Trinity County, Special Purpose Juvenile Hall (2016-2018 inspection cycle)

March 9, 2018 Tim Rogers, Chief Probation Officer Trinity County Probation Department P.O. Box 158 Weaverville, CA 96083 RE: TRINITY COUNTY 2016/2018 BIENNIAL INSPECTION PURSUANT TO WELFARE AND INSTITUTIONS CODE SECTION 209 AND 885 Dear Chief Rogers: The 2016/2018 biennial inspection of the Trinity County Probation Department’s Special Purpose Juvenile Hall has been completed. A pre-inspection briefing was held on August 23, 2017 and the facility was inspected on October 20, 2017. Additional conversations were held and documentation was viewed electronically subsequent to inspection to confirm that all areas discussed were addressed. The complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of this transmittal letter; a Title 15 Procedures checklist, outlining applicable minimum standards for juvenile detention facilities; a Physical Plant Evaluation, outlining applicable Title 24 minimum standards; and the Living Area Space Evaluation (LASE), summarizing the physical plant configuration and outlining the rated capacity of 28. Please refer to the Title 15 Procedures checklist for a summary of all relevant minimum standards, indication of compliance or noncompliance and for detailed information regarding inspection outcomes. Mandatory Local Inspections In addition to the biennial inspection, Title 15, section 1313 and its authorizing statute also require local inspections conducted by the following local authorities: • county building inspector or person designated by the Board of Supervisors • fire authority having jurisdiction • local health officer • county Superintendent of Schools • Juvenile Court • Juvenile Justice Commission 2016/2018 Inspection Letter: 7699 Trinity County Special Purpose Juvenile Hall Page 2 Chief Rogers March 9, 2018 Results of those inspections are considered a part of this report. The dates of the local inspections may be found in the accompanying Procedures Checklist. Scope of the Inspection The inspection consisted of a review of the Trinity County Special Purpose Juvenile Hall Policy and Procedure Manual[1], a site visit to review facility operations, physical plant and relevant documentation to determine compliance with Title 15 and Title 24 Regulations. Interviews with administration, facility staff, youth and collaborative partners were held to determine compliance with Title 15 Regulations and to review their cohesive management of the youth in their care. Inspection Results Title 15, CCR Minimum Standards Upon final review of all documentation, there are no outstanding items of noncompliance with Title 15 at the Trinity County Special Purpose Juvenile Hall. No corrective action is required at this time. During the inspection visit, technical assistance and best-practice recommendations were made to your management team to assist or enhance operations for continued compliance. These areas were discussed, edited and corrected prior to the completion of this letter. Those efforts are appreciated. Title 24, CCR Physical Plant There were no changes made to the physical plant and your rated capacity remains at 28. Please see the Physical Plant Evaluation for more information. There are no outstanding items of noncompliance with Title 24 minimum standards. Training According to the most recent Standards and Training for Corrections audit, Trinity County Probation Department is in compliance with mitigating circumstances with all relevant regulations and mandates. Juvenile Justice and Delinquency Prevention Act (JJDPA) Compliance Monitoring We reviewed JJDPA requirements and found no violations. Please refer to Title 15 Procedures checklist for detailed information. This concludes our 2016/2018 inspection report. I would like to commend Assistant Chief/Facility Superintendent Lance Floerke and his staff for their excellent preparation and organization of all documentation requested as well as for the work they do with the [1] BSCC reviews only those policy and procedures required by, and applicable to, Title 15, CCR. BSCC staff do not “approve” policies and procedures or assess them for constitutional or legal issues. Agencies should seek review through their legal advisor, risk manager, and other persons deemed appropriate for such evaluation. JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7699 FACILITY NAME: FACILITY TYPE: Trinity County Special Purpose Juvenile Hall SPJH FACILITY STAFF INTERVIEWED: Lance Floerke: Assistant Chief Probation Officer/ Superintendent, Brigette Whittaker; Senior Lead Officer, COLLABORATIVE STAFF INTERVIEWED: Ron Alleson; Medical Staff FIELD REPRESENTATIVE: DATE: Lisa Southwell Inspection: October 20, 2017 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION Trinity County Buildings and Grounds OF BUILDING AND GROUNDS Divisions, Tony Miller completed on 1320 (A) County building inspection by agency X 03/17/2017. designated by the Board of Supervisors to approve building safety. (B) Fire authority having jurisdiction, including a fire Weaverville Fire District completed on clearance as required by Health and Safety Code 03/31/2017. X Section 13146.1 (a) and (b); Fire Alarms Test completed on 08/25/2016. (C) Local health officer, inspection in accordance with Medical and Mental Health Services Health and Safety Code Section 101045; provided by Trinity County Medical and Trinity County Behavioral Health Services. MMH Inspection completed on 11/17/2016. X Environmental Inspection completed on 11/16/2016. All meals are provided by the Trinity County Sheriff’s Office from the Adult Detention Facility. Nutrition Inspection completed on 11/16/2016. (D) County superintendent of schools on the adequacy Trinity County Juvenile Hall is not required to of educational services and facilities as required in be inspected for education as they are a X Section 1370; Special Purpose Juvenile Hall (SPJH). They do not have traditional Educational Services. (E) Juvenile court as required by Section 209 of the The Honorable Michael Harper, Judge of Welfare and Institutions Code Superior Court/Juvenile Court completed the X inspection on 3/14/2017 and found the facility suitable for the detention of youth. (F) Juvenile Justice Commission as required by Juvenile Justice Commission Chair Terry Section 229 of the Welfare and Institutions Code or Lee completed the inspection on 10/13/2017. Probation Commission as required by Section 240 of X the Welfare and Institutions Code. 1 This document is intended for use as a tool during the inspection process. This worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation. The text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7699 Trinity SPJH: PRO 10/21/2017 Juvenile Inspection\\Proc.\16 18Trinity County Checklist- 1 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS Trinity County Juvenile Hall Policy Manual The Facility Administrator (CPO) has submitted a letter (TCJHPM): Appointments and Qualifications, certifying that each employee has been appointed and 801.2(b). are qualified pursuant to the requirements of this X regulation. Letter from Chief Probation Officer Tim (The elements of this regulation will be covered in the Rogers, dated 06/27/2017. CPO’s Letter.) The facility adheres to the minimum standards for the Trinity County Juvenile Hall Policy Manual selection and training requirements in PC 6035 (STC (TCJHPM): Appointments and Qualifications, compliant) as well as ensures a medical, psychological 801.2(b). and records check are completed. Contract employees, X volunteers and other non-employees shall also have Letter from Chief Probation Officer Tim appropriate qualifications and clearance. Rogers, dated 06/27/2017. 1321 STAFFING Trinity County Juvenile Hall Policy Manual (TCJHPM): Staffing, 802.2(a). a) There are an adequate number of personnel to carry out the facility program, to provide for safety Trinity County Juvenile Hall operates a SPJH. and security of minors and staff and meet The facility functions as both a commitment established standards and regulations. option for Trinity youth to avoid out of county placement and as a Special Purpose Juvenile Hall that receives intakes on the weekends. Trinity County contracts with Shasta County for full time detention and transfers youth as needed to the Shasta County Juvenile Hall. At inspection, we noted that there were adequate staff for basic operations of the facility as the average daily population is very low; however, there was some question as to coverage for emergency situations or other planned/unplanned circumstances. Facility X management noted that there are resources in place for these instances. We requested additional, documentation/ information regarding the facility emergency staffing plan and the facility provided it for our review. There is a Deputy Probation Officer (DPO) who is on call 24/7 to respond in the event of an emergency. The officer is offsite but will respond immediately to the facility and within minutes. Additionally, facility managers will report as needed to ensure additional staffing for meal runs to the jail and for other emergency and some non-emergency situations. Facility logs were reviewed. The DPO, the Assistant Chief/Superintendent and even the Chief Probation Officer (CPO) were available as needed. 7699 Trinity SPJH: PRO 10/21/2017 Juvenile Inspection\\Proc.\16 18Trinity County Checklist- 2 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) There is sufficient staff to ensure that no required Trinity County Juvenile Hall Policy Manual service is denied. (TCJHPM): Staffing, 802.2(a). Day shift staffing consists of a Lead Officer that acts as the supervisor, or Officer of the Day and another child supervision staff. The Facility Superintendent/Assistant Chief and Chief Probation Officer offices are located within the SPJH. Like many other small counties, if minimum staffing is limited for any reason, the Facility Superintendent and X even the CPO step in to assist at any time, including weekends. There are 2 child supervision staff on shift on nights. On “non-site days,” there is on call staff that will respond to the facility if called by Law Enforcement to address detention issues or that will report to the building to take custody of a youth and transport to the contract county. c) There is a sufficient number of supervisory level Trinity County Juvenile Hall Policy Manual staff to ensure adequate supervision of all staff (TCJHPM): Staffing, 802.2(d). members. Per policy, there will be a Senior Correctional Officer or Lead Juvenile Hall Correctional X Officer assigned to the night shift to ensure supervisory oversight and decision-making. A review of facility records shows their practice reflects their policy. Supervisors are also on all day shifts. d) There is a clearly identified person on duty who is Trinity County Juvenile Hall Policy Manual responsible for all the operations and activities and (TCJHPM) 802.2(e) Staffing has completed the Juvenile Corrections Officer Core Course and PC 832 training. X The Officer of the Day or Lead Officer is responsible for the operations of the facility. This person will always be someone who is fully CORE trained and PC832 trained. e) There is as least one staff member present on each Trinity County Juvenile Hall Policy Manual living unit whenever there are minor(s) in the unit. (TCJHPM) 802.2(g)3 Staffing X Youth are never alone in a unit or in the facility at any time as noted via policy, which wasconfirmed via conversations with managers and our personal observation. f) The facility has sufficient food services personnel Trinity County Juvenile Hall Policy Manual relative to the number and security of units (TCJHPM): Administration, 800.3 (b). including staff to plan menus, provide kitchen supervision, direct food preparation, train staff and Trinity County Adult Detention facility (Trinity maintain records. County Jail) provides hot and cold meals for the facility. The jail is in close proximity to X the SPJH and the meals are picked up by Juvenile Hall staff. Staff completes temperature readings and heat ups as necessary. Staffing coverage is provided while the officer picks up the food as noted above. 7699 Trinity SPJH: PRO 10/21/2017 Juvenile Inspection\\Proc.\16 18Trinity County Checklist- 3 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS g) The facility has administrative, clerical, recreational, Trinity County Juvenile Hall Policy Manual medical dental, mental health building maintenance (TCJHPM): 802.2(b) and other support staff for the efficient management X of the facility, and to ensure that youth supervision The facility has staff that are on site and are staff are not diverted from supervising youth. associated with the SPJH but do not have nor do they provide any youth supervision. h) There is sufficient youth supervision staff to provide Trinity County Juvenile Hall Policy Manual continuous wide-awake supervision of youth, (TCJHPM): Staffing, 802.2(g). X subject to temporary variations in staff assignments, to meet special program needs. Staff are awake on all shifts. Juvenile halls (minimum youth-staff ratio): Trinity County is classified as a Special Purpose Juvenile Hall. The remainder of this (A) During hours that youth are awake, one wide- regulation has been deleted as it does not X awake youth supervision staff member is on duty apply. (B-E) for each 10 youth in detention. Special Purpose Juvenile Halls (minimum youth- Trinity County Juvenile Hall Policy Manual staff ratio): (TCJHPM): Staffing, 802.2(g)(1). (A) During hours that youth are awake, one wide- X awake youth supervision staff member is on duty for The facility provided documentation that each 10 youth in detention. shows it is compliant with minimum staffing ratios and all expectations of the regulation. (B) During hours that youth are confined to their Trinity County Juvenile Hall Policy Manual room for the purpose of sleeping, one wide-awake (TCJHPM): Staffing, 802.2(g)(2). X youth supervision staff member is on duty for each 30 youth in detention. (C) At least two wide-awake youth supervision staff Trinity County Juvenile Hall Policy Manual members are on duty at all times, regardless of the (TCJHPM): Staffing, 802.2(g)(3). number of youth in detention, unless an X arrangement has been made for immediate backup support services for emergencies. (D) At least one youth supervision staff member is Trinity County Juvenile Hall Policy Manual on duty who is the same gender as youth who are (TCJHPM): Staffing, 802.2(g)(4). X housed in the facility, unless an arrangement has been made for immediate same gender supervision. (E) Personnel with primary responsibility for other Trinity County Juvenile Hall Policy Manual duties such as administration, supervision of (TCJHPM): Staffing, 802.2(g)(6). personnel, academic or trade instruction, clerical, X kitchen or maintenance shall not be classified as youth supervision staff positions. Camps (minimum youth -staff ratio): Trinity County is classified as a Special Purpose Juvenile Hall. The remainder of this (A) During the hours when youth are awake, there is regulation has been deleted as it does not X a minimum of one wide-awake youth supervision apply. (B-F) staff member on duty for each 15 youth in the camp population. 1322 YOUTH SUPERVISION STAFF Letter from Chief Probation Officer Tim ORIENTATION AND TRAINING Rogers, dated 06/27/2017. CPO certification letter has been received and addresses the elements of Section 1320). (A) Prior to assuming any responsibilities each staff Trinity County Juvenile Hall Policy Manual member is properly oriented to his/her duties. (TCJHPM): Child Supervision Staff Training, X 804 (2)(d). 7699 Trinity SPJH: PRO 10/21/2017 Juvenile Inspection\\Proc.\16 18Trinity County Checklist- 4 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) Prior to assuming responsibility for the supervision Trinity County Juvenile Hall Policy Manual of youth, each youth supervision staff member receives (TCJHPM): Child Supervision Staff Training, a minimum of 40 hours of facility-specific orientation. 804 (2)(d). X All youth supervision staff are orientated and received the 40-hour specific training. The facility calls upon extra help staff to work as needed or on call basis, but these employees are not all CORE trained. (C) Prior to assuming primary responsibility for Trinity County Juvenile Hall Policy Manual supervision of youth, each youth supervision staff (TCJHPM): Child Supervision Staff Training, member successfully completes the requirements of the 804 (2)(d). Juvenile Corrections Officer Core Course pursuant to PC 6035. X Per Title 15, section 1310 B, 1322(C) does not apply; however, Trinity County Probation Department makes every effort to CORE train their staff. County resources and location create barriers to doing so. (D) Prior to exercising the powers of a peace officer, Trinity County Juvenile Hall Policy Manual staff shall complete PC 830 training. X (TCJHPM): Child Supervision Staff Training, 804 (2)(b). 1323 FIRE AND LIFE SAFETY Trinity County Juvenile Hall Policy Manual Whenever there is youth in the facility, there is at least (TCJHPM): Fire and Life Safety, 808 one wide-awake person on duty at all times who meets the training standards established by the Board of State X All staff are trained in Fire and Life Safety at and Community Corrections for general fire and life Orientation and for those who have attended safety and who is also trained in procedures that relate CORE, they are also trained. specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL Trinity County Juvenile Hall Policy Manual (TCJHPM), Policy and Procedures Manual, (A) There is a policy and procedures manual that, at a 809 minimum, addresses all regulations that are applicable to the facility. Trinity County has recently revised their X entire Juvenile Hall Manual and it is now in the Lexipol format. While the facility runs a SPJH, the manual is written in a manner that would address all regulations as if the facility has a full-service JH and Camp. (B) The manual is available to and reviewed by all Staff must read and sign off each section of employees the Policy and Procedure Manual. Lexipol X will provide electronic quality assurance and oversight for management. (C) The manual is administratively reviewed at a The manual’s last review was completed by minimum every two year, and updated as necessary. Chief Probation Officer Tim Rogers on 05/01/2017. X Each manual section is documented accordingly. (D) The records relating to the standards and Trinity County Probation has provided their requirements set forth in these regulations are full manual to the BSCC for review. accessible to the Board of State and Community X Corrections. BSCC reviewed the policies and procedures for the facility to ensure they reflect the current applicable regulations2. 2 BSCC does not review all of your policies and procedures. We only review those policies related specifically to the applicable regulations included in Title 15, Minimum Standards for Juvenile Facilities for issues of non-compliance. We do 7699 Trinity SPJH: PRO 10/21/2017 Juvenile Inspection\\Proc.\16 18Trinity County Checklist- 5 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The manual includes: Trinity County Juvenile Hall Policy Manual a) Table of organization, including channels of (TCJHPM) 809.2(e)(1), Policy and communications and description of job Procedures Manual classifications; • Section 805 Senior JCO • Section 806 JCO X • Section 807 Transportation Officer The manual includes a Table of Contents is organized by policy, alphabetic order, and Title 15 Regulations. b) Responsibility of the probation department, purpose Trinity County Juvenile Hall Policy of programs, relationship to the juvenile court, the Manual(TCJHPM): Administration, Sections Juvenile Justice/Delinquency Prevention 800 and 809.2(e)(2). X Commission or Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; c) Responsibilities of all employees; Trinity County Juvenile Hall Policy Manual(TCJHPM): Administration, Sections X 800 and 809.2(e)(3). d) Initial orientation and training program for Trinity County Juvenile Hall Policy employees; X Manual(TCJHPM): Staff Training, Sections 804 and 809.2(e)(4). e) Initial orientation, including safety and security Trinity County Juvenile Hall Policy issues, for support staff, contract employees, school Manual(TCJHPM): Staff Training, Sections X and medical staff, program providers and 804 and 809.2(e)(5). volunteers; f) The maintenance of record keeping, statistics and Trinity County Juvenile Hall Policy Manual communication systems to ensure: efficient (TCJHPM): Sections 809.2(e)(6) and 817- operation of the facility; care of minors; 827. maintenance of minors’ records; providing X information to the court and those authorized by the court or by law, release of information regarding youth; g) Ethical responsibilities; Trinity County Juvenile Hall Policy Manual X (TCJHPM): 809.2(e)(7) h) A non-discrimination provision that provides that all Trinity County Juvenile Hall Policy Manual youth within the facility shall have fair and equal (TCJHPM): 809.2(e)(8) access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group X identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; i) Storage and maintenance requirements for any Trinity County Juvenile Hall Policy Manual chemical agents used in the facility. (TCJHPM): 839. Trinity SPJH keeps a X binder of all chemicals used in the facility, including cleansers to OC. Section 839 is specific to OC storage. not “approve” your policies nor do we review them for Constitutional or legal issues. We recommend agencies seek policy review through their legal advisor, risk manager, and other persons deemed appropriate. 7699 Trinity SPJH: PRO 10/21/2017 Juvenile Inspection\\Proc.\16 18Trinity County Checklist- 6 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS j) Establish procedures for collection of Medi-Cal Trinity County Juvenile Hall Policy Manual eligibility information and enrollment of eligible (TCJHPM): Section 831.3 (a)(5)(a) youth. X Youth and their parents are provided with information for Medi-Cal Enrollment. 1325 FIRE SAFETY PLAN Trinity County Juvenile Hall Policy Manual(TCJHPM): Fire Safety Plan, 810 The fire safety plan includes: X Fire Safety Plan. a) A fire prevention plan as part of the manual policy and procedure; b) Monthly fire and life safety inspections by facility Trinity County Juvenile Hall Policy staff with a two-year retention of the inspection Manual(TCJHPM): Fire Safety Plan, record; 810.2(b). Review of current inspection cycle documentation revealed 4 missing fire and life safety inspections. Facility management noted that leadership had changed and the X person responsible for the inspections transferred from the facility. The current Superintendent has ensured that the inspections are competed monthly as required. This has been corrected and verified through subsequent review of documentation. c) Fire prevention inspections as required by HSC Trinity County Juvenile Hall Policy 13146.1 (a) and (b). Manual(TCJHPM): 810.2(c). X Weaverville Fire District completed on 03/31/2017. Fire Alarms Test completed on 08/25/2016. d) An evacuation plan; Trinity County Juvenile Hall Policy Manual(TCJHPM): Fire Safety Plan, 810.2(d). X An evacuation plan was posted in the unit. The facility’s manual has evacuation plans too. e) Documented fire drills are conducted at least Trinity County Juvenile Hall Policy quarterly; Manual(TCJHPM): Fire Safety Plan, 810.2(d). X All fire drills were completed per policy and within the requirements of regulation. f) A written plan for the emergency housing of minors Trinity County Juvenile Hall Policy in the case of fire; and, Manual(TCJHPM): Fire Safety Plan, 810.3(f)(4)(i). X Agreements have been made with other Northern California Probation Juvenile Halls; specifically, Shasta, Tehama and Del Norte, to provide mutual aid and housing on an emergency basis. 7699 Trinity SPJH: PRO 10/21/2017 Juvenile Inspection\\Proc.\16 18Trinity County Checklist- 7 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS g) Fire suppression pre-plan in cooperation with the Trinity County Juvenile Hall Policy local fire department. Manual(TCJHPM): Fire Safety Plan, X 810.3(f)(4)(j). Completed on 11/21/2016. 1326 SECURITY REVIEW Trinity County Juvenile Hall Policy Manual(TCJHPM): Security Review, The facility administrator annually reviews, evaluates, 811.2(a). and documents security reviews. The review and X evaluation address the internal and external security, Completed on 12/21/2016 by Tim Rogers, including, but not limited to: key control, security Chief Probation Officer. equipment and related training. 1327 EMERGENCY PROCEDURES Trinity County Juvenile Hall Policy Manual(TCJHPM): Emergency policies and procedures include but are not limited to: escape, disturbances, and taking of • Section 950 Ambulance Transport hostages; civil disturbances; fire and natural disasters; • Section 951 Bomb Threat periodic testing of emergency equipment; storage, • Section 952 Earthquake issue and use of chemical agents, related security • Section 953 Emergency Services devices, and weapons and ammunition, where • Section 954 Escape Procedures applicable; emergency evacuation plans; and, an • Section 955 Evacuation annual review of emergency procedures for all youth • Section 956 Fire supervision staff. • Section 957 Flood X • Section 958 Power Outage • Section 959 Riots and Civil Disturbance • Section 960 Suicide and Attempts • Section 961 AED • Section 962 Storage, Issue and Use of Defensive Weapon Staff complete their annual review by taking an online 25 questions test. All completed this review. 1328 SAFETY CHECKS Trinity County Juvenile Hall Policy Manual(TCJHPM): Population Accounting, Direct visual observation of each youth at least every 15 819.4. minutes when youth are asleep or in their rooms, confined in holding cells or confined to their bed in a The inspection revealed some discrepancies X dormitory. All safety checks shall be documented with in the documentation. BSCC provided the actual time the check is completed. technical assistance regarding best practices. Subsequent to the inspection, additional documentation was reviewed and the issue had been corrected. 1329 SUICIDE PREVENTION PROGRAM Trinity County Juvenile Hall Policy The facility has a comprehensive written suicide Manual(TCJHPM): Suicide Prevention, 816, prevention program developed by the health Suicide Prevention. administrator, mental health director and facility administrator that includes, but is not limited to: X 7699 Trinity SPJH: PRO 10/21/2017 Juvenile Inspection\\Proc.\16 18Trinity County Checklist- 8 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (A) Suicide prevention training, which may include Trinity County Juvenile Hall Policy training provided in accordance with Section 1322, Manual(TCJHPM): Suicide Prevention, Orientation and Training and Standards and Training for 816.4.1. Corrections Regulations pursuant to Penal Code 6035. X Staff receive an initial training as part of Orientation and continuing training on an annual basis. (B) Intake screening for suicide risk immediately upon Trinity County Juvenile Hall Policy confinement and prior to housing assignment. Manual(TCJHPM): Suicide Prevention, 816.4.2(a). X All youth complete the MAYSI at initial entry. All youth are also assessed at entry with a medical screening form based on their status as a new entry or a re-admit weekend. (C) Provisions facilitating communication among Trinity County Juvenile Hall Policy arresting officers, facility staff, family members, medical Manual(TCJHPM): Suicide Prevention, and mental health personnel in relation to suicide risk. 816.4.3. For new intakes, staff inquire when contacting the parent about suicide risk and other concerns when calling the parent. Law enforcement is also questioned regarding X any comments or behaviors the youth may have exhibited while in their custody. Any information received is documented and completed on the booking checklist. Staff communicate with each other and those involved with the youth, such as medical and mental health staff. (D) Guidance on housing of youth at risk of suicide. Trinity County Juvenile Hall Policy Manual(TCJHPM): Suicide Prevention, 816.4.5. If a youth has not completed his or her MAYSI, he or she will remain in the intake X holding area until they do so. If a youth is identified as a suicide risk, whether as a result of the MAYSI or at any other time, mental health staff triage the youth. Youth identified as at risk for, or are actively suicidal are placed in room assignment as near as possible to the staff control room per policy. 7699 Trinity SPJH: PRO 10/21/2017 Juvenile Inspection\\Proc.\16 18Trinity County Checklist- 9 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (E) Adequate supervision depending on level of Trinity County Juvenile Hall Policy suicide risk. Manual(TCJHPM): Suicide Prevention, 816.4.6. While on site, there were no youth on suicide watch or status. Youth on Suicide Risk or Suicide Watch are kept out of their rooms as much as possible per policy. If on Suicide X Risk, staff complete 5-minute checks when youth are in their room, changing to 10- minute intervals when awake and 15 when asleep. Suicide Watch youth wear a smock and are checked every 5 minutes or on a constant visual observation. Youth on either status are kept on the first-floor housing level and as close to staff as possible. (F) Suicide and suicide attempt intervention policies Trinity County Juvenile Hall Policy and procedures. X Manual(TCJHPM): Suicide Prevention, Section 816.4.7. (G) Provisions for reporting suicides and suicide Trinity County Juvenile Hall Policy attempts. X Manual(TCJHPM): Suicide Prevention, 816.4.8. (H) Critical incident debriefing. Trinity County Juvenile Hall Policy X Manual(TCJHPM): Suicide Prevention, 816.4.10. 1340 REPORTING OF LEGAL ACTIONS Trinity County Juvenile Hall Policy Manual The facility submits a letter of notification to the Board of (TCJHPM): Reporting of Legal Action, 817. State and Community Corrections on each legal action X pertaining to conditions of confinement filed against Facility has no current legal actions pending. person or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Trinity County Juvenile Hall Policy Manual OF A MINOR WHILE DETAINED (TCJHPM): Death of a Minor while Detained, 818. (A) The administrator of the facility provides the Board X of State and Community Corrections a copy of the death in custody report that is submitted to the Attorney General under Government Code Section 12525 within 10 days. (B) Written policy and procedures assure a medical Trinity County Juvenile Hall Policy Manual and operational review of each in-custody death. The (TCJHPM): Death of a Minor while review team includes the facility administrator and/or the Detained, 818.2(h). X facility manager; the health administrator; the responsible physician; and other health care and supervision staff who were relevant to the incident (C) There are written policies and procedures for Trinity County Juvenile Hall Policy Manual handling deaths, suicide attempts, suicide prevention (TCJHPM): Death of a Minor while and notification of the juvenile court and the parent, X Detained, 818.2(b). guardian or person standing in loco parentis, in the event of a serious illness, injury or death. 1342 POPULATION ACCOUNTING Trinity County Juvenile Hall Policy Manual Population and profile survey reports are submitted to (TCJHPM): 819. the Board of State and Community Corrections within X 10 working days after the end of each reporting period, Trinity County submits their monthly in a format provided by the Board. reporting information in a timely manner. 7699 Trinity SPJH: PRO 10/21/2017 Juvenile Inspection\\Proc.\16 18Trinity County Checklist- 10 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1343 JUVENILE FACILITY CAPACITY Trinity County Juvenile Hall Policy Manual (TCJHPM): 820. (A) The number of youth detained in a living unit has X exceeded its maximum capacity for more than 15 The facility has a rated capacity of 28 and calendar days in a month since the previous inspection. they have not exceeded the maximum capacity this cycle. (B) If required, the facility has submitted CARs/CCARs to BSCC since the last inspection (N/A if no to the NA above). (C) The facility is under an approved suitability plan NA (N/A if no to the above). 1350 ADMITTANCE PROCEDURES Trinity County Juvenile Hall Policy Manual(TCJHPM): Admission Process, Written policies and procedures for admittance of youth Section 828. include the requirements of Sections 1324 and 1430. There are several types of youth that X currently are admitted into the facility: 1. New Entry from Law Enforcement(LEO) 2. Probation Violation from Probation or LEO 3. Weekend Commitment a) In juvenile halls, youth are allowed access to a Trinity County Juvenile Hall Policy Manual telephone, in accordance with the provisions of (TCJHPM): Admission Process, Welfare and Institutions Code Section 627 (two Section 828.2(g. completed telephone calls [parent/guardian and attorney] within an hour, at the public expense). Upon initial entry, youth are provided with X their phone calls in a timely manner. Youth who spend the weekend at the facility do not receive intake calls, but may call home from the living unit throughout the weekend during recreational activities. b) The juvenile hall has established written criteria for Trinity County Juvenile Hall Policy Manual detention. (TCJHPM): Admission Process, 828.2(a). All youth are screened and scored to determine detention status using the X Detention Risk Assessment (DRAI). Staff use this tool to make detention decisions. All youth must be approved for entry by the on- duty PO or after hours by the on-call PO. WIC 300 or 600 youth are not accepted. c) The juvenile camp has included policies and Trinity County Juvenile Hall Policy Manual procedures that advise the youth of the estimated (TCJHPM): Admission, 828.3(b)(1). length of stay and has developed program X guidelines that include written screening criteria for Currently NA as there is no camp program in inclusion and exclusion from the program place. d) Juvenile halls shall develop policies and procedures Trinity County Juvenile Hall Policy Manual that advise any committed youth of the estimated (TCJHPM): 828.3(a)(18). length of his/her stay. X The court provides notice to the youth it commits to the SPJH. The intake officer also provides notice upon intake into the program. 1351 RELEASE PROCEDURES Trinity County Juvenile Hall Policy Manual (TCJHPM): Release Procedures, 829.2. Written policies and procedures for release of youth in X custody provide for: a) Verification of identity/release papers; 7699 Trinity SPJH: PRO 10/21/2017 Juvenile Inspection\\Proc.\16 18Trinity County Checklist- 11 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS b) Return of personal clothing and valuables; Trinity County Juvenile Hall Policy Manual X (TCJHPM): Release Procedures, 829.2(a)(6)(l). c) Notification to the minor’s parents or guardian; Trinity County Juvenile Hall Policy Manual (TCJHPM): Release Procedures, X 829.2(a)(6)(b). d) Notification to the facility health care provider in Trinity County Juvenile Hall Policy Manual accordance with Sections 1408 and 1437 of these (TCJHPM): Release Procedures, regulations, for coordination with outside agencies; 829.2(a)(6)(c). and, X Youth are released back to their community school on Monday morning. Medical staff is aware of the program and of when youth are released. e) Notification of school staff. Trinity County Juvenile Hall Policy Manual (TCJHPM): Release Procedures, X 829.2(a)(6)(i). Not applicable to a Special Purpose Juvenile Hall. f) Notification of facility mental health personnel. Trinity County Juvenile Hall Policy Manual (TCJHPM): Release Procedures, 829.2 (a)(6)(c). X Youth are released back to their community school on Monday morning. Mental Health staff is aware of the program and of when youth are released. There are written policy and procedures for furlough of Trinity County Juvenile Hall Policy Manual minors from custody. (TCJHPM): Release Procedures, 829.2(b). X Only youth who have been sentenced may be temporarily released or furloughed for a medical or psychological appointment. 1352 CLASSIFICATION Trinity County Juvenile Hall Policy Manual (TCJHPM): Classification, 830. Written policies and procedures on classification of X youth for the purpose of determining housing placement in the facility provide for: a) The safety of the youth, facility staff, and the public Trinity County Juvenile Hall Policy Manual by placing youth in the appropriate, least restrictive (TCJHPM): Classification, 830.2(a). housing and program settings and housing assignments consider the need for single, double, The SPJH has one unit in which all youth are X or dormitory assignment; housed. Youth are further classified based on individual needs or concerns. Suicide Watch or Suicide Risk are only assigned to ground floor rooms. b) Consideration of facility populations and physical Trinity County Juvenile Hall Policy Manual design of the facility; (TCJHPM): Classification, 830.2(b) and (c). Classification is dynamic. Staff will change X rooms based on the youth in the facility in consideration of male/female population, sophistication, and number of committed/detention etc. Unit staff manage the daily population and classify accordingly. 7699 Trinity SPJH: PRO 10/21/2017 Juvenile Inspection\\Proc.\16 18Trinity County Checklist- 12 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) Classification of a youth upon admittance to the Trinity County Juvenile Hall Policy Manual facility; (TCJHPM): Classification, 830.2(d). X Most youth are returning to the program for the weekend. All youth have completed their intake process the Tuesday prior to the Friday report date. d) Periodic classification reviews. Trinity County Juvenile Hall Policy Manual(TCJHPM) Section 830.2(f), Classification X Youth who are separated are reviewed daily whereas all others every week upon intake. e) Provide that facility staff shall not separate youth Trinity County Juvenile Hall Policy Manual from the general population or assign youth to a (TCJHPM): 830.2(h). single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, gender X expression, mental or physical disability, or HIV status. (This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with title 15 regulations regarding separation). 1353 ORIENTATION Trinity County Juvenile Hall Policy Manual(TCJHPM): Orientation, 831. Written policies and procedures require an orientation for youth prior to placement in a living area. Both Policy and Procedures are in place that written and verbal information are provided. Provisions ensure all youth are orientated at the intake are made to provide accessible orientation information meeting unless a new intake occurs. If a to all detained youth including those with disabilities, new intake occurs, staff will be called in to limited English proficiency, or limited literacy. The X assist in the intake process with includes orientation includes: orientation. If the need for interpreter or the need to communicate with a youth with developmental disabilities arises, there is direction as to how to proceed via Policy and Procedure. The Human Response Network is available to be utilized for translation services. a) Facility rules and disciplinary procedures; X Section 831(a)(2)(a) b) Grievance procedures; X Section 831(a)(2)(b) c) Access to legal services; X Section 831(a)(2)(c) d) Access to health care services; X Section 831(a)(2)(d) e) Access to counseling services; X Section 831(a)(2)(e) f) Access to religious services; X Section 831(a)(2)(f) g) Access to educational services; X Section 831(a)(2)(g) h) Information on the court process; X Section 831(a)(2)(h) i) Housing assignments; X Section 831(a)(2)(i) j) Availability of personal care items and opportunity Section 831(a)(2)(j) X for personal hygiene; k) Correspondence, visiting and telephone use; X Section 831(a)(2)(k) l) Availability of reading materials, programs, and Section 831(a)(2)(m) X activities; m) Use of restraints and chemical agents; X Section 831(a)(2)(n) n) Use of force; X Section 831(a)(2)(o) o) Emergency and evacuation procedures. X Section 831(a)(2)(p) p) Non-discrimination policy. X Section 831(a)(2)(q) 7699 Trinity SPJH: PRO 10/21/2017 Juvenile Inspection\\Proc.\16 18Trinity County Checklist- 13 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354 SEPARATION Trinity County Juvenile Hall Policy Manual There are written policies and procedures for the (TCJHPM): Separation, 832. separation of youth for reasons that include, but are not X limited to, medical and mental health conditions, The manual addresses the distinct types of assaultive behavior, disciplinary consequences and separation in a facility. protective custody. Youth who are separated are not denied normal Trinity County Juvenile Hall Policy Manual privileges available at the facility, except to accomplish (TCJHPM): Separation, 832.2(a). the objectives of the segregation. There was no separation longer than 30 minutes. Youth are provided with X opportunities to take a time out to calm down and rejoin the group when able to do so. Facility has implemented a new form that provides documentation of their participation in the unit program when on separation. When the objective of the separation is discipline, Title Trinity County Juvenile Hall Policy Manual 15, Section 1390 shall apply. (TCJHPM): Separation, 832.2(a). There was no separation longer than 30 minutes. Youth are provided with opportunities to take a time out to calm down X and rejoin the group when able to do so. Facility has implemented a new form that provides documentation of their participation in the unit program when on separation. A daily review of separated youth to determine whether Trinity County Juvenile Hall Policy Manual separation remains necessary. (TCJHPM): 833.3 X Facility supervisor reviews all separations. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Trinity County Juvenile Hall Policy Manual (TCJHPM): Case Plan Procedures, 838. (A) Written policies and procedures require that assessments and plans be developed within 40 days The Probation Officer of record completes after admission, for youth who are held for a period of the institutional casework assessments/plan 30 days or more. The assessment and plan shall be through their casework responsibilities and documented. functions. Detention personnel update records as necessary, assign youth to X various programs that occur, and conduct the reviews while the youth serve their weekend commitments. Facility manager currently working on fixes to the case management system. Technical Assistance provided and suggestions for immediate resolution which have occurred. 1) The assessment is a statement of the minor’s Trinity County Juvenile Hall Policy Manual problems, which includes: (TCJHPM): Case Plan Procedures, 838. 2) Identification of substance abuse history, X education, vocational, counseling, and family reunification needs. (B) The institutional plan for adjudicated and pre- Trinity County Juvenile Hall Policy Manual adjudicated minors includes written documentation that (TCJHPM): Case Plan Procedures, 838. provides for: X 1) Objectives and time frames for the resolution of problems identified in the assessment; and, 7699 Trinity SPJH: PRO 10/21/2017 Juvenile Inspection\\Proc.\16 18Trinity County Checklist- 14 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 2) A plan for meeting the objectives that includes a Trinity County Juvenile Hall Policy Manual description of program resources needed and (TCJHPM): Case Plan Procedures, 838. X individuals responsible for assuring that the plan is implemented. (C) Subsequent to adjudication, the institution plan Trinity County Juvenile Hall Policy Manual documents: (TCJHPM): Case Plan Procedures, 838. 1) Periodic evaluation of progress towards X meeting the objectives, including periodic review and discussion of the plan with the youth; 2) A transition or aftercare plan, subject to existing Trinity County Juvenile Hall Policy Manual resources, that is completed prior to the minor X (TCJHPM): Case Plan Procedures, 838. being released; and, 3) Contact with the Regional Center for the If a youth is found to be developmentally Developmentally Disabled, pursuant to Section delayed, the youth is housed alone to 1413. prevent victimization and if found to be X incapable of participating in facility programming, the youth is returned to court for alternative disposition. 1356 COUNSELING AND CASEWORK SERVICES Trinity County Juvenile Hall Policy Manual (TCJHPM): Counseling Services, 837. Written policies and procedures ensure appropriate counseling and casework services for all youth. Policies Counseling the youth is an expectation for and procedures include: facility staff. Youth were questioned Assisting with personal problems or needs that may regarding their relationships with staff and if arise; X staff attempted to counsel and provide information to them as needed. Youth reported that they have good relationships with the staff and the staff want to help them and want them to succeed. They noted that the staff try to help with their problems and talk with them on how to better their lives. Assisting the youth requesting contact with parents, Trinity County Juvenile Hall Policy Manual attorney, clergyman, probation officer, or other X (TCJHPM): Counseling Services, 837. public official; and, Providing services as appropriate to the population Trinity County Juvenile Hall Policy Manual housed in the facility, and may include: substance (TCJHPM): Counseling Services, 837. abuse, family crisis and reunification, counseling, X public health and mental health services. The weekend program is specifically planned to include programming, social awareness and rehabilitative services. 1357 USE OF FORCE Trinity County Juvenile Hall Policy Manual (TCJHPM): Use of Force, 839. There are written policies and procedures for the use of force, which may include chemical agents. Staff are trained in confrontation avoidance X and it is encouraged that all conflicts be resolved without force through counseling. Staff have the option to carry OC. Some staff carry OC while others do not. This is an approved practice by the facility. Policy indicates that force is not applied as punishment, Trinity County Juvenile Hall Policy Manual discipline, or treatment. (TCJHPM): Use of Force, 839.9. X Every incident is reviewed for appropriateness and for compliance with policy and procedure. 7699 Trinity SPJH: PRO 10/21/2017 Juvenile Inspection\\Proc.\16 18Trinity County Checklist- 15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS a) There are policy statements that: Trinity County Juvenile Hall Policy Manual 1. Define the term “force” and address the (TCJHPM): Use of Force, 839.2. escalation and appropriate level of force, emphasizing the need to avoid the use of force X whenever possible and using only that force necessary to ensure the safety of minors and others; 2. Describe the requirements for staff to report the Trinity County Juvenile Hall Policy Manual use of force and to take action to stop the (TCJHPM): Use of Force, 839.4(g) and inappropriate use of force; 839.9. X All reports are completed by end of shift or completed on the next shift with supervisor approval. 3. Define the role, notification, and follow up Trinity County Juvenile Hall Policy Manual procedures of medical and mental health staff X (TCJHPM): Use of Force, 839.3. concerning the use of force; and 4. Define the training that shall be provided and Trinity County Juvenile Hall Policy Manual required for the use of force. Such training (TCJHPM): Use of Force, 839.20 and shall include, but not be limited to, known Section XXI. medical conditions that would contraindicate certain types of force; acceptable chemical Staff are trained in Use of Force at the initial agents; methods of application; signs or orientation. Ongoing training focuses on X symptoms that should result in immediate perishable skills and are routinely trained in- referral to medical or mental health staff; and, house by certified trainers. County requirements of the decontamination of resources limit additional training chemical agents, if such agents are utilized. opportunities; however, the department is committed to ensuring that the staff are prepared and proficient in this area. b) Policies and procedures address: Trinity County Juvenile Hall Policy Manual The types, levels, and application of force; (TCJHPM): Use of Force, 839. documentation of the use of force; a grievance X procedure; a system for investigation of the use of force and administrative review; and discipline for the improper use of force; 1. The specific use of physical, chemical agent, Trinity County Juvenile Hall Policy Manual lethal, and non-lethal force that may, or may X (TCJHPM): Use of Force, 839. not, be used in the facility; 2. The limitations regarding the use of force on Trinity County Juvenile Hall Policy Manual pregnant youth in accordance with Penal Code (TCJHPM): Use of Force, 839.15. X Section 6030(f) and Welfare and Institutions Code Section 222; and, 3. A standardized format, time period, and Trinity County Juvenile Hall Policy Manual procedure for reporting the use of force, (TCJHPM): Use of Force, 839.16 and X including the reporting requirements of 839.18. management and line staff. 7699 Trinity SPJH: PRO 10/21/2017 Juvenile Inspection\\Proc.\16 18Trinity County Checklist- 16 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1358 USE OF PHYSICAL RESTRAINTS Trinity County Juvenile Hall Policy Manual Note: The provisions of this regulation do not apply (TCJHPM): Use of Restraints, 840. to the use of handcuffs, shackles or other restraint devices when used to restrain youth for movement There is a policy in place for the Use of or transportation. Restraints; however, Trinity County does not have or utilize restraints per this section a) Written policies and procedures govern the use of other than mechanical restraints for restraint devices. The policies address: known movement purposes. No Use of Physical medical conditions that would contraindicate certain Restraints documentation for review this X restraint devices and/or techniques; acceptable cycle. restraint devices; signs or symptoms which should result in immediate medical/mental health referral; Technical assistance provided regarding availability of cardiopulmonary resuscitation having an appropriate means of equipment; protective housing of restrained youth; documentation in the event a restraint exercising of extremities. situation occurs. Subsequent to inspection, management has implemented a new form that is consistent with and meets regulation requirements. b) Physical restraints are utilized only when it appears Trinity County Juvenile Hall Policy Manual less restrictive alternatives would be ineffective in X (TCJHPM): Use of Restraints, 840. controlling the disordered behavior. 1) Restraints are used only for those youth who Trinity County Juvenile Hall Policy Manual present an immediate danger to themselves or (TCJHPM): Use of Restraints, 840. others, who exhibit behavior that results in the destruction of property, or reveals the intent to X cause self-inflicted physical harm. The circumstances leading to the use of restraints are documented. c) Youth are placed in restraints only with the approval Trinity County Juvenile Hall Policy Manual of the facility manager or designee. The facility (TCJHPM): Use of Restraints, 840. X manager may delegate authority to place a minor in restraints to a physician. Reasons for continued retention in restraints are Trinity County Juvenile Hall Policy Manual reviewed and documented a minimum of every X (TCJHPM): Use of Restraints, 840. hour. A medical opinion on the safety of placement and Trinity County Juvenile Hall Policy Manual retention is secured as soon as possible, but no (TCJHPM): Use of Restraints, 840. later than two hours from the time of placement. X The youth is medically cleared for continued retention at least every three hours after the initial medical opinion. A mental health consultation to assess the need for Trinity County Juvenile Hall Policy Manual mental health treatment is secured as soon as (TCJHPM): Use of Restraints, 840. X possible, but in no case longer than four hours from the time of placement. d) Continuous direct visual supervision is conducted Trinity County Juvenile Hall Policy Manual and documented to ensure that the restraints are (TCJHPM): Use of Restraints, 840. X properly employed and to ensure the well-being of the youth. Observations of the youth’s behavior and any staff Trinity County Juvenile Hall Policy Manual interventions are documented at least every 15 X (TCJHPM): Use of Restraints, 840. minutes, with actual time recorded. All youth in restraint devices are housed alone or in Trinity County Juvenile Hall Policy Manual a specified housing area for restrained minors, with X (TCJHPM): Use of Restraints, 840. provisions to protect the minor from abuse. 7699 Trinity SPJH: PRO 10/21/2017 Juvenile Inspection\\Proc.\16 18Trinity County Checklist- 17 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Restraints are not used as punishment, discipline, Trinity County Juvenile Hall Policy Manual or as a substitute for treatment. The affixing of (TCJHPM): Use of Restraints, 840. X hands and feet together behind the back (hog-tying) is prohibited. f) The use of restraints on pregnant minors is limited Trinity County Juvenile Hall Policy Manual in accordance with Penal Code Section 6030(f) and (TCJHPM): Use of Restraints, 840. Welfare and Institutions Code Section 222. X Pregnant youth will not be handcuffed or shackled 1359 SAFETY ROOM PROCEDURES Trinity County Juvenile Hall Policy Manual (TCJHPM): Safety Room, 834. Written policies and procedures govern the use of safety rooms, as described in Title 24, Part 2, Section There is a policy in place for the use of a 460A.1.13. Safety Room; however, there has been no use this cycle. X Technical assistance provided regarding having an appropriate means of documentation in the event a safety room placement occurs. Subsequent to inspection, management has implemented a new form that is consistent with and meets regulation requirements. The safety room is used to hold only those youth who Trinity County Juvenile Hall Policy Manual present an immediate danger to themselves or others, (TCJHPM): Safety Room, 834. who exhibit behavior that results in the destruction of X property, or reveals the intent to cause self-inflicted physical harm. The safety room is not to be used for punishment, Trinity County Juvenile Hall Policy Manual discipline, or as a substitute for treatment. X (TCJHPM): Safety Room, 834. Policies and procedures: Trinity County Juvenile Hall Policy Manual a) Include provisions for administration of necessary (TCJHPM): Safety Room, 834. X nutrition and fluids, access to a toilet, and suitable clothing to provide for privacy; b) Provide for approval of the facility manager or Trinity County Juvenile Hall Policy Manual designee, before a minor is placed into a safety X (TCJHPM): Safety Room, 834. room; c) Provide for continuous direct visual supervision and Trinity County Juvenile Hall Policy Manual documentation of the minor’s behavior and any staff (TCJHPM): Safety Room, 834. X interventions every 15 minutes, with actual time recorded. d) Provide that the youth shall be evaluated by the Trinity County Juvenile Hall Policy Manual facility manager, or designee, every four hours; X (TCJHPM): Safety Room, 834. e) Provide for immediate medical assessment, where Trinity County Juvenile Hall Policy Manual appropriate, or an assessment at the next daily sick X (TCJHPM): Safety Room, 834. call; f) Provide that a minor shall be medically cleared for Trinity County Juvenile Hall Policy Manual continued retention every 24 hours; X (TCJHPM): Safety Room, 834. g) Provide that a mental health opinion is secured Trinity County Juvenile Hall Policy Manual within 24 hours; and, X (TCJHPM): Safety Room, 834. h) Provide a process for documenting the reason for Trinity County Juvenile Hall Policy Manual placement, including attempts to use less restrictive (TCJHPM): Safety Room, 834. X means of control and decisions to continue and end placement. 7699 Trinity SPJH: PRO 10/21/2017 Juvenile Inspection\\Proc.\16 18Trinity County Checklist- 18 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1360 SEARCHES Trinity County Juvenile Hall Policy Manual (TCJHPM): Searches, 841. Written policies and procedures govern the search of There are 6 types of searches that facility youth, the facility, and visitors. staff utilize: • Shake Out Search • Pat Down Search X • Metal Detector Search • Visual Search(Strip) • Physical Body Cavity (Medical Staff Only) • Room Search Strip searches require prior supervisory approvals. Searches are conducted to insure the safety and Trinity County Juvenile Hall Policy Manual security of the facility and to provide for the safety and (TCJHPM): Searches, 841.1. security of the public, visitors, youth, and staff. X Searches are not conducted for harassment or as a Trinity County Juvenile Hall Policy Manual form of discipline or punishment. Searches are (TCJHPM): Searches, 841.1. X conducted in a manner that preserves privacy and dignity of the person being searched. Written procedures address each of the following: Trinity County Juvenile Hall Policy Manual Intake searches; Searching youth who are returning (TCJHPM): Searches, 841. from activities outside of the living unit, court, another facility, or visiting; Facility searches; X Visitors are subject to an administrative Searches of visitors; and, Cross-gender search which is using the metal detector and supervision. in some cases, a pat down may be necessary. 1361 GRIEVANCE PROCEDURE Trinity County Juvenile Hall Policy Manual (TCJHPM): Grievances, 842. There are written policies and procedures allowing any X youth to appeal and have grievances resolved relating Grievances reviewed were based on food. to any condition of confinement. Youth did not like the food at the facility. The policies and procedures include: Trinity County Juvenile Hall Policy Manual a) A grievance form and instructions that include (TCJHPM): Grievances, 842. provisions for the youth to have free access to the X form; Youth have free access to blank grievances and pencils to complete the grievance. b) The option for youth to confidentially file the Trinity County Juvenile Hall Policy Manual grievance or deliver the form to any youth care (TCJHPM): Grievances, 842. supervision staff working in the facility. X Youth have the option to give their grievance to the staff or to place in the locked confidential box. c) Resolution of the grievance at the lowest Trinity County Juvenile Hall Policy Manual appropriate staff level; (TCJHPM): Grievances, 842. Most of issues are resolved informally between the youth and staff. Youth X interviewed stated that staff try to resolve the issues with the staff directly and at the time of the issue. They believe the process works. They commented again that they did not like the food and there is no resolution to this. 7699 Trinity SPJH: PRO 10/21/2017 Juvenile Inspection\\Proc.\16 18Trinity County Checklist- 19 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS d) Provision for a prompt review and response to Trinity County Juvenile Hall Policy Manual grievances within a specified time limit; (TCJHPM): Grievances, 842. At inspection, we found that while incidents were generally handled immediately, there were some incidents in which timelines were not kept and were late. X Since the facility is only open on the weekends, we discussed via technical assistance that going forward, emphasis would be placed at closing grievances before the end of the weekend when the youth went home. It should only be a rare occurrence where this does not occur. Youth may elect to be present to explain their Trinity County Juvenile Hall Policy Manual version of the grievance to a person not directly (TCJHPM): Grievances, 842. X involved in the circumstances that led to the grievance. Provision for a staff representative approved by Trinity County Juvenile Hall Policy Manual the facility administrator to assist the youth. X (TCJHPM): Grievances, 842. e) Provision for a written response to the grievance Trinity County Juvenile Hall Policy Manual which includes the reasons for the decisions; X (TCJHPM): Grievances, 842. f) A system which provides that any appeal of a Trinity County Juvenile Hall Policy Manual grievance shall be heard by a person not directly (TCJHPM): Grievances, 842. X involved in the circumstances which led to the grievance; and, Concerns of parent, guardians, staff or other parties are Trinity County Juvenile Hall Policy Manual addressed and documented within a specified time (TCJHPM): Grievances, 842. frame, whether or not those concerns are associated with a grievance. If parents or other persons have any concerns, they are encouraged to address X them with facility staff. The Facility Managers have authority to address any concerns brought to their attention from outside persons up to and including the CPO if needed. 1362 REPORTING OF INCIDENTS Trinity County Juvenile Hall Policy Manual (TCJHPM): Reporting of Incidents, 843. A written report of all incidents, which resulted in physical harm, serious threat of physical harm, or death Staff complete the incident report before the X to an employee or a youth of a juvenile facility, or other end of the shift. person(s), is maintained. Such written records are prepared by staff and submitted to the facility manager by the end of the shift. 1363 USE OF REASONABLE FORCE TO Trinity County Juvenile Hall Policy Manual COLLECT DNA SPECIMENS, SAMPLES, (TCJHPM): Collection of DNA Specimens, IMPRESSIONS Samples, Impressions, 847. Pursuant to Penal Code Section 298.1, policy and Trinity County’s policy allows for force to be X procedures describe the use reasonable force to utilized to secure the DNA; however, they collect DNA samples from individuals who are required have not had to do so. to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. 7699 Trinity SPJH: PRO 10/21/2017 Juvenile Inspection\\Proc.\16 18Trinity County Checklist- 20 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Policy and procedures address: Trinity County Juvenile Hall Policy Manual Documentation of efforts to secure voluntary (TCJHPM): Collection of DNA Specimens, compliance, including an advisement of the legal Samples, Impressions, 847. X obligation to provide the requisite specimen, sample or impression and the consequences of refusal. Documentation of supervisory knowledge of the Trinity County Juvenile Hall Policy Manual above and authorization to use force. (TCJHPM): Collection of DNA Specimens, X Samples, Impressions, 847. If the use of reasonable force includes cell Trinity County Juvenile Hall Policy Manual extraction, the extraction shall be videotaped and (TCJHPM): Collection of DNA Specimens, retained by the department. (Consult with County X Samples, Impressions, 847. Counsel regarding statutes applicable to your department.) 1370 EDUCATION PROGRAM Trinity County Juvenile Hall is a Special Purpose Juvenile Hall and does not currently The County Board of Education provides for the deploy an Education Program and is not administration and operation of juvenile court schools in required to have an Education program. As conjunction with the Chief Probation Officer or such, the remainder of this section is deleted. designee. Policies and procedures ensure X communication and coordination between educators Youth bring homework with them to the and probation staff. facility to work on over the weekend as part of their programming expectations and to be ready to return to their home school on Monday morning. 1371 RECREATION AND EXERCISE Trinity County Juvenile Hall Policy Manual (TCJHPM): Recreation and Exercise, 849. a) There are policies and procedures for recreation X and exercise of youth with the intent to maximize the time youth are out of their rooms/off their bunks. b) There is the opportunity for a minimum of three Trinity County Juvenile Hall Policy Manual hours of recreation, programs and exercise 3 hours (TCJHPM): Recreation and Exercise, 849 a day during the week and five hours a day each Saturday, Sunday and other non-school days. At The facility provides an ample amount of least one hour shall be an outdoor activity. recreation, programs and exercise. It also uses bed times to assist in managing X behavior, as well as provide youth with additional opportunities for recreation and social awareness programs. A new tracking form was implemented that captures all activities for all youth to document all Title 15 requirements. c) The recreation and exercise schedule is posted in Trinity County Juvenile Hall Policy Manual the living units. (TCJHPM): Recreation and Exercise, 849. X Schedule is posted. d) Recreation shall include the opportunity for at least Trinity County Juvenile Hall Policy Manual one hour of daily access to unscheduled activities (TCJHPM): Recreation and Exercise, 849. such as reading, television, radio, music games etc. X The activities are supervised and include Facility activity provides an ample amount of orientation and coaching of youth. recreational activities. e) Programs shall include social awareness programs Trinity County Juvenile Hall Policy Manual as outlined in Section 1378. (TCJHPM): Recreation and Exercise, 849. X Facility program include social awareness programs. 7699 Trinity SPJH: PRO 10/21/2017 Juvenile Inspection\\Proc.\16 18Trinity County Checklist- 21 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS f) All youth shall be provided with the opportunity for Trinity County Juvenile Hall Policy Manual at least one hour of large muscle activity each day. (TCJHPM): Recreation and Exercise, 849. X Facility program includes daily large muscle exercise. g) That one hour of exercise is suspended only upon a Trinity County Juvenile Hall Policy Manual written finding by the administrator/manager that (TCJHPM): Recreation and Exercise, 849. X the youth represents a threat to the safety and security of the facility. h) The administrator/manager may suspend for a Trinity County Juvenile Hall Policy Manual period not to exceed 24 hours’ access to recreation X (TCJHPM): Recreation and Exercise, 849. and programs 1372 RELIGIOUS PROGRAM Trinity County Juvenile Hall Policy Manual (TCJHPM): Religious Programs, 850. The facility administrator provides access for voluntary participation in religious services and/or religious Volunteers call the day of the scheduled counseling at least once a week. A youth is allowed to service to determine if youth wish to participate in other program activities if he/she elects participate in services. If youth wish to not to participate in religious programs. participate in the scheduled services, the volunteers come. If the youth do not wish to participate that week, then the volunteers do X not come. Services last in duration between 10 minutes to 90 minutes depending on interest and youth involvement. Policy specifically mandates that youth are to be offered alternative program if they do not wish to attend religious services. These activities generally consist of quiet activities outside of the youth’s room but are not in conflict with the services. Religious programs provide for: religious services, Trinity County Juvenile Hall Policy Manual availability of clergy, and availability of religious diets. X (TCJHPM): Religious Programs, 850. 1373 WORK PROGRAM Trinity County Juvenile Hall Policy Manual (TCJHPM): Religious Programs, 850. There are written policies and procedures for assigning youths to work programs, which are meaningful, Youth may participate in basic housekeeping constructive, and related to vocational training or X functions of the facility as well as community increasing a youth’s sense of responsibility. service projects such as wood chopping and delivery, garden work, park clean up, graffiti abatement, trash clean up and community crews. 1374 VISITING Trinity County Juvenile Hall Policy Manual (TCJHPM): Visiting Programs, 852. X There are written policies and procedures for visiting that include provision for special visits. 7699 Trinity SPJH: PRO 10/21/2017 Juvenile Inspection\\Proc.\16 18Trinity County Checklist- 22 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Youths are allowed visits by parents, guardians, or Trinity County Juvenile Hall Policy Manual persons standing in loco parentis, at reasonable times. (TCJHPM): Visiting Programs, 852. Opportunity for visiting is at least two hours per week. The facility is a special purpose facility that primarily serves as a weekend sentencing alternative for Trinity County Youth. The facility also provides weekend detention and intake of youth from Law Enforcement for new arrests. Weekend Committed youth are picked up from school on Friday and are X returned to school the following Monday morning. Youth sleep at home during the week. The facility offers full visiting as well as the opportunity for special and professional visits. Regular visiting occurs every Sunday from 1pm-3pm. Parents are encouraged to come and visit their children even though the youth are only held for a very brief time over the weekend or will either be released after court on Monday or transferred to a full time juvenile hall. Visits are supervised, but conversations are not Trinity County Juvenile Hall Policy Manual monitored unless there is a security or safety need. (TCJHPM): Visiting Programs, 852. X Staff do not monitor the conversations or visits between youth and their visitors. 1375 CORRESPONDENCE Trinity County Juvenile Hall Policy Manual (TCJHPM): Correspondence, 853. X There are written policies and procedures for correspondence which ensure: a) There is no limitation on the volume of mail that Trinity County Juvenile Hall Policy Manual youth may send or receive; (TCJHPM): Correspondence, 853. Youth have access to letter writing materials at free time should they choose to write and are able to send and receive letters. If letters X are received during the week, they are saved until the youth returns, but this happens rarely. Due to the brief time youth are detained, letter writing is not a priority for the youth or the staff but the opportunity is available. b) Youth may send special mail and two letters per Trinity County Juvenile Hall Policy Manual week postage-free; X (TCJHPM): Correspondence, 853. c) Youth may correspond confidentially with state and Trinity County Juvenile Hall Policy Manual federal courts, any member of the State Bar or (TCJHPM): Correspondence, 853. holder of public office, and the Board of State and Community Corrections; ; however, authorized X facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, d) Incoming and outgoing mail, other than confidential Trinity County Juvenile Hall Policy Manual correspondence described above, may be read by (TCJHPM): Correspondence, 853. staff only when there is reasonable cause to believe X facility safety and security, public safety, or youth safety is jeopardized. 7699 Trinity SPJH: PRO 10/21/2017 Juvenile Inspection\\Proc.\16 18Trinity County Checklist- 23 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1376 TELEPHONE ACCESS Trinity County Juvenile Hall Policy Manual (TCJHPM): Admission and Telephone Use, There are written policies and procedures to provide 828 and 854. youth with access to telephone communications. X Youth are provided with calls upon intake as well as ongoing per staff and youth interviews. 1377 ACCESS TO LEGAL SERVICES Trinity County Juvenile Hall Policy Manual (TCJHPM): Access to Legal Services, 855. Written procedures ensure the rights of minors to have X access to the courts and legal services include: Youth have the right to have confidential access to attorneys and to contact them via phone or mail at no cost anytime. a) Access, upon request by the youth, to licensed Trinity County Juvenile Hall Policy Manual attorneys and their authorized representatives; X (TCJHPM): Access to Legal Services, 855. b) Provision for confidential consultation with Trinity County Juvenile Hall Policy Manual attorneys; and, X (TCJHPM): Access to Legal Services, 855. c) Unlimited postage paid legal correspondence and Trinity County Juvenile Hall Policy Manual cost free telephone access as appropriate. X (TCJHPM): Access to Legal Services, 855. 1378 SOCIAL AWARENESS PROGRAM Trinity County Special Purpose Juvenile Hall provides a wide variety of Social Awareness The County Board of Education or the Chief Probation Programs. Officer provides programs designed to promote social awareness and reduce recidivism. The programs Probation Staff, County Mental Health, and consider the needs of male and female youth and may outside community based organizations offer include: victim awareness; conflict resolution; anger social awareness programming, which management; parenting skills; appropriate gender includes Vocational Readiness and Life X specific programming; juvenile justice; self-esteem; Skills, Victim Awareness, Forward Thinking building effective decision making skills; and, other and Teens in Action. Trinity County topics that suit the needs of the youth. Probation and facility staff keep the youth busy with structured, programing intended to impact rehabilitation. As the community is small, the facility focuses on service type projects to encourage the youth to give back and connect. The agency responsible for providing the programs Program providers have submitted their conducts a written annual review to ensure that the annual review letters for our review. X program content is current, consistent and relevant to the population. 1390 DISCIPLINE Trinity County Juvenile Hall Policy Manual (TCJHPM): Discipline, 861. X There are written policies and procedures for the discipline of minors that promote acceptable behavior. Discipline is imposed at the least restrictive level that Trinity County Juvenile Hall Policy Manual promotes the desired behavior. X (TCJHPM): Discipline, 861. Discipline does not include corporal punishment, group Trinity County Juvenile Hall Policy Manual punishment, physical or psychological degradation or X (TCJHPM): Discipline, 861. deprivation of the following: a) Bed and clothing; X Ibid. b) Daily shower, access to drinking fountain, toilet and Ibid. X personal hygiene items, and clean clothing; c) Full nutrition; X d) Contact with parent or attorney; X e) Exercise; X 7699 Trinity SPJH: PRO 10/21/2017 Juvenile Inspection\\Proc.\16 18Trinity County Checklist- 24 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS f) Medical services and counseling; X g) Religious services; X h) Clean and sanitary living conditions; X i) The right to send and receive mail; and, X j) Education. X There are established rules of conduct and disciplinary Trinity County Juvenile Hall Policy Manual penalties to guide the conduct of youth. The rules and (TCJHPM): Discipline, 861. penalties, which include both major violations and youth violations, are simply and affirmatively stated and are Staff are encouraged to utilize every available to all youth. Provisions are made to provide alternative effort to change youth behaviors accessible information to youth with disabilities, limited before using any discipline. Unit staff and X English proficiency or limited literacy. facility managers spend a great amount of time counseling the youth regarding their choices and their behaviors. Youth appear to respond well to this approach based on documentation reviewed as we did not find much discipline occurring. 1391 DISCIPLINE PROCESS Trinity County Juvenile Hall Policy Manual (TCJHPM): Discipline, 861. X There are written policies and procedures for the administration of discipline that include: a) Designation of personnel authorized to impose Trinity County Juvenile Hall Policy Manual discipline for violation of rules; X (TCJHPM): Discipline, 861. b) Prohibiting discipline from being delegated to any Trinity County Juvenile Hall Policy Manual youth; X (TCJHPM): Discipline, 861. c) Definition of major and minor rule violations and Trinity County Juvenile Hall Policy Manual their consequences, due process requirements; X (TCJHPM): Discipline, 861. d) Minor rule violations may be handled informally by Trinity County Juvenile Hall Policy Manual counseling, advising the youth of expected conduct (TCJHPM): Discipline, 861. or imposing a minor consequence. Discipline shall X be accompanied by written documentation and a policy of review and appeal to a supervisor; e) Major rule violations may include withdrawal from Trinity County Juvenile Hall Policy Manual group activities for 24 hours or more or extension of (TCJHPM): Discipline, 861. time in custody. Major rule violations and the discipline process shall be documented and require Of the documentation reviewed, we found the following: that due process is offered; however, there X are no hearings. Any youth that commits major rule violations is met with by the facility superintendent for review and discussion. Youth accept the consequences as they are fair, short and are executed in a swift manner. Written notice of violation prior to a hearing; Trinity County Juvenile Hall Policy Manual X (TCJHPM): Discipline, 861. Hearing by a person who is not a party to the Trinity County Juvenile Hall Policy Manual incident; X (TCJHPM): Discipline, 861. Opportunity for the youth to be heard, present Trinity County Juvenile Hall Policy Manual evidence and testimony; X (TCJHPM): Discipline, 861. Provision for minor to be assisted by staff in the Trinity County Juvenile Hall Policy Manual hearing process; and, X (TCJHPM): Discipline, 861. 7699 Trinity SPJH: PRO 10/21/2017 Juvenile Inspection\\Proc.\16 18Trinity County Checklist- 25 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Provision for administrative review. Trinity County Juvenile Hall Policy Manual X (TCJHPM): Discipline, 861. Violations that result in a removal from camp or Trinity County Juvenile Hall Policy Manual commitment program, but not a return to court (TCJHPM): Discipline, 861. X will follow the due process provisions in subsection (e) above. 7699 Trinity SPJH: PRO 10/21/2017 Juvenile Inspection\\Proc.\16 18Trinity County Checklist- 26 REVIEW OF NON- REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the facility. X (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of X age and older. The facility has been approved to hold persons under X the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of X the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Viola tion Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from Viola Juvenile Delinquents (WIC 602)? (WIC 207[d]). tion X Federal Minors (ICE Holds or ORR Contract) are held X in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is X submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) X Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately Viola separated from minors. tion X Adult inmates from an adult facility (e.g. inmate workers Viola or “Scared Straight” programs) are not allowed in the tion X facility in a manner that allows contact with minors. 7699 Trinity SPJH: PRO 10/21/2017 Juvenile Inspection\\Proc.\16 18Trinity County Checklist- 27 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State & Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7699 FACILITY NAME: Trinity County Special Purpose Juvenile Hall FACILITY TYPE: SPJH (Formally Trinity County Juvenile Hall and Camp) APPLICABLE REGULATIONS (Check All That Apply): 4/98: X 2001: 2003: OTHER: FIELD REPRESENTATIVE: Lisa Southwell DATE: October 21, 2017 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1)  Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of minors  pending admission to JH Provides access to a shower  Provides a secure vault or storage space for minor's  valuables Provides telephone access to minors  Provides staff access to hot and cold running water  Locked Holding Room (1.2) Contains toilet and sink combo unit.  Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area  Contains seating to accommodate all minors as specified in  these regulations 98: Provides access to a toilet, wash basin and drinking fountain as specified in these regulations  03: Be equipped with a toilet, wash basin and drinking fountain unless a procedure is in effect to provide access Maximizes staff visual supervision  03: Outward swinging or lateral sliding door required  Natural Light (1.3) Visual access to natural light is provided in locked sleeping  rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. \12-14 \Phy..\7699 2016 2018 Trinity SPJH PHY;2/15/2018 - 1 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Corridors (1.4) Corridors in living areas are at least eight feet wide. When  doors are staggered or if rooms are located only on one side, corridors may be at least six feet wide. Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain  sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these  fixtures 03: Toilet, wash basin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a clear  ceiling height of eight feet 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches.  01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required  Double Occupancy Sleeping Rooms (1.8)  Minimum of 100 square feet floor area, a clear ceiling height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches.  01: View panel size changed to a minimum of 144 inches 03: Outward swinging or lateral sliding door required  Dormitories (1.9) In JHs and camps, there is a minimum of 50 square feet of  floor area per minor, with a minimum dormitory size of 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no fewer  than four minors. \12-14 \Phy..\7699 2016 2018 Trinity SPJH PHY;2/15/2018 - 2 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps).  03: This subsection deleted, eliminating the 15 minor limitation. (See below.) 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than 30  minors (regardless of whether it is for court commitments or other detained minors). Dayrooms (1.10)  JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square feet of  floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers.  Physical Activity and Recreation Spaces (NA SPJH; There is a field where youth can play football, 1.11) wiffleball, catch frisbee, soccer and basket ball 98: Facilities with a capacity of less than 41 minors have a  minimum of 9,000 square feet dedicated indoor- outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor- outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum  dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet.  01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface.  01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation  space is out-of-doors, and is equipped and of a sufficient size to comply with Title 15, § 1371. 01: The required recreation area has no single dimension  less than 40 feet. \12-14 \Phy..\7699 2016 2018 Trinity SPJH PHY;2/15/2018 - 3 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Outdoor recreation area lighting allows for evening activities and provides security.  Academic Classrooms (NA SPJH; 1.12) NA Effective Cycle 2014-2016  Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for every  juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of  floor space for the teacher's desk and work area, and a minimum of 28 square feet floor space per minor. There is a communication system in each classroom that allows for immediate response to emergencies.  Safety Room (1.13)  Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet Limited to one minor  Padded as specified in these regulations  There are one or more vertical view panels constructed of security glazing. Panels provide a view of the entire room  and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these regulations  Access to a toilet, wash basin and drinking fountain is  provided. 03: Be equipped with a variable intensity security-type  lighting fixture, with controls outside the room 03: Any wall- or ceiling-mounted devices are designed to prohibit the occupant’s access.  Medical Examination Room (NA SPJH; 1.14)  There is a minimum of one suitably equipped medical examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is  used for no other purpose; Privacy for minors;  Lockable storage for medical supplies;  Not less than 144 square feet floor space with no single  dimension less than seven feet; Hot and cold running water; and,  01: Smooth, non-porous, washable surfaces.  \12-14 \Phy..\7699 2016 2018 Trinity SPJH PHY;2/15/2018 - 4 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and  pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) Dining in dayroom.  There is a minimum of 15 square feet floor space and sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual barrier.  Visiting Space (1.17)  Visiting space is provided. Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per  minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19)  Each minor has a minimum of nine cubic feet of secure storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as  fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial closet  containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding  rooms, locked sleeping rooms; single and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. \12-14 \Phy..\7699 2016 2018 Trinity SPJH PHY;2/15/2018 - 5 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire and life  safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24)  Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished interview  room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp.  Court Holding Room for Minors (1.26)  Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors  Provides 40 square feet of floor area and a minimum clear  ceiling height of eight feet Contains seating to accommodate all minors  Contains a toilet, wash basin and drinking fountain as  specified in these regulations Maximizes staffs' visual supervision of minors  Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. One  toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water  and be available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3)  Drinking fountains are accessible to minors and staff in living areas and indoor-outdoor recreation areas. \12-14 \Phy..\7699 2016 2018 Trinity SPJH PHY;2/15/2018 - 6 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents  waste water from flowing over the bubbler. Showers (2.4)  Showers provide tempered water and are available on living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating staff's ability to supervise.  Beds (2.5)  Beds are at least 30 inches wide and 76 long and are of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart.  Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at  desk level in locked sleeping rooms, single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep.  Padding (2.7) Padding in safety rooms covers the floor, door and walls to  a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire  sprinkler as approved by the State Fire Marshal (SFM). The padding is approved by the SFM and is: non-porous; at least one-half inch thick; of a unitary or laminated construction; firmly bonded to all padded surfaces; and, is  without exposed seams. Seating (2.8) Seating is designed for the level of security. When bench  seating is used, 18 inches of bench seating is allowed for each person. Weapons Locker (2.9) Weapons lockers are located outside the security perimeter  of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking device.  Assess for New Construction/Remodel or Repair: \12-14 \Phy..\7699 2016 2018 Trinity SPJH PHY;2/15/2018 - 7 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements  of one of the following test standards: American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860- 94d, Class C glass; or, H. P. White Laboratory, Inc., HPW- TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met.  (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) \12-14 \Phy..\7699 2016 2018 Trinity SPJH PHY;2/15/2018 - 8 - J456 PHY 98 01 03.dot (8/05) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State & Community Corrections Inspection BSCC Code: 7699 FACILITY: Trinity County Special Purpose Juvenile Hall TYPE: SPJH RC: 28 FIELD REPRESENTATIVE: Lisa Southwell DATE: 10/20/2017 ROOMS EACH ROOM Each Room FIXTURES* COMMENTS Unit Applicable # Total Size (L x W x H) or Room Type Designation Standards Rooms RC Square/Cubic Feet # Beds RC T U W F S Intake Restroom 1 1 1 1 Accessible intake area. Holding 1998 1 0 4 (4) 8.8 x 8.8 1 1 1 Seating 76" or used for one special watch housing. Safety 1998 1 0 1 (1) 8.0 x 7.8 1 One in-floor toilet in safety room. Special Purpose Juvenile Hall Housing Dayroom 1998 1 2270 square feet 1 4 One shower handicap accessible 2 lower – 2 upper. One room-lower level handicap accessible. All rooms Double 1998 12 2 2 24 9 x 14 1 1 1 100+ square feet. Dorm 1998 1 4 4 4 222.5 sq. ft 1 1 1 1 6 rooms Upstairs, 6 room Downstairs, 1 Dorm room =4 Total LASE 28 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. Juvenile Insp\16-18\LAS\7699 2016 2018 Trinity SPJH LAS;10/21/2017 - 1 - J460 LAS JUV.dot (03/01) Historical NA 2014-2016 Cycle Notes: Removed from Joint LASE when Facility reopened as a SPJH. Camp Double 1 2 2 2 Dorm 1998 1 4 4 4 222.5 sq. ft 1 1 1 1 Two double bunks. Note: Placement in the dormitory is based on classification factors. Minors in the camp program may be placed here or in the double rooms. Classroom1 1998 1 (20) 20.8 x 36 Classroom 1998 2 10 x 12 Smaller additional educational space. Medical 1998 1 12 x 12 Plus additional adjacent room for storage. Exam Note: The camp was operational on July 1, 2005 and is co-located within the juvenile hall. RC=28 Total 1 The facility was constructed under the 1998 Title 24 minimum standards that require a minimum of one academic classroom for each juvenile facility. Thus, is not required to comply with the later more restrictive 2001 standards that require a dedicated academic classroom space for every juvenile in every facility. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. Juvenile Insp\16-18\LAS\7699 2016 2018 Trinity SPJH LAS;10/21/2017 - 2 - J460 LAS JUV.dot (03/01)