Yuba-Sutter County, Detention Facilities (2018-2020 inspection cycle)

March 4, 2020 Jim Arnold, Chief Probation Officer Yuba County Probation Department 215 5th Street Marysville, CA 95901 RE: YUBA/SUTTER COUNTY 2018/2020 BIENNIAL INSPECTION PURSUANT TO WELFARE AND INSTITUTIONS CODE SECTION 209 AND 885 Dear Chief Arnold: The 2018/2020 biennial inspection of the Yuba/Sutter County Probation Department’s Juvenile Hall and Maxine Singer Youth Guidance Center Camp has been completed. A pre-inspection briefing was held on April 16, 2019 and the facility was inspected on October 14 through 16, 2019. The complete Board of State and Community Corrections (BSCC) inspection report is enclosed and consists of the following: this transmittal letter; a Title 15 Procedures checklist, outlining applicable minimum standards for juvenile detention facilities; a Physical Plant Evaluation, outlining applicable Title 24 minimum standards; and the Living Area Space Evaluation (LASE), summarizing the physical plant configuration and outlining the rated capacity of the Yuba/Sutter County Juvenile Hall. Please refer to the Title 15 Procedures checklist for a summary of all relevant minimum standards, indication of compliance or noncompliance, and information that was used to determine compliance. Mandatory Local Inspections In addition to the biennial inspection, Title 15, section 1313 and its authorizing statute also require local inspections conducted by the following local authorities: • county building inspector or person designated by the Board of Supervisors • fire authority having jurisdiction • local health officer • county Superintendent of Schools • Juvenile Court • Juvenile Justice Commission. Results of those inspections are considered a part of this report. The dates of the local inspections may be found in the accompanying Procedures Checklist. 7754+ Yuba/Sutter 18/20 LTR Chief Arnold Page 2 Scope of the Inspection The inspection consisted of a review of the Yuba County Policy and Procedure Manual1, a site visit to review operations, physical plant and relevant documentation, and interviews with administration, facility staff, youth and collaborative partners. During the inspection, we evaluated consistency between policy and practices. Inspection Results Title 15, CCR Minimum Standards During our inspection of the Yuba-Sutter County Juvenile Hall and Maxine Singer Youth Guidance Center Camp, we reviewed the facility policies and procedures manual. Our audit consisted of a review of only those policies and procedures related specifically to the applicable regulations included in Title 15, Minimum Standards for Juvenile Facilities. On the day of the inspection, we discussed several policies and procedures with staff and suggested edits which might bring more clarity and specificity to the manual. We also discussed the need to include the updated Title 15 language in the policy and procedure manual to be in line with regulations which became effective January 1, 2019. All other agreed-upon changes were completed prior to the submission of this report. Upon initial review of documentation, the Juvenile Hall was deemed out of compliance with Title 15 section 1362, Reporting of Incidents. Please refer to the procedural checklist for more details. Review of documentation provided initially revealed each facility was out of compliance with this regulation with regards to timeliness of Special Incident Reports (SIR) submitted. Following our inspection and debriefing, Superintendent Dove developed a process for submittal dates to be included on all SIR’s this process was immediately implemented at each facility. Superintendent Dove also provided BSCC with the revised SIR format and SIR’s examples of staff adhering to the new process. Upon final review of all documentation, there are no outstanding items of noncompliance with Title 15 at the Yuba-Sutter County Juvenile Hall. No corrective action is required at this time. Title 24, CCR Physical Plant There were no changes made to the physical plant and your rated capacity for the Juvenile Hall and Camp remains at 40 youth. Please see the Physical Plant Evaluation for more information. There are no outstanding items of noncompliance with Title 24 minimum standards. 1 BSCC reviews only those policy and procedures required by, and applicable to, Title 15, CCR. BSCC staff do not “approve” policies and procedures or assess them for constitutional or legal issues. Agencies should seek review through their legal advisor, risk manager, and other persons deemed appropriate for such evaluation. 7754+ Yuba/Sutter 18/20 LTR Chief Arnold Page 3 Training Per the most recent Standards and Training for Corrections audit, Yuba County Probation Department is in compliance with all relevant regulations and mandates and mitigating circumstances if applicable. Juvenile Justice and Delinquency Prevention Act (JJDPA) Compliance Monitoring We reviewed applicable documentation, and found no violations of the JJDPA. Please refer to Title 15 Procedures checklist for detailed information. We want to thank you and your staff for their time and assistance in completing this inspection. Superintendent Dove and Deputy Superintendents Hungrige and Moralez were helpful in coordinating this inspection. Each of these individuals assisted at each step by clarifying processes, answering questions and providing supporting documentation. I would also like to thank Supervising Deputy Probation Officer Martha Hernandez for providing local inspections reports and communication throughout the entire inspection process. All the staff members were very knowledgeable and cooperative. This concludes the 2018/2020 biennial inspection report. I am available to assist as needed and happy to provide technical assistance when requested. I look forward to continuing to work together. Please do not hesitate to email me at Craigus.thompson@bscc.ca.gov or call (916) 621-2852 if you have any questions. Sincerely, Craigus Thompson Sr. Field Representative Facilities Standards and Operations Division Enclosures cc: Donna Garcia, Chief Probation Officer, Sutter County Chair, Yuba County Board of Supervisors* Chair, Sutter County Board of Supervisors* County Administrator, Yuba County* County Administrator, Sutter County* Presiding Judge, Yuba County Juvenile Court* Presiding Judge, Sutter County Juvenile Court* Chair, Yuba County Juvenile Justice Commission* Chair, Sutter County Juvenile Justice Commission* Matthew Ricardy, Facility Superintendent, Yuba County Probation Department *Copies of full inspection are available upon request or are available online at www.bscc.ca.gov. 7754+ Yuba/Sutter 18/20 LTR JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS Board of State and Community Corrections PROCEDURES CHECKLIST1 BSCC Code: 7752+7754 FACILITY NAME: Yuba-Sutter Juvenile Hall and Maxine Singer Youth FACILITY TYPE: JH and Camp Center PERSON(S) INTERVIEWED: Theresa Dove Weber, Superintendent; Brent Hungrige, Deputy Superintendent; James Moralez, Deputy Superintendent; Martha Hernandez, Supervising Deputy Probation Officer; Victoria Rice, Intervention Counselor; Todd Allen, Corrections Food Service Supervisor; Janice Christofic, Charge RN; Bridgette Jackson, Supervising Correction Officer; Michael Misulich, Juvenile Correction Officer II FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: October 14-16, 2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1313 COUNTY INSPECTION AND All local inspections completed for the EVALUATION OF BUILDING AND GROUNDS 2018/2020 inspection cycle. On an annual basis, or as otherwise required by law, X each juvenile facility administrator shall obtain a documented inspection and evaluation from the following: (A) County building inspection by agency designated by Completed 5/30/19 X the Board of Supervisors to approve building safety; (B) Fire authority having jurisdiction, including a fire Completed 2/25/19 clearance as required by Health and Safety Code X Section 13146.1 (a) and (b); (C) Local health officer, inspection in accordance with Environmental completed 2/28/2019 Health and Safety Code Section 101045; X Nutritional completed 10/30/2019 Medical/Mental Health completed 7/24/2019 (D) County superintendent of schools on the adequacy Completed 6/14/19 of educational services and facilities as required in X Section 1370; (E) Juvenile court as required by Section 209 of the Completed 5/22/19 X Welfare and Institutions Code (F) Juvenile Justice Commission as required by Section Completed 10/15/19 229 of the Welfare and Institutions Code or X Probation Commission as required by Section 240 of the Welfare and Institutions Code. 1 This document is intended for use as a tool during the inspection process; this worksheet may not contain each Title 15 regulation that is required. Additionally, many regulations on this worksheet are SUMMARIES of the regulation; the text on this worksheet may not contain the entire text of the actual regulation. Please refer to the complete California Code of Regulations, Title 15, Minimum Standards for Local Facilities, Division 1, Chapter 1, Subchapter 5 for the complete list and text of regulations. 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 1 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1320 APPOINTMENT AND QUALIFICATIONS The elements of this regulation are covered BSCC Note: Compliance with this section is in Chief James Arnold letter, dated 7/1/2019. determined by receipt of the Chief Probation Officer’s Policy and procedure manual section 100 certification letter confirming that all elements of Organizational Structure, Appointment, and regulation are met. Responsibility address this regulation. (a) Appointment X In each juvenile facility there shall be a superintendent, director or facility manager in charge of its program and employees. Such superintendent, director, facility manager and other employees of the facility shall be appointed by the facility administrator pursuant to applicable provisions of law. (b) Employee Qualifications X Policy 1200 Recruitment and Selection Each facility shall: (1) recruit and hire employees who possess knowledge, Policy 1200.7 skills and abilities appropriate to their job X classification and duties in accordance with applicable civil service or merit system rules; (2) require a medical evaluation and physical Policy 1200.4 (i) Selection Process examination including tuberculosis screening test X and evaluation for immunity to contagious illnesses of childhood (i.e., diphtheria, rubeola, rubella, and mumps); (3) adhere to the minimum standards for the selection Policy 1200.4 X and training requirements adopted by the Board pursuant to Section 6035 of the Penal Code; and (4) conduct a criminal records review, on each new Policy 1200.4 employee, and psychological examination in X accordance with Section 1031 et seq. of the Government Code. (c) Contract personnel, volunteers, and other non- Policy 100 employees of the facility, who may be present at the facility, shall have such clearance and qualifications X as may be required by law, and their presence at the facility shall be subject to the approval and control of the facility manager. 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 2 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1321 STAFFING Section 1321 Staffing Each facility has adequate staffing to meet Each juvenile facility shall: the title 15 required youth to staff ratios and therefore in compliance with this regulation. However, in reviewing the provided documentation, walkthroughs of each facility, and interviews with youth and staff it appears at times the facilities are not X adequately staffed to carry out the overall facility operation and its programming. Although no pattern existed to rise to the level of noncompliance it should be noted there were instances where activities were restricted due to staffing and the designs of the facilities. We suggested adding full-time and/or extra-help staffing to assist and ensure the operational needs of each facility are being met. a) have an adequate number of personnel sufficient to Section 1321 Staffing carry out the overall facility operation and its We reviewed a variety of documents programming, to provide for safety and security of including safety check records, grievances, youth and staff, and meet established standards and disciplinary actions, incidents reports, shift regulations; schedules and rosters. Review of these documents revealed compliance with this regulation. At the time of the inspection JH and Camp staffing were as followed: X JH = 1 Deputy Superintendent, 2 Supervising Corrections Officers (2 vacant), 12 Juvenile Corrections Officers I/II (2 vacant), and 3 Control Room Operators. Camp = 1 Deputy Superintendent, 2 Supervising Corrections Officers (1 vacant), 9 Juvenile Corrections Officers I/II (2 vacant), and 7 Extra-Help Staff which supports both facilities. b) ensure that no required services shall be denied Section 1321 Staffing (a) X because of insufficient numbers of staff on duty absent exigent circumstances; c) have a sufficient number of supervisory level staff to X Section 1321 Staffing (b) ensure adequate supervision of all staff members; d) have a clearly identified person on duty at all times Section 1321 Staffing (c) who is responsible for operations and activities and X has completed the Juvenile Corrections Officer Core Course and PC 832 training; 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 3 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS e) have at least one staff member present on each living X Section 1321 Staffing (d) unit whenever there are youth in the living unit; f) have sufficient food service personnel relative to the 5 Kitchen Staff = 1 Supervisor number and security of living units, including staff 3 Line Staff Cooks qualified and available to: plan menus meeting nutritional requirements of youth; provide kitchen 1 Extra-Help Cook X supervision; direct food preparation and servings; conduct related training programs for culinary staff; and maintain necessary records; or, a facility may serve food that meets nutritional standards prepared by an outside source; g) have sufficient administrative, clerical, recreational, 1 Administrative Service Officer for the JH medical, dental, mental health, building and Camp. maintenance, transportation, control room, facility X security and other support staff for the efficient management of the facility, and to ensure that youth supervision staff shall not be diverted from supervising youth; and, h) assign sufficient youth supervision staff to provide Section 1321 Staffing (g) continuous wide-awake supervision of youth, Daily schedules and unit log books were subject to temporary variations in staff assignments X reviewed to verify compliance with this to meet special program needs. Staffing shall be in regulation. compliance with a minimum youth-staff ratio for the following facility types: (1) Juvenile Halls (minimum youth-staff ratio) Section 1321 Staffing (h)(1) (A) during the hours that youth are awake, one wide- JH population at the time of the inspection awake youth supervision staff member on duty for X was 18 youths, 16 males, and 2 females. each 10 youth in detention; Review of documentation revealed staffing ratios are met at all times. (B) during the hours that youth are confined to their Section 1321 Staffing (h)(2) room for the purpose of sleeping, one wide-awake X youth supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff Section 1321 Staffing (h)(3) members on duty at all times, regardless of the number of youth in detention, unless an X arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty Section 1321 Staffing (h)(4) X who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other Section 1321 Staffing (h)(5) duties such as administration, supervision of X personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 4 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) Special Purpose Juvenile Halls (minimum youth- This facility is not a Special Purpose staff ratio) Juvenile Hall. The balance of this regulation X (A) during hours that youth are awake, one wide-awake has been deemed not applicable. youth supervision staff member is on duty for each 10 youth in detention; (B) during the hours that youth are confined to their room for the purpose of sleeping, one wide-awake youth X supervision staff member on duty for each 30 youth in detention; (C) at least two wide-awake youth supervision staff members on duty at all times, regardless of the X number of youth in detention, unless an arrangement has been made for backup support services which allow for immediate response to emergencies; and, (D) at least one youth supervision staff member on duty X who is the same gender as youth housed in the facility. (E) personnel with primary responsibility for other duties such as administration, supervision of X personnel, academic or trade instruction, clerical, kitchen or maintenance shall not be classified as youth supervision staff positions. (3) Camps (minimum youth -staff ratio) Section 1321 Staffing (h)(1) (A) during the hours that youth are awake, one wide- Camp population at the time of the awake youth supervision staff member on duty for X inspection was 14 youths, 12 males, and 2 each 15 youth in the camp population; females. Review of documentation revealed staffing ratios are met at all times. (B) during the hours that youth are confined to their Section 1321 Staffing (h)(2) room for the purpose of sleeping, one wide-awake X youth supervision staff member on duty for each 30 youth present in the facility; (C) at least two wide-awake youth supervision staff Section 1321 Staffing (h)(3) members on duty at all times, regardless of the X number of youth in residence, unless arrangements have been made for backup support services which allow for immediate response to emergencies; (D) at least one youth supervision staff member on duty Section 1321 Staffing (h)(4) X who is the same gender as youth housed in the facility; (E) in addition to the minimum staff to youth ratio Section 1321 Staffing (h)(5) required in (h)(3)(A)-(B), consideration shall be given to the size, design, and location of the camp; types of youth committed to the camp; and the X function of the camp in determining the level of supervision necessary to maintain the safety and welfare of youth and staff; 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 5 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (F) personnel with primary responsibility for other Section 1321 Staffing (h) duties such as administration, supervision of personnel, academic or trade instruction, clerical, X farm, forestry, kitchen or maintenance shall not be classified as youth supervision staff positions. 1322 YOUTH SUPERVISION STAFF Section 1322 Youth Supervision Staff ORIENTATION AND TRAINING Orientation and Training (a) Prior to assuming any responsibilities each youth X supervision staff member shall be properly oriented The elements of this regulation are covered to their duties, including: in the CPO letter dated 7/1/19. (1) youth supervision duties; X Section 1322 (b1) (2) scope of decisions they shall make; X Section 1322 (b2) (3) the identity of their supervisor; X Section 1322 (b3) (4) the identity of persons who are responsible to Section 1322 (b4) X them; (5) persons to contact for decisions that are beyond Section 1322 (b5) X their responsibility; and (6) ethical responsibilities. X Section 1322 (b6) (b) Prior to assuming any responsibility for the Section 1322 (c) supervision of youth, each youth supervision staff member shall receive a minimum of 40 hours of X New staff receives a minimum of 40 hours of facility-specific orientation, including: introductory training prior to assuming supervision of youth. (1) individual and group supervision techniques; X Section 1322 (c1) (2) regulations and policies relating to discipline and Section 1322 (c2) rights of youth pursuant to law and the X provisions of this chapter; (3) basic health, sanitation and safety measures; X Section 1322 (c3) (4) suicide prevention and response to suicide Section 1322 (c10) X attempts (5) policies regarding use of force, de-escalation Section 1322 (c4) techniques, chemical agents, mechanical and X physical restraints; (6) review of policies and procedures referencing Section 1322 (c6) X trauma and trauma-informed approaches; (7) procedures to follow in the event of Section 1322 (c5) X emergencies; (8) routine security measures, including facility Section 1322 (c8) X perimeter and grounds; (9) crisis intervention and mental health referrals to Section 1322 (c9) X mental health services; (10) documentation; and X Section 1322 (c11) (11) fire/life safety training X Section 1322 (c12) (c) Prior to assuming sole supervision of youth, each Section 1322 (d) youth supervision staff member shall successfully complete the requirements of the Juvenile X Corrections Officer Core Course pursuant to Penal Code Section 6035. 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 6 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Prior to exercising the powers of a peace officer Section 1322 (d) youth supervision staff shall successfully complete X training pursuant to Section 830 et seq. of the Penal Code. 1323 FIRE AND LIFE SAFETY Section 1323 Fire and Safety Whenever there is a youth in a juvenile facility, there Section 1323 (b) states, “During the initial 40 shall be at least one wide awake person on duty at all X hours of orientation training, all staff will be times who meets the training standards established by the trained utilizing the Fire and Life safety Board for general fire and life safety which relate standard.” specifically to the facility. 1324 POLICY AND PROCEDURES MANUAL Section 1324 Procedures All facility administrators shall develop, publish, and implement a manual of written policies and procedures The Lexipol Policy and Yuba Procedure that address, at a minimum, all regulations that are manuals were updated in August 2019 to applicable to the facility. Such a manual shall be made include all new and revised Title 15 available to all employees, reviewed by all employees, regulations which became effective January X and shall be administratively reviewed at a minimum 1, 2019. The manuals are administratively every two years, and updated, as necessary. Those reviewed annually. records relating to the standards and requirements set forth in these regulations shall be accessible to the Board on request. The manual shall include: (a) table of organization, including channels of Section 1324 Procedures (d1) communications and a description of job X classifications; (b) responsibility of the probation department, purpose Section 1324 Procedures (d2) of programs, relationship to the juvenile court, the Juvenile Justice/Delinquency Prevention X Commission or Probation Committee, probation staff, school personnel and other agencies that are involved in juvenile facility programs; (c) responsibilities of all employees; X Section 1324 Procedures (d3) (d) initial orientation and training program for Section 1324 Procedures (d4) X employees; (e) initial orientation, including safety and security Section 1324 Procedures (d5) issues and anti-discrimination policies, for support X staff, contract employees, school, mental/behavioral health and medical staff, program providers and volunteers; (f) maintenance of record-keeping, statistics and Section 1324 Procedures (d6) X communication system to ensure: (1) efficient operation of the juvenile facility; X Section 1324 Procedures (d6a) (2) legal and proper care of youth; X Section 1324 Procedures (d6b) (3) maintenance of individual youth's records; X Section 1324 Procedures (d6c) (4) supply of information to the juvenile court and Section 1324 Procedures (d6d) X those authorized by the court or by the law; and, (5) release of information regarding youth. X Section 1324 Procedures (d6e) (g) ethical responsibilities; X Section 1324 Procedures (d20) 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 7 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (h) trauma-informed approaches; X Section 1324 Procedures (d21) (i) culturally responsive approaches; X Section 1324 Procedures (d22) (j) gender responsive approaches; X Section 1324 Procedures (d23) (k) a non-discrimination provision that provides that all Section 1324 Procedures (d24) and Section youth within the facility shall have fair and equal 1324.2 Non-Discrimination of Youth access to all available services, placement, care, treatment, and benefits, and provides that no person shall be subject to discrimination or harassment on the basis of actual or perceived race, ethnic group X identification, ancestry, national origin, immigration status, color, religion, gender, sexual orientation, gender identity, gender expression, mental or physical disability, or HIV status, including restrictive housing or classification decisions based solely on any of the above mentioned categories; (l) storage and maintenance requirements for any Section 1324 Procedures (d25) chemical agents related security devices, and X weapons and ammunition, where applicable; (m) establishment of procedures for collection of Medi- Section 1324 Procedures (d26) Cal eligibility information and enrollment of eligible X youth; and, (n) establishment of a policy that prohibits all forms of Section 1324 Procedures (d27) sexual abuse, sexual assault and sexual harassment. The policy shall include an approach to preventing, detecting and responding to such conduct and any X retaliation for reporting such conduct, as well as a provision for reporting such conduct by youth, staff or a third party. 1325 FIRE SAFETY PLAN Section 1325 Fire and Safety Plan The facility administrator shall consult with the local fire department having jurisdiction over the facility, or with X the State Fire Marshal, in developing a plan for fire safety which shall include, but not be limited to: a) a fire prevention plan to be included as part of the Section 1325 Fire and Safety Plan (a) X manual of policy and procedures; b) monthly fire and life safety inspections by facility Section 1325 Fire and Safety Plan (2) staff with two- year retention of the inspection record; X All monthly fire and life safety inspections for the current inspection cycle were reviewed and verified during this inspection. c) fire prevention inspections as required by Health Section 1325 Fire and Safety Plan (4) X and Safety Code Section 13146.1(a) and (b); d) an evacuation plan; X Section 1325 Fire and Safety Plan (5) e) documented fire drills not less than quarterly; Section 1325 Fire and Safety Plan (3) X All fire drills for the current inspection cycle were reviewed and verified during this inspection. 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 8 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS f) a written plan for the emergency housing of youth in Section 1325 Fire and Safety Plan (6) X the case of fire; and, g) development of a fire suppression pre-plan in Section 1325 Fire and Safety Plan (7)(a-f) X cooperation with the local fire department. 1326 SECURITY REVIEW Section 1326 Annual Security Review Each facility administrator shall develop policies and JH – Completed by Deputy Superintendent procedures to annually review, evaluate, and document X James Moralez 8/12/2019. security of the facility. The review and evaluation shall include internal and external security, including, but not Camp – Completed by Deputy limited to, key control, equipment, and staff training. Superintendent Brent Hungrige 8/14/2019. 1327 EMERGENCY PROCEDURES 1327 Emergency Procedures The facility administrator shall develop facility-specific X policies and procedures for emergencies that shall include, but not be limited to: (a) escape, disturbances, and the taking of hostages; X 1327 Emergency Procedures (a1) (b) civil disturbance, active shooter and terrorist attack; X 1327 Emergency Procedures (a2) (c) fire and natural disasters; X 1327 Emergency Procedures (a3) (d) periodic testing of emergency equipment; X 1327 Emergency Procedures (a4) (e) emergency evacuation of the facility; and X 1327 Emergency Procedures (a6) (f) a program to provide all youth supervision staff 1327 Emergency Procedures (a7) with an annual review of emergency procedures. Youth supervision staff annual review of emergency procedures is accomplished through staff annual training “Juvenile X Institutions Emergency Procedure Manual,” which is a 1.5 hour certified STC course. Review of documentation revealed compliance by all youth supervision staff with this regulation. 1328 SAFETY CHECKS Section 1328 Safety Checks (a-f) The facility administrator shall develop and implement Reviewed both facilities’ safety checks for policy and procedures that provide for direct visual the months of March 2019, June 2019, and observation of youth at a minimum of every 15 minutes, September 2019. Review of safety check at random or varied intervals during hours when youth documents and policy and procedure manual are asleep or when youth are in their rooms, confined in reveals compliance with this regulation. X holding cells or confined to their bed in a dormitory. Review of safety checks also revealed they Supervision is not replaced, but may be supplemented are being completed at random or varied by, an audio/visual electronic surveillance system intervals throughout each shift. designed to detect overt, aggressive or assaultive behavior and to summon aid in emergencies. All safety checks shall be documented with the actual time the check is completed. 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 9 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1329 SUICIDE PREVENTION PLAN Section 1329 Suicide Prevention Program The facility administrator, in collaboration with the Review of documentation provided revealed healthcare and behavioral/mental health administrators, shall plan and implement written policies and compliance with this regulation. However, procedures which delineate a Suicide Prevention Plan. technical assistance was provided regarding The plan shall consider the needs of youth experiencing documentation of youth of suicide watch. past or current trauma. Suicide prevention responses We suggested staff document when youth shall be respectful and in the least invasive manner X receive or refuse meals, large muscle consistent with the level of suicide risk. The plan shall exercise, school and program attendance on include the following elements: the youth 5-minute suicide watch form. We also suggested if a youth is removed from programming while on suicide watch an SIR with a Supervisor or above approval be required. (a) Suicide prevention training as required in Section 1329 Suicide Prevention Program (a) Section 1322, Youth Supervision Staff X Orientation, and Training and the Juvenile Corrections Officer Core Course. (b) Screening, Identification Assessment and Section 1329 Suicide Prevention Program (b) Precautionary Protocols X The MAYSI is completed on every youth (1) All youth shall be screened for risk of suicide at intake and as needed during entering the facility. detention. (2) All youth supervision staff who perform Section 1329 Suicide Prevention Program (a) X intake processes shall be trained in screening youth for risk of suicide. (3) All youth who have been identified during Section 1329 Suicide Prevention Program (a) the intake screening process to be at risk of X suicide shall be referred to behavioral/mental health staff for a suicide risk assessment. (4) Precautionary protocols shall be developed Section 1329 Suicide Prevention Program X to ensure the youth’s safety pending the (c)(1)(j) behavioral/mental health assessment. (c) Referral process to behavioral/mental health Section 1329 Suicide Prevention Program X staff for assessment and/or services. (c)(1)(g) (d) Procedures for monitoring of youth identified Section 1329 Suicide Prevention Program X at risk for suicide. (c)(7) (e) Safety Interventions Section 1329 Suicide Prevention Program (1) Procedures to address intervention (c)(9)(i) protocols for youth identified at risk for X suicide which may include, but are not limited to: A. Housing consideration Section 1329 Suicide Prevention Program X (c)(9)(i) B. Treatment strategies including Section 1329 Suicide Prevention Program X trauma-informed approaches (c)(9)(i) (2) Procedures to instruct youth supervision Section 1329 Suicide Prevention Program staff how to respond to youth who exhibit X (c)(1)(a-j) suicidal behaviors. 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 10 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) Communication Section 1329 Suicide Prevention Program (1) The intake process shall include (c)(8)(a) communication with the arresting officer X and family guardians regarding the youth’s past or present suicidal ideations, behaviors or attempts. (2) Procedures for clear and current Section 1329 Suicide Prevention Program information sharing about youth at risk for X (c)(8)(b) suicide with youth supervision, healthcare, and behavioral/mental health staff. (g) Debriefing of Critical Incidents Related to Section 1329 Suicide Prevention Program Suicides or Attempts (c)(1)(ii)(b) X (1) Process for administrative review of the circumstances and responses proceeding, during and after the critical incident. (2) Process for a debriefing event with affected Section 1329 Suicide Prevention Program X staff. (c)(1)(i)(1) (3) Process for a debriefing event with affected Section 1329 Suicide Prevention Program X youth. (c)(1)(i)(1) (h) Documentation Section 1329 Suicide Prevention Program (1) Documentation processes shall be (c)(1)(i)(2) X developed to ensure compliance with this regulation Youth identified at risk for suicide shall not be denied Section 1329 Suicide Prevention Program (b) the opportunity to participate in facility programs, services and activities which are available to other non- suicidal youth, unless deemed necessary for the safety X of the youth or security of the facility. Any deprivation of programs, services or activities for youth at risk of suicide shall be documented and approved by the facility manager. 1340 REPORTING OF LEGAL ACTIONS Section 1340 Reporting of Legal Actions Each facility shall submit to the Board a letter of No legal actions to report this inspection X notification on each legal action, pertaining to conditions cycle. of confinement, filed against persons or legal entities responsible for juvenile facility operation. 1341 DEATH AND SERIOUS ILLNESS OR 1341 Death and Serious Illness or Injury of a X INJURY OF A YOUTH WHILE Youth While Detained DETAINED 1341 Death and Serious Illness or Injury of a (1) Death of a Youth. Youth While Detained (a) (a) The facility administrator, in cooperation with the health administrator and the behavioral/mental health director, shall develop written policies and X procedures in the event of the death of a youth while detained, which include notifications to necessary parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record. 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 11 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) The health administrator, in cooperation with the 1341 Death and Serious Illness or Injury of a facility administrator, shall develop written policies Youth While Detained (d) and procedures to assure there is a medical and operational review of every in-custody death of a X youth. The review team shall include the facility administrator and/or facility manager, the health administrator, the responsible physician and other health care and supervision staff who are relevant to the incident. (c) The administrator of the facility shall provide to the 1341 Death and Serious Illness or Injury of a Board a copy of the report submitted to the Attorney Youth While Detained (b) General under Government Code Section 12525. A X copy of the report shall be submitted to the Board within 10 calendar days after the death. (d) Upon receipt of a report of the death of a youth from 1341 Death and Serious Illness or Injury of a the administrator, the Board may within 30 calendar Youth While Detained (c) days inspect and evaluate the juvenile facility, jail, lockup or court holding facility pursuant to the X provisions of this subchapter. Any inquiry made by the Board shall be limited to the standards and requirements set forth in these regulations. (2) Serious Illness or Injury of Youth 1341 Death and Serious Illness or Injury of a (a) The facility administrator, in cooperation with the Youth While Detained (f) health administrator, shall develop written policies and procedures for the notification to necessary X parties, which may include the Juvenile Court, the parent, guardian or person standing in loco parentis and the youth’s attorney of record in the case of a serious illness or injury of a youth. 1342 POPULATION ACCOUNTING Section 1342 Population Accounting Each juvenile facility shall submit required population BSCC data verified. X and profile survey reports to the Board within 10 working days after the end of each reporting period, in a format to be provided by the Board. 1343 JUVENILE FACILITY CAPACITY Section 1343 Juvenile Institution Capacity When the number of youth detained in a living unit of a Neither facility has not been crowded during juvenile facility exceeds its rated capacity for more than X this inspection cycle. fifteen (15) calendar days in a month, the facility administrator shall provide a crowding report to the Board in a format provided by the Board. 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 12 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350 ADMITTANCE PROCEDURES Section 1350 Admittance Procedures The facility administrator shall develop and implement written policies and procedures for admittance of youth Review of documentation provided and that emphasize respectful and humane engagement with policy and procedure manual revealed youth, and reflect that the admission process may be compliance with this regulation. X traumatic to youth who may have already experienced trauma. Policies shall be trauma-informed, culturally relevant, and responsive to the language and literacy needs of youth. In addition to the requirements of Sections 1324 and 1430 of these regulations: (a) the admittance process shall include: Section 1350 Admittance Procedures (h) (1) Access to two free phone calls within one hour Booking Phone Calls X of admittance in accordance with the provisions of Welfare and Institution Code Section 627; (2) Offer of a shower; Section 1350 Admittance Procedures (f) X Intake Shower (3) Documented secure storage of personal Section 1350 Admittance Procedures (a) X belongings; All Personal Property (4) Offer of food upon arrival; Section 1350 Admittance Procedures (j) X (5) Screening for physical and behavioral health Section 1324.74 Screening for risk of sexual X and safety issues, intellectual or developmental victimization and abusiveness disabilities; (6) Screening for physical and developmental Section 1350 Admittance Procedures (c)(1) X disabilities in accordance with Sections 1329, 1413, and 1430 of these regulations; (7) Contact with Regional Center for the Section 1350 Admittance Procedures (c)(1) Developmentally Disabled for youth that are X suspected of or identified as having a developmental disability, pursuant to Section 1413; and, (8) Procedures consistent with Section 1352.5. X Section 1350 Admittance Procedures (e) (b) juvenile hall administrators shall establish written Section 1352 Classification criteria for detention that considers the least X restrictive environment. (c) juvenile camps and post-dispositional programs in Section 1350 Maxine Singer Youth juvenile halls shall develop policies and procedures Guidance Center Bookings Commitment that advise the youth of the estimated length of Criteria pg. 113 X stay, inform them of program guidelines and provide written screening criteria for inclusion and exclusion from the program. (d) juvenile halls shall develop policies and procedures Section 1350 Admittance Procedures (j)(G) that advise any committed youth of the estimated X length of his/her stay. 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 13 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1350.5. SCREENING FOR THE RISK OF SEXUAL Section 1324.74 Screening for Risk of ABUSE Sexual Victimization and Abusiveness The facility administrator shall develop and implement written policies and procedures to reduce the risk of X Review of documentation provided and sexual abuse by or upon youth. The policy shall require policy and procedure manual revealed facility staff to assess each youth within 72 hours of compliance with this regulation. admission based on the following information: (a) Prior sexual victimization or abusiveness; Section 1324.74 Screening for Risk of X Sexual Victimization and Abusiveness (1) (b) Gender nonconforming appearance or manner; Section 1324.74 Screening for Risk of or identification as lesbian, gay or bisexual, Sexual Victimization and Abusiveness (2) transgender, queer or intersex, and whether the X youth may, therefore, be vulnerable to sexual abuse; (c) Current charges and offense history; Section 1324.74 Screening for Risk of X Sexual Victimization and Abusiveness (3) (d) Age; Section 1324.74 Screening for Risk of X Sexual Victimization and Abusiveness (4) (e) Level of emotional and cognitive development; Section 1324.74 Screening for Risk of X Sexual Victimization and Abusiveness (5) (f) Physical size and stature; Section 1324.74 Screening for Risk of X Sexual Victimization and Abusiveness (6) (g) Mental illness or mental disabilities; Section 1324.74 Screening for Risk of X Sexual Victimization and Abusiveness (7) (h) Intellectual or developmental disabilities; Section 1324.74 Screening for Risk of X Sexual Victimization and Abusiveness (8) (i) Physical disabilities; Section 1324.74 Screening for Risk of X Sexual Victimization and Abusiveness (9) (j) The youth’s perception of vulnerability; and, Section 1324.74 Screening for Risk of X Sexual Victimization and Abusiveness (10) (k) Any other specific information about the Section 1324.74 Screening for Risk of individual youth that may indicate heightened Sexual Victimization and Abusiveness (11) X needs for supervision, additional safety precautions, or separation from certain other youth. Staff shall ascertain this information through Section 1324.74 Screening for Risk of conversations with the youth during the admittance Sexual Victimization and Abusiveness process, medical and behavioral health screenings; X during classification assessments; and by reviewing court records, case files, facility behavioral records, and other relevant documentation from the youth’s files. The facility administrator shall implement appropriate Section 1324.74 Screening for Risk of controls on the dissemination of information within the Sexual Victimization and Abusiveness facility relative to responses received pursuant to this X assessment in order to ensure that sensitive information is not exploited to the youth’s detriment by staff or other youth. 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 14 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1351 RELEASE PROCEDURES Lexipol Policy 520 Releases The facility administrator shall develop and implement X Review of documentation provided and written policies and procedures for release of youth policy and procedure manual revealed from custody which provide for: compliance with this regulation. (a) verification of identity/release papers; X Lexipol Policy 520.3(a) (b) return of personal clothing and valuables; X Lexipol Policy 520.3(d) (c) notification to the youth's parents or guardian; X Lexipol Policy 520.3(l) (d) notification to the facility health care provider in Lexipol Policy 520.3(m) accordance with Sections 1408 and 1437 of these X regulations, for coordination with outside agencies; and, (e) notification of school staff; X Lexipol Policy 520.3(n) (f) notification of facility mental health personnel. X Lexipol Policy 520.3(m) The facility administrator shall develop and implement Lexipol Policy 520.5 Post Disposition Youth policies and procedures for post-disposition youth to coordinate the provision of transitional and reentry X services including, but not limited to, medical and behavioral health, education, probation supervision and community-based services. The facility administrator shall develop and implement Lexipol Policy 520.4 Furlough Releases written policies and procedures for the furlough of X youth from custody. 1352 CLASSIFICATION Section 1352 Classification The facility administrator shall develop and implement Review of documentation provided and written policies and procedures on classification of X policy and procedure manual revealed youth for the purpose of determining housing placement compliance with this regulation. in the facility. Such procedures shall: (a) provide for the safety of the youth, other youth, Section 1352 Classification (a) facility staff, and the public by placing youth in the appropriate, least restrictive housing and program X settings. Housing assignments shall consider the need for single, double or dormitory assignment or location within the dormitory; (b) consider facility populations and physical design of Lexipol Policy 502 Classification X the facility; (c) provide that a youth shall be classified upon Section 1352 Classification (b) admittance to the facility; classification factors shall include, but not be limited to: age, maturity, sophistication, emotional stability, program needs, X legal status, public safety considerations, medical/mental health considerations, gender and gender identity of the youth; (d) provide for periodic classification reviews, Lexipol Policy 502 Classification and policy including provisions that consider the level of 502.6 X supervision and the youth's behavior while in custody; and, 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 15 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) provide that facility staff shall not separate youth Section 1352 Classification (d) from the general population or assign youth to a single occupancy room based solely on the youth's actual or perceived race, ethnic group identification, ancestry, national origin, color, religion, gender, sexual orientation, gender identity, X gender expression, mental or physical disability, or HIV status. This section does not prohibit staff from placing youth in a single occupancy room at the youth's specific request or in accordance with Title 15 regulations regarding separation. (f) facility staff shall not consider lesbian, gay, Lexipol Policy 502.10 Classification (PREA) bisexual, transgender, questioning or intersex X identification or status as an indicator of likelihood of being sexually abusive. 1352.5 TRANSGENDER AND INTERSEX YOUTH. Section 1352.5 Transgender and Intersex Youth The facility administrator shall develop written policies X and procedures ensuring respectful and equitable treatment of transgender and intersex youth. The policies shall provide that: (a) Facility staff shall respect every youth’s gender Section 1352.5 Transgender and Intersex identity, and shall refer to the youth by the youth’s Youth (1) preferred name and gender pronoun, regardless of the youth’s legal name. Facilities may prohibit the X use of gang or slang names or names that otherwise compromise facility operations as determined by the facility manager or designee, and shall document any decision made on this basis. (b) Facility staff shall permit youth to dress and present Section 1352.5 Transgender and Intersex themselves in a manner consistent with their gender Youth (2) X identity, and shall provide youth with the institution’s clothing and undergarments consistent with their gender identity. (c) Facility staff shall house youth in the unit or room Section 1352.5 Transgender and Intersex that best meets their individual needs, and promotes Youth (3) their safety and well-being. Staff may not automatically house youth according to their external anatomy, and shall document the reasons X for any decision to house youth in a unit that does not match their gender identity. In making a housing decision, staff shall consider the youth’s preferences, as well as any recommendations from the youth’s health or behavioral health provider. (d) Facility administrators shall ensure that transgender Section 1352.5 Transgender and Intersex and intersex youth have access to medical and Youth (4) X behavioral health providers qualified to provide care and treatment to transgender and intersex youth. 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 16 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (e) Consistent with the facility’s reasonable and Section 1352.5 Transgender and Intersex necessary security considerations and physical Youth (5) plant, facility staff shall make every effort to ensure X the safety and privacy of transgender and intersex youth when the youth are using the bathroom or shower, or dressing or undressing. Facility staff shall not conduct physical searches of any Section 1352.5 Transgender and Intersex youth for the purpose of determining the youth’s Youth (6) X anatomical sex. Whenever feasible, the facility shall respect the youth’s preference regarding the gender of the staff member who conducts any search of the youth. 1353 ORIENTATION 1353 Orientation of New Youth The facility administrator shall develop and implement Review of documentation provided and written policies and procedures to orient a youth prior policy and procedure manual revealed to placement in a living area. Both written and verbal compliance with this regulation. Each youth information shall be provided and supplemented with X at each facility is provided a Youth video orientation if feasible. Provision shall be made to Handbook during the booking/intake provide accessible orientation information to all process. detained youth including those with disabilities, limited literacy, or English language learners. Orientation shall include information that addresses: (a) facility rules including contraband and searches and X 1353 Orientation of New Youth (a) disciplinary procedures; (b) facility’s system of positive behavior interventions 1353 Orientation of New Youth (c) and supports, including behavior expectations, incentives that youth will receive for complying X with facility rules, and consequences that may result when youth violate the rules of the facility; (c) age appropriate information that explains the 1353 Orientation of New Youth (d) facility’s policy prohibiting sexual abuse and sexual X harassment and how to report incidents or suspicions of sexual abuse or sexual harassment; (d) identification of key staff and their roles; X 1353 Orientation of New Youth (e) (e) the existence of the grievance procedure, the steps 1353 Orientation of New Youth (f) that must be taken to use it, the youth’s right to be free of retaliation for reporting a grievance, and the X name of the person or position designated to resolve the issue; (f) access to legal services and information on the court 1353 Orientation of New Youth (g) X process; (g) access to routine and emergency health and mental 1353 Orientation of New Youth (h) X health care; (h) access to education, religious services, and 1353 Orientation of New Youth (j) X recreational activities; (i) housing assignments; X 1353 Orientation of New Youth (k) (j) opportunity for personal hygiene and daily showers 1353 Orientation of New Youth (l) X including the availability of personal care items 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 17 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (k) rules and access to correspondence, visits and 1353 Orientation of New Youth (m) X telephone use; (l) availability of reading materials, programming, and 1353 Orientation of New Youth (n) X other activities; (m) facility policies on the use of force, use of restraints, 1353 Orientation of New Youth (q) X chemical agents and room confinement; (n) immigration legal services; X 1353 Orientation of New Youth (p) (o) emergencies including evacuation procedures; X 1353 Orientation of New Youth (r) (p) non-discrimination policy and the right to be free 1353 Orientation of New Youth (s) from physical, verbal or sexual abuse and X harassment by other youth and staff; (q) availability of services and programs in a language 1353 Orientation of New Youth (o) X other than English if appropriate; (r) the process for requesting different housing, 1353 Orientation of New Youth (k) X education, programming and work assignments; (s) a process for which parents/guardians receive 1353 Orientation of New Youth (t) information regarding the youth’s stay in the facility that at a minimum includes answers to X frequently asked questions and provides contact information for the facility, medical, school and mental health; and, (t) a process by which youth may request access to 1353 Orientation of New Youth (u) Title 15 Minimum Standards for Juvenile Facilities. X Upon request by youth a Title 15 binder is in each facility living units. 1354 SEPARATION Section 1354 Separation The facility administrator shall develop and implement X written policies and procedures that address: (a) separation of youth for reasons that include, but are Section 1354 Separation (a)(b)(c) not be limited to, medical and mental health X conditions, assaultive behavior, disciplinary consequences and protective custody. (b) consideration of positive youth development and Section 1354 Separation X trauma-informed care. (c) separated youth shall not be denied normal Section 1354 Separation privileges available at the facility, except when X necessary to accomplish the objective of separation. (d) when the objective of the separation is discipline, Section 1354 Separation (c) Disciplinary X Title 15 Section 1390 shall apply. Separation (e) when separation results in room confinement, the Section 1354 Separation (5) separation shall occur in accordance with Welfare X and Institutions Code Section 208.3 and Section1354.5 of these regulations. (f) policies and procedures shall ensure a daily review Section 1354 Separation (4) of separated youth to determine if separation X remains necessary. 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 18 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1354.5 ROOM CONFINEMENT Section 1354.5 Room Confinement (a) The facility administrator shall develop and Review of documentation provided revealed implement written policies and procedures compliance with this regulation. However, addressing the confinement of youth in their room we did provide technical assistance in several that are consistent with Welfare and Institutions areas of the regulation. At the time of the Code Section 208.3. The placement of a youth in inspection facility staff were providing room confinement shall be accomplished in recommendations of room confinement time accordance with the following guidelines: of youth placed on room confinement within the documented SIR (SPECIAL INCIDENT REPORT). The policy and procedure manual also indicated facility staff could recommend room confinement time up to three hours without approval. During our debriefing, we discussed to need to remove any recommendations of room confinement time from the policy and procedure manual and room confinement SIR’s. As per the X regulation a youth could only be placed on room confinement time if they pose an immediate threat to the safety and security of the facility. Once a youth no longer poses a threat to the safety and security of the facility the youth shall be return to normal programming. Following our debriefing Superintendent Dove immediately removed recommendation of room confinement time from the policy and procedure manual and directed staff to cease including recommendations of room confinement time in their SIR’s. Prior to the submission of this report Superintendent Dove send documentation verifying the above policy changes and staff directive with regards to completing SIR’s of youth placed on room confinement. (1) Room confinement shall not be used before Section 1345.5 Room Confinement (1) other, less restrictive, options have been attempted and exhausted, unless attempting X those options poses a threat to the safety or security of any youth or staff. (2) Room confinement shall not be used for the Section 1345.5 Room Confinement (1) X purposes of punishment, coercion, convenience, or retaliation by staff. (3) Room confinement shall not be used to the Section 1345.5 Room Confinement (1) extent that it compromises the mental and X physical health of the youth. 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 19 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) A youth may be held up to four hours in room Section 1345.5 Room Confinement (1) confinement. After the youth has been held in room confinement for a period of four hours, staff shall We provided technical assistance with do one or more of the following: regards to documentation of youth’s total room confinement time being placed on the Room Confinement Assessment and Activity Report. We also recommended staff documenting whether a youth on room X confinement time attended school or was provided education work packet on the Room Confinement Assessment and Activity Report. Prior to the submission of this report Superintendent Dove implemented a new Room Confinement Assessment and Activity Report which indicates the total time a youth spent on room confinement as well as the youth school participation. (1) Return the youth to general population. X Section 1345.5 Room Confinement (1)(a) (2) Consult with mental health or medical staff. X Section 1345.5 Room Confinement (1)(b) (3) Develop an individualized plan that includes Section 1345.5 Room Confinement (1) the goals and objectives to be met in order to X reintegrate the youth to general population. (4) If room confinement must be extended beyond Section 1345.5 Room Confinement (7) X four hours, staff shall do each of the following: (A) Document the reasons for room Section 1345.5 Room Confinement (7)(a,b,c) confinement and the basis for the extension, the date and time the youth was X first placed in room confinement, and when he or she is eventually released from room confinement. (B) Develop an individualized plan that Section 1345.5 Room Confinement (7)(b) includes the goals and objectives to be met X in order to integrate the youth to general population. (C) Obtain documented authorization by the Section 1345.5 Room Confinement (7)(c) facility superintendent or his or her X designee every four hours thereafter. (5) This section is not intended to limit the use of Section 1345.5 Room Confinement (11) single-person rooms or cells for the housing of X youth in juvenile facilities and does not apply to normal sleeping hours. (6) This section does not apply to youth or wards Section 1345.5 Room Confinement (12) X in court holding facilities or adult facilities. (7) Nothing in this section shall be construed to Section 1345.5 Room Confinement (13) conflict with any law providing greater or X additional protections to youth. 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 20 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (8) This section does not apply during an Section 1345.5 Room Confinement (14) extraordinary emergency circumstance that requires a significant departure from normal institutional operations, including a natural disaster or facility-wide threat that poses an X imminent and substantial risk of harm to multiple staff or youth. This exception shall apply for the shortest amount of time needed to address this imminent and substantial risk of harm. (9) This section does not apply when a youth is Section 1345.5 Room Confinement (15) placed in a locked cell or sleeping room to treat and protect against the spread of a communicable disease for the shortest amount of time required to reduce the risk of infection, with the written approval of a licensed physician or nurse practitioner, when the youth X is not required to be in an infirmary for an illness. Additionally, this section does not apply when a youth is placed in a locked cell or sleeping room for required extended care after medical treatment with the written approval of a licensed physician or nurse practitioner, when the youth is not required to be in an infirmary for illness. 1355 INSTITUTIONAL ASSESSMENT AND Section 1355 Institutional Assessment and PLAN Plan The facility administrator shall develop and implement Reviewed five (5) youth files at each facility. written policies and procedures for assessment and case Review of documentation provided revealed planning. X compliance with this regulation. It should be noted the Institutional Assessment Plans (IAP) reviewed by far exceeds the minimum standards of this regulation. The efforts in this area by counselor Veronica Rice and youth supervision staff are commendable. (a) Assessment: Section 1355 Institutional Assessment and The assessment is based on information collected Plan during the admission process with periodic review, which includes the youth's risk factors, needs and X strengths including, but not limited to, identification of substance abuse history, educational, vocational, counseling, behavioral health, consideration of known history of trauma, and family strengths and needs. (b) Institutional Case Plan: Section 1355 Institutional Assessment and (1) A case plan shall be developed for each youth Plan X held for at least 30 days or more and created within 40 days of admission. 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 21 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (2) The institutional plan shall include, but not be Section 1355 Institutional Assessment and X limited to, written documentation that provides: Plan (A) objectives and time frame for the resolution Section 1355 Institutional Assessment and X of problems identified in the assessment; Plan (a)(1) (B) a plan for meeting the objectives that Section 1355 Institutional Assessment and includes a description of program resources X Plan (a)(2) needed and individuals responsible for assuring that the plan is implemented; (3) periodic evaluation of progress towards meeting Section 1355 Institutional Assessment and X the objectives, including periodic review and Plan (b)(1) discussion of the plan with the youth; (4) a transition plan, the contents of which shall be Section 1355 Institutional Assessment and subject to existing resources, shall be developed X Plan (b)(2) for post dispositional youth in accordance with Section 1351; and, (5) in as much as possible and if appropriate, the Section 1355 Institutional Assessment and plan, including the transition plan, shall be Plan (b)(2) X developed with input from the family, supportive adults, youth, and Regional Center for the Developmentally Disabled. 1356 COUNSELING AND CASEWORK Section 1356 Counseling and Casework SERVICES Services The facility administrator shall develop and implement X written policies and procedures ensuring the availability of appropriate counseling and casework services for all youth. Policies and procedures shall ensure: (a) youth will receive assistance with needs or concerns Section 1356 Counseling and Casework X that may arise; Services (d) (b) youth will receive assistance in requesting contact Section 1356 Counseling and Casework with parents, other supportive adults, attorney, X Services (e) clergy, probation officer, or other public official; and, (c) youth will be provided access to available resources Section 1356 Counseling and Casework X to meet the youth’s needs. Services (g) 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 22 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1357 USE OF FORCE Section 1357 Use of Force The facility administrator, in cooperation with the Reviewed five (5) use of force reports from responsible physician, shall develop and implement each facility. Review of reports, policy and written policies and procedures for the use of force, procedure manual, and interviews with youth which may include chemical agents. Force shall never and staff revealed compliance with this be applied as punishment, discipline, retaliation or regulation. However, we did provide treatment. X technical assistance regarding staff physically going hands on without the (a) At a minimum, each facility shall develop policies presence of another staff. Although not out and procedures which: of compliance policy 1357.1(1) states, “Whenever it is anticipated physical force may be utilized, more than one staff should be present.” This concern was discussed during our debriefing. (1) restricts the use of force to that which is deemed Section 1357.1 Use of Force reasonable and necessary, as defined in Section X 1302 to ensure the safety and security of youth, staff, others and the facility. (2) outline the force options available to staff Section 1357.3 Force Options including both physical and non-physical X options and define when those force options are appropriate. (3) describe force options or techniques that are X Section 1357.3(f) Force Options expressly prohibited by the facility. (4) describe the requirements of staff to report any Section 1357.2.1 Duty to Intercede X inappropriate use of force, and to take affirmative action to immediately stop it. (5) define a standardized reporting format that Section 1357.13 Documentation includes time period and procedure for documenting and reporting the use of force, including reporting requirements of management and line staff and procedures for reviewing and tracking use of force incidents by X supervisory and or management staff, which include procedures for debriefing a particular incident with staff and/or youth for the purposes of training as well as mitigating the effects of trauma that may have been experienced by staff and /or the youth involved. (6) Include an administrative review and a system Section 1357.6.1 Deputy Superintendent X for investigating unreasonable use of force. Responsibility (7) define the role, notification, and follow-up Section 1357.17.1 Notification procedures required after use of force incidents X for medical, mental health staff and parents or legal guardians. 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 23 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (8) describe the limitations of use of force on Section 1357.1 Use of Force pregnant youth in accordance with Penal Code X Section 6030(f) and Welfare and Institutions Code Section 222. (b) Facilities that authorize chemical agents as a force Section 1357.4 Oleoresin Capsicum (OC) X option shall include policies and procedures that: Guidelines (1) identify who is approved to carry and/or utilize Section 1357.4 Oleoresin Capsicum (OC) chemical agents in the facility and the type, size X Guidelines and the approved method of deployment for those chemical agents. (2) mandate that chemical agents only be used when Section 1357.4 Oleoresin Capsicum (OC) there is an imminent threat to the youth’s safety Guidelines X or the safety of others and only when de- escalation efforts have been unsuccessful or are not reasonably possible. (3) outline the facility’s approved methods and Section 1357.10 Decontamination and timelines for decontamination from chemical Follow-Up agents. This shall include that youth who have X been exposed to chemical agents shall not be left unattended until that youth is fully decontaminated or is no longer suffering the effects of the chemical agent. (4) define the role, notification, and follow-up Section 1357.17.1 Notification procedures required after use of force incidents X involving chemical agents for medical, mental health staff and parents or legal guardians. (5) provide for the documentation of each incident Section 1357.13 Documentation of use of chemical agents, including the reasons for which it was used, efforts to de-escalate X prior to use, youth and staff involved, the date, time and location of use, decontamination procedures applied and identification of any injuries sustained as a result of such use. (c) Facilities shall develop policies and procedure Section 1357.18 Staff Training which require that agencies provide initial and X regular training in use of force and chemical agents when appropriate that address: (1) known medical and behavioral health Section 1357.18 Staff Training X conditions that would contraindicate certain types of force; (2) acceptable chemical agents and the methods of X Section 1357.18 Staff Training application. (3) signs or symptoms that should result in Section 1357.18 Staff Training X immediate referral to medical or behavioral health. (4) instruction on the Constitutional Limitations of X Section 1357.18 Staff Training Use of Force. 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 24 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (5) physical training force options that may require X Section 1357.18 Staff Training the use of perishable skills. (6) timelines the facility uses to define regular X Section 1357.18 Staff Training training. 1358 USE OF PHYSICAL RESTRAINTS Section 1358 Use of Physical Restraints The facility administrator, in cooperation with the Policy allows for the use of soft leather responsible physician and mental health director, shall restraints (Posey Cuffs) as a last resort when all others attempts to help the youth control develop and implement written policies and procedures X him/herself have failed. JH staff do not carry for the use of restraint devices. Restraint devices handcuffs. include any devices which immobilize a youth's extremities and/or prevent the youth from being Neither facility had an incident in which ambulatory. restraints were used during this inspection cycle. Physical restraints may be used only for those youth Section 1358.2 Restraints of Detainees who present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause X self-inflicted physical harm. Physical restraints should be utilized only when it appears less restrictive alternatives would be ineffective in controlling the youth’s behavior. In no case shall restraints be used as punishment or Section 1358.7 Physical Restraints – Posey discipline, or as a substitute for treatment. The use of Cuffs restraint devices that attach a youth to a wall, floor or other fixture, including a restraint chair, or through X affixing of hands and feet together behind the back (hogtying) is prohibited. The use of restraints on pregnant youth is limited in accordance with Penal Code Section 6030(f) and Welfare and Institutions Code Section 222. The provisions of this section do not apply to the use of Section 1358.7 Physical Restraints – Posey handcuffs, shackles or other restraint devices when used Cuffs to restrain youth for movement or transportation within X the facility. Movement within the facility shall be governed by Section 1358.5, Use of Restraint Devices for Movement Within the Facility. Youth shall be placed in restraints only with the approval Section 1358.7 Physical Restraints – Posey of the facility manager or designee. The facility manager Cuffs (a) may delegate authority to place a youth in restraints to a X physician. Reasons for continued retention in restraints shall be reviewed and documented at a minimum of every hour. A medical opinion on the safety of placement and Section 1358.7 Physical Restraints – Posey retention shall be secured as soon as possible, but no later Cuffs (f) X than two hours from the time of placement. The youth shall be medically cleared for continued retention at least every three hours thereafter. 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 25 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS A mental health consultation shall be secured as soon as Section 1358.7 Physical Restraints – Posey possible, but in no case longer than four hours from the X Cuffs (g) time of placement, to assess the need for mental health treatment. Continuous direct visual supervision shall be conducted Section 1358.7 Physical Restraints – Posey to ensure that the restraints are properly employed, and Cuffs (c) to ensure the safety and well-being of the youth. X Observations of the youth's behavior and any staff interventions shall be documented at least every 15 minutes, with actual time of the documentation recorded. In addition to the requirements above, policies and Section 1358.7 Physical Restraints – Posey X procedures shall address: Cuffs (a) documentation of the circumstances leading to an Section 1358.7 Physical Restraints – Posey X application of restraints. Cuffs (b) (b) known medical conditions that would Section 1358.7 Physical Restraints – Posey X contraindicate certain restraint devices and/or Cuffs (f) techniques. (c) acceptable restraint devices. X Section 1358.2 Restraint of Detainees (d) signs or symptoms which should result in Section 1358.7 Physical Restraints – Posey X immediate medical/mental health referral. Cuffs (g) (e) availability of cardiopulmonary resuscitation X equipment. (f) protective housing of restrained youth. While in Section 1358.7 Physical Restraints – Posey restraint devices, all youth shall be housed alone or Cuffs (d) X in a specified housing area for restrained youth which makes provision to protect the youth from abuse. (g) provision for hydration and sanitation needs. Section 1358.8 Time line for continued X restrain checks (h) exercising of extremities. Section 1358.8 Time line for continued X restrain checks 1358.5 USE OF RESTRAINT DEVICES FOR Section 1358 Use of Physical Restraints MOVEMENT AND TRANSPORTATION WITHIN Policy allows for the use of soft leather THE FACILITY. restraints (Posey Cuffs) as a last resort when The Facility Administrator, in cooperation with the all others attempts to help the youth control responsible physician and behavioral/mental health X him/herself have failed. JH staff do not carry director, shall develop and implement written policies handcuffs. and procedures for the use of restraint devices when the purpose is for movement or transportation within the Neither facility had an incident in which facility that shall include the following: restraints were used during this inspection cycle. (a) identification of acceptable restraint devices, staff Section 1358.2 Restraint of Detainees X approved to utilize restraint devices and the required training. 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 26 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) the circumstances leading to the application of X Section 1358.3 Application of Handcuffs restraints must be documented. (c) an individual assessment of the need to apply Section 1358.2 Restraint of Detainees restraints for movement or transportation that includes consideration of less restrictive X alternatives, consideration of a youth’s known medical or mental health conditions, trauma informed approaches, and a process for documentation and supervisor review and approval. (d) consideration of safety and security of the facility, Section 1358.3 Application of Handcuffs with a clearly defined expectation that restraint X devices shall not be used for the purposes of discipline or retaliation. (e) the use of restraints on pregnant youth is limited in Section 1358.7 Physical Restraints – Posey X accordance with Penal Code Section6030(f) and Cuffs Welfare and Institutions Code Section 222. 1359 SAFETY ROOM PROCEDURES No Safety room is utilized in either facility. (a) The facility administrator, and where applicable, in cooperation with the responsible physician, shall develop and implement written policies and procedures governing the use of safety rooms, as described in Title 24, Part 2, Section 1230.1.13. The room shall be used to hold only those youth who X present an immediate danger to themselves or others, who exhibit behavior which results in the destruction of property, or reveals the intent to cause self-inflicted physical harm. A safety room shall not be used for punishment or discipline, or as a substitute for treatment. Policies and procedures shall: (1) include provisions for administration of X necessary nutrition and fluids, access to a toilet, and suitable clothing to provide for privacy; (2) provide for approval of the facility manager, or X designee, before a youth is placed into a safety room; (3) provide for continuous direct visual supervision and documentation of the youth's behavior and X any staff interventions every 15 minutes, with actual time recorded; (4) provide that the youth shall be evaluated by the X facility manager, or designee, every four hours; (5) provide for immediate medical assessment, X where appropriate, or an assessment at the next daily sick call; and, (6) provide a process for documenting the reason for placement, including attempts to use less X restrictive means of control, and decisions to continue and end placement. 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 27 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) The placement of a youth in the safety room shall be X accomplished in accordance with the following: (1) safety room shall not be used before other less restrictive options have been attempted and X exhausted, unless attempting those options poses a threat to the safety or security of any youth or staff. (2) safety room shall not be used for the purposes of X punishment, coercion, convenience, or retaliation by staff. (3) safety room shall not be used to the extent that it X compromises the mental and physical health of the youth. (c) A youth may be held up to four hours in the safety room. After the youth has been held in the safety X room for a period of four hours, staff shall do one or more of the following: (1) return the youth to general population. X (2) consult with mental health or medical staff, X (3) develop an individualized plan that includes the X goals and objectives to be met in order to reintegrate the youth to general population. (d) If confinement in the safety room must be extended beyond four hours, staff shall develop an individualized plan that includes the requirements X of Section 1354.5 and the goals and objectives to be met in order to integrate the youth to general population. 1360 SEARCHES Section 1360 Searches The facility administrator shall develop and implement X written policies and procedures governing the search of youth, the facility, and visitors. Policies and procedures shall provide that: (a) Searches shall be conducted to ensure the safety and Section 1360 Searches X security of the facility, public, visitors, youth, and staff. (b) Searches shall be conducted in a manner that Section 1360 Searches preserves the privacy and dignity of the person X being searched, and shall not be conducted for harassment or as a form of discipline or punishment. (c) Strip searches and visual or physical body cavity Section 1360 Searches searches shall comply with Penal Code Section Guidelines #1 4030. X Per policy strip searches shall be conducted only with prior SJCO or OIC approval. 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 28 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (d) Physical body cavity searches shall only be Section 1360 Searches conducted by a medical professional. X (c)Physical Body Cavity Search (e) Any youth held after a detention hearing shall only Section 1360 Searches be strip searched with prior approval of a supervisor Guidelines #1 when there is reasonable suspicion based on X specific and articulable facts to believe that youth is concealing contraband. The reasonable suspicion shall be documented. (f) Searches of transgender and intersex youth shall X Section 1360 Searches comply with Section 1352.5. (g) Cross-gender pat-down searches and strip searches Section 1360 Searches are prohibited except in exigent circumstances or X Guidelines #3 when conducted by a medical professional. Such searches must be justified and documented in writing. 1361 GRIEVANCE PROCEDURE Section 1361 Grievance Procedure The facility administrator shall develop and implement Review of grievances provided at each written policies and procedures whereby any youth may facility revealed compliance with this appeal and have resolved grievances relating to any regulation. condition of confinement, including but not limited to health care services, classification decisions, program X participation, telephone, mail or visiting procedures, food, clothing, bedding, mistreatment, harassment or violations of the nondiscrimination policy. There shall be no time limit on filing grievances. Policies and procedures shall include provisions whereby the facility manager ensures: (a) a grievance form and instructions for registering a Section 1361 Grievance Procedure (b) X grievance, which includes provisions for the youth to have free access to the form; (b) the youth shall have the option to confidentially file Section 1361 Grievance Procedure (b) X the grievance or to deliver the form to any youth supervision staff working in the facility; (c) resolution of the grievance at the lowest appropriate X Section 1361 Grievance Procedure (c) staff level; (d) provision for a prompt review and initial response Section 1361 Grievance Procedure (c) to grievances within three (3) business days, X grievances that relate to health and safety issues must be addressed immediately; (1) The youth may elect to be present to explain Section 1361 Grievance Procedure (d) his/her version of the grievance to a person not X directly involved in the circumstances which led to the grievance. (2) Provision for a staff representative approved by X Section 1361 Grievance Procedure (e) the facility administrator to assist the youth. (e) provision for a written response to the grievance X Section 1361 Grievance Procedure (f) which includes the reasons for the decisions; 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 29 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (f) a system which provides that any appeal of a Section 1361 Grievance Procedure (e) grievance shall be heard by a person not directly X involved in the circumstances which led to the grievance; (g) resolution of the grievance must occur within ten Section 1361 Grievance Procedure (f) (10) business days unless circumstances dictate a X longer time frame. The youth shall be notified of any delay; and, (h) the policy shall provide multiple internal and Section 1361 Grievance Procedure (g) X external methods to report sexual abuse and sexual harassment. Whether or not associated with a grievance, concerns of Section 1361 Grievance Procedure (i) parents, guardians, staff or other parties shall be X addressed and documented in accordance with written policies and procedures within a specified timeframe. 1362 REPORTING OF INCIDENTS Section 1362 Reporting of Incidents A written report of all incidents which result in physical Documentation reviewed indicated SIR’s harm, use of force, serious threat of physical harm, or were being submitted days following an death of an employee, youth or other person(s) shall be incident. Per each facility policy all SIR’s maintained. Such written record shall be prepared by the must be completed, signed by staff writing staff and submitted to the facility manager by the end of the report, and submitted to the facility the shift, unless additional time is necessary and Manager by the end of the shift. Following authorized by the facility manager or designee. discussions regarding timeliness of submitting SIR’s it was discovered SIR’s were being submitted per policy however, the final date on the reports indicated the X finalize report and not the submission date. We provide technical assistance regarding developing a process in which SIR’s initial submittal date is captured on final SIR’s reports. Following our inspection Superintendent Dove developed a process for submittal dates to be included on all SIR’s this process was immediately implemented at each facility. Superintendent Dove also provided BSCC with the revised SIR format and SIR’s examples of staff adhering to the new process. 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 30 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1363 USE OF REASONABLE FORCE TO 1363 Use of Reasonable Force to Collect COLLECT DNA SPECIMENS, SAMPLES, DNA, Specimens, Samples, and Impressions IMPRESSIONS Use of force to gather specimens is (a) Pursuant to Penal Code Section 298.1 authorized prohibited. law enforcement, custodial, or corrections personnel including peace officers, may employ X reasonable force to collect blood specimens, saliva samples, and thumb or palm print impressions from individuals who are required to provide such samples, specimens or impressions pursuant to Penal Code Section 296 and who refuse following written or oral request. (1) For the purpose of this section, the “use of reasonable force” shall be defined as the force that an objective, trained and competent correctional X employee, faced with similar facts and circumstances, would consider necessary and reasonable to gain compliance with this section. (2) The use of reasonable force shall be preceded by efforts to secure voluntary compliance. Efforts to secure voluntary compliance shall be documented X and include an advisement of the legal obligation to provide the requisite specimen, sample or impression and the consequences of refusal. (b) The force shall not be used without the prior written authorization of the supervising officer on duty. The authorization shall include information that X reflects the fact that the offender was asked to provide the requisite specimen, sample, or impression and refused. (1) If the use of reasonable force includes a cell extraction, the extraction shall be videotaped. Video shall be directed at the cell extraction event. The videotape shall be retained by the X agency for the length of time required by statute. Notwithstanding the use of the video as evidence in a court proceeding, the tape shall be retained administratively. 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 31 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1370 EDUCATION PROGRAM Section 1370 Education Program (a) School Programs The County Board of Education shall provide for the administration and operation of juvenile court schools in conjunction with the Chief Probation Officer, or designee pursuant to applicable State laws. The school and facility administrators shall develop and implement written policy and procedures to ensure communication and coordination between educators and probation staff. Culturally responsive and trauma-informed approaches should be applied when providing instruction. Education staff should collaborate with the facility administrator to use technology to facilitate learning and ensure safe technology X practices. The facility administrator shall request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. Such a review, when conducted, cannot be delegated to the principal or any other staff of any juvenile court school site. The Superintendent of Schools shall conduct this review in conjunction with a qualified outside agency or individual. Upon receipt of the review, the facility administrator or designee shall review each item with the Superintendent of Schools and shall take whatever corrective action is necessary to address each deficiency and to fully protect the educational interests of all youth in the facility. (b) Required Elements Section 1370 Education Program (a) The facility school program shall comply with the The school annual review was completed State Education Code and County Board of 6/14/2019. Education policies, all applicable federal education statutes and regulations and provide for an annual evaluation of the educational program offerings. As stated in the 2009 California Standards for the X Teaching Profession, teachers shall establish and maintain learning environments that are physically, emotionally, and intellectually safe. Youth shall be provided a rigorous, quality educational program that responds to the different learning styles and abilities of students and prepares them for high school graduation, career entry, and post-secondary education. 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 32 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS All youth shall be treated equally, and the education Section 1370 Education Program (a) program shall be free from discriminatory action. X Staff shall refer to transgender, intersex and gender- nonconforming youth by their preferred name and gender. (1) The course of study shall comply with the State Section 1370 Education Program (a)(1) X Education Code and include, but not be limited to, courses required for high school graduation. (2) Information and preparation for the High School Section 1370 Education Program (a)(2) Equivalency Test as approved by the California X Department of Education shall be made available to eligible youth. (3) Youth shall be informed of post-secondary education X Section 1370 Education Program (a)(3) and vocational opportunities. (4) Administration of the High School Equivalency Tests Section 1370 Education Program (a)(4) X as approved by the California Department of Education, shall be made available when possible. (5) Supplemental instruction shall be afforded to youth Section 1370 Education Program (a)(5) X who do not demonstrate sufficient progress towards grade level standards. (6) The minimum school day shall be consistent with Section 1370 Education Program (a)(6) State Education Code Requirements for juvenile court schools. The facility administrator, in conjunction with education staff, must ensure that X operational procedures do not interfere with the time afforded for the minimum instructional day. Absences, time out of class or educational instruction, both excused and unexcused, shall be documented. (7) Education shall be provided to all youth regardless of Section 1370 Education Program (a)(7) classification, housing, security status, disciplinary or separation status, including room confinement, except when providing education poses an X immediate threat to the safety of self or others. Education includes, but is not limited to, related services as provided in a youth’s Section 504 Plan or Individualized Education Program (IEP). (c) School Discipline Section 1370 Education Program (b) School Discipline (1) Positive behavior management will be implemented to reduce the need for disciplinary action in the X school setting and be integrated into the facility's overall behavioral management plan and security system. (2) School staff shall be advised of administrative Section 1370 Education Program (b) School X decisions made by probation staff that may affect the Discipline educational programming of students. 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 33 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (3) Except as otherwise provided by the State Education Section 1370 Education Program (b) School Code, expulsion/suspension from school shall be Discipline imposed only when other means of correction fails to bring about proper conduct. School staff shall follow the appropriate due process safeguards as set X forth in the State Education Code including the rights of students with special needs. School staff shall document the other means of correction used prior to imposing expulsion/ suspension if an expulsion/suspension is ultimately imposed. (4) The facility administrator, in conjunction with Section 1370 Education Program (b) School education staff will develop policies and procedures X Discipline that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Special Populations Section 1370 Education Program (c) Provisions for Individuals with Special (1) State and federal laws and regulations shall be Needs observed for all individuals with disabilities or X suspected disabilities. This includes but is not limited to child find, assessment, continuum of alternative placements, manifestation determination reviews, and implementation of Section 504 Plans and Individualized Education Programs. (2) Youth identified as English Learners (EL) shall be Section 1370 Education Program (c) afforded an educational program that addresses their Provisions for Individuals with Special X language needs pursuant to all applicable state and Needs federal laws and regulations governing programs for EL students. (e) Educational Screening and Admission Section 1370 Education Program (d) Educational Screening and Admission X (1) Youth shall be interviewed after admittance and a record maintained that documents a youth's educational history, including but not limited to: (A) School progress/school history; Section 1370 Education Program (d) X Educational Screening and Admission (B) Home Language Survey and the results of the State Section 1370 Education Program (d) X Test used for English language proficiency; Educational Screening and Admission (C) Needs and services of special populations as defined Section 1370 Education Program (d) X by the State Education Code, including but not Educational Screening and Admission limited to, students with special needs. (D) Discipline problems. Section 1370 Education Program (d) X Educational Screening and Admission (2) Youth will be immediately enrolled in school. Section 1370 Education Program (d) Educational staff shall conduct an assessment to Educational Screening and Admission X determine the youth's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary Section 1370 Education Program (d) X education plan shall be developed for each youth Educational Screening and Admission within five school days. 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 34 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (4) Upon enrollment, education staff shall comply with Section 1370 Education Program (d) the State Education Code and request the youth's Educational Screening and Admission records from his/her prior school(s), including, but not limited to, transcripts, Individual Education Program (IEP), 504 Plan, state language assessment X scores, immunization records, exit grades, and partial credits. Upon receipt of the transcripts, the youth's educational plan shall be reviewed with the youth and modified as needed. Youth should be informed of the credits they need to graduate. (f) Educational Reporting Section 1370 Education Program (e) Educational Reporting X (1) The complete facility educational record of the youth shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide Section 1370 Education Program (e) appropriate credit (full or partial) for course work X Educational Reporting completed while in juvenile court school in accordance with the State Education Code. (g) Transition and Re-Entry Planning Section 1370 Education Program (f) Transitional and Re-Entry Planning (1) The Superintendent of Schools and the Chief Probation Officer or designee, shall develop policies X and procedures to meet the transition needs of youth, including the development of an education transition plan, in accordance with the State Education Code and in alignment with Title 15, Minimum Standards for Juvenile Facilities, Section 1355. (h) Post-Secondary Education Opportunities Section 1370 Education Program (f) Transitional and Re-Entry Planning (1) The school and facility administrator should, whenever possible, collaborate with local post- X secondary education providers to facilitate access to educational and vocational opportunities for youth that considers the use of technology to implement these programs. 1371 PROGRAMS, RECREATION, AND Section 1371 Programs, Recreation, and EXERCISE. Exercise The facility administrator shall develop and implement Review programs, exercise, and recreation X written policies and procedures for programs, documentation for the months of June and recreation, and exercise for all youth. The intent is to September 2019. Reviewed documentation minimize the amount of time youth are in their rooms revealed compliance with this regulation. or their bed area. Juvenile facilities shall provide the opportunity for Section 1371 Programs, Recreation, and programs, recreation, and exercise a minimum of three Exercise hours a day during the week and five hours a day each X Saturday, Sunday or other non-school days, of which one hour shall be an outdoor activity, weather permitting. 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 35 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS A youth’s participation in programs, recreation, and Section 1371 Programs, Recreation, and exercise may be suspended only upon a written finding Exercise (D) X by the administrator/manager or designee that a youth represents a threat to the safety and security of the facility. Such program, recreation, and exercise schedule shall Section 1371 Programs, Recreation, and X be posted in the living units. Exercise (B) There will be a written annual review of the programs, JH- Completed by Deputy Superintendent recreation, and exercise by the responsible agency to James Moralez on 8/22/2019 ensure content offered is current, consistent, and X Camp- Completed by Deputy Superintendent relevant to the population. Brent Hungrige on 9/5/2019 (a) Programs. All youth shall be provided with the Section 1371 Programs, Recreation, and opportunity for at least one hour of daily Exercise (C) Programs programming to include, but not be limited to, trauma focused, cognitive, evidence-based, best practice interventions that are culturally relevant and linguistically appropriate, or pro-social interventions and activities designed to reduce recidivism. These programs should be based on the youth’s individual X needs as required by Sections 1355 and 1356. Such programs may be provided under the direction of the Chief Probation Officer or the County Office of Education and can be administered by county partners such as mental health agencies, community based organizations, faith-based organizations or Probation staff. Programs may include but are not limited to: (1) Cognitive Behavior Interventions; Section 1371 Programs, Recreation, and (2) Management of Stress and Trauma; Exercise (C) Programs 1 through 18 (3) Anger Management; (4) Conflict Resolution; (5) Juvenile Justice System; (6) Trauma-related interventions; (7) Victim Awareness; (8) Self-Improvement; (9) Parenting Skills and support; X (10) Tolerance and Diversity; (11) Healing Informed Approaches; (12) Interventions by Credible Messengers; (13) Gender Specific Programming; (14) Art, creative writing, or self-expression; (15) CPR and First Aid training; (16) Restorative Justice or Civic Engagement; (17) Career and leadership opportunities; and, (18) Other topics suitable to the youth population. 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 36 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) Recreation. All youth shall be provided the Section 1371 Programs, Recreation, and opportunity for at least one hour of daily access to Exercise (F) Recreation unscheduled activities such as leisure reading, letter X writing, and entertainment. Activities shall be supervised and include orientation and may include coaching of youth. (c) Exercise. All youth shall be provided with the Section 1371 Programs, Recreation, and X opportunity for at least one hour of large muscle Exercise (E) Exercise Program activity each day. The administrator/manager may suspend, for a period not Section 1371 Programs, Recreation, and to exceed 24 hours, access to recreation and programs. X Exercise (H) The administrator/manager shall document the reasons why suspension of recreation and programs occurs. 1372 RELIGIOUS PROGRAM Section 1372 Religious Program The facility administrator shall provide access to Review of daily schedule revealed youth can religious services and/or religious counseling at least participate in alternative programming once each week. Attendance shall be voluntary. A youth X during the scheduled religious program time. shall be allowed to participate in an activity outside of their room if he/she elects not to participate in religious programs. Religious programs shall provide for: (a) opportunity for religious services and practices; X Section 1372 Religious Program (a)(b)(c) (b) availability of clergy; and, X Section 1372 Religious Program (d) (c) availability of religious diets. X Section 1372 Religious Program (e) 1373 WORK PROGRAM Section 1373 Work Program The facility administrator shall develop policies and procedures regarding the fair and consistent assignment of youth to work programs. Work assigned to a youth X shall be meaningful, constructive and related to vocational training or increasing a youth's sense of responsibility. Work programs shall not be imposed as a disciplinary measure. 1374 VISITING Section 1374 Visiting The facility administrator shall develop and implement Review of visitation logs from each facility written policies and procedures for visiting, that include revealed compliance with this regulation. provisions for special visits. Youth shall be allowed to receive visits by parents, guardians or persons standing X in loco parentis, and children of youth. Other family members, such as grandparents and siblings, and supportive adults, may be allowed to visit with the approval of the facility administrator or designee, and in conjunction with the youth’s case plan or in the best interest of the youth. 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 37 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS All visits shall occur at reasonable times, subject only to Section 1374 Visiting the limitations necessary to maintain order and security. Visitation shall not be denied solely based on the visitor’s criminal history. The staff shall determine in each case, X whether the visitor’s criminal history represents a risk to the safety of youth or staff in the facility. Any denial of visitation or limitation on visitations shall be communicated to the youth, person denied and facility administrator. Opportunity for visitation shall be a minimum of two Section 1374 Visiting hours per week. Visits may be supervised, but X conversations shall not be monitored unless there is a security or safety need. Provisions for special visits, in addition to the two-hour Section 1374 Visiting minimum and/or outside of the regular visiting hours, shall be accommodated as necessary and within the discretion of the facility administrator or designee. X Family therapy and professional visits shall be accommodated outside the provisions of this regulation. Facilities may provide visitation opportunities outside of normal visiting hours to accommodate special visits. The facility may provide access to technology as an Section 1374 Visiting X alternative, but not as a replacement, to in-person visiting. 1375 CORRESPONDENCE Section 1375 Correspondence The facility administrator shall develop and implement X Interviews of youth and staff revealed written policies and procedures for correspondence compliance with this regulation. which provide that: (a) there is no limitation on the volume of mail that youth Section 1375 Correspondence X may send or receive; (b) youth may send two letters per week postage free; X Section 1375 Correspondence (c) youth may correspond confidentially with state and Section 1375 Correspondence (d) federal courts, any member of the State Bar or holder of public office, and the Board; however, authorized X facility staff may open and inspect such mail only to search for contraband and in the presence of the youth; and, (d) incoming and outgoing mail, other than that described Section 1375 Correspondence (a) in (c), may be read by staff only when there is X reasonable cause to believe facility safety and security, public safety, or youth safety is jeopardized. 1376 TELEPHONE ACCESS Section 1376 Telephone Access Interviews of youth and staff revealed The administrator of each juvenile facility shall develop X compliance with this regulation. and implement written policies and procedures to provide youth with access to telephone communications. 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 38 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS 1377 ACCESS TO LEGAL SERVICES Section 1377 access to Legal Services The facility administrator shall develop written X procedures to ensure the right of youth to have access to the courts and legal services. Such access shall include: (a) access, upon request by the youth, to licensed Section 1377 access to Legal Services X attorneys and their authorized representatives; (b) provision for confidential consultation with Section 1377 access to Legal Services X attorneys; and, (c) unlimited postage free, legal correspondence and Section 1377 access to Legal Services X cost-free telephone access as appropriate. 1390 DISCIPLINE Section 1390 Discipline The facility administrator shall develop and implement written policies and procedures for the discipline of youth that shall promote acceptable behavior; including the use of positive behavior interventions and supports. X Discipline shall be imposed at the least restrictive level which promotes the desired behavior and shall not include corporal punishment, group punishment, physical or psychological degradation. Deprivation of the following is not permitted: (a) bed and bedding; X Section 1390 Discipline(i)(1) (b) daily shower, access to drinking fountain, toilet and Section 1390 Discipline(i)(2) X personal hygiene items, and clean clothing; (c) full nutrition; X Section 1390 Discipline(i)(3) (d) contact with parent or attorney; X Section 1390 Discipline(i)(4) (e) exercise; X Section 1390 Discipline(i)(5) (f) medical services and counseling; X Section 1390 Discipline(i)(6) (g) religious services; X Section 1390 Discipline(i)(7) (h) clean and sanitary living conditions; X Section 1390 Discipline(i)(8) (i) the right to send and receive mail; X Section 1390 Discipline(i)(9) (j) education; and, X Section 1390 Discipline(i)(10) (k) rehabilitative programming. X Section 1390 Discipline(i)(11) The facility administrator shall establish rules of conduct Section 1390 Discipline and disciplinary penalties to guide the conduct of youth. Rules of Conduct Such rules and penalties shall include both major violations and minor violations, be stated simply and X affirmatively, and be made available to all youth. Provision shall be made to provide accessible information to youth with disabilities, limited English proficiency, or limited literacy. 1391 DISCIPLINE PROCESS Section 1391 Discipline Process The facility administrator shall develop and implement X written policies and procedures for the administration of discipline which shall include, but not be limited to: (a) designation of personnel authorized to impose Section 1391 Discipline Process (d) X discipline for violation of rules; 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 39 - J453 JUV PRO-Eff. 01-01-2019 TITLE 15 SECTION YES NO N/A P/P REFERENCE - COMMENTS (b) prohibiting discipline to be delegated to any youth; X Section 1391 Discipline Process (e) (c) definition of major and minor rule violations and X their consequences, and due process requirements; (d) trauma-informed approaches and positive behavior Section 1391 Discipline Process (h) X interventions; (e) minor rule violations may be handled informally by Section 1391 Discipline Process counseling, advising the youth of expected conduct Best Practice imposing a minor consequence. Discipline shall be X accompanied by written documentation and a policy of review and appeal to a supervisor; and, (f) major rule violations and the discipline process Section 1391 Discipline Process (f) X shall be documented and require the following: (1) written notice of violation prior to a hearing; X Section 1391.1 Due Process (2) accommodations provided to youth with Section 1391 Discipline Process disabilities, limited literacy, and English X language learners; (3) hearing by a person who is not a party to the Section 1391.1 Due Process X incident; (4) opportunity for the youth to be heard, present Section 1391.1 Due Process X evidence and testimony; (5) provision for youth to be assisted by staff in the Section 1391.1 Due Process X hearing process; (6) provision for administrative review. X Section 1391.1 Due Process(h)(6) (g) violations that result in a removal from camp or Section 1391.1 Due Process commitment program, but not a return to court, will X follow the due process provisions in subsection (e) above. f 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 40 - J453 JUV PRO-Eff. 01-01-2019 REVIEW OF NON REGULATORY REQUIREMENTS GRANT FUNDING OR CODE REFERENCE YES NO N/A P/P REFERENCE - COMMENTS JUVENILE PROBATION AND CAMPS FUNDING (JPCF) (Camps Only) The programs/services identified on the JPCF – Camp Allocation Eligibility Form are being provided at the X facility. (Refer to the JPCF Program Agreement, Attachment B) 208.5 WIC CONTACT BETWEEN PERSONS UNDER THE JUVENILE COURT AGES 19- 20 AND MINORS IN THE FACILITY The facility houses Juvenile Court Wards 19 years of X age and older. The facility has been approved to hold persons under X the juvenile court who are ages 19 through 21. The facility continues to comply with the requirements of 208.5 WIC (programming, capacity and security of X the facility) as outlined in the county’s application. JUVENILE JUSTICE DELINQUENCY PREVENTION ACT MONITORING (JJDPA) WIC 206 SEPARATE FACILITIES FOR WIC 300 MINORS Violation Dependent or neglected minors who are defined under X Section 300 of the Welfare and Institutions Code (WIC) are held only in non-secure, separate and segregated facilities. DETENTION OF STATUS OFFENDERS (WIC 601) AND FEDERAL MINORS X Status Offenders (WIC 601) are held in the facility. Status Offenders (WIC 601) are kept separate from Violation X Juvenile Delinquents (WIC 602)? (WIC 207[d]). Federal Minors (ICE Holds or ORR Contract) are held X in the facility. If yes to the above, the Monthly Report on the Detention of Status Offenders/Federal Minors is X submitted to the BSCC. WIC 208 SEPARATION OF MINORS AND ADULT INMATES (JJDPA 42 USC 5633, Sec 223, State Plans (a)[12]) Are adult inmates held in the facility? (When a person X in detention is proceeding through the adult court, AND that person is 18 years of age or older that person is an adult inmate.) If adult inmates are held, they are appropriately Violation X separated from minors. Adult inmates from an adult facility (e.g. inmate workers or “Scared Straight” programs) are not allowed Violation X in the facility in a manner that allows contact with minors. 7752+7754 Yuba-Sutter JH+Camp PRO 18-20 - 41 - J453 JUV PRO-Eff. 01-01-2019 PHYSICAL PLANT EVALUATION BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS APPLICABLE REGULATIONS: Pre-1998* California Code of Regulations (CCR) BSCC Code: 7752 FACILITY NAME: Yuba/Sutter Juvenile Hall FACILITY TYPE: JH CONSTRUCTION/REMODEL DATE(S): Construction (1976); Addition (1995); Addition (2002) FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: October 15, 2019 IDENTIFY FACILITY PHYSICAL PLANT MODIFICATIONS SINCE 1992: 2002 – New 15 bed Maximum Security Unit. ARTICLE/SECTION YES NO N/A COMMENTS RECEPTION AREA (JH) Removed Weapon locker from inside booking area (2006). A. Holding Rooms: ✓ 1. Contain 15 square feet per minor; 2. Have sufficient seating to accommodate the rated ✓ capacity based on floor space; 3. Provide access to water closets and wash basins at ✓ a ratio of a 1:8; and 4. Provide access to drinking fountain. ✓ B. Provide access to telephone. ✓ C. Provide access to private room(s) for interviews. ✓ MEDICAL EXAM SPACE (JH & CAMP) Space or room(s) afford privacy, are equipped to carry out ✓ routine examinations and emergency care and have sufficient locked storage space for medical supplies. CAPACITY (CAMP) The maximum number of minors does not exceed 100 ✓ unless there is a certificate of compliance to expand capacity up to 125 minors (WIC § 886 and 886.5). LIVING UNITS (JH AND SPJH) ✓ A. Living units are designed to accommodate no more than 30 minors and contain: 1. Showers at a ratio of 1:6; ✓ 2. Washbasins at a ratio of 1:6; ✓ 3. Water closets at a ratio of 1:6 or water closet and ✓ one urinal for every 15 boys; and, 4. Access to a drinking fountain by minors and staff. ✓ B. Doors of each sleeping room have a view panel (maximum of 144 square inches of shatter-proof glass ✓ or plastic materials) that allows the visual supervision of all parts of the room. C. Hallways in the detention living units are at least eight feet wide. If rooms are located on only one side, or if ✓ room doors are staggered, hallways are at least six feet wide. SINGLE ROOMS (JH, SPJH & CAMP) 7 X 11 ✓ Contain a minimum of 500 cubic feet of air space and 63 cubic feet of floor space. * Issues on this checklist are from the Pre-1998 Title 15, Sections 4272 (Juvenile Halls and Special Purpose Juvenile Halls) and 4323 (camps and ranches). 7752 Yuba-Sutter JH PHY 18-20 1 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS DOUBLE ROOMS (JH, SPJH & CAMP) 10 rooms have been converted to doubles by bunks being added. Each room has 77 square feet ✓ Contain a minimum of 800 cubic feet of airspace and 100 of floor space. square feet of floor space. DORMITORY SLEEPING AREAS (JH & CAMP) ✓ Contain a minimum of 400 cubic feet of airspace and 50 square feet of floor space per minor. LOCKED SLEEPING ROOMS (JH, SPJH & CAMP) Contain an individual or combination drinking fountain, ✓ wash basin and toilet, unless a communication system or procedure is in effect to give minor immediate access to these fixtures. PLUMBING FIXTURES (CAMP) The following plumbing fixtures are adjacent to each ✓ sleeping area: A. Shower or bathtub at a ratio of 1:6; B. Washbasins at a ratio of 1:10; ✓ C. Access to toilets at a ratio of 1:10 or toilet and one ✓ urinal for every 15 boys; and, D. Access to a drinking fountain. ✓ BEDS AND MATTRESSES (JH, SPJH & CAMP) Beds and mattresses are: ✓ A. A least 30 inches wide and 76 inches long; B. Spaced at least 36 inches apart and at least 12 inches ✓ off the floor; and, C. Mattresses are made of a fire retardant material. ✓ INTERVIEW ROOMS (JH, SPJH & CAMP) ✓ A. There is one interview room for each detention unit in juvenile halls and special purpose juvenile halls. B. There is a private room suitably equipped for ✓ conferences and interviews in each camp. LIGHTING (JH, SPJH & CAMP) There are at least 50 foot candles of illumination at desk ✓ level and, at night, there is a maximum illumination of two foot candles at bed level in individual and multiple occupancy rooms. ACADEMIC CLASSROOM (JH & CAMP) Two classrooms as well as common space within building are used. Each classroom contains a minimum of 160 square feet with ✓ a teacher's desk and work area, and a minimum of 28 square Special Housing Unit has separate classroom. feet per student. Classrooms should be designed for no more than 15 students. DINING SPACE (JH & CAMP) Shared with Camp. ✓ There is a minimum of 15 square feet of space for each person being fed at any given time. PHYSICAL ACTIVITY SPACE (JH & CAMP) A. There is indoor space consisting of at least 30 square ✓ feet of clear space for each minor, which may be included in a day room, a recreational building, or a multipurpose space (gymnasium). 7752 Yuba-Sutter JH PHY 18-20 - 2 - J455 PHY Pre-98.dot (9/98) ARTICLE/SECTION YES NO N/A COMMENTS B. There is outdoor and/or multipurpose (gymnasium) space consisting of: ✓ 1. No less than the equivalent of 90' X 100' outdoor and /or multipurpose space (gymnasium) for a facility with a capacity of 40 or less. 2. No less than the equivalent of 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with a capacity of ✓ more than 40, and a juvenile hall with a capacity between 41 to 100 minors. 3. No less than the equivalent of two 90' X 100' hardtop area and 260 X 260' field area and/or multipurpose space (gymnasium) for a camp with ✓ a capacity of more than 40 and a juvenile hall with a capacity in excess of 101 minors. B. Lighting is adequate for security and evening ✓ recreational activities in camps. STORAGE SPACE (JH, SPJH & CAMP) ✓ A. Each minor is provided 9 cubic feet of secure storage space for personal clothing and belongings. B. Camps shall have adequate space (12 square feet of floor area is recommended) for bulk and activity ✓ storage equipment. MULTIPURPOSE SPACE OR ROOM (SPJH) There is a multipurpose space or room that provides space ✓ for reception, dining, recreation, exercise and/or education. This room contains a minimum of: A. 30 square feet of clear floor space per minor in the ✓ room; B. 10 feet by 20 feet floor dimensions; and, ✓ C. 1600 cubic feet of air space with a minimum ceiling ✓ height of eight feet. SPECIAL PURPOSE JH EXEMPTIONS SPJHs are exempt from the following Pre-1998 Title 15 regulations: ✓ a. Section 4272(b) Medical exam rooms b. Section 4272(m) Academic classrooms c. Section 4272(n) Dining space d. Section 4272(o) Physical activities space 7752 Yuba-Sutter JH PHY 18-20 - 3 - J455 PHY Pre-98.dot (9/98) BOARD OF STATE AND COMMUNITY CORRECTIONS - BIENNIAL INSPECTION JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION BSCC Code: 7752 FACILITY: Yuba/Sutter Juvenile Hall TYPE: JH RC: 60 FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: October 15, 2019 PRE 1997 Dimensions are based on CYA data 1998 Dimensions are based Corrections Standards Authority ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Intake Holding Pre 1997 1 (1) (1) (71.67 sq. feet) 1 Bench (1 ft. x 4 ft.). Restroom facility located in adjacent hallway. Primary Living Unit A wing Single Pre 1997 7 1 1 7 77 sq. feet 1 1 1 One camera room. B wing Single Pre 1997 3 1 1 3 77 sq. feet 1 1 1 Double Pre 1997 5 2 2 10 1 1 1 Second bunk is affixed to the wall. C wing Single Pre 1997 3 1 1 3 77 sq. feet 1 1 1 Double Pre 1997 5 2 2 10 1 1 1 Second bunk is affixed to the wall. D wing Single Pre 1997 7 1 1 7 77 sq. feet 1 1 1 Dayroom Pre 1997 1 1,128 sq. feet 6 Shared by Units A,B, C, D. E wing Single Pre 1997 9 1 9 9 77 sq. feet 1 1 1 Double Pre 1997 3 2 2 6 108 sq. feet 1 1 1 Dayroom Pre 1997 1 870 sq. feet 3 1 shower/tub Central Day Pre 1997 1 1,248 sq. feet Room Dining 1998 1 1072 Sq. Feet This area is shared with the adjacent camp. Classroom Pre 1997 2 #1 - 835.8 sq. feet #2 - 881.2 sq. feet *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7752 Yuba-Sutter JH LAS 18-20 - 1 - Juv LAS.dot;BOC 460(1/6/97) ROOMS EACH ROOM Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* COMMENTS Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Special Double 1998 7 2 2 14 100 Sq. Ft. 1 1 1 All wet rooms. Handling Unit1 Single 1998 1 1 1 1 100 Sq. Ft. 1 1 1 Wet room, handicapped accessible. Dayroom 1998 1 968 Sq. Ft. 3 Outdoor 1998 1 1960 Sq. Ft. Secure recreation space for SHU, utilized by other JH Rec units. Space Classroom 1998 1 594 Sq. Ft. SHU Classroom. 15 youth. Note: The Juvenile Hall is in the process of installing new digital cameras throughout the entire facility. The new camera system will be fully operational in 2020. The Juvenile Hall is also in the process of installing a new phone system for the facility. 1 Unit vacant in the 2010-12 inspection. Taken off line in 2011. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit; If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7752 Yuba-Sutter JH LAS 18-20 - 2 - Juv LAS.dot;BOC 460(1/6/97) JUVENILE HALLS, SPECIAL PURPOSE JUVENILE HALLS AND CAMPS PHYSICAL PLANT EVALUATION Board of State and Community Corrections APPLICABLE TITLE 24 REGULATIONS: 4/98; 2001; 2003 BSCC Code: 7754 FACILITY NAME: Yuba-Sutter Maxine Singer Youth Guidance Center FACILITY TYPE: Camp APPLICABLE REGULATIONS (Check All That Apply): 4/98: x 2001: 2003: OTHER: FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: October 15, 2019 TITLE 24 SECTION YES NO N/A COMMENTS Reception/Intake Admission (JH; 1.1) ✓ Contains a weapons locker as specified in these regulations Contains a secure room for the confinement of minors ✓ pending admission to JH Provides access to a shower ✓ Provides a secure vault or storage space for minor's ✓ valuables Provides telephone access to minors ✓ Provides staff access to hot and cold running water ✓ Locked Holding Room (1.2) ✓ Contains a minimum of 15 square feet of floor area per minor Provides no less than 45 square feet of floor area ✓ Contains seating to accommodate all minors as specified in ✓ these regulations 98: Provides access to a toilet, wash basin and drinking fountain as specified in these regulations 03: Be equipped with a toilet, wash basin and drinking ✓ fountain unless a procedure is in effect to provide access Maximizes staff visual supervision ✓ 03: Outward swinging or lateral sliding door required ✓ Natural Light (1.3) Visual access to natural light is provided in locked sleeping ✓ rooms, single and double occupancy sleeping rooms, dormitories and dayrooms. Corridors (1.4) Corridors in living areas are at least eight feet wide. When ✓ doors are staggered or if rooms are located only on one side, corridors may be at least six feet wide. 7754 Yuba-Sutter Camp PHY 18-20 - 1 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Living Unit (JH; 1.5) JH living units do not exceed 30 minors and contain ✓ sleeping areas and plumbing fixtures, commensurate with the number of minors housed. Locked Sleeping Rooms (1.6) 98: Have a toilet, wash basin and drinking fountain unless a procedure is in effect to provide other access to these ✓ fixtures 03: Toilet, wash basin and drinking fountain required in locked sleeping rooms Single Occupancy Sleeping Rooms (1.7) 98: Minimum of 63 square feet of floor area and a clear ✓ ceiling height of eight feet 03: Minimum of 70 square feet of floor area and a clear ceiling height of eight feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. ✓ 01: View panel size changed to a minimum of 144 inches. 03: Outward swinging or lateral sliding door required ✓ Double Occupancy Sleeping Rooms (1.8) ✓ Minimum of 100 square feet floor area, a clear ceiling height of eight feet, and a minimum width of seven feet 98: A door view panel is constructed of security glazing and is a maximum of 144 square inches. ✓ 01: View panel size changed to a minimum of 144 inches 03: Outward swinging or lateral sliding door required ✓ Dormitories (1.9) In JHs and camps, there is a minimum of 50 square feet of ✓ floor area per minor, with a minimum dormitory size of 200 square feet and a minimum clear ceiling height of eight feet. In JHs and camps, dormitories are designed for no fewer ✓ than four minors. 98: JH dormitories for detained minors are designed for no more than 15 minors (NA camps). ✓ 03: This subsection deleted, eliminating the 15 minor limitation. (See below.) 98: JH dormitories for court commitments are designed for no more than 30 minors (NA Camps). 03: No JH dormitory can be designed for more than 30 ✓ minors (regardless of whether it is for court commitments or other detained minors). 7754 Yuba-Sutter Camp PHY 18-20 - 2 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Dayrooms (1.10) ✓ JH dayrooms contain 35 square feet of floor area per minor. Dayrooms in camps and SPJHs contain 30 square feet of ✓ floor area per minor. All dayrooms provide access to toilets, wash basins, drinking fountains and showers. ✓ Physical Activity and Recreation Spaces (NA SPJH; 1.11) 98: Facilities with a capacity of less than 41 minors have a minimum of 9,000 square feet dedicated indoor- ✓ outdoor space. 01: Facilities with a capacity of 40 minors or less have a minimum of 9,000 square feet dedicated indoor- outdoor space. 98: Facilities with a capacity of 41 to 100 minors have a minimum of 9,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum ✓ dimension of 100 feet. 01: Facilities with a capacity of 41-274 minors have a minimum of 225 square feet of dedicated indoor- outdoor space per minor, up to 61,650 feet. 98: Facilities with a capacity over 100 minors have a minimum of 18,000 square feet dedicated indoor- outdoor space, plus a field area. The field area contains a minimum of one acre with a minimum dimension of 100 feet. ✓ 01: Facilities with a capacity of 275 or more minors have 61,650 square feet dedicated indoor-outdoor space, plus 145 square feet for each minor beyond 274 (up to a maximum of 87,120 square feet). 98: At least one half of the dedicated indoor-outdoor space is a paved or "like" surface. ✓ 01: Changed from one-half to one-quarter of the space A portion of the dedicated physical activity and recreation space is out-of-doors, and is equipped and of a sufficient ✓ size to comply with Title 15, § 1371. 01: The required recreation area has no single dimension ✓ less than 40 feet. Outdoor recreation area lighting allows for evening activities and provides security. ✓ Academic Classrooms (NA SPJH; 1.12) ✓ Classrooms are designed for a maximum of 20 minors. There is a minimum of one classroom in each facility 2001: Dedicated classroom space is available for every ✓ juvenile in the facility. The primary purpose for the academic classroom is for education. 7754 Yuba-Sutter Camp PHY 18-20 - 3 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Each classroom contains a minimum of 160 square feet of floor space for the teacher's desk and work area, and a ✓ minimum of 28 square feet floor space per minor. There is a communication system in each classroom that allows for immediate response to emergencies. ✓ Safety Room (1.13) ✓ Provides a minimum of 63 square feet of floor space and a minimum clear ceiling height of eight feet Limited to one minor ✓ Padded as specified in these regulations ✓ There are one or more vertical view panels constructed of security glazing. Panels provide a view of the entire room ✓ and are no more than four inches wide and at least 24 inches long. Audio monitoring system as specified in these regulations ✓ Access to a toilet, wash basin and drinking fountain is ✓ provided. 03: Be equipped with a variable intensity security-type ✓ lighting fixture, with controls outside the room 03: Any wall- or ceiling-mounted devices are designed to prohibit the occupant’s access. ✓ Medical Examination Room (NA SPJH; 1.14) Shared medical room with Juvenile Hall. There is a minimum of one suitably equipped medical ✓ examination room in every juvenile facility. The examination room provides the following: Space for routine and emergency examinations that is ✓ used for no other purpose; Privacy for minors; ✓ Lockable storage for medical supplies; ✓ Not less than 144 square feet floor space with no single ✓ dimension less than seven feet; Hot and cold running water; and, ✓ 01: Smooth, non-porous, washable surfaces. ✓ Pharmaceutical Storage (1.15) There is lockable storage space for medical supplies and ✓ pharmaceutical preparations as specified by Title 15 § 1438. Dining Areas (NA SPJH; 1.16) Shared dining area with Juvenile Hall. There is a minimum of 15 square feet floor space and ✓ sufficient tables and seating for each person being fed (including minors, staff and visitors). Dining areas do not contain toilets or showers in the same room, unless there is an appropriate visual barrier. ✓ 7754 Yuba-Sutter Camp PHY 18-20 - 4 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Visiting Space (1.17) ✓ Visiting space is provided. Institutional Storage (1.18) There is a minimum of 80 cubic feet of storage space per ✓ minor for institutional clothing, bedding, supplies and activity equipment, in one or more storage rooms. Personal Storage (1.19) Each minor has a minimum of nine cubic feet of secure ✓ storage space for personal clothing and belongings. Safety Equipment Storage (1.20) There is a secure area for storing safety equipment, such as ✓ fire extinguishers, self-contained breathing apparatus, wire and bar cutters, emergency lights, etc. Janitor Closet (1.21) There is at least one securely lockable janitorial closet ✓ containing a mop sink and sufficient area for storing cleaning implements within the security area. Audio Monitoring System (1.22) No locked cells. There is an audio monitoring system capable of actuation by the minor to alert staff in: safety rooms; locked holding rooms, locked sleeping rooms; single and double ✓ occupancy sleeping rooms and dormitories of JHs and in locked sleeping rooms and single occupancy rooms of secure camps. Emergency Power (1.23) There is an emergency power source capable of providing minimal lighting in all living units, activity areas, corridors, stairs, and central control points, to maintain fire and life ✓ safety, security, communications and alarm systems. The power source conforms to the requirements specified in Title 24, Part 3, Article 700, California Electrical Code (CCR). Confidential Interview Room (1.24) ✓ Contain a minimum of 60 square feet of floor area and provide for confidential consultation with minors There is a minimum of one suitably furnished interview ✓ room for each 30 minors in JHs. 7754 Yuba-Sutter Camp PHY 18-20 - 5 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS There is a minimum of one suitably furnished interview room in each camp. ✓ Court Holding Room for Minors (1.26) ✓ Contains a minimum of 10 square feet of floor area per minor Limited to no more than 16 minors ✓ Provides 40 square feet of floor area and a minimum clear ✓ ceiling height of eight feet Contains seating to accommodate all minors ✓ Contains a toilet, wash basin and drinking fountain as ✓ specified in these regulations Maximizes staffs' visual supervision of minors ✓ Toilets/Urinals (2.1) Toilets are available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked holding rooms. One ✓ toilet and one urinal may be substituted for every 15 boys. Toilet areas provide modesty for the minors without mitigating staff’s ability to supervise. Wash basins (2.2) Wash basins must provide hot and cold or tempered water ✓ and be available on living units in a ratio of 1:6 in JH; 1:10 in camps; and, 1:8 in locked sleeping rooms. Drinking Fountains (2.3) Drinking fountains are accessible to minors and staff in ✓ living areas and indoor-outdoor recreation areas. 01: The drinking fountain bubbler is activated by mechanical means and is at an angle that prevents ✓ waste water from flowing over the bubbler. Showers (2.4) Showers provide tempered water and are available on living ✓ units at a ratio of at least one shower or bathtub to every six minors. Shower areas provide for inmate privacy without mitigating staff's ability to supervise. ✓ Beds (2.5) Beds are at least 30 inches wide and 76 long and are of a ✓ pan-bottom type or constructed of concrete. Beds are at least 12 inches of the floor and spaced no less than 36 inches apart. ✓ 7754 Yuba-Sutter Camp PHY 18-20 - 6 - J456 PHY 98 01 03.dot (8/05) TITLE 24 SECTION YES NO N/A COMMENTS Lighting (2.6) There is at least 20 foot-candles (216 1x) of illumination at desk level in locked sleeping rooms, single and double ✓ occupancy rooms, dormitories, dayrooms and activity areas. Night lighting in the above areas provides good visibility and is conducive to sleep. ✓ Padding (2.7) No safety cell. Padding in safety rooms covers the floor, door and walls to ✓ a clear height of eight feet. Benches or platforms are not placed on the floor of safety rooms. Padded rooms are equipped with a tamper-resistant fire ✓ sprinkler as approved by the State Fire Marshal (SFM). The padding is approved by the SFM and is: non-porous; at least one-half inch thick; of a unitary or laminated construction; firmly bonded to all padded surfaces; and, is ✓ without exposed seams. Seating (2.8) Seating is designed for the level of security. When bench seating is used, 18 inches of bench seating is allowed for ✓ each person. Weapons Locker (2.9) Weapons lockers are located outside the security perimeter ✓ of the facility. (Personnel do not bring any weapon into the security area.) Lockers are equipped with individual compartments, each with their own locking device. ✓ Assess for New Construction/Remodel or Repair: ✓ Security Glazing (2.10) (Added in 2003) (Note to inspector: This will typically be assessed from specifications provided at plan review.) Security glazing complies with the minimum requirements of one of the following test standards: American Society ✓ for Testing and Materials, ASTM F 1233-98, Class III glass; California Department of Corrections, CDC 860-94d, Class C glass; or, H. P. White Laboratory, Inc., HPW-TP- 0500.02, Forced Entry Level III. Design Requirements (201(c)6) Design requirements as specified in Title 24, Part 1, 201(c)6 are met. ✓ (Note to inspector: See regulation for specific requirements. Note areas of non-compliance that are applicable to the facility type and construction date in the "comments" section.) 7754 Yuba-Sutter Camp PHY 18-20 - 7 - J456 PHY 98 01 03.dot (8/05) JUVENILE HALLS, SPECIAL PURPOSE HALLS AND CAMPS LIVING AREA SPACE EVALUATION Board of State and Community Corrections Inspection BSCC Code: 7754 FACILITY: Maxine Singer Youth Guidance Center TYPE: Camp RC: 60 FIELD REPRESENTATIVE: Craigus Thompson Sr. DATE: October 15, 2019 ROOMS EACH ROOM COMMENTS Unit Room Applicable # Each Room Total Size (L x W x H) or FIXTURES* Designation Type Standards Rooms # Beds RC RC Square/Cubic Feet T U W F S Boys Dorm 98 1 12 12 12 912 Sq. Ft. Each bed area is surrounded on 3 sides by a short wall. Section A1 Dorm Dorm 1 Dorm 2 Dorm 98 1 12 12 12 912 Sq. Ft. Each bed area is surrounded on 3 sides by a short wall Bathroom 1 3 2 3 2 4 Area Dayroom 1 1136 Sq. Ft. Section B2 Dorm 98 1 12 12 12 912 Sq. Ft. Each bed area is surrounded on 3 sides by a short wall Dorm 1 Dorm 2 Dorm 98 1 12 12 12 912 Sq. Ft. Each bed area is surrounded on 3 sides by a short wall Bathroom 1 3 2 3 2 4 Area Dayroom 1 1132 Sq. Ft. Girls Dorm Dorm Pre 98 1 12 12 12 1,546 Sq. Ft. 2 1 3 1 4 3 # 1= 886 Sq. Ft. One classroom is used for school administrative offices. Classroom # 2= 788 Sq. Ft. # 3= 804 Sq. Ft. Dining 1 1072 Sq. Ft. Dining room also serves the youth from the juvenile Room hall. Outdoor 2 acres Rec. Space Note: Pre-1998 dimensions are based on CYA data, 1998 dimensions are based Board of Corrections data. 1 The facility refers to this section as East Dorm. 2 The facility refers to this section as West Dorm. *T = Toilets; U = Urinals; W = Wash Basins; F = Fountains; S = Showers in unit. If "Total RC" appears in brackets ( ), it is not part of the facility's rated capacity. 7754 Yuba-Sutter Camp LAS 18-20 - 1 - J460 LAS JUV.dot (03/01)