Solano County, Juvenile Hall and Camp (2020-2022 inspection cycle)

February 15, 2022 Chris Hansen, Chief Probation Officer Solano County Probation Department 475 Union Avenue Fairfield, CA 94533 RE: SOLANO COUNTY JUVENILE HALL (#7645) AND CHALLENGE ACADEMY (#7647) 2020-2022 BIENNIAL INSPECTION PURSUANT TO WELFARE AND INSTITUTIONS CODE SECTION 209 AND 885 Dear Chief Hansen: The 2020/2022 biennial inspection of the Solano County Probation Department’s Juvenile Hall and Challenge Academy has been completed. A pre-inspection briefing was held on September 23, 2021 and the facility was inspected on January 24-27, 2022. The complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of the following: this transmittal letter; a Title 15 Procedures checklist, outlining applicable minimum standards for juvenile detention facilities; a Physical Plant Evaluation, outlining applicable Title 24 minimum standards; and the Living Area Space Evaluation (LASE), summarizing the physical plant configuration and outlining the rated capacity of the Juvenile Hall at 118 and Challenge Academy at 30 youth. Please refer to the Title 15 Procedures checklist for a summary of all relevant minimum standards, indication of compliance or noncompliance, and information that was used to determine compliance. Mandatory Local Inspections In addition to the biennial inspection, Title 15, section 1313 and its authorizing statute also require local inspections conducted by the following local authorities: • county building inspector or person designated by the Board of Supervisors • fire authority having jurisdiction • local health officer • county Superintendent of Schools • Juvenile Court • Juvenile Justice Commission. Results of those inspections are considered a part of this report. The dates of the local inspections may be found in the accompanying Procedures Checklist. Chris Hansen, Chief Solano County Page 2 Scope of the Inspection The inspection consisted of a review of the Solano County Juvenile Detention Facility Policy and Procedure Manual1, a site visit to review operations, physical plant and relevant documentation, and interviews with administration, facility staff, youth and collaborative partners. During the inspection, we evaluated consistency between policy and practices. Inspection Results Operations Our inspection included a substantial review of written materials including incident reports, grievances, admission/classification documentation, separation/room confinement incident reports and disciplinary reports/findings. Our review was to ensure compliance with Title 15 Regulations and that agency procedures and processes were consistent with policy. We found the facility practices demonstrated an understanding of regulation and expected operational practice. Solano created a Policy and Procedure Manual last cycle to incorporate newly implemented regulations while adopting best practice standards with the American Correctional Association. After much training, staff have adopted these standards, evidenced by how well they work with the youth population. Operational partners have incorporated this into their own relationships with youth, illustrated by multi-purposeful collaboratives and exchanges. Numerous treatment team meetings and conferences occur for all youth, with emphasis on those youth that demonstrate difficulty in completing a successful program. Overall facility operations were well documented, especially as it relates to intervention and responses to high-risk incidents. This review and in conversations with youth, revealed a fair and consistent response to behavior related issues and a positive comprehensive program. Our inspection last cycle did not include conversations with youth because of COVID-19; therefore, we were intrigued and excited to see the efforts put in by staff and partners in this area revealed positive outcomes. Education The Solano County Office of Education (SCOE) has incorporated with enthusiasm and intensity a full inventory of educational opportunities. Youth are provided 300 minutes of daily curriculum, as well as credit recovery, community college and vocational education. Teaching staff and administrators are involved at the facility, prioritizing and individualized plan for each youth. 1 BSCC reviews only those policy and procedures required by, and applicable to, Title 15, CCR. BSCC staff do not “approve” policies and procedures or assess them for constitutional or legal issues. Agencies should seek review through their legal advisor, risk manager, and other persons deemed appropriate for such evaluation. Chris Hansen, Chief Solano County Page 3 Educational staff are involved in Multi-Disciplinary Meetings monthly, and work closely to support re-entry services, especially as the Court and Community Schools for the county have transitional services from facility to community. The SCOE school program at the juvenile facilities are accredited through the Western Association of Schools and Colleges. We noted there were 8 graduates in 2021, 6 of which were enrolled in Solano Community College. It is also important to point out 6 youth were served in the Construction Trades Program in 2021, with an anticipated broader scope in 2022. Programming Youth in the detention and commitment sides of the facilities are provided significant services facilitated by probation staff and agency partners. Services are provided and directed by individualized case plans which are updated, modified and enhanced during the youths stay and based on information garnered from multi-agency involvement with each youth. All youth participate in programming that includes social awareness programs with a focus on making positive behavior changes to address the behaviors leading to their incarceration. Structured programs include: Skills to pay the Bills; Success for Teens; Success for Change; Thinking for Change; Interactive Journaling; Reasoning and Rehabilitation; and, CBT 2.0. Carey Guides and Aggression Replacement Therapy are coming on board soon. Activities available to youth include: Restorative Justice; Excel Mentoring; College Curriculum, Serve- Safe Certification; Parenting Classes; Library; Incentive Room; Bingo/Burger Binge; Driver’s License/ID; Book Club; Paint Night; Trades Introduction Program; Voting; Wellness Programs; and, Gardening. The facility emphasizes positive school, work, and unit behavior through their structured schedule and behavior programming options, which focus on reinforcing performance-based expectations with consistent staff responses. This provides for clear expectations of youth behavior. The staff support natural consequences so that youth may learn from their mistakes. Our review of incident reports, case plans and grievances support the system of Positive Behavior and Interventions (PBIS), utilized by the agency. Title 15, CCR Minimum Standards Upon final review of all documentation, there are no outstanding items of noncompliance with Title 15 for either program. No corrective action is required at this time. Title 24, CCR Physical Plant There were no changes made to the physical plant and your rated capacity remains at 103 for Juvenile Hall, 15 for your anticipated Secure Youth Track population and 30 for the Challenge Academy. The population during the inspection was 15 in Juvenile Hall and 5 in Challenge. The agency continues to assess and evaluate the best uses of the facility and utilizes a structured classification to ensure youth populations are identified and housed appropriately. Please see the Physical Plant Evaluation for more information. There are no outstanding items of noncompliance with Title 24 minimum standards. Chris Hansen, Chief Solano County Page 4 Training According to the most recent Standards and Training for Corrections audit, the Solano County Probation Department is in compliance with all relevant regulations and mandates and mitigating circumstances if applicable. Juvenile Justice and Delinquency Prevention Act (JJDPA) Compliance Monitoring We reviewed and accessed the detention of youth this cycle and found no violations of the JJDPA. Please refer to Title 15 Procedures checklist for detailed information. We are impressed with the operations and programming at the Solano County Juvenile Hall and Challenge Academy Program and look forward to the launch of your RISE (Reaching into Successful Endeavors) Program for Secure Track youth. The program components will provide intense and local services for this new population. We would again like to thank you and compliment your staff for their dedication, thoroughness and responsiveness. They worked hard to meet regulation requirements and were engaged in the process. They are doing an outstanding job in caring for the youth in their care. This concludes the 2020-2022 biennial inspection report. I am available to assist as needed and happy to provide technical assistance when requested. I look forward to continuing to work together. Please do not hesitate to email me at Elizabeth.Gong@bscc.ca.gov or call (916) 704-2503 if you have any questions. Sincerely, Elizabeth Gong Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Solano County* Chair, Juvenile Justice Commission, Solano County* Chair, Board of Supervisors, Solano County* County Administrator, Solano County* Dean J. Farrah, Superintendent *Copies of full inspection are available online at www.bscc.ca.gov. JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7645 7647 FACILITY NAME: Solano County Juvenile Hall and Challenge Academy FACILITY TYPE: JH and Camp PERSON(S) INTERVIEWED: Dean Farrah, Superintendent; Jennifer Washington, Program Manager (Programs); Dean Wilder, Program Manager (Operations); Dr. Andrea Lemos, Solano County Office of Education (SCOE) Administrator; Dr. Valerie Garrett, SCOE On-site Administrator; Darla Roester, Wellpath Administrator; Sinami Maxie, Clinician – Wellpath; Tonya Sanchez, Food Services Supervisor; Joseph Herman, Supervisor; Cheyann Celones, Supervisor – Training; Cassandra Kelley, Senior – Training; Thaddeus Hills, JCC; Calvin Switzer, JCC; Mr. Ron Majors, Teacher Detention; Guy Hamilton, SCOE; Mr. Ron Wales, Teacher Challenge; Youth: Armando M – age 18 (SYTF) RISE Program; Tony R – age 14; Mister Y – age 17, Challenge Academy. FIELD REPRESENTATIVE: Elizabeth Gong DATE: January 24-27, 2022 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by the Board of Supervisors to approve building safety; ☐ June 25, 2020 ☒ ☒ June 29, 2021 (B) Fire authority having jurisdiction, including a fire clearance as required by Health and Safety Code ☒ ☐ June 22, 2020 ☒ Section 13146.1 (a) and (b); January 31, 2022 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7645 7647 Solano JH Camp 20-22 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (C) Local health officer, inspection in accordance with Health and Safety Code Section 101045; 2020: Environmental Health December 15, 2020 Medical/Mental Health December 17, 2020 ☒ ☐ Nutritional Health December 22, 2020 ☒ 2021: Environmental Health December 9,2021 Medical/Mental Health October 26-28, 2021 Nutritional Health December 9, 2021 (D) County superintendent of schools on the adequacy of educational services and facilities as required in ☒ ☐ 2020: December 16, 2020 ☒ Section 1370; 2021: December 15, 2021 (E) Juvenile court as required by Section 209 of the Welfare and Institutions Code ☒ ☐ 2020: December 16, 2020 ☒ 2021: December 30, 2021 (F) Juvenile Justice Commission as required by Section 229 of the Welfare and Institutions Code or 2019: November 6, 2019 Probation Commission as required by Section 240 of ☒ ☐ 2020: There was no inspection in 2020 due ☒ to Covid 19. the Welfare and Institutions Code. 2021: March 12, 2021 1320 APPOINTMENT AND QUALIFICATIONS BSCC Note: Compliance with this section is 301.4, 3-A, 1 and 2 determined by receipt of the Chief Probation Officer’s The elements of this regulation are addressed certification letter confirming that all elements of in a memorandum completed by Chief regulation are met. Probation Officer Chris Hanson on January (a) Appointment 20, 2022. ☒ ☐ ☒ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess knowledge, skills and abilities appropriate to 303.6, 2-B, 1-a their job classification and duties in accordance ☒ ☒ ☐ with applicable civil service or merit system rules; 7645 7647 Solano JH Camp 20-22 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (2) require a medical evaluation and physical examination including tuberculosis screening 303.6, 2-B, 1-b test and evaluation for immunity to contagious ☒ ☒ ☐ illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection and training requirements adopted by ☒ ☒ ☐ 303.6, 2-B, 1-f the Board pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new employee, and psychological examination in ☒ ☒ ☐ 303.6, 2-B, 1-c and d accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the 303.6, 2-B, 1-g facility, shall have such clearance and qualifications ☒ ☒ ☐ as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING 303.2 Staff Requirements 309.5 Staff/Supervisory Deployment Each juvenile facility shall: a) have an adequate number of personnel sufficient to carry out the overall facility operation and its 303.2, 1 programming, to provide for safety and security of youth and staff, and meet established standards and regulations; The facilities have a Superintendent; 2 Managers (1 for operations and 1 programming); 6 Supervisors; 6 Senior Juvenile Corrections Counselors (SJCC); and 46 (52 positions) Juvenile Corrections Counselors (JCC). There are 6 vacancies in ☒ ☒ ☐ the JCC series, 11 on medical leave (8 short term); 1 on administrative leave and 1 on light duty. The agency has 5 extra help staff. COVID-19 has played a significant role in staffing, which has resulted in consolidation of units and the operation of a Quarantine Unit. 7645 7647 Solano JH Camp 20-22 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS b) ensure that no required services shall be denied because of insufficient numbers of staff on duty ☒ ☒ ☐ 303.2, 2-A, 2 absent exigent circumstances; c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; ☒ ☒ ☐ 303.2, 2-A, 3 d) have a clearly identified person on duty at all times who is responsible for operations and activities and ☒ ☒ ☐ 309.5, 3-A, 1-a has completed the Juvenile Corrections Officer Core Course and PC 832 training; e) have at least one staff member present on each living , unit whenever there are youth in the living unit; ☒ ☒ ☐ 309.5, 3-A, 1-b f) have sufficient food service personnel relative to the number and security of living units, including staff 308.1, 1 and 2 qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen 308.1, 3 supervision; direct food preparation and servings; ☒ ☒ ☐ conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building 303.2, 2-A, 1 maintenance, transportation, control room, facility security and other support staff for the efficient ☒ ☒ ☐ management of the facility, and to ensure that youth supervision staff shall not be diverted from supervising youth; and, h) assign sufficient youth supervision staff to provide continuous wide-awake supervision of youth, 309.5, 3-A, 1-b and e subject to temporary variations in staff assignments ☒ ☒ ☐ to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: 7645 7647 Solano JH Camp 20-22 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (1) Juvenile Halls (minimum youth-staff ratio) (A) during the hours that youth are awake, one wide- 309.5, 3-A, 1-c awake youth supervision staff member on duty for each 10 youth in detention; ☒ ☒ ☐ The agency has adopted PREA staffing ratios which are 1:8 during waking hours. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake 309.5, 3-A, 1-d youth supervision staff member on duty for each 30 youth in detention; ☒ ☒ ☐ The agency has adopted PREA staffing ratios which are 1:16 during sleeping hours. (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the 309.5, 3-A, 1-e number of youth in detention, unless an ☒ ☒ ☐ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☒ ☒ ☐ 309.5, 3-A, 1-f facility. (E) personnel with primary responsibility for other duties such as administration, supervision of 309.5, 3-A, 1-f, i personnel, academic or trade instruction, clerical, ☒ ☒ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum youth- staff ratio) ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; 7645 7647 Solano JH Camp 20-22 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement ☐ ☐ ☒ has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) (A) during the hours that youth are awake, one wide- 309.5, 3-A, 1-c awake youth supervision staff member on duty for each 15 youth in the camp population; ☒ ☒ ☐ The agency has adopted PREA staffing ratios which are 1:8 during waking hours. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake 309.5, 3-A, 1-d youth supervision staff member on duty for each 30 youth present in the facility; ☒ ☒ ☐ The agency has adopted PREA staffing ratios which are 1:16 during sleeping hours. (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the 309.5, 3-A, 1-e number of youth in residence, unless arrangements ☒ ☒ ☐ have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☒ ☒ ☐ 309.5, 3-A, 1-f facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be 309.5, 3-A, i given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; 7645 7647 Solano JH Camp 20-22 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (F) personnel with primary responsibility for other duties such as administration, supervision of 309.5, 3-A, 1-f, i personnel, academic or trade instruction, clerical, ☒ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 7645 7647 Solano JH Camp 20-22 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING 304.4 New Employee Orientation (a) Prior to assuming any responsibilities each youth supervision staff member shall be properly oriented We reviewed the JCC Training Manual to their duties, including: which includes detailed summaries of each topic listed: Facility Overview; Staff Expectations; Juvenile Rights and Responsibilities; Juvenile Rules and Regulations; Security Procedures; Central Control; Supervision of Youth; Defensive Tactics; PREA; Written Documentation; Verbal Communication; Transportation; Visitation; Intake and Release; and, Medical/Mental Health operational procedures. Each area includes the performance criteria to acknowledge comprehension for the stated objectives. The modules are signed off by the staff certifying the training and the staff being trained. ☒ ☒ ☐ The process for completion of Initial Training is a minimum of 80 hours. The process for Stage 2 of training allows new staff to be an “extra” staff on the unit. Stage 3 allows the staff to be included in the ratio but as they are not yet Core Trained, they cannot have sole supervision. The final stage allows for sole supervision but still monitored by senior staff. The entire process can last for months. While on-site, we observed a training session regarding the agency’s Reflective Self Analysis (RSA) methodology and found 6 staff with as little as 3 days on the job and as long as 14 months (was on medical leave during her first year.) The integration of best practice at this level demonstrates the commitment of the agency to provide treatment focused lessons and mimic behavior to and for youth. 7645 7647 Solano JH Camp 20-22 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (1) youth supervision duties; ☒ ☒ ☐ 304.4, 3-A, 3-a (2) scope of decisions they shall make; ☒ ☒ ☐ 304.4, 3-A, 3-b (3) the identity of their supervisor; ☒ ☒ ☐ 304.4, 3-A, 3-c (4) the identity of persons who are responsible to them; ☒ ☒ ☐ 304.4, 3-A, 3-d (5) persons to contact for decisions that are beyond their responsibility; and ☒ ☒ ☐ 304.4, 3-A, 3-e (6) ethical responsibilities. ☒ ☒ ☐ 304.4, 3-A, 3-f (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff 304.4, B-1 member shall receive a minimum of 40 hours of facility-specific orientation, including: New staff receive 80 hours of orientation and training for site specific duties and ☒ ☒ ☐ responsibilities. This is followed by a significant On the Job Training system. The agency has a built-in training schedule every Tuesday for new staff and to meet the annual training objectives for core trained staff. (1) individual and group supervision techniques; ☒ ☒ ☐ 304.4, 3-B, 3-a 7645 7647 Solano JH Camp 20-22 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (2) regulations and policies relating to discipline and rights of youth pursuant to law and the ☒ ☒ ☐ 304.4, 3-B, 3-b provisions of this chapter; (3) basic health, sanitation and safety measures; ☒ ☒ ☐ 304.4, 3-B, 3-c (4) suicide prevention and response to suicide attempts ☒ ☒ ☐ 304.4, 3-B, 3-d (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and ☒ ☒ ☐ 304.4, 3-B, 3-e physical restraints; (6) review of policies and procedures referencing trauma and trauma-informed approaches; ☒ ☒ ☐ 304.4, 3-B, 3-f (7) procedures to follow in the event of emergencies; ☒ ☒ ☐ 304.4, 3-B, 3-g (8) routine security measures, including facility perimeter and grounds; ☒ ☒ ☐ 304.4, 3-B, 3-h (9) crisis intervention and mental health referrals to mental health services; ☒ ☒ ☐ 304.4, 3-B, 3-i (10) documentation; and ☒ ☒ ☐ 304.4, 3-B, 3-j (11) fire/life safety training ☒ ☒ ☐ 304.4, 3-B, 3-k 7645 7647 Solano JH Camp 20-22 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully 304.4, 3-C, 1 complete the requirements of the Juvenile ☒ ☒ ☐ Corrections Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete ☒ ☒ ☐ 304.4, 3-C, 2 training pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Whenever there is a youth in a juvenile facility, there 306.1, 3-B, 1-c Fire Safety shall be at least one wide awake person on duty at all ☒ ☒ ☐ times who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL 301.1 Purpose and Mission 301.2 Policy and Goal Formation All facility administrators shall develop, publish, and 301.2, 3-A, 13 implement a manual of written policies and procedures that address, at a minimum, all regulations that are applicable to the facility. Such a manual shall be made The comprehensive facility manual is ☒ ☒ ☐ available to all employees, reviewed by all employees, updated as necessary and reviewed annually. and shall be administratively reviewed at a minimum The last review was completed by Facility every two years, and updated, as necessary. Those Superintendent Dean Farrah in November records relating to the standards and requirements set 2021. forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of communications and a description of job 301.6, 3-A, 1 classifications; ☒ ☒ ☐ 301.7 303.6, 2-A, 3-a (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the 301.1 Purpose and Mission Juvenile Justice/Delinquency Prevention 301.3 Community and Inter-agency ☒ ☒ ☐ Commission or Probation Committee, probation Involvement staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; ☒ ☒ ☐ 304 Staff Development 7645 7647 Solano JH Camp 20-22 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (d) initial orientation and training program for employees; ☒ ☒ ☐ 304.4 (e) initial orientation, including safety and security issues and anti-discrimination policies, for support 304.5, 3-B, c staff, contract employees, school, mental/behavioral ☒ ☒ ☐ 311.3, 3-J, 1 health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and communication system to ensure: ☒ ☒ ☐ 301.2, 4-C (1) efficient operation of the juvenile facility; ☒ ☒ ☐ 301.2, 4-C, 1-a (2) legal and proper care of youth; ☒ ☒ ☐ 301.2, 4-C, 1-b (3) maintenance of individual youth's records; ☒ ☒ ☐ 301.2, 4-C, 1-c (4) supply of information to the juvenile court and those authorized by the court or by the law; and, ☒ ☒ ☐ 301.2, 4-C, 1-d (5) release of information regarding youth. ☒ ☒ ☐ 301.2, 4-C, 1-e (g) ethical responsibilities; ☒ ☒ ☐ 303.28 Code of Ethics (h) trauma-informed approaches; 304.4, 3-B, 3-f 304.5, 3-B, 1-c, iv, bb ☒ ☒ ☐ 309.12, 3-D, 3 313.4, 3-B, 8 7645 7647 Solano JH Camp 20-22 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (i) culturally responsive approaches; 304.5, 3-B, 1-c, 4-k and l 305.16, 2-B, 1-h, ii; v; vi-b 307.2, 2-A ☒ ☒ ☐ 311.11, 1 313.4, 3-B, 8 313.12, 3-A, 2 313.13, 3-A, 10 (j) gender responsive approaches; 309.5, 1 309.5, 3-A, 1-f 309.13, 3-B, 2-b and b-i ☒ ☒ ☐ 309,13, 3-C, 3-a, i and ii 311.3, 1 and 2 311.11 313.16, 3-A, 3-g, b (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal 311.3, 1 access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group ☒ ☒ ☐ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any chemical agents related security devices, and ☒ ☒ ☐ The agency does not use Chemical Agents. weapons and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible ☒ ☒ ☐ 313.2, 3-C youth; and, (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. 303.4 The policy shall include an approach to preventing, 303.30 detecting and responding to such conduct and any ☒ ☒ ☐ 311.3 retaliation for reporting such conduct, as well as a 311.8 and 9 provision for reporting such conduct by youth, staff 311.11 and 12 or a third party. 7645 7647 Solano JH Camp 20-22 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS 1325 FIRE SAFETY PLAN 306.1, 1 through 8 Fire Safety The facility administrator shall consult with the local fire ☒ ☒ ☐ department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the manual of policy and procedures; ☒ ☒ ☐ 306.1, 1-2 b) monthly fire and life safety inspections by facility staff with two- year retention of the inspection 306.1, 1-3 record; The facility completes Monthly Fire and Life Safety Inspections of the entire property ☒ ☒ ☐ including all living units, storage areas, the laundry area, kitchen, medical area, control and all common areas of the facility. Also included are inspection of the first aid kits, AED Serviceability and evacuation kits. c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); 306.2, 3-A, 2 ☒ ☒ ☐ The last Fire Inspection was completed on June 22, 2020. The agency has one pending for January 31, 2022. d) an evacuation plan; ☒ ☒ ☐ 306.10 7645 7647 Solano JH Camp 20-22 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS e) documented fire drills not less than quarterly; 306.1, 1-6 306.1, B-1, e We reviewed the fire drills for 2021. Policy articulates the drill are to occur monthly and during different shifts. This exceeds regulation in that the drills are only required ☒ ☒ ☐ quarterly. Documentation on the Fire Drill form was missing for 2 drills in 2021, however, the drill was noted in the Control Log. We provided technical assistance to suggest the drills are recorded in the monthly fire and life safety report to audit their occurrence. f) a written plan for the emergency housing of youth in the case of fire; and, 306.1, 1-7 ☒ ☒ ☐ 306.10 g) development of a fire suppression pre-plan in cooperation with the local fire department. ☒ ☒ ☐ 306.1, 1-8 1326 SECURITY REVIEW 309.1, 3-A, 2 Each facility administrator shall develop policies and procedures to annually review, evaluate, and document ☒ ☒ ☐ A Security Review memo was completed by security of the facility. The review and evaluation shall Superintendent Dean Farrah on January 20, include internal and external security, including, but not 2022. limited to, key control, equipment, and staff training. 1327 EMERGENCY PROCEDURES 306 Safety and Emergency Procedures The facility administrator shall develop facility-specific ☒ ☒ ☐ policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of hostages; 306.17 Major Disturbance/Riot ☒ ☒ ☐ 306.18 Hostage/Assault on the Facility 306.19 Escape 7645 7647 Solano JH Camp 20-22 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (b) civil disturbance, active shooter and terrorist attack; 306.17 Major Disturbance/Riot ☒ ☒ ☐ The definition of the chapter includes Active Shooter and Terrorist Attack. (c) fire and natural disasters; 306.11 Fire ☒ ☒ ☐ 306.12 Earthquake/Weather Emergency/ Disasters (d) periodic testing of emergency equipment; ☒ ☒ ☐ 306.9 Emergency Equipment Testing (e) emergency evacuation of the facility; and ☒ ☒ ☐ 306.10 Evacuation/Prompt Release (f) a program to provide all youth supervision staff with an annual review of emergency procedures. 306 This section indicates all staff are trained ☒ ☒ ☐ annually in Emergency Procedures. An Emergency Procedures memo was completed by Superintendent Dean Farrah on January 20, 2022, validating the training. 7645 7647 Solano JH Camp 20-22 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS 1328 SAFETY CHECKS 309.29 Safety Checks The facility administrator shall develop and implement policy and procedures that provide for direct visual We reviewed safety checks for the months of observation of youth at a minimum of every 15 minutes, October and December 2021. Although at random or varied intervals during hours when youth there were a few instances of mostly 14- are asleep or when youth are in their rooms, confined in minute checks on a couple graveyard shifts, holding cells or confined to their bed in a dormitory. the majority are very random and varied. Supervision is not replaced, but may be supplemented The agency has few late checks which are by, an audio/visual electronic surveillance system handled administratively. designed to detect overt, aggressive or assaultive behavior and to summon aid in emergencies. All safety The supervisor on duty reviews the checks a checks shall be documented with the actual time the minimum of 2 times each shift (6 times check is completed. daily) and addresses any discrepancies observed. ☒ ☒ ☐ Facility policy requires safety checks are to occur at random and varied (10/15-minute) intervals. The agency uses the Guard One system to record checks electronically. The agency provided a memorandum on how the checks are recorded and audited by supervisors. This detailed memo provided information on the process, including a video audit to verify why or how the check was late. The superintendent reported this process assists in reducing the number of late checks by staff. There is a process to hold staff accountable as well as a requirement to complete an incident report for staff to explain why a check was late. 7645 7647 Solano JH Camp 20-22 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN 307.5 Suicide /Self-Injury Prevention and Intervention The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, shall plan and implement written policies and The agency had 3 youth placed on Suicide procedures which delineate a Suicide Prevention Plan. Watch in 2021. We read the incident report, The plan shall consider the needs of youth experiencing with Mental Health referral, Suicide Initial past or current trauma. Suicide prevention responses Assessment and Follow up report; Safety shall be respectful and in the least invasive manner ☒ ☒ ☐ Precautions; Custody Notification; Watch consistent with the level of suicide risk. The plan shall Daily Follow up and Discharge Plan reports. include the following elements: The facility responds according to MH direction and communication is constant. The entries of watches, assessments and responding staff directives are clear. (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and 307.5, 4 ☒ ☒ ☐ Training and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Precautionary Protocols 307.5, 3-B, 1-c, i-a (1) All youth shall be screened for risk of ☒ ☒ ☐ suicide at intake and as needed during detention. (2) All youth supervision staff who perform intake processes shall be trained in ☒ ☒ ☐ 307.5, 3-B, 1-c, i-a screening youth for risk of suicide. (3) All youth who have been identified during the intake screening process to be at risk of 307.5, 3-B, 1-c, i-c suicide shall be referred to ☒ ☒ ☐ behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the ☒ ☒ ☐ 307.5, 3-B, 1-c, i-c behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for assessment and/or services. ☒ ☒ ☐ 307.5, 3-B, 2. (d) Procedures for monitoring of youth identified at risk for suicide. ☒ ☒ ☐ 307.5, 3-C 7645 7647 Solano JH Camp 20-22 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (e) Safety Interventions 307.5 (1) Procedures to address intervention ☒ ☒ ☐ protocols for youth identified at risk for suicide which may include, but are not limited to: A. Housing consideration ☒ ☒ ☐ 307.5, 3-C B. Treatment strategies including trauma-informed approaches ☒ ☒ ☐ 307.5, 3-F, 2 (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit ☒ ☒ ☐ 307.5 suicidal behaviors. (f) Communication (1) The intake process shall include 307.5, 3-B, 1-b communication with the arresting officer ☒ ☒ ☐ and family guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current information sharing about youth at risk for 307.5, 3-C, 3 ☒ ☒ ☐ suicide with youth supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to Suicides or Attempts 307.5, 3-H, 2 (1) Process for administrative review of the ☒ ☒ ☐ 306.21, 3-A Critical Incident Debriefing circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected staff. ☒ ☒ ☐ 306.21, 4-B (3) Process for a debriefing event with affected youth. ☒ ☐ ☒ 306.21, 4-B 7645 7647 Solano JH Camp 20-22 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (h) Documentation (1) Documentation processes shall be 307.5, 3-I ☒ ☒ ☐ developed to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, 307.5, 1 services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety ☒ ☒ ☐ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS 301.13, 4-A, 4 Each facility shall submit to the Board a letter of notification on each legal action, pertaining to conditions ☒ ☒ ☐ There are no pending legal actions at the of confinement, filed against persons or legal entities facility. responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE 306.15 Death, Homicide, Suicide DETAINED 306.15, 3-C (1) Death of a Youth. (a) The facility administrator, in cooperation with the ☒ ☒ ☐ health administrator and the behavioral/mental health director, shall develop written policies and procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the facility administrator, shall develop written policies 306.15, 3-E, 3 and procedures to assure there is a medical and operational review of every in-custody death of a The agency policy states the Health Agency youth. The review team shall include the facility ☒ ☒ ☐ (Wellpath) shall conduct a ‘Clinical administrator and/or facility manager, the health Mortality Review’ of each in-custody death, administrator, the responsible physician and other including all parties listed in regulation. health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the Attorney 306.15, 3-C, 4-a General under Government Code Section 12525. A ☒ ☒ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. 7645 7647 Solano JH Camp 20-22 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 30 calendar 306.15, 3-C, 4-b days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☒ ☐ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth 306.14 Serious Medical/Dental Emergency (a) The facility administrator, in cooperation with the 306.14, 3-D health administrator, shall develop written policies and procedures for the notification to necessary ☒ ☒ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING 309.9 Juvenile Counts Each juvenile facility shall submit required population ☒ ☒ ☐ 309.9, 4-A and profile survey reports to the Board within 10 working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY 309.21 Security Procedures when Facility When the number of youth detained in a living unit of a Exceeds Rated Capacity juvenile facility exceeds its rated capacity for more than ☒ ☒ ☐ 309.21, 3-A, 1 fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7645 7647 Solano JH Camp 20-22 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES 310.2 Admission Procedures The facility administrator shall develop and implement The intake screening tool provides facility written policies and procedures for admittance of youth staff with a significant amount of that emphasize respectful and humane engagement with information to determine detention based on youth, and reflect that the admission process may be established criteria and classification factors. traumatic to youth who may have already experienced The information is scored and has an trauma. Policies shall be trauma-informed, culturally override factor based on pro-social or anti- relevant, and responsive to the language and literacy social activities or support, as well as needs of youth. In addition to the requirements of community safety. This tool, as well as the Sections 1324 and 1430 of these regulations: Detention Form, documenting a summary of the circumstances of why the youth was brought to the agency, provide a succinct method of determining if the youth is ☒ ☒ ☐ detained or released into the community. We reviewed Intake Health Screening documents, which are inclusive of medical and mental health questions. The specific questions prompting immediate referral are highlighted, ensuring youth are seen, housed and placed on appropriate status’ until seen by the agency partners. Wellpath Medical Services are on site seven days each week from 7am to 11pm. They are involved in all admissions to conduct screenings, clearance to book and COVID- 19 assessments. (a) the admittance process shall include: (1) Access to two free phone calls within one hour ☒ ☒ ☐ 310.2, 3-C, 8 of admittance in accordance with the provisions of Welfare and Institution Code Section 627; (2) Offer of a shower; ☒ ☒ ☐ 310.2, 3-C, 4-b (3) Documented secure storage of personal belongings; 310.2, 3-C, 5 ☒ ☒ ☐ 310.5 (4) Offer of food upon arrival; ☒ ☒ ☐ 310.2, 3-C, 9-a 7645 7647 Solano JH Camp 20-22 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (5) Screening for physical and behavioral health and safety issues, intellectual or developmental 310.2, 3-B, 3 ☒ ☒ ☐ disabilities; Wellpath Policy Y-E-02-6.5 (6) Screening for physical and developmental disabilities in accordance with Sections 1329, 310.2, 3-B, 3-c ☒ ☒ ☐ 1413, and 1430 of these regulations; Wellpath Policy Y-E-02-6.5 (7) Contact with Regional Center for the Developmentally Disabled for youth that are 310.2, 3-C, 2-i, iv suspected of or identified as having a ☒ ☒ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☒ ☐ 309.25, 3-B, 2-b (b) juvenile hall administrators shall establish written criteria for detention that considers the least 309.25, 3-A, 2-a restrictive environment. ☒ ☐ ☐ The agency has precise criteria for admission process. (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures 313.2, 3-B, 9 that advise the youth of the estimated length of ☒ ☒ ☐ stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures that advise any committed youth of the estimated 313.2, 3-B, 9 length of his/her stay. ☒ ☐ ☐ Youth are advised of their release date or next Court hearing via intake. 7645 7647 Solano JH Camp 20-22 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS 1350.5. SCREENING FOR THE RISK OF SEXUAL ABUSE 311.12 PREA The agency’s PREA policy and Intake The facility administrator shall develop and implement ☒ ☒ ☐ Health Screening procedures are responsive written policies and procedures to reduce the risk of to this regulation. We reviewed admission sexual abuse by or upon youth. The policy shall require documents and found they exceed regulation. facility staff to assess each youth within 72 hours of admission based on the following information: (a) Prior sexual victimization or abusiveness; ☒ ☒ ☐ 307.7, 3-C, 2-xiii Health Screening Process (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, 309.25, 3-B, 2-a and b ☒ ☒ ☐ transgender, queer or intersex, and whether the 311.12, 3-D, 1-h youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; 309.25, 3-B, 2-m ☒ ☒ ☐ 311.12, 3-D, 1-e (d) Age; 309.25, 3-B, 2-c ☒ ☒ ☐ 311.12, 3-D, 1-a (e) Level of emotional and cognitive development; 307.7, 3-B, 3-c ☒ ☒ ☐ 311.12, 3-D, 1-c (f) Physical size and stature; ☒ ☒ ☐ 311.12, 3-D, 1-b (g) Mental illness or mental disabilities; 307.7, 3-B, 3-c ☒ ☒ ☐ 311.12, 3-D, 1-c (h) Intellectual or developmental disabilities; 307.7, 3-B, 3-c ☒ ☒ ☐ 311.12, 3-D, 1-c (i) Physical disabilities; 309.25, 3-B, 2-r ☒ ☒ ☐ 311.12, 3-D, 1-c 7645 7647 Solano JH Camp 20-22 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (j) The youth’s perception of vulnerability; and, ☒ ☒ ☐ 311.12, 3-D, 1-g (k) Any other specific information about the individual youth that may indicate heightened needs for 311.12, 3-D, 1-i ☒ ☐ ☐ supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through conversations with the youth during the admittance 307.7 Health Screening process, medical and behavioral health screenings; 309.25 Housing Classification ☒ ☒ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate controls on the dissemination of information within the 311.12, 3-E, 1 facility relative to responses received pursuant to this ☒ ☒ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES 310.8 Release Preparation and Procedures The facility administrator shall develop and implement written policies and procedures for release of youth The agency has enhanced release procedures from custody which provide for: to include substantial transition planning and ☒ ☒ ☐ furlough opportunities for youth at the Challenge Academy. The Multi- Disciplinary Team (MDT) meetings articulate a specific plan for youth exiting the facility with community re-entry. (a) verification of identity/release papers; ☒ ☒ ☐ 310.8, 3-C, 5 (b) return of personal clothing and valuables; ☒ ☒ ☐ 310.8, 3-B, 2-b (c) notification to the youth's parents or guardian; ☒ ☒ ☐ 310.8, 3-B, 2-b, viii-b (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these 310.8, 3-C, 2-c ☒ ☒ ☐ regulations, for coordination with outside agencies; and, 7645 7647 Solano JH Camp 20-22 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (e) notification of school staff; ☒ ☒ ☐ 310.8, 3-C, 2-e (f) notification of facility mental health personnel. ☒ ☒ ☐ 310.8, 3-C, 2-f The facility administrator shall develop and implement policies and procedures for post-disposition youth to 310.8, 3-C, 11 coordinate the provision of transitional and reentry ☒ ☒ ☐ services including, but not limited to, medical and behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement written policies and procedures for the furlough of ☒ ☒ ☐ 310.9 Furlough youth from custody. 1352 CLASSIFICATION 309.25 Housing Classification The facility administrator shall develop and implement written policies and procedures on classification of The facility Classification Planning process youth for the purpose of determining housing placement includes evaluation of the youth’s criminal or in the facility. probation history, family dynamics, school, Such procedures shall: medical and behavior issues and other areas ☒ ☒ ☐ to determine the most appropriate placement and security status. The agency conducts a daily review to adjust a youth’s special classification status if necessary. (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the 309.25, 3-A, 2-a appropriate, least restrictive housing and program ☒ ☒ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of the facility; ☒ ☒ ☐ 309.25, 3-A, 2-b (c) provide that a youth shall be classified upon admittance to the facility; classification factors 309.25, 3-B, 2-a through j shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, ☒ ☒ ☐ legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; 7645 7647 Solano JH Camp 20-22 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (d) provide for periodic classification reviews, including provisions that consider the level of 309.25, 3-C, 1 ☒ ☒ ☐ supervision and the youth's behavior while in custody; and, (e) provide that facility staff shall not separate youth from the general population or assign youth to a 309.25, 3-A, 2-c single occupancy room based solely on the youth's 309.25, 3-A, 2-c, i actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, ☒ ☒ ☐ gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex 309.25, 3-A, 2-d, i ☒ ☒ ☐ identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. 311.11 LGBTQI Youth The facility administrator shall develop written policies ☒ ☒ ☐ and procedures ensuring respectful and equitable treatment of transgender and intersex youth. The policies shall provide that: (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s 311.11, 3-H, 1-a preferred name and gender pronoun, regardless of 313.4, 1 the youth’s legal name. Facilities may prohibit the ☒ ☒ ☐ use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their gender 311.11, 3-G, 2 ☒ ☒ ☐ identity and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes 309.25, 3-A, 2-a their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons ☒ ☒ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. 7645 7647 Solano JH Camp 20-22 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (d) Facility administrators shall ensure that transgender and intersex youth have access to medical and 311.11, 5-A, 1-d ☐ ☐ ☐ behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and necessary security considerations and physical 311.11, 3-F, 3 plant, facility staff shall make every effort to ensure ☒ ☒ ☐ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s 311.11, 3-E, 4 and 6 anatomical sex. Whenever feasible, the facility shall ☒ ☒ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION 310.7 Reception and Orientation of Youth The facility administrator shall develop and implement 310,7, 1 written policies and procedures to orient a youth prior to placement in a living area. Both written and verbal The agency Opportunity Handbook has two information shall be provided and supplemented with elements, facility Orientation as described in video orientation if feasible. Provision shall be made to regulation and a summary of the agency provide accessible orientation information to all Behavior Management System. A signature detained youth including those with disabilities, limited sheet indicating a youths understanding of literacy, or English language learners. Orientation shall program components follows the handbook include information that addresses: ☒ ☒ ☐ and is saved to the youths file indicating they received the documents and were explained the facility process. The handbook is comprehensive and allows the youth to have an understanding of facility rules and expectations. Youth committed to the Challenge Program are oriented to the program components upon moving over from detention. (a) facility rules including contraband and searches and disciplinary procedures; 310.7, 3-B, 1-d ☒ ☒ ☐ 310.7, 3-B, 2-a (b) facility’s system of positive behavior interventions and supports, including behavior expectations, 310.7, 3-B, 2-b incentives that youth will receive for complying ☒ ☒ ☐ with facility rules, and consequences that may result when youth violate the rules of the facility; 7645 7647 Solano JH Camp 20-22 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual 310.7, 3-B, 2-c ☒ ☒ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☒ ☐ 310.7, 3-B, 2-d (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to be 310.7, 3-B, 2-e free of retaliation for reporting a grievance, and the ☒ ☒ ☐ name of the person or position designated to resolve the issue; (f) access to legal services and information on the court process; ☒ ☒ ☐ 310.7, 3-B, 2-f (g) access to routine and emergency health and mental health care; ☒ ☒ ☐ 310.7, 3-B, 2-g (h) access to education, religious services, and recreational activities; ☒ ☒ ☐ 310.7, 3-B, 2-h (i) housing assignments; ☒ ☒ ☐ 310.7, 3-B, 2-i (j) opportunity for personal hygiene and daily showers including the availability of personal care items ☒ ☒ ☐ 310.7, 3-B, 2-j (k) rules and access to correspondence, visits and telephone use; ☒ ☒ ☐ 310.7, 3-B, 2-k (l) availability of reading materials, programming, and other activities; ☒ ☒ ☐ 310.7, 3-B, 2-l (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; ☒ ☒ ☐ 310.7, 3-B, 2-m (n) immigration legal services; ☒ ☒ ☐ 310.7, 3-B, 2-n 7645 7647 Solano JH Camp 20-22 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (o) emergencies including evacuation procedures; ☒ ☒ ☐ 310.7, 3-B, 2-o (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and ☒ ☒ ☐ 310.7, 3-B, 2-p harassment by other youth and staff; (q) availability of services and programs in a language other than English if appropriate; ☒ ☒ ☐ 310.7, 3-B, 2-q (r) the process for requesting different housing, education, programming and work assignments; ☒ ☒ ☐ 310.7, 3-B, 2-r (s) a process for which parents/guardians receive information regarding the youth’s stay in the 310.7, 3-B, 2-s facility that at a minimum includes answers to ☒ ☒ ☐ frequently asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. ☒ ☒ ☐ 310.7, 3-B, 2-t 7645 7647 Solano JH Camp 20-22 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS 1354 SEPARATION 312.20 Separation The facility administrator shall develop and implement written policies and procedures that address: The facility has a BMS that includes a process for separating youth for behavior related incidents, which includes documentation in an incident report. The reports we reviewed were information only or behavior incident driven with each descriptive of what occurred resulting in a youth being placed on separated status by staff or voluntarily. For voluntary separation, the facility developed a form for youth to complete ☒ ☒ ☐ requesting to separate from the group in their room. The form prompts youth and staff through various stages of separation and youth rejoining group activities. Of the reports and forms we reviewed, the majority were for youth being tired and wanted to sleep or ‘nap.’ There were two for separate youth requesting to stay in their room due to a headache or because they were sad (no visit from family.) The staff constantly make attempts to get the youth back into the program, making notes on the form of the behavior at the safety check time. (a) separation of youth for reasons that include, but are not be limited to, medical and mental health 312.20, 1 ☒ ☒ ☐ conditions, assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and trauma-informed care. ☒ ☒ ☐ 312.20, 3-A, 4 (c) separated youth shall not be denied normal privileges available at the facility, except when ☒ ☒ ☐ 312.20, 3-A, 5 necessary to accomplish the objective of separation. 7645 7647 Solano JH Camp 20-22 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. ☒ ☒ ☐ 312.20, 3-A, 6 (e) when separation results in room confinement, the separation shall occur in accordance with Welfare 312.20, 3-A, 7 ☒ ☒ ☐ and Institutions Code Section 208.3 and 312.14 Room Confinement Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation 312.20, 3-A, 8 remains necessary. Youth are on separated status for 5 minutes (Cool Down) and up to 30 minutes (RSA ☒ ☒ ☐ Tool/self-analysis) before they either re- integrate with the group or are considered a safety and security risk, ultimately resulting in RC. 7645 7647 Solano JH Camp 20-22 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT 312.14 Room Confinement (a) The facility administrator shall develop and implement written policies and procedures We reviewed 15 incidents of Room addressing the confinement of youth in their room Confinement, noting staff articulated the that are consistent with Welfare and Institutions justification for placement and/or continued Code Section 208.3. The placement of a youth in RC. Of the incidents we reviewed, most room confinement shall be accomplished in involved a physical assault or aggression accordance with the following guidelines: towards staff. Nine of the 15 resulted in RC in excess of 4 hours, mostly due to the youth’s failure to agree to a Safety or Reintegration Plan, developed to ensure the youth reintegrated with specific expectations of behavior. The agency does a great job utilizing the Reflective Self Analysis (RSA) and CBT 2.0 tools to provide safe access to regular programming. With reference to the individualized ☒ ☒ ☐ reintegration plan, the best practice model includes the youth’s willingness to accept responsibility and commitment to change using the RSA tool. For youth that continually pose a safety and security risk, the agency develops a special program which adapts to the youth’s needs. The agency had 53 incidents of RC in 2021, It is significant to note that there is a reduced number of RC incidents at the facility. There were 103 RC incidents in 2019 and 73 in 2020. We found the incidents of RC were down versus the incidents of physical restraint. This demonstrates the agency’s priority to address safety and security in the most intense situations. The methodology used related to their CBT platforms are working. (1) Room confinement shall not be used before other, less restrictive, options have been 312.14, 3-A, 1 attempted and exhausted, unless attempting ☒ ☒ ☐ those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, ☒ ☒ ☐ 312.14, 3-A, 4 convenience, or retaliation by staff. 7645 7647 Solano JH Camp 20-22 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (3) Room confinement shall not be used to the extent that it compromises the mental and ☒ ☒ ☐ 312.14, 3-A, 2 physical health of the youth. (b) A youth may be held up to four hours in room confinement. After the youth has been held in room 312.14, 3-B, 2 ☒ ☒ ☐ confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☒ ☐ 312.14, 3-B, 2, a (2) Consult with mental health or medical staff. ☒ ☒ ☐ 312.14, 3-B, 2, c (3) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ ☒ ☐ 312.14, 3-B, 2, c reintegrate the youth to general population. (4) If room confinement must be extended beyond four hours, staff shall do each of the following: ☒ ☒ ☐ 312.14, 3-B, 3 (A) Document the reasons for room confinement and the basis for the 312.14, 3-B, 3-a extension, the date and time the youth was ☒ ☒ ☐ first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met 312.14, 3-C ☒ ☒ ☐ in order to integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her ☒ ☒ ☐ 312.14, 3-B, 3-b designee every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of 312.14, 3-B, 4 ☒ ☒ ☐ youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. ☒ ☒ ☐ 312.14, 3-B, 5 (7) Nothing in this section shall be construed to conflict with any law providing greater or ☒ ☒ ☐ 312.14, 3-B, 6 additional protections to youth. 7645 7647 Solano JH Camp 20-22 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (8) This section does not apply during an extraordinary emergency circumstance that 312.14, A-4, a requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☒ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat 312.14, 2 Definition of Room Confinement and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☒ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7645 7647 Solano JH Camp 20-22 - 35 - J453 JUV PRO-Eff. 01-01-2019 1355 INSTITUTIONAL ASSESSMENT AND PLAN 313.2, 3-B Assessment and Case Plan The facility administrator shall develop and implement We reviewed numerous Daily Comment written policies and procedures for assessment and case Sheets, Weekly Case Plan Reports and 30- planning. day Counseling Report and Treatment Plans. The Daily reports are provided to youth as a mechanism to address specific behaviors and allow the youth to document the behavior via a Rational Self-Analysis or Thinking Report. Staff then document their interaction with the youth and overall behavior. These are recorded during the shift. The Weekly Case Plan Report is a thorough evaluation of the youth’s progress and status with their program. Goals are described and action steps are established. Progress and achievements are noted. Finally, the 30-day Counseling Reports and Treatment Plan articulate the established goals but are more inclusive of targeted resources and treatment steps. The ☒ ☒ ☐ documented information from staff includes a description of goals, action statements, referrals (if any) to the Treatment Team, pod and school behavior summaries, family relationships and an overall plan for success. The form for all three prompts individualized responses and is signed by the youth, Group Counselor, Senior and Supervisor. The Case Plan for youth committed to the Challenge Program are more detailed and occur at increments of 30, 60, 90, 120, 150, 180 and 210 days. Staff analyze and update information on Behavior, Adjustments, and Relationships. School, Mental Health and Health information is updated at monthly MDT meetings. Short- and Long-Term goals created initially, are modified and completed during their stay, with documented notes and entries. We reviewed meeting notes form numerous MDT meetings, some for one youth and others addressing multiple youth. The notes 7645 7647 Solano JH Camp 20-22 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS demonstrate the ‘team’ approach to addressing youth needs and behaviors. (a) Assessment: The assessment is based on information collected 313.2, 3-B, 5 during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, ☒ ☒ ☐ identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: (1) A case plan shall be developed for each youth 313.2, 3-B, 6 ☒ ☒ ☐ held for at least 30 days or more and created within 40 days of admission. (2) The institutional plan shall include, but not be limited to, written documentation that provides: ☒ ☒ ☐ 313.2, 3-B, 6-a (A) objectives and time frame for the resolution of problems identified in the assessment; ☒ ☒ ☐ 313.2, 3-B, 6-a, i (B) a plan for meeting the objectives that includes a description of program resources 313.2, 3-B, 6-a, ii ☒ ☒ ☐ needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting the objectives, including periodic review and 313.2, 3-B, 6-b discussion of the plan with the youth; ☒ ☒ ☐ The policy requires 30-day reviews and evaluation reports to determine progress in meeting established goals. (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed 313.2, 3-B, 7 ☒ ☒ ☐ for post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be 313.2, 3-B, 6-a, iii developed with input from the family, ☒ ☒ ☐ supportive adults, youth, and Regional Center for the Developmentally Disabled. 7645 7647 Solano JH Camp 20-22 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS 1356 COUNSELING AND CASEWORK SERVICES 313.2, 3-B, 8 The facility administrator shall develop and implement We reviewed a sampling of Weekly Case written policies and procedures ensuring the availability Plan Reports, which is the weekly summary of appropriate counseling and casework services for all of a youths behavior and includes goals youth. Policies and procedures shall ensure: established in the case plan but more inclusive of the youth’s behavior with peers, in the unit, at and during activities, and with ☒ ☒ ☐ staff. The weekly case notes are incorporated into the 30-day report. We reviewed meeting notes form numerous MDT meetings, some for one youth and others addressing multiple youth. The notes demonstrate the ‘team’ approach to addressing youth needs and behaviors. (a) youth will receive assistance with needs or concerns that may arise; ☒ ☒ ☐ 313.2, 3-B, 8-a (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, ☒ ☒ ☐ 313.2, 3-B, 8-b clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources to meet the youth’s needs. ☒ ☒ ☐ 313.2, 3-B, 8-c 7645 7647 Solano JH Camp 20-22 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE 309.17 Use of Physical Force (UF) The facility administrator, in cooperation with the responsible physician, shall develop and implement We reviewed 13 specific incidents of UF and written policies and procedures for the use of force, many others demonstrated in the reports for which may include chemical agents. Force shall never room confinement and separation. be applied as punishment, discipline, retaliation or Documentation corroborated the staff treatment. attempts to de-escalate behaviors which led (a) At a minimum, each facility shall develop policies to the force option. The incident and procedures which: documentation was informative pre- and post-incident. The UF incidents are reviewed via video with administrative response. We noted the inclusion of staff ☒ ☒ ☐ utilizing all their tools to de-escalate a situation. The facility developed a tracking mechanism in their case management system at the same time they implemented a new Behavior Management System (BMS). The data revealed 103 recorded UF incidents in 2019, 35 recorded UF incidents in 2020 and 51 incidents in 2021. The intensive training for UF and CBT have contributed to the decline of these incidents. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section 309.17, 2 Definitions ☒ ☒ ☐ 1302 to ensure the safety and security of youth, 309.17, 3-A, 3 staff, others and the facility. (2) outline the force options available to staff including both physical and non-physical 309.17, 3-B, 3 options and define when those force options are The agency has levels of force. Officer appropriate. ☒ ☒ ☐ presence (no level), Level 1-Verbal Control, Level 2-Use of Supervisor or other staff, Level 3-Verbal Direction and Passive Removal (escort, guiding youth), and Level 4-Use of Physical Force. (3) describe force options or techniques that are expressly prohibited by the facility. 309.17, 3-A, 3-a ☒ ☒ ☐ 309.17, 3-A, 7 309.17, 3-D 7645 7647 Solano JH Camp 20-22 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (4) describe the requirements of staff to report any inappropriate use of force, and to take 309.17 ☒ ☒ ☐ affirmative action to immediately stop it. 309.17.-D, 2 and 4 (5) define a standardized reporting format that includes time period and procedure for 309.17, 5-A, 1 and 2 documenting and reporting the use of force, 309.17, 3-E including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by ☒ ☒ ☐ supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system ☒ ☒ ☐ for investigating unreasonable use of force. 309.17, 3-E, 4 (7) define the role, notification, and follow-up procedures required after use of force incidents 309,17, 3-C, a ☒ ☒ ☐ for medical, mental health staff and parents or 309.17, 3-A, 15 legal guardians. (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code 309.17, 3-A, 3-a ☒ ☒ ☐ Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force option shall include policies and procedures that: ☐ ☐ ☒ The agency does not use Chemical Agents. (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size ☐ ☐ ☒ and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety ☐ ☐ ☒ or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical agents. This shall include that youth who have ☐ ☐ ☒ been exposed to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. 7645 7647 Solano JH Camp 20-22 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (4) define the role, notification, and follow-up procedures required after use of force incidents ☐ ☐ ☒ involving chemical agents for medical, mental health staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, ☐ ☐ ☒ time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and 309.17, 4 Training ☒ ☒ ☐ regular training in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health conditions that would contraindicate certain ☒ ☒ ☐ 309.17, 4-A, 5-a types of force; (2) acceptable chemical agents and the methods of application. The agency does not have OC in the ☐ ☐ ☒ facilities. (3) signs or symptoms that should result in immediate referral to medical or behavioral ☒ ☒ ☐ 309.17, 4-A, 5-b health. (4) instruction on the Constitutional Limitations of Use of Force. ☒ ☒ ☐ 309.17, 4-A, 5-c (5) physical training force options that may require the use of perishable skills. ☒ ☒ ☐ 309.17, 4-A, 5-d (6) timelines the facility uses to define regular training. ☒ ☒ ☐ 309.17, 4-A, 6 1358 USE OF PHYSICAL RESTRAINTS 309.12 Use of Mechanical Restraints The facility administrator, in cooperation with the responsible physician and mental health director, shall The agency has had no use of restraint develop and implement written policies and procedures ☒ ☒ ☐ incidents as defined by regulation this cycle. for the use of restraint devices. Restraint devices It is noted the compliance for this regulation include any devices which immobilize a youth's is based on policy only. extremities and/or prevent the youth from being ambulatory. 7645 7647 Solano JH Camp 20-22 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS Physical restraints may be used only for those youth who present an immediate danger to themselves or 309.12, 3-A, 6-a others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☒ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of 309.12, 3-A, 2 restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through affixing of hands and feet together behind the back ☒ ☒ ☐ (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used 309.12, 3-A, 8 to restrain youth for movement or transportation within ☐ ☒ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval of the facility manager or designee. The facility manager 309.12, 3-A, 9 may delegate authority to place a youth in restraints to a 309.12, 3-G, 1-e ☒ ☒ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no later 309.12, 3-H, 1 than two hours from the time of placement. The youth ☒ ☒ ☐ 309.12, 3-H, 1-e shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from the 309.12, 3-H, 2 ☒ ☒ ☐ time of placement, to assess the need for mental health 309.12, 3-H, 2-e treatment. Continuous direct visual supervision shall be conducted to ensure that the restraints are properly employed, and 309.12, 3-G, 1 to ensure the safety and well-being of the youth. 309.12, 3-G, 1-a and d ☒ ☒ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. 7645 7647 Solano JH Camp 20-22 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an application of restraints. ☒ ☒ ☐ 309.12, 3-E, 4 (b) known medical conditions that would contraindicate certain restraint devices and/or 39.12, 3-A, 10 ☒ ☒ ☐ techniques. 309.12, 3-D, 2 (c) acceptable restraint devices. 309.12, 2 Definitions ☒ ☒ ☐ The agency allows the use of steel handcuffs, steel leg restraints, waist chains and quick cuffs (zip ties). (d) signs or symptoms which should result in immediate medical/mental health referral. ☒ ☒ ☐ 309.12, 3-H, 1-b (e) availability of cardiopulmonary resuscitation equipment. 307.10, III-D, 2 ☒ ☒ ☐ AED equipment is located in Medical, Challenge and Control. (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or 309.12, 3-A, 7 in a specified housing area for restrained youth ☒ ☒ ☐ which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☒ ☐ 309.12, 3-A, 7 (h) exercising of extremities. ☒ ☒ ☐ 309.12, 3-A, 7 7645 7647 Solano JH Camp 20-22 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS 1358.5 USE OF RESTRAINT DEVICES FOR MOVEMENT AND TRANSPORTATION WITHIN 309.12, 3-D Use of Mechanical Restraints THE FACILITY. for Movement in the Facility The Facility Administrator, in cooperation with the We reviewed 13 incident reports for use of responsible physician and behavioral/mental health force, more reports for room confinement, director, shall develop and implement written policies ☒ ☒ ☐ and found staff used restraints to move youth and procedures for the use of restraint devices when the to their room if the youth were resistive to purpose is for movement or transportation within the staff or remained non-compliant with staff facility that shall include the following: directives. The incidents were well documented and provided necessary justification for the restraint use. (a) identification of acceptable restraint devices, staff approved to utilize restraint devices and the 309.12, 2 Definitions required training. ☒ ☒ ☐ The agency allows the use of steel handcuffs, steel leg restraints, waist chains and quick cuffs (zip ties). (b) the circumstances leading to the application of restraints must be documented. ☒ ☒ ☐ 309.12, 3-D, 1 (c) an individual assessment of the need to apply restraints for movement or transportation that 309,12, 3-D, 2 through 5 includes consideration of less restrictive alternatives, consideration of a youth’s known ☒ ☐ ☒ medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint 309.12, 3-D, 6 ☒ ☒ ☐ devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in accordance with Penal Code Section6030(f) and ☒ ☒ ☐ 309.12, 3-D, 7 Welfare and Institutions Code Section 222. 7645 7647 Solano JH Camp 20-22 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS 1359 SAFETY ROOM PROCEDURES There is no safety room at the facility. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who ☐ ☐ ☒ present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, ☐ ☐ ☒ and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and ☐ ☐ ☒ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less ☐ ☐ ☒ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and exhausted, unless attempting those options poses ☐ ☐ ☒ a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or ☐ ☐ ☒ retaliation by staff. 7645 7647 Solano JH Camp 20-22 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (3) safety room shall not be used to the extent that it compromises the mental and physical health of ☐ ☐ ☒ the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☐ ☐ ☒ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the ☐ ☐ ☒ goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements ☐ ☐ ☒ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES The facility administrator shall develop and implement 309.13 Searches and Control of Contraband written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures shall provide that: The agency has a process to conduct all searches, with strip searches requiring reasonable suspicion, supervisor approval and based on the observations by staff to ☒ ☒ ☐ implement. We reviewed 7 strip search authorization forms for 2021 and found the reason was well documented, supervisor approval provided and notes on the outcome. In 4 of the incidents, serious contraband was located which could have caused harm to the youth and/or staff. (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and ☒ ☒ ☐ 309.13, 1 staff. (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person 309.13, 3-B, 2-a being searched and shall not be conducted for ☒ ☒ ☐ harassment or as a form of discipline or punishment. 7645 7647 Solano JH Camp 20-22 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section 309.13, 3-C, 4-a, i 4030. ☒ ☒ ☐ 309.13, 3-C, 5-a (d) Physical body cavity searches shall only be conducted by a medical professional. ☒ ☒ ☐ 309.13, 3-C, 5-d (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor 309.13, 3-C, 4-a, viii when there is reasonable suspicion based on ☒ ☒ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall comply with Section 1352.5. ☒ ☒ ☐ 309.13, 3-B, 3 (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent circumstances or 309.13, 3-C, 3-a, ii when conducted by a medical professional. Such ☒ ☐ ☐ searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE 311.10 Grievance Procedure The facility administrator shall develop and implement 311.10, 2 Definition of Grievance written policies and procedures whereby any youth may 311.10, 3-A, 12 appeal and have resolved grievances relating to any condition of confinement, including but not limited to health care services, classification decisions, program We reviewed all 17 grievances filed in 2021 participation, telephone, mail or visiting procedures, and found staff responses, process and food, clothing, bedding, mistreatment, harassment or administrative review were well within violations of the nondiscrimination policy. There shall ☒ ☒ ☐ regulation and policy. It is noted 10 of the be no time limit on filing grievances. Policies and grievances were filed by one youth, procedures shall include provisions whereby the facility emphasizing the degree of issues she manager ensures: experienced, mostly from a mental health perspective, while in custody. The process timelines are compliant with regulation and includes movement to administrative review quickly. 7645 7647 Solano JH Camp 20-22 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth ☒ ☒ ☐ 311.10, 3-C, 2 to have free access to the form; (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth ☒ ☒ ☐ 311.10, 3-A, 4 supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate staff level; ☒ ☒ ☐ 311.10, 3-B, 1 (d) provision for a prompt review and initial response to grievances within three (3) business days, ☒ ☒ ☐ 311.10, 3-D, 2-h grievances that relate to health and safety issues must be addressed immediately; 311.10, 3-H, 1 (1) The youth may elect to be present to explain his/her version of the grievance to a person not ☒ ☐ ☐ 311.10, 3-E, 1 directly involved in the circumstances which led to the grievance. 311.10, 3-E, 2-a (2) Provision for a staff representative approved by the facility administrator to assist the youth. ☒ ☒ ☐ 311.10, 3-C, 3-a (e) provision for a written response to the grievance which includes the reasons for the decisions; ☒ ☒ ☐ 311.10, 3-D, 2-f (f) a system which provides that any appeal of a grievance shall be heard by a person not directly 311.10, 3-D, 1 involved in the circumstances which led to the grievance; ☒ ☒ ☐ 311.10, 3-E, 1 311.10, 3-F, 1 7645 7647 Solano JH Camp 20-22 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a 311-10, 3-D through G longer time frame. The youth shall be notified of any delay; and, ☒ ☒ ☐ If a youth grieves through all steps of the process, which culminates with the Superintendent, the process takes an average of 7-8 days. (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual 311.8 Information provided to Youth about harassment. Sexual Abuse and Sexual Assault ☒ ☒ ☐ 311.10 Youth Grievances 311.12 PREA Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be ☐ ☐ ☐ 311.10, 3-A, 12 addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS A written report of all incidents which result in physical 309.22, 3-B, 1 harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☒ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO COLLECT DNA SPECIMENS, SAMPLES, The agency does not use force to collect IMPRESSIONS DNA. (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel including peace officers, may employ ☐ ☐ ☒ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. 7645 7647 Solano JH Camp 20-22 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts ☐ ☐ ☒ and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and include an advisement of the ☐ ☐ ☒ legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that ☐ ☐ ☒ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the ☐ ☐ ☒ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7645 7647 Solano JH Camp 20-22 - 50 - J453 JUV PRO-Eff. 01-01-2019 1370 EDUCATION PROGRAM 313.4 Educational Programming (a) School Programs 313.4, 1 The County Board of Education shall provide for the 313.4, 3-A administration and operation of juvenile court schools in 313.4, 4 conjunction with the Chief Probation Officer, or designee pursuant to applicable State laws. The school and facility administrators shall develop and implement written We met with Dr. Andrea Lemos, Assistant policy and procedures to ensure communication and Superintendent with the Solano County coordination between educators and probation staff. Office of Education (SCOE), and Dr, Valerie Culturally responsive and trauma-informed approaches Garrett, Director for Court and Community should be applied when providing instruction. Education Schools for SCOE. Both have been with the staff should collaborate with the facility administrator to agency for many years and have participated use technology to facilitate learning and ensure safe in its growth, especially as it relates to this technology practices. The facility administrator shall youth population. request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and In addition to providing well-rounded corrective action needed to achieve compliance with this opportunities for youth, in custody and in section. Such a review, when conducted, cannot be transition to the youth’s home school, the delegated to the principal or any other staff of any youth are offered individual classroom plans juvenile court school site. The Superintendent of Schools to meet or exceed expectations. The site shall conduct this review in conjunction with a qualified allows for subject specific California State outside agency or individual. Upon receipt of the review, University or University of California the facility administrator or designee shall review each ☒ ☒ ☐ systems. The agency promotes and provides item with the Superintendent of Schools and shall take instruction for Construction trades, on-line whatever corrective action is necessary to address each Community College opportunities, and deficiency and to fully protect the educational interests tutoring services for credit recovery. By of all youth in the facility. being WASC Certified, the agency has progressed to linkage with community stakeholders to offer elective curriculums to students, including: Work Ready Certificates, which focus on Career path processes, Student Reflection, and soft skills focus on independent living tools. Other programs are Skills to Pay Bills; Literacy and Environmental education; Hidden Genius Project; Art focused projects and Blues in School, a music program. SCOE provides for enhanced graduations for youth who have reached required milestones, acknowledgement at the Board of Supervisors for Student of the Month, attendance at the Youth Summit, including Community Engagement, and significant involvement with youth needing IEP specific attention. 7645 7647 Solano JH Camp 20-22 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS Our overall assessment in review of the Education Evaluation completed by Sacramento County’s Office of Education, as well as discussions with Drs Lemos and Garrett, reveal a comprehensive student program which excels at every level of youth growth and opportunity. (b) Required Elements 313.4, 3-A, 1-a The facility school program shall comply with the State 313.4, 3-B, 9 Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California ☒ ☒ ☐ Standards for the Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff 313.4, 1, ⁋ 2 shall refer to transgender, intersex and gender- ☒ ☒ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Education Code and include, but not be limited ☒ ☒ ☐ 313.4, 3-A, 1 to, courses required for high school graduation. (2) Information and preparation for the High School Equivalency Test as approved by the California 313.4, 3-A, 2 ☒ ☒ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education and vocational opportunities. ☒ ☒ ☐ 313.4, 3-A, 3 (4) Administration of the High School Equivalency Tests as approved by the California Department 313.4, 3-A, 4 ☒ ☒ ☐ of Education, shall be made available when possible. 7645 7647 Solano JH Camp 20-22 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient ☒ ☒ ☐ 313.4, 3-A, 5 progress towards grade level standards. (6) The minimum school day shall be consistent with State Education Code Requirements for juvenile 313.4, 3-A, 8 court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with ☒ ☒ ☐ the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of classification, housing, security 313.4, 3-A, 7 status, disciplinary or separation status, including room confinement, except when providing education poses an immediate threat ☒ ☒ ☐ to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline 313.4, 3-B, 4 (1) Positive behavior management will be implemented to reduce the need for disciplinary ☒ ☒ ☐ action in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative decisions made by probation staff that may ☒ ☒ ☐ 313.4, 3-B, 5 affect the educational programming of students. (3) Except as otherwise provided by the State Education Code, expulsion/suspension from 313.4, 3-B, 7 school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set forth in the State ☒ ☒ ☐ Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. 7645 7647 Solano JH Camp 20-22 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (4) The facility administrator, in conjunction with education staff will develop policies and 313.4, 3-B, 7-a procedures that address the rights of any student ☒ ☒ ☐ who has continuing difficulty completing a school day. (d) Provisions for Special Populations 313.4, 3-B, 15 (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not ☒ ☒ ☐ limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be afforded an educational program that 313.4, 3-B, 16 ☒ ☒ ☐ addresses their language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission 313.9 Academic/Vocational Assessments ☒ ☒ ☐ (1) Youth shall be interviewed after admittance and 313.9, 3-A, 1 a record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☒ ☐ 313.9, 3-A, 1 (B) Home Language Survey and the results of the State Test used for English language ☒ ☒ ☐ 313.9, 3-A, 1 proficiency; (C) Needs and services of special populations as defined by the State Education Code, ☒ ☒ ☐ 313.9, 3-A, 1 including but not limited to, students with special needs. (D) Discipline problems. ☒ ☒ ☐ 313.9, 3-A, 1 (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to 313.9, 3-A, 2 ☒ ☒ ☐ determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary ☒ ☒ ☐ education plan shall be developed for each youth 313.9, 3-A, 4 within five school days. 7645 7647 Solano JH Camp 20-22 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (4) Upon enrollment, education staff shall comply with the State Education Code and request the 313.9, 3-A, 7 youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, ☒ ☒ ☐ state language assessment scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting 313.9, 3-A, 9 (1) The complete facility educational record of the ☒ ☒ ☐ youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for 313.9, 3-A, 10 ☒ ☒ ☐ course work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning 313.9, 3-A, 14 (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition ☒ ☒ ☐ needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities 313.9, 3-A, 9 (1) The school and facility administrator should, whenever possible, collaborate with local post- ☒ ☒ ☐ secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 7645 7647 Solano JH Camp 20-22 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS 1371 PROGRAMS, RECREATION, AND EXERCISE. 313.13 Recreation and Activities Program We reviewed the facility /unit schedules and The facility administrator shall develop and implement found them to contain programming and written policies and procedures for programs, recreation activities which exceed regulation. recreation, and exercise for all youth. The intent is to Youth are out of their rooms most of the day minimize the amount of time youth are in their rooms and involved in social and curriculum-based or their bed area. opportunities facilitated by unit staff and agency partners. ☒ ☒ ☐ The units conduct ‘Check In” and “Check Out” for each shift, allowing youth to discuss their current feeling of how they will respond to their day, based on their mood and behavior. We appreciate the youth’s response to acknowledging if they are ‘in a good or positive place,’ versus a ‘negative place,’ which enables staff to work more effectively with the youth. Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three 313.13, 3-A, 6-a hours a day during the week and five hours a day each ☒ ☒ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding 313.13, 3-A, 8-a by the administrator/manager or designee that a youth ☒ ☒ ☐ 312.14 represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. ☒ ☒ ☐ 313.13, 3-A, 6 There will be a written annual review of the programs, recreation, and exercise by the responsible agency to 313.13, 4-B, 1 ensure content offered is current, consistent, and relevant to the population. A Programs Review memo was completed ☒ ☒ ☐ by Superintendent Dean Farrah on January 18, 2022. 7645 7647 Solano JH Camp 20-22 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily 313.13, 3-A, 10 programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best The agency provides a wide array of services practice interventions that are culturally relevant and and programs for youth, mostly facilitated by linguistically appropriate, or pro-social interventions agency staff. Programs include: Skills to and activities designed to reduce recidivism. These pay the Bills; Success for Teens; Success programs should be based on the youth’s individual for Change; Thinking for Change; needs as required by Sections 1355 and 1356. Such Interactive Journaling; Reasoning and programs may be provided under the direction of the Rehabilitation; and, CBT 2.0. Carey Guides Chief Probation Officer or the County Office of and Aggression Replacement Therapy are Education and can be administered by county coming on board soon. partners such as mental health agencies, community ☒ ☒ ☐ based organizations, faith-based organizations or Activities available to youth include: Probation staff. Restorative Justice; Excel Mentoring; College Curriculum, Serve-Safe Programs may include but are not limited to: Certification; Parenting Classes; Library; Incentive Room; Bingo/Burger Binge; Driver’s License/ID; Book Club; Paint Night; Trades Introduction Program; Voting; Wellness Programs; and, gardening. The agency provides a few other program points facilitated by staff. 7645 7647 Solano JH Camp 20-22 - 57 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (1) Cognitive Behavior Interventions; 313.13, 3-A, 10-a (2) Management of Stress and Trauma; (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☒ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to 313.13, 3-A, 11-a unscheduled activities such as leisure reading, letter ☒ ☒ ☐ writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle ☒ ☒ ☐ 313.13, 3-A, 8 activity each day. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and programs. 313.13, 3-A, 15 ☒ ☒ ☐ The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 7645 7647 Solano JH Camp 20-22 - 58 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS 1372 RELIGIOUS PROGRAM 313.14 Religious Programs The facility administrator shall provide access to 313.14, 3-A, 1 and 2 religious services and/or religious counseling at least 313.14, 3-A, 7-c once each week. Attendance shall be voluntary. A youth ☒ ☒ ☐ shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☒ ☐ 313.14, 1 (b) availability of clergy; and, ☒ ☒ ☐ 313.14, 3-B (c) availability of religious diets. 313.14, 3-C ☒ ☒ ☐ 308.4, 3-C 1373 WORK PROGRAM 313.11 Vocational Work Programs The facility administrator shall develop policies and procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth ☒ ☒ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure 1374 VISITING 313.18 Visitation Program The facility administrator shall develop and implement 313.18, 3-D, 1-c written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing ☒ ☒ ☐ in loco parentis, and children of youth. Other family members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. 7645 7647 Solano JH Camp 20-22 - 59 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and security. 313.18, 3-A, 2 and 3 Visitation shall not be denied solely based on the visitor’s 313.18, 3-A, 3-a criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☒ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two hours per week. Visits may be supervised, but 313.18, 3-C, 1 ☒ ☒ ☐ conversations shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, 313.18, 3-A, 10 shall be accommodated as necessary and within the 313.18, 3-D, 1 discretion of the facility administrator or designee. ☒ ☒ ☐ Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an alternative, but not as a replacement, to in-person ☒ ☒ ☐ 313.18, 3-A, 11 visiting. 1375 CORRESPONDENCE 313.15 Mail Programs The facility administrator shall develop and implement ☒ ☒ ☐ written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth may send or receive; ☒ ☒ ☐ 313.15, 3-A, 3 (b) youth may send two letters per week postage free; 313.15, 3-A, 2 ☒ ☒ ☐ Youth have unlimited access to postage free mail at the facility. . (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder 313.15, 3-A, 6 of public office, and the Board; however, authorized ☒ ☒ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, 7645 7647 Solano JH Camp 20-22 - 60 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there is 313.15, 3-A, 9 ☒ ☒ ☐ reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS 313.17 Access to Telephone The administrator of each juvenile facility shall develop ☒ ☒ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES 311.2 Access to Counsel ☒ ☒ ☐ The facility administrator shall develop written procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; ☒ ☒ ☐ 311.2, 3-D, 2 (b) provision for confidential consultation with attorneys; and, 311.2, 3-B, 5 ☒ ☒ ☐ 311.2, 3-D, 4 (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. ☒ ☒ ☐ 311.2, 3-A, 2 1390 DISCIPLINE 312.15 Formal Disciplinary Process The facility administrator shall develop and implement written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. ☒ ☒ ☐ Discipline shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☒ ☐ 312.15, 3-C, 7-a (b) daily shower, access to drinking fountain, toilet and personal hygiene items, and clean clothing; ☒ ☒ ☐ 312.15, 3-C, 7-b 7645 7647 Solano JH Camp 20-22 - 61 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (c) full nutrition; ☒ ☒ ☐ 312.15, 3-C, 7-c (d) contact with parent or attorney; ☒ ☒ ☐ 312.15, 3-C, 7-d (e) exercise; ☒ ☒ ☐ 312.15, 3-C, 7-e (f) medical services and counseling; ☒ ☒ ☐ 312.15, 3-C, 7-f (g) religious services; ☒ ☒ ☐ 312.15, 3-C, 7-g (h) clean and sanitary living conditions; ☒ ☒ ☐ 312.15, 3-C, 7-h (i) the right to send and receive mail; ☒ ☒ ☐ 312.15, 3-C, 7-i (j) education; and, ☒ ☒ ☐ 312.15, 3-C, 7-j (k) rehabilitative programming. ☒ ☒ ☐ 312.15, 3-C, 7-k The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct of youth. 312.11, 3-C, 2 Rules of Conduct Such rules and penalties shall include both major 312.12, 3-B, 3 Youth Handbook violations and minor violations, be stated simply and ☒ ☒ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 7645 7647 Solano JH Camp 20-22 - 62 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS 1391 DISCIPLINE PROCESS 312.15, 3-B The facility administrator shall develop and implement written policies and procedures for the administration We reviewed 11 of the 48 incident reports of discipline which shall include, but not be limited to: specific to Due Process in 2021, in addition to incidents of major rule violations that resulted in room confinement. The agency process is compliant with regulation with appropriate sanctions, timelines and justification. The incident reports revealed an informative summary to the behavior. Due process includes review of video to ☒ ☒ ☐ ensure documentation matches pointed violation of a rule, as well as a matching sanction. The agency focuses on CBT learning experiences and incorporates written exercises and mediations to address most behaviors. The forms prompt staff through the process and include reference to discussion points with youth mediation alternatives. Although the agency does not use the formal PBIS model, they work with its intended tenets to promote responsibility, respect and accountability. (a) designation of personnel authorized to impose discipline for violation of rules; 312.15, 3-A, 1 through 3 ☒ ☒ ☐ This section applies the principles of discipline for JDF staff to issue. (b) prohibiting discipline to be delegated to any youth; ☒ ☒ ☐ 312.15, 3-C, 3 (c) definition of major and minor rule violations and their consequences, and due process requirements; 312.11, 2 Definitions of Minor and Major ☒ ☒ ☐ Rule Violations 312.11, 3-C Range of Consequences (d) trauma-informed approaches and positive behavior interventions; ☒ ☒ ☐ 312.11, 3-A, 3 7645 7647 Solano JH Camp 20-22 - 63 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct 312.13, 3-A, 2 Informal Resolution of Minor imposing a minor consequence. Discipline shall be ☒ ☒ ☐ Misbehavior accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process shall be documented and require the following: 312.16 Disciplinary Hearings, Appeals and ☒ ☒ ☐ Administrative Review (1) written notice of violation prior to a hearing; ☒ ☒ ☐ 312.16, 3-A, 3-a (2) accommodations provided to youth with disabilities, limited literacy, and English ☒ ☒ ☐ 312.16, 3-A, 10-f, i language learners; (3) hearing by a person who is not a party to the incident; ☒ ☒ ☐ 312.16, 3-A, 3-b (4) opportunity for the youth to be heard, present evidence and testimony; 312.16, 3-A, 3-c ☒ ☒ ☐ 312.16, 3-A, 5 (5) provision for youth to be assisted by staff in the hearing process; ☒ ☒ ☐ 312.16, 3-A, 10-f (6) provision for administrative review. ☒ ☒ ☐ 312.16, 3-A, 10-l (g) violations that result in a removal from camp or commitment program, but not a return to court, will ☒ ☒ ☐ 312.16, 3-A, 2-a follow the due process provisions in subsection (e) above. 7645 7647 Solano JH Camp 20-22 - 64 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS 1410 MANAGEMENT OF COMMUNICABLE DISEASES. Solano County Probation Department Juvenile Detention Facility (SCPDJDF) The health administrator/responsible physician, in Policy 307.14 Serious, Infectious and cooperation with the facility administrator and the local Communicable Diseases health officer, shall develop written policies and This policy outlines the comprehensive procedures to address the identification, treatment, procedures regarding the management of control and follow-up management of communicable ☒ ☒ ☐ serious and infectious diseases. diseases. The policies and procedures shall address, but not be limited to: SCPDJDF Policy 306.22 Emergency Plan - Pandemic Influenza Outbreak Solano County Juvenile Detention Facility COVID-19 Safety Plan (a) Intake health screening procedures; SCPDJDF Policy 307.14, 3-A, 1 All youth admitted shall be fully screened. SCPDJDF Policy 307.7 Health Screenings ☒ ☒ ☐ and Evaluation Solano County Juvenile Detention Facility COVID-19 Safety Plan II: Modified Booking Process (b) Identification of relevant symptoms; SCPDJDF Policy 307.14, 3-A, 2 Symptomology SCPDJDF Policy 306.22 3-A, b-I Solano County Juvenile Detention Facility ☒ ☒ ☐ COVID-19 Safety Plan I Questionnaire at admission, including symptomology Solano County Juvenile Detention Facility COVID-19 Safety Plan III Youth exhibiting symptoms. 7645 7647 Solano JH Camp 20-22 - 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (c) Referral for medical evaluation; SCPDJDF Policy 307.14, 3-A, 2 Completion of full health assessment ☒ ☒ ☐ SCPDJDF Policy 307.7, 3-C Health Assessment (d) Treatment responsibilities during detention; SCPDJDF Policy 307.7 3-A, 3 Medical staff shall provide treatment to any youth identified as having a communicable disease. SCPDJDF Policy 307.7 3-C, 1 This policy states the health assessment ☒ ☒ ☐ prompts a designated Treatment Plan. SCPDJDF Policy 306.22 3-A, 1-c This policy states anyone suspected of or having a communicable disease as determined from the evaluation shall receive prompt and proper treatment. (e) Coordination with public and private community- based resources for follow-up treatment; SCPDJDF Policy 307.7 3-A, 3-a This policy states medical staff shall ☒ ☒ ☐ provide coordination with public and private community-based resources for follow-up treatment upon release. (f) Applicable reporting requirements; and, SCPDJDF Policy 307.14 3-A, 10 Requires reporting any communicable ☒ ☒ ☐ disease to Public Health in accordance with federal, state and local laws and regulations. 7645 7647 Solano JH Camp 20-22 - 66 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (g) Strategies for handling disease outbreaks. SCPDJDF Policy 307.14 Serious, Infectious and Communicable Diseases This policy outlines the comprehensive procedures regarding the management of serious and infectious diseases. ☒ ☒ ☐ SCPDJDF Policy 306.22 Emergency Plan - Pandemic Influenza Outbreak Solano County Juvenile Detention Facility COVID-19 Safety Plan The policies and procedures shall be updated as necessary to reflect communicable disease priorities The agency has a comprehensive plan for identified by the local health officer and currently ☒ ☒ ☐ communicable disease identification, recommended public health interventions. treatment and follow-up. 1433 REQUESTS FOR HEALTH CARE SERVICES (EXCERPT) 307.3 Unimpeded Access to Care The health administrator, in cooperation with the facility administrator, shall develop policy and ☒ ☒ ☐ procedures to establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE 305.14 The youth’s personal clothing, undergarments and footwear may be substituted for the institutional ☒ ☒ ☐ clothing and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily laundered, in good repair, and free of holes and ☒ ☒ ☐ 305.14, 3-C, 5 and 6 tears. (b) The standard issue of climatically suitable clothing for youth shall consist of but not be limited to: ☒ ☒ ☐ 305.14 7645 7647 Solano JH Camp 20-22 - 67 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (1) Socks and serviceable footwear; ☒ ☒ ☐ 305.14, 3-B, 2-e, f and g (2) Outer garments; ☒ ☒ ☐ 305.14, 3-B, 2-b (sweatshirts) (3) New non-disposable underwear which shall remain with the youth throughout their stay, ☒ ☒ ☐ 305.14, 3-B, 2-h and; (4) Undergarments, that are freshly laundered and free of stains, including tee shirts and bras. 305.14, 3-B, 2-a, h and i ☒ ☒ ☐ 305.14, 3-C, 5 and 6 (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and dried completely in a mechanical dryer or other ☒ ☒ ☐ laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☒ ☐ 1482 CLOTHING EXCHANGE 304.14 Clothing, Bedding and Linen The facility administrator shall develop and implement Supplies written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless ☒ ☒ ☐ work, climatic conditions, or illness necessitates more frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S PERSONAL CLOTHING 305.11 Vermin and Pest Control There shall be written policies and site-specific procedures developed and implemented by the facility ☒ ☒ ☐ administrator to control the contamination and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 7645 7647 Solano JH Camp 20-22 - 68 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS 1485 ISSUE OF PERSONAL CARE ITEMS 305.16 Personal Hygiene Articles There shall be written policies and site-specific procedures developed and implemented by the facility administrator for the availability of personal hygiene ☒ ☒ ☐ items. Each female youth shall be provided with sanitary napkins, panty liners and tampons as requested. Each youth to be held over 24 hours shall be provided with the following personal care items; (a) Toothbrush; ☒ ☒ ☐ 305.16, 2-B, 1-g (b) Toothpaste; ☒ ☒ ☐ 305.16, 2-B, 1-g (c) Soap; ☒ ☒ ☐ 305.16, 2-B, 1-h, i (d) Comb; ☒ ☒ ☐ 305.16, 2-B, 1-h, iii (e) Shaving implements; ☒ ☒ ☐ 305.16, 2-B, 1-h, x (f) Deodorant; ☒ ☒ ☐ 305.16, 2-B, 1-h, vii (g) Lotion; ☒ ☒ ☐ 305.16, 2-B, 1-h, iv (h) Shampoo; and, ☒ ☒ ☐ 305.16, 2-B, 1-h, ii 7645 7647 Solano JH Camp 20-22 - 69 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (i) Post-shower conditioning hair products. ☒ ☒ ☐ 305.16, 2-B, 1-h, vi Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap 305.16, 2-B, 1-f provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged safety razors, electric razors, and other shaving ☐ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE 305.15 Showers There shall be written policies and site specific procedures developed and implemented by the facility 305.16, 2-B, 1-g administrator for showering/bathing and brushing of ☒ ☒ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING 305.16, 2-B, 1-h, x Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☐ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (Excerpt) 305.17 Hair Care Services Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services ☒ ☒ ☐ monthly. Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 1500 STANDARD BEDDING AND LINEN ISSUE 305.14 Clothing, Bedding and Linen Clean laundered, suitable bedding and linens, in good ☒ ☒ ☐ Supplies repair, shall be provided for each youth entering a living area who is expected to remain overnight, shall include, but not be limited to: 7645 7647 Solano JH Camp 20-22 - 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of these ☒ ☒ ☐ 305.14, B-5, c regulations; (b) One pillow and a pillow case unless provided for in (a) above; ☒ ☒ ☐ 305.14, B-5, b (c) One mattress cover and a sheet or two sheets; ☒ ☒ ☐ 305.14, B-5, a (d) One towel; and, ☒ ☒ ☐ 305.14, B-5, e (e) One blanket or more, up on request ☒ ☒ ☐ 305.14, B-5, d 1501 BEDDING LINEN EXCHANGE 305.14, B-8 The facility administrator shall develop and implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☒ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once a month. ☒ ☒ ☐ 305.14, B-8 (weekly) 7645 7647 Solano JH Camp 20-22 - 71 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH CA N/A P/P REFERENCE - COMMENTS 1510 FACILITY SANITATION, SAFETY AND MAINTENANCE 305.12 Housekeeping and Maintenance Plan The facility administrator shall develop and implement written policies and site-specific procedures for the maintenance of an acceptable level of cleanliness, repair and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☒ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7645 7647 Solano JH Camp 20-22 - 72 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☒ ☐ ☐ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7645 7647 Solano JH Camp 20-22 - 73 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7645 FACILITY NAME: Solano County Juvenile Detention Facility FACILITY TYPE: JH 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That Apply): X FIELD REPRESENTATIVE: Elizabeth Gong DATE: January 25, 2022 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of youth X pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; X There is a weapons locker in the sally port. 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section 1230.1.2; There are 3 holding rooms in intake and In each juvenile hall, camp and ranch, space used for the X admissions. reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; X There are 2 showers in the intake hallway. 4. A secure vault or storage space for youth, valuables; X 5. Telephone accessible to youth; and Youth have access to 2 telephones in intake and X admissions. 6. Access to hot and cold running water for staff use. X 1230.1.2 Locked holding room. X A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area per X youth; 2. Provide no less than 45 square feet of floor space and have X a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as specified in X Section 1230.2.8; 7645 Solano JH PHY 20-22 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, unless a procedure is in effect to give the youth access to a toilet, wash basin and drinking fountain; X 5. Maximize visual supervision of youth by staff; and X 6. Have an outward swinging or lateral sliding door. X 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy sleeping X rooms, dormitories and dayrooms. Natural light may be provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors X Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy sleeping X rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or other action X if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. Locked sleeping rooms shall be equipped with an individual X or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or slide X laterally. 7645 Solano JH PHY 20-22 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.7 Single occupancy sleeping rooms. Single occupancy sleeping rooms shall provide the X following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, X 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide the X following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a X minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. \X 1230.1.9 Dormitories Dormitories shall provide the following: 1. A minimum of 50 square feet of floor area per youth X with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8-foot clear ceiling height; 2. Designed for no fewer than four youth; X 3. Dormitories in juvenile halls shall be designed for no X more than 30 youth; 4. Camps shall conform to Items 1 and 2. X 1230.1.10 Dayrooms Dayrooms shall contain 35 square feet of floor area per X youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking X fountains and showers as specified in Section 1230.2. 1230.1.11 Physical activity and recreation areas. Indoor/outdoor physical activity and recreation areas shall be designed as follows: 1. Minimum indoor outdoor recreation space for facility X capacity: 40 or less is 9,000 square feet; 41-274 is 225 square feet per youth up to 61,650 square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor X space shall be a paved or like surface. 1.2 The required recreation area shall contain no single X dimension less than 40 feet. 7645 Solano JH PHY 20-22 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow compliance with X Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided X to allow for evening activities and to provide security. 4. Access must be provided to a toilet, wash basin and X drinking fountain as specified in Section 1230.2. 1230.1.12 Academic classrooms. X There shall be a dedicated classroom space for every juvenile in every facility. The primary purpose for the academic classroom shall be X for education. Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk and work X area and a minimum of 28 square feet of floor space per minor. A communication system shall be provided in each classroom to allow for immediate response to emergencies. Teachers are trained to use hand-held radio’s for communicating an issue, however, it is noted there X is a facility staff member present in all classrooms when youth are present. The classroom shall be designed for a maximum of 20 X minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small group X educational purposes. 1230.1.13 Safety room. A safety room shall: X 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; X 3. Be padded as specified in Section 1230.2.7; X 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 X inches wide nor less than 24 inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified in X Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls for which X must be located outside of the room; 7. Be equipped with a variable intensity, security-type X lighting fixture with controls located outside the room; 8. Any wall or ceiling-mounted devices must be designed X to prohibit access to the youth occupant; and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches and 32 inches X as measured from the bottom of the food pass to the floor. 7645 Solano JH PHY 20-22 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.14 Medical examination room. X There must be a minimum of one suitably equipped medical examination room in every juvenile facility. Medical examination rooms shall provide the following: X 1. Space for carrying out routine medical examinations and emergency care and used for no other purpose; 2. Privacy for youth; X 3. Lockable storage space for medical supplies; X 4. Not less than 144 square feet of floor space with no single dimension less than 7 feet; There are three medical exam rooms with 153 X square feet of space. 5. Hot and cold running water; X 6. Smooth, nonporous, washable surface; X 7. A medical exam table; and, X 8. Adequate lighting. X 1230.1.15 Pharmaceutical storage. Provide lockable storage space for medical supplies and X pharmaceutical preparations as specified by Title 15, Section 1438. 1230.1.16 Dining areas. Youth eat in the dayroom areas which contain 8 Dining areas in juvenile facilities shall contain a minimum X tables with four seats each for a total of 32 youth of 15 square feet of floor space and sufficient tables and seating pace. seating for each person being fed. Persons being fed include youth, staff and visitors. X Dining areas shall not contain toilets or showers in the same X room without appropriate visual barrier. 1230.1.17 Visiting space. Space shall be provided in all juvenile facilities for in-person X visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to X accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, bedding, X supplies and activity equipment. 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with a X minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 7645 Solano JH PHY 20-22 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided for X the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. There is a locked janitor closet in each unit as well In all juvenile facilities, at least one securely lockable as one in the intake and admissions area. X janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping X rooms, single and double occupancy rooms and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting in all living X units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, X California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. X Confidential interview rooms shall contain a minimum of 60 square feet of floor area. In juvenile halls there shall be a minimum of one suitably X furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably furnished X interview room for each facility. This interview room shall provide for confidential X consultations with youth. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all minimum X standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified in X Section 1230.1.11; 2. Academic classrooms as specified in Section X 1230.1.12; 3. Medical examination room as specified in Section X 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. X 7645 Solano JH PHY 20-22 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.26 Court holding room for youth. A court holding room shall: X 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; X 3. Provide no less than 40 square feet of floor area and X have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as specified X in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain as X specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, X 7. A mirror of material appropriate to the level of security X shall be provided as specified in Section 1230.2.11. 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for X specific programs in addition to recreation and exercise areas. 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: X 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X One toilet and one urinal may be substituted for every 15 X males. 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio to X youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X Wash basis must be provided with hot and cold or tempered X water. 1230.2.3 Drinking fountains. X In living areas and indoor and outdoor recreation areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the drinking X bubbler; and, 2. The water flow shall be actuated by a mechanical X means. 7645 Solano JH PHY 20-22 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.4 Showers. Shower areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. Showers shall be X provided with tempered water. 1230.2.5 Beds. X Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and spaced no X less than 36 inches apart Bunk beds must have no less than 33 inches vertically X between the solid bottoms. In secure facilities, the bunks shall be securely anchored and X flushed against the floor and/or wall. 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy rooms, X double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. Night lighting is required in these areas to provide for good X visibility for supervision and be conducive to sleep. 1230.2.7 Padding. Padding in safety rooms, padding shall cover the entire X floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor of this X room. All padded rooms must be equipped with a tamper resistant X fire sprinkler as approved by the State Fire Marshal. All padding must be: X 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; X 3. At least 112 inch thick; X 4. Of a unitary or laminated construction to prevent its X destruction by teeth, hand tearing or small metal objects; 5. Firmly bonded to all padded surfaces to prevent tearing X or ripping; and, 6. Without any exposed seams susceptible to tearing or X ripping. 1230.2.8 Seating. X Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is seating X for one person. 7645 Solano JH PHY 20-22 - 8 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.9 Weapons lockers. X Weapons lockers are required in all secure juvenile facilities and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual X compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: X American Society for Testing and Materials, ASTM F 1233- 98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of security X must be provided near each wash basin specified in these regulations. 7645 Solano JH PHY 20-22 - 9 - J456 PHY 98 01 03 09 14 18 dot JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections Inspection BSCC Code: 7645 FACILITY: Solano County Juvenile Detention Facility TYPE: JH RC: 118 FIELD REPRESENTATIVE: Elizabeth Gong DATE: January 25, 2022 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type standards Rooms # RC RC Square/Cubic Feet T U W F S Beds Intake/Reception Holding 1 Holding 2001 1 (3) (3) 73 square feet 1 1 1 62” concrete bench Holding 2 Holding 2001 1 (3) (3) 73 square feet Dry Room; 62” concrete bench Holding 3 Holding 2001 1 (4) (4) 73 square feet Dry Room; 89” concrete bench Note: There are two showers, one drinking fountain and two bathrooms located in intake hallway. Living Units Building 1 Single 2001 20 2 1 20 130 square feet 1 1 1 Rooms 103 and 104 are ADA rooms. Sycamore Double 2001 5 2 10 130 square feet 1 1 1 5 Double cells: Rooms 106, 204, 205, 210, and 211. There are 2 showers upstairs and 3 downstairs, one of which is an ADA shower. Note: The dayroom space is 1232 square feet. There are two classrooms on the unit, 592 square feet each. This unit was unoccupied during the inspection. Building 1 Single 2001 15 1 15 73 square feet 1 1 1 3 Palo Verde Note: The dayroom space is 857 square feet. There is one classroom on the unit, 592 square feet. This unit was unoccupied during the inspection. Building 1 Single 2001 15 1 15 73 square feet 1 1 1 3 Redwood *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7645 Solano JH LAS 20-22 - 1 - J460 LAS JUV.dot (03/01) Note: The dayroom space is 857 square feet. There is one classroom on the unit, 592 square feet. This unit was used for the quarantine youth (2) during the inspection. Building 1 Single 2001 20 2 1 20 130 square feet 1 1 1 Rooms 107/108 are ADA rooms. Sequoia Double 2001 5 2 10 130 square feet 1 1 1 5 Double cells: Rooms 105, 205, 206, 211, and 212. There are 2 showers upstairs and 3 downstairs, one of which is an ADA shower. Note: The dayroom space is 1232 square feet. There are two classrooms on the unit, 592 square feet each. All detention youth were housed in this unit during the inspection. It is the plan to use this unit for the RISE (SYTF) population when the number of commitments increase. Building 2 Single 1997 28 1 1 28 65 square feet 1 1 1 5 All wet rooms. Two rooms are handicap accessible. Note: This unit will house the Construction Trades Program. There are two classrooms in this building, approximately 584 square feet each. This building was unoccupied during the inspection. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7645 Solano JH LAS 20-22 - 2 - J460 LAS JUV.dot (03/01) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7647 FACILITY NAME: Solano County Challenge Academy FACILITY TYPE: Camp 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That Apply): 1996 X FIELD REPRESENTATIVE: Elizabeth Gong DATE: February 25, 2022 TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of youth X pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; X 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section 1230.1.2; In each juvenile hall, camp and ranch, space used for the X reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; X 4. A secure vault or storage space for youth, valuables; X 5. Telephone accessible to youth; and X 6. Access to hot and cold running water for staff use. X 1230.1.2 Locked holding room. X A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area per X youth; 2. Provide no less than 45 square feet of floor space and have X a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as specified in X Section 1230.2.8; 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, unless a X procedure is in effect to give the youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and X 6. Have an outward swinging or lateral sliding door. X 7647 Solano Camp PHY 20-22 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy sleeping rooms, dormitories and dayrooms. Natural light may be X provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors X Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy sleeping X rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or other action X if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. Locked sleeping rooms shall be equipped with an individual X or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or slide X laterally. 1230.1.7 Single occupancy sleeping rooms. Single occupancy sleeping rooms shall provide the X following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, X 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide the X following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a X minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 7647 Solano Camp PHY 20-22 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.9 Dormitories Dormitories shall provide the following: 1. A minimum of 50 square feet of floor area per youth X with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8-foot clear ceiling height; 2. Designed for no fewer than four youth; X 3. Dormitories in juvenile halls shall be designed for no X more than 30 youth; 4. Camps shall conform to Items 1 and 2. X 1230.1.10 Dayrooms Dayrooms shall contain 35 square feet of floor area per X youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking X fountains and showers as specified in Section 1230.2. 1230.1.11 Physical activity and recreation areas. Indoor/outdoor physical activity and recreation areas shall be designed as follows: 1. Minimum indoor outdoor recreation space for facility X capacity: 40 or less is 9,000 square feet; 41-274 is 225 square feet per youth up to 61,650 square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor X space shall be a paved or like surface. 1.2 The required recreation area shall contain no single X dimension less than 40 feet. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow compliance with X Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided X to allow for evening activities and to provide security. 4. Access must be provided to a toilet, wash basin and X drinking fountain as specified in Section 1230.2. 1230.1.12 Academic classrooms. The classrooms are in the dayroom, pre-1998 X There shall be a dedicated classroom space for every standards. juvenile in every facility. The primary purpose for the academic classroom shall be X for education. Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk and work X area and a minimum of 28 square feet of floor space per minor. A communication system shall be provided in each X classroom to allow for immediate response to emergencies. The classroom shall be designed for a maximum of 20 X minors. 7647 Solano Camp PHY 20-22 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small group X educational purposes. 1230.1.13 Safety room. A safety room shall: X 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; X 3. Be padded as specified in Section 1230.2.7; X 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 X inches wide nor less than 24 inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified in X Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls for which X must be located outside of the room; 7. Be equipped with a variable intensity, security-type X lighting fixture with controls located outside the room; 8. Any wall or ceiling-mounted devices must be designed X to prohibit access to the youth occupant; and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches and 32 inches X as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. X There must be a minimum of one suitably equipped medical examination room in every juvenile facility. Medical examination rooms shall provide the following: X 1. Space for carrying out routine medical examinations and emergency care and used for no other purpose; 2. Privacy for youth; X 3. Lockable storage space for medical supplies; X 4. Not less than 144 square feet of floor space with no X single dimension less than 7 feet; 5. Hot and cold running water; X 6. Smooth, nonporous, washable surface; X 7. A medical exam table; and, X 8. Adequate lighting. X 1230.1.15 Pharmaceutical storage. Provide lockable storage space for medical supplies and X pharmaceutical preparations as specified by Title 15, Section 1438. 1230.1.16 Dining areas. Dining areas in juvenile facilities shall contain a minimum X of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. X 7647 Solano Camp PHY 20-22 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS Dining areas shall not contain toilets or showers in the same X room without appropriate visual barrier. 1230.1.17 Visiting space. Space shall be provided in all juvenile facilities for in-person X visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to X accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, bedding, X supplies and activity equipment. 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with a X minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided for X the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. In all juvenile facilities, at least one securely lockable X janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping X rooms, single and double occupancy rooms and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting in all living X units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, X California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. X Confidential interview rooms shall contain a minimum of 60 square feet of floor area. In juvenile halls there shall be a minimum of one suitably X furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably furnished X interview room for each facility. 7647 Solano Camp PHY 20-22 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS This interview room shall provide for confidential X consultations with youth. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all minimum X standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified in X Section 1230.1.11; 2. Academic classrooms as specified in Section X 1230.1.12; 3. Medical examination room as specified in Section X 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. X 1230.1.26 Court holding room for youth. A court holding room shall: X 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; X 3. Provide no less than 40 square feet of floor area and X have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as specified X in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain as X specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, X 7. A mirror of material appropriate to the level of security X shall be provided as specified in Section 1230.2.11. 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for X specific programs in addition to recreation and exercise areas. 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: X 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X One toilet and one urinal may be substituted for every 15 X males. 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio to x youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X Wash basis must be provided with hot and cold or tempered X water. 7647 Solano Camp PHY 20-22 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.3 Drinking fountains. X In living areas and indoor and outdoor recreation areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the drinking X bubbler; and, 2. The water flow shall be actuated by a mechanical X means. 1230.2.4 Showers. Shower areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. Showers shall be X provided with tempered water. 1230.2.5 Beds. X Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and spaced no X less than 36 inches apart Bunk beds must have no less than 33 inches vertically X between the solid bottoms. In secure facilities, the bunks shall be securely anchored and X flushed against the floor and/or wall. 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy rooms, X double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. Night lighting is required in these areas to provide for good X visibility for supervision and be conducive to sleep. 1230.2.7 Padding. Padding in safety rooms, padding shall cover the entire X floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor of this X room. All padded rooms must be equipped with a tamper resistant X fire sprinkler as approved by the State Fire Marshal. All padding must be: X 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; X 3. At least 112 inch thick; X 4. Of a unitary or laminated construction to prevent its X destruction by teeth, hand tearing or small metal objects; 5. Firmly bonded to all padded surfaces to prevent tearing X or ripping; and, 6. Without any exposed seams susceptible to tearing or X ripping. 7647 Solano Camp PHY 20-22 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.8 Seating. X Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is seating X for one person. 1230.2.9 Weapons lockers. X Weapons lockers are required in all secure juvenile facilities and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual X compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: X American Society for Testing and Materials, ASTM F 1233- 98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of security X must be provided near each wash basin specified in these regulations. 7647 Solano Camp PHY 20-22 - 8 - J456 PHY 98 01 03 09 14 18 dot JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Inspection BSCC Code: 7647 FACILITY: Solano County Challenge Academy TYPE: Camp RC: 30 FIELD REPRESENTATIVE: Elizabeth Gong DATE: January 25, 2022 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S East Single Pre 98 1 1 1 1 77.9 Square Feet 1 1 1 ADA Room Single Pre 98 14 1 1 14 66.5 Square Feet 1 1 1 West Single Pre 98 15 1 1 15 66.5 Square Feet 1 1 1 2 Dayrooms/Classrooms (East and West Wing) 1343 Square Feet 3 The West Wing is currently being used as a classroom for Challenge youth. Multi-Purpose (between East and West Wings) 1957 Square Feet 1 Note: The West Wing was unoccupied during the inspection. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7647 Solano Camp LAS 20-22 - 1 - J460 LAS JUV.dot (03/01)