Sonoma County, Petaluma Police Department Holding Facility (2016-2018 inspection cycle)

TEMPORARY HOLDING FACILITIES Board of State and Community Corrections PROCEDURES1 BSCC Code: 5687 FACILITY NAME: Petaluma Police Department Holding Facility FACILITY TYPE: THJ PERSON(S) INTERVIEWED: Lt. Ed Crosby FIELD REPRESENTATIVE: DATE: 6/14/2018 Steve Keithley TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1024 COURT HOLDING AND TEMPORARY HOLDING FACILITY TRAINING 900.11 Training All personnel who are responsible for supervising inmates, and supervisors with custodial responsibilities, complete the X Policy requires relevant training at or above the eight hours of specialized training outlined in this regulation minimum standards. within six (6) months of assignment. Successful completion of training, pursuant to Section 1020 of these regulations, Arrestees are supervised by patrol officers may be substituted for the initial eight hours of training. while in the facility. Agency states that not all patrol staff have received refresher training. Eight hours of refresher training is completed every two years. Successful completion of training, pursuant to Section 1025 of these regulations, may be substituted for the eight X hour refresher. 1027 NUMBER OF PERSONNEL BSCC reviewed a variety of records to determine if regulated tasks were completed in There are sufficient personnel on duty at all times (whenever X a timely manner (intake screening, safety there is an inmate in custody) to ensure the implementation checks, etc.) BSCC found no indication that and operation of all programs and activities required by these staffing was inadequate. regulations. There is a written plan that includes the documentation of 900.7 Holding Cells – BSCC reviewed a hourly safety checks. sampling of safety check logs and found the checks to be consistently timely. Most X arrestees are held only briefly and in the sally port or pre-booking room. Holding cells are rarely used. There is at least one employee on duty at all times, who shall 900.3.2 Supervision in Temporary Custody be immediately available and accessible with the ability to X respond to any inmate in the event of an emergency. Arresting officer remains in the station whenever an arrestee is present. Whenever one or more female inmates are in custody, there is 900.3.2 Supervision in Temporary Custody at least one female employee immediately available and accessible. X Female officers or dispatchers are available to Note: Reference PC § 4021. female arrestees. If no female staff member is available, female bookings are denied. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 4 for the complete list and text of regulations. 5687 Petaluma THJ Pro 16-18: 10/18/18 1 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS A staffing plan is available which indicates personnel assigned and their duties. X 900.3.3 Staffing Plan 1028 1028 FIRE AND LIFE SAFETY STAFF Any issue concerning training is mentioned in Whenever there is an inmate in custody, there is at least one X Section 1024, above. person on duty at all times who meets the BSCC training standards for general fire and life safety. There is at least one person on duty who trained in fire and All staff members receive site-specific fire and life safety procedures that relate specifically to the facility. X life safety information during orientation. 1029 POLICY AND PROCEDURES MANUAL 2 There is a published manual of policies and procedures for the facility that addresses applicable regulations and includes: Table of organization, including channels of Agency policy: Organizational Structure and X communications; Responsibility Inspections and operations reviews by the facility X 900.10 Assigned Administrator administrator/manager; Use of force; X Agency Policy - Use of Force Use of restraint equipment, including the restraint of 900.3.1 Individuals Who Should Not Be In pregnant inmates; X Temporary Custody; Extremely Violent Note: Reference PC § 6030(f); 900.5.1 Pregnant Adults Screening newly received inmates for release 900.3.2 Supervision in Temporary Custody X Note: Reference PC § 849(b)(2) and 853.6 Security and control, including: X An on-going count is maintained on the jail log. Physical counts of inmates; Searches of the facility; X 900.7 Holding Cells Searches of inmates; X 901.4 Searches at Police Facility Contraband control; and, X Key control. X At least annually, the facility administrator reviews, 900.10 Assigned Administrator evaluates and documents internal and external security X measures. All emergency procedures are complete but in Emergency procedures, including: X agency policy manual Escape; X Disturbances; X BSCC recommends that emergency procedures Taking of hostages; X be located in the custody sections of the manual or under separate cover so they are available for Civil disturbance; X review. Natural disasters; X Periodic testing of emergency equipment; X Storage, issue and use of weapons, ammunition, X chemical agents; and, Storage, issue and use of security devices. X Security devices are not allowed in the facility. Suicide prevention; and, 900.3.1 Individuals Who Should Not Be In X Temporary Custody; Suicidal Risk Segregation of inmates. X 900.4.1 Screening and Placement The manual is available to all employees. X Electronic and printed copies available 2 Procedures related to security and emergency response may be in a separate manual to ensure confidentiality by limiting general access. 5687 Petaluma THJ Pro 16-18: 10/18/18 2 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The manual is comprehensively reviewed and updated at least every two years. X Most recent revision: 2018 1032 FIRE SUPPRESSION PREPLANNING There is a fire suppression pre-plan that has been developed in X consultation with the responsible fire authority and includes: Note: Reference PC § 6031.1 Monthly fire and life safety inspections by facility staff X Verified by inspection with a two-year retention of the inspection record; Fire prevention inspections at least once every two years; Note: Reference Health and Safety Code Section X Most recent inspection: 8/2/2017 13146.1(a) and (b); An evacuation plan; and, X A plan for the emergency housing of inmates in the event Arrestees would be evacuated to the county jail. of a fire. X 1044 INCIDENT REPORTS There are written policies and procedures for the maintenance of written records and reporting of all incidents that result in 900.5.10 Reporting Physical Harm or Serious X physical harm, or serious threat of physical harm, to an Threat of Physical Harm employee, inmate or other person. Such records include names of persons involved, a description of the incident, actions taken, and date and time of the occurrence. Written record is prepared by appropriate staff and submitted to the facility manager or his/her designee. X 1046 DEATH IN CUSTODY X 900.9 Suicide Attempt, Death or Serious Injury Written policy and procedures assure that there is a review of each in-custody death. The review team includes the facility administrator and/or Policy requires an in-custody death review, but manager; the health administrator; the responsible physician; does not specify the composition of the review and other health care and supervision staff who are relevant to X panel. BSCC recommends this policy be edited the incident. to require the physician and health administrator be assigned to the review panel. When a minor dies in a facility, the administrator of the facility provides the Board of State and Community Corrections with a copy of the death in custody report that is submitted to the 324.12 Suicide Attempt, Death Or Serious Attorney General under Government Code Section 12525, X Injury Of A Juvenile within 10 days after the death. Note: Reference Government Code § 12525 1050 CLASSIFICATION PLAN X 900.4.1 Screening and Placement The facility has a written classification plan designed to properly assign inmates to housing units and activities. Includes receiving screening performed at intake by trained Training issues are discussed in Section 1024, X personnel. above. Includes maintenance of a record of each inmate's classification level, housing restrictions and housing X Verified by inspection. assignments. 5687 Petaluma THJ Pro 16-18: 10/18/18 3 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1051 COMMUNICABLE DISEASES 900.3.1 Individuals Who Should Not Be In There are written policies and procedures specifying those X Temporary Custody; Communicable Disease symptoms that require segregation of an inmate until a medical evaluation can be completed. An inquiry is made to determine if the inmate has or has had any communicable diseases, or has observable symptoms of communicable diseases, including but not limited to X Inquiry would be made at the housing facility. tuberculosis or other airborne diseases, or other special medical problems identified by the health authority. Inmate's response is noted on booking form and/or screening device. X Verified by inspection. 1052 MENTALLY DISORDERED INMATES 900.3.1 Individuals Who Should Not Be In There are written policies and procedures for the X Temporary Custody; Mentally Disordered identification and evaluation of all mentally disordered inmates. An evaluation by health care staff occurs within 24 hours of identification or at the next daily sick call, whichever is X Evaluation would occur at the booking facility. earliest. Segregation may be used if necessary to protect the safety of Segregation and housing would occur at the the inmate or others. X booking facility. 1053 ADMINISTRATIVE SEGREGATION There are written policies and procedures, which provide for 900.3.1 Individuals Who Should Not Be in administrative segregation of inmates who are determined to X Temporary Custody; Extraordinary Security be prone to: escape; assault staff or other inmates; disrupt operations of the jail; or, are likely to need protection from other inmates. The administrative segregation consists of separate and secure housing with no deprivation of privileges other than those necessary to obtain the objective of protecting inmates and X Segregation would occur at the housing facility. staff. 1055 USE OF SAFETY CELL No safety cell at this facility. The safety cell, specified in Title 24, Part 2, Section 1231 2.5, X is used only to hold inmates who display behavior that results Balance of this regulation is deleted. in the destruction of property or reveals an intent to cause physical harm to self or others. 1056 USE OF SOBERING CELL Sobering cell exists but has been removed from service. The sobering cell, specified in Title 24, Part 2, Section 1231 X 2.4 is used only for holding inmates who are a threat to their Balance of this regulation is deleted. own safety or the safety of others due to their state of intoxication and pursuant to written policies and procedures. 1057 DEVELOPMENTALLY DISABLED INMATES 900.3.1 Individuals Who Should Not Be in X There are written procedures for identification and evaluation Temporary Custody; Disabled of all developmentally disabled inmates. A contact to the regional center occurs within 24 hours when an inmate is suspected or confirmed to be developmentally X Contact would occur at the housing facility. disabled. 5687 Petaluma THJ Pro 16-18: 10/18/18 4 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1058 USE OF RESTRAINT DEVICES Restraints are allowed by policy but discouraged in practice. No use of restraint has X There are written polices and procedures for the use of occurred during this inspection cycle. restraint devices that include: Balance of this deleted. 1067 ACCESS TO TELEPHONE There are written policies and procedures that allow X 900.5.5 Telephone Calls reasonable access to a telephone beyond those telephone calls required by Section 851.5 PC. 1068 ACCESS TO COURTS There are written policies and procedures that ensure the X 900.5.12 Attorneys and Bail Bondsmen inmate's right to confidential consultation with attorneys. 1081 PLAN FOR INMATE DISCIPLINE (WA) There are written policies and procedures for inmate discipline. (This may be waived by written policy stating X 900.5.16 Discipline (Prohibited) that discipline is not administered in the facility. If discipline is administered, Sections 1080, 1082, 1083 and 1084 Title 15, CCR, apply.) 5687 Petaluma THJ Pro 16-18: 10/18/18 5 DETENTION OF MINORS YES NO N/A Are minors held in this facility? If YES, then the core requirements of the Juvenile Justice and Delinquency Prevention Act (JJDPA) and the X provisions of Title 15, Article 9, Minors in Detention in a Law Enforcement Facility apply and will be inspected for. JUVENILE JUSTICE AND DELINQUENCY VIOLATION N/A P/P/REFERENCE - COMMENTS PREVENTION ACT MONITORING NO YES 42 USC 5633 SECTION 223(a)(11) DEINSTITUTIONALIZATION OF STATUS OFFENDERS Status offenders, non-offenders, alien juveniles, civil-type X juveniles are not to be held in secure detention. Number of violations: 0 Reference: WIC 206 & 207 42 USC 5633 SECTION 223(a)(12) SEPARATION Juveniles may not be confined or detained in any facility in which they have contact with adult prisoners. X Number of violations: 0 Reference: WIC 208 42 USC 5633 SECTION 223(a)(13) JAIL REMOVAL (SIX-HOUR HOLD EXCEPTION) During the previous calendar year, minors are securely X detained for a period not to exceed six hours. Reference: WIC 207.1(d)1(B) Number of violations: 0 TITLE 15 SECTION YES NO N/A P/P/REFERENCE - COMMENTS 1142 WRITTEN POLICIES AND PROCEDURES Written policies and procedures concerning minors held in temporary custody address: suicide risk and prevention; 324.3.2 Suicide Prevention of Juveniles in X Custody use of restraints; X 324.9 Use of Restraint Devices emergency medical assistance and services; and, 324.3.1 Emergency Medical Care of Juveniles in X Custody prohibiting use of discipline. X 900.5.19 Discipline 1143 CARE OF MINORS IN TEMPORARY CUSTODY X 324.8 Temporary Custody Requirements The following are made available to all minors held in temporary custody: access to toilets and washing facilities; 5687 Petaluma THJ Pro 16-18: 10/18/18 6 TITLE 15 SECTION YES NO N/A P/P/REFERENCE - COMMENTS one snack upon request during term of temporary custody if the minor has not eaten within the past (4) X 324.8 Temporary Custody Requirements hours or is otherwise in need of nourishment; access to drinking water; X privacy during consultations with family, guardian, or X lawyer. blankets and clothing, as necessary, to assure the X comfort of the minor; and, his or her personal clothing unless the clothing is inadequate, presents a health or safety problem, or is X required to be utilized as evidence of an offense. 1144 CONTACT BETWEEN MINORS AND ADULT PRISONERS Policies and procedures ensure that there is no physical or X 324.7 No-Contact Requirements sustained sight or sound contact between juveniles and adults confined in the facility. Reference: WIC 208 In situations where brief or accidental contact may occur, such as booking or facility movement, facility staff (trained in the supervision of inmates) shall maintain a constant, X side-by-side presence with the minor or the adult to prevent sustained contact. 1145 DECISION ON SECURE CUSTODY Minors are held in secure custody in a law enforcement facility only if the minor is in custody for an offense X 324.11 Secure Custody described by WIC § 602, is at least 14 years of age, and presents a serious security risk of harm to self or others. Reference: WIC 207.1 (d) 1 Factors to be considered when determining if the minor presents a serious security risk to self or others are: age, maturity and delinquent history; severity of offense for which taken into custody; minor’s behavior; availability of X staff to provide adequate supervision or protection of the minor; and, age, type and number of other individuals detained at the facility. 1146 CONDITIONS OF SECURE CUSTODY While in secure custody, a minor may be locked in a room or other secure enclosure, secured to a cuffing rail, or otherwise X 324.11 Secure Custody reasonably restrained as necessary to prevent escape and protect the minor and others from harm. 1147 SUPERVISION OF MINORS IN SECURE 324.11.1 Locked Enclosures CUSTODY INSIDE A LOCKED ENCLOSURE X Minors in secure detention are held in holding cells or the pre-booking area, separate from adult Minors must receive adequate supervision which includes: arrestees, or the secure interview room. Constant auditory access to staff by the minor; and, 5687 Petaluma THJ Pro 16-18: 10/18/18 7 TITLE 15 SECTION YES NO N/A P/P/REFERENCE - COMMENTS documented, safety checks are conducted by staff at least once every 30 minutes. X Reference: WIC 207.1(d)1(E) Males and females are not placed in the same locked room unless they are under constant direct visual X observation by staff of the law enforcement facility. 1148 SUPERVISION OF MINORS IN SECURE 324.11 Secure Custody CUSTODY OUTSIDE OF A LOCKED Although allowed by policy, minors are never ENCLOSURE held in secure detention outside of a locked X enclosure. Minors held in secure custody outside of a locked enclosure are not secured to a stationary object for more Compliance is determined by policy alone. than 60 minutes unless no locked enclosure is available. A staff person from the facility shall provide constant direct visual observation to assure the minor’s safety X while secured to a stationary object. Securing minors to a stationary object for longer than 60 minutes, and every 30 minutes thereafter is approved by a X supervisor and documented. The decision to secure a minor to a stationary object for longer than 60 minutes and every 30 minutes thereafter is X based on the best interests of the minor. 1150 SUPERVISION OF MINORS IN NON- 324.1.1 Definitions; Non-Secure Custody SECURE CUSTODY X BSCC reviewed all non-secure detentions Minors held in non-secure custody receive constant direct occurring since 7/1/2016 and found all required visual observation by staff of the law enforcement functions complete and timely. facility. Monitoring a minor using audio, video, or other electronic X devices does not replace direct visual observation. Entry and release times are documented and available for review. X 1151 MINORS UNDER THE INFLUENCE OF ANY INTOXICATING SUBSTANCE IN SECURE 324.3 Individuals Who Should Not Be IN OR NON-SECURE CUSTODY Temporary Custody Facility administrators shall develop policies and X Inebriated minors are not booked at this facility. procedures providing that a medical clearance shall be obtained for minors who are under the influence of drugs, Compliance is based on policy only. alcohol or any other intoxicating substance by any substance, to the extent that they are unable to care for themselves. Supervision includes safety checks at least once every 15 minutes until resolution of the intoxicated state, with the X actual time of each personal observation documented. 5687 Petaluma THJ Pro 16-18: 10/18/18 8 TITLE 15 SECTION YES NO N/A P/P/REFERENCE - COMMENTS 1047 SERIOUS ILLNESS OR INJURY OF A MINOR IN AN ADULT DETENTION FACILITY 324.12 Suicide Attempt, Death or Serious Injury There are policies and procedures for notifying the court and X the parent, guardian or person standing in loco parentis, in 324.3.1 Emergency Medical Care of Juveniles the event of a suicide attempt, serious illness, injury or death in Custody or a minor in custody. 5687 Petaluma THJ Pro 16-18: 10/18/18 9 PHYSICAL PLANT EVALUATION BOARD OF STATE AND COMMUNTIY CORRECTIONS ADULT COURT AND TEMPORARY HOLDING FACILITIES APPLICABLE REGULATIONS: 1/78 Title 24, California Code of Regulations (CCR) BSCC Code: 5687 FACILITY NAME: Petaluma Police Department FACILITY TYPE: THJ APPLICABLE REGULATIONS (Check All That Apply): 1/78: OTHER: 1980 FIELD REPRESENTATIVE: Steve Keithley DATE: 6/14/18 ARTICLE/SECTION YES NO N/A COMMENTS Temporary Holding Cells (2.2) Contain 10 square feet of floor per inmate Limited to no more than 16 inmates X No smaller than 40 square feet X Contain sufficient seating to accommodate all inmates X Toilet accessible X Wash basin accessible X Drinking fountain accessible X Provide for adequate visual supervision of inmates X Bunk provided to inmates held between hours of 2400 and 0600 (Later, less restrictive 1994 standards only require a X bunk if inmates are held longer than 12 hours) Weapons Locker (3.12) External to the security area and equipped with individual X compartments, locks and keys Detoxification Cells (WA) (2.4) X Limited to no more than 8 inmates Contain 20 square feet of floor per inmate X No smaller than 60 square feet X Contain toilet, washbasin and drinking fountain X Partitions or handrails located next to toilet fixture to X provide support Padding on the floor X Provide easy, unobstructed visual observation Vision somewhat restricted by cell configuration. X Safety Cells (WA) (2.5) There are no cells of this type in the facility. Text X of regulation deleted from checklist. Shower-Delousing Room (3.4) X Available Secure Vault or Storage Space (2.1) X Available for inmate valuables 5687 Petaluma 16-18 THJ PHY 10/18/18 - 1 - A370 PHY CH-TH 1-78.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS Telephone (2.1) X Available for inmate use per Penal Code § 851.5 Audio Monitoring (2.22) X For facilities planned or constructed after 8-86 Janitor Closet (2.20) X Available Storage Rooms (WA) (2.21) X Available Emergency Power (2.24) Available to maintain fire and life safety, security, X communications and alarm systems Attorney Interview Space (2.26) X Available 5687 Petaluma 16-18 THJ PHY 10/18/18 - 2 - A370 PHY CH-TH 1-78.dot (9/98) BOARD OF STATE AND COMMUNITY CORRECTIONS ADULT DETENTION FACILITY LIVING AREA SPACE EVALUATION BSCC Code: 5687 FACILITY: Petaluma Police Department TYPE: THJ RC: (0) FIELD REPRESENTATIVE: Steve Keithley DATE: 06/14/2018 ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC RC (L x W x H) T U W F S Booking Notes: A 6’ X 10’ pre-booking holding area was removed from the Living Area Space Evaluation at the 2002 inspection, as it was converted to other office/booking space. Not used to hold prisoners. (J-1) 2018 – Agency advises that the pre-booking holding area is in use and is where the majority of arrestees wait while pending release or transfer to the county jail. The pre-booking area is non-rated. C1-4, W1-2 Holding 1980 6 1 4 (24) 6.5' X 9.5' 1 1 1 Notes: There are 6 cells with one bunk in each. When the bunk is calculated at 76" bench space, each holding cell can be rated for 4 prisoners. When prisoners are held longer than 12 hours, a bunk is required and each cell would be rated for one person. There is one shower for the area. Cells W1 and W2 are female and C1, 2, 3 and 4 are male holding cells. 2018 – Cells C-4 and C-5 have been removed from service and are used for storage. Cells could be reclaimed for service and the RC is unaffected. C-5 Sobering 1988 1 (8) 6.5' X 19.5' 1 1 1 2018 – Cell C-5 is out of service and is used for storage. It may be reclaimed for service later. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 5687 Sonoma Petaluma PD THJ LASE 6/14/2018 - 1 - A360 LAS Adult.dot (9/98)