Yolo County (2018-2020 inspection cycle)

September 10, 2020 Danin Fruchtenicht, Chief Probation Officer Yolo County Probation Department 2780 East Gibson Road Woodland, CA. 95776 RE: 2018 - 2020 BIENNIAL INSPECTION OF YOLO PROBATION DEPARTMENT, WELFARE AND INSTITUTIONS CODE SECTION 209; JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT Dear Chief Fruchtenicht: Pursuant to the California Welfare and Institutions Code Section 209, the BSCC shall conduct a biennial inspection of each juvenile facility used for confinement of minors for more than 24 hours. These inspections are performed to determine compliance with the Minimum Standards for Local Detention Facilities as outlined in Titles 15 and 24, California Code of Regulations. An onsite, pre inspection briefing was held April 26, 2019, for facility staff responsible for the inspection process. A policy review was initiated and completed on June 18, 2020 and all documentation was requested and subsequently reviewed by virtual desk audit. Due to the coronavirus pandemic and the issuance of statewide and local shelter‐in‐place orders, BSCC staff were prohibited from traveling and unable to complete on‐site inspections between March and July 2020. Statewide, regional trainings were held in preparation of new regulatory expectations. These trainings were held in December 2018 to introduce and educate staff on the expectations of the new regulations and to provide technical assistance and direction. The complete BSCC inspection report is enclosed and consists of this transmittal letter, the Title 15 Procedures Checklists for each facility outlining applicable minimum standards; a Physical Plant Evaluation for each facility outlining Title 24 requirements for design; and a Living Area Space Evaluation for each facility summarizing the physical plant configuration and showing the capacity of the facility. Please refer to the Title 15 procedures checklist for indication of facility compliance status and evidence used to determine compliance. Local Inspections In addition to the biennial inspection by the BSCC, Title 15, Section 1313 and statute also require an annual local inspection from the following: county building inspector or person designated by the Board of Supervisors, annual local health officer, annual county Superintendent of Schools; Juvenile Court and the Juvenile Justice Commission. A biennial inspection is required from the fire authority having jurisdiction. Please refer to the Title 15 procedures checklist for dates and specific notes regarding these inspections and consider our report in conjunction with all other 7743 Yolo JH 18-20 Chief Fruchtenicht Yolo County Probation Page 2 reports received for a comprehensive perspective of your facility. There are no outstanding areas of noncompliance in your local inspection reports: however, we were unable to obtain a copy of the medical/mental health report as it was unavailable at the time of our report. Inspection Scope and Results Title 15, CCR Minimum Standards Prior to the desk audit inspection, we began with a review of the Yolo County Probation Department Policy and Procedure Manual. Our evaluation consists of reviewing only those policies, procedures specifically related to the Juvenile Hall and applicable regulations included in Title 15, CCR1. We noted there were policies that were missing information or inconsistent with the new requirements of the regulations. There were areas of policy and procedures that required various levels of improvement and corrective action. These areas were addressed and corrected and all are now current and consistent with regulation requirements. We reviewed documentation which included facility incident reports such as suicide watch, use of force, use of force with the use of OC, and restraints for movement within the facility. We reviewed room confinement forms, grievances, programming sheets, admission, release and classification documents, assessments and case plans, unit schedules, due process, and safety checks. All documentation was readily made available for our review to ensure compliance with Title 15 regulations and to ensure facility operations and policy/practice are consistent with regulatory expectations. We provided several technical assistance and best-practice recommendations to your management team to support their efforts in providing best practice services to the youth of Yolo County. Completing an inspection remotely and virtually does not allow for our regular onsite experiences that assist in the overall determination of compliance. This includes the onsite tour of the facility, observation of daily programs, activities and operations, face to face interviews with facility partners, staff and residents and the ability to observe and make a determination of the culture and environment of the facility. We also miss the opportunity to meet one on one to debrief our findings and to allow for technical assistance and best practice suggestions to be implemented if appropriate. BSCC staff intend to conduct comprehensive on‐site inspections of all local detention facilities as soon as travel restrictions are lifted, and we look forward to returning to the Yolo County Juvenile Detention Facility for a full inspection as soon as we are able. Upon final review of all documentation and upon the conclusion of this report, there are no outstanding areas of non-compliance. Title 24, CCR Physical Plant Since the last BSCC biennial inspection, the facility has been approved to be collocated with the Yolo County Sheriff’s Department, Monroe Detention Center. The Sheriff’s Department now utilizes 1 housing unit and the intake unit of the facility. The rated capacity of the facility has been adjusted and is now as follows: 1 BSCC does not review all policies and procedures. We do not “approve” policies and procedures, nor do we review them for constitutional or legal issues. We recommend agencies seek review through their legal advisor, risk manager and other persons deemed appropriate. 7743 Yolo JH 18-20 Chief Fruchtenicht Yolo County Probation Page 3 Yolo Juvenile Detention Facility RC: 55 (30 Sleeping Cells in Housing Pod C, 25 Sleeping Cells and 5 holding cells within Housing Pod B) Yolo County Sheriff’s Department RC: 30- Housing Pod A We found no areas of noncompliance related to Title 24. Please refer to the Physical Plant Checklist for detailed information. Training The most recent Standards and Training for Corrections audit reports that the Yolo County Probation Department is in full compliance with all relevant regulations and mandates. Juvenile Justice and Delinquency Prevention Act Compliance Monitoring There have been no violations of JJDPA this inspection cycle and no areas of non-compliance were noted. As a collocated facility, the facility will be inspected separately to ensure compliance with all federal requirements for collocated facilities. This concludes the 2018-2020 biennial inspection cycle report for the Yolo County Juvenile Hall. We would like to express our gratitude to Superintendent Oscar Ruiz and Supervisor Melissa Elliot. We appreciate the time and energy spent preparing for, organizing and participating in the inspection. Both worked tirelessly to make the inspection process seamless and represented the facility in an exemplary manner. We look forward to working together in the future. If you should have any questions, please contact me at (916) 322-1638 or email at lisa.southwell@bscc.ca.gov. Sincerely, Lisa Southwell Field Representative Facilities Standards and Operations Division Enclosures cc: Presiding Judge, Juvenile Court, Yolo County* Chair, Juvenile Justice Commission, Yolo County* Chair, Board of Supervisors, Yolo County* County Administrator, Yolo County* Oscar Ruiz, Superintendent- Yolo County Probation * Complete copies of this inspection are available upon request and at www.bscc.ca.gov 7743 Yolo JH 18-20 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7743 FACILITY NAME: FACILITY TYPE: Yolo County Juvenile Hall Juvenile Hall PERSON(S) INTERVIEWED: Oscar Ruiz, Superintendent; Melissa Elliott, Administrative Supervisor FIELD REPRESENTATIVE: DATE: Lisa Southwell June 18, 2020 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND Yolo County Probation Detention EVALUATION OF BUILDING AND GROUNDS Facility: Policy and Procedures Manual On an annual basis, or as otherwise required by law, Section 1313: County Inspection and each juvenile facility administrator shall obtain a Evaluation of Building and Grounds documented inspection and evaluation from the following: (A) County building inspection by agency designated by The building inspection was completed by the Board of Supervisors to approve building safety; Tom Davis April 30, 2019. ☒ ☐ ☐ There were no areas of concern. The 2020 inspection has not yet been completed. (B) Fire authority having jurisdiction, including a fire The fire inspection was completed by clearance as required by Health and Safety Code Jessica Walton on August 13, 2019. Section 13146.1 (a) and (b); Fire Clearance was granted. ☒ ☐ ☐ 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7743Yolo JH PRO 18 20 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (C) Local health officer, inspection in accordance with 2019 Health and Safety Code Section 101045; Medical Mental Health: October 16, 2019 Environmental Health: May 23, 2019 Nutrition: March 26, 2019- Meals are provided by the Yolo County Jail. Juvenile Menus are developed by a Registered Dietician. These menus were provided for review. ☒ ☐ ☐ The environmental report header notes corrections necessary however, the summary in the body reports that there were no corrections necessary. The header is a typo. The Medical Mental Health report has not been provided to facility administration due to COVID 19. It is unknown as to when the report will be received. (D) County superintendent of schools on the adequacy Education for the Dan Jacobs School at of educational services and facilities as required in the Yolo County Juvenile Hall is provided Section 1370; by Yolo County Office of Education 2019 On April 7, 2019, the education program was evaluated by Bobbi Abold, Assistant Superintendent of Instruction Yuba County Office of Education. The school ☒ ☐ ☐ program was found to meet regulatory requirements. 2020 On February 20, 2020, the education program was evaluated by Bobbi Abold, Assistant Superintendent of Instruction Yuba County Office of Education. The school program was found to meet regulatory requirements. (E) Juvenile court as required by Section 209 of the 2018 Welfare and Institutions Code The facility was inspected by the Honorable Janet Gaard, Presiding Judge on October 4, 2018 Judge Gaard found the facility to be suitable to house youth. ☒ ☐ ☐ 2019 The facility was inspected by the Honorable Janene Beronio, Superior Court Judge on August 27, 2019. Judge Beronio found the facility to be suitable to house youth. 7743Yolo JH PRO 18 20 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (F) Juvenile Justice Commission as required by Section The Juvenile Justice Commission 229 of the Welfare and Institutions Code or conducts annual inspections of the Probation Commission as required by Section 240 of facility. the Welfare and Institutions Code. 2019 The facility was inspected on August 6, ☒ ☐ ☐ 2019 by Commissioners Lago, Owen, Kijanka, Chrisman, and Galvan. The report made notations as to what was observed by each commissioner. There were no comments or suggestions made. 1320 APPOINTMENT AND QUALIFICATIONS Yolo County Juvenile Detention BSCC Note: Compliance with this section is Facility: Policy and Procedures Manual determined by receipt of the Chief Probation Officer’s Section 1314: Staff Appointment and certification letter confirming that all elements of Qualifications regulation are met. A letter dated June 19, 2019 and May 28, (a) Appointment ☒ ☐ ☐ 2020 was received from Chief Probation Officer Fruchtenicht certifying all In each juvenile facility there shall be a superintendent, appointments of staff are pursuant to the director or facility manager in charge of its program and applicable laws and that all staff present at employees. Such superintendent, director, facility the facility meet all required qualifications manager and other employees of the facility shall be and clearances including non-employees. appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications Yolo County Juvenile Detention Each facility shall: Facility: Policy and Procedures Manual Section 1314: Staff Appointment and Qualifications (1) recruit and hire employees who possess knowledge, Yolo County Juvenile Detention Facility: skills and abilities appropriate to their job Policy and Procedures Manual ☒ ☐ ☐ classification and duties in accordance with Section 1314: Staff Appointment and applicable civil service or merit system rules; Qualifications (2) require a medical evaluation and physical Yolo County Juvenile Detention Facility: examination including tuberculosis screening test Policy and Procedures Manual and evaluation for immunity to contagious illnesses ☒ ☐ ☐ Section 1314: Staff Appointment and of childhood (i.e., diphtheria, rubeola, rubella, and Qualifications mumps); (3) adhere to the minimum standards for the selection Yolo County Juvenile Detention and training requirements adopted by the Board Facility: Policy and Procedures Manual ☒ ☐ ☐ pursuant to Section 6035 of the Penal Code; and Section 1314: Staff Appointment and Qualifications (4) conduct a criminal records review, on each new Yolo County Juvenile Detention employee, and psychological examination in Facility: Policy and Procedures Manual ☒ ☐ ☐ accordance with Section 1031 et seq. of the Section 1314: Staff Appointment and Government Code. Qualifications 7743Yolo JH PRO 18 20 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) Contract personnel, volunteers, and other non- Yolo County Juvenile Detention employees of the facility, who may be present at the Facility: Policy and Procedures Manual facility, shall have such clearance and qualifications Section 1314: Staff Appointment and as may be required by law, and their presence at the Qualifications facility shall be subject to the approval and control of Per facility administrators, all contract the facility manager. personnel, volunteers and other non- employees participate in background ☒ ☐ ☐ checks as required by the Probation Department. Education staff are monitored by the County Office of Education however; the Probation Department is actively working on a solution with the County Office of Education to collaborate in this endeavor. Probation maintains control as to who has access into the facility. 1321 STAFFING Yolo County Juvenile Detention Facility: Policy and Procedures Manual Each juvenile facility shall: Section 1321: Staffing a) have an adequate number of personnel sufficient to Yolo County Juvenile Detention carry out the overall facility operation and its Facility: Policy and Procedures Manual programming, to provide for safety and security of Section 1321: Staffing youth and staff, and meet established standards and The facility housed youth under contract regulations; ☒ ☐ ☐ from the Office of Refugee Resettlement and Yolo County Youth. As of the writing of this report, the agency no longer houses federal youth. Federal staffing ratio requirements of 1 staff per 8 youth is applied to the full facility. b) ensure that no required services shall be denied Yolo County Juvenile Detention because of insufficient numbers of staff on duty Facility: Policy and Procedures Manual absent exigent circumstances; ☒ ☐ ☐ Section 1321: Staffing c) have a sufficient number of supervisory level staff to Yolo County Juvenile Detention ensure adequate supervision of all staff members; Facility: Policy and Procedures Manual Section 1321: Staffing Facility administration may assign a Senior ☒ ☐ ☐ Detention Officer to act in the place of a supervisor as a shift lead. In this case, the Senior Officer is assigned supervisory authority for the shift. 7743Yolo JH PRO 18 20 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS d) have a clearly identified person on duty at all times Yolo County Juvenile Detention who is responsible for operations and activities and Facility: Policy and Procedures Manual has completed the Juvenile Corrections Officer Core Section 1321: Staffing Course and PC 832 training; ☒ ☐ ☐ The Supervising Detention Officer is responsible for the operations of the facility. Facility staff are responsible for the unit activities of the youth. e) have at least one staff member present on each living Yolo County Juvenile Detention unit whenever there are youth in the living unit; Facility: Policy and Procedures Manual Section 1321: Staffing ☒ ☐ ☐ There is always a staff present in the unit or where a youth is present. Youth are not left alone. Youth are always supervised and escorted throughout the facility. f) have sufficient food service personnel relative to the Yolo County Juvenile Detention number and security of living units, including staff Facility: Policy and Procedures Manual qualified and available to: plan menus meeting Section 1321: Staffing nutritional requirements of youth; provide kitchen Youth eat all meals in the living units. supervision; direct food preparation and servings; ☒ ☐ ☐ Meals are prepared by Yolo County Sheriff conduct related training programs for culinary staff; Office and the meals are picked up and and maintain necessary records; or, a facility may brought to the facility. Staff ensure all serve food that meets nutritional standards prepared meals are temperature controlled. Staff by an outside source; and youth serve the meals to the youth in the unit. g) have sufficient administrative, clerical, recreational, Yolo County Juvenile Detention medical, dental, mental health, building Facility: Policy and Procedures Manual maintenance, transportation, control room, facility Section 1321: Staffing ☒ ☐ ☐ security and other support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be diverted from supervising youth; and, h) assign sufficient youth supervision staff to provide Yolo County Juvenile Detention continuous wide-awake supervision of youth, Facility: Policy and Procedures Manual subject to temporary variations in staff assignments ☒ ☐ ☐ Section 1321: Staffing to meet special program needs. Staffing shall be in compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) Yolo County Juvenile Detention (A) during the hours that youth are awake, one wide- Facility: Policy and Procedures Manual awake youth supervision staff member on duty for Section 1321: Staffing ☒ ☐ ☐ each 10 youth in detention; The facility is staffed at 1 to 8 during awake hours. 7743Yolo JH PRO 18 20 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (B) during the hours that youth are confined to their Yolo County Juvenile Detention room for the purpose of sleeping, one wide-awake Facility: Policy and Procedures Manual youth supervision staff member on duty for each ☒ ☐ ☐ Section 1321: Staffing 30 youth in detention; The facility is staffed at 1 to 16 during sleeping hours. (C) at least two wide-awake youth supervision staff Yolo County Juvenile Detention members on duty at all times, regardless of the Facility: Policy and Procedures Manual number of youth in detention, unless an ☒ ☐ ☐ Section 1321: Staffing arrangement has been made for backup support Minimum staffing for the facility is 3. services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty Yolo County Juvenile Detention who is the same gender as youth housed in the Facility: Policy and Procedures Manual facility. ☒ ☐ ☐ Section 1321: Staffing There are always male and female staff on duty. (E) personnel with primary responsibility for other Yolo County Juvenile Detention duties such as administration, supervision of Facility: Policy and Procedures Manual personnel, academic or trade instruction, clerical, ☒ ☐ ☐ Section 1321: Staffing kitchen or maintenance shall not be classified as Only youth supervision staff provide youth supervision staff positions. supervision of the youth. (2) Special Purpose Juvenile Halls (minimum youth- Facility is not a Special Purpose Juvenile staff ratio) Hall ☐ ☐ ☒ (A) during hours that youth are awake, one wide-awake youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth ☐ ☐ ☒ supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the ☐ ☐ ☒ number of youth in detention, unless an arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty who is the same gender as youth housed in the ☐ ☐ ☒ facility. (E) personnel with primary responsibility for other duties such as administration, supervision of ☐ ☐ ☒ personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. 7743Yolo JH PRO 18 20 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Camps (minimum youth -staff ratio) Facility is not a Camp (A) during the hours that youth are awake, one wide- ☐ ☐ ☒ awake youth supervision staff member on duty for each 15 youth in the camp population; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake ☐ ☐ ☒ youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the ☐ ☐ ☒ number of youth in residence, unless arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty ☐ ☐ ☒ who is the same gender as youth housed in the facility; (E) in addition to the minimum staff to youth ratio required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the ☐ ☐ ☒ function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; (F) personnel with primary responsibility for other duties such as administration, supervision of personnel, academic or trade instruction, clerical, ☐ ☐ ☒ farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF Yolo County Juvenile Detention ORIENTATION AND TRAINING Facility: Policy and Procedures Manual (a) Prior to assuming any responsibilities each youth Section 1322: Staff Orientation and supervision staff member shall be properly oriented Training to their duties, including: Staff Orientation and training and sign off ☒ ☐ ☐ sheets have been updated to new regulatory requirements. We did not view staff files due to offsite file review. (1) youth supervision duties; Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1322: Staff Orientation and Training (2) scope of decisions they shall make; Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1322: Staff Orientation and Training 7743Yolo JH PRO 18 20 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) the identity of their supervisor; Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1322: Staff Orientation and Training (4) the identity of persons who are responsible to Yolo County Juvenile Detention them; Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1322: Staff Orientation and Training (5) persons to contact for decisions that are beyond Yolo County Juvenile Detention their responsibility; and Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1322: Staff Orientation and Training (6) ethical responsibilities. Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1322: Staff Orientation and Training (b) Prior to assuming any responsibility for the Yolo County Juvenile Detention supervision of youth, each youth supervision staff Facility: Policy and Procedures Manual member shall receive a minimum of 40 hours of Section 1322: Staff Orientation and facility-specific orientation, including: Training ☒ ☐ ☐ Staff assigned to Yolo County Juvenile Detention Facility complete 120 hours of facility specific training. This exceeds the minimum standard of 40 hours required by regulation. (1) individual and group supervision techniques; Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1322: Staff Orientation and Training (2) regulations and policies relating to discipline and Yolo County Juvenile Detention rights of youth pursuant to law and the Facility: Policy and Procedures Manual provisions of this chapter; ☒ ☐ ☐ Section 1322: Staff Orientation and Training (3) basic health, sanitation and safety measures; Yolo County Juvenile Detention Facility: Policy and Procedures Manual Section 1322: Staff Orientation and ☒ ☐ ☐ Training (4) suicide prevention and response to suicide Yolo County Juvenile Detention attempts Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1322: Staff Orientation and Training 7743Yolo JH PRO 18 20 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) policies regarding use of force, de-escalation Yolo County Juvenile Detention techniques, chemical agents, mechanical and Facility: Policy and Procedures Manual physical restraints; ☒ ☐ ☐ Section 1322: Staff Orientation and Training (6) review of policies and procedures referencing Yolo County Juvenile Detention trauma and trauma-informed approaches; Facility: Policy and Procedures Manual Section 1322: Staff Orientation and ☒ ☐ ☐ Training New trauma informed care section included in training syllabus. (7) procedures to follow in the event of Yolo County Juvenile Detention emergencies; Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1322: Staff Orientation and Training (8) routine security measures, including facility Yolo County Juvenile Detention perimeter and grounds; Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1322: Staff Orientation and Training (9) crisis intervention and mental health referrals to Yolo County Juvenile Detention mental health services; Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1322: Staff Orientation and Training (10) documentation; and Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1322: Staff Orientation and Training (11) fire/life safety training Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1322: Staff Orientation and Training (c) Prior to assuming sole supervision of youth, each Yolo County Juvenile Detention youth supervision staff member shall successfully Facility: Policy and Procedures Manual complete the requirements of the Juvenile Section 1322: Staff Orientation and Corrections Officer Core Course pursuant to Penal ☒ ☐ ☐ Training Code Section 6035. All staff complete CORE prior to assuming primary supervision. (d) Prior to exercising the powers of a peace officer Yolo County Juvenile Detention youth supervision staff shall successfully complete Facility: Policy and Procedures Manual ☒ ☐ ☐ training pursuant to Section 830 et seq. of the Penal Section 1322: Staff Orientation and Code. Training 7743Yolo JH PRO 18 20 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1323 FIRE AND LIFE SAFETY Yolo County Juvenile Detention Facility: Policy and Procedures Manual Whenever there is a youth in a juvenile facility, there Section 1323: Fire and Life Safety shall be at least one wide awake person on duty at all ☒ ☐ ☐ times who meets the training standards established by the Board for general fire and life safety which relate specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL The Yolo County Juvenile Hall Facility All facility administrators shall develop, publish, and Superintendent reviews and updates the implement a manual of written policies and procedures facility’s policy and procedure manual that address, at a minimum, all regulations that are annually to ensure that all policy updates are applicable to the facility. Such a manual shall be made captured. available to all employees, reviewed by all employees, and shall be administratively reviewed at a minimum The policy was last reviewed and revised in every two years, and updated, as necessary. Those January 2020. There have been updates records relating to the standards and requirements set since this date based on technical assistance forth in these regulations shall be accessible to the Board provided. The BSCC has reviewed the on request. agency Policy and Procedure specific to The manual shall include: regulations and has confirmed the required ☒ ☐ ☐ policies and procedure exist specific to required regulations; however, there may be cites noted in the comments that may not match due to updates that were unable to be reverified. Policy manuals are available to staff in both electronic and hard copy formats. All staff review the policy manual as part of their initial training and are expected to review all policy changes as they are released. (a) table of organization, including channels of Yolo County Juvenile Detention communications and a description of job Facility: Policy and Procedures Manual ☒ ☐ ☐ classifications; Section 1324: Policy and Procedures Manual (b) responsibility of the probation department, purpose Yolo County Juvenile Detention of programs, relationship to the juvenile court, the Facility: Policy and Procedures Manual Juvenile Justice/Delinquency Prevention Section 1324: Policy and Procedures ☒ ☐ ☐ Commission or Probation Committee, probation Manual staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1324: Policy and Procedures Manual (d) initial orientation and training program for Yolo County Juvenile Detention employees; Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1324: Policy and Procedures Manual 7743Yolo JH PRO 18 20 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) initial orientation, including safety and security Yolo County Juvenile Detention issues and anti-discrimination policies, for support Facility: Policy and Procedures Manual staff, contract employees, school, mental/behavioral ☒ ☐ ☐ Section 1324: Policy and Procedures health and medical staff, program providers and Manual volunteers; (f) maintenance of record-keeping, statistics and Yolo County Juvenile Detention communication system to ensure: Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1324: Policy and Procedures Manual (1) efficient operation of the juvenile facility; Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1324: Policy and Procedures Manual (2) legal and proper care of youth; Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1324: Policy and Procedures Manual (3) maintenance of individual youth's records; Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1324: Policy and Procedures Manual (4) supply of information to the juvenile court and Yolo County Juvenile Detention those authorized by the court or by the law; and, Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1324: Policy and Procedures Manual (5) release of information regarding youth. Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1324: Policy and Procedures Manual (g) ethical responsibilities; Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1324: Policy and Procedures Manual (h) trauma-informed approaches; Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1324: Policy and Procedures Manual (i) culturally responsive approaches; Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1324: Policy and Procedures Manual (j) gender responsive approaches; Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1324: Policy and Procedures Manual 7743Yolo JH PRO 18 20 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (k) a non-discrimination provision that provides that all Yolo County Juvenile Detention youth within the facility shall have fair and equal Facility: Policy and Procedures Manual access to all available services, placement, care, Section 1324: Policy and Procedures treatment, and benefits, and provides that no person Manual shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group ☒ ☐ ☐ identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Yolo County Juvenile Detention chemical agents related security devices, and Facility: Policy and Procedures Manual ☒ ☐ ☐ weapons and ammunition, where applicable; Section 1324: Policy and Procedures Manual (m) establishment of procedures for collection of Medi- Yolo County Juvenile Detention Cal eligibility information and enrollment of eligible Facility: Policy and Procedures Manual ☒ ☐ ☐ youth; and, Section 1324: Policy and Procedures Manual (n) establishment of a policy that prohibits all forms of Yolo County Juvenile Detention sexual abuse, sexual assault and sexual harassment. Facility: Policy and Procedures Manual The policy shall include an approach to preventing, Section 1324: Policy and Procedures detecting and responding to such conduct and any ☒ ☐ ☐ Manual retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Yolo County Juvenile Detention The facility administrator shall consult with the local fire Facility: Policy and Procedures Manual department having jurisdiction over the facility, or with ☒ ☐ ☐ Section 1325: Fire Safety Plan the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the Yolo County Juvenile Detention manual of policy and procedures; ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1325: Fire Safety Plan b) monthly fire and life safety inspections by facility Yolo County Juvenile Detention staff with two- year retention of the inspection Facility: Policy and Procedures Manual record; Section 1325: Fire Safety Plan ☒ ☐ ☐ Fire and life safety inspection report forms were provided for our review. All were timely and thoroughly completed. c) fire prevention inspections as required by Health See Section 1313 above ☒ ☐ ☐ and Safety Code Section 13146.1(a) and (b); d) an evacuation plan; Yolo County Juvenile Detention ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1325: Fire Safety Plan 7743Yolo JH PRO 18 20 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) documented fire drills not less than quarterly; Yolo County Juvenile Detention Facility: Policy and Procedures Manual Section 1325: Fire Safety Plan Fire Drills have been completed as required. ☒ ☐ ☐ Technical assistance provided regarding the need to have the full facility participate in fire drills and not just the youth with Probation staff as an emergency may occur when youth are in school, in group or may otherwise not be in the immediate presence of Probation staff and may need to be evacuated outside of the process practiced. f) a written plan for the emergency housing of youth in Yolo County Juvenile Detention the case of fire; and, Facility: Policy and Procedures Manual Section 1327: Emergency Procedures The Supervising Detention Officer has authority to release appropriate youth home ☒ ☐ ☐ in the event of a major fire or other emergency. Those that cannot be released will be transported to the Sacramento County Youth Detention Facility in the event that the facility becomes uninhabitable or evacuated. g) development of a fire suppression pre-plan in Yolo County Juvenile Detention cooperation with the local fire department. Facility: Policy and Procedures Manual Section 1325: Fire Safety Plan ☒ ☐ ☐ Agency Administrator consulted with Jessica Walton of the City of Woodland Fire Department. 1326 SECURITY REVIEW Yolo County Juvenile Detention Facility: Policy and Procedures Manual Each facility administrator shall develop policies and Section 1326: Security Review procedures to annually review, evaluate, and document ☒ ☐ ☐ security of the facility. The review and evaluation shall A supervisor completes a monthly security include internal and external security, including, but not review checklist and submits this to the limited to, key control, equipment, and staff training. facility superintendent for review. 1327 EMERGENCY PROCEDURES Yolo County Juvenile Detention Facility: Policy and Procedures Manual The facility administrator shall develop facility-specific ☒ ☐ ☐ Section 1327: Emergency Procedures policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of hostages; Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1327: Emergency Procedures 7743Yolo JH PRO 18 20 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) civil disturbance, active shooter and terrorist attack; Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1327: Emergency Procedures (c) fire and natural disasters; Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1325: Fire Safety Plan and Section 1327: Emergency Procedures (Fire and Earthquake) (d) periodic testing of emergency equipment; Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1327: Emergency Procedures (e) emergency evacuation of the facility; and Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1327: Emergency Procedures (f) a program to provide all youth supervision staff Yolo County Juvenile Detention with an annual review of emergency procedures. Facility: Policy and Procedures Manual Section 1327: Emergency Procedures ☒ ☐ ☐ All staff review the emergency procedures and the emergency action plan annually. The most recent review was completed on January 31, 2020. 1328 SAFETY CHECKS Yolo County Juvenile Detention Facility: Policy and Procedures Manual The facility administrator shall develop and implement Section 1328: Safety Checks policy and procedures that provide for direct visual observation of youth at a minimum of every 15 minutes, Supervisors complete daily shift reviews of at random or varied intervals during hours when youth all the Guard One Pipe safety checks to are asleep or when youth are in their rooms, confined in ensure compliance with regulation and holding cells or confined to their bed in a dormitory. policy. An additional 3 hours of video Supervision is not replaced, but may be supplemented surveillance reviews are conducted weekly by, an audio/visual electronic surveillance system by the Administrative Supervisor. A designed to detect overt, aggressive or assaultive month of reviews were provided for our behavior and to summon aid in emergencies. All safety review. We found that both Units are checks shall be documented with the actual time the ☒ ☐ ☐ observed by camera to ensure that the check is completed. checks are completed by policy and procedure. It was noted that most errors are procedural errors meaning that the proper button may not be pressed vs. a policy violation meaning that a check was not completed. If an issue is noted, a memorandum of counseling is provided to the officer which is a mechanism for training and coaching. Since implementing the Guard One system, the facility has seen a decrease in safety check issues. 7743Yolo JH PRO 18 20 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN Yolo County Juvenile Detention The facility administrator, in collaboration with the Facility: Policy and Procedures Manual healthcare and behavioral/mental health administrators, Section 1329: Suicide Prevention Plan shall plan and implement written policies and procedures which delineate a Suicide Prevention Plan. The Suicide Prevention Plan was The plan shall consider the needs of youth experiencing developed in collaboration with the Health past or current trauma. and Human Services Agency ☒ ☐ ☐ Administrator and Wellpath Medical Suicide prevention responses shall be respectful and in Services. the least invasive manner consistent with the level of Suicide Watch SIR’s were requested and suicide risk. reviewed. These included youth who were new intakes and were placed on SW from The plan shall include the following elements: booking and detention. All areas of regulation were addressed. (a) Suicide prevention training as required in Yolo County Juvenile Detention Section 1322, Youth Supervision Staff Facility: Policy and Procedures Manual Orientation, and Training and the Juvenile Section 1329: Suicide Prevention Plan Corrections Officer Core Course. ☒ ☐ ☐ All staff receive training in initial orientation, in CORE and then annually as a refresher training. (b) Screening, Identification Assessment and Yolo County Juvenile Detention Precautionary Protocols Facility: Policy and Procedures Manual (1) All youth shall be screened for risk of Section 1329: Suicide Prevention Plan suicide at intake and as needed during ☒ ☐ ☐ detention. All youth are screened with the MAYSI at intake. (2) All youth supervision staff who perform Yolo County Juvenile Detention intake processes shall be trained in Facility: Policy and Procedures Manual screening youth for risk of suicide. Section 1329: Suicide Prevention Plan ☒ ☐ ☐ All new hires are trained in the MAYSI-2 as part of their new hire orientation regarding the process of assessing a youth’s risk for suicide at intake. (3) All youth who have been identified during Yolo County Juvenile Detention the intake screening process to be at risk of Facility: Policy and Procedures Manual suicide shall be referred to Section 1329: Suicide Prevention Plan behavioral/mental health staff for a suicide ☒ ☐ ☐ risk assessment. The booking officer will make appropriate referrals of all youth who are placed on a precautionary watch. 7743Yolo JH PRO 18 20 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) Precautionary protocols shall be developed Yolo County Juvenile Detention to ensure the youth’s safety pending the Facility: Policy and Procedures Manual behavioral/mental health assessment. Section 1329: Suicide Prevention Plan ☒ ☐ ☐ If youth are actively suicidal, a 5585 evaluation will be requested, or youth may be placed on a precautionary close watch pending HHSA assessment. (c) Referral process to behavioral/mental health Yolo County Juvenile Detention staff for assessment and/or services. Facility: Policy and Procedures Manual Section 1329: Suicide Prevention Plan Any staff may make a referral to mental health on the youth’s behalf. Referrals are made in person, by phone or in writing. ☒ ☐ ☐ Evaluations are conducted by a qualified mental health professional from HHSA during business hours or by Wellpath outside of business hours. All documentation reviewed noted behavior health followed up with youth and removed youth from Suicide Watch or Precautionary Watch in a timely manner. (d) Procedures for monitoring of youth identified Yolo County Juvenile Detention at risk for suicide. Facility: Policy and Procedures Manual Section 1329: Suicide Prevention Plan 1:1 Constant Supervision Precautionary Close Watch – Not to ☒ ☐ ☐ exceed 5-minute checks Standard Supervision- Not to exceed 15- minute checks. Technical assistance provided regarding the pipe and PCW checks. This issue has been addressed. (e) Safety Interventions Yolo County Juvenile Detention (1) Procedures to address intervention Facility: Policy and Procedures Manual protocols for youth identified at risk for Section 1329: Suicide Prevention Plan ☒ ☐ ☐ suicide which may include, but are not limited to: Items that could be used for self-harm are removed from the youth’s room. 7743Yolo JH PRO 18 20 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS A. Housing consideration Yolo County Juvenile Detention Facility: Policy and Procedures Manual Section 1329: Suicide Prevention Plan ☒ ☐ ☐ Efforts are made to keep youth outside of their rooms for the day and in some cases, youth may be assigned a roommate to keep them company. B. Treatment strategies including Yolo County Juvenile Detention trauma-informed approaches Facility: Policy and Procedures Manual Section 1329: Suicide Prevention Plan ☒ ☐ ☐ HHSA or Wellpath may direct items to be removed from the youth’s room or that in some cases that the youth be transported to the hospital dependent on risk. (2) Procedures to instruct youth supervision Yolo County Juvenile Detention staff how to respond to youth who exhibit Facility: Policy and Procedures Manual suicidal behaviors. Section 1329: Suicide Prevention Plan Policy provides direction for supervision ☒ ☐ ☐ with precautionary watches, direction to remove items which could harm youth and provides direction how to refer youth to services. Staff are also proactive in counseling, encouraging and motivating youth to talk and express their feelings. (f) Communication Yolo County Juvenile Detention (1) The intake process shall include Facility: Policy and Procedures Manual communication with the arresting officer Section 1329: Suicide Prevention Plan and family guardians regarding the youth’s ☒ ☐ ☐ past or present suicidal ideations, behaviors Facility partners communicate with each or attempts. other regarding the youth and their status to ensure safety. (2) Procedures for clear and current Yolo County Juvenile Detention information sharing about youth at risk for Facility: Policy and Procedures Manual suicide with youth supervision, healthcare, Section 1329: Suicide Prevention Plan and behavioral/mental health staff. ☒ ☐ ☐ HHSA or Wellpath communicate using the Behavior Health Treatment Order. A copy if provided to all facility partners. (g) Debriefing of Critical Incidents Related to Yolo County Juvenile Detention Suicides or Attempts Facility: Policy and Procedures Manual ☒ ☐ ☐ (1) Process for administrative review of the Section 1329: Suicide Prevention Plan circumstances and responses proceeding, during and after the critical incident. 7743Yolo JH PRO 18 20 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Process for a debriefing event with affected Yolo County Juvenile Detention staff. Facility: Policy and Procedures Manual Section 1329: Suicide Prevention Plan ☒ ☐ ☐ The Superintendent and Behavior health will ensure a debrief will occur and will include employee assistance as appropriate. (3) Process for a debriefing event with affected Yolo County Juvenile Detention youth. Facility: Policy and Procedures Manual Section 1329: Suicide Prevention Plan ☒ ☐ ☐ The Superintendent and Behavior health will ensure that all impacted youth are provided with support as needed. (h) Documentation Yolo County Juvenile Detention (1) Documentation processes shall be Facility: Policy and Procedures Manual ☒ ☐ ☐ developed to ensure compliance with this Section 1329: Suicide Prevention Plan regulation Youth identified at risk for suicide shall not be denied Yolo County Juvenile Detention the opportunity to participate in facility programs, Facility: Policy and Procedures Manual services and activities which are available to other non- Section 1329: Suicide Prevention Plan suicidal youth, unless deemed necessary for the safety ☒ ☐ ☐ of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Yolo County Juvenile Detention Facility: Policy and Procedures Manual Each facility shall submit to the Board a letter of Section 1340: Reporting of Legal Actions notification on each legal action, pertaining to conditions ☒ ☐ ☐ of confinement, filed against persons or legal entities responsible for juvenile facility operation. There are no legal actions pending for Yolo County Juvenile Detention Facility. 1341 DEATH AND SERIOUS ILLNESS OR Yolo County Juvenile Detention INJURY OF A YOUTH WHILE Facility: Policy and Procedures Manual DETAINED Section 1341: Death, Serious Illness or Injury of a Detained Youth (1) Death of a Youth. (a) The facility administrator, In cooperation with the health administrator and the behavioral/mental ☒ ☐ ☐ health director, shall develop written policies and procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. 7743Yolo JH PRO 18 20 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) The health administrator, In cooperation with the Yolo County Juvenile Detention facility administrator, shall develop written policies Facility: Policy and Procedures Manual and procedures to assure there is a medical and Section 1341: Death, Serious Illness or Injury of a Detained Youth operational review of every in-custody death of a youth. ☒ ☐ ☐ The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the Yolo County Juvenile Detention Board a copy of the report submitted to the Attorney Facility: Policy and Procedures Manual General under Government Code Section 12525. A ☒ ☐ ☐ Section 1341: Death, Serious Illness or Injury of a Detained Youth copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from Yolo County Juvenile Detention the administrator, the Board may within 30 calendar Facility: Policy and Procedures Manual days inspect and evaluate the juvenile facility, jail, Section 1341: Death, Serious Illness, or lockup or court holding facility pursuant to the ☒ ☐ ☐ Injury of a Detained Youth provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth Yolo County Juvenile Detention (a) The facility administrator, In cooperation with the Facility: Policy and Procedures Manual health administrator, shall develop written policies Section 1341: Death, Serious Illness or Injury of a Detained Youth and procedures for the notification to necessary ☒ ☐ ☐ parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Yolo County Juvenile Detention Facility: Policy and Procedures Manual Each juvenile facility shall submit required population ☒ ☐ ☐ Section 1342: Population Accounting and profile survey reports to the Board within 10 working days after the end of each reporting period, in Monthly population reports are received a format to be provided by the Board. from facility administration. 1343 JUVENILE FACILITY CAPACITY Yolo County Juvenile Detention Facility: Policy and Procedures Manual When the number of youth detained in a living unit of a Section 1343: Facility Capacity juvenile facility exceeds its rated capacity for more than ☒ ☐ ☐ fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the The facility has not gone over the rated Board in a format provided by the Board. capacity this cycle. 7743Yolo JH PRO 18 20 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES Yolo County Juvenile Detention The facility administrator shall develop and implement Facility: Policy and Procedures Manual written policies and procedures for admittance of youth Section 1350: Admittance Procedures that emphasize respectful and humane engagement with youth and reflect that the admission process may be Admission documentation was provided ☒ ☐ ☐ traumatic to youth who may have already experienced and reviewed. Youth are provided with the trauma. Policies shall be trauma-informed, culturally opportunity for phone calls, a shower, relevant, and responsive to the language and literacy secure storage for their belongings, food needs of youth. In addition to the requirements of upon arrival, and physical, mental health, Sections 1324 and 1430 of these regulations: developmental and intellectual screenings. (a) the admittance process shall include: Yolo County Juvenile Detention (1) Access to two free phone calls within one hour Facility: Policy and Procedures Manual ☒ ☐ ☐ of admittance in accordance with the provisions Section 1350: Admittance Procedures of Welfare and Institution Code Section 627; (2) Offer of a shower; Yolo County Juvenile Detention ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1350: Admittance Procedures (3) Documented secure storage of personal Yolo County Juvenile Detention belongings; ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1350: Admittance Procedures (4) Offer of food upon arrival; Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1350: Admittance Procedures (5) Screening for physical and behavioral health Yolo County Juvenile Detention and safety issues, intellectual or developmental Facility: Policy and Procedures Manual ☒ ☐ ☐ disabilities; Section 1350: Admittance Procedures (6) Screening for physical and developmental Yolo County Juvenile Detention disabilities in accordance with Sections 1329, Facility: Policy and Procedures Manual 1418, and 1430 of these regulations; Section 1350: Admittance Procedures ☒ ☐ ☐ All youth are screened for physical and developmental disabilities. Staff refer youth to medical and to the regional center for service. (7) Contact with Regional Center for the Yolo County Juvenile Detention Developmentally Disabled for youth that are Facility: Policy and Procedures Manual suspected of or identified as having a ☒ ☐ ☐ Section 1350: Admittance Procedures developmental disability, pursuant to Section 1418; and, (8) Procedures consistent with Section 1352.5. Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1350: Admittance Procedures 7743Yolo JH PRO 18 20 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) juvenile hall administrators shall establish written Yolo County Juvenile Detention criteria for detention that considers the least Facility: Policy and Procedures Manual restrictive environment. Section 1350: Admittance Procedures ☒ ☐ ☐ Youth are screened with the OYAS Detention Tool by a Juvenile Probation Officer. Detention Supervisors complete this screen when Field staff are off duty. (c) juvenile camps and post-dispositional programs in Yolo County Juvenile Detention Facility juvenile halls shall develop policies and procedures does not have a post dispositional program that advise the youth of the estimated length of in the juvenile facility. stay, inform them of program guidelines and ☐ ☐ ☒ provide written screening criteria for inclusion and Juvenile Probation Officers are responsible exclusion from the program. for this function. Detention Supervisors complete this function when Field staff are off duty. (d) juvenile halls shall develop policies and procedures Yolo County Juvenile Detention that advise any committed youth of the estimated Facility: Policy and Procedures Manual length of his/her stay. ☒ ☐ ☐ Section 1350: Admittance Procedures 1350.5. SCREENING FOR THE RISK OF SEXUAL Yolo County Juvenile Detention Facility ABUSE Facility: Policy and Procedures Manual The facility administrator shall develop and implement Section 1350.5: Screening for the Risk of written policies and procedures to reduce the risk of Sexual Abuse sexual abuse by or upon youth. The policy shall require ☒ ☐ ☐ facility staff to assess each youth within 72 hours of All youth are screened for Risk of Sexual admission based on the following information: Abuse upon entry into the facility. All files reviewed had a completed screening tool in the file. (a) Prior sexual victimization or abusiveness; Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1350.5: Screening for the Risk of Sexual Abuse (b) Gender nonconforming appearance or manner; Yolo County Juvenile Detention or identification as lesbian, gay or bisexual, Facility: Policy and Procedures Manual transgender, queer or intersex, and whether the ☒ ☐ ☐ Section 1350.5: Screening for the Risk of youth may, therefore, be vulnerable to sexual Sexual Abuse abuse; (c) Current charges and offense history; Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1350.5: Screening for the Risk of Sexual Abuse (d) Age; Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1350.5: Screening for the Risk of Sexual Abuse 7743Yolo JH PRO 18 20 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) Level of emotional and cognitive development; Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1350.5: Screening for the Risk of Sexual Abuse (f) Physical size and stature; Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1350.5: Screening for the Risk of Sexual Abuse (g) Mental illness or mental disabilities; Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1350.5: Screening for the Risk of Sexual Abuse (h) Intellectual or developmental disabilities; Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1350.5: Screening for the Risk of Sexual Abuse (i) Physical disabilities; Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1350.5: Screening for the Risk of Sexual Abuse (j) The youth’s perception of vulnerability; and, Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1350.5: Screening for the Risk of Sexual Abuse (k) Any other specific information about the Yolo County Juvenile Detention individual youth that may indicate heightened Facility: Policy and Procedures Manual needs for supervision, additional safety ☒ ☐ ☐ Section 1350.5: Screening for the Risk of precautions, or separation from certain other Sexual Abuse youth. Staff shall ascertain this information through Yolo County Juvenile Detention conversations with the youth during the admittance Facility: Policy and Procedures Manual process, medical and behavioral health screenings; Section 1350.5: Screening for the Risk of ☒ ☐ ☐ during classification assessments; and by reviewing Sexual Abuse court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Yolo County Juvenile Detention controls on the dissemination of information within the Facility: Policy and Procedures Manual facility relative to responses received pursuant to this Section 1352.5: Screening for the Risk of ☒ ☐ ☐ assessment in order to ensure that sensitive information Sexual Abuse is not exploited to the youth’s detriment by staff or other youth. 1351 RELEASE PROCEDURES Yolo County Juvenile Detention Facility: Policy and Procedures Manual The facility administrator shall develop and implement Section 1351: Release Procedure written policies and procedures for release of youth ☒ ☐ ☐ from custody which provide for: Compliance based on policy review. 7743Yolo JH PRO 18 20 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) verification of identity/release papers; Yolo County Juvenile Detention Facility: Policy and Procedures Manual Section 1351: Release Procedure ☒ ☐ ☐ All releases require a court order or written authorization from the Juvenile Officer and a verification of the person picking the youth up. (b) return of personal clothing and valuables; Yolo County Juvenile Detention ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1351: Release Procedure (c) notification to the youth's parents or guardian; Yolo County Juvenile Detention ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1351: Release Procedure (d) notification to the facility health care provider in Yolo County Juvenile Detention accordance with Sections 1408 and 1437 of these Facility: Policy and Procedures Manual ☒ ☐ ☐ regulations, for coordination with outside agencies; Section 1351: Release Procedure and, (e) notification of school staff; Yolo County Juvenile Detention ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1351: Release Procedure (f) notification of facility mental health personnel. Yolo County Juvenile Detention ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1351: Release Procedure The facility administrator shall develop and implement Yolo County Juvenile Detention policies and procedures for post-disposition youth to Facility: Policy and Procedures Manual coordinate the provision of transitional and reentry Section 1351: Release Procedure services including, but not limited to, medical and behavioral health, education, probation supervision and Prior to release, an MDT is held to discuss ☒ ☐ ☐ community-based services. transition and reentry services for all youth. The youth’s probation officer is involved in the MDT process and is responsible for all transition and reentry services and ensuring that they occur. The facility administrator shall develop and implement Yolo County Juvenile Detention written policies and procedures for the furlough of ☒ ☐ ☐ Facility: Policy and Procedures Manual youth from custody. Section 1351: Release Procedure 1352 CLASSIFICATION Yolo County Juvenile Detention Facility: Policy and Procedures Manual The facility administrator shall develop and implement Section 1352: Classification written policies and procedures on classification of youth for the purpose of determining housing placement All files we reviewed had completed in the facility. classification documentation. The facility ☒ ☐ ☐ had two units for most of the cycle; one Such procedures shall: unit with ORR youth and one unit with County youth. The youth were not mixed but both populations were provided with the same programs and opportunities. 7743Yolo JH PRO 18 20 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) provide for the safety of the youth, other youth, Yolo County Juvenile Detention facility staff, and the public by placing youth in the Facility: Policy and Procedures Manual appropriate, least restrictive housing and program ☒ ☐ ☐ Section 1352: Classification settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Yolo County Juvenile Detention the facility; ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1352: Classification (c) provide that a youth shall be classified upon Yolo County Juvenile Detention admittance to the facility; classification factors Facility: Policy and Procedures Manual shall include, but not be limited to: age, maturity, Section 1352: Classification sophistication, emotional stability, program needs, ☒ ☐ ☐ All youth are classified at admission. legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, Yolo County Juvenile Detention including provisions that consider the level of Facility: Policy and Procedures Manual supervision and the youth's behavior while in Section 1352: Classification custody; and, ☒ ☐ ☐ Classifications are reviewed at each Multidisciplinary (MDT) meeting once a week (MDT). Any changes to classification are made at that time. (e) provide that facility staff shall not separate youth Yolo County Juvenile Detention from the general population or assign youth to a Facility: Policy and Procedures Manual single occupancy room based solely on the youth's Section 1352: Classification actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, ☒ ☐ ☐ gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, Yolo County Juvenile Detention bisexual, transgender, questioning or intersex Facility: Policy and Procedures Manual identification or status as an indicator of likelihood ☒ ☐ ☐ Section 1352: Classification of being sexually abusive. 7743Yolo JH PRO 18 20 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1352.5 TRANSGENDER AND INTERSEX YOUTH. Yolo County Juvenile Detention Facility: Policy and Procedures Manual The facility administrator shall develop written policies ☒ ☐ ☐ Section 1352.5: Transgender and Intersex and procedures ensuring respectful and equitable Youth treatment of transgender and intersex youth. The policies shall provide that: (a) Facility staff shall respect every youth’s gender Yolo County Juvenile Detention identity and shall refer to the youth by the youth’s Facility: Policy and Procedures Manual preferred name and gender pronoun, regardless of Section 1352.5: Transgender and Intersex the youth’s legal name. Facilities may prohibit the ☒ ☐ ☐ Youth use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Yolo County Juvenile Detention themselves in a manner consistent with their gender Facility: Policy and Procedures Manual identity and shall provide youth with the ☒ ☐ ☐ Section 1352.5: Transgender and Intersex institution’s clothing and undergarments consistent Youth with their gender identity. (c) Facility staff shall house youth in the unit or room Yolo County Juvenile Detention that best meets their individual needs and promotes Facility: Policy and Procedures Manual their safety and well-being. Staff may not Section 1352.5: Transgender and Intersex automatically house youth according to their Youth external anatomy and shall document the reasons ☒ ☐ ☐ for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Yolo County Juvenile Detention and intersex youth have access to medical and Facility: Policy and Procedures Manual behavioral health providers qualified to provide ☒ ☐ ☐ Section 1352.5: Transgender and Intersex care and treatment to transgender and intersex Youth youth. (e) Consistent with the facility’s reasonable and Yolo County Juvenile Detention necessary security considerations and physical Facility: Policy and Procedures Manual plant, facility staff shall make every effort to ensure ☒ ☐ ☐ Section 1352.5: Transgender and Intersex the safety and privacy of transgender and intersex Youth youth when the youth are using the bathroom or shower or dressing or undressing. Facility staff shall not conduct physical searches of any Yolo County Juvenile Detention youth for the purpose of determining the youth’s Facility: Policy and Procedures Manual anatomical sex. Whenever feasible, the facility shall Section 1352.5: Transgender and Intersex respect the youth’s preference regarding the gender of Youth the staff member who conducts any search of the youth. ☒ ☐ ☐ 7743Yolo JH PRO 18 20 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1353 ORIENTATION Yolo County Juvenile Detention Facility: Policy and Procedures Manual The facility administrator shall develop and implement Section 1353: Orientation written policies and procedures to orient a youth prior to placement in a living area. Both written and verbal Staff provide the youth handbook to all information shall be provided and supplemented with youth and present the information verbally. video orientation if feasible. Provision shall be made to There is also information posted around the provide accessible orientation information to all facility per the facility Superintendent. detained youth including those with disabilities, limited All files we reviewed contained literacy, or English language learners. Orientation shall documentation that youth received an include information that addresses: ☒ ☐ ☐ orientation and they signed that they received the rulebook and facility handbook. We discussed updating the sign off document to ensure consistency. If youth are non-English speaking, staff have access to a google translator and to the Language Line. If a youth has learning disabilities, staff will contact Regional Center for services and will take extra time to ensure they understand the rules. (a) facility rules including contraband and searches and Yolo County Juvenile Detention disciplinary procedures; ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1353: Orientation 7743Yolo JH PRO 18 20 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) facility’s system of positive behavior interventions Yolo County Juvenile Detention and supports, including behavior expectations, Facility: Policy and Procedures Manual incentives that youth will receive for complying Section 1353: Orientation with facility rules, and consequences that may The Behavior Support Program is the result when youth violate the rules of the facility; facility’s behavior management program. The rules are provided in the orientation handbook but are not broken down into major and minor rules but levels of unacceptable behavior. Technical assistance provided to clarify this information for ease of understanding. The rules are divided into 3 categories: ☒ ☐ ☐ Incidental Minor Violations: Addressed generally through a verbal reprimand. Level 1 Violations: Addressed generally through counseling, verbal reprimand, writing assignment or physical separation and requires an incident report. Level 2 Violations: Addressed generally through counseling, verbal reprimand, writing assignment, physical separation or disciplinary action and requires an incident report and due process. (c) age appropriate information that explains the Yolo County Juvenile Detention facility’s policy prohibiting sexual abuse and sexual Facility: Policy and Procedures Manual ☒ ☐ ☐ harassment and how to report incidents or Section 1353: Orientation suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1353: Orientation (e) the existence of the grievance procedure, the steps Yolo County Juvenile Detention that must be taken to use it, the youth’s right to be Facility: Policy and Procedures Manual free of retaliation for reporting a grievance, and the ☒ ☐ ☐ Section 1353: Orientation name of the person or position designated to resolve the issue; (f) access to legal services and information on the court Yolo County Juvenile Detention process; ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1353: Orientation (g) access to routine and emergency health and mental Yolo County Juvenile Detention health care; ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1353: Orientation 7743Yolo JH PRO 18 20 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) access to education, religious services, and Yolo County Juvenile Detention recreational activities; Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1353: Orientation (i) housing assignments; Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1353: Orientation (j) opportunity for personal hygiene and daily showers Yolo County Juvenile Detention including the availability of personal care items ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1353: Orientation (k) rules and access to correspondence, visits and Yolo County Juvenile Detention telephone use; ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1353: Orientation (l) availability of reading materials, programming, and Yolo County Juvenile Detention other activities; ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1353: Orientation (m) facility policies on the use of force, use of restraints, Yolo County Juvenile Detention chemical agents and room confinement; ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1353: Orientation (n) immigration legal services; Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1353: Orientation (o) emergencies including evacuation procedures; Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1353: Orientation (p) non-discrimination policy and the right to be free Yolo County Juvenile Detention from physical, verbal or sexual abuse and ☒ ☐ ☐ Facility: Policy and Procedures Manual harassment by other youth and staff; Section 1353: Orientation (q) availability of services and programs in a language Yolo County Juvenile Detention other than English if appropriate; ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1353: Orientation (r) the process for requesting different housing, Yolo County Juvenile Detention education, programming and work assignments; ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1353: Orientation (s) a process for which parents/guardians receive Yolo County Juvenile Detention information regarding the youth’s stay in the Facility: Policy and Procedures Manual facility that at a minimum includes answers to Section 1353: Orientation ☒ ☐ ☐ frequently asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to Yolo County Juvenile Detention Title 15 Minimum Standards for Juvenile Facilities. ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1353: Orientation 7743Yolo JH PRO 18 20 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354 SEPARATION Yolo County Juvenile Detention The facility administrator shall develop and implement ☒ ☐ ☐ Facility: Policy and Procedures Manual written policies and procedures that address: Section 1354: Separation (a) separation of youth for reasons that include, but are Yolo County Juvenile Detention not be limited to, medical and mental health Facility: Policy and Procedures Manual conditions, assaultive behavior, disciplinary Section 1354: Separation consequences and protective custody. Policy and procedure provide the opportunity for staff to use levels of ☒ ☐ ☐ separation as appropriate and when necessary for both behavior management and for the safety and security of youth. This appears to have had a positive effect on de-escalation efforts and overall facility incidents. (b) consideration of positive youth development and Yolo County Juvenile Detention trauma-informed care. ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1354: Separation (c) separated youth shall not be denied normal Yolo County Juvenile Detention privileges available at the facility, except when ☒ ☐ ☐ Facility: Policy and Procedures Manual necessary to accomplish the objective of separation. Section 1354: Separation (d) when the objective of the separation is discipline, Yolo County Juvenile Detention Title 15 Section 1390 shall apply. ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1354: Separation (e) when separation results in room confinement, the Yolo County Juvenile Detention separation shall occur in accordance with Welfare Facility: Policy and Procedures Manual ☒ ☐ ☐ and Institutions Code Section 208.3 and Section 1354: Separation Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Yolo County Juvenile Detention of separated youth to determine if separation Facility: Policy and Procedures Manual remains necessary. Section 1354: Separation Youth who are separated due to Program ☒ ☐ ☐ Reintegration is reviewed by facility staff several times throughout the shift to determine if separation remains necessary or requires adjustment so that the youth can rejoin the regular program. 7743Yolo JH PRO 18 20 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT Yolo County Juvenile Detention Facility: Policy and Procedures Manual (a) The facility administrator shall develop and Section 1354.5: Room Confinement implement written policies and procedures addressing the confinement of youth in their room When asked about self-separation that are consistent with Welfare and Institutions documentation for the past month to Code Section 208.3. The placement of a youth in review, facility administration stated there room confinement shall be accomplished in has not been any to provide. Youth are accordance with the following guidelines: fully participating in programs and activities of the facility. We confirmed this in our review of the facility programming. We reviewed samples of the Facility Room Confinement Checklist. Any youth that is placed in room confinement is only ☒ ☐ ☐ done so with the approval of the supervisor and requires an incident report. If a youth is held over 4 hours, the Room Confinement Checklist is completed. The Facility has worked to keep youth out of their rooms for as much as possible according to the Superintendent and the Administrative Supervisor. Room Confinement checklists we viewed indicated appropriate uses of room confinement and were a result of the youth being a physical safety/security issue to staff/youth. All timelines were met as were other regulatory requirements. (1) Room confinement shall not be used before Yolo County Juvenile Detention other, less restrictive, options have been Facility: Policy and Procedures Manual attempted and exhausted, unless attempting ☒ ☐ ☐ Section 1354.5: Room Confinement those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Yolo County Juvenile Detention purposes of punishment, coercion, ☒ ☐ ☐ Facility: Policy and Procedures Manual convenience, or retaliation by staff. Section 1354.5: Room Confinement (3) Room confinement shall not be used to the Yolo County Juvenile Detention extent that it compromises the mental and ☒ ☐ ☐ Facility: Policy and Procedures Manual physical health of the youth. Section 1354.5: Room Confinement (b) A youth may be held up to four hours in room Yolo County Juvenile Detention confinement. After the youth has been held in room Facility: Policy and Procedures Manual ☒ ☐ ☐ confinement for a period of four hours, staff shall Section 1354.5: Room Confinement do one or more of the following: 7743Yolo JH PRO 18 20 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) Return the youth to general population. Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1354.5: Room Confinement (2) Consult with mental health or medical staff. Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1354.5: Room Confinement (3) Develop an individualized plan that includes Yolo County Juvenile Detention the goals and objectives to be met in order to Facility: Policy and Procedures Manual reintegrate the youth to general population. ☐ ☐ ☐ Section 1354.5: Room Confinement (4) If room confinement must be extended beyond Yolo County Juvenile Detention four hours, staff shall do each of the following: Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1354.5: Room Confinement (A) Document the reasons for room Yolo County Juvenile Detention confinement and the basis for the Facility: Policy and Procedures Manual extension, the date and time the youth was Section 1354.5: Room Confinement ☒ ☐ ☐ first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that Yolo County Juvenile Detention includes the goals and objectives to be met Facility: Policy and Procedures Manual in order to integrate the youth to general ☒ ☐ ☐ Section 1354.5: Room Confinement population. (C) Obtain documented authorization by the Yolo County Juvenile Detention facility superintendent or his or her ☒ ☐ ☐ Facility: Policy and Procedures Manual designee every four hours thereafter. Section 1354.5: Room Confinement (5) This section is not intended to limit the use of Yolo County Juvenile Detention single-person rooms or cells for the housing of Facility: Policy and Procedures Manual youth in juvenile facilities and does not apply ☒ ☐ ☐ Section 1354.5: Room Confinement to normal sleeping hours. (6) This section does not apply to youth or wards Yolo County Juvenile Detention in court holding facilities or adult facilities. Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1354.5: Room Confinement (7) Nothing in this section shall be construed to Yolo County Juvenile Detention conflict with any law providing greater or Facility: Policy and Procedures Manual additional protections to youth. ☒ ☐ ☐ Section 1354.5: Room Confinement 7743Yolo JH PRO 18 20 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (8) This section does not apply during an Yolo County Juvenile Detention extraordinary emergency circumstance that Facility: Policy and Procedures Manual requires a significant departure from normal Section 1354.5: Room Confinement institutional operations, including a natural disaster or facility-wide threat that poses an ☒ ☐ ☐ imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Yolo County Juvenile Detention placed in a locked cell or sleeping room to treat Facility: Policy and Procedures Manual and protect against the spread of a Section 1354.5: Room Confinement communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth ☒ ☐ ☐ is not required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND Technical assistance was provided overall PLAN consistency was discussed in all areas of ☐ ☐ ☐ regulation. We also discussed the benefit The facility administrator shall develop and implement of quality assurance reviews. written policies and procedures for assessment and case planning. (a) Assessment: Yolo County Juvenile Detention The assessment is based on information collected Facility: Policy and Procedures Manual during the admission process with periodic review, Section 1355: Institutional Assessment and which includes the youth's risk factors, needs and Plan strengths including, but not limited to, A sampling of assessments were provided identification of substance abuse history, for our review. The assessments were educational, vocational, counseling, behavioral ☒ ☐ ☐ detailed and provided all regulatory health, consideration of known history of trauma, requirements. and family strengths and needs. 7743Yolo JH PRO 18 20 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Institutional Case Plan: Yolo County Juvenile Detention (1) A case plan shall be developed for each youth Facility: Policy and Procedures Manual held for at least 30 days or more and created Section 1355: Institutional Assessment and within 40 days of admission. Plan A sampling of case plans were provided for ☒ ☐ ☐ our review and were found to be compliant. We found that all documentation review met the timelines as required by regulation and policy. (2) The institutional plan shall include, but not be Yolo County Juvenile Detention limited to, written documentation that provides: Facility: Policy and Procedures Manual Section 1355: Institutional Assessment and ☒ ☐ ☐ Plan (A) objectives and time frame for the resolution Yolo County Juvenile Detention of problems identified in the assessment; Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1355: Institutional Assessment and Plan (B) a plan for meeting the objectives that Yolo County Juvenile Detention includes a description of program resources Facility: Policy and Procedures Manual needed and individuals responsible for Section 1355: Institutional Assessment and assuring that the plan is implemented; ☒ ☐ ☐ Plan Staff is identified who will complete and review the plan. Minimal program resources are identified. (3) periodic evaluation of progress towards meeting Yolo County Juvenile Detention the objectives, including periodic review and Facility: Policy and Procedures Manual discussion of the plan with the youth; Section 1355: Institutional Assessment and Plan Periodic Review is documented on a ☒ ☐ ☐ “Weekly Caseload Assessment Report”. The report also addresses behavior, discipline actions as well as the objective, action plan and whether it was completed or not 7743Yolo JH PRO 18 20 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) a transition plan, the contents of which shall be Yolo County Juvenile Detention subject to existing resources, shall be developed Facility: Policy and Procedures Manual for post dispositional youth in accordance with Section 1355: Institutional Assessment and Section 1351; and, Plan Juvenile Probation Officers are responsible for the transition plans. All youth ☒ ☐ ☐ participate in an MDT meeting in which the transition plan is developed. Various types of case plans were provided for review. • Juvenile Placement Case Plan • Title 1v-E Pre-Placement Case Plan • Evaluation of Imminent Risk (5) in as much as possible and if appropriate, the Yolo County Juvenile Detention plan, including the transition plan, shall be Facility: Policy and Procedures Manual developed with input from the family, Section 1355: Institutional Assessment and supportive adults, youth, and Regional Center Plan ☒ ☐ ☐ for the Developmentally Disabled. Parents, guardians and other supportive adults who are a part of the youth’s case plan are invited to participate in the case plan process. 1356 COUNSELING AND CASEWORK Yolo County Juvenile Detention SERVICES Facility: Policy and Procedures Manual Section 1356: Counseling and Casework The facility administrator shall develop and implement Services written policies and procedures ensuring the availability of appropriate counseling and casework services for all ☒ ☐ ☐ Staff are expected to be available to meet youth. Policies and procedures shall ensure: the needs of the youth in their care. Staff are expected to assist in contacting resources or supportive adults, parents, probation officers or attorneys and to counsel and mentor them as needed. (a) youth will receive assistance with needs or concerns Yolo County Juvenile Detention that may arise; Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1356: Counseling and Casework Services (b) youth will receive assistance in requesting contact Yolo County Juvenile Detention with parents, other supportive adults, attorney, Facility: Policy and Procedures Manual ☒ ☐ ☐ clergy, probation officer, or other public official; Section 1356: Counseling and Casework and, Services (c) youth will be provided access to available resources Yolo County Juvenile Detention to meet the youth’s needs. Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1356: Counseling and Casework Services 7743Yolo JH PRO 18 20 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE Yolo County Juvenile Detention Facility: Policy and Procedures Manual The facility administrator, In cooperation with the Section 1357: Use of Force responsible physician, shall develop and implement written policies and procedures for the use of force, Policy has been developed collaboratively which may include chemical agents. Force shall never ☒ ☐ ☐ with Probation, HHSA and Wellpath. be applied as punishment, discipline, retaliation, or treatment. (a) At a minimum, each facility shall develop policies and procedures which: (1) restricts the use of force to that which is deemed Yolo County Juvenile Detention reasonable and necessary, as defined in Section ☒ ☐ ☐ Facility: Policy and Procedures Manual 1302 to ensure the safety and security of youth, Section 1357: Use of Force staff, others, and the facility. (2) outline the force options available to staff Yolo County Juvenile Detention including both physical and non-physical Facility: Policy and Procedures Manual options and define when those force options are ☒ ☐ ☐ Section 1357: Use of Force appropriate. Continuum of Force for the JDF is contained in the policy. (3) describe force options or techniques that are Yolo County Juvenile Detention expressly prohibited by the facility. Facility: Policy and Procedures Manual Section 1357: Use of Force ☒ ☐ ☐ Only force techniques noted in the force continuum as approved and trained by the department may be used. Hogtying is prohibited per policy. (4) describe the requirements of staff to report any Yolo County Juvenile Detention inappropriate use of force, and to take ☒ ☐ ☐ Facility: Policy and Procedures Manual affirmative action to immediately stop it. Section 1357: Use of Force (5) define a standardized reporting format that Yolo County Juvenile Detention includes time period and procedure for Facility: Policy and Procedures Manual documenting and reporting the use of force, Section 1357: Use of Force including reporting requirements of The shift supervisor completes a debrief management and line staff and procedures for with involved staff including any necessary reviewing and tracking use of force incidents by ☒ ☐ ☐ training. All information is documented on supervisory and or management staff, which an incident critique form that is reviewed include procedures for debriefing a particular by a second supervisor to ensure that all incident with staff and/or youth for the purposes was handled appropriately. of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system Yolo County Juvenile Detention for investigating unreasonable use of force. ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1357: Use of Force 7743Yolo JH PRO 18 20 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (7) define the role, notification, and follow-up Yolo County Juvenile Detention procedures required after use of force incidents Facility: Policy and Procedures Manual for medical, mental health staff and parents or Section 1357: Use of Force legal guardians. Medical staff examine all youth after a use of force. Prior to medical being 24 hours, ☒ ☐ ☐ the on call medical provider would be notified and the youth could be transported to the hospital for care if needed. Parents of the youth are notified for any use of force. (8) describe the limitations of use of force on Yolo County Juvenile Detention pregnant youth in accordance with Penal Code ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 6030(f) and Welfare and Institutions Section 1357: Use of Force Code Section 222. (b) Facilities that authorize chemical agents as a force Yolo County Juvenile Detention option shall include policies and procedures that: ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1357(a): Chemical Agents (1) identify who is approved to carry and/or utilize Yolo County Juvenile Detention Facility: Policy and Procedures Manual chemical agents in the facility and the type, size Section 1357(a): Chemical Agents and the approved method of deployment for ☒ ☐ ☐ those chemical agents. MK4’s are assigned to staff, MK9’s are assigned only to Seniors and Supervisors. (2) mandate that chemical agents only be used when Yolo County Juvenile Detention Facility: Policy and Procedures Manual there is an imminent threat to the youth’s safety Section 1357(a): Chemical Agents or the safety of others and only when de- ☒ ☐ ☐ escalation efforts have been unsuccessful or are OC is used in the facility but only when not reasonably possible. there is imminent threat to the youth or others safety. 7743Yolo JH PRO 18 20 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) outline the facility’s approved methods and Yolo County Juvenile Detention Facility: Policy and Procedures Manual timelines for decontamination from chemical Section 1357(a): Chemical Agents agents. This shall include that youth who have been exposed to chemical agents shall not be left Policy requires youth to have fresh air, to unattended until that youth is fully flush eyes and face with cool water, to take decontaminated or is no longer suffering the a cool shower, to receive clean clothes and effects of the chemical agent. to sit in front of a fan if they would like. Youth are not to be left unattended until they are fully decontaminated or are no longer suffering the effects of the chemical agent. SIR’s we reviewed noted that youth are provided with decontamination wipes for their eyes and face, provided with the opportunity to take a cool shower and to sit in front of a blowing fan if they choose. We noted that in some instances, youth who have been exposed to OC are secured in their rooms momentarily pending all ☒ ☐ ☐ youth being secured so that full decontamination may occur. In these circumstances, it is unknown if staff continue a constant observation of youth during this time as this information was not documented. Technical assistance was provided, and the issue has been addressed with facility administration, supervisors and all staff regarding the proper documentation required. We also discussed the suggestion of the development a new incident format to ensure all regulatory areas are addressed to address the consistency issue. Subsequent follow up via direct conversation with staff by phone (as there has been no use of OC) noted an understanding of the new regulation, policy and procedures. We are confident that the issue has been rectified. (4) define the role, notification, and follow-up Yolo County Juvenile Detention procedures required after use of force incidents Facility: Policy and Procedures Manual involving chemical agents for medical, mental Section 1357(a): Chemical Agents health staff and parents or legal guardians. Medical and mental health staff are ☒ ☐ ☐ immediately notified in the event of an OC event. A referral is also submitted for follow up care if mental health staff are not on site. The youth’s parent is also notified. 7743Yolo JH PRO 18 20 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) provide for the documentation of each incident Yolo County Juvenile Detention of use of chemical agents, including the reasons Facility: Policy and Procedures Manual for which it was used, efforts to de-escalate Section 1357(a): Chemical Agents ☒ ☐ ☐ prior to use, youth and staff involved, the date, time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure Yolo County Juvenile Detention which require that agencies provide initial and ☒ ☐ ☐ Facility: Policy and Procedures Manual regular training in use of force and chemical agents Section 1357(a): Chemical Agents when appropriate that address: (1) known medical and behavioral health Yolo County Juvenile Detention conditions that would contraindicate certain ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1357: Use of Force types of force; (2) acceptable chemical agents and the methods of Yolo County Juvenile Detention application. ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1357(a): Chemical Agents (3) signs or symptoms that should result in Yolo County Juvenile Detention immediate referral to medical or behavioral ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1357a: Chemical Agents health. (4) instruction on the Constitutional Limitations of Yolo County Juvenile Detention Use of Force. ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1357: Use of Force (5) physical training force options that may require Yolo County Juvenile Detention Facility: Policy and Procedures Manual the use of perishable skills. Section 1357: Use of Force ☒ ☐ ☐ All facility staff are trained in Behavior Management Options (detac) (6) timelines the facility uses to define regular Yolo County Juvenile Detention Facility: Policy and Procedures Manual training. Section 1357: Use of Force ☒ ☐ ☐ Behavior Management Options is provided monthly. 1358 USE OF PHYSICAL RESTRAINTS Yolo County Juvenile Detention Facility: Policy and Procedures Manual The facility administrator, in cooperation with the Section 1358: Use of Physical Restraints responsible physician and mental health director, shall develop and implement written policies and procedures ☒ ☐ ☐ Facility administration reported they have had no use of restraint incidents to provide for the use of restraint devices. Restraint devices for our review. include any devices which immobilize a youth's extremities and/or prevent the youth from being ambulatory. 7743Yolo JH PRO 18 20 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Physical restraints may be used only for those youth Yolo County Juvenile Detention Facility: Policy and Procedures Manual who present an immediate danger to themselves or Section 1358: Use of Physical Restraints others, who exhibit behavior which results in the destruction of property or reveals the intent to cause ☒ ☐ ☐ self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Yolo County Juvenile Detention discipline, or as a substitute for treatment. The use of Facility: Policy and Procedures Manual restraint devices that attach a youth to a wall, floor or Section 1358: Use of Physical Restraints other fixture, including a restraint chair, or through ☒ ☐ ☐ affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Yolo County Juvenile Detention handcuffs, shackles or other restraint devices when used Facility: Policy and Procedures Manual to restrain youth for movement or transportation within ☒ ☐ ☐ Section 1358: Use of Physical Restraints the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Yolo County Juvenile Detention of the facility manager or designee. The facility manager Facility: Policy and Procedures Manual may delegate authority to place a youth in restraints to a Section 1358: Use of Physical Restraints physician. Reasons for continued retention in restraints Staff must notify and obtain approval to shall be reviewed and documented at a minimum of apply restraints but, in some circumstances, every hour. ☒ ☐ ☐ it may be reasonable to restrain the youth first for his or her safety. Staff must immediately notify the supervisor in these circumstances with a youth is out of control or a danger to themselves and needs immediate restraint. A medical opinion on the safety of placement and Yolo County Juvenile Detention retention shall be secured as soon as possible, but no later Facility: Policy and Procedures Manual than two hours from the time of placement. The youth ☒ ☐ ☐ Section 1358: Use of Physical Restraints shall be medically cleared for continued retention at least every three hours thereafter. A mental health consultation shall be secured as soon as Yolo County Juvenile Detention possible, but in no case longer than four hours from the ☒ ☐ ☐ Facility: Policy and Procedures Manual time of placement, to assess the need for mental health Section 1358: Use of Physical Restraints treatment. 7743Yolo JH PRO 18 20 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Continuous direct visual supervision shall be conducted Yolo County Juvenile Detention to ensure that the restraints are properly employed, and Facility: Policy and Procedures Manual to ensure the safety and well-being of the youth. ☒ ☐ ☐ Section 1358: Use of Physical Restraints Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and procedures shall address: (a) documentation of the circumstances leading to an Yolo County Juvenile Detention application of restraints. Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1358: Use of Physical Restraints (b) known medical conditions that would Yolo County Juvenile Detention contraindicate certain restraint devices and/or Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1358: Use of Physical Restraints techniques. (c) acceptable restraint devices. Yolo County Juvenile Detention Facility: Policy and Procedures Manual Section 1358: Use of Physical Restraints ☒ ☐ ☐ Handcuffs, leg shackles, spit hoods, and waist/belly chains/belts are the only restraints authorized. (d) signs or symptoms which should result in Yolo County Juvenile Detention immediate medical/mental health referral. ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1358: Use of Physical Restraints (e) availability of cardiopulmonary resuscitation Yolo County Juvenile Detention equipment. ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1358: Use of Physical Restraints (f) protective housing of restrained youth. While in Yolo County Juvenile Detention restraint devices, all youth shall be housed alone or Facility: Policy and Procedures Manual in a specified housing area for restrained youth ☒ ☐ ☐ Section 1358: Use of Physical Restraints which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. Yolo County Juvenile Detention ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1358: Use of Physical Restraints (h) exercising of extremities. Yolo County Juvenile Detention ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1358: Use of Physical Restraints 7743Yolo JH PRO 18 20 - 40 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1358.5 USE OF RESTRAINT DEVICES FOR Yolo County Juvenile Detention Facility: Policy and Procedures Manual MOVEMENT AND TRANSPORTATION WITHIN Section 1358.5: Use of Restraint Devices THE FACILITY. for Movement and Transportation Within The Facility Administrator, In cooperation with the the Facility. responsible physician and behavioral/mental health ☒ ☐ ☐ director, shall develop and implement written policies and procedures for the use of restraint devices when the The policy was developed in cooperation purpose is for movement or transportation within the between Probation, Wellpath and the facility that shall include the following: behavioral/mental health director. (a) identification of acceptable restraint devices, staff Yolo County Juvenile Detention approved to utilize restraint devices and the Facility: Policy and Procedures Manual required training. Section 1358.5: Use of Restraint Devices for Movement and Transportation Within the Facility. ☒ ☐ ☐ Handcuffs, shackles, waist/belly chains and soft restraints/belts may be used for this purpose. (b) the circumstances leading to the application of Yolo County Juvenile Detention restraints must be documented. Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1358.5: Use of Restraint Devices for Movement and Transportation Within the Facility. (c) an individual assessment of the need to apply Yolo County Juvenile Detention restraints for movement or transportation that Facility: Policy and Procedures Manual includes consideration of less restrictive Section 1358.5: Use of Restraint Devices alternatives, consideration of a youth’s known for Movement and Transportation Within medical or mental health conditions, trauma the Facility. informed approaches, and a process for documentation and supervisor review and approval. Incident reports that included the use of force with exigent circumstances and subsequent movement were reviewed. We noted that although required regulatory ☒ ☐ ☐ information was not documented clearly and consistently in each incident report, assessments appeared to occur operationally as certain youth who were not the aggressor, were victims or who followed directions during incidents were not restrained for movement. Technical assistance was provided, and the issue has been addressed with facility administration, supervisors and all staff regarding the proper documentation required. 7743Yolo JH PRO 18 20 - 41 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) consideration of safety and security of the facility, Yolo County Juvenile Detention with a clearly defined expectation that restraint Facility: Policy and Procedures Manual devices shall not be used for the purposes of ☒ ☐ ☐ Section 1358.5: Use of Restraint Devices discipline or retaliation. for Movement and Transportation Within the Facility. (e) the use of restraints on pregnant youth is limited in Yolo County Juvenile Detention accordance with Penal Code Section 6030(f) and Facility: Policy and Procedures Manual Welfare and Institutions Code Section 222. ☒ ☐ ☐ Section 1358.5: Use of Restraint Devices for Movement and Transportation Within the Facility. 1359 SAFETY ROOM PROCEDURES Yolo County Juvenile Detention Facility does not have a safety room. The (a) The facility administrator, and where applicable, In remaining sections are marked as NA. cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who ☒ ☐ ☐ present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of ☐ ☐ ☒ necessary nutrition and fluids, access to a toilet, and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or ☐ ☐ ☒ designee, before a youth is placed into a safety room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and ☐ ☐ ☒ any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the ☐ ☐ ☒ facility manager, or designee, every four hours; (5) provide for immediate medical assessment, ☐ ☐ ☒ where appropriate, or an assessment at the next daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less ☐ ☐ ☒ restrictive means of control, and decisions to continue and end placement. (b) The placement of a youth in the safety room shall be ☐ ☐ ☒ accomplished in accordance with the following: 7743Yolo JH PRO 18 20 - 42 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (1) safety room shall not be used before other less restrictive options have been attempted and ☐ ☐ ☒ exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of ☐ ☐ ☒ punishment, coercion, convenience, or retaliation by staff. (3) safety room shall not be used to the extent that it ☐ ☐ ☒ compromises the mental and physical health of the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety ☐ ☐ ☒ room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. ☐ ☐ ☒ (2) consult with mental health or medical staff, ☐ ☐ ☒ (3) develop an individualized plan that includes the ☐ ☐ ☒ goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements ☐ ☐ ☒ of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Yolo County Juvenile Detention Facility: Policy and Procedures Manual The facility administrator shall develop and implement ☒ ☐ ☐ Section 1360: Searches written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures shall provide that: (a) Searches shall be conducted to ensure the safety and Yolo County Juvenile Detention security of the facility, public, visitors, youth, and Facility: Policy and Procedures Manual staff. Section 1360: Searches ☒ ☐ ☐ Facility uses pat down, wand and strip searches as appropriate. (b) Searches shall be conducted in a manner that Yolo County Juvenile Detention preserves the privacy and dignity of the person Facility: Policy and Procedures Manual being searched and shall not be conducted for ☒ ☐ ☐ Section 1360: Searches harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Yolo County Juvenile Detention searches shall comply with Penal Code Section Facility: Policy and Procedures Manual ☒ ☐ ☐ 4030. Section 1360: Searches 7743Yolo JH PRO 18 20 - 43 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Physical body cavity searches shall only be Yolo County Juvenile Detention conducted by a medical professional. Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1360: Searches (e) Any youth held after a detention hearing shall only Yolo County Juvenile Detention be strip searched with prior approval of a supervisor Facility: Policy and Procedures Manual when there is reasonable suspicion based on ☒ ☐ ☐ Section 1360: Searches specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall Yolo County Juvenile Detention comply with Section 1352.5. Facility: Policy and Procedures Manual Section 1360: Searches and 1352.5: ☒ ☐ ☐ Transgender and Intersex See Section 1352.5. (g) Cross-gender pat-down searches and strip searches Yolo County Juvenile Detention are prohibited except in exigent circumstances or Facility: Policy and Procedures Manual when conducted by a medical professional. Such Section 1360: Searches and 1352.5: searches must be justified and documented in Transgender and Intersex writing. ☒ ☐ ☐ Transgender youth are asked which gender staff they prefer to be searched by. Cross gender searches are prohibited unless exigent circumstances exist. 1361 GRIEVANCE PROCEDURE Yolo County Juvenile Detention Facility: Policy and Procedures Manual The facility administrator shall develop and implement Section 1361: Grievance written policies and procedures whereby any youth may appeal and have resolved grievances relating to any condition of confinement, including but not limited to All grievances reviewed were timely and health care services, classification decisions, program ☒ ☐ ☐ consistent with regulatory expectations. participation, telephone, mail or visiting procedures, We found that most grievances were from food, clothing, bedding, mistreatment, harassment or the ORR population and not the county violations of the nondiscrimination policy. There shall population. be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a Yolo County Juvenile Detention grievance, which includes provisions for the youth Facility: Policy and Procedures Manual ☒ ☐ ☐ to have free access to the form; Section 1361: Grievance (b) the youth shall have the option to confidentially file Yolo County Juvenile Detention the grievance or to deliver the form to any youth ☒ ☐ ☐ Facility: Policy and Procedures Manual supervision staff working in the facility; Section 1361: Grievance 7743Yolo JH PRO 18 20 - 44 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (c) resolution of the grievance at the lowest appropriate Yolo County Juvenile Detention staff level; Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1361: Grievance (d) provision for a prompt review and initial response Yolo County Juvenile Detention to grievances within three (3) business days, Facility: Policy and Procedures Manual ☒ ☐ ☐ grievances that relate to health and safety issues Section 1361: Grievance must be addressed immediately; (1) The youth may elect to be present to explain Yolo County Juvenile Detention his/her version of the grievance to a person not Facility: Policy and Procedures Manual ☒ ☐ ☐ directly involved in the circumstances which Section 1361: Grievance led to the grievance. (2) Provision for a staff representative approved by Yolo County Juvenile Detention the facility administrator to assist the youth. Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1361: Grievance (e) provision for a written response to the grievance Yolo County Juvenile Detention which includes the reasons for the decisions; Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1361: Grievance (f) a system which provides that any appeal of a Yolo County Juvenile Detention grievance shall be heard by a person not directly Facility: Policy and Procedures Manual involved in the circumstances which led to the Section 1361: Grievance grievance; ☒ ☐ ☐ There are 4 levels to the agency’s grievance process with the facility superintendent being the agencies final appeal. (g) resolution of the grievance must occur within ten Yolo County Juvenile Detention (10) business days unless circumstances dictate a Facility: Policy and Procedures Manual ☒ ☐ ☐ longer time frame. The youth shall be notified of Section 1361: Grievance any delay; and, (h) the policy shall provide multiple internal and Yolo County Juvenile Detention external methods to report sexual abuse and sexual Facility: Policy and Procedures Manual harassment. Section 1361: Grievance Youth may report sexual abuse and sexual ☒ ☐ ☐ harassment to any facility staff member, medical and mental health personnel, attorney, community partners, parent/guardian or to the PREA hotline in addition to through the grievance process. 7743Yolo JH PRO 18 20 - 45 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS Whether or not associated with a grievance, concerns of Yolo County Juvenile Detention parents, guardians, staff or other parties shall be Facility: Policy and Procedures Manual addressed and documented in accordance with written Section 1361: Grievance policies and procedures within a specified timeframe. All efforts are made at the facility level to ☒ ☐ ☐ address the concerns of parents or third parties however, the agency has a formal Citizens Complaint process that may be accessed online on the Yolo County Website. 1362 REPORTING OF INCIDENTS Yolo County Juvenile Detention Facility: Policy and Procedures Manual A written report of all incidents which result in physical Section 1362: Reporting of Incidents and harm, use of force, serious threat of physical harm, or Other Information death of an employee, youth or other person(s) shall be ☒ ☐ ☐ maintained. Such written record shall be prepared by the staff and submitted to the facility manager by the end of the shift, unless additional time is necessary and authorized by the facility manager or designee. 1363 USE OF REASONABLE FORCE TO Yolo County Juvenile Detention COLLECT DNA SPECIMENS, SAMPLES, Facility: Policy and Procedures Manual IMPRESSIONS Section 1363: Use of Reasonable Force to Collect DNA Specimens, Samples, and (a) Pursuant to Penal Code Section 298.1 authorized Impressions law enforcement, custodial, or corrections personnel including peace officers, may employ ☒ ☐ ☐ reasonable force to collect blood specimens, saliva Juvenile Probation officers are responsible samples, and thumb or palm print impressions from for any court ordered DNA. individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of Yolo County Juvenile Detention reasonable force” shall be defined as the force that Facility: Policy and Procedures Manual an objective, trained and competent correctional Section 1363: Use of Reasonable Force to ☒ ☐ ☐ employee, faced with similar facts and Collect DNA Specimens, Samples, and circumstances, would consider necessary and Impressions reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by Yolo County Juvenile Detention efforts to secure voluntary compliance. Efforts to Facility: Policy and Procedures Manual secure voluntary compliance shall be documented Section 1363: Use of Reasonable Force to ☒ ☐ ☐ and include an advisement of the legal obligation to Collect DNA Specimens, Samples, and provide the requisite specimen, sample or impression Impressions and the consequences of refusal. 7743Yolo JH PRO 18 20 - 46 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) The force shall not be used without the prior written Yolo County Juvenile Detention authorization of the supervising officer on duty. Facility: Policy and Procedures Manual The authorization shall include information that Section 1363: Use of Reasonable Force to ☒ ☐ ☐ reflects the fact that the offender was asked to Collect DNA Specimens, Samples, and provide the requisite specimen, sample, or Impressions impression and refused. (1) If the use of reasonable force includes a cell Yolo County Juvenile Detention extraction, the extraction shall be videotaped. Facility: Policy and Procedures Manual Video shall be directed at the cell extraction Section 1363: Use of Reasonable Force to event. The videotape shall be retained by the ☒ ☐ ☐ Collect DNA Specimens, Samples, and agency for the length of time required by Impressions statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 1370 EDUCATION PROGRAM Yolo County Juvenile Detention Facility: Policy and Procedures Manual (a) School Programs Section 1370: Education Program The County Board of Education shall provide for the administration and operation of juvenile court BSCC Field Representatives do not schools in conjunction with the Chief Probation inspect the education program for Officer, or designee pursuant to applicable State compliance with Title 15. Title 15 laws. The school and facility administrators shall requires the Superintendent of Schools to develop and implement written policy and conduct this review in conjunction with a procedures to ensure communication and qualified outside agency or individual. coordination between educators and probation staff. The Evaluator found the school to meet all T15 requirements. Culturally responsive and trauma-informed approaches should be applied when providing instruction. Education staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology ☒ ☐ ☐ practices. The facility administrator shall request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. 7743Yolo JH PRO 18 20 - 47 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Required Elements Yolo County Juvenile Detention Facility: Policy and Procedures Manual The facility school program shall comply with the Section 1370: Education Program State Education Code and County Board of Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the ☒ ☐ ☐ Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. All youth shall be treated equally, and the education Yolo County Juvenile Detention program shall be free from discriminatory action. Facility: Policy and Procedures Manual Staff shall refer to transgender, intersex and gender- ☒ ☐ ☐ Section 1370: Education Program nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Yolo County Juvenile Detention Education Code and include, but not be limited to, Facility: Policy and Procedures Manual ☒ ☐ ☐ courses required for high school graduation. Section 1370: Education Program (2) Information and preparation for the High School Yolo County Juvenile Detention Equivalency Test as approved by the California Facility: Policy and Procedures Manual ☒ ☐ ☐ Department of Education shall be made available to Section 1370: Education Program eligible youth. (3) Youth shall be informed of post-secondary education Yolo County Juvenile Detention and vocational opportunities. Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1370: Education Program (4) Administration of the High School Equivalency Tests Yolo County Juvenile Detention as approved by the California Department of Facility: Policy and Procedures Manual ☒ ☐ ☐ Education, shall be made available when possible. Section 1370: Education Program (5) Supplemental instruction shall be afforded to youth Yolo County Juvenile Detention who do not demonstrate sufficient progress towards Facility: Policy and Procedures Manual ☒ ☐ ☐ grade level standards. Section 1370: Education Program 7743Yolo JH PRO 18 20 - 48 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (6) The minimum school day shall be consistent with Yolo County Juvenile Detention State Education Code Requirements for juvenile Facility: Policy and Procedures Manual court schools. The facility administrator, in Section 1370: Education Program conjunction with education staff, must ensure that ☒ ☐ ☐ operational procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of Yolo County Juvenile Detention classification, housing, security status, disciplinary Facility: Policy and Procedures Manual or separation status, including room confinement, Section 1370: Education Program except when providing education poses an ☒ ☐ ☐ immediate threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Yolo County Juvenile Detention Facility: Policy and Procedures Manual (1) Positive behavior management will be implemented Section 1370: Education Program to reduce the need for disciplinary action in the ☒ ☐ ☐ school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative Yolo County Juvenile Detention decisions made by probation staff that may affect the Facility: Policy and Procedures Manual ☒ ☐ ☐ educational programming of students. Section 1370: Education Program (3) Except as otherwise provided by the State Education Yolo County Juvenile Detention Code, expulsion/suspension from school shall be Facility: Policy and Procedures Manual imposed only when other means of correction fails Section 1370: Education Program to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set ☒ ☐ ☐ forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Yolo County Juvenile Detention education staff will develop policies and procedures Facility: Policy and Procedures Manual ☒ ☐ ☐ that address the rights of any student who has Section 1370: Education Program continuing difficulty completing a school day. 7743Yolo JH PRO 18 20 - 49 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Provisions for Special Populations Yolo County Juvenile Detention Facility: Policy and Procedures Manual (1) State and federal laws and regulations shall be Section 1370: Education Program observed for all individuals with disabilities or ☒ ☐ ☐ suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Yolo County Juvenile Detention afforded an educational program that addresses their Facility: Policy and Procedures Manual ☒ ☐ ☐ language needs pursuant to all applicable state and Section 1370: Education Program federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ (1) Youth shall be interviewed after admittance and a Section 1370: Education Program record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1370: Education Program (B) Home Language Survey and the results of the State Yolo County Juvenile Detention Test used for English language proficiency; Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1370: Education Program (C) Needs and services of special populations as defined Yolo County Juvenile Detention by the State Education Code, including but not Facility: Policy and Procedures Manual ☒ ☐ ☐ limited to, students with special needs. Section 1370: Education Program (D) Discipline problems. Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1370: Education Program (2) Youth will be immediately enrolled in school. Yolo County Juvenile Detention Educational staff shall conduct an assessment to Facility: Policy and Procedures Manual ☒ ☐ ☐ determine the youth's general academic functioning Section 1370: Education Program levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Yolo County Juvenile Detention education plan shall be developed for each youth Facility: Policy and Procedures Manual ☒ ☐ ☐ within five school days. Section 1370: Education Program 7743Yolo JH PRO 18 20 - 50 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) Upon enrollment, education staff shall comply with Yolo County Juvenile Detention the State Education Code and request the youth's Facility: Policy and Procedures Manual records from his/her prior school(s), including, but Section 1370: Education Program not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment ☒ ☐ ☐ scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ (1) The complete facility educational record of the youth Section 1370: Education Program shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide Yolo County Juvenile Detention appropriate credit (full or partial) for course work Facility: Policy and Procedures Manual ☒ ☐ ☐ completed while in juvenile court school in Section 1370: Education Program accordance with the State Education Code. (g) Transition and Re-Entry Planning Yolo County Juvenile Detention Facility: Policy and Procedures Manual (1) The Superintendent of Schools and the Chief Section 1370: Education Program Probation Officer or designee, shall develop policies ☒ ☐ ☐ and procedures to meet the transition needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Yolo County Juvenile Detention Facility: Policy and Procedures Manual (1) The school and facility administrator should, Section 1370: Education Program whenever possible, collaborate with local post- ☒ ☐ ☐ secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND Yolo County Juvenile Detention Facility: Policy and Procedures Manual EXERCISE. Section 1371: Programs, Recreation and The facility administrator shall develop and implement ☒ ☐ ☐ Exercise written policies and procedures for programs, recreation, and exercise for all youth. The intent is to minimize the amount of time youth are in their rooms or their bed area. Juvenile facilities shall provide the opportunity for Yolo County Juvenile Detention programs, recreation, and exercise a minimum of three Facility: Policy and Procedures Manual hours a day during the week and five hours a day each ☒ ☐ ☐ Section 1371: Programs, Recreation and Saturday, Sunday or other non-school days, of which Exercise one hour shall be an outdoor activity, weather permitting. 7743Yolo JH PRO 18 20 - 51 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS A youth’s participation in programs, recreation, and Yolo County Juvenile Detention exercise may be suspended only upon a written finding Facility: Policy and Procedures Manual by the administrator/manager or designee that a youth Section 1371: Programs, Recreation and represents a threat to the safety and security of the ☒ ☐ ☐ Exercise facility. Such program, recreation, and exercise schedule shall Yolo County Juvenile Detention be posted in the living units. Facility: Policy and Procedures Manual Section 1371: Programs, Recreation and Exercise Unit activity and program calendars were ☒ ☐ ☐ provided for review; however, we were unable to confirm they were posted in the living units due to the virtual inspection. The facility Superintendent confirmed the schedules were posted. We will verify upon our return. There will be a written annual review of the programs, Yolo County Juvenile Detention recreation, and exercise by the responsible agency to Facility: Policy and Procedures Manual ensure content offered is current, consistent, and Section 1371: Religious Programs relevant to the population. Facility administration completed their most recent program review of Probation and County led programs in February 2020. Due to Covid 19, individual program ☒ ☐ ☐ providers have not come into the facility nor has there been much contact with the providers. Program reviews have been received from Communicare and the ARC- Anti Recidivism Coalition. We are satisfied that the facility has a robust offering of programming from past cycles that will resume once regular programming resumes 7743Yolo JH PRO 18 20 - 52 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) Programs. All youth shall be provided with the Yolo County Juvenile Detention opportunity for at least one hour of daily Facility: Policy and Procedures Manual programming to include, but not be limited to, Section 1371: Religious Programs trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant We reviewed electronic samples of and linguistically appropriate, or pro-social program, recreation and exercise interventions and activities designed to reduce documentation. Facility maintains a master recidivism. These programs should be based on calendar that all staff adhere to. All the youth’s individual needs as required by ☒ ☐ ☐ programming and activities are scheduled Sections 1355 and 1356. Such programs may be on the calendar and the documentation provided under the direction of the Chief documented on an excel worksheet. All Probation Officer or the County Office of documentation provided was consistent Education and can be administered by county with regulatory requirements. partners such as mental health agencies, community-based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; Yolo County Juvenile Detention (2) Management of Stress and Trauma; Facility: Policy and Procedures Manual (3) Anger Management; Section 1371: Religious Programs (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; ☒ ☐ ☐ (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. (b) Recreation. All youth shall be provided the Yolo County Juvenile Detention opportunity for at least one hour of daily access to Facility: Policy and Procedures Manual unscheduled activities such as leisure reading, letter ☒ ☐ ☐ Section 1371: Religious Programs writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the Yolo County Juvenile Detention opportunity for at least one hour of large muscle Facility: Policy and Procedures Manual activity each day. Section 1371: Religious Programs ☒ ☐ ☐ The facility utilizes the school PE for LME. Additional LME is scheduled to make up extra time that is needed to make up the full hour. 7743Yolo JH PRO 18 20 - 53 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The administrator/manager may suspend, for a period not Yolo County Juvenile Detention to exceed 24 hours, access to recreation and programs. Facility: Policy and Procedures Manual ☒ ☐ ☐ The administrator/manager shall document the reasons Section 1371: Religious Programs why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Yolo County Juvenile Detention Facility: Policy and Procedures Manual The facility administrator shall provide access to Section 1372: Religious Programs religious services and/or religious counseling at least once each week. Attendance shall be voluntary. A youth ☒ ☐ ☐ shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; Yolo County Juvenile Detention Facility: Policy and Procedures Manual Section 1372: Religious Programs ☒ ☐ ☐ Church services are offered weekly. (b) availability of clergy; and, Yolo County Juvenile Detention Facility: Policy and Procedures Manual Section 1372: Religious Programs ☒ ☐ ☐ Individual religious clergy are authorized as special visitors as requested. (c) availability of religious diets. Yolo County Juvenile Detention Facility: Policy and Procedures Manual Section 1372: Religious Programs ☒ ☐ ☐ Youth may request and receive religious diets. 1373 WORK PROGRAM Yolo County Juvenile Detention Facility: Policy and Procedures Manual The facility administrator shall develop policies and Section 1373: Work Program procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth The Yolo County Juvenile Detention shall be meaningful, constructive and related to ☒ ☐ ☐ Facility does not have a formalized work vocational training or increasing a youth's sense of program. Youth are responsible for the responsibility. Work programs shall not be imposed as a cleanliness of their own personal space and disciplinary measure. may participate in cleaning assignments to ensure that youth maintain their living space in a clean and healthy condition. 7743Yolo JH PRO 18 20 - 54 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1374 VISITING Yolo County Juvenile Detention Facility: Policy and Procedures Manual The facility administrator shall develop and implement Section 1374: Visiting written policies and procedures for visiting, that include provisions for special visits. Youth shall be allowed to C pod visiting hours are from 6:00 P.M. to receive visits by parents, guardians or persons standing ☒ ☐ ☐ 7:30 P.M. on Wednesdays and 12:00 P.M. in loco parentis, and children of youth. Other family to 2:00 P.M. on Saturdays. Visiting is held members, such as grandparents and siblings, and in the Multi-Purpose JDF Gymnasium. supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. All visits shall occur at reasonable times, subject only to Yolo County Juvenile Detention the limitations necessary to maintain order and security. Facility: Policy and Procedures Manual Visitation shall not be denied solely based on the visitor’s Section 1374: Visiting criminal history. The staff shall determine in each case, ☒ ☐ ☐ whether the visitor’s criminal history represents a risk to The youth may visit with up to 4 persons at the safety of youth or staff in the facility. Any denial of a time in the Multi-Purpose Center. visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two Yolo County Juvenile Detention hours per week. Visits may be supervised, but Facility: Policy and Procedures Manual ☒ ☐ ☐ conversations shall not be monitored unless there is a Section 1374: Visiting security or safety need. Provisions for special visits, in addition to the two-hour Yolo County Juvenile Detention minimum and/or outside of the regular visiting hours, Facility: Policy and Procedures Manual shall be accommodated as necessary and within the Section 1374: Visiting discretion of the facility administrator or designee. ☒ ☐ ☐ Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Yolo County Juvenile Detention alternative, but not as a replacement, to in-person Facility: Policy and Procedures Manual ☒ ☐ ☐ visiting. Section 1374: Visiting 1375 CORRESPONDENCE Yolo County Juvenile Detention Facility: Policy and Procedures Manual The facility administrator shall develop and implement Section 1375: Correspondence written policies and procedures for correspondence ☒ ☐ ☐ which provide that: Youth are encouraged to maintain ties with their families and with the community by sending and receiving mail. 7743Yolo JH PRO 18 20 - 55 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (a) there is no limitation on the volume of mail that youth Yolo County Juvenile Detention may send or receive; Facility: Policy and Procedures Manual Section 1375: Correspondence ☒ ☐ ☐ There is no limit to what youth may receive or what they may send. (b) youth may send two letters per week postage free; Yolo County Juvenile Detention Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1375: Correspondence All letters being sent out is postage paid. (c) youth may correspond confidentially with state and Yolo County Juvenile Detention federal courts, any member of the State Bar or holder Facility: Policy and Procedures Manual of public office, and the Board; however, authorized Section 1375: Correspondence ☒ ☐ ☐ facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Yolo County Juvenile Detention in (c), may be read by staff only when there is Facility: Policy and Procedures Manual ☒ ☐ ☐ reasonable cause to believe facility safety and Section 1375: Correspondence security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Yolo County Juvenile Detention Facility: Policy and Procedures Manual The administrator of each juvenile facility shall develop Section 1376: Telephone Access ☒ ☐ ☐ and implement written policies and procedures to provide youth with access to telephone communications. Youth have access to telephones at intake and ongoing use while detained. 1377 ACCESS TO LEGAL SERVICES Yolo County Juvenile Detention Facility: Policy and Procedures Manual The facility administrator shall develop written Section 1377: Access to Legal Services procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: All youth have access to probation officers, ☒ ☐ ☐ the court and attorneys while detained in the Juvenile Detention Facility. Youth may call at any time and may write letters. There are confidential interview rooms available at the facility for attorney visits. (a) access, upon request by the youth, to licensed Yolo County Juvenile Detention attorneys and their authorized representatives; Facility: Policy and Procedures Manual ☒ ☐ ☐ Section 1377: Access to Legal Services (b) provision for confidential consultation with Yolo County Juvenile Detention attorneys; and, ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1377: Access to Legal Services (c) unlimited postage free, legal correspondence and Yolo County Juvenile Detention cost-free telephone access as appropriate. Facility: Policy and Procedures Manual Section 1377: Access to Legal Services ☒ ☐ ☐ Youth are provided with free letter supplies and postage. 7743Yolo JH PRO 18 20 - 56 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1390 DISCIPLINE Yolo County Juvenile Detention Facility: Policy and Procedures Manual The facility administrator shall develop and implement Section 1390: Discipline written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. ☒ ☐ ☐ Discipline shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; Yolo County Juvenile Detention ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1390: Discipline (b) daily shower, access to drinking fountain, toilet and Yolo County Juvenile Detention personal hygiene items, and clean clothing; ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1390: Discipline (c) full nutrition; Yolo County Juvenile Detention ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1390: Discipline (d) contact with parent or attorney; Yolo County Juvenile Detention ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1390: Discipline (e) exercise; Yolo County Juvenile Detention ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1390: Discipline (f) medical services and counseling; Yolo County Juvenile Detention ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1390: Discipline (g) religious services; Yolo County Juvenile Detention ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1390: Discipline (h) clean and sanitary living conditions; Yolo County Juvenile Detention ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1390: Discipline (i) the right to send and receive mail; Yolo County Juvenile Detention ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1390: Discipline (j) education; and, Yolo County Juvenile Detention ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1390: Discipline (k) rehabilitative programming. Yolo County Juvenile Detention ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1390: Discipline 7743Yolo JH PRO 18 20 - 57 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS The facility administrator shall establish rules of conduct Yolo County Juvenile Detention and disciplinary penalties to guide the conduct of youth. Facility: Policy and Procedures Manual Such rules and penalties shall include both major Section 1390: Discipline violations and minor violations, be stated simply and ☒ ☐ ☐ affirmatively, and be made available to all youth. Provision shall be made to provide accessible Rules and their consequences are posted in information to youth with disabilities, limited English the housing units for the youth. The rules proficiency, or limited literacy. are also noted in the orientation handbooks. 1391 DISCIPLINE PROCESS Yolo County Juvenile Detention Facility: Policy and Procedures Manual The facility administrator shall develop and implement ☒ ☐ ☐ Section 1390: Discipline Process written policies and procedures for the administration of discipline which shall include, but not be limited to: (a) designation of personnel authorized to impose Yolo County Juvenile Detention discipline for violation of rules; Facility: Policy and Procedures Manual Section 1391: Discipline Process ☒ ☐ ☐ Detention Officers are designated to impose discipline. (b) prohibiting discipline to be delegated to any youth; Yolo County Juvenile Detention ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1391: Discipline Process (c) definition of major and minor rule violations and Yolo County Juvenile Detention their consequences, and due process requirements; Facility: Policy and Procedures Manual Section 1391: Discipline Process The Behavior Support Program is the facility’s behavior management program. The rules are divided into 3 categories: Incidental Minor Violations: Addressed generally through a verbal reprimand. Level 1 Violations: Addressed generally through counseling, verbal reprimand, writing assignment or physical separation ☒ ☐ ☐ and requires an incident report. Level 2 Violations: Addressed generally through counseling, verbal reprimand, writing assignment, physical separation or disciplinary action and requires an incident report and due process. Rules categories are posted in the living unit. Due process is provided for Level 2 Violations. Technical assistance provided, discussed and suggested to clarify this information for ease of understanding for all youth. 7743Yolo JH PRO 18 20 - 58 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) trauma-informed approaches and positive behavior Yolo County Juvenile Detention interventions; ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1391: Discipline Process (e) minor rule violations may be handled informally by Yolo County Juvenile Detention counseling, advising the youth of expected conduct Facility: Policy and Procedures Manual imposing a minor consequence. Discipline shall be ☒ ☐ ☐ Section 1391: Discipline Process accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process Yolo County Juvenile Detention shall be documented and require the following: Facility: Policy and Procedures Manual Section 1391: Discipline Process ☒ ☐ ☐ Documentation reviewed all included a due process hearing. Due process documentation is included in the SIR format. (1) written notice of violation prior to a hearing; Yolo County Juvenile Detention ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1391: Discipline Process (2) accommodations provided to youth with Yolo County Juvenile Detention disabilities, limited literacy, and English ☒ ☐ ☐ Facility: Policy and Procedures Manual language learners; Section 1391: Discipline Process (3) hearing by a person who is not a party to the Yolo County Juvenile Detention incident; ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1391: Discipline Process (4) opportunity for the youth to be heard, present Yolo County Juvenile Detention evidence and testimony; ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1391 Discipline Process (5) provision for youth to be assisted by staff in the Yolo County Juvenile Detention hearing process; ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1391: Discipline Process (6) provision for administrative review. Yolo County Juvenile Detention ☒ ☐ ☐ Facility: Policy and Procedures Manual Section 1391: Discipline Process (g) violations that result in a removal from camp or Yolo County Juvenile Detention commitment program, but not a return to court, will Facility: Policy and Procedures Manual ☒ ☐ ☐ follow the due process provisions in subsection (e) Section 1391: Discipline Process above. f 7743Yolo JH PRO 18 20 - 59 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON-REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the ☐ ☒ ☐ facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of ☐ ☒ ☐ age and older. The facility has been approved to hold persons under ☐ ☒ ☐ the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of ☐ ☒ ☐ the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS ☐Vio Dependent or neglected minors who are defined under ☒ latio ☐ Section 300 of the Welfare and Institutions Code n (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS ☐ ☒ ☐ Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from ☐Vio Juvenile Delinquents (WIC 602)? (WIC 207[d]). ☐ latio ☒ n Federal Minors (ICE Holds or ORR Contract) are held ☐ ☒ ☐ in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is ☐ ☐ ☒ submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person ☐ ☒ ☐ in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately ☐Vio separated from minors. ☐ latio ☒ n Adult inmates from an adult facility (e.g. inmate ☐Vio workers or “Scared Straight” programs) are not allowed ☒ latio ☐ in the facility in a manner that allows contact with n minors. 7743Yolo JH PRO 18 20 - 60 - J453 JUV PRO-Eff. 01-01-2019 JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7743 FACILITY NAME: Yolo County Juvenile Hall FACILITY TYPE: JH APPLICABLE REGULATIONS (Check All That 4/98: 2001: X 2003: OTHER: Apply): FIELD REPRESENTATIVE: DATE: Lisa Southwell June 18, 2020 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) Located in receiving area. X Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of X minors pending admission to JH Provides access to a shower X Provides a secure vault or storage space for minor's X valuables Provides telephone access to minors X Provides staff access to hot and cold running water X Locked Holding Room (1.2) Three cells located in receiving area. Each contains 100 square feet. X Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area X Contains seating to accommodate all minors as X specified in these regulations 98: Provides access to a toilet, washbasin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, washbasin and X drinking fountain unless a procedure is in effect to provide access Maximizes staff visual supervision X 03: Outward swinging or lateral sliding door required X Natural Light (1.3) Visual access to natural light is provided in locked X sleeping rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. 7743 Yolo JH PHY 18-20 - 1 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Corridors (1.4) Corridors in living areas are at least eight feet wide. When doors are staggered or if rooms are located X only on one side, corridors may be at least six feet wide. Living Unit (JH; 1.5) Three units, each rated for 30 minors. JH living units do not exceed 30 minors and contain X sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) Each locked sleeping room contains a combination unit. 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other X access to these fixtures 03: Toilet, washbasin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) Each single occupancy room contains 75 square feet. 98: Minimum of 63 square feet of floor area and a X clear ceiling height of eight feet 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144 X inches. 03: Outward swinging or lateral sliding door required Doors swing out. X Double Occupancy Sleeping Rooms (1.8) Each double occupancy room contains 105 square feet. Minimum of 100 square feet floor area, a clear X ceiling height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. 01: View panel size changed to a minimum of 144 X inches 03: Outward swinging or lateral sliding door required X 7743 Yolo JH PHY 18-20 - 2 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Dormitories (1.9) In JHs and camps, there is a minimum of 50 square feet of floor area per minor, with a minimum X dormitory size of 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no X fewer than four minors. 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps). X 03: This subsection deleted, eliminating the 15 minor limitation. (See below.) 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than X 30 minors (regardless of whether it is for court commitments or other detained minors). Dayrooms (1.10) Dayrooms in units A, B, and C each contain 1965 square feet. X JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square X feet of floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers. X Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated X indoor-outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9000 square feet dedicated indoor-outdoor space. 98: Facilities with a capacity of 41 to 100 minors Approximately 20250 square feet of outdoor have a minimum of 9,000 square feet dedicated recreation space. indoor-outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. X 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor-outdoor space per minor, up to 61,650 feet. 7743 Yolo JH PHY 18-20 - 3 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. X 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface. X 01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and X of a sufficient size to comply with Title 15, § 1371. 01: The required recreation area has no single X dimension less than 40 feet. Outdoor recreation area lighting allows for evening activities and provides security. X Academic Classrooms (NA SPJH; 1.12) Classrooms each rated for 18 minors. X Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for X every juvenile in the facility. The primary purpose for the academic classroom is for education. Each classroom contains a minimum of 160 square Each classroom contains 683 square feet. feet of floor space for the teacher's desk and work X area, and a minimum of 28 square feet floor space per minor. There is a communication system in each classroom that allows for immediate response to emergencies. X Safety Room (1.13) X Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet Limited to one minor X Padded as specified in these regulations X There are one or more vertical view panels constructed of security glazing. Panels provide a X view of the entire room and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these X regulations 7743 Yolo JH PHY 18-20 - 4 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Access to a toilet, wash basin and drinking fountain is X provided. 03: Be equipped with a variable intensity security- type lighting fixture, with controls outside the X room 03: Any wall- or ceiling-mounted devices are designed to prohibit the occupant’s access. X Medical Examination Room (NA SPJH; 1.14) Two exam rooms located in medical area. There is a minimum of one suitably equipped medical X examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations X that is used for no other purpose; Privacy for minors; X Lockable storage for medical supplies; X Lockable medical supply room provided. Not less than 144 square feet floor space with no Each exam room contains 151 square feet. X single dimension less than seven feet; Hot and cold running water; and, X 01: Smooth, non-porous, washable surfaces. X Pharmaceutical Storage (1.15) Lockable storage room provided in medical area. There is lockable storage space for medical supplies X and pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) Provided in each dayroom. There is a minimum of 15 square feet floor space and X sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual X barrier. Visiting Space (1.17) Non-contact visiting space and contact visiting room provided. X Visiting space is provided. 7743 Yolo JH PHY 18-20 - 5 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per minor for institutional clothing, bedding, supplies X and activity equipment, in one or more storage rooms. Personal Storage (1.19) Each minor has a minimum of nine cubic feet of X secure storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, X such as fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) Provided on each unit. There is at least one securely lockable janitorial closet X containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single X and double occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire and life safety, security, X communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) Provided on each unit. X Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors 7743 Yolo JH PHY 18-20 - 6 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS There is a minimum of one suitably furnished X interview room for each 30 minors in JHs. There is a minimum of one suitably furnished interview room in each camp. X Court Holding Room for Minors (1.26) X Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors X Provides 40 square feet of floor area and a minimum X clear ceiling height of eight feet Contains seating to accommodate all minors X Contains a toilet, wash basin and drinking fountain as X specified in these regulations Maximizes staffs' visual supervision of minors X Toilets/Urinals (2.1) Each single and double occupancy sleeping room contains a combination unit. Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. X One toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Each single and double occupancy sleeping room contains a combination unit. Wash basins must provide hot and cold or tempered water and be available on living units in a ratio of 1:6 X in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Provided in each unit dayroom and in the outdoor recreation area. Drinking fountains are accessible to minors and staff X in living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents X waste water from flowing over the bubbler. Showers (2.4) Five showers located in dayroom of each unit. Showers provide tempered water and are available on X living units at a ratio of at least one shower or bathtub to every six minors. 7743 Yolo JH PHY 18-20 - 7 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Shower areas provide for inmate privacy without mitigating staff's ability to supervise. X Beds (2.5) Beds are at least 30 inches wide and 76 long and are X of a pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart. X Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, X single and double occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep. X Padding (2.7) Padding in safety rooms covers the floor, door and X walls to a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire sprinkler as approved by the State Fire Marshal X (SFM). The padding is approved by the SFM and is: non- porous; at least one-half inch thick; of a unitary or laminated construction; firmly bonded to all padded X surfaces; and, is without exposed seams. Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is X allowed for each person. Weapons Locker (2.9) Provided in receiving area. Weapons lockers are located outside the security X perimeter of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking device. X Assess for New Construction/Remodel or Repair: X 7743 Yolo JH PHY 18-20 - 8 - J456 PHY 98 01 03.dot (10/03) TITLE 24 SECTION YES NO N/A COMMENTS Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards: X American Society for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860-94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP-0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. X (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7743 Yolo JH PHY 18-20 - 9 - J456 PHY 98 01 03.dot (10/03) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections BSCC Code: 7743 FACILITY: Yolo County Juvenile Hall TYPE: JH RC: 55 FIELD REPRESENTATIVE: Lisa Southwell DATE: June 18, 2020 ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Holding 2001 2 - (0) (0) 100 Sq. Ft. 1 1 1 Collocated Facility: YCSO Booking (Temporary) Receiving Holding 2001 1 - (0) (0) 100 Sq. Ft. 1 1 1 Collocated Facility: YCSO Booking (Temporary) Unit A Single 2001 6 1 1 6 70 Sq. Ft. 1 1 1 Collocated Facility: YCSO Housing Adult Double 2001 12 2 2 24 105 Sq. Ft. 1 1 1 Collocated Facility: YCSO Housing Housing Classroom 2001 2 683 Sq. Ft. Single 2001 3 1 1 3 70 Sq. Ft. 1 1 1 All wet rooms Holding 2001 3 (0) (0) 70 Sq. Ft. 1 1 1 Wet Room-Temporary Holding (Rooms 7,8,9) Unit B Double 2001 11 2 2 22 105 Sq. Ft. 1 1 1 All wet rooms. Double 2001 1 2 (0) (0) 105 Sq. Ft. 1 1 1 Wet Room-Temporary Holding (Room 6) Classroom 2001 2 683 Sq. Ft. Each rated for 18 students. Single 2001 6 1 1 6 70 Sq. Ft. 1 1 1 All wet rooms Unit C Double 2001 12 2 2 24 105 Sq. Ft. 1 1 1 All wet rooms. Classroom 2001 2 683 Sq. Ft. Each rated for 18 students. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7743Yolo JH LAS 18-20 - 1 - J460 LAS JUV.dot (03/01)