Sonoma County (2020-2022 inspection cycle)

February 1, 2022 David Koch, Chief Probation Officer Sonoma County Probation Department 370 Administration Drive Santa Rosa, CA 95403 RE: SONOMA COUNTY JUVENILE HALL BSCC #7658 2020/2022 BIENNIAL INSPECTION PURSUANT TO WELFARE AND INSTITUTIONS CODE SECTION 209 AND 885 Dear Chief Koch: The 2020/2022 biennial inspection of the Sonoma County Probation Department’s Juvenile Hall has been completed. A pre-inspection briefing was held on September 21, 2021 and the facility was inspected on January 10-13, 2022. The complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of the following: this transmittal letter; a Title 15 Procedures checklist, outlining applicable minimum standards for juvenile detention facilities; a Physical Plant Evaluation, outlining applicable Title 24 minimum standards; and the Living Area Space Evaluation (LASE), summarizing the physical plant configuration and outlining the rated capacity for 140 youth. Please refer to the Title 15 Procedures checklist for a summary of all relevant minimum standards, indication of compliance or noncompliance, and information that was used to determine compliance. Mandatory Local Inspections In addition to the biennial inspection, Title 15, section 1313 and its authorizing statute also require local inspections conducted by the following local authorities: • county building inspector or person designated by the Board of Supervisors • fire authority having jurisdiction • local health officer • county Superintendent of Schools • Juvenile Court • Juvenile Justice Commission. Results of those inspections are considered a part of this report. The dates of the local inspections may be found in the accompanying Procedures Checklist. Chief Koch Page 2 February 1, 2022 Scope of the Inspection The inspection consisted of a review of the Sonoma County Policy and Procedure Manual1, a site visit to review operations, physical plant and relevant documentation, and interviews with administration, facility staff, youth and collaborative partners. During the inspection, we evaluated consistency between policy and practices. We also note the Probation Camp is currently unoccupied but included in some measures of this report to acknowledge continued local inspections and foreseeable opportunities for Secure Track youth. Inspection Results Operations The inspection process includes substantial reviews of incident reports, grievances, admission and classification reports, case plans and counseling notes, and disciplinary reports and findings to ensure compliance with Title 15 Regulations and to ensure procedures and processes are consistent with your policies. We found operations remain consistent and compliant, and there are no policy related concerns at the facility. We did note the agency places significant emphasis on managing high risk incidents and youth behavior, with an audit process in place to review staff response. This was evident in our review of safety checks, use of force, use of restraints, discipline due process and grievance reports. The factual narratives, clear timelines and youth involvement in the process was fair and inclusive of all required elements. Education The agency has made comprehensive changes in order to meet the needs of youth while in custody. Post-secondary opportunities and fulfilling graduation requirements are at the forefront with all education staff. Youth eligible for the program are able to enroll in Santa Rosa Community College, and work on the increasing participation in vocational education at the facility. The Sonoma County Office of Education and probation staff work in sync to promote a positive education experience, evidenced in the Education Evaluation and submitted school and classroom schedules. Programming The facility houses pre-and post- adjudicated youth resulting in short term incarceration, as well as the new programming for youth committed to Secure Track. The facility provides an array of services to meet the youth’s individual needs, based on their case 1 BSCC reviews only those policy and procedures required by, and applicable to, Title 15, CCR. BSCC staff do not “approve” policies and procedures or assess them for constitutional or legal issues. Agencies should seek review through their legal advisor, risk manager, and other persons deemed appropriate for such evaluation. 7658 Sonoma JH LTR 20-22 Chief Koch Page 3 February 1, 2022 plans and independent objectives. The structured programs and unstructured recreation activities are facilitated mostly by probation staff. It is the hope that outside volunteers will soon return to assist with the numerous programming options available to youth. Sonoma County has a comprehensive Assessment Plan process which is timely from admission, followed by frequent enhancements, modifications and referrals to the agency identified as the facilitator of service. Juvenile Corrections staff meet with the youth frequently, developing an individualized, practical and coordinated approach to effect needed change. The youth participate in programs to address the behaviors identified at admission to target identified risks and needs. Title 15, CCR Minimum Standards Upon final review of all documentation, there are no outstanding items of noncompliance with Title 15 at the on-site inspection. No corrective action is required at this time. Title 24, CCR Physical Plant There were no changes made to the physical plant and your rated capacity remains at 140 youth, 120 for detention and 20 for Secure Track. Although there are no regulations specific for this new population, we did interview youth in the program and reviewed the plan for Sonoma County youth committed to the program. Please see the Physical Plant Evaluation for more information. There are no outstanding items of noncompliance with Title 24 minimum standards. Training According to the most recent Standards and Training for Corrections audit, the Sonoma County Probation Department is in compliance with all relevant regulations and mandates and mitigating circumstances if applicable. Juvenile Justice and Delinquency Prevention Act (JJDPA) Compliance Monitoring We reviewed documentation for the facility and found no violations of the JJDPA. Please refer to Title 15 Procedures checklist for detailed information. We are pleased with the operational aspects of the Sonoma County Juvenile Hall and look forward to youth being able to complete their program when the Probation Camp resumes occupation of the facility. We would again like to thank you and compliment your staff for their dedication, thoroughness and responsiveness during the inspection. This concludes the 2020/2022 biennial inspection report. I am available to assist as needed and happy to provide technical assistance when requested. I look forward to continuing to work together. Please do not hesitate to email me at Elizabeth.Gong@bscc.ca.gov or call (916) 704-2503 if you have any questions. 7658 Sonoma JH LTR 20-22 Chief Koch Page 4 February 1, 2022 Sincerely, Elizabeth Gong Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Sonoma County* Chair, Juvenile Justice Commission, Sonoma County* Chair, Board of Supervisors, Sonoma County* County Administrator, Sonoma County* Vanessa Fuchs, Assistant Chief Probation Officer Marty Mitchell, Division Director I *Copies of full inspection are available online at www.bscc.ca.gov. 7658 Sonoma JH LTR 20-22 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7658 7660 FACILITY NAME: Sonoma County Juvenile Hall FACILITY TYPE: JH Sonoma County Probation Camp Camp We note the Probation Camp became unoccupied on December 31, 2020. The attached checklist, except for required Local Inspections while unoccupied, refer to the JH Program. PERSON(S) INTERVIEWED: Vanessa Fuchs, Deputy Chief Probation Officer; Marty Mitchell, Division Director II, Juvenile Hall; Dan Flamson, Division Director I, Juvenile Hall; Kilee Wilson, Division Director I, JH; Melissa Segura, Division Director I, Probation Camp; Dawn Kemp, Administrative Assistant, JH; Kristen Vela, Program Manager, Sonoma County Health Services (Medical and Mental Health); LaDonna Pigoni, Chef, JH; Greg Hallihan, Chef, PC (JH); Victor Gonzales, Welding Instructor, PC (JH); John Porter, Woodshop Instructor, PC (JH); Cliff Scheuter, Principal, Sonoma County Office of Education; Youth: Sebastian, age 21 (SYTF); Leah, age 16; Joe, age 17 (SYTF); Jose, age 20. FIELD REPRESENTATIVE: Elizabeth Gong DATE: January 10-13, 2022 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS JH: 1.1.4, 7-B On an annual basis, or as otherwise required by law, each These sections articulate the Director is juvenile facility administrator shall obtain a documented responsible to ensure the following inspection and evaluation from the following: inspections are current. Although not currently occupied by youth, the Probation Camp continues all Fire, Building and PH inspections, and a few others not required, to ensure they can re-occupy the facility for SYTF youth later in their program. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7658 7660 Sonoma JH Camp 20-22 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (A) County building inspection by agency designated by the Board of Supervisors to approve building safety; JH 2019: December 10, 2019 2020: November 2020 2021: January 11, 2022* PC 2019: December 12, 2019 2020: August 13, 2020 ☐ 2021: January 11, 2022* ☒ ☐ *The 2020 Inspection for JH was completed in November 2020; however, the agency did not complete a report. A memo was provided by Sonoma General Services, Isaac Gentry, indicated it was completed with no deficiencies. The 2021 Inspections were delayed until January 2022, while we were on site, due to Covid. (B) Fire authority having jurisdiction, including a fire clearance as required by Health and Safety Code JH Section 13146.1 (a) and (b); 2020: October 29, 2020 2021: September 1, 2021 ☐ ☐ ☒ PC 2019: December 9, 2019 2021: March 15, 2021 (C) Local health officer, inspection in accordance with Health and Safety Code Section 101045; JH 2020: Environmental Health November 6, 2020 Medical/Mental Health December 9, 2020 Nutritional Health September 18, 2020 2021: Environmental Health September 30, 2021 Medical/Mental Health October 7, 2021 Nutritional Health August 25, 2021 ☐ ☐ ☒ PC 2020: Environmental Health September 24, 2020 Medical/Mental Health December 16, 2020 Nutritional Health September 18, 2020 2021: Environmental Health September 16, 2021 Medical/Mental Health October 7, 2021 Nutritional Health August 25, 2021 7658 7660 Sonoma JH Camp 20-22 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (D) County superintendent of schools on the adequacy of educational services and facilities as required in JH Section 1370; 2020: May 20, 2020 2021: May 20, 2021 ☐ ☐ ☒ The 2020 and 2021 Education Evaluations were conducted virtually by the Mendocino Office of Education Director Tawny Fernandez. (E) Juvenile court as required by Section 209 of the Welfare and Institutions Code JH 2020: January 7, 2020 2021: March 9, 2021/December 9, 2021 ☐ ☐ ☒ PC 2020: January 10, 2020 2021: March 11, 2021/December 10, 2021 (F) Juvenile Justice Commission as required by Section 229 of the Welfare and Institutions Code or JH: Probation Commission as required by Section 240 of 2019: November 19, 2019 2021: December 28, 2021* the Welfare and Institutions Code. ☐ ☐ PC ☒ 2020: February 5, 2020 2021: May 17, 2021 *There was no inspection in 2020 due to Covid. 1320 APPOINTMENT AND QUALIFICATIONS BSCC Note: Compliance with this section is The elements of this regulation are addressed determined by receipt of the Chief Probation Officer’s in a memorandum completed by Chief Probation Officer (CPO) David Koch on certification letter confirming that all elements of September 21, 2021. regulation are met. (a) Appointment ☐ ☐ ☒ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: 7658 7660 Sonoma JH Camp 20-22 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) recruit and hire employees who possess knowledge, skills and abilities appropriate to CPO Letter, #1 their job classification and duties in accordance ☒ ☐ ☐ with applicable civil service or merit system rules; (2) require a medical evaluation and physical examination including tuberculosis screening CPO Letter, #2 test and evaluation for immunity to contagious ☒ ☐ ☐ illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection and training requirements adopted by ☒ ☐ ☐ CPO Letter, #4 the Board pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new employee, and psychological examination in ☒ ☐ ☐ CPO Letter, #3 and 5 accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- employees of the facility, who may be present at the 3.3.14 Volunteer Program facility, shall have such clearance and qualifications as may be required by law, and their presence at the facility shall be subject to the approval and control of Volunteers are screened prior to spending the facility manager. time with youth; however, we note due to ☒ ☐ ☐ Covid many were not coming on site. The agency has established a balance of programming despite this and the development of internal programming, with dedicated staff and Supervisors, has provided a consistent and equalized result. 1321 STAFFING 2.1.4 Staffing Requirements Each juvenile facility shall: 7658 7660 Sonoma JH Camp 20-22 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS a) have an adequate number of personnel sufficient to carry out the overall facility operation and its 2.1.4, 1-a programming, to provide for safety and security of youth and staff, and meet established standards and regulations; Juvenile Hall currently has 8 Supervisors and 59 youth supervision staff working 8 to 12- hour shifts. The facility schedule provides ☒ ☐ ☐ for specific programming staff, which alleviates some periods of youth supervision staff having to do a myriad of operational duties while providing a robust program for youth. This works very well and is in line with both the spirit and intent of servicing youth in detention or commitment. b) ensure that no required services shall be denied because of insufficient numbers of staff on duty ☒ ☐ ☐ 2.1.4, 1-a absent exigent circumstances; c) have a sufficient number of supervisory level staff to ensure adequate supervision of all staff members; ☒ ☐ ☐ 2.1.4, 1-b d) have a clearly identified person on duty at all times who is responsible for operations and activities and 2.1.4, 1-b, I has completed the Juvenile Corrections Officer Core ☒ ☐ ☐ Course and PC 832 training; 2.1.4, 1-c e) have at least one staff member present on each living unit whenever there are youth in the living unit; ☒ ☐ ☐ 2.1.4, 1-f f) have sufficient food service personnel relative to the number and security of living units, including staff 2.1.4, 1-d qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct food preparation and servings; ☒ ☐ ☐ conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; 7658 7660 Sonoma JH Camp 20-22 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS g) have sufficient administrative, clerical, recreational, medical, dental, mental health, building 2.1.4, 1-e maintenance, transportation, control room, facility security and other support staff for the efficient ☒ ☐ ☐ management of the facility, and to ensure that youth supervision staff shall not be diverted from supervising youth; and, h) assign sufficient youth supervision staff to provide continuous wide-awake supervision of youth, 2.1.4, 2 subject to temporary variations in staff assignments ☒ ☐ ☐ to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) (A) during the hours that youth are awake, one wide- 2.1.4, 2-a Staffing awake youth supervision staff member on duty for each 10 youth in detention; ☒ ☐ ☐ There is a minimum of two staff on duty in each unit during waking hours, 3 when programming staff are accounted for in the ratio. (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ 2.1.4, 2-b youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the 2.1.4, 1-h number of youth in detention, unless an ☒ ☐ ☐ arrangement has been made for backup support 2.1.4, 2-c services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☒ ☐ ☐ 2.1.4, 1-g facility. (E) personnel with primary responsibility for other duties such as administration, supervision of 2.1.4, 1-e personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. 7658 7660 Sonoma JH Camp 20-22 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Special Purpose Juvenile Halls (minimum youth- staff ratio) ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement ☐ ☐ ☒ has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) (A) during the hours that youth are awake, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in residence, unless arrangements ☐ ☐ ☒ have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility; 7658 7660 Sonoma JH Camp 20-22 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☒ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☒ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF ORIENTATION AND TRAINING 2.2.1 Training Program (a) Prior to assuming any responsibilities each youth supervision staff member shall be properly oriented Youth supervision staff are operationally to their duties, including: prepared for completing their responsibilities due to a robust training curriculum including a 5 Phased New Employee Orientation Training Program: Orientation 80 Hours ☒ ☐ ☐ Shadowing 80-160 Hours Training Proficiency Testing Scheduled Hours (Non-Core) Scheduled Hours (Completed Core) Staff complete a regimen of training supervised by a senior Juvenile Correction Counselor (JCC), who mentors them until able to complete tasks on their own or with a tenured JCC. (1) youth supervision duties; ☒ ☐ ☐ 2.2.1, 4-D, i-a 7658 7660 Sonoma JH Camp 20-22 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) scope of decisions they shall make; ☒ ☐ ☐ 2.2.1, 4-D, i-b (3) the identity of their supervisor; ☒ ☐ ☐ 2.2.1, 4-D, i-c (4) the identity of persons who are responsible to them; ☒ ☐ ☐ 2.2.1, 4-D, i-d (5) persons to contact for decisions that are beyond their responsibility; and ☒ ☐ ☐ 2.2.1, 4-D, i-e (6) ethical responsibilities. ☒ ☐ ☐ 2.2.1, 4-D, i-f (b) Prior to assuming any responsibility for the supervision of youth, each youth supervision staff ☒ ☐ ☐ 2.2.1, 4-E member shall receive a minimum of 40 hours of facility-specific orientation, including: (1) individual and group supervision techniques; ☒ ☐ ☐ 2.2.1, 4-E, ii (2) regulations and policies relating to discipline and rights of youth pursuant to law and the ☒ ☐ ☐ 2.2.1, 4-E, iii provisions of this chapter; (3) basic health, sanitation and safety measures; ☒ ☐ ☐ 2.2.1, 4-E, iv (4) suicide prevention and response to suicide attempts ☒ ☐ ☐ 2.2.1, 4-E, v 7658 7660 Sonoma JH Camp 20-22 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) policies regarding use of force, de-escalation techniques, chemical agents, mechanical and ☒ ☐ ☐ 2.2.1, 4-E, vi physical restraints; (6) review of policies and procedures referencing trauma and trauma-informed approaches; ☒ ☐ ☐ 2.2.1, 4-E, vii (7) procedures to follow in the event of emergencies; ☒ ☐ ☐ 2.2.1, 4-E, viii (8) routine security measures, including facility perimeter and grounds; ☒ ☐ ☐ 2.2.1, 4-E, ix (9) crisis intervention and mental health referrals to mental health services; ☒ ☐ ☐ 2.2.1, 4-E, x (10) documentation; and ☒ ☐ ☐ 2.2.1, 4-E, xi (11) fire/life safety training ☒ ☐ ☐ 2.2.1, 4-E, xii (c) Prior to assuming sole supervision of youth, each youth supervision staff member shall successfully 2.2.1, 4-F complete the requirements of the Juvenile Corrections Officer Core Course pursuant to Penal Code Section 6035. The agency typically sends new staff to ☒ ☐ ☐ Sacramento County for Core Training. This has presented an obstacle because of Covid; however, the agency is compliant with this regulation despite scheduling new staff to core. 7658 7660 Sonoma JH Camp 20-22 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Prior to exercising the powers of a peace officer youth supervision staff shall successfully complete ☒ ☐ ☐ 2.2.1, 4-F, i training pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Whenever there is a youth in a juvenile facility, there 2.2.1, 4-E, xii shall be at least one wide awake person on duty at all ☒ ☐ ☐ times who meets the training standards established by the Board for general fire and life safety which relate All cored staff are trained in Fire and Life specifically to the facility. Safety. 1324 POLICY AND PROCEDURES MANUAL 1.1.4, I-A, B and C Administrative Responsibilities All facility administrators shall develop, publish, and implement a manual of written policies and procedures 1.1.5 Policy and Procedures Manual that address, at a minimum, all regulations that are applicable to the facility. Such a manual shall be made ☒ ☐ ☐ available to all employees, reviewed by all employees, and shall be administratively reviewed at a minimum every two years, and updated, as necessary. Those records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of communications and a description of job ☒ ☐ ☐ 1.1.5, 1-c through e classifications; (b) responsibility of the probation department, purpose of programs, relationship to the juvenile court, the 1.1.1 Mission Statement Juvenile Justice/Delinquency Prevention Commission or Probation Committee, probation 1.1.2 Policy Statement staff, school personnel and other agencies that are 1.1.7 JJC involved in juvenile facility programs; 1.1.8 Roles and Relationships with other ☒ ☐ ☐ Agencies, Departments and Divisions. Each of these policy sections identify the role and responsibility of the agency and staff reflected. 7658 7660 Sonoma JH Camp 20-22 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) responsibilities of all employees; 1.1.5, 1-f ☒ ☐ ☐ 2.1.1 JCC Roles and Responsibilities (d) initial orientation and training program for employees; 2.2.1 Training Sworn Staff ☒ ☐ ☐ 2.2.1, G-I and ii Volunteers, Providers and Support Staff Training and Orientation (e) initial orientation, including safety and security issues and anti-discrimination policies, for support 2.2.1, 4-G, ii staff, contract employees, school, mental/behavioral ☒ ☐ ☐ health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and ☒ ☐ ☐ communication system to ensure: (1) efficient operation of the juvenile facility; ☐ ☐ ☐ 1.1.4 Policy Statement (2) legal and proper care of youth; ☒ ☐ ☐ 1.1.6, 2 (3) maintenance of individual youth's records; The County of Sonoma has a retention of ☒ ☐ ☐ youth records schedule. (4) supply of information to the juvenile court and those authorized by the court or by the law; and, 1.1.6, 2-D ☒ ☐ ☐ 1.4, 2-d 7658 7660 Sonoma JH Camp 20-22 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) release of information regarding youth. 1.1.6, 2-D ☒ ☐ ☐ 1.4, 2-d (g) ethical responsibilities; ☒ ☐ ☐ 2.1.2 Code of Conduct (h) trauma-informed approaches; ☒ ☐ ☐ 3.3.21 Trauma Informed Approaches (i) culturally responsive approaches; ☒ ☐ ☐ 3.3.21, I-A, v (j) gender responsive approaches; ☒ ☐ ☐ 3.6.4, 1-A (k) a non-discrimination provision that provides that all youth within the facility shall have fair and equal 2.1.1, 2-A, vii access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on The NDP is posted in the living unites. the basis of actual or perceived race, ethnic group ☒ ☐ ☐ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any chemical agents related security devices, and ☒ ☐ ☐ 3.4.15, 6-A through C weapons and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Cal eligibility information and enrollment of eligible ☒ ☐ ☐ 4.1.15 youth; and, 7658 7660 Sonoma JH Camp 20-22 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (n) establishment of a policy that prohibits all forms of sexual abuse, sexual assault and sexual harassment. 1.4.23 PREA Policy The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN 5.1.9 Fire and Life Safety The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with It should be noted the JH has experienced the State Fire Marshal, in developing a plan for fire safety ☒ ☐ ☐ two evacuations to Solano County JH due to which shall include, but not be limited to: fires. The agency process and diligence in ensuring youth safety is well documented in the reports during each evacuation. a) a fire prevention plan to be included as part of the manual of policy and procedures; ☒ ☐ ☐ 5.1.9, 5 Responding to a Fire b) monthly fire and life safety inspections by facility staff with two- year retention of the inspection ☒ ☐ ☐ 5.1.9, 9-a record; c) fire prevention inspections as required by Health and Safety Code Section 13146.1(a) and (b); The last fire inspection was completed by the ☒ ☐ ☐ Santa Rosa Fire Department on September 1, 2021. d) an evacuation plan; ☒ ☐ ☐ 5.1.9, 6 Evacuation Procedures 7658 7660 Sonoma JH Camp 20-22 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) documented fire drills not less than quarterly; 5.1.9, 2-b We reviewed Fire Drills for 2020-2021 and found the agency compliant with regulation and their own policy, which is more restrictive than T15, mostly due to Sonoma ☒ ☐ ☐ County’s experience with fires and evacuation. The drills are conducted at different times and are documented in an Emergency Drill Report, including comments by staff conducting the drill with Supervisor review. f) a written plan for the emergency housing of youth in the case of fire; and, ☒ ☐ ☐ 5.1.9, 7 Emergency Housing g) development of a fire suppression pre-plan in cooperation with the local fire department. ☒ ☐ ☐ 5.1.9, 10 Fire Suppression Pre-Plan 1326 SECURITY REVIEW Each facility administrator shall develop policies and 1.1.4, 3-A, I Security Review procedures to annually review, evaluate, and document security of the facility. The review and evaluation shall ☒ ☐ ☐ include internal and external security, including, but not A Security Review was completed by limited to, key control, equipment, and staff training. Division Director II Marty Mitchell on January 3, 2022. 1327 EMERGENCY PROCEDURES The facility administrator shall develop facility-specific An Emergency Procedures Review policies and procedures for emergencies that shall ☒ ☐ ☐ memorandum was completed by Division include, but not be limited to: Director I Dan Flamson on January 3, 2022. 7658 7660 Sonoma JH Camp 20-22 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) escape, disturbances, and the taking of hostages; 3.4.26 Escape; 3.4.27 Riot (Disturbance); ☒ ☐ ☐ 3.4.28 Hostage Situation (b) civil disturbance, active shooter and terrorist attack; 3.4.27 Riot ☒ ☐ ☐ 3.4.32 Active Shooter/Terrorist Attack (c) fire and natural disasters; 5.1.9 Fire and Life Safety ☒ ☐ ☐ 5.1.11 Earthquake (d) periodic testing of emergency equipment; 5.1.5, 4 AED Inspections ☒ ☐ ☐ 5.1.9, 12 Fire Suppression Equipment and Maintenance (e) emergency evacuation of the facility; and ☒ ☐ ☐ 5.1.7 Emergency Evacuation Plan (f) a program to provide all youth supervision staff with an annual review of emergency procedures. ☒ ☐ ☐ 5.1.9, 2-a, i and ii Emergency Training 7658 7660 Sonoma JH Camp 20-22 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1328 SAFETY CHECKS The facility administrator shall develop and implement 3.1.12 Safety Checks; 3.1.12, 2-B, iii policy and procedures that provide for direct visual (Random and Varied) observation of youth at a minimum of every 15 minutes, at random or varied intervals during hours when youth are asleep or when youth are in their rooms, confined in We reviewed safety check “Round holding cells or confined to their bed in a dormitory. Summaries” for the months of October and Supervision is not replaced, but may be supplemented December 2021 for the units and handwritten by, an audio/visual electronic surveillance system Intake/Special Watch checks. The checks designed to detect overt, aggressive or assaultive occur at random intervals and the agency has behavior and to summon aid in emergencies. All safety a good understanding that patterned checks checks shall be documented with the actual time the are not acceptable. The Intake and Special check is completed. Watch checks are signed off by a supervisor and Director. ☒ ☐ ☐ We noted the Rounds Summary was not operational and found the back up to the system is paper ‘watch sheet’ checks. These are also audited and reviewed by supervisors and the Operations Director Dan Flamson. The policy outlines a clear and regimented system to audit safety checks, including an audit each shift by the supervisor, with follow up with staff to Administration for late unit checks. 7658 7660 Sonoma JH Camp 20-22 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN 3.3.20 Suicide Prevention Program The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, shall plan and implement written policies and We reviewed the only two incident reports of procedures which delineate a Suicide Prevention Plan. serious suicide attempts by one youth that The plan shall consider the needs of youth experiencing has occurred this cycle. Staff clearly past or current trauma. Suicide prevention responses documented the circumstances of the shall be respectful and in the least invasive manner incident in the Incident Report, their consistent with the level of suicide risk. The plan shall responses, other personnel responses and include the following elements: specific timelines during and post incident. Each incident involved staff having to cut the sheet/towel from the youth’s neck, call 911 ☒ ☐ ☐ and utilize their training to process and operationally handle the youth and other youth in the unit. This type of trauma is not just for the youth but all involved. We were advised one staff who was present for both incidents remains on leave. We noted the detail of notifications and response of medical/mental health, as well as required notifications to the Probation Officer, guardian, Court, attorney and Probation administration. (a) Suicide prevention training as required in Section 1322, Youth Supervision Staff Orientation, and ☒ ☐ ☐ 3.3.10, 1-A Training and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Precautionary Protocols 3.3.20, 2-A (1) All youth shall be screened for risk of ☒ ☐ ☐ suicide at intake and as needed during detention. (2) All youth supervision staff who perform intake processes shall be trained in ☒ ☐ ☐ 3.3.20, 1-A screening youth for risk of suicide. 7658 7660 Sonoma JH Camp 20-22 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) All youth who have been identified during the intake screening process to be at risk of 3.3.20, 2-B, I and ii suicide shall be referred to ☒ ☐ ☐ behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed to ensure the youth’s safety pending the ☒ ☐ ☐ 3.3.20, 3-G behavioral/mental health assessment. (c) Referral process to behavioral/mental health staff for assessment and/or services. ☒ ☐ ☐ 3.3.20, 2-C (d) Procedures for monitoring of youth identified at risk for suicide. ☒ ☐ ☐ 3.3.20, 4 Monitoring (e) Safety Interventions (1) Procedures to address intervention 3.3.20, 3 Placing a Youth on Suicide Watch ☒ ☐ ☐ protocols for youth identified at risk for suicide which may include, but are not limited to: A. Housing consideration ☒ ☐ ☐ 3.3.20, 5 Housing B. Treatment strategies including trauma-informed approaches ☒ ☐ ☐ 3.3.20, 3-E (2) Procedures to instruct youth supervision staff how to respond to youth who exhibit ☒ ☐ ☐ 3.3.20, 4 suicidal behaviors. (f) Communication (1) The intake process shall include 3.3.20, 2-A, i communication with the arresting officer ☒ ☐ ☐ and family guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. 7658 7660 Sonoma JH Camp 20-22 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Procedures for clear and current information sharing about youth at risk for 3.3.20, 3 suicide with youth supervision, healthcare, and behavioral/mental health staff. ☒ ☐ ☐ The policy coordinates communication amongst staff and MH via a logbook, with responsibilities by all to document behaviors, updates or changes to status. (g) Debriefing of Critical Incidents Related to Suicides or Attempts 6.1.11, 11-D, vii (1) Process for administrative review of the ☒ ☐ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected staff. ☒ ☐ ☐ 3.3.20, 10-G, iii (3) Process for a debriefing event with affected youth. ☒ ☐ ☐ 3.3.20, 10-G, iv (h) Documentation (1) Documentation processes shall be 3.3.20 developed to ensure compliance with this regulation ☒ ☐ ☐ The documentation process is throughout this policy, with specific requirements from sworn and non-sworn (mental health) staff. Youth identified at risk for suicide shall not be denied the opportunity to participate in facility programs, 3.3.20, 3-D services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety ☒ ☐ ☐ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 7658 7660 Sonoma JH Camp 20-22 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1340 REPORTING OF LEGAL ACTIONS Each facility shall submit to the Board a letter of ☒ ☐ ☐ 1.1.4, 4-A notification on each legal action, pertaining to conditions of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF A YOUTH WHILE 5.1.14 Death or Serious Illness or Injury of DETAINED Youth in Custody 5.1.14, 3 Death of a Youth. (1) Death of a Youth. (a) The facility administrator, in cooperation with the ☒ ☐ ☐ health administrator and the behavioral/mental health director, shall develop written policies and procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the facility administrator, shall develop written policies 5.1.14, 3-C and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☐ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Board a copy of the report submitted to the Attorney 5.1.14, 3-A General under Government Code Section 12525. A ☒ ☐ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from the administrator, the Board may within 30 calendar The agency is aware of this regulation. days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☐ ☐ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. 7658 7660 Sonoma JH Camp 20-22 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Serious Illness or Injury of Youth (a) The facility administrator, in cooperation with the 5.1.14, 2 Serious Illness or Injury health administrator, shall develop written policies and procedures for the notification to necessary ☒ ☐ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Each juvenile facility shall submit required population ☒ ☐ ☐ 1.1.4, 5-A through C and profile survey reports to the Board within 10 working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY When the number of youth detained in a living unit of a 1.1.4, 6-A juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7658 7660 Sonoma JH Camp 20-22 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES 4.1.1 Intake Policy Statement The facility administrator shall develop and implement We reviewed admittance screening written policies and procedures for admittance of youth documentation, which revealed a that emphasize respectful and humane engagement with comprehensive process for admission via a youth, and reflect that the admission process may be medical screening questionnaire, PC traumatic to youth who may have already experienced Declaration, and Admission Booking Sheet. trauma. Policies shall be trauma-informed, culturally Medical Screening information, the PACT relevant, and responsive to the language and literacy Pre-Screen and the DRAI also elicit needs of youth. In addition to the requirements of appropriate information to consider at Sections 1324 and 1430 of these regulations: admission. The initial medical screening tool boasts mental health, physical health, past and current abuses, and other information ☒ ☐ ☐ necessary for classification procedures for the facility. This approach allows intake staff to document the youths needs pending a full mental health screen, as well as establish an appropriate level of supervision pending permanent placement in the living unit. Intake staff complete the Intake/Orientation Cover Page which includes information regarding all required elements of Orientation as well as medical and mental health questions to solicit suicidal ideations and/or medical limitations or past injury- illness. (a) the admittance process shall include: (1) Access to two free phone calls within one hour ☒ ☐ ☐ 3.6.1, 3-A of admittance in accordance with the provisions of Welfare and Institution Code Section 627; (2) Offer of a shower; ☒ ☐ ☐ 4.1.3, 1-F 7658 7660 Sonoma JH Camp 20-22 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Documented secure storage of personal belongings; ☒ ☐ ☐ 4.1.4 Resident Property (4) Offer of food upon arrival; ☒ ☐ ☐ 4.1.1, 1-B, v (5) Screening for physical and behavioral health and safety issues, intellectual or developmental 4.1.1, 1-G Intake Staff Screening disabilities; ☒ ☐ ☐ 6.1.1, 10 Medical Screening 6.1.8, 4 Mental Health Screening (6) Screening for physical and developmental disabilities in accordance with Sections 1329, ☒ ☐ ☐ 3.1.9; 3.3.20; 6.1.1; 6.1.8 1413, and 1430 of these regulations; (7) Contact with Regional Center for the Developmentally Disabled for youth that are 3.3.6, 1-J, i suspected of or identified as having a ☒ ☐ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ 4.1.1, 1-G, i-b (b) juvenile hall administrators shall establish written criteria for detention that considers the least 4.1.1, 1-A, i-iii restrictive environment. ☒ ☐ ☐ This identifies who is eligible for admission. The DRAI and PACT Pre-Screen contribute to the intake decision. 7658 7660 Sonoma JH Camp 20-22 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) juvenile camps and post-dispositional programs in juvenile halls shall develop policies and procedures 4.1.1, 6-B, i that advise the youth of the estimated length of ☒ ☐ ☐ stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures that advise any committed youth of the estimated ☒ ☐ ☐ 4.1.1, 6-B, ii length of his/her stay. 1350.5. SCREENING FOR THE RISK OF SEXUAL ABUSE 4.1.1 Policy Statement The facility administrator shall develop and implement The Medical Screening Questionnaire elicits written policies and procedures to reduce the risk of ☒ ☐ ☐ information self-reported by the youth at sexual abuse by or upon youth. The policy shall require admission addressing prior incidents of facility staff to assess each youth within 72 hours of sexual abuse or assault and the youths admission based on the following information: current assessment of returning home. (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ 4.1.1, 1-G, i-b, (i) (b) Gender nonconforming appearance or manner; or identification as lesbian, gay or bisexual, ☒ ☐ ☐ 4.1.1, 1-G, i-b, (ii) transgender, queer or intersex, and whether the youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ 4.1.1, 1-G, i-b, (iii) (d) Age; ☒ ☐ ☐ 4.1.1, 1-G, i-b, (iv) (e) Level of emotional and cognitive development; ☒ ☐ ☐ 4.1.1, 1-G, i-b, (v) 7658 7660 Sonoma JH Camp 20-22 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) Physical size and stature; ☒ ☐ ☐ 4.1.1, 1-G, i-b, (vi) (g) Mental illness or mental disabilities; ☒ ☐ ☐ 4.1.1, 1-G, i-b, (vii) (h) Intellectual or developmental disabilities; ☒ ☐ ☐ 4.1.1, 1-G, i-b, (viii) (i) Physical disabilities; ☒ ☐ ☐ 4.1.1, 1-G, i-b, (ix) (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ 4.1.1, 1-G, i-b, (x) (k) Any other specific information about the individual youth that may indicate heightened needs for ☒ ☐ ☐ 4.1.1, 1-G, i-b, (xi) supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through conversations with the youth during the admittance 4.1.1 Policy Statement process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate controls on the dissemination of information within the 4.1.1, 1-G, i-c facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 7658 7660 Sonoma JH Camp 20-22 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1351 RELEASE PROCEDURES The facility administrator shall develop and implement 4.2.1 Releases written policies and procedures for release of youth from custody which provide for: The Probation staff assist facility staff with release expectations in order to generate an ☒ ☐ ☐ efficient and timely process of youth re- entry. Youth are matched to local services and schools, and along with their parent/guardian, are advised of responsibilities post-release. (a) verification of identity/release papers; ☒ ☐ ☐ 4.2.1, 2-C, i (b) return of personal clothing and valuables; ☒ ☐ ☐ 4.2.1, 2-D and H (c) notification to the youth's parents or guardian; ☒ ☐ ☐ 4.2.2 Notification of Parents (d) notification to the facility health care provider in accordance with Sections 1408 and 1437 of these ☒ ☐ ☐ 4.2.1, 2-C, vi regulations, for coordination with outside agencies; and, (e) notification of school staff; ☒ ☐ ☐ 4.2.1, 2-C, vii (f) notification of facility mental health personnel. ☒ ☐ ☐ 4.2.1, 2-C, vi 7658 7660 Sonoma JH Camp 20-22 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall develop and implement policies and procedures for post-disposition youth to 4.2.1, 2-B coordinate the provision of transitional and reentry ☒ ☐ ☐ services including, but not limited to, medical and behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement written policies and procedures for the furlough of ☒ ☐ ☐ 4.2.1, 6 youth from custody. 1352 CLASSIFICATION The facility administrator shall develop and implement 4.1.6 Classification written policies and procedures on classification of youth for the purpose of determining housing placement in the facility. The Movement, Program and Classification History document allows staff to review past Such procedures shall: information and/or enter current classification criteria to determine the best ☒ ☐ ☐ placement in the facility and unit for incoming youth. The Classification policy dictates how a youth’s classification is changed and how often it is reviewed. We reviewed numerous classification reviews and documents articulating reasons for a change or review, including a chrono of incidents while in detention. (a) provide for the safety of the youth, other youth, facility staff, and the public by placing youth in the 4.1.6, 1-A appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of the facility; ☒ ☐ ☐ 4.1.6, 1-A 7658 7660 Sonoma JH Camp 20-22 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) provide that a youth shall be classified upon admittance to the facility; classification factors 4.1.6, 1-B, i-xi shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, ☒ ☐ ☐ legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, including provisions that consider the level of 4.1.6, 2 Classifications Changes and supervision and the youth's behavior while in ☒ ☐ ☐ Reviews custody; and, (e) provide that facility staff shall not separate youth from the general population or assign youth to a 4.1.6, 1-D single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, ☒ ☐ ☐ gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, bisexual, transgender, questioning or intersex ☒ ☐ ☐ 4.1.6, 1-G, i identification or status as an indicator of likelihood of being sexually abusive. 7658 7660 Sonoma JH Camp 20-22 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1352.5 TRANSGENDER AND INTERSEX YOUTH. The facility administrator shall develop written policies 4.1.6, 1-B, iv and procedures ensuring respectful and equitable treatment of transgender and intersex youth. The policies shall provide that: The agency has a Transgender Preference Form completed at admission and modified ☒ ☐ ☐ anytime at the request of a youth. The form articulates the youth’s preference for housing, search and pronoun. Additionally, the Medical Intake Questionnaire illicit responses regarding the youth’s gender identity and orientation, both self-reported. (a) Facility staff shall respect every youth’s gender identity and shall refer to the youth by the youth’s 4.1.6, 1-C, ii preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the ☒ ☐ ☐ use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present themselves in a manner consistent with their gender ☒ ☐ ☐ 4.1.6, 1-G, viii identity and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room that best meets their individual needs and promotes 4.1.6, 1-E their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons ☒ ☐ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender and intersex youth have access to medical and ☒ ☐ ☐ 4.1.6, 1-G, iii behavioral health providers qualified to provide care and treatment to transgender and intersex youth. 7658 7660 Sonoma JH Camp 20-22 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) Consistent with the facility’s reasonable and necessary security considerations and physical 4.1.6, 1-G, vii plant, facility staff shall make every effort to ensure ☒ ☐ ☐ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any youth for the purpose of determining the youth’s 3.4.9, 2 anatomical sex. Whenever feasible, the facility shall ☒ ☐ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7658 7660 Sonoma JH Camp 20-22 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1353 ORIENTATION The facility administrator shall develop and implement 3.3.2 Orientation Program written policies and procedures to orient a youth prior 3.3.2, 2-A and B to placement in a living area. Both written and verbal information shall be provided and supplemented with 3.3.2. 1-B, ii Resident Handbook video orientation if feasible. Provision shall be made to provide accessible orientation information to all detained youth including those with disabilities, limited Staff provide orientation to the youth prior to literacy, or English language learners. Orientation shall movement to the housing unit. The JCC include information that addresses: staff reviews all T15 criteria, facility rules and expectations, and other facility information. The staff completes an Orientation Worksheet, which the youth signs acknowledging they have been provided a verbal and written orientation, as well as indicating an understanding of the program and rules. ☒ ☐ ☐ We reviewed the Orientation Worksheet and found youth are advised of all Title 15 elements before placement in the living unit. The Orientation process continues in the living unit for the more detailed day to day operation and program components. Youth learn the Level system, how to advance in the program, and the opportunities for participation or removal from incentivized opportunities. We reviewed a copy of the Orientation Handbook and noted inclusion of all elements required in regulation. We provided technical assistance suggesting these elements be part of policy. (a) facility rules including contraband and searches and disciplinary procedures; ☒ ☐ ☐ 3.3.2, 2-A 7658 7660 Sonoma JH Camp 20-22 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) facility’s system of positive behavior interventions and supports, including behavior expectations, 3.3.2. 1-B, ii incentives that youth will receive for complying ☒ ☐ ☐ with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual 1.4.23 Department PREA Policy harassment and how to report incidents or ☒ ☐ ☐ suspicions of sexual abuse or sexual harassment; 3.3.2. 1-B, ii (d) identification of key staff and their roles; 2.1.1 ☒ ☐ ☐ 3.3.2. 1-B, ii (e) the existence of the grievance procedure, the steps that must be taken to use it, the youth’s right to be 3.5.4 free of retaliation for reporting a grievance, and the ☒ ☐ ☐ name of the person or position designated to resolve 3.3.2. 1-B, ii the issue; (f) access to legal services and information on the court process; 3.6.1 ☒ ☐ ☐ 3.3.2. 1-B, ii (g) access to routine and emergency health and mental health care; 6.1.1 ☒ ☐ ☐ 3.3.2. 1-B, ii (h) access to education, religious services, and recreational activities; 3.3.5 3.6.4 ☒ ☐ ☐ 3.6.5 3.3.2. 1-B, ii 7658 7660 Sonoma JH Camp 20-22 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (i) housing assignments; 4.1.6 ☒ ☐ ☐ 3.3.2. 1-B, ii (j) opportunity for personal hygiene and daily showers including the availability of personal care items 3.2.1 ☒ ☐ ☐ 3.2.2 33.2. 1-B, ii (k) rules and access to correspondence, visits and telephone use; 3.3.16 3.6.2 ☒ ☐ ☐ 3.6.3 3.3.2. 1-B, ii (l) availability of reading materials, programming, and other activities; 3.3.13 ☒ ☐ ☐ 3.6.4 3.3.2. 1-B, ii (m) facility policies on the use of force, use of restraints, chemical agents and room confinement; 3.4.13 3.4.14 ☒ ☐ ☐ 3.4.15 3.5.5 3.3.2. 1-B, ii 7658 7660 Sonoma JH Camp 20-22 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (n) immigration legal services; 3.6.13 ☒ ☐ ☐ 3.2. 1-B, ii (o) emergencies including evacuation procedures; 5.1.7 ☒ ☐ ☐ 3.3.2. 1-B, ii (p) non-discrimination policy and the right to be free from physical, verbal or sexual abuse and 1.4.23 harassment by other youth and staff; ☒ ☐ ☐ 3.3.2. 1-B, ii (q) availability of services and programs in a language other than English if appropriate; 4.1.1, 4 ☒ ☐ ☐ 3.3.2. 1-B, ii (r) the process for requesting different housing, education, programming and work assignments; ☒ ☐ ☐ 3.3.2. 1-B, ii - Resident Handbook (s) a process for which parents/guardians receive information regarding the youth’s stay in the 4.1.1, 5 facility that at a minimum includes answers to ☒ ☐ ☐ frequently asked questions and provides contact 3.3.2. 1-B, ii information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Title 15 Minimum Standards for Juvenile Facilities. ☒ ☐ ☐ 3.3.2. 1-B, ii - Resident Handbook 7658 7660 Sonoma JH Camp 20-22 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354 SEPARATION 3.3.7 Separation The facility administrator shall develop and implement 3.5.2 (Discipline) written policies and procedures that address: The agency policy for separation is compliant with regulation and includes the mandatory ‘not in room’ language. Youth can be moved to a table or general location away form the group for pre-discipline behaviors or upon removal of Room Confinement. The JH Special Program is used with youth ☒ ☐ ☐ that need a Behavior Intervention Plan to address triggers for adverse behavior. The Plan includes opportunities for a Time Out (not in room) as a precursor for triggers or when the youth acknowledges he is being provoked or potentially defiant. The form prompts modifications to programming, acceptance of alternative programming and must be approved by a Director. We provided technical assistance to take the words ‘time out’ away from the separation language used by staff in the units and in the Orientation Handbook. (a) separation of youth for reasons that include, but are not be limited to, medical and mental health ☒ ☐ ☐ 3.3.7, 1-B conditions, assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and trauma-informed care. ☒ ☐ ☐ 3.3.7, 1-C (c) separated youth shall not be denied normal privileges available at the facility, except when ☒ ☐ ☐ 3.3.7, 1-D necessary to accomplish the objective of separation. 7658 7660 Sonoma JH Camp 20-22 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) when the objective of the separation is discipline, Title 15 Section 1390 shall apply. ☒ ☐ ☐ 3.5.2, 1-G (e) when separation results in room confinement, the separation shall occur in accordance with Welfare ☒ ☐ ☐ 3.5.5 Room Confinement and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review of separated youth to determine if separation ☒ ☐ ☐ 3.3.7, 1-D, 1 remains necessary. 7658 7660 Sonoma JH Camp 20-22 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT (a) The facility administrator shall develop and 3.5.5 Placing Youth in Locked Rooms (RC) implement written policies and procedures addressing the confinement of youth in their room that are consistent with Welfare and Institutions We reviewed the Room Confinement Log Code Section 208.3. The placement of a youth in for 2021 and found 37 youth were placed in room confinement shall be accomplished in room confinement for more than 4 hours. Of accordance with the following guidelines: the 37, five youth accounted for 19 incidents of room confinement. We found 21 youth were in RC for less than an hour, 8 of which were 30 minutes or less. We reviewed 15 of the incidents and found the agency is compliant with regulation and ☒ ☐ ☐ their own policy. The ‘In Room Tracking Form’ articulates the reason for RC, the less restrictive alternatives used or inability to use lesser options; and the accompanying discipline process initiated by the violation of the rules articulated in the incident report. Of the incidents we read, almost half were released from RC status into a Special Program as an integration into group activities slowly, based on the seriousness of their behavior (all but one were assaults). The others were compliant with directives and ready to meet the responsibilities of joining unit activities. (1) Room confinement shall not be used before other, less restrictive, options have been 3.5.5, 1-B attempted and exhausted, unless attempting ☒ ☐ ☐ those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the purposes of punishment, coercion, ☒ ☐ ☐ 3.5.5, 1-A convenience, or retaliation by staff. (3) Room confinement shall not be used to the extent that it compromises the mental and ☒ ☐ ☐ 3.5.5, 1-C physical health of the youth. 7658 7660 Sonoma JH Camp 20-22 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) A youth may be held up to four hours in room confinement. After the youth has been held in room ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. ☒ ☐ ☐ 3.5.5, 3-E, i (2) Consult with mental health or medical staff. ☒ ☐ ☐ 3.5.5, 3-E, ii (3) Develop an individualized plan that includes the goals and objectives to be met in order to ☒ ☐ ☐ 3.5.5, 3-E, iii reintegrate the youth to general population. (4) If room confinement must be extended beyond ☒ ☐ ☐ four hours, staff shall do each of the following: (A) Document the reasons for room confinement and the basis for the 3.5.5, 3-F, i extension, the date and time the youth was ☒ ☐ ☐ first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that includes the goals and objectives to be met ☒ ☐ ☐ 3.5.5, 3-F, ii in order to integrate the youth to general population. (C) Obtain documented authorization by the facility superintendent or his or her ☒ ☐ ☐ 3.5.5, 3-F, iii designee every four hours thereafter. (5) This section is not intended to limit the use of single-person rooms or cells for the housing of ☒ ☐ ☐ 3.5.5, 4-A and E youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards in court holding facilities or adult facilities. ☒ ☐ ☐ 3.5.5, 4-B 7658 7660 Sonoma JH Camp 20-22 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) Nothing in this section shall be construed to conflict with any law providing greater or ☒ ☐ ☐ additional protections to youth. (8) This section does not apply during an extraordinary emergency circumstance that 3.5.5, 4-C requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☐ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is placed in a locked cell or sleeping room to treat 3.5.5, 4-D and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND PLAN 3.3.6 Case Plans and Assessments ☒ ☐ ☐ The facility administrator shall develop and implement written policies and procedures for assessment and case planning. 7658 7660 Sonoma JH Camp 20-22 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Assessment: The assessment is based on information collected 3.3.6, 1-B, I and ii during the admission process with periodic review, which includes the youth's risk factors, needs and strengths including, but not limited to, We reviewed initial and re-assessments via identification of substance abuse history, Noble’s Positive Achievement Change Tool educational, vocational, counseling, behavioral (PACT) case plans and found them to be health, consideration of known history of trauma, individualized, articulating the youths and family strengths and needs. demonstrated risks and needs. ☒ ☐ ☐ The process for review and updating the plan is systematic and inclusive of all elements to identify and meet the youth’s needs. The JH program allows for opportunities through staff programming, mental health groups and counseling (including Alcohol and Drug counseling), and family engagement. The re-assessments promote stability, allowing youth to work on attainable goals for community re-entry. (b) Institutional Case Plan: (1) A case plan shall be developed for each youth 3.3.6, 1-A held for at least 30 days or more and created within 40 days of admission. PC: 4.4, 1-A, ii; 4.4, 1-B We reviewed Resident Case Plans and found the facility staff use the PACT Assessment ☒ ☐ ☐ and available resources to direct services to youth while in detention. The plans are independent, resourceful and provide a clear track of addressing the needs of youth which may have led to their incarceration by focusing on those behaviors identified during the intake process. (2) The institutional plan shall include, but not be ☒ ☐ ☐ limited to, written documentation that provides: 7658 7660 Sonoma JH Camp 20-22 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (A) objectives and time frame for the resolution of problems identified in the assessment; ☒ ☐ ☐ 3.3.6, 1-D (B) a plan for meeting the objectives that includes a description of program resources ☒ ☐ ☐ 3.3.6, 1-E needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting the objectives, including periodic review and 3.3.6, 1-A, i discussion of the plan with the youth; ☒ ☐ ☐ The case plan is updated every 90 days. (4) a transition plan, the contents of which shall be subject to existing resources, shall be developed ☒ ☐ ☐ 3.3.6, 2-B, iv for post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the plan, including the transition plan, shall be 3.3.6, 1-F, i developed with input from the family, ☒ ☐ ☐ supportive adults, youth, and Regional Center for the Developmentally Disabled. 7658 7660 Sonoma JH Camp 20-22 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1356 COUNSELING AND CASEWORK SERVICES 3.3.6 Case Planning The facility administrator shall develop and implement 6.1.10 Counseling Services written policies and procedures ensuring the availability of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: The policy for this regulation is the detention aspect of case planning with youth based on a more independent assessment of needs while in detention, versus the Case Plan developed in coordination of what led to the youth’s incarceration and needs to re- integrate with family. This dual approach, in solidarity with one another, only increase the ☒ ☐ ☐ youth’s opportunities to be successful while detained and prosper upon release. We reviewed the Resident Case Plans and chrono’ s of counseling by facility staff, noting the agency takes the original case plan and directs services via assignments to programs. The notes and referral to services, accompanied by completion information provides youth with a progress sheet of their expected participation and predicted outcomes. (a) youth will receive assistance with needs or concerns 3.3.6, 1-K, I that may arise; ☒ ☐ ☐ 6.1.10, 4-b (b) youth will receive assistance in requesting contact with parents, other supportive adults, attorney, ☒ ☐ ☐ JH; 3.3.6, 1-K, ii clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources to meet the youth’s needs. JH; 3.3.6, 1-K, iii ☒ ☐ ☐ 6.1.10, 4-a 7658 7660 Sonoma JH Camp 20-22 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE The facility administrator, in cooperation with the 3.4.13 Use of Force (UF) responsible physician, shall develop and implement written policies and procedures for the use of force, which may include chemical agents. Force shall never We reviewed the Use of Force tracking be applied as punishment, discipline, retaliation or forms for 2021, which include 28 UF treatment. incidents, 16 of which involved OC Spray. Of the 28, 17 were assaults to youth, four to (a) At a minimum, each facility shall develop policies staff and 2 were youth involved in a serious and procedures which: suicide attempt. The agency tracks potential or avoided UF incidents of which there were 51 in 2021. These incidents involved Group Disturbances and Inappropriate/Unusual Behavior. In reviewing UF incident reports, we found the agency details the circumstances leading ☒ ☐ ☐ to the force, outlining other options available but not used for a specific reason. It is important to note the avoided UF incident report details as well. Staff’s use of de- escalation techniques and verbal counseling is articulated well. The incidents and documentation were compliant with regulation and policy. While on-site, staff participated in Non- Violent Crisis Intervention training, with the curriculum from CPI. This training promotes the use of techniques to avoid and UF or UR incidents. The agency currently does a great job in avoiding force, as noted by the data above, and this new training sill support and advance this premise. (1) restricts the use of force to that which is deemed reasonable and necessary, as defined in Section ☒ ☐ ☐ 3.4.13, 2-A 1302 to ensure the safety and security of youth, staff, others and the facility. 7658 7660 Sonoma JH Camp 20-22 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) outline the force options available to staff including both physical and non-physical ☒ ☐ ☐ 3.4.13, 2-A, i-iv options and define when those force options are appropriate. (3) describe force options or techniques that are expressly prohibited by the facility. ☒ ☐ ☐ 3.4.13, 3-A, i-iii (4) describe the requirements of staff to report any inappropriate use of force, and to take ☒ ☐ ☐ 3.4.13, 4-A affirmative action to immediately stop it. (5) define a standardized reporting format that includes time period and procedure for 3.4.13, 4-A, i-vii documenting and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by ☒ ☐ ☐ supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system for investigating unreasonable use of force. 3.4.13, 4-C ☒ ☐ ☐ 3.4.13, 4-E (7) define the role, notification, and follow-up procedures required after use of force incidents 3.4.13, 4-B Medical and MH Notification; for medical, mental health staff and parents or ☒ ☐ ☐ 3.4.13, 4-D. I Parent/Guardian Notification legal guardians. (8) describe the limitations of use of force on pregnant youth in accordance with Penal Code ☒ ☐ ☐ 3.1.13, 3-A Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force ☒ ☐ ☐ option shall include policies and procedures that: 7658 7660 Sonoma JH Camp 20-22 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) identify who is approved to carry and/or utilize chemical agents in the facility and the type, size 3.4.13, 2-A, iii and the approved method of deployment for those chemical agents. ☒ ☐ ☐ 3.4.15, 1-A and B 3.4.15, 5-A through C (2) mandate that chemical agents only be used when there is an imminent threat to the youth’s safety 3.4.13, 2-A, iii or the safety of others and only when de- ☒ ☐ ☐ escalation efforts have been unsuccessful or are 3.4.15, 4-A not reasonably possible. (3) outline the facility’s approved methods and timelines for decontamination from chemical 3.4.13, 2-A, iii-a agents. This shall include that youth who have ☒ ☐ ☐ been exposed to chemical agents shall not be left 3.4.15, 7-A, i-xii unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up procedures required after use of force incidents 3.4.13, 4-B Medical and MH Notification; involving chemical agents for medical, mental ☒ ☐ ☐ 3.4.13, 4-D. I Parent/Guardian Notification health staff and parents or legal guardians. (5) provide for the documentation of each incident of use of chemical agents, including the reasons 3.4.13, 2-A, iii-a for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, ☒ ☐ ☐ 3.4.15, 9-A, i-vi time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure which require that agencies provide initial and 3.4.13, 1 UF Training regular training in use of force and chemical agents ☒ ☐ ☐ when appropriate that address: 3.4.15, 1-A OC Training (1) known medical and behavioral health conditions that would contraindicate certain 3.4.13, 1-A types of force; ☒ ☐ ☐ 3.4.15, 4-A, i-c and ii 7658 7660 Sonoma JH Camp 20-22 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) acceptable chemical agents and the methods of application. 3.4.13, 1-A ☒ ☐ ☐ 3.4.15, 5-A through C (3) signs or symptoms that should result in immediate referral to medical or behavioral ☒ ☐ ☐ 3.4.13, 1-A health. (4) instruction on the Constitutional Limitations of Use of Force. ☒ ☐ ☐ 3.4.13, 1-A (5) physical training force options that may require . the use of perishable skills. ☒ ☐ ☐ 3.4.13, 1-A (6) timelines the facility uses to define regular training. ☒ ☐ ☐ 3.4.13, 1-A 7658 7660 Sonoma JH Camp 20-22 - 47 - J453 JUV PRO-Eff. 01-01-2019 1358 USE OF PHYSICAL RESTRAINTS The facility administrator, in cooperation with the 3.4.14 Use of Restraints (UR) responsible physician and mental health director, shall develop and implement written policies and procedures for the use of restraint devices. Restraint devices We reviewed the only two incidents of use of include any devices which immobilize a youth's restraints (WRAP) for 2021and found each compliant with regulation and policy. The extremities and/or prevent the youth from being circumstances of each involved youth whose ambulatory. response to an incident created a serious safety risk and medical/mental health response. The first incident was the result of a youth being unhappy after a conversation with his Probation Officer. The youth’s anger prompted him to run to the upper tier of his unit and climb over the ledge as if to jump. Staff were eventually able to de-escalate the immediate threat and pull the youth over the rail. The youth continued active resistance, was ultimately placed in the WRAP and transported to the hospital for clearance after ☒ ☐ ☐ refusing to cooperate with a medical assessment. Multiple staff continually counseled the youth to deescalate. The documentation was clear and articulated the incident well. Processes, protection and a trauma focused plan showed all efforts to diffuse the situation and revealed adherence to regulation. The second incident involved a youth becoming combative and violent after a Court hearing in the room used for Zoom hearings. The youth, angry due to the situation, pulled the laptop and placed it outside the room door before he began throwing all the furniture around the room, endangering himself. Staff intervened due to the youths continued combative behavior while banging his head. Staff placed the youth in the Wrap. He refused medical assessment and was transported to the hospital. 7658 7660 Sonoma JH Camp 20-22 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Physical restraints may be used only for those youth who present an immediate danger to themselves or 3.4.14, 2-A, I and ii others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or discipline, or as a substitute for treatment. The use of 3.4.14, 5-A and B restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through 3.1.13, 3-A (Pregnant Youth) affixing of hands and feet together behind the back ☒ ☐ ☐ 3.4.14, 2-A, iv (Pregnant Youth) (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used 3.4.14 Policy Statement to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval of the facility manager or designee. The facility manager 3.4.14, 2-A may delegate authority to place a youth in restraints to a ☒ ☐ ☐ physician. Reasons for continued retention in restraints 3.4.14, Procedure 4-D shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and retention shall be secured as soon as possible, but no later 3.4.14, Procedure 4-D than two hours from the time of placement. The youth ☒ ☐ ☐ shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as possible, but in no case longer than four hours from the ☒ ☐ ☐ 3.4.14, Procedure 4-E time of placement, to assess the need for mental health treatment. 7658 7660 Sonoma JH Camp 20-22 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Continuous direct visual supervision shall be conducted to ensure that the restraints are properly employed, and 3.4.14, Procedure 4-B to ensure the safety and well-being of the youth. ☒ ☐ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an application of restraints. ☒ ☐ ☐ 3.4.14, Procedure 6 (b) known medical conditions that would contraindicate certain restraint devices and/or ☒ ☐ ☐ 3.4.14, Procedure 3 techniques. (c) acceptable restraint devices. , ☒ ☐ ☐ 3.4.14, 1-A, I and ii (d) signs or symptoms which should result in immediate medical/mental health referral. ☒ ☐ ☐ 3.4.14, Procedure 3-C (e) availability of cardiopulmonary resuscitation equipment. ☒ ☐ ☐ 3.4.14, Procedure 3-D (f) protective housing of restrained youth. While in restraint devices, all youth shall be housed alone or 3.4.14, Procedure 4-A in a specified housing area for restrained youth ☒ ☐ ☐ which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. ☒ ☐ ☐ 3.4.14, Procedure 4-A 7658 7660 Sonoma JH Camp 20-22 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) exercising of extremities. ☒ ☐ ☐ 3.4.14, Procedure 5-A 1358.5 USE OF RESTRAINT DEVICES FOR MOVEMENT AND TRANSPORTATION WITHIN 3.4.21, 2 THE FACILITY. The Facility Administrator, in cooperation with the There were 26 use of restraint incidents for responsible physician and behavioral/mental health movement of a youth to their room or to director, shall develop and implement written policies Intake in 2021. This is significantly reduced and procedures for the use of restraint devices when the from the 85 incidents noted last cycle. We purpose is for movement or transportation within the reviewed fifteen incident reports involving facility that shall include the following: UF and eleven involved transporting the youth in restraints, each articulated in the ☒ ☐ ☐ report with justification for the need to apply restraints. Each were compliant with regulation and policy. While on-site, staff were participating in a new training, Non-Violent Crisis Intervention, to promote avoiding using force or restraints, even for movement of youth. (a) identification of acceptable restraint devices, staff approved to utilize restraint devices and the ☒ ☐ ☐ 3.4.21, 2-B, i-iii required training. (b) the circumstances leading to the application of restraints must be documented. ☒ ☐ ☐ 3.4.21, 5-A (c) an individual assessment of the need to apply restraints for movement or transportation that 3.4.21, 3-B includes consideration of less restrictive alternatives, consideration of a youth’s known ☒ ☐ ☐ medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. 7658 7660 Sonoma JH Camp 20-22 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) consideration of safety and security of the facility, with a clearly defined expectation that restraint 3.4.21, 4-A devices shall not be used for the purposes of ☒ ☐ ☐ discipline or retaliation. 3.4.21, 8 and 9 (e) the use of restraints on pregnant youth is limited in accordance with Penal Code Section6030(f) and ☒ ☐ ☐ 3.4.21, 4-B Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES (a) The facility administrator, and where applicable, in There is no safety room at JH, however there cooperation with the responsible physician, shall is a Special Management Room for housing develop and implement written policies and youth needing closer supervision as it is next procedures governing the use of safety rooms, as to the staff counter. described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who ☐ ☐ ☒ present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, ☐ ☐ ☒ and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and ☐ ☐ ☒ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, 7658 7660 Sonoma JH Camp 20-22 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) provide a process for documenting the reason for placement, including attempts to use less ☐ ☐ ☒ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and exhausted, unless attempting those options poses ☐ ☐ ☒ a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or ☐ ☐ ☒ retaliation by staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of ☐ ☐ ☒ the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☐ ☐ ☒ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the ☐ ☐ ☒ goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements ☐ ☐ ☒ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures shall provide that: 7658 7660 Sonoma JH Camp 20-22 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Searches shall be conducted to ensure the safety and security of the facility, public, visitors, youth, and 3.4.8 Facility Searches staff. 3.4.9 Searches of Residents 3.4.12 Perimeter Checks The agency conducts random facility, unit ☒ ☐ ☐ and room searches to ensure no contraband is available to youth, especially given their new and older population. In terms of perimeter security, facility administrators and staff conduct workarounds of the perimeter as well as unannounced ‘rounds’ to provide a presence in the living units. (b) Searches shall be conducted in a manner that preserves the privacy and dignity of the person 3.4.9, 1-D being searched and shall not be conducted for ☒ ☐ ☐ harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity searches shall comply with Penal Code Section 3.4.9, 4-B 4030. ☒ ☐ ☐ 3.4.9, 5 (d) Physical body cavity searches shall only be conducted by a medical professional. 3.4.9, I-A ☒ ☐ ☐ 3.4.9, 9 (e) Any youth held after a detention hearing shall only be strip searched with prior approval of a supervisor 3.4.9, 3-B, ii when there is reasonable suspicion based on ☒ ☐ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall comply with Section 1352.5. ☒ ☐ ☐ 3.4.9, 2 7658 7660 Sonoma JH Camp 20-22 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) Cross-gender pat-down searches and strip searches are prohibited except in exigent circumstances or 3.4.9, 1-A when conducted by a medical professional. Such ☒ ☐ ☐ searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE The facility administrator shall develop and implement 3.5.4 Grievance Procedure-Residents written policies and procedures whereby any youth may appeal and have resolved grievances relating to any condition of confinement, including but not limited to We reviewed the Grievance logs for 2021 health care services, classification decisions, program and found 65 filed, 10 of which from one participation, telephone, mail or visiting procedures, youth and 17 for “unfair” point loss. Each food, clothing, bedding, mistreatment, harassment or exceeded regulation and in all 15 we violations of the nondiscrimination policy. There shall reviewed, were received and resolved within be no time limit on filing grievances. Policies and one day. We note this is substantially procedures shall include provisions whereby the facility ☒ ☐ ☐ reduced from last cycle by more than 75 manager ensures: percent. The form prompts staff to exercise all procedural aspects in policy and requires the youth to sign at each stage of the process. This promotes dialogue with the youth and in almost all instances, an understanding of the outcome. (a) a grievance form and instructions for registering a grievance, which includes provisions for the youth ☒ ☐ ☐ 3.5.4, 2-B and C to have free access to the form; (b) the youth shall have the option to confidentially file the grievance or to deliver the form to any youth ☒ ☐ ☐ 3.5.4, 1-D supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate staff level; ☒ ☐ ☐ 3.5.4, 3-B, i (d) provision for a prompt review and initial response to grievances within three (3) business days, ☒ ☐ ☐ 3.5.4, 3-B, iv grievances that relate to health and safety issues must be addressed immediately; 7658 7660 Sonoma JH Camp 20-22 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) The youth may elect to be present to explain his/her version of the grievance to a person not ☒ ☐ ☐ 3.5.4, 3-C, iii directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by the facility administrator to assist the youth. ☒ ☐ ☐ 3.5.4, 3-B, iii (e) provision for a written response to the grievance which includes the reasons for the decisions; ☒ ☐ ☐ 3.5.4, 3-B, v-c, i-(a) (f) a system which provides that any appeal of a grievance shall be heard by a person not directly ☒ ☐ ☐ 3.5.4, 3-D involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten (10) business days unless circumstances dictate a ☒ ☐ ☐ 3.5.4, 3-D, i-a longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and external methods to report sexual abuse and sexual 2.1.17 and 18 harassment. ☒ ☐ ☐ 3.5.4, 4 Whether or not associated with a grievance, concerns of parents, guardians, staff or other parties shall be ☒ ☐ ☐ 1.1.9-2 Citizen Complaint addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS A written report of all incidents which result in physical 3.4.20 Incident Reports harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☐ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 7658 7660 Sonoma JH Camp 20-22 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1363 USE OF REASONABLE FORCE TO COLLECT DNA SPECIMENS, SAMPLES, 3.4.25 DNA Sample Collection IMPRESSIONS (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections The facility does not use force to collect personnel including peace officers, may employ ☐ ☐ ☒ DNA samples. reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional employee, faced with similar facts ☐ ☐ ☒ and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented and include an advisement of the ☐ ☐ ☒ legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that ☐ ☐ ☒ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the ☐ ☐ ☒ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7658 7660 Sonoma JH Camp 20-22 - 57 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM (a) School Programs 3.3.5, 9 School Program The County Board of Education shall provide for the administration and operation of juvenile court schools in The Sonoma County Office of Education conjunction with the Chief Probation Officer, or designee operates the Deforest Hamilton High School pursuant to applicable State laws. The school and facility within the facility. Services include a full administrators shall develop and implement written curriculum as required by the California policy and procedures to ensure communication and Office of Education with supplemental coordination between educators and probation staff. instruction for GED and Special Education Culturally responsive and trauma-informed approaches needs. should be applied when providing instruction. Education staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology practices. The facility administrator shall ☒ ☐ ☐ In terms of Career Technical programming, youth are provided EDOVO tablets which request an annual review of each required element of the include some aspects of technical education; program by the Superintendent of Schools, and a report Chromebooks; Santa Rosa Junior College; or review checklist on compliance, deficiencies, and Adult Education; OSHA Certifications; corrective action needed to achieve compliance with this Culinary Arts; Computer Science; Red section. Such a review, when conducted, cannot be Cross-First Aid; CNC Coding Applications; delegated to the principal or any other staff of any and Adobe/Microsoft Certification. juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements The facility school program shall comply with the State 3.3.5, 9 Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California ☒ ☐ ☐ Standards for the Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. 7658 7660 Sonoma JH Camp 20-22 - 58 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS All youth shall be treated equally, and the education program shall be free from discriminatory action. Staff 3.3.5, 9-D shall refer to transgender, intersex and gender- ☒ ☐ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Education Code and include, but not be limited ☒ ☐ ☐ 3.3.5, 9-E to, courses required for high school graduation. (2) Information and preparation for the High School Equivalency Test as approved by the California ☒ ☐ ☐ 3.3.5, 9-F Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education and vocational opportunities. ☒ ☐ ☐ 3.3.5, 9-G (4) Administration of the High School Equivalency Tests as approved by the California Department ☒ ☐ ☐ 3.3.5, 9-H of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth who do not demonstrate sufficient ☒ ☐ ☐ 3.3.5, 9-I progress towards grade level standards. (6) The minimum school day shall be consistent with State Education Code Requirements for juvenile 3.3.5, 9-J court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with ☒ ☐ ☐ the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. 7658 7660 Sonoma JH Camp 20-22 - 59 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) Education shall be provided to all youth regardless of classification, housing, security 3.3.5, 9-K status, disciplinary or separation status, including room confinement, except when providing education poses an immediate threat ☒ ☐ ☐ to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline (1) Positive behavior management will be 3.3.5, 2-A implemented to reduce the need for disciplinary ☒ ☐ ☐ action in the school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative decisions made by probation staff that may ☒ ☐ ☐ 3.3.5, 2-E affect the educational programming of students. (3) Except as otherwise provided by the State Education Code, expulsion/suspension from 3.3.5, 5-A school shall be imposed only when other means of correction fails to bring about proper conduct. 3.3.5, 5-B, iii School staff shall follow the appropriate due process safeguards as set forth in the State ☒ ☐ ☐ Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with education staff will develop policies and 3.3.5, 9-B procedures that address the rights of any student ☒ ☐ ☐ who has continuing difficulty completing a school day. (d) Provisions for Special Populations 3.3.5, 9-L (1) State and federal laws and regulations shall be observed for all individuals with disabilities or suspected disabilities. This includes but is not ☒ ☐ ☐ limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. 7658 7660 Sonoma JH Camp 20-22 - 60 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Youth identified as English Learners (EL) shall be afforded an educational program that ☒ ☐ ☐ 3.3.5, 9-M addresses their language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission ☒ ☐ ☐ 3.3.5, 9-N (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; ☒ ☐ ☐ 3.3.5, 9-N, i (B) Home Language Survey and the results of the State Test used for English language ☒ ☐ ☐ 3.3.5, 9-N, ii proficiency; (C) Needs and services of special populations as defined by the State Education Code, ☒ ☐ ☐ 3.3.5, 9-N, ii including but not limited to, students with special needs. (D) Discipline problems. ☒ ☐ ☐ 3.3.5, 9-N, iv (2) Youth will be immediately enrolled in school. Educational staff shall conduct an assessment to ☒ ☐ ☐ 3.3.5, 1-E determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary education plan shall be developed for each youth ☒ ☐ ☐ 3.3.5, 1-E within five school days. 7658 7660 Sonoma JH Camp 20-22 - 61 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) Upon enrollment, education staff shall comply with the State Education Code and request the 3.3.5, 9-Q youth's records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, ☒ ☐ ☐ state language assessment scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting 3.3.5, 9-R (1) The complete facility educational record of the ☒ ☐ ☐ youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for ☒ ☐ ☐ 3.3.5, 9-S course work completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning 3.3.5, 9-T (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition ☒ ☐ ☐ needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities 3.3.5, 9-U (1) The school and facility administrator should, whenever possible, collaborate with local post- ☒ ☐ ☐ secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND EXERCISE. 3.6.4 Programs, Recreation and Exercise The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for programs, recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. 7658 7660 Sonoma JH Camp 20-22 - 62 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Juvenile facilities shall provide the opportunity for programs, recreation, and exercise a minimum of three 3.6.4, 1-H hours a day during the week and five hours a day each ☒ ☐ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and exercise may be suspended only upon a written finding 3.6.4, 2-A by the administrator/manager or designee that a youth ☒ ☐ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall be posted in the living units. ☐ ☐ ☐ 3.3.15 Program and Activities Schedule There will be a written annual review of the programs, recreation, and exercise by the responsible agency to A Program Review memo was completed by ensure content offered is current, consistent, and ☒ ☐ ☐ Division Director Kilee Wilson on relevant to the population. December 1, 2021. 7658 7660 Sonoma JH Camp 20-22 - 63 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Programs. All youth shall be provided with the opportunity for at least one hour of daily 3.6.4, 1-E programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and The agency provides the following programs linguistically appropriate, or pro-social interventions for youth in custody: and activities designed to reduce recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Aggression Replacement Training; Beat Chief Probation Officer or the County Office of Within; Boys and Girls Club – REACH; Education and can be administered by county Boys Council; Drug and Alcohol Education; partners such as mental health agencies, community FFT; Art Program; Arts and Crafts Program; based organizations, faith-based organizations or Fitness/Running Program; Girl Scouts; Girls Probation staff. Circle; Girls Moving On; Healthy Relationships-Tolerance Diversity; Trauma Programs may include but are not limited to: Counseling; Interactive Journaling; Mindfulness; My Strength; NA; Book Club; ☒ ☐ ☐ Spiritual Advisors; and, Teen Assault Prevention. The above programs are facilitated by outside volunteers, agency partners and staff. The programs are matched to the youths identified needs and monitored by the Program staff, an internal group of JCC and supervisors that closely monitor and document progress and participation. The Program schedule is full and allows all youth access to any program that can respond to their assessment focused program. 7658 7660 Sonoma JH Camp 20-22 - 64 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Cognitive Behavior Interventions; (2) Management of Stress and Trauma; 3.6.4, 1-E, i-xvii (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the opportunity for at least one hour of daily access to 3.6.4, 1-H unscheduled activities such as leisure reading, letter ☒ ☐ ☐ writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the opportunity for at least one hour of large muscle ☒ ☐ ☐ 3.6.4, 1-H, i activity each day. The administrator/manager may suspend, for a period not to exceed 24 hours, access to recreation and programs. ☒ ☐ ☐ 3.6.4, 2-A The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 7658 7660 Sonoma JH Camp 20-22 - 65 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1372 RELIGIOUS PROGRAM The facility administrator shall provide access to 3.6.5 Religious Programs religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth ☒ ☐ ☐ shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☐ ☐ 3.6.5, 1-e (b) availability of clergy; and, ☒ ☐ ☐ 3.6.5, 1-e and g (c) availability of religious diets. ☒ ☐ ☐ 3.6.5, 1-k 1373 WORK PROGRAM The facility administrator shall develop policies and 3.1.2 Housing Unit Cleaning Schedule procedures regarding the fair and consistent assignment 3.1.2, 1-B and C of youth to work programs. Work assigned to a youth shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a ☒ ☐ ☐ There are no formal work programs in the facility; however, the new Secure Track disciplinary measure Youth may become involved in formal assignments as the program progresses and a more secure kitchen and laundry access is completed. 7658 7660 Sonoma JH Camp 20-22 - 66 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1374 VISITING The facility administrator shall develop and implement 3.3.16 Visiting written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing All youth are allowed two 1 hour visits each ☒ ☐ ☐ in loco parentis, and children of youth. Other family week, one weeknight and one weekend. The members, such as grandparents and siblings, and visiting schedule allows for access outside of supportive adults, may be allowed to visit with the posted unit opportunities. approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to the limitations necessary to maintain order and security. 3.3.16, 1-A, i-iii Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, 3.3.16, 1-C whether the visitor’s criminal history represents a risk to ☒ ☐ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two . hours per week. Visits may be supervised, but 3.3.16, 1-A and B conversations shall not be monitored unless there is a ☒ ☐ ☐ security or safety need. 3.3.16, 2-F Provisions for special visits, in addition to the two-hour minimum and/or outside of the regular visiting hours, 3.3.16, 3 shall be accommodated as necessary and within the discretion of the facility administrator or designee. ☒ ☐ ☐ Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an alternative, but not as a replacement, to in-person ☒ ☐ ☐ 3.3.16, 3-F visiting. 1375 CORRESPONDENCE The facility administrator shall develop and implement ☒ ☐ ☐ 3.6.3 Mail written policies and procedures for correspondence which provide that: 7658 7660 Sonoma JH Camp 20-22 - 67 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) there is no limitation on the volume of mail that youth may send or receive; ☒ ☐ ☐ 3.6.3, 1-C (b) youth may send two letters per week postage free; 3.6.3, 1-C, 1 ☒ ☐ ☐ The facility allows 7 postage free letters each week. (c) youth may correspond confidentially with state and federal courts, any member of the State Bar or holder 3.6.3, 4 Legal Mail of public office, and the Board; however, authorized ☒ ☐ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described in (c), may be read by staff only when there is ☒ ☐ ☐ 3.6.3, 1-B, ii reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS 3.6.2 Access to Phones The administrator of each juvenile facility shall develop ☒ ☐ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES JH: 3.6.1 Access to Legal Services ☒ ☐ ☐ The facility administrator shall develop written procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed attorneys and their authorized representatives; ☒ ☐ ☐ 3.6.1, 1-A (b) provision for confidential consultation with attorneys; and, ☒ ☐ ☐ 3.6.1, 4-B 7658 7660 Sonoma JH Camp 20-22 - 68 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) unlimited postage free, legal correspondence and cost-free telephone access as appropriate. ☒ ☐ ☐ 3.6.1, 5 1390 DISCIPLINE The facility administrator shall develop and implement 3.5.2 Discipline written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. ☒ ☐ ☐ Discipline shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; ☒ ☐ ☐ 3.5.2, 1-G, i (b) daily shower, access to drinking fountain, toilet and personal hygiene items, and clean clothing; ☒ ☐ ☐ 3.5.2, 1-G, ii-v (c) full nutrition; ☒ ☐ ☐ 3.5.2, 1-G, vi (d) contact with parent or attorney; ☒ ☐ ☐ 3.5.2, 1-G, vii (e) exercise; ☒ ☐ ☐ 3.5.2, 1-G, viii (f) medical services and counseling; ☒ ☐ ☐ 3.5.2, 1-G, ix 7658 7660 Sonoma JH Camp 20-22 - 69 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (g) religious services; ☒ ☐ ☐ 3.5.2, 1-G, x (h) clean and sanitary living conditions; ☒ ☐ ☐ 3.5.2, 1-G, xi (i) the right to send and receive mail; ☒ ☐ ☐ 3.5.2, 1-G, xii (j) education; and, ☒ ☐ ☐ 3.5.2, 1-G, xiii (k) rehabilitative programming. ☒ ☐ ☐ 3.5.2, 1-G, xiv The facility administrator shall establish rules of conduct and disciplinary penalties to guide the conduct of youth. 3.5.1 Resident Rules and Behavioral Such rules and penalties shall include both major Expectations violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. 3.5.2, 2-A (Major), B (Medium) and C Provision shall be made to provide accessible (Minor) information to youth with disabilities, limited English proficiency, or limited literacy. 7658 7660 Sonoma JH Camp 20-22 - 70 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1391 DISCIPLINE PROCESS The facility administrator shall develop and implement 3.5.3 Due Process written policies and procedures for the administration of discipline which shall include, but not be limited to: There were 21 incidents involving Due Process in 2021. We read each incident Due Process filing and found the process within regulations in terms of process and timeliness. The notice of intended discipline was within the sanction ‘matrix’ established by the agency and involved all aspects of youth involvement. ☒ ☐ ☐ The agency Behavior Management System is clear and guides the youth to understand what a sanction is likely to be based on their actions. Staff review video to ensure the appropriate response is delegated based on the observed behavior, youth representation and staff incident report. Most incidents were handled at the supervisor level review and included youth acknowledgement. (a) designation of personnel authorized to impose discipline for violation of rules; ☒ ☐ ☐ 3.5.2, 1-H (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ 3.5.2, 1-H, i (c) definition of major and minor rule violations and their consequences, and due process requirements; ☒ ☐ ☐ 3.5.2, 2-A and B 7658 7660 Sonoma JH Camp 20-22 - 71 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) trauma-informed approaches and positive behavior interventions; ☒ ☐ ☐ 3.5.2, 1-F (e) minor rule violations may be handled informally by counseling, advising the youth of expected conduct 3.5.2, 3-B, iii-c imposing a minor consequence. Discipline shall be ☒ ☐ ☐ accompanied by written documentation and a 3.5.2, 1-E policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process ☒ ☐ ☐ shall be documented and require the following: (1) written notice of violation prior to a hearing; ☒ ☐ ☐ 3.5.3, 1-B, 1 (2) accommodations provided to youth with disabilities, limited literacy, and English ☒ ☐ ☐ 3.5.3, 1-B, ii language learners; (3) hearing by a person who is not a party to the incident; ☒ ☐ ☐ 3.5.3, 1-B, iii (4) opportunity for the youth to be heard, present evidence and testimony; ☒ ☐ ☐ 3.5.3, 1-B, iv (5) provision for youth to be assisted by staff in the hearing process; ☒ ☐ ☐ 3.5.3, 1-B, v (6) provision for administrative review. ☒ ☐ ☐ 3.5.3, 1-B, vi (g) violations that result in a removal from camp or commitment program, but not a return to court, will ☐ ☐ ☒ follow the due process provisions in subsection (e) above. 7658 7660 Sonoma JH Camp 20-22 - 72 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1410 MANAGEMENT OF COMMUNICABLE DISEASES. Sonoma County Probation Department Juvenile Health Care Services Policy The health administrator/responsible physician, in (SCPD-JHCS) J310: Communicable cooperation with the facility administrator and the local Diseases health officer, shall develop written policies and procedures to address the identification, treatment, control and follow-up management of communicable The facility policies align with California diseases. The policies and procedures shall address, but ☒ ☐ ☐ Code of Regulations Title 15, Article 8; not be limited to: California Code of Regulations Title 17; Health and Safety Code 199.99: Infection Control and Communicable Disease Policy; California Medical Association Standard J 310; American Academy of Pediatrics: The 1994 Red Book: and, The Control of Communicable Disease Manual-APHA. (a) Intake health screening procedures; SCPD-JHCS Procedure 1-A: Intake Screening This policy identifies the process to screen and conduct appraisals on new admissions. Sonoma County Juvenile Institutions Health Program: Youth Entering the Facility Memo/8-3-2020 ☒ ☐ ☐ This memorandum outlines the admission process for Intake, Security and Supervisory staff to include PPE and that the initial questionnaire for all admissions be conducted in the Sally Port prior to entry inside the facility. Youth will be provided a mask and be housed in a negative pressure room for the first 14 days of admission. JHC staff have outlined a process for meals, programming, hygiene, and direction for any time a youth is out of their room. 7658 7660 Sonoma JH Camp 20-22 - 73 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Identification of relevant symptoms; SCPD-JHCS Procedure 1-A: Intake Screening Sonoma County Juvenile Institutions Health Program: Youth Entering the Facility Memo/8-3-2020 ☒ ☐ ☐ Sonoma County Juvenile Institutions COVID-19 Testing Protocol This directive outlines the testing strategy for new and detained youth. (c) Referral for medical evaluation; SCPD-JHCS Procedure 1-B: Health Appraisal ☒ ☐ ☐ This policy directs a health appraisal of all youth within 96 hours of detention. Due to COVID-19, the appraisal is completed at intake based on the responses to the Health Questionnaire. (d) Treatment responsibilities during detention; SCPD-JHCS Procedure II: Treatment This policy outlines the JHCS staff to provide directed treatment based on CDC ☒ ☐ ☐ and PH guidelines. Staff must develop an Individual Treatment Plan to include treatment, dosage, duration of treatment, and laboratory specimens. The plan must be forwarded to the Public Health Officer. 7658 7660 Sonoma JH Camp 20-22 - 74 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) Coordination with public and private community- based resources for follow-up treatment; SCPD-JHCS Procedure 1-VI: Transfer of Resident and VII: Release to Home ☒ ☐ ☐ Both policies outline the notification and communication with all persons involved in the youths care as well as the Public Health notification and follow up needs. (f) Applicable reporting requirements; and, SCPD-JHCS Procedure 1-III: Notification This policy directs JHCS staff to notify the ☒ ☐ ☐ Public Health Officer and the Supervisor of the Communicable Disease Control Unit of each reported or verified Communicable Disease of any listed disease. (g) Strategies for handling disease outbreaks. SCPD-JHCS Procedure 1-IV: Plan for Segregation This policy outlines that upon identification of an active, infectious communicable disease that the youth be segregated until medically cleared by JHCS staff. ☒ ☐ ☐ Sonoma County Juvenile Institutions Health Program: Youth Entering the Facility Memo/8-3-2020 Sonoma County Juvenile Institutions COVID-19 Testing Protocol This directive outlines the testing strategy for new and detained youth. 7658 7660 Sonoma JH Camp 20-22 - 75 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The policies and procedures shall be updated as necessary to reflect communicable disease priorities The agency has a specific and detailed identified by the local health officer and currently operational procedure to identify and house recommended public health interventions. all youth. The precautions of isolation in a negative pressure room pending a 14-day ☒ ☐ ☐ quarantine provide protection for youth and staff. The agency has a training protocol for PPE for youth and staff. All policies are in coordination with current local PH guidance. 1433 REQUESTS FOR HEALTH CARE SERVICES (EXCERPT) 6.1.1 Medical Services The health administrator, in cooperation with the Resident Handbook P 9 facility administrator, shall develop policy and ☒ ☐ ☐ procedures to establish a daily routine for youth to convey requests for emergency and non-emergency medical, dental and behavioral/mental health care services. 1480 STANDARD FACILTY CLOTHING ISSUE 4.1.3 Initial Shower, Clothing and Bedding The youth’s personal clothing, undergarments and Issue footwear may be substituted for the institutional ☒ ☐ ☐ clothing and footwear specified in this regulation. The facility has the primary responsibility to provide clothing and footwear. Clothing provisions shall ensure that: (a) Clothing is clean, reasonably fitted, durable, easily laundered, in good repair, and free of holes and 3.2.3, 1-A tears. ☒ ☐ ☐ 4.1.3 Policy Statement (b) The standard issue of climatically suitable clothing ☒ ☐ ☐ for youth shall consist of but not be limited to: (1) Socks and serviceable footwear; 3.2.3, 4 ☒ ☐ ☐ 4.1.3, 2-A, i-a 7658 7660 Sonoma JH Camp 20-22 - 76 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Outer garments; ☒ ☐ ☐ 3.2.3, 1-A, ii-d (3) New non-disposable underwear which shall remain with the youth throughout their stay, ☒ ☐ ☐ 4.1.3, 2-A, i-a and; (4) Undergarments, that are freshly laundered and free of stains, including tee shirts and bras. ☒ ☐ ☐ 4.1.3, 2-A, i-a (c) Clothing is laundered at the temperature required by local ordinances for the commercial laundries and 7.2.2, 1-A, i Laundry Operations dried completely in a mechanical dryer or other ☐ ☐ ☐ laundry method approved by the local health officer. (d) Suitable clothing is issued to pregnant youth. ☒ ☐ ☐ 3.2.3, 1-C 1482 CLOTHING EXCHANGE 3.2.3, 2 The facility administrator shall develop and implement written policies and site-specific procedures for the cleaning and scheduled exchange of clothing. Unless ☒ ☐ ☐ work, climatic conditions, or illness necessitates more frequent exchange, outer garments, except for footwear, shall be exchanged at least once each week. Tee shirts, bras, and underwear shall be exchanged daily; youth shall receive their own underwear back at exchange. 1484 CONTROL OF VERMIN IN YOUTH’S PERSONAL CLOTHING 4.1.3, 2-K There shall be written policies and site-specific 4.1.4, 4 procedures developed and implemented by the facility ☒ ☐ ☐ administrator to control the contamination and/or spread of vermin and ecto-parasites in all youth’s personal clothing. Infested clothing shall be cleaned or stored in a closed container so as to eradicate or stop the spread of the vermin. 7658 7660 Sonoma JH Camp 20-22 - 77 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1485 ISSUE OF PERSONAL CARE ITEMS 3.2.2 Personal Hygiene There shall be written policies and site-specific procedures developed and implemented by the facility Resident Handbook P11 administrator for the availability of personal hygiene items. Each female youth shall be provided with ☒ ☐ ☐ sanitary napkins, panty liners and tampons as requested. Youth are provided with a Hygiene Bag at Each youth to be held over 24 hours shall be provided intake which contains a toothbrush, with the following personal care items; toothpaste, comb and soap. The other items are available to youth as requested. (a) Toothbrush; ☒ ☐ ☐ 3.2.2, 1-B, i (b) Toothpaste; ☒ ☐ ☐ 3.2.2, 1-B, i (c) Soap; ☒ ☐ ☐ 3.2.2, 1-B, i (d) Comb; ☒ ☐ ☐ 3.2.2, 1-B, i (e) Shaving implements; ☒ ☐ ☐ 3.2.4 Shaving (f) Deodorant; ☒ ☐ ☐ 3.2.2, 1-E (g) Lotion; ☒ ☐ ☐ 3.2.2, 1-E 7658 7660 Sonoma JH Camp 20-22 - 78 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) Shampoo; and, ☒ ☐ ☐ 3.2.2, 1-E (i) Post-shower conditioning hair products. ☒ ☐ ☐ 3.2.2, 1-E Youth shall not be required to share any personal care items listed in items (a) through (d). Liquid soap 3.2.2 provided through a common dispenser is permitted. Youth shall not share disposable razors. Double edged 3.2.4 safety razors, electric razors, and other shaving ☒ ☐ ☐ instruments capable of breaking the skin, when shared among youth, shall be disinfected between individual uses by the method prescribed by the State Board of Barbering and Cosmetology in Sections 979 and 980, Chapter 9, Title 16, California Code of Regulations. 1486 PERSONAL HYGIENE 3.2.2 Personal Hygiene There shall be written policies and site specific procedures developed and implemented by the facility administrator for showering/bathing and brushing of ☒ ☐ ☐ teeth. Youth shall be permitted to shower/bathe up on assignment to a housing unit and on a daily basis thereafter and given an opportunity to brush their teeth after each meal. 1487 SHAVING 3.2.4 Shaving Youth shall have access to a razor daily, unless their appearance must be maintained for reasons of identification in Court. All youth shall have equal ☒ ☐ ☐ opportunity to shave face and body hair. The facility administrator may suspend this requirement in relation to youth who are considered to be a danger to themselves or others. 1488 HAIR CARE SERVICES (Excerpt) 3.2.5 Hair Care Services Hair care services shall be available in all juvenile facilities. Youth shall receive hair care services ☒ ☐ ☐ monthly. Equipment shall be cleaned and disinfected after each haircut or procedure, by a method approved by the State Board of Barbering and Cosmetology. 7658 7660 Sonoma JH Camp 20-22 - 79 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1500 STANDARD BEDDING AND LINEN ISSUE 3.2.3, 2 Laundry Roll Process Clean laundered, suitable bedding and linens, in good ☒ ☐ ☐ repair, shall be provided for each youth entering a living 4.1.3 Initial Shower, Clothing and Bedding area who is expected to remain overnight, shall include, Issue but not be limited to: (a) One mattress or mattress-pillow combination which meets the requirements of Section 1502 of these ☒ ☐ ☐ 4.1.3, 3-A, iii regulations; (b) One pillow and a pillow case unless provided for in (a) above; ☒ ☐ ☐ 4.1.3, 3-A, iii (c) One mattress cover and a sheet or two sheets; ☒ ☐ ☐ 4.1.3, 3-A, i (d) One towel; and, ☒ ☐ ☐ 3.2.3, 1-D (e) One blanket or more, up on request ☒ ☐ ☐ 4.1.3, 3-A, ii 1501 BEDDING LINEN EXCHANGE 3.2.3, 3 Bedding Exchange The facility administrator shall develop and implement site specific written policies and procedures for the scheduled exchange of laundered bedding and linen ☒ ☐ ☐ issued to each youth housed. Washable items such as sheets, mattress covers, pillow cases and towels shall be exchanged for clean replacement at least once each week. The covering blanket shall be cleaned or laundered once a month. ☒ ☐ ☐ 3.2.3, 3-B 7658 7660 Sonoma JH Camp 20-22 - 80 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1510 FACILITY SANITATION, SAFETY AND MAINTENANCE 2.1.1, 2-A, xiii JCC Roles and Responsibilities The facility administrator shall develop and implement written policies and site-specific procedures for the 3.1.2, 1-E, iii Unit Cleaning Schedule maintenance of an acceptable level of cleanliness, repair 7.3.1, 1-A Work Orders and safety throughout the facility. The plan shall provide for a regular schedule of housekeeping tasks, ☒ ☐ ☐ equipment, including restraint devices, and physical plant maintenance and inspections to identify and correct unsanitary or unsafe conditions or work practices in a timely manner. The use of chemicals shall be done in accordance to the product label and Safety Data Sheet which may include the use of Personal Protection Equipment (PPE). 7658 7660 Sonoma JH Camp 20-22 - 81 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☒ ☐ ☐ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation 7658 7660 Sonoma JH Camp 20-22 - 82 - J453 JUV PRO-Eff. 01-01-2019 Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7658 7660 Sonoma JH Camp 20-22 - 2 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009; 2014; 2018 BSCC Code: 7658 FACILITY NAME: Sonoma County Juvenile Hall FACILITY TYPE: JH 4/98: 2001: 2003: 2009: 2014: 2018: APPLICABLE REGULATIONS (Check All That Apply): X FIELD REPRESENTATIVE: DATE: TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.1 Reception/intake admission. In each juvenile hall, space used for the reception of youth X pending admission to juvenile hall shall have the following space and equipment: 1. Weapons lockers as specified in Section 1230.2.9; X 2. A secure room for the confinement of youth pending admission to juvenile hall as specified in Section 1230.1.2; In each juvenile hall, camp and ranch, space used for the X reception of youth pending admission to these facilities shall have the following space and equipment: 3. Access to a shower; X 4. A secure vault or storage space for youth, valuables; X 5. Telephone accessible to youth; and X 6. Access to hot and cold running water for staff use. X 1230.1.2 Locked holding room. X A locked holding room shall: 1. Contain a minimum of 15 square feet of floor area per X youth; 2. Provide no less than 45 square feet of floor space and have X a clear ceiling height of 8 feet or more; 3. Contain seating to accommodate all youth as specified in X Section 1230.2.8; 4. Be equipped with a toilet, wash basin, mirror and drinking fountain unless as specified in Section 1230.2, unless a X procedure is in effect to give the youth access to a toilet, wash basin and drinking fountain; 5. Maximize visual supervision of youth by staff; and X 7658 Sonoma JH PHY 20-22 - 1 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 6. Have an outward swinging or lateral sliding door. X 1230.1.3 Natural light. Outer-facing exterior windows where youth’s privacy is not at risk shall be provided in locked sleeping rooms, single occupancy sleeping rooms, double occupancy sleeping rooms, dormitories and dayrooms. Natural light may be X provided by, but is not limited to, skylights or windows in dayrooms, windows in adjacent exterior exercise areas, and in sleeping rooms and/or dormitories. 1230.1.4 Corridors X Corridors in living areas shall be at least eight feet wide. 1230.1.5 Living unit. A living unit shall be a self-contained unit containing locked sleeping rooms, single and double occupancy sleeping X rooms, or dormitories, dayroom space, toilet, wash basins, drinking fountains and showers commensurate to the number of youth housed. A living unit shall not be divided in a way that hinders direct access, supervision, immediate intervention or other action X if needed. In juvenile halls, the number of youth housed in a living unit shall not exceed 30. 1230.1.6 Locked sleeping rooms. Locked sleeping rooms shall be equipped with an individual X or combination toilet, wash basin, mirror and drinking fountain. Doors to locked sleeping rooms shall swing outward or slide X laterally. 1230.1.7 Single occupancy sleeping rooms. Units 1-6 include observation rooms that would meet the requirements of single occupancy rooms, Single occupancy sleeping rooms shall provide the X however, are not included int eh rated capacity. following: 1. A minimum of 70 square feet of floor area; 2. A minimum ceiling height of eight feet; and, X 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 7658 Sonoma JH PHY 20-22 - 2 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 4. Contain a bed as specified in 1230.2.5. X 1230.1.8 Double occupancy sleeping rooms. Double occupancy sleeping rooms shall provide the X following: 1. A minimum of 100 square feet of floor area; 2. A minimum clear ceiling height of 8 feet and a X minimum width of 7 feet; and, 3. The door into this room shall swing outward or slide laterally and be provided with a view panel, a minimum of X 144 square inches, constructed of security glazing. 4. Contain a bed as specified in 1230.2.5. X 1230.1.9 Dormitories Unit 7 is a dormitory but is used presently as incentive space. Dormitories shall provide the following: 1. A minimum of 50 square feet of floor area per youth X with the minimum size of a dormitory being 200 square feet of floor area and a minimum 8-foot clear ceiling height; 2. Designed for no fewer than four youth; X 3. Dormitories in juvenile halls shall be designed for no X more than 30 youth; 4. Camps shall conform to Items 1 and 2. X 1230.1.10 Dayrooms Dayrooms shall contain 35 square feet of floor area per X youth, contain tables and seating to accommodate the maximum numbers of youth allowed access at a given time. Access must be provided to toilets, wash basins, drinking X fountains and showers as specified in Section 1230.2. 1230.1.11 Physical activity and recreation areas. The indoor/outdoor rec space for Units 1-4 is approx. 1840 sq. ft. Units 5-6 recreation space is Indoor/outdoor physical activity and recreation areas shall approx. 672 sq. ft. Unit 7 has a large recreation be designed as follows: space, approximately 14,694 sq. ft. There is also a 1. Minimum indoor outdoor recreation space for facility large field area, including an outdoor track, used X capacity: 40 or less is 9,000 square feet; 41-274 is 225 by all youth as scheduled. square feet per youth up to 61,650 square feet; 275 or more is 61,650 square feet, plus 145 square feet for each youth beyond 274 [up to a maximum of 87,120 square feet] 1.1 At least one quarter of the dedicated indoor/outdoor X space shall be a paved or like surface. 1.2 The required recreation area shall contain no single X dimension less than 40 feet. 2. A portion of the dedicated space for physical activity and recreation shall be out-of-doors and be sufficient size and equipped in such a manner to allow compliance with X Title 15, Section 1371, which requires at least one hour per day of outdoor activity for each detained youth. 3. Lighting of outdoor recreation areas shall be provided X to allow for evening activities and to provide security. 4. Access must be provided to a toilet, wash basin and X drinking fountain as specified in Section 1230.2. 7658 Sonoma JH PHY 20-22 - 3 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.12 Academic classrooms. There is one classroom adjacent to each unit. X There shall be a dedicated classroom space for every juvenile in every facility. The primary purpose for the academic classroom shall be X for education. Each academic classroom shall contain a minimum of 160 square feet of floor space for the teacher’s desk and work X area and a minimum of 28 square feet of floor space per minor. A communication system shall be provided in each X classroom to allow for immediate response to emergencies. The classroom shall be designed for a maximum of 20 X minors. There shall be space available in every juvenile facility that may be used for specialized, one-on-one or small group X educational purposes. 1230.1.13 Safety room. There is no safety room at this facility. A safety room shall: X 1. Contain a minimum of 48 square feet of floor area and a minimum clear ceiling height of 8 feet; 2. Be limited to one youth; X 3. Be padded as specified in Section 1230.2.7; X 4. Provide one or more vertical view panels constructed of security glazing. These view panels shall be no more than 4 X inches wide nor less than 24 inches long, which shall provide a view of the entire room; 5. Provide an audio monitoring system as specified in X Section 1230.1.22; 6. Contain a flushing ring toilet, capable of accepting solid waste, mounted flush with the floor, the controls for which X must be located outside of the room; 7. Be equipped with a variable intensity, security-type X lighting fixture with controls located outside the room; 8. Any wall or ceiling-mounted devices must be designed X to prohibit access to the youth occupant; and, 9. Provide a food pass with lockable shutter, no more than 4 inches high, and located between 26 inches and 32 inches X as measured from the bottom of the food pass to the floor. 1230.1.14 Medical examination room. There are two medical exam rooms which serve Units 1-4 and are 324 sq. ft each. Units 5-6 share There must be a minimum of one suitably equipped medical one medical exam room which is 175 sq. ft. Unit examination room in every juvenile facility. 7 has one medical exam room which is 200 sq. ft. X (including dedicated toilet areas). The medical screening space is in the intake area and not considered an examination room. Medical examination rooms shall provide the following: X 1. Space for carrying out routine medical examinations and emergency care and used for no other purpose; 2. Privacy for youth; X 3. Lockable storage space for medical supplies; X 7658 Sonoma JH PHY 20-22 - 4 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 4. Not less than 144 square feet of floor space with no X single dimension less than 7 feet; 5. Hot and cold running water; X 6. Smooth, nonporous, washable surface; X 7. A medical exam table; and, X 8. Adequate lighting. X 1230.1.15 Pharmaceutical storage. Provide lockable storage space for medical supplies and X pharmaceutical preparations as specified by Title 15, Section 1438. 1230.1.16 Dining areas. The youth dine in the dayroom of their living unit. Dining areas in juvenile facilities shall contain a minimum X of 15 square feet of floor space and sufficient tables and seating for each person being fed. Persons being fed include youth, staff and visitors. X Dining areas shall not contain toilets or showers in the same X room without appropriate visual barrier. 1230.1.17 Visiting space. Space shall be provided in all juvenile facilities for in-person X visiting which shall be unobstructed by barriers such as, but not limited to, security glazing for mesh. 1230.1.18 Institutional storage. One or more storage rooms shall be provided to X accommodate a minimum of 80 cubic feet of storage space per minor. Items to be stored shall be institutional clothing, bedding, X supplies and activity equipment. 1230.1.19 Personal storage. Each youth in a juvenile facility shall be provided with a X minimum of 9 cubic feet of secure storage space for personal clothing and belongings. 1230.1.20 Safety equipment storage. In all juvenile facilities, a secure area shall be provided for X the storage of safety equipment, such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. 1230.1.21 Janitorial closet. In all juvenile facilities, at least one securely lockable X janitorial closet, containing a mop sink and sufficient area for the storage of cleaning implements, must be provided within a security area of the facility. 1230.1.22 Audio monitoring system. In safety rooms, locked holding rooms, locked sleeping X rooms, single and double occupancy rooms and dormitories, there must be an audio monitoring system capable of actuation by the minor that alerts personnel. 7658 Sonoma JH PHY 20-22 - 5 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.1.23 Emergency power. There shall be a source of emergency power in all juvenile facilities capable of providing minimal lighting in all living X units, activities areas, corridors, stairs and central control points, and to maintain fire and life safety, security, communications and alarm systems (Title 24, Part 2, Chapter 27). Such an emergency power source shall conform to the requirements specified in Title, 24, Part 3, Article 700, X California Electrical Code, California Code of Regulations. 1230.1.24 Confidential interview room. X Confidential interview rooms shall contain a minimum of 60 square feet of floor area. In juvenile halls there shall be a minimum of one suitably X furnished interview room for each 30 youth. In camps there shall be a minimum of one suitably furnished X interview room for each facility. This interview room shall provide for confidential X consultations with youth. 1230.1.25 Special-purpose juvenile halls. Special-purpose juvenile halls shall conform to all minimum X standards for juvenile facilities contained in this section with the following exceptions: 1. Physical activity and recreation areas as specified in X Section 1230.1.11; 2. Academic classrooms as specified in Section X 1230.1.12; 3. Medical examination room as specified in Section X 1230.1.14; and, 4. Dining areas as specified in Section 1230.1.16. X 1230.1.26 Court holding room for youth. A court holding room shall: X 1. Contain a minimum of 10 square feet of floor area per youth; 2. Be limited to no more than 16 youth; X 3. Provide no less than 40 square feet of floor area and X have a ceiling height of 8 feet or more; 4. Contain seating to accommodate all youth as specified X in Section 1230.2.8; 5. Contain a toilet, wash basin and drinking fountain as X specified in Section 1230.2; 6. Maximize visual supervision of youth by staff; and, X 7. A mirror of material appropriate to the level of security X shall be provided as specified in Section 1230.2.11. 1230.1.27 Programs and activity areas. All juvenile facilities shall include adequate space for X specific programs in addition to recreation and exercise areas. 7658 Sonoma JH PHY 20-22 - 6 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS 1230.2.1 Toilets/urinals. All toilet areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. Toilets must be available in a ratio to youth as follows: X 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X One toilet and one urinal may be substituted for every 15 X males. 1230.2.2 Wash basins. In living units, wash basins must be available in a ratio to X youth as follows: 1. Juvenile halls 1:6; 2. Camps 1:10; and X 3. Locked holding rooms 1:8: X Wash basis must be provided with hot and cold or tempered X water. 1230.2.3 Drinking fountains. X In living areas and indoor and outdoor recreation areas, drinking fountains must be accessible to youth and to staff. 1. The drinking fountain bubbler shall be on an angle which prevents waste water from flowing over the drinking X bubbler; and, 2. The water flow shall be actuated by a mechanical X means. 1230.2.4 Showers. Shower areas shall provide privacy for the youth and help X reduce the risk of voyeurism without mitigating staff’s ability to supervise. Showers shall be available to all youth on a ratio of at least one shower or bathtub to every six youth. Showers shall be X provided with tempered water. 1230.2.5 Beds. X Beds shall be at least 30 inches wide and 76 inches long and be of the solid bottom type. Beds shall be at least 12 inches off the floor and spaced no X less than 36 inches apart Bunk beds must have no less than 33 inches vertically X between the solid bottoms. In secure facilities, the bunks shall be securely anchored and X flushed against the floor and/or wall. 1230.2.6 Lighting. Lighting in locked sleeping rooms, single occupancy rooms, X double occupancy rooms, dormitories, day rooms and activity areas shall provide not less than 20 foot candles of illumination at desk level. 7658 Sonoma JH PHY 20-22 - 7 - J456 PHY 98 01 03 09 14 18 dot TITLE 24 SECTION YES NO N/A COMMENTS Night lighting is required in these areas to provide for good X visibility for supervision and be conducive to sleep. 1230.2.7 Padding. Padding in safety rooms, padding shall cover the entire X floor, door, walls and everything on walls to a clear height of eight feet. Benches or platforms are not to be placed on the floor of this X room. All padded rooms must be equipped with a tamper resistant X fire sprinkler as approved by the State Fire Marshal. All padding must be: X 1. Approved for use by the State Fire Marshal; 2. Nonporous to facilitate cleaning; X 3. At least 112 inch thick; X 4. Of a unitary or laminated construction to prevent its X destruction by teeth, hand tearing or small metal objects; 5. Firmly bonded to all padded surfaces to prevent tearing X or ripping; and, 6. Without any exposed seams susceptible to tearing or X ripping. 1230.2.8 Seating. X Seating shall be designed for the level of security. When bench seating is used, 18 inches of bench is seating X for one person. 1230.2.9 Weapons lockers. X Weapons lockers are required in all secure juvenile facilities and shall be located outside the secure area of the facility. Weapons lockers shall be equipped with individual X compartments, each with an individual locking device. 1230.2.10 Security glazing. Security glazing shall comply with the minimum requirements of one of the following test standards: X American Society for Testing and Materials, ASTM F 1233- 98, Class III glass, or; California Department of Corrections, CDC 860-94d, Class C glass or; H.P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. 1230.2.11 Mirrors. A mirror of a material appropriate to the level of security X must be provided near each wash basin specified in these regulations. 7658 Sonoma JH PHY 20-22 - 8 - J456 PHY 98 01 03 09 14 18 dot JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7658 FACILITY: Sonoma County Juvenile Hall TYPE: JH RC: 140 (120 Detention and 20 SYTF) FIELD REPRESENTATIVE: Elizabeth Gong DATE: January 12, 2022 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Intake Holding 2001 3 (5) (15) 11 X 7 1 1 1 Holding 2001 1 (5) (5) 11 X 7.8 1 1 1 Handicap accessible Note: Ceiling height above 10'; 7' bench in each holding room; One shower in Intake. Court Holding Two adult court holding cells are adjacent to the court and under control of the Sonoma County Sheriff (BSCC #5665). A non-rated court staging area is under control of Sonoma County Probation and noted in the Physical Plant Evaluation. HOUSING UNITS 1 – 6 Unit 1 Single 2001 4 1 1 4 72 – 87 sq. ft. 1 1 1 4 Double 2001 8 2 2 16 105 sq. ft. 1 1 1 Spec. Use 2001 1 1 0 0 72 sq. ft 1 1 1 Observation room. Not used for housing. Note: This unit is used for classroom instruction for Community College youth in the day room. The classroom is currently a Library. Unit 2 Single 2001 4 1 1 4 72 – 87 sq. ft. 1 1 1 4 Double 2001 8 2 2 16 105 sq. ft. 1 1 1 Spec. Use 2001 1 1 0 0 72 sq. ft 1 1 1 Observation room. Not used for housing. Unit 3 Single 2001 4 1 1 4 72 – 87 sq. ft. 1 1 1 4 Note: This unit is used for Covid Isolation. Double 2001 8 2 2 16 105 sq. ft. 1 1 1 Spec. Use 2001 1 1 0 0 72 sq. ft 1 1 1 Observation room. Not used for housing. *T = Toilets; U = Urinals; W = Washbasins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7658 Sonoma JH LAS 20-22 - 1 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Note: This unit is used for agency training. Unit 4 Single 2001 4 1 1 4 72 – 87 sq. ft. 1 1 1 4 Double 2001 8 2 2 16 105 sq. ft. 1 1 1 Spec. Use 2001 1 1 0 0 72 sq. ft 1 1 1 Observation room. Not used for housing. Note: This unit houses female youth and younger/mental health male youth. Unit 5 Single 2001 20 1 1 20 72 – 87 sq. ft. 1 1 1 4 Spec. Use 2001 1 1 0 0 72 sq. ft 1 1 1 Observation room. Not used for housing. Note: This unit houses general population male youth. Unit 6 Single 2001 20 1 1 20 72 – 87 sq. ft. 1 1 1 4 Spec. Use 2001 1 1 0 0 72 sq. ft 1 1 1 Observation room. Not used for housing. Note: This unit hosed older youth and will become the SYTF population when a sufficient number are committed or transferred from other counties to merit its own program. Note: There is one classroom suitable or 20 youth adjacent to each unit. Units 1-4 each have approximately 1,287 sq. ft. of dayroom space; Units 5-6 each have approximately 1,496 sq. ft. of dayroom space. There is recreation space adjacent to each unit and a large recreation area used as scheduled by all units Unit 7 Dorm 2001 1 20 20 20 3,000 sq. ft. 4 4 1 4 Note: This unit is not used for housing and is occupied for Incentive space, scheduled by unit during the evening and weekend programming. *T = Toilets; U = Urinals; W = Washbasins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7658 Sonoma JH LAS 20-22 - 2 - J460 LAS JUV.dot (03/01)