Tehama County, Juvenile Detention Facility (2016-2018 inspection cycle)

Chief Muench 2/28/18 Page 2 • Juvenile Court • Juvenile Justice Commission. Results of those inspections are considered a part of this report. The dates of the local inspections may be found in the accompanying Procedures Checklist. Scope of the Inspection The inspection consisted of a review of the Tehama County Juvenile Detention Facility Policy and Procedure Manual[1] and a site visit to review facility operations, physical plant and relevant documentation to determine compliance with Title 15 and Title 24 Regulations. Interviews with administration, facility staff, youth and collaborative partners were held to determine compliance with Title 15 Regulations and to review their cohesive management of the youth in their care. Inspection Results Title 15, CCR Minimum Standards Upon final review of all documentation, there are no outstanding items of noncompliance with Title 15 at the Tehama County Juvenile Detention Facility. No corrective action is required at this time. During the inspection visit, technical assistance and best-practice recommendations were made to your management team to assist or enhance operations for continued compliance. These areas were discussed, edited and corrected prior to the completion of this letter. Those efforts are appreciated. Title 24, CCR Physical Plant There were no changes made to the physical plant and your rated capacity remains at 60. Please see the Physical Plant Evaluation for more information. There are no outstanding items of noncompliance with Title 24 minimum standards. Training According to the most recent Standards and Training for Corrections audit, Tehama County Probation Department is in compliance with all relevant regulations and mandates. Juvenile Justice and Delinquency Prevention Act (JJDPA) Compliance Monitoring We reviewed JJDPA requirements and found no violations. Please refer to Title 15 Procedures checklist for detailed information. [1] BSCC reviews only those policy and procedures required by, and applicable to, Title 15, CCR. BSCC staff do not “approve” policies and procedures or assess them for constitutional or legal issues. Agencies should seek review through their legal advisor, risk manager, and other persons deemed appropriate for such evaluation. JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7689 FACILITY NAME: FACILITY TYPE: Tehama County Juvenile Detention Facility Juvenile Hall FACILITY STAFF INTERVIEWED: Mike Coley; Deputy Chief, John Harrington; Supervisor COLLABORATIVE STAFF INTERVIEWED: Unable to contact FIELD REPRESENTATIVE: DATE: Lisa Southwell Pre-Inspection Briefing: August 23, 2017 Inspection: October 27, 2017 and December 7, 2017 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF County Department of Building and BUILDING AND GROUNDS Safety completed on August 29, 2017 by John Stover. (A) County building inspection by agency designated by X the Board of Supervisors to approve building safety; 2016 Inspection completed on 05/03/2016. Corrections completed. (B) Fire authority having jurisdiction, including a fire Tehama County Fire Department clearance as required by Health and Safety Code Section completed on 10/02/2017. 13146.1 (a) and (b); 2016 Inspection completed on X 10/21/2016. Fire Clearance Granted for both inspections. (C) Local health officer, inspection in accordance with Tehama County Public Health Health and Safety Code Section 101045; completed all inspections. Medical and Mental Health X 12/28/2016 and 08/29/2017 Nutrition: 12/28/2016 and 09/01/2017 Environmental: 12/28/2016 and 08/29/2017 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 1 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (D) County superintendent of schools on the adequacy of Richard DuVarney, Assistant educational services and facilities as required in Section Superintendent Tehama County Office of Education completed on 1370; X 08/14/2017. 2016 Inspection completed on 05/05/2016. (E) Juvenile court as required by Section 209 of the The Honorable Matthew C. McGlynn Welfare and Institutions Code X completed on 10/19/2017. (F) Juvenile Justice Commission as required by Section Completed on 10/18/2017. 229 of the Welfare and Institutions Code or Probation X Commission as required by Section 240 of the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS Letter from Chief Probation Officer The Facility Administrator (CPO) has submitted a letter Muench, dated 10/13/2017. certifying that each employee has been appointed and are X qualified pursuant to the requirements of this regulation. (The elements of this regulation will be covered in the CPO’s Letter.) The facility adheres to the minimum standards for the Letter from Chief Probation Officer selection and training requirements in PC 6035 (STC Muench, dated 10/13/2017. compliant) as well as ensures a medical, psychological and X records check are completed. Contract employees, volunteers and other non-employees shall also have appropriate qualifications and clearance. 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 2 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1321 STAFFING Tehama County Juvenile Detention a) There are an adequate number of personnel to carry Facility (TCJDF) Policy and Procedure Manual: Staffing Standards, Section out the facility program, to provide for safety and security of 300. minors and staff and meet established standards and regulations. Documentation included staffing profiles, attendance sheets, incident reports and schedules and was reviewed to determine if the facility maintains adequate staffing on a regular basis. Staff work 12-hour shifts and there is an AM and PM Shift schedule. As populations are relatively low, we saw no areas where there was a lack of staffing in the facility. The facility is budgeted for, and at the time of inspection, there was 1 manager, 4 supervisors and 13-line staff. Tehama County Health Services provides Mental Health and Medical staff who provide part time services to the facility. Both medical and mental health staff are on call 24/7 for response as needed. X There are 2 teachers from Tehama County Office of Education assigned to the facility, one of which ensures that Special Education requirements are met. There are two classroom assistants in the classroom. Population is generally less than 20; however, recently the population has increased into the 30s because Tehama County Juvenile Hall is housing youth from neighboring counties who do not have a Juvenile Hall. Staffing is dynamic and is adjusted within ratio and overall program according to population. In the event of unforeseen circumstances and emergencies, additional staff will be called to assist beginning with the Duty JDFC Supervisor, the Deputy Chief Probation Officer, Probation Officers, and Chief Probation Officer. Facility Supervisors are trained in this protocol. This has been documented in Policy and Procedure. Efforts have also been made to train field officers to be used in the event they are needed. 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 3 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) There is sufficient staff to ensure that no required Tehama County Juvenile Detention service is denied. Facility (TCJDF) Policy and Procedure Manual: Staffing Standards, Section 300. (See Above Note.) X c) There is a sufficient number of supervisory level staff to Tehama County Juvenile Detention ensure adequate supervision of all staff members. Facility (TCJDF) Policy and Procedure Manual: Staffing Standards, Section 300. There is a Supervisor assigned to each shift. In the absence of a X supervisory level staff, an Acting Supervising Counselor (ASC) is designated and has supervisory authority at that time. The Deputy Chief may also act as supervisor in some instances in the event of an emergency. d) There is a clearly identified person on duty who is responsible Tehama County Juvenile Detention for all the operations and activities and has completed the Facility (TCJDF) Policy and Procedure Juvenile Corrections Officer Core Course and PC 832 training. Manual: Staffing Standards, Section 300. The supervisor on duty is responsible for the operations and activities of the X shift. The inspection confirmed that the supervisor on duty has completed the Juvenile Corrections Officer CORE Course and training pursuant to Section 832 of the California Penal Code 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 4 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) There is as least one staff member present on each living unit Tehama County Juvenile Detention whenever there are minor(s) in the unit. Facility (TCJDF) Policy and Procedure Manual: Staffing Standards, Section 300. X Youth are never left alone in the unit pursuant to policy. There is always at least one staff in the living unit if a youth is present. f) The facility has sufficient food services personnel relative to The Probation Department employs the number and security of units including staff to plan menus, non-sworn kitchen staff to provide provide kitchen supervision, direct food preparation, train staff facility food services. and maintain records. X The cooks do an outstanding job and all youth interviewed commented positively on the quality of the food. g) The facility has administrative, clerical, recreational, medical Tehama County Juvenile Detention dental, mental health building maintenance and other support Facility (TCJDF) Policy and Procedure staff for the efficient management of the facility, and to ensure Manual: Staffing Standards, Section that youth supervision staff are not diverted from supervising 300. youth. • Medical: A Doctor and a nurse is on site three times a week for sick call and physicals. Pill pass is completed by Supervisors and line Staff who have been X trained. Staff can contact on- call care for crisis calls as needed or youth are sent to the local hospital for treatment. • Mental Health: Mental Health staff counsel youth and are available as needed during regular business hours, whereas the Crisis Hotline is utilized after hours as needed. 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 5 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS h) There is sufficient youth supervision staff to provide Tehama County Juvenile Detention continuous wide-awake supervision of youth, subject to Facility (TCJDF) Policy and Procedure temporary variations in staff assignments, to meet special Manual: Staffing Standards, Section program needs. 300. The Facility Deputy Chief ensures that the facility supervisors staff the facility adequately. In the event more staff are needed, it is not uncommon for the Deputy Chief to act as a line level staff or as the supervisor on duty, so that the supervisor can act as a line level officer. There are generally 4 wide awake X staff members assigned and on shift including a supervisor. Staff are assigned to Central Control, Facility Float or back up (generally a supervisor) and the living areas. The facility also has a list of 18 extra help staff that are utilized as needed through call in. Due to the size of the county and limited resources, the Department has historically relied on the use of the Facility Deputy Chief, Chief Probation Officer and other agency staff when additional staffing is needed. Juvenile halls (minimum youth-staff ratio): Tehama County Juvenile Detention (A) During hours that youth are awake, one wide- Facility (TCJDF) Policy and Procedure awake youth supervision staff member is on duty for X Manual: Staffing Standards, Section 300. each 10 youth in detention. (B) During hours that youth are confined to their room Tehama County Juvenile Detention for the purpose of sleeping, one wide-awake youth Facility (TCJDF) Policy and Procedure Manual: Staffing Standards, Section supervision staff member is on duty for each 30 youth 300. in detention. X One staff minimum is always assigned to a housing unit. Staff who are assigned primary supervision of youth have been CORE trained. (C) At least two wide-awake youth supervision staff Tehama County Juvenile Detention members are on duty at all times, regardless of the Facility (TCJDF) Policy and Procedure Manual: Staffing Standards, Section number of youth in detention, unless an arrangement 300. has been made for immediate backup support services for emergencies. X There are always at least two wide- awake staff members on duty. The facility has a minimum staffing of 4 including a supervisor. Documentation was consistent with the minimum staffing standards. 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 6 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (D) At least one youth supervision staff member is on Tehama County Juvenile Detention duty who is the same gender as youth who are housed Facility (TCJDF) Policy and Procedure X Manual: Staffing Standards, Section in the facility. 300. (E) Personnel with primary responsibility for other duties Tehama County Juvenile Detention such as administration, supervision of personnel, Facility (TCJDF) Policy and Procedure Manual: Staffing Standards, Section academic or trade instruction, clerical, kitchen or X 300. maintenance shall not be classified as youth supervision staff positions. Non-custodial staff do not supervise the youth. Special Purpose Juvenile Halls (minimum youth-staff Tehama County Juvenile Detention ratio): Facility is not a Special Purpose Facility and thus, the remainder of this (A) During hours that youth are awake, one wide-awake X section has been deleted. (B-E) youth supervision staff member is on duty for each 10 youth in detention. Camps (minimum youth -staff ratio): Tehama County Juvenile Detention (A) During the hours when youth are awake, there is a Facility is not a camp and thus, the remainder of this section has been minimum of one wide-awake youth supervision staff X deleted. (B-E) member on duty for each 15 youth in the camp population. 1322 YOUTH SUPERVISION STAFF ORIENTATION Letter from Chief Probation Officer AND TRAINING Muench, dated 10/13/2017. X CPO certification letter has been received and addresses the elements of Section 1320). (A) Prior to assuming any responsibilities each staff Tehama County Juvenile Detention member is properly oriented to his/her duties. Facility (TCJDF) Policy and Procedure Manual: Juvenile Detention Facility Counselor Orientation, Section 802. Facility Supervisors meet with all new X staff upon arrival to the facility at the beginning of employment. New staff are assigned a training officer and receive orientation on their duties. (B) Prior to assuming responsibility for the supervision of Tehama County Juvenile Detention youth, each youth supervision staff member receives a Facility (TCJDF) Policy and Procedure Manual: Juvenile Detention Facility minimum of 40 hours of facility-specific orientation. Counselor Orientation, Section 802. Staff complete a 40-hour orientation X checklist/training document that includes specific topics. A daily training report is completed with the staff member by the training officer. These documents are then sent to the facility training supervisor for review and approvals. 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 7 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) Prior to assuming primary responsibility for Tehama County Juvenile Detention supervision of youth, each youth supervision staff member Facility (TCJDF) Policy and Procedure Manual: Juvenile Detention Facility successfully completes the requirements of the Juvenile Counselor Orientation, Section 802. Corrections Officer Core Course pursuant to PC 6035. X New staff do not have primary supervision of youth until they complete Juvenile CORE. (D) Prior to exercising the powers of a peace officer, staff Tehama County Juvenile Detention shall complete PC 830 training. Facility (TCJDF) Policy and Procedure X Manual: Juvenile Detention Facility Counselor Orientation, Section 802. 1323 FIRE AND LIFE SAFETY Tehama County Juvenile Detention Whenever there is youth in the facility, there is at least one Facility (TCJDF) Policy and Procedure Manual: Fire Safety Plan and wide-awake person on duty at all times who meets the Emergency Procedures, Section 908. training standards established by the Board of State and X Community Corrections for general fire and life safety and All staff are trained in Fire and Life who is also trained in procedures that relate specifically to Safety in CORE or through other the facility. certified providers. 1324 POLICY AND PROCEDURES MANUAL Tehama County Probation (A) There is a policy and procedures manual that, at a Department: Tehama County Juvenile Detention Facility Policy and minimum, addresses all regulations that are applicable to Procedure Manual. the facility. X Tehama County Probation Department Policies and Procedures have been recently reviewed and updated. Facility management is commended for having an updated, quality manual. (B) The manual is available to and reviewed by all Tehama County Juvenile Detention employees Facility Policy and Procedure Manual: Section 100. Copies of the manual are in the pods, the Supervisor’s office and in the office of the Deputy Chief Probation Officer. (DCPO). Management X expects that staff will read each policy and document that they understand the policy as part of their orientation and training. Technical assistance was provided on formal documentation that the manual has been read and that staff understand the manual and the expectations placed upon them. (C) The manual is administratively reviewed at a minimum The manual was updated and X every two years, and updated as necessary. reviewed in 2017. (D) The records relating to the standards and The Tehama County Juvenile requirements set forth in these regulations are accessible X Detention Facility manual was provided to the BSCC for review. to the Board of State and Community Corrections. 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 8 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The manual includes: The manual has a Table of Contents, a) Table of organization, including channels of Tehama County Probation Department Org Chart and Facility communications and description of job classifications; Org Chart. Additionally, Job classifications were provided. • Organizational Chart; Section 202 • Roles and Responsibilities of X Facility Administration; Section 203 • Roles and Responsibilities of Juvenile Detention Counselors; Section 204 • Roles of Probation Staff; Section 205 b) Responsibility of the probation department, purpose of Tehama County Juvenile Detention programs, relationship to the juvenile court, the Juvenile Facility (TCJDF) Policy and Procedure Justice/Delinquency Prevention Commission or Manual Sections 200, Department X Mission Statement, 201, Legal Probation Committee, probation staff, school personnel Origins, Establishment and Purpose. and other agencies that are involved in juvenile facility programs; c) Responsibilities of all employees; Tehama County Juvenile Detention Facility (TCJDF) Policy and Procedure Manual: • Roles and Responsibilities of Facility Administration, Section 203; X • Roles and Responsibilities of Juvenile Detention Counselors, Section 204; and • Roles of Probation Staff, Section 205. d) Initial orientation and training program for employees; Tehama County Juvenile Detention Facility provides an Initial Orientation X and Training Program for Supervision staff pursuant to Regulation 1322. e) Initial orientation, including safety and security issues, All non-sworn staff must meet with for support staff, contract employees, school and X either the facility supervisor or superintendent and be orientated prior medical staff, program providers and volunteers; to entrance. f) The maintenance of record keeping, statistics and Tehama County Juvenile Detention communication systems to ensure: efficient operation of Facility (TCJDF) Policy and Procedure the facility; care of minors; maintenance of minors’ Manual: Roles and responsibilities of X Facility Administration, Section 203. records; providing information to the court and those authorized by the court or by law, release of information regarding youth; g) Ethical responsibilities; Tehama County Juvenile Detention Facility (TCJDF) Policy and Procedure X Manual: Standards of Conduct Ethics, Section 308. 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 9 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS h) A non-discrimination provision that provides that all Tehama County Juvenile Detention youth within the facility shall have fair and equal access Facility (TCJDF) Policy and Procedure Manual: Non-Discrimination Policy, to all available services, placement, care, treatment, and Section 101. benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, X national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; i) Storage and maintenance requirements for any Tehama County Juvenile Detention chemical agents used in the facility. Facility (TCJDF) Policy and Procedure X Manual: Chemical Agents, Section 602. j) Establish procedures for collection of Medi-Cal eligibility The facility utilizes a Medi-cal information and enrollment of eligible youth. Eligibility Form. This document provides enrollment X information to assist parents in applying for Medi-Cal for their child upon release. 1325 FIRE SAFETY PLAN Tehama County Juvenile Detention The fire safety plan includes: Facility (TCJDF) Policy and Procedure X Manual: Fire Safety Plan and a) A fire prevention plan as part of the manual policy and Emergency Procedures, Section 908. procedure; b) Monthly fire and life safety inspections by facility staff Tehama County Juvenile Detention with a two-year retention of the inspection record; Facility (TCJDF) Policy and Procedure Manual: Fire Safety Plan and X Emergency Procedures, Section 908. Completed in a timely manner. c) Fire prevention inspections as required by HSC Completed- See Section 1313 X 13146.1 (a) and (b). Fire Clearance granted d) An evacuation plan; Tehama County Juvenile Detention Facility (TCJDF) Policy and Procedure Manual: Fire Safety Plan and Emergency Procedures, Section 908. X There are evacuation maps hanging in the facility that provide direction in the event of an actual evacuation. The facility conducts fire drills simulating area evacuations regularly. e) Documented fire drills are conducted at least quarterly; Tehama County Juvenile Detention Facility (TCJDF) Policy and Procedure Manual: Fire Safety Plan and X Emergency Procedures, Section 908. Completed in a timely manner. 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 10 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS f) A written plan for the emergency housing of minors in Tehama County Juvenile Detention the case of fire; and, Facility (TCJDF) Policy and Procedure Manual: Fire Safety Plan and Emergency Procedures, Section 908. Policy states that in the event of a full X evacuation, the DCPO will contact surrounding counties to for availability of housing youth in their facilities. Tehama County has an agreement in place with Shasta County. Formal documents are in the process of being drafted. g) Fire suppression pre-plan in cooperation with the local Deputy Chief Coley completed in fire department. X coordination with the Red Bluff Fire Department on 10/24/2017. 1326 SECURITY REVIEW Tehama County Juvenile Detention The facility administrator annually reviews, evaluates, and Facility (TCJDF) Policy and Procedure Manual: Security Review, Section documents security reviews. The review and evaluation 400. address the internal and external security, including, but not X limited to: key control, security equipment and related Completed by Facility Deputy Chief on training. 10/11/2017 and signed by the Chief Probation Officer on 10/13/2017. 1327 EMERGENCY PROCEDURES Tehama County Juvenile Detention Emergency policies and procedures include but are not Facility (TCJDF) Policy and Procedure Manual Sections: limited to: escape, disturbances, and taking of hostages; civil disturbances; fire and natural disasters; periodic • Emergency Procedures, testing of emergency equipment; storage, issue and use Sections 900, 908, 912 and of chemical agents, related security devices, and weapons 1012. Chapter 9. and ammunition, where applicable; emergency evacuation • Evacuation Plan, Section 901 plans; and, an annual review of emergency procedures for X • Weapon Storage, Section 402 • Hostage, Section 902 all youth supervision staff. • Civil Disturbance, Section 903 • Training and Review of Emergency Procedures, Section 900 Documentation of facility staff’s annual training was provided. 1328 SAFETY CHECKS Tehama County Juvenile Detention Direct visual observation of each youth at least every 15 Facility (TCJDF) Policy and Procedure Manual: Section Safety Checks, minutes when youth are asleep or in their rooms, confined Section 502 in holding cells or confined to their bed in a dormitory. All X safety checks shall be documented with the actual time the Documentation showed compliance check is completed. with regulation. Technical assistance was provided. We were delighted to see consistent quality assurance reviews by supervisors. 1329 SUICIDE PREVENTION PROGRAM Tehama County Juvenile Detention The facility has a comprehensive written suicide prevention Facility (TCJDF) Policy and Procedure Manual: Suicide Prevention Plan, program developed by the health administrator, mental X Section 511. health director and facility administrator that includes, but is not limited to: 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 11 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (A) Suicide prevention training, which may include training Tehama County Juvenile Detention provided in accordance with Section 1322, Orientation and Facility (TCJDF) Policy and Procedure Manual: Suicide Prevention Plan, Training and Standards and Training for Corrections Section 511. Regulations pursuant to Penal Code 6035. X Staff are trained in the New Hire Orientation, in CORE and through required annual STC training. (B) Intake screening for suicide risk immediately upon Tehama County Juvenile Detention confinement and prior to housing assignment. Facility (TCJDF) Policy and Procedure Manual: Suicide Prevention Plan, X Section 511. Staff screen every youth with a suicide screening form during intake. (C) Provisions facilitating communication among arresting Tehama County Juvenile Detention officers, facility staff, family members, medical and mental Facility (TCJDF) Policy and Procedure Manual: Suicide Prevention Plan, health personnel in relation to suicide risk. Section 511. Staff speak directly with the arresting/transporting law X enforcement agency prior to the officer leaving and with family members by phone to inquire if the youth has any history of suicide ideation or any known attempts. Completed documentation was consistent with policy and procedure. (D) Guidance on housing of youth at risk of suicide. Tehama County Juvenile Detention Facility (TCJDF) Policy and Procedure Manual: Suicide Prevention Plan, Section 511. X Youth placed on Suicide Watch, regardless of level, will only be housed on the first floor and their sheets will be removed from their room per policy. (E) Adequate supervision depending on level of suicide Tehama County Juvenile Detention risk. Facility (TCJDF) Policy and Procedure Manual: Suicide Prevention Plan, Section 511. The kind of supervision and frequency X of safety checks is based on level of risk: L1: 10 min; L2: 5 min; and L3: Constant visual. Level of risk is dynamic and may fluctuate. Staff communicate all concerns to each other and to the supervisor. (F) Suicide and suicide attempt intervention policies and Tehama County Juvenile Detention procedures. X Facility (TCJDF) Policy and Procedure Manual: Suicide Prevention Plan, Section 511. 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 12 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (G) Provisions for reporting suicides and suicide Tehama County Juvenile Detention attempts. Facility (TCJDF) Policy and Procedure Manual: Suicide Prevention Plan, Section 931. X Staff complete incident reports. Reporting notifications are made by the Chief, the Deputy Chief and the Supervisor on duty. (H) Critical incident debriefing. Tehama County Juvenile Detention Facility (TCJDF) Policy and Procedure Manual: Suicide Prevention Plan, Section 511. X The policy contains a process in the event a critical incident debrief is necessary. 1340 REPORTING OF LEGAL ACTIONS Tehama County Juvenile Detention The facility submits a letter of notification to the Board of Facility (TCJDF) Policy and Procedure Manual: Reporting of Legal Actions, State and Community Corrections on each legal action X Section 206. pertaining to conditions of confinement filed against person or legal entities responsible for juvenile facility operation. There are no current legal actions pending against the facility. 1341 DEATH AND SERIOUS ILLNESS OR INJURY OF Tehama County Juvenile Detention A MINOR WHILE DETAINED Facility (TCJDF) Policy and Procedure Manual: Death and Serious Illness or (A) The administrator of the facility provides the Board of X Injury of Detained Youth, Section 913. State and Community Corrections a copy of the death in custody report that is submitted to the Attorney General under Government Code Section 12525 within 10 days. (B) Written policy and procedures assure a medical and Tehama County Juvenile Detention operational review of each in-custody death. The review Facility (TCJDF) Policy and Procedure team includes the facility administrator and/or the facility Manual: Death and Serious Illness or X Injury of Detained Youth, Section 913. manager; the health administrator; the responsible physician; and other health care and supervision staff who were relevant to the incident (C) There are written policies and procedures for handling Tehama County Juvenile Detention deaths, suicide attempts, suicide prevention and notification Facility (TCJDF) Policy and Procedure Manual: Death and Serious Illness or of the juvenile court and the parent, guardian or person X Injury of Detained Youth, Section 913. standing in loco parentis, in the event of a serious illness, injury or death. 1342 POPULATION ACCOUNTING Tehama County Juvenile Detention Population and profile survey reports are submitted to the Facility (TCJDF) Policy and Procedure Manual: Roles and Responsibility of Board of State and Community Corrections within 10 Facility Administration, Section 203. working days after the end of each reporting period, in a X format provided by the Board. Facility reports are submitted timely each month. 1343 JUVENILE FACILITY CAPACITY Tehama County has not exceeded the (A) The number of youth detained in a living unit has Rated Capacity of the facility this X cycle. exceeded its maximum capacity for more than 15 calendar days in a month since the previous inspection. (B) If required, the facility has submitted CARs/CCARs to NA BSCC since the last inspection (N/A if no to the above). 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 13 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) The facility is under an approved suitability plan (N/A if NA no to the above). 1350 ADMITTANCE PROCEDURES Tehama County Juvenile Detention Facility (TCJDF) Policy and Procedure X Manual: Intake Procedures, Section Written policies and procedures for admittance of youth 506. include the requirements of Sections 1324 and 1430. a) In juvenile halls, youth are allowed access to a Tehama County Juvenile Detention telephone, in accordance with the provisions of Welfare Facility (TCJDF) Policy and Procedure and Institutions Code Section 627 (two completed Manual: Intake Procedures, Section 506. telephone calls [parent/guardian and attorney] within an hour, at the public expense). X Staff provide youth with the required phone calls upon entry. Youth can call a responsible relative, their employer, and their attorney. Staff document all calls made. b) The juvenile hall has established written criteria for Tehama County Juvenile Detention detention. Facility (TCJDF) Policy and Procedure Manual: Intake Procedures, Section 506. Tehama County uses the Risk Assessment Instrument (RAI), which X reviews the type and seriousness of felony, the nature of arrest on a warrant, the legal status, whether there are mitigating and aggravating factors, and mandatory detention cases. c) The juvenile camp has included policies and Does not apply procedures that advise the youth of the estimated length of stay and has developed program guidelines X that include written screening criteria for inclusion and exclusion from the program. d) Juvenile halls shall develop policies and procedures Tehama County Juvenile Detention that advise any committed youth of the estimated length Facility (TCJDF) Policy and Procedure of his/her stay. Manual: Intake Procedures, Section 506. X Staff inform committed youth at intake of their estimated time in the facility. Staff then complete a form to document the conversation and place it in youth’s file. 1351 RELEASE PROCEDURES Tehama County Juvenile Detention Written policies and procedures for release of youth in Facility (TCJDF) Policy and Procedure X Manual: Release Procedure, Section custody provide for: 513. a) Verification of identity/release papers; 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 14 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) Return of personal clothing and valuables; Tehama County Juvenile Detention Facility (TCJDF) Policy and Procedure Manual: Release Procedure, Section 513. X All personal belongings and valuables are returned to the youth. The youth and the parent sign for all property received. c) Notification to the minor’s parents or guardian; Tehama County Juvenile Detention Facility (TCJDF) Policy and Procedure Manual: Release Procedure, Section 513. The youths’ field probation officer confirms release and provides X notification to the parent or guardian. If the youth is released to someone besides the parent, the releasing officer, whether field or custodial, contacts the parent and informs them to whom and where the youth was released. d) Notification to the facility health care provider in Tehama County Juvenile Detention accordance with Sections 1408 and 1437 of these Facility (TCJDF) Policy and Procedure regulations, for coordination with outside agencies; and, Manual: Release Procedure, Section 513. X If possible, prior to release the releasing officer notifies medical staff by using the daily print outs. Samples were provided for our review. e) Notification of school staff. Tehama County Juvenile Detention Facility (TCJDF) Policy and Procedure Manual: Release Procedure, Section 513. X If possible, prior to release the releasing officer notifies school staff by using the daily print outs. Samples were provided for our review. f) Notification of facility mental health personnel. Tehama County Juvenile Detention Facility (TCJDF) Policy and Procedure Manual: Release Procedure, Section 513. X If possible, prior to release the releasing officer notifies mental health staff by using the daily print outs. Samples were provided for our review. There are written policy and procedures for furlough of Tehama County Juvenile Detention minors from custody. Facility (TCJDF) Policy and Procedure X Manual: Release Procedure, Section 513. Youth are generally not furloughed. 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1352 CLASSIFICATION Tehama County Juvenile Detention Written policies and procedures on classification of youth Facility (TCJDF) Policy and Procedure X Manual: Classification and Housing for the purpose of determining housing placement in the Process, Section 510. facility provide for: a) The safety of the youth, facility staff, and the public by Tehama County Juvenile Detention placing youth in the appropriate, least restrictive Facility (TCJDF) Policy and Procedure Manual: Classification and Housing housing and program settings and housing X Process, Section 510. assignments consider the need for single, double, or dormitory assignment; b) Consideration of facility populations and physical Tehama County Juvenile Detention design of the facility; Facility (TCJDF) Policy and Procedure Manual: Classification and Housing Process, Section 510. Initial documentation was not X consistent with operations of the facility. The Deputy Chief revised and updated the form to a more appropriate, user friendly form. We viewed additional documentation that was completed consistent with the facility’s manual. c) Classification of a youth upon admittance to the facility; Tehama County Juvenile Detention Facility (TCJDF) Policy and Procedure Manual: Classification and Housing X Process, Section 510. Classification is completed at booking. d) Periodic classification reviews. Tehama County Juvenile Detention Facility (TCJDF) Policy and Procedure Manual: Classification and Housing Process, Section 510. X Youth are re-classed as circumstances warrant. Some examples are when a youth is placed on a suicide status, involved in a physical altercation, or other significant event. e) Provide that facility staff shall not separate youth from Tehama County Juvenile Detention the general population or assign youth to a single Facility (TCJDF) Policy and Procedure Manual: Classification and Housing occupancy room based solely on the youth's actual or Process, Section 510. perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental X or physical disability, or HIV status. (This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with title 15 regulations regarding separation). 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 16 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1353 ORIENTATION Tehama County Juvenile Detention Written policies and procedures require an orientation for Facility (TCJDF) Policy and Procedure Manual: Orientation, Section 509. youth prior to placement in a living area. Both written and verbal information are provided. Provisions are made to Orientation materials are noted in the provide accessible orientation information to all detained manual. Staff provide an orientation youth including those with disabilities, limited English booklet to all youth at the time of X proficiency, or limited literacy. The orientation includes: entry. Staff complete the orientation with the youth one on one prior to the youth being moved to the unit. Unit staff continue to review with the youth to ensure youth understand. If there are any language or other barriers, staff use interpreters as needed. a) Facility rules and disciplinary procedures; X b) Grievance procedures; X c) Access to legal services; X d) Access to health care services; X e) Access to counseling services; X f) Access to religious services; X g) Access to educational services; X h) Information on the court process; X i) Housing assignments; X j) Availability of personal care items and opportunity for X personal hygiene; k) Correspondence, visiting and telephone use; X l) Availability of reading materials, programs, and X activities; m) Use of restraints and chemical agents; X n) Use of force; X o) Emergency and evacuation procedures. X p) Non-discrimination policy. X 1354 SEPARATION Tehama County Juvenile Detention There are written policies and procedures for the Facility (TCJDF) Policy and Procedure Manual: Separation, Section 503. separation of youth for reasons that include, but are not X limited to, medical and mental health conditions, assaultive behavior, disciplinary consequences and protective custody. Youth who are separated are not denied normal privileges Tehama County Juvenile Detention available at the facility, except to accomplish the objectives Facility (TCJDF) Policy and Procedure Manual: Separation, Section 503. of the segregation. Staff document separations in the unit X log book. Technical assistance was provided on documentation that would provide more efficient oversight to ensure that separated youth received normal privileges. When the objective of the separation is discipline, Title 15, Tehama County Juvenile Detention Section 1390 shall apply. X Facility (TCJDF) Policy and Procedure Manual: Separation, Section 503. 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 17 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS A daily review of separated youth to determine whether Tehama County Juvenile Detention separation remains necessary. X Facility (TCJDF) Policy and Procedure Manual: Separation, Section 503. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Tehama County Juvenile Detention (A) Written policies and procedures require that Facility (TCJDF) Policy and Procedure Manual: Institutional Assessment and assessments and plans be developed within 40 days after Case Plan, Section 524. admission, for youth who are held for a period of 30 days or more. The assessment and plan shall be documented. X All youth are assessed with a Probation tool called PACT, which stands for “Promoting Accountability and Community Ties.” Assessments reviewed were timely. 1) The assessment is a statement of the minor’s Tehama County Juvenile Detention problems, which includes: Facility (TCJDF) Policy and Procedure 2) Identification of substance abuse history, education, Manual: Institutional Assessment and Case Plan, Section 524. vocational, counseling, and family reunification X needs. The PACT assessment identifies the required areas of concern and other areas the youth may need work on later. (B) The institutional plan for adjudicated and pre- Tehama County Juvenile Detention adjudicated minors includes written documentation that Facility (TCJDF) Policy and Procedure Manual: Institutional Assessment and provides for: Case Plan, Section 524. 1) Objectives and time frames for the resolution of problems identified in the assessment; and, X A plan is developed that focuses on the areas in which the youth can address while in the facility. Documentation showed that overall standards were met in this area. 2) A plan for meeting the objectives that includes a Tehama County Juvenile Detention description of program resources needed and individuals Facility (TCJDF) Policy and Procedure Manual: Institutional Assessment and responsible for assuring that the plan is implemented. X Case Plan, Section 524. Documentation showed that overall standards were met in this area. (C) Subsequent to adjudication, the institution plan Tehama County Juvenile Detention documents: Facility (TCJDF) Policy and Procedure Manual: Institutional Assessment and 1) Periodic evaluation of progress towards meeting the Case Plan, Section 524. objectives, including periodic review and discussion of the plan with the youth; At inspection, it was noted that periodic review areas are needed. X The facility immediately addressed this issue through adding scheduling to the Caseload Explorer (case plan software) to track when youths completed parts of their plan. Upon a subsequent review, we found that the issue had been addressed and corrected. 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 18 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 2) A transition or aftercare plan, subject to existing Tehama County Juvenile Detention resources, that is completed prior to the minor being Facility (TCJDF) Policy and Procedure Manual: Institutional Assessment and released; and, Case Plan, Section 524. X The probation officer of record is responsible for the aftercare/transition plan. 3) Contact with the Regional Center for the Tehama County Juvenile Detention Developmentally Disabled, pursuant to Section Facility (TCJDF) Policy and Procedure Manual: Institutional Assessment and 1413. Case Plan, Section 524. X If a youth is identified as developmentally disabled, facility staff notify the field officer for action. 1356 COUNSELING AND CASEWORK SERVICES Tehama County Juvenile Detention Written policies and procedures ensure appropriate Facility (TCJDF) Policy and Procedure Manual: Institutional Assessment and counseling and casework services for all youth. Policies Case Plan, Section 529. and procedures include: Assisting with personal problems or needs that may Staff assist youth with their personal arise; problems or needs as they arise. Assistance may occur as supportive conversations or the provision of referrals to the requested provider. Staff provide programs and activities to meet the needs of youth in their X care. All youth interviewed spoke highly of the staff in the facility. They noted that staff care about them by trying to help them with their problems and making time to talk to them when needed. While in the facility I directly observed staff speaking and working with the youth. The interactions were positive and both youth and staff seemed to like each other. Assisting the youth requesting contact with parents, Tehama County Juvenile Detention attorney, clergyman, probation officer, or other public Facility (TCJDF) Policy and Procedure X Manual: Institutional Assessment and official; and, Case Plan, Section 529. Providing services as appropriate to the population Tehama County Juvenile Detention housed in the facility, and may include: substance Facility (TCJDF) Policy and Procedure Manual: Institutional Assessment and abuse, family crisis and reunification, counseling, public X Case Plan, Section 529. health and mental health services. 1357 USE OF FORCE Tehama County Juvenile Detention There are written policies and procedures for the use of Facility (TCJDF) Policy and Procedure X Manual: Use of Force, Section 600. force, which may include chemical agents. Policy indicates that force is not applied as punishment, Tehama County Juvenile Detention discipline, or treatment. X Facility (TCJDF) Policy and Procedure Manual: Use of Force, Section 600. 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 19 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS a) There are policy statements that: Tehama County Juvenile Detention 1. Define the term “force” and address the escalation Facility (TCJDF) Policy and Procedure Manual: Use of Force, Section 600. and appropriate level of force, emphasizing the X need to avoid the use of force whenever possible and using only that force necessary to ensure the safety of minors and others; 2. Describe the requirements for staff to report the use Tehama County Juvenile Detention of force and to take action to stop the inappropriate X Facility (TCJDF) Policy and Procedure Manual: Use of Force, Section 600. use of force; 3. Define the role, notification, and follow up Tehama County Juvenile Detention procedures of medical and mental health staff X Facility (TCJDF) Policy and Procedure Manual: Use of Force, Section 600. concerning the use of force; and 4. Define the training that shall be provided and Tehama County Juvenile Detention required for the use of force. Such training shall Facility (TCJDF) Policy and Procedure Manual: Use of Force, Section 600. include, but not be limited to, known medical conditions that would contraindicate certain types of force; acceptable chemical agents; methods of X application; signs or symptoms that should result in immediate referral to medical or mental health staff; and, requirements of the decontamination of chemical agents, if such agents are utilized. b) Policies and procedures address: Tehama County Juvenile Detention The types, levels, and application of force; Facility (TCJDF) Policy and Procedure documentation of the use of force; a grievance Manual: Use of Force, Section 600. X procedure; a system for investigation of the use of force and administrative review; and discipline for the improper use of force; 1. The specific use of physical, chemical agent, lethal, Tehama County Juvenile Detention and non-lethal force that may, or may not, be used X Facility (TCJDF) Policy and Procedure Manual: Use of Force, Section 600. in the facility; 2. The limitations regarding the use of force on Tehama County Juvenile Detention pregnant youth in accordance with Penal Code Facility (TCJDF) Policy and Procedure X Manual: Use of Force, Section 600. Section 6030(f) and Welfare and Institutions Code Section 222; and, 3. A standardized format, time period, and procedure Tehama County Juvenile Detention for reporting the use of force, including the reporting Facility (TCJDF) Policy and Procedure Manual: Use of Force, Section 600. requirements of management and line staff. Overall, the use of force X documentation was consistent with policy objectives. Technical assistance provided regarding quality of reports and suggested writing training as needed. 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 20 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1358 USE OF PHYSICAL RESTRAINTS Tehama County Juvenile Detention Note: The provisions of this regulation do not apply to Facility (TCJDF) Policy and Procedure Manual: Use of Physical Restraints, the use of handcuffs, shackles or other restraint Section 601. devices when used to restrain youth for movement or All elements of the regulation exist in transportation. the manual. a) Written policies and procedures govern the use of Deputy Chief Coley stated that restraint devices. The policies address: known medical physical restraints pursuant to section conditions that would contraindicate certain restraint 1358 have not been used this cycle. There was no documentation to devices and/or techniques; acceptable restraint review. devices; signs or symptoms which should result in immediate medical/mental health referral; availability of After reviewing use of force cardiopulmonary resuscitation equipment; protective documentation, I found that there housing of restrained youth; provision for hydration and were some incidents in which Section sanitation needs; exercising of extremities. 1358 did apply. In these cases, incident reports were written; however, the reports had limited information and did not consistently address whether the expectations of the restraint regulation were completed. X Technical assistance was provided regarding the difference between the utilization of mechanical restraints for a use or force or movement purpose versus a use of restraint for a mental health issue. The utilization of the WRAP or soft restraints and the necessary required documentation was also discussed. Both situations require the documentation mandated by Title 15 Section 1358, including a comprehensive incident report. DCPO Coley has corrected this area and has fully addressed and trained this with the facility staff. We will continue to monitor into the new cycle as there have been no occurrences or use of restraints subsequent to our inspection. b) Physical restraints are utilized only when it appears less Tehama County Juvenile Detention restrictive alternatives would be ineffective in controlling Facility (TCJDF) Policy and Procedure the disordered behavior. X Manual: Use of Physical Restraints, Section 601. 1) Restraints are used only for those youth who Tehama County Juvenile Detention present an immediate danger to themselves or Facility (TCJDF) Policy and Procedure others, who exhibit behavior that results in the Manual: Use of Physical Restraints, Section 601. destruction of property, or reveals the intent to X cause self-inflicted physical harm. The circumstances leading to the use of restraints are documented. 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 21 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) Youth are placed in restraints only with the approval of Tehama County Juvenile Detention the facility manager or designee. The facility manager Facility (TCJDF) Policy and Procedure X Manual: Use of Physical Restraints, may delegate authority to place a minor in restraints to Section 601. a physician. Reasons for continued retention in restraints are Tehama County Juvenile Detention reviewed and documented a minimum of every hour. Facility (TCJDF) Policy and Procedure X Manual: Use of Physical Restraints, Section 601. A medical opinion on the safety of placement and Tehama County Juvenile Detention retention is secured as soon as possible, but no later Facility (TCJDF) Policy and Procedure Manual: Use of Physical Restraints, than two hours from the time of placement. The youth is X Section 601. medically cleared for continued retention at least every three hours after the initial medical opinion. A mental health consultation to assess the need for Tehama County Juvenile Detention mental health treatment is secured as soon as possible, Facility (TCJDF) Policy and Procedure Manual: Use of Physical Restraints, but in no case longer than four hours from the time of X Section 601. placement. d) Continuous direct visual supervision is conducted and Tehama County Juvenile Detention documented to ensure that the restraints are properly Facility (TCJDF) Policy and Procedure X Manual: Use of Physical Restraints, employed and to ensure the well-being of the youth. Section 601. Observations of the youth’s behavior and any staff Tehama County Juvenile Detention interventions are documented at least every 15 Facility (TCJDF) Policy and Procedure X Manual: Use of Physical Restraints, minutes, with actual time recorded. Section 601. All youth in restraint devices are housed alone or in a Tehama County Juvenile Detention specified housing area for restrained minors, with Facility (TCJDF) Policy and Procedure X Manual: Use of Physical Restraints, provisions to protect the minor from abuse. Section 601. Restraints are not used as punishment, discipline, or as Tehama County Juvenile Detention a substitute for treatment. The affixing of hands and Facility (TCJDF) Policy and Procedure X Manual: Use of Physical Restraints, feet together behind the back (hog-tying) is prohibited. Section 601. f) The use of restraints on pregnant minors is limited in Tehama County Juvenile Detention accordance with Penal Code Section 6030(f) and Facility (TCJDF) Policy and Procedure X Manual: Use of Physical Restraints, Welfare and Institutions Code Section 222. Section 601. 1359 SAFETY ROOM PROCEDURES Tehama County Juvenile Detention Written policies and procedures govern the use of safety Facility (TCJDF) Policy and Procedure Manual: Safety Room Procedures, rooms, as described in Title 24, Part 2, Section 460A.1.13. Section 512. X DCPO Coley stated that the safety room has not been used this cycle. No documentation to review. 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 22 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The safety room is used to hold only those youth who Tehama County Juvenile Detention present an immediate danger to themselves or others, who Facility (TCJDF) Policy and Procedure X Manual: Safety Room Procedures, exhibit behavior that results in the destruction of property, Section 512. or reveals the intent to cause self-inflicted physical harm. The safety room is not to be used for punishment, Tehama County Juvenile Detention discipline, or as a substitute for treatment. X Facility (TCJDF) Policy and Procedure Manual: Safety Room Procedures, Section 512. Policies and procedures: Tehama County Juvenile Detention a) Include provisions for administration of necessary Facility (TCJDF) Policy and Procedure X Manual: Safety Room Procedures, nutrition and fluids, access to a toilet, and suitable Section 512. clothing to provide for privacy; b) Provide for approval of the facility manager or Tehama County Juvenile Detention designee, before a minor is placed into a safety room; X Facility (TCJDF) Policy and Procedure Manual: Safety Room Procedures, Section 512. c) Provide for continuous direct visual supervision and Tehama County Juvenile Detention documentation of the minor’s behavior and any staff Facility (TCJDF) Policy and Procedure X Manual: Safety Room Procedures, interventions every 15 minutes, with actual time Section 512. recorded. d) Provide that the youth shall be evaluated by the facility Tehama County Juvenile Detention manager, or designee, every four hours; X Facility (TCJDF) Policy and Procedure Manual: Safety Room Procedures, Section 512. e) Provide for immediate medical assessment, where Tehama County Juvenile Detention appropriate, or an assessment at the next daily sick Facility (TCJDF) Policy and Procedure X call; Manual: Safety Room Procedures, Section 512. f) Provide that a minor shall be medically cleared for Tehama County Juvenile Detention continued retention every 24 hours; X Facility (TCJDF) Policy and Procedure Manual: Safety Room Procedures, Section 512. g) Provide that a mental health opinion is secured within Tehama County Juvenile Detention 24 hours; and, Facility (TCJDF) Policy and Procedure X Manual: Safety Room Procedures, Section 512. h) Provide a process for documenting the reason for Tehama County Juvenile Detention placement, including attempts to use less restrictive Facility (TCJDF) Policy and Procedure means of control and decisions to continue and end X Manual: Safety Room Procedures, Section 512. placement. 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 23 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1360 SEARCHES Tehama County Juvenile Detention Written policies and procedures govern the search of youth, Facility (TCJDF) Policy and Procedure Manual: Facility Searches, Sections the facility, and visitors. 404; Search of Youth and Visitors, Section 405. Facility staff utilize the following types of searches: • Pat Down Search • Metal Detector Search X • Visual Search(Strip) • Room Search • Unit Search • Facility Search Strip searches require prior supervisory approvals. All visitors are also subject to search for entrance to the facility. Searches are conducted to insure the safety and security of Tehama County Juvenile Detention the facility and to provide for the safety and security of the Facility (TCJDF) Policy and Procedure Manual: Facility Searches, Sections public, visitors, youth, and staff. X 404; Search of Youth and Visitors, Section 405. Searches are not conducted for harassment or as a form of Tehama County Juvenile Detention discipline or punishment. Searches are conducted in a Facility (TCJDF) Policy and Procedure Manual: Facility Searches, Sections manner that preserves privacy and dignity of the person X 404; Search of Youth and Visitors, being searched. Section 405. Written procedures address each of the following: Tehama County Juvenile Detention Intake searches; Searching youth who are returning Facility (TCJDF) Policy and Procedure Manual: Facility Searches, Sections from activities outside of the living unit, court, another 404; Search of Youth and Visitors, facility, or visiting; Facility searches; Searches of X Section 405. visitors; and, Cross-gender supervision. Staff must seek prior supervisor approval to strip search a youth. 1361 GRIEVANCE PROCEDURE Tehama County Juvenile Detention Facility (TCJDF) Policy and Procedure Manual: Grievance Procedures, There are written policies and procedures allowing any Section 532. youth to appeal and have grievances resolved relating to X any condition of confinement. Youth may write grievances on any issue. 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 24 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The policies and procedures include: Tehama County Juvenile Detention a) A grievance form and instructions that include Facility (TCJDF) Policy and Procedure Manual: Grievance Procedures, provisions for the youth to have free access to the form; Section 532. X Youth have free access to grievances, but in most cases, they must ask for a pencil. Technical assistance was provided regarding access to pencils for this purpose. b) The option for youth to confidentially file the grievance Tehama County Juvenile Detention or deliver the form to any youth care supervision staff Facility (TCJDF) Policy and Procedure Manual: Grievance Procedures, working in the facility. Section 532. X Youth may give their completed form to any staff or they can put it in the locked box where a supervisor will pick it up. c) Resolution of the grievance at the lowest appropriate Tehama County Juvenile Detention staff level; Facility (TCJDF) Policy and Procedure Manual: Grievance Procedures, Section 532. X Youth and staff are expected to make attempts to resolve the issue; however, if they are unable, they will complete a grievance and a Supervisor will address it directly with them. d) Provision for a prompt review and response to Tehama County Juvenile Detention grievances within a specified time limit; Facility (TCJDF) Policy and Procedure Manual: Grievance Procedures, X Section 532. The manual allows one week for the full process. Youth may elect to be present to explain their Tehama County Juvenile Detention version of the grievance to a person not directly Facility (TCJDF) Policy and Procedure Manual: Grievance Procedures, involved in the circumstances that led to the Section 532. grievance. Provision for a staff representative approved by the Tehama County Juvenile Detention facility administrator to assist the youth. Facility (TCJDF) Policy and Procedure X Manual: Grievance Procedures, Section 532. e) Provision for a written response to the grievance which Tehama County Juvenile Detention includes the reasons for the decisions; Facility (TCJDF) Policy and Procedure X Manual: Grievance Procedures, Section 532. f) A system which provides that any appeal of a grievance shall Tehama County Juvenile Detention be heard by a person not directly involved in the Facility (TCJDF) Policy and Procedure circumstances which led to the grievance; and, X Manual: Grievance Procedures, Section 532. 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 25 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Concerns of parent, guardians, staff or other parties are Tehama County Juvenile Detention addressed and documented within a specified time frame, Facility (TCJDF) Policy and Procedure Manual: Grievance Procedures, whether or not those concerns are associated with a Section 532. grievance. If parents or others have concerns, X the Deputy Chief addresses the concern with them. Parents/guardians and members of the public are welcome to contact the Department directly if they are not satisfied with the outcome of their complaint. 1362 REPORTING OF INCIDENTS Statement of incident reports (SIR) are A written report of all incidents, which resulted in physical completed on all incidents in the facility and are expected to be harm, serious threat of physical harm, or death to an completed before staff leave the employee or a youth of a juvenile facility, or other facility after their shift. person(s), is maintained. Such written records are prepared by staff and submitted to the facility manager by Staff complete incident reports for the end of the shift. matters beyond what Title 15 requires. X Throughout the course of our inspection, we reviewed a plethora of incident reports that covered a wide variety of issues. Reports were timely and submitted to the supervisor as required by the end of the shift. Technical Assistance was provided regarding overall quality and content. 1363 USE OF REASONABLE FORCE TO COLLECT Tehama County Juvenile Detention DNA SPECIMENS, SAMPLES, IMPRESSIONS Facility (TCJDF) Policy and Procedure Manual: DNA Collection, Section 603. Pursuant to Penal Code Section 298.1, policy and procedures describe the use reasonable force to collect Policy states that facility staff do not X DNA samples from individuals who are required to provide collect DNA. This is a field officer such samples, specimens or impressions pursuant to function and the field probation officer Penal Code Section 296 and who refuse following written collects DNA as appropriate. Tehama County does not use any type of force or oral request. to collect DNA samples from minors. Policy and procedures address: Documentation of efforts to secure voluntary compliance, including an advisement of the legal X obligation to provide the requisite specimen, sample or impression and the consequences of refusal. Documentation of supervisory knowledge of the above X and authorization to use force. If the use of reasonable force includes cell extraction, the extraction shall be videotaped and retained by the X department. (Consult with County Counsel regarding statutes applicable to your department.) 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 26 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM Richard DuVarney, Assistant The County Board of Education provides for the Superintendent Tehama County Office of Education completed the inspection administration and operation of juvenile court schools in on 08/14/2017. conjunction with the Chief Probation Officer or designee. Policies and procedures ensure communication and 2016 completed on /05/2016. coordination between educators and probation staff. X The evaluator found that the school meets the standards established for public instruction and complies with the California Education Code. Facility Manager shall request an annual review of the education program by the superintendent of schools. This annual review of each required element of the program from the Superintendent of Schools has been received along with a report or review checklist on compliance, deficiencies, and corrective action needed to achieve X compliance. This review cannot be delegated to the site principal or other site staff member. It can however be contracted to a qualified outside agency. Upon completion, the facility manager will review each item with the person designated by the school and take any corrective action as needed General Education Development preparation shall be X made available to all eligible youth. Supplemental instruction shall be afforded to youth who do not demonstrate sufficient progress towards passing the X CAHSEE as set forth in the ED Code. The facility school program complies with the State Education Code (Note: The Education Code currently requires a 240-minute school day.) Youth are delivered to X their educational program so as not to interfere with the time afforded the minimum instruction day. School discipline is integrated into the facility’s overall behavioral management plan, with school staff advised of X administrative decisions that may affect the educational programming. Expulsion/suspension follows the due process safeguards in the education code, including the rights of students with X special needs. Policies and procedures address the rights of any student X who has continuing difficulty completing the school day. There are provisions for individuals with special needs that include educational instruction for youth in high security or other special units, compliance with applicable statutes for X special education, and, provision for non-English speaking youth and those with limited English speaking skills. Youths are enrolled in school no later than three (3) days X after admission. 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 27 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The school conducts an educational screening and X completes an education plan within 5 days. If a youth is detained, the school requests the youths records from his/her prior school to ensure that the educational plan is X appropriate. 1371 RECREATION AND EXERCISE Tehama County Juvenile Detention a) There are policies and procedures for recreation and Facility (TCJDF) Policy and Procedure Manual: Recreation and Exercise, exercise of youth with the intent to maximize the time X Section 525. youth are out of their rooms/off their bunks. Staff make every attempt to keep the youth busy and out of their rooms. b) There is the opportunity for a minimum of three hours of Tehama County Juvenile Detention recreation, programs and exercise 3 hours a day during Facility (TCJDF) Policy and Procedure the week and five hours a day each Saturday, Sunday Manual: Recreation and Exercise, Section 525. and other non-school days. At least one hour shall be X an outdoor activity. The facility had calendars and schedules that outline the daily activities of the unit. c) The recreation and exercise schedule is posted in the Tehama County Juvenile Detention living units. Facility (TCJDF) Policy and Procedure Manual: Recreation and Exercise, X Section 525. Unit activities are posted for the youth to view in the living unit as needed. d) Recreation shall include the opportunity for at least one Tehama County Juvenile Detention hour of daily access to unscheduled activities such as Facility (TCJDF) Policy and Procedure Manual: Recreation and Exercise, reading, television, radio, music games etc. The Section 525. activities are supervised and include orientation and coaching of youth. Youth are provided with daily X recreational opportunities and activities. Youth routinely make choices from playing card or board games, television and age appropriate movies, reading/writing, foosball/ping- pong, and puzzles. e) Programs shall include social awareness programs as Tehama County Juvenile Detention outlined in Section 1378 Facility (TCJDF) Policy and Procedure Manual: Recreation and Exercise, Section 525. X Outside resources are very limited for Tehama County. However, facility management and staff ensure that the youth can still receive social awareness programming, many of which facility staff provides. 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 28 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS f) All youth shall be provided with the opportunity for at Tehama County Juvenile Detention least one hour of large muscle activity each day. Facility (TCJDF) Policy and Procedure Manual: Recreation and Exercise, Section 525. Youth are provided with daily large muscle exercise generally in 2 X sessions, one in the morning and one in the afternoon. Youth play the typical sports as well as whiffle ball, ultimate frisbee, freeze tag and have access to obstacle courses and weight machines outdoors. g) That one hour of exercise is suspended only upon a Tehama County Juvenile Detention written finding by the administrator/manager that the Facility (TCJDF) Policy and Procedure X Manual: Recreation and Exercise, youth represents a threat to the safety and security of Section 525. the facility. h) The administrator/manager may suspend for a period Tehama County Juvenile Detention not to exceed 24 hours access to recreation and Facility (TCJDF) Policy and Procedure X Manual: Recreation and Exercise, programs Section 525. 1372 RELIGIOUS PROGRAM Tehama County Juvenile Detention The facility administrator provides access for voluntary Facility (TCJDF) Policy and Procedure Manual: Religious Program, Section participation in religious services and/or religious 526. counseling at least once a week. A youth is allowed to participate in other program activities if he/she elects not to Religious services are held 2 to 3 participate in religious programs. X times per week. Youth are also seen individually by specific clergy as requested. Youth who do not attend church may participate in a quiet activity outside their rooms. Religious programs provide for: religious services, Tehama County Juvenile Detention availability of clergy, and availability of religious diets. X Facility (TCJDF) Policy and Procedure Manual: Religious Program, Section 526. 1373 WORK PROGRAM Tehama County Juvenile Detention Facility (TCJDF) Policy and Procedure Manual: Work Program, Section 528. There are written policies and procedures for assigning youths to work programs, which are meaningful, All youth have opportunity to work constructive, and related to vocational training or increasing around the facility including the unit a youth’s sense of responsibility. X and outside within the perimeter fence. Several youth requested to assist staff in cleaning the chicken coop while I was present in the unit. The staff work hard to encourage all youth to participate and to make the selections fairly and equitably. 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 29 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1374 VISITING Tehama County Juvenile Detention There are written policies and procedures for visiting that Facility (TCJDF) Policy and Procedure Manual: Visiting, Section 523. include provision for special visits. Visiting space is limited. Thus, parents make appointments for Monday through Friday. All youth can X have visits up to 2 full hours a week. The facility will also make appointments for special visits as necessary for parents who cannot come Monday through Friday, or for others for additional visiting opportunities. Youths are allowed visits by parents, guardians, or persons Tehama County Juvenile Detention standing in loco parentis, at reasonable times. Opportunity Facility (TCJDF) Policy and Procedure Manual: Visiting, Section 523. for visiting is at least two hours per week. X The facility will make appointments for special visits as necessary. Visits are supervised, but conversations are not monitored Tehama County Juvenile Detention unless there is a security or safety need. X Facility (TCJDF) Policy and Procedure Manual: Visiting, Section 523. 1375 CORRESPONDENCE Tehama County Juvenile Detention There are written policies and procedures for X Facility (TCJDF) Policy and Procedure Manual: Correspondence, Section correspondence which ensure: 521. a) There is no limitation on the volume of mail that youth Tehama County Juvenile Detention may send or receive; Facility (TCJDF) Policy and Procedure Manual: Correspondence, Section 521. Youth may send and receive an unlimited amount of mail. However; X the facility provides only 2 stamps. Youth may earn additional stamps for good behavior or parents may bring them in. We suggested that youth be encouraged to communicate with family members or supportive adults. b) Youth may send special mail and two letters per week Tehama County Juvenile Detention postage-free; Facility (TCJDF) Policy and Procedure X Manual: Correspondence, Section 521. c) Youth may correspond confidentially with state and Tehama County Juvenile Detention federal courts, any member of the State Bar or holder of Facility (TCJDF) Policy and Procedure Manual: Correspondence, Section public office, and the Board of State and Community X 521. Corrections; however, authorized facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 30 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS d) Incoming and outgoing mail, other than confidential Tehama County Juvenile Detention correspondence described above, may be read by staff Facility (TCJDF) Policy and Procedure Manual: Correspondence, Section only when there is reasonable cause to believe facility 521. safety and security, public safety, or youth safety is X jeopardized. When interviewed, there were no complaints from the youth that staff were reading their incoming or outgoing mail and all noted that mail is delivered timely. 1376 TELEPHONE ACCESS Tehama County Juvenile Detention There are written policies and procedures to provide youth Facility (TCJDF) Policy and Procedure Manual: Telephone Access, Section with access to telephone communications. 522. X Youth are entitled to their intake phone calls and use the phone in the unit throughout the remainder of their stay. They receive one free call weekly and any additional calls are made collect. 1377 ACCESS TO LEGAL SERVICES Tehama County Juvenile Detention Written procedures ensure the rights of minors to have Facility (TCJDF) Policy and Procedure Manual: Access to Legal Services, access to the courts and legal services include: Section 534. Youth have access to their attorneys via means, such as in person contact X visits, phones, and letters. Youth can ask for contact at any time and staff make effort to contact them on their behalf. All calls to attorneys, probation officers or other professionals are completed free of charge always. a) Access, upon request by the youth, to licensed Tehama County Juvenile Detention attorneys and their authorized representatives; Facility (TCJDF) Policy and Procedure X Manual: Access to Legal Services, Section 534. b) Provision for confidential consultation with attorneys; Tehama County Juvenile Detention and, Facility (TCJDF) Policy and Procedure Manual: Access to Legal Services, Section 534. X There are designated private areas in the facility where youth may meet with their attorneys confidentially. c) Unlimited postage paid legal correspondence and cost Tehama County Juvenile Detention free telephone access as appropriate. Facility (TCJDF) Policy and Procedure X Manual: Access to Legal Services, Section 534. 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 31 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1378 SOCIAL AWARENESS PROGRAM Tehama County Juvenile Detention The County Board of Education or the Chief Probation Facility (TCJDF) Policy and Procedure Manual: Social Awareness Program, Officer provides programs designed to promote social Section 527. awareness and reduce recidivism. The programs consider the needs of male and female youth and may include: Outside resources are very limited for victim awareness; conflict resolution; anger management; Tehama County. However, facility parenting skills; appropriate gender specific programming; management and staff ensure that the youth can still receive social juvenile justice; self-esteem; building effective decision awareness programming, many of making skills; and, other topics that suit the needs of the which facility staff provides. youth. X Probation staff provide rehabilitative programs, such as Moral Reasoning Treatment, Aggression Replacement Training, Keys to Life and Makerspace. Additionally, the ARMOUR Program and Ranch Outing are specifically geared to youth who are serving commitment days in the facility. Volunteers provide church services and County Mental Health provide Drug and Alcohol services. The agency responsible for providing the programs All program providers reviewed their conducts a written annual review to ensure that the programs and provided their written X program content is current, consistent and relevant to the annual review to Deputy Chief Coley. population. 1390 DISCIPLINE Tehama County Juvenile Detention There are written policies and procedures for the discipline X Facility (TCJDF) Policy and Procedure Manual: Discipline Policy, Section of minors that promote acceptable behavior. 530. Discipline is imposed at the least restrictive level that Tehama County Juvenile Detention promotes the desired behavior. X Facility (TCJDF) Policy and Procedure Manual: Discipline Policy, Section 530. Discipline does not include corporal punishment, group Tehama County Juvenile Detention punishment, physical or psychological degradation or X Facility (TCJDF) Policy and Procedure Manual: Discipline Policy, Section deprivation of the following: 530. a) Bed and clothing; Tehama County Juvenile Detention Facility (TCJDF) Policy and Procedure X Manual: Discipline Policy, Section 530. b) Daily shower, access to drinking fountain, toilet and Tehama County Juvenile Detention personal hygiene items, and clean clothing; X Facility (TCJDF) Policy and Procedure Manual: Discipline Policy, Section 530. c) Full nutrition; Tehama County Juvenile Detention Facility (TCJDF) Policy and Procedure X Manual: Discipline Policy, Section 530. d) Contact with parent or attorney; Tehama County Juvenile Detention Facility (TCJDF) Policy and Procedure X Manual: Discipline Policy, Section 530. 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 32 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) Exercise; Tehama County Juvenile Detention Facility (TCJDF) Policy and Procedure X Manual: Discipline Policy, Section 530. f) Medical services and counseling; Tehama County Juvenile Detention Facility (TCJDF) Policy and Procedure X Manual: Discipline Policy, Section 530. g) Religious services; Tehama County Juvenile Detention Facility (TCJDF) Policy and Procedure X Manual: Discipline Policy, Section 530. h) Clean and sanitary living conditions; Tehama County Juvenile Detention Facility (TCJDF) Policy and Procedure X Manual: Discipline Policy, Section 530. i) The right to send and receive mail; and, Tehama County Juvenile Detention Facility (TCJDF) Policy and Procedure X Manual: Discipline Policy, Section 530. j) Education. Tehama County Juvenile Detention Facility (TCJDF) Policy and Procedure X Manual: Discipline Policy, Section 530. There are established rules of conduct and disciplinary Tehama County Juvenile Detention penalties to guide the conduct of youth. The rules and Facility (TCJDF) Policy and Procedure Manual: Discipline Policy, Section penalties, which include both major violations and youth 530. violations, are simply and affirmatively stated and are X available to all youth. Provisions are made to provide accessible information to youth with disabilities, limited English proficiency or limited literacy. 1391 DISCIPLINE PROCESS Tehama County Juvenile Detention Facility (TCJDF) Policy and Procedure X Manual: Discipline Policy, Section There are written policies and procedures for the 530. administration of discipline that include: a) Designation of personnel authorized to impose Tehama County Juvenile Detention discipline for violation of rules; Facility (TCJDF) Policy and Procedure X Manual: Discipline Policy, Section 530. b) Prohibiting discipline from being delegated to any Tehama County Juvenile Detention youth; X Facility (TCJDF) Policy and Procedure Manual: Discipline Policy, Section 530. c) Definition of major and minor rule violations and their Tehama County Juvenile Detention consequences, due process requirements; X Facility (TCJDF) Policy and Procedure Manual: Discipline Policy, Section 530. 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 33 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS d) Minor rule violations may be handled informally by Tehama County Juvenile Detention counseling, advising the youth of expected conduct or Facility (TCJDF) Policy and Procedure Manual: Discipline Policy, Section imposing a minor consequence. Discipline shall be 530. accompanied by written documentation and a policy of X review and appeal to a supervisor; Youth who commit minor rule violations are generally given a time- out or other brief sanction. Staff document the issue and the sanction in the message log. e) Major rule violations may include withdrawal from group Tehama County Juvenile Detention activities for 24 hours or more or extension of time in Facility (TCJDF) Policy and Procedure Manual: Discipline Policy, Section custody. Major rule violations and the discipline 530. process shall be documented and require the following: Youth who commit major rule violations may be placed in their room X or lose privileges. They are provided with full due process. Technical assistance was provided to ensure compliance and to enhance quality assurance reviews. These changes were addressed and additional samples were later reviewed. Written notice of violation prior to a hearing; Tehama County Juvenile Detention Facility (TCJDF) Policy and Procedure X Manual: Discipline Policy, Section 530. Hearing by a person who is not a party to the X incident; Opportunity for the youth to be heard, present X evidence and testimony; Provision for minor to be assisted by staff in the X hearing process; and, Provision for administrative review. X Violations that result in a removal from camp or commitment program, but not a return to court will X follow the due process provisions in subsection (e) above. 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 34 REVIEW OF NON- REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the facility. X (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years X of age and older. The facility has been approved to hold persons under the juvenile court who are ages 19 through X 21. The facility continues to comply with the requirements of 208.5 WIC (programming, X capacity and security of the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Viola tion Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate Viola from Juvenile Delinquents (WIC 602)? (WIC tion X 207[d]). Federal Minors (ICE Holds or ORR Contract) are X held in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is X submitted to the BSCC. 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 35 WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) X Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately Viola separated from minors. X tion Adult inmates from an adult facility (e.g. inmate Viola workers or “Scared Straight” programs) are not X tion allowed in the facility in a manner that allows contact with minors. 7689 Tehama JH: PRO10/27/2017Juvenile Inspection\16-18\Proc.\Tehama County Checklist 36 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State & Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7689 FACILITY NAME: Tehama County Juvenile Detention Facility FACILITY TYPE: JH APPLICABLE REGULATIONS (Check All That 4/98: X 2001: 2003: OTHER: Apply): Field Representative: DATE: October 27, 2017 Lisa Southwell TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) Contains a weapons locker as specified in these  regulations Contains a secure room for the confinement of minors pending admission to JH  Provides access to a shower  Provides a secure vault or storage space for minor's  valuables Provides telephone access to minors  Provides staff access to hot and cold running water  Locked Holding Room (1.2) Contains a minimum of 15 square feet of floor area  per minor Provides no less than 45 square feet of floor area  Contains seating to accommodate all minors as  specified in these regulations 98: Provides access to a toilet, wash basin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, wash basin and  drinking fountain unless a procedure is in effect to provide access Maximizes staff visual supervision  03: Outward swinging or lateral sliding door required  Natural Light (1.3) Visual access to natural light is provided in locked sleeping rooms, single and double occupancy sleeping rooms, dormitories and dayrooms.  2016 2018 7689 Tehama JH PHY;10/27/2017 - 1 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Corridors (1.4) Corridors in living areas are at least eight feet wide. When doors are staggered or if rooms are located  only on one side, corridors may be at least six feet wide. Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain sleeping areas and plumbing fixtures, commensurate  with the number of minors housed. Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these fixtures  03: Toilet, wash basin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a clear ceiling height of eight feet  03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144  inches. 03: Outward swinging or lateral sliding door required  Double Occupancy Sleeping Rooms (1.8) Minimum of 100 square feet floor area, a clear ceiling  height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144  inches 03: Outward swinging or lateral sliding door required  Dormitories (1.9) In JHs and camps, there is a minimum of 50 square feet of floor area per minor, with a minimum dormitory  size of 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no  fewer than four minors. 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps).  03: This subsection deleted, eliminating the 15 minor limitation. (See below.) 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than  30 minors (regardless of whether it is for court commitments or other detained minors). 2016 2018 7689 Tehama JH PHY;10/27/2017 - 2 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Dayrooms (1.10) JH dayrooms contain 35 square feet of floor area per  minor. Dayrooms in camps and SPJHs contain 30 square  feet of floor area per minor. All dayrooms provide access to toilets, wash basins,  drinking fountains and showers. Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated  indoor-outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor-outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor-outdoor space, plus a field area. The field area contains a minimum of one acre with a  minimum dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet.  01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor- outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface.  01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and  of a sufficient size to comply with Title 15, § 1371. 01: The required recreation area has no single  dimension less than 40 feet. Outdoor recreation area lighting allows for evening activities and provides security.  Academic Classrooms (NA SPJH; 1.12) Classrooms are designed for a maximum of 20  minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for  every juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work  area, and a minimum of 28 square feet floor space per minor. There is a communication system in each classroom that allows for immediate response to emergencies.  2016 2018 7689 Tehama JH PHY;10/27/2017 - 3 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Safety Room (1.13) Provides a minimum of 63 square feet of floor space  and a minimum clear ceiling height of eight feet Limited to one minor  Padded as specified in these regulations  There are one or more vertical view panels constructed of security glazing. Panels provide a  view of the entire room and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these  regulations Access to a toilet, wash basin and drinking fountain is  provided. 03: Be equipped with a variable intensity security- type lighting fixture, with controls outside the  room 03: Any wall- or ceiling-mounted devices are designed to prohibit the occupant’s access.  Medical Examination Room (NA SPJH; 1.14) There is a minimum of one suitably equipped medical  examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations  that is used for no other purpose; Privacy for minors;  Lockable storage for medical supplies;  Not less than 144 square feet floor space with no  single dimension less than seven feet; Hot and cold running water; and,  01: Smooth, non-porous, washable surfaces.  Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and pharmaceutical preparations as specified by Title  15 § 1438. Dining Areas (NA SPJH; 1.16) Minors dine on the units. There is a minimum of 15 square feet floor space and  sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual  barrier. Visiting Space (1.17) Visiting space is provided.  Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per minor for institutional clothing, bedding, supplies  and activity equipment, in one or more storage rooms. 2016 2018 7689 Tehama JH PHY;10/27/2017 - 4 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Personal Storage (1.19) Each minor has a minimum of nine cubic feet of secure storage space for personal clothing and  belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as fire extinguishers, self-contained breathing  apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial closet containing a mop sink and sufficient area for  storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single  and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire and life safety, security, communications  and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) Contain a minimum of 60 square feet of floor area  and provide for confidential consultation with minors There is a minimum of one suitably furnished  interview room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp.  Court Holding Room for Minors (1.26) Contains a minimum of 10 square feet of floor area  per minor Limited to no more than 16 minors  Provides 40 square feet of floor area and a minimum  clear ceiling height of eight feet Contains seating to accommodate all minors  Contains a toilet, wash basin and drinking fountain as  specified in these regulations Maximizes staffs' visual supervision of minors  Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms.  One toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. 2016 2018 7689 Tehama JH PHY;10/27/2017 - 5 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Wash basins (2.2) Wash basins must provide hot and cold or tempered water and be available on living units in a ratio of 1:6  in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff  in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that  prevents waste water from flowing over the bubbler. Showers (2.4) Showers provide tempered water and are available  on living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating staff's ability to supervise.  Beds (2.5) Beds are at least 30 inches wide and 76 long and are  of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart.  Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms,  single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep.  Padding (2.7) Padding in safety rooms covers the floor, door and  walls to a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire sprinkler as approved by the State Fire Marshal  (SFM). The padding is approved by the SFM and is: non- porous; at least one-half inch thick; of a unitary or laminated construction; firmly bonded to all padded  surfaces; and, is without exposed seams. Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is  allowed for each person. Weapons Locker (2.9) Weapons lockers are located outside the security  perimeter of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking device.  2016 2018 7689 Tehama JH PHY;10/27/2017 - 6 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Assess for New Construction/Remodel or Repair:  Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards:  American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860-94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met.  (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 2016 2018 7689 Tehama JH PHY;10/27/2017 - 7 - J456 PHY 98 01 03.dot (8/05) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State & Community Corrections BSCC Code: 7689 FACILITY: Tehama County Juvenile Detention Facility TYPE: JH RC: 60 CONSULTANT: Lisa Southwell DATE: October 27, 2017 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Unit Room Applicabl # Each Room Total Size (L x W x H) FIXTURES* COMMENTS Designatio Type e Room # RC RC or T U W F S n Standard s Beds Square/Cubic s Feet Intake/Reception Holding 1998 4 4 (16) 70 sq. ft. 1 1 1 1 Safety 1998 1 1 (1) 76 sq. ft. Medical 1998 170 sq. ft. Attorney 1998 2 62 sq. ft. (2) – Visitors contact rooms (6) – Visitors phone booths (1) – Shower room with combo unit (1) – Property and storage room POD A Single 1998 8 1 1 8 70 sq. ft. 1 1 1 1 Double 1998 6 2 2 12 120 sq. ft. 1 1 1 1 School 1998 1 (20) 843 sq. ft. Staff/teachers restrooms in back of room Dayroom 1998 1,400 sq. ft. Will dine on the unit Showers 1998 4 (2) Upstairs (2) Downstairs Janitor 1998 2 (1) Upstairs (1) Downstairs POD B Single 1998 8 1 1 8 70 sq. ft. 1 1 1 1 Double 1998 6 2 2 12 120 sq. ft. 1 1 1 1 School 1998 1 (20) 843 sq. ft. Staff/teachers restrooms in back of room Dayroom 1998 1,400 sq. ft. Will dine on the unit Showers 1998 4 (2) Upstairs (2) Downstairs Janitor 1998 2 (1) Upstairs (1) Downstairs *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. Juvenile Insp…\Cycle\LAS\2016 2018 7689 Tehama JH LAS;3/2/18 - 1 - J460 LAS JUV-05.dot (8/05) ROOMS EACH ROOM Unit Room Applicabl # Each Room Total Size (L x W x H) FIXTURES* COMMENTS Designatio Type e Room # RC RC or T U W F S n Standard s Beds Square/Cubic s Feet POD C Single 1998 8 1 1 8 70 sq. ft. 1 1 1 1 Double 1998 6 2 2 12 120 sq. ft. 1 1 1 1 School 1998 1 (20) 843 sq. ft. Staff/teachers restrooms in back of room Dayroom 1998 1,400 sq. ft. Will dine on the unit Showers 1998 4 (2) Upstairs (2) Downstairs Janitor 1998 2 (1) Upstairs (1) Downstairs This unit is closed. The day room is being used as a training room. 2014-2016: No change to RC of facility footprint. Current Cycle Notes: 2016/2018: No change to Rated Capacity of facility – 60 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. Juvenile Insp…\Cycle\LAS\2016 2018 7689 Tehama JH LAS;3/2/18 - 2 - J460 LAS JUV-05.dot (8/05)