Ventura County, Santa Paula Police Department (2018-2020 inspection cycle)

June 25, 2020 Chief Ismael Cordero Santa Paula Police Department 214 S. 10th Street Santa Paula, CA 93060 2018 – 2020 BIENNIAL INSPECTION SANTA PAULA POLICE DEPARTMENT BSCC# 6060 PENAL CODE SECTION 6031; WELFARE AND INSTITUTIONS CODE SECTION 209; JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT Dear Chief Cordero: On February 18, 2020, the Board of State and Community Corrections (BSCC) staff conducted the 2018 – 2020 biennial inspection of the Santa Paula Police Department pursuant to Penal Code Section 6031 and Welfare and Institutions Code (WIC) Section 209. The jail was inspected for compliance with the Minimum Standards for Local Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations and the federal Juvenile Justice and Delinquency Prevention Act (JJDPA) requirements for holding minors. We conducted a Pre-Inspection Briefing on August 14, 2019, in preparation for the on-site inspection to review the recent changes to Title 15 and ensure that agency policy and documentation would be reflective of the changes. The inspection consisted of a walk-through of the physical plant, a review of applicable written policies and procedures governing the operation of the facility, and a review of documentation to verify that your practices follow your written procedures. Sergeant Mike Hoppin was present during the inspection and assisted by answering questions and clarifying procedural issues. His involvement in the inspection process was extremely valuable. The professionalism and courtesy extended is appreciated. The complete BSCC inspection report is enclosed and consists of: • This transmittal letter; • The Procedures Checklist outlining applicable Title 15 sections; • The Physical Plant Evaluation outlining Title 24 requirements for design; and, • The Living Area Space Evaluation that summarizes the detention facility configuration. Local Inspections In addition to a biennial inspection by the BSCC, inspections are also required by the County Health Officer and the State Fire Marshal or local fire inspector (Health and Safety Code Sections 101045 and 6060 Ventura Santa Paula THF 18-20 Chief McLean Santa Paula PD P. 2 13146.1). Please consider our report in conjunction with the reports from the local fire inspector and Health Department for a comprehensive perspective of your facility. Fire Inspection: Health and Safety Code Section 13146.1 requires a biennial inspection for fire and life safety issues. The inspection was completed on February 28, 2020. Health Inspections: The local health authority is required to conduct annual inspections of all local detention facilities and includes evaluation of medical/mental health and the environmental health standards. The nutritional requirements are not applicable for temporary holding facilities. The following is the date of the most recent inspections on file with our office is listed below. Inspection Date Health-Environmental October 16, 2019 Health-Medical/Mental Health December 27, 2019 Health-Nutrition Not Required No issues of non-compliance were noted in either of the local health inspection reports. We encourage the practice of maintaining a permanent file for historical copies of BSCC inspection files along with the local inspections outlined above. Additionally, you should maintain documentation of how and when areas of non-compliance/concerns are resolved. BSCC Inspection Physical Plant: The Santa Paula PD City Jail was opened in 1982 and is evaluated under the 1980 Title 24 standards.1 On the day of the inspection, there was one arrestee in the facility. The facility consists of three holding cells, a sobering cell and a secure staging area. BSCC reviews physical plants against the Title 24 standards at the time of original design or significant remodel. Based on the applicable standards, there were no issues of non-compliance noted. We provided technical assistance recommendations with regard to the seating, desk and bunk areas of the holding cells and the open pony wall in the sobering cell regarding ligature concerns, noting this is not an issue of compliance due to the Title 24 standards in place when the jail was built, but that current standards require these be addressed. The jail was clean and well-kept. Minors held in secure detention are held in a locked room in the facility, separated in both sight and sound from adult arrestees. Minors in non-secure detention are held outside the secure perimeter in a common area. 1 Facilities are assessed against Title 24 requirements in place at the time of design or significant remodel. 6060 Ventura Santa Paula THF 18-20 Chief McLean Santa Paula PD P. 3 Policies, Procedures, and Practices: During the inspection, BSCC staff reviewed applicable policy, procedures, practices and supporting documentation where necessary. Those evaluations included a review of documentation related to jail operations including security logs, shift schedules, local inspection results, incident reports, classification documents and other records which give insight to the facility’s operations.2 The agency was able to make adjustments to policy prior to writing this report to ensure all applicable standards of Title 15 are met. At the time of the inspection, Assistant Chief Varner and Sergeant Hoppin were the only officers compliant with Section 1024, Court Holding and Temporary Holding Facility Training. This regulation requires custodial personnel who supervise inmates in, and supervisors of, a Court Holding or Temporary Holding facility to complete 8 hours of specialized training. Additionally, eight hours of refresher training shall be completed once every two years. Since that time and as of the writing of this report, the agency has made the decision to direct book at the Ventura County Jail or release on citation all arrestees unless either of you are on shift. It is your intention to train staff beginning next month. Please ensure we are notified when officers have completed the training. BSCC continued its inspection by evaluating procedures at the facility and reconciling them against policy. Those evaluations consist of an in-depth review of documentation related to jail operations including security logs, shift schedules, local inspection results, classification documents, incident reports and other records which give insight to the facility’s operations. BSCC sought out evidence to ensure that practices matched written procedures and that written documents reflected actual events. BSCC reviewed a variety of custody records and noted overall completeness and adherence to both regulation and policy, with the exception noted above. Inmates were only detained after the booking process long enough to initiate release or facilitate transport to the county jail, typically less than two hours. Arrestees with known or suspected medical or psychological conditions are transported directly to the county jail. There was one inmate in custody during our inspection, however, due to his condition he was not interviewed. Concerning agency procedures, the issue of training was the only area of non- compliance. Juvenile Justice and Delinquency Prevention Act (JJDPA) Compliance Monitoring: Pursuant to WIC§ 209, we reviewed applicable policy, procedures, practices and supporting documentation to comply with Title 15 Article 9, Minors in Custody in a Law Enforcement Facility. In accordance with the JJDPA, BSCC monitors law enforcement facilities for compliance with three core requirements of the Act: Deinstitutionalization of Status Offenders, Separation of Juveniles from Incarcerated Adults, and Removal from Adult Jails and Lockups (6-hour secure detention limitation). We reviewed your Secure and Non-Secure logs and found 14 youth were held in secure detention, twelve of which were transported to Ventura County Juvenile Hall (VCJH), and 57 youth were held in non-secure detention in 2019. We reviewed the reports and documentation for these youth, noting that 2BSCC does not review all of your policies and procedures, only those related specifically to applicable regulations in Title 15, Minimum Standards for Local Detention Facilities for issues of non-compliance. We do not “approve’ your policies or review for constitutional or legal issues. 6060 Ventura Santa Paula THF 18-20 Chief McLean Santa Paula PD P. 4 all safety checks and required information was compliant with regulation. The longest a youth was held in secure detention was 2 hours and 40 minutes prior to transport to VCJH. Regarding the JJDPA, no area of non-compliance was noted. This concludes the inspection report. We would like to once again thank Sergeant Hoppin for his hospitality and courtesy extended to me during the inspection. He was extremely helpful during this process and responsive to our recommendations. If I could be of further assistance to you or the agency, please do not hesitate to contact me anytime. Sincerely, ELIZABETH GONG Field Representative Facilities, Standards and Operations Division 916-324-9153 Elizabeth.gong@bscc.ca.gov Enclosures cc: Chair, City Council, City of Santa Paula* City Manager, City of Santa Paula* Presiding Judge, Superior Court, County of Ventura* Grand Jury Foreperson, Superior Court, County of Ventura* Sergeant Mike Hoppin, Santa Paula Police Department *Complete copies of this inspection re available upon request or online at www.bscc.ca.gov 6060 Ventura Santa Paula THF 18-20 TEMPORARY HOLDING FACILITIES Board of State and Community Corrections PROCEDURES1 BSCC Code:6060 FACILITY NAME: Santa Paula Police Department Jail FACILITY TYPE: THF PERSON(S) INTERVIEWED: Mike Hoppin, Sergeant; Scott Varner, Commander FIELD REPRESENTATIVE: Elizabeth Gong DATE: February 18, 2020 TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1024 COURT HOLDING AND TEMPORARY 900.12 HOLDING FACILITY TRAINING The only staff currently trained for supervising inmates per this regulation are a Sergeant and Custodial personnel who supervise inmates in, and Assistant Chief/Commander. The agency plans supervisors of, a Court Holding or Temporary Holding to have at least one officer each shift, two new facility shall complete 8 hours of specialized training. Such officers and both female officers trained by July training shall include, but not be limited to: 21, 2020. The agency is looking at online training to have 100% compliance as soon as (a) applicable minimum jail standards; possible. Until this occurs, all arrestees will be (b) jail operations liability; ☐ ☒ ☐ cited and released or a direct book to the Ventura (c) inmate segregation; County Jail (VCJ) if the Sergeant or Assistant (d) emergency procedures and planning, fire and life Chief are not on duty. safety; and, (e) suicide prevention. Each agency shall determine if additional training is needed based upon, but not limited to, the complexity of the facility, the number of inmates, the employees' level of experience and training, and other relevant factors Such training shall be completed as soon as practical, but in any event not more than six months after the date of assigned responsibility, or the effective date of this regulation. Successful completion of Core training or supplemental ☐ ☐ ☐ Core training, pursuant to Section 1020, Corrections Officer Core Course, may be substituted for the initial eight hours of training. Eight hours of refresher training shall be completed once every two years. Successful completion of the requirements ☐ ☒ ☐ in Section 1025, Continuing Professional Training may be substituted for the eight hour refresher. 1027 NUMBER OF PERSONNEL The agency is going through personnel changes. There is an Interim Chief of Police, Interim Assistant Chief of Police, a Commander (vacant- A sufficient number of personnel shall be employed in each ☒ ☐ ☐ new interim ACP), five sergeants (sixth position local detention facility to ensure the implementation and is acting Commander), five Senior Officers, and operation of the programs and activities required by these 17 patrol officers. The agency also has five regulations. dispatchers. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 4 for the complete list and text of regulations. 6060 Ventura Santa Paula THF PRO 18-20 - 1 - A351 TH PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Whenever there is an inmate in custody, there shall be at 900.3.2 Supervision in Temporary Custody least one employee on duty at all times in a local detention This section requires an authorized department facility or in the building which houses a local detention member capable of supervising inmates be facility who shall be immediately available and accessible to present at all times when an inmate is in custody. inmates in the event of an emergency. There is always a dispatcher on duty, however, none of the dispatchers are trained in fire and life ☐ ☒ ☐ safety, THF training or searches. Therefore, none are able to meet this standard other than reporting to officers in the building or field that an emergency is occurring. The agency has two trained personnel to supervise inmates per regulation. Such an employee shall not have any other duties which The dispatcher is not free to respond to would conflict with the supervision and care of inmates in ☐ ☒ ☐ emergencies. the event of an emergency. Whenever one or more female inmates are in custody, there 900.4.3 (a) shall be at least one female employee who shall be If there is no female officer on duty, females are immediately available and accessible to such females. direct booked into the Ventura County Jail ☒ ☐ ☐ Note: Reference PC§ 4021. (VCJ). Currently, no female officers are trained, therefore, female inmates are a direct book to the VCJ. To determine if there is a sufficient number of personnel for 900.3.3 Staffing Plan a specific facility, the facility administrator shall prepare and The agency has an Interim Chief of Police, retain a staffing plan indicating the personnel assigned in the Interim Assistant Chief of Police, a Commander facility and their duties. Such a staffing plan shall be (vacant-new interim ACP), five sergeants (sixth ☒ ☐ ☐ reviewed by the Board staff at the time of their biennial position is acting Commander), five Senior inspection. The results of such a review and Officers, and 17 patrol officers. The agency also recommendations shall be reported to the local jurisdiction has five dispatchers. having fiscal responsibility for the facility. 1027.5 SAFETY CHECKS 900.3.2 Supervision in Temporary Custody This section requires an authorized department Safety checks shall be conducted at least hourly through ☒ ☐ ☐ member capable of supervising inmates be direct visual observation of all inmates. There shall be no present at all times when an inmate is in custody. more than a 60-minute lapse between safety checks. 900.5.1 (d) Temporary Custody Logs There is a written plan that includes the documentation of This section requires the documentation of safety routine safety checks. checks. 900.5.2 (a) Temporary Custody Requirements This section requires safety checks or significant events be noted in the log. ☒ ☐ ☐ 900.8 (e) Holding Cells This section requires safety checks every 60 minutes. 900.8.1 Use of Sobering Cell This policy articulates 30-minute safety checks for intoxicated inmates. 1028 FIRE AND LIFE SAFETY STAFF 900.3.3 Policy states there shall be at least one person on Whenever there is an inmate in custody, there shall be at duty that meets the requirements of fire and life ☒ ☐ ☐ least one person on duty at all times who meets the training safety training. The agency plans to arrange for standards established by the BSCC for general fire and life all employees to receive this training in the safety. (Penal Code section 6030[e]) coming months. Until that time, only two staff are fire and life safety trained per regulation. The facility manager shall ensure that there is at least one The agency is compliant as no inmates are person on duty who trained in fire and life safety procedures ☒ ☐ ☐ booked unless the two trained officers are on that relate specifically to the facility. duty OR until all officers are trained. 6060 Ventura Santa Paula THF PRO 18-20 - 2 - A351 TH PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1029 POLICY AND PROCEDURES MANUAL 2 The facility utilizes Lexipol for Policies and Procedures. The manual is in process of updates and ensuring practice meets policy. The Facility administrator(s) shall develop and publish a manual revisions began December 6, 2019. of policy and procedures for the facility. The policy and procedures manual shall address all applicable Title 15 and Title 24 regulations and shall be comprehensively reviewed and updated at least every two years. Such a manual shall be made available to all employees. ☒ ☐ ☐ The policies and procedures required in subsections (a)(6) and (a)(7) may be placed in a separate manual to ensure confidentiality. Subsections c and d do not apply and have been deleted. (a) The manual for Temporary Holding, Type I, II, and III facilities shall provide for, but not be limited to, the following: (1) Table of organization, including channels of The facility has an organization chart which communications. ☒ ☐ ☐ delineates the channels of communication and hierarchy of classification. (2) Inspections and operations reviews by the facility 900.10 (m) Assigned Administrator administrator/manager. This section designates the Patrol Commander to ☒ ☐ ☐ be responsible for Inspections and Operational Reviews. (3) Policy on the use of force. 300 Use of Force The agency policy for Use of Force is in this section of the department manual. In the jail, ☒ ☐ ☐ inmates who are violent or physically acting out are not booked. If the behavior occurs while in the jail, the inmate is transported to the VCJ. (4) Policy on the use of restraint equipment, including the 900.6 Use of Restraint Devices restraint of pregnant inmates as referenced in Penal Code ☒ ☐ ☐ 900.6.1 Pregnant Adults Section 3407. (5) Procedure and criteria for screening newly received 900.3.1 Individuals Who Should Not be in inmates for release per Penal Code sections 849(b)(2) and Temporary Custody ☒ ☐ ☐ 853.6, and any other such processes as the facility 900.4.1Screening and Placement administrator is empowered to use. (6) Security and control including: ☒ ☐ ☐ (A) physical counts of inmates, ☒ ☐ ☐ 900.5.1 Temporary Custody Logs (B) searches of the facility and inmates, 902.4 Searches at Police Facilities ☒ ☐ ☐ 900.8.2 Use of the Holding Cell (C) contraband control, and, ☒ ☐ ☐ 900.8 Holding Cells (D) key control. 900.10 (b) Key Control ☒ ☐ ☐ All jail keys are inside the agency jail door, not assessable to inmates. Each facility administrator shall, at least annually, review, 900.10 (a) Assigned Administrator evaluate, and make a record of security measures. The review The assigned jail manager is the Administrative and evaluation shall include internal and external security ☒ ☐ ☐ Sergeant. At the time of the inspection, the measures of the facility including security measures specific agency was making personnel changes so we to prevention of sexual abuse and sexual harassment. worked with Sgt. Hoppin. 2 Procedures related to security and emergency response may be in a separate manual to ensure confidentiality by limiting general access. 6060 Ventura Santa Paula THF PRO 18-20 - 3 - A351 TH PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (7) Emergency procedures include: 900.9.1 Emergency Procedures (A) fire suppression preplan as required by section ☒ ☐ ☐ 1032 of these regulations; (B) escape, disturbances, and the taking of hostages; 900.9.1 (a) Escape ☒ ☐ ☐ 900.9.1 (b) Disturbances 900.9.1 (c) Hostages (C) mass arrests; ☒ ☐ ☐ 900.9.1 (d) (D) natural disasters; ☒ ☐ ☐ 900.9.1 (e) (E) periodic testing of emergency equipment; and, 900.10 (k) ☒ ☐ ☐ This is tested during weekly inspections of the jail. (F) storage, issue, and use of weapons, ammunition, 900.5.5 Firearms and other Security Measures. chemical agents, and related security devices. There is a gun locker in the jail doorway for ☒ ☐ ☐ entering from inside the building and one in the sally port. OC Spray and tasers are allowed inside the jail while on the person of the officer. (8) Suicide Prevention. 900.3.1 (d) Individuals Who Should Not Be in Temporary Custody ☒ ☐ ☐ 900.4.1 (a) Screening and Placement 900.9.2 (g) Suicide Prevention Program (9) Segregation of Inmates. ☒ ☐ ☐ 900.4.1 Screening and Placement (10) Zero tolerance in the prevention of sexual abuse and 902 Policy Prison Rape Elimination ☒ ☐ ☐ sexual harassment. (11) Policy and procedure to detect, prevent, and respond 902.3 Purpose and Scope to retaliation against any staff or inmate after reporting This designates that the agency establishes any abuse. ☒ ☐ ☐ standards. The agency has a flyer posted in the jail booking area. (e) The manual for Temporary Holding, Court Holding, 902.4 Member Report Type I, II, III, and IV facilities shall provide for, but not be 902.2 PREA Coordinator limited to, the following: (1) multiple internal ways for inmates to privately report sexual abuse and sexual harassment, retaliation by other ☒ ☐ ☐ inmates or staff for reporting sexual abuse and sexual harassment, and staff neglect or violation of responsibilities that may have contributed to such incidents, (2) a method for uninvolved inmates, family, 902.3 PREA Coordinator community members, and other interested third-parties 903.2 (h) to report sexual abuse or sexual harassment. The ☒ ☐ ☐ method for reporting shall be publicly posted at the facility. 1030 SUICIDE PREVENTION PROGRAM 900.3.1 (d) Individuals Who Should Not Be in Temporary Custody The facility shall have a comprehensive written suicide 900.4.1 (a) Screening and Placement prevention program developed by the facility administrator, 900.9.2 (a) 2 Medical and Mental Health ☒ ☐ ☐ in conjunction with the health authority and mental health Coordination director, to identify, monitor, and provide treatment to those 900.9.2 (g) Suicide Prevention Program inmates who present a suicide risk. The program shall include the following: 6060 Ventura Santa Paula THF PRO 18-20 - 4 - A351 TH PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (a) Suicide prevention training for all staff that have direct 900.12 (e) contact with inmates. Officers receive Crisis Intervention Training ☒ ☐ ☐ (CIT) annually to recognize arrestees and inmates in crisis. This training is included in the 8-hour ail training course. (b) Intake screening for suicide risk immediately upon The Screening form asks specific questions ☒ ☐ ☐ intake and prior to housing assignment. related to suicide ideation or past behaviors. (c) Provisions facilitating communication among 900.9.2 (g) arresting/transporting officers, facility staff, medical and This section gives indicators for officers to look mental health personnel in relation to suicide risk. for to determine if an inmate is possibly suicidal, ☒ ☐ ☐ in addition to the intake screening questionnaire. If an arrestee is exhibiting suicidal behaviors, the agency either screens them for 5150 or takes them to the VCJ for direct booking. (d) Housing recommendations for inmates at risk of suicide. Inmates at risk of suicide are not brought to the ☒ ☐ ☐ jail. (e) Supervision depending on level of suicide risk. Inmates at risk of suicide are not brought to the ☒ ☐ ☐ jail. (f) Suicide attempt and suicide intervention policies and 900.9 Suicide Attempt, Death and Serious Injury ☒ ☐ ☐ procedures. Officers are Crisis Intervention Trained annually (g) Provisions for reporting suicides and suicides attempts. ☒ ☐ ☐ to recognize arrestees and inmates in crisis. (h) Multi-disciplinary administrative review of suicides and attempted suicides as defined by the facility ☒ ☐ ☐ administrator. 1032 FIRE SUPPRESSION PREPLANNING 900.3.3 Staffing Plan This policy designates there is to be one staff on Pursuant to Penal Code Section 6031.1(b), the facility duty trained in Fire and Life Safety administrator shall consult with the local fire department ☒ ☐ ☐ having jurisdiction over the facility, with the State Fire Marshal, or both, in developing a plan for fire suppression which shall include, but not be limited to: (a) a fire suppression pre-plan developed with the local fire department to be included as part of the policy and procedures ☒ ☐ ☐ manual (Title 15, California Code of Regulations Section 1029); (b) regular fire prevention inspections by facility staff on a The agency completes daily inspections of the monthly basis with two-year retention of the inspection ☒ ☐ ☐ jail including elements in this regulation. record; (c) fire prevention inspections as required by Health and The most recent Fire Inspection was completed Safety Code Section 13146.1(a) and (b) which requires ☒ ☐ ☐ by Cal Fire on February 28, 2020. inspections at least once every two years; (d) an evacuation plan; and, ☒ ☐ ☐ There is an evacuation map posted in the jail. (e) a plan for the emergency housing of inmates in the case of In the event of an evacuation, all inmates will be fire. released on citation or delivered to the VCJ, ☒ ☐ ☐ depending on the circumstances of their detention. 1044 INCIDENT REPORTS 900.5.4 Reporting Physical Harm or Serious Threat of Physical Harm. Each facility administrator shall develop written policies and In addition to an incident report, we noted all procedures for the maintenance of written records and ☒ ☐ ☐ officers wear a body camera to document by reporting of all incidents which result in physical harm, or video any incident that occurs with an inmate. serious threat of physical harm, to an employee or inmate of a detention facility or other person. 6060 Ventura Santa Paula THF PRO 18-20 - 5 - A351 TH PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Such records shall include the names of the persons involved, a description of the incident, the actions taken, and ☒ ☐ ☐ the date and time of the occurrence. Such a written record shall be prepared by the staff assigned to investigate the incident and submitted to the facility ☒ ☐ ☐ manager or his/her designee. 1046 DEATH IN CUSTODY 900.9 Suicide Attempt, Death or Serious Injury (a) Death in Custody Reviews for Adults and Minors. The facility administrator, in cooperation with the health administrator, shall develop written policy and procedures ☒ ☐ ☐ to ensure that there is an initial review of every in-custody death within 30 days. The review team shall include the facility administrator and/or the facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. Deaths shall be reviewed to determine the appropriateness of clinical care; whether changes to policies, procedures, or ☒ ☐ ☐ practices are warranted; and to identify issues that require further study. (b) Death of a Minor 901.12 Suicide Attempt, Death or Serious Injury In any case in which a minor dies while detained in a jail, ☒ ☐ ☐ of a Juvenile lockup, or court holding facility: (1) The administrator of the facility shall provide to the Board a copy of the report submitted to the Attorney General under Government Code Section 12525. A copy ☒ ☐ ☐ of the report shall be submitted within 10 calendar days after the death. (2) Upon receipt of a report of death of a minor from the administrator, the Board may within 30 calendar days inspect and evaluate the jail, lockup, or court holding ☒ ☐ ☐ facility pursuant to the provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. 1050 CLASSIFICATION PLAN 900.4.1 Screening and Placement 900.4.3 Classification and Segregation (a) Each administrator of a temporary holding, Type I, II, or Placement in a holding cell is utilized once the III facility shall develop and implement a written booking is complete. In practice, officers classification plan designed to properly assign inmates to determine the best placement based on housing units and activities according to the categories of sex, circumstance and current inmate population. age, criminal sophistication, seriousness of crime charged, physical or mental health needs, assaultive/non-assaultive We reviewed all bookings for January 2019, behavior, risk of being sexually abused, or sexually harassed including the 76 inmate admission screening and and other criteria which will provide for the safety of the ☒ ☐ ☐ classification documents. The agency is inmates and staff. Such housing unit assignment shall be compliant to regulation in terms of accomplished to the extent possible within the limits of the documentation and safety checks. available number of distinct housing units or cells in a facility. The written classification plan shall be based on objective criteria and include receiving screening performed at the time of intake by trained personnel, and a record of each inmate's classification level, housing restrictions, and housing assignments. (Subsection b does not apply and has been deleted.) 6060 Ventura Santa Paula THF PRO 18-20 - 6 - A351 TH PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS (c) In deciding whether to assign an inmate to a housing area for male or female inmates, and in making other housing and programming assignments, the agency shall consider on a case-by-case basis whether a placement would ensure the ☒ ☐ ☐ inmate's health and safety, and whether the placement would present management or security problems. An inmate's own views with respect to his or her own safety shall be given serious consideration. 1051 COMMUNICABLE DISEASES 900.3.1 (h) Individuals Who Should Not Be in Temporary Custody The facility administrator, in cooperation with the responsible physician, shall develop written policies and ☒ ☐ ☐ procedures specifying those symptoms that require segregation of an inmate until a medical evaluation is completed. At the time of intake into the facility, an inquiry shall be made of the person being booked as to whether or not he/she has or has had any communicable diseases, such as tuberculosis or has observable symptoms of tuberculosis or ☒ ☐ ☐ any other communicable diseases, or other special medical problem identified by the health authority. The response shall be noted on the booking form and/or screening device. 1052 MENTALLY DISORDERED INMATES 900.3.1 (d) and (k) Individuals Who Should Not Be in Temporary Custody The facility administrator, in cooperation with the 900.4.3 Mentally Disordered Inmates ☒ ☐ ☐ responsible physician, shall develop written policies and 900.9.2 (a) procedures to identify and evaluate all mentally disordered 900.9.2 (d) inmates, and may include telehealth. The agency practice is to immediately transfer If an evaluation from medical or mental health staff is not mentally disordered inmates to the VCJ or if readily available, an inmate shall be considered mentally 5150, to the local mental health facility. disordered for the purpose of this section if he or she appears to be a danger to himself/herself or others or if he/she appears gravely disabled. ☒ ☐ ☐ An evaluation from medical or mental health staff shall be secured within 24 hours of identification or at the next daily sick call, whichever is earliest. Segregation may be used if necessary to protect the safety of ☒ ☐ ☐ the inmate or others. 1053 ADMINISTRATIVE SEGREGATION 900.3.1 Individuals Who Should Not Be in Temporary Custody Except in Type IV facilities, each facility administrator shall 900.4.3 (c) Administrative Segregation develop written policies and procedures which provide for Arrestees needing to be separated beyond the the administrative segregation of inmates who are confines of the jail are transported to the VCJ as determined to be prone to: promote activity or behavior that soon as possible. is criminal in nature or disruptive to facility operations; demonstrate influence over other inmates, including influence to promote or direct action or behavior that is ☒ ☐ ☐ criminal in nature or disruptive to the safety and security of other inmates or facility staff, as well as to the safe operation of the facility; escape; assault, attempted assault, or participation in a conspiracy to assault or harm other inmates or facility staff; or likely to need protection from other inmates, if such administrative segregation is determined to be necessary in order to obtain the objective of protecting the welfare of inmates and staff. 6060 Ventura Santa Paula THF PRO 18-20 - 7 - A351 TH PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS Administrative segregation shall consist of separate and secure housing but shall not involve any other deprivation of ☒ ☐ ☐ privileges than is necessary to obtain the objective of protecting the inmates and staff. 1055 USE OF SAFETY CELL The facility does not have a safety cell. The safety cell described in Title 24, Part 2, Section ☐ ☐ ☒ 1231.2.5, shall be used to hold only those inmates who display behavior which results in the destruction of property or reveals an intent to cause physical harm to self or others. The facility administrator, in cooperation with the responsible physician, shall develop written policies and ☐ ☐ ☒ procedures governing safety cell use and may delegate authority to place an inmate in a safety cell to a physician. In no case shall the safety cell be used for punishment or as ☐ ☐ ☒ a substitute for treatment. An inmate shall be placed in a safety cell only with the approval of the facility manager or designee, or responsible ☐ ☐ ☒ health care staff; continued retention shall be reviewed a minimum of every four hours. A medical assessment shall be completed within a maximum of 12 hours of placement in the safety cell or at the next daily ☐ ☐ ☒ sick call, whichever is earliest. The inmate shall be medically cleared for continued ☐ ☐ ☒ retention every 24 hours thereafter. The facility manager, designee or responsible health care staff shall obtain a mental health opinion/consultation with ☐ ☐ ☒ responsible health care staff on placement and retention, which shall be secured within 12 hours of placement. Direct visual observation shall be conducted at least twice every thirty minutes. Such observation shall be documented. ☐ ☐ ☒ Procedures shall be established to assure administration of ☐ ☐ ☒ necessary nutrition and fluids. Inmates shall be allowed to retain sufficient clothing, or be provided with a suitably designed “safety garment,” to provide for their personal privacy unless specific identifiable ☐ ☐ ☒ risks to the inmate's safety or to the security of the facility are documented. 1056 USE OF SOBERING CELL 900.8.1 Use of the Sobering Cell The sobering cell described in Title 24, Part 2, Section 1231.2.4, shall be used for the holding of inmates who are a ☒ ☐ ☐ threat to their own safety or the safety of others due to their state of intoxication and pursuant to written policies and procedures developed by the facility administrator. Such inmates shall be removed from the sobering cell as they 908.1 (e) are able to continue in the processing. ☒ ☐ ☐ In no case shall an inmate remain in a sobering cell over six 908.1 (d) hours without an evaluation by a medical staff person or an evaluation by custody staff, pursuant to written medical ☒ ☐ ☐ procedures in accordance with section 1213 of these regulations, to determine whether the prisoner has an urgent medical problem. 6060 Ventura Santa Paula THF PRO 18-20 - 8 - A351 TH PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS At 12 hours from the time of placement, all inmates will 908.1 (d) receive an evaluation by responsible health care staff. ☒ ☐ ☐ This policy states no longer than 6 hours before an evaluation by qualified medical personnel. Intermittent direct visual observation of inmates held in the 908.1 (c) sobering cell shall be conducted no less than every half hour. ☒ ☐ ☐ Such observation shall be documented. 1057 DEVELOPMENTALLY DISABLED 900.3.1 (j) Individuals Who Should Not Be in INMATES Temporary Custody 900.4.3 (a) and (b) Developmentally Disabled The facility administrator, in cooperation with the Inmates ☒ ☐ ☐ responsible physician, shall develop written policies and The agency practice is to immediately transfer procedures for the identification and evaluation, appropriate developmentally disabled inmates to the VCJ. classification and housing, protection, and nondiscrimination of all developmentally disabled inmates. The health authority or designee shall contact the regional 900.4.3 (c) Developmentally Disordered Inmates center on any inmate suspected or confirmed to be developmentally disabled for the purposes of diagnosis ☒ ☐ ☐ and/or treatment within 24 hours of such determination, excluding holidays and weekends. 1058 USE OF RESTRAINT DEVICES 302 Handcuffing and Restraints 900.3.1 (l) Individuals Who Should Not Be in The facility administrator, in cooperation with the Temporary Custody responsible physician, shall develop written policies and ☒ ☐ ☐ 900.6 Use of Restraint Devices procedures for the use of restraint devices and may delegate 900.9.2 (a) 2 authority to place an inmate in restraints to a responsible The agency does not use restraints as defined by health care staff. this regulation; However, officers are trained to In addition to the areas specifically outlined in this use restraints as long as reasonably necessary to regulation, at a minimum, the policy shall address the ensure the safety of officers and others. If ☒ ☐ ☐ following areas: restraints become necessary while an inmate is at acceptable restraint devices; the jail, the inmate is immediately transferred to the VCJ. signs or symptoms which should result in immediate ☒ ☐ ☐ medical/mental health referral; availability of cardiopulmonary resuscitation equipment; ☒ ☐ ☐ protective housing of restrained persons; ☒ ☐ ☐ provision for hydration and sanitation needs; and ☒ ☐ ☐ exercising of extremities. ☒ ☐ ☐ In no case shall restraints be used for punishment or as a ☒ ☐ ☐ substitute for treatment. Restraint devices shall only be used on inmates who display behavior which results in the destruction of property or reveal an intent to cause physical harm to self or others. Restraint devices include any devices which immobilize an inmate's extremities and/or prevent the inmate from being ☒ ☐ ☐ ambulatory. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the disordered behavior. Inmates shall be placed in restraints only with the approval of the facility manager, the facility watch commander, ☒ ☐ ☐ responsible health care staff; continued retention shall be reviewed a minimum of every hour. A medical opinion on placement and retention shall be ☐ ☐ ☒ secured within one hour from the time of placement. 6060 Ventura Santa Paula THF PRO 18-20 - 9 - A351 TH PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS A medical assessment shall be completed within four hours ☐ ☐ ☒ of placement. If the facility manager, or designee, in consultation with responsible health care staff determines that an inmate cannot be safely removed from restraints after eight hours, ☐ ☐ ☒ the inmate shall be taken to a medical facility for further evaluation. Direct visual observation shall be conducted at least twice every thirty minutes to ensure that the restraints are properly ☐ ☐ ☒ employed, and to ensure the safety and well-being of the inmate. Such observation shall be documented. While in restraint devices all inmates shall be housed alone or in a specified housing area for restrained inmates which ☒ ☐ ☐ makes provisions to protect the inmate from abuse. The provisions of this section do not apply to the use of handcuffs, shackles or other restraint devices when used to ☒ ☐ ☐ restrain inmates for security reasons. 1058.5 RESTRAINTS AND PREGNANT INMATES 900.3.1 (b) Individuals Who Should Not Be in Temporary Custody The facility administrator, in cooperation with the 900.6 .1 Use of Restraints – Pregnant Adults responsible physician, shall develop written policies and ☒ ☐ ☐ Pregnant arrestees are not admitted to the jail. If, procedures for the use of restraint devices on pregnant during the booking process, officers learn an inmates. In accordance with Penal Code 3407 the policy inmate is pregnant, they are either released on shall include reference to the following: citation or transported to the VCJ. It is noted, a (1) An inmate known to be pregnant or in recovery after series of medical and mental health questions are delivery shall not be restrained by the use of leg irons, ☐ ☐ ☒ asked of arrestees prior to admission, therefore, waist chains, or handcuffs behind the body. it is rare a pregnant inmate is even transported to SPPD. (2) A pregnant inmate in labor, during delivery, or in recovery after delivery, shall not be restrained by the ☐ ☐ ☒ wrists, ankles, or both, unless deemed necessary for the safety and security of the inmate, the staff, or the public. (3) Restraints shall be removed when a professional who is currently responsible for the medical care of a pregnant inmate during a medical emergency, labor, ☐ ☐ ☒ delivery, or recovery after delivery determines that the removal of restraints is medically necessary. (4) Upon confirmation of an inmate's pregnancy, she shall be advised, orally or in writing, of the standards ☐ ☐ ☒ and policies governing pregnant inmates. 1067 ACCESS TO TELEPHONE 900.5.7 Telephone Calls Inmates are allowed 3 telephone calls at booking, The facility administrator shall develop written policies and ☒ ☐ ☐ procedures which allow reasonable access to a telephone beyond those telephone calls which are required by Section 851.5 of the Penal Code. 1068 ACCESS TO COURTS AND COUNSEL 900.5.10 Attorneys and Bail Bondsman 900.5.7 Telephone Calls - Confidential The facility administrator shall develop written policies and ☒ ☐ ☐ procedures to ensure inmates have access to the court and to legal counsel. Such access shall consist of: (a) unlimited mail as provided in Section 1063 of these ☒ ☐ ☐ regulations, and, (b) confidential consultation with attorneys. ☒ ☐ ☐ 6060 Ventura Santa Paula THF PRO 18-20 - 10 - A351 TH PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1080 RULES AND DISCIPLINARY PENALTIES 900.5.3 Discipline Discipline is not administered to any individual Wherever discipline is administered, each facility ☒ ☐ ☐ at the SPPD, per policy. administrator shall establish written rules and disciplinary penalties to guide inmate conduct. Such rules and disciplinary penalties shall be stated simply and affirmatively, and posted conspicuously in housing units ☐ ☐ ☒ and the booking area or issued to each inmate upon booking. For those inmates who are illiterate or unable to read English, and for persons with disabilities, provision shall be made for the jail staff to instruct them verbally or provide ☐ ☐ ☒ them with material in an understandable form regarding jail rules and disciplinary procedures and penalties. 1081 PLAN FOR INMATE DISCIPLINE 900.5.3 Discipline Discipline is not administered to any individual If discipline is NOT administered, written policy should at the SPPD, per policy. indicate as such. If discipline is administered, Sections 1080, 1081, 1082, 1083 and 1084 apply. ☒ ☐ ☐ Each facility administrator shall develop written policies and procedures for inmate discipline. The plan shall include, but not be limited to, the following elements: (a) Temporary Loss of Privileges: For minor acts of non- conformance or minor violations of facility rules, staff may impose a temporary loss of privileges, such as access to ☐ ☐ ☒ television, telephones, commissary, or lockdown for less than 24 hours, provided there is written documentation and supervisory approval. (b) Punitive Actions: Major violations of facility rules or repetitive minor acts of non-conformance or repetitive minor violations of facility rules shall be reported in writing by the ☐ ☐ ☒ staff member observing the act and submitted to the disciplinary officer. The consequences of such violations may include, but are not limited to: 1. Loss of good time/work time. ☐ ☐ ☒ 2. Placement in disciplinary separation. ☐ ☐ ☒ 3. Disciplinary separation diet. ☐ ☐ ☒ 4. Loss of privileges mandated by regulations. ☐ ☐ ☒ A staff member with investigative and punitive authority shall be designated as a disciplinary officer to impose such ☐ ☐ ☒ consequences. Staff shall not participate in disciplinary review if they are ☐ ☐ ☒ involved in the charges. Such charges pending against an inmate shall be acted on with the following provisions and within specified ☐ ☐ ☒ timeframes: 1. A copy of the report, and/or a separate written notice ☐ ☐ ☒ of the violation(s), shall be provided to the inmate. 2. Unless declined by the inmate, a hearing shall be provided no sooner than 24 hours after the report has been submitted to the disciplinary officer and the inmate has been informed of the charges in writing. The hearing ☐ ☐ ☒ may be postponed or continued for a reasonable time through a written waiver by the inmate, or for good cause. 6060 Ventura Santa Paula THF PRO 18-20 - 11 - A351 TH PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 3. The inmate shall be permitted to appear on his/her own behalf at the time of hearing and present witnesses and documentary evidence. The inmate shall have ☐ ☐ ☒ access to staff or inmate assistance when the inmate is illiterate or the issues are complex. 4. A charge(s) shall be acted on no later than 72 hours after an inmate has been informed of the charge(s) in ☐ ☐ ☒ writing. 5. Subsequent to final disposition of disciplinary charges by the disciplinary officer, the charges and the ☐ ☐ ☒ action taken shall be reviewed by the facility manager or designee. 6. The inmate shall be advised in a written statement by the fact-finders about the evidence relied on and the ☐ ☐ ☒ reasons for the disciplinary action. A copy of the record shall be kept pursuant to Penal Code Section 4019.5. 7. There shall be a policy of review and appeal to a ☐ ☐ ☒ supervisor on all disciplinary action. (c) Nothing in this section precludes a facility administrator from administratively segregating any inmate from the general population or program for reasons of personal, mental, or physical health, or under any circumstance in ☐ ☐ ☒ which the safety of the inmates, staff, program, or community is endangered, pending disciplinary action or a review as required by Section 1053 of these regulations. (d) Nothing in this section precludes the imposition of conditions or restrictions that reasonably relate to a ☐ ☐ ☒ legitimate, non-punitive administrative purpose. 1082 FORMS OF DISCIPLINE 900.5.3 Discipline Discipline is not administered to any individual The degree of punitive actions taken by the disciplinary at the SPPD, per policy. officer shall be directly related to the severity of the rule infraction. Acceptable forms of discipline shall consist of, but not be limited to, the following: (a) Loss of privileges. (b) Extra work detail. ☐ ☐ ☒ (c) Short term lockdown for less than 24 hours. (d) Removal from work details. (e) Forfeiture of “good time” credits earned under Penal Code Section 4019. (f) Forfeiture of “work time” credits earned under Penal Code Section 4019. (g) Disciplinary separation. (h) Disciplinary separation diet. 6060 Ventura Santa Paula THF PRO 18-20 - 12 - A351 TH PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1083 LIMITATIONS ON DISCIPLINARY 900.5.3 Discipline ACTIONS Discipline is not administered to any individual at the SPPD, per policy. The Penal Code and the State Constitution expressly prohibit all cruel and unusual punishment. Additionally, there shall be the following limitations: (a) If an inmate is on disciplinary separation status for 30 ☐ ☐ ☒ consecutive days there shall be a review by the facility manager before the disciplinary separation status is continued. This review shall include a consultation with health care staff. Such reviews shall continue at least every fifteen days thereafter until the disciplinary status has ended. This review shall be documented. (b) The disciplinary separation cells or cell shall have the minimum furnishings and space specified in Title 24, Part 2, 1231.2.6 and 2.7. Occupants shall be issued clothing and bedding as specified in Articles 13 and 14 of these regulations and shall not be deprived of them through any ☐ ☐ ☒ portion of the day except that those inmates who engage in the destruction of bedding or clothing may be deprived of such articles. The decision to deprive inmates of such articles of clothing and bedding shall be reviewed by the facility manager or designee during each 24-hour period. (c) The delegation of authority to any inmate or group of inmates to exercise the right of punishment over any other ☐ ☐ ☒ inmate or group of inmates (Penal Code section 4019.5) (d) In no case shall a safety cell, as specified in Title 24, Part 2, 1231.2.5, or any restraint device be used for disciplinary ☐ ☐ ☒ purposes. (e) No inmate may be deprived of the implements necessary to maintain an acceptable level of personal hygiene as ☐ ☐ ☒ specified in Section 1265 of these regulations (f) Food shall not be withheld as a disciplinary measure. ☐ ☐ ☒ (g) The disciplinary separation diet described in section 1247 of these regulations shall only be utilized for major ☐ ☐ ☒ violations of institutional rules. (1) In addition to the provisions of Section 1247, the facility manager shall approve the initial placement on ☐ ☐ ☒ the disciplinary separation diet and ensure that medical staff is notified. (2) In consultation with medical care staff, the facility manager shall approve any continuation on that diet ☐ ☐ ☒ every 72 hours after the initial placement. (h) Correspondence privileges shall not be withheld except in cases where the inmate has violated correspondence regulations, in which case correspondence may be ☐ ☐ ☒ suspended for no longer than 72 hours, without the review and approval of the facility manager. (i) In no case shall access to courts and legal counsel be ☐ ☐ ☒ suspended as a disciplinary measure. 6060 Ventura Santa Paula THF PRO 18-20 - 13 - A351 TH PRO eff. 1/2019 (18-20).dot TITLE 15 SECTION YES NO N/A P/P REFERENCE – COMMENTS 1084 DISCIPLINARY RECORDS 900.5.3 Discipline Discipline is not administered to any individual Penal Code Section 4019.5 requires that a record is kept of at the SPPD, per policy. all disciplinary infractions and punishment administered ☐ ☐ ☒ therefore. This requirement may be satisfied by retaining copies of rule violation reports and report of the disposition of each. DETENTION OF MINORS YES NO COMMENTS Are minors held in this facility? If YES, see attached JJDPA Compliance Monitoring Inspection Report. The Juvenile Justice and Delinquency Prevention Act (JJDPA) establishes the following federal standards on the detention of minors: (1) Deinstitutionalization of Status Offenders ☒ ☐ (2) Separation (3) Jail Removal (6-hour limit) The JJDPA requires an annual inspection on the federal standards for facilities that hold minors in secure detention. Are minors held in the jail cells? If YES, see remaining document for Title 15, Article 9 inspection. Penal Code Section 6030 and 6031.4 require the biennial inspection of local detention facilities that hold minors in secure detention in the jail. Title 15, Article 9 establishes the minimum standards of how facilities hold minors in ☒ ☐ temporary custody in the jail. Facilities that do not hold minors in the jail are not subject to Title 15, Article 9 biennial inspections. TITLE 15, ARTICLE 9, MINORS IN TEMPORARY CUSTODY IN A LAW ENFORCEMENT FACILITY Completed only if minors are held in the jail cell(s) of the Temporary Holding facility. YES NO N/A P/P/REFERENCE - COMMENTS 1047 SERIOUS ILLNESS OR INJURY OF A 901.12 Suicide Attempt, Death or Serious Injury MINOR IN AN ADULT DETENTION of a Juvenile FACILITY ☒ ☐ ☐ The facility administrator shall develop policy and procedures for notification of the court of jurisdiction and the parent, guardian, or person standing in loco parentis, in the event of a suicide attempt, serious illness, injury or death of a minor in custody. 1142 WRITTEN POLICIES AND PROCEDURES The facility administrator shall develop written policies and ☒ ☐ ☐ procedures concerning minors being held in temporary custody which shall address: 6060 Ventura Santa Paula THF PRO 18-20 - 14 - A351 TH PRO eff. 1/2019 (18-20).dot TITLE 15, ARTICLE 9, MINORS IN TEMPORARY CUSTODY IN A LAW ENFORCEMENT FACILITY Completed only if minors are held in the jail cell(s) of the Temporary Holding facility. YES NO N/A P/P/REFERENCE - COMMENTS (a) suicide risk and prevention; 901.3.2 Suicide Prevention of Juveniles in ☒ ☐ ☐ Custody (b) use of restraints; ☒ ☐ ☐ 901.9 Use of Restraints (c) emergency medical assistance and services; and, 901.3.1 Emergency Medical Care of Juveniles In ☒ ☐ ☐ Custody (d) prohibiting use of discipline. 901.8 (o) Temporary Custody Requirements ☒ ☐ ☐ No discipline shall be issued to any juvenile. 1143 CARE OF MINORS IN TEMPORARY 908.1 Temporary Custody Requirements CUSTODY ☒ ☐ ☐ (a) The following shall be made available to all minors held in temporary custody: (1) access to toilets and washing facilities; ☒ ☐ ☐ 908.1 (d) and (e) (2) one snack upon request during term of temporary 901.8 (f) custody if the minor has not eaten within the past four (4) ☒ ☐ ☐ hours or is otherwise in need of nourishment; (3) access to drinking water; and, ☒ ☐ ☐ 901.8 (g) (4) privacy during consultation with family, guardian, 901.8 (i) ☒ ☐ ☐ and/or lawyer. (5) blankets and clothing, as necessary, to assure the 901.8 (k) ☒ ☐ ☐ comfort of the minor; and, (6) his or her personal clothing unless the clothing is 901.8 (j) inadequate, presents a health or safety problem, or is ☒ ☐ ☐ required to be utilized as evidence of an offense. 1144 CONTACT BETWEEN MINORS AND 901.7 No Contact Requirements ADULT PRISONERS ☒ ☐ ☐ The facility administrator shall establish policies and procedures to restrict contact, as defined in Section 1006, between minors and adults confined in the facility. In situations where brief or accidental contact may occur, such as booking or facility movement, facility staff (trained in the supervision of inmates) shall maintain a constant, side- ☒ ☐ ☐ by-side presence with the minor or the adult to prevent sustained contact. 6060 Ventura Santa Paula THF PRO 18-20 - 15 - A351 TH PRO eff. 1/2019 (18-20).dot TITLE 15, ARTICLE 9, MINORS IN TEMPORARY CUSTODY IN A LAW ENFORCEMENT FACILITY Completed only if minors are held in the jail cell(s) of the Temporary Holding facility. YES NO N/A P/P/REFERENCE - COMMENTS 1145 DECISION ON SECURE CUSTODY 901.11 Secure Custody A minor who is taken into temporary custody by a peace Documentation revealed fourteen youth were held officer on the basis that he or she is a person described by in secure custody in 2019, twelve of which were Section 602 of the Welfare and Institutions Code may be held transported to Ventura County Juvenile Hall after in secure custody in a law enforcement facility that contains a completion of the booking process and arranging lockup for adults if the minor is 14 years of age or older and transport. Logs were inclusive of all required if, in the reasonable belief of the peace officer, the minor information and safety checks were compliant to presents a serious security risk of harm to self or others, as both regulation and policy. long as all other conditions of secure custody set forth in these ☒ ☐ ☐ standards are met. Any minor in temporary custody who is less than 14 years of age, or who does not in the reasonable belief of the peace officer present a serious security risk of harm to self or others, shall not be placed in secure custody, but may be kept in non-secure custody in the facility as long as all other conditions of non-secure custody set forth in these standards are met. Minors in secure detention are 14 years of age or older. In making the determination whether the minor presents a 901.11 (a) serious security risk of harm to self or others, the officer may ☒ ☐ ☐ take into account the following factors: (a) age, maturity, and delinquent history of the minor; (b) severity of the offense(s) for which the minor was 901.11 (b) ☒ ☐ ☐ taken into custody; (c) minor's behavior, including the degree to which the 901.11 (c) ☒ ☐ ☐ minor appears to be cooperative or non-cooperative; (d) the availability of staff to provide adequate 901.11 (d) ☒ ☐ ☐ supervision or protection of the minor; and, (e) the age, type, and number of other individuals who 901.11 (e) ☒ ☐ ☐ are detained in the facility. 1146 CONDITIONS OF SECURE CUSTODY 900.11 ⁋ 3 Policy states officers shall not use secure custody While in secure custody, minors may be locked in a room or ☒ ☐ ☐ for convenience when non-secure custody is or other secure enclosure, secured to a cuffing rail, or otherwise becomes available. reasonably restrained as necessary to prevent escape and protect the minor and others from harm. 1147 SUPERVISION OF MINORS IN SECURE 901.11.1 Locked Enclosures CUSTODY INSIDE A LOCKED ENCLOSURE ☒ ☐ ☐ (a) Minors shall receive adequate supervision which, at a minimum, includes: (1) constant auditory access to staff by the minor; 901.11.1 (a) and (b) ☒ ☐ ☐ and, (2) safety checks, as defined in Section 1006, of the 901.11.1 (c) and (d) minor by staff of the law enforcement facility, at ☒ ☐ ☐ least once every 30 minutes, which shall be documented. (b) Males and females shall not be placed in the same 901.11.1 (e) locked room unless under constant direct visual ☒ ☐ ☐ observation by staff of the law enforcement facility. 6060 Ventura Santa Paula THF PRO 18-20 - 16 - A351 TH PRO eff. 1/2019 (18-20).dot TITLE 15, ARTICLE 9, MINORS IN TEMPORARY CUSTODY IN A LAW ENFORCEMENT FACILITY Completed only if minors are held in the jail cell(s) of the Temporary Holding facility. YES NO N/A P/P/REFERENCE - COMMENTS 1148 SUPERVISION OF MINORS IN SECURE 900.11 Secure Custody CUSTODY OUTSIDE OF A LOCKED ENCLOSURE ☒ ☐ ☐ Minors held in secure custody outside of a locked enclosure shall not be secured to a stationary object for more than 60 minutes unless no other locked enclosure is available. A staff person from the facility shall provide constant direct visual observation to assure the minor's safety while ☒ ☐ ☐ secured to a stationary object. Securing minors to a stationary object for longer than 60 minutes, and every 30 minutes thereafter, shall be ☒ ☐ ☐ approved by a supervisor. The decision for securing a minor to a stationary object for longer than 60 minutes, and every 30 minutes thereafter shall ☒ ☐ ☐ be based upon the best interests of the minor and shall be documented. 1149 CRITERIA FOR NON-SECURE 901.4.3 Custody of Juvenile Offenders CUSTODY This policy states juvenile offenders shall be placed in non-secure custody unless authorized by Minors held in temporary custody, who do not meet the policy or exigent circumstances. criteria for secure custody as specified in Section 207.1(d) of the Welfare and Institutions Code, may be held in non- ☒ ☐ ☐ Our documentation review of non-secure secure custody to investigate the case, facilitate release of detention logs revealed 57 youth were placed in the minor to a parent or guardian, or arrange for transfer of non-secure detention in 2019. Twenty-two of the minor to an appropriate juvenile facility. those youth were later transported to VCJH, the remaining released on citation to a parent. 1150 SUPERVISION OF MINORS IN NON- 901.4.3 Custody of Juvenile Offenders SECURE CUSTODY Minors held in temporary custody, who do not meet the criteria for secure custody as specified Minors held in non-secure custody shall receive constant in Section 207.1(d) of the Welfare and direct visual observation by staff of the law enforcement Institutions Code, may be held in non-secure facility. Entry and release times shall be documented and custody to investigate the case, facilitate release made available for review. Monitoring a minor using of the minor to a parent or guardian, or arrange audio, video, or other electronic devices shall never replace for transfer of the minor to an appropriate constant direct visual observation. ☒ ☐ ☐ juvenile facility. Minors held in non-secure custody shall receive constant direct visual observation by staff of the law enforcement facility. Entry and release times shall be documented and made available for review. Monitoring a minor using audio, video, or other electronic devices shall never replace constant direct visual observation. 6060 Ventura Santa Paula THF PRO 18-20 - 17 - A351 TH PRO eff. 1/2019 (18-20).dot TITLE 15, ARTICLE 9, MINORS IN TEMPORARY CUSTODY IN A LAW ENFORCEMENT FACILITY Completed only if minors are held in the jail cell(s) of the Temporary Holding facility. YES NO N/A P/P/REFERENCE - COMMENTS 1151 MINORS UNDER THE INFLUENCE OF 901.3 Juveniles Who Should Not Be Held ANY INTOXICATING SUBSTANCE IN SECURE OR Supervision of minors in secure custody in a NON-SECURE CUSTODY locked room who display outward signs of being under the influence of drugs, alcohol or any other Facility administrators shall develop policies and procedures ☒ ☐ ☐ intoxicating substance shall include safety providing that a medical clearance shall be obtained for checks at least once every 15 minutes until minors who are under the influence of drugs, alcohol or any resolution of the intoxicated state or release. other intoxicating substance to the extent that they are unable These safety checks shall be documented, with to care for themselves. actual time of occurrence recorded. Supervision Supervision of minors in secure custody in a locked room of minors in secure custody outside of a locked who display outward signs of being under the influence of room who display outward signs of being under drugs, alcohol or any other intoxicating substance shall the influence of drugs, alcohol or any other include safety checks at least once every 15 minutes until ☒ ☐ ☐ intoxicating substance shall be supervised in resolution of the intoxicated state or release. These safety accordance with Section 1148. Supervision of checks shall be documented, with actual time of occurrence minors in nonsecure custody who display recorded. outward signs of being under the influence of Supervision of minors in secure custody outside of a locked drugs, alcohol or any other intoxicating room who display outward signs of being under the substance shall be supervised in accordance with influence of drugs, alcohol or any other intoxicating ☒ ☐ ☐ Section 1150. substance shall be supervised in accordance with Section 1148. Supervision of minors in nonsecure custody who display outward signs of being under the influence of drugs, alcohol ☒ ☐ ☐ or any other intoxicating substance shall be supervised in accordance with Section 1150. 6060 Ventura Santa Paula THF PRO 18-20 - 18 - A351 TH PRO eff. 1/2019 (18-20).dot Facility administrators must be aware of the requirements of WIC 207.1(d) as they pertain to the detention of minors. The following section is only completed when BSCC has reason to believe that the facility is out of compliance with one or more of its provisions (WIC 209[b]). WELFARE AND INSTITUTIONS CODE VIOLATION N/A P/P/REFERENCE - COMMENTS SECTION 207.1 NO YES 207.1(d)(1)(A) TEMPORARY CUSTODY Minors (14 years of age and older) are held only for investigating the case, facilitating release to a parent or ☒ ☐ ☐ guardian, or arranging transfer to an appropriate juvenile Number of violations: 0 facility. 207.1(d)(1)(B) SECURE CUSTODY Minors have been detained in secure custody in the law ☒ ☐ ☐ enforcement facility for longer than six hours. Number of violations: 0 207.1(d)(1)(C) ADVISEMENTS The minor is informed at the time he or she is securely detained of the purpose of the secure detention, of the ☒ ☐ ☐ length of time the secure detention is expected to last, Number of violations: 0 and of the maximum six-hour period and secure detention is authorized to last. 207.1(d)(1)(D) CONTACT BETWEEN MINOR AND ADULTS Contact between the minor and adults confined in the ☒ ☐ ☐ Number of violations: 0 facility is restricted in accordance with WIC Section 208. 207.1(d)(1)(E) SUPERVISION ☒ ☐ ☐ The minor is adequately supervised. Number of violations: 0 207.1(d)(1)(F) LOGS A log or other written record is maintained by the law enforcement agency showing the offense that is the basis for the secure detention in the facility, the reasons and ☒ ☐ ☐ circumstances forming the basis for the decision to place the minor in secure detention, and the length of time the Number of violations: 0 minor was securely detained. 207.1(d)(2) NON-SECURE CUSTODY Minors have been detained in non-secure custody in the ☒ ☐ ☐ Number of violations: 0 law enforcement facility for longer than six hours. 6060 Ventura Santa Paula THF PRO 18-20 - 19 - A351 TH PRO eff. 1/2019 (18-20).dot ADULT COURT AND TEMPORARY HOLDING FACILITIES PHYSICAL PLANT EVALUATION Board of State and Community Corrections Applicable Title 24 Regulations: 1/78 BSCC Code: 6060 FACILITY NAME: Santa Paula City Jail FACILITY TYPE: TH APPLICABLE REGULATIONS (Check All That Apply): 1/78: OTHER: 1980 FIELD REPRESENTATIVE: Elizabeth Gong DATE: February 19, 2020 TITLE 24 SECTION YES NO N/A COMMENTS Temporary Holding Cells (2.2) X Contain 10 square feet of floor per inmate Limited to no more than 16 inmates X No smaller than 40 square feet X Contain sufficient seating to accommodate all inmates X Toilet accessible X Wash basin accessible X Drinking fountain accessible X Provide for adequate visual supervision of inmates X Bunk provided to inmates held between hours of 2400 and X Typically not held this long. Policy states inmates 0600 (Later, less restrictive 1994 standards only require a are not held any longer than 9 hours, practice is no bunk if inmates are held longer than 12 hours) more than two hours. Weapons Locker (3.12) X Sally port.. External to the security area and equipped with individual compartments, locks and keys Detoxification/Sobering Cells (WA) (2.4) X 01: name change to “Sobering Cell” Limited to no more than 8 inmates Contain 20 square feet of floor per inmate X No smaller than 60 square feet X Contain toilet, washbasin and drinking fountain X Partitions or handrails located next to toilet fixture to X provide support Padding on the floor X Provide easy, unobstructed visual observation X Safety Cells (WA) (2.5) X There is no cell of this type in the facility. Text of the regulation deleted from the checklist. Shower-Delousing Room (3.4) X Available Secure Vault or Storage Space (2.1) X Available for inmate valuables Telephone (2.1) X Available for inmate use per Penal Code § 851.5 Audio Monitoring (2.22) X The facility is small and the arresting officer stays with the inmates while they are in the facility. The For facilities planned or constructed after 8-86 inmate can easily call for help and there will be an officer available to assist. 6060 Ventura Santa Paula THJ PHY 18-20 - 1 - A370 PHY CH-TH 1-78.dot (03/01) TITLE 24 SECTION YES NO N/A COMMENTS Janitor Closet (2.20) X Available Storage Rooms (WA) (2.21) X Available Emergency Power (2.24) X Available to maintain fire and life safety, security, communications and alarm systems Attorney Interview Space (2.26) X Available 6060 Ventura Santa Paula THJ PHY 18-20 - 2 - A370 PHY CH-TH 1-78.dot (03/01) BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION ADULT DETENTION FACILITY LIVING AREA SPACE EVALUATION BSCC Code: 6060 FACILITY: Santa Paula City Jail TYPE: TH RC: (0) FIELD REPRESENTATIVE: Elizabeth Gong DATE: February 18, 2020 ROOMS EACH ROOM Cell Applicable # EACH CELL Total DIMENSIONS FIXTURES* Location Type Standards Cells # Beds RC BRC (L x W x H) T U W F S Cells 1 & 2 Holding 1980 2 (2) (4) 5.3x8.3 1 1 1 Cell 3 Holding 1980 1 (0) (0) 6.2X4.3 Cell 4 Multiple 1980 1 3 (5) (5) 14.0x8.2 1 1 1 Cell 5 Sobering 1980 1 (2) 6.5x8.2 1 Cells 1and 2 have a two-seat desk, allowing seating for 2 inmates. Cell 3 is a holding cell with no bench or seating space. Cell 4 has 3 bunks and one two-seat desk. The sobering cell has sufficient space for two inmates. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total BRC" appears in brackets ( ), it is not part of the facility's rated capacity. "+" indicates that capacity includes prorated air space from adjacent areas. 6060 Santa Paula LAS 0818-20 - 1 - A360 LAS Adult.dot (9/98)