Tehama County (2018-2020 inspection cycle)

August 31, 2020 Richard Muench, Chief Probation Officer Tehama County Probation Department P.O. Box 99 Red Bluff, CA 96080 RE: 2018 - 2020 BIENNIAL INSPECTION OF TEHAMA PROBATION DEPARTMENT, WELFARE AND INSTITUTIONS CODE SECTION 209 AND 885; JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT Dear Chief Muench: Pursuant to the California Welfare and Institutions Code Section 209, the BSCC shall conduct a biennial inspection of each juvenile hall used for confinement of minors for more than 24 hours. The inspection of the Tehama County Detention Facility was conducted on February 18-20, 2020. This inspection was performed to determine compliance with the Minimum Standards for Local Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. An onsite pre inspection briefing was held May 2, 2019. Statewide trainings were held in anticipation of new regulatory expectations. These trainings were held in December 2018 to introduce probation staff to the new regulations and outline expectations for the inspection cycle. The complete BSCC inspection report is enclosed and consists of this transmittal letter, the Title 15 Procedures Checklist outlining applicable minimum standards; a Physical Plant Evaluation outlining Title 24 requirements for design; and a Living Area Space Evaluation summarizing the physical plant configuration and showing the capacity of the facility. Please refer to the Title 15 procedures checklist for indication of facility compliance status and evidence used to determine compliance. LOCAL INSPECTIONS In addition to the biennial inspection by the BSCC, Title 15, Section 1313 and statute also require an annual local inspection from the following: county building inspector or person designated by the Board of Supervisors, annual local health officer, annual county Superintendent of Schools; Juvenile Court (required for Juvenile Halls, best practice for camps) and the Juvenile Justice Commission. A biennial inspection is required from the fire authority having jurisdiction. Please refer to the Title 15 procedures checklist for dates and specific notes regarding these inspections and consider our report in conjunction with all other reports received for a comprehensive perspective of your facility. There are no areas of noncompliance in your local inspection reports. 7689 Tehama JH 18-20 Chief Dick Muench Tehama County JDF Page 2 Inspection Scope Prior to the on-site inspection date, we began with a review of the facility policy and procedure manual. Our evaluation consists of reviewing only those policies, procedures and documentation related specifically to the applicable regulations included in Title 15, CCR1. We requested a sampling of incident reports and other documents to include, but were not limited to, suicide watch, room confinement, use of force, use of force with the use of OC, use of restraints and restraints for movement within the facility. Grievances, programming sheets, admission, release and classification documents, case plans, unit and staff schedules and staffing documentation, due process and safety checks were also requested and provided for our review to ensure compliance with Title 15 Regulations. These documents are reviewed to ensure facility operations, policy and practice are consistent with regulatory expectations. Deputy Chief Pluim and Budget Analyst Orepa Mamea along with the facility supervisors ensured that upon our arrival, all documentation requested was present and was well organized especially given the amount of documentation we requested. We certainly appreciate the time and energy spent preparing for, organizing and participating in the inspection. INSPECTION RESULTS Title 15, CCR Minimum Standards Overall, we found the facility to be operated in a safe and secure manner for the detention of youth. We noted the positive effects of the efforts made by staff and supervisors working directly with the youth under their care. It was noted through direct observation as well as through our review of facility documentation that there was a great deal of time spent directly engaged with the youth throughout their stay, extra counseling efforts made to deescalate in times of crisis and efforts made to communicate facility expectations. We offered technical assistance and made many best-practice recommendations to your management team to assist or enhance operations for future compliance in inspections, given the changes to regulations this cycle. There were several areas in which policy matters and procedures were discussed and updated prior to the completion of this report, as well as operational areas that were brought into compliance with guidance and technical assistance. Previous facility administration had been moving towards the implementation of a new manual; however, it was found just prior to inspection, there were several regulatory areas missing in this new format. As a result, it was determined by the current facility administration to continue with correcting and updating the existing manual with the newly implemented Title 15 changes. The operational changes were also 1 BSCC does not review all policies and procedures. We do not “approve” policies and procedures, nor do we review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate. 7689 Tehama JH 18-20 Chief Dick Muench Tehama County JDF Page 3 addressed and corrected. Should you decide to change policy formats before the next cycle, transitioning should be more easily accommodated. Our review of your documentation revealed a lack of consistency for incident reports, forms, and logs. Technical assistance was provided onsite and we planned to return to the facility following inspection to provide additional technical assistance and training, but due to the coronavirus pandemic and the issuance of statewide and local shelter‐in‐place orders, BSCC staff were prohibited from traveling and unable to complete any subsequent follow up or training. Facility administration has since implemented policy enhancements, new procedures and training in these areas but only one incident report is available for our review on which to base compliance. One report does not provide an adequate sampling therefore, we are basing our assessment at this time on the policy review where noted on the procedures checklist. The facility is also working to update their Case Management System to ensure proper data collection. We will continue to monitor by following up monthly and will request documentation to review until we have an adequate sample to determine compliance or until we are able to complete our onsite 2020-2022 inspection. BSCC staff intend to conduct comprehensive on‐site inspections of all local detention facilities as soon as travel restrictions are lifted. The attached Procedures Checklist provides a detailed overview of the inspection findings. Upon final review of all documentation and upon the conclusion of this report, all areas of non-compliance have been addressed and we will continue to monitor as noted in this letter and on the Procedures Checklist. Please refer to the Procedures Checklist for detailed information. Title 24, CCR Physical Plant There were no changes made to the physical plant since the last BSCC biennial inspection and the rated capacity remains at 60. We found no areas of noncompliance. Please refer to the Physical Plant Checklist for detailed information. Training The most recent Standards and Training for Corrections audit reports that the Tehama County Probation Department is in full compliance with all relevant regulations and mandates. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring There have been no violations of JJDPA this inspection cycle and no areas of non- compliance were noted. This concludes the 2018-2020 biennial inspection cycle report of the Tehama County Juvenile Rehabilitation Facility. We would like to express our gratitude to Deputy Chief Shelley Pluim and Probation Program Analyst Orepa Mamea, the Juvenile Hall Detention 7689 Tehama JH 18-20 Chief Dick Muench Tehama County JDF Page 4 facility supervisors and staff and the facility partners who made the inspection process seamless and represented the facility and their respective agencies in an exemplary manner. We appreciate the time and energy spent preparing for, organizing and participating in the inspection, especially given the amount of documentation requested and the amount of work necessary updating policies, procedures and ensuring daily operations are consistent with regulation. We look forward to working together in the future. If you should have any questions, please contact me at (916) 322-1638 or email at lisa.southwell@bscc.ca.gov. Sincerely, Lisa Southwell Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Tehama County* Chair, Juvenile Justice Commission, Tehama County* Chair, Board of Supervisors, Tehama County* County Administrator, Tehama County* Shelley Pluim, Division Director - Tehama County Probation Orepa Mamea, Budget Analyst-Tehama County Probation * Complete copies of this inspection are available upon request and at www.bscc.ca.gov 7689 Tehama JH 18-20 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7689 FACILITY NAME: FACILITY TYPE: Tehama County Juvenile Detention Facility Juvenile Detention Facility PERSON(S) INTERVIEWED: Shelly Pluim, Deputy Chief Institutional Services; Orepa Mamea, Probation Program Analyst; John Thomas, Supervising Probation Officer; Michelle Barnard, Tehama Oaks High School Administrator; Medical Provider, unavailable for interview. Mental Health Partners Unavailable for interview, Medical Provider, unavailable for interview. Wesley, Age 17, Joshua, Age 18, Karissa, Age 16 and Desiree Age 16. FIELD REPRESENTATIVE: DATE: Lisa Southwell, February 18-20, 2020 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION OF BUILDING AND GROUNDS On an annual basis, or as otherwise required by law, each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by 2019 the Board of Supervisors to approve building safety; The building inspection was completed by ☒ ☐ ☐ John Stover on June 27, 2019. There were no areas of concern. (B) Fire authority having jurisdiction, including a fire Fire inspections were completed on October clearance as required by Health and Safety Code 19, 2018 and October 9, 2019 by Dave Section 13146.1 (a) and (b); Doughty of Tehama County Fire Department. A fire clearance was granted in both years. ☒ ☐ ☐ 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7689 Tehama JH PRO 18-20 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) Local health officer, inspection in accordance with 2018 Health and Safety Code Section 101045; Medical Mental Health: August 29, 2018 Nutrition: August 23, 2018 Environmental Health: August 23, 2018 2019 Medical Mental Health: November 14, ☒ ☐ ☐ 2019 Nutrition: December 14, 2019 Environmental Health: November 14, 2019 Corrections were required as follows: Medical Mental Health: Some youth files were missing immunization records. This issue was corrected by medical staff in January 2020. (D) County superintendent of schools on the adequacy Education for the Tehama County Juvenile of educational services and facilities as required in Detention Facility is provided by Tehama Section 1370; County Office of Education. 2018 On October 17, 2018, the Tehama Juvenile Detention Facility’s Education Program was inspected by Richard DuVarney Superintendent, Tehama County Department of Education. Mr. DuVarney ☒ ☐ ☐ found the school program to meet regulatory expectations. 2019 On November 22, 2019, the Tehama Juvenile Detention Facility’s Education Program was inspected by Ryan Vercruysse, Associate Principal, Red Bluff High School. Mr. Vercruysse found the school program to meet regulatory expectations (E) Juvenile court as required by Section 209 of the The facility was inspected by the Honorable Welfare and Institutions Code Matthew McGlynn, Presiding Judge of the Juvenile Court on December 19, 2018 and November 22, 2019. ☒ ☐ ☐ Judge McGlynn found the facility to be suitable to house youth in both 2018 and 2019. 7689 Tehama JH PRO 18-20 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (F) Juvenile Justice Commission as required by Section The Juvenile Justice Commission conducts 229 of the Welfare and Institutions Code or annual inspections of the facility. Probation Commission as required by Section 240 of 2018 the Welfare and Institutions Code. The facility was inspected on November 19, 2019 by Commissioners Eaton, Schutter, Roberts and Stoufer. The commissioners found the number of activities and services provided to be ☒ ☐ ☐ impressive. 2019 The facility was inspected on November 19, 2019 by Commissioners Eaton, Schutter, Robertson, Roberts and Stoufer. The commissioners recommended that the facility provide further educational opportunities for wards who have graduated high school. 1320 APPOINTMENT AND QUALIFICATIONS A letter dated February 18, 2020, was BSCC Note: Compliance with this section is received from Chief Probation Officer determined by receipt of the Chief Probation Officer’s Muench certifying all appointments of staff are pursuant to the applicable laws and that certification letter confirming that all elements of all staff present at the facility meet all regulation are met. required qualifications and clearances (a) Appointment ☒ ☐ ☐ including non-employees, contract In each juvenile facility there shall be a superintendent, employees, volunteers and others who may director or facility manager in charge of its program and be present in the facility. All persons who come into the facility have been cleared and employees. Such superintendent, director, facility are present with the approval and control of manager and other employees of the facility shall be the Deputy Chief Probation Officer and the appointed by the facility administrator pursuant to on-site Watch Commander. applicable provisions of law. (b) Employee Qualifications Each facility shall: (1) recruit and hire employees who possess knowledge, skills and abilities appropriate to their job ☒ ☐ ☐ classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical examination including tuberculosis screening test ☒ ☐ ☐ and evaluation for immunity to contagious illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection and training requirements adopted by the Board ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and 7689 Tehama JH PRO 18-20 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) conduct a criminal records review, on each new employee, and psychological examination in ☒ ☐ ☐ accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- Per facility administrators, all contract employees of the facility, who may be present at the personnel, volunteers and other non- facility, shall have such clearance and qualifications ☒ ☐ ☐ employees participate in background checks as required by the Probation Department. as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 1321 STAFFING Policy 300: Staffing Each juvenile facility shall: a) have an adequate number of personnel sufficient to Policy 300.1: Policy Statement carry out the overall facility operation and its The Agency’s Organization Chart, master programming, to provide for safety and security of weekly staff schedule and daily unit schedule youth and staff, and meet established standards and were reviewed. During inspection, there regulations; were 28 youth in custody and 3 units open. 5 ☒ ☐ ☐ local youth and 23 contract youth from surrounding counties. Each unit was staffed appropriately for the number of youth housed. Random dates were selected throughout the cycle and staffing was viewed to ensure adequate personnel were present. b) ensure that no required services shall be denied Policy 300.1: Policy Statement because of insufficient numbers of staff on duty ☒ ☐ ☐ absent exigent circumstances; c) have a sufficient number of supervisory level staff to Policy 300.2A1: Procedure-Supervisory ensure adequate supervision of all staff members; Level Staff The facility has four supervisory level staff. There are also some senior staff who have ☒ ☐ ☐ been identified by the Chief and Deputy Chief Probation Officer who can act with supervisory powers as needed in the event of a staffing shortage. If this occurs, they have full supervisory authority while acting in this role. d) have a clearly identified person on duty at all times Policy 300.2A1: Procedure-Supervisory who is responsible for operations and activities and Level Staff has completed the Juvenile Corrections Officer Core The Supervisor on duty is responsible for the Course and PC 832 training; ☒ ☐ ☐ operations of the facility while the facility counselors are responsible for the unit activities of the youth. 7689 Tehama JH PRO 18-20 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) have at least one staff member present on each living Policy 300.2B1: Procedure-Line Level Staff unit whenever there are youth in the living unit; ☒ ☐ ☐ There is always a staff present in the unit or where a youth is present. Youth are not left alone. f) have sufficient food service personnel relative to the Policy 300.2C1: Procedure-Support Staff number and security of living units, including staff Youth eat all meals in the living units. Meals qualified and available to: plan menus meeting are prepared in the facility kitchen and are nutritional requirements of youth; provide kitchen delivered to the units on meal carts that are supervision; direct food preparation and servings; temperature controlled. Staff serve the meals conduct related training programs for culinary staff; to the youth in the unit. Cooks do not and maintain necessary records; or, a facility may ☒ ☐ ☐ supervise youth in the kitchen. serve food that meets nutritional standards prepared by an outside source; The facility recently hired a new supervising cook who plans on implementing a culinary arts program at the facility for the youth to participate. We look forward to seeing this program in operation in the near future. g) have sufficient administrative, clerical, recreational, Policy 300.2C: Procedure-Support Staff medical, dental, mental health, building maintenance, transportation, control room, facility ☒ ☐ ☐ security and other support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be diverted from supervising youth; and, h) assign sufficient youth supervision staff to provide Policy 300.2B1: Procedure-Supervision continuous wide-awake supervision of youth, Level Staff subject to temporary variations in staff assignments ☒ ☐ ☐ to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) Policy 300.2B2: Procedure-Line Level Staff (A) during the hours that youth are awake, one wide- ☒ ☐ ☐ Minimum youth to staff ratio is met. awake youth supervision staff member on duty for each 10 youth in detention; (B) during the hours that youth are confined to their Policy 300.2B3: Procedure-Line Level Staff room for the purpose of sleeping, one wide-awake ☒ ☐ ☐ Minimum youth to staff ratio is met. youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff Policy 300.2B5: Procedure-Line Level Staff members on duty at all times, regardless of the Minimum youth to staff ratio is met. number of youth in detention, unless an arrangement has been made for backup support services which allow for immediate response to ☒ ☐ ☐ emergencies; and, 7689 Tehama JH PRO 18-20 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (D) at least one youth supervision staff member on duty Policy 300.2B4: Procedure-Line Level Staff who is the same gender as youth housed in the ☒ ☐ ☐ There are always male and female staff on facility. duty. (E) personnel with primary responsibility for other Policy 300.2C2 duties such as administration, supervision of ☒ ☐ ☐ Only youth supervision staff provide personnel, academic or trade instruction, clerical, supervision of the youth. kitchen or maintenance shall not be classified as youth supervision staff positions. (2) Special Purpose Juvenile Halls (minimum youth- Facility is not a Special Purpose Juvenile staff ratio) Hall ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the ☐ ☐ ☒ number of youth in detention, unless an arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. (E) personnel with primary responsibility for other duties such as administration, supervision of ☐ ☐ ☒ personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) Facility is not a Camp (A) during the hours that youth are awake, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the ☐ ☐ ☒ number of youth in residence, unless arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility; 7689 Tehama JH PRO 18-20 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☒ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF Policy 802 ORIENTATION AND TRAINING (a) Prior to assuming any responsibilities each youth The Supervising Juvenile Detention Facility supervision staff member shall be properly oriented Counselor sets the Orientation Schedule and to their duties, including: ☒ ☐ ☐ manages new staff training. Facility Supervisors are hopeful to implement an In- service FTO program for new staff. We look forward to viewing this training program in action in the future. (1) youth supervision duties; ☒ ☐ ☐ Policy 802.2.1B1: General Information (2) scope of decisions they shall make; ☒ ☐ ☐ Policy 802.2.1B2: General Information (3) the identity of their supervisor; ☒ ☐ ☐ Policy 802.2.1B3: General Information (4) the identity of persons who are responsible to Policy 802.2.1B4: General Information ☒ ☐ ☐ them; (5) persons to contact for decisions that are beyond Policy 802.2.1B5: General Information ☒ ☐ ☐ their responsibility; and (6) ethical responsibilities. ☒ ☐ ☐ Policy 802.2.1B6: General Information (b) Prior to assuming any responsibility for the Policy 802.2.2A: Juvenile Detention Facility supervision of youth, each youth supervision staff Counselor and Extra Help Orientation ☒ ☐ ☐ member shall receive a minimum of 40 hours of facility-specific orientation, including: (1) individual and group supervision techniques; Policy 802.2.2A1: Juvenile Detention ☒ ☐ ☐ Facility Counselor and Extra Help Orientation (2) regulations and policies relating to discipline and Policy 802.2.2A2: Juvenile Detention rights of youth pursuant to law and the ☒ ☐ ☐ Facility Counselor and Extra Help provisions of this chapter; Orientation (3) basic health, sanitation and safety measures; Policy 802.2.2A3: Juvenile Detention ☒ ☐ ☐ Facility Counselor and Extra Help Orientation (4) suicide prevention and response to suicide Policy 802.2.2A4: Juvenile Detention attempts ☒ ☐ ☐ Facility Counselor and Extra Help Orientation (5) policies regarding use of force, de-escalation Policy 802.2.2A5: Juvenile Detention techniques, chemical agents, mechanical and ☒ ☐ ☐ Facility Counselor and Extra Help physical restraints; Orientation 7689 Tehama JH PRO 18-20 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) review of policies and procedures referencing Policy 802.2.2A: Juvenile Detention Facility trauma and trauma-informed approaches; ☒ ☐ ☐ Counselor and Extra Help Orientation (7) procedures to follow in the event of Policy 802.2.2A6: Juvenile Detention emergencies; ☒ ☐ ☐ Facility Counselor and Extra Help Orientation (8) routine security measures, including facility Policy 802.2.2A7: Juvenile Detention perimeter and grounds; Facility Counselor and Extra Help ☒ ☐ ☐ Orientation (9) crisis intervention and mental health referrals to Policy 802.2.2A8: Juvenile Detention mental health services; ☒ ☐ ☐ Facility Counselor and Extra Help Orientation (10) documentation; and Policy 802.2.2A9: Juvenile Detention ☒ ☐ ☐ Facility Counselor and Extra Help Orientation (11) fire/life safety training Policy 802.2.2A10: Juvenile Detention ☒ ☐ ☐ Facility Counselor and Extra Help Orientation (c) Prior to assuming sole supervision of youth, each Policy 802.2.3A: Juvenile Detention Facility youth supervision staff member shall successfully Counselor Primary Supervision of Youth complete the requirements of the Juvenile ☒ ☐ ☐ Corrections Officer Core Course pursuant to Penal Code Section 6035. (d) Prior to exercising the powers of a peace officer Policy 802.2.3B: Juvenile Detention Facility youth supervision staff shall successfully complete Counselor Primary Supervision of Youth ☒ ☐ ☐ training pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Policy 908.3: Staff Training Whenever there is a youth in a juvenile facility, there shall be at least one wide awake person on duty at all times who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. ☒ ☐ ☐ 7689 Tehama JH PRO 18-20 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1324 POLICY AND PROCEDURES MANUAL There is a facility specific policy and All facility administrators shall develop, publish, and procedure manual that is available to staff implement a manual of written policies and procedures both on the shared drive and in hard copy that address, at a minimum, all regulations that are manuals in control and in supervisor offices. applicable to the facility. Such a manual shall be made available to all employees, reviewed by all employees, The Deputy Chief Probation Officer is and shall be administratively reviewed at a minimum responsible for the review and update every 2 every two years, and updated, as necessary. Those years or as needed. The current manual was records relating to the standards and requirements set last reviewed and updated in January 2020. forth in these regulations shall be accessible to the Board Per the facility administrator, the manual was on request. developed and implemented with medical, The manual shall include: mental health and education partners where ☒ ☐ ☐ coordination was required. There are some policies that are pending final approvals; however, staff have been trained according to current regulation. The last updates were received in March, May and June 2020. The BSCC has reviewed the agency Policy and Procedure specific to regulations and has confirmed the required policies and procedure exist specific to required regulations; however, there may be cites noted in the comments that may not match due to updates that were unable to be reverified (a) table of organization, including channels of Policy 202: Organizational Chart communications and a description of job Policy 203: Roles and Responsibilities of classifications; Facility Administration; ☒ ☐ ☐ Policy 204: Roles and Responsibilities of Juvenile Detention Counselors Policy 205: Roles of Probation Staff; Policy 301: Chain of Command (b) responsibility of the probation department, purpose Policy 200: Department Mission Statement, of programs, relationship to the juvenile court, the Policy 201, Legal Origins, Establishment and Juvenile Justice/Delinquency Prevention Purpose ☒ ☐ ☐ Commission or Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; Policy 203: Roles and Responsibilities of Facility Administration; Policy 204: Roles and Responsibilities of ☒ ☐ ☐ Juvenile Detention Counselors Policy 205: Roles of Probation Staff; (d) initial orientation and training program for Policy 802: Juvenile Detention Facility employees; Counselor Orientation ☒ ☐ ☐ 7689 Tehama JH PRO 18-20 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) initial orientation, including safety and security Policy 803.2.1 B: Procedures-General issues and anti-discrimination policies, for support Information staff, contract employees, school, mental/behavioral health and medical staff, program providers and ☒ ☐ ☐ The on-duty supervisor will make contact and verify the person entering the facility volunteers; has been through a basic safety/security briefing. (f) maintenance of record-keeping, statistics and Policy 203.6 Population Reporting communication system to ensure: Agency utilizes Caseload Explorer, an ☒ ☐ ☐ electronic case management system to ensure accurate data collection and record keeping for the agency. (1) efficient operation of the juvenile facility; ☒ ☐ ☐ Policy 203.6 Population Reporting (2) legal and proper care of youth; ☒ ☐ ☐ Policy 203.6 Population Reporting (3) maintenance of individual youth's records; ☒ ☐ ☐ Policy 203.6 Population Reporting (4) supply of information to the juvenile court and Policy 203.6 Population Reporting ☒ ☐ ☐ those authorized by the court or by the law; and, (5) release of information regarding youth. ☒ ☐ ☐ Policy 203.6 Population Reporting (g) ethical responsibilities; ☒ ☐ ☐ Policy 308: Standards of Conduct, Ethics (h) trauma-informed approaches; Policy 312: Staff Interaction with Detained ☒ ☐ ☐ Youth (i) culturally responsive approaches; Policy 312: Staff Interaction with Detained Youth ☒ ☐ ☐ (j) gender responsive approaches; Policy 312: Staff Interaction with Detained Youth ☒ ☐ ☐ (k) a non-discrimination provision that provides that all Policy 101: Non-Discrimination youth within the facility shall have fair and equal access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group ☒ ☐ ☐ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Policy 402.2: Procedures chemical agents related security devices, and Policy 602.5.1: Storage, Issue and Disposal weapons and ammunition, where applicable; ☒ ☐ ☐ of OC Spray Canisters 7689 Tehama JH PRO 18-20 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (m) establishment of procedures for collection of Medi- Juvenile Probation officers collect Medi-Cal Cal eligibility information and enrollment of eligible eligibility information and enroll eligible ☒ ☐ ☐ youth; and, youth in field services as part of the case plan process. (n) establishment of a policy that prohibits all forms of Policy 507.5: PREA sexual abuse, sexual assault and sexual harassment. Policy 507.5.1: Policy Statement The policy shall include an approach to preventing, detecting and responding to such conduct and any ☒ ☐ ☐ retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Policy 908: Fire Safety Plan and Emergency The facility administrator shall consult with the local fire Procedures department having jurisdiction over the facility, or with ☒ ☐ ☐ the State Fire Marshal, in developing a plan for fire safety Facility Administrator collaborates with the which shall include, but not be limited to: Red Bluff Fire Department Division Chief Michael Bachmeyer a) a fire prevention plan to be included as part of the Policy 908.2.1A: Procedures-General manual of policy and procedures; Information ☒ ☐ ☐ “Fire Safety Plan” b) monthly fire and life safety inspections by facility Policy 908.2.1A2: Procedures-General staff with two- year retention of the inspection Information record; Monthly fire and life safety inspections are to be completed monthly. It was noted that the facility had 2 missing inspections over the course of approximately 18 months of the ☒ ☐ ☐ cycle. This discrepancy was addressed, and self-corrected by the facility administrator who immediately implemented a corrective action directive memo, mandating that the inspections be completed by the 10th of each month and that documentation of each inspection be provided to administration for filing. c) fire prevention inspections as required by Health Fire Inspection was completed on October and Safety Code Section 13146.1(a) and (b); 9, 2019 by Dave Doughty of Tehama ☒ ☐ ☐ County Fire Department. A fire clearance was granted. d) an evacuation plan; Policy 908.2.1A3: Procedures-General Information ☒ ☐ ☐ 7689 Tehama JH PRO 18-20 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) documented fire drills not less than quarterly; Policy 908.2.1A4: Procedures-General Information Policy 908.7: Fire Drills Fire drills are to be completed monthly. It was noted that the facility had 1 missing Fire Drill over the course of approximately 18 ☒ ☐ ☐ months of the cycle. This discrepancy was addressed and self-corrected by the facility administrator who immediately implemented a corrective action directive, mandating that all fire drills be completed by the 10th of each month and that documentation of each drill be provided to administration for filing. f) a written plan for the emergency housing of youth in Policy 908.2.1A5: Procedures-General the case of fire; and, Information Policy 908.6: Evacuation to Off-Site Location ☒ ☐ ☐ In the event of a full evacuation, the Facility Deputy Chief or the Chief Probation Officer will make arrangements with the closest county for housing dependent on the location of the fire. g) development of a fire suppression pre-plan In Policy 909: Fire Suppression Pre Plan cooperation with the local fire department. The fire suppression pre-plan has been ☒ ☐ ☐ developed in coordination between Probation Administration and Division Chief Michael Bachmeyer, from Red Bluff Fire Department. 1326 SECURITY REVIEW Policy 203: Security Review Each facility administrator shall develop policies and Policy 203.4: Security Review and Safety procedures to annually review, evaluate, and document Committee- Security Review security of the facility. The review and evaluation shall ☒ ☐ ☐ include internal and external security, including, but not 2018’s review was completed on 5/18/18. limited to, key control, equipment, and staff training. 2019’s review was completed on 6/3/19. 1327 EMERGENCY PROCEDURES Chapter 9: Emergency Procedures The facility administrator shall develop facility-specific ☒ ☐ ☐ policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of hostages; Policy 902.1 Hostage Situation ☒ ☐ ☐ Policy 904: Disturbance-Riot Policy 905: Escape 7689 Tehama JH PRO 18-20 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) civil disturbance, active shooter and terrorist attack; Policy 903: Civil Disturbance ☒ ☐ ☐ (c) fire and natural disasters; Policy 908: Fire Safety Plan and Emergency Procedures ☒ ☐ ☐ Policy 909: Fire Suppression Pre-Plan Policy 910: Earthquake Policy 911: Flood (d) periodic testing of emergency equipment; Policy 900.2.1.B.2 ☒ ☐ ☐ County Maintenance Division tests all emergency equipment quarterly. (e) emergency evacuation of the facility; and ☒ ☐ ☐ Policy 908.2.1A3: Evacuation Plan (f) a program to provide all youth supervision staff Policy 900.1: Policy Statement with an annual review of emergency procedures. ☒ ☐ ☐ Interoffice memo received verifying that all staff completed their review in 2019. 1328 SAFETY CHECKS Policy 502: Safety Room Checks The facility administrator shall develop and implement Random blocks of dates were reviewed from policy and procedures that provide for direct visual September and November 2019. Safety observation of youth at a minimum of every 15 minutes, checks were found to be completed in at random or varied intervals during hours when youth compliance with regulation in that the checks are asleep or when youth are in their rooms, confined in were completed in random and varied holding cells or confined to their bed in a dormitory. patterns and at a minimum of every 15 Supervision is not replaced, but may be supplemented minutes. by, an audio/visual electronic surveillance system Supervisors complete audits for quality designed to detect overt, aggressive or assaultive assurance purposes and all safety check behavior and to summon aid in emergencies. All safety documentation was reviewed and signed off checks shall be documented with the actual time the with their initials on the bottom of each check is completed. column. ☒ ☐ ☐ 7689 Tehama JH PRO 18-20 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN Policy 511: Suicide Prevention Program There were no mental health staff available The facility administrator, in collaboration with the healthcare and behavioral/mental health administrators, to interview. Additional calls made were shall plan and implement written policies and unanswered or unreturned. Tehama Health procedures which delineate a Suicide Prevention Plan. Services had gone through a transition of line level staff and Health Services Management The plan shall consider the needs of youth experiencing is now working directly with the Juvenile past or current trauma. Hall facility administrators while working to fill positions. Suicide prevention responses shall be respectful and in the least invasive manner consistent with the level of Per facility administration, in the interim, suicide risk. ☒ ☐ ☐ Tehama Health Services managers are providing mental health services and crisis The plan shall include the following elements: management to the youth and supporting probation staff as needed. Facility staff have access to a mental health crisis line to contact as needed as well. Incident reports were reviewed, and it was noted that there was a very low threshold for suicide risk. If there was risk, staff ensured that youth were placed on an appropriate suicide watch and implement the appropriate protections. (a) Suicide prevention training as required in Policy 511.2: General Information Section 1322, Youth Supervision Staff All staff receive initial Suicide Prevention Orientation, and Training and the Juvenile ☒ ☐ ☐ Corrections Officer Core Course. Training in CORE and an annual 4-hour refresher training. (b) Screening, Identification Assessment and Policy 511.3C: Procedures Precautionary Protocols At intake, staff complete an Intake (1) All youth shall be screened for risk of suicide at intake and as needed during Observation Sheet on all youth that are detention. brought into the facility. As part of this questionnaire, staff screen all youth for risk of suicide by asking specific questions that relate to suicide risk. ☒ ☐ ☐ Additional information is documented on this form as staff speak with the arresting officer, other facility staff, medical and mental health staff and family members regarding the youth’s mental health status. Youth will continue to be monitored throughout detention for any red flag behavior cues that may cause concern for suicide risk. 7689 Tehama JH PRO 18-20 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) All youth supervision staff who perform Policy 511.2: General Information intake processes shall be trained in All staff are trained as part of their initial screening youth for risk of suicide. training during their 40-hour OPS course by ☒ ☐ ☐ facility supervisors. Additionally, Tehama County Health Services train facility staff on Suicide Prevention Update as part of ongoing training refresher classes. (3) All youth who have been identified during Policy 511.3(C): Procedures the intake screening process to be at risk of All youth are referred to either the staff on suicide shall be referred to ☒ ☐ ☐ behavioral/mental health staff for a suicide site or if not on duty, the on-call providers risk assessment. are notified. The Supervisor will follow all directives of the provider. (4) Precautionary protocols shall be developed Policy 511.3(D): Procedures to ensure the youth’s safety pending the Youth found to be at risk for suicide who behavioral/mental health assessment. cannot be immediately seen are placed on the mental health list and will be seen by mental health staff as soon as possible. ☒ ☐ ☐ At risk youth will not be housed on the second floor of the facility. They will not be allowed sheets or have other items that could be used to cause harm. Dependent on their level of risk, their level of safety watch may be increased accordingly. (c) Referral process to behavioral/mental health Policy 511.3(C)(1)a-c: Procedures staff for assessment and/or services. If medical staff are on site, they would be contacted directly to assess any youth who are identified at intake or at any time during detention as being suicidal. If they are not on site, then staff contact the on call mental health provider. Staff follow the directives of the Mental Health staff provider. The youth will be seen as soon as they are again ☒ ☐ ☐ on site. Staff also document the information onto a sign on sheet at intake that is checked by medical and mental health upon their return to the facility to ensure that all youth are seen. 7689 Tehama JH PRO 18-20 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Procedures for monitoring of youth identified Policy 511.3(D): Procedures at risk for suicide. Policy 511.3(F): Procedures Suicide Watch Level 1: Able to be assigned by JDF staff. 10-minute safety checks. ☒ ☐ ☐ Suicide Watch Level 2: Only able to be assigned status by the health supervisor or designee. 5-minute safety checks. Suicide Watch Level 3: Constant visual (e) Safety Interventions Policy 511.3(G): Procedures (1) Procedures to address intervention protocols for youth identified at risk for ☒ ☐ ☐ suicide which may include, but are not limited to: A. Housing consideration Policy 511.3(D): Procedures ☒ ☐ ☐ Youth will not be housed on the second floor of the facility. They will not have sheets. B. Treatment strategies including Policy 511.3(D)(2)a-h trauma-informed approaches ☒ ☐ ☐ (1) Procedures to instruct youth supervision Policy 511.3(D)(2)a-h staff how to respond to youth who exhibit ☒ ☐ ☐ suicidal behaviors. (f) Communication Policy 511.3: Procedures (2) The intake process shall include communication with the arresting officer The intake officer communicates with each ☒ ☐ ☐ and family guardians regarding the youth’s arresting officer about the arrest and past or present suicidal ideations, behaviors transport to determine if youth made any or attempts. comments regarding suicide etc. (3) Procedures for clear and current Policy 511.3: Procedures information sharing about youth at risk for suicide with youth supervision, healthcare, ☒ ☐ ☐ and behavioral/mental health staff. The intake officer communicates with internal partners to ensure appropriate communication. (g) Debriefing of Critical Incidents Related to Policy 511.4a Suicides or Attempts ☒ ☐ ☐ (1) Process for administrative review of the circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected Policy 511.4 ☒ ☐ ☐ staff. (3) Process for a debriefing event with affected Policy 511.4 youth. ☒ ☐ ☐ 7689 Tehama JH PRO 18-20 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) Documentation 511.3: Procedures Documentation processes shall be developed to An SIR must be written regarding the ☒ ☐ ☐ ensure compliance with this regulation incident. Youth identified at risk for suicide shall not be denied the Policy 511.3(A): Procedures opportunity to participate in facility programs, services and activities which are available to other non-suicidal youth, unless deemed necessary for the safety of the ☒ ☐ ☐ All youth are provided with the opportunity youth or security of the facility. Any deprivation of to participate unless there is a safety or programs, services or activities for youth at risk of security reason they should not. suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Policy 206: Reporting of Legal Actions Each facility shall submit to the Board a letter of ☒ ☐ ☐ There have been no legal actions involving notification on each legal action, pertaining to conditions the facility reported. of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR Policy 913: Death and Serious Illness or INJURY OF A YOUTH WHILE Injury of Detained Youth DETAINED (1) Death of a Youth. Policy 913.2.2(F): Facility Deputy (a) The facility administrator, In cooperation with the Chief/Chief Probation Officer health administrator and the behavioral/mental ☒ ☐ ☐ health director, shall develop written policies and procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. (b) The health administrator, In cooperation with the 913.2.3(A): Operation Review of In Custody facility administrator, shall develop written policies Death and procedures to assure there is a medical and operational review of every in-custody death of a youth. ☒ ☐ ☐ The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Policy 913.2.4(A)2: Death in Custody Board a copy of the report submitted to the Attorney Reporting General under Government Code Section 12525. A copy of the report shall be submitted to the Board ☒ ☐ ☐ within 10 calendar days after the death. 7689 Tehama JH PRO 18-20 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Upon receipt of a report of the death of a youth from Policy 913.2.4(A)3: Death in Custody the administrator, the Board may within 30 calendar Reporting days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the ☒ ☐ ☐ provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth Policy 913.2.(1)(F): Facility Deputy (a) The facility administrator, In cooperation with the Chief/Chief Probation Officer health administrator, shall develop written policies and procedures for the notification to necessary ☒ ☐ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Policy 203.6: Population Reporting Each juvenile facility shall submit required population ☒ ☐ ☐ and profile survey reports to the Board within 10 working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY Policy 203.6C: Population Reporting- Population Accounting When the number of youth detained in a living unit of a juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 1350 ADMITTANCE PROCEDURES Policy 506: Intake Procedures The facility administrator shall develop and implement written policies and procedures for admittance of youth Policy 506.2.C General Information that emphasize respectful and humane engagement with youth, and reflect that the admission process may be ☒ ☐ ☐ traumatic to youth who may have already experienced All files reviewed were consistently filed and trauma. Policies shall be trauma-informed, culturally showed documentation of regulatory relevant, and responsive to the language and literacy expectations having occurred as required. needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: Policy 506.7: Intake Phone Call (1) Access to two free phone calls within one hour of admittance in accordance with the provisions Youth shall be advised of their rights to of Welfare and Institution Code Section 627; make three free phone calls to their parent/guardian or responsible relative, their ☒ ☐ ☐ employer and their attorney. Booking check sheet is utilized to document that youth have been offered their phone calls. 7689 Tehama JH PRO 18-20 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Offer of a shower; Policy 506.2.(C)4 General Information ☒ ☐ ☐ Booking check sheet is utilized to document that youth have been offered a shower upon arrival. (3) Documented secure storage of personal Policy 506.2.(C)5 General Information belongings; Policy 506.6.A: Youth Property Inventory ☒ ☐ ☐ and Storage Only supervisor has access to storage area. (4) Offer of food upon arrival; Policy 506.2.(C)2 General Information ☒ ☐ ☐ Booking check sheet is utilized to document that youth have been offered food upon arrival. (5) Screening for physical and behavioral health Policy 506.2.(C)7 General Information ☒ ☐ ☐ and safety issues, intellectual or developmental disabilities; (6) Screening for physical and developmental Policy 506.2.(C)8 General Information ☒ ☐ ☐ disabilities in accordance with Sections 1329, 1418, and 1430 of these regulations; (7) Contact with Regional Center for the Policy 506.2.(C)10 General Information Developmentally Disabled for youth that are ☒ ☐ ☐ suspected of or identified as having a developmental disability, pursuant to Section 1418; and, (8) Procedures consistent with Section 1352.5. ☒ ☐ ☐ 506.2(C)11: General Information (b) juvenile hall administrators shall establish written Policy 506.1: Policy Statement criteria for detention that considers the least Policy 506.2.(C)9: General Information restrictive environment. All youth are screened with the TRAI- Tehama County Risk Assessment Instrument which reviews the type and seriousness of the felony, the nature of arrest of the warrant, legal status and the mitigating and aggravating factors of a case and mandatory detention cases. ☒ ☐ ☐ 7689 Tehama JH PRO 18-20 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) juvenile camps and post-dispositional programs in Policy 506.9(b): Confinement Time juvenile halls shall develop policies and procedures Notification that advise the youth of the estimated length of stay, inform them of program guidelines and Policy directs that each youth in a post provide written screening criteria for inclusion and dispositional program in a juvenile hall be exclusion from the program. provided with notice of confinement time upon entry with estimated date of release. At inspection, this was not occurring and was ☒ ☐ ☐ non-compliant. Facility administration has corrected this issue and has implemented corrective action. Additional documentation was provided for our review noting that the Notice of Confinement letter was completed. All were completed at intake and meet all regulatory requirements. (d) juvenile halls shall develop policies and procedures Policy 506.9: Confinement Time that advise any committed youth of the estimated Notification length of his/her stay. Policy directs that each youth be provided with notice of confinement time upon entry with estimated date of release. At inspection, this was not occurring and was non-compliant. ☒ ☐ ☐ Facility administration has corrected this issue and has implemented corrective action. Additional documentation was provided for our review noting that the Notice of Confinement letter was completed. All were completed at intake and meet all regulatory requirements. 1350.5. SCREENING FOR THE RISK OF SEXUAL Policy 506.5: Screening for the Risk of ABUSE Sexual Abuse The facility administrator shall develop and implement written policies and procedures to reduce the risk of At inspection, it was found that the agency sexual abuse by or upon youth. The policy shall require was not conducting screenings for the risk of facility staff to assess each youth within 72 hours of Sexual Abuse. This was non-compliant. admission based on the following information: Facility administration has since corrected ☒ ☐ ☐ this issue in that they have updated their policy, trained staff and implemented the process in April 2020. 10 samples of the PREA Vulnerability Assessment Instrument completed in April, May and June 2020 were provided for our review. All assessments were completed at intake and meet all regulatory requirements. 7689 Tehama JH PRO 18-20 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Prior sexual victimization or abusiveness; ☒ ☐ ☐ Policy 506.5.1(1): Procedures (b) Gender nonconforming appearance or manner; Policy 506.5.1(2): Procedures or identification as lesbian, gay or bisexual, transgender, queer or intersex, and whether the ☒ ☐ ☐ youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; ☒ ☐ ☐ Policy 506.5.1(3): Procedures (d) Age; ☒ ☐ ☐ Policy 506.5.1(4): Procedures (e) Level of emotional and cognitive development; ☒ ☐ ☐ Policy 506.5.1(5): Procedures (f) Physical size and stature; ☒ ☐ ☐ Policy 506.5.1(6): Procedures (g) Mental illness or mental disabilities; ☒ ☐ ☐ Policy 506.5.1(7): Procedures (h) Intellectual or developmental disabilities; ☒ ☐ ☐ Policy 506.5.1(8): Procedures (i) Physical disabilities; ☒ ☐ ☐ Policy 506.5.1(9): Procedures (j) The youth’s perception of vulnerability; and, ☒ ☐ ☐ Policy 506.5.1(10): Procedures (k) Any other specific information about the Policy 506.5.1(11): Procedures individual youth that may indicate heightened needs for supervision, additional safety ☒ ☐ ☐ precautions, or separation from certain other youth. Staff shall ascertain this information through Policy 506.5.1(C): Procedures conversations with the youth during the admittance process, medical and behavioral health screenings; ☒ ☐ ☐ during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Policy 506.5.1(D): Procedures controls on the dissemination of information within the facility relative to responses received pursuant to this ☒ ☐ ☐ assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Policy 513: Release Procedures The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for release of youth from custody which provide for: (a) verification of identity/release papers; ☒ ☐ ☐ Policy 513.4: Verification of Release (b) return of personal clothing and valuables; ☒ ☐ ☐ Policy 516.6: Release of Personal Property (c) notification to the youth's parents or guardian; Policy 513.7.A1: Required Notifications- ☒ ☐ ☐ Parent Notification (d) notification to the facility health care provider in Policy 513.7.B1: Medical, mental health and accordance with Sections 1408 and 1437 of these school providers within the facility ☒ ☐ ☐ regulations, for coordination with outside agencies; and, (e) notification of school staff; Policy 513.7.C1: School staff shall be ☒ ☐ ☐ notified 7689 Tehama JH PRO 18-20 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) notification of facility mental health personnel. Policy 513.7.B1: Medical, mental health and ☒ ☐ ☐ school providers within the facility The facility administrator shall develop and implement Policy 513.8 Transitional and Re-Entry policies and procedures for post-disposition youth to Services for Post-Disposition Youth coordinate the provision of transitional and reentry services including, but not limited to, medical and At inspection, we found that the facility was behavioral health, education, probation supervision and in the process of developing and community-based services. implementing their transition plan for both Tehama County and contract county post disposition youth but was not yet ☒ ☐ ☐ implemented. Technical assistance provided. Facility administration has since corrected this issue in that they have updated their policy, trained staff and implemented the process in April 2020. Samples of completed transition plans were provided including a plan for a contract county youth for our review. Issue corrected. The facility administrator shall develop and implement Policy 513.2: General Information written policies and procedures for the furlough of ☒ ☐ ☐ Policy 513.7.1: Release for Furlough youth from custody. 1352 CLASSIFICATION Policy 510 Classification and Housing Process The facility administrator shall develop and implement written policies and procedures on classification of ☒ ☐ ☐ youth for the purpose of determining housing placement in the facility. Such procedures shall: (a) provide for the safety of the youth, other youth, Policy 510.2: Policy facility staff, and the public by placing youth in the Policy 510.3A: General Information appropriate, least restrictive housing and program ☒ ☐ ☐ settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Policy 510.3B: General Information ☒ ☐ ☐ the facility; (c) provide that a youth shall be classified upon Policy 510.3A: General Information admittance to the facility; classification factors Classification is completed at intake. Youth shall include, but not be limited to: age, maturity, are placed in the unit that best meets their sophistication, emotional stability, program needs, needs. legal status, public safety considerations, medical/mental health considerations, gender and ☒ ☐ ☐ gender identity of the youth; 7689 Tehama JH PRO 18-20 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) provide for periodic classification reviews, 510.4E: Variables including provisions that consider the level of supervision and the youth's behavior while in Reviewed classification documentation in custody; and, youth files. All files reviewed contained ☒ ☐ ☐ completed classification documentation. Classification reviews were completed electronically in CE by the facility supervisor every 2 weeks. (e) provide that facility staff shall not separate youth Policy 510.3.C: General Information from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, ☒ ☐ ☐ gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, Policy 510.3D: General Information bisexual, transgender, questioning or intersex ☒ ☐ ☐ identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Policy 507: Transgendered Youth The facility administrator shall develop written policies Policy 507.4: Equal Access to All Available ☒ ☐ ☐ and procedures ensuring respectful and equitable Services, Care and Treatment (Zero treatment of transgender and intersex youth. The Tolerance) policies shall provide that: (a) Facility staff shall respect every youth’s gender Policy 507.1: Policy Statement identity and shall refer to the youth by the youth’s preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the ☒ ☐ ☐ use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Policy 507.1: Policy Statement themselves in a manner consistent with their gender identity and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. ☒ ☐ ☐ 7689 Tehama JH PRO 18-20 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Facility staff shall house youth in the unit or room Policy 507.3(A): Housing that best meets their individual needs and promotes their safety and well-being. Staff may not automatically house youth according to their external anatomy and shall document the reasons ☒ ☐ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Policy 507.1: Policy Statement and intersex youth have access to medical and ☒ ☐ ☐ behavioral health providers qualified to provide care and treatment to transgender and intersex youth. (e) Consistent with the facility’s reasonable and Policy 507.3(A)9.1-2: Housing necessary security considerations and physical plant, facility staff shall make every effort to ensure Due to low population, all youth are placed the safety and privacy of transgender and intersex ☒ ☐ ☐ in a single room to ensure privacy. youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Policy 507.3(B)1-2: Searches youth for the purpose of determining the youth’s anatomical sex. Whenever feasible, the facility shall respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. ☒ ☐ ☐ 7689 Tehama JH PRO 18-20 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1353 ORIENTATION 509: Youth Orientation 509.1: Policy Statement The facility administrator shall develop and implement 509.2.1: General Information written policies and procedures to orient a youth prior to placement in a living area. Both written and verbal information shall be provided and supplemented with If a youth is bilingual or is an English video orientation if feasible. Provision shall be made to language learner, the Juvenile Detention provide accessible orientation information to all Facility employs staff who are bilingual in detained youth including those with disabilities, limited both English and in Spanish. Efforts are literacy, or English language learners. Orientation shall made first to utilize staff who speak Spanish include information that addresses: to provide the youth’s intake in Spanish. If no bilingual staff are available, or if the ☒ ☐ ☐ youth speaks a language other than Spanish or English, staff have access to the Language Line, an on demand, phone-based interpreting service. If a youth has limited literacy, staff will read the orientation to the youth and will slow the process down to ensure that the youth understands what he or she is being read. The intake officer will ask the youth questions and answer any questions the youth may have to ensure a full understanding of the process. (a) facility rules including contraband and searches and ☒ ☐ ☐ Policy 509.2.1(B)1: General Information disciplinary procedures; (b) facility’s system of positive behavior interventions 509.2.1(A)5: General Information and supports, including behavior expectations, incentives that youth will receive for complying ☒ ☐ ☐ with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the facility’s policy prohibiting sexual abuse and sexual ☒ ☐ ☐ harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; ☒ ☐ ☐ Policy 509.2.1(B)19: General Information (e) the existence of the grievance procedure, the steps Policy 509.2.1(B)2: General Information that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the ☒ ☐ ☐ name of the person or position designated to resolve the issue; (f) access to legal services and information on the court Policy 509.2.1(B)3: General Information ☒ ☐ ☐ process; (g) access to routine and emergency health and mental Policy 509.2.1(B)4: General Information ☒ ☐ ☐ health care; (h) access to education, religious services, and Policy 509.2.1(B)6: General Information recreational activities; ☒ ☐ ☐ Policy 509.2.1(B)7: General Information Policy 509.2.1(B)8: General Information (i) housing assignments; ☒ ☐ ☐ Policy 509.2.1(B)9: General Information 7689 Tehama JH PRO 18-20 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (j) opportunity for personal hygiene and daily showers Policy 509.2.1(B)10: General Information including the availability of personal care items ☒ ☐ ☐ (k) rules and access to correspondence, visits and Policy 509.2.1(B)11: General Information ☒ ☐ ☐ telephone use; (l) availability of reading materials, programming, and Policy 509.2.1(B)12: General Information ☒ ☐ ☐ other activities; (m) facility policies on the use of force, use of restraints, Policy 509.2.1(B)13-14: General Information ☒ ☐ ☐ chemical agents and room confinement; (n) immigration legal services; ☒ ☐ ☐ Policy 509.2.1(B)3: General Information (o) emergencies including evacuation procedures; ☒ ☐ ☐ Policy 509.2.1(B)15: General Information (p) non-discrimination policy and the right to be free Policy 509.2.1(B)16: General Information from physical, verbal or sexual abuse and ☒ ☐ ☐ harassment by other youth and staff; (q) availability of services and programs in a language Policy 509.2.1(c)2: General Information ☒ ☐ ☐ other than English if appropriate; (r) the process for requesting different housing, Policy 509.2.1(B)17: General Information ☒ ☐ ☐ education, programming and work assignments; (s) a process for which parents/guardians receive Policy 509.2.C1: General Information- Staff information regarding the youth’s stay in the shall make available to parent and youth the facility that at a minimum includes answers to following information: frequently asked questions and provides contact ☒ ☐ ☐ information for the facility, medical, school and There is a parent handbook that may be mental health; and, obtained at the front counter of the Juvenile Detention Facility. (t) a process by which youth may request access to Policy 509.2.C3: General Information- Staff Title 15 Minimum Standards for Juvenile Facilities. shall make available to parent and youth the following information: ☒ ☐ ☐ A copy of Title 15 is available in the living areas for the youth to check out as requested. 1354 SEPARATION Policy 503: Separation The facility administrator shall develop and implement written policies and procedures that address: Facility maintains a separation log. If youth ☒ ☐ ☐ are separated, staff ensure that they document the pertinent information in the log. (a) separation of youth for reasons that include, but are Policy 503.2.1D: Procedures-General not be limited to, medical and mental health Information ☒ ☐ ☐ conditions, assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and Policy 503.2.1E: Procedures-General ☒ ☐ ☐ trauma-informed care. Information (c) separated youth shall not be denied normal Policy 503.2.1F: Procedures-General privileges available at the facility, except when ☒ ☐ ☐ Information necessary to accomplish the objective of separation. 7689 Tehama JH PRO 18-20 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) when the objective of the separation is discipline, Policy 503.2.1G: Procedures-General ☒ ☐ ☐ Title 15 Section 1390 shall apply. Information (e) when separation results in room confinement, the Policy 503.2.1H: Procedures-General separation shall occur in accordance with Welfare Information ☒ ☐ ☐ and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Policy 503.2.1I: Procedures-General of separated youth to determine if separation Information remains necessary. ☒ ☐ ☐ 7689 Tehama JH PRO 18-20 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT Policy 503: Room Confinement Policy 503.5.1: Policy Statement (a) The facility administrator shall develop and implement written policies and procedures At inspection it was found that youth were addressing the confinement of youth in their room being placed in their rooms for “early to that are consistent with Welfare and Institutions beds” if they failed to make the appropriate Code Section 208.3. The placement of a youth in amount of points, for short term periods for room confinement shall be accomplished in behavior issues and for self-separation. We accordance with the following guidelines: provided technical assistance and training and staff immediately stopped placing youth ☒ ☐ ☐ in their rooms for any other purpose than safety and security. Subsequent documentation reviewed and detailed conversations were held, and we found youth are not placed in their room for disciplinary purposes, only for safety and security. The facility has a process in place if needed for safety or security matters only. (1) Room confinement shall not be used before Policy 503.5.2(II): General Policy other, less restrictive, options have been attempted and exhausted, unless attempting ☒ ☐ ☐ those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Policy 503.5.2.(III): General Policy ☒ ☐ ☐ purposes of punishment, coercion, convenience, or retaliation by staff. (3) Room confinement shall not be used to the Policy 503.5.2(IV): General Policy extent that it compromises the mental and ☒ ☐ ☐ physical health of the youth. (b) A youth may be held up to four hours in room Policy 503.5.3.2(a): Utilization of Room confinement. After the youth has been held in room Confinement ☒ ☐ ☐ confinement for a period of four hours, staff shall Policy 503.5.3.3: Continuation of Room do one or more of the following: Confinement Requirements (1) Return the youth to general population. Policy 503.5.3.3(a): Continuation of Room ☒ ☐ ☐ Confinement Requirements (2) Consult with mental health or medical staff. Policy 503.5.3.3(a)(i): Continuation of Room ☒ ☐ ☐ Confinement Requirements (3) Develop an individualized plan that includes Policy 503.5.3.3(a)(ii): Continuation of the goals and objectives to be met in order to ☒ ☐ ☐ Room Confinement Requirements reintegrate the youth to general population. (4) If room confinement must be extended beyond ☒ ☐ ☐ four hours, staff shall do each of the following: (A) Document the reasons for room Policy 503.5.3.4(a): Utilization of Room confinement and the basis for the Confinement beyond 8 Hours extension, the date and time the youth was ☒ ☐ ☐ first placed in room confinement, and when he or she is eventually released from room confinement. 7689 Tehama JH PRO 18-20 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) Develop an individualized plan that Policy 503.5.3.4(b): Utilization of Room includes the goals and objectives to be met Confinement beyond 8 Hours ☒ ☐ ☐ in order to integrate the youth to general population. (C) Obtain documented authorization by the Policy 503.5.2.4(c): Utilization of Room facility superintendent or his or her Confinement beyond 8 Hours designee every four hours thereafter. The Deputy Chief and Chief Probation ☒ ☐ ☐ Officer must be notified if Room confinement extends past 4 hours and approvals must be received from the Deputy Chief every 4 hours during awake hours. (5) This section is not intended to limit the use of Policy 503.5.3.5: Procedures single-person rooms or cells for the housing of ☒ ☐ ☐ youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards Policy 503.5.3.6: Procedures ☒ ☐ ☐ in court holding facilities or adult facilities. (7) Nothing in this section shall be construed to Policy 503.5.3.7: Procedures conflict with any law providing greater or ☒ ☐ ☐ additional protections to youth. (8) This section does not apply during an Policy 503.5.3(b): Procedures extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☐ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Policy 503.5.3(a): Procedures placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth ☒ ☐ ☐ is not required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 7689 Tehama JH PRO 18-20 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1355 INSTITUTIONAL ASSESSMENT AND Policy 524: Institutional Assessment and PLAN Case plan ☒ ☐ ☐ The facility administrator shall develop and implement written policies and procedures for assessment and case planning. (a) Assessment: Policy 524.2.1(A)(1)a-b: General The assessment is based on information collected Information during the admission process with periodic review, Reviewed several youth files. Each had an which includes the youth's risk factors, needs and ☒ ☐ ☐ assessment completed as was the case plan. strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Policy 524.2.(1)A: General Information (1) A case plan shall be developed for each youth held for at least 30 days or more and created Reviewed Institutional Assessment and Case ☒ ☐ ☐ within 40 days of admission. plans for youth who have been in the facility for longer than 40 days. The assessment was completed for all as was the case plan. (2) The institutional plan shall include, but not be Policy 524.2.1: General Information limited to, written documentation that provides: The facility administrator has assigned a staff ☒ ☐ ☐ member to oversee the assessments and plans to ensure that the case planning is completed in a consistent manner for all youth. (A) objectives and time frame for the resolution Policy 524.2.1(A)(2)a: General Information of problems identified in the assessment; ☒ ☐ ☐ All objectives and timeframes were noted as being completed as required. (B) a plan for meeting the objectives that Policy 524.2.1(A)2a: General Information includes a description of program resources Policy 524.2.1(A)3: General Information needed and individuals responsible for ☒ ☐ ☐ assuring that the plan is implemented; The specific program or resource needed to meet the objective was noted in each of the case plans viewed. (3) periodic evaluation of progress towards meeting Policy 524.2.1(B)2: General Information the objectives, including periodic review and Periodic review was noted to occur every discussion of the plan with the youth; two weeks. We discussed that the youth ☒ ☐ ☐ should be signing the form to show that he /she was involved in the discussion. We found a means in which to document and store the process that would not take up too much time. 7689 Tehama JH PRO 18-20 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) a transition plan, the contents of which shall be Policy 524.2.1(D)1: General Information subject to existing resources, shall be developed At inspection, we found that the facility was for post dispositional youth in accordance with in the process of developing and Section 1351; and, implementing their transition plan for both Tehama County and contract county post disposition youth. Technical Assistance was provided. ☒ ☐ ☐ Facility administration has since corrected this issue in that they have updated their policy, trained staff and implemented the process in April 2020. Samples of completed transition plans were provided including a plan for a contract county youth for our review. Issue corrected. (5) in as much as possible and if appropriate, the Policy 524.2.1(D)2: General Information plan, including the transition plan, shall be At inspection, we found that the facility was developed with input from the family, in the process of developing and supportive adults, youth, and Regional Center implementing this process. This was non- for the Developmentally Disabled. compliant Facility administration has since corrected ☒ ☐ ☐ this issue. The transition planning is coordinated by the probation officer and parents or supportive adults are included in the transition planning with the probation officer. Staff encourage any person who is or who can be a positive influence to support the youth in their transition home. 1356 COUNSELING AND CASEWORK Policy 529: Counseling and Casework SERVICES Service The facility administrator shall develop and implement Youth report that staff talk to them, assist written policies and procedures ensuring the availability them as needed with special visits, ☒ ☐ ☐ of appropriate counseling and casework services for all contacting their Probation Officer or attorney youth. Policies and procedures shall ensure: etc. This was confirmed through our review of documentation, our interviews with youth and staff and through observation of operations in the units. (a) youth will receive assistance with needs or concerns ☒ ☐ ☐ Policy 529.2.1A: General Information that may arise; (b) youth will receive assistance in requesting contact Policy 529.2.1B: General Information with parents, other supportive adults, attorney, ☒ ☐ ☐ clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources ☒ ☐ ☐ Policy 529.2.1B: General Information to meet the youth’s needs. 7689 Tehama JH PRO 18-20 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE Policy 600: Use of Force The facility administrator, In cooperation with the Force should only be used to effectively responsible physician, shall develop and implement control a youth who is displaying behavior written policies and procedures for the use of force, that may result in destruction to property or which may include chemical agents. Force shall never reveals intent to cause physical harm to be applied as punishment, discipline, retaliation or themselves or others. Physical force will treatment. only be used when lesser means of intervention are inappropriate. ☒ ☐ ☐ (a) At a minimum, each facility shall develop policies and procedures which: We made technical assistance recommendations related to documentation specific to regulatory expectations. Operationally and based on the incident reports reviewed, facility UOF appear to be consistent with agency and regulatory expectations. (1) restricts the use of force to that which is deemed Policy 600.2: General Information reasonable and necessary, as defined in Section ☒ ☐ ☐ Policy 600.2.1: Definition of Terms 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff Policy 600.2.2 Force Options including both physical and non-physical options and define when those force options are Non-Physical appropriate. Command Presence and Dialog: Verbal Commands: ☒ ☐ ☐ Physical Soft Hands: Defensive Tactics: Chemical Agents: Mechanical Restraints Deadly Force (3) describe force options or techniques that are Policy 600.3.1: Considerations Before and expressly prohibited by the facility. during the Use of Force ☒ ☐ ☐ The use of chokeholds or carotid restraints is strictly prohibited. (4) describe the requirements of staff to report any Policy 600.2.4: Duty to Intervene inappropriate use of force, and to take affirmative action to immediately stop it. ☒ ☐ ☐ 7689 Tehama JH PRO 18-20 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) define a standardized reporting format that 600.3.3(B): Required Reporting and Review includes time period and procedure for A SIR must be completed by the primary documenting and reporting the use of force, staff involved by the end of their shift. including reporting requirements of management and line staff and procedures for Facility has a UOF Review Committee that reviewing and tracking use of force incidents by ☒ ☐ ☐ meets monthly. Members of the committee supervisory and or management staff, which are the Deputy Chief, a Facility Supervisor, a include procedures for debriefing a particular member for the training unit, a health care incident with staff and/or youth for the purposes professional and a facility staff with of training as well as mitigating the effects of advanced Use of Force Training. Staff meet trauma that may have been experienced by staff to ensure that all force is used appropriately. and /or the youth involved. (6) Include an administrative review and a system Policy 600.3.6: Investigation of Excessive for investigating unreasonable use of force. ☒ ☐ ☒ Force of Violations of the Use of Force Policy (7) define the role, notification, and follow-up 600.3.2: Medical Follow up procedures required after use of force incidents ☒ ☐ ☐ 600.3.3: Required Reporting and Review for medical, mental health staff and parents or legal guardians. (8) describe the limitations of use of force on 600.3.(1)F: Considerations Before and pregnant youth in accordance with Penal Code ☒ ☐ ☐ During the Use of Force Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force ☒ ☐ ☐ option shall include policies and procedures that: (1) identify who is approved to carry and/or utilize 602.1: Policy Statement chemical agents in the facility and the type, size 602.5.1: Storage, Issue and Disposal of OC and the approved method of deployment for ☒ ☐ ☐ Spray Canisters those chemical agents. Only trained Juvenile Detention Counselors my use OC spray in the facility. (2) mandate that chemical agents only be used when Policy 602.3: Conditions for Use there is an imminent threat to the youth’s safety or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. ☒ ☐ ☐ 7689 Tehama JH PRO 18-20 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) outline the facility’s approved methods and 602.5.3( C)1-3: Decontamination Process 602.5.3(F): timelines for decontamination from chemical agents. This shall include that youth who have been exposed to chemical agents shall not be left Decontamination consists of either a shower unattended until that youth is fully or flushing the area with fresh water and decontaminated or is no longer suffering the allowing cool air to blow on the affected effects of the chemical agent. area. A sampling of incident reports was reviewed and found in all cases where OC was used, all youth were decontaminated. Incident reports were not consistently documented to provide information that shows that regulations are being adhered to. This was addressed with facility administrators and technical assistance was provided which included a plan for further review. We were unable to return for follow up due to COVID 19. Additional documentation was requested; however, just one incident was available since our onsite inspection for our review to ☒ ☐ ☐ determine compliance. One incident doesn’t provide an adequate sampling to ensure ongoing compliance. Technical assistance was provided including suggestions of a new incident format to ensure all regulatory areas are addressed to address the consistency issue. Agency has implemented this new format. For the purposes of this report, compliance is based on policy and procedure review. We will continue to request and monitor facility reports monthly to verify compliance and a more thorough review will occur when we are able to go on-site to interview staff and youth and view operations in this area. 7689 Tehama JH PRO 18-20 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) define the role, notification, and follow-up 602.5.4: Medical Response procedures required after use of force incidents 600.3.3: Required Reporting and Review involving chemical agents for medical, mental health staff and parents or legal guardians. All youth who are exposed to OC will be referred to medical and mental health as soon as possible. If they are on duty, they will be ☒ ☐ ☐ seen immediately. If they are not, the medical provider will be contacted within one hour. If the youth is in any distress, the provider is contacted immediately, and their directions followed, or the youth will be taken to the hospital if needed. (5) provide for the documentation of each incident Policy 602.5.5: Reporting, Timelines and of use of chemical agents, including the reasons Review for which it was used, efforts to de-escalate ☒ ☐ ☐ prior to use, youth and staff involved, the date, time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure 600.2.3: Use of Force Training which require that agencies provide initial and ☒ ☐ ☐ 602.2.1: OC Training regular training in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health 600.2.3: Training ☒ ☐ ☐ conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of ☒ ☐ ☐ 602.2.1: Training application. (3) signs or symptoms that should result in 602.5.3: Decontamination Process immediate referral to medical or behavioral Staff watch for signs of respiratory distress, health. ☒ ☐ ☐ swelling of the eyes, rash or other allergic reactions that may occur as a result of OC exposure. (4) instruction on the Constitutional Limitations of ☒ ☐ ☐ 600.2.3: Training Use of Force. (5) physical training force options that may require 602.2.1: Training the use of perishable skills. ☒ ☐ ☐ 8 Hour initial training and 32-hour defensive tactics before being authorized to carry and use OC. Refresher training occurs annually. (6) timelines the facility uses to define regular 602.2.1: Training training. ☒ ☐ ☐ 8 Hour initial training and 32-hour defensive tactics before being authorized to carry and use OC. Refresher training occurs annually. 7689 Tehama JH PRO 18-20 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1358 USE OF PHYSICAL RESTRAINTS Policy 602: Use of Physical Restraints The facility administrator, In cooperation with the Per facility administration, there have been responsible physician and mental health director, shall no use of restraints for the purpose of this develop and implement written policies and procedures ☒ ☐ ☐ regulatory section this cycle. for the use of restraint devices. Restraint devices include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. Physical restraints may be used only for those youth Policy 601.3.1: Use of Restraints who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Policy 601.4A-D: Improper Use of Physical discipline, or as a substitute for treatment. The use of Restraints restraint devices that attach a youth to a wall, floor or Policy 601.4E: Section 3407: other fixture, including a restraint chair, or through ☒ ☐ ☐ affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Policy 601.1: Policy Statement handcuffs, shackles or other restraint devices when used to restrain youth for movement or transportation within ☒ ☐ ☐ the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Policy 601.3.B: Use of Restraints of the facility manager or designee. The facility manager Policy 601.5.3B6a: Supervision of Restraint- may delegate authority to place a youth in restraints to a ☒ ☐ ☐ Timelines- Supervisor/ASC Review physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Policy 601.5.3: Supervision of Restraint retention shall be secured as soon as possible, but no later ☒ ☐ ☐ than two hours from the time of placement. The youth shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Policy 601.5.3: Supervision of Restraint possible, but in no case longer than four hours from the ☒ ☐ ☐ time of placement, to assess the need for mental health treatment. 7689 Tehama JH PRO 18-20 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Continuous direct visual supervision shall be conducted Policy 601.5.3A: Supervision of Restraint to ensure that the restraints are properly employed, and Youth are not left alone. They are constantly to ensure the safety and well-being of the youth. supervised and monitored. Observations of the youth's behavior and any staff ☒ ☐ ☐ interventions shall be documented at least every 15 Policy 601.5.3B5a: Supervision of Restraint- minutes, with actual time of the documentation recorded. Timelines- Staff Observations and Required Documented Actions In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an ☒ ☐ ☐ Policy 601.3B2: Use of Restraints application of restraints. (b) known medical conditions that would Policy 601.5.1.2: medical conditions that contraindicate certain restraint devices and/or ☒ ☐ ☐ weigh against the use of certain restraints techniques. may include: (c) acceptable restraint devices. Policy 601.2.1.A: Definitions: ☒ ☐ ☐ Approved Restraints for use within the facility are handcuffs, belly chains, soft restraints, leg restraints and the Wrap. (d) signs or symptoms which should result in Policy 601.5.1 ☒ ☐ ☐ immediate medical/mental health referral. (e) availability of cardiopulmonary resuscitation ☒ ☐ ☐ Policy 601.5.1 equipment. (f) protective housing of restrained youth. While in Policy 601.3E: Use of Restraints restraint devices, all youth shall be housed alone or Youth that would be placed in restraints are in a specified housing area for restrained youth ☒ ☐ ☐ generally housed in the Intake area, which makes provision to protect the youth from separated from the other youth. abuse. (g) provision for hydration and sanitation needs. Policy 601.5.3B5c-d: Supervision of ☒ ☐ ☐ Restraint-Timelines- Staff Observations and Required Documented Actions (h) exercising of extremities. Policy 601.5.3B5e: Supervision of Restraint- Timelines- Staff Observations and Required Documented Actions ☒ ☐ ☐ 7689 Tehama JH PRO 18-20 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1358.5 USE OF RESTRAINT DEVICES FOR Policy 601.5: Use of Restraints Devices For MOVEMENT AND TRANSPORTATION WITHIN Movement and Transportation Within THE FACILITY. Facility The Facility Administrator, In cooperation with the ☒ ☐ ☐ Policy 601.5: Use of Restraint Devices for responsible physician and behavioral/mental health Movement and Transportation Within director, shall develop and implement written policies Facility and procedures for the use of restraint devices when the purpose is for movement or transportation within the facility that shall include the following: (a) identification of acceptable restraint devices, staff Policy 601.5.2: Definitions approved to utilize restraint devices and the required training. ☒ ☐ ☐ Approved devices are handcuffs, waist restraints, soft restraints, leg restraints and The Wrap. (b) the circumstances leading to the application of Policy 601.5.3(A)2: Use of Restraints restraints must be documented. Devices for Movement and Transportation Within Facility ☒ ☐ ☐ 7689 Tehama JH PRO 18-20 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) an individual assessment of the need to apply Policy 601.5.3(A)3 Use of Restraints restraints for movement or transportation that Devices for Movement and Transportation includes consideration of less restrictive Within Facility alternatives, consideration of a youth’s known At inspection, we noted the facility lacked a medical or mental health conditions, trauma policy and procedure specific to this informed approaches, and a process for regulation This was non-compliant. documentation and supervisor review and approval. Technical assistance was provided and discussed that policy and procedure needed to be implemented and staff trained to ensure areas of regulations would be addressed. The agency has since corrected this issue. Agency policy notes that restraints shall only be used for youth who present an immediate danger to themselves or others or who exhibit behavior which results in destruction of property or reveals intent to cause self-inflicted physical harm. Only one incident has occurred since the corrected policy was implemented. We noted ☒ ☐ ☐ that while the incident report was not specific to the assessment occurring, the assessment did in fact occur as handcuffs were placed on the aggressor and no handcuffs were placed on the victim in the incident which is consistent with the facility policy. One incident doesn’t provide an adequate sampling to ensure ongoing compliance. Technical assistance was provided and discussed that this information should be noted in the incident report and we also suggested a new incident format to ensure all regulatory areas are documented to address the consistency issue. Agency has implemented this new format. We will continue to request and monitor facility reports quarterly to verify compliance and a more thorough review will occur when we are able to go on-site to interview staff and youth and view operations in this area. (d) consideration of safety and security of the facility, Policy 601.5.3(A)4: Use of Restraints with a clearly defined expectation that restraint ☒ ☐ ☐ Devices For Movement and Transportation devices shall not be used for the purposes of Within Facility discipline or retaliation. 7689 Tehama JH PRO 18-20 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) the use of restraints on pregnant youth is limited in Policy 601.5.3(A)5: Use of Restraints accordance with Penal Code Section6030(f) and ☒ ☐ ☐ Devices For Movement and Transportation Welfare and Institutions Code Section 222. Within Facility 1359 SAFETY ROOM PROCEDURES Policy 512: Safety Room (a) The facility administrator, and where applicable, In Policy 512.1: Policy Statement cooperation with the responsible physician, shall Operationally, the safety room is not used at develop and implement written policies and the Tehama County Juvenile Detention procedures governing the use of safety rooms, as Facility. The Room is clearly marked as not described in Title 24, Part 2, Section 1230.1.13. The occupiable room shall be used to hold only those youth who ☒ ☐ ☐ present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of Policy 512.4A-B: Care of the Youth While necessary nutrition and fluids, access to a toilet, in the Safety Room ☒ ☐ ☐ and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or Policy 512.2A2: Use of the Safety Room ☒ ☐ ☐ designee, before a youth is placed into a safety room; (3) provide for continuous direct visual supervision Policy 512.4D: Care of the Youth While in and documentation of the youth's behavior and the Safety Room ☒ ☐ ☐ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the Policy 512.3B: Medical and Behavioral ☒ ☐ ☐ facility manager, or designee, every four hours; Health Evaluations (5) provide for immediate medical assessment, Policy 512.3A: Medical and Behavioral ☒ ☐ ☐ where appropriate, or an assessment at the next Health Evaluations daily sick call; and, (6) provide a process for documenting the reason for Policy 512.2A5: Use of the Safety Room placement, including attempts to use less ☒ ☐ ☐ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be Policy 512.3.1: Placement of Youth in Safety ☒ ☐ ☐ accomplished in accordance with the following: Room (1) safety room shall not be used before other less Policy 512.3.1(A)1: Placement of Youth in restrictive options have been attempted and Safety Room ☒ ☐ ☐ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. 7689 Tehama JH PRO 18-20 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) safety room shall not be used for the purposes of Policy 512.3.1(A)2: Placement of Youth in ☒ ☐ ☐ punishment, coercion, convenience, or Safety Room retaliation by staff. (3) safety room shall not be used to the extent that it Policy 512.3.1(A)3: Placement of Youth in ☒ ☐ ☐ compromises the mental and physical health of Safety Room the youth. (c) A youth may be held up to four hours in the safety Policy 512.5(A): Removal From the Safety room. After the youth has been held in the safety ☒ ☐ ☐ Room room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. Policy 512.5(A)a-b: Removal From the ☒ ☐ ☐ Safety Room (2) consult with mental health or medical staff, Policy 512.5(A)c: Removal From the Safety ☒ ☐ ☐ Room (3) develop an individualized plan that includes the Policy 512.5(A)d: Removal From the Safety ☒ ☐ ☐ goals and objectives to be met in order to Room reintegrate the youth to general population. (d) If confinement in the safety room must be extended Policy 512.5(A)e: Removal From the Safety beyond four hours, staff shall develop an Room individualized plan that includes the requirements ☒ ☐ ☐ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Policy 404: Facility Searches Policy 405: Search of Youth and Visitors The facility administrator shall develop and implement written policies and procedures governing the search of Facility staff utilize the following types youth, the facility, and visitors. Policies and procedures of searches: shall provide that: • Pat Down Search • Metal Detector Search ☒ ☐ ☐ • Visual Search (Strip) • Room Search • Unit Search • Facility Search Strip searches require prior supervisory approvals. All visitors are also subject to search for entrance to the facility. (a) Searches shall be conducted to ensure the safety and Policy 404.2: Procedures security of the facility, public, visitors, youth, and Policy 405.1: Policy Statement staff. ☒ ☐ ☐ 7689 Tehama JH PRO 18-20 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Searches shall be conducted in a manner that Policy 405.1: Policy Statement preserves the privacy and dignity of the person Facility has not conducted a strip search, being searched and shall not be conducted for therefore there were no logs to review. When harassment or as a form of discipline or ☒ ☐ ☐ questioned on the subject, supervisors stated punishment. that if a strip search were absolutely needed, they would transport the youth to the doctor to have the search completed. (c) Strip searches and visual or physical body cavity Policy 405.4D: General Information ☒ ☐ ☐ searches shall comply with Penal Code Section 4030. (d) Physical body cavity searches shall only be Policy 405.6.5: Physical Body Cavity conducted by a medical professional. Searches ☒ ☐ ☐ Youth who are not included in 4030h, are given opportunity to voluntarily submit to the search. Youth must sign consent of medical or surgical form prior to the search. (e) Any youth held after a detention hearing shall only Policy 405.6.3C3L: Post Disposition be strip searched with prior approval of a supervisor when there is reasonable suspicion based on ☒ ☐ ☐ specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall ☒ ☐ ☐ Policy 405.6.3D1-2: comply with Section 1352.5. (g) Cross-gender pat-down searches and strip searches Policy 405.4C are prohibited except in exigent circumstances or Policy 405.6.3D: ☒ ☐ ☐ when conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Policy 532 Grievance Procedure The facility administrator shall develop and implement Policy 532.2: Procedure written policies and procedures whereby any youth may The facility had 11 total grievances in 2019 appeal and have resolved grievances relating to any and 13 in 2018. Once the grievance is condition of confinement, including but not limited to heard/resolved, the original is placed in the health care services, classification decisions, program youths hard file in the unit. The duty participation, telephone, mail or visiting procedures, ☒ ☐ ☐ supervisor documents the issue in the case food, clothing, bedding, mistreatment, harassment or management system and provides a brief violations of the nondiscrimination policy. There shall synopsis. A random sampling of grievances be no time limit on filing grievances. Policies and was viewed to determine compliance with procedures shall include provisions whereby the facility regulation. All grievances were compliant manager ensures: with regulatory expectations. 7689 Tehama JH PRO 18-20 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) a grievance form and instructions for registering a Policy 532.2(A): Procedure grievance, which includes provisions for the youth ☒ ☐ ☐ Policy 532.2(F): Procedure to have free access to the form; (b) the youth shall have the option to confidentially file Policy 532.2(I): Procedure ☒ ☐ ☐ the grievance or to deliver the form to any youth supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate ☒ ☐ ☐ Policy 532.2(J)1: Procedure staff level; (d) provision for a prompt review and initial response Policy 532.2(D): Procedure to grievances within three (3) business days, ☒ ☐ ☐ grievances that relate to health and safety issues must be addressed immediately (1) The youth may elect to be present to explain his/her version of the grievance to a person not ☐ ☐ ☐ directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by ☒ ☐ ☐ the facility administrator to assist the youth. (e) provision for a written response to the grievance ☒ ☐ ☐ which includes the reasons for the decisions; (f) a system which provides that any appeal of a grievance shall be heard by a person not directly ☒ ☐ ☐ involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten Policy 532.2(G): Procedure (10) business days unless circumstances dictate a ☒ ☐ ☐ longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and Policy 532.2(B) and M: Procedure external methods to report sexual abuse and sexual Youth may report sexual abuse or sexual harassment. harassment to any staff member or may ☒ ☐ ☐ report outside of the department to the Child Abuse Hotline or to the Tehama County District Attorney’s Office. These contact numbers are posted in the units. Whether or not associated with a grievance, concerns of Policy 532.2(D): Procedure parents, guardians, staff or other parties shall be Concerns of parents will be addressed in the addressed and documented in accordance with written same manner and timelines as youth. An policies and procedures within a specified timeframe. initial response will be provided within 3 ☒ ☐ ☐ business days. 7689 Tehama JH PRO 18-20 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1362 REPORTING OF INCIDENTS Policy 536: Reporting of Incidents A written report of all incidents which result in physical Policy 536.1: Purpose harm, use of force, serious threat of physical harm, or Policy 536.2: Procedure death of an employee, youth or other person(s) shall be maintained. Such written record shall be prepared by the ☒ ☐ ☐ Several additional incident reports were staff and submitted to the facility manager by the end of reviewed randomly in the agencies electronic the shift, unless additional time is necessary and case management system. All provided the authorized by the facility manager or designee. necessary information and were provided to the supervisor by the end of shift. 1363 USE OF REASONABLE FORCE TO Policy 603: DNA Collection COLLECT DNA SPECIMENS, SAMPLES, Juvenile Detention Facility Staff do not IMPRESSIONS collect DNA. DNA samples are collected by (a) Pursuant to Penal Code Section 298.1 authorized field officers. law enforcement, custodial, or corrections personnel including peace officers, may employ ☒ ☐ ☐ reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of Policy 603: DNA Collection reasonable force” shall be defined as the force that an objective, trained and competent correctional ☒ ☐ ☐ employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Policy 603: DNA Collection efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented ☒ ☐ ☐ and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written Policy 603: DNA Collection authorization of the supervising officer on duty. The authorization shall include information that ☒ ☐ ☐ reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell Policy 603: DNA Collection extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the ☒ ☐ ☒ agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7689 Tehama JH PRO 18-20 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM Policy 1100: Education Program (a) School Programs BSCC Field Representatives do not inspect the education program for compliance with The County Board of Education shall provide for the Title 15 compliance. Title 15 requires the administration and operation of juvenile court Superintendent of Schools to conduct this schools in conjunction with the Chief Probation review in conjunction with a qualified Officer, or designee pursuant to applicable State outside agency or individual. laws. The school and facility administrators shall develop and implement written policy and On November 22, 2019, the facility was procedures to ensure communication and inspected by Ryan Vercruysse, Associate Principal, Red Bluff High School. Mr. coordination between educators and probation staff. Vercruysse found the school program to Culturally responsive and trauma-informed meet regulatory expectations. approaches should be applied when providing instruction. Education staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology Phone call with School Administrator practices. The facility administrator shall request an Michelle Barnard to discuss the education annual review of each required element of the program. The facility has 2 fulltime teachers program by the Superintendent of Schools, and a and 4 teachers aids. Students receive direct report or review checklist on compliance, instruction in the classroom in core subjects deficiencies, and corrective action needed to achieve such as math, history science ore ELA compliance with this section. Such a review, when and/or may work on independent study to conducted, cannot be delegated to the principal or make up credits or work on subjects that they any other staff of any juvenile court school site. The ☒ ☐ ☐ may need either to make up courses or to Superintendent of Schools shall conduct this review finish specific requirements. The classroom in conjunction with a qualified outside agency or atmosphere is based on a positive attitude so individual. Upon receipt of the review, the facility that all youth can do their best job. Youth administrator or designee shall review each item are not required to do homework but are with the Superintendent of Schools and shall take encouraged to do so. whatever corrective action is necessary to address Youth we spoke to reported they enjoy the each deficiency and to fully protect the educational classroom, the teachers and believe the interests of all youth in the facility. education they receive in the facility far exceeds the education they receive outside as they believe the teachers want them to succeed and they enjoy the smaller group setting. 7689 Tehama JH PRO 18-20 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Required Elements 1100.2.3: Required Elements The facility school program shall comply with the State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the ☒ ☐ ☐ Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education 1100.2.3: Required Elements program shall be free from discriminatory action. ☒ ☐ ☐ Staff shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State 1100.2.3: Required Elements ☒ ☐ ☐ Education Code and include, but not be limited to, courses required for high school graduation. (2) Information and preparation for the High School 1100.2.3: Required Elements Equivalency Test as approved by the California ☒ ☐ ☐ Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education ☒ ☐ ☐ 1100.2.3: Required Elements and vocational opportunities. (4) Administration of the High School Equivalency Tests 1100.2.3: Required Elements ☒ ☐ ☐ as approved by the California Department of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth 1100.2.3: Required Elements ☒ ☐ ☐ who do not demonstrate sufficient progress towards grade level standards. (6) The minimum school day shall be consistent with 1100.2.3: Required Elements State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that operational procedures do not interfere with the time afforded for the minimum instructional day. ☒ ☐ ☐ Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. 7689 Tehama JH PRO 18-20 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) Education shall be provided to all youth regardless of 1100.2.3: Required Elements classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an ☒ ☐ ☐ immediate threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline 1100.2.4: School Discipline (1) Positive behavior management will be implemented to reduce the need for disciplinary action in the ☒ ☐ ☐ school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative 1100.2.4: School Discipline ☒ ☐ ☐ decisions made by probation staff that may affect the educational programming of students. (3) Except as otherwise provided by the State Education 1100.2.4: School Discipline Code, expulsion/suspension from school shall be imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with 1100.2.4: School Discipline education staff will develop policies and procedures ☒ ☐ ☐ that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations 1100.2.5: Provisions for Special Populations (1) State and federal laws and regulations shall be observed for all individuals with disabilities or ☒ ☐ ☐ suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be 1100.2.5: Provisions for Special Populations afforded an educational program that addresses their ☒ ☐ ☐ language needs pursuant to all applicable state and federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission 1100.2.6: Educational Screening and Admission ☒ ☐ ☐ (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: 7689 Tehama JH PRO 18-20 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (A) School progress/school history; 1100.2.6: Educational Screening and ☒ ☐ ☐ Admission (B) Home Language Survey and the results of the State 1100.2.6: Educational Screening and ☒ ☐ ☐ Test used for English language proficiency; Admission (C) Needs and services of special populations as defined 1100.2.6: Educational Screening and ☒ ☐ ☐ by the State Education Code, including but not Admission limited to, students with special needs. (D) Discipline problems. 1100.2.6: Educational Screening and ☒ ☐ ☐ Admission (2) Youth will be immediately enrolled in school. 1100.2.6: Educational Screening and Educational staff shall conduct an assessment to Admission ☒ ☐ ☒ determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary 1100.2.6: Educational Screening and ☒ ☐ ☐ education plan shall be developed for each youth Admission within five school days. (4) Upon enrollment, education staff shall comply with 1100.2.6: Educational Screening and the State Education Code and request the youth's Admission records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment ☒ ☐ ☐ scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting 1100.2.7: Educational Reporting ☒ ☐ ☐ (1) The complete facility educational record of the youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide 1100.2.7: Educational Reporting appropriate credit (full or partial) for course work ☒ ☐ ☐ completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning 1100.2.8: Educational Reporting (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies and procedures to meet the transition needs of youth, including the development of an education transition plan, in accordance with the State Education Code ☒ ☐ ☐ and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. 7689 Tehama JH PRO 18-20 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) Post-Secondary Education Opportunities 1100.2.8: Educational Reporting (1) The school and facility administrator should, whenever possible, collaborate with local post- ☒ ☐ ☒ secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND Policy 525: Recreation and Exercise Policy 527: Programs EXERCISE. The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for programs, Policy 525.2.(1)A: General Information recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for Policy 525.2.1(B)1-2: General Information programs, recreation, and exercise a minimum of three At inspection, we reviewed end of shift logs, hours a day during the week and five hours a day each institution contacts and recreation notes in Saturday, Sunday or other non-school days, of which effort to locate the necessary documentation one hour shall be an outdoor activity, weather to show that all youth were provided with the permitting. opportunity for one hour each day for each activity as required by regulation; however, the documentation was not consistently present and the section was not clear. We later found the system tracked the total time and had reports to show the hour but could not provide individual reports to note the ☒ ☐ ☐ activity. It was later found that the agency’s caseload management system is not set up to track the activities individually by activity. This will be adjusted in the coming month and is a priority. In the meantime, the facility has moved to a paper copy and will track these activities on paper in the interim. We will continue to follow in the interim to be sure that the Caseload Explorer is updated as planned. A youth’s participation in programs, recreation, and 525.2.2.C: Youth Access to Recreation and exercise may be suspended only upon a written finding Exercise ☒ ☐ ☐ by the administrator/manager or designee that a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Policy 525.2.1D: General Information be posted in the living units. Each unit has a schedule posted in plain ☒ ☐ ☒ view. 7689 Tehama JH PRO 18-20 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS There will be a written annual review of the programs, Policy 527.2.1D1-2: General Information recreation, and exercise by the responsible agency to ensure content offered is current, consistent, and The annual review of the programs offered was completed by the responsible party and relevant to the population. ☒ ☐ ☐ provided to the Deputy Chief. An annual review of the recreation and exercise activities was completed by Deputy Chief Pluim. (a) Programs. All youth shall be provided with the Policy 527: Programs opportunity for at least one hour of daily Policy 527.1: Policy Statement programming to include, but not be limited to, Policy 527.2.1: General Information trauma focused, cognitive, evidence-based, best Programming exists at the facility and is practice interventions that are culturally relevant and facilitated by probation staff and County linguistically appropriate, or pro-social interventions Drug and Alcohol Services. Special and activities designed to reduce recidivism. These programming is also facilitated primarily by programs should be based on the youth’s individual probation staff and some select community- needs as required by Sections 1355 and 1356. Such based organizations and the faith-based programs may be provided under the direction of the community. Youth stated that they like the Chief Probation Officer or the County Office of programs but wish there were more variety. Education and can be administered by county They enjoy the Makers Space the most. partners such as mental health agencies, community- based organizations, faith-based organizations or These include: Probation staff. • Makers Space which provides a community space for youth to Programs may include but are not limited to: create, to learn and to work on (1) Cognitive Behavior Interventions; projects of various types from music (2) Management of Stress and Trauma; to wood working. At the time of our (3) Anger Management; visit, the Makers space was set up (4) Conflict Resolution; ☒ ☐ ☐ with guitars for youth who were (5) Juvenile Justice System; learning to play. The space changes (6) Trauma-related interventions; regularly. (7) Victim Awareness; • Changing Armor Program, which is (8) Self-Improvement; a motivational change-oriented goal (9) Parenting Skills and support; setting for future success program. (10) Tolerance and Diversity; The purpose of the program is to (11) Healing Informed Approaches; identify a youth’s strengths and (12) Interventions by Credible Messengers; needs to develop new life and (13) Gender Specific Programming; coping skills for success. Youth (14) Art, creative writing, or self-expression; focus on their past to realize how (15) CPR and First Aid training; they got here and tools to self-reflect (16) Restorative Justice or Civic Engagement; to move past their issues to not (17) Career and leadership opportunities; and, repeat behaviors and repeat (18) Other topics suitable to the youth population. behaviors in the future. • Aggression Replacement Training teaches anger management and skill building. • Drug and Alcohol individual services • Church and Chaplin Services and Referrals to Community Services. 7689 Tehama JH PRO 18-20 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Recreation. All youth shall be provided the Policy 525.2.4: Day Room Recreational opportunity for at least one hour of daily access to Activities unscheduled activities such as leisure reading, letter Recreational activities are facilitated by writing, and entertainment. Activities shall be supervised and include orientation and may include ☒ ☐ ☐ probation staff. Youth we spoke to noted that free time activities occur daily and consist of coaching of youth. television, Netflix, games, cards, letter writing, telephone cards, listening to music, reading and hanging out. (c) Exercise. All youth shall be provided with the Policy 525.2.5: Large Muscle Exercise opportunity for at least one hour of large muscle Exercise (Large Muscle Activity) activities activity each day. ☒ ☐ ☐ are provided by both the school staff and probation staff and include both warm up exercises or PT and team games like basketball and volleyball. The administrator/manager may suspend, for a period not 525.2.2: Youth Access to Recreation and to exceed 24 hours, access to recreation and programs. Exercise The administrator/manager shall document the reasons why suspension of recreation and programs occurs. ☒ ☐ ☐ Programs: Policy 525.2.2.C: General Information 1372 RELIGIOUS PROGRAM 526: Religious Program The facility administrator shall provide access to Non-Denominational church services occur religious services and/or religious counseling at least within the Pod setting on Saturday and once each week. Attendance shall be voluntary. A youth ☒ ☐ ☐ Sundays. Those that do not participate in shall be allowed to participate in an activity outside of church services, participate in a quiet activity their room if he/she elects not to participate in religious in the day room while church occurs in the programs. classroom. Religious programs shall provide for: (a) opportunity for religious services and practices; ☒ ☐ ☐ 526.2.1A1: General Information (b) availability of clergy; and, 526.2.2C: Providers of Religious Programs ☒ ☐ ☐ Youth may have access to their own private clergy member by requesting approval through their assigned Probation Officer. (c) availability of religious diets. 526.2.3: Religious Diets The youth or his or her parent on their behalf, may request a religious diet. This ☒ ☐ ☐ request is made through any supervisor. 7689 Tehama JH PRO 18-20 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1373 WORK PROGRAM 528: Work Program The facility administrator shall develop policies and Only youth that have achieved a level 3 procedures regarding the fair and consistent assignment status are eligible to work. of youth to work programs. Work assigned to a youth ☒ ☐ ☐ Available work is available on the pod and shall be meaningful, constructive and related to around the facility. Staff make effort to vocational training or increasing a youth's sense of assign the work fairly and consistently to responsibility. Work programs shall not be imposed as a eligible youth. disciplinary measure. 1374 VISITING Policy 523.3 Visits by Parents, Guardians or Persons Standing in Loco Parentis The facility administrator shall develop and implement written policies and procedures for visiting, that include Visiting logs were reviewed. The facility has provisions for special visits. Youth shall be allowed to an open, active visiting schedule. Visits are receive visits by parents, guardians or persons standing scheduled by appointment only and may in loco parentis, and children of youth. Other family occur 7 days a week. As the facility houses members, such as grandparents and siblings, and youth from out of county, accommodations supportive adults, may be allowed to visit with the are made for parents who come from longer approval of the facility administrator or designee, and in ☒ ☐ ☐ distances to allow for longer visits. Local conjunction with the youth’s case plan or in the best families are limited to one hour per visit to interest of the youth. accommodate more visitors. Regular visitation are generally no contact visits due to the physical plant limitations, but efforts are made to allow for contact visits as able. The facility is looking at opportunities to allow for more contact visits as space is available to accommodate. All visits shall occur at reasonable times, subject only to Policy 523.8.1 the limitations necessary to maintain order and security. Policy 523.9C: Visiting Rules Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, ☒ ☐ ☐ whether the visitor’s criminal history represents a risk to the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two Policy 523.3: Visits by Parents, Guardians or hours per week. Visits may be supervised, but Persons Standing in Loco Parentis conversations shall not be monitored unless there is a Up to 2 hours of visitation is allowed security or safety need. weekly. Visits are by appointment only and generally are made for either 30 minute or 1- ☒ ☐ ☐ hour increments. Exceptions are made for parents who work or who have schedule conflicts or transportation issues. Facility administration will make efforts to ensure that parents and youth have the opportunity to visit. 7689 Tehama JH PRO 18-20 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Provisions for special visits, in addition to the two-hour Policy 523.4A: Official Visits’ minimum and/or outside of the regular visiting hours, Policy 523.5A: Clergy Visits’ shall be accommodated as necessary and within the Policy 523.7A: Visits with Spouses discretion of the facility administrator or designee. ☒ ☐ ☐ Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Policy 523.2: Policy ☒ ☐ ☐ alternative, but not as a replacement, to in-person visiting. 1375 CORRESPONDENCE Policy 521: Correspondence The facility administrator shall develop and implement ☒ ☐ ☐ written policies and procedures for correspondence which provide that: (a) there is no limitation on the volume of mail that youth Policy 521.2.A: General Information ☒ ☐ ☐ may send or receive; Youth may send and receive unlimited mail. (b) youth may send two letters per week postage free; Policy 521.2.A: General Information ☒ ☐ ☐ Youth receive 7 stamps a week. Any additional postage is provided by the youth’s family. (c) youth may correspond confidentially with state and Policy 521.2.C federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized ☒ ☐ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Policy 521.3.1: in (c), may be read by staff only when there is Youth are notified if there has been an ☒ ☐ ☐ reasonable cause to believe facility safety and administrative decision for their mail to be security, public safety, or youth safety is jeopardized. read. 1376 TELEPHONE ACCESS Policy 522: Youth Access to Telephone The administrator of each juvenile facility shall develop ☒ ☐ ☐ Youth are provided with access to the and implement written policies and procedures to telephone at intake and in the living unit. provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES Policy 534: Access to Legal Services The facility administrator shall develop written ☒ ☐ ☐ procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed 534.1: Policy Statement ☒ ☐ ☐ attorneys and their authorized representatives; (b) provision for confidential consultation with 534.7: Supervising Attorney Visits ☒ ☐ ☐ attorneys; and, (c) unlimited postage free, legal correspondence and 534.3: General Guidelines ☒ ☐ ☐ cost-free telephone access as appropriate. 7689 Tehama JH PRO 18-20 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1390 DISCIPLINE Policy 530: Discipline and Due Process The facility administrator shall develop and implement Policy 530.1: Policy Statement written policies and procedures for the discipline of Policy 530.2(F): General Information youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. ☒ ☐ ☐ Discipline shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; Policy 530.2(F)1: General Information ☒ ☐ ☐ (b) daily shower, access to drinking fountain, toilet and Policy 530.2(F)2: General Information ☒ ☐ ☐ personal hygiene items, and clean clothing; (c) full nutrition; Policy 530.2(F)3: General Information ☒ ☐ ☐ (d) contact with parent or attorney; Policy 530.2(F)4: General Information ☒ ☐ ☐ (e) exercise; Policy 530.2(F)5: General Information ☒ ☐ ☐ (f) medical services and counseling; Policy 530.2(F): General Information ☒ ☐ ☐ (g) religious services; Policy 530.2(F): General Information ☒ ☐ ☐ (h) clean and sanitary living conditions; Policy 530.2(F)8: General Information ☒ ☐ ☐ (i) the right to send and receive mail; Policy 530.2(F)9: General Information ☒ ☐ ☐ (j) education; and, Policy 530.2(F)10: General Information ☒ ☐ ☐ (k) rehabilitative programming. ☒ ☐ ☐ Policy 530.2(F)11: General Information The facility administrator shall establish rules of conduct Rules are posted in the unit, and are and disciplinary penalties to guide the conduct of youth. documented in the orientation handbook Such rules and penalties shall include both major violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Policy 530: Discipline and Due Process The facility administrator shall develop and implement Both minor and major rule violation written policies and procedures for the administration processes were reviewed. of discipline which shall include, but not be limited to: ☒ ☐ ☐ Major rule violations due process forms reviewed and were found to be completed in a timely and thorough manner. (a) designation of personnel authorized to impose Policy 530.1(B): Policy Statement ☒ ☐ ☐ discipline for violation of rules; 7689 Tehama JH PRO 18-20 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) prohibiting discipline to be delegated to any youth; ☒ ☐ ☐ Policy 530.1(B)1: Policy Statement (c) definition of major and minor rule violations and Policy 530.3: Definitions ☒ ☐ ☐ their consequences, and due process requirements; (d) trauma-informed approaches and positive behavior Policy 530.1: Policy Statement ☒ ☐ ☐ interventions; (e) minor rule violations may be handled informally by Policy 530.3(A)1-2: Definitions counseling, advising the youth of expected conduct imposing a minor consequence. Discipline shall be Most minor rule violations are addressed ☒ ☐ ☐ accompanied by written documentation and a with counseling. Facility staff do a great job policy of review and appeal to a supervisor; and, counseling and working to deescalate the youth. (f) major rule violations and the discipline process ☒ ☐ ☐ shall be documented and require the following: (1) written notice of violation prior to a hearing; ☒ ☐ ☐ Policy 530.6: Documentation Process (2) accommodations provided to youth with Policy 530.3(B)5: Definitions disabilities, limited literacy, and English Bilingual staff assist youth as necessary or ☒ ☐ ☐ language learners; work with staff with limited literacy to ensure they understand. (3) hearing by a person who is not a party to the Policy 530.7.1A: Due Process Hearing ☒ ☐ ☐ incident; (4) opportunity for the youth to be heard, present Policy 530.7.1C: Due Process Hearing ☒ ☐ ☐ evidence and testimony; (5) provision for youth to be assisted by staff in the Policy 530.7.1B: Due Process Hearing ☒ ☐ ☐ hearing process; (6) provision for administrative review. ☒ ☐ ☐ Policy 530.7.(1)H: Due Process Hearing (g) violations that result in a removal from camp or Policy 530.3(B)4: Definitions commitment program, but not a return to court, will ☒ ☐ ☐ follow the due process provisions in subsection (e) above. f 7689 Tehama JH PRO 18-20 - 55 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☐ ☒ ☒ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☐ ☒ ☐ age and older. The facility has been approved to hold persons under ☐ ☒ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☐ ☒ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS ☐Vio Dependent or neglected minors who are defined under ☒ latio ☐ Section 300 of the Welfare and Institutions Code n (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐Vio Juvenile Delinquents (WIC 602)? (WIC 207[d]). ☒ latio ☐ n Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐Vio separated from minors. ☐ latio ☒ n Adult inmates from an adult facility (e.g. inmate ☐Vio workers or “Scared Straight” programs) are not allowed ☐ latio ☐ in the facility in a manner that allows contact with n minors. 7689 Tehama JH PRO 18-20 - 56 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State & Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7689 FACILITY NAME: Tehama County Juvenile Detention Facility FACILITY TYPE: JH APPLICABLE REGULATIONS (Check All That 4/98: X 2001: 2003: OTHER: Apply): Field Representative: DATE: February 18-20, 2020 Lisa Southwell TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) Contains a weapons locker as specified in these ✓ X regulations Contains a secure room for the confinement of minors pending admission to JH ✓ X Provides access to a shower ✓ X Provides a secure vault or storage space for minor's ✓ X valuables Provides telephone access to minors ✓ X Provides staff access to hot and cold running water ✓ X Locked Holding Room (1.2) Contains a minimum of 15 square feet of floor area ✓ X per minor Provides no less than 45 square feet of floor area ✓ X Contains seating to accommodate all minors as ✓ X specified in these regulations 98: Provides access to a toilet, wash basin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, wash basin and ✓ X drinking fountain unless a procedure is in effect to provide access Maximizes staff visual supervision ✓ X 03: Outward swinging or lateral sliding door required ✓ X 7689 Tehama JH PHY18-20 - 1 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Natural Light (1.3) Visual access to natural light is provided in locked sleeping rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. ✓ X Corridors (1.4) Corridors in living areas are at least eight feet wide. When doors are staggered or if rooms are located ✓ X only on one side, corridors may be at least six feet wide. Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain sleeping areas and plumbing fixtures, commensurate ✓ X with the number of minors housed. Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these fixtures ✓ X 03: Toilet, wash basin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a clear ceiling height of eight feet ✓ X 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144 ✓ X inches. 03: Outward swinging or lateral sliding door required ✓ X Double Occupancy Sleeping Rooms (1.8) Minimum of 100 square feet floor area, a clear ✓ X ceiling height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144 ✓ X inches 7689 Tehama JH PHY18-20 - 2 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS 03: Outward swinging or lateral sliding door required ✓ X Dormitories (1.9) In JHs and camps, there is a minimum of 50 square feet of floor area per minor, with a minimum ✓ X dormitory size of 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no ✓ X fewer than four minors. 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps). ✓ X 03: This subsection deleted, eliminating the 15 minor limitation. (See below.) 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than ✓ X 30 minors (regardless of whether it is for court commitments or other detained minors). Dayrooms (1.10) JH dayrooms contain 35 square feet of floor area per ✓ X minor. Dayrooms in camps and SPJHs contain 30 square ✓ X feet of floor area per minor. All dayrooms provide access to toilets, wash basins, ✓ X drinking fountains and showers. Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated ✓ X indoor-outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor-outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor-outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. ✓ X 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor-outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. ✓ X 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 7689 Tehama JH PHY18-20 - 3 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface. ✓ X 01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and ✓ X of a sufficient size to comply with Title 15, § 1371. 01: The required recreation area has no single ✓ X dimension less than 40 feet. Outdoor recreation area lighting allows for evening activities and provides security. ✓ X Academic Classrooms (NA SPJH; 1.12) Classrooms are designed for a maximum of 20 ✓ X minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for ✓ X every juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work ✓ X area, and a minimum of 28 square feet floor space per minor. There is a communication system in each classroom that allows for immediate response to emergencies. ✓ X Safety Room (1.13) Provides a minimum of 63 square feet of floor space ✓ X and a minimum clear ceiling height of eight feet Limited to one minor ✓ X Padded as specified in these regulations ✓ X There are one or more vertical view panels constructed of security glazing. Panels provide a ✓ X view of the entire room and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these ✓ X regulations Access to a toilet, wash basin and drinking fountain is ✓ X provided. 03: Be equipped with a variable intensity security- type lighting fixture, with controls outside the ✓ X room 03: Any wall- or ceiling-mounted devices are designed to prohibit the occupant’s access. ✓ X Medical Examination Room (NA SPJH; 1.14) There is a minimum of one suitably equipped medical ✓ X examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations ✓ X that is used for no other purpose; Privacy for minors; ✓ X 7689 Tehama JH PHY18-20 - 4 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Lockable storage for medical supplies; ✓ X Not less than 144 square feet floor space with no ✓ X single dimension less than seven feet; Hot and cold running water; and, ✓ X 01: Smooth, non-porous, washable surfaces. ✓ X Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and pharmaceutical preparations as specified by Title ✓ X 15 § 1438. Dining Areas (NA SPJH; 1.16) Minors dine on the units. There is a minimum of 15 square feet floor space and ✓ X sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual ✓ X barrier. Visiting Space (1.17) Visiting space is provided. ✓ X Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per minor for institutional clothing, bedding, supplies ✓ X and activity equipment, in one or more storage rooms. Personal Storage (1.19) Each minor has a minimum of nine cubic feet of secure storage space for personal clothing and ✓ X belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as fire extinguishers, self-contained breathing ✓ X apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial closet containing a mop sink and sufficient area for storing ✓ X cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single ✓ X and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. 7689 Tehama JH PHY18-20 - 5 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire and life safety, security, ✓ X communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) Contain a minimum of 60 square feet of floor area ✓ X and provide for confidential consultation with minors There is a minimum of one suitably furnished ✓ X interview room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp. ✓ X Court Holding Room for Minors (1.26) Contains a minimum of 10 square feet of floor area ✓ X per minor Limited to no more than 16 minors ✓ X Provides 40 square feet of floor area and a minimum ✓ X clear ceiling height of eight feet Contains seating to accommodate all minors ✓ X Contains a toilet, wash basin and drinking fountain as ✓ X specified in these regulations Maximizes staffs' visual supervision of minors ✓ X Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. ✓ X One toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water and be available on living units in a ratio of 1:6 ✓ X in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff ✓ X in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents ✓ X waste water from flowing over the bubbler. Showers (2.4) Showers provide tempered water and are available on ✓ X living units at a ratio of at least one shower or bathtub to every six minors. 7689 Tehama JH PHY18-20 - 6 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Shower areas provide for inmate privacy without mitigating staff's ability to supervise. ✓ X Beds (2.5) Beds are at least 30 inches wide and 76 long and are ✓ X of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart. ✓ X Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, ✓ X single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep. ✓ X Padding (2.7) Padding in safety rooms covers the floor, door and ✓ X walls to a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire sprinkler as approved by the State Fire Marshal ✓ X (SFM). The padding is approved by the SFM and is: non- porous; at least one-half inch thick; of a unitary or laminated construction; firmly bonded to all padded ✓ X surfaces; and, is without exposed seams. Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is ✓ X allowed for each person. Weapons Locker (2.9) Weapons lockers are located outside the security ✓ X perimeter of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking device. ✓ X Assess for New Construction/Remodel or Repair: ✓ X 7689 Tehama JH PHY18-20 - 7 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards: ✓ X American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860-94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. ✓ X (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7689 Tehama JH PHY18-20 - 8 - J456 PHY 98 01 03.dot (8/05) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State & Community Corrections BSCC Code: 7689 FACILITY: Tehama County Juvenile Detention Facility TYPE: JH RC: 60 CONSULTANT: Lisa Southwell DATE: February 18-20, 2020 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Unit Room Applicab # Each Room Total Size (L x W x H) FIXTURES* COMMENTS Designatio Type le Room # RC RC or T U W F S n Standard s Beds Square/Cubic s Feet Intake/Reception Holding 1998 4 4 (16) 70 sq. ft. 1 1 1 1 Safety 1998 1 1 (1) 76 sq. ft. Medical 1998 170 sq. ft. Attorney 1998 2 62 sq. ft. (2) – Visitors contact rooms (6) – Visitors phone booths (1) – Shower room with combo unit (1) – Property and storage room POD A Single 1998 8 1 1 8 70 sq. ft. 1 1 1 1 Double 1998 6 2 2 12 120 sq. ft. 1 1 1 1 School 1998 1 (20) 843 sq. ft. Staff/teachers restrooms in back of room Dayroom 1998 1,400 sq. ft. Will dine on the unit Showers 1998 4 (2) Upstairs (2) Downstairs Janitor 1998 2 (1) Upstairs (1) Downstairs POD B Single 1998 8 1 1 8 70 sq. ft. 1 1 1 1 Double 1998 6 2 2 12 120 sq. ft. 1 1 1 1 School 1998 1 (20) 843 sq. ft. Staff/teachers restrooms in back of room Dayroom 1998 1,400 sq. ft. Will dine on the unit Showers 1998 4 (2) Upstairs (2) Downstairs *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7689 Tehama JH LASE 18 20 - 1 - J460 LAS JUV-05.dot (8/05) ROOMS EACH ROOM Unit Room Applicab # Each Room Total Size (L x W x H) FIXTURES* COMMENTS Designatio Type le Room # RC RC or T U W F S n Standard s Beds Square/Cubic s Feet Janitor 1998 2 (1) Upstairs (1) Downstairs POD C Single 1998 8 1 1 8 70 sq. ft. 1 1 1 1 Double 1998 6 2 2 12 120 sq. ft. 1 1 1 1 School 1998 1 (20) 843 sq. ft. Staff/teachers restrooms in back of room Dayroom 1998 1,400 sq. ft. Will dine on the unit Showers 1998 4 (2) Upstairs (2) Downstairs Janitor 1998 2 (1) Upstairs (1) Downstairs This unit is closed. The day room is being used as a training room. 2014-2016: No changes. 2016/2018: No changes. Current Cycle Notes:2018-2020: No change to Rated Capacity of facility – 60 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7689 Tehama JH LASE 18 20 - 2 - J460 LAS JUV-05.dot (8/05)