4272(n) Dining space Section 4272(o) Physical activities space *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7647 Solano Challenge Academy PHY 18-20 - 3 - J455 PHY Pre-98.dot (03/01) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Inspection BSCC Code: 7647 FACILITY: Solano County Challenge Academy TYPE: Camp RC: 30 FIELD REPRESENTATIVE: Elizabeth Gong DATE: June 24, 2020 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S East Single Pre 98 1 1 1 1 77.9 SF 1 1 1 Single Pre 98 14 1 1 14 66.5 SF 1 1 1 West Single Pre 98 15 1 1 15 66.5 SF 1 1 1 2 Dayrooms (East and West Wing) * 1208.70 SF each 3 Multi-Purpose 2492 SF 1 Note: The west wing was unoccupied during the inspection. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7647 Solano Challenge Academy LAS 18-20 - 1 - J460 LAS JUV.dot (03/01)