Sonoma County (2018-2020 inspection cycle)

July 13, 2020 David Koch, Chief Probation Officer Sonoma County Probation Department 370 Administration Drive Santa Rosa, CA 95403 SONOMA COUNTY JUVENILE HALL AND PROBATION CAMP BSCC # 7658 AND 7660 2018-2020 BIENNIAL INSPECTION PURSUANT TO WIC 209 and 885 Dear Chief Koch: On June 4, 2020, pursuant to Welfare and Institutions Code sections 209 and 885, BSCC staff completed the 2018/2020 Biennial Inspection of the Sonoma County Juvenile Hall and Probation Camp via a desk audit. To prepare for this inspection, a pre‐inspection briefing was held on May 15, 2019. This inspection was performed to determine compliance with the Minimum Standards for Local Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. In addition, BSCC staff conducted compliance monitoring pursuant to Welfare and Institutions Code Section 209(f) for the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) for the separation requirements of juveniles from incarcerated adults. Due to the coronavirus pandemic and the issuance of statewide and local shelter‐in‐place orders, BSCC staff were prohibited from traveling and unable to complete on‐site inspections from March 16 through June 30, 2020, the end of the 2018/2020 biennial inspection cycle. BSCC staff conducted virtual inspections via desk audit of all facilities originally scheduled for inspection during this time. Desk audits are comprised of a comprehensive review of all applicable policies and procedures and documentation (where available). BSCC staff intend to conduct comprehensive on‐site inspections of all local detention facilities as soon as travel restrictions are lifted. We reviewed your updated Policy and Procedures Manual1; all Local Inspections; annual reviews of Security and Emergency practices; and, documents and forms used by the agency. The documentation specific to your high-risk incidents and were assessed to ensure compliance with regulation and policy. The BSCC inspection report consists of this transmittal letter and the attached Title 15 Procedures checklist. We are including the PHY and LASE for your information only; your staff indicated that there were no changes to the physical plant since the previous inspection. Compliance is indicated by policy 1 BSCC does not review all of your policies and procedures. We do not “approve” your policies and procedures; nor do we review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate. 7658 7660 Sonoma JH and Camp 18-20 Chief Koch Sonoma County P. 2 and/or documentation review. Please refer to the Title 15 Procedures Checklist for a summary of all relevant minimum standards, indication of compliance or noncompliance, and information used to determine compliance. Mandatory Local Inspections In addition to the biennial inspection, Title 15, Section 1313 and its authorizing statute require local inspections conducted by the following authorities: County Building Inspection by agency designated by the Board of Supervisors; Fire authority having jurisdiction; Local health officer; County superintendent of schools; Juvenile Court; and, Juvenile Justice Commission. Results of these inspections are considered as part of this report. The dates of the local inspections may be found in the Title 15 Procedures Checklist. Inspection Results Operations Our inspection process included a desk audit of operational processes and day to day expectations based on policy and documentation. We reviewed a sampling of incident reports, grievances, admission and classification reports, case plans, unit and staff schedules and safety checks to ensure compliance with Title 15 Regulations. The audit is intended to ensure the agency’s practice was in line with policy. The county’s forms and process for documentation are complete and reveal a comprehensive understanding of regulations. The high risk reports we reviewed, including use of force, use of restraints, and room confinement, disclosed the circumstances leading up to the responses by staff. The oversight by supervisors and managers revealed an audit process to ensure appropriate actions by all involved. The agency continues to record incidents ‘prevented’ by staff intervention; a data piece that shows how staff use their tools to deescalate an incident. The case plans and counseling used for both facilities articulated the needs of youth and are reviewed regularly. Adjustments are made when necessary and it was obvious the services were directed to the most critical points of concern learned through the intake and admission process. We continue to be impressed with the day to day flow of the facilities, including the value placed on staff involvement with the youth and transparency of expected behaviors. This was evident in documentation; and we look forward to being able to discuss these points with youth and staff in future inspections. Grievances and due process were responsive to the youth and found to align with the agency premise of fairness. Youth accepting responsibility and acknowledging behavior are treated respectfully according to the documents reviewed. This practice denotes the intent of regulation and is inclusive of youth and staff working together to change behaviors. 7658 7660 Sonoma JH and Camp 18-20 Chief Koch Sonoma County P. 3 Education The agency has adopted the comprehensive changes made to this regulation in meeting the needs of youth while they are in custody. The most significant change is the need for addressing youth near graduation or graduated youth in providing the opportunity for post-secondary education opportunities. Youth eligible for the program are able to enroll in Santa Rosa Community College, while the youth at the camp can additionally complete vocational education programs. The Sonoma County Office of Education and probation staff work in sync to promote a positive education experience, evidenced in the Education Evaluation and submitted school and classroom schedules. Programming The agency continues to offer a wide array of programs and activities for youth, all geared to the identified needs and behavior management expectations. The structured activities include Aggression Replacement Training, Adolescent Treatment Program, Journaling, Restorative Justice, and Behavior Health interventions. The activities available to youth include Boys and Girls Club; music and art; Fitness and Gardening projects; Boys Council and Girls Circle; AA/NA; parenting groups; and other volunteer generated programming. As regulation changed to minimize the time youth are in their room or dorm, the agency was able to adjust the daily routine to accommodate this task without much effort. Staff overlap during programming time to allow youth to adequately supervised in the very full daily schedule. We look forward to observing this part of the facilities’ program component when we are on-site. Title 15, CCR Minimum Standards Upon review of requested items and policy, we offered a few technical assistance recommendations to your management team to provide clarity and enhance operations. Several procedures and policy matters were discussed and edited prior to the completion of this letter. Those efforts are appreciated. The attached Procedures Checklist provides a detailed overview of the inspection findings. Upon final review of all documentation and in conclusion, there are no outstanding items of non-compliance with the Sonoma County Juvenile Hall and Probation Camp Title 24, CCR Physical Plant There were no changes made to the physical plant and your rated capacity remains at 140 for Juvenile Hall and 24 for the Probation Camp. Training The most recent BSCC Standards and Training for Corrections audit reports that the Sonoma County Probation Department is in compliance with all relevant regulations and mandates. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring There have been no violations of JJDPA this inspection cycle and no areas of non-compliance. 7658 7660 Sonoma JH and Camp 18-20 Chief Koch Sonoma County P. 4 We continue to appreciate the dedication of staff noted in their documentation and of administration with their responsiveness to changes in regulation. The Juvenile Hall and Probation Camp continue to strive for transparency and provide genuine, relevant and appropriate services to the youth in Sonoma County. We look forward to completing an on-site inspection in the coming months to observe what we have reviewed. This concludes our 2018-2020 desk audit for Sonoma County. We are available to assist as needed and are always happy to provide technical assistance when requested. We look forward to continuing to work together. Please do not hesitate to email me at Elizabeth.gong@bscc.ca.gov or call (916) 324- 9153 if you have any questions. Sincerely, Elizabeth Gong Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Sonoma County* Chair, Juvenile Justice Commission, Sonoma County* Chair, Board of Supervisors, Sonoma County* County Administrator, Sonoma County* Vanessa Fuchs, Deputy Chief Probation Officer Marty Mitchell, Director II-Juvenile Hall Melissa Segura, Director I-Probation Camp *Complete copies of this inspection re available upon request or online at www.bscc.ca.gov 7658 7660 Sonoma JH and Camp 18-20 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7658 7660 FACILITY NAME: Sonoma County Juvenile Hall (JH) FACILITY TYPE: JH Sonoma County Probation Camp (PC) Camp PERSON(S) INTERVIEWED: Marty Mitchell, Division Director II-JH; Melissa Segura, Division Director I, PC All conversations were conducted via telephone or email. The checklist information was conducted by a desk audit of polies and procedures, with some documentation review, as noted in the comment section. FIELD REPRESENTATIVE: Elizabeth Gong DATE: June 4, 2020 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND JH: 1.1.4, 7-B EVALUATION OF BUILDING AND GROUNDS On an annual basis, or as otherwise required by law, PC: 1.3, 7-B each juvenile facility administrator shall obtain a documented inspection and evaluation from the These sections articulate the Director is following: responsible to ensure the following inspections are current. (A) County building inspection by agency designated by JH the Board of Supervisors to approve building safety; 2018: February 6, 2018 2019: December 10, 2019 ☐ ☒ ☐ PC 2018: October 31, 2018 2019: December 12, 2019 (B) Fire authority having jurisdiction, including a fire JH clearance as required by Health and Safety Code 2018: October 18, 2018 Section 13146.1 (a) and (b); 2019: September 4, 2019 ☒ ☒ ☐ PC 2018: November 26, 2018 2019: December 9, 2019 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7658 7660 Sonoma JH and Camp 18-20 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS (C) Local health officer, inspection in accordance with JH Health and Safety Code Section 101045; 2018: Environmental Health November 20, 2018 Medical/Mental Health November 6, 2018 Nutritional Health November 1, 2018 2019: Environmental Health November 26, 2019 Medical/Mental Health December 5, 2019 Nutritional Health October 16, 2019 ☒ ☒ ☐ PC 2018: Environmental Health September 27, 2018 Medical/Mental November 20, 2018 Nutritional Health October 23, 2018 2019: Environmental Health November 19, 2019 Medical/Mental Health December 11, 2019 Nutritional Health October 15, 2019 (D) County superintendent of schools on the adequacy JH of educational services and facilities as required in 2019: January 23, 2019 Section 1370; 2020: May 22, 2020 ☒ ☒ ☐ PC 2018: January 23, 2019 2019: May 20, 2020 (E) Juvenile court as required by Section 209 of the JH Welfare and Institutions Code 2019: January 31, 2019 2020: January 7, 2020 ☒ ☒ ☐ PC 2019: January 30, 2019 2020: January 10, 2020 (F) Juvenile Justice Commission as required by Section JH 229 of the Welfare and Institutions Code or 2018: February 27, 2019 (Late 2018 Insp) Probation Commission as required by Section 240 of 2019: November 19, 2019 the Welfare and Institutions Code. ☒ ☒ ☐ PC 2019: January 25, 2019 2020: February 5, 2020 7658 7660 Sonoma JH and Camp 18-20 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are addressed BSCC Note: Compliance with this section is in a memorandum completed by Chief determined by receipt of the Chief Probation Officer’s Probation Officer (CPO) David Koch on April 28, 2020. certification letter confirming that all elements of regulation are met. (a) Appointment ☒ ☒ ☐ In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess knowledge, Both: CPO Letter, #1 skills and abilities appropriate to their job ☒ ☒ ☐ classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Both: CPO Letter, #2 examination including tuberculosis screening test and evaluation for immunity to contagious illnesses ☒ ☒ ☐ of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Both: CPO Letter, #4 and training requirements adopted by the Board ☒ ☒ ☐ pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Both: CPO Letter, #3 and 5 employee, and psychological examination in ☒ ☒ ☐ accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- JH: 3.3.14 Volunteer Program employees of the facility, who may be present at the PC: 4.8.2 Volunteer Program facility, shall have such clearance and qualifications ☒ ☒ ☐ as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING JH: 2.1.4 Staffing Requirements PC: 2.1 Staffing Each juvenile facility shall: 7658 7660 Sonoma JH and Camp 18-20 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS a) have an adequate number of personnel sufficient to JH: 2.1.4, 1-a carry out the overall facility operation and its PC: 2.1 Policy Statement programming, to provide for safety and security of ☒ ☒ ☐ youth and staff, and meet established standards and regulations; b) ensure that no required services shall be denied JH: 2.1.4, 1-a because of insufficient numbers of staff on duty ☒ ☒ ☐ PC: 2.1, A absent exigent circumstances; c) have a sufficient number of supervisory level staff to JH: 2.1.4, 1-b ensure adequate supervision of all staff members; ☒ ☒ ☐ PC: 2.1, B d) have a clearly identified person on duty at all times JH: 2.1.4, 1-b, I; 2.1.4, 1-c who is responsible for operations and activities and ☒ ☒ ☐ PC: 2.1, C has completed the Juvenile Corrections Officer Core Course and PC 832 training; e) have at least one staff member present on each living JH: 2.1.4, 1-f unit whenever there are youth in the living unit; ☒ ☒ ☐ PC: 2.1, D f) have sufficient food service personnel relative to the JH: 2.1.4, 1-d number and security of living units, including staff PC: 2.1, E qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen supervision; direct food preparation and servings; ☒ ☒ ☐ conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; g) have sufficient administrative, clerical, recreational, JH: 2.1.4, 1-e medical, dental, mental health, building PC: 2.1, F maintenance, transportation, control room, facility security and other support staff for the efficient ☒ ☒ ☐ management of the facility, and to ensure that youth supervision staff shall not be diverted from supervising youth; and, h) assign sufficient youth supervision staff to provide JH: 2.1.4, 2 continuous wide-awake supervision of youth, PC: 2.1, G subject to temporary variations in staff assignments ☒ ☒ ☐ to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: 7658 7660 Sonoma JH and Camp 18-20 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS (1) Juvenile Halls (minimum youth-staff ratio) JH: 2.1.4, 2-a Staffing (A) during the hours that youth are awake, one wide- ☒ ☐ ☐ awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their JH: 2.1.4, 2-b room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff JH: 2.1.4, 1-h; 2.1.4, 2-c members on duty at all times, regardless of the number of youth in detention, unless an ☒ ☐ ☐ arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty JH: 2.1.4, 1-g who is the same gender as youth housed in the ☒ ☐ ☐ facility. (E) personnel with primary responsibility for other JH: 2.1.4, 1-e duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☒ ☐ ☐ kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum youth- staff ratio) ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the number of youth in detention, unless an arrangement ☐ ☐ ☒ has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. 7658 7660 Sonoma JH and Camp 18-20 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS (E) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) PC: 2.1, H-i (A) during the hours that youth are awake, one wide- ☐ ☒ ☐ awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their PC: 2.1, H-ii room for the purpose of sleeping, one wide-awake ☐ ☒ ☐ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff PC: 2.1, H-iii members on duty at all times, regardless of the number of youth in residence, unless arrangements ☐ ☒ ☐ have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty PC: 2.1, H-iv who is the same gender as youth housed in the ☐ ☒ ☐ facility; (E) in addition to the minimum staff to youth ratio PC: The facility space dictates supervision required in (h)(3)(A)-(B), consideration shall be staff numbers. given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☒ ☐ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other PC: 2.1, H-v duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☒ ☐ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF JH: 2.2.1 Training Program ORIENTATION AND TRAINING PC: 3.1 Staff Orientation and Training (a) Prior to assuming any responsibilities each youth ☒ ☒ ☐ supervision staff member shall be properly oriented to their duties, including: (1) youth supervision duties; JH: 2.2.1, 4-D, i-a ☒ ☒ ☐ PC: 3.1, 3-D, i-a 7658 7660 Sonoma JH and Camp 18-20 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS (2) scope of decisions they shall make; JH: 2.2.1, 4-D, i-b ☒ ☒ ☐ PC: 3.1, 3-D, i-b (3) the identity of their supervisor; JH: 2.2.1, 4-D, i-c ☒ ☒ ☐ PC: 3.1, 3-D, i-c (4) the identity of persons who are responsible to JH: 2.2.1, 4-D, i-d them; ☒ ☒ ☐ PC: 3.1, 3-D, i-d (5) persons to contact for decisions that are beyond JH: 2.2.1, 4-D, i-e their responsibility; and ☒ ☒ ☐ PC: 3.1, 3-D, i-e (6) ethical responsibilities. JH: 2.2.1, 4-D, i-f ☒ ☒ ☐ PC: 3.1, 3-D, i-f (b) Prior to assuming any responsibility for the JH: 2.2.1, 4-E supervision of youth, each youth supervision staff ☒ ☒ ☐ PC: 3.1, 3-E member shall receive a minimum of 40 hours of facility-specific orientation, including: (1) individual and group supervision techniques; JH: 2.2.1, 4-E, ii ☒ ☒ ☐ PC: 3.1, 3-E, i (2) regulations and policies relating to discipline and JH: 2.2.1, 4-E, iii rights of youth pursuant to law and the ☒ ☒ ☐ PC: 3.1, 3-E, ii provisions of this chapter; (3) basic health, sanitation and safety measures; JH: 2.2.1, 4-E, iv ☒ ☒ ☐ PC: 3.1, 3-E, iii (4) suicide prevention and response to suicide JH: 2.2.1, 4-E, v attempts ☒ ☒ ☐ PC: 3.1, 3-E, iv (5) policies regarding use of force, de-escalation JH: 2.2.1, 4-E, vi techniques, chemical agents, mechanical and ☒ ☒ ☐ PC: 3.1, 3-E, v physical restraints; (6) review of policies and procedures referencing JH: 2.2.1, 4-E, vii trauma and trauma-informed approaches; ☒ ☒ ☐ PC: 3.1, 3-E, vi (7) procedures to follow in the event of JH: 2.2.1, 4-E, viii emergencies; ☒ ☒ ☐ PC: 3.1, 3-E, vii (8) routine security measures, including facility JH: 2.2.1, 4-E, ix perimeter and grounds; ☒ ☒ ☐ PC: 3.1, 3-E, viii 7658 7660 Sonoma JH and Camp 18-20 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS (9) crisis intervention and mental health referrals to JH: 2.2.1, 4-E, x mental health services; ☒ ☒ ☐ PC: 3.1, 3-E, ix (10) documentation; and JH: 2.2.1, 4-E, xi ☒ ☒ ☐ PC: 3.1, 3-E, x (11) fire/life safety training JH: 2.2.1, 4-E, xii ☒ ☒ ☐ PC: 3.1, 3-E, xi (c) Prior to assuming sole supervision of youth, each JH: 2.2.1, 4-F youth supervision staff member shall successfully PC: 3.1, 2-A, i-b complete the requirements of the Juvenile ☒ ☒ ☐ Corrections Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer JH: 2.2.1, 4-F, i youth supervision staff shall successfully complete ☒ ☒ ☐ PC:3.1, 2-B, i-a training pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY JH: 2.2.1, 4-E, xii Whenever there is a youth in a juvenile facility, there PC: 3.1, 3-E, xi shall be at least one wide awake person on duty at all ☒ ☒ ☐ All cored staff are trained in Fire and Life times who meets the training standards established by the Safety. Board for general fire and life safety which relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL JH: 1.1.4, I-A, B and C Administrative Responsibilities; 1.1.5 Policy and Procedures All facility administrators shall develop, publish, and Manual implement a manual of written policies and procedures that address, at a minimum, all regulations that are PC: 1.3, 1-A Policy and Procedures Manual applicable to the facility. Such a manual shall be made available to all employees, reviewed by all employees, ☒ ☒ ☐ and shall be administratively reviewed at a minimum every two years, and updated, as necessary. Those records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of JH: 1.1.5, 1-c through e communications and a description of job classifications; ☒ ☒ ☐ PC: 1.4; 2.2 Supervisor Roles and Responsibilities; 2.3 Juvenile Corrections Counselor (JCC) Roles and Responsibilities 7658 7660 Sonoma JH and Camp 18-20 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS (b) responsibility of the probation department, purpose JH: 1.1.1 Mission Statement; 1.1.2 Policy of programs, relationship to the juvenile court, the Statement; 1.1.7 JJC; 1.1.8 Roles and Juvenile Justice/Delinquency Prevention Relationships with other Agencies, Commission or Probation Committee, probation Departments and Divisions. staff, school personnel and other agencies that are ☒ ☒ ☐ PC: 1.5, 1 Juvenile Court; 1.5, 2 JJC; 1.5, 3-9 involved in juvenile facility programs; Roles and Responsibilities with other Agencies, Departments and Divisions Each of these identify the role and responsibility of the agency and staff. (c) responsibilities of all employees; JH: 1.1.5, 1-f; 2.1.1 JCO Roles and Responsibilities ☒ ☒ ☐ PC: 1.4; 2.2 Supervisor Roles and Responsibilities; 2.3 Juvenile Corrections Counselor (JCC) Roles and Responsibilities (d) initial orientation and training program for JH: 2.2.1 Training Sworn Staff; 2.2.1, G-I employees; and ii Volunteers, Providers and Support ☒ ☒ ☐ Staff Training and Orientation PC: 3.1 Staff Orientation and Training (e) initial orientation, including safety and security JH: 2.2.1, 4-G, ii issues and anti-discrimination policies, for support PC: 3.1, 5-B Volunteer, Program Providers staff, contract employees, school, mental/behavioral ☒ ☒ ☐ and Support Staff Orientation; 4.8 Volunteer health and medical staff, program providers and Program volunteers; (f) maintenance of record-keeping, statistics and ☒ ☒ ☐ communication system to ensure: (1) efficient operation of the juvenile facility; JH: 1.1.4 Policy Statement ☒ ☒ ☐ PC: 5.1.3 Policy Statement (2) legal and proper care of youth; JH: 1.1.6, 2 ☒ ☒ ☐ PC: 1.4, 2-a (3) maintenance of individual youth's records; JH: County Retention Schedule ☒ ☒ ☐ PC: County Retention Schedule (4) supply of information to the juvenile court and JH: 1.1.6, 2-D; 1.4, 2-d those authorized by the court or by the law; and, ☒ ☒ ☐ PC: 5.1.4, 2-D (5) release of information regarding youth. JH: 1.1.6, 2-D; 1.4, 2-d ☒ ☒ ☐ PC: 5.1.4, 2-D 7658 7660 Sonoma JH and Camp 18-20 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS (g) ethical responsibilities; JH: 2.1.2 Code of Conduct ☒ ☒ ☐ PC: 2.4, 1-G Code of Conduct (h) trauma-informed approaches; JH: 3.3.21 Trauma Informed Approaches ☒ ☒ ☐ PC: 4.2 Trauma Informed Approaches (i) culturally responsive approaches; JH: 3.3.21, I-A, v ☒ ☒ ☐ PC: 4,2, 1-A, v (j) gender responsive approaches; JH: 3.6.4, 1-A ☒ ☒ ☐ PC: 5.1.1 (k) a non-discrimination provision that provides that all JH: 2.1.1, 2-A, vii youth within the facility shall have fair and equal PC: 5.2.3, 2-A. vii access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group ☒ ☒ ☐ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any JH: 3.4.15, 6-A through C chemical agents related security devices, and ☒ ☒ ☐ PC: 6.7, 7-A through C weapons and ammunition, where applicable; (m) establishment of procedures for collection of Medi- JH: 4.1.15 Cal eligibility information and enrollment of eligible ☒ ☒ ☐ PC: 5.7.2, 1-C, iii; 5.7.4, 1-A, vii youth; and, (n) establishment of a policy that prohibits all forms of JH: 1.4.23 PREA Policy sexual abuse, sexual assault and sexual harassment. PC: 1.4.23 PREA Policy The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☒ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN JH: 5.1.9 Fire and Life Safety The facility administrator shall consult with the local fire PC: 5.5 Fire and Life Safety ☒ ☒ ☐ department having jurisdiction over the facility, or with the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: 7658 7660 Sonoma JH and Camp 18-20 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS a) a fire prevention plan to be included as part of the JH: 5.1.9, 5 Responding to a Fire manual of policy and procedures; ☒ ☒ ☐ PC: 5.5, 3 and 5 b) monthly fire and life safety inspections by facility JH: 5.1.9, 9-a staff with two- year retention of the inspection ☒ ☒ ☐ PC: 5.5, 11-A record; c) fire prevention inspections as required by Health JH: The last fire inspection was completed and Safety Code Section 13146.1(a) and (b); by the Santa Rosa Fire Department on September 4, 2019. ☒ ☒ ☐ PC: 5.5, 11-B Annual Fire Inspection The last fire inspection was completed on December 9, 2019. d) an evacuation plan; JH: 5.1.9, 6 Evacuation Procedures ☒ ☒ ☐ PC: 5.1 Administrative Evacuation; 5.5, 6 Evacuation Procedures e) documented fire drills not less than quarterly; JH: 5.1.9, 2-b We reviewed Fire Drills for 2019 and found numerous drills (by unit or location in the facility) were conducted in February, March, April, May, June, September, November and December. The drills are conducted at different times and are documented in a Emergency Drill Report, including comments by staff conducting the drill with ☒ ☒ ☐ Supervisor review. PC: 5.5, 2-B We reviewed the Fire Drill logs and found fire drills were conducted in different areas of the camp in January, April, May, July September, October and December. The drills occur at different times/shifts and are compliant with regulation. f) a written plan for the emergency housing of youth in JH: 5.1.9, 7 Emergency Housing the case of fire; and, ☒ ☒ ☐ PC: 5.5, 10 Emergency Housing of Youth g) development of a fire suppression pre-plan in JH: 5.1.9, 10 Fire Suppression Pre-Plan cooperation with the local fire department. ☒ ☒ ☐ PC: 5.5, 12 Fire Suppression Pre-Plan 7658 7660 Sonoma JH and Camp 18-20 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS 1326 SECURITY REVIEW JH: 1.1.4, 3-A, I Security Review Each facility administrator shall develop policies and A Security Review was completed by procedures to annually review, evaluate, and document Director Marty Mitchell on January 6, 2020. security of the facility. The review and evaluation shall ☒ ☒ ☐ include internal and external security, including, but not PC:1.3, 3 Security Review limited to, key control, equipment, and staff training. A Security Review was completed by Melissa Segura on December 31, 2019. 1327 EMERGENCY PROCEDURES JH: An Emergency Procedures Review memorandum was completed by Director The facility administrator shall develop facility-specific Marty Mitchell on June 1, 2020. policies and procedures for emergencies that shall include, but not be limited to: PC: Probation Camp staff participate in ☒ ☒ ☐ Emergency Training monthly at staff meetings with a specific topic addressed at each meeting. An Emergency Procedures Review was completed by Melissa Segura on June 11, 2020. (a) escape, disturbances, and the taking of hostages; JH: 3.4.26 Escape; 3.4.27 Riot (Disturbance); 3.4.28 Hostage Situation ☒ ☒ ☐ PC: 5.4 Escape; 5.5.10 Riot (Disturbances); 6.9 Hostage Policy (b) civil disturbance, active shooter and terrorist attack; JH: 3.4.27 Riot; 3.4.32 Active Shooter/Terrorist Attack ☒ ☒ ☐ PC: 5.10 Riot (Civil Disturbance); 6.11 Active Shooter and Terrorist Attack (c) fire and natural disasters; JH: 5.1.9 Fire and Life Safety; 5.1.11 Earthquake ☒ ☒ ☐ PC: 5.5 Fire and Life Safety; 5.3 Earthquake (d) periodic testing of emergency equipment; JH: 5.1.5, 4 AED Inspections; 5.1.9, 12 Fire Suppression Equipment and Maintenance ☒ ☒ ☐ PC: 5.5, 17 (e) emergency evacuation of the facility; and JH: 5.1.7 Emergency Evacuation Plan ☒ ☒ ☐ PC: 5.1 Administrative Evacuation (f) a program to provide all youth supervision staff JH: 5.1.9, 2-a, i and ii Emergency Training with an annual review of emergency procedures. ☒ ☒ ☐ PC: 5.5, 2-A 7658 7660 Sonoma JH and Camp 18-20 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS 1328 SAFETY CHECKS JH: 3.1.12 Safety Checks; 3.1.12, 2-B, iii (Random and Varied) The facility administrator shall develop and implement policy and procedures that provide for direct visual PC: 5.9 Safety Checks observation of youth at a minimum of every 15 minutes, We reviewed a sampling of safety check at random or varied intervals during hours when youth summaries for June and December 2019. are asleep or when youth are in their rooms, confined in ☒ ☒ ☐ The policy outlines a system including an holding cells or confined to their bed in a dormitory. audit each shift by the supervisor, with Supervision is not replaced, but may be supplemented follow up with staff to Administration for by, an audio/visual electronic surveillance system late checks. designed to detect overt, aggressive or assaultive behavior and to summon aid in emergencies. All safety checks shall be documented with the actual time the check is completed. 1329 SUICIDE PREVENTION PLAN JH: 3.3.20 Suicide Prevention Program The facility administrator, in collaboration with the PC: 5.6 Suicide Prevention Plan healthcare and behavioral/mental health administrators, shall plan and implement written policies and procedures which delineate a Suicide Prevention Plan. ☒ ☒ ☐ The plan shall consider the needs of youth experiencing past or current trauma. Suicide prevention responses shall be respectful and in the least invasive manner consistent with the level of suicide risk. The plan shall include the following elements: (a) Suicide prevention training as required in JH: 3.3.10, 1-A Section 1322, Youth Supervision Staff ☒ ☒ ☐ PC: 5.6, Procedure 1 Training Orientation, and Training and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and JH: 3.3.20, 2-A Precautionary Protocols PC: 7.2, 2-A (1) All youth shall be screened for risk of ☒ ☒ ☐ suicide at intake and as needed during detention. (2) All youth supervision staff who perform JH: 3.3.20, 1-A intake processes shall be trained in ☒ ☒ ☐ PC: 5.6 Procedure 1 Training screening youth for risk of suicide. (3) All youth who have been identified during JH: 3.3.20, 2-B, I and ii the intake screening process to be at risk of PC: 5.6, 2-A suicide shall be referred to ☒ ☒ ☐ behavioral/mental health staff for a suicide Youth are screened and assessed at JH prior risk assessment. to acceptance at the PC. (4) Precautionary protocols shall be developed JH: 3.3.20, 3-G to ensure the youth’s safety pending the ☒ ☒ ☐ PC: 5.6, 2-B through E behavioral/mental health assessment. 7658 7660 Sonoma JH and Camp 18-20 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS (c) Referral process to behavioral/mental health JH: 3.3.20, 2-C staff for assessment and/or services. ☒ ☒ ☐ PC: 5.6, 2-B (d) Procedures for monitoring of youth identified JH: 3.3.20, 4 Monitoring at risk for suicide. ☒ ☒ ☐ PC: 5.6, 3 (e) Safety Interventions JH: 3.3.20, 3 Placing a Youth on Suicide Watch (1) Procedures to address intervention ☒ ☒ ☐ protocols for youth identified at risk for PC: 5.6, 3-E suicide which may include, but are not limited to: A. Housing consideration JH: 3.3.20, 5 Housing ☒ ☒ ☐ PC: 5.6, 3-H B. Treatment strategies including JH: 3.3.20, 3-E trauma-informed approaches ☒ ☒ ☐ PC: 5.6, 3-E (2) Procedures to instruct youth supervision JH: 3.3.20, 4 staff how to respond to youth who exhibit ☒ ☒ ☐ PC: 5.6, 3-E through G suicidal behaviors. (f) Communication JH: 3.3.20, 2-A, i (1) The intake process shall include communication with the arresting officer ☒ ☐ ☐ and family guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current JH: 3.3.20, 3 information sharing about youth at risk for PC: 5.6, 2-C; 5.6, 4-A suicide with youth supervision, healthcare, and behavioral/mental health staff. ☒ ☒ ☐ The policy coordinates communication amongst staff and MH via a logbook, with responsibilities by all to document behaviors, updates or changes to status. (g) Debriefing of Critical Incidents Related to JH: 6.1.11, 11-D, vii Suicides or Attempts PC: 5.6, 5-C (1) Process for administrative review of the ☒ ☒ ☐ circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected JH: 3.3.20, 10-G, iii staff. ☒ ☒ ☐ PC: 5.6, 5-A 7658 7660 Sonoma JH and Camp 18-20 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS (3) Process for a debriefing event with affected JH: 3.3.20, 10-G, iv youth. ☒ ☒ ☐ PC: 5.6, 5-B (h) Documentation JH: 3.3.20 - The documentation process is (1) Documentation processes shall be throughout this policy, with specific developed to ensure compliance with this requirements from sworn and non-sworn ☒ ☒ ☐ regulation (mental health) staff. PC: 5.6, 3-C, D and H Youth identified at risk for suicide shall not be denied JH: 3.3.20, 3-D the opportunity to participate in facility programs, PC: 5.6, 3-F services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety ☒ ☒ ☐ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS JH: 1.1.4, 4-A Each facility shall submit to the Board a letter of ☒ ☒ ☐ PC: 1.3, 4-A notification on each legal action, pertaining to conditions of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR JH: 5.1.14 Death or Serious Illness or Injury INJURY OF A YOUTH WHILE of Youth in Custody; 5.1.14, 3 Death of a DETAINED Youth. (1) Death of a Youth. PC: 5.7 Death and Serious Illness or Injury (a) The facility administrator, in cooperation with the of a Youth in Custody; 5.7, 3-B Notifications health administrator and the behavioral/mental ☒ ☒ ☐ health director, shall develop written policies and procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, in cooperation with the JH: 5.1.14, 3-C facility administrator, shall develop written policies PC: 5.7, 3-D and procedures to assure there is a medical and operational review of every in-custody death of a youth. The review team shall include the facility ☒ ☒ ☐ administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. 7658 7660 Sonoma JH and Camp 18-20 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS (c) The administrator of the facility shall provide to the JH: 5.1.14, 3-A Board a copy of the report submitted to the Attorney PC: 5.7, 4-B General under Government Code Section 12525. A ☒ ☒ ☐ copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from JH: The agency is aware of this regulation. the administrator, the Board may within 30 calendar PC: 5.7, 4-C days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☒ ☐ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth JH: 5.1.14, 2 Serious Illness or Injury (a) The facility administrator, in cooperation with the PC: 5., 2 Serious Illness or Injury health administrator, shall develop written policies and procedures for the notification to necessary ☒ ☒ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING JH: 1.1.4, 5-A through C Each juvenile facility shall submit required population ☒ ☒ ☐ PC: 1.3, 5-A and profile survey reports to the Board within 10 working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY JH: 1.1.4, 6-A When the number of youth detained in a living unit of a PC: 1.3, 6-A juvenile facility exceeds its rated capacity for more than ☒ ☒ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7658 7660 Sonoma JH and Camp 18-20 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES JH: 4.1.1 Intake Policy Statement The facility administrator shall develop and implement PC: 7.2 Admittance and Orientation written policies and procedures for admittance of youth that emphasize respectful and humane engagement with youth, and reflect that the admission process may be We reviewed a sampling of admittance traumatic to youth who may have already experienced screening documentation, revealing a trauma. Policies shall be trauma-informed, culturally ☒ ☒ ☐ complete process for admission via a relevant, and responsive to the language and literacy questionnaire. Medical Screening, Pre- needs of youth. In addition to the requirements of Screen and the DRAI also elicit appropriate Sections 1324 and 1430 of these regulations: information to consider at admission. Youth entering Camp are screened for eligibility based on many factors related to medical and mental health concerns due to its remote location. (a) the admittance process shall include: JH: 3.6.1, 3-A (1) Access to two free phone calls within one hour ☒ ☒ ☐ PC: 7.2, 1-D, i of admittance in accordance with the provisions of Welfare and Institution Code Section 627; (2) Offer of a shower; JH: 4.1.3, 1-F ☒ ☒ ☐ PC: 7.2, 1-D, ii (3) Documented secure storage of personal JH: 4.1.4 Resident Property belongings; ☒ ☒ ☐ PC: 7.2, 1-D, iii (4) Offer of food upon arrival; JH: 4.1.1, 1-B, v ☒ ☒ ☐ PC: 7.2, 1-D, iv (5) Screening for physical and behavioral health JH: 4.1.1, 1-G Intake Staff Screening; 6.1.1, and safety issues, intellectual or developmental 10 Medical Screening; 6.1.8, 4 Mental disabilities; ☒ ☒ ☐ Health Screening PC: 7.2, 1-C, i (6) Screening for physical and developmental JH: 3.1.9; 3.3.20; 6.1.1; 6.1.8 disabilities in accordance with Sections 1329, ☒ ☒ ☐ PC: 7.2, 1-C, ii 1413, and 1430 of these regulations; (7) Contact with Regional Center for the JH: 3.3.6, 1-J, i Developmentally Disabled for youth that are PC: 7.2, 1-C, iii suspected of or identified as having a ☒ ☒ ☐ developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. JH: 4.1.1, 1-G, i-b ☒ ☒ ☐ PC: 7.2, 2 7658 7660 Sonoma JH and Camp 18-20 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS (b) juvenile hall administrators shall establish written JH: 4.1.1, 1-A, i-iii criteria for detention that considers the least restrictive environment. ☒ ☐ ☐ This identifies who is eligible for admission. The DRAI and Pre-Screen Guide contribute to the intake decision. (c) juvenile camps and post-dispositional programs in JH: 4.1.1, 6-B, i juvenile halls shall develop policies and procedures PC: 7.2, 3-A that advise the youth of the estimated length of ☒ ☒ ☐ stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures JH: 4.1.1, 6-B, ii that advise any committed youth of the estimated ☒ ☐ ☐ length of his/her stay. 1350.5. SCREENING FOR THE RISK OF SEXUAL JH: 4.1.1 Policy Statement ABUSE PC: 7.2, 3-A Screening for the Risk of The facility administrator shall develop and implement Sexual Abuse ☒ ☒ ☐ written policies and procedures to reduce the risk of sexual abuse by or upon youth. The policy shall require facility staff to assess each youth within 72 hours of admission based on the following information: (a) Prior sexual victimization or abusiveness; JH: 4.1.1, 1-G, i-b, (i) ☒ ☒ ☐ PC: 7.2, 3-A, i (b) Gender nonconforming appearance or manner; JH: 4.1.1, 1-G, i-b, (ii) or identification as lesbian, gay or bisexual, PC: 7.2, 3-A, ii transgender, queer or intersex, and whether the ☒ ☒ ☐ youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; JH: 4.1.1, 1-G, i-b, (iii) ☒ ☒ ☐ PC: 7.2, 3-A, iii (d) Age; JH: 4.1.1, 1-G, i-b, (iv) ☒ ☒ ☐ PC: 7.2, 3-A, iv (e) Level of emotional and cognitive development; JH: 4.1.1, 1-G, i-b, (v) ☒ ☒ ☐ PC: 7.2, 3-A, v (f) Physical size and stature; JH: 4.1.1, 1-G, i-b, (vi) ☒ ☒ ☐ PC: 7.2, 3-A, vi 7658 7660 Sonoma JH and Camp 18-20 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS (g) Mental illness or mental disabilities; JH: 4.1.1, 1-G, i-b, (vii) ☒ ☒ ☐ PC: 7.2, 3-A, vii (h) Intellectual or developmental disabilities; JH: 4.1.1, 1-G, i-b, (viii) ☒ ☒ ☐ PC: 7.2, 3-A, viii (i) Physical disabilities; JH: 4.1.1, 1-G, i-b, (ix) ☒ ☒ ☐ PC: 7.2, 3-A, ix (j) The youth’s perception of vulnerability; and, JH: 4.1.1, 1-G, i-b, (x) ☒ ☒ ☐ PC: 7.2, 3-A, x (k) Any other specific information about the JH: 4.1.1, 1-G, i-b, (xi) individual youth that may indicate heightened PC: 7.2, 3-A, xi needs for supervision, additional safety ☒ ☒ ☐ precautions, or separation from certain other youth. Staff shall ascertain this information through JH: 4.1.1 Policy Statement conversations with the youth during the admittance PC: 7.2, 3-C process, medical and behavioral health screenings; ☒ ☒ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate JH: 4.1.1, 1-G, i-c controls on the dissemination of information within the PC: 7.2, 3-B facility relative to responses received pursuant to this ☒ ☒ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES JH: 4.2.1 Releases The facility administrator shall develop and implement ☒ ☒ ☐ RC: 7.4 Releases written policies and procedures for release of youth from custody which provide for: (a) verification of identity/release papers; JH: 4.2.1, 2-C, i ☒ ☒ ☐ PC: 7.4, 1-A, i (b) return of personal clothing and valuables; JH: 4.2.1, 2-D and H ☒ ☒ ☐ PC: 7.4, 1-A, ii (c) notification to the youth's parents or guardian; JH: 4.2.2 Notification of Parents ☒ ☒ ☐ PC: 7.4, 1-A, iii 7658 7660 Sonoma JH and Camp 18-20 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS (d) notification to the facility health care provider in JH: 4.2.1, 2-C, vi accordance with Sections 1408 and 1437 of these ☒ ☒ ☐ PC: 7.4, 1-A, iv regulations, for coordination with outside agencies; and, (e) notification of school staff; JH: 4.2.1, 2-C, vii ☒ ☒ ☐ PC: 7.4, 1-A, v (f) notification of facility mental health personnel. JH: 4.2.1, 2-C, vi ☒ ☒ ☐ PC: 7.4, 1-A, vi The facility administrator shall develop and implement JH: 4.2.1, 2-B policies and procedures for post-disposition youth to PC: 7.4, 1-A, vii coordinate the provision of transitional and reentry ☒ ☒ ☐ services including, but not limited to, medical and behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement JH: 4.2.1, 6 written policies and procedures for the furlough of ☒ ☒ ☐ PC: 5.2.18 youth from custody. 1352 CLASSIFICATION JH: 4.1.6 Classification The facility administrator shall develop and implement PC: 7.2, 3-L Classification written policies and procedures on classification of ☒ ☒ ☐ youth for the purpose of determining housing placement in the facility. Such procedures shall: (a) provide for the safety of the youth, other youth, JH: 4.1.6, 1-A facility staff, and the public by placing youth in the PC: 7.2, 4-H appropriate, least restrictive housing and program ☒ ☒ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of JH: 4.1.6, 1-A the facility; ☒ ☒ ☐ PC: 7.2, 4-H (c) provide that a youth shall be classified upon JH: 4.1.6, 1-B, i-xi admittance to the facility; classification factors PC: 7.2, 4-H, i shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, ☒ ☒ ☐ legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; 7658 7660 Sonoma JH and Camp 18-20 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS (d) provide for periodic classification reviews, JH: 4.1.6, 2 Classifications Changes and including provisions that consider the level of Reviews ☒ ☒ ☐ supervision and the youth's behavior while in PC: 7.2, 4-H custody; and, (e) provide that facility staff shall not separate youth JH: 4.1.6, 1-D from the general population or assign youth to a PC: 5.7.2, 3-L, I; 5.8.1, 2-A single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, ☒ ☒ ☐ gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, JH: 4.1.6, 1-G, i bisexual, transgender, questioning or intersex ☒ ☒ ☐ PC: 7.2, 4-I identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. JH: 4.1.6, 1-B, iv The facility administrator shall develop written policies PC: 5.2.3, 2-A, vii ☒ ☒ ☐ and procedures ensuring respectful and equitable treatment of transgender and intersex youth. The policies shall provide that: (a) Facility staff shall respect every youth’s gender JH: 4.1.6, 1-C, ii identity, and shall refer to the youth by the youth’s PC: 7.2, 4-J preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the ☒ ☒ ☐ use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present JH: 4.1.6, 1-G, viii themselves in a manner consistent with their gender ☒ ☒ ☐ PC: 10.2, 1-A, i identity, and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. 7658 7660 Sonoma JH and Camp 18-20 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS (c) Facility staff shall house youth in the unit or room JH: 4.1.6, 1-E that best meets their individual needs, and promotes PC: The Probation Camp is a dorm setting their safety and well-being. Staff may not with no individual rooms. automatically house youth according to their external anatomy, and shall document the reasons ☒ ☒ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender JH: 4.1.6, 1-G, iii and intersex youth have access to medical and ☒ ☒ ☐ PC: 11.1, 4-B, iv behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and JH: 4.1.6, 1-G, vii necessary security considerations and physical PC: 10.1, 1-B, i plant, facility staff shall make every effort to ensure ☒ ☒ ☐ the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any JH: 3.4.9, 2 youth for the purpose of determining the youth’s PC: 7.2, 4-J anatomical sex. Whenever feasible, the facility shall ☒ ☒ ☐ respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 7658 7660 Sonoma JH and Camp 18-20 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS 1353 ORIENTATION JH: 3.3.2 Orientation Program; 3.3.2, 2-A and B The facility administrator shall develop and implement written policies and procedures to orient a youth prior Staff provide orientation to the youth prior to to placement in a living area. Both written and verbal movement to the housing unit. The JCC information shall be provided and supplemented with staff reviews all T15 criteria, facility rules video orientation if feasible. Provision shall be made to and expectations, and other facility provide accessible orientation information to all information. The staff completes an detained youth including those with disabilities, limited Orientation Worksheet, which the youth literacy, or English language learners. Orientation shall signs acknowledging their understanding of include information that addresses: the program and rules. We reviewed a copy of the Orientation Handbook and noted ☒ ☒ ☐ inclusion of all elements required in regulation. We provided technical assistance suggesting these elements be part of policy. PC: 7.2 Admittance and Orientation; 7.2, 4-B The youth are provided with a handbook to orient them to the facility and all components listed below. They sign an Orientation Worksheet acknowledging their understanding of the expectations while at Camp. (a) facility rules including contraband and searches and JH: 3.3.2, 2-A disciplinary procedures; ☒ ☒ ☐ PC: 7.2, 4-D, i (b) facility’s system of positive behavior interventions JH: 3.3.2. 1-B, ii and supports, including behavior expectations, PC: 7.2, 4-D, ii incentives that youth will receive for complying ☒ ☒ ☐ with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the JH: 1.4.23 Department PREA Policy; 3.3.2. facility’s policy prohibiting sexual abuse and sexual 1-B, ii ☒ ☒ ☐ harassment and how to report incidents or PC: 7.2, 4-D, iii suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; JH: 2.1.1; 3.3.2. 1-B, ii ☒ ☒ ☐ PC: 7.2, 4-D, iv (e) the existence of the grievance procedure, the steps JH: 3.5.4; 3.3.2. 1-B, ii that must be taken to use it, the youth’s right to be PC: 7.2, 4-D, v free of retaliation for reporting a grievance, and the ☒ ☒ ☐ name of the person or position designated to resolve the issue; 7658 7660 Sonoma JH and Camp 18-20 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS (f) access to legal services and information on the court JH: 3.6.1; 3.3.2. 1-B, ii process; ☒ ☒ ☐ PC: 7.2, 4-D, vi (g) access to routine and emergency health and mental JH: 6.1.1; 3.3.2. 1-B, ii health care; ☒ ☒ ☐ PC: 7.2, 4-D, vii (h) access to education, religious services, and JH: 3.3.5, 3.6.4; 3.6.5; 3.3.2. 1-B, ii recreational activities; ☒ ☒ ☐ PC: 7.2, 4-D, viii (i) housing assignments; JH: 4.1.6; 3.3.2. 1-B, ii ☒ ☒ ☐ PC: 7.2, 4-D, ix (j) opportunity for personal hygiene and daily showers JH: 3.2.1; 3.2.2; 3.3.2. 1-B, ii including the availability of personal care items ☒ ☒ ☐ PC: 7.2, 4-D, x (k) rules and access to correspondence, visits and JH: 3.3.16, 3.6.2; 3.6.3; 3.3.2. 1-B, ii telephone use; ☒ ☒ ☐ PC: 7.2, 4-D, xi (l) availability of reading materials, programming, and JH: 3.3.13; 3.6.4; 3.3.2. 1-B, ii other activities; ☒ ☒ ☐ PC: 7.2, 4-D, xii (m) facility policies on the use of force, use of restraints, JH: 3.4.13; 3.4.14, 3.4.15; 3.5.5; 3.3.2. 1-B, chemical agents and room confinement; ii ☒ ☒ ☐ PC: 7.2, 4-D, xiii (n) immigration legal services; JH: 3.6.1; 3.3.2. 1-B, ii ☒ ☒ ☐ PC: 7.2, 4-D, xiv (o) emergencies including evacuation procedures; JH: 5.1.7; 3.3.2. 1-B, ii ☒ ☒ ☐ PC: 7.2, 4-D, xv (p) non-discrimination policy and the right to be free JH: 1.4.23; 3.3.2. 1-B, ii from physical, verbal or sexual abuse and ☒ ☒ ☐ PC: 7.2, 4-D, xvi harassment by other youth and staff; (q) availability of services and programs in a language JH: 4.1.1, 4; 3.3.2. 1-B, ii other than English if appropriate; ☒ ☒ ☐ PC: 7.2, 4-D, xvii (r) the process for requesting different housing, JH: 3.3.2. 1-B, ii - Resident Handbook education, programming and work assignments; ☒ ☒ ☐ PC: 7.2, 4-D, xviii 7658 7660 Sonoma JH and Camp 18-20 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS (s) a process for which parents/guardians receive JH: 4.1.1, 5; 3.3.2. 1-B, ii information regarding the youth’s stay in the PC: 7.2, 4-D, xix facility that at a minimum includes answers to ☒ ☒ ☐ frequently asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to JH: 3.3.2. 1-B, ii - Resident Handbook Title 15 Minimum Standards for Juvenile Facilities. ☒ ☒ ☐ PC: 7.2, 4-D, xx 1354 SEPARATION JH: 3.3.7 Separation; 3.5.2 (Discipline); 3.5.5 (Room Confinement) ☒ ☒ ☐ The facility administrator shall develop and implement written policies and procedures that address: PC: 5.8.1, 2 Separation (a) separation of youth for reasons that include, but are JH: 3.3.7, 1-B not be limited to, medical and mental health PC: 5.8.1, 2-D, ii-a conditions, assaultive behavior, disciplinary ☒ ☒ ☐ consequences and protective custody. There were no incidents of ‘on-bunk’ separation in 2019. (b) consideration of positive youth development and JH: 3.3.7, 1-C trauma-informed care. ☒ ☒ ☐ PC: 5.8.1, 1-C (c) separated youth shall not be denied normal JH: 3.3.7, 1-D privileges available at the facility, except when ☒ ☒ ☐ PC: 5.8.1, 1-I, i-xi necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, JH: 3.5.2, 1-G Title 15 Section 1390 shall apply. ☒ ☒ ☐ PC: 5.8.1, 1-I, i-xi (e) when separation results in room confinement, the JH: 3.5.5 separation shall occur in accordance with Welfare ☒ ☒ ☐ PC: 5.8.1, 2-E, 2-d and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review JH: 3.3.7, 1-D, 1 of separated youth to determine if separation ☒ ☒ ☐ PC: 5.8.1, 2-E remains necessary. 7658 7660 Sonoma JH and Camp 18-20 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT JH: 3.5.5 Placing Youth in Locked Rooms (RC) (a) The facility administrator shall develop and implement written policies and procedures We reviewed the Room Confinement Log addressing the confinement of youth in their room for 2019 and found 48 youth placed in room that are consistent with Welfare and Institutions confinement with only 2 youth in their rooms Code Section 208.3. The placement of a youth in for more than 4 hours. Through May 2020, room confinement shall be accomplished in 24 youth were placed on room confinement, accordance with the following guidelines: none more than 4 hours. We reviewed 5 ☒ ☐ ☐ room confinement incidents and found them compliant with regulation and policy. PC: Room confinement does not apply to the Probation Camp as youth live in and program in an open dorm setting. There are no locked rooms for youth at Camp. Youth needing to be removed for safety and security reasons beyond separation are transported to JH. (1) Room confinement shall not be used before JH: 3.5.5, 1-B other, less restrictive, options have been attempted and exhausted, unless attempting ☒ ☐ ☐ those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the JH: 3.5.5, 1-A purposes of punishment, coercion, ☒ ☐ ☐ convenience, or retaliation by staff. (3) Room confinement shall not be used to the JH: 3.5.5, 1-C extent that it compromises the mental and ☒ ☐ ☐ physical health of the youth. (b) A youth may be held up to four hours in room confinement. After the youth has been held in room ☒ ☐ ☐ confinement for a period of four hours, staff shall do one or more of the following: (1) Return the youth to general population. JH: 3.5.5, 3-E, i ☒ ☐ ☐ (2) Consult with mental health or medical staff. JH: 3.5.5, 3-E, ii ☒ ☐ ☐ (3) Develop an individualized plan that includes JH: 3.5.5, 3-E, iii the goals and objectives to be met in order to ☒ ☐ ☐ reintegrate the youth to general population. 7658 7660 Sonoma JH and Camp 18-20 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS (4) If room confinement must be extended beyond ☒ ☐ ☐ four hours, staff shall do each of the following: (A) Document the reasons for room JH: 3.5.5, 3-F, i confinement and the basis for the extension, the date and time the youth was ☒ ☐ ☐ first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that JH: 3.5.5, 3-F, ii includes the goals and objectives to be met ☒ ☐ ☐ in order to integrate the youth to general population. (C) Obtain documented authorization by the JH: 3.5.5, 3-F, iii facility superintendent or his or her ☒ ☐ ☐ designee every four hours thereafter. (5) This section is not intended to limit the use of JH: 3.5.5, 4-A and E single-person rooms or cells for the housing of ☒ ☐ ☐ youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards JH: 3.5.5, 4-B in court holding facilities or adult facilities. ☒ ☐ ☐ (7) Nothing in this section shall be construed to conflict with any law providing greater or ☒ ☐ ☐ additional protections to youth. (8) This section does not apply during an JH: 3.5.5, 4-C extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☐ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. 7658 7660 Sonoma JH and Camp 18-20 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS (9) This section does not apply when a youth is JH: 3.5.5, 4-D placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for an ☒ ☐ ☐ illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND JH: 3.3.6 Case Plans and Assessments PLAN PC: 4.4 Institution Assessment and Plan ☒ ☒ ☐ The facility administrator shall develop and implement written policies and procedures for assessment and case planning. (a) Assessment: JH: 3.3.6, 1-B, I and ii The assessment is based on information collected PC: 4.4, 1-A during the admission process with periodic review, which includes the youth's risk factors, needs and We reviewed a sampling of case plans for strengths including, but not limited to, both facilities and found them to be ☒ ☒ ☐ identification of substance abuse history, individualized, articulate and compliant with educational, vocational, counseling, behavioral regulation. The process for review and health, consideration of known history of trauma, updating he plan is systematic and inclusive and family strengths and needs. of all elements to identify and meet the youth’s needs. (b) Institutional Case Plan: JH: 3.3.6, 1-A (1) A case plan shall be developed for each youth ☒ ☒ ☐ PC: 4.4, 1-A, ii; 4.4, 1-B held for at least 30 days or more and created within 40 days of admission. (2) The institutional plan shall include, but not be ☒ ☒ ☐ limited to, written documentation that provides: (A) objectives and time frame for the resolution JH: 3.3.6, 1-D of problems identified in the assessment; ☒ ☒ ☐ PC: 4.4, 1-C, a (B) a plan for meeting the objectives that JH: 3.3.6, 1-E includes a description of program resources ☒ ☒ ☐ PC: 4.4, 1-C, b needed and individuals responsible for assuring that the plan is implemented; 7658 7660 Sonoma JH and Camp 18-20 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS (3) periodic evaluation of progress towards meeting JH: 3.3.6, 1-A, i the objectives, including periodic review and PC: 4.4, 1-D discussion of the plan with the youth; ☒ ☒ ☐ The case plan is updated every 90 days at JH and reviewed and updated as necessary bi- monthly at the PC. (4) a transition plan, the contents of which shall be JH: 3.3.6, 2-B, iv subject to existing resources, shall be developed ☒ ☒ ☐ PC: 4.4, 1-F and G for post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the JH: 3.3.6, 1-F, i plan, including the transition plan, shall be PC: 4.4, 1-C, c developed with input from the family, ☒ ☐ ☐ supportive adults, youth, and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK JH; 3.3.6 Case Planning; 6.1.10 Counseling SERVICES Services The facility administrator shall develop and implement ☒ ☒ ☐ PC: 4.4, 2 Counseling and Casework written policies and procedures ensuring the availability Services of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: (a) youth will receive assistance with needs or concerns JH; 3.3.6, 1-K, I; 6.1.10, 4-b that may arise; ☒ ☒ ☐ PC: 4.4, 2-A (b) youth will receive assistance in requesting contact JH; 3.3.6, 1-K, ii with parents, other supportive adults, attorney, ☒ ☒ ☐ PC: 4.4, 2-B clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources JH; 3.3.6, 1-K, iii; 6.1.10, 4-a to meet the youth’s needs. ☒ ☒ ☐ PC: 4.4, 2-C 7658 7660 Sonoma JH and Camp 18-20 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE JH: 3.4.13 Use of Force (UF) The facility administrator, in cooperation with the We reviewed the Use of Force tracking responsible physician, shall develop and implement forms for 2018 and 2019. In 2018, the written policies and procedures for the use of force, agency recorded 27 assault incidents and 9 which may include chemical agents. Force shall never uses of OC Spray. In 2019, the facility be applied as punishment, discipline, retaliation or recorded 28 assault incidents and 17 uses of treatment. OC Spray. We reviewed 5 use of force incidents, 3 involving physical force and 2 (a) At a minimum, each facility shall develop policies ☒ ☒ ☐ involving OC Spray. The incidents and and procedures which: documentation were compliant with regulation and policy. PC: 6.5 Use of Force (UF) We reviewed one incident involving the use of OC Spray and found the process, documentation and elements recorded by staff were compliant with regulation. (1) restricts the use of force to that which is deemed JH: 3.4.13, 2-A reasonable and necessary, as defined in Section ☒ ☒ ☐ PC: 6.5, 2-A 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff JH: 3.4.13, 2-A, i-iv including both physical and non-physical ☒ ☒ ☐ PC: 6.5, 2-A, i-iv options and define when those force options are appropriate. (3) describe force options or techniques that are JH: 3.4.13, 3-A, i-iii expressly prohibited by the facility. ☒ ☒ ☐ PC: 6.5, 3-A, I and ii (4) describe the requirements of staff to report any JH: 3.4.13, 4-A inappropriate use of force, and to take ☒ ☒ ☐ PC: 6.5, 4-A affirmative action to immediately stop it. (5) define a standardized reporting format that JH: 3.4.13, 4-A, i-vii includes time period and procedure for PC: 6.5, Procedure 4-A; 6.5, Procedure 4-E documenting and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by ☒ ☒ ☐ supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. 7658 7660 Sonoma JH and Camp 18-20 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS (6) Include an administrative review and a system JH: 3.4.13, 4-C; 3.4.13, 4-E for investigating unreasonable use of force. ☒ ☒ ☐ PC: 6.5, Procedure 4-E (7) define the role, notification, and follow-up JH: 3.4.13, 4-B Medical and MH procedures required after use of force incidents Notification; 3.4.13, 4-D. I Parent/Guardian for medical, mental health staff and parents or Notification legal guardians. ☒ ☒ ☐ PC: 6.5, Procedure 4-B Medical and MH Notification; 6.5, Procedure 4-D, i Parent Notification (8) describe the limitations of use of force on JH: 3.1.13, 3-A pregnant youth in accordance with Penal Code ☒ ☐ ☐ PC: There are no female youth committed to Section 6030(f) and Welfare and Institutions the Camp. Code Section 222. (b) Facilities that authorize chemical agents as a force ☐ ☐ ☐ option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize JH: 3.4.13, 2-A, iii; 3.4.15, 1-A and B; chemical agents in the facility and the type, size 3.4.15, 5-A through C ☒ ☒ ☐ and the approved method of deployment for PC: 6.7 Use of Chemical Agents; 6.7, 1-A those chemical agents. and B (2) mandate that chemical agents only be used when JH: 3.4.13, 2-A, iii; 3.4.15, 4-A there is an imminent threat to the youth’s safety ☒ ☒ ☐ PC: 6.7, 3-A or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and JH: 3.4.13, 2-A, iii-a; 3.4.15, 7-A, i-xii timelines for decontamination from chemical PC: 6.7, 8 Decontamination agents. This shall include that youth who have ☒ ☒ ☐ been exposed to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up JH: 3.4.13, 4-B Medical and MH procedures required after use of force incidents Notification; 3.4.13, 4-D. I Parent/Guardian involving chemical agents for medical, mental Notification ☒ ☒ ☐ health staff and parents or legal guardians. PC: 6.7, 10-B Medical and MH Notification; 6.7, 10-C, i Parent Notification 7658 7660 Sonoma JH and Camp 18-20 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS (5) provide for the documentation of each incident JH: 3.4.13, 2-A, iii-a; 3.4.15, 9-A, i-vi of use of chemical agents, including the reasons PC: 6.7, 10-A for which it was used, efforts to de-escalate prior to use, youth and staff involved, the date, ☒ ☒ ☐ time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure JH: 3.4.13, 1 UF Training; 3.4.15, 1-A OC which require that agencies provide initial and Training ☒ ☒ ☐ regular training in use of force and chemical agents PC: 6.5, 1 UF Training; 6.7, 1 OC Training when appropriate that address: (1) known medical and behavioral health JH: 3.4.13, 1-A; 3.4.15, 4-A, i-c and ii ☒ ☒ ☐ conditions that would contraindicate certain PC: 6.5, 2-A, i-d types of force; (2) acceptable chemical agents and the methods of JH: 3.4.13, 1-A; 3.4.15, 5-A through C ☒ ☒ ☐ application. PC: 6.7, 1-B, i (3) signs or symptoms that should result in JH: 3.4.13, 1-A ☒ ☒ ☐ immediate referral to medical or behavioral PC: 6.7, 4-A, ii health. (4) instruction on the Constitutional Limitations of JH: 3.4.13, 1-A ☒ ☒ ☐ Use of Force. PC: 6.5, 1-A (5) physical training force options that may require JH: 3.4.13, 1-A ☒ ☒ ☐ the use of perishable skills. PC: 6.5, 1-A (6) timelines the facility uses to define regular JH: 3.4.13, 1-A ☒ ☒ ☐ training. PC: 6.5, 1-A; 6.7, 1-B 1358 USE OF PHYSICAL RESTRAINTS JH: 3.4.14 Use of Restraints (UR) The facility administrator, in cooperation with the We reviewed the only 4 incidents of use of responsible physician and mental health director, shall restraints (WRAP) for 2018 and 2019, each was compliant with regulation and policy. develop and implement written policies and procedures ☒ ☒ ☐ for the use of restraint devices. Restraint devices PC: 6.6 Use of Restraints (UR); 6.6, 2-A include any devices which immobilize a youth's extremities and/or prevent the youth from being The facility has no UR incidents based on elements defined in regulation this cycle. ambulatory. 7658 7660 Sonoma JH and Camp 18-20 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS Physical restraints may be used only for those youth JH: 3.4.14, 2-A, I and ii who present an immediate danger to themselves or PC: 6.6, 3-B others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause ☒ ☒ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or JH: 3.4.14, 5-A and B; 3.1.13, 3-A (Pregnant discipline, or as a substitute for treatment. The use of Youth); 3.4.14, 2-A, iv (Pregnant Youth) restraint devices that attach a youth to a wall, floor or PC: 6.6, 5-A other fixture, including a restraint chair, or through affixing of hands and feet together behind the back ☒ ☒ ☐ (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of JH: 3.4.14 Policy Statement handcuffs, shackles or other restraint devices when used PC: 6.6, 6 Use of Restraints for Movement to restrain youth for movement or transportation within ☒ ☒ ☐ and Transportation the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval JH: 3.4.14, 2-A; 3.4.14, Procedure 4-D of the facility manager or designee. The facility manager PC: 6.6, 3-A may delegate authority to place a youth in restraints to a ☒ ☒ ☐ physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and JH: 3.4.14, Procedure 4-D retention shall be secured as soon as possible, but no later PC: 6.6, 3-E than two hours from the time of placement. The youth ☒ ☒ ☐ shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as JH: 3.4.14, Procedure 4-E possible, but in no case longer than four hours from the ☒ ☒ ☐ PC: 6.6, 3-F time of placement, to assess the need for mental health treatment. 7658 7660 Sonoma JH and Camp 18-20 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS Continuous direct visual supervision shall be conducted JH: 3.4.14, Procedure 4-B to ensure that the restraints are properly employed, and PC: 6.6, 3-G to ensure the safety and well-being of the youth. ☒ ☒ ☐ Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an JH: 3.4.14, Procedure 6 ☒ ☒ ☐ application of restraints. PC: 6.6, 5-A, i (b) known medical conditions that would JH: 3.4.14, Procedure 3 contraindicate certain restraint devices and/or ☒ ☒ ☐ PC: 6.6, 3 Medical Conditions techniques. (c) acceptable restraint devices. JH: 3.4.14, 1-A, I and ii ☒ ☒ ☐ PC: 6.6, 2 (d) signs or symptoms which should result in JH: 3.4.14, Procedure 3-C ☒ ☒ ☐ immediate medical/mental health referral. PC: 6.6, 4-C (e) availability of cardiopulmonary resuscitation JH: 3.4.14, Procedure 3-D ☒ ☒ ☐ equipment. PC: 6.6, 4-A, iv (f) protective housing of restrained youth. While in JH: 3.4.14, Procedure 4-A restraint devices, all youth shall be housed alone or PC: 6.6, 4-A, v in a specified housing area for restrained youth ☒ ☒ ☐ which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. JH: 3.4.14, Procedure 4-A ☒ ☒ ☐ PC: 6.6, 4-A, vi (h) exercising of extremities. JH: 3.4.14, Procedure 5-A ☒ ☒ ☐ PC: 6.6, 4-A, vii and viii 7658 7660 Sonoma JH and Camp 18-20 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS 1358.5 USE OF RESTRAINT DEVICES FOR JH: 3.4.21, 2 MOVEMENT AND TRANSPORTATION WITHIN There were 85 use of restraint incidents in THE FACILITY. 2018 and 2019, for the purposes of moving The Facility Administrator, in cooperation with the youth to their room after an incident. We responsible physician and behavioral/mental health reviewed five incident reports and found director, shall develop and implement written policies them compliant with regulation and policy. and procedures for the use of restraint devices when the ☒ ☒ ☐ purpose is for movement or transportation within the PC: 6.6, 6 Use of Restraint Devices for facility that shall include the following: Movement and Transportation We reviewed all 6 UR for movement within the facility and found the documentation recorded in the incident report was compliant with regulation and policy. (a) identification of acceptable restraint devices, staff JH: 3.4.21, 2-B, i-iii approved to utilize restraint devices and the ☒ ☒ ☐ PC: 6.6, 6-A, iii required training. (b) the circumstances leading to the application of JH: 3.4.21, 5-A restraints must be documented. ☒ ☒ ☐ PC: 6.6, 6-A, v (c) an individual assessment of the need to apply JH: 3.4.21, 3-B restraints for movement or transportation that PC: 6.6, 6-A, iv includes consideration of less restrictive alternatives, consideration of a youth’s known ☒ ☒ ☐ medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, JH: 3.4.21, 4-A; 3.4.21, 8 and 9 with a clearly defined expectation that restraint ☒ ☒ ☐ PC: 6.6, 6-A, I and ii devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in JH: 3.4.21, 4-B accordance with Penal Code Section6030(f) and ☒ ☒ ☐ PC: The camp does not house female youth. Welfare and Institutions Code Section 222. 7658 7660 Sonoma JH and Camp 18-20 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS 1359 SAFETY ROOM PROCEDURES There is no safety room at either facility. JH has a Special Management Room for (a) The facility administrator, and where applicable, in housing youth needing closer supervision as cooperation with the responsible physician, shall it is next to the staff counter. develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who ☐ ☐ ☒ present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of necessary nutrition and fluids, access to a toilet, ☐ ☐ ☒ and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or designee, before a youth is placed into a safety ☐ ☐ ☒ room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and ☐ ☐ ☒ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, where appropriate, or an assessment at the next ☐ ☐ ☒ daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less ☐ ☐ ☒ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and exhausted, unless attempting those options poses ☐ ☐ ☒ a threat to the safety or security of any youth or staff. 7658 7660 Sonoma JH and Camp 18-20 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS (2) safety room shall not be used for the purposes of punishment, coercion, convenience, or ☐ ☐ ☒ retaliation by staff. (3) safety room shall not be used to the extent that it compromises the mental and physical health of ☐ ☐ ☒ the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☐ ☐ ☒ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the ☐ ☐ ☒ goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements ☐ ☐ ☒ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES The facility administrator shall develop and implement ☒ ☒ ☐ written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures shall provide that: (a) Searches shall be conducted to ensure the safety and JH: 3.4.8 Facility Searches; 3.4.9 Searches of security of the facility, public, visitors, youth, and Residents; 3.4.12 Perimeter Checks ☒ ☒ ☐ staff. PC: 6.3 Searches of Residents (b) Searches shall be conducted in a manner that JH: 3.4.9, 1-D preserves the privacy and dignity of the person PC: 6.3 Policy Statement; 6.3, 1-A being searched, and shall not be conducted for ☐ ☒ ☐ harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity JH: 3.4.9, 4-B; 3.4.9, 5 searches shall comply with Penal Code Section ☒ ☒ ☐ PC: 6.3, 4-B 4030. (d) Physical body cavity searches shall only be JH: 3.4.9, I-A; 3.4.9, 9 conducted by a medical professional. ☒ ☒ ☐ PC: 6.3, 1-C; 6.3, 8 7658 7660 Sonoma JH and Camp 18-20 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS (e) Any youth held after a detention hearing shall only JH: 3.4.9, 3-B, ii be strip searched with prior approval of a supervisor PC: 6.3, 4-A when there is reasonable suspicion based on ☒ ☒ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall JH: 3.4.9, 2 comply with Section 1352.5. ☒ ☒ ☐ PC: 6.3, 2-A and B (g) Cross-gender pat-down searches and strip searches JH: 3.4.9, 1-A are prohibited except in exigent circumstances or PC: 6.3, 1-E when conducted by a medical professional. Such ☒ ☒ ☐ searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE JH: 3.5.4 Grievance Procedure-Residents The facility administrator shall develop and implement We reviewed the Grievance logs for 2018 written policies and procedures whereby any youth may (170) and 2019 (234). The timelines appeal and have resolved grievances relating to any established in policy are documented in the condition of confinement, including but not limited to log to ensure the facility meets their own health care services, classification decisions, program standard. We also reviewed 5 completed participation, telephone, mail or visiting procedures, grievances and found the process compliant food, clothing, bedding, mistreatment, harassment or with regulation and policy. The form violations of the nondiscrimination policy. There shall requires the youth to sign at each stage of the be no time limit on filing grievances. Policies and process, acknowledging the sanction and ☒ ☒ ☐ procedures shall include provisions whereby the facility their understanding of its imposition. manager ensures: PC: 8.3 Grievance Procedure – Residents We reviewed the grievance logs for 2018 and 2019 and found there were 40 filed and recorded. We reviewed a sampling of completed grievances and found they met all aspects of regulation and policy. It is noted all reviewed were resolved on the same day or next day. (a) a grievance form and instructions for registering a JH: 3.5.4, 2-B and C grievance, which includes provisions for the youth ☒ ☒ ☐ PC: 8.3, 2 to have free access to the form; (b) the youth shall have the option to confidentially file JH: 3.5.4, 1-D the grievance or to deliver the form to any youth ☒ ☒ ☐ PC: 8.3, 1-F supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate JH: 3.5.4, 3-B, i staff level; ☒ ☒ ☐ PC: 8.3, 3-B 7658 7660 Sonoma JH and Camp 18-20 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS (d) provision for a prompt review and initial response JH: 3.5.4, 3-B, iv to grievances within three (3) business days, ☒ ☒ ☐ PC: 8.3, 3-C, i grievances that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain JH: 3.5.4, 3-C, iii his/her version of the grievance to a person not ☒ ☒ ☐ PC: 8.3, 3-C, iii directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by JH: 3.5.4, 3-B, iii the facility administrator to assist the youth. ☒ ☒ ☐ PC: 8.3, 3-C, ii (e) provision for a written response to the grievance JH: 3.5.4, 3-B, v-c, i-(a) which includes the reasons for the decisions; ☒ ☒ ☐ PC: 8.3, 3-C, iv (f) a system which provides that any appeal of a JH: 3.5.4, 3-D grievance shall be heard by a person not directly ☒ ☒ ☐ PC: 8.3, 3-D involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten JH: 3.5.4, 3-D, i-a (10) business days unless circumstances dictate a ☒ ☒ ☐ PC: 8.3, 3-D, i-a longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and JH: 2.1.17 and 18; 3.5.4, 4 external methods to report sexual abuse and sexual ☒ ☒ ☐ PC:1.4.23; 8.3, 3 harassment. Whether or not associated with a grievance, concerns of JH: 1.1.9-2 parents, guardians, staff or other parties shall be ☒ ☒ ☐ Citizen Complaint addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS JH: 3.4.20 Incident Reports A written report of all incidents which result in physical PC: 6.1 Incident Reports harm, use of force, serious threat of physical harm, or death of an employee, youth or other person(s) shall be ☒ ☒ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 7658 7660 Sonoma JH and Camp 18-20 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS 1363 USE OF REASONABLE FORCE TO JH: 3.4.25 DNA Sample Collection COLLECT DNA SPECIMENS, SAMPLES, The facility does not use force to collect IMPRESSIONS DNA samples. (a) Pursuant to Penal Code Section 298.1 authorized law enforcement, custodial, or corrections personnel including peace officers, may employ ☐ ☐ ☒ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional ☐ ☐ ☒ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☐ ☐ ☒ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that ☐ ☐ ☒ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the ☐ ☐ ☒ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7658 7660 Sonoma JH and Camp 18-20 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM JH: 3.3.5, 9 School Program (a) School Programs PC: 4.3 Education Program; 4.3, 1-B and C The County Board of Education shall provide for the administration and operation of juvenile court schools in conjunction with the Chief Probation Officer, or designee pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy and procedures to ensure communication and coordination between educators and probation staff. Culturally responsive and trauma-informed approaches should be applied when providing instruction. Education staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology ☒ ☒ ☐ practices. The facility administrator shall request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. 7658 7660 Sonoma JH and Camp 18-20 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS (b) Required Elements JH:3.3.5, 9 The facility school program shall comply with the PC: 4.3, 1 State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the ☒ ☒ ☐ Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education JH: 3.3.5, 9-D program shall be free from discriminatory action. PC: 4.3, 1-D Staff shall refer to transgender, intersex and gender- ☒ ☒ ☐ nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State JH: 3.3.5, 9-E Education Code and include, but not be limited to, ☒ ☒ ☐ PC: 4.3, 1-E courses required for high school graduation. (2) Information and preparation for the High School JH: 3.3.5, 9-F Equivalency Test as approved by the California ☒ ☒ ☐ PC: 4.3, 1-F Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education JH: 3.3.5, 9-G and vocational opportunities. ☒ ☒ ☐ PC: 4.3, 1-G, i (4) Administration of the High School Equivalency Tests JH: 3.3.5, 9-H as approved by the California Department of ☒ ☒ ☐ PC: 4.3, 1-F Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth JH: 3.3.5, 9-I who do not demonstrate sufficient progress towards ☒ ☒ ☐ PC: 4.3, 1-H grade level standards. 7658 7660 Sonoma JH and Camp 18-20 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS (6) The minimum school day shall be consistent with JH: 3.3.5, 9-J State Education Code Requirements for juvenile PC: 4.3, 1-I court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with the time ☒ ☒ ☐ afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of JH: 3.3.5, 9-K classification, housing, security status, disciplinary PC: 4.3, 1-G or separation status, including room confinement, except when providing education poses an ☒ ☒ ☐ immediate threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline JH: 3.3.5, 2-A (1) Positive behavior management will be implemented PC: 4.3, 8-A to reduce the need for disciplinary action in the ☒ ☒ ☐ school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative JH: 3.3.5, 2-E decisions made by probation staff that may affect the ☒ ☒ ☐ PC: 4.3, 8 educational programming of students. (3) Except as otherwise provided by the State Education JH: 3.3.5, 5-A; 3.3.5, 5-B, iii Code, expulsion/suspension from school shall be PC: 4.3, 8-B imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☒ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with JH: 3.3.5, 9-B education staff will develop policies and procedures ☒ ☒ ☐ PC: 4.3, 8-D that address the rights of any student who has continuing difficulty completing a school day. 7658 7660 Sonoma JH and Camp 18-20 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS (d) Provisions for Special Populations JH: 3.3.5, 9-L PC: 4.3, 9-A (1) State and federal laws and regulations shall be observed for all individuals with disabilities or ☒ ☒ ☐ suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be JH: 3.3.5, 9-M afforded an educational program that addresses their ☒ ☒ ☐ PC: 4.3, 9-B language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission JH: 3.3.5, 9-N ☒ ☒ ☐ PC: 4.3, 12-A (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; JH: 3.3.5, 9-N, i ☒ ☒ ☐ PC: 4.3, 12-A, i (B) Home Language Survey and the results of the State JH: 3.3.5, 9-N, ii Test used for English language proficiency; ☒ ☒ ☐ PC: 4.3, 12-A, ii (C) Needs and services of special populations as defined JH: 3.3.5, 9-N, ii by the State Education Code, including but not ☒ ☒ ☐ PC: 4.3, 12-A, iii limited to, students with special needs. (D) Discipline problems. JH: 3.3.5, 9-N, iv ☒ ☒ ☐ PC: 4.3, 12-A, iv (2) Youth will be immediately enrolled in school. JH: 3.3.5, 1-E Educational staff shall conduct an assessment to ☒ ☒ ☐ PC: 4.3, 1-I determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary JH: 3.3.5, 1-E education plan shall be developed for each youth ☒ ☒ ☐ PC: 4.3, 1-I within five school days. (4) Upon enrollment, education staff shall comply with JH: 3.3.5, 9-Q the State Education Code and request the youth's PC: 4.3, 12-B records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment ☒ ☒ ☐ scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. 7658 7660 Sonoma JH and Camp 18-20 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS (f) Educational Reporting JH: 3.3.5, 9-R ☒ ☒ ☐ PC: 4.3, 13-A (1) The complete facility educational record of the youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide JH: 3.3.5, 9-S appropriate credit (full or partial) for course work ☒ ☒ ☐ PC: 4.3, 13-B completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning JH: 3.3.5, 9-T PC: 4.3, 10-A (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies ☒ ☒ ☐ and procedures to meet the transition needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities JH: 3.3.5, 9-U PC: 4.3, 11-A (1) The school and facility administrator should, whenever possible, collaborate with local post- ☒ ☒ ☐ secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND JH: 3.6.4 Programs, Recreation and Exercise EXERCISE. PC: 9.4 Programs, Recreation and Exercise The facility administrator shall develop and implement written policies and procedures for programs, ☒ ☒ ☐ recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for JH: 3.6.4, 1-H programs, recreation, and exercise a minimum of three PC: 9.4, 1-B hours a day during the week and five hours a day each ☒ ☒ ☐ Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. A youth’s participation in programs, recreation, and JH: 3.6.4, 2-A exercise may be suspended only upon a written finding PC: 9.4, 5-A by the administrator/manager or designee that a youth ☒ ☒ ☐ represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall JH: 3.3.15 Program and Activities Schedule be posted in the living units. ☒ ☒ ☐ PC: 9.4, 1-D 7658 7660 Sonoma JH and Camp 18-20 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS There will be a written annual review of the programs, JH: The Program Review memo was recreation, and exercise by the responsible agency to completed by Director Marty Mitchell on ensure content offered is current, consistent, and June 1, 2020. relevant to the population. PC: 9.4, 1-E ☒ ☒ ☐ Director Segura completed a review of programs on December 27, 2019. A Program Review memo was completed on June 22, 2020. (a) Programs. All youth shall be provided with the JH: 3.6.4, 1-E opportunity for at least one hour of daily PC: 9.4, 2-A programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro-social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual needs as required by Sections 1355 and 1356. Such ☒ ☒ ☐ programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; JH: 3.6.4, 1-E, i-xvii (2) Management of Stress and Trauma; PC: 9.4, 2-A, i-xviii; 9.4, 2-B, a-g (3) Anger Management; (Vocational Ed Programs) (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☒ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. 7658 7660 Sonoma JH and Camp 18-20 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS (b) Recreation. All youth shall be provided the JH: 3.6.4, 1-H opportunity for at least one hour of daily access to PC: 9.4, 3-A unscheduled activities such as leisure reading, letter ☒ ☒ ☐ writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the JH: 3.6.4, 1-H, i opportunity for at least one hour of large muscle ☒ ☒ ☐ PC: 9.4, 4-A through C activity each day. The administrator/manager may suspend, for a period not JH: 3.6.4, 2-A to exceed 24 hours, access to recreation and programs. ☒ ☒ ☐ PC: 9.4, 5-B The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM JH: 3.6.5 Religious Programs The facility administrator shall provide access to PC: 9.6 Religious Program religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth ☒ ☒ ☐ shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; JH: 3.6.5, 1-e ☒ ☒ ☐ PC: 9.6, 1-C, E and F (b) availability of clergy; and, JH: 3.6.5, 1-e and g ☒ ☒ ☐ PC: 9.6, 1-C (c) availability of religious diets. JH: 3.6.5, 1-k ☒ ☒ ☐ PC: 9.6, 1-G 1373 WORK PROGRAM JH: 3.1.2 Housing Unit Cleaning Schedule; 3.1.2, 1-B and C The facility administrator shall develop policies and procedures regarding the fair and consistent assignment PC: 9.4, 2-B; Youth Handbook of youth to work programs. Work assigned to a youth ☐ ☐ ☐ shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure. 7658 7660 Sonoma JH and Camp 18-20 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS 1374 VISITING JH: 3.3.16 Visiting The facility administrator shall develop and implement PC: 9.3 Visiting; 9.3, 1-A written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing ☒ ☒ ☐ in loco parentis, and children of youth. Other family members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to JH: 3.3.16, 1-A, i-iii; 3.3.16, 1-C the limitations necessary to maintain order and security. PC: 9.3, 2; 9.3, 1-B Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, whether the visitor’s criminal history represents a risk to ☒ ☒ ☐ the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two JH: 3.3.16, 1-A and B; 3.3.16, 2-F hours per week. Visits may be supervised, but ☒ ☒ ☐ PC: 9.3, 2-A; 9.3, 4 conversations shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour JH: 3.3.16, 3 minimum and/or outside of the regular visiting hours, PC: 9.3, 3-A through E shall be accommodated as necessary and within the discretion of the facility administrator or designee. ☒ ☒ ☐ Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an JH: 3.3.16, 3-F alternative, but not as a replacement, to in-person ☐ ☒ ☐ PC: 9.3, 2-C visiting. 1375 CORRESPONDENCE JH: 3.6.3 Mail The facility administrator shall develop and implement ☒ ☒ ☐ PC: 9.1 Mail written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth JH: 3.6.3, 1-C may send or receive; ☒ ☒ ☐ PC: 9.1, 2-A 7658 7660 Sonoma JH and Camp 18-20 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS (b) youth may send two letters per week postage free; JH: 3.6.3, 1-C, 1 PC: 9.1, 2-B ☒ ☒ ☐ The facilities allow 7 postage free letters each week. (c) youth may correspond confidentially with state and JH: 3.6.3, 4 Legal Mail federal courts, any member of the State Bar or holder PC: 9.1, 2-C of public office, and the Board; however, authorized ☒ ☒ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described JH: 3.6.3, 1-B, ii in (c), may be read by staff only when there is ☒ ☒ ☐ PC: 9.1, 2-D reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS JH: 3.6.2 Access to Phones PC: 9.2 Telephone Access The administrator of each juvenile facility shall develop ☒ ☒ ☐ and implement written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES JH: 3.6.1 Access to Legal Services PC: 9.7 Access to Legal Services ☒ ☒ ☐ The facility administrator shall develop written procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed JH: 3.6.1, 1-A attorneys and their authorized representatives; ☒ ☒ ☐ PC: 9.7, 1-A, i (b) provision for confidential consultation with JH: 3.6.1, 4-B attorneys; and, ☒ ☒ ☐ PC: 9.7, 1-A, ii (c) unlimited postage free, legal correspondence and JH: 3.6.1, 5 cost-free telephone access as appropriate. ☒ ☒ ☐ PC: 9.7, 1-A, iii 7658 7660 Sonoma JH and Camp 18-20 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS 1390 DISCIPLINE JH: 3.5.2 Discipline The facility administrator shall develop and implement PC: 8.1 Discipline and the Discipline Process written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. ☒ ☒ ☐ Discipline shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; JH: 3.5.2, 1-G, i ☒ ☒ ☐ PC: 8.1, 1-I, i (b) daily shower, access to drinking fountain, toilet and JH: 3.5.2, 1-G, ii-v personal hygiene items, and clean clothing; ☒ ☒ ☐ PC: 8.1, 1-I, ii (c) full nutrition; JH: 3.5.2, 1-G, vi ☒ ☒ ☐ PC: 8.1, 1-I, iii (d) contact with parent or attorney; JH: 3.5.2, 1-G, vii ☒ ☒ ☐ PC: 8.1, 1-I, iv (e) exercise; JH: 3.5.2, 1-G, viii ☒ ☒ ☐ PC: 8.1, 1-I, v (f) medical services and counseling; JH: 3.5.2, 1-G, ix ☒ ☒ ☐ PC: 8.1, 1-I, vi (g) religious services; JH: 3.5.2, 1-G, x ☒ ☒ ☐ PC: 8.1, 1-I, vii (h) clean and sanitary living conditions; JH: 3.5.2, 1-G, xi ☒ ☒ ☐ PC: 8.1, 1-I, viii (i) the right to send and receive mail; JH: 3.5.2, 1-G, xii ☒ ☒ ☐ PC: 8.1, 1-I, ix (j) education; and, JH: 3.5.2, 1-G, xiii ☒ ☒ ☐ PC: 8.1, 1-I, x (k) rehabilitative programming. JH: 3.5.2, 1-G, xiv ☒ ☒ ☐ PC: 8.1, 1-I, xi 7658 7660 Sonoma JH and Camp 18-20 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS The facility administrator shall establish rules of conduct JH: 3.5.1 Resident Rules and Behavioral and disciplinary penalties to guide the conduct of youth. Expectations; 3.5.2, 2-A (Major), B Such rules and penalties shall include both major (Medium) and C (Minor) violations and minor violations, be stated simply and ☒ ☒ ☐ PC: 8.1, 3 (Major Rule Violations) and 8.1, 4 affirmatively, and be made available to all youth. (Minor Rule Violations) Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS JH:3.5.3 Due Process The facility administrator shall develop and implement PC: 8.8 Due Process written policies and procedures for the administration We reviewed a sampling of Due Process of discipline which shall include, but not be limited to: forms and found them compliant with regulation. Most were handled at the supervisor level review with only one appeal noted. Staff articulate the notice of ☒ ☒ ☐ discipline and allow youth the opportunity to provide a response or explanation. The forms were complete with no noted blanks. The incidents are electronically reviewed at Juvenile Hall after the installation of camera’s in 2018. The accompanying BMS approach provided clear and transparent sanctions for behaviors resulting in discipline. (a) designation of personnel authorized to impose JH: 3.5.2, 1-H discipline for violation of rules; ☒ ☒ ☐ PC: 8.1, 1-J (b) prohibiting discipline to be delegated to any youth; JH: 3.5.2, 1-H, i ☒ ☒ ☐ PC: 8.1, 1-J, i (c) definition of major and minor rule violations and JH: 3.5.2, 2-A and B their consequences, and due process requirements; ☒ ☒ ☐ PC: 8.1, 3 and 4 (d) trauma-informed approaches and positive behavior JH: 3.5.2, 1-F interventions; ☒ ☒ ☐ PC: 8.1, 1-B and C (e) minor rule violations may be handled informally by JH: 3.5.2, 3-B, iii-c; 3.5.2, 1-E counseling, advising the youth of expected conduct PC: 8.1, 4-A imposing a minor consequence. Discipline shall be ☒ ☒ ☐ accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process ☒ ☒ ☐ shall be documented and require the following: 7658 7660 Sonoma JH and Camp 18-20 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION JH PC N/A P/P REFERENCE - COMMENTS (1) written notice of violation prior to a hearing; JH: 3.5.3, 1-B, 1 ☒ ☒ ☐ PC: 8.1, 3-A, iii-a; 8.2, 1-B, i (2) accommodations provided to youth with JH: 3.5.3, 1-B, ii disabilities, limited literacy, and English ☒ ☒ ☐ PC: 8.1, 3-A, iii-b; 8.2, 1-B, ii language learners; (3) hearing by a person who is not a party to the JH: 3.5.3, 1-B, iii incident; ☒ ☒ ☐ PC: 8.1, 3-A, iii-c; 8.2, 1-B, iii (4) opportunity for the youth to be heard, present JH: 3.5.3, 1-B, iv evidence and testimony; ☒ ☒ ☐ PC: 8.1, 3-A, iii-d; 8.2, 1-B, iv (5) provision for youth to be assisted by staff in the JH: 3.5.3, 1-B, v hearing process; ☒ ☒ ☐ PC: 8.1, 3-A, iii-e; 8.2, 1-B, v (6) provision for administrative review. JH: 3.5.3, 1-B, vi ☒ ☒ ☐ PC: 8.1, 3-A, iii-f; 8.2, 3-B (g) violations that result in a removal from camp or PC: 8.1, 3-B commitment program, but not a return to court, will ☐ ☒ ☐ follow the due process provisions in subsection (e) above. f 7658 7660 Sonoma JH and Camp 18-20 - 52 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☒ ☐ ☐ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☒ ☐ ☐ age and older. The facility has been approved to hold persons under ☒ ☐ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☒ ☐ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Dependent or neglected minors who are defined under ☐ ☐ ☒ Section 300 of the Welfare and Institutions Code Violation (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐ ☐ ☒ Juvenile Delinquents (WIC 602)? (WIC 207[d]). Violation Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐ ☐ ☒ separated from minors. Violation 7658 7660 Sonoma JH and Camp 18-20 - 53 - J453 JUV PRO-Eff. 01-01-2019 Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed ☐ ☐ ☒ in the facility in a manner that allows contact with Violation minors. 7658 7660 Sonoma JH and Camp 18-20 - 2 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7658 FACILITY NAME: Sonoma County Juvenile Hall FACILITY TYPE: JH APPLICABLE REGULATIONS (Check All That Apply): 4/98: 2001: X 2003: OTHER: FIELD REPRESENTATIVE: Elizabeth Gong DATE: June 4, 2020 The PHY is based on representation from the facility administration that there has been no change from the report for the 2016-2018 BSCC Inspection. There was no on-site inspection this cycle. TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) X Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of minors X pending admission to JH Provides access to a shower X Provides a secure vault or storage space for minor's X valuables Provides telephone access to minors X Provides staff access to hot and cold running water X Locked Holding Room (1.2) X Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area X Contains seating to accommodate all minors as specified in X these regulations 98: Provides access to a toilet, washbasin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, washbasin and drinking X fountain unless a procedure is in effect to provide access Maximizes staff visual supervision X 03: Outward swinging or lateral sliding door required X Natural Light (1.3) Visual access to natural light is provided in locked sleeping X rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. 7658 Sonoma JH PHY 18-20 - 1 - J456 PHY 98 01 03. (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Corridors (1.4) Corridors in living areas are at least eight feet wide. When doors are staggered or if rooms are located only on one side, corridors may be at least six feet wide. X Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain sleeping areas and plumbing fixtures, commensurate with X the number of minors housed. Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these X fixtures 03: Toilet, washbasin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) While not included in the Rated Capacity, Units 1- 6 include observation rooms that would meet the 98: Minimum of 63 square feet of floor area and a clear requirements of single occupancy rooms. X ceiling height of eight feet 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches 03: Outward swinging or lateral sliding door required X Double Occupancy Sleeping Rooms (1.8) X Minimum of 100 square feet floor area, a clear ceiling height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches 03: Outward swinging or lateral sliding door required X Dormitories (1.9) Unit 7 is a dormitory. In JHs and camps, there is a minimum of 50 square feet of X floor area per minor, with a minimum dormitory size of 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no fewer X than four minors. 7658 Sonoma JH PHY 18-20 - 2 - J456 PHY 98 01 03. (8/05) TITLE 24 SECTION YES NO N/A COMMENTS 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps). X 03: This subsection deleted, eliminating the 15 minor limitation. (See below.) 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than 30 X minors (regardless of whether it is for court commitments or other detained minors). Dayrooms (1.10) X JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square feet of X floor area per minor. All dayrooms provide access to toilets, wash basins, X drinking fountains and showers. Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated indoor- X outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9000 square feet dedicated indoor- outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum X dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a The indoor/outdoor rec space for Units 1-4 is minimum of 18,000 square feet dedicated indoor- approx. 1840 sq. ft.; for Units 5-6, approx. 672 sq. outdoor space, plus a field area. The field area ft.; and Unit 7 participates in the Main Area, contains a minimum of one acre with a minimum which is approx. 14,694 sq. ft. There is also a dimension of 100 feet. X large field area, including an outdoor track. 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface. X 01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and of a sufficient X size to comply with Title 15, § 1371. 01: The required recreation area has no single dimension X less than 40 feet. Outdoor recreation area lighting allows for evening X activities and provides security. 7658 Sonoma JH PHY 18-20 - 3 - J456 PHY 98 01 03. (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Academic Classrooms (NA SPJH; 1.12) X Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility There is one dedicated classroom for each living 2001: Dedicated classroom space is available for every unit. X juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of The 4 classrooms for Units 1-4 are approx. 839 sq. floor space for the teacher's desk and work area, and a ft. The 2 classrooms for Units 5-6 are approx. 724 X minimum of 28 square feet floor space per minor. sq. ft.; the classroom for Unit 7 is approx. 823 sq. ft. There is a communication system in each classroom that X allows for immediate response to emergencies. Safety Room (1.13) There are no padded rooms in this facility. X Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet Limited to one minor X Padded as specified in these regulations X There are one or more vertical view panels constructed of security glazing. Panels provide a view of the entire room X and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these regulations X Access to a toilet, wash basin and drinking fountain is X provided. 03: Be equipped with a variable intensity security-type X lighting fixture, with controls outside the room 03: Any wall- or ceiling-mounted devices are designed to X prohibit the occupant’s access. Medical Examination Room (NA SPJH; 1.14) There is a minimum of one suitably equipped medical X examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is X used for no other purpose; Privacy for minors; X Lockable storage for medical supplies; X Not less than 144 square feet floor space with no single There are 2 Medical exam rooms which serve dimension less than seven feet; Units 1-4 and are 324 sq. ft.; Units 5-6 share 1 Medical exam room which is 175 sq. ft.;; Unit 7 X has 1 Medical exam room which is 200 sq. ft. (including dedicated toilet areas). The Medical screening space is in the intake area and not considered an examination room. Hot and cold running water; and, X 01: Smooth, non-porous, washable surfaces. X Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and X pharmaceutical preparations as specified by Title 15 § 1438. 7658 Sonoma JH PHY 18-20 - 4 - J456 PHY 98 01 03. (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Dining Areas (NA SPJH; 1.16) The dining area is adjacent to and included in the dayroom space. There is a minimum of 15 square feet floor space and X sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same X room, unless there is an appropriate visual barrier. Visiting Space (1.17) X Visiting space is provided. Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per X minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19) X Each minor has a minimum of nine cubic feet of secure storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as X fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial closet X containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding X rooms, locked sleeping rooms; single and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire X and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) X Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished interview X room for each 30 minors in JHs. There is a minimum of one suitably furnished interview X room in each camp. 7658 Sonoma JH PHY 18-20 - 5 - J456 PHY 98 01 03. (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Court Holding Room for Minors (1.26) The Sheriff operates two holding cells adjacent to the court. These are not part of the JH. A X Contains a minimum of 10 square feet of floor area per non-rated court staging area for processing youth minor (approx. 45’ X 55’) is under the control of probation, with youth under constant Limited to no more than 16 minors X observation. Four sally ports that do not contain Provides 40 square feet of floor area and a minimum clear plumbing fixtures are adjacent to this space. X ceiling height of eight feet They are intended only for the youth’s transfer Contains seating to accommodate all minors X to/from the court and not long-term holding. Contains a toilet, wash basin and drinking fountain as X specified in these regulations Maximizes staffs' visual supervision of minors X Toilets/Urinals (2.1) Units 1-6 include an observation room that would meet the requirements of single occupancy rooms, Toilets are available on living units in a ratio of 1:6 in JH; however, they are not included in the RC. The 1:10 in camps; and, 1:8 in locked holding rooms. One X modesty partitions reduce the visibility other toilet and one urinal may be substituted for every 15 boys. youth and visitors would have into that area. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water X and be available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) X Drinking fountains are accessible to minors and staff in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents X waste water from flowing over the bubbler. Showers (2.4) Showers provide tempered water and are available on X living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without X mitigating staff's ability to supervise. Beds (2.5) Beds are at least 30 inches wide and 76 long and are of a X pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less X than 36 inches apart. Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, single and double X occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility X and is conducive to sleep. Padding (2.7) There are no padded rooms at this facility, X therefore, the balance of this regulation is deleted. 7658 Sonoma JH PHY 18-20 - 6 - J456 PHY 98 01 03. (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Seating (2.8) Seating is designed for the level of security. When bench X seating is used, 18 inches of bench seating is allowed for each person. Weapons Locker (2.9) Weapons lockers are located outside the security perimeter X of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each X with their own locking device. Assess for New Construction/Remodel or Repair: X Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards: American Society X for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860- 94d, Class C glass; or, H. P. White Laboratory, Inc., HPW- TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. X (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7658 Sonoma JH PHY 18-20 - 7 - J456 PHY 98 01 03. (8/05) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7658 FACILITY: Sonoma County Juvenile Hall TYPE: JH RC: 140 FIELD REPRESENTATIVE: Elizabeth Gong DATE: June 4, 2020 The LASE is based on representation from the facility administration that there has been no change from the report for the 2016- 2018 BSCC Inspection. There was no on-site inspection this cycle. ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Intake Holding 2001 3 (5) (15) 11 X 7 1 1 1 Holding 2001 1 (5) (5) 11 X 7.8 1 1 1 Handicap accessible Note: Ceiling height above 10'; 7' bench in each holding room; One shower in Intake. Court Holding Two adult court holding cells are adjacent to the court and under control of the Sonoma County Sheriff (BSCC #5665). A non-rated court staging area is under control of Sonoma County Probation and noted in the Physical Plant Evaluation. HOUSING UNITS 1 – 6 Unit 1 Single 2001 4 1 1 4 72 – 87 sq. ft. 1 1 1 4 Double 2001 8 2 2 16 105 sq. ft. 1 1 1 Spec. Use 2001 1 1 0 0 72 sq. ft 1 1 1 Observation room. Not used for housing. Unit 2 Single 2001 4 1 1 4 72 – 87 sq. ft. 1 1 1 4 Double 2001 8 2 2 16 105 sq. ft. 1 1 1 Spec. Use 2001 1 1 0 0 72 sq. ft 1 1 1 Observation room. Not used for housing. Unit 3 Single 2001 4 1 1 4 72 – 87 sq. ft. 1 1 1 4 Double 2001 8 2 2 16 105 sq. ft. 1 1 1 Spec. Use 2001 1 1 0 0 72 sq. ft 1 1 1 Observation room. Not used for housing. *T = Toilets; U = Urinals; W = Washbasins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7658 Sonoma JH LAS 18-20 - 1 - J460 LAS JUV.dot (03/01) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Unit 4 Single 2001 4 1 1 4 72 – 87 sq. ft. 1 1 1 4 Double 2001 8 2 2 16 105 sq. ft. 1 1 1 Spec. Use 2001 1 1 0 0 72 sq. ft 1 1 1 Observation room. Not used for housing. Unit 5 Single 2001 20 1 1 20 72 – 87 sq. ft. 1 1 1 4 Spec. Use 2001 1 1 0 0 72 sq. ft 1 1 1 Observation room. Not used for housing. Unit 6 Single 2001 20 1 1 20 72 – 87 sq. ft. 1 1 1 4 Spec. Use 2001 1 1 0 0 72 sq. ft 1 1 1 Observation room. Not used for housing. Note: The agency reported on June 30, 2020, that Housing Units 1 and 3 were not occupied. Housing Unit 7, the dorm, continues to be used aas programming space for the Boy’s and Girl’s Club. There are 4 showers in each unit. Single rooms meet or exceed 70 sq. ft. and double rooms meet or exceed 100 sq. ft. There is an observation room in each unit that is not rated for housing youth, however, would meet requirements. One classroom for 20 minors is adjacent to each unit. Ceiling height is 9.2’ at lower level; 8.7’ on upper level. Units 1-4 each have approximately 1,287 sq. ft. of dayroom space; Units 5-6 each have approximately 1,496 sq. ft. of dayroom space. Unit 7 Dormitory (Boys and Girls Club Programming) Unit 7 Dorm 2001 1 20 20 20 3,000 sq. ft. 4 4 1 4 50 + 35 sq. ft dayroom required per minor. Note: One classroom for 20 minors adjacent to the unit. *T = Toilets; U = Urinals; W = Washbasins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7658 Sonoma JH LAS 18-20 - 2 - J460 LAS JUV.dot (03/01) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections Applicable Title 24 Regulations: Pre-1998* BSCC Code: 7660 FACILITY NAME: Sonoma County Probation Camp FACILITY TYPE: Camp CONSTRUCTION/REMODEL DATE(S): 1973 FIELD REPRESENTATIVE: Elizabeth Gong DATE: June 4, 2020 The PHY is based on representation from the facility administration that there has been no change from the report for the 2016-2018 BSCC Inspection. There was no on-site inspection this cycle. TITLE 24 SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) The camp is not an intake facility. X Holding Rooms: Contain 15 square feet per minor; Have sufficient seating to accommodate the rated X capacity based on floor space; Provide access to water closets and wash basins at a X ratio of a 1:8; and Provide access to drinking fountain. X Provide access to telephone. X Provide access to private room(s) for interviews. X MEDICAL EXAM SPACE (JH & CAMP) One exam room for the facility Space or room(s) afford privacy, are equipped to carry out X routine examinations and emergency care and have sufficient locked storage space for medical supplies. LIVING UNITS (JH AND SPJH) X Living units are designed to accommodate no more than 30 minors and contain: Showers at a ratio of 1:6; X Washbasins at a ratio of 1:6; X Water closets at a ratio of 1:6 or water closet and one X urinal for every 15 boys; and, Access to a drinking fountain by minors and staff. X Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof glass or plastic X materials) that allows the visual supervision of all parts of the room. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if room X doors are staggered, hallways are at least six feet wide. SINGLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of 500 cubic feet of air space and 63 cubic feet of floor space. DOUBLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of 800 cubic feet of airspace and 100 square feet of floor space. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7660 Sonoma Camp PHY 18-20 - 1 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS DORMITORY SLEEPING AREAS (JH & CAMP) The rated capacity was raised to 24 at the 2004 inspection, recognizing that the facility had Contain a minimum of 400 cubic feet of airspace and 50 sufficient plumbing fixtures to support 24 as well square feet of floor space per minor. as the fact the dormitories opened into the central X reception-administrative area and an indoor multipurpose space. There are no walls or barriers separating the dormitory/sleeping areas from these other spaces. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) Contain an individual or combination drinking fountain, X wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) A fourth shower was added in 2001. The following plumbing fixtures are adjacent to each X sleeping area: Shower or bathtub at a ratio of 1:6; Washbasins at a ratio of 1:10; X Access to toilets at a ratio of 1:10 or toilet and one X urinal for every 15 boys; and, Access to a drinking fountain. X BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are: X A least 30 inches wide and 76 inches long; Spaced at least 36 inches apart and at least 12 inches off X the floor; and, Mattresses are made of a fire retardant material. X INTERVIEW ROOMS (JH, SPJH & CAMP) X There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. There is a private room suitably equipped for conferences X and interviews in each camp. LIGHTING (JH, SPJH & CAMP) There are at least 50 foot candles of illumination at desk X level and, at night, there is a maximum illumination of two foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) The classroom is 25’ X 30’ = 750 square feet. This allows for seating for 16 students plus 6 Each classroom contains a minimum of 160 square feet with computer stations. There is additional vocational a teacher's desk and work area, and a minimum of 28 square X education space at the facility for Wood and metal feet per student. Classrooms should be designed for no shop programs. more than 15 students. 98: Designed for no more than 20 students DINING SPACE (JH & CAMP) The dining space is 18.3 X 24.3 = 445 square feet. X There is a minimum of 15 square feet of space for each person being fed at any given time. *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7660 Sonoma Camp PHY 18-20 - 2 - J455 PHY Pre-98.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS PHYSICAL ACTIVITY SPACE (JH & CAMP) There is 675 square feet of indoor space, used as (See 2001 regulations for revised calculations.) multi-purpose and physical indoor rec space. There is indoor space consisting of at least 30 square feet of X clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). There is outdoor and/or multipurpose (gymnasium) space The facility uses a paved parking lot and a consisting of: baseball field for outdoor rec space. X No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of more than X 40, and a juvenile hall with a capacity between 41 to 100 minors. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of more X than 40 and a juvenile hall with a capacity in excess of 101 minors. Lighting is adequate for security and evening recreational X activities in camps. STORAGE SPACE (JH, SPJH & CAMP) X Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity storage X equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides space X for reception, dining, recreation, exercise and/or education. This room contains a minimum of: 30 square feet of clear floor space per minor in the X room; 10 feet by 20 feet floor dimensions; and, X 1600 cubic feet of air space with a minimum ceiling X height of eight feet. SPECIAL PURPOSE JH EXEMPTIONS SPJHs are exempt from the following Pre-1998 Title 15 regulations: X Section 4272(b) Medical exam rooms Section 4272(m) Academic classrooms Section 4272(n) Dining space Section 4272(o) Physical activities space *Regulations on this checklist are from the Pre-1998 Title 15 Sections 4272/4315.3(Juvenile Halls & Special Purpose Juvenile Halls) and 4323 (Camps & Ranches). 7660 Sonoma Camp PHY 18-20 - 3 - J455 PHY Pre-98.dot (03/01) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7660 FACILITY: Sonoma County Probation Camp TYPE: Camp RC: 24 FIELD REPRESENTATIVE: Elizabeth Gong DATE: June 4, 2020 The LASE is based on representation from the facility administration that there has been no change from the report for the 2016-2018 BSCC Inspection. There was no on-site inspection this cycle. ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Note: BSCC policy is to continue CYA capacity ratings unless there have been physical plant modifications that would alter that rating. The 2004 physical plant inspection increased the RC to 24 youth, noting the additional showerhead added in 2001 and consideration of available cubic air space to support the higher rating. A Dorm Pre-98 1 12 12 12 18.3’ X 31’ B Dorm Pre-98 1 12 12 12 18.3’ X 31’ Both 2 1 3 1 4 *T = Toilets; U = Urinals; W = Washbasins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7660 Sonoma Camp LAS 18-20 - 1 - J460 LAS JUV.dot (9/98)