Tulare County, Juvenile Hall & Camps (2016-2018 inspection cycle)

60 July 9, 2018 Michelle Bonwell, Chief Probation Officer **Corrected** Tulare County Probation Department 11200 Ave 368 Visalia, CA 93291 2016-2018 BIENNIAL INSPECTION PURSUANT TO WIC 209 and 885 TULARE COUNTY JUVENILE DETENTION FACILITY # 7703, JUVENILE DETENTION FACILTY CAMP # 7708 AND JUVENILE YOUTH FACILTY # 7704 Dear Chief Bonwell: The 2016/2018 biennial inspection of the Tulare County Probation Department’s Juvenile Detention Facility, Juvenile Detention Facility Camp and Juvenile Youth Facility has been completed. A pre-inspection briefing was held on May 15, 2017, and the facilities were inspected on April 2, 3 and 4, 2018. A complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of the following: this transmittal letter; a Title 15 Procedures Checklist, outlining applicable minimum standards for juvenile detention facilities; a Physical Plant Evaluation, outlining applicable Title 24 minimum standards; and the Living Area Space Evaluation (LASE), summarizing the physical plant configuration and outlining the rated capacity of the facilities. Please refer to the Title 15 Procedures Checklist for a summary of all relevant minimum standards, indication of compliance or non-compliance, and information that was used to determine compliance. Mandatory Local Inspections In addition to the biennial inspection, Title 15, Section 1313 and its authorizing statute require local inspections conducted by the following authorities: • County Building Inspection by agency designated by the Board of Supervisors; • Fire authority having jurisdiction; • Local health officer; • County superintendent of schools; • Juvenile Court; and • Juvenile Justice Commission. Results of these inspections are considered as part of this report. The dates of the local inspections may be found in the Title 15 Procedures Checklist. #7703 7704 7708 Tulare County Letter Page 2 Chief Bonwell July 9, 2018 Scope of the Inspection The inspection consisted of a review of the Tulare County Policy and Procedures Manual1, a site-visit to review operations, physical plant and relevant documentation, and interviews with administration, facility staff, youth and agency partners. During the inspection, we also evaluated consistency between policy and practice. Inspection Results Title 15, CCR Minimum Standards Upon final review of all documentation, there are no outstanding items of non-compliance with Title 15 at any of the three Tulare County Juvenile Facilities. No corrective action is required. Overall, the inspection process included a more updated policy manual with regard to several Title 15 regulations needing further clarification from last cycle. You and your team created a more concise and targeted policy and procedures manual to guide staff on their role and responsibilities in supervising the youth in your care. There were several technical assistance recommendations made regarding completion of forms and establishing timelines, ensuring that your practice follows established guidelines in policy. Your forms, logs, and incident reports provide the necessary components of regulation and are informative of daily operations. Title 24, CCR Physical Plant There were no changes made to your physical plant and your rated capacity remains at 149 for the Juvenile Detention Facility (JDF), 60 for the Juvenile Detention Facility Camp (JDFC) and 120 for the Juvenile Youth Facility (JYF). On the day of the inspection, there were 59 at JDF, 17 at JDFC and 35 at the JYF. Please see the Physical Plant Evaluation for more information. Training According to the most recent Standards and Training for Corrections (STC) audit, Tulare County Probation is compliant with mitigating circumstances for all relevant regulations and mandates. Juvenile Justice and Delinquency Prevention Act (JJDPA) Compliance Monitoring We reviewed applicable documentation and found no violations of the JJDPA. Refer to the Title 15 Procedures Checklist for detailed information. Summary Operations and programming are responsive to your population and provide comprehensive services in custody to assist youth in transitioning to community supervision. The treatment focused programs and staff interaction, along with your agency and collaborative partners, provide an engaged and involved approach to rehabilitate youth in your care. The weekly MDT 1 BSCC reviews only those policies and procedures required by and applicable to Title 15, CCR. BSCC staff do not ‘approve’ policies and procedures or assess them for constitutional or legal issues. Agencies should seek review through their legal advisor, risk manager, or other persons deemed appropriate for such evaluation. #7703 7704 7708 Tulare County Letter JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7703 7704 7708 FACILITY NAME: Tulare County Juvenile Detention Facility (JDF) FACILITY TYPE: JH FACILITY NAME: Tulare County Juvenile Detention Facility Camp (JDFC) FACILITY TYPE: Camp FACILITY NAME: Tulare County Juvenile Youth Facility (JYF) FACILITY TYPE: Camp PERSON(S) INTERVIEWED: Leanne Williams, Division Manager-JDF/JDFC; Jose Gonzalez, Division Manager-JYF; Gwen Maschke, Administration Supervisor-JDF/JDFC/YF; Kim Santos, Supervising Probation Office-JYF; Bob Ramiro, Institution Supervisor-JYF; Jose Martinez, PCO III-JDF; Mary Coffia, RN-Corizon; Karen Valdovisos, Principal-Tulare County Office of Education; Tim Koford, Therapist Corizon; Jenise Caetana, Therapist-Corizon; Youth: Isiah, age 18-Pod 1; Kalie, age 16, Pod 1; Efrain, age 18, Pod 5; Vanity, age 16-Pod 5; Cody, age 17, ST-JYF; Jacob, age 17, MT-JYF FIELD REPRESENTATIVE: Elizabeth Gong DATE: April 2-4, 2018 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION All facilities: May 8, 2017 OF BUILDING AND GROUNDS X X X (A) County Building Inspection by agency designated by the Board of Supervisors to approve building safety; (B) Fire authority having jurisdiction, including a fire All facilities: October 4, 2016 clearance as required by Health and Safety Code Section X X X 13146.1 (a) and (b); (C) Local health officer, inspection in accordance with All facilities: Health and Safety Code Section 101045; Environmental Health: September 26, 2017 Medical/Mental Health: September 25, 2017* Nutritional Health: September 25, 2017 *The Medical/Mental Health Inspection X X X recorded deficiencies for Immunizations, Dental Care, Vision Services, Health Education and Annual Medical Exams. Corizon is currently on a Corrective Action Plan to remedy the deficiencies. (D) County superintendent of schools on the adequacy of All facilities: September 20, 2017 X X X educational services and facilities as required in Section 1370; (E) Juvenile court as required by Section 209 of the Welfare All facilities: June 9, 2017 X X X and Institutions Code (F) Juvenile Justice Commission as required by Section 229 JDF and JDFC: December 28, 2017 of the Welfare and Institutions Code or Probation JYF: December 15, 2017 X X X Commission as required by Section 240 of the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are addressed in a letter from Chief Michelle Bonwell dated The Facility Administrator (CPO) has submitted a letter X X X March 2, 2018. certifying that each employee has been appointed and are qualified pursuant to the requirements of this regulation. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. Tulare County PRO 7703 7704 7708/EBG/4-4-18 - 1 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS The facility adheres to the minimum standards for the Verified training compliance to this regulation selection and training requirements in PC 6035 (STC with the Standards of Training in Corrections compliant) as well as ensures a medical, psychological and (STC) Division of BSCC. X X X records check are completed. Contract employees, volunteers and other non-employees shall also have appropriate qualifications and clearance. 1321 STAFFING JDF and JDFC: 2.1 and 2.2.1 The Detention Facility and Detention Facility a) There are an adequate number of personnel to carry out Camp have 30 Probation Correction Officer the facility program, to provide for safety and security of vacancies and 2 Supervisor vacancies; however, minors and staff and meet established standards and low population allows for adequate supervision. X X X regulations. JYF: 2.1, D-1 and 2.2.1 The Youth Facility has 11 Probation Correction Officer vacancies; however, low population allows for adequate supervision. b) There is sufficient staff to ensure that no required service JDF and JDFC: 2.1 Generally is denied. JYF: 2.1, D, 2 Both facilities require voluntary overtime shifts X X X to cover for call-ins, training and vacation coverage. Mandatory overtime is sometimes required. c) There is a sufficient number of supervisory level staff to JDF and JDFC: 2.3, 7 X X X ensure adequate supervision of all staff members. JYF: 2.1, D, 3 d) There is a clearly identified person on duty who is JDF and JDFC: 2.3, 7, 1 and 2 responsible for all the operations and activities and has JYF: 2.1, D, 4 X X X completed the Juvenile Corrections Officer Core Course and PC 832 training. e) There is as least one staff member present on each living JDF and JDFC: 2.3-IS Duties unit whenever there are minor(s) in the unit. This policy states a supervisor is to maintain X X X appropriate coverage in all units at all times. JYF: 2.1, D, 5; 7.79, B f) The facility has sufficient food services personnel JDF and JDFC: 2.3, 16 and 17 relative to the number and security of units including JYF: 5.14 and 5.15.5 X X X staff to plan menus, provide kitchen supervision, direct food preparation, train staff and maintain records. g) The facility has administrative, clerical, recreational, JDF and JDFC: 2.3 medical dental, mental health building maintenance and JYF: 2.3 other support staff for the efficient management of the X X X facility, and to ensure that youth supervision staff are not diverted from supervising youth. h) There is sufficient youth supervision staff to provide JDF and JDFC: 2.1 continuous wide-awake supervision of youth, subject to JYF: 2.1, A X X X temporary variations in staff assignments, to meet special program needs. Juvenile Halls (minimum youth-staff ratio): JDF: 2.1, A Pursuant to WIC 210.5, Pod 5 is exempt from a) During hours that youth are awake, one wide-awake T15 staffing ratio’s, allowing for a ratio of 1:13, X N/A N/A youth supervision staff member is on duty for each 10 however, last cycle the CPO was able to staff the youth in detention. facility within the 1:10 ratio via BOS approval. The remainder of the facility is a 1:10 ratio. b) During hours that youth are confined to their room for JDF: 2.1, A, 1 the purpose of sleeping, one wide-awake youth X N/A N/A supervision staff member is on duty for each 30 youth in detention. Tulare County PRO 7703 7704 7708/EBG/4-4-18 - 2 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS c) At least two wide-awake youth supervision staff JDF: 2.1, A members are on duty at all times, regardless of the We reviewed schedules which provided number of youth in detention, unless an arrangement has X N/A N/A validation of this regulation. been made for immediate backup support services for emergencies. d) At least one youth supervision staff member is on duty JDF: 2.1, A, 2 who is the same gender as youth who are housed in the X N/A N/A facility. e) Personnel with primary responsibility for other duties Juvenile Halls 49 support staff are not part of the such as administration, supervision of personnel, staffing plan or responsible for youth academic or trade instruction, clerical, kitchen or X N/A N/A supervision. maintenance shall not be classified as youth supervision staff positions. Special Purpose Juvenile Halls (minimum youth-staff Tulare County does not have a Special Purpose ratio): Juvenile Hall; therefore, the text of this section a) During hours that youth are awake, one wide-awake will be deleted. N/A N/A N/A youth supervision staff member is on duty for each 10 youth in detention. Camps (minimum youth -staff ratio): JDFC: 2.1, A JYF: 2.1, A a) During the hours when youth are awake, there is a JDFC staffs at a ratio of 1:10 because of the minimum of one wide-awake youth supervision staff N/A X X single and double locked sleeping rooms within member on duty for each 15 youth in the camp the Juvenile Detention Facility (JH). JYF staffs population. at a ratio of 1:15. b) During the hours when youth are confined to their bunk JDFC: 2.1, A, 1 for the purpose of sleeping, at least one wide-awake JYF: 2.1, A N/A X X youth supervision staff member is on duty for each 30- youth present in the facility. c) At least two wide-awake youth supervision staff JDFC: 2.1, A members are on duty at all times regardless of the JYF: 2.1, B number of youth in residence, unless there have been N/A X X arrangements made for backup support services which allow for immediate response to emergencies. d) At least one youth supervision staff member is on duty JDFC: 2.1 A, 2 who is the same gender as youth who are housed in the N/A X X JYF: 2.1, C facility. e) Personnel with primary responsibility for other duties JDFC: 2.1 such as administration, supervision of personnel, JYF: 2.1, E academic or trade instruction, clerical, kitchen or N/A X X The 9-support staff are not part of the staffing maintenance shall not be classified as youth supervision plan or responsible for youth supervision. staff positions. f) In addition to the minimum staff to youth ratio required JDFC: 2.1 Ratio for commitment to Camp above, consideration has been given to the size, design, JYF: 2.1, F and location of the camp; types of offenders committed N/A X X to the camp; and the function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff. Tulare County PRO 7703 7704 7708/EBG/4-4-18 - 3 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS 1322 YOUTH SUPERVISION STAFF The elements of this regulation are covered in ORIENTATION AND TRAINING the CPO Letter completed by Michelle Bonwell, CPO certification letter has been received and addresses the dated March 2, 2018. elements of Section 1320). It should be noted you exceed regulation in terms of training staff. In addition to Core, the X X X 40-hour initial training and 24 hours each year thereafter, you provide 80 initial training hours and in addition to the 24 hours, you train as needed or available. This typically allows for 32 to 40 hours per year for staff, well above regulation. a) Prior to assuming any responsibilities each staff member JDF and JDFC: 2.6.1, A X X X is properly oriented to his/her duties. JYF: 2.6.1, A b) Prior to assuming responsibility for the supervision of JDF and JDFC: 2.6.2 youth, each youth supervision staff member receives a JYF:2.6.2 minimum of 40 hours of facility-specific orientation. X X X The facilities have an 80-hour Comprehensive Training Plan for staff prior to working with youth. c) Prior to assuming primary responsibility for supervision JDF and JDFC: 2.6.1, A, 2 of youth, each youth supervision staff member JYF: 2.6.1, A, 2 X X X successfully completes the requirements of the Juvenile Corrections Officer Core Course pursuant to PC 6035. d) Prior to exercising the powers of a peace officer, staff JDF and JDFC: 2.6.1, A, 2 X X X shall complete PC 830 training. JYF: 2.6.1, A, 2 1323 FIRE AND LIFE SAFETY JDF and JDFC: 2.6.2 JYF: 2.6.2, B, 9 Whenever there is youth in the facility, there is at least one All permanent staff are trained in Fire and Life wide-awake person on duty at all times who meets the Safety as part of their Core Training. The X X X training standards established by the Board of State and Emergency Procedures Manual outlines the Community Corrections for general fire and life safety and actions necessary in case of all facility who is also trained in procedures that relate specifically to the emergency procedures. facility. 1324 POLICY AND PROCEDURES MANUAL JDF and JDFC: 1.4 JYF: 1.4 (A) There is a policy and procedures manual that, at a X X X minimum, addresses all regulations that are applicable to the facility. (B) The manual is available to and reviewed by all JDF and JDFC: 1.4 X X X employees JYF: 1.4 (C) The manual is administratively reviewed at minimum JDF and JDFC: 1.4 every two years, and updated as necessary. JYF: 1.4 and 1.4.1 X X X The manual was reviewed in 2017 and is pending updates to specific policies as they relate to non-T15 compliance issues. (D) The records relating to the standards and requirements JDF and JDFC: 1.4 set forth in these regulations are accessible to the Board of X X X JYF: 1.4 State and Community Corrections. The manual includes: JDF and JDFC: 1.0; 1.2; 1.4, A Table of organization, including channels of communications X X X JYF: 1.4, A and description of job classifications; a) Responsibility of the probation department, purpose of JDF and JDFC: 1.1; 1.4, B programs, relationship to the juvenile court, the Juvenile JYF: 1.4, B Justice/Delinquency Prevention Commission or X X X Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; b) Responsibilities of all employees; JDF and JDFC: 1.4, C and 2.6.2 X X X JYF: 1.4, C and 2.6.2 Tulare County PRO 7703 7704 7708/EBG/4-4-18 - 4 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS c) Initial orientation and training program for employees; JDF: 1.4, D and 2.6.2 JYF: 1.4, D and 2.6.2 X X X All facilities have a comprehensive training program for new staff. d) Initial orientation, including safety and security issues, JDF and JDFC: 1.4, E for support staff, contract employees, school and medical X X X JYF: 1.4, E staff, program providers and volunteers; e) The maintenance of record keeping, statistics and JDF and JDFC: 1.4, F communication systems to ensure: efficient operation of JYF: 1.4, F the facility; care of minors; maintenance of minors’ X X X records; providing information to the court and those authorized by the court or by law, release of information regarding youth; f) Ethical responsibilities; JDF and JDFC: 2.4, All sections X X X JYF: 2.4, All sections g) A non-discrimination provision that provides that all JDF and JDFC: 6.3.1 youth within the facility shall have fair and equal access JYF: 6.3.2 to all available services, placement, care, treatment, and The departments non-discrimination policy is in benefits, and provides that no person shall be subject to numerous sections in the manual, including discrimination or harassment on the basis of actual or 1324-Policy and Procedure Manual, 1352- perceived race, ethnic group identification, ancestry, X X X Classification and 1391-Discipline. national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; h) Storage and maintenance requirements for any chemical JDF and JDFC: 7.13.6.6 X X X agents used in the facility. JYF: 7.12.6.7 i) Establish procedures for collection of Medi-Cal eligibility JDF and JDFC: 8.7.4, C X X X information and enrollment of eligible youth. JYF: 8.7.4 1325 FIRE SAFETY PLAN JDF and JDFC: 3.0 JYF: 3.10 The fire safety plan includes: Both facilities have a binder which contains a) A fire prevention plan as part of the manual policy and monthly fire and life safety inspections, monthly procedure; fire drills, monthly earthquake drills, monthly X X X safety meetings and shift specific perimeter checks. This comprehensive binder provides staf with immediate and documented procedures in light of an emergency. b) Monthly fire and life safety inspections by facility staff JDF and JDFC: 3.2, B X X X with a two-year retention of the inspection record; JYF: 3.2, B and C c) Fire prevention inspections as required by HSC 13146.1 JDF and JDFC: Last Inspection, 10-4-16 X X X (a) and (b). JYF: Last Inspection, 10-4-16 d) An evacuation plan; JDF and JDFC: 6.0 X X X JYF: 6.0 e) Documented fire drills are conducted at least quarterly; JDF and JDFC: 3.2, A JYF: 3.2, A X X X All facilities conduct Fire Drills monthly, beyond the standard. f) A written plan for the emergency housing of minors in JDF and JDFC: 3.11, A and B X X X the case of fire; and, JYF: 3.11 g) Fire suppression pre-plan in cooperation with the local JDF and JDFC: 3.10, A-D fire department. X X X JYF: 3.10 Tulare County PRO 7703 7704 7708/EBG/4-4-18 - 5 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS 1326 SECURITY REVIEW JDF and JDFC: A Security Review memo was completed by Leanne Williams on November The facility administrator annually reviews, evaluates, and 15, 2017. documents security reviews. The review and evaluation X X X JYF: A Security Review memo was completed address the internal and external security, including, but not by Jose Gonzalez on August 31, 2017. limited to: key control, security equipment and related training. 1327 EMERGENCY PROCEDURES All Facilities have detailed Emergency Procedures Manuals which outline procedures Emergency policies and procedures include but are not for each incident included in this section. limited to: escape, disturbances, and taking of hostages; An Emergency Preparedness briefing was civil disturbances; fire and natural disasters; periodic testing completed on March 16, 2018, requiring staff to X X X of emergency equipment; storage, issue and use of chemical review of all policies. agents, related security devices, and weapons and ammunition, where applicable; emergency evacuation plans; and, an annual review of emergency procedures for all youth supervision staff. 1328 SAFETY CHECKS JDF and JDFC: 7.8.11.1; 7.10.5 JYF: 3.4.3 Holding Overnight Cell; 3.4.4 Direct visual observation of each youth at least every 15 Suicide Watch Log; 7.5 Dorm Counts and 7.7.9 minutes when youth are asleep or in their rooms, confined in Bunk Checks holding cells or confined to their bed in a dormitory. All We reviewed documentation and noted most X X X safety checks shall be documented with the actual time the checks are timely, random and include the on- check is completed. duty supervisor recording their unannounced visits to the unit. The facility managers audit random dates and shifts to ensure compliance and/or accountability. 1329 SUICIDE PREVENTION PROGRAM JDF and JDFC: 8.14.7 JYF: 8.14 a) The facility has a comprehensive written suicide The updated policy this cycle reveals the X X X prevention program developed by the health comprehensive plan with allied partners, and administrator, mental health director and facility allow for 24/7 response from Medical personnel. administrator that includes, but is not limited to: b) Suicide prevention training, which may include training JDF and JDFC: 8.14 and 2.6.2, B-Facility provided in accordance with Section 1322, Orientation Orientation Training. X X X and Training and Standards and Training for JYF: 8.14.1 and 2.6.2, B-Facility Orientation Corrections Regulations pursuant to Penal Code 6035. Training c) Intake screening for suicide risk immediately upon JDF: The MAYSI is administered at Intake. confinement and prior to housing assignment. JDFC and JYF: The intake staff are trained to screen and recognize youth at risk, with the assistance of the MAYSI from the detention X X X facility. Technical assistance was provided to suggest the MAYSI be re-taken if a significant event occurs to adjust risk. d) Provisions facilitating communication among arresting All facilities: 4.3.4 officers, facility staff, family members, medical and All new intakes are seen and screened by 24/7 mental health personnel in relation to suicide risk. medical staff and assessed by mental health at intake or the following day. All youth take the X X X MAYSI, a suicide screening instrument; the SASSI, a Substance Abuse Subtle Screening Inventory, a mental health assessment; the Career Track assessment; and a Victim Vulnerability Assessment. e) Guidance on housing of youth at risk of suicide. JDF and JDFC: 8.14.6 X X X JYF: 8.14.5 f) Adequate supervision depending on level of suicide risk. JDF and JDFC: 4.7.3 and 8.14.7, A, B and C X X X JYF: 8.14.4 and 5 Tulare County PRO 7703 7704 7708/EBG/4-4-18 - 6 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS g) Suicide and suicide attempt intervention policies and JDF and JDFC: 8.14.5 and 6 X X X procedures. JYF: 8.14.2-4 h) Provisions for reporting suicides and suicide attempts. JDF and JDFC: 8.14.7 and 8 X X X JYF: 8.14.8 i) Critical incident debriefing. JDF and JDFC: 8.14.4, D X X X JYF: 8.14.8 1340 REPORTING OF LEGAL ACTIONS JDF and JDFC: 3.6 JYF: 3.6 and 3.3.6, 7 The facility submits a letter of notification to the Board of State and Community Corrections on each legal action X X X pertaining to conditions of confinement filed against person or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY JDF and JDFC: 3.3.1, B, 6; 3.3.6 OF A MINOR WHILE DETAINED JYF: 8.10.3, E; 8.14.8 and .9 a) The administrator of the facility provides the Board of X X X State and Community Corrections a copy of the death in custody report that is submitted to the Attorney General under Government Code Section 12525 within 10 days. b) Written policy and procedures assure a medical and JDF and JDFC: 8.10.3, G operational review of each in-custody death. The review JYF: 8.10.3, G team includes the facility administrator and/or the facility X X X manager; the health administrator; the responsible physician; and other health care and supervision staff who were relevant to the incident c) There are written policies and procedures for handling JDF and JDFC: 8.10.2; 8.14.8 deaths, suicide attempts, suicide prevention and JYF: 8.10.2, D; 8.10.3, E; 8.14.8 and .9 notification of the juvenile court and the parent, guardian X X X or person standing in loco parentis, in the event of a serious illness, injury or death. 1342 POPULATION ACCOUNTING JDF and JDFC: 7.3.1 JYF: 7.3 Population and profile survey reports are submitted to the JDPS and JCRF reports are submitted timely on X X X Board of State and Community Corrections within 10 behalf of Tulare County Probation working days after the end of each reporting period, in a Administrative Aide. format provided by the Board. 1343 JUVENILE FACILITY CAPACITY None of the facilities have exceeded capacity this cycle. a) The number of youth detained in a living unit has N/A N/A N/A exceeded its maximum capacity for more than 15 calendar days in a month since the previous inspection. b) If required, the facility has submitted CARs/CCARs to N/A N/A N/A BSCC since the last inspection (N/A if no to the above). c) The facility is under an approved suitability plan (N/A if N/A N/A N/A no to the above). 1350 ADMITTANCE PROCEDURES JDF and JDFC: 4.3 The Detention Facility has a Booking Intake and Written policies and procedures for admittance of youth Release (BIR) Unit where all entries and include the requirements of Sections 1324 and 1430. releases occur. After processing an admission, X X X Intake staff take the youth to the medical clinic for assessment. The process is comprehensive and includes a full medical and mental health screening. JYF: 4.3 Tulare County PRO 7703 7704 7708/EBG/4-4-18 - 7 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS In juvenile halls, youth are allowed access to a telephone, in JDF: 4.3.5 accordance with the provisions of Welfare and Institutions Code Section 627 (two completed telephone calls X X X [parent/guardian and attorney] within an hour, at the public expense). The juvenile hall has established written criteria for JDF: 4.1.1 X X X detention. The juvenile camp has included policies and procedures that JDFC and JYF: 4.3, A advise the youth of the estimated length of stay and has Packets for both commitment programs include developed program guidelines that include written screening X X X an Estimated Length of Stay Form. Orientation criteria for inclusion and exclusion from the program. Packet includes information on rules and consequences for violating them. Juvenile halls shall develop policies and procedures that JDF: 4.3, A advise any committed youth of the estimated length of his/her Youth are advised at Intake that they will be in X X X stay. custody until released by the Court or after a Court ordered commitment. 1351 RELEASE PROCEDURES JDF and JDFC: 4.4 and 4.4.2, C, 1 JYF: 4.4 and 4.5.1, C Written policies and procedures for release of youth in X X X Releases are a formal process for each facility custody provide for: with structured procedures to ensure all elements a) Verification of identity/release papers; of this regulation are met. b) Return of personal clothing and valuables; JDF and JDFC: 4.4.2, C, 5 X X X JYF: 4.5.1, D c) Notification to the minor’s parents or guardian; JDF and JDFC: 4.4.1, 1 X X X JYF: 4.5.1, B d) Notification to the facility health care provider in JDF and JDFC: 4.4.1, 3 and 9 accordance with Sections 1408 and 1437 of these X X X JYF: 4.5.1, B regulations, for coordination with outside agencies; and, e) Notification of school staff. JDF and JDFC: 4.4.1, 11 X X X JYF: 4.5.1, B f) Notification of facility mental health personnel. JDF and JDFC: 4.4.1, 9 X X X JYF: 4.5.1, B g) There are written policy and procedures for furlough of JDF and JDFC: Both programs participate in minors from custody. Multi-Disciplinary Team (MDT) meetings which involve the PO, teacher and Corizen Medical. and MH staff. JYF: 4.5.1 and 2 MDT meetings occur prior to the youth’s release X X X and involve all agency partners. Technical Assistance was provided to use these meetings as a Pre-Release meeting to include the parent for a full and informative plan for community supervision. 1352 CLASSIFICATION JDF and JDFC: 4.7 JYF: 4.0.1; 4.4.1 Written policies and procedures on classification of youth for The facilities physical plant and unit the purpose of determining housing placement in the facility designations allow for classifying youth based X X X provide for: on numerous criteria to promote safety and security in the facility. Programming elements are similar and available facility wide to ensure all youth receive appropriate services. a) The safety of the youth, facility staff, and the public by JDF and JDFC: 4.7.1, a placing youth in the appropriate, least restrictive housing JYF: 4.4.1, F and 4.1.1 X X X and program settings and housing assignments consider the need for single, double, or dormitory assignment; Tulare County PRO 7703 7704 7708/EBG/4-4-18 - 8 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS b) Consideration of facility populations and physical design JDF and JDFC: 4.7.1, b of the facility; There are 4 two level units in each pod, necessitating a classification process which X X X assesses which pod, unit and room/floor for youth. JYF: 4.4.1, G c) Classification of a youth upon admittance to the facility; JDF and JDFC: 4.7.1, c X X X JYF: 4.4.1, A d) Periodic classification reviews. JDF and JDFC: 4.7.1, d X X X JYF: 4.4.1, C e) Provide that facility staff shall not separate youth from JDF and JDFC: 4.7.1, e the general population or assign youth to a single JYF: 4.4.1, E occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, X X X gender identity, gender expression, mental or physical disability, or HIV status. (This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with title 15 regulations regarding separation). 1353 ORIENTATION JDF and JDFC: 4.5 JYF: 4.4 Written policies and procedures require an orientation for We reviewed youth files which contained signed youth prior to placement in a living area. Both written and Orientation documentation, indicating the youth X X X verbal information are provided. Provisions are made to were oriented to the facility and program at provide accessible orientation information to all detained intake or transfer to a commitment. youth including those with disabilities, limited English proficiency, or limited literacy. The orientation includes: a) Facility rules and disciplinary procedures; JDF and JDFC: 4.5, A X X X JYF: 4.4, A b) Grievance procedures; JDF and JDFC: 4.5, B X X X JYF: 4.4, B c) Access to legal services; JDF and JDFC: 4.5, C X X X JYF: 4.4, C d) Access to health care services; JDF and JDFC: 4.5, D X X X JYF: 4.4, D e) Access to counseling services; JDF and JDFC: Youth Manual, Rights #14 X X X JYF: Youth Manual, Rights #16 f) Access to religious services; JDF and JDFC: Youth Manual, Rights #17 X X X JYF: Youth Manual, Rights #19 g) Access to educational services; JDF and JDFC: Youth Manual, Rights #12 X X X JYF: Youth Manual, Rights #14 h) Information on the court process; JDF and JDFC Youth Manual, X X X JYF: Youth Manual, Rights #2 i) Housing assignments; JDF and JDFC: 4.5, E X X X JYF: 4.4, E j) Availability of personal care items and opportunity for JDF and JDFC: 4.5, F X X X personal hygiene; JYF: 4.4, F k) Correspondence, visiting and telephone use; JDF and JDFC: 4.5, G X X X JYF: 4.4, G l) Availability of reading materials, programs, and JDF and JDFC: 4.5, H X X X activities; JYF: 4.4, H m) Use of restraints and chemical agents; JDF and JDFC: 4.5, I X X X JYF: 4.4, I n) Use of force; JDF and JDFC: 4.5, J X X X JYF: 4.4, J Tulare County PRO 7703 7704 7708/EBG/4-4-18 - 9 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS o) Emergency and evacuation procedures. JDF and JDFC: 4.5, P JYF: Drills are conducted several times a month X X X at different times to allow youth to know what to do and where to go in an emergency from different parts of the facility. p) Non-discrimination policy. JDF and JDFC: 4.5, Q X X X JYF: 4.4, O 1354 SEPARATION JDF: 6.7.1, A Room Confinement; 6.7.7, 6.7.8 Admin Separation; 6.8 Non-Disciplinary Room a) There are written policies and procedures for the Time; 4.7.3; Single room status and Unit separation of youth for reasons that include, but are not Confinement (UC); limited to, medical and mental health conditions, JDFC: 6.7.1, A Room Confinement; 6.7.7, 6.7.8 assaultive behavior, disciplinary consequences and Admin Separation protective custody. JYF: 6.7.2 Dorm Confinement; 6.7.6 Medical Separation; 3.3.3 Admin Separation X X X We reviewed separation logs and events which detail the reason for separation and efforts to return the youth to programming. We noted the facility policy was followed and each incident was well documented including time stamped attempts to return the youth from the separated status to joining the group. b) Youth who are separated are not denied normal JDF and JDFC: 4.7.3 Single room status and privileges available at the facility, except to accomplish Unit Confinement (UC); 6.7.1, A Loss of the objectives of the segregation. X X X Privileges; 6.7.7, 6.7.8 Admin Separation; 6.8 Non-Disciplinary Room Time JYF: 6.7.2, E c) When the objective of the separation is discipline, Title JDF and JDFC: 6.5.3 and 6.7.2, RC X X X 15, Section 1390 shall apply. JYF: 6.7.2, B d) A daily review of separated youth to determine whether JDF and JDFC: 6.7.4, 6 separation remains necessary. JYF: 6.7.2, D X X X The policy for all facilities is that separated youth are reviewed every 4 hours. 1355 INSTITUTIONAL ASSESSMENT AND PLAN JDF: 4.9, PACT Pre-Screen accomplished at booking. Written policies and procedures require that assessments and JDFC: 4.9, A Continuous re-assessment to plans be developed within 40 days after admission, for youth measure attainable goals while in program. who are held for a period of 30 days or more. The assessment JYF: 4.2, C Assessments occur as soon as the and plan shall be documented. youth enters the facility and staff establish individual, measurable and attainable goals while in program. We reviewed a sampling of 10 youth files for X X X each facility, which included the Institutional Assessment and Plans (IAP). The department uses the Positive Achievement Change Tool (PACT) Assessment, which follows the youth in and out of custody. Staff were good at including relevant goals and how they could achieve them while in the program. Technical assistance was provided with regard to ensuing dates, times and signatures were documented each time to validate compliance with policy. The assessment is a statement of the minor’s problems, which JDF and JDFC: 4.9 includes: Identification of substance abuse history, education, X X X JYF: 4.2, C vocational, counseling, and family reunification needs. Tulare County PRO 7703 7704 7708/EBG/4-4-18 - 10 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS The institutional plan for adjudicated and pre-adjudicated JDF and JDFC: 4.9, B, 1 minors includes written documentation that provides for: JYF: 4.2, C X X X a) Objectives and time frames for the resolution of problems identified in the assessment; and, b) A plan for meeting the objectives that includes a JDF and JDFC: 4.9, B, 2 description of program resources needed and individuals X X X JYF: 4.2, C responsible for assuring that the plan is implemented. Subsequent to adjudication, the institution plan documents: JDF and JDFC 4.9, B, 3: a) Periodic evaluation of progress towards meeting the JYF: 4.2, C objectives, including periodic review and discussion of Re-evaluation of goals is done with the youth X X X the plan with the youth; but not documented in the IAP. The facility plans to use the event component of Caseload- Pro to document the youths progress. b) A transition or aftercare plan, subject to existing JDF and JDFC: 4.9, B, 4 resources, that is completed prior to the minor being JYF: 4.2, C released; and, Both Camp programs have MDT meetings X X X weekly and include staff, teachers, Corizan medical and mental health staff. They plan to develop Pre-Release meeting to include the parents to enhance this process. c) Contact with the Regional Center for the JDF and JDFC: 4.9, B, 5 Developmentally Disabled, pursuant to Section 1413. X X X JYF: 4.2, C 1356 COUNSELING AND CASEWORK SERVICES JDF and JDFC: 4.9 JYF: 4.2.1, 1 Written policies and procedures ensure appropriate All facilities utilize a multi-agency approach to counseling and casework services for all youth. Policies and evaluate and assess youth for any needs while in procedures include: custody and assure a plan is in place to address X X X a) Assisting with personal problems or needs that may any of these circumstances. We reviewed arise; chrono notes in the case management system, documented by staff to verify practice follows policy and meets the standard expected in regulation. b) Assisting the youth requesting contact with parents, JDF and JDFC: 4.9 attorney, clergyman, probation officer, or other public JYF: 4.2.1, 2 X X X official; and, The Probation Corrections staff work with youth individually to make contacts as needed. c) Providing services as appropriate to the population JDF and JDFC: 4.9 housed in the facility, and may include: substance abuse, JYF: 4.2.1, 3 family crisis and reunification, counseling, public health X X X Corizen is efficient in responding to and and mental health services. addressing the youths needs in programming and counseling. 1357 USE OF FORCE JDF and JDFC: 7.13 We reviewed 10 incident reports of the 238 Use There are written policies and procedures for the use of force, of Force (UF) incidents to date this cycle, in which may include chemical agents. addition to the reports enclosed in the 10 youth files. Each was compliant with regulation and followed policy. The facility has the ability to review UF incidents with video and regularly X X X audits these for compliance with their policy and procedures. JYF: 7.12 We reviewed 10 UF incidents, 8 of which involved OC Spray. The facility has an OC use log as their policy is to document 5-minute checks for one hour from the time of the spray and during the decontamination process. Policy indicates that force is not applied as punishment, JDF and JDFC: 7.13, E X X X discipline, or treatment. JYF: 7.12, 1-E Tulare County PRO 7703 7704 7708/EBG/4-4-18 - 11 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS There are policy statements that: JDF and JDFC: 7.13, B a) Define the term “force” and address the escalation and JYF: 7.12.2 appropriate level of force, emphasizing the need to avoid X X X the use of force whenever possible and using only that force necessary to ensure the safety of minors and others; b) Describe the requirements for staff to report the use of JDF and JDFC: 7.13.3, C force and to take action to stop the inappropriate use of X X X JYF: 7.12.3, C and E force; c) Define the role, notification, and follow up procedures of JDF and JDFC: 7.13.3, D medical and mental health staff concerning the use of JYF: 7.12.3, D force; and Whenever physical force or OC Spray is used, X X X the nurse must medically clear the youth for return to program. Of the 10 incidents we reviewed, the nurse responded and cleared each within 30 minutes of the incident. d) Define the training that shall be provided and required JDF and JDFC: 7.13, C; 7.13.3, E and 7.13.7 for the use of force. Such training shall include, but not JYF: 7.12.3, F and 7.12.1, A-D be limited to, known medical conditions that would The facilities require all Probation Corrections contraindicate certain types of force; acceptable Officers to attend 8 hours of Defensive Tactics chemical agents; methods of application; signs or X X X training each year, after the 16 hours they symptoms that should result in immediate referral to receive in Core. medical or mental health staff; and, requirements of the decontamination of chemical agents, if such agents are utilized. Policies and procedures address: JD and JDFC F: 7.13.1, .2, .3, .6 a) The types, levels, and application of force; JYF: 7.12.2, .4, .6 and 7.12.6.6 documentation of the use of force; a grievance X X X procedure; a system for investigation of the use of force and administrative review; and discipline for the improper use of force; b) The specific use of physical, chemical agent, lethal, and JDF and JDFC:7.13.1, A-E non-lethal force that may, or may not, be used in the X X X JYF: 7.12.1, A and 7.12.2, E and 7.12.6 facility; c) The limitations regarding the use of force on pregnant JDF and JDFC: 7.13.5 youth in accordance with Penal Code Section 6030(f) X X X JYF: 7.12.6.3 and Welfare and Institutions Code Section 222; and, d) A standardized format, time period, and procedure for JDF and JDFC: 7.13.4 and 7.13.6.5 reporting the use of force, including the reporting X X X JYF: 7.12.4 requirements of management and line staff. 1358 USE OF PHYSICAL RESTRAINTS JDF and JDFC: 7.14.1, 7.14.2, and 7.14.5. Note: The provisions of this regulation do not apply to the Policy 7.15 involved the restraint chair but in use of handcuffs, shackles or other restraint devices when May 2017, the department prohibited its use used to restrain youth for movement or transportation. X X X when they adopted the WRAP system. There were 39 UR incidents thus far this cycle: 7 Written policies and procedures govern the use of restraint Restraint Chair, 24 WRAP and 8 Mechanical devices. The policies address: restraints. The policy includes video audit. a) known medical conditions that would contraindicate X X X certain restraint devices and/or techniques; We reviewed 12 incident reports: all b) acceptable restraint devices; X X X authorizations, medical and mental health c) signs or symptoms which should result in immediate components and administrative reviews, as X X X medical/mental health referral; required by T15 and policy, were compliant. d) availability of cardiopulmonary resuscitation equipment; X X X JYF: 7.13 e) protective housing of restrained youth; X X X There have been no Use of Restraints (UR) at f) provision for hydration and sanitation needs; X X X the Youth facility this cycle. g) exercising of extremities. X X X Physical restraints are utilized only when it appears less JDF and JDFC: 7.14.1, A restrictive alternatives would be ineffective in controlling the X X X JYF: 7.13 disordered behavior. Tulare County PRO 7703 7704 7708/EBG/4-4-18 - 12 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS Restraints are used only for those youth who present an JDF and JDFC: 7.14.1, A and 7.15 (WRAP) immediate danger to themselves or others, who exhibit JYF: 7.13, A-2 and 3 behavior that results in the destruction of property, or reveals X X X the intent to cause self-inflicted physical harm. The circumstances leading to the use of restraints are documented. Youth are placed in restraints only with the approval of the JDF and JDFC: 7.14.1, B and 7.15 (WRAP) facility manager or designee. The facility manager may X X X JYF: 7.13, B delegate authority to place a minor in restraints to a physician. Reasons for continued retention in restraints are reviewed and JDF and JDFC: 7.14.2, A and 7.15 (WRAP) X X X documented a minimum of every hour. JYF: 7.13.1, A A medical opinion on the safety of placement and retention is JDF and JDFC: 7.14.2, B and 7.15 (WRAP) secured as soon as possible, but no later than two hours from JYF: 7.13.1, B the time of placement. The youth is medically cleared for X X X continued retention at least every three hours after the initial medical opinion. A mental health consultation to assess the need for mental JDF and JDFC: 7.14.2, B and 7.15 (WRAP) health treatment is secured as soon as possible, but in no case X X X JYF: 7.13.1, B longer than four hours from the time of placement. Continuous direct visual supervision is conducted and JDF and JDFC: 7.14.2, C and 7.15 (WRAP) by documented to ensure that the restraints are properly X X X Authorizing Supervisor employed and to ensure the well-being of the youth. JYF: 7.13.1, C Observations of the youth’s behavior and any staff JDF and JDFC: 7.14.4, C and 7.15 (WRAP) interventions are documented at least every 15 minutes, with X X X JYF: 7.13.1, C actual time recorded. All youth in restraint devices are housed alone or in a JDF and JDFC: 7.14.2, Introduction specified housing area for restrained minors, with provisions X X X JYF: This facility is a dorm type environment. to protect the minor from abuse. Restraints are not used as punishment, discipline, or as a JDF and JDFC: 7.14.1, A substitute for treatment. The affixing of hands and feet X X X JYF: 7.13.1, C together behind the back (hog-tying) is prohibited. The use of restraints on pregnant minors is limited in JDF and JDFC: 7.14.3, D accordance with Penal Code Section 6030(f) and Welfare and X X X JYF: 7.13.5 Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES JDF and JDFC: 7.14.6 JYF: No safety room X X X Written policies and procedures govern the use of safety rooms, as described in Title 24, Part 2, Section 460A.1.13. The safety room is used to hold only those youth who present JDF and JDFC: 7.14.6 an immediate danger to themselves or others, who exhibit There have been 17 Safety Room placements behavior that results in the destruction of property, or reveals thus far this cycle. Each included following the intent to cause self-inflicted physical harm. policy with medical and mental health response X X X during the placement. Staff documented checks and included the status of the youth at each check. The forms prompt specific reviews and requirements. The safety room is not to be used for punishment, discipline, JDF and JDFC: 7.14.6 X X X or as a substitute for treatment. Policies and procedures: JDF and JDFC: 7.14.6, G a) Include provisions for administration of necessary X X X nutrition and fluids, access to a toilet, and suitable clothing to provide for privacy; b) Provide for approval of the facility manager or designee, JDF and JDFC: 7.14.6, A X X X before a minor is placed into a safety room; c) Provide for continuous direct visual supervision and JDF and JDFC: 7.14.6, E documentation of the minor’s behavior and any staff X X X interventions every 15 minutes, with actual time recorded. d) Provide that the youth shall be evaluated by the facility JDF and JDFC: 7.14.6, H X X X manager , or designee, every four hours; Tulare County PRO 7703 7704 7708/EBG/4-4-18 - 13 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS e) Provide for immediate medical assessment, where JDF and JDFC: 7.14.6, F and F, 1 X X X appropriate, or an assessment at the next daily sick call; f) Provide that a minor shall be medically cleared for JDF and JDFC: 7.14.6, F, 1 X X X continued retention every 24 hours; g) Provide that a mental health opinion is secured within 24 JDF and JDFC: 7.14.1, F, 1 X X X hours; and, h) Provide a process for documenting the reason for JDF and JDFC: 7.14.1, E placement, including attempts to use less restrictive X X X means of control and decisions to continue and end placement. 1360 SEARCHES JDF and JDFC: 7.7 and 7.8 JYF: 7.6, 7.7.5 and 7.7.6 Written policies and procedures govern the search of youth, The policy directs staff as to when and for what the facility, and visitors. X X X reason all searches may be completed. When necessary, staff seek supervisor authorization and articulate their reasons for conducting a search beyond pat searches. Searches are conducted to insure the safety and security of the JDF and JDFC: 7.7.1 and 7.8 facility and to provide for the safety and security of the X X X JYF: 7.6.1 public, visitors, youth, and staff. Searches are not conducted for harassment or as a form of JDF and JDFC: 7.7.1 discipline or punishment. Searches are conducted in a manner JYF: 7.6.1 X X X that preserves privacy and dignity of the person being searched. Written procedures address each of the following: JDF and JDFC: 7.7 and 7.8 Systematic X X X a) Intake searches approach b) Searching youth who are returning from activities outside JYF: 7.6.2, E X X X of the living unit, court, another facility, or visiting; c) Facility searches; X X X In review of the youth files, we noted searches d) Searches of visitors; and, X X X requiring authorization (2) were documented e) Cross-gender supervision of searches. X X X with supervisor approval. 1361 GRIEVANCE PROCEDURE JDF and JDFC: 6.3.4 JYF: 6.3.4 There are written policies and procedures allowing any youth We reviewed 39 grievances, all of which were to appeal and have grievances resolved relating to any compliant with T15 and policy. The facility condition of confinement. X X X maintains a log and identifies each component of regulation. Technical assistance was provided to ensure staff and youth sign off at each step in the process. The policies and procedures include: JDF and JDFC: 6.3.4, 1 a) A grievance form and instructions that include provisions X X X JYF: 6.3.4, 1 for the youth to have free access to the form; b) The option for youth to confidentially file the grievance JDF and JDFC: 6.3.4, E, 6 or deliver the form to any youth care supervision staff X X X JYF: 6.3.4, E, 6 working in the facility. c) Resolution of the grievance at the lowest appropriate JDF and JDFC: 6.3.4, 2 X X X staff level; JYF: 6.3.4, 2 d) Provision for a prompt review and response to grievances JDF and JDFC: 6.3.4, 3 X X X within a specified time limit; JYF: 6.3.4, 3 e) Youth may elect to be present to explain their version of JDF and JDFC: 6.3.4, 3a the grievance to a person not directly involved in the X X X JYF: 6.3.4, 3a circumstances that led to the grievance. f) Provision for a staff representative approved by the JDF and JDFC: 6.3.4, 3b X X X facility administrator to assist the youth. JYF: 6.3.4, C g) Provision for a written response to the grievance which JDF and JDFC: 6.3.4, 4 X X X includes the reasons for the decisions; JYF: 6.3.4, 4 Tulare County PRO 7703 7704 7708/EBG/4-4-18 - 14 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS h) A system which provides that any appeal of a grievance JDF and JDFC: 6.3.4, 5 shall be heard by a person not directly involved in the X X X JYF: 6.3.4, 5 circumstances which led to the grievance; and, Concerns of parent, guardians, staff or other parties are JDF and JDFC: 6.3.4, A last paragraph addressed and documented within a specified time frame, X X X JYF: 6.3.4, A, last paragraph whether or not those concerns are associated with a grievance. 1362 REPORTING OF INCIDENTS JDF and JDFC: 3.3.1, A and B JYF: 3.3.2 A written report of all incidents, which resulted in physical harm, serious threat of physical harm, or death to an X X X employee or a youth of a juvenile facility, or other person(s), is maintained. Such written records are prepared by staff and submitted to the facility manager by the end of the shift. 1363 USE OF REASONABLE FORCE TO JDF and JDFC: 4.3.4.1, D COLLECT DNA SPECIMENS, SAMPLES, JYF: 4.3.5 IMPRESSIONS Neither facility collects DNA by force. If a youth refuses, he or she is returned to court. Pursuant to Penal Code Section 298.1, policy and X X X procedures describe the use reasonable force to collect DNA samples from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. Policy and procedures address: a) Documentation of efforts to secure voluntary compliance, including an advisement of the legal X X X obligation to provide the requisite specimen, sample or impression and the consequences of refusal. b) Documentation of supervisory knowledge of the above X X X and authorization to use force. If the use of reasonable force includes cell extraction, the extraction shall be videotaped and retained by the X X X department. (Consult with County Counsel regarding statutes applicable to your department.) 1370 EDUCATION PROGRAM JDF and JDFC: 5.3 JYF: 5.3 The County Board of Education provides for the The TCOE provides a comprehensive education administration and operation of juvenile court schools in program for all youth as well as a vocational conjunction with the Chief Probation Officer or designee. educational option for youth in either camp X X X Policies and procedures ensure communication and setting. The Career Scope RFP has gone out and coordination between educators and probation staff. when implemented, will include: Automotive, Electrical, Plumbing and HVAC education. This will provide youth with an exceptional opportunity post release. Facility Manager shall request an annual review of the JDF and JDFC: education program by the superintendent of schools. This JYF: The Tulare County Office of Education annual review of each required element of the program from completed an evaluation of the facility on the Superintendent of Schools has been received along with a September 20, 2017. report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance. This review Of note, the TCOE provides credit recovery; a cannot be delegated to the site principal or other site staff career track with focus on Life Skills, Resume member. It can however be contracted to a qualified outside X X X Writing and Interview Preparation; Health agency. Upon completion, the facility manager will review Education during the summer; a Diploma each item with the person designated by the school and take Program for seniors to meet the lesser credit any corrective action as needed required; a transition specialist that follows each youth post release for 30 days; and lastly, conducts student/teacher conferences at the end of each semester to allow the youth to know where they stand with regard to their education. Tulare County PRO 7703 7704 7708/EBG/4-4-18 - 15 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS General Education Development preparation shall be made JDF and JDFC: X X X available to all eligible youth. JYF: 5.3.1 Supplemental instruction shall be afforded to youth who do The CASHEE is no longer required. not demonstrate sufficient progress towards passing the X X X CAHSEE as set forth in the ED Code. The facility school program complies with the State JDF and JDFC: 5.3.2 Education Code (Note: The Education Code currently JYF: 5.3 requires a 240-minute school day.) Youth are delivered to X X X their educational program so as not to interfere with the time afforded the minimum instruction day. School discipline is integrated into the facility’s overall JDF and JDFC: 5.3.3 behavioral management plan, with school staff advised of JYF: 5.3.2 X X X administrative decisions that may affect the educational programming. Expulsion/suspension follows the due process safeguards in JDF and JDFC: 5.3.4 the education code, including the rights of students with X X X JYF: 5.3.2 special needs. Policies and procedures address the rights of any student who JDF and JDFC: 5.3.4 X X X has continuing difficulty completing the school day. JYF: 5.3.3 There are provisions for individuals with special needs that JDF and JDFC: 5.3.4 include educational instruction for youth in high security or JYF: 5.3.3 other special units, compliance with applicable statutes for X X X special education, and, provision for non-English speaking youth and those with limited English-speaking skills. Youths are enrolled in school no later than three (3) days after JDF and JDFC: 5.3.5, B X X X admission. JYF: 5.3.4 The school conducts an educational screening and completes JDF and JDFC: 5.3.5, C X X X an education plan within 5 days. JYF: 5.3.4 If a youth is detained, the school requests the youths records JDF and JDFC: 5.3.4, D from his/her prior school to ensure that the educational plan is X X X JYF: 5.3.5 appropriate. 1371 RECREATION AND EXERCISE JDF and JDFC: 5.4 JYF: 5.1.2 and 5.4 There are policies and procedures for recreation and exercise The schedule and social programs available to of youth with the intent to maximize the time youth are out of X X X all youth exceed regulation as to what is their rooms/off their bunks. required. Youth interviewed validated a full program with activities that were both supportive of their needs and fun. There is the opportunity for a minimum of three hours of JDF and JDFC: recreation, programs and exercise 3 hours a day during the JYF: 5.1.2, B week and five hours a day each Saturday, Sunday and other Each facility makes a note in the case X X X non-school days. At least one hour shall be an outdoor management systems nit log if a youth refuses or activity. is unable to participate in this required regulation. The recreation and exercise schedule is posted in the living All facilities have the daily schedule posted in X X X units. the living unit. Recreation shall include the opportunity for at least one hour JDF and JDFC: of daily access to unscheduled activities such as reading, JYF: 5.4 X X X television, radio, music games etc. The activities are Staff notes in the unit log if a youth was unable supervised and include orientation and coaching of youth. or unwilling to participate in the daily LME. Programs shall include social awareness programs as outlined JDF and JDFC: X X X in Section 1378. JYF: 5.1.2 and 5.4 All youth shall be provided with the opportunity for at least JDF and JDFC: X X X one hour of large muscle activity each day. JYF: 5.4 That one hour of exercise is suspended only upon a written JDF and JDFC: finding by the administrator/manager that the youth X X X JYF: 5.4.1, I represents a threat to the safety and security of the facility. The administrator/manager may suspend for a period not to JDF and JDFC: X X X exceed 24 hours access to recreation and programs JYF: 5.4.1, I Tulare County PRO 7703 7704 7708/EBG/4-4-18 - 16 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS 1372 RELIGIOUS PROGRAM JDF and JDFC: 5.5 JYF: 5.1.2, C and 5.5 The facility administrator provides access for voluntary participation in religious services and/or religious counseling X X X at least once a week. A youth is allowed to participate in other program activities if he/she elects not to participate in religious programs. Religious programs provide for: religious services, JDF and JDFC: 5.5.1, C and 5.5.4 X X X availability of clergy, and availability of religious diets. JYF: 5.5.1 and 5.5.4 1373 WORK PROGRAM JDF and JDFC: 5.2 JYF: 5.2 There are written policies and procedures for assigning youths X X X to work programs, which are meaningful, constructive, and related to vocational training or increasing a youth’s sense of responsibility. 1374 VISITING JDF and JDFC: 5.7 JYF: 5.1.2, D and 5.7 X X X There are written policies and procedures for visiting that include provision for special visits. Youths are allowed visits by parents, guardians, or persons JDF and JDFC: 5.7.1, A standing in loco parentis, at reasonable times. Opportunity X X X JYF: 5.1.2, D for visiting is at least two hours per week. Visits are supervised, but conversations are not monitored JDF and JDFC: 5.7.2, 13 X X X unless there is a security or safety need. JYF: 5.7.2, D 1375 CORRESPONDENCE JDF and JDFC: 5.11 JYF: 5.1.2, E and 5.11 X X X There are written policies and procedures for correspondence which ensure: a) There is no limitation on the volume of mail that youth JDF and JDFC: 5.11.1, B X X X may send or receive; JYF: 5.1.2, E b) Youth may send special mail and two letters per week JDF and JDFC: 5.11.1, C and F X X X postage-free; JYF: 5.11.1, B c) Youth may correspond confidentially with state and JDF and JDFC: 5.11.1, C and 5.11.3 federal courts, any member of the State Bar or holder of JYF: 5.11.1, C public office, and the Board of State and Community X X X Corrections; however, authorized facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, d) Incoming and outgoing mail, other than confidential JDF: 5.11.1, D correspondence described above, may be read by staff JYF: 5.11.1, D only when there is reasonable cause to believe facility X X X safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS JDF and JDFC: 5.13 JYF:5.1.2, F and 5.13 X X X There are written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES JDF and JDFC: 5.7.7 and 5.13.3 JYF: 5.1.2, G and 5.7.6 and .7 X X X Written procedures ensure the rights of minors to have access to the courts and legal services include: a) Access, upon request by the youth, to licensed attorneys JDF and JDFC: 5.7.7, A, 1 X X X and their authorized representatives; JYF: 5.1.2, G b) Provision for confidential consultation with attorneys; JDF and JDFC: 5.7.7, A, 2 X X X and, JYF: 5.7.7 c) Unlimited postage paid legal correspondence and cost JDF and JDFC: 5.11.3 and 5.13.3 X X X free telephone access as appropriate. JYF: 5.7.7, 6 Tulare County PRO 7703 7704 7708/EBG/4-4-18 - 17 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS 1378 SOCIAL AWARENESS PROGRAM JDF and JDFC: 5.1.3 and 5.6 JYF: 5.1.3 The County Board of Education or the Chief Probation All facilities have numerous and varied Social Officer provides programs designed to promote social Programs which promote positive interaction awareness and reduce recidivism. The programs consider the and lasting impact with the youth. needs of male and female youth and may include: victim Some programs available are: New Freedom, a awareness; conflict resolution; anger management; parenting Cognitive Behavior Treatment program with X X X skills; appropriate gender specific programming; juvenile Motivational Interviewing; Alcohol and Drug justice; self-esteem; building effective decision-making skills; Recovery Program; Victim Awareness; Conflict and, other topics that suit the needs of the youth. Resolution; Anger Management; Parenting Skills; Tolerance and Diversity Training; physical training; vocational and work programming; music programming and religious services. The agency responsible for providing the programs conducts JDF and JDFC: Review completed March 18, a written annual review to ensure that the program content is X X X 2018. current, consistent and relevant to the population. JYF: Review completed March 5, 2018. 1390 DISCIPLINE JDF and JDFC: 6.4.3 JYF: 6.4 X X X There are written policies and procedures for the discipline of minors that promote acceptable behavior. Discipline is imposed at the least restrictive level that JDF and JDFC: 6.4.3, B promotes the desired behavior. JYF: 6.4.1, E X X X The youth are given low level sanctions for minor rule violations. Discipline does not include corporal punishment, group JDF and JDFC: 6.4.3, A punishment, physical or psychological degradation or X X X JYF: 2.4.7, H and 6.4.3, B deprivation of the following: a) Bed and clothing; JDF and JDFC: 6.4.3, A X X X JYF: 6.4.3, A b) Daily shower, access to drinking fountain, toilet and JDF and JDFC: 6.4.3, A X X X personal hygiene items, and clean clothing; JYF: 6.4.3, A c) Full nutrition; JDF and JDFC: 6.4.3, A X X X JYF: 6.4.3, A d) Contact with parent or attorney; JDF and JDFC: 6.4.3, A X X X JYF: 6.4.3, A e) Exercise; JDF and JDFC: 6.4.3, A X X X JYF: 6.4.3, A f) Medical services and counseling; JDF and JDFC: 6.4.3, A X X X JYF: 6.4.3, A g) Religious services; JDF and JDFC: 6.4.3, A X X X JYF: 6.4.3, A h) Clean and sanitary living conditions; JDF and JDFC: 6.4.3, A X X X JYF: 6.4.3, A i) The right to send and receive mail; and, JDF and JDFC: 6.4.3, A X X X JYF: 6.4.3, A j) Education. JDF and JDFC: 6.4.3, A X X X JYF: 6.4.3, A There are established rules of conduct and disciplinary JDF and JDFC: 6.3.1; 6.3.2; 6.3.3; 6.4.5, 1-4 penalties to guide the conduct of youth. The rules and JYF: 6.4.3, D and 6.5.1-4 penalties, which include both major violations and youth All facilities have a tiered rule violation grid violations, are simply and affirmatively stated and are with sanction alternatives. Staff document X X X available to all youth. Provisions are made to provide minor and major rule violations as well as accessible information to youth with disabilities, limited attempts to avoid major incidents. English proficiency or limited literacy. Tulare County PRO 7703 7704 7708/EBG/4-4-18 - 18 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION JDF JDFC JYF P/P REFERENCE - COMMENTS 1391 DISCIPLINE PROCESS JDF and JDFC: 6.6.1 JYF: 6.6 X X X There are written policies and procedures for the administration of discipline that include: a) Designation of personnel authorized to impose discipline JDF and JDFC: 6.4.3, C X X X for violation of rules; JYF: 6.6.3.1, 2 b) Prohibiting discipline from being delegated to any youth; JDF and JDFC: 6.4.3, C X X X JYF: 6.6.3.1, 2 c) Definition of major and minor rule violations and their JDF and JDFC: 6.4.5, 1-4 X X X consequences, due process requirements; JYF: 6.5.2-4 d) Minor rule violations may be handled informally by JDF and JDFC: 6.5.2, A and 6.5.3 counseling, advising the youth of expected conduct or JYF: 6.5.2 imposing a minor consequence. Discipline shall be X X X accompanied by written documentation and a policy of review and appeal to a supervisor; Major rule violations may include withdrawal from group JDF and JDFC: 6.5.4 and 6.6 activities for 24 hours or more or extension of time in JYF: 6.5.3 and 4 custody. Major rule violations and the discipline process There were 865 Due Process incidents this shall be documented and require the following: cycle, all documented in a log with date, youth name, staff involved and outcome. Of those, we X X X reviewed 10 random incidents from start to finish from each facility. Other than a few blanks for date or signature, each revealed fair and timely response. It was noted the efforts to avoid a major incident, when possible, were documented by staff. a) Written notice of violation prior to a hearing; JDF and JDFC: 6.6.3, A, 3, 1 X X X JYF: 6.6.3.1, 5 and 6.6.4, 6 b) Hearing by a person who is not a party to the incident; JDF and JDFC: 6.6.3, A, 3, 2 X X X JYF: 6.6.4, B c) Opportunity for the youth to be heard, present evidence JDF and JDFC: 6.6.3, A, 3, 3 X X X and testimony; JYF: 6.6.4, B d) Provision for minor to be assisted by staff in the hearing JDF and JDFC: 6.6.3, A, 3, 4 X X X process; and, JYF: 6.6.4, B e) Provision for administrative review. JDF and JDFC: 6.6.3, A, 3, 5 X X X JYF: 6.6.4, B f) Violations that result in a removal from camp or JDF and JDFC: 6.6.4, Removal commitment program, but not a return to court will JYF: 6.6.4, D N/A X X follow the due process provisions in subsection (e) above. Tulare County PRO 7703 7704 7708/EBG/4-4-18 - 19 - J453 JUV PRO-Eff. 03-01-15 REVIEW OF NON- REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the facility. JDF JH (Refer to the JPCF Program Agreement, Attachment B) JDFC 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of age and X older. All The facility has been approved to hold persons under the X juvenile court who are ages 19 through 21. All The facility continues to comply with the requirements of X 208.5 WIC (programming, capacity and security of the All facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Violat ion X Dependent or neglected minors who are defined under All Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS X All Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from Juvenile Violat X Delinquents (WIC 602)? (WIC 207[d]). ion All Federal Minors (ICE Holds or ORR Contract) are held in the X facility. All If yes to the above, the Monthly Report on the Detention of X Status Offenders/Federal Minors is submitted to the BSCC. All WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) X Are adult inmates held in the facility? (When a person in All detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately separated Violation X from minors. All Adult inmates from an adult facility (e.g. inmate workers or Violation X “Scared Straight” programs) are not allowed in the facility in All a manner that allows contact with minors. Tulare County PRO 7703 7704 7708/EBG/4-4-18 - 20 - J453 JUV PRO-Eff. 03-01-15 PHYSICAL PLANT EVALUATION BOARD OF STATE & COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS APPLICABLE REGULATIONS: 4/98 Title 24, California Code of Regulations (CCR) BSCC Code: 7703 & 7708 FACILITY NAME: Tulare County Juvenile Detention Facility (JDF) and Juvenile Detention FACILITY TYPE: JH/Camp Facility Camp (JDFC) APPLICABLE REGULATIONS (Check All That Apply): 4/98: X OTHER: FIELD REPRESENTATIVE: Elizabeth Gong DATE: April 3, 2018 ARTICLE/SECTION JDF JDFC N/A COMMENTS Reception/Intake Admission (JH; 1.1) *NOTE* The JDFC is inside the JDF. Weapons Yes N/A locker located in the sally port of the Juvenile Contains a weapons locker as specified in these regulations Detention Facility. Contains a secure room for the confinement of minors Yes *There are 8 holding cells in Intake area of the N/A pending admission to JH Juvenile Detention Facility. Provides access to a shower Yes N/A There are 2 showers available. Provides a secure vault or storage space for minor's Yes N/A valuables Provides telephone access to minors Yes N/A Provides staff access to hot and cold running water Yes N/A Locked Holding Room (1.2) Rooms comply based on rated capacity. N/A Contains a minimum of 15 square feet of floor area per Yes minor Provides no less than 45 square feet of floor area Yes N/A Contains seating to accommodate all minors as specified in Yes N/A these regulations Provides access to a toilet, washbasin and drinking Yes N/A fountain as specified in these regulations Maximizes staff visual supervision Yes N/A Natural Light (1.3) No windows in sleeping rooms, however, light comes in via dayrooms with exterior windows. Visual access to natural light is provided in locked sleeping Yes Yes rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. Corridors (1.4) The facility is a Podular design. X Corridors in living areas are at least eight feet wide. Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain Yes N/A sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) Have a toilet, wash basin and drinking fountain unless a Yes Yes procedure is in effect to provide other access to these fixtures. 7703 7703+ Tulare JDF-JDFC PHY4-3-18 - 1 - J456 PHY 4-98.dot (9/98) ARTICLE/SECTION JDF JDFC N/A COMMENTS Single Occupancy Sleeping Rooms (1.7) Yes Yes Minimum of 63 square feet of floor area and a clear ceiling height of eight feet. A door view panel is constructed of security glazing and is The window panel is 87.5” (25" x 3.5"). Yes Yes a maximum of 144 square inches. Double Occupancy Sleeping Rooms (1.8) Yes Yes Minimum of 100 square feet floor area, a clear ceiling height of eight feet, and a minimum width of seven feet. A door view panel is constructed of security glazing and is Yes Yes a maximum of 144 square inches. Dayrooms (1.10) Yes N/A JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square feet of N/A Yes floor area per minor. All dayrooms provide access to toilets, wash basins, Access is via toilets in each room. Yes Yes drinking fountains and showers. Physical Activity and Recreation Spaces (NA SPJH; 1.11) Yes Yes Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated indoor-outdoor space. Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor-outdoor Yes Yes space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor-outdoor space, plus Yes Yes a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. At least one half of the dedicated indoor-outdoor space is a Yes Yes paved or "like" surface. A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and of a sufficient Yes Yes size to comply with Title 15, § 1371. Outdoor recreation area lighting allows for evening Yes Yes activities and provides security. Academic Classrooms (NA SPJH; 1.12) Yes Yes Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility. Yes Yes Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work area, and a Yes Yes minimum of 28 square feet floor space per minor. There is a communication system in each classroom that There are intercoms and cameras in classrooms. Yes Yes allows for immediate response to emergencies. Safety Room (1.13) Applies only to 2 safety rooms in the intake area in the Juvenile Detention Facility. The safety Yes N/A Provides a minimum of 63 square feet of floor space and a room in medical is undersize but not used and is minimum clear ceiling height of eight feet. not rated. Limited to one minor. Yes N/A 7703 7703+ Tulare JDF-JDFC PHY4-3-18 - 2 - J456 PHY 4-98.dot (9/98) ARTICLE/SECTION JDF JDFC N/A COMMENTS Padded as specified in these regulations. Yes N/A There are one or more vertical view panels constructed of security glazing. Panels provide a view of the entire room N/A Yes and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these regulations. Yes N/A Access to a toilet, wash basin and drinking fountain is Yes provided. N/A Medical Examination Room (NA SPJH; 1.14) Located in the Juvenile Detention Facility. There is a minimum of one suitably equipped medical Yes N/A examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is used Yes for no other purpose; N/A Privacy for minors; Yes N/A Lockable storage for medical supplies; Yes N/A Not less than 144 square feet floor space with no single N/A Yes dimension less than seven feet; Hot and cold running water. Yes N/A Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and Yes N/A pharmaceutical preparations as specified by Title 15, § 1438. Dining Areas (NA SPJH; 1.16) Youth eat all meals in the dayroom. There is a minimum of 15 square feet floor space and Yes Yes sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same Yes Yes room, unless there is an appropriate visual barrier. Visiting Space (1.17) Yes Yes Visiting space is provided. Institutional Storage (1.19) There is a minimum of 80 cubic feet of storage space per Yes Yes minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19) Youth’s personal belongings are stored in locked cabinets in each individual pod dayroom. Youth Yes Yes Each minor has a minimum of nine cubic feet of secure have no personal storage area in room. Additional storage space for personal clothing and belongings. storage is in intake area and warehouse. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as Yes Yes fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial closet Yes Yes containing a mop sink and sufficient area for storing cleaning implements within the security area. 7703 7703+ Tulare JDF-JDFC PHY4-3-18 - 3 - J456 PHY 4-98.dot (9/98) ARTICLE/SECTION JDF JDFC N/A COMMENTS Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding Yes Yes rooms, locked sleeping rooms; single and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire Yes Yes and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) Visitation rooms are used for confidential consultations. Yes Yes Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors. There is a minimum of one suitably furnished interview Yes Yes room for each 30 minors in JHs. There is a minimum of one suitably furnished interview Yes Yes room in each camp. Court Holding Room for Minors (1.26) Located in adjacent court building. Yes Yes Contains a minimum of 10 square feet of floor area per minor. Limited to no more than 16 minors. Yes Yes Provides 40 square feet of floor area and a minimum clear Yes Yes ceiling height of eight feet. Contains seating to accommodate all minors. Yes Yes Contains a toilet, wash basin and drinking fountain as Yes Yes specified in these regulations. Maximizes staffs' visual supervision of minors. Yes Yes Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; Yes Yes 1:10 in camps; and, 1:8 in locked sleeping rooms. One toilet and one urinal may be substituted for every 15 boys. Wash basins (2.2) Wash basins must provide hot and cold or tempered water and be available on living units in a ratio of 1:6 in JH; 1:10 Yes Yes in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Yes Yes Drinking fountains are accessible to minors and staff in living areas and indoor-outdoor recreation areas. 7703 7703+ Tulare JDF-JDFC PHY4-3-18 - 4 - J456 PHY 4-98.dot (9/98) ARTICLE/SECTION JDF JDFC N/A COMMENTS Showers (2.4) Showers provide tempered water and are available on Yes Yes living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provided for inmate privacy without Yes Yes mitigating staff's ability to supervise. Beds (2.5) Yes Yes Beds are at least 30 inches wide and 76 long and are of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less Yes Yes than 36 inches apart. Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at Yes Yes desk level in locked sleeping rooms, single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility Yes Yes and is conducive to sleep. Padding (2.7) Padding in safety rooms covers the floor, door and walls to Yes N/A a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire Yes N/A sprinkler as approved by the State Fire Marshal (SFM). The padding is approved by the SFM and is: non-porous; at least one-half inch thick; of a unitary or laminated Yes N/A construction; firmly bonded to all padded surfaces; and, is without exposed seams. Seating (2.8) Seating is designed for the level of security. When bench Yes N/A seating is used, 18 inches of bench seating is allowed for each person. Weapons Locker (2.9) In vehicle sally port and the lobby entrance. Weapons lockers are located outside the security perimeter Yes N/A of the facility. (Personnel do not bring any weapon into the security area.) Equipped with individual compartments, each with their Yes own locking device. N/A Design Requirements (201(c)6 Design requirements as specified in Title 24, Part 1, Yes Yes 210(c)6 are met. (See regulation for specific requirements and not any areas of non-compliance in the "comments" section.) 7703 7703+ Tulare JDF-JDFC PHY4-3-18 - 5 - J456 PHY 4-98.dot (9/98) PHYSICAL PLANT EVALUATION BOARD OF STATE & COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS APPLICABLE REGULATIONS: Pre-1998* California Code of Regulations (CCR) BSCC Code: 7704 FACILITY NAME: Tulare County Juvenile Youth Facility FACILITY TYPE: Camp CONSTRUCTION/REMODEL DATE(S): CONSTRUCTED 1998 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: N/A FIELD REPRESENTATIVE: Elizabeth Gong DATE: April 3, 2018 ARTICLE/SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) This is not a Juvenile Hall. A. Holding Rooms: X 1. Contain 15 square feet per minor; 2. Have sufficient seating to accommodate the rated The rated capacity is limited to one minor based X capacity based on floor space; on seating. 3. Provide access to water closets and wash basins at X a ratio of a 1:8; and 4. Provide access to drinking fountain. X B. Provide access to telephone. Located in intake at the juvenile hall and X dayrooms at the camp. C. Provide access to private room(s) for interviews. X MEDICAL EXAM SPACE (JH & CAMP) Space or room(s) afford privacy, are equipped to carry out X routine examinations and emergency care and have sufficient locked storage space for medical supplies. CAPACITY (CAMP) RC 120 The maximum number of minors does not exceed 100 X unless there is a certificate of compliance to expand capacity up to 125 minors (WIC § 886 and 886.5). SINGLE ROOMS (JH, SPJH & CAMP) Dorm setting, no single rooms. X Contain a minimum of 500 cubic feet of air space and 63 cubic feet of floor space. DOUBLE ROOMS (JH, SPJH & CAMP) X Contain a minimum of 800 cubic feet of airspace and 100 square feet of floor space. DORMITORY SLEEPING AREAS (JH & CAMP) 2001 standards: ▪ 50 SF per minor in living areas; X Contain a minimum of 400 cubic feet of airspace and 50 ▪ 30 SF per minor in dayroom areas. square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) Medical cells comply. Contain an individual or combination drinking fountain, X wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. * Issues on this checklist are from the Pre-1998 Title 15, Sections 4272 (Juvenile Halls and Special Purpose Juvenile Halls) and 4323 (camps and ranches). 7704 Tulare Juv Youth Fac Camp PHY/4-3-18 - 1 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS PLUMBING FIXTURES (CAMP) The following plumbing fixtures are adjacent to each X sleeping area: A. Shower or bathtub at a ratio of 1:6; B. Washbasins at a ratio of 1:10; X C. Access to toilets at a ratio of 1:10 or toilet and one X urinal for every 15 boys; and, D. Access to a drinking fountain. X BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are: X A. A least 30 inches wide and 76 inches long; B. Spaced at least 36 inches apart and at least 12 inches X off the floor; and, C. Mattresses are made of a fire retardant material. X INTERVIEW ROOMS (JH, SPJH & CAMP) X A. There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. B. There is a private room suitably equipped for X conferences and interviews in each camp. LIGHTING (JH, SPJH & CAMP) There are at least 50 foot candles of illumination at desk X level and, at night, there is a maximum illumination of two foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) Each classroom contains a minimum of 160 square feet with X a teacher's desk and work area, and a minimum of 28 square feet per student. Classrooms should be designed for no more than 15 students. DINING SPACE (JH & CAMP) X There is a minimum of 15 square feet of space for each person being fed at any given time. PHYSICAL ACTIVITY SPACE (JH & CAMP) A. There is indoor space consisting of at least 30 square feet of clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). X 7704 Tulare Juv Youth Fac Camp PHY\4-3-18 - 2 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS B. There is outdoor and/or multipurpose (gymnasium) space consisting of: 1. No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. X 2. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of more than 40, and a juvenile hall with a capacity X between 41 to 100 minors. 3. No less than the equivalent of two 90' X 100' There are 2 paved recreation yards available and a hardtop area and 260 X 260' field area and/or grass athletic field. multipurpose space (gymnasium) for a camp with X a capacity of more than 40 and a juvenile hall with a capacity in excess of 101 minors. B. Lighting is adequate for security and evening X recreational activities in camps. STORAGE SPACE (JH, SPJH & CAMP) X A. Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. B. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity X storage equipment. 7704 Tulare Juv Youth Fac Camp PHY\4-3-18 - 3 - J455 PHY Pre-98.dot (9/98) BOARD OF STATE & COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7703 and 7708 FACILITY: Tulare County Juvenile Detention Facility (JDF) TYPE: JH/CAMP RC: 149 JDF Juvenile Detention Facility Camp (JDFC) 60 JDFC FIELD REPRESENTATIVE: Elizabeth Gong DATE: April 3, 2018 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* Designation Type Standards Rooms RC Square/Cubic Feet # Beds RC T U W F S Booking Intake & Release Irregular Shape B1 Holding 1998 1 0 (2) (2) 1 1 1 58 Sq. Ft. Note: RC is limited by3’ bench for seating. B2 Holding 1998 1 0 (2) (2) 9' x 6.3' x 10' 1 1 1 Note: RC is limited by 3’ bench for seating. Irregular Shape B3 Holding 1998 1 0 (0) (0) 1 1 1 54 Sq. Ft. Note: No seating available, equipped with a handicap accessible toilet/sink/fountain unit. Irregular Shape B4 Safety 1998 1 0 (1) (1) 1 82 Sq. Ft. B5 Safety 1998 1 0 (1) (1) 10.5' x 7.4' x 10' 1 Note: B5 is the smaller of the safety cells. Flush ring toilets are located in both safety cells. Voice activated intercom in ceiling. B6-8 Holding 1998 3 0 (5) (5) 10.5' x 8' x 10' 1 1 1 Note: 10.5' bench, less 3 Sq. Ft. pipe chase. B9 Holding 1998 1 0 (6) (6) 10.5' x 8.5' x 10' 1 1 1 Note: 10.5' bench, less 3 Sq. Ft. pipe chase. Two showers (1 ADA assessable) are available in intake area, storage located in intake office. Conveyer system for clothing storage. Medical Area Isolation 1-2 Medical 1998 2 1 (1) (2) Note: Negative pressure rooms. Medical Hold Holding 1998 1 0 (6) (6) 10' x 13.75' x 9' 1 1 1 Note: 10' Bench. Med 1-8 Medical 1998 8 0 (1) (8) Note: Eight medical rooms with removable cots. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7703 7708 Tulare JDF-JDFC LAS\4-3-18 - 1 - J460 LAS JUV.dot (9/98) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* Designation Type Standards Rooms RC Square/Cubic Feet # Beds RC T U W F S Medical Safety 1998 1 0 (0) (0) 7.6' x 7.3' x 10' 1 Note: Undersized room containing 55.6 Sq. Ft. This safety room is not in use. Housing Pod #1 (JDFC) A Single 1998 15 1 1 15 6.6' x 9.75' x 8” 1 1 1 (lower)/10'(upper) Note: General Pop Female Youth; 8 rooms on lower floor, 7 on upper floor. There are 3 showers in the unit. B* Single 1998 15 1 1 15 6.6' x 9.75' x 8/10' 1 1 1 Note: *This unit was not occupied at the time of the inspection; 8 rooms on lower floor, 7 on upper floor. There are 3 showers in the unit. C Single 1998 15 1 1 15 6.6' x 9.75' x 8/10' 1 1 1 Note: Male Unit; 8 rooms on lower floor, 7 on upper floor. There are 3 showers in the unit. D Single 1998 15 1 1 15 6.6' x 9.75' x 8/10' 1 1 1 Note: Male Unit; Attached Exercise Yard: 2,736 square feet. Each unit contains 570 square feet dayroom space. All units share one common dayroom containing 1,293 square feet of dayroom space. The RC for Pod 1 is 60. Housing Pod #2 (JDF)* A Single 1998 15 1 1 15 6.6' x 9.75' x 8/10' 1 1 1 B Single 1998 15 1 1 15 6.6' x 9.75' x 8/10' 1 1 1 C Single 1998 15 1 1 15 6.6' x 9.75' x 8/10' 1 1 1 D Single 1998 15 1 1 15 6.6' x 9.75' x 8/10' 1 1 1 Note: *On the day of the Inspection, this pod was not occupied. This pod is configured the same at Housing Pod #1. Housing Pod #5 (JDF) A 1-7 Double 1998 7 2 2 14 12.6'x 8.1'x 8' 1 1 1 A 8-14 Single 1998 7 1 1 7 12.6'x 8.1'x 10' 1 1 1 Note: Max Male Youth; 5 showers in unit: 3 upstairs, 2 downstairs. 21 beds on entire unit. B 1-8 Double 1998 8 2 2 16 12.6'x 8.1 x 8' 1 1 1 B 9-16 Single 1998 8 1 1 8 12.6'x 8.1'x 10' 1 1 1 Note: General Pop Male Youth: 6 showers in unit: 3 upstairs, 3 downstairs. 24 beds on entire unit. C 1 Single 1998 1 1 1 1 12.6'x 8.1'x 10' 1 1 1 ADA C 2-8 Double 1998 7 2 2 14 12.6'x 8.1' x 8' 1 1 1 C 9-16 Single 1998 8 1 1 8 12.6'x 8.1'x 10' 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7703 7708 Tulare JDF-JDFC LAS\4-3-18 - 2 - J460 LAS JUV.dot (9/98) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* Designation Type Standards Rooms RC Square/Cubic Feet # Beds RC T U W F S Note: Not occupied during Inspection; 6 showers in unit: 3 upstairs, 3 downstairs. 23 beds on entire unit. D 1-7 Double 1998 7 2 2 14 12.6'x 8.1' x 8' 1 1 1 D 8-14 Single 1998 7 1 1 7 12.6'x 8.1'x 10' 1 1 1 Note: General Pop Female Youth; 5 showers in unit: 3 upstairs, 2 downstairs. 21 beds on entire unit. Note: The corner cells are slightly larger (approx. 112 square feet). Attached exercise yard is 2,812 square feet and there is one common dayroom, shared by all of the units, that contain 1,293 square feet of dayroom space. Each unit includes 1,176 square feet dayroom space. Additionally, double rooms are located on the lower level; single rooms are located on the upper level. Ceiling fixtures are below 8' level on lower level rooms. The 14-16 Inspection corrected Unit C to reflect the ADA room and Double/Single designations. **The RC for Pod 5 is 89. Court Holding Rooms Holding 1998 2 0 6.75'x8.75'x10' 1 1 1 Note: Less 3 square feet pipe chase Holding 1998 2 0 9.6'x8.75'x10' 1 1 1 Note: Less 3 square feet pipe chase Holding 1998 2 0 6.75'x8.75'x10' 1 1 1 Note: Less 3 square feet pipe chase Holding 1998 2 0 9.6'x8.75'x10' 1 1 1 Note: Less 3 square feet pipe chase Note: The Tulare Sheriff Department staff operates Court holding. Probation staff supervises minors while detained in the court holding rooms. Sheriff bailiffs move minors between the courtroom and the holding rooms. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7703 7708 Tulare JDF-JDFC LAS\4-3-18 - 3 - J460 LAS JUV.dot (9/98) BOARD OF STATE & COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7704 FACILITY: Tulare County Youth Facility TYPE: Camp RC: 120 FIELD REPRESENTATIVE: Elizabeth Gong DATE: April 3, 2018 ALL DIMENSIONS BASED ON CYA DATA UNLESS OTHERWISE DESIGNATED. ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) FIXTURES* Designation Type Standards Rooms RC or Square/Cubic Feet # Beds RC T U W F S Holding Area Infirm. 1-3 Med Pre 1998 3 2 (2) (6) 13.5'x10.5'x10' 1 1 1 Note: Capacity of medical cell is not included in overall rated capacity. 1-3 Holding Pre 1998 3 - (1) (3) 6.25'x9.5'x10' 1 1 1 Note: RC limited by seating space. Cell 3 is ADA accessible. Housing Area 1 Dorm Pre 1998 1 30 24 24 24'x80'x10' 3 3 1 5 Note: On the date of the inspection, Unit 1 was used as storage and not occupied. Dayroom/dining areas = 892 square feet. Handicapped/oversized shower has two showerheads. 2 Dorm Pre 1998 1 30 24 24 24'x80'x10' 3 3 1 5 Note: Long Term Male Youth; Dayroom/dining areas = 892 square feet. Handicapped/oversized shower has two showerheads. 3 Dorm Pre 1998 1 30 24 24 24'x80'x10' 3 3 1 5 Note: Short Term Male Youth; Dayroom/dining areas = 892 square feet. Handicapped/oversized shower has two showerheads. 4 Dorm Pre 1998 1 30 24 24 24'x80'x10' 3 3 1 5 Note: On the day of the inspection, Unit 4 was used as a game room for youth. Dayroom/dining areas = 892 square feet. Handicapped/oversized shower has two showerheads. 5 Dorm Pre 1998 1 24 24 24 24'x80'x10' 3 3 1 4 Note: Dayroom/dining areas = 892 square feet. Handicapped/oversized shower has two showerheads. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7704 Tulare Juv Youth Fac Camp LAS/4-3-18 - 1 - J460 LAS JUV.dot (9/98)