Sonoma County, Detention Facilities (2018-2020 inspection cycle)

June 11, 2020 Mark Essick, Sheriff Sonoma County Sheriff’s Office 2796 Ventura Ave Santa Rosa, Ca 95403 2018-2020 BIENNIAL INSPECTION OF SONOMA COUNTY SHERIFF’S OFFICE JAIL’S and COURT HOLDING FACILITIES. PENAL CODE 6031 Dear Sheriff Essick, On January 23, 2020, staff of the Board of State and Community Corrections (BSCC) conducted the 2018-2020 biennial inspection of the Sonoma County Main Jail, North County Jail and Court Holding Facility. Pursuant to Penal Code Section 6031, this inspection was performed to determine compliance with the Minimum Standards for Local Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations (CCR). In addition, BSCC staff conducted compliance monitoring pursuant to Welfare and Institutions Code Section 209(f) for the federal Juvenile Justice and Delinquency Prevention Act (JJDPA). The complete BSCC inspection report is enclosed and consists of: this transmittal letter; the Title 15 Procedures Checklist outlining applicable minimum standards; a Physical Plant Evaluation outlining Title 24 requirements for design; and, a Living Area Space Evaluation summarizing the physical plant configuration and showing the capacity of the facility. Refer to the Title 15 Procedures Checklist for indication of compliance status and evidence used to determine compliance. LOCAL INSPECTIONS In addition to the biennial inspection by the BSCC, inspections are also required annually by the County Health Officer and biennially by the State Fire Marshal or an authorized representative (Health and Safety Code Sections 101045 and 13146.1). Please consider our report in conjunction with the reports from the County Health Officer and the respective fire authorities for a comprehensive perspective of your facilities. Local inspection reports are forwarded to your office under a separate cover. 5641 5660 5665 Sonoma LTR 18-20 Mark Essick, Sheriff Sonoma County Sheriff’s Office Page 2 Inspection Date Fire and Life Safety November 8 2019 Medical and Mental Health April, 2019 Nutritional Health April, 2019 Environmental Health April, 2019 Each of the local inspections were current and free of any compliance issues. BSCC INSPECTION The inspection consisted of a review of the Sonoma County Sheriff’s Office Custody Policy and Procedures Manual, a site visit to review operations, physical plant and relevant documentation, and interviews with administration, facility staff, inmates and collaborative partners. Title 15, CCR Inspection Our evaluation consisted of reviewing only those policies and procedures related specifically to the applicable regulations included in Title 15, CCR.1 We found the final item of noncompliance at the Main Adult Detention Facility: Title 15, Section 1056 Use of Sobering Cells: Although policy is consistent with regulation, in practice, timely visual observation and approvals for placement were not within the timelines specified in policy. Please refer to the Procedures Checklist for detailed information. Title 24, CCR Physical Plant There were no changes made to the physical plant and your rated capacity remains the same. During our inspection of your physical plant, we found no items of noncompliance. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring The BSCC monitors local detention facilities for compliance with the JJDPA; minors are not held in these facilities. Corrective Action Plan If you choose to address the noncompliance issues noted above, please provide corrective action so that we may update our files to indicate compliance. This concludes our inspection report for the 2018-2020 biennial inspection cycle of the Sonoma County Jail and Court Holding Facilities. We would like to express our gratitude to Lieutenant Michael Merchan, Sergeant Melissa Parmenter, and Deputies Melissa Burroughs 1 BSCC does not review all policies and procedures. We do not “approve” policies and procedures nor do we review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate. 5641 5660 5665 Sonoma LTR 18-20 Mark Essick, Sheriff Sonoma County Sheriff’s Office Page 3 and Miranda Garihan for their assistance and dedication to maintaining Title 15 and Title 24 compliance. We look forward to working with you in the future to provide technical assistance. If you should have any questions, please contact me at (916) 916-322-8081 or by email at Kim.Moule@bscc.ca.gov. Sincerely, Kimberly Moule, CJM Field Representative Facilities Standards and Operations Division cc: Presiding Judge, Sonoma County* Chair, Board of Supervisors, Sonoma County* County Administrator, Sonoma County* Lieutenant Michael Merchan, Sonoma County Sheriff’s Office * Complete copies of this inspection are available upon request and at www.bscc.ca.gov 5641 5660 5665 Sonoma LTR 18-20 TYPE II AND III FACILITIES Board of State and Community Corrections PROCEDURES1 BSCC Code: 5641 5660 FACILITY NAME: Sonoma County Main Adult Detention Facility and Sonoma FACILITY TYPE: II County North County Detention Facility PERSON(S) INTERVIEWED: Lieutenant Mike Merchen, Sergeant Melissa Parmenter, Deputy Melissa Burroughs and Deputy Miranda Garihan FACILITY NAME: Sonoma County North Detention Facility FIELD REPRESENTATIVE: Kimberly Moule DATE: January 23, 2020 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1020 CORRECTIONS OFFICER CORE COURSE2 1020 Training Records STC records indicate that all required training (a) In addition to the provisions of California Penal Code is current. Section 831.5, all custodial personnel of a Type I, II, III, or ☒ ☐ ☐ IV facility shall successfully complete the “Corrections Officer Core Course” as described in Section 179 of Title 15, CCR, within one year from the date of assignment. (b) Custodial Personnel who have successfully completed STC records indicate that all required training the course of instruction required by Penal Code Section is current. 832.3 shall also successfully complete the “Corrections ☒ ☐ ☐ Officer Basic Academy Supplemental Core Course” as described in Section 180 of Title 15, CCR, within one year from the date of assignment. 1021 JAIL SUPERVISORY TRAINING All supervisors have completed P.O.S.T. Supervisors Training. Prior to assuming supervisory duties, jail supervisors shall ☒ ☐ ☐ complete the core training requirements pursuant to Section 1020, Corrections Officer Core Course. In addition, supervisory personnel of any Type I, II, III or IV jail shall also be required to complete either the STC Supervisory Course (as described in Section 181, Title 15, ☒ ☐ ☐ CCR) or the POST supervisory course within one year from date of assignment. 1023 JAIL MANAGEMENT TRAINING All jail managers have completed P.O.S.T. Management Training. Managerial personnel of any Type I, II, III or IV jail shall be required to complete either the STC management course (as ☒ ☐ ☐ described in Section 182, Title 15, CCR) or the POST management course within one year from date of assignment. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 4 for the complete list and text of regulations. 2 For STC participating agencies, consistency with training sections 1020, 1023 & 1025 is annually assessed by the STC Division. Unless otherwise indicated, the regulatory intent is for training to occur within one year from the date of assignment. 5641 5660 Sonoma II PRO 18-20 - 1 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1025 CONTINUING PROFESSIONAL TRAINING Continued professional training is provided with daily training bulletins, annually during in-service training, attending local, regional With the exception of any year that a core training module is successfully completed, all facility/system administrators, ☒ ☐ ☐ and statewide conferences, symposiums and meetings. managers, supervisors, and custody personnel of a Type I, II, III, or IV facility shall successfully complete the “annual required training” specified in Section 184 of Title 15, CCR. 1027 NUMBER OF PERSONNEL Staff Scheduling Detention Division 13.02.09 Access Shift Log A sufficient number of personnel shall be employed in each Shift rosters were reviewed and reflected that ☒ ☐ ☐ local detention facility to ensure the implementation and sufficient numbers of personnel were operation of the programs and activities required by these assigned to each shift. regulations. Whenever there is an inmate in custody, there shall be at Verified least one employee on duty at all times in a local detention facility or in the building which houses a local detention ☒ ☐ ☐ facility who shall be immediately available and accessible to inmates in the event of an emergency. Such an employee shall not have any other duties which Verified would conflict with the supervision and care of inmates in ☒ ☐ ☐ the event of an emergency. Whenever one or more female inmates are in custody, there Of the shift rosters reviewed, there was shall be at least one female employee who shall be female staffing assigned to each shift. ☒ ☐ ☐ immediately available and accessible to such females. Note: Reference PC§ 4021. To determine if there is a sufficient number of personnel for Staff Scheduling DD 13.02.09 a specific facility, the facility administrator shall prepare and retain a staffing plan indicating the personnel assigned in the facility and their duties. Such a staffing plan shall be ☒ ☐ ☐ reviewed by the Board staff at the time of their biennial inspection. The results of such a review and recommendations shall be reported to the local jurisdiction having fiscal responsibility for the facility. 1027.5 SAFETY CHECKS 1027.5 Safety Checks A sampling of hourly safety checks was Safety checks shall be conducted at least hourly through ☒ ☐ ☐ reviewed and were for the most part timely. direct visual observation of all inmates. There shall be no There were some occurrences of late checks more than a 60-minute lapse between safety checks. during shift change. The agency will address this issue through training. There is a written plan that includes the documentation of Facility Rounds Detention Division 16.11.1 routine safety checks. The policy states, “Rounds shall be conducted a minimum of twice every hour.” ☒ ☐ ☐ The “Pipe” system is used at MADF and Supervisors review the Rounds Activity Tracking System (RATS) Inspection Log once a shift. 1028 1028 FIRE AND LIFE SAFETY STAFF 1032 Biennial Fire and Life Safety Inspection 1032 Monthly Fire and Life Safety Inspections Pursuant to Penal Code Section 6030(c), whenever there is Monthly inspections were reviewed during the ☒ ☐ ☐ an inmate in custody, there shall be at least one person on inspection. There were two months missing. duty at all times who meets the training standards When these required inspections are absent, established by the BSCC for general fire and life safety. the agency is noncompliant for those month. The facility manager shall ensure that there is at least one Fire Prevention Plan 4.09.04 person on duty who trained in fire and life safety procedures ☒ ☐ ☐ Emergencies – Fire 9.07.14 that relate specifically to the facility. All staff are trained in fire and life safety. 5641 5660 Sonoma II PRO 18-20 - 2 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1029 POLICY AND PROCEDURES MANUAL 3 1029 POLICY & PROCEDURE MANUAL Operational Manuals, Procedures and Orders Facility administrator(s) shall develop and publish a manual DD 2.04.08 of policy and procedures for the facility. The policy and Policy and Procedures Manual – Maintenance procedures manual shall address all applicable Title 15 and and Use DD 6.06.04 Title 24 regulations and shall be comprehensively reviewed An Office Wide (OW) Manual serves all and updated at least every two years. Such a manual shall be Sheriff’s Divisions. A Detention Division made available to all employees. (DD) Manual serves both facilities. ☒ ☐ ☐ Additionally, each facility has a facility- The policies and procedures required in subsections (a)(6) specific manual (MADF, NCDF). and (a)(7) may be placed in a separate manual to ensure confidentiality. Subsections c and d do not apply and have been deleted. (a) The manual for Temporary Holding, Type I, II, and III facilities shall provide for, but not be limited to, the following: (1) Table of organization, including channels of Organizational Structure and Responsibility communications. ☒ ☐ ☐ OW 1.03.10 Reviewed at the time of inspection. (2) Inspections and operations reviews by the facility Audit DD 3.05.10 administrator/manager. Housekeeping – Facility Inspections MADF ☒ ☐ ☐ 8.04.02 Housekeeping – Facility Inspections NCDF 4.05.08 (3) Policy on the use of force. Forced Cell Removals DD 3.10.07 Use of Force OW 1.04.11 Use of Force – Less Lethal Control Devices ☒ ☐ ☐ DD 4.03.10 Use of Force – Chemical Agents DD 10.04.08 Use of Force – Taser DD 6.10.09 (4) Policy on the use of restraint equipment, including the Restraint Chair Use DD 18.06.12 restraint of pregnant inmates as referenced in Penal Code Restraint Equipment – Use and Locations DD Section 3407. 10.02.13 – 4.0.I ☒ ☐ ☐ This policy states, “an inmate known to be pregnant, or in recovery after delivery shall not be restrained by the use of leg irons, waist chains, or handcuffs behind the body.” (5) Procedure and criteria for screening newly received Releases – Bail DD 10.07.11 inmates for release per Penal Code sections 849(b)(2) and Releases – General Procedures DD 14.04.14 853.6, and any other such processes as the facility Release to Other Agencies DD 14.12.10 administrator is empowered to use. ☒ ☐ ☐ Booking – General Procedures OW 22.5.15 Releases – Detainees 849 PC 10.1.02 Releases – Citations MADF 5.3.99 Releases – Citations NCDF 3.06.97 (6) Security and control including: ☒ ☐ ☐ (A) physical counts of inmates, ☒ ☐ ☐ Counts – Inmate DD 12.07.11 (B) searches of the facility and inmates, Cell/Bunk Assignments and Inspections DD ☒ ☐ ☐ 8.12.08 Booking – Dress In DD 16.12.08 3 Procedures related to security and emergency response may be in a separate manual to ensure confidentiality by limiting general access. 5641 5660 Sonoma II PRO 18-20 - 3 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) contraband control, and, Booking – Dress In DD 16.12.08 Cell/Bunk Assignments and Inspections DD 8.12.08 ☒ ☐ ☐ Contraband and Evidence – Collection, Storage, and Disposition DD 11.12.10 Orientation – Inmate DD 14.07.10 (D) key control. ☒ ☐ ☐ Key Control DD 8.07.11 Each facility administrator shall, at least annually, review, 1029 Policy and Procedure Manual evaluate, and make a record of security measures. The review 1069 Inmate Orientation and evaluation shall include internal and external security ☒ ☐ ☐ Annual Security Review – DD 01.05.10 measures of the facility including security measures specific to prevention of sexual abuse and sexual harassment. (7) Emergency procedures include: Reviewed and verified (A) fire suppression preplan as required by section ☒ ☐ ☐ 1032 of these regulations; (B) escape, disturbances, and the taking of hostages; Emergencies – Escape MADF 7.07.00 Emergencies – Escape NCDF 7.03.02 ☒ ☐ ☐ Emergencies – Hostages MADF 5.02.98 Emergencies – Hostages NCDF 3.03.96 (C) mass arrests; Booking - Mass Arrests MADF ☒ ☐ ☐ Booking – Mass Arrests NCDF (D) natural disasters; Emergencies – Response Procedures and Post Emergency Critiques 04.11.11 Emergencies – Toxic Chemical Spills DD ☒ ☐ ☐ 04.11.11 Emergencies – Power Failure and Earthquake DD 05.11.11 (E) periodic testing of emergency equipment; and, Emergencies – Power Failure and Earthquake ☒ ☐ ☐ DD 05.11.11 (F) storage, issue, and use of weapons, ammunition, Locker Assignments DD 4.01.10 chemical agents, and related security devices. ☒ ☐ ☐ Use of Force – Less Lethal Control Devices DD 4.03.10 (8) Suicide Prevention. Mental Health – Suicide Prevention DD ☒ ☐ ☐ 3.06.10 (9) Segregation of Inmates. Classification – Administrative Segregation ☒ ☐ ☐ Placements DD 4.11.09 (10) Zero tolerance in the prevention of sexual abuse and Separate PREA policy reviewed. ☒ ☐ ☐ sexual harassment. (11) Policy and procedure to detect, prevent, and respond Separate PREA policy reviewed. to retaliation against any staff or inmate after reporting ☒ ☐ ☐ any abuse. (e) The manual for Temporary Holding, Court Holding, Separate PREA policy reviewed. Type I, II, III, and IV facilities shall provide for, but not be limited to, the following: (1) multiple internal ways for inmates to privately report sexual abuse and sexual harassment, retaliation by other ☒ ☐ ☐ inmates or staff for reporting sexual abuse and sexual harassment, and staff neglect or violation of responsibilities that may have contributed to such incidents, 5641 5660 Sonoma II PRO 18-20 - 4 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (2) a method for uninvolved inmates, family, Separate PREA policy reviewed. community members, and other interested third-parties to report sexual abuse or sexual harassment. The ☒ ☐ ☐ method for reporting shall be publicly posted at the facility. 1030 SUICIDE PREVENTION PROGRAM Reviewed and confirmed The facility shall have a comprehensive written suicide During Physical plant inspection, there were prevention program developed by the facility administrator, bunks and desks with gaps between the ☒ ☐ ☐ in conjunction with the health authority and mental health fixture and wall. The agency was noticed and director, to identify, monitor, and provide treatment to those are planning to eliminate the gaps as a suicide inmates who present a suicide risk. The program shall prevention measure. include the following: (a) Suicide prevention training for all staff that have direct ☒ ☐ ☐ contact with inmates. (b) Intake screening for suicide risk immediately upon ☒ ☐ ☐ intake and prior to housing assignment. (c) Provisions facilitating communication among arresting/transporting officers, facility staff, medical and ☒ ☐ ☐ mental health personnel in relation to suicide risk. (d) Housing recommendations for inmates at risk of suicide. ☒ ☐ ☐ (e) Supervision depending on level of suicide risk. ☒ ☐ ☐ (f) Suicide attempt and suicide intervention policies and ☒ ☐ ☐ procedures. (g) Provisions for reporting suicides and suicides attempts. ☒ ☐ ☐ (h) Multi-disciplinary administrative review of suicides and attempted suicides as defined by the facility ☒ ☐ ☐ administrator. 1032 FIRE SUPPRESSION PREPLANNING Fire Prevention Plan MADF 4.09.04 Fire and Life Safety Inspections MADF Pursuant to Penal Code Section 6031.1(b), the facility 3.09.05 administrator shall consult with the local fire department Fire and Life Safety Equipment having jurisdiction over the facility, with the State Fire ☒ ☐ ☐ Inspection/Maintenance NCDF 3.09.96 Marshal, or both, in developing a plan for fire suppression Emergencies – Fire DD 9.07.14 which shall include, but not be limited to: Joint reviews are documented on a cover sheet to ensure the plan is current. Monthly fire drills. (a) a fire suppression pre-plan developed with the local fire Reviewed and verified department to be included as part of the policy and procedures ☒ ☐ ☐ manual (Title 15, California Code of Regulations Section 1029); (b) regular fire prevention inspections by facility staff on a Reviewed and verified monthly basis with two-year retention of the inspection ☒ ☐ ☐ record; (c) fire prevention inspections as required by Health and Reviewed and verified Safety Code Section 13146.1(a) and (b) which requires ☒ ☐ ☐ inspections at least once every two years; (d) an evacuation plan; and, ☒ ☐ Emergencies – Evacuation DD 10.09.10 (e) a plan for the emergency housing of inmates in the case of Emergencies – Evacuation DD 10.09.10 ☒ ☐ fire. 5641 5660 Sonoma II PRO 18-20 - 5 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1040 POPULATION ACCOUNTING Jail populations and demographics are entered and maintained in the agency JMS system. Each facility administrator shall maintain an inmate ☒ ☐ ☐ demographics accounting system which reflects the monthly average daily population of sentenced and non-sentenced inmates by categories of male, female and juvenile. Facility administrators shall provide the BSCC with Verified that all information submitted to the applicable inmate demographic information as described in ☒ ☐ ☐ BSCC JPS is up to date. the Jail Profile Survey. 1041 INMATE RECORDS Records Management – Classification and “D” Files DD 8.02. (a) Each facility administrator of a Type I, II, III or IV Inmate records are entered and maintained in facility shall develop written policies and procedures for the the agency JMS system. maintenance of individual inmate records which shall ☒ ☐ ☐ include, but not be limited to, intake information, personal property receipts, commitment papers, court orders, reports of disciplinary actions taken, medical orders issued by the responsible physician and staff response, and non-medical information regarding disabilities and other limitations. (b) Each facility administrator shall collect accurate, Reviewed and verified. uniform data for every allegation of sexual abuse at facilities under its direct control and from other facilities with which it contracts for the confinement of its inmates. The data ☒ ☐ ☐ collected shall include, at a minimum, the data necessary to satisfy the reporting requirements of 34 U.S.C. section 30303(a)(1) (federal survey on sexual violence). 1044 INCIDENT REPORTS Activity Logging DD 4.07.14 Incident Reports DD 11.07.08 Each facility administrator shall develop written policies and A sampling of written incident reports was procedures for the maintenance of written records and ☒ ☐ ☐ reviewed and were found to be detailed, reporting of all incidents which result in physical harm, or written in clear language and are submitted in serious threat of physical harm, to an employee or inmate of a timely manner. a detention facility or other person. Such records shall include the names of the persons Reviewed and verified. involved, a description of the incident, the actions taken, and ☒ ☐ ☐ the date and time of the occurrence. Such a written record shall be prepared by the staff assigned Reviewed and verified. to investigate the incident and submitted to the facility ☒ ☐ ☐ manager or his/her designee. 1045 PUBLIC INFORMATION PLAN Press Release Policy OW 8.04.15 Release of Records and Information (Public Each facility administrator of a Type I, II, III or IV facility Information Act) OW 1.12.13 shall develop written policies and procedures for the Release of Inmate Information and Records ☒ ☐ ☐ dissemination of information to the public, to other DD 9.05.11 government agencies, and to the news media. The public and Policies are available on the agency public inmates shall have available for review the following website. material: (a) The Board of State and Community Corrections Reviewed and verified. Minimum Standards for Local Detention Facilities as found ☒ ☐ ☐ in Title 15 of the California Code of Regulations. (b) Facility rules and procedures affecting inmates as Reviewed and verified. ☒ ☐ ☐ specified in sections: (1) 1045, Public Information Plan ☒ ☐ ☐ (2) 1061, Inmate Education Plan ☒ ☐ ☐ (3) 1062, Visiting ☒ ☐ ☐ 5641 5660 Sonoma II PRO 18-20 - 6 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) 1063, Correspondence ☒ ☐ ☐ (5) 1064, Library Service ☒ ☐ ☐ (6) 1065, Exercise and Recreation ☒ ☐ ☐ (7) 1066, Books, Newspapers, Periodicals and Writings ☒ ☐ ☐ (8) 1067, Access to Telephone ☒ ☐ ☐ (9) 1068, Access to Courts and Counsel ☒ ☐ ☐ (10) 1069, Inmate Orientation ☒ ☐ ☐ (11) 1070, Individual/Family Service Programs ☒ ☐ ☐ (12) 1071, Voting ☒ ☐ ☐ (13) 1072, Religious Observance ☒ ☐ ☐ (14) 1073, Inmate Grievance Procedure ☒ ☐ ☐ (15) 1080, Rules and Disciplinary Penalties ☒ ☐ ☐ (16) 1081, Plan for Inmate Discipline ☒ ☐ ☐ (17) 1082, Forms of Discipline ☒ ☐ ☐ (18) 1083, Limitations on Discipline ☒ ☐ ☐ (19) 1200, Responsibility for Health Care Services ☒ ☐ ☐ 1046 DEATH IN CUSTODY Critical Incident – Injury, Death and Notification Procedures DD 2.11.10 (a) Death in Custody Reviews for Adults and Minors. The facility administrator, in cooperation with the health administrator, shall develop written policy and procedures ☒ ☐ ☐ to ensure that there is an initial review of every in-custody death within 30 days. The review team shall include the facility administrator and/or the facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. Deaths shall be reviewed to determine the appropriateness of clinical care; whether changes to policies, procedures, or ☒ ☐ ☐ practices are warranted; and to identify issues that require further study. (b) Death of a Minor Minors are not held in these facilities. In any case in which a minor dies while detained in a jail, ☐ ☐ ☒ lockup, or court holding facility: (1) The administrator of the facility shall provide to the Board a copy of the report submitted to the Attorney General under Government Code Section 12525. A copy ☐ ☐ ☒ of the report shall be submitted within 10 calendar days after the death. (2) Upon receipt of a report of death of a minor from the administrator, the Board may within 30 calendar days inspect and evaluate the jail, lockup, or court holding ☐ ☐ ☒ facility pursuant to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. 5641 5660 Sonoma II PRO 18-20 - 7 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1050 CLASSIFICATION PLAN Classification DD 3.02.09 Classification – Administrative Segregation (a) Each administrator of a temporary holding, Type I, II, or Placements DD 4.11.09 III facility shall develop and implement a written Classification – Primary Classification DD classification plan designed to properly assign inmates to 17.02.15 housing units and activities according to the categories of sex, Classification/Health Services Inputs DD age, criminal sophistication, seriousness of crime charged, 6.02.09 physical or mental health needs, assaultive/non-assaultive Classification – Appeals DD 5.02.09 behavior, risk of being sexually abused, or sexually harassed ☒ ☐ ☐ and other criteria which will provide for the safety of the A sampling of the classification screening inmates and staff. Such housing unit assignment shall be instrument (Decision Tree) used was accomplished to the extent possible within the limits of the reviewed and was found to be comprehensive available number of distinct housing units or cells in a facility. and contain all required considerations. The written classification plan shall be based on objective criteria and include receiving screening performed at the time of intake by trained personnel, and a record of each inmate's classification level, housing restrictions, and housing assignments. Each administrator of a Type II or III facility shall establish Of the sampling reviewed, there were no and implement a classification system which will include the appeals. During interviews with inmates, all use of classification officers or a classification committee in were aware of how to appeal if they were not order to properly assign inmates to housing, work, satisfied with their classification status. rehabilitation programs, and leisure activities. Such a plan shall include the use of as much information as is available about the inmate and from the inmate and shall provide for ☒ ☐ ☐ a channel of appeal by the inmate to the facility administrator or designee. An inmate who has been sentenced to more than 60 days may request a review of his classification plan no more often than 30 days from his last review. Subsection b does not apply and has been deleted. (c) In deciding whether to assign an inmate to a housing area Classification – Appeals DD 5.02.09 for male or female inmates, and in making other housing and Classification – DD 3.02.09 programming assignments, the agency shall consider on a case-by-case basis whether a placement would ensure the ☒ ☐ ☐ inmate's health and safety, and whether the placement would present management or security problems. An inmate's own views with respect to his or her own safety shall be given serious consideration. 1051 COMMUNICABLE DISEASES Booking – Pre-Booking, Medical/Mental Health Screening DD 11.05.09 The facility administrator, in cooperation with the Classification/Health Services Inputs DD responsible physician, shall develop written policies and ☒ ☐ ☐ 6.02.09 procedures specifying those symptoms that require Communicable Diseases – Inmate Handling segregation of an inmate until a medical evaluation is and Exposure Plan DD 01.08.08 completed. At the time of intake into the facility, an inquiry shall be Booking – Pre-Booking Medical/Mental made of the person being booked as to whether or not he/she Health Screening DD 11.05.09 has or has had any communicable diseases, such as tuberculosis or has observable symptoms of tuberculosis or ☒ ☐ ☐ any other communicable diseases, or other special medical problem identified by the health authority. The response shall be noted on the booking form and/or screening device. 5641 5660 Sonoma II PRO 18-20 - 8 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1052 MENTALLY DISORDERED INMATES Booking – Pre-Booking Medical/Mental Health Screening DD 11.05.09 The facility administrator, in cooperation with the ☐ ☐ ☐ responsible physician, shall develop written policies and procedures to identify and evaluate all mentally disordered inmates, and may include telehealth. If an evaluation from medical or mental health staff is not The agency uses WellPath Health Care readily available, an inmate shall be considered mentally Services and has 24-hour coverage. disordered for the purpose of this section if he or she appears to be a danger to himself/herself or others or if he/she appears gravely disabled. ☒ ☐ ☐ An evaluation from medical or mental health staff shall be secured within 24 hours of identification or at the next daily sick call, whichever is earliest. Segregation may be used if necessary to protect the safety of ☒ ☐ ☐ the inmate or others. 1053 ADMINISTRATIVE SEGREGATION Administrative Segregation Operations DD 04.07.06 Except in Type IV facilities, each facility administrator shall Classification DD 3.02.09 develop written policies and procedures which provide for Classification – Administrative Segregation the administrative segregation of inmates who are Placements DD 4.1109 determined to be prone to: promote activity or behavior that Lockdowns – DD 06.06.12 is criminal in nature or disruptive to facility operations; demonstrate influence over other inmates, including influence to promote or direct action or behavior that is ☒ ☐ ☐ Although there were no submitted appeals within the sampling reviewed, inmates are criminal in nature or disruptive to the safety and security of aware that they can appeal their classification other inmates or facility staff, as well as to the safe operation or housing by submitting an inmate request of the facility; escape; assault, attempted assault, or form. This hearing will be conducted by the participation in a conspiracy to assault or harm other inmates Classification Sergeant and the inmate will be or facility staff; or likely to need protection from other notified of the decision in writing within 14 inmates, if such administrative segregation is determined to days. be necessary in order to obtain the objective of protecting the welfare of inmates and staff. Administrative segregation shall consist of separate and Verified through inmate interviews and secure housing but shall not involve any other deprivation of inspection of the physical plant. ☒ ☐ ☐ privileges than is necessary to obtain the objective of protecting the inmates and staff. 1055 USE OF SAFETY CELL Safety Cell Use MADF 20.06.12 – Safety Cell Use The safety cell described in Title 24, Part 2, Section ☐ ☐ ☐ 1231.2.5, shall be used to hold only those inmates who There are no safety cells at NCDF. display behavior which results in the destruction of property or reveals an intent to cause physical harm to self or others. The facility administrator, in cooperation with the Safety Cell Use MADF 20.06.12 responsible physician, shall develop written policies and ☒ ☐ ☐ procedures governing safety cell use and may delegate authority to place an inmate in a safety cell to a physician. In no case shall the safety cell be used for punishment or as Verified ☒ ☐ ☐ a substitute for treatment. An inmate shall be placed in a safety cell only with the Policy states, “The Facility Manger or Watch approval of the facility manager or designee, or responsible Commander must approve all safety cell ☒ ☐ ☐ health care staff; continued retention shall be reviewed a placements. minimum of every four hours. 5641 5660 Sonoma II PRO 18-20 - 9 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS A medical assessment shall be completed within a maximum A sampling of safety cell logs was reviewed of 12 hours of placement in the safety cell or at the next daily ☒ ☐ ☐ and reflected that medical assessment occurs sick call, whichever is earliest. generally at the time of placement. The inmate shall be medically cleared for continued In the sampling of safety cell logs reviewed, retention every 24 hours thereafter. ☒ ☐ ☐ there were no instances of an inmate remaining in a safety cell beyond 24 hours. The facility manager, designee or responsible health care Verified that this is occurring. staff shall obtain a mental health opinion/consultation with ☒ ☐ ☐ responsible health care staff on placement and retention, which shall be secured within 12 hours of placement. Direct visual observation shall be conducted at least twice A sampling of safety cell logs was reviewed every thirty minutes. Such observation shall be documented. and reflected some late checks. It appears that ☒ ☐ ☐ this is occurring primarily at shift change. The agency will address this as a training issue. Procedures shall be established to assure administration of The agency will review their log for possible necessary nutrition and fluids. modifications to include specific fields to ☒ ☐ ☐ prompt staff to articulate when nutrition and fluids are offered. Inmates shall be allowed to retain sufficient clothing, or be Verified provided with a suitably designed “safety garment,” to provide for their personal privacy unless specific identifiable ☒ ☐ ☐ risks to the inmate's safety or to the security of the facility are documented. 1056 USE OF SOBERING CELL Sobering Cell Use MADF 6.05.08 The sobering cell described in Title 24, Part 2, Section 1231.2.4, shall be used for the holding of inmates who are a ☒ ☒ ☐ threat to their own safety or the safety of others due to their state of intoxication and pursuant to written policies and procedures developed by the facility administrator. Such inmates shall be removed from the sobering cell as they are able to continue in the processing. ☒ ☐ ☐ In no case shall an inmate remain in a sobering cell over six A sampling of the Sobering Cell In/Out hours without an evaluation by a medical staff person or an sheets was reviewed and this is not occurring. evaluation by custody staff, pursuant to written medical ☒ ☐ ☐ procedures in accordance with section 1213 of these regulations, to determine whether the prisoner has an urgent medical problem. At 12 hours from the time of placement, all inmates will Of the sampling reviewed, inmates do not receive an evaluation by responsible health care staff. remain in sobering cells beyond 12 hours. ☒ ☐ ☐ Intermittent direct visual observation of inmates held in the Sobering Cell Use MADF 6.05.08 sobering cell shall be conducted no less than every half hour. There are no sobering cells at NCDF Such observation shall be documented. A sampling of the Sobering Cell In/Out sheets from the MADF was reviewed and many of the sheets did not contain timely ☐ ☒ ☐ approvals or supervisor sign offs. The agency will approach this from a training perspective. When these approvals and necessary signoffs are absent or late, the agency is not compliant with this regulation. 5641 5660 Sonoma II PRO 18-20 - 10 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1057 DEVELOPMENTALLY DISABLED Classification/Health Services Inputs DD INMATES 6.02.09 Booking – Pre-Booking Medical/Mental The facility administrator, in cooperation with the Health Screening DD 11.05.09 ☒ ☐ ☐ responsible physician, shall develop written policies and Mental Health Services and Treatment procedures for the identification and evaluation, appropriate MADF 2.05.93 classification and housing, protection, and Mental health Services and Treatment NCDF nondiscrimination of all developmentally disabled inmates. 1.11.93 The health authority or designee shall contact the regional North Bay Regional Center center on any inmate suspected or confirmed to be Mental Health Services and Treatment developmentally disabled for the purposes of diagnosis ☒ ☐ ☐ MADF 2.05.93 and/or treatment within 24 hours of such determination, Mental health Services and Treatment NCDF excluding holidays and weekends. 1.11.93 1058 USE OF RESTRAINT DEVICES Restraint Chair Use DD 18.06.12 Restraint Equipment – Use and Locations DD The facility administrator, in cooperation with the 10.02.13 responsible physician, shall develop written policies and ☒ ☐ ☐ procedures for the use of restraint devices and may delegate authority to place an inmate in restraints to a responsible health care staff. In addition to the areas specifically outlined in this regulation, at a minimum, the policy shall address the ☒ ☐ ☐ following areas: acceptable restraint devices; signs or symptoms which should result in immediate Restraint Chair Use DD 18.06.12 medical/mental health referral; ☒ ☐ ☐ Restraint Equipment – Use and Locations DD 10.02.13 availability of cardiopulmonary resuscitation equipment; Emergency Medical Policy 6.12.11 ☒ ☐ ☐ AED Policy OW 2.7.15 protective housing of restrained persons; Restraint Equipment – Use and Locations DD ☒ ☐ ☐ 10.02.13 – 4.0.D provision for hydration and sanitation needs; and Restraint Chair Use DD 18.06.12 – 5.2.E Documentation for the provision of hydration, ☒ ☐ ☐ sanitation needs and exercising of extremities was detailed and timely. exercising of extremities. ☒ ☐ ☐ In no case shall restraints be used for punishment or as a ☒ ☐ ☐ substitute for treatment. Restraint devices shall only be used on inmates who display Restraint Chair Use DD 18.06.12 – 4.0.A and behavior which results in the destruction of property or 4.1 reveal an intent to cause physical harm to self or others. Restraint Equipment – Use and Locations DD Restraint devices include any devices which immobilize an 10.02.13 inmate's extremities and/or prevent the inmate from being ☒ ☐ ☐ ambulatory. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the disordered behavior. 5641 5660 Sonoma II PRO 18-20 - 11 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Inmates shall be placed in restraints only with the approval Restraint Chair Use DD 18.06.12 – 4.1.B, of the facility manager, the facility watch commander, Restraint Chair Use, Recommendations, responsible health care staff; continued retention shall be Authorizations and Approval reviewed a minimum of every hour. Restraint Equipment – Use and Locations DD ☒ ☐ ☐ 10.02.13 A sampling of documentation was reviewed and was found to be well within policy requirements. A medical opinion on placement and retention shall be ☒ ☐ ☐ secured within one hour from the time of placement. A medical assessment shall be completed within four hours Reviewed and verified. ☒ ☐ ☐ of placement. If the facility manager, or designee, in consultation with Of the sampling reviewed, inmates did not responsible health care staff determines that an inmate remain in restraints beyond eight hours. cannot be safely removed from restraints after eight hours, ☒ ☐ ☐ the inmate shall be taken to a medical facility for further evaluation. Direct visual observation shall be conducted at least twice Restraint Chair Use DD 18.06.12 – 4.1.B, every thirty minutes to ensure that the restraints are properly Restraint Chair Use, Recommendations, employed, and to ensure the safety and well-being of the Authorizations and Approval inmate. Such observation shall be documented. Restraint Equipment – Use and Locations DD ☒ ☐ ☐ 10.02.13 A sampling of documentation was reviewed and was found to be well within policy requirements. While in restraint devices all inmates shall be housed alone or in a specified housing area for restrained inmates which ☒ ☐ ☐ makes provisions to protect the inmate from abuse. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used to ☒ ☐ ☐ restrain inmates for security reasons. 1058.5 RESTRAINTS AND PREGNANT INMATES Restraint Chair Use DD 18.06.12 Restraint Equipment – Use and Locations DD The facility administrator, in cooperation with the 10.02.13 responsible physician, shall develop written policies and ☒ ☐ ☐ procedures for the use of restraint devices on pregnant inmates. In accordance with Penal Code 3407 the policy shall include reference to the following: (1) An inmate known to be pregnant or in recovery after Reviewed and verified delivery shall not be restrained by the use of leg irons, waist ☒ ☐ ☐ chains, or handcuffs behind the body. (2) A pregnant inmate in labor, during delivery, or in recovery after delivery, shall not be restrained by the wrists, ☒ ☐ ☐ ankles, or both, unless deemed necessary for the safety and security of the inmate, the staff, or the public. (3) Restraints shall be removed when a professional who is currently responsible for the medical care of a pregnant inmate during a medical emergency, labor, delivery, or ☒ ☐ ☐ recovery after delivery determines that the removal of restraints is medically necessary. (4) Upon confirmation of an inmate's pregnancy, she shall There were no pregnant inmates in custody be advised, orally or in writing, of the standards and policies on the day of inspection. This information is governing pregnant inmates. ☒ ☐ ☐ provided in the inmate orientation handbook and on the inmate tablet. 5641 5660 Sonoma II PRO 18-20 - 12 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1059 USE OF REASONABLE FORCE TO DNA and Forensic Identification Data COLLECT DNA SPECIMENS, SAMPLES, Collection OW 5.01.10 IMPRESSIONS Use of Force OW 1.04.11 Although the agency policy clearly defines (a) Pursuant to Penal Code Section 298.1, authorized law this process, in practice force is not used to enforcement, custodial, or corrections personnel including collect DNA or specimens. If force is ☒ ☐ ☐ peace officers, may employ reasonable force to collect blood necessary, the inmate would be transported to specimens, saliva samples, or thumb or palm print the hospital. impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this regulation, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional ☒ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this regulation. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and include ☒ ☐ ☐ an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the facility watch commander on duty. The authorization shall include information that reflects the fact ☒ ☐ ☐ that the offender was asked to provide the requisite specimen, sample, or impression and refused. (c) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped, including audio. Video shall be directed at the cell extraction event. The videotape shall be retained by the agency for the length of time ☒ ☐ ☐ required by statute. Notwithstanding the use of the video as evidence in a criminal proceeding, the tape shall be retained administratively. 1061 INMATE EDUCATION PROGRAM Programs – Education DD 7.04.08 Programs offered by Sonoma Adult The facility administrator of any Type II or III facility shall ☒ ☐ ☐ Education plan and shall request of appropriate public officials an Basic Education/GED inmate education program. English as a Second Language (ESL) When such services are not made available by the appropriate public officials, then the facility administrator ☒ ☐ ☐ shall develop and implement an education program with available resources. Such a plan shall provide for the voluntary academic and/or Vocational programming is available at ☒ ☐ ☐ vocational education of housed inmates. NCDF. Reasonable criteria for program eligibility shall be established and an inmate may be excluded or removed ☒ ☐ ☐ based on sound security practices or failure to abide by facility rules and regulations. 5641 5660 Sonoma II PRO 18-20 - 13 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1062 VISITING Visiting – DD 20.09.13 (a) The facility administrator shall develop written policies ☒ ☐ ☐ and procedures for inmate visiting which shall provide for as many visits and visitors as facility schedules, space, and number of personnel will allow. (TYPE II ONLY) Verified All inmates in Type II facilities are allowed at least two ☒ ☐ ☐ visits totaling at least one hour per inmate each week. (TYPE III ONLY) Inmates in Type III facilities are allowed one or more ☐ ☐ ☒ visits, totaling at least one hour per week. (c) The visiting policies developed pursuant to this section Verified shall include provision for visitation by minor children of ☒ ☐ ☐ the inmate. (d) Video visitation may be used to supplement existing Onsite video visitation is offered at MADF visitation programs, but shall not be used to fulfill the only. ☒ ☐ ☐ requirements of this section if in-person visitation is requested by an inmate. (e) Facilities shall not charge for visitation when visitors are Verified onsite and participating in either in-person or video ☒ ☐ ☐ visitation. For purposes of this subsection, “onsite” is defined as the location where the inmate is housed. (f) Subdivision (d) shall not apply to facilities which (1) exclusively used video visitation prior to January 1, 2017 or ☐ ☐ ☒ (2) had been designed without in-person visitation space and conditionally awarded by the Board prior to June 27, 2017. (g) If a local detention facility offered video visitation only as of January 1, 2017, the first hour of remote video ☐ ☐ ☒ visitation per week shall be offered free of charge. Types and availability of visitation, including: Note: Reference PC § 6031.1 (June 2017) Mode of visitation; MADF: In person with barrier Onsite Video visitation NCDF: In person contact visitation Visitation hours; MADF: 1015-2150 hrs. NCDF: 0800-2130 hrs. Time inmates are allowed for visitation; and, MADF: Sat-Wed/ Two 30 min visits per week NCDF: Sat-Thurs/Min of two 30 min visits per week, inmate workers receive extra visits. Any restrictions on inmate visitation. Disciplinary sanctions Classification Medical 1063 CORRESPONDENCE Mail – Inmate DD 20.11.10 ☒ ☐ ☐ The facility administrator shall develop written policies and procedures for inmate correspondence which provide that: (a) there is no limitation on the volume of mail that an inmate Excessive mail may be placed onto the inmates ☒ ☐ ☐ may send or receive; personal stored property. (b) inmate correspondence may be read when there is a During staff interviews, staff advised that valid security reason and the facility manager or his/her they will scan inmate mail when a valid risk ☒ ☐ ☐ designee approves; to security exists and only with permission of their supervisor. 5641 5660 Sonoma II PRO 18-20 - 14 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) jail staff shall not review inmate correspondence to or Verified through interviews with staff and from state and federal courts, any member of the State Bar inmates. or holder of public office, and the State Board of State and Community Corrections; however, jail authorities may ☒ ☐ ☐ open and inspect such mail only to search for contraband, cash, checks, or money orders and in the presence of the inmate; (d) inmates may correspond, confidentially, with the Verified through interviews with inmates. ☒ ☐ ☐ facility manager or the facility administrator; and, (e) those inmates who are without funds shall be permitted Verified at least two postage paid envelopes and two sheets of paper each week to permit correspondence with family members ☒ ☐ ☐ and friends but without limitation on the number of postage paid envelopes and sheets of paper to his or her attorney and to the courts. 1064 LIBRARY SERVICES Access to Legal Reference Materials DD 7.12.10 The facility administrator shall develop written policies and Inmate access to legal reference materials is procedures for library service in all Type II, III, and IV provided by Legal Research Associates. facilities. The scope of such service shall be determined by the facility administrator. The library service shall include ☒ ☐ ☐ access to legal reference materials, current information on community services and resources, and religious, educational, and recreational reading material. In Type IV facilities such a program can be either in-house or provided through access to the community. 1065 EXERCISE AND RECREATION Dayroom and Recreation Yard Use DD 16.11.10 (a) The facility administrator of a Type II or III facility shall develop written policies and procedures for an exercise and recreation program, in an area designed for recreation, ☒ ☐ ☐ which will allow a minimum of three hours of exercise distributed over a period of seven days. Such regulations as are reasonable and necessary to protect the facility's security and the inmates' welfare shall be included in such a program. 1066 BOOKS, NEWSPAPERS, PERIODICALS, Mail – Inmate DD 20.11.10 AND WRITINGS The facility administrator of a Type II or III facility shall develop written policies and procedures which will permit ☒ ☐ ☐ inmates to purchase, receive and read any book, newspaper, periodical, or writing accepted for distribution by the United States Postal Service. Nothing herein shall be construed as limiting the right of a facility administrator to: (1) exclude any publications or writings based on any Verified ☒ ☐ ☐ legitimate penological interest; (2) exclude obscene publications or writings, and mail Verified containing information concerning where, how, or from whom such matter may be obtained; and any matter of a character tending to incite murder, arson, riot, violent racism, or any other form of violence; any matter of a ☒ ☐ ☐ character tending to incite crimes against children; any matter concerning unlawful gambling or an unlawful lottery; the manufacture or use of weapons, narcotics, or explosives; or any other unlawful activity; (3) open and inspect any publications or packages Verified ☒ ☐ ☐ received by an inmate; and 5641 5660 Sonoma II PRO 18-20 - 15 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (4) restrict the number of books, newspapers, There are no such restrictions. periodicals, or writings the inmate may have in his/her ☒ ☐ ☐ cell or elsewhere in the facility at one time. 1067 ACCESS TO TELEPHONE Telephone – Inmate DD 18.05.10 All inmates have access to telephones. The facility administrator shall develop written policies and ☒ ☐ ☐ procedures which allow reasonable access to a telephone beyond those telephone calls which are required by Section 851.5 of the Penal Code. 1068 ACCESS TO COURTS AND COUNSEL Pro Per Inmates DD 4.01.11 Mail Inmate DD 20.11.10 The facility administrator shall develop written policies and Consulate Notifications DD 1.11.04 procedures to ensure inmates have access to the court and to ☒ ☐ ☐ Access to Legal Reference Materials DD legal counsel. Such access shall consist of: 7.12.10 Telephone – Inmate DD 18.05.10 Visiting – DD 20.09.13 (a) unlimited mail as provided in Section 1063 of these Verified ☒ ☐ ☐ regulations, and, (b) confidential consultation with attorneys. ☒ ☐ ☐ Verified 1069 INMATE ORIENTATION Orientation – Inmate DD 14.07.10 Inmate orientation is provided with an Inmate In Type II, III, and IV facilities, the facility administrator Orientation Handbook, on an inmate tablet or shall develop written policies and procedures for the ☒ ☐ ☐ verbally by sheriff’s personnel. This implementation of a program reasonably understandable to information is also available on the agency inmates designed to orient a newly received inmate at the website. time of placement in a living area. Such a program shall be published and include, but not be Verified all listed requirements. ☒ ☐ ☐ limited to, the following: (1) correspondence, visiting, and telephone usage rules; ☒ ☐ ☐ (2) rules and disciplinary procedures; ☒ ☐ ☐ (3) inmate grievance procedures; ☒ ☐ ☐ (4) programs and activities available and method of ☒ ☐ ☐ application; (5) medical services; ☒ ☐ ☐ (6) classification/housing assignments; ☒ ☐ ☐ (7) court appearance where scheduled, if known; ☒ ☐ ☐ (8) voting, including registration; and, ☒ ☐ ☐ (9) zero tolerance policy against sexual abuse and ☒ ☐ ☐ sexual harassment. 1070 INDIVIDUAL/FAMILY SERVICE Programs Education DD 7.04.08 PROGRAMS Programs, Enrollment and Removal DD 5.08.06 The facility administrator of a Type II, III, or IV facility shall Programs and Substance Abuse MADF develop written policies and procedures which facilitate 3.07.94 ☒ ☐ ☐ cooperation with appropriate public or private agencies for Programs and Substance Abuse NCDF individual and/or family social service programs for 4.12.03 inmates. Such a program shall utilize the services and Programs – Milestone Performance Credits resources available in the community and may be in the form Job Skills, Life Skills of a resource guide and/or actual service delivery. Starting Point 5641 5660 Sonoma II PRO 18-20 - 16 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS The range and source of such services shall be at the Verified discretion of the facility administrator and may include: (a) risk and needs assessments; (b) best practices in: (1) individual, group and/or family counseling; (2) drug and alcohol abuse counseling; (3) cognitive behavioral interventions; (4) vocational testing and counseling; ☒ ☐ ☐ (5) employment counseling; (c) referral to community resources and programs; (d) reentry planning and service development; (e) legal assistance; (f) regional center services for the developmentally disabled; and, (g) community volunteers. 1071 VOTING Voting – Inmates DD 2.09.04 The facility administrator of a Type I (holding sentenced inmate workers) II, III or IV facility shall develop written ☒ ☐ ☐ policies and procedures whereby the county registrar of voters allows qualified voters to vote in local, state, and federal elections, pursuant to election codes. 1072 RELIGIOUS OBSERVANCES Religious Accommodations and Diets DD 9.11.13 The facility administrator of a Type I, II, III or IV facility ☒ ☐ ☐ shall develop written policies and procedures to provide opportunities for inmates to participate in religious services, practices and counseling on a voluntary basis. 1073 INMATE GRIEVANCE PROCEDURE Grievances DD 9.11.14 Of the sampling of grievances reviewed, they (a) Each administrator of a Type II, III, or IV facility and contained appropriate and timely responses. Type I facilities which hold inmate workers shall develop written policies and procedures whereby any inmate may appeal and have resolved grievances relating to any ☒ ☐ ☐ conditions of confinement, including but not limited to: medical care; classification actions; disciplinary actions; program participation; telephone, mail, and visiting procedures; and food, clothing, and bedding. Such policies and procedures shall include: (1) a grievance form or instructions for registering a Verified through inmate interviews. ☒ ☐ ☐ grievance; (2) resolution of the grievance at the lowest appropriate Verified through review of documentation. ☒ ☐ ☐ staff level; (3) appeal to the next level of review; ☒ ☐ ☐ Verified through review of documentation. (4) written reasons for denial of grievance at each level ☒ ☐ ☐ of review which acts on the grievance; (5) provision for response within a reasonable time ☒ ☐ ☐ limit; and, (6) provision for resolving questions of jurisdiction ☒ ☐ ☐ within the facility. (b) Grievance System Abuse: There was no instance of grievance abuse in The facility may establish written policy and procedure to the sampling of documentation reviewed. ☒ ☐ control the submission of an excessive number of grievances. 5641 5660 Sonoma II PRO 18-20 - 17 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1080 RULES AND DISCIPLINARY PENALTIES Orientation – Inmate DD 14.07.10 Wherever discipline is administered, each facility ☒ ☐ ☐ administrator shall establish written rules and disciplinary penalties to guide inmate conduct. Such rules and disciplinary penalties shall be stated simply Rules are clearly outlined in the inmate and affirmatively, and posted conspicuously in housing units ☒ ☐ ☐ orientation handbook, inmate tablet and on and the booking area or issued to each inmate upon booking. the agency website. For those inmates who are illiterate or unable to read English and Spanish English, and for persons with disabilities, provision shall be made for the jail staff to instruct them verbally or provide ☒ ☐ ☐ them with material in an understandable form regarding jail rules and disciplinary procedures and penalties. 1081 PLAN FOR INMATE DISCIPLINE Discipline – Disciplinary Hearings and Appeals DD 11.01.15 Each facility administrator shall develop written policies and Discipline – Major Violations MADF procedures for inmate discipline. The plan shall include, but ☒ ☐ ☐ 17.05.15 not be limited to, the following elements: Discipline – Major Violations NCDF 13.04.02 Discipline – Minor Violations DD 17.05.15 (a) Temporary Loss of Privileges: For minor acts of non- Officers report imposing temporary loss of conformance or minor violations of facility rules, staff may privileges for minor rule violations. impose a temporary loss of privileges, such as access to ☒ ☐ ☐ television, telephones, commissary, or lockdown for less than 24 hours, provided there is written documentation and supervisory approval. (b) Punitive Actions: Major violations of facility rules or A sampling of disciplinary packets was repetitive minor acts of non-conformance or repetitive minor reviewed and all fell within the requirements violations of facility rules shall be reported in writing by the of this policy. Notice was provided, a hearing staff member observing the act and submitted to the with an uninvolved trained hearing officer disciplinary officer. The consequences of such violations ☒ ☐ ☐ occurs and inmates are present for such may include, but are not limited to: hearings. Written notice of imposed sanctions is provided in all cases and appeal is available. In the sampling of disciplinary sanctions imposed, there were no appeals. 1. Loss of good time/work time. ☒ ☐ ☐ 2. Placement in disciplinary separation. ☒ ☐ ☐ 3. Disciplinary separation diet. ☒ ☐ ☐ 4. Loss of privileges mandated by regulations. ☒ ☐ ☐ A staff member with investigative and punitive authority shall be designated as a disciplinary officer to impose such ☒ ☐ ☐ consequences. Staff shall not participate in disciplinary review if they are ☒ ☐ ☐ involved in the charges. Such charges pending against an inmate shall be acted on with the following provisions and within specified ☒ ☐ ☐ timeframes: 1. A copy of the report, and/or a separate written notice Verified through inmate interviews and of the violation(s), shall be provided to the inmate. ☒ ☐ ☐ documentation review. 5641 5660 Sonoma II PRO 18-20 - 18 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 2. Unless declined by the inmate, a hearing shall be Verified provided no sooner than 24 hours after the report has been submitted to the disciplinary officer and the inmate has been informed of the charges in writing. The hearing ☒ ☐ ☐ may be postponed or continued for a reasonable time through a written waiver by the inmate, or for good cause. 3. The inmate shall be permitted to appear on his/her Verified through inmate interviews. own behalf at the time of hearing and present witnesses and documentary evidence. The inmate shall have ☒ ☐ ☐ access to staff or inmate assistance when the inmate is illiterate or the issues are complex. 4. A charge(s) shall be acted on no later than 72 hours Verified in documentation review. after an inmate has been informed of the charge(s) in ☒ ☐ ☐ writing. 5. Subsequent to final disposition of disciplinary Verified in documentation review. charges by the disciplinary officer, the charges and the ☒ ☐ ☐ action taken shall be reviewed by the facility manager or designee. 6. The inmate shall be advised in a written statement by Verified in documentation review. the fact-finders about the evidence relied on and the ☒ ☐ ☐ reasons for the disciplinary action. A copy of the record shall be kept pursuant to Penal Code Section 4019.5. 7. There shall be a policy of review and appeal to a Verified ☒ ☐ ☐ supervisor on all disciplinary action. (c) Nothing in this section precludes a facility administrator from administratively segregating any inmate from the general population or program for reasons of personal, mental, or physical health, or under any circumstance in ☒ ☐ ☐ which the safety of the inmates, staff, program, or community is endangered, pending disciplinary action or a review as required by Section 1053 of these regulations. (d) Nothing in this section precludes the imposition of conditions or restrictions that reasonably relate to a ☒ ☐ ☐ legitimate, non-punitive administrative purpose. 1082 FORMS OF DISCIPLINE Discipline – Disciplinary Hearings and Appeals DD 11.01.15 The degree of punitive actions taken by the disciplinary Discipline – Major Violations MADF officer shall be directly related to the severity of the rule 17.05.15 infraction. Acceptable forms of discipline shall consist of, Discipline – Major Violations NCDF 13.04.02 but not be limited to, the following: (a) Loss of privileges. (b) Extra work detail. ☒ ☐ ☐ (c) Short term lockdown for less than 24 hours. (d) Removal from work details. (e) Forfeiture of “good time” credits earned under Penal Code Section 4019. (f) Forfeiture of “work time” credits earned under Penal Code Section 4019. (g) Disciplinary separation. (h) Disciplinary separation diet. 5641 5660 Sonoma II PRO 18-20 - 19 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1083 LIMITATIONS ON DISCIPLINARY Discipline – Disciplinary Isolation DD ACTIONS 21.11.10 Discipline – Major Violations MADF The Penal Code and the State Constitution expressly 17.05.15 prohibit all cruel and unusual punishment. Additionally, Discipline – Major Violations NCDF 13.04.02 there shall be the following limitations: (a) If an inmate is on disciplinary separation status for 30 ☒ ☐ ☐ consecutive days there shall be a review by the facility manager before the disciplinary separation status is continued. This review shall include a consultation with health care staff. Such reviews shall continue at least every fifteen days thereafter until the disciplinary status has ended. This review shall be documented. (b) The disciplinary separation cells or cell shall have the Verified during physical plant inspection. minimum furnishings and space specified in Title 24, Part 2, 1231.2.6 and 2.7. Occupants shall be issued clothing and bedding as specified in Articles 13 and 14 of these regulations and shall not be deprived of them through any ☒ ☐ ☐ portion of the day except that those inmates who engage in the destruction of bedding or clothing may be deprived of such articles. The decision to deprive inmates of such articles of clothing and bedding shall be reviewed by the facility manager or designee during each 24-hour period. (c) The delegation of authority to any inmate or group of inmates to exercise the right of punishment over any other ☒ ☐ ☐ inmate or group of inmates (Penal Code section 4019.5) (d) In no case shall a safety cell, as specified in Title 24, Part 2, 1231.2.5, or any restraint device be used for disciplinary ☒ ☐ ☐ purposes. (e) No inmate may be deprived of the implements necessary Verified through inmate interviews. to maintain an acceptable level of personal hygiene as ☒ ☐ ☐ specified in Section 1265 of these regulations (f) Food shall not be withheld as a disciplinary measure. ☒ ☐ ☐ Verified through inmate interviews. (g) The disciplinary separation diet described in section In the sampling of imposed disciplinary 1247 of these regulations shall only be utilized for major sanctions reviewed, there was no instance of ☒ ☐ ☐ violations of institutional rules. the disciplinary diet being used as a disciplinary sanction. (1) In addition to the provisions of Section 1247, the facility manager shall approve the initial ☒ ☐ ☐ placement on the disciplinary separation diet and ensure that medical staff is notified. (2) In consultation with medical care staff, the facility manager shall approve any continuation on ☒ ☐ ☐ that diet every 72 hours after the initial placement. (h) Correspondence privileges shall not be withheld except Verified through inmate interviews. in cases where the inmate has violated correspondence regulations, in which case correspondence may be ☒ ☐ ☐ suspended for no longer than 72 hours, without the review and approval of the facility manager. (i) In no case shall access to courts and legal counsel be Verified through inmate interviews. ☒ ☐ ☐ suspended as a disciplinary measure. 5641 5660 Sonoma II PRO 18-20 - 20 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1084 DISCIPLINARY RECORDS All disciplinary records are entered and maintained in the agency JMS system. Penal Code Section 4019.5 requires that a record is kept of all disciplinary infractions and punishment administered ☒ ☐ ☐ therefore. This requirement may be satisfied by retaining copies of rule violation reports and report of the disposition of each. DETENTION OF MINORS Are minors held in this facility? If yes, the following Minors are not held in these facilities. sections including those summarizing the regulations identified in Title 15, Article 8 of these regulations apply ☐ ☐ ☒ (Minors in Jails). Note: Reference PC § 207.1(b), 207.6, 707.1 42 USC 5633 SECTION 223(a)(12) SEPARATION Juveniles are not confined or detained in any facility in which they have contact with adult prisoners. ☐ ☐ ☒ Reference: WIC 208 1101 RESTRICTIONS ON CONTACT WITH ADULT PRISONERS The facility administrator shall establish policies and procedures to restrict contact, as defined in Section 1006, between detained minors and adults confined in the facility. In situations where brief or accidental contact may occur, such ☐ ☐ ☒ as booking or facility movement, facility staff (trained in the supervision of inmates) shall maintain a constant, side-by-side presence with the minor or the adult to prevent sustained contact. The above restrictions do not apply to minors who are participating in supervised program activities pursuant to Section 208 (c) of the Welfare and Institutions Code. 1102 CLASSIFICATION The facility administrator shall develop and implement a ☐ ☐ ☒ written plan designed to provide for the safety of staff and minors held at the facility. The plan shall include the following: (a) a procedure for receiving and transmitting information regarding minors who present a risk or hazard to self or others ☐ ☐ ☒ while confined at the facility, and the segregation of such minors to the extent possible within the limits of the facility. (b) a procedure to provide care for any minor who appears to be in need of or who requests medical, mental health, or developmental disability treatment. Written procedures shall ☐ ☐ ☒ be established by the responsible health administrator in cooperation with the facility administrator. (c) a suicide prevention program designed to identify, monitor, and provide treatment to those minors who present a ☐ ☐ ☒ suicide risk. (d) provide that minors be housed separately from adults and not be allowed to come or remain in contact with adults except ☐ ☐ ☒ as provided in Sections 208(c) of the Welfare and Institutions Code. 5641 5660 Sonoma II PRO 18-20 - 21 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1103 RELEASE PROCEDURES Facility staff shall notify the parents or guardians prior to the ☐ ☐ ☒ release of a minor. The minor's personal clothing and valuables shall be returned to the minor, parents or guardian, upon the minor's release or consent. 1104 SUPERVISION OF MINORS ☐ ☐ ☒ The facility administrator shall develop and implement policy and procedures that provide for: (a) continuous around-the-clock supervision of minors with ☐ ☐ ☒ assurance that staff can hear and respond; and, (b) safety checks of minors at least once every 30 minutes. These safety checks shall include the direct visual observation of movement and/or skin. Safety checks shall not be replaced, but may be supplemented by, an audio/visual electronic ☐ ☐ ☒ surveillance system designed to detect overt, aggressive, or assaultive behavior and to summon aid in emergencies. All safety checks shall be documented. 1105 RECREATIONAL PROGRAMS The facility administrator shall develop written policies and procedures to provide a recreation program that shall protect ☐ ☐ ☒ the welfare of minors and other inmates, recognize facility security needs and comply with minimum jail standards for recreation (California Code of Regulations, Title 15, Section 1065). 1106 DISCIPLINARY PROCEDURES Nothing in this regulation shall prevent the administrator from removing a detained minor from the general population ☐ ☐ ☒ or program for reasons of the minor's mental or physical health; or under any circumstances in which the safety of the minor, other inmates, staff, the program or community is endangered, pending a disciplinary action or review. (a) Minors requiring disciplinary confinement shall be housed only in living areas designated for the detention of ☐ ☐ ☒ minors. (b) Permitted forms of discipline include: ☐ ☐ ☒ (1) loss of privileges; and, (2) disciplinary confinement. ☐ ☐ ☒ (c) Access to visitation and recreation shall be restricted only after a second level review by a supervisor or manager, and ☐ ☐ ☒ shall not extend beyond five days without subsequent review. (d) A status review shall be conducted for those minors placed ☐ ☐ ☒ in disciplinary confinement no less than every 24 hours. (e) Prohibited forms of discipline include: ☐ ☐ ☒ (1) discipline that does not fit the violation; (2) corporal punishment; ☐ ☐ ☒ (3) inmate imposed discipline; ☐ ☐ ☒ (4) placement in safety cells; ☐ ☐ ☒ (5) deprivation of food; and, ☐ ☐ ☒ (6) the adult disciplinary diet. ☐ ☐ ☒ 5641 5660 Sonoma II PRO 18-20 - 22 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1120 EDUCATION PROGRAM FOR MINORS IN JAILS Whenever a minor is held in a Type II or III facility, the ☐ ☐ ☒ facility administrator shall coordinate with the County Department of Education or County Superintendent of Schools to provide education programs as required by Section 48200 of the Education Code. 1122.5 PREGNANT MINORS (a) The health administrator, in cooperation with the facility ☐ ☐ ☒ administrator, shall develop written policies and procedures pertaining to pregnant minors that address the requirements in Title 15, Section 1417. (b) The facility administrator, in cooperation with the responsible physician, shall develop written policies and procedures for the use of restraint devices on pregnant ☐ ☐ ☒ minors. The policy shall address requirements of Penal Code 3407. Policy shall include reference to the following: (1) A minor known to be pregnant or in recovery after delivery shall not be restrained by the use of leg irons, ☐ ☐ ☒ waist chains, or handcuffs behind the body. (2) A pregnant minor in labor, during delivery, or in recovery after delivery, shall not be restrained by the ☐ ☐ ☒ wrists, ankles, or both, unless deemed necessary for the safety and security of the minor, the staff, or the public. (3) Restraints shall be removed when a professional who is currently responsible for the medical care of a pregnant minor during a medical emergency, labor, ☐ ☐ ☒ delivery, or recovery after delivery determines that the removal of restraints is medically necessary. (4) Upon confirmation of a minor's pregnancy, she shall be advised, orally or in writing, of the standards and ☐ ☐ ☒ policies governing pregnant minors. 1047 SERIOUS ILLNESS OR INJURY OF A MINOR IN AN ADULT DETENTION FACILITY The facility administrator shall develop policy and ☐ ☐ ☒ procedures for notification of the court of jurisdiction and the parent, guardian, or person standing in loco parentis, in the event of a suicide attempt, serious illness, injury or death of a minor in custody. 5641 5660 Sonoma II PRO 18-20 - 23 - A353 Type 2&3 PRO eff. 1/2019 (18-20).dot PHYSICAL PLANT EVALUATION BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION ADULT TYPE I, II, III AND IV FACILITIES APPLICABLE REGULATIONS: 3/80; 8/86; 5/88; 1/91 Title 24, California Code of Regulations (CCR) BSCC Code: 5641 FACILITY NAME: Sonoma County Main Adult Detention Facility FACILITY TYPE: II APPLICABLE REGULATIONS (Check All That Apply): 3/80: X 8/86: 5/88: X 1/91: X OTHER: FIELD REPRESENTATIVE: Kimberly Moule DATE: January 23, 2020 ARTICLE/SECTION YES NO N/A COMMENTS Temporary Holding Cells (2.2) X Initial facility constructed under 1980 regulations; expansion constructed under 1991 regulations. Contain 10 square feet of floor per inmate Limited to no more than 16 inmates X No smaller than 40 square feet X Contain sufficient seating to accommodate all inmates X Toilet accessible X Water fountain accessible X Wash basin accessible X Provides clear visual supervision X Telephone accessible X Weapons Locker (3.12) X External to the security area and equipped with individual compartments, locks and keys Temporary Staging Cell or Room (2.3) X No cells of this type in the facility; text of regulation deleted from checklist. Detoxification Cells (2.4) X Contain 20 square feet of floor per inmate Limited to no more than 8 inmates X No smaller than 60 square feet X Contain toilet X Contain washbasin X Contain drinking fountain X Partitions or handrails located next to toilet fixture to X provide support Provide easy, unobstructed visual observation X Padding on the floor X Shower-Delousing Room (3.4) X Available in reception/booking Secure Vault or Storage Space (2.1) X Available for inmate valuables Telephone (2.1) X Available for inmate use per Penal Code § 851.5 5641 Sonoma MADF PHY 18-20 8-20 - 1 - A381 PHY Type 80 86 88 91.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Safety Cells (2.5) X Contain 48 square feet with one floor dimension at least 6 feet and ceiling height of at least 8 feet Limited to no more than one inmate X Contain flush ring toilet with controls located outside the X cell Padded floor, door and walls X Equipped with variable intensity, security light, inaccessible X to occupant Vertical view panel not more than 4 inches wide and at least X 24 inches long, in or adjacent to the door Provide a food pass with lockable shutter no more than 4 X inches high and located at least 30 inches above the floor Single Occupancy Cells (2.6) X Maximum capacity of one inmate Contain a minimum of 60 square feet of floor area in Type I X facilities and 70 square feet in Type II and III facilities Have a minimum ceiling height of 8 feet X Contain toilet, washbasin and drinking fountain X Contain a bunk, desk and seat (Desk and seat not required in X Type I in later, less restrictive 1986 standards) Multiple Occupancy Cells (8227) X No cells of this type in the facility; text of regulation deleted from checklist. Multiple Occupancy Rooms (8229) X No cells of this type in the facility; text of regulation deleted from checklist. Double Occupancy Cells (2.7) X Some single cells constructed under the 1980 5-88: Added provision for double occupancy cells regulations have been double bunked under the 1988 regulations. Maximum capacity of two inmates Contain a minimum of 60 square feet of floor space in Type X I facilities and 70 square feet in Type II and III facilities Have a minimum ceiling height of 8 feet and one floor X dimension at least 6 feet Contain toilet, washbasin and drinking fountain X Contain 2 bunks, 1 desk and seat (Desk and seat not X required in Type I facilities) Dormitories (2.8) X No cells of this type in the facility; text of regulation deleted from checklist. Dayrooms (2.9) X 8-86: Added requirement for 3 foot wide corridors in front of cells-rooms 35 square feet of floor area per inmate X Contain tables and seating to accommodate the maximum X number of inmates served Access to toilets, washbasins and drinking fountains X Available to all inmates in Type II and III facilities X (excluding special use cells) and to workers in Type I facilities Shower (3.4) X Later less restrictive 1994 regulations allow 1:20 ratio Available on a ratio of 1:16 5641 Sonoma MADF PHY 18-20 8-20 - 2 - A381 PHY Type 80 86 88 91.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Lighting (3.6) X Sufficient to permit easy reading. Night lighting is sufficient to allow good supervision. 8-86: Specifies at least 20 foot-candles at desk level and in grooming areas, with night lighting not to exceed 5 foot-candles Beds-Bunks (3.5) X 30 inches wide and 76 inches long Comfortable Living Environment [102(c)6] X A comfortable living environment is maintained through an adequate heating and cooling system. Exercise Area -Type II, III and WA IV (2.10) X At least one exercise area must contain a minimum of 900 square feet 8-86: Outdoor exercise area provided X 8-86: Clear height of 15 feet with required surface area X meeting a formula of: 80% of maximum rated inmate population and number of one-hour exercise periods per day = required surface area Program Space - Type II and III (2.11) X Sufficient area and furnishings to meet the needs of the facility programs Dining Facilities (2.17) X 15 square feet per inmate being fed Toilets, washbasins and showers are not in the same room X or not in view of inmate dining Visiting (2.18) X Sufficient visiting area Contact visits whenever possible for minimum security X inmates Attorney Interviews (2.26) X Provide for confidential attorney consultation Safety Equipment Storage (2.19) X Adequate space is provided for storage of equipment such as fire extinguishers, SCBA, emergency lights, etc. Janitor Closet (2.20) X Located in security areas lockable, containing a mop sink and storage space 5641 Sonoma MADF PHY 18-20 8-20 - 3 - A381 PHY Type 80 86 88 91.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Storage Rooms (2.21) X Sufficient space to accommodate inmate property, bedding and supplies Audio or Video Monitoring System -NA Type IV (2.22) X 9/16/93 Alternate Means of Compliance allows for inmate activated emergency call buttons Audio monitoring system capable of alerting staff in a throughout both the original facility and the central control expansion. Special CSA (then BOC) review in 1998 identified that emergency call buttons are not available in Modules F and R and in Court Holding. They were installed in September 2001 and the facility is now in compliance with this requirement. Video monitoring in corridors, main entries and/or exits and X programs or activity areas Fire Detection and Alarm System [102(c)6] X Automatic fire alarm system capable of alerting staff in a central control point Emergency Power (2.24) X Available to provide minimal lighting, maintain communications, alarm, fire, life and security systems Provide Space for: X Barber/beauty shop (2.15) 8-86: Limit requirement to Type II and III facilities (Deleted 2/99)) Canteen (2.16) X 8-86: Added for II, III & IV facilities Confidential Interview Rooms (2.25) X 8-86: Added for Type II facilities 5641 Sonoma MADF PHY 18-20 8-20 - 4 - A381 PHY Type 80 86 88 91.dot (9/98) BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION ADULT DETENTION FACILITY LIVING AREA SPACE EVALUATION BSCC Code: 5641 FACILITY: Sonoma County Main Adult Detention Facility TYPE: II RC: 848 FIELD REPRESENTATIVE: Kimberly Moule DATE: January 23, 2020 ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S Booking Notes: Holding cell capacity is based on bench space (18" per prisoner). There is an additional non-rated waiting area with seating for 36. 1 Holding 1980 1 4 (4) 10.6' X 7.3' X 8.5' 1 1 1 2 Safety 1980 1 1 (1) 10.6' X 6.9' X 8.5' 1 3 Safety 1980 1 1 (1) 10.6' X 6.3' X 8.5' 1 4 Safety 1980 1 1 (1) 10.6' X 6.5' X 8.5' 1 5 Sobering 1980 1 8 (8) 10.6' X 16.0' X 8.0' 1 1 1 6 Sobering 1980 1 3 (3) 12.6' X 5.9' X 8.5' 1 1 1 7 Sobering 1980 1 3 (3) 12.6' X 6.0' X 8.5' 1 1 1 8 Holding 1980 1 2 (2) 12.5' X 5.0' X 8.5' 1 1 1 9 Holding 1980 1 2 (2) 12.5' X 5.3' X 8.5' 1 1 1 10 Holding 1980 1 8 (8) 12.6' X 10.1' X 8.5' 1 1 1 11 Holding 1980 1 8 (8) 12.5' X 8.0' X 8.5' 1 1 1 12 Holding 1980 1 11 (11) 10.3' X 10.8' X 8.5' 1 1 1 Waiting Non-rated 23.6' X 31.0' X 8.5' 2 2 2 Court Holding – 1st Floor Notes: These court holding cells are under the command of detention; Holding cell capacity based on bench space. Notes: There are six courts located at the end of the tunnel, each with a holding cell. (Not inspected, Pre 1/1/1978 construction) 1 Holding 1980 1 12 (12) 15.5' X 10.3' X 8.5' 2 2 2 2 Holding 1980 1 4 (4) 6.5' X 8.0' X 8.5' 1 1 1 3 Holding 1980 1 4 (4) 6.5' X 8.0' X 8.5' 1 1 1 4 Holding 1980 1 4 (4) 6.5' X 11.4' X 8.5' 1 1 1 5 Holding 1980 1 11 (11) 8.6' X 15.0' X 8.5' 2 2 2 Court Holding – 2nd Floor 1 Holding 1980 1 2 (2) 7.9' X 9.1' X 8.5' 1 1 1 2 Holding 1980 1 8 (8) 7.5' X 14.5' X 8.5' 1 1 1 3 Holding 1980 1 8 (8) 7.9' X 14.5' X 8.5' 1 1 1 4 Holding 1980 1 2 (2) 8.0' X 8.5' X 8.5' 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. - 1 - A360 LAS Adult.doc 5641 Sonoma II LASE 18-20 ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S Court Holding – 3rd Floor Notes: Holding cell capacity is based on bench space (18" per prisoner). 1 Holding 1980 1 8 (8) 11.2' X 11.1' X 8.5' 1 1 1 2 Holding 1980 1 4 (4) 7.0' X 11.1' X 8.5' 1 1 1 3 Holding 1980 1 4 (4) 7.0' X 11.1' X 8.5' 1 1 1 4 Holding 1980 1 4 (4) 7.0' X 11.1' X 8.5' 1 1 1 5 Holding 1980 1 4 (4) 6.9' X 10.3' X 8.5' 1 1 1 6 Holding 1980 1 4 (4) 7.0' X 10.3' X 8.5' 1 1 1 7 Holding 1980 1 4 (4) 6.9' X 10.3' X 8.5' 1 1 1 8 Holding 1980 1 4 (4) 7.0' X 10.3' X 8.5' 1 1 1 9 Holding 1980 1 8 (8) 11.1' X 10.3' X 8.5' 1 1 1 A Module – Double 1988 23 2 2 46 7.5' X 10.6' X 8.5' 1 1 1 Single 1980 27 1 1 27 7.5' X 10.6' X 8.5' 1 1 1 Dayroom 6 B Module – Double 1988 19 2 2 38 7.5' X 10.6' X 8.5' 1 1 1 Single 1980 31 1 1 31 7.5' X 10.6' X 8.5' 1 1 1 Dayroom 6 C Module – Double 1988 23 2 2 46 7.5' X 10.6' X 8.5' 1 1 1 Single 1980 27 1 1 27 7.5' X 10.6' X 8.5' 1 1 1 Dayroom 6 D Module – Double 1988 19 2 2 38 7.5' X 10.6' X 8.5' 1 1 1 Single 1980 31 1 1 31 7.5' X 10.6' X 8.5' 1 1 1 Dayroom 6 E Module – EG Single 1991 6 1 1 6 1 1 1 Double 1991 44 2 2 88 1 1 1 Dayroom 1991 5114 square feet 5 EP (PC) Single 1991 2 1 1 2 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. - 2 - A360 LAS Adult.doc 5641 Sonoma II LASE 18-20 ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S Double 1991 5 2 2 10 1 1 1 Dayroom 1991 536 square feet 1 EA (Ad. Seg.) Single 1991 7 1 1 7 1 1 1 Dayroom 1991 488 square feet 1 F Module – Mental Health 2 (Co-Ed) Notes: FA and FP are used for Mental Health Overflow, with FP also used for Ad. Seg Notes: During the 2010-12 inspection, security glazing had been added to the second tier to limit/prevent suicide attempts by jumping. Plan review was done. Inmates have scheduled use of both levels (at alternating times) depending on classification. FG Double 1988 10 2 2 20 7.5' X 10.6' X 8.5' 1 1 1 Single 1980 30 1 1 30 7.5' X 10.6' X 8.5' 1 1 1 Dayroom 6 FA Single 1980 4 1 1 4 7.5' X 10.6' X 8.5' 1 1 1 FP Single 1980 4 1 1 4 7.5' X 10.6' X 8.5' 1 1 1 Dayroom 2 G Module – Double 1991 52 2 2 104 1 1 1 Single 1991 6 1 6 6 1 1 1 Dayroom 4619 square feet 7 H Module – Double 1991 30 2 2 60 Single 1991 36 1 56 36 1 1 1 Dayroom 5305 square feet 7 I Module – Medical Notes: Sheltered housing for outpatient medical services, with some mental health overflow. One shower for the unit. Double 1988 4 2 2 (8) 1 1 1 Single 1980 8 1 1 (8) 1 1 1 J Module – Double 1991 34 2 2 68 1 1 1 Single 1991 17 1 1 17 1 1 1 Dayroom 4388 square feet 7 R Module Notes: General population with primarily mental health programming for inmates (male and female) who are at a higher functioning level than those on the MH unit. Single 1980 50 1 1 50 10.6' X 7.5' X 8.5' 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. - 3 - A360 LAS Adult.doc 5641 Sonoma II LASE 18-20 ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S Dayroom 1980 9 Male Special – Admin. Segregation (three sections) ME Single 1980 26 1 1 26 7.5' X 10.6' X 8.5' 1 1 1 Dayroom 3 MA Single 1980 14 1 1 14 7.5' X 10.6' X 8.5' 1 1 1 Dayroom 2 MS Single 1980 12 1 1 12 7.5' X 10.6' X 8.5' 1 1 1 Dayroom 2 Mental Health Module Notes: Sheltered housing for out-patient mental health services. Cells 3, 4, 12 and 13 are observation cells. Safety 1980 1 1 (1) 8.2' X 11.2' X 9.0' 1 Safety 1980 1 1 (1) 7.5' X 11.2' X 9.0' 1 Observation Single 1980 2 1 1 (2) 7.5' X 11.0' X 9.0' 1 1 1 Observation Single 1980 2 1 1 (2) 7.9' X 12.4' X 9.0' 1 1 1 Single 1980 18 1 1 (18) 14.0' X 7.5' X 8.5' 1 1 1 Double 1988 10 2 2 (20) 14.0' X 7.5' X 8.5' 1 1 1 Dayroom 1980 5 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. - 4 - A360 LAS Adult.doc 5641 Sonoma II LASE 18-20 ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S General Notes: • June 29, 1987 letter from architect Ehrenhrantz confirms cell square footage calculations as meeting or exceeding 70 square feet in original facility (1980 regulations). Board of Corrections July 17, 1991 letter to county outlines bench space and capacity calculations for holding cells. • All cells in 1996 expansion (Modules E, G, J and H) are at least 70 square feet (irregular shapes). • Housing Locations: • First Floor: Booking; I, MH and R Modules; court holding • Second Floor: A, B, C, D, F and Male Special Modules; court holding • Expansion: E, G, H and J Modules • Third Floor: Court holding • Between the 2004 and 2005 inspections, the rated capacity was increased from 696 to 786; with beds added in Modules B, E, G and H. • On November 11, 2006 the rated capacity was increased to 827 after 20 beds were added to H Module, 16 beds were added to J Module, and 5 beds were added to C Module. • On May 17, 2007 the rated capacity was increased to 837 after 10 beds (total) were added in A and B Modules. • During the 06-08 Inspection, the LASE was corrected to reflect the existing configuration. The number of medical beds was increased by one to 60 (total). • During the 08-10 Inspection, several wooden cell doors in Modules E and R had replaced with steel doors. • During the 08-10 Inspection, the Mental Health Module outdoor recreation yard had been divided into two separate areas (23.5 x 24 and 23.5 x 16.6). • During the 2010-12 inspection, pony-walls had been added to separate the dayroom in the Mental Health Module into three areas to allow for additional out-of-cell time for separate classifications. • During the 2010-12 inspection, more wooden cell doors in Modules I, F and R had replaced with steel doors. • Notes: On February 6, 2012 the rated capacity was increased to 841 after four of the single cells were double bunked in C Module. • Notes: On October 17, 2012 the rated capacity was increased to 848 after double bunking cells in Module E, Unit EP. • Notes: 2012-2014 Inspection. The general uses of the houses units were removed from the LASE. Inmates are shifted between units depending on population demographics. Cell door upgrades to steel continue in Modules I, F and R. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. - 5 - A360 LAS Adult.doc 5641 Sonoma II LASE 18-20 PHYSICAL PLANT EVALUATION BOARD OF STATE AND COMMUMITY CORRECTIONS - BIENNIAL INSPECTION ADULT TYPE I, II, III AND IV FACILITIES APPLICABLE REGULATIONS: 3/80; 8/86; 5/88; 1/91 Title 24, California Code of Regulations (CCR) BSCC Code: 5660 FACILITY NAME: Sonoma County North County Detention Facility FACILITY TYPE: II APPLICABLE REGULATIONS (Check All That Apply): 3/80: X 8/86: 5/88: X 1/91: OTHER: 1963; 1994 FIELD REPRESENTATIVE: Kimberly Moule DATE: January 24, 2020 Note: This facility has housing areas rated under several physical plant requirements: Minimum Unit – West 201 is rated under 1963 regulations; Medium Unit – East 202 is rated under 1994 regulations; Medium 203 is under 1988 regulations; "multiple" cells in the Female Unit – Minimum 301 are rated under 1980 regulations; and, the rest of the facility is under the 1988 standards. ARTICLE/SECTION YES NO N/A COMMENTS Temporary Holding Cells (2.2) X Contain 10 square feet of floor per inmate Limited to no more than 16 inmates X No smaller than 40 square feet X Contain sufficient seating to accommodate all inmates X Toilet accessible X Water fountain accessible X Wash basin accessible X Provides clear visual supervision X Telephone accessible X Weapons Locker (3.12) X External to the security area and equipped with individual compartments, locks and keys Temporary Staging Cell or Room (2.3) X There are no cells of this type in the facility; text of the regulation has been deleted from checklist. Detoxification Cells (2.4) X There are no cells of this type in the facility; text of the regulation has been deleted from checklist. Shower-Delousing Room (3.4) X Available in reception/booking Secure Vault or Storage Space (2.1) X Available for inmate valuables Telephone (2.1) X Available for inmate use per Penal Code § 851.5 Safety Cells (2.5) X There are no cells of this type in the facility; text of the regulation has been deleted from checklist. Single Occupancy Cells (2.6) X No cells are currently used as singles. Maximum capacity of one inmate Contain a minimum of 60 square feet of floor area in Type I X facilities and 70 square feet in Type II and III facilities Have a minimum ceiling height of 8 feet X 5660 Sonoma NCDF PHY 18-20 18-20 - 1 - A381 PHY Type 80 86 88 91.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Contain toilet, washbasin and drinking fountain X Contain a bunk, desk and seat (Desk and seat not required in X Type I in later, less restrictive 1986 standards) Multiple Occupancy Cells (8227) X Female work furlough area in Unit 301 is rated as 8-86: Deleted provision for multiple occupancy cells Multiple occupancy cells under 1980 regulations. Contain 35 square feet per person Limited to no more than 8 inmates X No smaller than 100 square feet X Minimum ceiling height of 8 feet X Water closet separate from washbasin and drinking fountain X Sufficient bunks to accommodate each occupant X Provide storage space for each occupant's personal items X Multiple Occupancy Rooms (8229) X No cells of this type; rated as multiple occupancy 8-86: Deleted provision for multiple occupancy rooms cells above. Limited to housing persons in Type III and IV facilities and workers in Type I and II facilities Contain 50 square feet of floor area per person and a X minimum of 8 feet ceiling height Limited to no more than 16 persons X Access to toilets separate from washbasins (ratio 1:8) and X drinking fountains Provide storage space for each occupant's personal items X Double Occupancy Cells (2.7) X 5-88: Added provision for double occupancy cells Maximum capacity of two inmates Contain a minimum of 60 square feet of floor space in Type X I facilities and 70 square feet in Type II and III facilities Have a minimum ceiling height of 8 feet and one floor X dimension at least 6 feet Contain toilet, washbasin and drinking fountain X Contain 2 bunks, 1 desk and seat (Desk and seat not X required in Type I facilities) Dormitories (2.8) X 8-86: Provision for dormitories added Contain 50 square feet of floor area per inmate and a minimum of 8 feet ceiling height Be designed for no fewer than 8 and no more than 64 X 1963 Regulations apply to Unit 201. No inmates maximum. Facilities having a total rated capacity of 80 inmates or less, X may design dormitories for no fewer than 4 inmates Access to toilets separate from washbasins (ratio 1:8) and X drinking fountains Provide storage space for each inmates' personal items X Dayrooms (2.9) X Deleted under later, less restrictive 1994 regulations. 8-86: Added requirement for 3 foot wide corridors in front of cells-rooms 35 square feet of floor area per inmate X Contain tables and seating to accommodate the maximum X number of inmates served 5660 Sonoma NCDF PHY 18-20 18-20 - 2 - A381 PHY Type 80 86 88 91.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Access to toilets, washbasins and drinking fountains X Available to all inmates in Type II and III facilities X (excluding special use cells) and to workers in Type I facilities Shower (3.4) X Available on a ratio of 1:16 Lighting (3.6) X Sufficient to permit easy reading. Night lighting is sufficient to allow good supervision. 8-86: Specifies at least 20 foot-candles at desk level and in grooming areas, with night lighting not to exceed 5 foot-candles Beds-Bunks (3.5) X 30 inches wide and 76 inches long Comfortable Living Environment [102(c)6] X A comfortable living environment is maintained through an adequate heating and cooling system. Exercise Area -Type II, III and WA IV (2.10) X At least one exercise area must contain a minimum of 900 square feet 8-86: Outdoor exercise area provided X 8-86: Clear height of 15 feet with required surface area X meeting a formula of: 80% of maximum rated inmate population and number of one-hour exercise periods per day = required surface area Program Space - Type II and III (2.11) X Sufficient area and furnishings to meet the needs of the facility programs Dining Facilities (2.17) X 15 square feet per inmate being fed Toilets, washbasins and showers are not in the same room X or not in view of inmate dining Visiting (2.18) X Sufficient visiting area Contact visits whenever possible for minimum security X inmates Attorney Interviews (2.26) X Provide for confidential attorney consultation Safety Equipment Storage (2.19) X Adequate space is provided for storage of equipment such as fire extinguishers, SCBA, emergency lights, etc. 5660 Sonoma NCDF PHY 18-20 18-20 - 3 - A381 PHY Type 80 86 88 91.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Janitor Closet (2.20) X Located in security areas lockable, containing a mop sink and storage space Storage Rooms (2.21) X Sufficient space to accommodate inmate property, bedding and supplies Audio or Video Monitoring System -NA Type IV (2.22) X Audio monitoring system capable of alerting staff in a central control Video monitoring in corridors, main entries and/or exits and X programs or activity areas Fire Detection and Alarm System [102(c)6] X Automatic fire alarm system capable of alerting staff in a central control point Emergency Power (2.24) X Available to provide minimal lighting, maintain communications, alarm, fire, life and security systems Provide Space for: X Barber/beauty shop(2.15) 8-86: Limit requirement to Type II and III facilities (Deleted 2/99)) Canteen (2.16) X 8-86: Added for II, III & IV facilities Confidential Interview Rooms (2.25) X Not required at time of original construction; 8-86: Added for Type II facilities would be available in administrative area if needed. 5660 Sonoma NCDF PHY 18-20 18-20 - 4 - A381 PHY Type 80 86 88 91.dot (9/98) BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION ADULT DETENTION FACILITY LIVING AREA SPACE EVALUATION BSCC Code: 5660 FACILITY: Sonoma North County Detention Facility TYPE: II RC: 561 FIELD REPRESENTATIVE: Kimberly Moule DATE: January 24, 2020 ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S Minimum Unit - West 201 Note 2004 Inspection: At the Department’s request, we increased the rated capacity of Unit 202 from 40 to 44 inmates; Unit 203 from 56 to 60 inmates; and, 101, from 120 to 140 inmates. This results in an overall increase of 28 rated beds and the in the Rated Capacity from 533 to 561. Note: 2012-2014 Inspection: This unit was not being used. Dorm 1963 1 109 109 109 54,630 cu. ft. 12 10 15 1 8 Note: In West 201, The 1963 Regulations did not include a maximum capacity for dormitories. Limits were based on fixtures and cubic feet of air space. Medium Unit - East 202 Note: At the 2004 inspection, we evaluated this dorm under the 2001 regulations, which increased the capacity based on double bunk square footage requirements. Note: During the 2010-12 inspection, this unit was not being used. Dorm 2001 1 50 44 44 45.5' x 39.0' x 10.0' 4 2 5 1 3 Note: Dayroom is 32.5' x 39.0' x 10.0'; one dormitory washbasin is in the dayroom area. Holding 1988 1 1 1 (1) 10.8' x 6.0' 1 1 1 Note: Using bunk as bench space, holding cell could accommodate up to 4 inmates; rated for 1 inmate to reflect policy. Medium Unit - Dorm 203 Note: Dorm 203 closed with the 4/11/97 opening of the MADF expansion and we reduced the RC for NCCF from 533 to 477 during the 1996-1997 inspection. This dorm reopened July 1998, adding the 56 rated beds back into the RC and bringing the total RC back to 533 beds during the 1998-2000 inspection. At the 2004 inspection we evaluated the dorm under 2001 regulations. Based on available showers, the capacity was increased to 60. Note: During the 2010-12 inspection, this unit was not being used. Note: During the 2012-2014 Inspection, this unit was only used for overflow from MADF. Dorm 2001 1 60 60 60 52.0' x 56.0' x 10.0' 5 2 7 1 3 Honor Unit 101 Note: At the 2004 inspection, we evaluated this dorm under the 2001 regulations, which increased the capacity of each double bunked dorm to 14, and allowing the 140 rated capacity requested by the department. Note: During the 2010-12 inspection, this unit was not being used. Major maintenance was being done to replace windows. Dorm 1988 10 14 14 140 24.0' x 25.0' 10 6 16 2 10 Note: Total fixtures. Dayroom is irregular shape totaling 5530 square feet. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 18-20 5660 Sonoma NCDF LASE 18-20 - 1 - Adult LAS.dot; BOC 360 (01/14/97) ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S Female Unit Minimum 301 Note: Television and dining rooms (480 square feet) and program area (736 square feet) credited as dayroom space; living area (2,880 square feet); plus 17' x 11" (187 square feet) meeting room converted to housing in 1993. No deduction for glass enclosed staff area. One toilet and washbasin in a separate area converted to inmate use in 1993. The 187 square foot room held unused bunks during the 1998-2000 inspection. The entire unit uses central plumbing fixtures which limit rated capacity to 64 inmates. At the 2004 inspection the Department requested considering this unit as multiple dorms to allow increasing the overall capacity beyond the current total of 64 inmates. We did not make this increase. The Unit operates as one “dorm-like” unit, with shared plumbing fixtures and program/dayroom space. Note: In 2008, at the request of the facility manager, this area was again measured. Although several configurations were discussed, no increase was made to the RC. Note: During the 2010-12 inspection, this unit was not being used. Note: During the 2012-14 inspection, this unit was not being used. Dorm 1988 1 60 59 59 60.0' x 48.0' 8 8 4 Multiple 1980 1 0 0 0 11.5' x 17.5' Note: Work furlough. Overall beds in dorm and work furlough equals the 64 RC. Note: In 2008, this area was to be reconfigured and used as programming space. The inmates were to be moved into the Multiple unit below. Note: In 2009, Turning Point used this space. Multiple 1980 1 6 5 5 11.3' x 17.0' Note: In 2008, this area was to be used as an honor dorm. The sum of the beds in the dorm and this multiple unit equals the 64 RC. RC is limited by regulation to 64 inmates. Non- None 1 0 0 0 6' x 3. 5' Rated Note: In 2008, we noted this screened area used to stage inmates for a short time, less than one hour, near the officer’s station in this housing unit. Administration Building Unit 401 Note: During the 2012-2014 Inspection, this unit was not being used. Double 1988 8 2 2 16 8.0' x 10.0' x 8.0' 1 1 1 Note: Dayroom equals 639 square feet. One shower serves the unit. Holding 1988 1 5 (5) 10.0' x 10.0' Note: Toilet/washbasin accessible; 8' bench Minimum 501 Dorm 1988 1 64 64 64 46.0' x 60' 6 4 8 5 Note: Dayroom dimensions are 49.3' x 31.6' + 17.6' x 20.0' for a total of 1910 square feet; one washbasin in dayroom Minimum 502 Dorm 1988 1 64 64 64 61.0' x 60' 7 4 9 5 Note: Dayroom dimensions are 60.2' x 29.7' + 18.2' x 28.3' for a total of 2303 square feet; one washbasin in dayroom; dormitory regulations limit maximum capacity to 64 inmates *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 18-20 5660 Sonoma NCDF LASE 18-20 - 2 - Adult LAS.dot; BOC 360 (01/14/97) ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S Note: In 2009, an outside recreation area (105' x 72') was added to serve the inmates in 501 and 502. Inmates have free access between the yard and dayroom areas. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 18-20 5660 Sonoma NCDF LASE 18-20 - 3 - Adult LAS.dot; BOC 360 (01/14/97) COURT HOLDING FACILITIES Board of State and Community Corrections PROCEDURES1 BSCC Code: 5665 FACILITY NAME: Sonoma County Juvenile Justice Court FACILITY TYPE: CH PERSON(S) INTERVIEWED: Lieutenant Michael Merchen, Sergeant Melissa Parmenter, Deputy Melissa Burroughs and Deputy Miranda Garihan. FIELD REPRESENTATIVE: Kimberly Moule DATE: January 23, 2020 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1024 COURT HOLDING AND TEMPORARY All personnel assigned to court services are HOLDING FACILITY TRAINING CORE trained. Custodial personnel who supervise inmates in, and supervisors of, a Court Holding or Temporary Holding facility shall complete 8 hours of specialized training. Such training shall include, but not be limited to: (a) applicable minimum jail standards; (b) jail operations liability; ☒ ☐ ☐ (c) inmate segregation; (d) emergency procedures and planning, fire and life safety; and, (e) suicide prevention. Each agency shall determine if additional training is needed based upon, but not limited to, the complexity of the facility, the number of inmates, the employees' level of experience and training, and other relevant factors Such training shall be completed as soon as practical, but in Verified that this is occurring. All staff assigned any event not more than six months after the date of assigned to court services are current in their required responsibility, or the effective date of this regulation. training. Successful completion of Core training or supplemental ☒ ☐ ☐ Core training, pursuant to Section 1020, Corrections Officer Core Course, may be substituted for the initial eight hours of training. Eight hours of refresher training shall be completed once Personnel assigned to court services receive in every two years. Successful completion of the requirements service annual training as well as POST annual ☒ ☐ ☐ in Section 1025, Continuing Professional Training may be updates. substituted for the eight hour refresher. 1027 NUMBER OF PERSONNEL POLICY 4.06 - SECURITY & CONTROL POLICY 4.06.12 TRANSPORTATION A sufficient number of personnel shall be employed in each ☒ ☐ ☒ local detention facility to ensure the implementation and The transportation deputy or the bailiff remains operation of the programs and activities required by these with the inmate at all times. regulations. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 4 for the complete list and text of regulations. 5665 Sonoma CH PRO 18-20 - 1 - A350 CH PRO eff. 01.01.19 (18/20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Whenever there is an inmate in custody, there shall be at The transportation deputy or the bailiff remains least one employee on duty at all times in a local detention with the inmate at all times. facility or in the building which houses a local detention ☒ ☐ ☐ facility who shall be immediately available and accessible to inmates in the event of an emergency. Such an employee shall not have any other duties which would conflict with the supervision and care of inmates in The transportation deputy or the bailiff is ☒ ☐ ☐ the event of an emergency. responsible for the inmate(s). Whenever one or more female inmates are in custody, there POLICY 4.06.12 TRANSPORTATION shall be at least one female employee who shall be If a female inmate is held in the holding cell, a immediately available and accessible to such females. Note: female transportation officer or bailiff will Reference PC§ 4021. ☒ ☐ ☐ supervise the inmate. Shift rosters were reviewed and reflect that there is female staffing assigned to each shift. To determine if there is a sufficient number of personnel for The staffing plan and shift rosters was reviewed a specific facility, the facility administrator shall prepare and and reflect a sufficient number of personnel. retain a staffing plan indicating the personnel assigned in the facility and their duties. Such a staffing plan shall be ☒ ☐ ☐ reviewed by the Board staff at the time of their biennial inspection. The results of such a review and recommendations shall be reported to the local jurisdiction having fiscal responsibility for the facility. 1027.5 SAFETY CHECKS SECURITY AND CONTROL POLICY 4.06. Safety checks shall be conducted at least hourly through Generally inmates are not left in holding cells. direct visual observation of all inmates. There shall be no ☒ ☐ ☐ Of the logs reviewed, hourly safety checks were more than a 60 minute lapse between safety checks. documented on the JJC Adult Inmate Holding Cell log. There shall be a written plan that includes the documentation ☒ ☐ ☐ of routine safety checks. 1028 FIRE AND LIFE SAFETY STAFF All personnel assigned to court services are trained in fire and life safety. Fire and life safety training updates are provided annually. Whenever there is an inmate in custody, there shall be at ☒ ☐ ☐ least one person on duty at all times who meets the training standards established by the BSCC for general fire and life safety. (Penal Code section 6030[b]) The facility manager shall ensure that there is at least one All staff are trained. person on duty who trained in fire and life safety procedures ☒ ☐ ☐ that relate specifically to the facility. 5665 Sonoma CH PRO 18-20 - 2 - A350 CH PRO eff. 01.01.19 (18/20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1029 POLICY AND PROCEDURES MANUAL 2 Office-Wide Policy and Procedure Manual 1029 POLICY & PROCEDURE MANUAL Facility administrator(s) shall develop and publish a manual Operational Manuals, Procedures and Orders of policy and procedures for the facility. The policy and DD 2.04.08 procedures manual shall address all applicable Title 15 and Policy and Procedures Manual – Maintenance Title 24 regulations and shall be comprehensively reviewed and Use DD 6.06.04 and updated at least every two years. Such a manual shall be ☒ ☐ ☐ An Office Wide (OW) Manual serves all made available to all employees. Sheriff’s Divisions. A Detention Division (DD) Manual serves both facilities. The policies and procedures required in subsections (a)(6) and (a)(7) may be placed in a separate manual to ensure confidentiality. Subsections d does not apply and has been deleted. (a) The manual shall provide for, but not be limited to, the Agency Organization Chart was reviewed. following: Organizational Structure and Responsibility (1) Table of organization, including channels of ☒ ☐ ☐ OW 1.03.10 communications. Reviewed at the time of inspection. (2) Inspections and operations reviews by the facility Audit DD 3.05.10 ☒ ☐ ☐ administrator/manager. (3) Policy on the use of force. Forced Cell Removals DD 3.10.07 Use of Force OW 1.04.11 Use of Force – Less Lethal Control Devices ☒ ☐ ☐ DD 4.03.10 Use of Force – Chemical Agents DD 10.04.08 Use of Force – Taser DD 6.10.09 (4) Policy on the use of restraint equipment, including the Restraint Chair Use DD 18.06.12 restraint of pregnant inmates as referenced in Penal Code Restraint Equipment – Use and Locations DD Section 3407. 10.02.13 – 4.0.I This policy states, “an inmate known to be pregnant, or in recovery after delivery shall not ☒ ☐ ☐ be restrained by the use of leg irons, waist chains, or handcuffs behind the body.” Mechanical restraints are the only restraints used in court holding. (6) Security and control including physical counts of Counts – Inmate DD 12.07.11 inmates, searches of the facility and inmates, contraband Inmates are accounted for by the supervising control, and key control. Each facility administrator shall, Bailiff or Transportation Deputy. at least annually, review, evaluate, and make a record of ☒ ☐ ☐ security measures. The review and evaluation shall include internal and external security measures of the facility including security measures specific to prevention of sexual abuse and sexual harassment. (7) Emergency procedures include: ☒ ☐ ☐ Verified at the time of inspection (A) fire suppression preplan as required by section Reviewed ☒ ☐ ☐ 1032 of these regulations; (B) escape, disturbances, and the taking of hostages; Emergencies – Escape 7.07.00 ☒ ☐ ☐ Emergencies – Escape 7.03.02 2 Procedures related to security and emergency response may be in a separate manual to ensure confidentiality by limiting general access. 5665 Sonoma CH PRO 18-20 - 3 - A350 CH PRO eff. 01.01.19 (18/20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (C) mass arrests; ☐ ☐ ☒ Booking only occurs at the jail. (D) natural disasters; Emergencies – Response Procedures and Post Emergency Critiques 04.11.11 Emergencies – Toxic Chemical Spills DD ☒ ☐ ☐ 04.11.11 Emergencies – Power Failure and Earthquake DD 05.11.11 (E) periodic testing of emergency equipment; and, Emergencies – Power Failure and Earthquake ☒ ☐ ☐ DD 05.11.11 (F) storage, issue, and use of weapons, ammunition, Locker Assignments DD 4.01.10 chemical agents, and related security devices. Use of Force – Less Lethal Control Devices DD ☒ ☐ ☐ 4.03.10 gun lockers and weapons storage lockers are assessible and are located onsite. (8) Suicide Prevention. Mental Health – Suicide Prevention DD 3.06.10 Suicide screening occurs at the jail. All staff are ☒ ☐ ☐ trained in suicide prevention. (9) Segregation of Inmates. Classification – Administrative Segregation Placements DD 4.11.09 ☒ ☐ ☐ In practice, holding cells would be used for the separation of inmates in court holding. (10) Zero tolerance in the prevention of sexual abuse and Separate PREA policy reviewed. ☒ ☐ ☐ sexual harassment. (11) Policy and procedure to detect, prevent, and respond Separate PREA policy reviewed. to retaliation against any staff or inmate after reporting ☒ ☐ ☐ any abuse. (b) The policies and procedures required in subsections (a)(6) Separate PREA policy reviewed. and (a)(7) may be placed in a separate manual to ensure ☒ ☐ ☐ confidentiality. (c) The manual for court holding facilities shall include all Separate PREA policy reviewed. of the procedures listed in subsection (a), except number (5) ☒ ☐ ☐ (which has been deleted). (e) The manual for Temporary Holding, Court Holding, Separate PREA policy reviewed. Type I, II, III, and IV facilities shall provide for, but not be ☒ ☐ ☐ limited to, the following: (1) multiple internal ways for inmates to privately report Separate PREA policy reviewed. sexual abuse and sexual harassment, retaliation by other inmates or staff for reporting sexual abuse and sexual ☒ ☐ ☐ harassment, and staff neglect or violation of responsibilities that may have contributed to such incidents, (2) a method for uninvolved inmates, family, Separate PREA policy reviewed. community members, and other interested third-parties to report sexual abuse or sexual harassment. The ☒ ☐ ☐ method for reporting shall be publicly posted at the facility. 5665 Sonoma CH PRO 18-20 - 4 - A350 CH PRO eff. 01.01.19 (18/20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1030 SUICIDE PREVENTION PROGRAM All staff are trained in suicide prevention. During the physical plant inspection, there were no areas noted that presented a suicide hazard. The facility shall have a comprehensive written suicide prevention program developed by the facility administrator, ☒ ☐ ☐ in conjunction with the health authority and mental health director, to identify, monitor, and provide treatment to those inmates who present a suicide risk. The program shall include the following: (a) Suicide prevention training for all staff that have direct All staff are trained in suicide prevention. ☒ ☐ ☐ contact with inmates. (b) Intake screening for suicide risk immediately upon intake Screening occurs at the jail. ☒ ☐ ☐ and prior to housing assignment. (c) Provisions facilitating communication among arresting/transporting officers, facility staff, medical and ☒ ☐ ☐ mental health personnel in relation to suicide risk. (d) Housing recommendations for inmates at risk of suicide. ☒ ☐ ☐ Classification (e) Supervision depending on level of suicide risk. ☐ ☐ ☐ (f) Suicide attempt and suicide intervention policies and ☒ ☐ ☐ procedures. (g) Provisions for reporting suicides and suicides attempts. ☒ ☐ ☐ (h) Multi-disciplinary administrative review of suicides and ☒ ☐ ☐ attempted suicides as defined by the facility administrator. 1032 FIRE SUPPRESSION PREPLANNING Emergencies – Fire DD 9.07.14 Reviews are documented on a cover sheet to Pursuant to Penal Code Section 6031.1(b), the facility ensure the plan is current administrator shall consult with the local fire department ☒ ☐ ☐ having jurisdiction over the facility, with the State Fire Marshal, or both, in developing a plan for fire suppression which shall include, but not be limited to: (a) a fire suppression pre-plan developed with the local fire Reviewed and verified department to be included as part of the policy and procedures ☒ ☐ ☐ manual (Title 15, California Code of Regulations Section 1029); (b) regular fire prevention inspections by facility staff on a Reviewed and verified monthly basis with two year retention of the inspection ☒ ☐ ☐ record; (c) fire prevention inspections as required by Health and Local fire inspection was completed and Safety Code Section 13146.1(a) and (b) which requires ☒ ☐ ☐ clearance was granted on November 11, 2019. inspections at least once every two years; (d) an evacuation plan; and, Emergencies – Evacuation DD 10.09.10 ☒ ☐ ☐ Inmates would be returned to the jail. (e) a plan for the emergency housing of inmates in the case of Emergencies – Evacuation DD 10.09.10 ☒ ☐ ☐ fire. 1044 INCIDENT REPORTS Activity Logging DD 4.07.14 Incident Reports DD 11.07.08 Each facility administrator shall develop written policies and Incidents are rarely generated at court services, procedures for the maintenance of written records and ☒ ☐ ☐ if a transportation deputy authored an incident reporting of all incidents which result in physical harm, or report it would be processed through the custody serious threat of physical harm, to an employee or inmate of division. a detention facility or other person. Such records shall include the names of the persons involved, a description of the incident, the actions taken, and ☒ ☐ ☐ the date and time of the occurrence. 5665 Sonoma CH PRO 18-20 - 5 - A350 CH PRO eff. 01.01.19 (18/20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Such a written record shall be prepared by the staff assigned to investigate the incident and submitted to the facility ☒ ☐ ☐ manager or his/her designee. 1046 DEATH IN CUSTODY Critical Incident – Injury, Death and Notification Procedures DD 2.11.10 (a) Death in Custody Reviews for Adults and Minors. This review would be performed by the review team from the housing facility and the contract The facility administrator, in cooperation with the health medical provider. administrator, shall develop written policy and procedures to ☒ ☐ ☐ ensure that there is an initial review of every in-custody death within 30 days. The review team shall include the facility administrator and/or the facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. Deaths shall be reviewed to determine the appropriateness of Critical Incident – Injury, Death and clinical care; whether changes to policies, procedures, or Notification Procedures DD 2.11.10 practices are warranted; and to identify issues that require ☒ ☐ ☐ further study. This review would be performed by the review team from the housing facility and the contract medical provider. (b) Death of a Minor Minors are not held in this facility. In any case in which a minor dies while detained in a jail, ☐ ☒ ☐ lockup, or court holding facility: (1) The administrator of the facility shall provide to the Board a copy of the report submitted to the Attorney General under Government Code Section 12525. A ☐ ☐ ☒ copy of the report shall be submitted within 10 calendar days after the death. (2) Upon receipt of a report of death of a minor from the administrator, the Board may within 30 calendar days inspect and evaluate the jail, lockup, or court holding facility pursuant to the provisions of this subchapter. ☐ ☐ ☒ Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. 1050 CLASSIFICATION PLAN Department P&P Transportation of Inmates 4.06.12 (b) Each administrator of a court holding facility shall Classification DD 3.02.09 establish and implement a written plan designed to provide Classification is performed at the jail. for the safety of staff and inmates held at the facility. The Transportation deputies obtain information from ☒ ☐ ☐ plan shall include receiving and transmitting of information the housing facility. regarding inmates who represent unusual risk or hazard while confined at the facility, and the segregation of such inmates to the extent possible within the limits of the court holding facility. (c) In deciding whether to assign an inmate to a housing area for male or female inmates, and in making other housing and programming assignments, the agency shall consider on a case-by-case basis whether a placement would ensure the ☒ ☐ ☐ inmate's health and safety, and whether the placement would present management or security problems. An inmate's own views with respect to his or her own safety shall be given serious consideration. 5665 Sonoma CH PRO 18-20 - 6 - A350 CH PRO eff. 01.01.19 (18/20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1051 COMMUNICABLE DISEASES Department P&P Transportation of Inmates 4.06.12 The facility administrator, in cooperation with the Classification DD 3.02.09 responsible physician, shall develop written policies and ☒ ☐ ☐ Classification is performed at the jail. procedures specifying those symptoms that require Transportation deputies obtain information from segregation of an inmate until a medical evaluation is the housing facility. completed At the time of intake into the facility, an inquiry shall be This occurs at the jail. made of the person being booked as to whether or not he/she has or has had any communicable diseases, such as tuberculosis or has observable symptoms of tuberculosis or ☒ ☐ ☐ any other communicable diseases, or other special medical problem identified by the health authority. The response shall be noted on the booking form and/or screening device. 1052 MENTALLY DISORDERED INMATES A patrol deputy takes court remands directly to the jail where intake screening is conducted. The facility administrator, in cooperation with the ☒ ☐ ☐ responsible physician, shall develop written policies and procedures to identify and evaluate all mentally disordered inmates, and may include telehealth. If an evaluation from medical or mental health staff is not This occurs at the jail. readily available, an inmate shall be considered mentally Booking – Pre-Booking Medical/Mental Health disordered for the purpose of this section if he or she appears Screening DD 11.05.09 to be a danger to himself/herself or others or if he/she appears gravely disabled. ☒ ☐ ☐ An evaluation from medical or mental health staff shall be secured within 24 hours of identification or at the next daily sick call, whichever is earliest. Segregation may be used if necessary to protect the safety of All inmates in court holding are housed ☒ ☐ ☐ the inmate or others. separately. 1053 ADMINISTRATIVE SEGREGATION POLICY 4.06.12 TRANSPORTATION OF INMATES Except in Type IV facilities, each facility administrator shall CLASSIFICATION & ADMINISTRATION develop written policies and procedures which provide for SEGREGATION DD 4.11.09 the administrative segregation of inmates who are Classification is performed at the jail. determined to be prone to: promote activity or behavior that Transportation deputies obtain information is criminal in nature or disruptive to facility operations; from the housing facility. All inmates at the demonstrate influence over other inmates, including court holding facility are held alone. influence to promote or direct action or behavior that is ☒ ☐ ☐ criminal in nature or disruptive to the safety and security of other inmates or facility staff, as well as to the safe operation of the facility; escape; assault, attempted assault, or participation in a conspiracy to assault or harm other inmates or facility staff; or likely to need protection from other inmates, if such administrative segregation is determined to be necessary in order to obtain the objective of protecting the welfare of inmates and staff. Administrative segregation shall consist of separate and All inmates in court holding are held alone. secure housing but shall not involve any other deprivation of ☒ ☐ ☐ privileges than is necessary to obtain the objective of protecting the inmates and staff. 5665 Sonoma CH PRO 18-20 - 7 - A350 CH PRO eff. 01.01.19 (18/20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1057 DEVELOPMENTALLY DISABLED POLICY 4.06.12 CLASSIFICATION INMATES POLICY 11.05 HEALTH SCREENING POLICY 11.05.09 BOOKING The facility administrator, in cooperation with the ☒ ☐ ☐ Court remands are taken forthwith to the jail by responsible physician, shall develop written policies and a patrol deputy and intake screening would be procedures for the identification and evaluation, appropriate performed there by medical staff. classification and housing, protection, and nondiscrimination of all developmentally disabled inmates. The health authority or designee shall contact the regional North Bay Regional Center center on any inmate suspected or confirmed to be developmentally disabled for the purposes of diagnosis ☒ ☐ ☐ and/or treatment within 24 hours of such determination, excluding holidays and weekends. 1058 USE OF RESTRAINT DEVICES Restraint Chair Use DD 18.06.12 Restraint Equipment – Use and Locations DD The facility administrator, in cooperation with the 10.02.13 responsible physician, shall develop written policies and Mechanical restraints are the only restraints procedures for the use of restraint devices and may delegate used in court holding. authority to place an inmate in restraints to a responsible health care staff. In addition to the areas specifically outlined ☒ ☐ ☐ in this regulation, at a minimum, the policy shall address the following areas: acceptable restraint devices; signs or symptoms which should result in immediate medical/mental health referral; availability of cardiopulmonary resuscitation equipment; protective housing of restrained persons; provision for hydration and sanitation needs; and exercising of extremities. In no case shall restraints be used for punishment or as a Restraint Chair Use DD 18.06.12 substitute for treatment. Restraint Equipment – Use and Locations DD 10.02.13 Department Policy Law Enforcement Division ☒ ☐ ☐ Manual, Sections 305 - Maximum Restraint Department P&P Transportation of Inmates 4.06.12 Restraint devices shall only be used on inmates who display Verified in above referenced policy behavior which results in the destruction of property or reveal an intent to cause physical harm to self or others. Restraint devices include any devices which immobilize an ☒ ☐ ☐ inmate's extremities and/or prevent the inmate from being ambulatory. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the disordered behavior. Inmates shall be placed in restraints only with the approval Verified in above referenced policy of the facility manager, the facility watch commander, responsible health care staff; continued retention shall be reviewed a minimum of every hour. A medical opinion on placement and retention shall be secured within one hour from the time of placement. A medical assessment shall be ☒ ☐ ☐ completed within four hours of placement. If the facility manager, or designee, in consultation with responsible health care staff determines that an inmate cannot be safely removed from restraints after eight hours, the inmate shall be taken to a medical facility for further evaluation. 5665 Sonoma CH PRO 18-20 - 8 - A350 CH PRO eff. 01.01.19 (18/20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Direct visual observation shall be conducted at least twice Verified in above referenced policy every thirty minutes to ensure that the restraints are properly employed, and to ensure the safety and well-being of the inmate. Such observation shall be documented. While in ☒ ☐ ☐ restraint devices all inmates shall be housed alone or in a specified housing area for restrained inmates which makes provisions to protect the inmate from abuse. The provisions of this section do not apply to the use of Mechanical restraints are the only restraints used handcuffs, shackles or other restraint devices when used to ☒ ☐ ☐ in this facility. restrain inmates for security reasons. 1058.5 RESTRAINTS AND PREGNANT INMATES Restraint Equipment – Use and Locations DD 10.02.13 The facility administrator, in cooperation with the Department Policy Law Enforcement Division responsible physician, shall develop written policies and ☒ ☐ ☐ Manual, Sections 305 - Maximum Restraint procedures for the use of restraint devices on pregnant Department P&P Transportation of Inmates inmates. In accordance with Penal Code 3407 the policy 4.06.12 shall include reference to the following: (1) An inmate known to be pregnant or in recovery after Reviewed and verified. delivery shall not be restrained by the use of leg irons, ☒ ☐ ☐ waist chains, or handcuffs behind the body. (2) A pregnant inmate in labor, during delivery, or in recovery after delivery, shall not be restrained by the ☒ ☐ ☐ wrists, ankles, or both, unless deemed necessary for the safety and security of the inmate, the staff, or the public. (3) Restraints shall be removed when a professional who is currently responsible for the medical care of a pregnant inmate during a medical emergency, labor, ☒ ☐ ☐ delivery, or recovery after delivery determines that the removal of restraints is medically necessary. (4) Upon confirmation of an inmate's pregnancy, she This occurs at the jail during orientation. shall be advised, orally or in writing, of the standards ☒ ☐ ☐ and policies governing pregnant inmates. 1068 ACCESS TO COURTS Visiting – DD 20.09.13 Attorneys confer with their clients in the The facility administrator shall develop written policies and ☒ ☐ ☐ courtroom or after booking at the jail. procedures to ensure inmates have access to the court and to legal counsel. Such access shall consist of: (a) unlimited mail as provided in Section 1063 of these Mail is not processed in court holding. ☐ ☐ ☒ regulations, and, (b) confidential consultation with attorneys. Please see above. ☒ ☐ ☐ DETENTION OF MINORS Are minors held in this facility? If yes, the following Department P&P Transportation of Inmates sections, including those summarized in Title 15, Article 10, 4.06.12 apply (Minors in Court Holding Facilities.) Minors are held in a separate holding area that is ☐ ☒ ☐ operated by the Probation Department. Juveniles and adults do not come in contact with each other while held at the court holding facility. 5665 Sonoma CH PRO 18-20 - 9 - A350 CH PRO eff. 01.01.19 (18/20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1122.5 PREGNANT MINORS (a) The health administrator, in cooperation with the facility ☐ ☐ ☒ administrator, shall develop written policies and procedures pertaining to pregnant minors that address the requirements in Title 15, Section 1417. (b) The facility administrator, in cooperation with the responsible physician, shall develop written policies and procedures for the use of restraint devices on pregnant ☐ ☐ ☒ minors. The policy shall address requirements of Penal Code 3407. Policy shall include reference to the following: (1) A minor known to be pregnant or in recovery after delivery shall not be restrained by the use of leg irons, ☐ ☐ ☒ waist chains, or handcuffs behind the body. (2) A pregnant minor in labor, during delivery, or in recovery after delivery, shall not be restrained by the ☐ ☐ ☒ wrists, ankles, or both, unless deemed necessary for the safety and security of the minor, the staff, or the public. (3) Restraints shall be removed when a professional who is currently responsible for the medical care of a pregnant minor during a medical emergency, labor, delivery, or ☐ ☐ ☒ recovery after delivery determines that the removal of restraints is medically necessary. (4) Upon confirmation of a minor's pregnancy, she shall be advised, orally or in writing, of the standards and ☐ ☐ ☒ policies governing pregnant minors. 1161 CONDITIONS OF DETENTION Court holding facilities shall be designed to provide the following: (a) Separation of minors from adults in accordance with ☐ ☐ ☒ Section 208 of the Welfare and Institutions Code. (b) Segregation of minors in accordance with an established ☐ ☐ ☒ classification plan. (c) Secure non-public access, movement within and egress. If the same entrance/exit is used by both minors and adults, ☐ ☐ ☒ movements shall be scheduled in such a manner that there is no opportunity for contact. An existing court holding facility built in accordance with construction standards at the time of construction shall be considered as being in compliance with this article unless the condition of the structure is determined by the appropriate authority to be dangerous to life, health, or welfare of ☐ ☐ ☒ minors. Upon notification of noncompliance with this section, the facility administrator shall develop and submit a plan for corrective action to the Corrections Standards Authority within 90 days. 1162 SUPERVISION OF MINORS A sufficient number of personnel shall be employed in each facility to permit unscheduled safety checks of all minors at ☐ ☐ ☒ least twice every 30 minutes, and to ensure the implementation and operation of the activities required by these regulations. There shall be a written plan that includes the documentation of safety checks. 5665 Sonoma CH PRO 18-20 - 10 - A350 CH PRO eff. 01.01.19 (18/20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1163 CLASSIFICATION The administrator of a court holding facility shall establish and implement a written plan designed to provide for the safety of staff and minors held at the facility. The plan shall include receiving and transmitting of information regarding ☐ ☐ ☒ minors who represent a risk or hazard to self or others while confined at the facility, and the segregation of such minors to the extent possible within the limits of the court holding facility, and for the separation of minors from any adult inmate(s) as required by Section 208 of the Welfare and Institutions Code. 1047 SERIOUS ILLNESS OR INJURY OF A MINOR IN AN ADULT DETENTION FACILITY The facility administrator shall develop policy and ☐ ☐ ☒ procedures for notification of the court of jurisdiction and the parent, guardian, or person standing in loco parentis, in the event of a suicide attempt, serious illness, injury or death of a minor in custody. 5665 Sonoma CH PRO 18-20 - 11 - A350 CH PRO eff. 01.01.19 (18/20).dot ADULT COURT AND TEMPORARY HOLDING FACILITIES PHYSICAL PLANT EVALUATION Board of State and Community Corrections Applicable Title 24 Regulations: 6/94; 2/99; 2001; 2005 BSCC Code: 5665 FACILITY NAME: Sonoma Juvenile Justice Center Court FACILITY TYPE: CH APPLICABLE REGULATIONS (Check All That Apply): 6/94: 2/99: 2001: X 2005: OTHER: FIELD REPRESENTATIVE: Kimberly Moule DATE: January 24, 2020 TITLE 24 SECTION YES NO N/A COMMENTS Reception and Booking (2.1) These two holding cells have very limited use when the sheriff brings adult prisoners to the JJC N/A for family court matters. There will be no adult intake at this facility. Text deleted. Temporary Holding Cell or Room (2.2) X Contains 10 square feet of floor area per inmate Holds no more than 16 inmates X Is not smaller than 40 square feet and has a clear ceiling X height of 8 feet or more Contains sufficient seating to accommodate all inmates X Contains water closet (toilet), washbasin, and drinking X fountain Provides for clear visual supervision by staff X A bunk is provided if inmates are held 12 hours or more X Temporary Staging Cell or Room (2.3) X No cells of this type; text deleted from checklist Detoxification/Sobering Cell (2.4) X No cells of this type; text deleted from checklist Safety Cell (2.5) X No cells of this type; text deleted from checklist Safety Equipment Storage (2.19) In JJC and adjacent JH Adequate space is provided to store equipment such as fire X extinguishers, SCBA, emergency lights, etc. Janitors' Closet (2.20) In JJC and adjacent JH Lockable, containing a mop sink and storage space X 01: Mop sink may be separate from janitors’ closet Audio or Visual Monitoring (2.22) There is no audio monitoring in the two holding There is an audio monitoring system capable of alerting cells, as there is no central control to monitor it. staff in a central control. When visual electronic Sheriff’s personnel must remain in the immediate surveillance is use, it is located primarily in corridors, area between the two cells to provide constant elevators, or at points on the security perimeter such as observation (personal audio monitoring) and be entrances and exits. available to provide assistance, whenever one or 2-99: Video monitoring option deleted. more prisoners are in the cells. If this does not occur, the Sheriff will be out of compliance with X this physical plant requirement and Title 15, Section 1027, which requires sufficient personnel. Given the intended, limited operation, we understand that sheriff’s personnel will transport a prisoner from the jail, stay at the JJC while he/she is in court and then return the prisoner to the jail. The officer will request further assistance if necessary. 5665 Sonoma County JJC CH PHY 18-20 18-20 - 1 - A382 PHY CH-TH 94 99 01 05.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Emergency Power (2.24) County General Services ensures operation for There is an emergency power source available and capable this area as part of the total complex. of providing minimal lighting in all areas and maintaining X fire and life safety, security, communication and alarm systems. Attorney Interview Space (2.26) Prisoners would be transported from the jail where Available and provides for confidentiality N/A this requirement is met. Otherwise, attorneys may confer with clients in the courtroom. Water Closets (Toilets)/Urinals (3.1) Provide for inmate privacy/modesty with staff being able to visual supervise; provided at a ratio of 1:16 in holding and X staging cells. See regulation for calculations of urinal substitutions. Washbasins (3.2) Provide hot and cold or tempered water; provided at a ratio X of 1:16 in holding and staging cells. See regulation for calculations of washbasin trough substitutions. Drinking Fountains (3.3) 2-99: Available in each temporary holding, staging and X sobering cell. Water outlet (bubbler) is mechanically actuated and at an angle that prevents wastewater from flowing over the outlet (bubbler); there is a mouth guard on the water outlet X (bubbler). 2-99: Mouth guard requirement deleted Showers (3.4) (NA in CH) Available at the housing facility. Available in the security area; provide hot and cold or tempered water; shower stalls/areas are designed and N/A constructed of materials that are impervious to water and soap so that they may be easily cleaned. Beds/Bunks (3.5) N/A Lighting (3.6) Lighting is sufficient to permit easy reading by a person with normal vision, night lighting is sufficient for purposes X of supervision. Lighting is centrally controlled and/or occupant controlled in housing cells or rooms. Light fixtures are of secure design. Windows (3.7) Windows that are accessible to inmates are no greater than 5 X inches in on dimension. Cell Padding (3.8) N/A No cells require padding; text deleted Seating (3.10) 5’ concrete bench in each cell Seating is designed to the level of security. When bench seating is used, eighteen inches of bench are provided per X inmate. 2-99: In holding and staging cells, seating is securely fastened to the wall and/or floor. Weapons Locker (3.12) The weapons locker is mounted on the exterior A secure weapons locker is located outside the security of the building, by the exterior entry door to the perimeter of the facility and no weapons are brought into X sally port between the two adult CH cells. the security area. Lockers have individual compartments, locks and keys. 5665 Sonoma County JJC CH PHY 18-20 18-20 - 2 - A382 PHY CH-TH 94 99 01 05.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Design Requirements (102(c)6) Design requirements as specified in Title 24, Part 1, 102(c)6 are met. (See regulation for specific requirements. Note X areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 5665 Sonoma County JJC CH PHY 18-20 18-20 - 3 - A382 PHY CH-TH 94 99 01 05.dot (8/05) ADULT DETENTION FACILITY LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 5665 FACILITY: Sonoma Juvenile Justice Court TYPE: CH RC: (0) FIELD REPRESENTATIVE: Kimberly Moule DATE: January 23, 2020 ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S Adult Court Holding Court Holding 2001 2 0 (3) (6) 10’ X 6.6’ 1 1 1 Note: 5’ bench limits capacity. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 5665 Sonoma County JJC CH LASE 18-20 18-20 - 1 - A360 LAS Adult-05.dot (8/05)