Tuolumne County, Juvenile Hall (2016-2018 inspection cycle)

JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7716 FACILITY NAME: Tuolumne County Mother Lode Regional Detention Facility FACILITY TYPE: JH PERSON(S) INTERVIEWED: Linda Downey, Chief Probation Officer; Mike Arndt, Superintendent; Annie Hockett, Clinician-TCBH; Monique Gzell, RN-CFMG; Melissa Parrish, Director-TCPH; Ashley Champeaux, Teacher-TCSOS; James Pedro, JCO; Amber Hemphill, JCO; Jaiden, youth-age 13; Haleigh, youth-age 17; Diego, youth-age 17; Mariah, youth-age 15; Russell, youth-age 17 FIELD REPRESENTATIVE: Elizabeth Gong DATE: March 7-8, 2018 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND EVALUATION January 4, 2018 OF BUILDING AND GROUNDS X (A) County Building Inspection by agency designated by the Board of Supervisors to approve building safety; (B) Fire authority having jurisdiction, including a fire April 12, 2017 clearance as required by Health and Safety Code Section X 13146.1 (a) and (b); (C) Local health officer, inspection in accordance with Environmental Health: January 25, 2018 Health and Safety Code Section 101045; Medical/Mental Health: January 16, 2018** Nutritional Health: January 22, 2018 **The Inspection revealed information which X needs clarification. The Director of Public Health and CFMG Administrators worked together with the IMQ Evaluator to resolve issues and provide clarity to the results. (D) County superintendent of schools on the adequacy of January 20, 2018 X educational services and facilities as required in Section 1370; (E) Juvenile court as required by Section 209 of the Welfare March 1, 2018 X and Institutions Code (F) Juvenile Justice Commission as required by Section 229 January 9-11-18-19, 2018 of the Welfare and Institutions Code or Probation X Commission as required by Section 240 of the Welfare and Institutions Code. 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are addressed in a letter from Chief Linda Downey, dated February The Facility Administrator (CPO) has submitted a letter X 20, 2018. certifying that each employee has been appointed and are qualified pursuant to the requirements of this regulation. The facility adheres to the minimum standards for the Section IV, 7-II and III selection and training requirements in PC 6035 (STC compliant) as well as ensures a medical, psychological and X records check are completed. Contract employees, volunteers and other non-employees shall also have appropriate qualifications and clearance. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7716 Tuolumne\PRO EBG\16-18 - 1 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1321 STAFFING Section IV, 25-II, A-1 There are sufficient budgeted positions to staff a) There are an adequate number of personnel to carry out the facility; however, there is no relief factor. the facility program, to provide for safety and security of Currently, there are 2 vacancies in the JCO series minors and staff and meet established standards and which has added to coverage issues. The X regulations. Superintendent and Chief are working to hire and covering shifts within the organization. They have also been given approval to hire 3 relief staff positions (Extra-Help) which they plan to put through JCO Core Training. b) There is sufficient staff to ensure that no required service Section IV, 25-II, A-1 X is denied. c) There is a sufficient number of supervisory level staff to Section IV, 25-II, A-2 ensure adequate supervision of all staff members. There are two senior JCO positions which cover X most shifts. If they are not on duty, the facility administrator is on charge or a Lead JCO is designated. d) There is a clearly identified person on duty who is Section IV, 25-II, A-3 responsible for all the operations and activities and has All youth supervision staff are core trained. X completed the Juvenile Corrections Officer Core Course and PC 832 training. e) There is as least one staff member present on each living Section IV, 25-II, A-4 X unit whenever there are minor(s) in the unit. f) The facility has sufficient food services personnel Meals are provided by Trinity Food Service and relative to the number and security of units including prepared at the jail. JCO staff are Serve-Safe X staff to plan menus, provide kitchen supervision, direct certified to serve the meals to the youth. food preparation, train staff and maintain records. g) The facility has administrative, clerical, recreational, Section IV, 25-II, A-5 medical dental, mental health building maintenance and Only JCO staff supervise youth. other support staff for the efficient management of the X facility, and to ensure that youth supervision staff are not diverted from supervising youth. h) There is sufficient youth supervision staff to provide Section IV, 25-II, A-6 continuous wide-awake supervision of youth, subject to X temporary variations in staff assignments, to meet special program needs. Juvenile Halls (minimum youth-staff ratio): Section IV, 25-III, A-1 The facilities population was 9 on the days of the a) During hours that youth are awake, one wide-awake X inspection. For waking hours, it is staffed with a youth supervision staff member is on duty for each 10 minimum of 2 for youth supervision. youth in detention. b) During hours that youth are confined to their room for Section IV, 25-III, A-2 the purpose of sleeping, one wide-awake youth There are 2 staff on duty for each graveyard shift. X supervision staff member is on duty for each 30 youth in detention. c) At least two wide-awake youth supervision staff Section IV, 25-III, A-3 members are on duty at all times, regardless of the There is a minimum of two youth supervision number of youth in detention, unless an arrangement has X staff on duty at all times. been made for immediate backup support services for emergencies. d) At least one youth supervision staff member is on duty Section IV, 25-III, A-4 who is the same gender as youth who are housed in the The facility is one unit and has both male and X facility. female youth. There is a male and female youth supervision staff on duty at all times. 7716 Tuolumne\PRO EBG\16-18 - 2 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) Personnel with primary responsibility for other duties Core Trained JCO and SJCO are tasked with such as administration, supervision of personnel, supervising youth, with the exception of the academic or trade instruction, clerical, kitchen or X facility superintendent who is core trained and maintenance shall not be classified as youth supervision has covered shifts if needed. staff positions. Special Purpose Juvenile Halls (minimum youth-staff This facility is not a SPJH; therefore, the balance ratio): of this regulation is deleted. a) During hours that youth are awake, one wide-awake X youth supervision staff member is on duty for each 10 youth in detention. Camps (minimum youth -staff ratio): This facility is not a Camp; therefore, the balance of this regulation is deleted. a) During the hours when youth are awake, there is a X minimum of one wide-awake youth supervision staff member on duty for each 15 youth in the camp population. 1322 YOUTH SUPERVISION STAFF The elements of this regulation are addressed in a ORIENTATION AND TRAINING letter from Chief Downey, dated February 20, CPO certification letter has been received and addresses the X 2018. elements of Section 1320). a) Prior to assuming any responsibilities each staff member Section IV, 9 is properly oriented to his/her duties. When the facility opened in April 2017, staff had X received Core and an additional 10 weeks of training due to a delay in opening. b) Prior to assuming responsibility for the supervision of Section IV, 9-I and II youth, each youth supervision staff member receives a Staff had the opportunity to visit other detention minimum of 40 hours of facility-specific orientation. facilities prior to opening, as well as have trainers X from NIC and University of Cincinnati (Ed Latessa) visit the site. This was a comprehensive effort supported by the department CPO to ensure all staff were ready for assignment. c) Prior to assuming primary responsibility for supervision Section IV, 9-I, B of youth, each youth supervision staff member All youth supervision staff are core trained. X successfully completes the requirements of the Juvenile Corrections Officer Core Course pursuant to PC 6035. d) Prior to exercising the powers of a peace officer, staff Section IV, 9-I, B and C X shall complete PC 830 training. 1323 FIRE AND LIFE SAFETY Section IV, 9-II, C-11 Section IV, 27-I, A Whenever there is youth in the facility, there is at least one wide-awake person on duty at all times who meets the X training standards established by the Board of State and Community Corrections for general fire and life safety and who is also trained in procedures that relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL Section IV, 28 The Policy and Procedure manual was created by (A) There is a policy and procedures manual that, at a X Superintendent Mike Arndt when the facility minimum, addresses all regulations that are applicable to the opened in April 2017. During Core, all staff were facility. trained to the manual and components of T15. (B) The manual is available to and reviewed by all Section IV, 28-I, B employees X Staff are required by policy to review the manual and sign off annually. 7716 Tuolumne\PRO EBG\16-18 - 3 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) The manual is administratively reviewed at minimum Section IV, 28-I, B every two years, and updated as necessary. X The facility has a policy that the Policy Review Team will review the manual quarterly. (D) The records relating to the standards and requirements set forth in these regulations are accessible to the Board of X State and Community Corrections. The manual includes: Section IV, 8 Table of organization, including channels of communications X and description of job classifications; a) Responsibility of the probation department, purpose of Section I; Section III, 5; Section IV, 7; Section programs, relationship to the juvenile court, the Juvenile IV, 28-II, B-2 Justice/Delinquency Prevention Commission or X Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; b) Responsibilities of all employees; X Section IV, 28-II, B-3 c) Initial orientation and training program for employees; Section IV, 28-II, B-4 X Training records reveal full compliance with this regulation. d) Initial orientation, including safety and security issues, Section IV, 28-II, B-5 for support staff, contract employees, school and medical X Facility staff provide Orientation for all ancillary staff, program providers and volunteers; personnel. e) The maintenance of record keeping, statistics and Section IV, 28-II, B-6 communication systems to ensure: efficient operation of the facility; care of minors; maintenance of minors’ X records; providing information to the court and those authorized by the court or by law, release of information regarding youth; f) Ethical responsibilities; X Section IV, 10-VII g) A non-discrimination provision that provides that all Section IV, 10-VIII, A; youth within the facility shall have fair and equal access Section IV, 28-II, B-7 to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group identification, ancestry, X national origin, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; h) Storage and maintenance requirements for any chemical Section IV, 28-II, B-8 X agents used in the facility. i) Establish procedures for collection of Medi-Cal eligibility Section IV, 28-II, B-9 X information and enrollment of eligible youth. 1325 FIRE SAFETY PLAN Section IV, 27-IV The fire safety plan includes: X a) A fire prevention plan as part of the manual policy and procedure; b) Monthly fire and life safety inspections by facility staff Section IV, 27-III, A and IV, A-2 with a two-year retention of the inspection record; Reviewed Fire and Life Safety Inspections completed on 4-22-17, 5-2-17, 6-12-17, 7-2-17, X 8-6-17, 9-17-17, 10-4-17, 11-2-17, 12-1-17, 1-4- 18, 2-1-18 and 3-6-18. It is noted the facility opened in April 2017. 7716 Tuolumne\PRO EBG\16-18 - 4 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) Fire prevention inspections as required by HSC 13146.1 Section IV, 27-IV, A-3 (a) and (b). X The last fire inspection was completed when the facility opened on April 12, 2017. d) An evacuation plan; X Section IV, 27-IV, A-4 e) Documented fire drills are conducted at least quarterly; Section IV, 27-III, A and IV, A-5 X Reviewed Fire Drills conducted on 5-27-17, 8-7- 17, 8-22-17, 11-10-17 and 1-27-18. f) A written plan for the emergency housing of minors in Section IV, 27-IV, A-6 X the case of fire; and, g) Fire suppression pre-plan in cooperation with the local Section IV, 27-IV, A-7 fire department. X 1326 SECURITY REVIEW Section IV, 27-III, E; Section IV, 29 A Security Review Memo was completed by The facility administrator annually reviews, evaluates, and Superintendent Mike Arndt on February 25, documents security reviews. The review and evaluation 2018. The facility and staff are new to having a X address the internal and external security, including, but not local detention facility for youth in the limited to: key control, security equipment and related community. Staff have participated in numerous training. training opportunities to make them aware of all safety issues in this regulation. 1327 EMERGENCY PROCEDURES Section IV, 27, 30-35 An Emergency Preparedness Memo was Emergency policies and procedures include but are not completed by Superintendent Mike Arndt on limited to: escape, disturbances, and taking of hostages; February 27, 2018. civil disturbances; fire and natural disasters; periodic testing X of emergency equipment; storage, issue and use of chemical agents, related security devices, and weapons and ammunition, where applicable; emergency evacuation plans; and, an annual review of emergency procedures for all youth supervision staff. 1328 SAFETY CHECKS Section IV, 36-I, A The facility uses Caseload Pro for their automated Direct visual observation of each youth at least every 15 system of safety checks. The system prompts minutes when youth are asleep or in their rooms, confined in staff to do the check a minimum of every 15 holding cells or confined to their bed in a dormitory. All minutes (less if on a special watch). We safety checks shall be documented with the actual time the reviewed several days of automated checks and check is completed. found only 18 late checks, all less than 30 seconds. It is noted the system sends a text X message to the facility superintendent on each incident and the matter is explained at that time. It is also noted the system prompts staff but in review, most checks are routinely done 3-10 minutes prior to the prompt, designated by the system showing how “early’ the check was. Lastly, Superintendent Arndt randomly audits the video system to ensure his staff look into the youth’s rooms while conducting the check. 1329 SUICIDE PREVENTION PROGRAM Section IV, 41 The policy was developed in association with a) The facility has a comprehensive written suicide CFMG Medical and Tuolumne County prevention program developed by the health X Behavioral Health Administrators. The BH staff administrator, mental health director and facility provide a series of assessments for every youth administrator that includes, but is not limited to: detained and Intake staff conduct the MAYSI, a suicide risk tool, at admission. b) Suicide prevention training, which may include training Section IV, 41 Procedure I-B provided in accordance with Section 1322, Orientation Facility staff are trained in Core and receive 8 X and Training and Standards and Training for hours annually thereafter. Corrections Regulations pursuant to Penal Code 6035. 7716 Tuolumne\PRO EBG\16-18 - 5 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) Intake screening for suicide risk immediately upon Section IV, 41 Procedure I-C confinement and prior to housing assignment. The facility uses the Detention Risk Assessment X Instrument (DRAI) on all youth entering the facility. d) Provisions facilitating communication among arresting Section IV, 41 Procedure I-E officers, facility staff, family members, medical and Intake staff communicate with law enforcement X mental health personnel in relation to suicide risk. and families during the admission process. e) Guidance on housing of youth at risk of suicide. Section IV, 41 Procedure I-D X f) Adequate supervision depending on level of suicide risk. Section IV, 41 Procedure III X g) Suicide and suicide attempt intervention policies and Section IV, 41 Policy II X procedures. h) Provisions for reporting suicides and suicide attempts. Section IV, 41 Procedure IV Attempts X Section V, 44 Deaths i) Critical incident debriefing. Section IV, 41 Procedure IV, H The facility has not had a critical incident; however, it is noted that facility administration, behavioral health staff and medical personnel X have a Multi-Disciplinary meeting weekly to address each youth in custody and make recommendations specific to the individual needs based on recent behaviors. 1340 REPORTING OF LEGAL ACTIONS Section V, 42 There are no legal actions pending. The facility submits a letter of notification to the Board of State and Community Corrections on each legal action X pertaining to conditions of confinement filed against person or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR INJURY Section V, 44-I, B and C OF A MINOR WHILE DETAINED . a) The administrator of the facility provides the Board of X State and Community Corrections a copy of the death in custody report that is submitted to the Attorney General under Government Code Section 12525 within 10 days. b) Written policy and procedures assure a medical and Section V, 44-I, E operational review of each in-custody death. The review team includes the facility administrator and/or the facility X manager; the health administrator; the responsible physician; and other health care and supervision staff who were relevant to the incident c) There are written policies and procedures for handling Section V, 44-I, F deaths, suicide attempts, suicide prevention and The policy for this regulation and the suicide notification of the juvenile court and the parent, guardian X prevention policy are comprehensive. Each or person standing in loco parentis, in the event of a articulates preventative care and treatment for serious illness, injury or death. youth in crisis. 1342 POPULATION ACCOUNTING Section V, 45 Population and profile survey reports are submitted to the X Board of State and Community Corrections within 10 working days after the end of each reporting period, in a format provided by the Board. 7716 Tuolumne\PRO EBG\16-18 - 6 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1343 JUVENILE FACILITY CAPACITY Section V, 46 a) The number of youth detained in a living unit has XX exceeded its maximum capacity for more than 15 calendar days in a month since the previous inspection. b) If required, the facility has submitted CARs/CCARs to X BSCC since the last inspection (N/A if no to the above). c) The facility is under an approved suitability plan (N/A if X no to the above). 1350 ADMITTANCE PROCEDURES Section VI, 47 The facility completes a diverse and Written policies and procedures for admittance of youth comprehensive assessment of information at the X include the requirements of Sections 1324 and 1430. admission level, including the DRAI, self- reporting behaviors for victim vulnerability and family history information. In juvenile halls, youth are allowed access to a telephone, in Section VI, 47-I, G accordance with the provisions of Welfare and Institutions Youth receive two calls at intake and follow up if Code Section 627 (two completed telephone calls X necessary for adjusting to the facility [parent/guardian and attorney] within an hour, at the public environment. expense). The juvenile hall has established written criteria for Section VI, 47-I, A; Section VI, 48 Procedure I X detention. and II The juvenile camp has included policies and procedures that advise the youth of the estimated length of stay and has X developed program guidelines that include written screening criteria for inclusion and exclusion from the program. Juvenile halls shall develop policies and procedures that Section VI, 47 Procedure I, N advise any committed youth of the estimated length of his/her X This is done at the intake, classification, and case stay. plan levels while the youth is detained. 1351 RELEASE PROCEDURES Section VI, 52 Procedure I, A and D Your release policy and procedures are compliant Written policies and procedures for release of youth in X with regulation and the process is well custody provide for: documented at each stage of release. a) Verification of identity/release papers; b) Return of personal clothing and valuables; X Section VI, 52 Procedure I, B and F c) Notification to the minor’s parents or guardian; X Section VI, 52 Procedure I, D d) Notification to the facility health care provider in Section VI, 52 Procedure I, C accordance with Sections 1408 and 1437 of these It is noted releases are discussed as ‘imminent’ at X regulations, for coordination with outside agencies; and, the weekly MDT meetings with all ancillary personnel, including CFMG staff. e) Notification of school staff. Section VI, 52 Procedure I, H It is noted releases are discussed as ‘imminent’ at X the weekly MDT meetings with all ancillary personnel, including school staff. f) Notification of facility mental health personnel. Section VI, 52 Procedure I, G It is noted releases are discussed as ‘imminent’ at X the weekly MDT meetings with all ancillary personnel, including your behavioral health clinician. g) There are written policy and procedures for furlough of X minors from custody. 7716 Tuolumne\PRO EBG\16-18 - 7 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1352 CLASSIFICATION Section VI, 54 You have a classification policy and procedure Written policies and procedures on classification of youth for (form) that dictates a youth’s placement in the the purpose of determining housing placement in the facility program subject to behavioral and/or discipline, X provide for: mental health or medical circumstances, identified in the Youth Classification Form. The MAYSI is also administered to determine appropriate classification and housing of youth. a) The safety of the youth, facility staff, and the public by Section VI, 54-I, A placing youth in the appropriate, least restrictive housing X and program settings and housing assignments consider the need for single, double, or dormitory assignment; b) Consideration of facility populations and physical design Section VI, 54-I, B of the facility; The facility is one 30-bed unit, with both single and double occupancy rooms. On the day of the X inspection, there were nine youth in custody, 6 boys and 3 girls. The girls are housed in the upper tier to avoid any viewing into the rooms by male youth. c) Classification of a youth upon admittance to the facility; Section VI, 54-I, C There are 8 classification options to address the needs of the youth or their behavior. High X Security Risk, Medical Classification, Medical Isolation, Single Housing, Modified Program, Special Watch, Protective Custody and Full Program. d) Periodic classification reviews. Section VI, 54-I, F The policy is being modified to have reviews X occur monthly or as necessary for the benefit of the youth. e) Provide that facility staff shall not separate youth from Section VI, 54-I, G the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, X gender identity, gender expression, mental or physical disability, or HIV status. (This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with title 15 regulations regarding separation). 1353 ORIENTATION Section VI, 55-I, A-E and Procedure I-A Orientation is provided verbally by staff prior to Written policies and procedures require an orientation for housing and youth are provided a Youth youth prior to placement in a living area. Both written and Handbook, exceeding regulation. During youth X verbal information are provided. Provisions are made to interviews, each indicated an understanding of all provide accessible orientation information to all detained components of this regulation. youth including those with disabilities, limited English proficiency, or limited literacy. The orientation includes: a) Facility rules and disciplinary procedures; X Section VI, 55 Procedure I, B-1 b) Grievance procedures; X Section VI, 55 Procedure I, B-2 c) Access to legal services; X Section VI, 55 Procedure I, B-3 d) Access to health care services; X Section VI, 55 Procedure I, B-4 e) Access to counseling services; X Section VI, 55 Procedure I, B-5 f) Access to religious services; X Section VI, 55 Procedure I, B-6 g) Access to educational services; X Section VI, 55 Procedure I, B-7 7716 Tuolumne\PRO EBG\16-18 - 8 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS h) Information on the court process; X Section VI, 55 Procedure I, B-9 i) Housing assignments; X Section VI, 55 Procedure I, B-8 j) Availability of personal care items and opportunity for Section VI, 55 Procedure I, B-10 X personal hygiene; k) Correspondence, visiting and telephone use; X Section VI, 55 Procedure I, B-11 l) Availability of reading materials, programs, and Section VI, 55 Procedure I, B-12 X activities; m) Use of restraints and chemical agents; X Section VI, 55 Procedure I, B-13 n) Use of force; X Section VI, 55 Procedure I, B-14 o) Emergency and evacuation procedures. X Section VI, 55 Procedure I, B-15-16 p) Non-discrimination policy. X Section VI, 55 Procedure I, B-17 1354 SEPARATION Section VI, 57 I-A The facility separates youth who present a safety a) There are written policies and procedures for the or security threat to staff, other youth, or the daily separation of youth for reasons that include, but are not operations of the unit. If necessary, youth are limited to, medical and mental health conditions, X moved to an observation room in intake for short assaultive behavior, disciplinary consequences and periods of time. When this occurs, the facility protective custody. has adopted a room confinement policy which has been implemented per SB 1143, to address all components of this type of separation. b) Youth who are separated are not denied normal Section VI, 57 I-B and Procedure I, F; privileges available at the facility, except to accomplish X Section VIII, 91-I, C the objectives of the segregation. c) When the objective of the separation is discipline, Title Section VI, 57 I-C and Procedure I X 15, Section 1390 shall apply. d) A daily review of separated youth to determine whether Section VI, 57 Procedure I, C X separation remains necessary. 1355 INSTITUTIONAL ASSESSMENT AND PLAN Section VI, 59-I, A All detained youth have an Initial Case Plan Written policies and procedures require that assessments and within 30 days of admission. Thereafter, the plan plans be developed within 40 days after admission, for youth X is reviewed and updated a minimum of every 3 who are held for a period of 30 days or more. The assessment months or after a MDT meeting when changes and plan shall be documented. are made to the identified goals and objectives outlined in the most recent plan. The assessment is a statement of the minor’s problems, which Section VI, 59 Procedure I, A includes: Identification of substance abuse history, education, The plan is comprehensive and includes all risk X vocational, counseling, and family reunification needs. factors with specific emphasis on the top 3 identified risk factors and needs. The institutional plan for adjudicated and pre-adjudicated Section VI, 59 Procedure II, A minors includes written documentation that provides for: The plan is updated at least every 3 months or X a) Objectives and time frames for the resolution of more if appropriate. problems identified in the assessment; and, b) A plan for meeting the objectives that includes a Section VI, 59 Procedure II, B description of program resources needed and individuals The counselor, educational or treatment staff X responsible for assuring that the plan is implemented. review their responsibilities in meeting the outlined objectives each week at MDT meetings. Subsequent to adjudication, the institution plan documents: Section VI, 59 Procedure II, C a) Periodic evaluation of progress towards meeting the The plan is updated at least every 3 months or X objectives, including periodic review and discussion of more if appropriate. the plan with the youth; b) A transition or aftercare plan, subject to existing Section VI, 59 Procedure II, D resources, that is completed prior to the minor being X A transition plan is developed prior to release. released; and, 7716 Tuolumne\PRO EBG\16-18 - 9 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) Contact with the Regional Center for the Section VI, 59 Procedure II, E Developmentally Disabled, pursuant to Section 1413. X 1356 COUNSELING AND CASEWORK SERVICES Section VI, 59 Procedure V, A-1 Facility administration, behavioral health staff Written policies and procedures ensure appropriate and medical personnel have a Multi-Disciplinary counseling and casework services for all youth. Policies and X meeting weekly to address each youth in custody procedures include: and make recommendations specific to the a) Assisting with personal problems or needs that may individual needs based on recent behaviors. arise; b) Assisting the youth requesting contact with parents, Section VI, 59 Procedure V, A-2 attorney, clergyman, probation officer, or other public X official; and, c) Providing services as appropriate to the population Section VI, 59 Procedure V-A, 3 housed in the facility, and may include: substance abuse, X family crisis and reunification, counseling, public health and mental health services. 1357 USE OF FORCE Section VI, 60 We reviewed all 9 use of force incidents in 2017, There are written policies and procedures for the use of force, all were within regulation and policy. Staff which may include chemical agents. X demonstrate alternative methods for compliance before using force and staff utilize these tools if possible. All use of force incidents are administratively reviewed and debriefed. Policy indicates that force is not applied as punishment, Section VI, 60-II, 5 X discipline, or treatment. There are policy statements that: Section VI, 60-II a) Define the term “force” and address the escalation and appropriate level of force, emphasizing the need to avoid X the use of force whenever possible and using only that force necessary to ensure the safety of minors and others; b) Describe the requirements for staff to report the use of Section VI, 60-II, 7 force and to take action to stop the inappropriate use of X force; c) Define the role, notification, and follow up procedures of Section VI, 60-II, 6-A medical and mental health staff concerning the use of X force; and d) Define the training that shall be provided and required Section VI, 60-III for the use of force. Such training shall include, but not Staff are trained in defensive tactics and use of be limited to, known medical conditions that would force in Core. The facility is planning 2-hour contraindicate certain types of force; acceptable refreshers to occur quarterly. chemical agents; methods of application; signs or X It should be noted the facility has OC Spray but it symptoms that should result in immediate referral to has never been used by staff in the facility. medical or mental health staff; and, requirements of the decontamination of chemical agents, if such agents are utilized. Policies and procedures address: Section VI, 60-IV, A-E Types, level of use a) The types, levels, and application of force; Section VI, 60-V Documentation and documentation of the use of force; a grievance Administrative Review X procedure; a system for investigation of the use of force Section VI, 60.5 OC Spray and administrative review; and discipline for the improper use of force; b) The specific use of physical, chemical agent, lethal, and Section VI, 60 Procedure I; Section VI, 60.5 OC non-lethal force that may, or may not, be used in the Spray X facility; It should be noted the facility has OC Spray but it has never been used by staff in the facility. 7716 Tuolumne\PRO EBG\16-18 - 10 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS c) The limitations regarding the use of force on pregnant Section VI, 60-IV, C youth in accordance with Penal Code Section 6030(f) X and Welfare and Institutions Code Section 222; and, d) A standardized format, time period, and procedure for Section VI, 60-V Documentation and reporting the use of force, including the reporting Administrative Review requirements of management and line staff. X All incidents of force must be documented in an incident report and completed prior to the end of shift. 1358 USE OF PHYSICAL RESTRAINTS Section VI, 61 Note: The provisions of this regulation do not apply to the We reviewed all 5 use of restraint incidents from use of handcuffs, shackles or other restraint devices when 2017, noting all were use of force, not use of used to restrain youth for movement or transportation. X restraint. The facility has the WRAP but has not used it. Written policies and procedures govern the use of restraint devices. The policies address: a) known medical conditions that would contraindicate Section VI, 61 X certain restraint devices and/or techniques; b) acceptable restraint devices; X Section VI, 61 and 62 (WRAP) c) signs or symptoms which should result in immediate Section VI, 61 X medical/mental health referral; d) availability of cardiopulmonary resuscitation equipment; X Section VI, 61 e) protective housing of restrained youth; X Section VI, 61 f) provision for hydration and sanitation needs; X Section VI, 61 g) exercising of extremities. X Section VI, 61 Physical restraints are utilized only when it appears less Section VI, 61-I, B restrictive alternatives would be ineffective in controlling the Handcuffs have been used in the facility but only X disordered behavior. for movement or transportation, not as defined in this regulation. Restraints are used only for those youth who present an Section VI, 61-I, A, B and E immediate danger to themselves or others, who exhibit Handcuffs have been used to transport youth to behavior that results in the destruction of property, or reveals an observation room in the intake area for those the intent to cause self-inflicted physical harm. The X youth needing direct and constant supervision. It circumstances leading to the use of restraints are documented. is not a safety room but allows for a more secure setting to de-escalate behaviors impacting the operations of the facility. Youth are placed in restraints only with the approval of the Section VI, 61-I, B and W facility manager or designee. The facility manager may X delegate authority to place a minor in restraints to a physician. Reasons for continued retention in restraints are reviewed and Section VI, 61-I, V X documented a minimum of every hour. A medical opinion on the safety of placement and retention is Section VI, 61-I, I and J secured as soon as possible, but no later than two hours from the time of placement. The youth is medically cleared for X continued retention at least every three hours after the initial medical opinion. A mental health consultation to assess the need for mental Section VI, 61-I, K health treatment is secured as soon as possible, but in no case X longer than four hours from the time of placement. Continuous direct visual supervision is conducted and Section VI, 61-N documented to ensure that the restraints are properly X employed and to ensure the well-being of the youth. Observations of the youth’s behavior and any staff Section VI, 61-I, H interventions are documented at least every 15 minutes, with X actual time recorded. All youth in restraint devices are housed alone or in a Section VI, 61-I, P specified housing area for restrained minors, with provisions X to protect the minor from abuse. 7716 Tuolumne\PRO EBG\16-18 - 11 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Restraints are not used as punishment, discipline, or as a Section VI, 61-I, F and S substitute for treatment. The affixing of hands and feet X together behind the back (hog-tying) is prohibited. The use of restraints on pregnant minors is limited in Section VI, 61-I, Q accordance with Penal Code Section 6030(f) and Welfare and X Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES There is no safety room at this facility, therefore, the balance of this regulation will be deleted. X Written policies and procedures govern the use of safety rooms, as described in Title 24, Part 2, Section 460A.1.13. 1360 SEARCHES Section VI, 64 X Written policies and procedures govern the search of youth, the facility, and visitors. Searches are conducted to insure the safety and security of the Section VI, 61 facility and to provide for the safety and security of the X The facility staff conduct random room searches public, visitors, youth, and staff. daily and perimeter searches each shift. Searches are not conducted for harassment or as a form of Section VI, 61 discipline or punishment. Searches are conducted in a manner X that preserves privacy and dignity of the person being searched. Written procedures address each of the following: Section VI, 61 Procedure I-C; Procedure III X a) Intake searches b) Searching youth who are returning from activities outside Section VI, 61 Procedure I-C, 2-6 of the living unit, court, another facility, or visiting; Although the facility has a policy allowing for X strip searches as youth return from visits or off site, they have never conducted a strip search. c) Facility searches; X Section VI, 61-IX (Room) and X (Facility) d) Searches of visitors; and, X Section VI, 61-XI e) Cross-gender supervision of searches. X Section VI, 61-I, F and G 1361 GRIEVANCE PROCEDURE Section VI, 71 There are written policies and procedures allowing any youth X We reviewed all grievances from 2017 (28) and to appeal and have grievances resolved relating to any 2018 (3), each were compliant with policy and condition of confinement. regulation. The policies and procedures include: Section VI, 71-I, B a) A grievance form and instructions that include provisions X for the youth to have free access to the form; b) The option for youth to confidentially file the grievance Section VI, 71-I, D or deliver the form to any youth care supervision staff There is a confidential grievance box on the unit X working in the facility. and is accessible to the Superintendent and Senior staff. c) Resolution of the grievance at the lowest appropriate Section VI, 71-I, F X staff level; d) Provision for a prompt review and response to grievances Section VI, 71 Procedure I, C within a specified time limit; The facility responds to grievances the same day, X most are resolved immediately or well within the policy of 3 days. e) Youth may elect to be present to explain their version of Section VI, 71 Procedure I, D the grievance to a person not directly involved in the X circumstances that led to the grievance. f) Provision for a staff representative approved by the Section VI, 71 Procedure I, B X facility administrator to assist the youth. g) Provision for a written response to the grievance which Section VI, 71 X includes the reasons for the decisions; 7716 Tuolumne\PRO EBG\16-18 - 12 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS h) A system which provides that any appeal of a grievance Section VI, 71 Procedure I shall be heard by a person not directly involved in the X circumstances which led to the grievance; and, Concerns of parent, guardians, staff or other parties are Section VI, 71 Procedure I, K addressed and documented within a specified time frame, X Section VI, 72 whether or not those concerns are associated with a grievance. 1362 REPORTING OF INCIDENTS Section VI, 73 A written report of all incidents, which resulted in physical harm, serious threat of physical harm, or death to an X employee or a youth of a juvenile facility, or other person(s), is maintained. Such written records are prepared by staff and submitted to the facility manager by the end of the shift. 1363 USE OF REASONABLE FORCE TO Section VI, 74 COLLECT DNA SPECIMENS, SAMPLES, Policy states staff can use force to collect DNA; IMPRESSIONS however, the first step in procedures is to return a non-compliant youth to Court. Pursuant to Penal Code Section 298.1, policy and X procedures describe the use reasonable force to collect DNA samples from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. Policy and procedures address: Section VI, 74-III, B a) Documentation of efforts to secure voluntary compliance, including an advisement of the legal X obligation to provide the requisite specimen, sample or impression and the consequences of refusal. b) Documentation of supervisory knowledge of the above Section VI, 74-III, C X and authorization to use force. If the use of reasonable force includes cell extraction, the Section VI, 74-IV, A and B extraction shall be videotaped and retained by the X department. (Consult with County Counsel regarding statutes applicable to your department.) 1370 EDUCATION PROGRAM Section VII, 75-I, A The County Board of Education provides for the administration and operation of juvenile court schools in X conjunction with the Chief Probation Officer or designee. Policies and procedures ensure communication and coordination between educators and probation staff. Facility Manager shall request an annual review of the The Education Evaluation was completed by education program by the superintendent of schools. This Kathy Parker, Assistant Superintendent, on annual review of each required element of the program from January 20, 2018. the Superintendent of Schools has been received along with a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance. This review X cannot be delegated to the site principal or other site staff member. It can however be contracted to a qualified outside agency. Upon completion, the facility manager will review each item with the person designated by the school and take any corrective action as needed General Education Development preparation shall be made Section VII, 75-I, D; Section VII, 75-II, H X available to all eligible youth. Supplemental instruction shall be afforded to youth who do not demonstrate sufficient progress towards passing the X CAHSEE as set forth in the ED Code. 7716 Tuolumne\PRO EBG\16-18 - 13 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility school program complies with the State Section VII, 75-I, C; Section VII, 75-II, F Education Code (Note: The Education Code currently The youth attend school 260 minutes Monday, requires a 240-minute school day.) Youth are delivered to X Tuesday, Thursday and Friday; with 200 minutes their educational program so as not to interfere with the time on Minimum Day Wednesday, for an average of afforded the minimum instruction day. 248 per day. School discipline is integrated into the facility’s overall Section VII, 75-III behavioral management plan, with school staff advised of Facility staff and the teacher work hand in hand X administrative decisions that may affect the educational to integrate youth rules and responses in the programming. classroom. Expulsion/suspension follows the due process safeguards in Section VII, 75-III, C the education code, including the rights of students with X special needs. Policies and procedures address the rights of any student who Section VII, 75-III, D X has continuing difficulty completing the school day. There are provisions for individuals with special needs that Section VII, 75-IV include educational instruction for youth in high security or other special units, compliance with applicable statutes for X special education, and, provision for non-English speaking youth and those with limited English-speaking skills. Youths are enrolled in school no later than three (3) days after Section VII, 75 Procedure I, B X admission. Youth are in school the day after admission. The school conducts an educational screening and completes Section VII, 75 Procedure I, C an education plan within 5 days. The TCSOS Assistant Superintendent is the one X responsible to conduct IEP’s for those with Special Education needs. If a youth is detained, the school requests the youth’s records Section VII, 75 Procedure I, D from his/her prior school to ensure that the educational plan is X appropriate. 1371 RECREATION AND EXERCISE Section VII, 77 There are policies and procedures for recreation and exercise X of youth with the intent to maximize the time youth are out of their rooms/off their bunks. There is the opportunity for a minimum of three hours of Section VII, 77-I, A and B recreation, programs and exercise 3 hours a day during the Youth receive an average of 5 hours of recreation, week and five hours a day each Saturday, Sunday and other X programming and exercise on weekdays and 8 non-school days. At least one hour shall be an outdoor hours on non-school days or weekends. activity. The recreation and exercise schedule is posted in the living Section VII, 77-I, D X units. Recreation shall include the opportunity for at least one hour Section VII, 77-I, D and F of daily access to unscheduled activities such as reading, X television, radio, music games etc. The activities are supervised and include orientation and coaching of youth. Programs shall include social awareness programs as outlined A Social Awareness Memo was completed by X in Section 1378. Mike Arndt on February 28, 2018. All youth shall be provided with the opportunity for at least Section VII, 77-I, C one hour of large muscle activity each day. X During the week, 1.5 hours of structured PE is incorporated into the school day. That one hour of exercise is suspended only upon a written Section VII, 77-I, C finding by the administrator/manager that the youth X represents a threat to the safety and security of the facility. The administrator/manager may suspend for a period not to Section VIII, 90-II X exceed 24 hours access to recreation and programs 7716 Tuolumne\PRO EBG\16-18 - 14 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1372 RELIGIOUS PROGRAM Section VII, 81; Section VII, 81-I, D The facility administrator provides access for voluntary participation in religious services and/or religious counseling X at least once a week. A youth is allowed to participate in other program activities if he/she elects not to participate in religious programs. Religious programs provide for: religious services, Section VII, 81-I, B X availability of clergy, and availability of religious diets. 1373 WORK PROGRAM Section VII, 82 The facility has a garden and chickens, which are There are written policies and procedures for assigning youths incorporated into the work details for youth. X to work programs, which are meaningful, constructive, and related to vocational training or increasing a youth’s sense of responsibility. 1374 VISITING Section VII, 83 X There are written policies and procedures for visiting that include provision for special visits. Youths are allowed visits by parents, guardians, or persons Section VII, 83-I, A-B-E standing in loco parentis, at reasonable times. Opportunity X for visiting is at least two hours per week. Visits are supervised, but conversations are not monitored Section VII, 83-I, G X unless there is a security or safety need. 1375 CORRESPONDENCE Section VII, 84 X There are written policies and procedures for correspondence which ensure: a) There is no limitation on the volume of mail that youth Section VII, 84-I, A X may send or receive; b) Youth may send special mail and two letters per week Section VII, 84-I, A X postage-free; c) Youth may correspond confidentially with state and Section VII, 84-I, B and C federal courts, any member of the State Bar or holder of public office, and the Board of State and Community X Corrections; however, authorized facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, d) Incoming and outgoing mail, other than confidential Section VII, 84-I, F and G correspondence described above, may be read by staff only when there is reasonable cause to believe facility X safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Section VII, 85 X There are written policies and procedures to provide youth with access to telephone communications. 1377 ACCESS TO LEGAL SERVICES Section VII, 86 X Written procedures ensure the rights of minors to have access to the courts and legal services include: a) Access, upon request by the youth, to licensed attorneys Section VII, 86-I, A X and their authorized representatives; b) Provision for confidential consultation with attorneys; Section VII, 86-I, B X and, c) Unlimited postage paid legal correspondence and cost Section VII, 86-I, C X free telephone access as appropriate. 7716 Tuolumne\PRO EBG\16-18 - 15 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1378 SOCIAL AWARENESS PROGRAM Section VII, 88 The facility provides a vast number of The County Board of Education or the Chief Probation programming to meet the needs of the youth in Officer provides programs designed to promote social detention. Programs include: Aggression awareness and reduce recidivism. The programs consider the Replacement Training, Seeking Safety, Drug and needs of male and female youth and may include: victim X Alcohol Education, Interactive Journaling (just awareness; conflict resolution; anger management; parenting starting), DBT, Family Counseling, Crisis and skills; appropriate gender specific programming; juvenile Individual Treatment, Group Sessions, and justice; self-esteem; building effective decision-making skills; Trauma Training. Social activities include and, other topics that suit the needs of the youth. outside volunteers, religious services, and other unit incentive based activities. The agency responsible for providing the programs conducts A Social Awareness Memo was completed by a written annual review to ensure that the program content is X Superintendent Mike Arndt on February 28, current, consistent and relevant to the population. 2018. 1390 DISCIPLINE Section XIII, 90 We reviewed 24 incidents involving discipline There are written policies and procedures for the discipline of and due process. The facility has a minors that promote acceptable behavior. X comprehensive system to start the process at the lowest level, including verbal discussions and re- focus, a separation from the group to think about their behavior. Discipline is imposed at the least restrictive level that Section XIII, 90-I, A X promotes the desired behavior. Discipline does not include corporal punishment, group Section XIII, 90-I, D punishment, physical or psychological degradation or X deprivation of the following: a) Bed and clothing; X Section XIII, 90-I, D-1 b) Daily shower, access to drinking fountain, toilet and Section XIII, 90-I, D-2 X personal hygiene items, and clean clothing; c) Full nutrition; X Section XIII, 90-I, D-3 d) Contact with parent or attorney; X Section XIII, 90-I, D-4 e) Exercise; X Section XIII, 90-I, D-5 f) Medical services and counseling; X Section XIII, 90-I, D-6 g) Religious services; X Section XIII, 90-I, D-7 h) Clean and sanitary living conditions; X Section XIII, 90-I, D-8 i) The right to send and receive mail; and, X Section XIII, 90-I, D-9 j) Education. X Section XIII, 90-I, D-10 There are established rules of conduct and disciplinary Section XIII, 90-I, F; Procedure IV, A-C penalties to guide the conduct of youth. The rules and The rules are posted in the living unit and penalties, which include both major violations and youth identified in the Youth Handbook. violations, are simply and affirmatively stated and are X available to all youth. Provisions are made to provide accessible information to youth with disabilities, limited English proficiency or limited literacy. 1391 DISCIPLINE PROCESS Section VIII, 91 X There are written policies and procedures for the administration of discipline that include: a) Designation of personnel authorized to impose discipline Section VIII, 91 for violation of rules; Youth supervision staff and facility X administrators are authorized to impose or issue discipline. b) Prohibiting discipline from being delegated to any youth; X Section XIII, 90-I, C c) Definition of major and minor rule violations and their Section XIII, 90-IV, A-C; X consequences, due process requirements; Section VIII, 91 Procedure I, A 7716 Tuolumne\PRO EBG\16-18 - 16 - J453 JUV PRO-Eff. 03-01-15 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS d) Minor rule violations may be handled informally by Section XIII, 90 Procedure I, I counseling, advising the youth of expected conduct or Section VIII, 91 Procedure I, A imposing a minor consequence. Discipline shall be X accompanied by written documentation and a policy of review and appeal to a supervisor; Major rule violations may include withdrawal from group Section VIII, 90-IV, C activities for 24 hours or more or extension of time in Section XIII, 91 Procedure IV, A custody. Major rule violations and the discipline process The facility has youth fill out a response to the shall be documented and require the following: X documented discipline, which is their written notice. The forms include all of the following requirements; therefore, compliant with regulation. a) Written notice of violation prior to a hearing; Section XIII, 91 Procedure IV, B X b) Hearing by a person who is not a party to the incident; Section XIII, 91 Procedure IV, D X c) Opportunity for the youth to be heard, present evidence Section XIII, 91 Procedure IV, F X and testimony; d) Provision for minor to be assisted by staff in the hearing Section XIII, 91 Procedure IV, F X process; and, e) Provision for administrative review. X Section XIII, 91 Procedure IV, F f) Violations that result in a removal from camp or commitment program, but not a return to court will X follow the due process provisions in subsection (e) above. 7716 Tuolumne\PRO EBG\16-18 - 17 - J453 JUV PRO-Eff. 03-01-15 REVIEW OF NON- REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the facility. X (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of age and X older. The facility has been approved to hold persons under the X juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of the X facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Violation Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from Juvenile Violation X Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held in the X facility. If yes to the above, the Monthly Report on the Detention of X Status Offenders/Federal Minors is submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) X Are adult inmates held in the facility? (When a person in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately separated Violation X from minors. Adult inmates from an adult facility (e.g. inmate workers or Violation “Scared Straight” programs) are not allowed in the facility in X a manner that allows contact with minors. 7716 Tuolumne\PRO EBG\16-18 - 18 - J453 JUV PRO-Eff. 03-01-15 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003; 2009, 2014 BSCC Code: 7716 FACILITY NAME: Tuolumne County Mother Lode Regional Detention Facility FACILITY TYPE: JH 4/98: 2001: 2003: 2009: 2014 APPLICABLE REGULATIONS (Check All That Apply): X FIELD REPRESENTATIVE: Elizabeth Gong DATE: March 7, 2018 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) 10 lockers in sally port X Contains a weapons locker as specified in these regulations. Contains a secure room for the confinement of minors 3 Holding Rooms in booking area X pending admission to JH. Provides access to a shower. X Intake shower in booking area Provides a secure vault or storage space for minor's X valuables. Provides telephone access to minors. X Provides staff access to hot and cold running water. X Locked Holding Room (1.2) X Contains a minimum of 15 square feet of floor area per minor. Provides no less than 45 square feet of floor area. X Contains seating to accommodate all minors as specified in X these regulations. 98: Provides access to a toilet, wash basin and drinking fountain as specified in these regulations. 03: Be equipped with a toilet, wash basin and drinking X fountain unless a procedure is in effect to provide access. Maximizes staff visual supervision. X 03: Outward swinging or lateral sliding door required. X Natural Light (1.3) Visual access to natural light is provided in locked sleeping X rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. Corridors (1.4) Corridors in living areas are at least eight feet wide. When X doors are staggered or if rooms are located only on one side, corridors may be at least six feet wide. Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain sleeping areas and plumbing fixtures, commensurate with X the number of minors housed. 12: living unit shall not be divided in a way that hinders direct access, supervision or immediate intervention or other action if needed. 7716 Tuolumne PHY/3-7-18 - 1 - J456 PHY 98 01 03 09 14 dot TITLE 24 SECTION YES NO N/A COMMENTS Locked Sleeping Rooms (1.6) There are 5 single rooms, 1 ADA Single Room, 12 double rooms for a total RC of 30. 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these X fixtures. 03: Toilet, wash basin and drinking fountain required in locked sleeping rooms. Single Occupancy Sleeping Rooms (1.7) Exceeds minimum standards. 98: Minimum of 63 square feet of floor area and a clear X ceiling height of eight feet. 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet. 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required. X Double Occupancy Sleeping Rooms (1.8) Exceeds minimum standards. X Minimum of 100 square feet floor area, a clear ceiling height of eight feet, and a minimum width of seven feet. 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. X 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required. X Dormitories (1.9) In JHs and camps, there is a minimum of 50 square feet of floor area per minor, with a minimum dormitory size of X 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no fewer X than four minors. 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps). X 03: This subsection deleted, eliminating the 15 minor limitation. (See below.) 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than 30 X minors (regardless of whether it is for court commitments or other detained minors). Dayrooms (1.10) Exceeds minimum standards. X JH dayrooms contain 35 square feet of floor area per minor. 98: Dayrooms in camps and SPJHs contain 30 square feet of floor area per minor. X 09: Camps and SPJHs were removed). All dayrooms provide access to toilets, wash basins, X drinking fountains and showers. 7716 Tuolumne PHY/3-7-18 - 2 - J456 PHY 98 01 03 09 14 dot TITLE 24 SECTION YES NO N/A COMMENTS Physical Activity and Recreation Spaces (NA SPJH; Exceeds minimum standards. 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated indoor- X outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor- outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum X dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. X 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space There is a full basketball court outside of the is a paved or "like" surface. X living unit 01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation The outdoor rec space has a toilet, sink and water space is out-of-doors, and is equipped and of a sufficient X fountain. size to comply with Title 15, § 1371. 01: The required recreation area has no single dimension X less than 40 feet. Outdoor recreation area lighting allows for evening X activities and provides security. Academic Classrooms (NA SPJH; 1.12) X Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for every X juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square feet of Each classroom is 693’ and exceeds minimum floor space for the teacher's desk and work area, and a X space requirements. minimum of 28 square feet floor space per minor. There is a communication system in each classroom that X allows for immediate response to emergencies. Safety Room (1.13) There is not a safety room at this facility, therefore, the balance of this regulation has been X Provides a minimum of 63 square feet of floor space and a deleted. minimum clear ceiling height of eight feet 7716 Tuolumne PHY/3-7-18 - 3 - J456 PHY 98 01 03 09 14 dot TITLE 24 SECTION YES NO N/A COMMENTS Medical Examination Room (NA SPJH; 1.14) There is a minimum of one suitably equipped medical X examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is used X for no other purpose; Privacy for minors; X Lockable storage for medical supplies; X Not less than 144 square feet floor space with no single The exam room is 18’ x 9’. X dimension less than seven feet; Hot and cold running water; and, X 01: Smooth, non-porous, washable surfaces. X Pharmaceutical Storage (1.15) There are 2 locked refrigerator/freezer and numerous locking cabinets in the Pharmacy. There is lockable storage space for medical supplies and X pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) The youth dine in the dayroom area. There is a minimum of 15 square feet floor space and X sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same X room, unless there is an appropriate visual barrier. Visiting Space (1.17) X Visiting space is provided. Institutional Storage (1.18) Youth’s personal property is stored in a sealed bag in the Property Storage room off of Intake. There is a minimum of 80 cubic feet of storage space per X minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19) There is sufficient storage for youth property, with vermin protocols in the same location. X Each minor has a minimum of nine cubic feet of secure storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as X fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial closet X containing a mop sink and sufficient area for storing cleaning implements within the security area. 7716 Tuolumne PHY/3-7-18 - 4 - J456 PHY 98 01 03 09 14 dot TITLE 24 SECTION YES NO N/A COMMENTS Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single and double X occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. 09:JH and locked sleeping rooms and single occupancy rooms of secure camps were removed. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire X and life safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) There are 3 separate interview rooms in the booking area to allow for no-contact visiting and X Contain a minimum of 60 square feet of floor area and other interview needs. provide for confidential consultation with minors There is a minimum of one suitably furnished interview X room for each 30 minors in JHs. There is a minimum of one suitably furnished interview X room in each camp. Court Holding Room for Minors (1.26) There is not a Court Holding area at this facility, therefore, the balance of this regulation has been X Contains a minimum of 10 square feet of floor area per deleted. minor. Programs and Activity Area (1.27) Not a Camp. Camp and ranch facilities shall include adequate space for X specific programs in addition to recreation and exercise area. Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. One X toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water X and be available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) X Drinking fountains are accessible to minors and staff in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents X waste water from flowing over the bubbler. 7716 Tuolumne PHY/3-7-18 - 5 - J456 PHY 98 01 03 09 14 dot TITLE 24 SECTION YES NO N/A COMMENTS Showers (2.4) There are 5 showers, one of which meets ADA standards. Showers provide tempered water and are available on X living units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without X mitigating staff's ability to supervise. Beds (2.5) Beds are at least 30 inches wide and 76 long and are of a type or constructed of concrete. X 12: pan bottom was deleted 12: Solid bottom was added Beds are at least 12 inches of the floor and spaced no less than 36 inches apart. X 12: Bunk beds must be 33 inches vertically between the bottom 12: In secure facilities, bunks shall be securely anchored X and flushed against floor and/or wall. Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, single and double X occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility X and is conducive to sleep. Padding (2.7) Padding in safety rooms covers the floor, door and walls to X a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire X sprinkler as approved by the State Fire Marshal (SFM). The padding is approved by the SFM and is: non-porous; at least one-half inch thick; of a unitary or laminated X construction; firmly bonded to all padded surfaces; and, is without exposed seams. Seating (2.8) Seating is designed for the level of security. When bench X seating is used, 18 inches of bench seating is allowed for each person. Weapons Locker (2.9) Located in the sally port. Weapons lockers are located outside the security perimeter of the facility. (Personnel do not bring any weapon into the X security area.) 12: deleted perimeter and added area Lockers are equipped with individual compartments, each X with their own locking device. Assess for New Construction/Remodel or Repair: X 7716 Tuolumne PHY/3-7-18 - 6 - J456 PHY 98 01 03 09 14 dot TITLE 24 SECTION YES NO N/A COMMENTS Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements X of one of the following test standards: American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860- 94d, Class C glass; or, H. P. White Laboratory, Inc., HPW- TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. X (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7716 Tuolumne PHY/3-7-18 - 7 - J456 PHY 98 01 03 09 14 dot JUVENILE DETENTION FACILITY LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7716 FACILITY: Tuolumne County Mother Lode Regional Juvenile Detention Facility TYPE: JH RC: 30 FIELD REPRESENTATIVE: Elizabeth Gong DATE: March 7, 2018 ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # RC RC (L x W x H) T U W F S Beds Intake/Booking #C123 Holding 2009 1 7’x10’8”x8’2” 1 1 1 #C124 Holding 2009 1 7’1”x10’8”x8’2” 1 1 1 #C125 Holding 2009 1 11’11”x10’8”x8’2” 1 1 1 First Floor Rooms #101 Double 2009 1 2 2 2 9’6” x 11’4” x 8’2” 1 1 1 #102 Double 2009 1 2 2 2 9’6” x 11’4” x 8’2” 1 1 1 #103 Double 2009 1 2 2 2 9’9” x 11’4” x 8’2” 1 1 1 #104 Double 2009 1 2 2 2 9’9” x 11’4” x 8’2” 1 1 1 #105 Single 2009 1 1 1 1 6’11” x 11’4” x 8’2” 1 1 1 #106 Single 2009 1 1 1 1 9’6” x 11’4” x 8’2” 1 1 1 Note: This room is an ADA Cell. #107 Single 2009 1 1 1 1 6’10” x 11’4” x 8’2” 1 1 1 #108 Single 2009 1 1 1 1 9’6” x 11’4” x 8’2” 1 1 1 Second Floor Rooms #201 Double 2009 1 2 2 2 9’6” x 11’4” x 8’2” 1 1 1 #202 Double 2009 1 2 2 2 9’6” x 11’4” x 8’2” 1 1 1 #203 Double 2009 1 1 1 1 9’6” x 11’4” x 8’2” 1 1 1 #204 Double 2009 1 1 1 1 9’9” x 11’4” x 8’2” 1 1 1 #205 Double 2009 1 2 2 2 10’5” x 11’4” x 8’2” 1 1 1 #206 Double 2009 1 2 2 2 10’5” x 11’4” x 8’2” 1 1 1 *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 7716 Tuolumne LASE/3-7-18 - 1 - ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # RC RC (L x W x H) T U W F S Beds #207 Single 2009 1 2 2 2 6’11” x 11’4” x 8’2” 1 1 1 #208 Single 2009 1 2 2 2 7’3” x 11’4” x 8’2” 1 1 1 #209 Double 2009 1 2 2 2 9’6” x 11’4” x 8’2” 1 1 1 #210 Double 2009 1 2 2 2 9’6” x 11’4” x 8’2” 1 1 1 Living Area Dayroom 2009 43’8” x 64’ 4 4 5 Note: The day room is 2794’, less the control station and stairwell. Youth use this space for dining and indoor activities. There is 1 ADA shower. Indoor 2009 22’7” x 40’ 1 1 Rec Note: This space is 903’2” and used for indoor recreation or large muscle in the event of inclement weather. Class- 2009 2 22’ x 31.5” room 693 sq.ft Note: There is sufficient classroom space, 693’, just off of the dayroom. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 7716 Tuolumne LASE/3-7-18 - 2 -