Los Angeles County Office of Education Report Appendices

Los Angeles County Office of Education Appendices for Management Review December 6, 2011 Joel D. Montero Chief Executive Officer i Table of conT enT s Appendices Table of Contents Governance Appendices ....................................................................1 Appendix A ......................................................................................................1 Appendix B .....................................................................................................33 Appendix C ....................................................................................................65 Appendix D ....................................................................................................93 Appendix E .....................................................................................................95 Staffing and Organization Appendices .......................................97 Appendix F .....................................................................................................97 Appendix G ....................................................................................................99 Appendix H ..................................................................................................153 Appendix I ....................................................................................................155 Appendix J ...................................................................................................157 Fiscal Management Appendices .................................................179 Appendix K ...................................................................................................179 Appendix L ...................................................................................................181 Financial Analysis Appendices.....................................................195 Appendix M .................................................................................................195 Appendix N ..................................................................................................197 Appendix O ..................................................................................................199 Appendix P ...................................................................................................201 Appendix Q ..................................................................................................205 Appendix R ...................................................................................................207 Los AngeLes County offiCe of eduCAtion ii Table of conT enT s Juvenile Court, Community and Community Day Schools Appendices .........................................................................................211 Appendix S ...................................................................................................211 Appendix T ...................................................................................................213 Appendix U ..................................................................................................215 Appendix V...................................................................................................217 Appendix W .................................................................................................219 Appendix X ..................................................................................................221 Appendix Y ...................................................................................................231 Appendix Z ...................................................................................................235 Appendix AA ...............................................................................................237 Appendix BB ................................................................................................243 Appendix CC ................................................................................................245 Appendix DD ...............................................................................................247 Appendix EE .................................................................................................249 Appendix FF .................................................................................................259 Appendix GG ...............................................................................................265 Appendix HH ...............................................................................................267 Appendix II ...................................................................................................275 Appendix JJ : Contract and Study Agreement .......................287 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 1 aPPenDIX a STATUTORY FUNCTIONS OF COUNTY BOARDS OF EDUCATION & COUNTY SUPERINTENDENTS OF SCHOOLS MARCH 1997 By Frank Fekete, Special Counsel to Kern County Superintendent of Schools REVISED – MARCH 2006 By Frank Fekete, Special Counsel to Kern County Superintendent of Schools and Heather Edwards, Girard, Vinson & Trujillo REVISED – JUNE 2010 By Heather Edwards GIRARD EDWARDS & HANCE Approved for Publication by the California County Superintendents Educational Services Association (CCSESA) Board of Directors on August 9, 2010 Los AngeLes County offiCe of eduCAtion 2 aPPenDIX a Statutory Functions of County Boards of Education & County Superintendents of Schools TABLE OF CONTENTS Section Page I. Governance 3 II. General Duties of County Boards of Education 3 III. Pupil Services 4 IV. General Duties of the County Superintendent of Schools 7 V. The County Office Of Education Budget Process And Fiscal 12 Responsibilities VI. Fiscal Accountability And Oversight Of School Districts 15 VII. The Personnel Function 19 VIII. County Programs 22 IX. Charter Schools 24 X. School District Reorganization 26 XI. The Permissive Education Code 27 XII. Other Services Provided by County Offices of Education 27 Appendix A: Chronology of the Offices of the County Superintendent of 30 Schools and County Boards of Education Revised June 2010 2 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 3 aPPenDIX a The purpose of this writing is to describe the law setting forth the duties and responsibilities of the superintendent and board in the functional areas: (1) Budget and Fiscal Oversight of School Districts; (2) Personnel Matters; (3) Student Programs. I. GOVERNANCE The county superintendent and the county board of education have separate duties and responsibilities. This is true whether the superintendent is (as in most counties) separately elected or is (in a few counties) appointed by the board. County superintendents of schools are established pursuant to Section 3, Article IX of the California Constitution. County superintendents of schools are also considered county officers (similar to a sheriff, district attorney, or clerk). (Gov. Code § 24000). County boards of education are established by Education Code section 1000. The interaction between the board and the superintendent is entirely distinct from the relationship of a school district governing board and its employed superintendent. The county superintendent works directly with the school districts in the county to provide support and guidance for their operations. Policy determinations inherent in that relationship are made by the superintendent and the local school boards. The county board of education does not have a role in determining the policies of local school districts. A wide variety of practices and policies have developed in the various counties to enable the county board and county superintendent to work cooperatively. In those counties where both are duly elected, each is directly accountable to the electorate. Open communication between superintendent and board and mutual sharing of information facilitate the accomplishment of their respective functions. II. GENERAL DUTIES OF COUNTY BOARDS OF EDUCATION County boards of education are required to “fix the salary of the county superintendent of schools” (Cal. Const. art. IX, § 3.1(b)). The Attorney General issued an opinion in 1978 stating that county boards of education may not decrease a county superintendent’s salary retroactively and thus deprive the superintendent of matured contractual rights for past services rendered (61 Ops. Cal. Atty. Gen. 384, August 24, 1978). However, the Attorney General issued another opinion in 1979 stating that county boards of education have authority to decrease the salary of a county superintendent of schools after the election for the term for which the superintendent was elected (62 Ops. Cal. Atty. Gen. 356, July 11, 1979). The general duties of the county board of education are set forth in various sections of the Education Code. Education Code § 1040 states that county boards of education shall: (a) Adopt rules and regulations not inconsistent with the laws of this state, for their own government. (b) Keep a record of their proceedings. (c) Approve the annual budget of the county superintendent of schools before its submission to the county board of supervisors. (d) Approve the annual county school service fund budget of the county superintendent of schools before its submission to the Superintendent of Public Instruction. Revised June 2010 3 Los AngeLes County offiCe of eduCAtion 4 aPPenDIX a (e) Review, as a scheduled agenda item at a regularly scheduled public meeting held pursuant to Article I (commencing with section 1000) of this chapter, the report of the annual audit provided for the county superintendent of schools under Education Code § 41020. Education Code § 1042 permits county boards of education to: (a) Adopt rules and regulations governing the administration of the office of the county superintendent of schools. (b) Review the county superintendent of schools annual itemized estimate of anticipated revenue and expenditures before it is filed with the county auditor, and make any revisions, reductions, or additions to the estimates that the board deems advisable or proper. The itemized estimate cannot be filed by the superintendent until it has been reviewed and approved by the county board. (c) Acquire, lease, lease-purchase, hold and convey real property for the purpose of housing the office and the services of the county superintendent of schools. This power, however, only vests in those county boards of education that have been granted fiscal independence by the county board of supervisors. (d) Contract with and employ any persons to provide the board with special services and advice in financial, economic, accounting, engineering, legal, or administrative services. A county board of education may not appoint outside counsel in addition to in-house counsel to provide unrestricted, independent advice to the board. (86 Ops. Cal. Atty. Gen. 57, April 25, 2003.) However, a county board of education may contract with outside counsel to provide advice to the board when the following circumstances exist: (1) In-house counsel has a conflict of interest; (2) In-house counsel has failed to render timely advice in a particular matter; (3) The services being sought are in addition to those usually, ordinarily, and regularly obtained from in-house counsel; and (4) The county board of education desires a second legal opinion from that provided by in-house counsel in a particular matter. (e) Fill by appointment a vacancy that occurs during the term of an elected county superintendent of schools. Other, more specific statutory duties and powers of county boards of education will be addressed in connection with specific functions. III. PUPIL SERVICES A. Expulsion Appeals Pupils who are expelled by a local school district governing board may appeal the expulsion to the county board of education (Education Code § 48919). The county board is required to hold a hearing Revised June 2010 4 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 5 aPPenDIX a whenever the appeal is filed in accordance with the law. County boards have a limited scope of review of these decisions as set forth in Education Code § 48922. 1. Whether the school district board acted without jurisdiction, i.e., time period violations, expulsion not based upon acts specified in the law as forming the basis for expulsion, or expulsion not based on acts related to school activity. 2. Whether the school district board conducted a fair hearing. 3. Whether there was a prejudicial abuse of discretion by the school district governing board, i.e., procedural requirements not met, the decision to expel is not supported by the findings, or the findings are not supported by the evidence. 4. Whether relevant evidence was improperly excluded by the school district board or new evidence that could have reasonably been discovered exists. In either of these instances, the county board may remand the case to the local board for reconsideration or to hold a hearing de novo itself. (Education Code § 48923(a)). Upon the filing of an appeal, the county board of education must conduct a hearing within 20 school days and render a decision within three school days of the hearing (Education Code § 48919). This hearing must be conducted in closed session unless the student requests in writing that the hearing be conducted in a public meeting (Education Code § 48920). Whether the hearing is conducted in closed or public session, the county board may meet in closed session for the purpose of deliberations. (Education Code § 48920). Depending on the decision rendered, the county board is required to either remand the matter to the district governing board for reconsideration or adoption of required findings, grant a hearing de novo, or enter an order affirming or reversing the decision of the governing board. (Education Code § 48923). In any case in which the county board reverses the decision of the local governing board, the county board may direct the governing board to expunge the records of the pupil and the district’s records referring to the expulsion action, and the expulsion is deemed to have not occurred. (Education Code § 48923(c)). B. Interdistrict Pupil Transfer Appeals Current law provides several means to authorize interdistrict attendance of a student who resides in one school district but wishes to attend public school in another district. 1. Interdistrict Attendance Agreements (Education Code §§ 46600, et seq.) The first, which has been in existence since the mid-1980’s related to agreement between two or more school districts for the interdistrict attendance of pupils who are residents of the respective districts; this program is described in Education Code § 46600, et seq. If there is no interdistrict attendance agreement between two districts, a parent may request that one be entered into. If either of the school districts fails to approve a transfer or fails, upon request, to enter into an agreement within 30 calendar days, the person having legal custody may appeal the failure to the county board of education having jurisdiction over the district of residence of the parent/guardian/personal with legal custody. (Education Code § 46601). In general, where interdistrict attendance involves school districts located in different counties, the county board of education with jurisdiction over the district denying the transfer has jurisdiction Revised June 2010 5 Los AngeLes County offiCe of eduCAtion 6 aPPenDIX a for purposes of an appeal. However, where both school districts deny the transfer, the county board of education with jurisdiction over the district of residence has jurisdiction for purposes of an appeal and must seek concurrence of the other county board of education. If the two county boards do not then concur, the pupil's appeal shall be denied. (Education Code § 46601(d)). The county board has the responsibility within prescribed timelines and subject to certain procedures to determine whether the pupil should be permitted to attend and the applicable period of time. 2. District of Choice Program (Education Code §§ 48300, et seq.) 1 The second program, known as the “District of Choice” program, provides that a school district may, by resolution, elect to accept up to a specified number of students from other districts (Education Code § 48301(a)). The district must select students through a “random, unbiased process” that does not account for academic or athletic performance. However, siblings of students already enrolled in the district are entitled to priority. (Education Code § 48306(a)). If the number of transfer applications exceeds the number of transfers the governing board has elected to accept, approval for transfer shall be determined by a public random drawing at a regularly scheduled meeting of the school district governing board. (Education Code § 48301(a)). In addition, school districts of residence that received a negative status on the most recent budget certification completed by the county superintendent in any fiscal year may limit the number of pupils who transfer out of that district in that year. Ed. Code § 48307(c). Furthermore, school districts may limit the number of additional pupils who transfer out of that district for the upcoming school year if the following conditions are met: a. If the county superintendent determines that the district would not meet the standards and criteria for fiscal stability specified in Ed. Code § 42131 for the subsequent fiscal year exclusively due to the impact of additional pupil transfers pursuant to the District of Choice program in that year; and b. If the county superintendent identifies a number beyond which number of additional transfers would result in a qualified or negative certification in that year exclusively as a result of additional transfers pursuant to the District of Choice program. (Education Code § 48307(d)). Students accepted for transfer under the “District of Choice” program are deemed to have fulfilled the residency requirements for school attendance in a district. Thus, no interdistrict agreement is required for the transfer. However, there is no statutory right to appeal a denial of a transfer request under the “District of Choice” program. As a result, the county board of education does not have an appellate role. This program, which was enacted in 2004, “sunsets” on July 1, 2016. (Education Code § 48315). 3. Allen Bill Transfer Program (Education Code § 48204(b)) The third program which authorizes students to attend school in a district other than their “home” district is found in Section 48204 of the Education Code. In this program, known as “Allen Bill 1 As amended by SB 680 (Chapter 198, Statutes of 2009). Revised June 2010 6 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 7 aPPenDIX a Transfers,” a student is authorized to attend school in a district where the student’s parent(s) works, rather than where the student and parent(s) reside. The district where the parent is employed must agree to this alternative and either district of residence or parental employment may prohibit the transfer if it would negatively affect a desegregation plan or if the additional cost of educating the pupil would exceed the amount of additional state aid received as a result of the transfer. Similar to the “District of Choice” program described above, there is no statutory right to appeal a denial of a transfer request under the “Allen Bill Transfer” program. As a result, the county board of education does not have an appellate role. This program is scheduled to “sunset” on July 1, 2012. IV. GENERAL DUTIES OF COUNTY SUPERINTENDENTS OF SCHOOLS Education Code § 12402 describes the general statutory duties of the county superintendent. This section was significantly amended by the legislation enacted to implement the settlement of the Williams, et al v. State of California, et al., and Valenzuela v. O’Connell, et al. lawsuits. Section 1240 states that county superintendents shall: (a) Superintend the schools of his or her county. (b) Maintain responsibility for the fiscal oversight of each school district in his or her county. (c) (1) Visit and examine each school in his or her county at reasonable intervals to observe its operation and to learn of its problems. He or she may annually present a report of the state of the schools in the county, and his or her office, including but not limited to, his or her observations while visiting schools, to the county board of education and county board of supervisors. (2) If funds are appropriated to do so, annually submit a report at a regularly scheduled November board meeting to the governing board of each school district, county board of education, and county board of supervisors of his or her county describing the state of the schools that are ranked in deciles 1 to 3, inclusive, of the applicable base Academic Performance Index (API)3.  The annual report4 must include the determinations for each school made by the county superintendent, or his or her designee, regarding: The sufficiency of textbooks; o The condition of facilities that poses an emergency or urgent threat to the health or o safety of pupils or staff; The accuracy of data reported on the school accountability report card with o respect to the availability of sufficient textbooks and instructional materials, and the safety, cleanliness, and adequacy of school facilities, including good repair; The extent to which pupils who have not passed the high school exit exam by the o end of grade 12 are informed that they are entitled to receive intensive instruction and services for up to two consecutive academic years after completion of grade 2 As amended by AB 139 (Chapter 620, Statutes of 2001), SB 550 (Chapter 900, Statutes of 2004), SB 1108 (Chapter 22, Statutes of 2005), AB 831 (Chapter 118, Statutes of 2005), SB 512 (Chapter 677, Statutes of 2005), AB 607 (Chapter 704, Statutes of 2006) and AB 347 (Chapter 526, Statutes of 2007). 3 Education Code section 1240(c)(2) provides a formula by which the California Department of Education identifies schools ranked in deciles 1 to 3 on the 2006 base API, and every third year thereafter. 4 County superintendents are required to use a standardized template to report the circumstances identified unless the current annual report already includes such details for each school. (Education Code § 1240(c)(2)(A)). Revised June 2010 7 Los AngeLes County offiCe of eduCAtion 8 aPPenDIX a 12 or until the pupil has passed both parts of the high school exit exam, whichever comes first; The extent to which pupils who have elected to receive intensive instruction and o services are being served; and Teacher misassignments and teacher vacancies. o  The county superintendent of Alpine, Amador, Del Norte, Mariposa, Plumas, Sierra, and San Francisco must contract with another county office of education or an independent auditor to conduct the required visits and make all reports required in connection with the visits to deciles 1 to 3 schools.  Visit schools ranked in deciles 1 to 3, inclusive, on the applicable base API at least annually and the visits must: Minimize disruption to the operation of the school. o Be performed by individuals who meet fingerprinting requirements. o Consist of not less than 25% unannounced in each county to observe the condition o of school repair and maintenance and the sufficiency of instructional materials.  The priority objective of these visits is to determine: The sufficiency of textbooks; o The condition of facilities that pose an emergency or urgent threat to the health or o safety of pupils or staff; The accuracy of data reported on the school accountability report card with respect to o availability of sufficient textbooks and instructional materials and the safety, cleanliness, and adequacy of school facilities, including good repair; The extent to which pupils who have not passed the high school exit exam by the end o of grade 12 are informed that they are entitled to receive intensive instruction and services for up to two consecutive academic years after completion of grade 12 or until the pupil has passed both parts of the high school exit exam, whichever comes first; and The extent to which pupils who have elected to receive intensive instruction and o services are being served.  In determining whether to make a single visit or multiple visits to a decile 1 to 3 school, county superintendents must consider factors such as cost-effectiveness, disruption to the school site, deadlines, and availability of qualified reviewers.  Annually verify that: Pupils who have not passed the high school exit exam by the end of grade 12 are o informed that they are entitled to receive intensive instruction and services for up to two consecutive academic years after completion of grade 12 or until the pupil has passed both parts of the high school exit exam, whichever comes first; and Pupils who have elected to receive intensive instruction and services are being served. o  On a quarterly basis, report the results of the visits and reviews conducted that quarter to the governing board of the school district at a regularly scheduled meeting. If no visits or reviews were conducted that quarter, the quarterly report shall report that fact. Revised June 2010 8 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 9 aPPenDIX a  If the condition of a facility poses an emergency or urgent threat to the health or safety or pupils or staff, or is not in good repair, the county superintendent, among other things, may do any of the following: Return to the school to verify repairs; or o Prepare a report that specifically identifies and documents the areas or instances of o non-compliance if the district has not provided evidence of successful repairs within 30 days of the visit, or for major projects, has not provided evidence that the repairs will be conducted in a timely manner.  This report may be provided to the governing board of the school district. If the report is provided to the school district, it must be presented at a regularly scheduled meeting.  This report must be posted on the county superintendent’s website, and removed once the county superintendent verifies that the repairs have been completed. (d) Distribute all laws, reports, circulars, instructions, and blanks that he or she may receive for the use of the school officers. (e) Annually, on or before August 15, present a report to the governing board of the school district and the Superintendent of Public Instruction regarding the fiscal solvency of any school district with a disapproved budget, qualified interim certification, or a negative interim certification, or that is determined at any time to be in a position of fiscal uncertainty. (f) Keep in his or her office the reports of the Superintendent of Public Instruction. (g) Keep a record of his or her official acts, and of all the proceedings of the county board of education. (h) Enforce the course of study. (i) Enforce the use of state textbooks and instructional materials and of high school textbooks and instructional materials regularly adopted by the proper authority in accordance with Section 51050. (1) Specifically review schools ranked in deciles 1 to 3, inclusive, on the applicable base API that are not currently under review by a state or federal intervention program at least annually by the fourth week of the school year.  A county superintendent in a county with 200 or more schools ranked in deciles 1 to 3, inclusive, on the applicable base API, may use a combination of visits and written surveys5 of teachers to determine sufficiency of textbooks and instructional materials. If written surveys of teachers are used, visit the schools surveyed within the same school year to verify the accuracy of the information reported on the surveys. If a county superintendent surveys teachers at a school in which the county superintendent has found sufficient textbooks and instructional materials for two consecutive years and determines that the school does not have sufficient textbooks or instructional materials, the county superintendent must provide a copy of the insufficiency report to the school district within 10 business days. 5 “Written surveys” may include paper and electronic or online surveys. (Education Code § 1240(i)(3)(C)). Revised June 2010 9 Los AngeLes County offiCe of eduCAtion 10 aPPenDIX a (2) If a county superintendent determines that a school does not have sufficient textbooks or instructional materials:  Prepare a report that specifically identifies and documents areas or instances of noncompliance;  Within five business days of the review, provide a copy of the report to the school district or if applicable, provide a copy of the report to the school district within 10 business days;  Provide the school district with an opportunity to remedy the deficiency.  Ensure remediation of the deficiency no later than the second month of the school term.  If the deficiency is not remedied, request the department, to purchase the textbooks or instructional materials necessary to comply with the sufficiency requirement. (j) Preserve carefully all reports of school officers and teachers. (k) Deliver to his or her successor, at the close of his or her official term, all records, books, documents, and papers belonging to the office, taking a receipt for them, which shall be filed with the State Department of Education. (l) Submit two interim reports during the fiscal year to the county board of education in accordance with the following: (1) The first report shall cover the financial and budgetary status of the county office of education for the period ending October 31. (2) The second report shall cover the period ending January 31. (3) Both reports shall be reviewed by the county board of education and approved by the county superintendent of schools no later than 45 days after the close of the period being reported. (4) As part of each report, certify in writing whether or not the county office of education is able to meet its financial obligations for the remainder of the fiscal year and, based on current forecasts, for two subsequent fiscal years. (5) Send copies of each positive, qualified, or negative certification and the report containing such certification to the Superintendent of Public Instruction at the time submitted to the county board of education. (6) Send copies of each qualified or negative certification and the report containing such certification to the Controller at the time submitted to the county board of education. (7) Base reports and certifications on standards and criteria for fiscal stability adopted by the State Board of Education and use format and forms prescribed by the Superintendent of Public Instruction. (8) Make reports and supporting data available to any interested party upon request. Revised June 2010 10 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 11 aPPenDIX a (m) When so requested, act as agent for the purchase of supplies for the city and high school districts of his or her county. (n) Report to the Commission on Teacher Credentialing the identity of any certificated person who knowingly and willingly reports false fiscal expenditure data relative to the conduct of any educational program if based on information that gives the county superintendent reasonable cause to believe such false information has been reported. A. Monitoring Implementation of Quality Education Investment Act (QEIA) 6 In 2006, the Quality Education Investment Act (Education Code §§ 52055.700 et seq.) was enacted for the purpose of, among other things, implementing the settlement in CTA, et al. v. Schwarzenegger, et al. For every “funded school”7 located in the county, the county superintendent is required to: 1. Review the school and its data to determine if the school has met all the following program requirements by the end of the third full year of funding: (a) The school has met all its class size requirements (See Education Code § 52055.740(a)(1)); (b) Each high school has a pupil-to-counselor ratio of no more than 300 to 1 and each counselor within the high school is properly credentialed; (c) Ensure that each teacher in the school, including intern teachers, is highly qualified in accordance with the federal No Child Left Behind Act of 2001 (20 U.S.C Sec. 6301 et seq.); (d) Ensure the average experience of classroom teachers in the school is equal to or exceeding the average of the school district for this type of school (See Index in Education Code § 52055.730); (e) The school exceeds the API growth target averaged over the first three full years of funding. By the 5th year of funding, schools must meet their annual API growth target. If the school fails to meet its annual growth target, the school will continue to receive funding but will be subject to state review, assistance, and timeline requirements. 2. Determine if the school has met all of the following interim requirements: (a) The school is at least one-third of the way toward meeting each of the program requirements (listed above) by the end of the first full year of funding. (b) The school is at least two-thirds of the way toward meeting each of the program requirements by the end of the second full year of funding and achieved full implementation by the end of the third full year and every year thereafter. (c) The school provides professional development to at least one-third of teachers and instructional aides in the school annually. 6 Added by SB 1133 (Chapter 751, Statutes of 2006). 7 “Funded school” is defined as a school that is within a school district or chartering authority, receives funds allocated under QEIA, and complies with all applicable interim programs and alternative program requirements described in the QEIA statutes. (Education Code § 52055.720(a)(3)). Revised June 2010 11 Los AngeLes County offiCe of eduCAtion 12 aPPenDIX a (d) The school has met all of the requirements of the settlement agreement in Williams v. State of California including the requirements regarding teachers, instructional materials, and school facilities, by the end of the first full year of funding, and in each year thereafter. If the county superintendent determines that the funded school has not substantially met these requirements, or any alternative program requirements (See Education Code § 52055.760), he or she shall notify the Superintendent of Public Instruction. If all of the interim and final requirements are not met by the end of any subsequent school year, the Superintendent of Public Instruction is required to terminate funding for that school. (Education Code § 52055.740). B. Miscellaneous Reporting Duties The county superintendent is required to: 1. Make reports, when directed by the Superintendent of Public Instruction, showing matters relating to the public schools in his or her county (Education Code § 1243); 2. Annually submit to the Superintendent of Public Instruction a complete report of the attendance credited to the public schools of the county for the school year ending June 30 (Education Code § 1244); 3. Submit additional reports as may from time to time be required by the Superintendent of Public Instruction (Education Code § 1245). Other, more specific statutory and legal duties and powers of the county superintendent will be discussed in connection with specific functions. V. THE COUNTY OFFICE OF EDUCATION BUDGET PROCESS AND FISCAL RESPONSIBILITIES A. Fiscally Independent vs. Non-Fiscally Independent Counties County education agencies are of two types: Those which are fiscally independent of the county board of supervisors pursuant to Education Code § 1080, and those which are not. At one time, there was a department or office of education within the government of each county. Education Code § 1080 empowers the county board of supervisors to transfer various functions to the county board of education. These functions are: 1. Approval of the superintendent's estimate of anticipated revenue and expenditures; 2. Allowance of various expenses of the superintendent’s office, and; 3. Performance of other educational and recreational duties otherwise required to be performed by the board of supervisors. Even when these functions are transferred, the expenses for them remain part of the county's general fund budget unless the county board agrees to include them in a “single fund budget.” When there is such a single fund budget, the county of office of education is said to be “fiscally independent.” Today, the great majority of county offices are fiscally independent. Revised June 2010 12 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 13 aPPenDIX a 1. In those counties which are not fiscally independent, there are basically two funds from which expenses of the county board and superintendent are paid: a. The general fund budget of county government which is approved by the board of supervisors (Education Code, § 1510). b. The county school service fund (Education Code, § 1500). 2. In the overwhelming number of counties where fiscal independence has been agreed to, the funds are consolidated into a single county school service fund budget which is forwarded only to the State Superintendent of Public Instruction. The process for adoption is set forth in Education Code § 1620 et seq. 3. Process for Budget Adoption in Fiscally Independent Counties: a. County superintendent of schools submits proposed budget to the county board of education in the form prescribed by the Superintendent of Public Instruction (Education Code §§ 1621, 14050). b. On or before July 1 of each year, the board holds a public hearing on the proposed budget. The hearing must be held prior to adoption by the board and no sooner than three days after the proposed budget is made available for public inspection (Education Code, § 1620). c. On or before July 1, the county board is directed to adopt and approve an annual budget and file the budget with the Superintendent of Public Instruction (Education Code, §§ 1040, 1622(a)). If the county board neglects or refuses to make a county office of education budget, the state will not appropriate any state or federal money to that county office for the fiscal year and appropriate county officials will be notified not to approve warrants issued by the county office of education (Education Code, § 42120). d. On or before September 8, the county board is required to revise the budget to reflect changes made necessary by revised projections of income and expenditures and to file that budget with the Superintendent of Public Instruction, the county board of supervisors, and the county auditor. The same notice provisions applicable to the July 1 adoption apply and the Superintendent of Public Instruction must approve the revisions (Education Code § 1622(c), (d)). As an alternative to this procedure, the county board of education may substitute the procedure found in Education Code § 1622 (e) (1), (2), and (3). 4. Process in Counties That Are Not Fiscally Independent: a. The county superintendent submits a proposed annual budget for approval to the county board of education. The county board must approve the proposed budget prior to submission to the county board of supervisors (Education Code, § 1040, (c)). There is no date specified, but it is generally understood that this adoption will occur on or before July 1. No specific notice requirements are in statute for this adoption, but all the Brown Act notice of meeting requirements would apply to the action of the county board. b. The process for adoption and approval of the county school service fund budget is identical to the process for adoption and approving the single fund budget in counties that are fiscally Revised June 2010 13 Los AngeLes County offiCe of eduCAtion 14 aPPenDIX a independent (Education Code, § 1040(d)). There are currently only three (3) counties in this category: Alpine, San Benito, and San Bernardino. B. Other Budget Functions of the County Board of Education The county board is permitted, but not required, to review the county superintendent of school's annual itemized estimate of anticipated revenue and expenditures before it is filed with the county auditor and make any revisions, reductions, or additions it deems advisable and proper (Education Code, §1042 (b)). This itemized estimate is a separate document from the budget. The county board is required to review two interim financial reports submitted by the superintendent: one for the period ending October 31, and the other for the period ending January 31. Both reports must be reviewed by the board and approved by the county superintendent within 45 days of the close of the reporting period (Education Code § 1240 (l)). The county board is required to review the report of the annual audit (Education Code § 1040 (e)). C. Approval of Budget by Superintendent of Public Instruction. Further Review of Disapproved Budget As noted above, the consolidated budget for fiscally independent counties and the county school service fund budget in non-fiscally independent counties must be submitted to the Superintendent of Public Instruction for examination and determination of compliance by July l (Education Code § 1622). The Superintendent of Public Instruction must either approve or disapprove the budget by August 15. If the budget is disapproved, it as returned to the county office of education with recommended revisions and reasons. On or before September 8, the county board is required to respond to the Superintendent of Public Instruction recommendations. This is done at the same time that revisions are made to the budget to reflect changes in projected income and expenditures that have occurred since July 1. All revisions are then forwarded to the Superintendent of Public Instruction. If the superintendent again refuses to approve the budget; he or she calls for the formation of a budget review committee pursuant to Education Code § 1623. During the subsequent review process, the county office continues to operate on the prior year’s budget (Education Code, § 1626). D. Budget Administration Once the budget prepared by the county superintendent is adopted by the board, it is submitted by the superintendent to the Superintendent of Public Instruction for approval. Thereafter, administration of the budget is the responsibility of the county superintendent. No funds may be expended in excess of the total expenditures approved by the Superintendent of Public Instruction without his or her approval (Education Code § 1604). In many counties, major changes in expenditures, such as for budget augmentation, major shifts in spending priorities, and new programs, are first presented to the county board by the superintendent. The superintendent, however, can spend within major budget categories without further approval. The necessary transfers among budget categories (e.g. object codes) may be made by the superintendent to meet necessary expenses. Budget funds cannot, however, be transferred from the unappropriated fund balance without approval of the county board. In addition, a budget revision by the county superintendent in excess of $25,000 or a consultant contract for $25,000 or more is required to be incorporated in the next interim financial Revised June 2010 14 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 15 aPPenDIX a report or other board report when the report is submitted to the county board of education for discussion and approval at a regularly scheduled public meeting (Education Code §§ 1280, 1281).8 As noted above, the county superintendent submits to the board for review two interim reports - period ending October 31 and period ending January 31. At the time of these interim reports, the board and public are informed of routine budget transfers and approval is sought from the board for budget revisions (e.g. adjustments to revenue and to total appropriation level). E. Property Acquisition and Disposal Subject to the myriad of laws setting forth proper procedures, county boards of education have the power to lease, lease-purchase, hold, and convey real property for the purpose of housing the offices and services of the county superintendent of schools (Education Code § 1042(c)). This power only applies, however, in those counties that have achieved fiscal independence from the county board of supervisors or have secured the right by agreement with the county board of supervisors. The power to acquire property includes the power to do so by eminent domain (Education Code § 1047). Authority for purchases and contracts for personal property resides with the county superintendent. Education Code section 1605 provides that title to all property purchased by the county superintendent from the county school service fund is in the office of the county superintendent. The general practice is for real property to be held in the name of the county superintendent and county board, and personal property (including equipment) to be held in the name of the superintendent. County boards, by a two- thirds vote, may render city and county ordinances inapplicable to certain school sites. (See Government Code § 53094) Education Code section 12799 provides a number of requirements for a county superintendent to dispose of personal property. To dispose of any item of personal property worth over $25,000, the county superintendent must: 1. Obtain an independent valuation of the property; 2. Advertise the property for sale in a newspaper of general circulation within the district, or in any newspaper of general circulation that is regularly circulated in the district. 3. Bring the matter to the attention of the county board of education for discussion at a regularly scheduled public meeting; and 4. Obtain the approval of the county board of education. To dispose of any item of personal property worth less than $25,000, the county superintendent must certify the value of the property in a quarterly report that is submitted to the county board of education for review. VI. FISCAL ACCOUNTABILITY AND OVERSIGHT OF SCHOOL DISTRICTS A. All School Districts 8 Added by AB 857 (Chapter 838, Statutes of 1999). 9 Added by AB 857 (Chapter 838, Statutes of 1999). Revised June 2010 15 Los AngeLes County offiCe of eduCAtion 16 aPPenDIX a County superintendents are required to review and approve school district budgets and ongoing expenditure patterns before they are sent to the California Department of Education (Education Code § 4212710). Specifically, county superintendents are required to: 1. Examine the adopted budgets of the districts within his or her jurisdiction to determine whether it complies with the standards and criteria adopted by the State Board of Education and identify any technical corrections that are necessary to bring the budget into compliance with such standards and criteria (Education Code § 42127(c)(1)); 2. Determine whether the adopted budget will allow the district to meet its financial obligations during the fiscal year and is consistent with a financial plan that will enable the district to satisfy its multiyear financial commitments (Education Code § 42127(c)(2)); 3. Review and consider studies, reports, evaluations, or audits of the school district that contains evidence of fiscal distress under the state standards and criteria and were commissioned by the district, the county superintendent, the Superintendent of Public Instruction, or state control agencies (Education Code § 42127(c)(2)); 4. Consider findings by an external reviewer that more than three of the 15 most common Fiscal Crisis and Management Assistance Team (FCMAT) predictors of a school district needing intervention are present (Education Code § 42127(c)(2)); 5. If these findings are made, investigate the financial condition of the school district and determine if the district may be unable to meet its financial obligations for the current or two subsequent fiscal years, or should receive a qualified or negative certification (Education Code § 42127.6(a)(1)); 6. Either conditionally approve or disapprove a budget that does not provide adequate assurance that the district will meet its current and future obligations, and resolve any problems identified in the referenced studies, reports, evaluations, or audits (Education Code § 42127(c)(2)); 7. On or before August 15, approve, conditionally approve, or disapprove the adopted budget for each school district (Education Code § 42127(d)); 8. On or before August 15, transmit to the governing board of the school district, in writing, recommendations regarding revision of the budget and the reasons for those recommendations including amounts of budget adjustments needed before the budget could be approved (Education Code § 42127(d)); a. Note: The county superintendent may assign a fiscal adviser to assist a school district to develop a budget in compliance with the recommended revisions (Education Code § 42127(d)); 9. By September 8, review any disapproved budget and the recommendations at a public hearing of the school district governing board. (Education Code § 42127(e)) 10 Amended by AB 2756 (Chapter 52, Statutes of 2004); SB 512 (Chapter 677, Statutes of 2005); AB 1967 (Chapter 730, Statutes of 2006). Revised June 2010 16 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 17 aPPenDIX a 10. By September 15, develop a budget for any district that does not submit one to the county superintendent as required by August 15 and transmit that budget to the district governing board (Education Code § 42127(d)); 11. By September 22, provide a list to the Superintendent of Public Instruction identifying all school districts for which a budget may be tentatively disapproved (Education Code § 42127(f)). 12. By October 8, examine the revised budget to determine whether it (1) complies with the standard and criteria adopted by the state board of Education (2) allows the district to meet its financial obligations during the school year (3) satisfies all conditions established by the county superintendent, in the case of a tentatively approved budget and (4) is consistent with a financial plan that will enable the district to satisfy its multiyear financial commitments. 13. By October 8, approve or disapprove the revised budget. 14. County superintendents shall also review and comment on any proposed collective bargaining agreement of a qualified or negative certified district to determine if the agreement would endanger the fiscal well-being of the district and notify the district, the county board of education, the district superintendent and governing board, each parent and teacher organization of the district within 10 days (Government Code §§ 3540.2(a), (c)); 15. Issue a qualified or negative certification for the district on the next interim report if the district does not adopt all of the revisions needed to meet the costs of a collective bargaining agreement (Cal. Govt. Code § 3547.5(c)); 16. Report to the Superintendent of Public Instruction on the financial condition of any school district that is certified as qualified or negative including his or her proposed remedial actions and take all actions necessary (but at least one of the following actions) to ensure that the district meets its financial obligations: a. Assign a fiscal expert, paid for by the county superintendent, to advise the district on its financial problems; b. Conduct a study of the financial and budgetary conditions of the district including a review of internal controls; c. Direct the school district to submit a financial projection of all fund and cash balances of the district as of June 30 of the current year and subsequent fiscal years as he or she requires; d. Require the district to encumber all contracts and other obligations, to prepare appropriate cash flow analyses and monthly or quarterly budget revisions, and to appropriately record all receivable and payables. e. Direct the district to submit a proposal for addressing the fiscal conditions that resulted in the determination that the district may not be able to meet its financial obligations; f. Withhold compensation from members of the governing board and the district superintendent for failure to provide requested financial information; Revised June 2010 17 Los AngeLes County offiCe of eduCAtion 18 aPPenDIX a g. Assign the Fiscal Crisis and Management Assistance Team (FCMAT) to review issues related to employment of teachers and provide the district with recommendations. i. (Education Code § 42127.6(a)(1)) 17. Reimburse the Superintendent of Public Instruction for all costs if the SPI assumes the fiscal oversight responsibility of the county superintendent of schools based on a finding that the actions of the county superintendent are not effective in resolving the financial problems of a school district (Education Code § 42127.6(k)); In addition, at any time during the fiscal year, county superintendents may audit, in a timely and efficient manner, the expenditures and internal controls of school districts he or she determines to be fiscally accountable (Education Code § 1241.5(a)11). Furthermore, at any time during the fiscal year, county superintendents may review or audit the expenditures and internal controls of school districts in his or her county if he or she has reason to believe that fraud, misappropriation of funds, or other illegal fiscal practices have occurred that merit examination (Id. at 1241(b)). County superintendents are required to focus such reviews or audits on the alleged fraud, misappropriation of funds, or other illegal fiscal practices and to conduct such reviews or audits in a timely and efficient manner. If the county superintendent determines that there is evidence that fraud or misappropriation has occurred, he or she is required to notify the governing board of school district, the State Controller, and Superintendent of Public Instruction, and the local district attorney (Education Code § 42638(b)). B. Emergency Loan Districts County superintendents are also required to provide specific fiscal oversight for districts that receive emergency state loans. The appointment of a State Administrator to an emergency loan district does not remove any statutory rights, duties, or obligations from the county superintendent (Education Code § 41327.2(a)12). County superintendents are required submit reports to the Superintendent of Public Instruction, appropriate fiscal and policy committees of the legislature, the Director of Finance, and the Secretary for Education after reviewing the district’s budget and interim reports that: 1. Document the fiscal and administrative status of an emergency loan district, particularly in regard to the implementation of the fiscal and management recovery plans. 2. Determine whether the revenue streams to the district appear to be consistent with its expenditure plan, according to the most recent data available at the time of the report. (Education Code § 41327.2(b)) Such reports are required until six (6) months after all rights, duties, and powers are returned to the school district. Furthermore, Education Code section 41326(k)13 requires the Superintendent of Public Instruction to review the fiscal oversight of any emergency loan district by the county superintendent with jurisdiction over that district and report his or her findings to the Legislature and the Department of 11 Amended by Assembly Bill 139 (Chapter 620, Statutes of 2001); Senate Bill 430 (Chapter 357, Statutes of 2005).. 12 Added by Assembly Bill 2756 (Chapter 52, Statutes of 2004). Amended by Senate Bill 512 (Chapter 677, Statutes of 2005). 13 Amended by Assembly Bill 2525 (Chapter 896, Statutes of 2004). Revised June 2010 18 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 19 aPPenDIX a Finance within three months. If the SPI determines that the county superintendent failed to carry out his or her responsibilities for fiscal oversight, the SPI may exercise the oversight authority of the county superintendent for the emergency loan district. Also, if the SPI finds that the county superintendent failed to take into account indicators of fiscal distress, the SPI shall further investigate whether the county superintendent failed to take those indicator into account in other districts with negative or qualified certifications and provide an additional report to the appropriate policy and fiscal committees of the Legislature and the Department of Finance on the fiscal oversight practice of the county superintendent. VII. THE PERSONNEL FUNCTION One of the areas that most sharply differentiates the role of county boards of education from school boards in K-12 districts and community colleges is the personnel function, such as identifying needs for personnel, hiring, disciplining, terminating, and engaging in negotiations. The superintendent is the employer charged with the responsibilities of managing personnel (See, 72 Ops. Cal. Atty. Gen. 25, March 9, 1989). This includes determining the need for, and creating new positions. As in K-12 districts, employees of the county superintendent who staff the county office of education are of two types - certificated and classified. Certificated employees are those that are required by state law to have a certificate (credential) issued by the state in order to perform their functions, and classified employees are all the rest. Employees of the county schools are covered by the same collective bargaining laws which cover employees of K-12 districts; however, the superintendent, not the board, is the employer who negotiates with the unions. The Attorney General issued an opinion in 2002 stating that a county board of education may not meet in closed session under either the “personnel exception” or the “labor negotiations exception” of the Brown Act to consider the appointment, employment, salaries, fringe benefits, evaluation of performance, discipline, or dismissal of certificated or classified employees of the county superintendent of schools since county school employees are employed by the county superintendent and not by the county board of education (See, 85 Ops. Cal. Atty. Gen. 77, April 19, 2002). While opinions of the Attorney General are not controlling statements of law, they are generally given “great weight” by courts in determining the meaning of statutes. See, e.g., Freedom Newspapers, Inc. v. Orange County Employees Retirement System, 6 Cal.4th 821, 829 (1993). A. Certificated Staff Hiring Numerous statutory references confirm that it is the superintendent and not the board that is the employer of certificated staff. Education Code §§ 1293 and 1294 grant to the superintendent the right to employ certificated employees. The right to employ such persons in categorical programs is found in Education Code § 1294.5. In a number of program areas, the superintendent, with the approval of the county board, is authorized to provide various services to local school district (For example, Education Code §§ 1703, 1730, 1740, 1750). Once the board grants general approval for those program areas, the superintendent retains sole authority to hire staff within budgetary constraints. B. Classified Staff Hiring Education Code § 1311 specifies that classified employees that are employed by the county superintendent of schools are to be employed in accordance with specified code sections applicable to Revised June 2010 19 Los AngeLes County offiCe of eduCAtion 20 aPPenDIX a K-12 and community college classified employees. Education Code § 1311 specifies the superintendent as the employer. The state attorney general has published an opinion that this activity vests the responsibility for hiring (and other personnel matters) in the hands of the superintendent and not the county board (See, 72 Ops. Cal. Atty. Gen. 25, March 9, 1989). C. Certificated and Classified Employee Salary Setting Subject to the obligation to bargain with exclusive representatives of certain categories of employees, the county superintendent has the authority to set salaries and benefits of all categories of employees. However, the county superintendent may not increase the salary or bonus of any employee of the county office of education by $10,000 or more unless the matter is brought to the attention of the county board of education for its discussion at a regularly scheduled meeting (Education Code § 1302(a) 14). In addition, the county superintendent may not increase the retirement benefits of any employee of the county office of education unless the matter is brought to the attention of the county board of education for its discussion at a regularly scheduled meeting and the county board approves the increase (Id. at § 1302(b) 15). The salary of the superintendent, however, is set by the county board (Cal. Const. art. IX, § 3.1 (b)). D. Issuance of Temporary Certificates If certificated persons meet certain conditions, as specified in Education Code § 44332, the county board of education may issue temporary certificates authorizing payment of salary to teachers or children center personnel whose credentials or permits are being processed. The board is also responsible for canceling the certificates upon notification that the certificate holder does not meet the requirements for the credential. E. Discipline, Dismissal, Layoffs, Evaluations, and Leave Certificated discipline, dismissal, layoffs, evaluations, and most leaves are within the purview of the county superintendent of schools, again subject to any bargaining obligation that may exist. One exception is sabbatical leaves for certificated employees which are required to be submitted to the board for approval (Education Code § 1294). Unlike school district employees, certificated employees of county superintendents must be in a “teaching position” (i.e., classroom instruction) to acquire permanency. Ed. Code § 1296, Neumarkel v. Allard, 163 Cal.App.3d 457 (1985). The court in Neumarkel explained that this distinction is due, in part, to the Legislature’s recognition that the county superintendent is a separate legal entity performing a transitory function to meet the specific and limited needs of some school districts. Consequently, the Legislature also recognized county superintendents’ need to minimize the number of employees who enjoy tenure and tenure-related benefits. Classified discipline and dismissal are also within the power of the county superintendent subject to the rules and procedures promulgated by a personnel commission (if there is one within the office), the collective bargaining agreement, and state law. The county superintendent is in charge of evaluation and layoffs subject to any collective bargaining agreement. 14 Added by AB 857 (Chapter 838, Statutes of 1999). 15 Added by AB 857 (Chapter 838, Statutes of 1999). Revised June 2010 20 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 21 aPPenDIX a Education Code § 1295 grants to the county superintendent of schools the power to grant leaves to classified employees “with the approval of the county board of education.” However, leave for employee are a mandatory subject of collective bargaining, which is the responsibility of the superintendent as employer. On this subject, one commentator has opined as follows: “The problem posed by county board authority in regard to leaves is that the superintendent alone is empowered to negotiate leave provisions in collective bargaining. I conclude that the only way to harmonize the board’s power with bargained leave policies is to permit the board to grant or deny those leave requests which are left to the employer’s discretion under the contract. Thus, if the superintendent is empowered, but not required to grant a leave, the board may give or withhold approval of a leave the superintendent has decided to grant. The board may not grant a leave which the superintendent has decided to deny.” (Memorandum from Frank J. Fekete, Attorney at Law, to Sonoma County Superintendent of Schools, October 30, 1987 - quoted by permission.) As mentioned above, boards do have the authority to contract with or employ persons to provide special services to the board, such as legal, financial, engineering, administrative, and economic. In that case, the board has the authority to set their salaries. F. Credential Monitoring County superintendents are required to monitor and review school district certificated employee assignment practices as follows: 1. On an annual basis, schools and school districts that are likely to have problems with teacher misassignments and teacher vacancies based on past experience or other available information; and 2. On an annual basis, schools ranked in deciles 1 to 3, inclusive, on the 2003 base Academic Performance Index if those schools are not currently under review through a state or federal intervention program. [Note: If a school has no teacher misassignments or teacher vacancies for two consecutive years, the next review of that school may be completed on a four-year cycle, unless the school is likely to have problems with teacher misassignments and teacher vacancies based on past experience or other available information]; and 3. All other schools on a four-year cycle. (Education Code § 44258.9(b)16) In addition, county superintendents are required to investigate school and district efforts to ensure that any credentialed teacher serving in an assignment requiring a certificate or specific training completes the necessary requirements for these certificates or completes the required training. Furthermore, county superintendents are required to submit an annual report to the Commission on Teacher Credentialing summarizing the results of all assignment monitoring and review (Id. at § 44258.9(c)). In the event of a misassignment, county superintendents are required to notify, through the district superintendent, any certificated school administrator responsible for assigning a certificated person to a position for which he or she has no legal authorization of the misassignment and advise him or her to 16 Amended by Assembly Bill 3001 (Chapter 902, Statutes of 2004); Assembly Bill 831 (Chapter 118, Statutes of 2005); Senate Bill 512 (Chapter 677, Statutes of 2005); Senate Bill 132 (Chapter 730, Statutes of 2007). Revised June 2010 21 Los AngeLes County offiCe of eduCAtion 22 aPPenDIX a correct the assignment within 30 days (Id. at § 44258.9(e)(3)). If the misassignment is not corrected within 30 days, county superintendents are required to notify the Commission on Teacher Credentialing unless the administrator describes in writing to the county superintendent the extraordinary circumstances which make this correction impossible. County superintendents are also required to notify district superintendents which have 5% or more of all certificated teachers in secondary schools misassigned and advise him or her to correct the misassignments within 120 days. If the misassignments are not corrected within 120 days, county superintendents are required to notify the Commission on Teacher Credentialing unless the district superintendent describes in writing to the county superintendent the extraordinary circumstances which make this correction impossible. (Id. at § 44258.9(e)(4)). At the direction of the Commission on Teacher Credentialing, county boards of education are authorized to conduct hearings, report findings, summarize the evidence, and recommend to the state the revocation or suspension of a credential (Education Code § 44422)17. However, county boards of education do not have authority to revoke licenses to teach in that county of school teachers, administrators, and other certificated employees employed by the school districts of the county or by the county superintendent of schools (67 Ops. Cal. Atty. Gen. 218, May 30, 1984). G. Collective Bargaining Both the Attorney General (as discussed above) and the state Public Employment Relations Board (Alameda County Board of Education, PERB order No. 323, June 30, 1983) have determined that the county superintendent is the sole employer. The conclusion to be drawn from this is that the county superintendent of schools is the sole employer for collective bargaining purposes. Agreements between the superintendent and employee unions are binding contracts and any action that interferes with their performance may constitute an unfair labor practice. H. Other Personnel Functions The county superintendent is required to appoint a teacher and open and keep a school if there is sufficient money in a school district’s funds to maintain a free school for 175 days of actual teaching if the trustees of the district neglect or refuse to employ a teacher (Education Code § 1256). VIII. COUNTY PROGRAMS The following sections briefly describe the programs run by county offices, and the respective roles of the board and superintendent. A. Regional Occupational Centers and Programs (ROC/Ps) ROC/Ps are established to provide vocational education opportunities to students. The county superintendent, with the consent of the State Board of Education, has discretionary authority to establish and maintain an ROC/P for vocational education (Education Code § 52301). (ROC/Ps may also be established by school districts under a joint powers agreement, in which case the county superintendent is not involved.) When an ROC/P is established by the county superintendent, the 17 Amended by Senate Bill 512 (Chapter 53, Statutes of 2009) Revised June 2010 22 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 23 aPPenDIX a county board is the governing board (Education Code § 52310.5). As such, the board shall review the program every two years for compliance with statutory requirements (Education Code § 52302.3)18. The duties of the county superintendent include: 1. Providing necessary transportation for ROC/P students (Education Code § 52311); 2. Acquiring a site and buildings for the ROC/P (Education Code § 52312); 3. Accepting and expending public and private grants for vocational education (Education Code § 52313); 4. Determining the admission of pupils into ROC/P (Educational Code § 52314); 5. Meeting various reporting requirements (Education Code §§ 52321(a)19, 52324.6); 6. All the duties of the employer of the employees who provide services to the ROC/P. In general terms, the county superintendent operates and administers the ROC/P, and the county board acts as the governing board. B. County School Service Fund Programs and Services Pursuant to Education Code § 1700 et. seq., the county superintendent is authorized, with approval of the county board, to provide coordination of the educational programs among school districts, and to provide professional and financial assistance to school districts. Once established, the county superintendent is empowered to employ various staff to provide for coordination of services. The types of programs and services that are specified are: 1. Preparation of courses of student and development of curriculum and instructional materials for K-12 schools (Education Code § 1720); 2. Supervision of instruction (Education Code § 1730), supervision of attendance (Educational Code § 1740.), supervision of health (Education Code § 1750), and counseling and guidance services (Educational Code § 1760); 3. Establishment and maintenance of a county school library service (Education Code § 1770), youth conservation and training program (Education Code § 1780), Technical, Agricultural, and Natural Resource School (Education Code § 179), audio and visual services facilities (Educational Code § 1830), classes or schools for prisoners in the county jail (Education Code § 1900), and emergency schools (Education Code § 1920). It seems clear that the county superintendent has the authority to determine the necessity of providing such services and programs, and to design a program that will meet the needs of the school districts and their students. 18 Amended by Assembly Bill 2448 (Chapter 572, Statutes of 2006). 19 Amended by Assembly Bill 2448 (Chapter 572, Statutes of 2006); Senate Bill 132 (Chapter 730, Statutes of 2007); Senate Bill 1197 (Chapter 519, Statutes of 2008). Revised June 2010 23 Los AngeLes County offiCe of eduCAtion 24 aPPenDIX a C. County Community Schools County community schools generally serve those students who have been removed from school districts, whether by expulsion or referral. The county board has the discretionary authority to establish these community schools (Education Code § 1980). Once established, the county superintendent administers the schools, and the county board adopts the curriculum (Education Code §§ 1982, 1983, 1984). D. Community Day Schools Community day schools are operated by school districts and county offices of education. Community day schools serve expelled students, students referred by a School Attendance Review Board or probation department, and other high risk youth. Education Code section 4866720 provides that for purposes of community day schools, county offices of education are deemed to be a school district. Thus, the county board of education has discretionary authority to establish these community day schools (Education Code § 48660). E. Special Education The county superintendent may operate special education classes under the SELPA Local Plan and participate in the IEP process in order to develop programs suited to individual needs. Curriculum decisions and proficiency standards are the responsibility of local school districts (Education Code § 56000 et seq.). Note: when the responsibility for operating a special education program is transferred from a county superintendent to a school district, the county superintendent of schools may retain the property tax revenues previously allocated to fund the program if the tax revenues will be used for other special education programs in a manner that ensures that all individuals with exceptional needs residing in the county will have access to appropriate special education programs and related services. (See, 89 Ops. Cal. Atty. Gen. 182, August 15, 2006) F. Juvenile Court Schools Education Code § 48645.2 states that the “county board shall provide for the administration and operation of juvenile court schools” either “by the county superintendent” or “by contract with the respective governing boards of the school districts in which the juvenile court school is located.” Court schools are to be conducted in a manner prescribed by the county board of education to best accomplish the statutory purpose. The board adopts the curriculum and evaluates the educational program (Education Code § 48645.3). G. Local Child Care and Development Planning Councils County superintendents of schools, in conjunction with the county board of supervisors, are required to establish local child care and development planning councils that provide a forum for the identification of local priorities for child care and the development of policies to meet the needs identified within those priorities (Education Code § 8499.3). IX. CHARTER SCHOOLS 20 Added by Assembly Bill 1845 (Chapter 847, Statutes of 1998). Revised June 2010 24 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 25 aPPenDIX a A. Establishment of Charter Schools A county board of education may establish a charter school if: 1. The pupils to be served are pupils who would normally be provided direct education and related services by the county office of education (Education Code § 47605.5)21; 2. The petition has been previously denied by a local school district governing board within the county (Education Code § 47605(j))22; or 3. The charter provides county-wide services that cannot be provided by a district-approved charter school (Education Code § 47605.6)23. In any case, if the county board approves the charter, it is the authorizing entity. As such, it retains the power to revoke or renew the charter, has supervisory and oversight responsibilities over the charter school, and is responsible for ensuring that all special education and related services to eligible students are provided pursuant to each student’s individualized education program (Education Code § 47605.6, 47607, 47646). A charter school petition that has been denied by the governing board of a school district must be received by the county board of education not later than 180 calendar days after the denial. Reviews by a county board of education must be completed within 60 days of receipt, but an extension of up to 30 days is possible if both parties are willing. Any petition received more than 180 calendar days after denial by a district will not be acted upon by the county board of education (5 CCR § 11967). If, upon receipt of the petition, the Board fails to act within 120 days, the petitioner(s) may seek judicial review of the district board’s denial (Education Code § 47605(j)(4)24). B. Oversight of Charter Schools County superintendents have authority to monitor and investigate the operations of any charter school located within his or her county based upon written complaints by parents or other information that justifies the investigation (Education Code § 47604.425). In addition, beginning January 1, 2006, county superintendents have authority to review or audit the expenditures and internal controls of any charter school in his or her county, in a timely manner, if he or she has reason to believe that fraud, misappropriation of funds, or other illegal fiscal practices have occurred that merit examination (Education Code § 1241.5(c)26). The county superintendent must report the findings and recommendations to the governing board of the charter school and provide a copy of the information to the chartering-agency within 45 days. Education Code section 47604.3 provides county offices of education with general authority to request information from a charter school. Therefore, a county office may request credential information from charter schools under their general authority. However, Education Code section 47605(l) specifically provides for the monitoring of credentials by the authorizing entity. The sections of law that generally 21 Added by AB 544 (Chapter 34, Statutes of 1998). 22 Amended by Senate Bill 772 (Chapter 569, Statutes of 2007); Senate Bill 1498 (Chapter 179, Statutes of 2008). 23 Added by AB 1994 (Chapter 1058, Statutes of 2002). 24 Amended by AB 177 (Chapter 525, Statutes of 2008); SB 1498 (Chapter 179, Statutes of 2008). 25 Added by AB 1994 (Chapter 1058, Statutes of 2002). 26 Added by SB 430 (Chapter 357, Statutes of 2005). Revised June 2010 25 Los AngeLes County offiCe of eduCAtion 26 aPPenDIX a provide the county office of education with a role in credential monitoring for districts do not apply to charter schools. Thus, a county office would only have credentialing monitoring responsibility under Education Code section 47605(l) if it were the charter authorizing entity. Also, Education Code section 47652 provides county offices of education in which a charter-granting agency is located approval authority over the estimated average daily attendance of new charter schools in order for such charter schools to receive advanced apportionment. X. SCHOOL DISTRICT REORGANIZATION There is in each county, except a county that is also a city (i.e., San Francisco), a county committee on school district organization (Education Code § 4000). The county committee is the local initiator, coordinator, analyst, facilitator and arbitrator for the reorganization of school districts. It formulates plans, responds to petitions, conducts public hearings, develops and releases information, and analyzes proposals throughout the approval process of reorganization. For petitions for transfers of territory, where state approval is not required, the county committee gives final approval or disapproval (Education Code §§ 35709, 3571027), subject only to appeal to the State Board of Education (Education Code §§ 35710.5, 35711). The county committee on school districts also establishes or rearranges governing board trustee areas as required (Education Code § 1000). In many counties, the county board of education serves as the county committee on school district organization by order of the State Board of Education (Education Code §§ 1000,4021). County superintendents have authority to provide assistance in connection with school district reorganizations through the services of the county committee on school district organization. For example, prior to the initiation of an action to reorganize, county superintendents have authority to: 1. Provide information, coordination, and guidance to potential petitions for reorganization and to other parties about the petition process; 2. Provide procedural advice an counseling; 3. Provide information and assistance for community meetings, information and briefing sessions; 4. Provide for coordination of media and community relations; 5. Assist with processing and evaluation of multiple petitions to reorganize one or more school districts by ensuring compliance with all requirements and timelines; 6. Apply new and preexisting evaluation criteria; 7. Assist newly organized school districts to ensure smooth transitions with minimum disruption to students and staff; and 8. Provide advisory and consulting expertise in various areas. (Education Code § 35700.1) 27 Amended by Assembly Bill 174 (Chapter 314, Statutes of 2009). Revised June 2010 26 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 27 aPPenDIX a In addition, county superintendents are required to inquire and ascertain whether the boundaries of the school districts and community college districts in his or her county are definitely and plainly described in the records of the county board of supervisors, and to keep a full and correct transcript of the boundaries in his or her office (Education Code § 2600). XI. THE PERMISSIVE EDUCATION CODE Education Code § 35160 provides “school districts” with permissive authority to: “initiate and carry on any program, activity, or may otherwise act in any manner which is not in conflict with or inconsistent with, or preempted by, any law and which is not in conflict with the purposes for which school districts are established.” Education Code § 35160.2 states that “for the purposes of § 35160, school district shall include county superintendents of schools and county boards of education.” The Legislature received authority to grant permissive authority to school districts from a Constitutional amendment that specified only “school districts.” Some have questioned whether the Constitutional language permitted the Legislature to extend the authority to either the county superintendents or county boards of education. To date, no one has challenged this grant of authority and educational agencies have proceeded on the basis that the extension is authorized. XII. OTHER SERVICES PROVIDED BY COUNTY OFFICES OF EDUCATION The following represents a sample of some of the other services authorized by law to be provided by county offices of education: A. Professional Development County superintendents are authorized to conduct teacher institutes for the professional development of teachers employed by school districts within the county, and to select the speakers and materials to be presented at such institutes (Education Code § 1278, 79 Ops. Cal. Atty. Gen. 109, June 20, 1996). County superintendents are authorized to offer new teacher induction programs through the Beginning Teacher Support and Assessment (BTSA) program (Education Code §§ 44259(c), 44279.2(c)). These programs are administered jointly by the Commission on Teacher Credentialing and the county superintendent. County superintendents may also establish administrator training and evaluation programs to provide school administrators support and development activities designed to improve clinical supervision skills (Education Code § 44682). B. Business Services County superintendents are authorized to provide fiscal, budgetary, and data-processing services through contractual agreements with school districts that have been determined to be fiscally accountable under Education Code Section 42650 (Education Code § 42650). Also, county superintendents may, with the approval of the State Superintendent of Public Instruction, the county board of education, and the county auditor, process payroll for designated school districts within the county (Education Code § 42646). C. Child Development Programs and Centers Revised June 2010 27 Los AngeLes County offiCe of eduCAtion 28 aPPenDIX a County superintendents may, with approval of the county board of education and the Superintendent of Public Instruction, establish and maintain child development centers and programs (Education Code § 8321). D. Technology Leadership County offices of education are authorized to serve as lead agencies to provide a range of technology services including staff development and technical assistance to all school districts and county offices of education with in each region (Education Code § 51871). County offices of education also play an integral role in coordinating the K-12 High Speed Network which provides high-speed, high- bandwidth Internet access to all county offices of education, school districts, and schools in the state. E. Regional System of District and School Support For purposes of complying with the federal No Child Left Behind Act of 2001 (20 U.S.C. § 6301 et seq.)county offices of education provide assistance to identify school districts and schools that are in need of improvement or that may be subject to corrective action by reviewing and analyzing all facets of a school’s operation, including the design and operation of the instructional program and making recommendations for improving student performance and school operations (Education Code § 52059). F. Participation in Federal Programs County superintendents are authorized to: (1) perform acts necessary to receive the benefits and spend funds provided by an act of Congress, and (2) cooperate with, or enter into agreements with, the federal government or any agency thereof, the State Board of Education, school districts, and private or public nonprofit organizations in order to receive the benefits and spend funds provided by the act of Congress (Education Code § 12400). G. Scholarship Programs County boards of education are authorized to grant scholarships and monetary awards to county students when it is acting as the governing board of a school district (See, 85 Ops. Cal. Atty. Gen. 167, August 28, 2002). H. Outdoor Science Education Programs County superintendents of schools may, with approval of the county board of education, enter into agreements with school district governing boards or private schools to provide outdoor science and conservation education programs to students (Education Code §§ 8764-8765). I. Services to Migrant Children The Superintendent of Public Instruction is authorized to contract with county superintendents of schools (or local educational agencies) to provide services to migrant children residing in specified geographical regions (Education Code § 54444). J. Medi-Cal Administrative Activities (MAA) Program Revised June 2010 28 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 29 aPPenDIX a The Medi-Cal Administrative Activities (MAA) Program, authorized under Welfare and Institution Code Section 14132.4728, provides a way for school districts to obtain federal reimbursement for the cost of certain administrative activities necessary for the proper and efficient administration of the Medi-Cal program. Local Educational Consortia (LECs) are defined in law as a local agency that is one of the service regions of the California County Superintendent Educational Services Association (Welf. and Inst. Code § 14132.47(q)(1)). County offices of education serve as lead agencies for the LECs by contracting with the Department of Health Services to operate the program, and providing services for school districts within their respective LEC. 28 Amended by AB 2527 (Chapter 464, Statutes of 2008). Revised June 2010 29 Los AngeLes County offiCe of eduCAtion 30 aPPenDIX a Appendix A CHRONOLOGY OF THE OFFICES OF THE COUNTY SUPERINTENDENT OF SCHOOLS AND COUNTY BOARDS OF EDUCATION IN CALIFORNIA 1849 Position of county superintendent of schools first established in Article IX of California Constitution as ex officio duty of the county assessor. 1852 Office of county superintendent of schools recreated (Common School Act). 1856 The office of county superintendent of schools is made elective as a position of county government. 1860 Legislature creates county boards of examination (headed by county superintendents). 1872 The Legislature authorizes, but repeals in 1874, that a person eligible for city or county superintendent must be a professional teacher and holder of a teacher’s certificate. It was not until 1947 that professional requirements were required for county superintendents. 1879 New California Constitution established position of county superintendent of schools as elected constitutional office. 1881 Legislature created county boards of education (county superintendent and four educators appointed by the county board of supervisors). 1915 Responsibility for child welfare and attendance supervision. 1917 Responsibility for health and physical education. 1933 School finance law establishes three funds to support duties. 1939 Legislature authorizes by law the following: 1. The county board of supervisors is permitted to contract with the county superintendent of schools in order to provide health supervision of elementary school buildings and pupils enrolled in any elementary school within the county, carried out by health officers or other employees of the county health department. 2. County superintendents are given discretion to provide for the education of physically handicapped minors who would otherwise be denied proper educational services. 3. County superintendents are permitted, with the approval of the county boards of education, to provide for the preparation and coordination of courses of study, and for conducting and coordinating research and guidance activities for elementary and high schools under their jurisdiction. 1940 Additional powers granted by statute, including mandates to serve small school districts. 1946 Constitutional amendment authorized legislature to prescribe qualifications and fix salaries of county superintendents. Revised June 2010 30 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 31 aPPenDIX a 1947 County school service fund is created, increasing powers and duties of county superintendent. 1955 The Legislature enacts a law establishing elected county boards of education, consisting of five or seven members to be elected at large, and at least one member residing in each of the designated trustee areas determined by the county committee on school district reorganization. 1976 Constitutional amendment authorized county voters in non-chartered to choose between an elected or appointed county superintendent29, and authorizes the county board of education to fix the salary of the county superintendent. 1991 Assembly Bill 1200 (Chapter 1213, Statutes of 1991), which took effect on January 1, 1992, redefined and expanded county superintendents’ fiscal oversight of school districts responsibilities. 2004 Assembly Bill 2756 (Chapter 52, Statutes of 2004), which took effect on June 21, 2004, made significant changes to the school district financial accountability statutes. 2004 Eliezer Williams, et al., v. State of California, et al. (“Williams”) settled resulting in legislative enactments which required county superintendents to conduct annual visits of underperforming schools to review sufficiency of instructional materials, adequacy of school facilities, and verify information on the school accountability report card. County superintendents also required to submit annual reports of such visits to district governing boards, county boards of education, and county boards of supervisors. 2006 The Quality Education Investment Act (Education Code §§ 52055.700 et seq.) was enacted for the purpose of, among other things, implementing the settlement in CTA, et al. v. Schwarzenegger, et al. The legislation required county superintendents to annually monitor implementation QEIA in funded schools. 2007 Valenzuela v. O’Connell, et al. (“Valenzuela”), a lawsuit challenging the California High School Exit Exam (“CAHSEE”), settled resulting in legislative enactments which required county superintendents to conduct oversight activities including (1) verifying that eligible pupils are informed that they are entitled to receive intensive instruction and services for up to two consecutive academic years after completion of grade 12 or until the pupil has passed both parts of the CAHSEE, and (2) ensuring that pupils who elect to receive services are being served . 29 In 1976-1977, elections were conducted in all general law counties to determine the method of selecting the county superintendent. In all cases, the county superintendent was to be elected. Revised June 2010 31 Los AngeLes County offiCe of eduCAtion fisCAL Crisis & MAnAgeMent AssistAnCe teAM 33 aPPenDIX b COE Feedback Form Thank you for your participation. This survey is being conducted by the Business and Administration Steering Committee of CCSESA. BASC is investigating the development of a new County Office of Education funding model for unrestricted staterevenues. Our objective is to develop a model that provides adequate funding to all COEs. In order to define an adequate level of unrestricted funding, we must have some definition as to the expected array of services that the model might fund. Who should complete the survey? An appropriate cabinet level official of your county office. Time to complete The actual completion of the survey itself should take 10-15 minutes, not counting time spent internally in your organization to gather information. Process It is suggested that you print out a copy of the survey in advance and review it with your county office cabinet. This data will be shared within the CCSESA organization and possibly outside the organization if so directed by the CCSESA Board of Directors. It is important that the responses accurately reflect the thoughts of each organization. Format The survey is composed of a series of questions, each of which outlines a broad service range that a COE might provide on behalf of its local school districts. Services and service levels are known to vary from COE to COE depending on local conditions. Answer the questions based upon what you believe the mission of a COE is, not based upon what you are currently able to offer due to your current fiscal condition. For every service, there are three questions to be answered. The questions are the same for each possible service. Please keep in mind at all times these questions pertain only to those services to be provided with unrestricted, discretionary funds provided by the State. Local Service or Regional Service(rate on a scale of 1 to 5) Los AngeLes County offiCe of eduCAtion 34 aPPenDIX b Rate the service identified on a scale of 1 to 5, as to whether or not your county views the services as: 1 – Locally provided only. This service should be provided by the local COE o only and will not function efficiently or properly as a regional service. 2 – Predominantly local. This service is generally best provided by the local o COE only, but in some uncommon situations, or on a minor scale, may be best provided by the pooled resources of a region. 3 – Mixed. The service can work equally well if provided by the local COE or o regionally. 4 – Predominantly regional. This service is generally best provided for on a o regional basis, but in some uncommon situations such as geographical isolation, it may be better provided by the local COE. 5 – Regionally. Due to its nature, this service makes the best sense to be o provided on a regional or partnered basis. [Note:This data may be used to recommend if regional unrestricted funding o should be a viable component for selected services of a newly designed funding model.] Core Service or Supplemental Service (rate on a scale of 1 to 5) Rate the service identified on a scale of 1 to 5, as to whether or not your county views the services as: 1 – Critical to the core mission of all COEs. Funding should be provided by the o state to perform this mission. 2 – A primary service of a COE. Funding should be predominantly provided by o the state to perform this mission. 3 – A standard service of a COE. Funding should be a mix of state provided o resources and local generated resources, such as contracts with school districts. 4 – An optional service of a COE. Funding should be primarily funded by locally o generated resources with minor costs, such as in-kind facilities, supported by discretionary state provided resources. 5 – A supplemental service of a COE. This service is driven by purely local o needs and conditions and should be supported wholly with locally generated resources. [Note:This data may be used to help identify those services that are viewed by o the majority of CCSESA as “core” to the COE operations.] Doyou currentlyprovide this service? fisCAL Crisis & MAnAgeMent AssistAnCe teAM 35 aPPenDIX b Yes - Your county office in the current year intends to provide this service to o your districts from your COE. No -- Your county office will not be offering this service in the current year, o regardless of reason (e.g. no demand, lack of resources, etc.). Comment box (optional) Each service listed offers a comment box after the three questions. Comments o are not required. Enter any information that you feel may be relevant to better understand your response. This is particularly useful if you wish to clarify what may be an atypical response. Unrestricted Funds Defined A goal of the funding model is to redefine the state apportionment calculation for COEs. Unrestricted, discretionary funds in this context are considered to be only those funds provided by the State through the revenue limit apportionment process. They do notinclude other unrestricted resources to which your COE may have access. Next Steps The data will be compiled by a BASC working committee and analyzed for trends. The committee will attempt to determine the cost characteristics of services that are to be predominantly provided by state provided, unrestricted funds. Then the committee will begin the challenging task of transforming that information into an funding algorithm that works for all COEs. Questions Questions may be addressed to the committee lead, Damon Smith , Assistant Superintendent of Business Services for the Imperial County Office of Education at damonsm@icoe.orgor BASC Chair, Gary Thomas, Deputy Superintendent of Business Services for San Bernardino County Office of Education at gary_thomas@sbcss.k12.ca.us Thank you for time and assistance! Start Survey Los AngeLes County offiCe of eduCAtion 36 aPPenDIX b COE Feedback Form Answer the questions based upon what you believe the mission of a COE is, not based upon what you are currently able to offer due to your current fiscal condition. Please note that questions cannot be saved and must be completed during one session. When finished answering all questions, click the "Submit" button at the bottom of the last page to send the information to us. Contact Information County Office: Alameda Contact Name: Contact E-mail: Phone No.: << Previous Question Next Question >> Screen 1 of 27 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 37 aPPenDIX b COE Feedback Form Answer the questions based upon what you believe the mission of a COE is, not based upon what you are currently able to offer due to your current fiscal condition. Superintend the schools and other education code 1240 requirements This item represents the basic core functions of the county Local Service Regional Service office. They include but are not limited to provide fiscal 1 2 3 4 5 oversight of school districts, visiting and examining each school, Williams oversight, enforcing the course of study, and Core Service Supplemental Service submitting required financial reports. 1 2 3 4 5 [These are mandatory services in the education code. Answers Do you currently provide this service? are pre-selected. Please provide comments only.] Yes No Comments are encouraged: << Previous Question Next Question >> Screen 2 of 27 Los AngeLes County offiCe of eduCAtion 38 aPPenDIX b COE Feedback Form Answer the questions based upon what you believe the mission of a COE is, not based upon what you are currently able to offer due to your current fiscal condition. Other legal requirements This item covers other legal requirements of the Office of Local Service Regional Service Education including but not limited to reviewing district audit 1 2 3 4 5 correction plans, holding governing board meetings, administering interdistrict attendance appeals, administering student expulsion appeals, hearing and acting on charter Core Service Supplemental Service petitions and charter appeals, committee on school district 1 2 3 4 5 organization. Do you currently provide this service? [These are mandatory services in the education code. Answers Yes No are pre-selected. Please provide comments only.] Comments are encouraged: << Previous Question Next Question >> Screen 3 of 27 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 39 aPPenDIX b COE Feedback Form Answer the questions based upon what you believe the mission of a COE is, not based upon what you are currently able to offer due to your current fiscal condition. Direct services to school districts This item covers all discretionary services under education code Local Service Regional Service 1700 et. seq., to include but not limited to coordination of 1 2 3 4 5 education programs among school districts, coordination of guidance services for school districts, coordination of health services for school districts, coordination of school library Core Service Supplemental Service services for school districts, coordination of special education 1 2 3 4 5 for school districts, coordination of attendance activities for school districts, development of curriculum and instructional materials for school districts, the preparation of courses of study Do you currently provide this service? for school districts and maintain audio-visual curriculum Yes No materials. Comments are encouraged: << Previous Question Next Question >> Screen 4 of 27 Los AngeLes County offiCe of eduCAtion 40 aPPenDIX b COE Feedback Form Answer the questions based upon what you believe the mission of a COE is, not based upon what you are currently able to offer due to your current fiscal condition. Other services to small districts This item covers discretionary services to small school districts Local Service Regional Service to include but not limited to employing supervisors of 1 2 3 4 5 instruction in elementary schools, employing personnel to Core Service Supplemental Service supervise attendance, employing supervisors of health, and 1 2 3 4 5 employing personnel to provide guidance services. Do you currently provide this service? Yes No Comments are encouraged: << Previous Question Next Question >> Screen 5 of 27 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 41 aPPenDIX b COE Feedback Form Answer the questions based upon what you believe the mission of a COE is, not based upon what you are currently able to offer due to your current fiscal condition. Coordination of psychological services for school districts This item represents a service, not specifically outlined in the Local Service Regional Service education code 1700 et. seq. that COEs provide for school 1 2 3 4 5 districts. Core Service Supplemental Service 1 2 3 4 5 Do you currently provide this service? Yes No Comments are encouraged: << Previous Question Next Question >> Screen 6 of 27 Los AngeLes County offiCe of eduCAtion 42 aPPenDIX b COE Feedback Form Answer the questions based upon what you believe the mission of a COE is, not based upon what you are currently able to offer due to your current fiscal condition. Coordination of physical education services for school districts This item also represents a service, not specifically outlined in Local Service Regional Service the education code 1700 et. seq. that COEs provide for school 1 2 3 4 5 districts. Core Service Supplemental Service 1 2 3 4 5 Do you currently provide this service? Yes No Comments are encouraged: << Previous Question Next Question >> Screen 7 of 27 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 43 aPPenDIX b COE Feedback Form Answer the questions based upon what you believe the mission of a COE is, not based upon what you are currently able to offer due to your current fiscal condition. Commercial warrant auditing Education code permits the County Superintendent to audit Local Service Regional Service commercial warrants. This item covers the tasks necessary to 1 2 3 4 5 perform this function in your county. Core Service Supplemental Service 1 2 3 4 5 Do you currently provide this service? Yes No Comments are encouraged: << Previous Question Next Question >> Screen 8 of 27 Los AngeLes County offiCe of eduCAtion 44 aPPenDIX b COE Feedback Form Answer the questions based upon what you believe the mission of a COE is, not based upon what you are currently able to offer due to your current fiscal condition. Operation of countywide financial systems other than payroll Many COEs operate integrated financial systems on behalf of Local Service Regional Service their local school districts and community college districts. 1 2 3 4 5 This item covers all related services that center around a county Core Service Supplemental Service run or county coordinated financial system. 1 2 3 4 5 Do you currently provide this service? Yes No Comments are encouraged: << Previous Question Next Question >> Screen 9 of 27 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 45 aPPenDIX b COE Feedback Form Answer the questions based upon what you believe the mission of a COE is, not based upon what you are currently able to offer due to your current fiscal condition. Operation of countywide payroll system Many COEs operate payroll systems on behalf of their local Local Service Regional Service school districts and community college districts. This item 1 2 3 4 5 covers all related services that center around a county run Core Service Supplemental Service payroll system. 1 2 3 4 5 Do you currently provide this service? Yes No Comments are encouraged: << Previous Question Next Question >> Screen 10 of 27 Los AngeLes County offiCe of eduCAtion 46 aPPenDIX b COE Feedback Form Answer the questions based upon what you believe the mission of a COE is, not based upon what you are currently able to offer due to your current fiscal condition. Garnishment support to districts This item covers any services provided to school districts in Local Service Regional Service support of wage order garnishments. 1 2 3 4 5 Core Service Supplemental Service 1 2 3 4 5 Do you currently provide this service? Yes No Comments are encouraged: << Previous Question Next Question >> Screen 11 of 27 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 47 aPPenDIX b COE Feedback Form Answer the questions based upon what you believe the mission of a COE is, not based upon what you are currently able to offer due to your current fiscal condition. CalSTRS and CalPERS retirement reporting The County Superintendent is the employer of record for the Local Service Regional Service two retirement systems. As such they serve as an intermediary 1 2 3 4 5 agency between school districts and the retirement agencies. Core Service Supplemental Service This item covers all tasks necessary to ensure that this function 1 2 3 4 5 is carried out including retirement reporting for charter schools. Do you currently provide this service? Yes No Comments are encouraged: << Previous Question Next Question >> Screen 12 of 27 Los AngeLes County offiCe of eduCAtion 48 aPPenDIX b COE Feedback Form Answer the questions based upon what you believe the mission of a COE is, not based upon what you are currently able to offer due to your current fiscal condition. Fiscal/administrative support to countywide consortia / JPAs Many COEs act as the fiscal or administrative agent to consortia Local Service Regional Service and JPAs in their respective counties. This item covers all 1 2 3 4 5 similar services where the COE is acting as fiduciary on behalf Core Service Supplemental Service of local agencies. 1 2 3 4 5 Do you currently provide this service? Yes No Comments are encouraged: << Previous Question Next Question >> Screen 13 of 27 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 49 aPPenDIX b COE Feedback Form Answer the questions based upon what you believe the mission of a COE is, not based upon what you are currently able to offer due to your current fiscal condition. Credential monitoring COEs are required to monitor the credentials of all certificated Local Service Regional Service staff in the county school districts. This item covers all related 1 2 3 4 5 tasks necessary to perform this function in your county Core Service Supplemental Service including live scan. 1 2 3 4 5 Do you currently provide this service? Yes No Comments are encouraged: << Previous Question Next Question >> Screen 14 of 27 Los AngeLes County offiCe of eduCAtion 50 aPPenDIX b COE Feedback Form Answer the questions based upon what you believe the mission of a COE is, not based upon what you are currently able to offer due to your current fiscal condition. Facility construction or related debt service payments This item represents resources committed to construction of Local Service Regional Service facilities for county office use, or the debt-service payment on a 1 2 3 4 5 loan instrument necessary to finance the construction of similar Core Service Supplemental Service space. 1 2 3 4 5 Do you currently provide this service? Yes No Comments are encouraged: << Previous Question Next Question >> Screen 15 of 27 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 51 aPPenDIX b COE Feedback Form Answer the questions based upon what you believe the mission of a COE is, not based upon what you are currently able to offer due to your current fiscal condition. Business resources to districts (beyond AB1200) This item covers any support to school districts that your COE Local Service Regional Service provides that is above and beyond the minimum requirements 1 2 3 4 5 of education code, as related to AB1200 et. al. This could Core Service Supplemental Service include monthly support meetings, accounting help, 1 2 3 4 5 professional development, financial report preparation, joint purchasing ventures, etc. Do you currently provide this service? Yes No Comments are encouraged: << Previous Question Next Question >> Screen 16 of 27 Los AngeLes County offiCe of eduCAtion 52 aPPenDIX b COE Feedback Form Answer the questions based upon what you believe the mission of a COE is, not based upon what you are currently able to offer due to your current fiscal condition. Human resources support to districts This item covers any support to school districts in the arena of Local Service Regional Service human resources. This could include monthly support 1 2 3 4 5 meetings, professional development, credential evaluations, Core Service Supplemental Service benefits coordination, shared job descriptions and salary 1 2 3 4 5 schedules, employment advertisement, unemployment insurance services, etc. Do you currently provide this service? Yes No Comments are encouraged: << Previous Question Next Question >> Screen 17 of 27 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 53 aPPenDIX b COE Feedback Form Answer the questions based upon what you believe the mission of a COE is, not based upon what you are currently able to offer due to your current fiscal condition. Risk management support to districts This item covers any support that your COE offers to districts in Local Service Regional Service support of risk management to include but not be limited to 1 2 3 4 5 worker’s compensation, property / liability insurance, Core Service Supplemental Service emergency preparedness and safety plan development and 1 2 3 4 5 coordination. Do you currently provide this service? Yes No Comments are encouraged: << Previous Question Next Question >> Screen 18 of 27 Los AngeLes County offiCe of eduCAtion 54 aPPenDIX b COE Feedback Form Answer the questions based upon what you believe the mission of a COE is, not based upon what you are currently able to offer due to your current fiscal condition. Facility support to districts This item covers any support that your COE offers to school Local Service Regional Service districts covering such areas as monthly support meetings, 1 2 3 4 5 professional development, accessing state school building Core Service Supplemental Service funds, working with state agencies, understanding eligibility, 1 2 3 4 5 etc. Do you currently provide this service? Yes No Comments are encouraged: << Previous Question Next Question >> Screen 19 of 27 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 55 aPPenDIX b COE Feedback Form Answer the questions based upon what you believe the mission of a COE is, not based upon what you are currently able to offer due to your current fiscal condition. Technology support to districts (general infrastructure support) This item covers any services your office provides to support Local Service Regional Service general technology infrastructure. This includes centralized 1 2 3 4 5 services such as network administration, internet filtering, video Core Service Supplemental Service conferencing, centralized applications, spam filtering, and 1 2 3 4 5 internet connectivity. Do you currently provide this service? Yes No Comments are encouraged: << Previous Question Next Question >> Screen 20 of 27 Los AngeLes County offiCe of eduCAtion 56 aPPenDIX b COE Feedback Form Answer the questions based upon what you believe the mission of a COE is, not based upon what you are currently able to offer due to your current fiscal condition. Technology support to districts (classroom uses and support) This item covers any technology services your office provides Local Service Regional Service to enhance usage in the classroom. This includes but is not 1 2 3 4 5 limited to any software support, training and professional Core Service Supplemental Service development, instruction related application development, and 1 2 3 4 5 similar uses of the network that are centrally coordinated in support of technology in the classroom Do you currently provide this service? Yes No Comments are encouraged: << Previous Question Next Question >> Screen 21 of 27 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 57 aPPenDIX b COE Feedback Form Answer the questions based upon what you believe the mission of a COE is, not based upon what you are currently able to offer due to your current fiscal condition. Instructional support to districts This item covers services your office provides to support the Local Service Regional Service improvement of instructional programs in school districts. This 1 2 3 4 5 item includes support to districts and program improvement Core Service Supplemental Service status. 1 2 3 4 5 Do you currently provide this service? Yes No Comments are encouraged: << Previous Question Next Question >> Screen 22 of 27 Los AngeLes County offiCe of eduCAtion 58 aPPenDIX b COE Feedback Form Answer the questions based upon what you believe the mission of a COE is, not based upon what you are currently able to offer due to your current fiscal condition. Professional development for district teachers A broad category covering any COE sponsored efforts to Local Service Regional Service enhance and develop teachers. 1 2 3 4 5 Core Service Supplemental Service 1 2 3 4 5 Do you currently provide this service? Yes No Comments are encouraged: << Previous Question Next Question >> Screen 23 of 27 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 59 aPPenDIX b COE Feedback Form Answer the questions based upon what you believe the mission of a COE is, not based upon what you are currently able to offer due to your current fiscal condition. Professional development for district administrators A broad category covering any COE sponsored efforts to Local Service Regional Service enhance and develop administrators. 1 2 3 4 5 Core Service Supplemental Service 1 2 3 4 5 Do you currently provide this service? Yes No Comments are encouraged: << Previous Question Next Question >> Screen 24 of 27 Los AngeLes County offiCe of eduCAtion 60 aPPenDIX b COE Feedback Form Answer the questions based upon what you believe the mission of a COE is, not based upon what you are currently able to offer due to your current fiscal condition. Joint initiatives with higher education This item covers any services that the COE runs in coordination Local Service Regional Service with higher education that do not generally fit in any other 1 2 3 4 5 categories. Core Service Supplemental Service 1 2 3 4 5 Do you currently provide this service? Yes No Comments are encouraged: << Previous Question Next Question >> Screen 25 of 27 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 61 aPPenDIX b COE Feedback Form Answer the questions based upon what you believe the mission of a COE is, not based upon what you are currently able to offer due to your current fiscal condition. Support to county run restricted programs This item covers the use of general fund resources to support Local Service Regional Service programs that are otherwise normal restricted in nature to 1 2 3 4 5 include court school programs, community school programs, Core Service Supplemental Service special education programs, etc. 1 2 3 4 5 Do you currently provide this service? Yes No Comments are encouraged: << Previous Question Next Question >> Screen 26 of 27 Los AngeLes County offiCe of eduCAtion 62 aPPenDIX b COE Feedback Form Answer the questions based upon what you believe the mission of a COE is, not based upon what you are currently able to offer due to your current fiscal condition. Legal services This item covers legal services provided by in-house counsel to Local Service Regional Service school districts, community college districts, regional 1 2 3 4 5 occupational programs, and special education local plan areas. Core Service Supplemental Service This could include areas of advice, counsel and assistance 1 2 3 4 5 regarding general public agency issues, labor and employment, business issues, special education, student issues and education Do you currently provide this service? or training. Yes No Comments are encouraged: << Previous Question Next Question >> Screen 27 of 27 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 63 aPPenDIX b COE Feedback Form Click Here to Send Information Los AngeLes County offiCe of eduCAtion fisCAL Crisis & MAnAgeMent AssistAnCe teAM 65 aPPenDIX c STATUTORY FUNCTIONS OF COUNTY BOARDS OF EDUCATION & COUNTY SUPERINTENDENTS OF SCHOOLS MARCH 1997 By Frank Fekete, Special Counsel to Kern County Superintendent of Schools REVISED – MARCH 2006 By Frank Fekete, Special Counsel to Kern County Superintendent of Schools and Heather Edwards, Girard, Vinson & Trujillo Approved for Publication by the California County Superintendents Educational Services Association (CCSESA) General Membership on March 20, 2006 Los AngeLes County offiCe of eduCAtion 66 aPPenDIX c June 7, 2006 Glen W. Thomas, Ed.D. Executive Director California County Superintendents Educational Services Association (CCSESA) 1121 L Street, Suite 510 Sacramento, CA 95814 Dear Glen, Thank you for including the California County Boards of Education (CCBE) in the review of the document regarding the Statutory Functions of County Boards and County Superintendents. As President of CCBE, I have reviewed the text and am encouraged by the legal framework it provides as well as the opportunity for an understanding of our roles as county boards of education and county superintendents. This document offers us a framework of operation which will function as a valuable reference in the administration of our county schools. I am impressed with the thorough revisions and the clarity of the document. This is an apt beginning to a process intended to provide language to the work we do as well as an opportunity for collaboration. It is my hope we will continue to share information which enhances our ability to work together constructively and effectively, in the interests of the children of California. Sincerely, Jennifer Kresge, President California County Boards of Education fisCAL Crisis & MAnAgeMent AssistAnCe teAM 67 aPPenDIX c Statutory Functions of County Boards of Education & County Superintendents of Schools TABLE OF CONTENTS Section Page I. Governance 3 II. General Duties of County Boards of Education 3 III. Pupil Services 4 IV. General Duties of the County Superintendent of Schools 6 V. The County Office Of Education Budget Process And Fiscal 9 Responsibilities VI. Fiscal Accountability And Oversight Of School Districts 13 VII. The Personnel Function 16 VIII. County Programs 19 IX. Charter Schools 21 X. School District Reorganization 22 XI. The Permissive Education Code 23 XII. Other Services Provided by County Offices of Education 24 Appendix A: Chronology of the Offices of the County Superintendent of 26 Schools and County Boards of Education \\Fileserver\shares\Kate\CCSESA\Misc\Statutory Functions Doc\statutory_functions_FINAL_2006.DOC 2 Revised March, 2006 Los AngeLes County offiCe of eduCAtion 68 aPPenDIX c The purpose of this writing is to describe the law setting forth the duties and responsibilities of the superintendent and board in the functional areas: (1) Budget and Fiscal Oversight of School Districts; (2) Personnel Matters; (3) Student Programs. I. GOVERNANCE The county superintendent and the county board of education have separate duties and responsibilities. This is true whether the superintendent is (as in most counties) separately elected or is (in a few counties) appointed by the board. The interaction between the board and the superintendent is entirely distinct from the relationship of a school district governing board and its employed superintendent. The county superintendent works directly with the school districts in the county to provide support and guidance for their operations. Policy determinations inherent in that relationship are made by the superintendent and the local school boards. The county board of education does not have a role in determining the policies of local school districts. A wide variety of practices and policies have developed in the various counties to enable the county board and county superintendent to work cooperatively. In those counties where both are duly elected, each is directly accountable to the electorate. Open communication between superintendent and board and mutual sharing of information facilitate the accomplishment of their respective functions. II. GENERAL DUTIES OF COUNTY BOARDS OF EDUCATION County boards of education are required to “fix the salary of the county superintendent of schools” (Cal. Const. art. IX, § 3.1(b)). The Attorney General issued an opinion in 1978 stating that county boards of education may not decrease a county superintendent’s salary retroactively and thus deprive the superintendent of matured contractual rights for past services rendered (61 Ops. Cal. Atty. Gen. 384, August 24, 1978). However, the Attorney General issued another opinion in 1979 stating that county boards of education have authority to decrease the salary of a county superintendent of schools after the election for the term for which the superintendent was elected (62 Ops. Cal. Atty. Gen. 356, July 11, 1979). The general duties of the county board of education are set forth in various sections of the Education Code. Education Code § 1040 states that county boards of education shall: (a) Adopt rules and regulations not inconsistent with the laws of this state, for their own government. (b) Keep a record of their proceedings. (c) Approve the annual budget of the county superintendent of schools before its submission to the county board of supervisors. (d) Approve the annual county school service fund budget of the county superintendent of schools before its submission to the Superintendent of Public Instruction. \\Fileserver\shares\Kate\CCSESA\Misc\Statutory Functions Doc\statutory_functions_FINAL_2006.DOC 3 Revised March, 2006 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 69 aPPenDIX c (e) Review, as a scheduled agenda item at a regularly scheduled public meeting held pursuant to Article I (commencing with section 1000) of this chapter, the report of the annual audit provided for the county superintendent of schools under Education Code § 41020. Education Code § 1042 permits county boards of education to: (a) Adopt rules and regulations governing the administration of the office of the county superintendent of schools. (b) Review the county superintendent of schools annual itemized estimate of anticipated revenue and expenditures before it is filed with the county auditor, and make any revisions, reductions, or additions to the estimates that the board deems advisable or proper. The itemized estimate cannot be filed by the superintendent until it has been reviewed and approved by the county board. (c) Acquire, lease, lease-purchase, hold and convey real property for the purpose of housing the office and the services of the county superintendent of schools. This power, however, only vests in those county boards of education that have been granted fiscal independence by the county board of supervisors. (d) Contract with and employ any persons to provide the board with special services and advice in financial, economic, accounting, engineering, legal, or administrative services. A county board of education may not appoint outside counsel in addition to in-house counsel to provide unrestricted, independent advice to the board. (86 Ops. Cal. Atty. Gen. 57, April 25, 2003.) However, a county board of education may contract with outside counsel to provide advice to the board when the following circumstances exist: (1) In-house counsel has a conflict of interest; (2) In-house counsel has failed to render timely advice in a particular matter; (3) The services being sought are in addition to those usually, ordinarily, and regularly obtained from in-house counsel; and (4) The county board of education desires a second legal opinion from that provided by in-house counsel in a particular matter. (e) Fill by appointment a vacancy that occurs during the term of an elected county superintendent of schools. Other, more specific statutory duties and powers of county boards of education will be addressed in connection with specific functions. III. PUPIL SERVICES A. Expulsion Appeals Pupils who are expelled by a local school district governing board may appeal the expulsion to the county board of education (Education Code § 48919). The county board is required to hold a \\Fileserver\shares\Kate\CCSESA\Misc\Statutory Functions Doc\statutory_functions_FINAL_2006.DOC 4 Revised March, 2006 Los AngeLes County offiCe of eduCAtion 70 aPPenDIX c hearing whenever the appeal is filed in accordance with the law. County boards have a limited scope of review of these decisions as set forth in Education Code § 48922. 1. Whether the school district board acted without jurisdiction, i.e., time period violations, expulsion not based upon acts specified in the law as forming the basis for expulsion, or expulsion not based on acts related to school activity. 2. Whether the school district board conducted a fair hearing. 3. Whether there was a prejudicial abuse of discretion by the school district governing board, i.e., procedural requirements not met, the decision to expel is not supported by the findings, or the findings are not supported by the evidence. 4. Whether relevant evidence was improperly excluded by the school district board or new evidence that could have reasonably been discovered exists. In either of these instances, the county board may remand the case to the local board for reconsideration or to hold a hearing de novo itself. Upon the filing of an appeal, the county board of education must conduct a hearing within 20 school days and render a decision within three school days of the hearing (Education Code § 48919). This hearing must be conducted in closed session unless the student requests in writing that the hearing be conducted in a public meeting (Education Code § 48920). Depending on the decision rendered, the county board is required to either remand the matter to the district governing board for reconsideration or adoption of required findings, grant a hearing de novo, or enter an order affirming or reversing the decision of the governing board. (Education Code § 48923). B. Interdistrict Pupil Transfer Appeals Current law provides several means to authorize interdistrict attendance of a student who resides in one school district but wishes to attend public school in another district. 1. Interdistrict Attendance Agreements (Education Code §§ 46600, et seq.) The first, which has been in existence since the mid-1980’s related to agreement between two or more school districts for the interdistrict attendance of pupils who are residents of the respective districts; this program is described in Education Code § 46600, et seq. If there is no interdistrict attendance agreement between two districts, a parent may request that one be entered into. If either of the school districts fails to approve a transfer or fails, upon request, to enter into an agreement within 30 calendar days, the parent may appeal the failure to the county board of education. The county board has the responsibility within prescribed timelines and subject to certain procedures to determine whether the pupil should be permitted to attend and the applicable period of time. 2. District of Choice Program (Education Code §§ 48300, et seq.) 1 1 Added by Assembly Bill 97 (Chapter 21, Statutes of 2004). \\Fileserver\shares\Kate\CCSESA\Misc\Statutory Functions Doc\statutory_functions_FINAL_2006.DOC 5 Revised March, 2006 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 71 aPPenDIX c The second program, known as the “District of Choice” program, provides that a school district may, by resolution, elect to accept up to a specified number of students from other districts (Education Code § 48301(a)). The district must select students through a “random, unbiased process” that does not account for academic or athletic performance. However, siblings of students already enrolled in the district are entitled to priority. Students accepted for transfer under the “District of Choice” program are deemed to have fulfilled the residency requirements for school attendance in a district. Thus, no interdistrict agreement is required for the transfer. However, there is no statutory right to appeal a denial of a transfer request under the “District of Choice” program. As a result, the county board of education does not have an appellate role; this program, which was enacted in 2004, “sunsets” on July 1, 2007. 3. Allen Bill Transfer Program (Education Code § 48204(b)) The third program which authorizes students to attend school in a district other than their “home” district is found in Section 48204 of the Education Code. In this program, known as “Allen Bill Transfers,” a student is authorized to attend school in a district where the student’s parent(s) works, rather than where the student and parent(s) reside. The district where the parent is employed must agree to this alternative and either district of residence or parental employment may prohibit the transfer if it would negatively affect a desegregation plan. Similar to the “District of Choice” program described above, there is no statutory right to appeal a denial of a transfer request under the “Allen Bill Transfer” program. As a result, the county board of education does not have an appellate role. This program is scheduled to “sunset” on July 1, 2007. IV. GENERAL DUTIES OF COUNTY SUPERINTENDENTS OF SCHOOLS Education Code § 12402 describes the general statutory duties of the county superintendent. This section was significantly amended by the legislation enacted to implement the settlement of the Williams, et al v. State of California, et al. lawsuit. Section 1240 states that county superintendents shall: (a) Superintend the schools of his or her county. (b) Maintain responsibility for the fiscal oversight of each school district in his or her county. (c) (1) Visit and examine each school in his or her county at reasonable intervals to observe its operation and to learn of its problems. (2) If funds are appropriated to do so, annually present a report to the governing board of each school district, county board of education, and county board of supervisors of his or her county describing the state of the schools that are ranked in deciles 1 to 3, inclusive, of the 2003 base Academic Performance Index (API) including his or her observations while visiting the schools. (cid:131) The county superintendent of Alpine, Amador, Del Norte, Mariposa, Plumas, Sierra, and San Francisco must contract with another county office of education or an independent 2 As amended by AB 139 (Chapter 620, Statutes of 2001), SB 550 (Chapter 900, Statutes of 2004), SB 1108 (Chapter 22, Statutes of 2005), AB 831 (Chapter 118, Statutes of 2005), and SB 512 (Chapter 677, Statutes of 2005). \\Fileserver\shares\Kate\CCSESA\Misc\Statutory Functions Doc\statutory_functions_FINAL_2006.DOC 6 Revised March, 2006 Los AngeLes County offiCe of eduCAtion 72 aPPenDIX c auditor to conduct the required visits and make all reports required in connection with the visits to deciles 1 to 3 schools. (cid:131) Visit schools ranked in deciles 1 to 3, inclusive, on the 2003 base API at least annually and the visits must: Minimize disruption to the operation of the school. o Be performed by individuals who meet fingerprinting requirements. o Consist of not less than 25% unannounced in each county to observe the o condition of school repair and maintenance and the sufficiency of instructional materials. (cid:131) The priority objective of these visits is to determine: The sufficiency of textbooks; o The condition of facilities that pose an emergency or urgent threat to the health or o safety of pupils or staff; and The accuracy of data reported on the school accountability report card with respect o to availability of textbooks and instructional materials and the safety, cleanliness, and adequacy of school facilities, including good repair. (cid:131) In determining whether to make a single visit or multiple visits to a decile 1 to 3 school, county superintendents must consider factors such as cost-effectiveness, disruption to the school site, deadlines, and availability of qualified reviewers. (d) Distribute all laws, reports, circulars, instructions, and blanks that he or she may receive for the use of the school officers. (e) Annually present a report to the governing board of the school district and the Superintendent of Public Instruction regarding the fiscal solvency of any school district with a disapproved budget, qualified interim certification, or a negative interim certification, or that is determined at any time to be in a position of fiscal uncertainty. (f) Keep in his or her office the reports of the Superintendent of Public Instruction. (g) Keep a record of his or her official acts, and of all the proceedings of the county board of education. (h) Enforce the course of study. (i) Enforce the use of state textbooks and instructional materials and of high school textbooks and instructional materials regularly adopted by the proper authority in accordance with Section 51050. (1) Specifically review schools ranked in deciles 1 to 3, inclusive, on the 2003 base API that are not currently under review by a state or federal intervention program at least annually by the fourth week of the school year. (cid:131) A county superintendent in a county with 200 or more schools ranked in deciles 1 to 3, inclusive, on the 2003 base API, may use a combination of visits and written surveys of teachers to determine sufficiency of textbooks and instructional materials. If written \\Fileserver\shares\Kate\CCSESA\Misc\Statutory Functions Doc\statutory_functions_FINAL_2006.DOC 7 Revised March, 2006 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 73 aPPenDIX c surveys of teachers are used, visit the schools surveyed within the same school year to verify the accuracy of the information reported on the surveys. (2) If a county superintendent determines that a school does not have sufficient textbooks or instructional materials: (cid:131) Prepare a report that specifically identifies and documents areas or instances of noncompliance; (cid:131) Within five business days of the review, provide a copy of the report to the school district and forward the report to the Superintendent of Public Instruction; (cid:131) Provide the school district with an opportunity to remedy the deficiency. (cid:131) Ensure remediation of the deficiency no later than the second month of the school term. (cid:131) If the deficiency is not remedied, request the department, with approval by the State Board of Education, to purchase the textbooks or instructional materials necessary to comply with the sufficiency requirement. (j) Preserve carefully all reports of school officers and teachers. (k) Deliver to his or her successor, at the close of his or her official term, all records, books, documents, and papers belonging to the office, taking a receipt for them, which shall be filed with the State Department of Education. (l) Submit two interim reports during the fiscal year to the county board of education in accordance with the following: (1) (The first report shall cover the financial and budgetary status of the county office of education for the period ending October 31. (2) The second report shall cover the period ending January 31. (3) Both reports shall be reviewed by the county board of education and approved by the county superintendent of schools no later than 45 days after the close of the period being reported. (4) As part of each report, certify in writing whether or not the county office of education is able to meet its financial obligations for the remainder of the fiscal year and, based on current forecasts, for two subsequent fiscal years. (5) Send copies of each positive, qualified, or negative certification and the report containing such certification to the Superintendent of Public Instruction at the time submitted to the county board of education. (6) Send copies of each qualified or negative certification and the report containing such certification to the Controller at the time submitted to the county board of education. \\Fileserver\shares\Kate\CCSESA\Misc\Statutory Functions Doc\statutory_functions_FINAL_2006.DOC 8 Revised March, 2006 Los AngeLes County offiCe of eduCAtion 74 aPPenDIX c (7) Base reports and certifications on standards and criteria for fiscal stability adopted by the State Board of Education and use format and forms prescribed by the Superintendent of Public Instruction. (8) Make reports and supporting data available to any interested party upon request. (m) When so requested, act as agent for the purchase of supplies for the city and high school districts of his or her county. (n) Report to the Commission on Teacher Credentialing the identity of any certificated person who knowingly and willingly reports false fiscal expenditure data relative to the conduct of any educational program if based on information that gives the county superintendent reasonable cause to believe such false information has been reported. A. Miscellaneous Reporting Duties The county superintendent is required to: 1. Make reports, when directed by the Superintendent of Public Instruction, showing matters relating to the public schools in his or her county (Education Code § 1243); 2. Annually submit to the Superintendent of Public Instruction a complete report of the attendance credited to the public schools of the county for the school year ending June 30 (Education Code § 1244); 3. Submit additional reports as may from time to time be required by the Superintendent of Public Instruction (Education Code § 1245). Other, more specific statutory and legal duties and powers of the county superintendent will be discussed in connection with specific functions. V. THE COUNTY OFFICE OF EDUCATION BUDGET PROCESS AND FISCAL RESPONSIBILITIES A. Fiscally Independent vs. Non-Fiscally Independent Counties County education agencies are of two types: Those which are fiscally independent of the county board of supervisors pursuant to Education Code § 1080, and those which are not. At one time, there was a department or office of education within the government of each county. Education Code § 1080 empowers the county board of supervisors to transfer various functions to the county board of education. These functions are: 1. Approval of the superintendent's estimate of anticipated revenue and expenditures; 2. Allowance of various expenses of the superintendent’s office, and; 3. Performance of other educational and recreational duties otherwise required to be performed by the board of supervisors. \\Fileserver\shares\Kate\CCSESA\Misc\Statutory Functions Doc\statutory_functions_FINAL_2006.DOC 9 Revised March, 2006 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 75 aPPenDIX c Even when these functions are transferred, the expenses for them remain part of the county's general fund budget unless the county board agrees to include them in a “single fund budget.” When there is such a single fund budget, the county of office of education is said to be “fiscally independent.” Today, the great majority of county offices are fiscally independent. 1. In those counties which are not fiscally independent, there are basically two funds from which expenses of the country board and superintendent are paid: a. The general fund budget of county government which is approved by the board of supervisors (Education Code, § 1510). b. The county school service fund (Education Code, § 1500). 2. In the overwhelming number of counties where fiscal independence has been agreed to, the funds are consolidated into a single county school service fund budget which is forwarded only to the State Superintendent of Public Instruction. The process for adoption is set forth in Education Code § 1620 et seq. 3. Process for Budget Adoption in Fiscally Independent Counties: a. County superintendent of schools submits proposed budget to the county board of education in the form prescribed by the Superintendent of Public Instruction (Education Code §§ 1621, 14050). b. On or before July 1 of each year, the board holds a public hearing on the proposed budget. The hearing must be held prior to adoption by the board and no sooner than three days after the proposed budget is made available for public inspection (Education Code, § 1620). c. On or before July 1, the county board is directed to adopt and approve an annual budget and file the budget with the Superintendent of Public Instruction (Education Code, §§ 1040, 1622(a)). If the county board neglects or refuses to make a county office of education budget, the state will not appropriate any state or federal money to that county office for the fiscal year and appropriate county officials will be notified not to approve warrants issued by the county office of education (Education Code, § 42120). d. On or before September 8, the county board is required to revise the budget to reflect changes made necessary by revised projections of income and expenditures and to file that budget with the Superintendent of Public Instruction, the county board of supervisors, and the county auditor. The same notice provisions applicable to the July 1 adoption apply and the Superintendent of Public Instruction must approve the revisions (Education Code § 1622(c), (d)). As an alternative to this procedure, the county board of education may substitute the procedure found in Education Code § 1622 (e) (1), (2), and (3). 4. Process in Counties That Are Not Fiscally Independent: a. The county superintendent submits a proposed annual budget for approval to the county board of education. The county board must approve the proposed budget prior to submission to the county board of supervisors (Education Code, § 1040, (c)). There is no date specified, but it is generally understood that this adoption will occur on or before July \\Fileserver\shares\Kate\CCSESA\Misc\Statutory Functions Doc\statutory_functions_FINAL_2006.DOC 10 Revised March, 2006 Los AngeLes County offiCe of eduCAtion 76 aPPenDIX c 1. No specific notice requirements are in statute for this adoption, but all the Brown Act notice of meeting requirements would apply to the action of the county board. b. The process for adoption and approval of the county school service fund budget is identical to the process for adoption and approving the single fund budget in counties that are fiscally independent (Education Code, § 1040(d)). There are currently only three (3) counties in this category: Alpine, San Benito, and San Bernardino. B. Other Budget Functions of the County Board of Education The county board is permitted, but not required, to review the county superintendent of school's annual itemized estimate of anticipated revenue and expenditures before it is filed with the county auditor and make any revisions, reductions, or additions it deems advisable and proper (Education Code, §1042 (b)). This itemized estimate is a separate document from the budget. The county board is required to review two interim financial reports submitted by the superintendent: one for the period ending October 31, and the other for the period ending January 31. Both reports must be reviewed by the board and approved by the county superintendent within 45 days of the close of the reporting period (Education Code § 1240 (l)). The county board is required to review the report of the annual audit (Education Code § 1040 (e)). C. Approval of Budget by Superintendent of Public Instruction. Further Review of Disapproved Budget As noted above, the consolidated budget for fiscally independent counties and the county school service fund budget in non-fiscally independent counties must be submitted to the Superintendent of Public Instruction for examination and determination of compliance by July l (Education Code § 1622). The Superintendent of Public Instruction must either approve or disapprove the budget by August 15. If the budget is disapproved, it as returned to the county office of education with recommended revisions and reasons. On or before September 8, the county board is required to respond to the Superintendent of Public Instruction recommendations. This is done at the same time that revisions are made to the budget to reflect changes in projected income and expenditures that have occurred since July 1. All revisions are then forwarded to the Superintendent of Public Instruction. If the superintendent again refuses to approve the budget; he or she calls for the formation of a budget review committee pursuant to Education Code § 1623. During the subsequent review process, the county office continues to operate on the prior year’s budget (Education Code, § 1626). D. Budget Administration Once the budget prepared by the county superintendent is adopted by the board, it is submitted by the superintendent to the Superintendent of Public Instruction for approval. Thereafter, administration of the budget is the responsibility of the county superintendent. No funds may be expended in excess of the total expenditures approved by the Superintendent of Public Instruction without his or her approval (Education Code § 1604). In many counties, major changes in expenditures, such as for budget augmentation, major shifts in spending priorities, and \\Fileserver\shares\Kate\CCSESA\Misc\Statutory Functions Doc\statutory_functions_FINAL_2006.DOC 11 Revised March, 2006 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 77 aPPenDIX c new programs, are first presented to the county board by the superintendent. The superintendent, however, can spend within major budget categories without further approval. The necessary transfers among budget categories (e.g. object codes) may be made by the superintendent to meet necessary expenses. Budget funds cannot, however, be transferred from the unappropriated fund balance without approval of the county board. In addition, a budget revision by the county superintendent in excess of $25,000 or a consultant contract for $25,000 or more is required to be incorporated in the next interim financial report or other board report when the report is submitted to the county board of education for discussion and approval at a regularly scheduled public meeting (Education Code §§ 1280, 1281).3 As noted above, the county superintendent submits to the board for review two interim reports - period ending October 31 and period ending January 31. At the time of these interim reports, the board and public are informed of routine budget transfers and approval is sought from the board for budget revisions (e.g. adjustments to revenue and to total appropriation level). E. Property Acquisition and Disposal Subject to the myriad of laws setting forth proper procedures, county boards of education have the power to lease, lease-purchase, hold, and convey real property for the purpose of housing the offices and services of the county superintendent of schools (Education Code § 1042(c)). This power only applies, however, in those counties that have achieved fiscal independence from the county board of supervisors or have secured the right by agreement with the county board of supervisors. The power to acquire property includes the power to do so by eminent domain (Education Code, § 1047). Authority for purchases and contracts for personal property resides with the county superintendent. One of the discretionary powers of the county board is to acquire (including lease) and hold or convey real property to house the offices and services of the county superintendent provided that the board of supervisors has transferred the power to allow the expenses of that housing. Education Code § 1605 provides that title to all property purchased by the county superintendent from the county school service fund is in the office of the county superintendent. The general practice is for real property to be held in the name of the county superintendent and county board, and personal property (including equipment) to be held in the name of the superintendent. County boards, by a two-thirds vote, may render city and county ordinances inapplicable to certain school sites. (See Government Code § 53094) Education Code section 12794 provides a number of requirements for a county superintendent to dispose of personal property. To dispose of any item of personal property worth over $25,000, the county superintendent must: 1. Obtain an independent valuation of the property; 2. Advertise the property for sale in a newspaper of general circulation within the district, or in any newspaper of general circulation that is regularly circulated in the district. 3 Added by AB 857 (Chapter 838, Statutes of 1999). 4 Added by AB 857 (Chapter 838, Statutes of 1999). \\Fileserver\shares\Kate\CCSESA\Misc\Statutory Functions Doc\statutory_functions_FINAL_2006.DOC 12 Revised March, 2006 Los AngeLes County offiCe of eduCAtion 78 aPPenDIX c 3. Bring the matter to the attention of the county board of education for discussion at a regularly scheduled public meeting; and 4. Obtain the approval of the county board of education. To dispose of any item of personal property worth less than $25,000, the county superintendent must certify the value of the property in a quarterly report that is submitted to the county board of education for review. VI. FISCAL ACCOUNTABILITY AND OVERSIGHT OF SCHOOL DISTRICTS A. All School Districts County superintendents are required to review and approve school district budgets and ongoing expenditure patterns before they are sent to the California Department of Education (Education Code § 421275). Specifically, county superintendents are required to: 1. Examine the adopted budgets of the districts within his or her jurisdiction to determine whether it complies with the standards and criteria adopted by the State Board of Education and identify any technical corrections that are necessary to bring the budget into compliance with such standards and criteria (Education Code § 42127(c)(1)); 2. Determine whether the adopted budget will allow the district to meet its financial obligations during the fiscal year and is consistent with a financial plan that will enable the district to satisfy its multiyear financial commitments (Education Code § 42127(c)(2)); 3. Review and consider studies, reports, evaluations, or audits of the school district that contains evidence of fiscal distress under the state standards and criteria and were commissioned by the district, the county superintendent, the Superintendent of Public Instruction, or state control agencies (Education Code § 42127(c)(2)); 4. Consider findings by an external reviewer that more than three of the 15 most common Fiscal Crisis and Management Assistance Team (FCMAT) predictors of a school district needing intervention are present (Education Code § 42127(c)(2)); 5. If these findings are made, investigate the financial condition of the school district and determine if the district may be unable to meet its financial obligations for the current or two subsequent fiscal years, or should receive a qualified or negative certification (Education Code § 42127.6(a)(1)); 6. Either conditionally approve or disapprove a budget that does not provide adequate assurance that the district will meet its current and future obligations, and resolve any problems identified in the referenced studies, reports, evaluations, or audits (Education Code § 42127(c)(2)); 7. On or before August 15, approve, conditionally approve, or disapprove the adopted budget for each school district (Education Code § 42127(d)); 5 Amended by AB 2756 (Chapter 52, Statutes of 2004). \\Fileserver\shares\Kate\CCSESA\Misc\Statutory Functions Doc\statutory_functions_FINAL_2006.DOC 13 Revised March, 2006 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 79 aPPenDIX c 8. On or before August 15, transmit to the governing board of the school district, in writing, recommendations regarding revision of the budget and the reasons for those recommendations including amounts of budget adjustments needed before the budget could be approved (Education Code § 42127(d)); a. Note: The county superintendent may assign a fiscal adviser to assist a school district to develop a budget in compliance with the recommended revisions (Education Code § 42127(d)); 9. By September 15, develop a budget for any district that does not submit one to the county superintendent as required by August 15 and transmit that budget to the district governing board (Education Code § 42127(d)); 10. By September 22, provide a list to the Superintendent of Public Instruction identifying all school districts for which a budget may be tentatively disapproved (Education Code § 42127(f)). 11. Review and comment on any proposed collective bargaining agreement of a qualified or negative certified district to determine if the agreement would endanger the fiscal well-being of the district and notify the district, the county board of education, the district superintendent and governing board, each parent and teacher organization of the district within 10 days (Government Code §§ 3540.2(a), (c)); 12. Issue a qualified or negative certification for the district on the next interim report if the district does not adopt all of the revisions needed to meet the costs of a collective bargaining agreement (Cal. Govt. Code § 3547.5(c)); 13. Report to the Superintendent of Public Instruction on the financial condition of any school district that is certified as qualified or negative including his or her proposed remedial actions and take all actions necessary (but at least one of the following actions) to ensure that the district meets its financial obligations: a. Assign a fiscal expert, paid for by the county superintendent, to advise the district on its financial problems; b. Conduct a study of the financial and budgetary conditions of the district including a review of internal controls; c. Direct the school district to submit a financial projection of all fund and cash balances of the district as of June 30 of the current year and subsequent fiscal years as he or she requires; d. Require the district to encumber all contracts and other obligations, to prepare appropriate cash flow analyses and monthly or quarterly budget revisions, and to appropriately record all receivable and payables. e. Direct the district to submit a proposal for addressing the fiscal conditions that resulted in the determination that the district may not be able to meet its financial obligations; f. Withhold compensation from members of the governing board and the district superintendent for failure to provide requested financial information; \\Fileserver\shares\Kate\CCSESA\Misc\Statutory Functions Doc\statutory_functions_FINAL_2006.DOC 14 Revised March, 2006 Los AngeLes County offiCe of eduCAtion 80 aPPenDIX c g. Assign the Fiscal Crisis and Management Assistance Team (FCMAT) to review issues related to employment of teachers and provide the district with recommendations. i. (Education Code § 42127.6(a)(1)) 14. Reimburse the Superintendent of Public Instruction for all costs if the SPI assumes the fiscal oversight responsibility of the county superintendent of schools based on a finding that the actions of the county superintendent are not effective in resolving the financial problems of a school district (Education Code § 42127.6(k)); In addition, at any time during the fiscal year, county superintendents may audit, in a timely manner, the expenditures and internal controls of school districts he or she determines to be fiscally accountable (Education Code § 1241.5(a)6). Furthermore, at any time during the fiscal year, county superintendents may review or audit the expenditures and internal controls of school districts in his or her county if he or she has reason to believe that fraud, misappropriation of funds, or other illegal fiscal practices have occurred that merit examination (Id. at 1241(b)). County superintendents are required to focus such reviews or audits on the alleged fraud, misappropriation of funds, or other illegal fiscal practices and to conduct such reviews or audits in a timely and efficient manner. If the county superintendent determines that there is evidence that fraud or misappropriation has occurred, he or she is required to notify the governing board of school district, the State Controller, and Superintendent of Public Instruction, and the local district attorney (Education Code § 42638). B. Emergency Loan Districts County superintendents are also required to provide specific fiscal oversight for districts that receive emergency state loans. The appointment of a State Administrator to an emergency loan district does not remove any statutory rights, duties, or obligations from the county superintendent (Education Code § 41327.2(a)7). County superintendents are required submit reports to the Superintendent of Public Instruction, appropriate fiscal and policy committees of the legislature, the Director of Finance, and the Secretary for Education after reviewing the district’s budget and interim reports that: 1. Document the fiscal and administrative status of an emergency loan district, particularly in regard to the implementation of the fiscal and management recovery plans. 2. Determine whether the revenue streams to the district appear to be consistent with its expenditure plan, according to the most recent data available at the time of the report. (Education Code § 41327.2(b)) Such reports are required until six (6) months after all rights, duties, and powers are returned to the school district. Furthermore, Education Code section 41326(k)8 requires the Superintendent of Public Instruction to review the fiscal oversight of any emergency loan district by the county superintendent with 6 Amended by Assembly Bill 139 (Chapter 620, Statutes of 2001). 7 Added by Assembly Bill 2756 (Chapter 52, Statutes of 2004). 8 Added by Assembly Bill 2756 (Chapter 52, Statutes of 2004). \\Fileserver\shares\Kate\CCSESA\Misc\Statutory Functions Doc\statutory_functions_FINAL_2006.DOC 15 Revised March, 2006 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 81 aPPenDIX c jurisdiction over that district and report his or her findings to the Legislature and the Department of Finance within three months. If the SPI determines that the county superintendent failed to carry out his or her responsibilities for fiscal oversight, the SPI may exercise the oversight authority of the county superintendent for the emergency loan district. Also, if the SPI finds that the county superintendent failed to take into account indicators of fiscal distress, the SPI shall further investigate whether the county superintendent failed to take those indicator into account in other districts with negative or qualified certifications and provide an additional report to the appropriate policy and fiscal committees of the Legislature and the Department of Finance on the fiscal oversight practice of the county superintendent. VII. THE PERSONNEL FUNCTION One of the areas that most sharply differentiates the role of county boards of education from school boards in K-12 districts and community colleges is the personnel function, such as identifying needs for personnel, hiring, disciplining, terminating, and engaging in negotiations. The superintendent is the employer charged with the responsibilities of managing personnel (See, 72 Ops.Cal.Atty.Gen. 25, March 9, 1989). This includes determining the need for, and creating new positions. As in K-12 districts, employees of the county superintendent who staff the county office of education are of two types - certificated and classified. Certificated employees are those that are required by state law to have a certificate (credential) issued by the state in order to perform their functions, and classified employees are all the rest. Employees of the county schools are covered by the same collective bargaining laws which cover employees of K-12 districts; however, the superintendent, not the board, is the employer who negotiates with the unions. The Attorney General issued an opinion in 2002 stating that a county board of education may not meet in closed session under either the “personnel exception” or the “labor negotiations exception” of the Brown Act to consider the appointment, employment, salaries, fringe benefits, evaluation of performance, discipline, or dismissal of certificated or classified employees of the county superintendent of schools since county school employees are employed by the county superintendent and not by the county board of education (85 Ops. Cal. Atty. Gen. 77, April 19, 2002). While opinions of the Attorney General are not controlling statements of law, they are generally given “great weight” by courts in determining the meaning of statutes. See, e.g., Freedom Newspapers, Inc. v. Orange County Employees Retirement System, 6 Cal.4th 821, 829 (1993). A. Certificated Staff Hiring Numerous statutory references confirm that it is the superintendent and not the board that is the employer of certificated staff. Education Code §§ 1293 and 1294 grant to the superintendent the right to employ certificated employees. The right to employ such persons in categorical programs is found in Education Code § 1294.5. In a number of program areas, the superintendent, with the approval of the county board, is authorized to provide various services to local school district (For example, Education Code §§ 1703, 1730, 1740, 1750). Once the board grants general approval for those program areas, the superintendent retains sole authority to hire staff within budgetary constraints. B. Classified Staff Hiring \\Fileserver\shares\Kate\CCSESA\Misc\Statutory Functions Doc\statutory_functions_FINAL_2006.DOC 16 Revised March, 2006 Los AngeLes County offiCe of eduCAtion 82 aPPenDIX c Education Code § 1311 specifies that classified employees that are employed by the county superintendent of schools are to be employed in accordance with specified code sections applicable to K-12 and community college classified employees. Education Code § 1311 specifies the superintendent as the employer. The state attorney general has published an opinion that this activity vests the responsibility for hiring (and other personnel matters) in the hands of the superintendent and not the county board (72 Ops.Cal. Atty. Gen. 25, March 9, 1989). C. Certificated and Classified Employee Salary Setting Subject to the obligation to bargain with exclusive representatives of certain categories of employees, the county superintendent has the authority to set salaries and benefits of all categories of employees. However, the county superintendent may not increase the salary or bonus of any employee of the county office of education by $10,000 or more unless the matter is brought to the attention of the county board of education for its discussion at a regularly scheduled meeting (Education Code § 1302(a) 9). In addition, the county superintendent may not increase the retirement benefits of any employee of the county office of education unless the matter is brought to the attention of the county board of education for its discussion at a regularly scheduled meeting and the county board approves the increase (Education Code § 13029(b) 10). The salary of the superintendent, however, is set by the county board (Cal. Const. art. IX, § 3.1 (b)). D. Issuance of Temporary Certificates If certificated persons meet certain conditions, as specified in Education Code § 44332, the county board of education may issue temporary certificates authorizing payment of salary to teachers or children center personnel whose credentials or permits are being processed. The board is also responsible for revoking the certificates upon notification that the certificate holder does not meet the requirements for the credential. E. Discipline, Dismissal, Layoffs, Evaluations, and Leave Certificated discipline, dismissal, layoffs, evaluations, and most leaves are within the purview of the county superintendent of schools, again subject to any bargaining obligation that may exist. One exception is sabbatical leaves for certificated employees which are required to be submitted to the board for approval (Education Code, § 1294). Classified discipline and dismissal are also within the power of the county superintendent subject to the rules and procedures promulgated by a personnel commission (if there is one within the office), the collective bargaining agreement, and state law. The county superintendent is in charge of evaluation and layoffs subject to any collective bargaining agreement. Education Code § 1295 grants to the county superintendent of schools the power to grant leaves to classified employees “with the approval of the county board of education.” However, leave for employee are a mandatory subject of collective bargaining, which is the responsibility of the superintendent as employer. On this subject, one commentator has opined as follows: 9 Added by AB 857 (Chapter 838, Statutes of 1999). 10 Added by AB 857 (Chapter 838, Statutes of 1999). \\Fileserver\shares\Kate\CCSESA\Misc\Statutory Functions Doc\statutory_functions_FINAL_2006.DOC 17 Revised March, 2006 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 83 aPPenDIX c “The problem posed by county board authority in regard to leaves is that the superintendent alone is empowered to negotiate leave provisions in collective bargaining. I conclude that the only way to harmonize the board’s power with bargained leave policies is to permit the board to grant or deny those leave requests which are left to the employer’s discretion under the contract. Thus, if the superintendent is empowered, but not required to grant a leave, the board may give or withhold approval of a leave the superintendent has decided to grant. The board may not grant a leave which the superintendent has decided to deny.” (Memorandum from Frank J. Fekete, Attorney at Law, to Sonoma County Superintendent of Schools, October 30, 1987 - quoted by permission.) As mentioned above, boards do have the authority to contract with or employ persons to provide special services to the board, such as legal, financial, engineering, administrative, and economic. In that case, the board has the authority to set their salaries. F. Credential Monitoring County superintendents are required to monitor and review school district certificated employee assignment practices as follows: 1. On an annual basis, schools and school districts that are likely to have problems with teacher misassignments and teacher vacancies based on past experience or other available information; and 2. On an annual basis, schools ranked in deciles 1 to 3, inclusive, on the 2003 base Academic Performance Index if those schools are not currently under review through a state or federal intervention program. [Note: If a school has no teacher misassignments or teacher vacancies for two consecutive years, the next review of that school may be completed on a four-year cycle, unless the school is likely to have problems with teacher misassignments and teacher vacancies based on past experience or other available information]; and 3. All other schools on a four-year cycle. (Education Code § 44258.9(b)11) In addition, county superintendents are required to investigate school and district efforts to ensure that any credentialed teacher serving in an assignment requiring a certificate or specific training completes the necessary requirements for these certificates or completes the required training. Furthermore, county superintendents are required to submit an annual report to the Commission on Teacher Credentialing summarizing the results of all assignment monitoring and review (Id. at § 44258.9(c)). In the event of a misassignment, county superintendents are required to notify, through the district superintendent, any certificated school administrator responsible for assigning a certificated person to a position for which he or she has no legal authorization of the misassignment and advise him or her to correct the assignment within 30 days (Id. at § 44258.9(e)). If the misassignment is not corrected within 30 days, county superintendents are required to notify the Commission on Teacher Credentialing unless the administrator describes in writing to the county superintendent the extraordinary circumstances which make this correction impossible. 11 Amended by Assembly Bill 3001 (Chapter 902, Statutes of 2004). \\Fileserver\shares\Kate\CCSESA\Misc\Statutory Functions Doc\statutory_functions_FINAL_2006.DOC 18 Revised March, 2006 Los AngeLes County offiCe of eduCAtion 84 aPPenDIX c County superintendents are also required to notify district superintendents which have 5% or more of all certificated teachers in secondary schools misassigned and advise him or her to correct the misassignments within 120 days. If the misassignments are not corrected within 120 days, county superintendents are required to notify the Commission on Teacher Credentialing unless the district superintendent describes in writing to the county superintendent the extraordinary circumstances which make this correction impossible. At the direction of the Commission on Teacher Credentialing, county boards of education are authorized to conduct hearings, report findings, summarize the evidence, and recommend to the state the revocation or suspension of a credential (Education Code § 44422). However, county boards of education do not have authority to revoke licenses to teach in that county of school teachers, administrators, and other certificated employees employed by the school districts of the county or by the county superintendent of schools (67 Ops. Cal. Atty. Gen. 218, May 30, 1984). G. Collective Bargaining Both the Attorney General (as discussed above) and the state Public Employment Relations Board (Alameda County Board of Education, PERB order No. 323, June 30, 1983) have determined that the county superintendent is the sole employer. The conclusion to be drawn from this is that the county superintendent of schools is the sole employer for collective bargaining purposes. Agreements between the superintendent and employee unions are binding contracts and any action that interferes with their performance may constitute an unfair labor practice. H. Other Personnel Functions The county superintendent is required to appoint a teacher and open and keep a school if there is sufficient money in a school district’s funds to maintain a free school for 175 days of actual teaching if the trustees of the district neglect or refuse to employ a teacher (Education Code § 1256). VIII. COUNTY PROGRAMS The following sections briefly describe the programs run by county offices, and the respective roles of the board and superintendent. A. Regional Occupational Centers and Programs (ROC/Ps) ROC/Ps are established to provide vocational education opportunities to students. The county superintendent, with the consent of the State Board of Education, has discretionary authority to establish and maintain an ROC/P for vocational education (Education Code § 52301). (ROC/Ps may also be established by school districts under a joint powers agreement, in which case the county superintendent is not involved.) When an ROC/P is established by the county superintendent, the county board is the governing board (Education Code § 52310.5). As such, the board shall review the program every two years for compliance with statutory requirements (Education Code § 52302.3). The duties of the county superintendent include: 1. Providing necessary transportation for ROC/P students (Education Code § 52311); \\Fileserver\shares\Kate\CCSESA\Misc\Statutory Functions Doc\statutory_functions_FINAL_2006.DOC 19 Revised March, 2006 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 85 aPPenDIX c 2. Acquiring a site and buildings for the ROC/P (Education Code § 52312); 3. Accepting and expending public and private grants for vocational education (Education Code § 52313); 4. Determining the admission of pupils into ROC/P (Educational Code § 52314); 5. Meeting various reporting requirements (Education Code §§ 52324.6, 52321 (a)); 6. All the duties of the employer of the employees who provide services to the ROC/P. In general terms, the county superintendent operates and administers the ROC/P, and the county board acts as the governing board. B. County School Service Fund Programs and Services Pursuant to Education Code § 1700 et. seq., the county superintendent is authorized, with approval of the county board, to provide coordination of the educational programs among school districts, and to provide professional and financial assistance to school districts. Once established, the county superintendent is empowered to employ various staff to provide for coordination of services. The types of programs and services that are specified are: 1. Preparation of courses of student and development of curriculum and instructional materials for K-12 schools (Education Code § 1720); 2. Supervision of instruction (Education Code § 1730), supervision of attendance (Educational Code § 1740.), supervision of health (Education Code § 1750), and counseling and guidance services (Educational Code § 1760); 3. Establishment and maintenance of a county school library service (Education Code § 1770), youth conservation and training program (Education Code § 1780), Technical, Agricultural, and Natural Resource School (Education Code § 179.), audio and visual services facilities (Educational Code § 1830), classes or schools for prisoners in the county jail (Education Code § 1900), and emergency schools (Education Code § 1920). It seems clear that the county superintendent has the authority to determine the necessity of providing such services and programs, and to design a program that will meet the needs of the school districts and their students. C. County Community Schools County community schools generally serve those students who have been removed from school districts, whether by expulsion or referral. The county board has the discretionary authority to establish these community schools (Education Code § 1980). Once established, the county superintendent administers the schools, and the county board adopts the curriculum (Education Code §§ 1982, 1983, 1984). D. Community Day Schools \\Fileserver\shares\Kate\CCSESA\Misc\Statutory Functions Doc\statutory_functions_FINAL_2006.DOC 20 Revised March, 2006 Los AngeLes County offiCe of eduCAtion 86 aPPenDIX c Community day schools are operated by school districts and county offices of education. Community day schools serve expelled students, students referred by a School Attendance Review Board or probation department, and other high risk youth. Education Code section 4866712 provides that for purposes of community day schools, county offices of education are deemed to be a school district. Thus, the county board of education has discretionary authority to establish these community day schools (Education Code § 48660). E. Special Education The county superintendent may operate special education classes under the SELPA Local Plan and participate in the IEP process in order to develop programs suited to individual needs. Curriculum decisions and proficiency standards are the responsibility of local school districts (Education Code § 56000 et seq.). F. Juvenile Court Schools Education Code § 48645.2 states that the “county board shall provide for the administration and operation of juvenile court schools” either “by the county superintendent” or “by contract with the respective governing boards of the school districts in which the juvenile court school is located.” Court schools are to be conducted in a manner prescribed by the county board of education to best accomplish the statutory purpose. The board adopts the curriculum and evaluates the educational program (Education Code § 48645.3). G. Local Child Care and Development Planning Councils County superintendents of schools, in conjunction with the county board of supervisors, are required to establish local child care and development planning councils that provide a forum for the identification of local priorities for child care and the development of policies to meet the needs identified within those priorities (Education Code § 8499.3). IX. CHARTER SCHOOLS A. Establishment of Charter Schools A county board of education may establish a charter school if: 1. The pupils to be served are pupils who would normally be provided direct education and related services by the county office of education (Education Code § 47605.5)13; 2. The petition has been previously denied by a local school district governing board within the county (Education Code § 47605(j)); or 3. The charter provides county-wide services that cannot be provided by a district-approved charter school (Education Code § 47605.6)14. 12 Added by Assembly Bill 1845 (Chapter 847, Statutes of 1998). 13 Added by AB 544 (Chapter 34, Statutes of 1998). 14 Added by AB 1994 (Chapter 1058, Statutes of 2002). \\Fileserver\shares\Kate\CCSESA\Misc\Statutory Functions Doc\statutory_functions_FINAL_2006.DOC 21 Revised March, 2006 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 87 aPPenDIX c In any case, if the county board approves the charter, it is the authorizing entity. As such, it retains the power to revoke or renew the charter, has supervisory and oversight responsibilities over the charter school, and is responsible for ensuring that all special education and related services to eligible students are provided pursuant to each student’s individualized education program (Education Code § 47605.6, 47607, 47646). A charter school petition that has been denied by the governing board of a school district must be received by the county board of education not later than 180 calendar days after the denial. Reviews by a county board of education must be completed within 60 days of receipt, but an extension of up to 30 days is possible if both parties are willing. Any petition received more than 180 calendar days after denial by a district will not be acted upon by the county board of education (5 CCR § 11967). If, upon receipt of the petition, the Board fails to act within 120 days, the petitioner(s) may seek judicial review of the district board’s denial (Education Code § 47605(j)(4)). B. Oversight of Charter Schools County superintendents have authority to monitor and investigate the operations of any charter school located within his or her county based upon written complaints by parents or other information that justifies the investigation (Education Code § 47604.415). In addition, beginning January 1, 2006, county superintendents have authority to review or audit the expenditures and internal controls of any charter school in his or her county, in a timely manner, if he or she has reason to believe that fraud, misappropriation of funds, or other illegal fiscal practices have occurred that merit examination (Education Code § 1241.5(c)16). The county superintendent must report the findings and recommendations to the governing board of the charter school and provide a copy of the information to the chartering-agency within 45 days. Education Code section 47604.3 provides county offices of education with general authority to request information from a charter school. Therefore, a county office may request credential information from charter schools under their general authority. However, Education Code section 47605(l) specifically provides for the monitoring of credentials by the authorizing entity. The sections of law that generally provide the county office of education with a role in credential monitoring for districts do not apply to charter schools. Thus, a county office would only have credentialing monitoring responsibility under Education Code section 47605(l) if it were the charter authorizing entity. Also, Education Code section 47652 provides county offices of education in which a charter- granting agency is located approval authority over the estimated average daily attendance of new charter schools in order for such charter schools to receive advanced apportionment. X. SCHOOL DISTRICT REORGANIZATION There is in each county, except a county that is also a city (i.e., San Francisco), a county committee on school district organization (Education Code § 4000). The county committee is the local initiator, coordinator, analyst, facilitator and arbitrator for the reorganization of school districts. It formulates plans, responds to petitions, conducts public hearings, develops and releases information, and analyzes proposals throughout the approval process of reorganization. For petitions for 15 Added by AB 1994 (Chapter 1058, Statutes of 2002). 16 Added by SB 430 (Chapter 357, Statutes of 2005). \\Fileserver\shares\Kate\CCSESA\Misc\Statutory Functions Doc\statutory_functions_FINAL_2006.DOC 22 Revised March, 2006 Los AngeLes County offiCe of eduCAtion 88 aPPenDIX c transfers of territory, where state approval is not required, the county committee gives final approval or disapproval (Education Code §§ 35709, 35710), subject only to appeal to the State Board of Education (Education Code §§ 35710.5, 35711). The county committee also establishes or rearranges governing board trustee areas as required (Education Code § 1000). In many counties, the county board of education serves as the county committee on school district organization by order of the State Board of Education (Education Code § 4021). County superintendents have authority to provide assistance in connection with school district reorganizations through the services of the county committee on school district organization. For example, county superintendents may employ personnel to (1) conduct research in connection with the activities of the county committee, and (2) develop systems, procedures, and methods for applying such research findings to improve the effectiveness of those activities (Education Code § 1943). County superintendents also have authority to: 1. Provide information, coordination, and guidance to potential petitions for reorganization and to other parties about the petition process; 2. Provide procedural advice an counseling; 3. Provide information and assistance for community meetings, information and briefing sessions; 4. Provide for coordination of media and community relations; 5. Assist with processing and evaluation of multiple petitions to reorganize one or more school districts by ensuring compliance with all requirements and timelines and applying evaluation criteria; 6. Assist newly organized school districts to ensure smooth transitions with minimum disruption to students and staff and to provide advisory and consulting expertise in various areas. (Education Code § 35700.1) In addition, county superintendents are required inquire and ascertain whether the boundaries of the school districts and community college districts in his or her county are definitely and plainly described in the records of the county board of supervisors, and to keep a full and correct transcript of the boundaries in his or her office (Education Code § 2600). XI. THE PERMISSIVE EDUCATION CODE Education Code § 35160 provides “school districts” with permissive authority to: “initiate and carry on any program, activity, or may otherwise act in any manner which is not in conflict with or inconsistent with, or preempted by, any law and which is not in conflict with the purposes for which school districts are established.” Education Code § 35160.2 states that “for the purposes of § 35160, “school district shall include county superintendents of schools and county boards of education.” The Legislature received authority to grant permissive authority to school districts from a Constitutional amendment that specified only “school districts.” Some have questioned whether the Constitutional language \\Fileserver\shares\Kate\CCSESA\Misc\Statutory Functions Doc\statutory_functions_FINAL_2006.DOC 23 Revised March, 2006 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 89 aPPenDIX c permitted the Legislature to extend the authority to either the county superintendents or county boards of education. To date, no one has challenged this grant of authority and educational agencies have proceeded on the basis that the extension is authorized. XII. OTHER SERVICES PROVIDED BY COUNTY OFFICES OF EDUCATION The following represents a sample of some of the other services authorized by law to be provided by county offices of education: A. Professional Development County superintendents are authorized to conduct teacher institutes for the professional development of teachers employed by school districts within the county, and to select the speakers and materials to be presented at such institutes (Education Code § 1278, 79 Ops. Cal. Atty. Gen. 109, June 20, 1996). Accordingly, county superintendent may select the speakers and materials to be presented at such teacher institutes conducted for the County offices of education are authorized to offer new teacher induction programs through the Beginning Teacher Support and Assessment (BTSA) program (Education Code §§ 44259(c), 44279.2(c)). County superintendents may establish administrator training and evaluation programs to provide school administrators support and development activities designed to improve clinical supervision skills (Education Code § 44682). B. Business Services County superintendents are authorized to provide fiscal, budgetary, and data-processing services through contractual agreements with school districts that have been determined to be fiscally accountable under Education Code Section 42650 (Education Code § 42650). Also, county superintendents may, with the approval of the State Superintendent of Public Instruction, the county board of education, and the county auditor, process payroll for designated school districts within the county (Education Code § 42646). C. Child Development Programs and Centers County superintendents may, with approval of the county board of education and the Superintendent of Public Instruction, establish and maintain child development centers and programs (Education Code § 8321). D. Technology Leadership County offices of education are authorized to serve as lead agencies to administer the services within each region to provide a range of technology services including staff development and technical assistance to all school districts and county offices of education with each region (Education Code § 51871). County offices of education also play an integral role in coordinating the K-12 High Speed Network which provides high-speed, high-bandwidth Internet access to all county offices of education, school districts, and schools in the state. E. Regional System of District and School Support \\Fileserver\shares\Kate\CCSESA\Misc\Statutory Functions Doc\statutory_functions_FINAL_2006.DOC 24 Revised March, 2006 Los AngeLes County offiCe of eduCAtion 90 aPPenDIX c County offices of education provide assistance to identified Program Improvement school districts and schools by reviewing and analyzing all facets of a school’s operation, including the design and operation of the instructional program and making recommendations for improving student performance and school operations (Education Code § 52059). F. Participation in Federal Programs County superintendents are authorized to: (1) perform acts necessary to receive the benefits and spend funds provided by an act of Congress, and (2) cooperate with, or enter into agreements with, the federal government or any agency thereof, the State Board of Education, school districts, and private or public nonprofit organizations in order to receive the benefits and spend funds provided by the act of Congress (Education Code § 12400). G. Scholarship Programs County boards of education are authorized to grant scholarships and monetary awards to county students when it is acting as the governing board of a school district (85 Ops. Cal. Atty. Gen. 167, August 28, 2002). H. Outdoor Science Education Programs County superintendents of schools may, with approval of the county board of education, enter into agreements with school district governing boards or private schools to provide outdoor science and conservation education programs to students (Education Code §§ 8764-8765). I. Services to Migrant Children The Superintendent of Public Instruction is authorized to contract with county superintendents of schools (or local educational agencies) to provide services to migrant children residing in specified geographical regions (Education Code § 54444). J. Medi-Cal Administrative Activities (MAA) Program The Medi-Cal Administrative Activities (MAA) Program, authorized under Welfare and Institution Code Section 14132.47, provides a way for school districts to obtain federal reimbursement for the cost of certain administrative activities necessary for the proper and efficient administration of the Medi-Cal program. Local Educational Consortia (LECs) are defined in law as a local agency that is one of the service regions of the California County Superintendent Educational Services Association (Welf. and Inst. Code § 14132.47(q)(1)). County offices of education serve as lead agencies for the LECs by contracting with the Department of Health Services to operate the program, and providing services for school districts within their respective LEC. \\Fileserver\shares\Kate\CCSESA\Misc\Statutory Functions Doc\statutory_functions_FINAL_2006.DOC 25 Revised March, 2006 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 91 aPPenDIX c Appendix A CHRONOLOGY OF THE OFFICES OF THE COUNTY SUPERINTENDENT OF SCHOOLS AND COUNTY BOARDS OF EDUCATION IN CALIFORNIA 1849 Position of county superintendent of schools first established in Article IX of California Constitution as ex officio duty of the county assessor. 1852 Office of county superintendent of schools recreated (Common School Act). 1856 The office of county superintendent of schools is made elective as a position of county government. 1860 Legislature creates county boards of examination (headed by county superintendents). 1872 The Legislature authorizes, but repeals in 1874, that a person eligible for city or county superintendent must be a professional teacher and holder of a teacher’s certificate. It was not until 1947 that professional requirements were required for county superintendents. 1879 New California Constitution established position of county superintendent of schools as elected constitutional office. 1881 Legislature created county boards of education (county superintendent and four educators appointed by the county board of supervisors). 1915 Responsibility for child welfare and attendance supervision. 1917 Responsibility for health and physical education. 1933 School finance law establishes three funds to support duties. 1939 Legislature authorizes by law the following: 1. The county board of supervisors is permitted to contract with the county superintendent of schools in order to provide health supervision of elementary school buildings and pupils enrolled in any elementary school within the county, carried out by health officers or other employees of the county health department. 2. County superintendents are given discretion to provide for the education of physically handicapped minors who would otherwise be denied proper educational services. 3. County superintendents are permitted, with the approval of the county boards of education, to provide for the preparation and coordination of courses of study, and for conducting and coordinating research and guidance activities for elementary and high schools under their jurisdiction. 1940 Additional powers granted by statute, including mandates to serve small school districts. \\Fileserver\shares\Kate\CCSESA\Misc\Statutory Functions Doc\statutory_functions_FINAL_2006.DOC 26 Revised March, 2006 Los AngeLes County offiCe of eduCAtion 92 aPPenDIX c 1946 Constitutional amendment authorized legislature to prescribe qualifications and fix salaries of county superintendents. 1947 County school service fund is created, increasing powers and duties of county superintendent. 1955 The Legislature enacts a law establishing elected county boards of education, consisting of five or seven members to be elected at large, and at least one member residing in each of the designated trustee areas determined by the county committee on school district reorganization. 1976 Constitutional amendment authorized county voters in non-chartered to choose between an elected or appointed county superintendent17, and authorizes the county board of education to fix the salary of the county superintendent. 1991 Assembly Bill 1200 (Chapter 1213, Statutes of 1991), which took effect on January 1, 1992, redefined and expanded county superintendents’ fiscal oversight of school districts responsibilities. 2004 Assembly Bill 2756 (Chapter 52, Statutes of 2004), which took effect on June 21, 2004, made significant changes to the school district financial accountability statutes. 2004 Eliezer Williams, et al., v. State of California, et al. (“Williams”) settled resulting in legislative enactments which required county superintendents to conduct annual visits of underperforming schools to review sufficiency of instructional materials, adequacy of school facilities, and verify information on the school accountability report card. County superintendents also required to submit annual reports of such visits to district governing boards, county boards of education, and county boards of supervisors. 17 In 1976-1977, elections were conducted in all general law counties to determine the method of selecting the county superintendent. In all cases, the county superintendent was to be elected. \\Fileserver\shares\Kate\CCSESA\Misc\Statutory Functions Doc\statutory_functions_FINAL_2006.DOC 27 Revised March, 2006 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 93 aPPenDIX D Election/Appointment Method for County Offices of Education Elected Appointed Elected Appointed Single County S County County uperintendent Superintendent County Board County Board District Alameda x x Alpine x x x Amador x x x Butte x x Calaveras x x Colusa x x Contra Costa x x Del Norte x x x El Dorado x x Fresno x x Glenn x x Humboldt x x Imperial x x Inyo x x Kern x x Kings x x Lake x x Lassen x x Los Angeles x x Madera x x Marin x Mariposa x x x Mendocino x x Merced x x Modoc x x Mono x x Monterey x x Napa x x Nevada x x Orange x x Placer x x Plumas x x x Riverside x x Sacramento x x Los AngeLes County offiCe of eduCAtion 94 aPPenDIX D Election/Appointment Method for County Offices of Education San Benito x x San Bernardino x x San Diego x x San Francisco x x x San Joaquin x x San Luis Obispo x x San Mateo x x Santa Barbara x x Santa Clara x x Santa Cruz x x Shasta x x Sierra x x x Siskiyou x x Solano x x Sonoma x x Stanislaus x x Sutter x x Tehama x x Trinity x x Tulare x x Tuolumne x x Ventura x x Yolo x x Yuba x x 58 53 5 57 1 7 7/25/2011 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 95 aPPenDIX e Los AngeLes County offiCe of eduCAtion 96 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 97 aPPenDIX f Human Resources Division Staffing Comparison Detail County Office LACOE Riverside Orange Kern San Diego Assistant Superintendent HR/Personnel 1 1 Chief Personnel Officer/Exec. Director 1 1 Admin Assistant 1 1 1 1 1 Director II 3 1 2 Administrator 2 2 1 Employment Services Supervisor 1 Credential Supervisor 1 1 1 Credential Analyst 1 Lead Credential 1 1 Credential Tech II 2 Credentials Tech I 1 Credentials Tech 4 4 2 Director I 1 Director Secretary 3 1 2 Employment Services Supervisor 1 HR Analyst 1 HR/Personnel Tech 6 1 Fingerprint Clerk 1 1 HR Clerk 2 1 Application Processor 1 1 Teacher and Support Director1 1 BTSA Coordinator 3 Program Secretary 3 2 3 HR Operations Supervisor 1 2 1 HR Specialist 9 4 1 Benefit Specialist 2 2 1 1 1 Staff Development Assistant 2 1 STRS Counselor Supervisor 1 1 STRS Counselor 5 0.5 4 Senior Account Clerk 1 Coordinator Personnel Services 2 Personnel Manager 1 1 Office Clerk 2 1 2 School Secretary 1 Personnel Clerk 1 HR Technician II 2 1 Coordinator 4 1 Coordinator II 8 Coordinator III 1 Project Director III 1 Labor Relations Advocate 1 Compensation Analyst 2 Data Processing Specialist 2 Senior HR Assistant 7 HR Clerk I 1 HR Clerk II 3 HR Clerk III 4 Reception 1 2 Employee Assistance Program Specialist 1 Employee Assistance Program Intern 1 Los AngeLes County offiCe of eduCAtion 98 aPPenDIX f County Office LACOE Riverside Orange Kern San Diego Account Clerk II 1 Data and Research Coordinator 1 Risk Management Technician 1 Administrative Assistant III 1 Admin Assistant II 3 HR Analyst 2 Total Staff 57 29 37 25.5 30 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 99 aPPenDIX G Technology Master Plan 2010 Los AngeLes County offiCe of eduCAtion 100 aPPenDIX G fisCAL Crisis & MAnAgeMent AssistAnCe teAM 101 aPPenDIX G Preface and Acknowledgments Technology has become an increasingly important tool for educators, not only in the delivery of instruction, but also in the business of education. When LACOE set out to develop a Technology Master Plan, the intent was to clearly define our vision for how technology can be used to improve the efficiency and effectiveness of our internal processes as well as the work we do to support school districts in Los Angeles County. The Technology Master Plan was developed by a steering committee that included representatives from all areas of LACOE. The plan that resulted from the work of the steering committee defines processes for decision-making and for the development of technology standards that apply to the application of technology in every area of the Office. It should be considered a living document that will evolve over time to meet the needs of the Office in a world that is constantly in a state of change. The result will be increased business efficiency, higher productivity, and greater accountability for technology-related practices and decisions. I’d like to acknowledge the dedicated members of the steering committee for producing a plan that is comprehensive and practical. They have provided us with a valuable tool for improving our business efficiency and service to our clients. I enthusiastically adopt this plan as part of LACOE’s standard operating procedures and as an important part of the blueprint for the future of the Office. Darline P. Robles, Ph.D. Superintendent Technology Master Plan Adopted July 1, 2010 Los AngeLes County offiCe of eduCAtion 102 aPPenDIX G fisCAL Crisis & MAnAgeMent AssistAnCe teAM 103 aPPenDIX G TECHNOLOGY MASTER PLAN 2007 - 2011 i Table of Contents Section 1 – Strategic Direction Plan Development........................................................................................................................................................................................................1 Strategic Goals...............................................................................................................................................................................................................2 Section 2 – Service Areas Overview...........................................................................................................................................................................................................................6 Technology Layers.......................................................................................................................................................................................................6 Infrastructure Support...............................................................................................................................................................................................8 Application Services..................................................................................................................................................................................................10 Informational Databases........................................................................................................................................................................................11 Section 3 – Organizational Commitment Overview........................................................................................................................................................................................................................12 Staffing............................................................................................................................................................................................................................13 Chief Technology Office..................................................................................................................................................................................15 Technology and Infrastructure Services.................................................................................................................................................16 Applications Development and Integration..........................................................................................................................................17 Project Management Office..........................................................................................................................................................................18 Facilities and Equipment........................................................................................................................................................................................20 Funding...........................................................................................................................................................................................................................21 Section 4 – Technology Governance ITIL Implementation...............................................................................................................................................................................................24 Technology Committees.......................................................................................................................................................................................25 Executive Technology Review Committee............................................................................................................................................29 Standards Committee......................................................................................................................................................................................30 Technology Change Advisory Board................................................................................................................................................................31 Functional Change Advisory Board..................................................................................................................................................................32 Service Desk.................................................................................................................................................................................................................33 LACOE Service Catalog.........................................................................................................................................................................................34 Technology Projects.................................................................................................................................................................................................35 Glossary........................................................................................................................................................................................................................................36 About this Plan..........................................................................................................................................................................................................................38 Los AngeLes County offiCe of eduCAtion 104 aPPenDIX G fisCAL Crisis & MAnAgeMent AssistAnCe teAM 105 aPPenDIX G Technology Master Plan 2010 STRATEGIC DIRECTION Los AngeLes County offiCe of eduCAtion 106 aPPenDIX G STRATEGIC DIRECTION 1 Plan Development Mission Statement The Los Angeles County Office of Education will use technology as a The mission of LACOE’s Technology Master Plan is to define the tool to enhance the productivity of its staff and students and services policies and procedures to ensure the effective use of technology it provides to both internal and external customers when it can be for instructional, administrative, and business functions that are shown that it is cost effective, supportable, and scalable to meet the required to facilitate the delivery services to LACOE stakeholders ever-changing needs of the agency. As a taxpayer-supported and to the schools and school agencies that comprise the Los government agency, it is imperative that only proven technologies Angeles County Office of Education. The effective management of that are flexible, user friendly, reliable, and in the mainstream of technological resources will: general use be employed to help LACOE carry out its organizational • Help LACOE to meet its Strategic Opportunities; mission. To that end, this Plan will define the processes which will • Facilitate, rather than complicate, the performance of determine what technologies are appropriate, how decisions about required job functions; technology acquisitions will be made, and how the Plan will change to meet the challenges of the future and technologies that are not yet • Provide fiscal accountability to the taxpayers and local, even contemplated. state, and federal agencies; • Provide for the assessment and prioritization of new Technology, as covered by this Plan, shall include, but is not limited technologies based on pre-established criteria; to, computer hardware and software, network cabling and equipment, telephone cabling and equipment, printing and • Provide a comprehensive training and support program for reprographics, video (both analog and digital) and audio cabling and all required to use any agency-supported technologies; equipment, as well as any electronic device that accesses or interacts • Create high-quality, integrated, stable, secure, and reliable with any databases or technologies defined above. informational databases that can effectively be used for fiscal planning and human resources management for all LACOE customers; “The new order will be defined by the flow of • Provide the tools and information for assessing the information, capital, technology, and effectiveness of LACOE policies and programs as well as the technologies themselves; goods.” • Equitably enable the use of technology throughout the General Collin L. Powell organization based on identifiable needs; United States Army (Ret.) • Store information in LACOE databases that is accessible to Former U.S. Secretary of State all with legitimate need to access it. fisCAL Crisis & MAnAgeMent AssistAnCe teAM 107 aPPenDIX G STRATEGIC DIRECTION 2 Strategic Goals Goal 1 LACOE has established the following strategic goals to set the LACOE shall Demonstrate Leadership in the use of standards and direction for the establishment of priorities in the Technology in the Delivery of Educational Services. allocation of precious human and fiscal resources to the acquisition and support of technology. The tactical objectives under each Goal Objectives shall provide the action plan for LACOE’s Technology Services Department, which shall carry out the Mission defined previously. • Develop a process for internal and external customers to define needs, report problems, and submit suggestions. • Provide research and staff development for the effective use of technology in the schools in Los Angeles County. • Develop a process to prioritize, categorize, and communicate technology solutions to internal and external customers. • Develop and deliver resources for professional development for teachers, administrators, and support staff in Los Angeles County. • Conduct periodic internal and external surveys to determine customer satisfaction with the quality of LACOE-supported systems. • Develop and deliver instructional content for students using appropriate and cost-effective technologies. Los AngeLes County offiCe of eduCAtion 108 aPPenDIX G STRATEGIC DIRECTION 3 Goal 2 Goal 3 LACOE shall Demonstrate Leadership, High Quality LACOE shall Communicate Effectively Among All of its Technology Services and Cost Effectiveness in the Stakeholders and Internal and External Customers. Delivery of Business and Administrative Services. Objectives Objectives • Define and deploy a process for internal and external • Monitor and report on the effectiveness of the customers to define needs, report problems, and submit communication of technology information between suggestions. Technology Services and other LACOE divisions. • Publish research and analysis for business systems • Establish an oversight committee to receive updates and technologies that demonstrate cost effective (TCO) and review plans for ongoing and new technology projects. benefits (ROI) of LACOE systems. • Design and deploy a system for the electronic distribution • Conduct periodic internal and external surveys to and centralized availability of communications and determine customer satisfaction with the quality of information (e.g., reports, Information Bulletins, training LACOE-supported systems and architecture (i.e., LAN, manuals) to internal and external customers. WAN). • Provide a LACOE networking and communications infrastructure (e.g., WAN) such that all LACOE • Define and deploy standards for effective project employees and agents have secure access to appropriate management for development, infrastructure, technology. implementation, and maintenance of business and administrative services. • Provide informational resources that are accessible and easy to navigate to our target audiences. • Develop and deliver resources for professional • Monitor the use and effectiveness of LACOE development for administrators and support staff in Los communications to internal and external customers and Angeles County. provide for improvements as needed. • Optimize the use of technology to communicate within LACOE, and between LACOE and external customers. fisCAL Crisis & MAnAgeMent AssistAnCe teAM 109 aPPenDIX G STRATEGIC DIRECTION 4 Goal 4 Goal 5 Training in the Effective Use of all LACOE Technologies All technology procurements shall go through a rigorous shall be Included as part of the Implementation, process of needs analysis, competitive review, and a Deployment, and On-Going Support of those comprehensive and integrated implementation. Technologies. Objectives Objectives • Establish and maintain an Approved Technology List of • Develop on-going technology training programs and hardware and software products including cost and support services for all employees appropriate to their resource implications and guidelines for appropriate use. duties and skill level. • Provide a streamlined process to evaluate and justify the • Optimize utilization of existing technology, designated introduction of new technologies so that they are training rooms, facilities, and technology in LACOE connectable to LACOE’s network(s), compatible with facilities. other systems and databases, and supportable within the • Develop acquisition, deployment, and support procedures budget and resources allocated. to ensure that all technology will include a comprehensive • Provide a process for detailed, standardized evaluation training program to ensure its proper and effective use. criteria to be used in assessing needs and reviewing • Provide for electronic delivery of user documentation proposed solutions. and training material for all LACOE supported software • Establish a screening panel for consideration of project applications and hardware devices. requests that includes representatives of • Ensure that skill levels related to the use of LACOE customers/users/clients and Technology Services. supplied and supported technologies are maintained at • Form project teams throughout the technology appropriate levels for all positions. acquisition process to define requirements, assess alternatives and select, negotiate and implement solutions. • Establish an executive oversight committee that will review policies, procedures, and priorities for technology and make recommendations for policies and funding. • Establish standards for system documentation. Los AngeLes County offiCe of eduCAtion 110 aPPenDIX G STRATEGIC DIRECTION 5 Goal 6 Data in LACOE’s Informational Databases shall be Managed so that Redundancy is minimized, Accuracy is Optimized, and Appropriate Access is straightforward, Secure, and Reliable. Objectives • Inventory and assess all of the informational databases in use and develop a plan for consolidation, coordination, “What a computer is to me is the most and elimination of redundancies. remarkable tool we’ve ever come up • The introduction of new systems and/or databases shall with.” be coordinated with the existing databases. Steve Jobs • Provide appropriate and secure access to all institutional Co-Founder and CEO databases. Apple Computer fisCAL Crisis & MAnAgeMent AssistAnCe teAM 111 aPPenDIX G Technology Master Plan 2010 SERVICE AREAS Los AngeLes County offiCe of eduCAtion 112 aPPenDIX G SERVICE AREAS 6 Overview Technology Layers Technology is not the primary business objective for LACOE. It The diagram on the following page depicts a simplified overview is a means to support all of the various missions in all of the of the layers of technology and their interdependencies. This different divisions and departments that deliver services to the section of the Plan will identify what is contained in each layer so students, districts, and other agencies in Los Angeles County. that the chapters that follow can identify the resources needed Technology, then, must be broken down into services delivered to support them. to these other departments and agencies that help them carry out their various missions. From the hardware and network side, the current best industry practices include Information Technology Service Management (ITSM) using the UK-developed framework called Information Technology Infrastructure Library (ITIL). On the software side, the current industry best practice approach is to take a radically different approach to software acquisition and development called Service Oriented Architecture (SOA). In both of these methodologies, the unit of delivery is defined as a “service” which is, in turn, defined in terms of business transactions that achieve business objectives, not in terms of the technology used to provide it. This involves two critical technological components: a common repository of shared and sharable information and a web-based portal through which these services can be delivered. fisCAL Crisis & MAnAgeMent AssistAnCe teAM 113 aPPenDIX G SERVICE AREAS 7 Technology Layers Los AngeLes County offiCe of eduCAtion 114 aPPenDIX G SERVICE AREAS 8 Infrastructure Support Infrastructure Support This section defines the basic computing platforms on which Several areas to which this section applies are described below most of the computer systems operate. The standards for these and on the following pages. platforms are the constraints applied to any new systems introduced into LACOE since departmental applications and Technology Infrastructure services should focus on business purpose rather than This support includes the following areas: technology. Centralized platform support and adherence to standards ensures a stable and secure operating environment for • Servers File servers come in a variety of forms and are used for a all services supported by LACOE whether that support is variety of purposes. In many cases they can be shared but provided centrally or distributed to the departments and sometimes have to be dedicated to specific applications or divisions throughout the organization. functions. • LAN/WAN The local area networks and wide area networks include cabling (fiber and copper), routers, switches, hubs and contracts with telephone company and cable providers for communications services. • Desktop Support & Training Computer workstations used throughout LACOE will be acquired, set up, and supported by Technology Services. This support will include training for the use of the desktop and laptop workstations and the standard office software included with them. • Telephone and Telephony Services All of the telephone PBX and desktop systems as well as cellular or other wireless communications services will be supported by Technology Services. fisCAL Crisis & MAnAgeMent AssistAnCe teAM 115 aPPenDIX G SERVICE AREAS 9 Infrastructure Support Infrastructure Support Data Center Operations & Planning Video Multi-Media Application Services Though technically the mainframe computer is just another Computer hardware and software technologies are converging server, it has unique characteristics that make the skills required with traditional audio visual technologies such that the to support it different than those required for supporting other development and support of materials for instruction, servers. communications, and general business management are being done with software tools running on networks of file servers and workstation clients. This generally includes the following technologies: • Video Productions Streaming video captured on digital cameras is fast replacing other forms of video technologies. Computer software can now manage the creation, editing, storage, and broadcasting of video programs that support instruction, communications, and business functions. • Multi-Media Productions The integration of text, graphics, and video for any type of presentation involves the use of specialized hardware and software technologies which will be provided and supported by Technology Services. • Teleconferencing Conferencing can be done as audio (telephone), video, or web-based. Technology Services will provide the tools, equipment, and expertise to LACOE departments requiring any of these conferencing options. Los AngeLes County offiCe of eduCAtion 116 aPPenDIX G SERVICE AREAS 10 Application Services Application Services These are all of the software applications in use throughout • Financial LACOE whether purchased and supported externally or Financial systems are provided to districts and agencies developed and supported in-house. All applications relate to one on an elective fee basis for district internal business another at some level (i.e. interfaces or integration) and some of systems, but are provided as the “official” financial the software includes the programs and stored procedures information system for all districts for financial control necessary to integrate or interface these applications to one and cash management purposes. They are also used for another. internal LACOE business systems as well. Funding for these applications comes from Part A of the LACOE Business Services budget. The primary role of Technology Services at LACOE stems from Departmental Applications the creation of the Regional Centers in County offices throughout California in the late 1960’s. Originally given the The unique nature of LACOE’s business model means that there state-developed software product called California Educational are few commercially available off-the-shelf software products Information System which included business, payroll, and student that address the specific needs of each department. In many systems, each county office has evolved to different products and cases, these applications need to be custom developed or services offered to their constituent districts and for internal significantly modified in order to meet the needs of the business systems support. At LACOE currently, there are two departments. The resources necessary to support the major application service areas being supported that serve both applications that provide these departmental services can be internal as well as external service support requirements: provided by Technology Services or the departments themselves, but the standards and protocols for the planning, acquisition, and • HR/Payroll management of these applications will be governed by strategies Though the primary application is Payroll, this includes and policies set forth in this Plan. This also means that a wide Human Resources information required for Payroll and variety of different application strategies may be employed in Position Control applications. Payroll services are addressing these needs that are specific to each Department’s provided for all districts and agencies and internal mission and function. departments, and only special circumstances allow an agency to opt out of this service. Funding comes from the Part O and Part A of the LACOE budget. fisCAL Crisis & MAnAgeMent AssistAnCe teAM 117 aPPenDIX G SERVICE AREAS 11 Informational Databases Informational Databases The consolidation and coordination of informational databases Asset Information across departmental and application lines is a key function for Related to the Financial Information database, this is information Technology Services. Each enterprise database has a designated about assets owned and maintained by LACOE. The legal custodian who is responsible for determining who shall have custodian for this information is Business Services. access to the information and how, when, and by whom the data is updated. Technology Services is responsible for the security, Student Information reliability, and technical integrity of the data. This database contains relevant and required information about Financial Information student-customers of LACOE associated with programs offered by LACOE. The legal custodian for this information is Educational This database contains all of the accounting data required by law Programs. and LACOE policy associated with the financial transactions (revenue and expenditures) for the organization. The legal District Information custodian of this information is Business Services. This database contains financial and other relevant information Employee Information about the district, college, and other agency customers of LACOE. The legal custodian for this information is Business This database contains all of the necessary employment Services. information for employees of LACOE. The legal custodian of this information is Human Resources. Los AngeLes County offiCe of eduCAtion 118 aPPenDIX G fisCAL Crisis & MAnAgeMent AssistAnCe teAM 119 aPPenDIX G Technology Master Plan 2010 ORGANIZATIONAL COMMITMENT Los AngeLes County offiCe of eduCAtion 120 aPPenDIX G ORGANIZATIONAL COMMITMENT 12 Overview Overview In order to address the Goals and Applications identified in the The previous two sections can be summed up in the following previous section, LACOE will provide the resources (people, diagram which represents the “layers” of technology and their facilities, equipment, and funding) necessary to support them. In interdependencies and how the various technology departments this section, the resource requirements commensurate with the as may be defined throughout the organization that supports prior two sections will be identified. them: fisCAL Crisis & MAnAgeMent AssistAnCe teAM 121 aPPenDIX G ORGANIZATIONAL COMMITMENT 13 Staffing Staffing People are the key to the success of any organization, but identifying Because of the size and diversity of the LACOE organization, all their functional responsibilities is necessary to ensure that people with technology support will not be centralized. Departments will be the right training, experience, and skills are put into the positions empowered to support the technologies they need with the resources required by the organization. In this section the functional job appropriate to their unique needs, but all such technologies will be descriptions necessary to carry out the objectives of this Plan will be managed as outlined in this Plan and coordinated through a centralized defined. The actual number of employees may be more or less than the Technology Services department and the appointed committees number of functional job descriptions because some can be shared by a defined herein. The positions represented below signify functional job single individual and others may have multiple people assigned. The areas, not necessarily specific positions within the organization. There actual organization chart and Position Control assignments will not be may be multiple positions performing in a specific job area or one part of this Plan, but will be part of LACOE policies and procedures position covering multiple job responsibilities. generated from this Plan. Technology Functional Diagram Executive Technology Superintendent Review Committee Department Applications Deputy Superintendent New Technology Initiatives Project Management Chief Technology Office Officer Sys In te fo m r s m S at e io c n u rity Finan S c u e p & po A rt d min Proj & e c S t L M A a A na d g m e i m n ent Tech & n A o s lo s g e y s s A m dv e o n c t acy Pro R c e e e s n s g A in n e a e l r y i s n i g s & SLA for Technology Infrastructure Support In T f e S ra c e s h r t n v r i u o c c l e o t s u g r y e I T n O e s c t u r h u tr n c e o t a i l o o c n h g a y l D In A e t p e v p g e l r l i o a c p a ti m o tio n e n n & t SLAs for Application Support Los AngeLes County offiCe of eduCAtion 122 aPPenDIX G ORGANIZATIONAL COMMITMENT 14 Staffing Staffing Within Technology Services Department, each major office or The matrix below provides an overview of the offices or position contributes in some way to one or more of the six positions and their relationship to the six goals. goals articulated in this plan. fisCAL Crisis & MAnAgeMent AssistAnCe teAM 123 aPPenDIX G ORGANIZATIONAL COMMITMENT 15 Staffing – Chief Technology Office Staffing – Chief Technology Office The Technology Services department is a large service organization Information Systems Security contained within the management structure of LACOE. It provides Security of the network, hardware platforms, applications, and technology related services to all departments and develops the data are a legal, technical, and practical concern. Technology is strategies, policies, and procedures for how, when, and where intended to make it easier to get to accurate and timely technology can be appropriately applied to help LACOE carry out information, but it must also protect the information from it’s multiple missions for the County of Los Angeles. inappropriate use or access. These issues cross over GOAL 1: LACOE shall demonstrate leadership in the use of infrastructure and applications boundaries and so must be technology in the delivery of educational services. administered from the top level of the organization. GOAL 2: LACOE shall demonstrate leadership, high quality GOAL 6: Data in LACOE’s informational databases shall technology services and cost effectiveness in the be managed so that redundancy is minimized, delivery of business and administrative services. accuracy is optimized, and appropriate access is GOAL 3: LACOE shall communicate effectively among all of straightforward, secure, and reliable. its stakeholders and internal and external customers. Finance and Administration GOAL 4: Training in the Effective Use of all LACOE Budget planning, preparation, and monitoring for such a large and Technologies shall be Included as part of the complex service area are daunting and require a competent and Implementation, Deployment, and On-Going well-trained staff, along with technology to support the Support of those Technologies. acquisition of hardware, software, products and services. GOAL 5: All technology procurements shall go through a GOAL 2: LACOE shall demonstrate leadership, high rigorous process of needs analysis, competitive quality technology services and cost effectiveness review, and a comprehensive and integrated in the delivery of business and administrative implementation. services. GOAL 6: Data in LACOE’s informational databases shall be managed so that redundancy is minimized, accuracy is optimized, and appropriate access is straightforward, secure, and reliable. Los AngeLes County offiCe of eduCAtion 124 aPPenDIX G ORGANIZATIONAL COMMITMENT 16 Staffing – Technology & Infrastructure Svcs. Staffing – Technology & Infrastructure Svcs. This group handles all of the computer and networking hardware Data Center Operations and Planning and software utilities including servers, desktops, telephone The Mainframe on which LACOE’s critical business applications systems and all communication systems and policies. In addition, run is a unique type of server requiring specialized skills and this group develops video and multi-media products and services. training. This group provides the platform support for the LACOE Mainframes which includes computer operations, data GOAL 1: LACOE shall demonstrate leadership in the use of control, report distribution, capacity planning and disaster technology in the delivery of educational services. recovery planning. GOAL 3: LACOE shall communicate effectively among all of GOAL 2: LACOE shall demonstrate leadership, high its stakeholders and internal and external quality technology services and cost effectiveness customers. in the delivery of business and administrative Enterprise Network, Server and Database Services services. This group plans and monitors LACOE’s network architecture Video/Multi-Media Applications Services and topology to ensure an effective and reliable platform on which all of LACOE’s software, information, and communication The use of technology to provide the various tools for technologies run. It also includes the setup and securing of all of communication is a critical function for the delivery of the hubs/routers and other network equipment and the cable instruction, communicating both internally and externally, and for plant in all facilities. Desktop and laptop workstations are set up fundamental business practices. through this group and supported. Database administration for GOAL 1: LACOE shall demonstrate leadership in the use Mainframe computers and servers is provided by this group. of technology in the delivery of educational services. In addition, this group supports Mainframe and server operating GOAL 2: LACOE shall demonstrate leadership, high systems and production change control. quality technology services and cost effectiveness in the delivery of business and administrative GOAL 2: LACOE shall demonstrate leadership, high services. quality technology services and cost effectiveness in the delivery of business and administrative GOAL 3: LACOE shall communicate effectively among all services. of its stakeholders and internal and external customers. GOAL 4: Training in the Effective Use of all LACOE Technologies shall be Included as part of the Implementation, Deployment, and On-Going Support of those Technologies. fisCAL Crisis & MAnAgeMent AssistAnCe teAM 125 aPPenDIX G ORGANIZATIONAL COMMITMENT 17 Staffing – Apps. Development & Integration Staffing – Apps. Development & Integration Because of the myriad of different application services and Data Warehouse and Integration Services platforms providing the applications for LACOE departments, In addition to the database administration required for each unique there are four groups performing these functions: department application, there must be a central repository for collecting sharable information from each system. This function Business Systems Services must be carefully controlled so that information is timely, accurate, The primary and core function of the Technology Services and secure. department is to support the Business Services division with the Payroll /Human Resource system and Financial Management GOAL 5: All technology procurements shall go through a systems. rigorous process of needs analysis, competitive review, and a comprehensive and integrated GOAL 2: LACOE shall demonstrate leadership, high quality implementation. technology services and cost effectiveness in the delivery of business and administrative services. GOAL 6: Data in LACOE’s informational databases shall be managed so that redundancy is minimized, accuracy Web Applications and Development Services is optimized, and appropriate access is This group develops custom software, implements Web-based straightforward, secure, and reliable. packages, and customizes software packages. Because of the platform independence of web browsers, most of the LACOE developed software will be Web-based. GOAL 5: All technology procurements shall go through a rigorous process of needs analysis, competitive review, and a comprehensive and integrated implementation. Los AngeLes County offiCe of eduCAtion 126 aPPenDIX G ORGANIZATIONAL COMMITMENT 18 Staffing – Project Management Office Staffing – Project Management Office The key to managing technology effectively is to make good Process Analysis and Reengineering technology decisions. The PMO, operating under Project Technology is expected to solve problems and improve Management Institute guidelines under the leadership of a certified organizational efficiencies. Benefits of technology only come when Project Management Professional (PMP) is responsible for setting and processes are integrated with technology to optimize the enforcing standards for computer system planning, acquisition, and workflow and reduce redundancies and errors. Simply automating management. All technology related purchases should go through this old processes usually results in frustration and inefficiencies. This office and this office should provide assistance in the selection function is provided to help reengineer procedures to optimize process as well as the implementation and deployment of new the effectiveness of the available LACOE computer systems. technologies as they are acquired. GOAL 2: LACOE shall demonstrate leadership, high quality Technology Advocacy and Assessment technology services and cost effectiveness in the This group is responsible for the needs assessment, technical and delivery of business and administrative services. functional specifications, and participates with Contracts Administration and the project team in RFP/RFQ process, contract negotiations, and award for all computer systems at LACOE. Its “Products and technology are very important, primary role is to assist all departments in finding appropriate but we’ve tried to understand: What is technology solutions whether they are make, buy, or outsource. the unique customer requirement? How is GOAL 2: LACOE shall demonstrate leadership, high quality value derived? How is value delivered?” technology services and cost effectiveness in the delivery of business and administrative services. Michael Dell GOAL 4: Training in the Effective Use of all LACOE Chairman and CEO Technologies shall be Included as part of the Dell Computer Implementation, Deployment, and On-Going Support of those Technologies. GOAL 5: All technology procurements shall go through a rigorous process of needs analysis, competitive review, and a comprehensive and integrated implementation. fisCAL Crisis & MAnAgeMent AssistAnCe teAM 127 aPPenDIX G ORGANIZATIONAL COMMITMENT 19 Staffing – Project Management Office Project Management and SLA Administration Implementing and deploying new computer systems requires careful planning, monitoring the contracts with the vendors to be sure that the scope of the project stays on track, and balancing the need to learn new systems with keeping the old system going until the new one is tested and ready. Though this can be partially outsourced, there needs to be a LACOE advocate watching over the projects to ensure compliance with legal deliverables and keep change orders to a minimum. All technology solutions should have a Service Level Agreement “We’re all working from the same plays, the defined that outlines the scope and cost for the level of service same playbook – plays everyone’s had a required to support the applications, whether they are provided internally or externally. This provides the accountability to chance to buy into, plays the people ensure that adequate resources are provided to support all of the who will be running them helped technologies at LACOE. design, plays everyone believes in, GOAL 2: LACOE shall demonstrate leadership, high plays everyone believes can win.” quality technology services and cost effectiveness Gordon Bethune in the delivery of business and administrative services. Former CEO Continental Airlines GOAL 4: Training in the Effective Use of all LACOE Technologies shall be Included as part of the Implementation, Deployment, and On-Going Support of those Technologies. Los AngeLes County offiCe of eduCAtion 128 aPPenDIX G ORGANIZATIONAL COMMITMENT 20 Facilities and Equipment Office space for people and equipment is essential for the elements of the Plan to be carried out. Often this is taken as an after-thought rather than factored into the growth of technology throughout the organization. Therefore, formulae must be developed for each of the following categories: Staff Office Space Every time a new employee is hired or an outsourced consultant is engaged, they require some space for their desk and files. This formula should be included in the overhead costs associated with staff needed to support new technologies introduced into LACOE. Staff Equipment This formula should include equipment (workstations, peripheral devices, shared disk space) necessary for both Technology Services staff and departmental staff that uses the systems and applications supported by TS. Equipment Space Each new application will require some portion of an existing server or file system, network ports, and bandwidth, if not dedicated new servers. Rack space in the computer room is sometimes overlooked as are the HVAC requirements, as the number of servers and other devices grow. fisCAL Crisis & MAnAgeMent AssistAnCe teAM 129 aPPenDIX G ORGANIZATIONAL COMMITMENT 21 Funding Funding Paying for the technology is perhaps the main philosophical The Project Management Office contains the resources and struggle in the growth of technology. There is sometimes a expertise to assist departments in this analysis and make sure perception that the more technology is acquired, the fewer that, if technology is the best solution, it is the appropriate people are needed. The fact is that the technology itself requires technology and not biased because of the hype and promise of people to support it and if the offset in productivity in other aggressive marketing. Options to be considered must include places in the organization is not directly measurable, it will outsourcing, packaged “off-the-shelf” software, or in-house require the shifting of funds from one part of the budget to development. When any one of those three solutions is selected, another (specifically Technology). the PMO will create a “Service Level Agreement” which is a contract to deliver the solution, not just the technology, to the As with anything else, technology funding should be based on its departments. value to the organization. Whenever there is an opportunity to use technology to improve productivity of staff or enhance the teaching/learning experience for students and teachers, it should be objectively analyzed against other alternatives including other technologies as well as non-technology solutions. Los AngeLes County offiCe of eduCAtion 130 aPPenDIX G ORGANIZATIONAL COMMITMENT 22 Funding – Enterprise Funding Funding – Enterprise Funding By definition, an enterprise application is one which is a The technologies that fall into this category include the following: ubiquitous tool used by every department as part of the basic organizational toolset, much as the building that hosts Basic technology Cabling, network equipment, some servers, the offices and the office furniture within it. In some cases, Infrastructure desktop and some laptop computers the total cost for supporting these applications is allocated System and utility Server and desktop OS, antivirus/anti-spam based on the indirect cost rate of the organization. In most software software, network management software cases this represents the Technology Infrastructure group’s Basic office Email server, email clients, word processing, budget not related to specific applications. productivity spreadsheets, presentation, graphics, etc. software Administration and Network and security management, technicians support and related clerical support Research and A significant percentage of the total budget of testing this section should be applied to testing and research to keep pace with changing technology and make recommendations for changing standards and practices. Project The staffing, software, and equipment necessary Management Office to provide the PMO services. This should be adequate to provide all project management services to all LACOE projects so that no project has to be outsourced to external vendors. Business The staffing, software, and equipment needed to operations support the internal business operations of applications LACOE. Backup and This is the staffing, software and equipment used security to protect all LACOE databases, files, and applications and provide for disaster recovery as per the agency’s business continuity plan. fisCAL Crisis & MAnAgeMent AssistAnCe teAM 131 aPPenDIX G ORGANIZATIONAL COMMITMENT 23 Funding – Departmental Funding Funding – District Services Funding An application purchased to support a given department’s Services provided to the Districts including the mandated mission would be funded as part of that department’s budget. functions like Payroll would need to be funded based on cost Rigorous cost-justification would control the acquisition of recovery. Mandated services must have a funding component and computer systems to only those that improved departmental the use of technology to deliver those services which are productivity and effectiveness commensurate with cost savings or constrained by the funding available. The theory is that the funds revenue production. There may be elements of Technology are based on a business model of a mix of resources (people, Infrastructure such as networking and server support for specific facilities, technology) that is optimized. The PMO would assist applications that would pay only the incremental cost of adding with the assessment of how best to integrate the technology with these resources to the Enterprise budget. the business processes to achieve optimal benefits. Support for departmental systems is based on the business case for each application used by the department(s). This could include departmental staffing, software and equipment, outsourced computer services, or in-sourced computer services provided by Technology Services. “Ultimately, you want kids to have options. You want them to find what they love to do, and be able to develop those talents.” Keith M. Black, MD Chairman, Department of Neurosurgery Cedars-Sinai Hospital Los AngeLes County offiCe of eduCAtion 132 aPPenDIX G fisCAL Crisis & MAnAgeMent AssistAnCe teAM 133 aPPenDIX G Technology Master Plan 2010 TECHNOLOGY GOVERNANCE Los AngeLes County offiCe of eduCAtion 134 aPPenDIX G TECHNOLOGY GOVERNANCE 24 ITIL Implementation ITIL Implementation The primary purpose and focus of technology use at LACOE shall Technology decision making and project prioritization will occur be to support, facilitate, and optimize the business and through the actions of a variety of committees and advisory instructional functions of the educational agencies in Los Angeles boards, including the Project Management Office (PMO). The County. The service oriented approach for the delivery of principles of PMI/PMBOK will be employed by the PMO. The technology to the divisions and districts that LACOE serves will associated forms, policies, and procedures will integrate with the follow the Information Technology Infrastructure Library (ITIL) ITSM processes so that there is a smooth flow of information framework. The strategy for technology governance will follow between project management and support of operational the principles and practices of Information Technology Service technologies. Management (ITSM) for support and Service Oriented Architecture (SOA) for application development. The stages of evolution of this strategy will include establishing policies and procedures for the following ITIL categories: LACOE ITIL IMPLEMENTATION • Service Catalog • Service Delivery o Service Description o Service Level Management o Users o Availability Management o Performance Metrics (for SLA) o Capacity Management o Cost o IT Service Continuity Management o Dependencies (for CMDB) • Project Management • Service Definition o Project Origination o Service Level Agreements o Project Initiation o Operation Level Agreement o Project Planning • Ser o v ice S e S r u vic p e p D o e r s t k o o P Pr r o o j j e e c c t t C Ex lo e s c e u o t u io t n and Control o Incident Management o Problem Management • IT Financial Management o Configuration Management • Service Management o Change Management • Security Management o Release Management • Application Management • Software Asset Management • Business Process Integration fisCAL Crisis & MAnAgeMent AssistAnCe teAM 135 aPPenDIX G TECHNOLOGY GOVERNANCE 25 Technology Committees Technology Committees In the ITIL framework there are a number of committees to assist A Request for Change may originate as an Incident or Request for with the critical technology decisions that must be constantly Service from the Service/Help Desk or may be a request for new evaluated and considered. It is imperative that these committees technology or something outside the Service Catalog. The flow of the represent a collaboration between business and instructional transaction is reflected in the workflow diagram on the following strategists and the technologists so that decisions are made with full page: consideration of the business benefit and technological realities. The precipitating transaction for most technology related decisions will be a Request for Change channeled through the methods defined in this document which can result from a request or incident reported by virtually anyone within the LACOE organization or the Districts and agencies it serves. Los AngeLes County offiCe of eduCAtion 136 aPPenDIX G TECHNOLOGY GOVERNANCE 26 Technology Committees fisCAL Crisis & MAnAgeMent AssistAnCe teAM 137 aPPenDIX G TECHNOLOGY GOVERNANCE 27 Technology Committees Technology Committees It is not up to the requestor to determine whether their request Thus, the preparation of the RFC for a CAB review will take time should be a Request For Change, Incident, or Service Request. In and effort. It will ensure the stability of the environment and allow some cases, it is obvious that new technology will be introduced for consideration of equity in the prioritization of tasks in processing because it is not in the Service Catalog and will immediately go into these requests. In some cases, Emergency Approvals are necessary the Change Management process. The defined ITIL processes of because of critical fixes to the environment usually resulting from an Incident, Problem, and Change Management include appropriate Incident or Problem that requires a Change to resolve. This technical and functional analysis to provide sufficient information to determination will be jointly made by the division management the relevant Change Advisory Board (CAB) so that it can make an responsible for the impacted system but will be reviewed by the appropriate prioritization decision. appropriate CAB after the fact. The same information should be provided in the RFC for Emergency Approvals that is required for The process for submitting a Request for Change (RFC) must normal requests. While this may add some time to the process of include the following: getting changes made to various systems, it will ensure the stability of • Explanation of the purpose for the request, i.e. what the environment and allow for consideration of equity in the precipitated this request prioritization of tasks in processing these requests. • Justification and/or benefit that will result and for whom Requests will filter through the appropriate functional/technical • Technical analysis of the scope of the change groups to become a Request for Change which is a form containing relevant information for the non-technical CABs to make priority • Risk assessment decisions and place it in the queue for resolution as the diagram on • Cost estimate in time, dollars, and staff the following page shows. • Testing plan Projects must compete with the same resources used to implement • Back out plan, i.e. how to restore status quo if the change changes to existing systems. The PMO must assign priorities to the causes unexpected results submitted project so that the technical resources can organize their efforts, but often there are technical constraints on the order in which tasks associated with Requests for Change or Projects are taken. The criteria and process by which these tasks are prioritized will be dictated by the ITIL, SOA, and PMO strategies adopted by LACOE. Los AngeLes County offiCe of eduCAtion 138 aPPenDIX G TECHNOLOGY GOVERNANCE 28 Technology Committees fisCAL Crisis & MAnAgeMent AssistAnCe teAM 139 aPPenDIX G TECHNOLOGY GOVERNANCE 29 Executive Technology Review Committee Executive Technology Review Committee For high level technology policies and annual distribution of Membership on the ETRC include, but is not limited to the technology resources LACOE-wide, there shall be a following: representative committee that performs the following functions • LACOE Superintendent or designee no less than twice each year: • Appointees from the Superintendent’s cabinet which may • Reviews the Technology Master Plan to see if it is still be the cabinet member or their designee representing the relevant to current technical, fiscal, and political realities functional areas of the entire agency • Reviews the Evaluation Criteria for Request for Change • Each organizational area represented on the Cabinet should (RFC) be represented in the ETRC • Allocates technology resources throughout LACOE • Project Management Office Director (non-voting, resource) through budget and organizational (staffing) policies • Chief Technology Officer is the non-voting chair and main • Reviews/Approves Projects submitted through the PMO facilitator • Reviews and approves the Service Catalog from the Standards Committee Los AngeLes County offiCe of eduCAtion 140 aPPenDIX G TECHNOLOGY GOVERNANCE 30 Standards Committee Standards Committee In order to provide the level of support necessary for LACOE to Membership on the Standards Committee will include use its technology most effectively, certain standards must be representatives from: created to reduce the number of different products and • Operations Analysis & Planning technologies for which Technology Services (or other department technology) staff must be trained. This Committee operates at the • Instructional Technology Outreach Services level, defining what will and will not become part of the • Internal Business Systems agency’s Service Catalog (i.e. Approved Technology List). • Human Resource Services (Facilitator) • Platform software such as operating systems, database engines, and software development languages and tools • HRS • Desktop software such as word processing, spreadsheets, • Network Engineering & Applications presentation and graphics, email and calendaring software • Technology Services, Administration • Hardware brands and models for servers, desktop • Technical Support workstations, laptops, printers and copiers • Applications Development & Support • Version control and obsolescence for determining when to upgrade to newer versions of standard products and retiring • Educational Technologies Network older versions • Personal Computing Support • Hardware replacement policies for replacing hardware when • Divisional Technology Representatives it reaches its end of life Meetings will be held no less than quarterly. Submissions to the • Maintain the Obsolete Technology List for products that are Committee will come through the Technology Change Advisory being phased out Board for Change Requests that suggest a change in the environment and/or standards that would impact all of LACOE. fisCAL Crisis & MAnAgeMent AssistAnCe teAM 141 aPPenDIX G TECHNOLOGY GOVERNANCE 31 Technology CAB Technology CAB Many of the standards to be adopted by LACOE through the • Selection/recommendation of hardware brands and models for Standards Committee are highly technical and relate to the servers, desktop workstations, laptops, printers and copiers platforms on which the software applications (the primary vehicle for delivery of services) operate. These standards would include • Version control and obsolescence for determining when to upgrade to newer versions of standard products and retiring older hardware, operating systems, utilities, database engines and versions programming languages. In many cases this may limit the choice of specific application software products, so the decision to adopt • Review of projects and RFCs and allocation of resources according a new platform must be made with careful technical analysis and to assigned priorities and technological constraints cost/benefit before it is introduced into the organization. Membership on the Technology CAB will include representatives from: Virtually every technology project involves the use of technology • Operations Analysis & Planning assets and resources. The allocation of these resources to the project and adherence to the standards is the role of the • Network Engineering & Applications Technology CAB. The content of the Tech CAB meetings will • Technology Services, Administration include: • Selection/recommendation of platform software such as • Technical Support operating systems, database engines, and software • Applications Development & Support development languages and tools • Educational Technologies Network • Selection/recommendation of enterprise software that will • Personal Computing Support affect or integrate with multiple other systems across the agency Meetings will be held weekly to review both Requests for Change and • Selection/recommendation of desktop software such as Projects. The charter of this committee will be established through the word processing, spreadsheets, presentation and graphics, ITIL implementation and the PMO guidelines. email and calendaring software Los AngeLes County offiCe of eduCAtion 142 aPPenDIX G TECHNOLOGY GOVERNANCE 32 Functional Change Advisory Boards Functional Change Advisory Boards The unique organizational structure of LACOE does not lend itself Membership in Functional CABs will include: to traditional business models. However, one of the distinguishing • Technology Services Application Development & Support characteristics of the ITIL framework is that it is adaptable to any environment. ITIL implementation is a long iterative process that • Technology Services Database Administration usually evolves over several years. Rather than attempt to define • Business Analysts the most appropriate structure for change management for technology in LACOE, this strategic document merely sets the • Functional Subject Matter Experts course for beginning the process to establish the various CABs to serve the various functional areas of the organization. A CAB Meetings will be held monthly and will review and prioritize change should be established to allocate technical resources that are request projects and/or pass requests on to consideration for major shared among several different departments or divisions. In projects and funding. addition to equitably balance the limited shared resources between the various groups they support, projects need to be prioritized based on the best overall benefit to LACOE on an objective basis. The types of requests typically considered by these CABs are: • New modules or extensions to the systems used by the various departments and divisions • Modifications to existing features • Interfaces with external products • Corrections to discovered logic flaws in the systems fisCAL Crisis & MAnAgeMent AssistAnCe teAM 143 aPPenDIX G TECHNOLOGY GOVERNANCE 33 Service Desk/Help Desk Providing a service focused environment means that technology is secondary to the functional requirements of the users. This means that when a user encounters a problem with an application that is part of the LACOE technology network, they do not always know which technician is best suited to help resolve it. A consolidated Service Desk/Help Desk is the most efficient way to provide timely and quality support to the user community. The call center technicians are trained to handle all calls, do initial troubleshooting, and diagnosis, and take ownership of the call to ensure that it gets handled and resolved as quickly as possible. This “Call Center” can quickly resolve simple problems and escalate complex problems to the appropriate Tier 2 and Tier 3 support resources. This consolidated Service Desk also handles requests that may become Requests for Change or Projects, again involving the appropriate resources in the process but retaining ownership of the call to see it through to resolution. Los AngeLes County offiCe of eduCAtion 144 aPPenDIX G TECHNOLOGY GOVERNANCE 34 LACOE Service Catalog As part of the ITSM strategy, a catalog of services will be published and maintained by LACOE Technology Services that will include all of the available systems, services, and standards supported by LACOE. This is essentially the Approved Technology List as established by the Standards Committee and, by implication, Obsolete Technology List which governs what hardware and software should not be purchased throughout LACOE unless specific justification is demonstrated. The Service Catalog is an output of the Standards Committee, identifying all of the supported technologies at LACOE. This will not only include the services provided by the Technology Services department, but any and all technology related services provided by departments outside of Technology Services. • Note: The initial Service Catalog will be developed as an inventory of current services. The Standards Committee will review these services to see if there is duplication or if consolidation will better serve the needs of the agency. For those services moved to the Obsolete Technology List, a migration strategy will be developed to minimize any disruption during transition. fisCAL Crisis & MAnAgeMent AssistAnCe teAM 145 aPPenDIX G TECHNOLOGY GOVERNANCE 35 Technology Projects Technology Projects Change Management and Project Management become the driving The relationship of Projects, which are temporary collections of force for the creation of technology based services at LACOE. tasks organized to complete a specified result, and ITIL, which is Their focus is for the betterment of the business and instructional an on-going set of processes designed to stabilize the computing functions of the departments and districts within the LACOE environment can be represented as follows: sphere of influence, and are prioritized and managed according to the policies and procedures adopted by the ETRC. Los AngeLes County offiCe of eduCAtion 146 aPPenDIX G fisCAL Crisis & MAnAgeMent AssistAnCe teAM 147 aPPenDIX G Technology Master Plan 2010 GLOSSARY Los AngeLes County offiCe of eduCAtion 148 aPPenDIX G GLOSSARY 36 Acronym Meaning Definition CAB Change Advisory Board Any proposed change must be approved in the change management process. While change management makes the process happen, the decision authority is the Change Advisory Board (CAB), which is made up, for the most part, of people from other functions within the organization. The main activities of the change management are: • Filtering changes • Managing changes and the change process • Chairing the CAB and the CAB/Emergency committee • Reviewing and closing of Requests for Change (RFCs) • Management reporting and providing management information ITIL Information Technology Infrastructure Library The Information Technology Infrastructure Library (ITIL) is a set of concepts and policies for managing the Information Technology (IT) services (ITSM), developments and operations. ITIL gives a detailed description of a number of important IT practices with comprehensive checklists, tasks, and procedures that any IT organization can tailor to its needs. ITIL is published in a series of books, each of which covers an IT management topic. The names ITIL and IT Infrastructure Library are registered trademarks of the United Kingdom's Office of Government Commerce (OGC). fisCAL Crisis & MAnAgeMent AssistAnCe teAM 149 aPPenDIX G GLOSSARY 37 Acronym Meaning Definition PMBOK Project Management Body of Knowledge A Guide to the Project Management Body of Knowledge (PMBOK Guide) is a project management guide, and an internationally recognized standard that provides the fundamentals of project management as they apply to a wide range of projects including construction, software, engineering, automotive, etc. The PMBOK Guide is process-based, meaning it describes work as being accomplished by processes. This approach is consistent with other management standards such as ISO 9000 and the Software Engineering Institute's CMMI. Processes overlap and interact throughout a project or its various phases. Processes are described in terms of: • Inputs (documents, plans, designs, etc.) • Tools and Techniques (mechanisms applied to inputs) • Outputs (documents, products, etc.) PMI Project Management Institute The Project Management Institute (PMI) is a non-profit, professional organization with the purpose of advancing state-of-the-art of project management. [2] The organization is a professional association for the project management profession. SOA Service Oriented Architecture In computing, service-oriented architecture (SOA) provides a set of principles or governing concepts used during phases of systems development and integration. Such an architecture will package functionality as interoperable services. Several different organizations may integrate or use such services — software modules provided as a service — even if their respective client systems are substantially different. It is an attempt to develop yet another means for software module integration. Rather than defining an API, SOA defines the interface in terms of protocols and functionality. Los AngeLes County offiCe of eduCAtion 150 aPPenDIX G fisCAL Crisis & MAnAgeMent AssistAnCe teAM 151 aPPenDIX G Technology Master Plan 2010 ABOUT THIS PLAN Los AngeLes County offiCe of eduCAtion 152 aPPenDIX G ABOUT THIS PLAN 38 Background Legal and Contact The development of this Technology Master Plan was a This plan is made publically accessible to further the understanding of collaborative effort between various stakeholders within the Los technology within LACOE and how LACOE, the districts, and students Angeles County Office of Education. it serves benefit from technology. No part of this plan is intended to promote any service, organization, About the Los Angeles County Office of Education person, intellectual, or creative property contained herein. The use of this plan for commercial purposes is strictly prohibited. The Los Angeles County Office of Education is a regional public education institution which acts as an intermediary between the All contents of this plan are owned by the Los Angeles County Office California Department of Education and public school districts in Los of Education. Angeles County. All photographs contained herein are used subject to various license LACOE provides specialized educational programs, such as agreements with their authors or distributors and may not be used for incarcerated youth, pregnant teens, and other special education commercial purposes. programs directly to students within Los Angeles County. LACOE also provides teacher professional development, school reform, All quotations used herein are the intellectual property of their leadership training, and distance learning services to districts. respective owners and are used herein pursuant to the Fair Use doctrine of U.S. copyright law. Additionally, LACOE provides human resources, payroll, financial management, and other business technology services to all but three Contacts Los Angeles County School Districts. LACOE issues in excess of Jon R. Gundry, Deputy Superintendent 100,000 payroll checks for district employees each month. Los Angeles County Office of Education gundry_jon@lacoe.edu Richard Quinones, Chief Technology Officer Los Angeles County Office of Education quinones_richard@lacoe.edu On the Web www.lacoe.edu fisCAL Crisis & MAnAgeMent AssistAnCe teAM 153 aPPenDIX H OFFICE OF GENERAL COUNSEL Goal Efficiency Estimated Savings Reorganize the Office of • Implement oversight of all outside counsel litigation, including risk $1,200,000 General Counsel to better management to maximize recovery. serve the needs of LACOE • Send out RFQ for all of the attorney firm contracts to ensure we are (in process) getting the best rate for the services in employment, special ed and civil cases. undetermined • Implement a better system of oversight so that all cases have a discovery plan and the strategy of the case is clear from the outset. Consultation takes place at appropriate times with the appropriate individuals. $2,938,500 • Represent LACOE in all of the noncomplex cases and continue to play an active role in other litigation. • Restrict costs to staff cases as leanly aspossible (i.e., no more than two (2) attorneys per case.) • Expand staff to include a litigation attorney if appropriate. • Build in better risk management strategies by ensuring that post litigation steps to limit liability are taken by appropriate management and that training is conducted. • Develop more proactive pre-litigation strategies to limit liability in key areas. Ensure the delivery of high • Ensure staff of the Office of General Counsel receive required/necessary quality training to OGC staff training. and LACOE administrators • Provide in-house training to principals, assistant principals, directors and $2,000 LACOE staff on issues that may expose LACOE to liability (i.e., Intellectual Property, Policies,Classroom Suspensions and Brown Act). Reduce travel and operations • Keep materials and supplies cost to a minimum. undetermined costs • Keep travel and conference expenses to a minimum. • Maintain a policy of no overtime. Ensure that outside billing is • Careful review and scrutiny of invoices of law firms contracted by the $6,000 accurate and appropriate Office of General Counsel. Reduce reliance on outside • Perform certain aspects of litigation to minimize cost of outside law firms $2,500 counsel including: Court filings o Investigations o Meetings and interviews with LACOE staff o Responding to Discovery requests o Preparing witnesses for deposition o Gathering of documents o Copying and Bates stamping o Filing of documents with the Court by staff of the Officeof General o Counsel; and, Delivery of documents to law firms by staff of the Office of General o Counsel. • Provide counsel and representation on Special Education due process $7,800 matters, including settlement. • Ensure attorneys of the Office of General Counsel aremore accessible to 1 Los AngeLes County offiCe of eduCAtion 154 aPPenDIX H internal clients thereby eliminating the need to seek advice from outside law firms. • Explore other cost effective ways of representation (i.e., representation for portion of the case, co-representation) including subpoenas. $24,450 Estimated Office Of General Counsel Savings $4,181,250 2 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 155 aPPenDIX I California County Superintendents Educational Services Association (CCSESA) Classification of Counties 2011 2009-2010 County P2 ADA % of ADA Statewide CLASS I (Over 750,000 ADA) Los Angeles 1,532,539 25.86% CLASS II (140,000 - 749,999 ADA) Alameda 203,764 3.44% Contra Costa 159,919 2.68% Fresno 183,192 3.09% Kern 164,998 2.78% Orange 484,328 8.17% Riverside 400,834 6.76% Sacramento 225,522 3.80% San Bernardino 395,637 6.67% San Diego 473,133 7.98% Santa Clara 254,369 4.29% CLASS III (60,000 - 139,999 ADA) Monterey 67,152 1.13% Placer 65,289 1.10% San Joaquin 128,625 2.17% San Mateo 87,478 1.48% Santa Barbara 62,750 1.06% Solano 61,939 1.04% Sonoma 67,401 1.14% Stanislaus 99,693 1.68% Tulare 91,684 1.55% Ventura 134,851 2.28% CLASS IV (30,000 - 59,999 ADA) Imperial 34,527 0.58% Merced 53,279 0.90% San Francisco 54,034 0.91% San Luis Obispo 32,662 0.55% Santa Cruz 36,846 0.62% CLASS V (15,000 - 29,999 ADA) Butte 29,660 0.50% El Dorado 27,082 0.46% Humboldt 17,103 0.29% Kings 27,005 0.46% Madera 28,114 0.47% Los AngeLes County offiCe of eduCAtion 156 aPPenDIX I Marin 28,740 0.48% Napa 19,490 0.33% Shasta 26,129 0.44% Sutter 19,372 0.33% Yolo 27,933 0.47% CLASS VI (7,000 - 14,999 ADA) Lake 8,660 0.15% Mendocino 12,163 0.21% Nevada 11,906 0.20% San Benito 10,811 0.18% Tehama 10,329 0.17% Yuba 13,274 0.22% CLASS VII (1,000 - 6,999 ADA) Amador 4,317 0.07% Calaveras 5,870 0.10% Colusa 4,275 0.07% Del Norte 4,077 0.07% Glenn 5,460 0.09% Inyo 2,636 0.04% Lassen 4,781 0.08% Mariposa 2,001 0.03% Modoc 1,525 0.03% Mono 1,562 0.03% Plumas 2,229 0.04% Siskiyou 5,709 0.10% Trinity 1,582 0.03% Tuolumne 6,582 0.11% CLASS VIII (Under 1,000 ADA) Alpine 149 0.00% Sierra 445 0.01% TOTAL ADA 5,927,220 County classifications are based on prior year P-2, K-12 average daily attendance which includes districts, county operated programs, and charter schools. For the sole purpose of the Association, these calculations do not include ROC/P, adult education or community colleges. These calculations are intended for use by CCSESA only. fisCAL Crisis & MAnAgeMent AssistAnCe teAM 157 aPPenDIX J Los AngeLes County offiCe of eduCAtion 158 aPPenDIX J fisCAL Crisis & MAnAgeMent AssistAnCe teAM 159 aPPenDIX J Los AngeLes County offiCe of eduCAtion 160 aPPenDIX J fisCAL Crisis & MAnAgeMent AssistAnCe teAM 161 aPPenDIX J Los AngeLes County offiCe of eduCAtion 162 aPPenDIX J fisCAL Crisis & MAnAgeMent AssistAnCe teAM 163 aPPenDIX J Los AngeLes County offiCe of eduCAtion 164 aPPenDIX J fisCAL Crisis & MAnAgeMent AssistAnCe teAM 165 aPPenDIX J Los AngeLes County offiCe of eduCAtion 166 aPPenDIX J fisCAL Crisis & MAnAgeMent AssistAnCe teAM 167 aPPenDIX J Los AngeLes County offiCe of eduCAtion 168 aPPenDIX J fisCAL Crisis & MAnAgeMent AssistAnCe teAM 169 aPPenDIX J Los AngeLes County offiCe of eduCAtion 170 aPPenDIX J fisCAL Crisis & MAnAgeMent AssistAnCe teAM 171 aPPenDIX J Los AngeLes County offiCe of eduCAtion 172 aPPenDIX J fisCAL Crisis & MAnAgeMent AssistAnCe teAM 173 aPPenDIX J Los AngeLes County offiCe of eduCAtion 174 aPPenDIX J fisCAL Crisis & MAnAgeMent AssistAnCe teAM 175 aPPenDIX J Los AngeLes County offiCe of eduCAtion 176 aPPenDIX J fisCAL Crisis & MAnAgeMent AssistAnCe teAM 177 aPPenDIX J Los AngeLes County offiCe of eduCAtion 178 aPPenDIX J fisCAL Crisis & MAnAgeMent AssistAnCe teAM 179 aPPenDIX K Force Account definition: In general construction, a term used when work is ordered to be done without prior agreement as to lump sum or unit price cost thereof and is to be billed for at cost of labor, materials and equipment, insurance, taxes, etc., plus an agreed percentage for overhead and profit (aka, T&M [Time and Materials]). In public works this term occurs when a public project is conducted by a public office using its own labor, material and equip- ment. Public Contract Code §20111. (a) The governing board of any school district, in accordance with any requirement established by that governing board pursuant to subdivision (a) of Section 2000, shall let any contracts involving an expenditure of more than fifty thousand dollars ($50,000) for any of the following: (1) The purchase of equipment, materials, or supplies to be furnished, sold, or leased to the district. (2) Services, except construction services. (3) Repairs, including maintenance as defined in Section 20115, that are not a public project as defined in subdivision (c) of Section 22002. The contract shall be let to the lowest responsible bidder who shall give security as the board requires, or else reject all bids. (b) The governing board shall let any contract for a public project, as defined in subdivision (c) of Section 22002, involving an expenditure of fifteen thousand dollars ($15,000) or more, to the lowest responsible bidder who shall give security as the board requires, or else reject all bids. All bids for construction work shall be presented under sealed cover and shall be accom- panied by one of the following forms of bidder’s security: (1) Cash. (2) A cashier’s check made payable to the school district. (3) A certified check made payable to the school district. (4) A bidder’s bond executed by an admitted surety insurer, made payable to the school district. Upon an award to the lowest bidder, the security of an unsuccessful bidder shall be returned in a reasonable period of time, but in no event shall that security be held by the school district beyond 60 days from the time the award is made. (c) This section applies to all equipment, materials, or supplies, whether patented or otherwise, and to contracts awarded pursuant to subdivision (a) of Section 2000. This section shall not apply to professional services or advice, insurance services, or any other purchase or service otherwise exempt from this section, or to any work done by day labor or by force account pursuant to Section 20114. (d) Commencing January 1, 1997, the Superintendent of Public Instruction shall annually adjust the dollar amounts specified in subdivision (a) to reflect the percentage change in the Los AngeLes County offiCe of eduCAtion 180 aPPenDIX K annual average value of the Implicit Price Deflator for State and Local Government Purchases of Goods and Services for the United States, as published by the United States Department of Commerce for the 12-month period ending in the prior fiscal year. The annual adjustments shall be rounded to the nearest one hundred dollars ($100). Public Contract Code §20114. (a) In each school district, the governing board may make repairs, alterations, additions, or painting, repainting, or decorating upon school buildings, repair or build apparatus or equipment, make improvements on the school grounds, erect new buildings, and perform maintenance as defined in Section 20115 by day labor, or by force account, whenever the total number of hours on the job does not exceed 350 hours. Moreover, in any school district having an average daily attendance of 35,000 or greater, the governing board may, in addition, make repairs to school buildings, grounds, apparatus, or equipment, including painting or repainting, and perform maintenance, as defined in Section 20115, by day labor or by force account whenever the total number of hours on the job does not exceed 750 hours, or when the cost of material does not exceed twenty-one thousand dollars ($21,000). (b) For purposes of this section, day labor shall include the use of maintenance personnel employed on a permanent or temporary basis. fisCAL Crisis & MAnAgeMent AssistAnCe teAM 181 aPPenDIX l Participating Agencies Agency Type:City City of Adelanto City of Corcoran City of Alameda City of Corning City of Anderson City of Corona City of Angels City of Coronado City of Antioch City of Corte Madera City of Arcata City of Costa Mesa City of Arroyo Grande City of Cupertino City of Artesia City of Daly City City of Atascadero City of Davis City of Atwater City of El Centro City of Auburn City of El Monte City of Azusa City of El Segundo City of Belmont City of Emeryville City of Belvedere City of Fairfield City of Benicia City of Farmersville City of Beverly Hills City of Fontana City of Blue Lake City of Fort Bragg City of Bradbury City of Foster City City of Brea City of Fountain Valley City of Brentwood City of Fremont City of Brisbane City of Fullerton City of Buellton City of Galt City of Burlingame City of Garden Grove City of California City City of Goleta City of Calistoga City of Gonzales City of Camarillo City of Greenfield City of Campbell City of Gridley City of Canyon Lake City of Gustine City of Carlsbad City of Half Moon Bay City of Carpinteria City of Hawthorne City of Cathedral City of Hemet City of Ceres City of Highland City of Chino Hills City of Hillsborough City of Chowchilla City of Hughson City of Claremont City of Imperial Beach City of Cloverdale City of Indio City of Coachella City of Industry City of Colma City of Ione City of Colusa City of Irvine 7/18/2011 Page 1 of 13 Los AngeLes County offiCe of eduCAtion 182 aPPenDIX l Agency Type:City City of Kerman City of Rancho Santa Margarita City of La Mesa City of Redding City of La Verne City of Redlands City of Lafayette City of Rio Dell City of Laguna Hills City of Rio Vista City of Laguna Niguel City of Riverbank City of Lake Forest City of Rohnert Park City of Lancaster City of Ross City of Larkspur City of San Carlos City of Lathrop City of San Clemente City of Lompoc City of San Gabriel City of Los Altos Hills City of San Jacinto City of Los Banos City of San Joaquin City of Lynwood City of San Juan Capistrano City of Martinez City of San Luis Obispo City of Menifee City of San Marino City of Menlo Park City of San Pablo City of Mill Valley City of Santa Clarita City of Monte Sereno City of Santa Fe Springs City of Moorpark City of Santa Maria City of Moraga City of Santa Paula City of Moreno Valley City of Saratoga City of Morro Bay City of Scotts Valley City of Murrieta City of Seaside City of Norwalk City of Simi Valley City of Novato City of Solvang City of Oakdale City of Sonoma City of Orange City of South El Monte City of Orinda City of South Gate City of Oxnard City of South San Francisco City of Pacifica City of Stanton City of Palm Springs City of Suisun City City of Patterson City of Susanville City of Perris City of Tehama City of Pico Rivera City of Temecula City of Pittsburg City of Thousand Oaks City of Pleasant Hill City of Tiburon City of Pleasanton City of Tracy City of Portola City of Turlock City of Rancho Mirage City of Tustin City of Rancho Palos Verdes City of Twentynine Palms 7/18/2011 Page 2 of 13 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 183 aPPenDIX l Agency Type:City City of Ukiah City of Vacaville City of Victorville City of Villa Park City of Vista City of Walnut City of Watsonville City of West Covina City of West Hollywood City of Westlake City of Willits City of Woodland City of Woodside City of Yorba Linda City of Yountville City of Yuba City City of Yucaipa City of Yucca Valley Crescent City El Paso de Robles City Total: 180 7/18/2011 Page 3 of 13 Los AngeLes County offiCe of eduCAtion 184 aPPenDIX l Agency Type:Community College District Cabrillo Community College District Chabot-Las Positas Community College District Chaffey College Community College District Citrus Community College District College of the Sequoias Community College District Compton Community College District Contra Costa Community College District Desert Community College District Kern Community College District Los Angeles Community Colleges District Mendocino-Lake Community College District Merced Community College District MiraCosta Community College District Monterey Peninsula Community College District Mt. San Antonio Community College Mt. San Jacinto Community College District Napa Valley College Ohlone Community College District Palomar Community College District Rancho Santiago Community College District Riverside Community College District San Bernardino Community College District San Luis Obispo Community College District San Mateo County Community College District Santa Clarita Community College Distirct Santa Rosa Junior College District Shasta-Tehama-Trinity Joint Community College District Sierra Joint Community College District Siskiyou Joint Community College District West Hills Community College District West Kern Community College District West Valley - Mission Community College District Community College District Total: 32 7/18/2011 Page 4 of 13 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 185 aPPenDIX l Agency Type:County Alpine County Butte County Calaveras County Contra Costa County County of Napa County of Siskiyou Del Norte County El Dorado County Fresno County Glenn County Humboldt County Imperial County Kings County Lake County Madera County Marin County Mendocino County Mono County Orange County Riverside County Sacramento County San Bernardino County San Luis Obispo County San Mateo County Santa Barbara County Santa Clara County Shasta County Sonoma County Stanislaus County Trinity County Tulare County Tuolumne County Ventura County Yolo County Yuba County County Total: 35 7/18/2011 Page 5 of 13 Los AngeLes County offiCe of eduCAtion 186 aPPenDIX l Agency Type:School District Alisal Union School District Delano Joint Union High School District Alta Vista Elementary School District Delano Union School District Alum Rock Union Elementary School District Denair Unified School District Anderson Union High School District Dinuba Unified School District Antelope Valley Joint Union High School District Dublin Unified School District Antioch School District Eastern Sierra Unified School District Apple Valley Unified School District Empire Union School District Armona Union Elementary School District Escalon Unified School District Atwater Elementary School District Eureka Union School District Auburn Union Elementary School District Evergreen School District Bakersfield City School District Evergreen Union Elementary Barstow Unified School District Exeter Union High School District Beaumont Unified School District Exeter Union School District Bend Elementary School District Fairfield-Suisun Unified School District Berkeley Unified School District Fallbrook Union High School Big Pine Unified School District Folsom Cordova Unified School District Bonsall Union School District Fontana Unified School District Brentwood Union School District Franklin-McKinley School District Bret Harte Union High School District Fresno County Office of Education Briggs Elementary School District Fruitvale Elementary Buena Vista Elementary School Garvey School District Butte County Office of Education Gilroy Unified School District Byron Union Elementary Gold Trail Union School District Calistoga Joint Unified Gravenstein Union Elementary Cambrian School District Great Valley Charter School Campbell Union School District Greenfield Union School District Cardiff School District Grossmont Union High School District Castro Valley Unified School District Hayward Unified School District Center Joint Unified School District Helendale School District Chaffey Joint Union High School District Hemet Unifed School District Chico Unified School District Hermosa Beach School District Clovis Unified School District Hesperia Unified School District Coast Union High School District Hickman Community Charter District Colton Joint Unified School District Hollister School District Columbia Union School District Hughson Unified School District Compton Unified School District Jefferson School District Conejo Valley Unified School District Jefferson Union High School District Contra Costa County Office of Education John Swett Unified School District Corcoran Unified School District Joint Union School District Cutler-Orosi Joint Unified School District Keppel Union School District Del Norte County Unified School District Kern Union High School District 7/18/2011 Page 6 of 13 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 187 aPPenDIX l Agency Type:School District Keyes Union School District Moreland School District King City Joint Union High School District Moreno Valley Unified School District King City Union School District Mountain View-Los Altos Union High School District Kings Canyon Joint Unified Mountain View-Whisman School District Kings County Office of Education Mt. Diablo Unified School District Kings River Union Elementary School District Murrieta Valley Unified School District Laguna Beach Unified Schoo District Nevada Joint Union High School District Laguna Salada Union Elementary New Haven Unified School District Lake Elsinore Unified School District Newark Unified School District Lakeside Union School District Newhall School District Lancaster School District Norris School District Las Virgenes Unified School District North Monterey County Unified School District Latrobe School District Oak Grove Elementary School District Lemoore Union High School District Oakdale Joint Unified School District Liberty Elementary School Oakland Unified School District Liberty Elementary School District Oakley Union Elementary School District Linden Unified School District Ocean View School District Lindsay Unified School District Ocean View School District Loma Prieta Elementary School District Ocean View School District Los Banos Unified School District Ontario-Montclair School District Los Gatos Unified School District Oro Grande Elementary School District Los Gatos-Saratoga High School District Oxnard Elementary School District Los Molinos Unified School District Oxnard School District Lucerne Valley Unified School District Oxnard Union High School District Lucia Mar Unified School District Pajaro Valley Unified School District Lynwood Unified School District Palm Springs Unified School District Madera Unified School District Palmdale School District Manteca Unified School District Palo Alto Unified School District Maricopa Unified School District Panama-Buena Vista Union School District Martinez Unified School District Parlier Unified School District Menlo Park City School District Pasadena Unified School District Merced City School District Paso Robles Joint Unified School District Merced County Office of Education Perris Union High School District Metropolitan Education District Piner-Olivet Union School District Middletown Unified School District Pittsburg Unified School District Milpitas Unified School District Placer County Office of Education Modesto City School District Placer Union High School District Modoc Joint Unifed School District Pollack Pines Elementary School District Modoc Joint Unified School District Ravenswood City Elementary School District Monterey Peninsula Unified School District Red Bluff Joint Union High School District Moraga School District Red Bluff Union School District 7/18/2011 Page 7 of 13 Los AngeLes County offiCe of eduCAtion 188 aPPenDIX l Agency Type:School District Redwood City School District Silver Fork School District Reef-Sunset Unified School District Silver Valley Unified School District Rescue Union School District Snowline Joint Unified School District Rialto Unified School District Soledad Unified School District Richgrove Elementary School District Somis Union School District Richland School District Sonoma Valley Unified School District Rincon Valley Union Elementary School District Sonora Union High School District Rio School District Soquel Union Elementary School District Riverside Unified School District South Bay Union School District Rosedale Union School District South Pasadena Unified School District Roseland School District Spencer Valley School District Roseville City School District Springville Union School District Rowland Unified School District Standard School District Sacramento City Unified School District Stanislaus County Office of Education Salinas City Elementary School District Stockton Unified School District San Bruno Park School District Summerville Union High School District San Carlos Elementary School District Sundale Union Elementary School District San Jacinto Unified School District Tahoe Truckee Unified School District San Jose Unified School District Tehachapi Unified School District San Juan Unified School District Templeton Unified San Lorenzo Unified School District Tracy Unified School District San Luis Coastal Unified School District Tulelake Basin Joint Unified School District San Luis Obispo County Office of Education Twin Rivers Unified School District San Marino Unified Scool District Twin Rivers Unified School District San Mateo-Foster City School District Two Rock Union Elementary School San Miguel Unified School District Valley Center-Pauma Unified School District San Pasquel Union School District Victor Elementary School District San Rafael City Elementary School District Victor Valley Union High School District San Rafael City High School Visalia Unified School District San Ramon Valley Unified School District Visalia Unified School District Santa Barbara School Districts Walnut Creek Elementary School Santa Clara Unified School District Walnut Creek School District Santa Cruz City Schools Waugh Elementary School Santa Maria Joint Union High School District Weaver Union School District Santa Maria-Bonita School District Windsor Unified School Santa Monica-Malibu Unifed School District Woodlake Union Elementary School District Santa Paula Elementary School District Woodlake Union High School District Saugus Union School District Yuba City Unified School District Sequoia Union High School District Yuba County Office of Education Sierra Sands Unified School District School District Total: 244 Sierra Unified School District 7/18/2011 Page 8 of 13 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 189 aPPenDIX l Agency Type:Special District Alameda County Resource Conservation District Fulton-El Camino Recreation & Park District Alameda County Waste Management Authority Gilsizer Drainage District American River Fire Protection Glenhaven Lighting District American River Flood Control District Golden Hills Community Services Anderson Springs Lighting District Groveland Community Services District Arden Manor Recreation and Park District Hamilton Branch Community Services Arden Park Recreation & Park Happy Camp Community Services Bethel Island Fire Protection Honey Lake Valley Resource Conservation Brooktrails Community Services Humboldt Waste Management Authority Calaveras Public Utilities Irish Beach Water District California Fair Services Authority Isla Vista Recreation & Park Cameron Estates Community Services Jamestown Sanitry District Carmichael Recreation & Park Kelseyville County Waterworks District Castro Valley Sanitary District Kelseyville Lighting District Central Marin Sanitation Agency Kern County Water District Chester Public Utilities Keyes Fire Protection District City of Galt, Redevelopment Agency Lake County Air Quality Management District Clearlake Oaks Lighting District Lake County Flood Control District #5 Clovis Cementery District Lake County Flood Control District Zone #1 Conejo Recreation & Park District Lake County Flood Control District Zone #4 Contra Costa County Fire Protection Lake County Flood Control District Zone #6 Contra Costa County Flood Control & Water Conservation Lake County General Flood Control District Contra Costa County Sanitation #19 Lake County Sanitation District Contra Costa County Sanitation #5 Lake County Service Area #1 Contra Costa County Sanitation #6 Lake County Service Area #13 Cordova Recreation and Parks District Lake County Service Area #16 Corinthian Bay Sanitation District Lake County Service Area #18 Crescent City Harbor District Lake County Service Area #19 Crockett-Carquinez Fire Protection Lake County Service Area #2 Cupertino Sanitary District Lake County Service Area #20 Del Norte Solid Waste Management Authority Lake County Service Area #21 Descanso Community Water Lake County Service Area #22 Desert Water Agency Lake County Service Area #3 East Diablo Fire Protection Lake County Service Area #6 East Palo Alto Sanitary Lake County Service Area #7 Ebbetts Pass Veterans Memorial District Lands End Sanitation District Elk Grove Comunity Service Livermore Area Recreation & Park Estero Municipal Improvement District Los Altos Hills County Fire District Fair Oaks Recreation & Park Los Altos Hills County Fire District Florin Resource Conservation District Lower Lake Lighting District Fresno Metro Flood Control Lucerne Lighting District 7/18/2011 Page 9 of 13 Los AngeLes County offiCe of eduCAtion 190 aPPenDIX l Agency Type:Special District Madera County Flood Control & Water Conservation Madera County Maintenance District No. 46 - Ahwahnee Country Club Madera County Maintenance District No. 1 Madera County Maintenance District No. 47 - Spook Lane Madera County Maintenance District No. 10 Madera County Maintenance District No. 48 - Thornberry Madera County Maintenance District No. 100 - Cattle Way Estates Madera County Maintenance District No. 101 - Old Corral Madera County Maintenance District No. 49 Madera County Maintenance District No. 11 Madera County Maintenance District No. 5 Madera County Maintenance District No. 13 Madera County Maintenance District No. 50 - Morava Madera County Maintenance District No. 14 Madera County Maintenance District No. 51 - Quail Ridge Madera County Maintenance District No. 15 Madera County Maintenance District No. 52 - Lindy Lane Madera County Maintenance District No. 16 Madera County Maintenance District No. 53 - Knolls Madera County Maintenance District No. 17 Junction Madera County Maintenance District No. 18 Madera County Maintenance District No. 54 - Happy Hollow Madera County Maintenance District No. 19 Madera County Maintenance District No. 55 - Woodland Pond Madera County Maintenance District No. 2 - Oakhurst Area Madera County Maintenance District No. 56 - River Crest Madera County Maintenance District No. 20 Madera County Maintenance District No. 57 - Adobe Madera County Maintenance District No. 21 Madera County Maintenance District No. 58 - Sierra Madera County Maintenance District No. 22 Highlands Madera County Maintenance District No. 23 Madera County Maintenance District No. 59 - Eagle Madera County Maintenance District No. 24 Madera County Maintenance District No. 6 Madera County Maintenance District No. 25 Madera County Maintenance District No. 60 - Dillon Estates Madera County Maintenance District No. 26 Madera County Maintenance District No. 61 - Vista Del Rio Madera County Maintenance District No. 27 Madera County Maintenance District No. 62 - Jennifer Lane Madera County Maintenance District No. 28 Madera County Maintenance District No. 63 - Coarsegold Madera County Maintenance District No. 29 South Madera County Maintenance District No. 30 Madera County Maintenance District No. 64 - Little Creek Madera County Maintenance District No. 31 Madera County Maintenance District No. 65 Madera County Maintenance District No. 32 Madera County Maintenance District No. 66 - Bushy Knob Madera County Maintenance District No. 33 Madera County Maintenance District No. 67 - Whiskey Creek Madera County Maintenance District No. 35 Madera County Maintenance District No. 68 - Bisset Station Madera County Maintenance District No. 36 Madera County Maintenance District No. 69 - Oak Junction Madera County Maintenance District No. 37 - La Vina Madera County Maintenance District No. 7 Madera County Maintenance District No. 38 Madera County Maintenance District No. 70 - Blueberry Hill Madera County Maintenance District No. 39 Madera County Maintenance District No. 71 - Thornberry Madera County Maintenance District No. 40 Mountain Madera County Maintenance District No. 41 Madera County Maintenance District No. 72 - North Madera County Maintenance District No. 42 Oakhurst Madera County Maintenance District No. 43 Madera County Maintenance District No. 73 - Quartz Madera County Maintenance District No. 44 -Stillmeadow Mountain Road Madera County Maintenance District No. 74 - Munson Lane Madera County Maintenance District No. 45 - River Knolls Madera County Maintenance District No. 75 - Fairlane Court 7/18/2011 Page 10 of 13 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 191 aPPenDIX l Agency Type:Special District Madera County Maintenance District No. 76 - River Falls Madera County Service Area No. 2A Road Madera County Service Area No. 3 Madera County Maintenance District No. 77 - Whittenburg Madera County Service Area No. 5 Road Madera County Service Area No. 6 Madera County Maintenance District No. 78 - San Ramone Madera County Service Area No. 7 Madera County Maintenance District No. 79 - Serpa Canyon Madera County Service Area No. 8 Madera County Maintenance District No. 8 Madera County Service Area No. 9 Madera County Maintenance District No. 80 - City View Manila Community Services Madera County Maintenance District No. 81 - Blue Oak Marin County Flood Control & Water Conservation Madera County Maintenance District No. 82 - Poison Switch Marin County Open Space District Madera County Maintenance District No. 83 - Lone Olive Marin County Sanitary District Madera County Maintenance District No. 84 - Mill Creek Maxwell Parks & Recreation Madera County Maintenance District No. 85 - Valeta McCloud Community Services District Madera County Maintenance District No. 86 - Hidden Meadow McFarland Recreation & Park Madera County Maintenance District No. 87 - Madera South- McKinleyville Community Services East Middletown Lighting District Madera County Maintenance District No. 88 - Safari World Middletown Sanitation Madera County Maintenance District No. 89 - Silver Spur Mission Oaks Recreation & Park Madera County Maintenance District No. 9 Mission Resource Conservation Madera County Maintenance District No. 90 - Raymond Mokelumne Hill Sanitary North Monterey Peninsula Airport District Madera County Maintenance District No. 91 - Hensley East Moorpark Mosquito Abatement Madera County Maintenance District No. 92 Moraga Fire Protection Madera County Maintenance District No. 93 - Wilcox Moreno Valley Community Redevelopment Madera County Maintenance District No. 94 - Deadwood Moreno Valley Community Services Madera County Maintenance District No. 95 - Ranchos East Napa Sanitation District Madera County Maintenance District No. 96 - Garnel Creek North Highlands Recreation & Park Madera County Maintenance District No. 97 - Cascadel Heights Novato Sanitary District Madera County Maintenance District No. 98 - Pine Meadows Oakley Fire Protection Madera County Service Area No. 1 Occidental County Sanitation District Madera County Service Area No. 10 Ojai Valley Sanitary District Madera County Service Area No. 12 Orange County Fire Authority Madera County Service Area No. 13 Orange County Sanitation #1 Madera County Service Area No. 14 Orange County Sanitation #11 Madera County Service Area No. 15 Orange County Sanitation #13 Madera County Service Area No. 16 Orange County Sanitation #2 Madera County Service Area No. 18 Orange County Sanitation #3 Madera County Service Area No. 19 Orange County Sanitation #5 Madera County Service Area No. 20 Orange County Sanitation #6 Madera County Service Area No. 21 Orange County Sanitation #7 Madera County Service Area No. 22 Orange Redevelopment Agency 7/18/2011 Page 11 of 13 Los AngeLes County offiCe of eduCAtion 192 aPPenDIX l Agency Type:Special District Orangevale Recreation & Park Trinity County Resource Conservation Orinda Fire Protection Truckee Donner Public Utility Oro Loma Sanitary District Upper Lake Lighting District Palomar Pomerado Health Valley Springs Public Utility Pico Rivera Redevelopment Ventura County Fire Protection Plumas Eureka Community Services District Ventura County Flood Control Point Dume Community Service Ventura River County Water Port of San Diego Unified Port District Ventura Waterworks District #1 Public Agency Risk Sharing Authority of California Ventura Waterworks District #16 Quincy Community Services District Ventura Waterworks District #17 Redevelopment Agency of the City of Belmont Ventura Waterworks District #19 Rio Linda Elverta Recreation and Park District Ventura Waterworks District #8 Riverside County Flood Control & Water Conservation Victor Valley Wastewater Reclamation Authority Riverside County Redevelopment Agency Western Shasta Resource Conservation District Riverside-Coloma Resource Conservation District Willow County Water Russian River Flood Control & Water Conservation Yolo County Flood Control & Water Conservation District Improvement District Yuba County Water Sacramento County Water Agency Special District Total: 288 San Benito County Water District San Bernardino County Special & County Service Areas San Bernardino Flood Control San Joaquin Regional Rail Commission San Luis Obispo County Flood Control and Water Conservation District Santa Clarita Redevelopment Agency Santa Cruz Harbor Simi Valley Community Development Agency Sky View County Water District Smith River Community Resources District Solano County Water Agency Sonoma County Water Agency Sonoma Valley County Sanitation District South Park County Sanitation District Southern Marin Fire District Southern Marin Fire Protection District Southgate Recreation & Park Sunrise Recreation & Park Tahoe City Public Utility Templeton Community Services Three Valleys Municipal Water District Tranquility Irrigation 7/18/2011 Page 12 of 13 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 193 aPPenDIX l Agency Type:Special District Total Participating Agencies: 779 7/18/2011 Page 13 of 13 Los AngeLes County offiCe of eduCAtion 194 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 195 aPPenDIX M Los AngeLes County offiCe of eduCAtion 10 U ecnairaV latoT ecnairaV miretnI dn2 "M" lloryaP noitisoP tnacaV delliF miretnI dn2 tegduB RP / CP CP / 1102_naJ lortnoC snoitisoP snoitisoP )1102/13/1( )1102/13/1( noitpircseD tcejbO 2JBOOM 0 488,6 003,351 003,351 003,351 481,061 781,261 )laitnederC( seiralaS srehcaeT 0111 1 872,985 316,421 872,985 872,985 198,317 422,027 strA/srehcaeT 5111 )247,74( 139,622 247,74 0 139,622 139,622 mreT detimiL - srehcaeT 0311 0 093,2 0 093,2 687,42 etutitsbuS - srehcaeT 0611 062,611 722,17 266,766,1 229,387,1 615,12 604,267,1 941,558,1 941,558,1 srolesnuoC 1121 0 323,621 0 323,621 323,621 TL - troppuS lipuP d'fitreC 0321 013,51 0 162,02 175,53 013,51 162,02 175,53 175,53 slapicnirP .tssA ,slapicnirP 0131 961,491 )067,312( 831,817,4 703,219,4 911,142 881,176,4 745,896,4 024,671,5 tcurtsnI-drooC stlusnoC snimdA 1131 396,911 009,333 537,900,2 824,921,2 396,911 537,900,2 823,364,2 823,364,2 curtsnI noN/curtsnI-srotceriD 5131 0 017,542 860,705 860,705 860,705 877,257 622,447 repuS tssA dna stnednetnirepuS 6131 )868,601( 654,282 868,601 0 654,282 869,092 mreT detimiL - srotartsnimdA 0331 663,24 245,5 295,191 859,332 663,24 295,191 005,932 005,932 stsilaicepS margorP 2191 )459,571( 0 459,571 0 0 0 moorssalC nahT rehtO - rehcaeT 4191 0 540,165,1 0 540,165,1 540,135,1 mreT dtmiL-stsilaicepS margorP 0391 0 0 0 0 0 etutitsbuS-stsilaicepS margorP 0691 215,647 162,377,2 023,895,9 238,443,01 282,920,1 055,513,9 390,811,31 856,695,31 latoT 1 0 0 0 0 211,8 srotacudearaP 1112 2 510,601 )220,94( 485,796 995,308 142,941 853,456 775,457 775,457 seiralaS troppuS deifissalC 0122 249,72 764,91 484,845,2 624,675,2 843,17 870,505,2 398,595,2 398,595,2 seiralaS ppuS deifissalC rehtO 1122 0 070,8 0 070,8 070,8 puS ssalC-strepxE lanoisseforP 2122 375,271 857,94 096,343 362,615 863,161 598,453 120,665 761,395 stnatsissA noitatropsnarT 1222 0 000,54 0 000,54 000,54 TL-troppuS deifissalC 0322 0 620,96 0 620,96 620,96 emitrevO-troppuS deifissalC 0422 0 613,532 0 613,532 613,532 etutitsbuS-troppuS deifissalC 0622 997,952 652,274 086,292,6 974,255,6 922,277 052,087,5 537,420,7 537,420,7 srtsinimdA/srosivrepuS d'ssalC 0132 056,34 0 056,34 056,34 056,34 056,34 seetimmoC ,snoissimmoC ,draoB 2132 )315,956( 006,486 315,956 0 006,486 006,486 T/L-srtsinimdA ,srepuS d'ssalC 0332 901,124 )881,749,2( 773,361,32 684,485,32 417,810,1 277,565,22 892,736,02 249,864,42 tmgM-htO & lacirelC ,lacinhceT 0142 377,383 903,476 039,404,81 307,887,81 720,367 676,520,81 210,364,91 768,094,91 rehtO & lacirelC ,lacinhceT 1142 0 902,053 0 902,053 902,053 trepxE sseforP lacirelC/hceT 2142 )036,17( 796,77 194,079 168,898 168,898 855,679 855,679 laitnedifnoC tmeganaM-lacirelC 3142 832,614 476,1 832,614 832,614 219,714 219,714 eeniarT ffO lacirelC lacinhceT 0242 )414,732( 304,829 414,732 0 304,829 309,059 T/L-eciffO ,lacirelC lacinhceT 0342 0 408,372 0 408,372 408,372 T/O - tnemeganam-noN 0442 0 001 487,78 487,78 487,78 488,78 488,78 tmgM-seiralaS deifissalC rehtO 0192 0 587,373 0 587,373 587,373 trepxE lanoisseforP d'fissalC 2192 682,981 000,1 682,981 682,981 682,091 682,091 srekroW tnedutS 0292 0 0 0 0 0 TO - seiralaS deifissalC rehtO 0492 0 0 0 0 0 sbuS-seiralaS deifissalC rehtO 0692 828,150,1 462,862,1 749,504,35 577,754,45 101,585,3 476,278,05 930,627,55 692,346,95 latoT 2 043,897,1 525,140,4 762,400,36 706,208,46 383,416,4 422,881,06 231,448,86 459,932,37 latoT dnarG ellehciM / xslx.ellehciM - detcirtsernU FG TAMCF - C xidneppA MA 91:91102/5/01 1 196 aPPenDIX M EARNING_ID REG FD 01 U/R U ACC_DT_END (Multiple Items) ACC_DT_BEG (Multiple Items) Sum of Annual Column Labels Row Labels D H M Grand Total 1 1110 153,300 153,300 1115 286,207 286,207 1130 9,341 47,742 57,083 1211 1,667,662 1,667,662 1310 20,261 20,261 1311 4,718,138 4,718,138 1315 2,009,735 2,009,735 1316 507,068 507,068 1330 152,160 16,877 106,868 275,905 1912 191,592 191,592 1914 175,954 175,954 1930 346,080 346,080 1960 4,546,168 58,070 4,604,238 1 Total 4,698,328 716,575 9,598,320 15,013,223 2 2210 697,584 697,584 2211 2,548,484 2,548,484 2221 343,690 343,690 2260 226,263 226,263 2310 6,292,680 6,292,680 2312 24,600 24,600 2330 659,513 659,513 2410 23,163,377 23,163,377 2411 18,404,930 18,404,930 2412 266,408 266,408 2413 970,491 970,491 2420 113,133 113,133 2430 413,108 237,414 650,522 2440 0 0 2910 87,784 87,784 2912 155,205 155,205 2920 123,388 123,388 2960 2,243,621 2,243,621 2 Total 24,600 3,541,127 53,405,948 56,971,674 Grand Total 4,722,928 4,257,702 63,004,268 71,984,897 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 197 aPPenDIX n PC Pay March Type PC Annual Rate Payroll Variance CD1 - No Earnings January - March 5 209,078 28,208 (28,208) CD2 - Late Hire coding (March) 7 473,482 48,222 21,476 (26,746) CD3 - No Payroll (February - March) 1 73,230 6,657 (6,657) CD5 - Difference in Monthly Pay (PC/PR) 187 8,961,494 821,740 836,252 14,512 CD6 - Early Termination code (January) 2 158,722 15,808 15,741 (67) CD7 - Early Termination code (March) 3 193,103 17,842 (7,807) (25,649) CD8 - No March Payroll 3 169,503 15,617 (15,617) CD9 - Earnings code other than Monthly 3 118,225 12,459 291 (12,168) Total 211 10,356,837 966,553 865,954 (100,599) Notes: Position Control data is as of April 28, 2011. Positions flagged as "Active" vs "Regular" Payroll Earnings. PC PC Pay March Annual Rate Payroll Variance Status L - Leave of Absence CD2 - Late Hire March 1 55,641 7,949 535 (7,414) CD 5 - Difference in Monthly Pay (PC/PR) 18 660,551 118,537 134,789 16,252 CD10 - Feburary Early/Late Hire 1 28,935 7,234 7,555 321 Status T - Terminated CD2 - Late Hire March 1 127,116 10,593 4,870 (5,723) CD 5 - Difference in Monthly Pay (PC/PR) 4 159,719 13,388 19,566 6,178 CD11 - March VAC PO LMP 3 143,988 16,149 9,849 (6,300) CDBLK - Not on Position Control (4/28/2011) CD2 - Late Hire March 1 5,988 5,988 CD4 - Late Hire January 2 12,458 12,458 CD12 - Late Hire February 3 19,491 19,491 CD13 - Regular Earnings (January - March) 4 22,657 22,657 Total 38 1,175,950 173,850 237,759 63,909 Position Control codes other than "Active" with "Regular" payroll earnings. Los AngeLes County offiCe of eduCAtion 198 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 199 aPPenDIX o SSC School District and County Office Financial Projection Dartboard School Finance and Management Conference (July 14, 2011) This version of SSC’s Financial Projection Dartboard is based on the Adopted 2011-12 State Budget. We have updated the COLA, CPI, and ten-year T-bill factors per the latest economic forecasts. We rely on various state agencies and outside sources in developing these factors, but we assume responsibility for them with the under- standing that they are, at best, general guidelines. factor 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 Statutory COLA (applies to K-12 and -0.39% 2.24% 3.10% 2.80% 3.00% COE Revenue Limits) 3.20% K-12 Revenue Limit Deficit % 17.963% 19.754%1 19.754% 19.754% 19.754% 19.754% COE Revenue Limit Deficits % 18.250% 20.041% 20.041% 20.041% 20.041% 20.041% Net Revenue Limit Change: K-12 5.17% 0.00% 3.10% 2.80% 3.00% 3.20% COEs 5.17% 0.00% 3.10% 2.80% 3.00% 3.20% Special Education COLA (on state 0.00% 0.00% 3.10% 2.80% 3.00% and local share only) 3.20% State Categorical Funding (including adult education and ROC/P) Tier I 3.20% Tier II 3.00% Tier III 0.00% 0.00% 3.10% 2.80% 3.00% 3.20% 0.00% 0.00% 3.10% 2.80% 0.00% 0.00% 3.10% 2.80% 3.00% 3.20% 3.00% 3.10% California CPI 3.20% 2.80% 1.80% 3.30% Base $111.75 $111.75 $111.75 $111.75 $111.75 $111.75 California Lottery Proposition 20 $17.00 $17.00 $17.00 $17.00 $17.00 $17.00 Interest Rate for Ten-Year Treasuries 3.10% 3.50% 4.00% 4.10% 4.20% 4.40% esTIMaTeD sTaTeWIDe aVeRaGe base ReVenUe lIMITs PeR aDa “UnDefIcITeD” Year Elementary High School Unified 2010-11 Statewide Average (est.) $6,110 $7,340 $6,392 2011-12 Inflation Increase @ 2.24% COLA $137 $164 $143 2011-12 Statewide Average (est.) $6,247 $7,504 $6,535 2011-12 BUDGET ACT ESTIMATED CHARTER SCHOOL RATES K-3 4-6 7-8 9-12 General Purpose Block Grant $5,077 $5,153 $5,306 $6,148 (will change at each apportionment) Categorical Block Grant (est.)2 $410 $410 $410 $410 Total $5,487 $5,563 $5,716 $6,558 Los AngeLes County offiCe of eduCAtion 200 aPPenDIX o 1 The Budget Act provides for trigger reductions if state revenues fall short of projections. However, school districts are prohibited from budgeting for this. The average maximum reductions are about $260 per ADA for unified school districts, $300 per ADA for high school districts, and $250 per ADA for elementary school districts 2 The Charter School Categorical Block Grant rates do not include Economic Impact Aid funding, which is provided separately. In addition, charter schools that began operation in or after 2008-09, there is an additional amount per ADA in supplemental categorical block grant funding. fisCAL Crisis & MAnAgeMent AssistAnCe teAM 201 aPPenDIX P Program Funding Detail 2010-11 REVENUE LIMIT SOURCES 2010-11 FCMAT Change % Change 2nd Interim 0000 State Aid $ 6 6,724,044 $ 71,263,612 $ 4,539,568 6.80% 0000 Taxes 84,642,127 80,093,459 $ (4,548,668) -5.37% 0000 PERS Reduction ( 573,284) (552,759) $ 20,525 -3.58% 0000 Property Tax Transfers ( 607,617) - $ 607,617 -100.00% $ 150,185,270 $ 150,804,312 $ 619,042 0.41% 2010-11 FEDERAL REVENUE SOURCES 2010-11 FCMAT Change % Change 2nd Interim 0000 Pass Through Federal Revenue $ 2 0,000,000 $ 27,447,538 $ 7,447,538 37.24% 0000 Other Federal Revenue 1,958,547 2,968,707 1,010,160 51.58% 3010 Title 1 Part A IASA Neglected 12,834,441 12,883,156 48,715 0.38% 3011 Title 1 Part A Basic-ARRA 4,944,299 4,974,903 30,604 0.62% 3020 Title 1 School Support 2,499,893 2,629,015 129,122 5.17% 3025 Title 1 Part D 13,540,736 13,471,595 (69,141) -0.51% 3026 Title 1 Part D Delinquent ARRA 4,878,918 4,878,918 - 0.00% 3030 Reading First 318,154 435,643 117,489 36.93% 3060 Migrant Education 6,098,521 6,098,521 - 0.00% 3061 Migrant Education Summer Program 1,062,635 1,065,459 2,824 0.27% 3110 Migrant Ed Even Start 322,327 322,327 - 0.00% 3200 State Federal Stimulus Funds - 1,974,547 1,974,547 100.00% 3205 Federal Education Jobs Fd-SB 847 4,053,493 4,053,493 - 0.00% 3310 PL94-142 Special Education 75,697,879 93,337,740 17,639,861 23.30% 3311 Special Eduction IDEA Part B 26,998 63,634 36,636 135.70% 3313 Federal Stimulus-Spec. Ed. IDEA Local 41,971,959 42,132,366 160,407 0.38% 3314 Federal Stimulus-Private School-ESGV 30,806 30,806 - 0.00% 3315 Federal Preschool 2,492,875 2,922,983 430,108 17.25% 3316 Preschool Desired Results-SW 40,000 40,000 - 0.00% 3319 Federal Stimulus-Spec. Ed. IDEA Preschool 1,499,654 1,661,224 161,570 10.77% 3320 Presch Loc Entitl 4,730,575 5,835,900 1,105,325 23.37% 3324 Federal Stimulus-Spec. Ed. IDEA Preschool Local 2,643,598 2,677,076 33,478 1.27% 3327 SpEd: IDEA Mental Hlth Alloc Plan,Part B,Sec 611 15,235,678 15,235,678 - 0.00% 3345 Sp Ed Idea Pres Staff Dev 22,767 45,127 22,360 98.21% 3385 Spec Ed: IDEA : Early Interven 1,262,860 - (1,262,860) -100.00% 3386 Spec Ed: IDEA Quality Assur 5,982 5,981 (1) -0.02% 3395 Sp Ed Alternative Dispute 15,084 15,000 (84) -0.56% 3410 Transition Partnership (TPP) 1,500,132 1,500,132 - 0.00% 3510 Perkins IV Tech Prep 100,000 100,000 - 0.00% 3550 Voc & Tech Educ Act 174,583 169,667 (4,916) -2.82% 3555 Voc Prog Postsec & Adult 136,399 136,399 - 0.00% 3710 Drug Free Schools 88,711 88,711 - 0.00% 4035 Title II - Teacher Quality 275,690 275,690 - 0.00% 4045 Title II - Technology 115,579 65,549 (50,030) -43.29% 4047 Federal Stimulus-EETT Formula Grant 176,441 217,470 41,029 23.25% 4110 Innovative Strategies 13,238 13,238 - 0.00% 4123 21st Century Comm Learning Ctr 400,984 529,818 128,834 32.13% 4203 Title III - Limited English 560,917 560,917 - 0.00% 4204 Title III Year 4 Tech. Asst Gr 423,528 423,528 - 0.00% 4810 Federal Stimulus-Head Start Quality Improv 3,733,458 3,733,438 (20) 0.00% 4811 Federal Stimulus-Early Head Start Quality Improvement 215,549 215,549 - 0.00% 4812 Federal Stimular-Head Start COLA 1,028,698 1,028,698 - 0.00% 4813 Federal Stimulus-Early Head Start COLA 32,122 32,121 (1) 0.00% 4814 Hd Start Basic-Exp-CFDA 93.708 5,551,767 5,551,767 - 0.00% 4815 Hd Start T&TA-Exp-CFDA 93.708 122,973 122,973 - 0.00% 4816 Early Hd Start Exp-CFDA 93.709 9,135,205 9,135,205 - 0.00% 4817 Early HdSt T&TA-Exp-CFDA93.708 326,218 326,218 - 0.00% 4818 Federal Stimuls-Early Learng Mentor Coach 225,000 225,000 - 0.00% 4820 Federal sTimulus-WrkFrc Inv Act (WIA) Sumr 1,032,870 1,102,469 69,599 6.74% 4830 Federal Stimulus-Transition Partnership (JCS) 240,343 342,083 101,740 42.33% 5035 State Preschool - C & I Matls 50,000 50,000 - 0.00% 5037 Federal Stimulus-Child Dev: Quality Improv 1,006,777 1,006,777 - 0.00% 5210 Head Start Basic 2 04,600,066 202,457,591 (2,142,475) -1.05% 5211 Head Start TTA 1,570,891 1,539,319 (31,572) -2.01% 5212 Early Head Start 9,370,555 9,336,394 (34,161) -0.36% 5213 Early Head Start TTA 227,309 223,972 (3,337) -1.47% 5310 Child Nutrition: School Prog 912,304 1,229,951 317,647 34.82% 5575 Cal-Serve TTA 71,774 57,371 (14,403) -20.07% 5610 Wrkfrc Inv Act (WIA) YrRd 1,075,590 1,075,590 - 0.00% 5630 Edu Of Homeless Childn & Youth 156,830 159,217 2,387 1.52% 5635 Federal Stimulus-Educ for Homeless Childre 652,142 652,142 - 0.00% 5640 Medi-Cal Billing Option 967,094 2,096,450 1,129,356 116.78% 5828 Law and Soc. in Modern America 225,962 225,961 (1) 0.00% 5830 ASSETs Statewide Tech. Assist. 50,000 50,000 - 0.00% 5860 Expansion-TeachStar Online Aca 45,769 45,805 36 0.08% 9039 GROW-Transition Services 4,874,646 4,880,046 5,400 0.11% 9043 HOP - Healthy Kids 157,500 157,500 - 0.00% 9047 Nutrition Network 2,586,844 3,061,549 474,705 18.35% 9049 FNL Youth Leadership Devel 169,659 169,659 - 0.00% 9056 Voc. Assessment 1/1 to 3/31/10 15,452,109 15,095,574 (356,535) -2.31% 9058 Friday Night Live Social Actn 239,771 239,771 - 0.00% 9066 Youth Tobacco Education - 900,000 900,000 100.00% 9610 Emergency Preparedness & Response Services - 50,000 50,000 100.00% 9625 Federal Stimulus-Phys Ed Prof Dev & Joint Use - 1,800,000 1,800,000 100.00% 9643 FNL Monitoring Seatbelt Safety 53,452 19,952 (33,500) -62.67% 9712 Federal Stimulus-K-12 High-Speed Network 344,555 341,555 (3,000) -0.87% $ 488,662,452 $ 520,027,892 $ 31,365,440 6.42% Los AngeLes County offiCe of eduCAtion 202 aPPenDIX P 2010-11 STATE REVENUE SOURCES 2010-11 FCMAT Change % Change 2nd Interim 0000 8311-Other State Apportionment $ 1,215,918 $ 549,147 $ (666,771) -54.84% 0000 8319-Other State Apportionment-Prior Year 1,500,000 24,074 (1,475,926) -98.40% 0000 8550-Mandated Cost Rimbursements 331,238 682,680 351,442 106.10% 0000 8590-Other State Revenue 55,237,502 49,103,908 (6,133,594) -11.10% 1100 Lottery 2,330,589 2,136,884 (193,705) -8.31% 2430 Comm Day Schls - 1st-4th hrs - 130,270 130,270 100.00% 2430 Comm Day Schls - 1st-4th hrs - 2,597 2,597 100.00% 3385 Spec Ed: IDEA : Early Interven - 1,273,714 1,273,714 100.00% 5310 Child Nutrition: School Prog 72,675 112,826 40,151 55.25% 6010 After School Education & Safety 652,175 635,944 (16,231) -2.49% 6030 Charter School Facilities Leas 749,700 940,943 191,243 25.51% 6300 Lottery: Prop 20 Instructional Materials 228,233 325,074 96,841 42.43% 6355 ROC/P: Trg & Cert Comm Care 230,000 259,845 29,845 12.98% 6500 Special Education 1 94,771,264 203,587,551 8,816,287 4.53% 6510 Special Ed - Infant Program 1,154,789 2,977,625 1,822,836 157.85% 6515 Infant Discretionary-Admin 87,719 25,957 (61,762) -70.41% 6520 L.A. County ROP Workability 499,176 499,176 - 0.00% 6530 Low Incidence-SPED 72,904 91,588 18,684 25.63% 6535 Personnel Staff Dev.-SPED 179,261 219,900 40,639 22.67% 6660 TUPE 5,466 5,466 - 0.00% 6680 Tobacco Use Prev Ed COE Adm Gr 376,703 376,703 - 0.00% 7090 EIA - SEC 656,646 - (656,646) -100.00% 7091 EIA - LEP - 766,404 766,404 100.00% 7240 Transportation: Spec Edu 2,704,260 2,715,617 11,357 0.42% 7340 AVID Goals 2000 1,365,956 2,037,420 671,464 49.16% 7366 Countywide Foster Youth Svcs 3,451,520 3,451,520 - 0.00% 7367 Foster Youth Juvenile Detentio 143,801 143,801 - 0.00% 7400 QEIA Assistance Center Grant 728,546 806,340 77,794 10.68% 7831 Rehabilitation - Bell 47,142 39,360 (7,782) -16.51% 7880 Lanterman State Hospital 180,591 281,424 100,833 55.84% 7885 Community Challenge Grant 210,000 210,000 - 0.00% 9066 Youth Tobacco Education 561,280 - (561,280) -100.00% 9111 Early Mental Health Initiative 38,220 20,721 (17,499) -45.78% 9625 Federal Stimulus-Phys Ed Prof Dev & Joint Use 1,303,994 - (1,303,994) -100.00% 9647 Friday Night Live Events 33,075 33,075 - 0.00% $ 271,120,343 $ 274,467,554 $ 3,347,211 1.23% fisCAL Crisis & MAnAgeMent AssistAnCe teAM 203 aPPenDIX P 2010-11 LOCAL REVENUE SOURCES 2010-11 FCMAT Change % Change 2nd Interim 0000 8632 - Sale of Publications $ 295,832 $ 36,714 $ (259,118) -87.59% 0000 8660-Interest 1,030,000 573,483 (456,517) -44.32% 0000 8677-Interagency 26,350,000 20,392,368 (5,957,632) -22.61% 0000 8689-Other Fees & Contracts 11,289,611 11,515,148 225,537 2.00% 0000 8699-Other Local Revenue 4,850,998 4,275,256 (575,742) -12% 2410 Juvenile Court 3,666 15,531 11,865 324% 2420 County Community Schools - 80 80 100% 2420 County Community Schools - 36,568 36,568 100% 2430 Comm Day Schls - 1st-4th hrs 6,200 5,108 (1,092) -18% 2430 Comm Day Schls - 1st-4th hrs - 5,772 5,772 100% 2430 Comm Day Schls - 1st-4th hrs 178,474 163,174 (15,300) -9% 2900 Other Restricted Revenue Limit Sources 164,673 233,852 69,179 42% 3020 Title 1 School Support 32,000 324,860 292,860 915% 3205 Federal Education Jobs Fd-SB 847 - 100 100 100% 4123 21st Century Comm Learning Ctr 40,130 108,754 68,624 171% 5210 Head Start Basic 1,000 100 (900) -90% 5310 Child Nutrition: School Prog 1,500 9,420 7,920 528% 5828 Law and Soc. in Modern America - 2,217 2,217 100% 6500 Special Education 78,307,273 42,308,294 ( 35,998,979) -46% 6510 Special Ed - Infant Program 1,046,091 852,204 (193,887) -19% 7240 Transportation: Spec Edu 3,640,667 2,520,315 (1,120,352) -31% 7340 AVID Goals 2000 1,524,171 1,608,374 84,203 6% 7880 Lanterman State Hospital 6,540 6,540 - 0% 9043 HOP - Healthy Kids - (1) (1) 100% 9056 Voc. Assessment 1/1 to 3/31/10 - 2,400 2,400 100% 9060 CTE Teach 2010-11 Pilot Site 24,865 24,950 85 0% 9076 Family Litrcy Init Enhnc & Exp 2,302,874 1,590,473 (712,401) -31% 9079 Schiff-Cardenas Court Liaison 121,927 121,927 - 0% 9260 Employee Asst Service Ed-EASE 497,760 501,614 3,854 1% 9270 DMH-Suicide Prevention Prog 255,000 255,000 - 0% 9319 ED Workshop 8,500 2,416 (6,084) -72% 9325 Sp Ed Donation-Fairvalley PAU 600 900 300 50% 9327 Spec Ed Donation-Buena Vista - 750 750 100% 9370 LACHSA Foundation Contribution 709,813 1,010,410 300,597 42% 9546 Regional Counseling Center 815,329 726,060 (89,269) -11% 9566 Crossing Guards 2,135,291 1,886,300 (248,991) -12% 9567 Community Redevelopment - 765,219 765,219 100% 9618 Safe Schools Training 25,892 25,710 (182) -1% 9623 Resource & Development Manager 50,000 20,200 (29,800) -60% 9632 CCSESA Arts Initiative 17,341 17,339 (2) 0% 9637 LA Co Center for Arts in Ed 13,650 200 (13,450) -99% 9638 Advance Network Uses-(K12HSN) 125,000 125,000 - 0% 9647 Friday Night Live Events 8,200 2,695 (5,505) -67% 9651 CCESESA Dist Fiscal Plan Grnt 677,036 835,287 158,251 23% 9666 Student Recogtn Proj-ROP Stpnd 22,900 22,118 (782) -3% $ 136,580,804 $ 92,931,199 $ (43,649,605) -31.96% Los AngeLes County offiCe of eduCAtion 204 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 205 aPPenDIX Q Federal Programs with Projected Carryover Balances ENDING FUND BALANCE FEDERAL REVENUE SOURCES 2010-11 2011-12 2012-13 3010 Title 1 Part A IASA Neglected 4,217,570.46 - - 3011 Title 1 Part A Basic-ARRA 2,818,726.80 - - 3020 Title 1 School Support 880,443.67 448,104.96 - 3025 Title 1 Part D 6,276,906.24 2,994,973.54 - 3026 Title 1 Part D Delinquent ARRA 1,646,642.64 - - 3030 Reading First 169,303.66 - - 3031 Title 1 Part B Reading First Sp. - - - 3060 Migrant Education 1,105,886.18 481,388.55 - 3061 Migrant Education Summer Program 133,350.32 69,067.76 - 3110 Migrant Ed Even Start - - - 3185 Program Improvement Corr. Actn. - 350,000.00 350,000.00 3200 State Federal Stimulus Funds 1,396,214.07 - - 3205 Federal Education Jobs Fd-SB 847 1,844,413.42 - - 3310 PL94-142 Special Education 19,833,880.45 20,587,457.04 21,233,156.29 3311 Special Education IDEA Part B - - - 3313 Federal Stimulus-Spec. Ed. IDEA Local 5,738,364.82 - - 3314 Federal Stimulus-Private School-ESGV - - - 3315 Federal Preschool 547,016.15 472,972.12 396,893.68 3316 Preschool Desired Results-SW - - - 3319 Federal Stimulus-Spec. Ed. IDEA Preschool 395,621.00 - - 3320 Presch Loc Entitl 1,126,265.71 100,377.08 870,054.65 3324 Federal Stimulus-Spec. Ed. IDEA Preschool Local 343,758.00 - - 3327 SpEd: IDEA Mental Hlth Alloc Plan,Part B,Sec 611 - - - 3345 Sp Ed Idea Pres Staff Dev 20,083.33 35,133.14 50,163.93 3385 Spec Ed: IDEA : Early Interven 300.00 - 300.00 3386 Spec Ed: IDEA Quality Assur - - - 3395 Sp Ed Alternative Dispute 10,665.23 20,808.67 30,535.40 3410 Transition Partnership (TPP) 95,285.88 93,103.48 71,735.79 3510 Perkins IV Tech Prep 1,047.00 - - 3550 Voc & Tech Educ Act 34,296.59 29,040.94 20,821.65 3555 Voc Prog Postsec & Adult 36,085.74 22,864.75 5,653.36 3710 Drug Free Schools 69,167.21 - - 3715 IASA Drug Free Progr Dev 157.75 - - 4035 Title II - Teacher Quality 174,590.45 87,122.42 - 4036 Title II - Principal Training - - - 4045 Title II - Technology 45,823.66 - - 4047 Federal Stimulus-EETT Formula Grant 118,994.22 - - 4110 Innovative Strategies 0.52 - - 4123 21st Century Comm Learning Ctr 315,341.89 289,647.63 254,915.52 Los AngeLes County offiCe of eduCAtion 206 aPPenDIX Q ENDING FUND BALANCE FEDERAL REVENUE SOURCES 2010-11 2011-12 2012-13 4203 Title III - Limited English 173,885.85 - - 4204 Title III Year 4 Tech. Asst Gr 150,758.70 - - 4810 Federal Stimulus-Head Start Quality Improv 39,202.21 - - 4811 Federal Stimulus-Early Head Start Quality Improvement 2,416.86 - - 4812 Federal Stimulus-Head Start COLA 13,434.90 - - 4813 Federal Stimulus-Early Head Start COLA 222.22 - - 4814 Hd Start Basic-Exp-CFDA 93.708 1,590,755.47 - - 4815 Hd Start T&TA-Exp-CFDA 93.708 50,842.00 - - 4816 Early Hd Start Exp-CFDA 93.709 3,567,665.54 150,650.99 - 4817 Early HdSt T&TA-Exp-CFDA93.708 177,260.00 68,579.78 - 4818 Federal Stimulus-Early Learng Mentor Coach 154,926.65 - - 4820 Federal Stimulus-WrkFrc Inv Act (WIA) Sumr 476,650.11 - - 4830 Federal Stimulus-Transition Partnership (JCS) 10,822.54 - - 5035 State Preschool - C & I Matls 4,094.99 46,146.95 88,002.38 5037 Federal Stimulus-Child Dev: Quality Improv 86,002.07 - - 5210 Head Start Basic 6,007,318.00 6,117,873.31 5,905,574.35 5211 Head Start TTA 215,847.45 154,199.22 65,392.16 5212 Early Head Start 163,445.41 190,792.95 205,259.82 5213 Early Head Start TTA 48,757.70 41,407.29 30,432.77 5310 Child Nutrition: School Prog 234,956.36 473,735.93 683,858.93 5575 Cal-Serve TTA 9,841.35 - - 5610 Wrkfrc Inv Act (WIA) YrRd 109,824.45 95,934.85 69,665.29 5630 Edu of Homeless Childn & Youth 12,589.22 - - 5635 Federal Stimulus-Educ for Homeless Childre 31,311.34 - - 5640 Medi-Cal Billing Option 3,390,088.36 3,281,972.70 3,118,053.04 5828 Law and Soc. in Modern America - - - 5830 ASSETs Statewide Tech. Assist. 7,536.72 - - 5860 Expansion-TeachStar Online Aca - - - $66,126,659.53 $36,703,356.05 $33,450,469.01 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 207 aPPenDIX R Los AngeLes County offiCe of eduCAtion 1-C TNEMHCATTA )4()3()2()1()a(14041 CE ‐ eludehcS tnemnoitroppA lapicnirP 31‐2102 21‐1102 ecnavdA 2‐P 1‐P ecnavdA guA luJ nuJ yaM rpA raM beF naJ ceD voN tcO tpeS guA luJ %00.5 %00.5 %00.9 %00.9 %00.9 %00.9 %00.9 %00.9 %00.9 %00.9 %00.9 %00.9 %00.5 %00.5 )4()3()2()1()a(14041 noitceS edoC noitacudE %00.5 %00.5 %00.0 %05.1 %90.1 %00.0 %05.0 %00.9 %00.9 %00.9 %00.0 %00.9 %00.0 %00.0 htnoM tnerruC ni diaP egatnecreP %03.2 %07.2 ecnavdA yluJ morf derrefeD %00.5 ecnavdA tsuguA morf derrefeD %00.9 ecnavdA rebotcO morf derrefeD %05.8 %23.2 %37.5 %01.0 1‐P yraurbeF morf derrefeD %94.5 %15.3 1‐P hcraM morf derrefeD %21.6 %97.1 %17.1 %77.2 1‐P lirpA morf derrefeD %91.4 %13.3 %70.3 %16.3 1‐P yaM morf derrefeD %00.9 %00.9 2‐P enuJ morf derrefeD %00.5 %00.5 %00.0 %05.1 %06.4 %00.0 %05.0 %03.52 %00.9 %00.9 %00.0 %07.11 %00.0 %00.0 raeY tnerruC morf devieceR latoT %08.51 %06.22 %00.0 %00.0 %00.0 %00.0 %00.0 %00.0 %00.0 %00.0 %00.0 %01.7 %01.21 %01.9 raeY roirP morf devieceR latoT %08.02 %06.72 %00.0 %05.1 %06.4 %00.0 %05.0 %03.52 %00.9 %00.9 %00.0 %08.81 %01.21 %01.9 devieceR latoT dnarG 9/5/5 14041 noitceS .C.E evitalumuC %00.001 %09.29 %97.08 stnemnoitroppA lapicnirP evitalumuC 11‐0102 ecnereffiD %00.001 %00.19 %00.28 %00.37 %00.46 %00.55 %00.64 %00.73 %00.82 %00.91 %00.01 %00.5 14041 noitceS .C.E evitalumuC %00.001 %02.48 %06.16 %06.16 %01.06 %05.55 %05.55 %00.55 %07.92 %07.02 %07.11 %07.11 %00.0 %00.0 stnemnoitroppA lapicnirP evitalumuC 21‐1102 %04.83‐ %04.92‐ %09.12‐ %05.71‐ %05.8‐ %00.0 %03.61‐ %03.61‐ %03.61‐ %03.7‐ %00.01‐ %00.5‐ ecnereffiD :snoitpmussA .raey lacsif 21‐1102 eritne eht rof dexif si tnemnoitroppA ecnavdA 21‐1102 ruoy taht emussa ew ,21‐1102 roF )1( :dnegeL )CSS( ainrofilaC fo secivreS loohcS :ecruoS ))2()a(62361 noitceS edoC tnemnrevoG ,28BS( slarrefeD raeY‐artnI 21‐1102 emit‐eno :egnarO .slarrefed eerht otni setarapeS .)07 BS( larrefed 1102 yluJ ot 1102 yraurbeF rof noitacifidom emit‐eno :elpruP )6.14041 ,5.14041 snoitceS edoC noitacudE( slarrefeD raeY‐retnI gniogno :eulB )56.14041 noitceS edoC noitacudE ,07 BS( slarrefeD raeY‐retnI fo noitacifidom emit‐eno :neerG .sraey lacsif ssorca derrefed stnemyap tnemnoitroppA lapicnirP fo egatnecreP :thgilhgiH wolleY 208 aPPenDIX R fisCAL Crisis & MAnAgeMent AssistAnCe teAM 2-C TNEMHCATTA )7()a(14041 CE ‐ eludehcS tnemnoitroppA lapicnirP 31‐2102 21‐1102 ecnavdA 2‐P 1‐P ecnavdA guA luJ nuJ yaM rpA raM beF naJ ceD voN tcO tpeS guA luJ %00.51 %00.51 %08.6 %08.6 %08.6 %08.6 %08.6 %00.6 %00.0 %00.0 %00.51 %00.51 %00.51 %00.51 )7()a(14041 noitceS edoC noitacudE %00.51 %00.51 %00.0 %01.1 %28.0 %00.0 %04.0 %00.6 %00.0 %00.0 %00.0 %00.51 %00.0 %00.0 htnoM tnerruC ni diaP egatnecreP %09.6 %01.8 ecnavdA yluJ morf derrefeD %00.51 ecnavdA tsuguA morf derrefeD %00.51 ecnavdA rebotcO morf derrefeD %04.6 %57.1 %33.4 %80.0 1‐P yraurbeF morf derrefeD %21.4 %86.2 1‐P hcraM morf derrefeD %26.4 %63.1 %92.1 %90.2 1‐P lirpA morf derrefeD %61.3 %45.2 %64.2 %80.3 1‐P yaM morf derrefeD %08.6 %08.6 2‐P enuJ morf derrefeD %00.51 %00.51 %00.0 %01.1 %05.3 %00.0 %04.0 %09.24 %00.0 %00.0 %00.0 %01.32 %00.0 %00.0 raeY tnerruC morf devieceR latoT %09.11 %01.71 %00.0 %00.0 %86.2 %00.0 %00.0 %00.0 %00.0 %00.0 %00.0 %15.5 %05.9 %88.6 raeY roirP morf devieceR latoT %09.62 %01.23 %00.0 %01.1 %81.6 %00.0 %04.0 %09.24 %00.0 %00.0 %00.0 %16.82 %05.9 %88.6 devieceR latoT dnarG 14041 noitceS .C.E evitalumuC %00.001 %94.49 %99.48 tnemnoitroppA lapicnirP evitalumuC 11‐0102 ecnereffiD %00.001 %02.39 %04.68 %06.97 %08.27 %00.66 %00.06 %00.06 %00.06 %00.54 %00.03 %00.51 14041 noitceS .C.E evitalumuC %00.001 %01.88 %99.07 %99.07 %09.96 %04.66 %04.66 %00.66 %01.32 %01.32 %01.32 %01.32 %00.0 %00.0 tnemnoitroppA lapicnirP evitalumuC 21‐1102 %10.92‐ %12.22‐ %05.61‐ %02.31‐ %04.6‐ %00.0 %09.63‐ %09.63‐ %09.63‐ %09.12‐ %00.03‐ %00.51‐ ecnereffiD snoitpmussA .raey lacsif 21‐1102 eritne eht rof dexif si tnemnoitroppA ecnavdA 21‐1102 ruoy taht emussa ew ,21‐1102 roF )1( :dnegeL )CSS( ainrofilaC fo secivreS loohcS :ecruoS ))2()a(62361 noitceS edoC tnemnrevoG ,28BS( slarrefeD raeY‐artnI 21‐1102 emit‐eno :egnarO .slarrefed eerht otni setarapeS .)07 BS( larrefed 1102 yluJ ot 1102 yraurbeF rof noitacifidom emit‐eno :elpruP )6.14041 ,5.14041 snoitceS edoC noitacudE( slarrefeD raeY‐retnI gniogno :eulB )56.14041 noitceS edoC noitacudE ,07 BS( slarrefeD raeY‐retnI fo noitacifidom emit‐eno :neerG .sraey lacsif ssorca derrefed stnemyap tnemnoitroppA lapicnirP fo egatnecreP :thgilhgiH wolleY 209 aPPenDIX R Los AngeLes County offiCe of eduCAtion 3-C TNEMHCATTA )8()a(14041 CE ‐ eludehcS tnemnoitroppA lapicnirP 31‐2102 21‐1102 ecnavdA 2‐P 1‐P ecnavdA guA luJ nuJ yaM rpA raM beF naJ ceD voN tcO tpeS guA luJ %00.51 %00.51 %00.4 %00.0 %00.0 %00.0 %00.0 %00.6 %00.0 %00.0 %00.51 %00.03 %00.03 %00.51 )8()a(14041 noitceS edoC noitacudE %00.51 %00.51 %00.0 %00.0 %00.0 %00.0 %00.0 %00.6 %00.0 %00.0 %00.0 %00.03 %00.0 %00.0 htnoM tnerruC ni diaP egatnecreP %09.6 %01.8 ecnavdA yluJ morf derrefeD %00.03 ecnavdA tsuguA morf derrefeD %00.51 ecnavdA rebotcO morf derrefeD %00.0 %00.0 %00.0 %00.0 1‐P yraurbeF morf derrefeD %00.0 %00.0 1‐P hcraM morf derrefeD %00.0 %00.0 %00.0 %00.0 1‐P lirpA morf derrefeD %00.0 %00.0 %00.0 %00.0 1‐P yaM morf derrefeD %00.4 %00.4 2‐P enuJ morf derrefeD %00.51 %00.51 %00.0 %00.0 %00.0 %00.0 %00.0 %09.75 %00.0 %00.0 %00.0 %01.83 %00.0 %00.0 raeY tnerruC morf devieceR latoT %00.0 %00.4 %00.0 %00.0 %00.0 %00.0 %00.0 %00.0 %00.0 %00.0 %00.0 %00.0 %00.0 %00.4 raeY roirP morf devieceR latoT %00.51 %00.91 %00.0 %00.0 %00.0 %00.0 %00.0 %09.75 %00.0 %00.0 %00.0 %01.83 %00.0 %00.4 devieceR latoT dnarG 14041 noitceS .C.E evitalumuC %00.001 tnemnoitroppA lapicnirP evitalumuC 11‐0102 ecnereffiD %00.001 %00.69 %00.69 %00.69 %00.69 %00.69 %00.09 %00.09 %00.09 %00.57 %00.54 %00.51 14041 noitceS .C.E evitalumuC %00.001 %00.69 %00.69 %00.69 %00.69 %00.69 %00.69 %01.83 %01.83 %01.83 %01.83 %00.0 %00.0 tnemnoitroppA lapicnirP evitalumuC 21‐1102 %00.4‐ %00.0 %00.0 %00.0 %00.0 %00.0 %09.15‐ %09.15‐ %09.15‐ %09.63‐ %00.54‐ %00.51‐ ecnereffiD snoitpmussA .raey lacsif 21‐1102 eritne eht rof dexif si tnemnoitroppA ecnavdA 21‐1102 ruoy taht emussa ew ,21‐1102 roF )1( :dnegeL )CSS( ainrofilaC fo secivreS loohcS :ecruoS ))2()a(62361 noitceS edoC tnemnrevoG ,28BS( slarrefeD raeY‐artnI 21‐1102 emit‐eno :egnarO .slarrefed eerht otni setarapeS .)07 BS( larrefed 1102 yluJ ot 1102 yraurbeF rof noitacifidom emit‐eno :elpruP )6.14041 ,5.14041 snoitceS edoC noitacudE( slarrefeD raeY‐retnI gniogno :eulB )56.14041 noitceS edoC noitacudE ,07 BS( slarrefeD raeY‐retnI fo noitacifidom emit‐eno :neerG .sraey lacsif ssorca derrefed stnemyap tnemnoitroppA lapicnirP fo egatnecreP :thgilhgiH wolleY 210 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 211 aPPenDIX s 2006-07 County Office of Education Enrollment Data Court Schools Community Schools Community Day Schools Total COE Alternatives COUNTY CBEDS ADA Served (a) Served (b) CBEDS ADA Served (a) Served (b) CBEDS ADA Served (a) Served (b) CBEDS ADA Served (a) Served (b) Alameda 297 372.12 2,452 3,427 196 197.21 605 691 0 0 0 0 493 569 3,057 4,118 Alpine 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Amador 0 0 0 0 88 104.72 262 378 0 0 0 0 88 105 262 378 Butte 53 69.49 334 517 74 63.78 196 446 0 0 0 0 127 133 530 963 Calaveras 0 0 0 0 146 137.46 386 556 0 0 0 0 146 137 386 556 Colusa 49 77.76 160 162 9 12.14 31 34 0 0 0 0 58 90 191 196 Contra Costa 273 338.64 1,565 2,429 36 156.67 478 597 36 29.38 106 131 345 525 2,149 3,157 Del Norte 34 48.34 188 281 28 8.13 17 29 7 20.87 77 203 69 77 282 513 El Dorado 238 331.89 392 419 630 26.92 98 150 23 608.31 853 886 891 967 1,343 1,455 Fresno 536 643.86 4,636 6,181 157 110.43 1,556 2,074 129 205.51 514 689 822 960 6,706 8,944 Glenn 15 21.56 178 292 0 0 0 0 0 0 15 22 178 292 Humboldt 29 56 294 464 243 235 488 787 0 0 0 0 272 291 782 1,251 Imperial 103 101.41 673 1,046 328 324.58 756 1,221 0 0 0 0 431 426 1,429 2,267 Inyo 0 0 0 0 46 8.86 22 29 9 31.96 78 90 55 41 100 119 Kern 466 626.8 3,194 7,858 1,488 2,104.24 5,918 10,577 0 0 0 0 1954 2,731 9,112 18,435 Kings 94 100.31 486 1,053 152 85.18 323 465 0 0 0 0 246 185 809 1,518 Lake 43 47.11 208 269 80 43.91 120 158 0 3.76 18 18 123 95 346 445 Lassen 13 18.45 90 100 24 30.36 70 77 0 0 0 0 37 49 160 177 Los Angeles 3,388 4,297.39 15,048 51,181 284 281.56 933 1,088 2,585 2,780.55 4,837 6,353 6257 7,360 20,818 58,622 Madera 82 112.42 611 779 91 86.62 276 464 21 20.68 57 69 194 220 944 1,312 Marin 31 37.19 395 724 121 142.9 375 452 0 0 0 0 152 180 770 1,176 Mariposa 2 0 5 11 0 0 0 0 0 0 0 0 2 0 5 11 Mendocino 64 95.6 430 575 124 87.8 329 405 9 9.37 33 45 197 193 792 1,025 Merced 102 150.92 830 1,535 755 1,005.81 4,710 5,790 236 230.92 667 937 1093 1,388 6,207 8,262 Modoc 29 34.09 73 77 15 4.36 11 11 0 0 0 0 44 38 84 88 Mono 0 0 0 0 8 12.6 35 38 6 6.69 17 17 14 19 52 55 Monterey 140 224.56 833 1,558 310 324.47 792 1,252 0 1.03 7 7 450 550 1,632 2,817 Napa 49 56.43 264 571 148 150.3 406 585 0 0 0 0 197 207 670 1,156 Nevada 13 17.12 75 163 20 46.6 91 131 0 0 0 0 33 64 166 294 Orange 1,104 1,497.19 5,148 7,374 5,422 8,184.81 14,909 17,998 0 0 0 0 6526 9,682 20,057 25,372 Placer 55 65.17 543 901 129 153.55 343 605 0 0 0 0 184 219 886 1,506 Plumas 0 0 0 0 7 5.26 17 24 0 0 0 0 7 5 17 24 Riverside 268 613.35 3,497 5,169 820 1,170.64 3,764 4,671 0 0 0 0 1088 1,784 7,261 9,840 Sacramento 575 503.72 3,438 6,844 203 192.42 631 810 0 0 0 0 778 696 4,069 7,654 San Benito 19 16.96 95 136 0 30.61 123 140 0 0 0 0 19 48 218 276 San Bernardino 480 640.41 3,713 8,145 192 48.41 216 264 935 805.22 3,496 5,787 1607 1,494 7,425 14,196 San Diego 1,226 1,694.98 5,537 14,527 1,478 1,727.71 4,231 6,760 303 347.45 1,034 1,227 3007 3,770 10,802 22,514 San Francisco 0 116 780 1,310 263 130.75 497 545 0 0 0 0 263 247 1,277 1,855 San Joaquin 296 312.41 2,038 2,948 1,060 955.27 2,425 3,181 0 0 0 0 1356 1,268 4,463 6,129 San Luis Obispo 49 53.76 430 820 304 237.88 519 904 0 0 0 0 353 292 949 1,724 San Mateo 339 223.39 1,180 1,759 0 161.73 487 669 0 0 0 0 339 385 1,667 2,428 Santa Barbara 222 229 1,231 1,696 294 268.9 889 901 4 4.9 11 15 520 503 2,131 2,612 Santa Clara 310 429.48 2,377 5,615 220 199.11 830 914 101 153.3 548 583 631 782 3,755 7,112 Santa Cruz 39 86.65 340 537 474 523.39 1,184 1,771 0 0 0 0 513 610 1,524 2,308 Shasta 106 217.28 518 1,740 381 312.02 933 4,894 0 0 0 0 487 529 1,451 6,634 Sierra 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Siskiyou 15 18.34 117 174 0 0 0 0 0 0 0 0 15 18 117 174 Solano 138 167.34 1,157 1,417 44 53.14 166 282 0 0 0 0 182 220 1,323 1,699 Sonoma 174 245.82 1,100 1,516 378 297.42 651 885 0 0 0 0 552 543 1,751 2,401 Stanislaus 157 202.17 1,051 1,173 625 735.84 2,409 3,554 13 0 0 0 795 938 3,460 4,727 Sutter 0 0 0 0 0 0 0 0 109 133.3 426 477 109 133 426 477 Tehama 52 43.24 239 519 22 26.97 66 95 0 0 0 0 74 70 305 614 Trinity 11 15.47 65 140 14 14.42 38 55 0 0 0 0 25 30 103 195 Tulare 196 279.73 1,389 4,094 287 221.2 474 639 0 0 0 0 483 501 1,863 4,733 Tuolumne 0 0 0 0 8 9.86 17 20 11 9.7 23 25 19 20 40 45 Ventura 200 242.09 696 1,634 132 123.59 142 358 0 0 0 0 332 366 838 1,992 Yolo 48 68.69 645 1,715 79 63.78 193 452 0 0 0 0 127 132 838 2,167 Yuba 56 63 344 505 30 37.01 120 154 0 0 0 0 86 100 464 659 TOTAL 12278 15925.1 71082 154080 18467 21678.3 55558 80030 4537 5402.9 12802 17559 35282 43006.3 139442 251669 Percent of CBEDS 130% 579% 1255% 117% 301% 433% 119% 282% 387% 122% 395% 713% Percent of ADA 446% 968% 256% 369% 237% 325% 324% 585% Mult. Enrollments 217% 144% 137% 180% Los AngeLes County offiCe of eduCAtion 212 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 213 aPPenDIX T Juvenile Court, Community and Community Day School CBEDS Data for 2007‐2010 Enrollment Administrators Teachers Pupil Services 2007‐08 2008‐09 2009‐10 2007‐08 2008‐09 2009‐10 2007‐08 2008‐09 2009‐10 2007‐08 2008‐09 2009‐10 Alameda 516 514 449 2 0 2.5 37.8 33.4 37.5 1 0.5 0.5 Contra Costa 472 431 402 2 2 1.3 29.1 29 29 2 0 0 Fresno 841 752 505 7.7 7.5 6 68.5 67.6 57.9 0 0 0 Kern 2064 2126 1932 9.6 12 11 119 123.5 125 5 7 6 Orange 6,542 6,165 5750 30.5 33.6 24 341.6 319.7 231.2 15 15.9 35.1 Riverside 1741 1493 1354 0 7 5 77.8 71.2 62 0 0 0 Sacramento 706 652 450 5.4 4 4 42.6 39.9 29 3 3 3 San Bernardino 1671 1535 1260 11 11 9 99.7 85.2 78.2 3 3 6 San Diego 2,743 2,635 2,773 6 9 8 162 158 166 18 12 9 Santa Clara 914 753 591 1.2 3 2 46.8 52 54 2 5 4 Class II Totals 18210 17056 15466 75.4 89.1 72.8 1025.3 979.6 869.8 49 46.4 63.6 Class II 3 Year Avg 16911 79.1 958.2 53.0 Class II Ratios 214 to 1 17.6 to 1 319 to 1 Class II Ratios 09‐10 212 to 1 17.8 to 1 243 to 1 Los Angeles 4,582 4,473 3,812 51 51 51 316 290 335 83 96 70 LACOE 3 Year Avg 4289 51.0 314 83 LACOE Ratios 84 to 1 12.4 to 1 52 to 1 LACOE Ratios 09‐10 75 to 1 11.4 to 1 54 to 1 Source: CBEDS Data drawn from Ed‐Data website Los AngeLes County offiCe of eduCAtion 214 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 215 aPPenDIX U Juvenile Court School CBEDS Data for 2007‐2010 Enrollment Administrators Teachers Pupil Services 2007‐08 2008‐09 2009‐10 2007‐08 2008‐09 2009‐10 2007‐08 2008‐09 2009‐10 2007‐08 2008‐09 2009‐10 Alameda 325 331 249 2 0 1.5 22.1 22.9 25.5 1 0.5 0.5 Contra Costa 266 255 240 1 0 1 14 17 18 2 0 0 Fresno 514 489 285 4.7 5.2 4 44.6 44.1 34.9 0 0 0 Kern 480 490 365 3.6 5 5 32.5 35.1 30 1 1 2 Orange 1,245 1,217 918 6 8 5 89.3 101 61.9 1 1 5.9 Riverside 492 347 339 0 6 4 26 22 19 0 0 0 Sacramento 479 505 306 3.4 3 2 32.5 31.9 23 2 2 2 San Bernardino 505 407 232 3 3 3 32.4 28 23 1 1 3 San Diego 1,104 1,019 1,030 3 4 2 77 78 78 8 3 3 Santa Clara 441 398 272 0 1 1 20 23 20 0 2 3 Class II Totals 5851 5458 4236 26.7 35.2 28.5 390.6 403 333.3 15.9 10.5 19.4 Class II 3 Year Avg 5182 30.1 375.6 15.3 Class II Ratios 172 to 1 13.8 to 1 339 to 1 Class II Ratios 09‐10 149 to 1 12.7 to 1 218 to 1 Los Angeles 3,279 3,278 2,745 40 39 38 223 218 239 70 81 53 LACOE 3 Year Avg 3101 39.2 72.23684 226 68 LACOE Ratios 79 to 1 13.7 to 1 46 to 1 LACOE Ratios 09‐10 72 to 1 11.5 to 1 52 to 1 Source: CBEDS Data drawn from Ed‐Data website Los AngeLes County offiCe of eduCAtion 216 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 217 aPPenDIX V Community and Community Day School CBEDS Data for 2007‐2010 Enrollment Administrators Teachers Pupil Services 2007‐08 2008‐09 2009‐10 2007‐08 2008‐09 2009‐10 2007‐08 2008‐09 2009‐10 2007‐08 2008‐09 2009‐10 Alameda 191 183 200 0.0 0.0 1.0 15.7 10.5 12.0 0.0 0.0 0.0 Contra Costa 206 176 162 1.0 2.0 0.3 15.1 12.0 11.0 0.0 0.0 0.0 Fresno 327 263 220 3.0 2.3 2.0 23.9 23.5 23.0 0.0 0.0 0.0 Kern 1584 1636 1567 6.0 7.0 6.0 86.5 88.4 95.0 4.0 6.0 4.0 Orange 5,297 4,948 4832 24.5 25.6 19.0 252.3 218.7 169.3 14.0 14.9 29.2 Riverside 1249 1146 1015 0.0 1.0 1.0 51.8 49.2 43.0 0.0 0.0 0.0 Sacramento 227 147 144 2.0 1.0 2.0 10.1 8.0 6.0 1.0 1.0 1.0 San Bernardino 1166 1128 1028 8.0 8.0 6.0 67.3 57.2 55.2 2.0 2.0 3.0 San Diego 1,639 1,616 1,743 3.0 5.0 6.0 85.4 80.1 88.0 10.0 9.0 6.0 Santa Clara 473 355 319 1.2 2.0 1.0 26.8 29.0 34.0 2.0 3.0 1.0 Class II Totals 12359 11598 11230 48.7 53.9 44.3 634.9 576.6 536.5 33.0 35.9 44.2 Class II 3 Year Avg 11729 49.0 582.7 37.7 Class II Ratios 240 to 1 20.1 to 1 311 to 1 Class II Ratios 09‐10 253 to 1 20.9 to 1 254 to 1 Los Angeles 1,303 1,195 1,067 11 12 13 93 72 96 13 15 17 LACOE 3 Year Avg 1188 12.0 87 15 LACOE Ratios 99 to 1 13.7 to 1 80 to 1 LACOE Ratios 09‐10 82 to 1 11.1 to 1 63 to 1 Source: CBEDS Data drawn from Ed‐Data website Los AngeLes County offiCe of eduCAtion 218 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 219 aPPenDIX W CBEDS Definition for Pupil Services Staffing Pupil services: The number of pupil services personnel at the school as reported on the CBEDS Report. These are certificated employees who provide direct services to students but are not teachers, for example counselors, nurses, psychologists, social workers, librarians, speech specialists, and other medical personnel. The number is also calculated as a full time equivalent (FTE). To the extent one or more of the pupil services personnel at the school does not work full time or that other staff perform pupil services duties, the FTE number will be smaller or larger than the number of pupil services personnel. Pupil services personnel are only to be reported at one school, so if he or she works at two or more schools, these numbers on the profile may be slightly distorted. Los AngeLes County offiCe of eduCAtion 220 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 221 aPPenDIX X Los Angeles County Attendance Data Population Enrollment Attendance JUVENILE HALLS Central 2,190 2,117 2,045 Los Padrinos 2,123 2,022 1,732 Nidorf 1,567 1,556 1,217 Sub-Total 5,880 5,695 4,994 96.9% CAMPS Afferbaugh-Paige 564 517 490 Gonzales 462 403 393 Jarvis 424 378 373 Kilpatrick 522 491 474 Kirby 367 354 353 McNair 441 412 399 Mendenhall 492 444 435 Miller 503 470 446 Munz 498 451 426 Onizuka 335 310 301 Resnik 438 401 390 Rockey 302 274 248 Scobee 401 351 345 Scott 267 231 210 Scudder 238 202 182 Smith 442 416 411 Sub-Total 6696 6105 5876 91.2% TOTAL PROGRAM 12,576 11,800 10,870 93.83% INVERSE RATES 6.17% Due to conflicting data provided by LACOE for the test week, Annual attendance data was used in study instead. Los AngeLes County offiCe of eduCAtion 222 aPPenDIX X County Residential Court School Attendance Data (April 4-8, 2011) School: Afflerbaugh-Paige Camp School____ School: SHU_________________________ School: Gonzales Camp School__________ Ward Students Students Ward Students Students Ward Students Students Institution Population Enrolled in Attending Institution Population Enrolled in Attending Institution Population Enrolled in Attending Day/Date Capacity in Facility School School Capacity in Facility School School Capacity in Facility School School (M) 4/4/2011 112 104 97 3 3 91 80 78 (T) 4/5/2011. 113 100 94 2 1 90 80 79 (W) 4/6/2011 210 114 101 94 4 4 105 92 80 77 (T) 4/7/2011 113 105 100 2 2 101 83 79 (F) 4/8/2011 112 107 105 4 3 88 80 80 Notes: County Residential Court School Attendance Data (April 4-8, 2011) School: Holton School__________________ School: Challenger Jarvis Camp School ___ School: Dorothy Kirby Camp School_______ Ward Students Students Ward Students Students Ward Students Students Institution Population Enrolled in Attending Institution Population Enrolled in Attending Institution Population Enrolled in Attending Day/Date Capacity in Facility School School Capacity in Facility School School Capacity in Facility School School (M) 4/4/2011 0 0 85 74 73 72 72 (T) 4/5/2011. 0 0 85 76 76 71 70 (W) 4/6/2011 0 0 0 110 85 77 76 70 70 (T) 4/7/2011 0 0 84 77 75 71 71 (F) 4/8/2011 0 0 85 74 73 70 70 Notes: Page 1 8/23/2011,1:42 PM fisCAL Crisis & MAnAgeMent AssistAnCe teAM 223 aPPenDIX X County Residential Court School Attendance Data (April 4-8, 2011) School: Kilpatrick Camp School__________ School: Mendenhall Camp School________ School: Munz Camp School_____________ Ward Students Students Ward Students Students Ward Students Students Institution Population Enrolled in Attending Institution Population Enrolled in Attending Institution Population Enrolled in Attending Day/Date Capacity in Facility School School Capacity in Facility School School Capacity in Facility School School (M) 4/4/2011 102 98 95 99 92 89 99 91 87 (T) 4/5/2011. 105 97 93 100 88 86 99 91 84 (W) 4/6/2011 112 105 100 96 105 98 87 86 105 99 85 80 (T) 4/7/2011 105 98 96 97 90 88 100 91 87 (F) 4/8/2011 105 98 94 98 87 86 101 93 88 Notes: County Residential Court School Attendance Data (April 4-8, 2011) School: Miller Camp School______________ School: Challenger McNair Camp School___ School: Challenger Onizuka Camp School__ Ward Students Students Ward Students Students Ward Students Students Institution Population Enrolled in Attending Institution Population Enrolled in Attending Institution Population Enrolled in Attending Day/Date Capacity in Facility School School Capacity in Facility School School Capacity in Facility School School (M) 4/4/2011 101 93 89 88 82 81 67 61 61 (T) 4/5/2011. 102 92 90 89 84 79 67 61 59 (W) 4/6/2011 105 99 95 90 110 89 83 82 80 67 62 60 (T) 4/7/2011 101 95 94 86 83 78 68 64 62 (F) 4/8/2011 100 95 83 89 80 79 66 62 59 Notes: Page 2 8/23/2011,1:42 PM Los AngeLes County offiCe of eduCAtion 224 aPPenDIX X County Residential Court School Attendance Data (April 4-8, 2011) School: Rockey Camp School____________ School: Challenger Scobee Camp School__ School: Challenger Resnik Camp School__ Ward Students Students Ward Students Students Ward Students Students Institution Population Enrolled in Attending Institution Population Enrolled in Attending Institution Population Enrolled in Attending Day/Date Capacity in Facility School School Capacity in Facility School School Capacity in Facility School School (M) 4/4/2011 61 55 51 80 70 70 89 81 80 (T) 4/5/2011. 61 54 48 81 70 70 89 81 76 (W) 4/6/2011 60 60 55 49 101 80 72 69 101 88 81 81 (T) 4/7/2011 60 56 50 80 70 67 86 80 79 (F) 4/8/2011 60 54 50 80 69 69 86 78 74 Notes: County Residential Court School Attendance Data (April 4-8, 2011) School: Scott Camp School______________ School: Scudder Camp School___________ School: Challenger Smith Camp School____ Ward Students Students Ward Students Students Ward Students Students Institution Population Enrolled in Attending Institution Population Enrolled in Attending Institution Population Enrolled in Attending Day/Date Capacity in Facility School School Capacity in Facility School School Capacity in Facility School School (M) 4/4/2011 53 50 45 47 36 35 91 84 84 (T) 4/5/2011. 54 45 41 48 39 38 89 84 84 (W) 4/6/2011 115 53 45 41 68 48 42 37 105 89 83 82 (T) 4/7/2011 53 45 40 47 44 35 87 83 81 (F) 4/8/2011 54 46 43 48 41 37 86 82 80 Notes: Page 3 8/23/2011,1:42 PM fisCAL Crisis & MAnAgeMent AssistAnCe teAM 225 aPPenDIX X Kern County Residential Court School Attendance Data - Week of 4/4/2011 to 4/8/2011 Juvenile Hall/Central School Camp Owen/Erwin Owen H.S. Crossroads/Redwood H.S. Wards Students Avg. Students Avg. Wards Students Avg. Inst in Enrolled in Students Att. Stud. Inst. Wards in Enrolled in Students Att. Stud. Inst. in Enrolled in Students Att. Stud. Day/Date Cap Facility School in School Rate Load Cap. Facility School in School Rate Load Cap. Facility School in School Rate Load (M) 4/4/2011 196 183 175 96% 18.3 124 124 122 98% 31 80 80 79 99% 20 (T) 4/5/2011. 198 198 189 95% 19.8 125 120 115 96% 30 80 80 79 99% 20 (W) 4/6/2011 198 198 194 183 94% 19.4 125 125 125 123 98% 31 80* 80 80 79 99% 20 (T) 4/7/2011 194 188 178 95% 18.8 123 123 120 98% 31 80 80 80 100% 20 (F) 4/8/2011 194 194 186 96% 19.4 125 123 120 98% 31 80 80 78 98% 20 Notes: 1. Juvenile Hall includes 158 juvenile hall beds + 40 treatment program beds. 2. Crossroads has building capacity of 120 beds but only 80 beds are active. 3. Camp Owens/Erwin Owen H.S. is a work program honor camp in which there are two school shifts (morning and afternoon), and teachers work approximately 1 1/2 shifts. 4. There were a total of 9 independent study students in Court School. IS apportionment = 35 of 41 days possible at 85% attendance rate (included in count). 5. Aide support in Juvenile Court Schools is 1 aide for every two teachers in Juvenile Hall and Redwood, 3 aides for 4 teachers at Camp Owens San Bernardino County Residential Court School Attendance Data - Week of 4/4/2011 to 4/8/2011 Central Juvenile Crt School High Desert Juvenile Crt School ility/School: __________________________________ Wards Students Avg. Wards Students Avg. Wards Students Avg. Inst in Enrolled Students Att. Stud. Inst. in Enrolled Students Att. Stud. Inst. in Enrolled Students Att. Stud. Day/Date Cap Facility in School in School Rate Load Cap. Facility in School in School Rate Load Cap. Facility in School in School Rate Load (M) 4/4/2011 238 230 218 95% 17.7 116 115 107 93% 14.38 (T) 4/5/2011. 231 229 214 93% 17.6 114 115 104 90% 14.38 (W) 4/6/2011 300 230 221 210 95% 17 180 112 112 106 95% 14 (T) 4/7/2011 236 218 213 98% 16.8 113 111 104 94% 13.88 (F) 4/8/2011 236 225 212 94% 17.3 116 113 108 96% 14.13 Notes: This data represents the dates requested. The figures represent a recent upward change in population trends Institution populations have risen sharply above the levels which we have encountered for the previous 18 months Attendance Rate is caluculated as a percentage of attendance by enrolled students Ave. Stud. Load ‐ Because of probation security policy we are required to maintain classroom that conform to "classification policy This negatively impacts the Ave. Student Load since we are constrained from mixing population in the classrooms. Los AngeLes County offiCe of eduCAtion 226 aPPenDIX X San Diego County Residential Court School Attendance Data - Week of 4/4/2011 to 4/8/2011 Kearney Mesa JDF JH/Sarah Anthony School East Mesa JDF Juvenile Hall/East Mesa School Girls Rehabilitation Facility/Sierra Vista School Wards Students Avg. Wards Students Avg. Wards Students Avg. Inst in Enrolled Students Att. Stud. Inst. in Enrolled Students Att. Stud. Inst. in Enrolled Students Att. Stud. Day/Date Cap Facility in School in School Rate Load Cap. Facility in School in School Rate Load Cap. Facility in School in School Rate Load (M) 4/4/2011 263 262 261 100% 11.9 227 222 219 99% 12.9 50 50 49 98% 16.3 (T) 4/5/2011. 255 262 261 100% 11.9 228 222 220 99% 12.9 50 50 49 98% 16.3 (W) 4/6/2011 359 265 265 263 99% 12.0 290 226 221 216 98% 12.7 50 50 49 48 98% 16.0 (T) 4/7/2011 256 258 255 99% 11.6 227 218 215 99% 12.6 50 50 49 98% 16.3 (F) 4/8/2011 251 252 250 99% 11.4 224 218 215 99% 12.6 50 49 48 98% 16.0 Notes: 1. The caps listed are Board of Correction caps and are higher than they are staffed to serve, multiple units are closed and rotated 2. All wards attend school ‐ even those who have graduated and passed the GED. These counts are reduced as appropriate for ADA claimed 3. Wards in Facility reflects the midnight population report, wards continue to be booked after midnight and sent to school that day at KMJDF. San Diego County Residential Court School Attendance Data - Week of 4/4/2011 to 4/8/2011 Juv Ranch/Rancho del Campo High School Camp/Barrett High School lity/School: __________________________________ Wards Students Avg. Wards Students Avg. Wards Students Avg. Inst in Enrolled Students Att. Stud. Inst. in Enrolled Students Att. Stud. Inst. in Enrolled Students Att. Stud. Day/Date Cap Facility in School in School Rate Load Cap. Facility in School in School Rate Load Cap. Facility in School in School Rate Load (M) 4/4/2011 134 131 130 99% 16.3 135 126 122 97% 15.25 (T) 4/5/2011. 135 133 132 99% 16.5 136 126 122 97% 15.25 (W) 4/6/2011 135 134 131 131 100% 16.4 135 135 128 123 96% 15.38 (T) 4/7/2011 133 132 132 100% 16.5 135 128 123 96% 15.38 (F) 4/8/2011 134 128 127 99% 15.9 135 128 123 96% 15.38 Notes: 1. Juvenile Ranch Facility is comprised of two camp facilities, Rancho del Campo & Rancho del Rayo served by Rancho del Campo High Schoo 2. The institution cap of 135 is due to staffing limits which led to closing dorms. These facilities had served higher numbers in past years 3. Wards in Facility reflects the midnight population report, wards released or transferred prior to school effect school counts 4. All wards attend school ‐ even those who have graduated and passed the GED. These counts are reduced as appropriate for ADA claimed San Luis Obispo County Residential Court School Attendance Data - Week of 4/4/2011 to 4/8/2011 School: Juvenile Hall_______________________ty/School: _________________________________ility/School: __________________________________ Wards Students Avg. Wards Students Avg. Wards Students Avg. Inst in Enrolled Students Att. Stud. Inst. in Enrolled Students Att. Stud. Inst. in Enrolled Students Att. Stud. Day/Date Cap Facility in School in School Rate Load Cap. Facility in School in School Rate Load Cap. Facility in School in School Rate Load (M) 4/4/2011 40 37 36 73% 4.1 (T) 4/5/2011. 38 35 35 70% 4.0 (W) 4/6/2011 50 45 39 35 74% 4.2 (T) 4/7/2011 44 39 39 78% 4.3 (F) 4/8/2011 41 37 37 74% 4.1 Notes: fisCAL Crisis & MAnAgeMent AssistAnCe teAM 227 aPPenDIX X 25.00% 20.00% 15.00% "Absent" Rate "Not Enrolled" Rate 10.00% 5.00% 0.00% Los Angeles Kern San Bernardino San Luis Obispo San Diego Los Angeles Kern San Bernardino San Luis Obispo San Diego "Not Enrolled" Rate 6.17% 0.68% 3.04% 10.10% 0.15% "Absent" Rate 13.16% 3.35% 5.51% 2.67% 1.39% Notes: LACOE "Absent" rate is based on Juvenile Hall and Camp average over past three years (Epic data) SDCOE "Absent" rate includes attendance (GED/Grads) for which ADA was not claimed Los AngeLes County offiCe of eduCAtion 228 aPPenDIX X 25.00% 20.00% 15.00% "Absent" Rate "Not Enrolled" Rate 10.00% 5.00% 0.00% Los Angeles County Rate Four‐County Rates Los Angeles County Rate Four‐County Rates "Not Enrolled" Rate 6.17% 1.38% "Absent" Rate 13.16% 2.80% Notes: LACOE Absent rate based on past three years fisCAL Crisis & MAnAgeMent AssistAnCe teAM 229 aPPenDIX X Los AngeLes County offiCe of eduCAtion 230 aPPenDIX X fisCAL Crisis & MAnAgeMent AssistAnCe teAM 231 aPPenDIX Y Calculation Worksheet Site Administrator to Pupil (ADA) Ratio Los Angeles County Office of Education 3,076 ADA (2010-11 projection) 25.0 FTE Site-Level Administrators 123 ADA to Administrator Ratio (3,076/25 = 123) Comparison County Offices of Education (Kern, San Bernardino, San Diego and San Luis Obispo) 2,538 ADA (2010-11 projection) (612, 412, 1,470, 44) 7.15 FTE Site-Level Administrators (2.0, 1.5, 3.45, 0.2) 355 ADA to Administrator Ratio (3,076/25 = 123) Los AngeLes County offiCe of eduCAtion 232 aPPenDIX Y County: Los Angeles Juvenile Court Community Community Day Total Combined 2009-10 P-2 ADA 3618.23 712.98 1105.41 5436.62 2009-10 Annual ADA 3572.24 709.88 1096.51 5378.63 2010-11 P-2 ADA 3115.63 275.85 932.39 4323.87 Projected 2010-11 Annual 3,076.03 274.65 924.88 4,277.75 Asst/Vice Principals 18 0.2 0.8 19 Principals 7 0.6 2.4 10 Total Site Administration 25 0.8 3.2 29 ADA-Administrator Ratio 123 343.3 289.0 147.5 Note: If an administrator has responsibility across programs, break the position out as a partial FTE for each program County: Kern County Juvenile Court Community Community Day Total Combined 2009-10 P-2 ADA 578 1,985 0 2,563 2009-10 Annual ADA 593 2,186 0 2,779 2010-11 P-2 ADA 597 2,072 0 2,669 Projected 2010-11 Annual 612 2,282 2,879 Asst/Vice Principals 0.0 2.0 2.0 Principals 2.0 5.0 7.0 Total Site Administration 2.0 7.0 9.0 ADA-Administrator Ratio 306 326 320 Note: If an administrator has responsibility across programs, break the position out as a partial FTE for each program San Bernardino Juvenile Court Community* Community Day Total Combined 2009-10 P-2 ADA 451.65 298.18 683.18 1433.01 2009-10 Annual ADA 466.68 326.73 707.32 1500.73 2010-11 P-2 ADA 399.18 290.4 550.35 1239.93 Projected 2010-11 Annual 412.2 318.2 569.8 1,300.2 Asst/Vice Principals 0 0 0 0 Principals 1.5* 0.5 3.5 5.5 Total Site Administration 1.5 0.5 3.5 5.5 ADA-Administrator Ratio 274.8 636.4 162.8 236.4 * Community School includes Indpendent Study. Only one class of Community School classroom instruction. * 1.5 principals for two facilities. There were three facilites and the third has just closed. Principal staff in JCS will decrease in 2011/12. Note: If an administrator has responsibility across programs, break the position out as a partial FTE for each program County: San Diego County Office of Education Juvenile Court Community Community Day Total Combined 2009-10 P-2 ADA 1542.64 2048.92 0 3591.56 2009-10 Annual ADA 1546.58 2106.99 0 3653.57 2010-11 P-2 ADA 1466.64 2077.24 0 3543.88 Projected 2010-11 Annual 1,470.39 2,136.11 0 3,606.50 Asst/Vice Principals 0 0 0 0 Principals 3.45 4.55 0 9 Total Site Administration 3.45 4.55 0 8 ADA-Administrator Ratio 426.2 469.5 450.8 Note: If an administrator has responsibility across programs, break the position out as a partial FTE for each program fisCAL Crisis & MAnAgeMent AssistAnCe teAM 233 aPPenDIX Y County: ____________San Luis Obispo_________________________ Juvenile Court Community Community Day Total Combined 2009-10 P-2 ADA 49.01 215.6 264.61 2009-10 Annual ADA 49.37 219.92 269.29 2010-11 P-2 ADA 44.04 229.44 273.48 Projected 2010-11 Annual 44.36 234.04 278.4 Asst/Vice Principals 0.8 0.8 FTE Principals 0.2 0.8 1.0 FTE Total Site Administration 0.2 1.6 1.8 ADA-Administrator Ratio 221.8 146.3 154.7 Note: If an administrator has responsibility across programs, break the position out as a partial FTE for each program Los AngeLes County offiCe of eduCAtion 234 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 235 aPPenDIX Z California Youth Authority/Department of Juvenile Justice Shift March, 2010 - Updated  The California Youth Authority (CYA),also known as Department of Juvenile Justice (DJJ), has been subjected to a great deal of criticism and undergone significant changes over the past decade or so. One of the most obvious, and easily quantified, is the shift of wards from their schools to County Office of Education Juvenile Court Schools. Two significant shifts from CYA to counties in the past decade. o  8,000+ K-12 wards in CYA-1995-96  5,191 K-12 wards in CYA-1999-2000 (2,809 shifted)  1,423 K-12 wards in CYA-2008-09 (3,768 more shifted) Based on CBEDS data, this means that 73% of the juveniles o that were in CYA schools in 1999-2000 are now in Juvenile Court Schools operated by County Offices of Education. Approximately 83% of the juveniles that were in CYA in 1995- 96 are in county operated Juvenile Court Schools.  The first shift began in the late 1990’s with the highest CYA enrollment in history in 1995-96 (9,772 total wards, including non-K- 12). The first part of this shift dealt with inconsistencies in CYA commitments from one county to the next. The second more recent shift was associated with a lack of confidence in CYA programs.  The major difference between prior shifts and the current shift is that the sophistication level of the students is much higher. The new standard currently being identified is WIC 707(b) o and/or a specified sex crime.  Manner of the current shift. Significant additional funding going to counties to offset costs o associated with the shift, but there have been no increases in funding to Juvenile Court School programs to offset the demands associated with the change in student characteristics.  Implications for Juvenile Court School programs Security levels of students (in all county programs). o Programming restrictions (more sophisticated population). o Possible segregation requests (especially in smaller counties). o Lengths of commitments (will increase for these students). o Higher concentrations of special needs students. o These students will be older in many cases. o Los AngeLes County offiCe of eduCAtion 236 aPPenDIX Z Welfare and Institutions Code 707 (b) Subdivision (c) shall be applicable in any case in which a minor is alleged to be a person described in Section 602 by reason of the violation, when he or she was 16 years of age or older, of one of the following offenses: (1) Murder. (2) Arson, as provided in subdivision (a) or (b) of Section 451 of the Penal Code. (3) Robbery. (4) Rape with force or violence or threat of great bodily harm. (5) Sodomy by force, violence, duress, menace, or threat of great bodily harm. (6) Lewd or lascivious act as provided in subdivision (b) of Section 288 of the Penal Code. (7) Oral copulation by force, violence, duress, menace, or threat of great bodily harm. (8) Any offense specified in subdivision (a) of Section 289 of the Penal Code. (9) Kidnapping for ransom. (10) Kidnapping for purpose of robbery. (11) Kidnapping with bodily harm. (12) Attempted murder. (13) Assault with a firearm or destructive device. (14) Assault by any means of force likely to produce great bodily injury. (15) Discharge of a firearm into an inhabited or occupied building. (16) Any offense described in Section 1203.09 of the Penal Code. (17) Any offense described in Section 12022.5 or 12022.53 of the Penal Code. (18) Any felony offense in which the minor personally used a weapon listed in subdivision (a) of Section 12020 of the Penal Code. (19) Any felony offense described in Section 136.1 or 137 of the Penal Code. (20) Manufacturing, compounding, or selling one-half ounce or more of any salt or solution of a controlled substance specified in subdivision (e) of Section 11055 of the Health and Safety Code. (21) Any violent felony, as defined in subdivision (c) of Section 667.5 of the Penal Code, which would also constitute a felony violation of subdivision (b) of Section 186.22 of the Penal Code. (22) Escape, by the use of force or violence, from any county juvenile hall, home, ranch, camp, or forestry camp in violation of subdivision (b) of Section 871 where great bodily injury is intentionally inflicted upon an employee of the juvenile facility during the commission of the escape. (23) Torture as described in Sections 206 and 206.1 of the Penal Code. (24) Aggravated mayhem, as described in Section 205 of the Penal Code. (25) Carjacking, as described in Section 215 of the Penal Code, while armed with a dangerous or deadly weapon. (26) Kidnapping, as punishable in subdivision (d) of Section 208 of the Penal Code. (27) Kidnapping, as punishable in Section 209.5 of the Penal Code. (28) The offense described in subdivision (c) of Section 12034 of the Penal Code. (29) The offense described in Section 12308 of the Penal Code. (30) Voluntary manslaughter, as described in subdivision (a) of Section 192 of the Penal Code. fisCAL Crisis & MAnAgeMent AssistAnCe teAM 237 aPPenDIX aa Los AngeLes County offiCe of eduCAtion 238 aPPenDIX aa fisCAL Crisis & MAnAgeMent AssistAnCe teAM 239 aPPenDIX aa Los AngeLes County offiCe of eduCAtion 240 aPPenDIX aa fisCAL Crisis & MAnAgeMent AssistAnCe teAM 241 aPPenDIX aa Los AngeLes County offiCe of eduCAtion 242 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 243 aPPenDIX bb Los AngeLes County offiCe of eduCAtion 244 aPPenDIX bb fisCAL Crisis & MAnAgeMent AssistAnCe teAM 245 aPPenDIX cc California Education Code 48646. (a) The Legislature encourages each county superintendent of schools or governing board of a school district, as determined by the county board of education pursuant to subdivision (b) of Section 48645.2, and the county chief probation officer to enter into a memorandum of understanding or equivalent mutual agreement to support a collaborative process for meeting the needs of wards of the court who are receiving their education in juvenile court schools. The memorandum of understanding or equivalent mutual agreement may include, but is not limited to, a process for communication, decisionmaking, mutually established goals, and conflict resolution. The purpose of this memorandum of understanding or equivalent mutual agreement is to develop a collaborative model that will foster an educational and residential environment that nurtures the whole child and consistently supports services that will meet the educational needs of the pupils. (b) A memorandum of understanding or equivalent mutual agreement on providing educational and related services for juvenile court school pupils developed in accordance with this section may include, but is not limited to, the following provisions: (1) Mutually developed goals and objectives that are reviewed annually, including, but not limited to, the following: (A) Building resiliency and strengthening life skills. (B) Fostering prosocial attitudes and behaviors. (C) Assigning pupils to appropriate classrooms based on their educational needs. (D) Ensuring regular classroom attendance. (E) Providing clean, safe, and appropriate educational facilities. (F) Improving academic achievement and vocational preparation. (2) Clear delineation of responsibilities among the educational and residential or custodial service providers. (3) A process for communicating, collaborating, and resolving conflicts. Whenever possible, resolution of issues shall be reached by consensus through a collaborative process that would promote decisionmaking at the site where services are delivered. A working group charged with this responsibility may be appointed by the county superintendent of schools, or the superintendent of the school district with responsibility for providing juvenile court school services, and the county chief probation officer, or their designees. The working group is responsible for establishing and maintaining open communication, collaboration, and resolution of issues that arise. (4) A clearly identified mechanism for resolving conflicts. (5) A joint process for performing an intake evaluation for each ward to determine educational needs and ability to participate in all educational settings once the ward enters the local juvenile facility. The process shall recognize the limitations on academic evaluation and planning that can result from short-term placements. The evaluation team shall include staff from the responsible educational agency and the county probation department, and may include other participants as appropriate, and as mutually agreed upon by the education and probation members of the team. The evaluation process specified in the memorandum of understanding or equivalent mutual agreement may: Los AngeLes County offiCe of eduCAtion 246 aPPenDIX cc (A) Include a timeline for evaluation once a ward is assigned to a local facility. (B) Result in an educational plan for a ward while assigned to a local juvenile facility that is integrated with other rehabilitative and behavioral management programs, and that supports the educational needs of the pupil. It is the intent that this shared information about each ward placed in a juvenile court school shall assist both the county superintendent of schools and the county chief probation officer in meeting the needs of wards in their care and promoting a system of comprehensive services. (c) The memorandum of understanding or equivalent mutual agreement shall not cede responsibility or authority prescribed by statute or regulation from one party to another party unless mutually agreed upon by both parties. fisCAL Crisis & MAnAgeMent AssistAnCe teAM 247 aPPenDIX DD Section 1370. Education Program. (a) School Programs The County Board of Education shall provide for the administration and operation of juvenile court schools in conjunction with the Chief Probation Officer, or designee. The school and facility administrators shall develop written policy and procedures to ensure communication and coordination between educators and probation staff. The facility administrator shall request an annual review of each required element of the program by the Superintendent of Schools, and a report or review checklist on compliance, deficiencies, and corrective action needed to achieve compliance with this section. (b) Required Elements The facility school program shall comply with the State Education Code and County Board of Education policies and provide for an annual evaluation of the educational program offerings. Minors shall be provided a quality educational program that includes instructional strategies designed to respond to the different learning styles and abilities of students. (1) The course of study shall comply with the State Education Code and include, but not be limited to, the following: (A) English/Language Arts; (B) Social Sciences; (C) Physical Education; (D) Science; (E) Health; (F) Mathematics; (G) Fine Arts/Foreign Language; and, (H) Electives (including career education). (2) General Education Development (GED) preparation shall be provided for all eligible youth. (3) The minimum school day shall be consistent with State Education Code Requirements for juvenile court schools. (c) School Discipline (1) The educational program shall be integrated into the facility’s overall behavioral management plan and security system. (2) School staff shall be advised of administrative decisions made by probation staff that may affect the educational programming of students. (3) Expulsion/suspension from school shall follow the appropriate due process safeguards as set forth in the State Education Code including the rights of students with special needs. (4) The facility administrator, in conjunction with education staff will develop policies and procedures that address the rights of any student who has continuing difficulty completing a school day. (d) Provisions for Individuals with Special Needs (1) Educational instruction shall be provided to minors restricted to high security or other special units. (2) State and federal laws shall be observed for individuals with special education needs. Los AngeLes County offiCe of eduCAtion 248 aPPenDIX DD (3) Non-English speaking minors, and those with limited English-speaking skills, shall be afforded an educational program. (e) Educational Screening and Admission (1) Minors shall be interviewed after admittance and a written record prepared that documents a minor’s educational history, including but not limited to: (A) school progress; (B) Home Language Survey; (C) special needs; and, (D) discipline problems. (2) Not later than three school days after admission to the facility the minor shall be enrolled in school; and the educational staff shall conduct an assessment to determine the minor's general academic functioning levels to enable placement in core curriculum courses. (3) After admission to the facility, a preliminary education plan shall be developed for each minor within five school days. (4) If a minor is detained, the education staff shall request the minor's transcript from his/her prior school. Copies of the student’s Individual Education Program (IEP) and 504 Plan will also be requested. Upon receipt of the transcripts, the minor’s educational plan shall be reviewed and modified as needed. (f) Educational Reporting (1) The complete facility educational record of the minor shall be forwarded to the next educational placement in accordance with the State Education Code. (2) The County Superintendent of Schools shall provide appropriate credit (full or partial) for course work completed while in juvenile court school. NOTE: Authority cited: Sections 210 and 885, Welfare and Institutions Code; and Assembly Bill 1397, Chapter 12, Statutes of 1996. Reference: 1995-96 Budget Act, Chapter 303, Item Number 5430-001- 001, Statutes of 1995; Assembly Bill 904, Chapter 304, Statutes of 1995; and Assembly Bill 1397, Chapter 12, Statutes of 1996 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 249 aPPenDIX ee Los AngeLes County offiCe of eduCAtion 250 aPPenDIX ee fisCAL Crisis & MAnAgeMent AssistAnCe teAM 251 aPPenDIX ee Los AngeLes County offiCe of eduCAtion 252 aPPenDIX ee fisCAL Crisis & MAnAgeMent AssistAnCe teAM 253 aPPenDIX ee Los AngeLes County offiCe of eduCAtion 254 aPPenDIX ee fisCAL Crisis & MAnAgeMent AssistAnCe teAM 255 aPPenDIX ee Los AngeLes County offiCe of eduCAtion 256 aPPenDIX ee fisCAL Crisis & MAnAgeMent AssistAnCe teAM 257 aPPenDIX ee Los AngeLes County offiCe of eduCAtion 258 aPPenDIX ee fisCAL Crisis & MAnAgeMent AssistAnCe teAM 259 aPPenDIX ff Los AngeLes County offiCe of eduCAtion 260 aPPenDIX ff fisCAL Crisis & MAnAgeMent AssistAnCe teAM 261 aPPenDIX ff Los AngeLes County offiCe of eduCAtion 262 aPPenDIX ff fisCAL Crisis & MAnAgeMent AssistAnCe teAM 263 aPPenDIX ff Calculation Worksheet Site Administrator to Pupil (ADA) Ratio Los Angeles County Office of Education 3,076 ADA (2010-11 projection) 25.0 FTE Site-Level Administrators 123 ADA to Administrator Ratio (3,076/25 = 123) Comparison County Offices of Education (Kern, San Bernardino, San Diego and San Luis Obispo) 2,538 ADA (2010-11 projection) (612, 412, 1,470, 44) 7.15 FTE Site-Level Administrators (2.0, 1.5, 3.45, 0.2) 355 ADA to Administrator Ratio (3,076/25 = 123) Los AngeLes County offiCe of eduCAtion 264 aPPenDIX ff fisCAL Crisis & MAnAgeMent AssistAnCe teAM 265 aPPenDIX GG Los AngeLes County offiCe of eduCAtion 266 aPPenDIX GG fisCAL Crisis & MAnAgeMent AssistAnCe teAM 267 aPPenDIX HH 2009-10 Audit Los Angeles County Office of Education Schedule of State Findings and Questioned Costs Fiscal Year Ended June 30, 2010 The following findings represent instances of noncompliance and/or questioned costs relating to State program laws and regulations. STATE COMPLIANCE 2010-1 Special Education Attendance Finding Type 10000 & 40000 Criteria or Specific Requirement AICPA Audit and Accounting Manual, Section 500, Deficiencies in the Operation of Controls -Considering whether deviations in the operations of controls have been caused by an underlying control deficiency. Management is responsible for maintaining a system of internal controls designed to prevent and detect material misstatement or fraud. In addition, management is responsible for designing a system to monitor whether or not the internal control systems designed by the County Office of Education are being adhered to. Average daily attendance is the basis for determining apportionment and lottery income. Therefore, it is imperative that the daily attendance reports be accurate to ensure that daily attendance records are complete and accurately reported. Condition During our review of attendance procedures for the Larson East PAU Special Education division, the following issues were noted: • There were multiple instances in which no supporting documentation was available to substantiate the ADA claimed. Either the daily attendance logs were not available for review or the daily attendance log noted the student as being absent while the monthly attendance report noted the student as present. It was determined that the cause of this is that the procedures for recording attendance for the various sites under the PAU vary greatly from site to site. However, since additional documentation was obtained by the County Office, it was determined that attendance was accurately reported. • The monthly attendance reports for one site (SELACO High school) are prepared and certified by a teacher who is not in direct contact with the students. Attendance for multiple classes is certified by one teacher who may or may not have been in the classroom while attendance was taken. • We were not presented with procedures at the time of the audit or apprised of any existing procedures concerning attendance reporting. This may have been due to the fact that the person interviewed was not directly involved with attendance accounting and recording to ensure that the information reported to the County Office is accurate. The monthly attendance reports do not seem to be reviewed nor do they seem to be compared to instructor prepared source documents. Effect No discrepancies were noted due to the lack of internal control procedures over the review process over the compilation of monthly attendance reports. However every effort should be made to ensure that daily attendance records are complete and accurate by strengthening the review process over the compilation of monthly attendance Los AngeLes County offiCe of eduCAtion 268 aPPenDIX HH reports. Cause Without adequate controls and effective review process attendance reports will not accurately reflect student attendance days. Average Daily Attendance inappropriately reported No discrepancies were noted due to the lack of internal control procedures over the review process over the compilation of monthly attendance reports. Recommendation We recommend that the County Office of Education strengthen the review process over the compilation of monthly attendance reports and conduct additional training over attendance reporting. Even though the County Office of Education has submitted revised annual attendance report to reflect the noted discrepancies, adequate controls should be implemented to detect discrepancies before information is reported to the California Department of Education. Management’s Response and Planned Corrective Actions Observations received from the audit team were shared by CO/COE with the Director of Special Education and relevant PAU administrators. Special Education Division took appropriate steps to streamline the existing procedures for an effective internal control. Amendments to the existing control procedures were reviewed by VTD and determined to be adequate to exercise recommended internal controls over the process of attendance reporting. 2010-2 Alternative Education programs Finding Type 10000 & 40000 Criteria or Specific Requirement California Education Code, Section 46300, states that, “In computing average daily attendance of a school district or county office of education, there shall be included the attendance of pupils while engaged in educational activities required of those pupils and under the immediate supervision and control of an employee of the district or county office who possessed a valid certification document, registered as required by law.” Condition In the testing performed for independent study we found exceptions with attendance days claimed. We selected and tested a sample of the sites of the population of Principal Administrative Units (PAU). From the sites selected we picked a test month and sampled from the classes of the test month. In testing the classes/teachers we found multiple discrepancies of the attendance days reported for ADA. Each individual exception found in the Division of Alternative Education for Independent study is summarized as follows: a) Tri-Community PAU, Downtown Long Beach Independent Study: 1) It was noted that five (5) pupils’ written independent study master agreements and weekly contracts were not completed for every term during the fiscal year. Contracts were not on file or could not be located to indicate whether they were signed by a certificated teacher to validate that the teacher coordinated, evaluated, and provided general supervision of pupil’s independent study courses. 2) The pupil attendance from the attendance records to the teacher’s register could not be traced to pupil’s work completed, and the corresponding work assignment record. No work assignment records could be located to verify that an evaluation of student work samples, bearing signed or initialed and dated notations by the supervising fisCAL Crisis & MAnAgeMent AssistAnCe teAM 269 aPPenDIX HH teacher indicating that he or she personally evaluated the work, or that he or she personally reviewed the evaluations made by another certificated teacher. 3) No pupil work product samples could be reviewed to determine whether the work was related to the assignment that was undertaken and reflected the curriculum adopted by the local governing board and not an alternative curriculum. It was noted during our observations that several changes had taken place over the course of the past year concerning the principal administrative unit to which this site reported. Downtown Long Beach Independent Study site was closed June 30, 2010 and LACOE management took appropriate personnel actions to avoid this recurrence in the future. Effect Excess days of apportioned attendance resulted in an overstatement of ADA reported in the annual attendance report. Average daily attendance is the basis for determining apportionment and lottery income. Therefore, every effort should be used to ensure that daily attendance records are complete and accurate. Cause Without adequate controls and an effective review process of written independent study master agreements and student’s work assignment records, attendance reports will not accurately reflect student attendance days claimed. Average Daily Attendance inappropriately reported Division of Alternative Education, Independent Study: 364 days of attendance overstated, net 2.70 of average daily attendance (ADA) overstated at P-2 and 2.98 of average daily attendance (ADA) overstated at Annual Recommendation We recommend that the County Office of Education strengthen the review process over the compilation of monthly attendance reports and additional training over attendance reporting. Even though the County Office of Education has submitted revised annual attendance report to reflect the noted discrepancies, we recommend the County Office of Education to review attendance for the entire Downtown Long Beach Independent Study to determine if ADA has been accurately reported, and if needed revise their attendance reports to reflect any other discrepancies. Additionally, adequate controls should be implemented to detect discrepancies before information is reported to the California Department of Education. Management’s Response and Planned Corrective Actions LACOE will strengthen internal controls for continued independent study sites by requiring completed independent study teacher record forms for each attendance period to be attached to the monthly report for review by the principal prior to signing. LACOE will conduct semi-annual reviews of each independent study teacher’s records to ensure compliance with state laws. 2010-3 Pupil Attendance Reports – All Sites Finding Type 30000 Criteria or Specific Requirement The California Department of Education requires that the Office of Education maintain a reconciliation of the Second Principal and Annual reports of attendance submitted to the California Department of Education. This information is then used to verify the Office of Education’s Average Daily Attendance calculations for each reporting line item, including the information lines items. Average daily attendance is the basis of Los AngeLes County offiCe of eduCAtion 270 aPPenDIX HH determining apportionment therefore; every effort should be made to ensure that daily attendance records are complete and accurate. Condition During our testing of the daily attendance records and selected school sites, we designed procedures to determine whether the P2 reports of attendance submitted to the California Department of Education reconciled to the supporting documents by verifying the Office of Education’s Average Daily Attendance calculations for each reporting line items. We noted the following: • Numerous corrections and revisions of monthly attendance reports are submitted by the education programs school sites to the CO/COE, which affect the County Office of Education’s ability to accurately report attendance to the California Department of Education. • P2 and Annual attendance corrections are not made within a timely manner due to the number of monthly attendance revisions the Controller’s Office had received to provide auditors adequate time to audit the changes and corrections. Effect Since the Office of Education amended the P2 and Annual Attendance reports to reflect amended data, no discrepancies of ADA noted were required to be reported. Cause Without adequate controls and effective review process of attendance reports, actual attendance and ADA will not reflect student attendance days claimed, and will continue to require amended P-2 and annual reports. Average Daily Attendance inappropriately reported Since the Office of Education amended the P2 and Annual Attendance reports to reflect amended data, no discrepancies of ADA noted were required to be reported. Recommendation We recommend that the County Office of Education strengthen policies and procedures over monthly attendance reporting at the site level and provide additional training over attendance and attendance reporting to ensure all records are accurate and completed. Additionally, controls and procedures should be strengthened over the review of attendance records before any records are sent by the sites to the Office of Education to eliminate the number of corrections and revisions that are needed to accurately report attendance to the California Department of Education. Management’s Response and Planned Corrective Actions In addition to providing monthly summaries of attendance, enrollment, and ADA information, CO/COE will create and send to division directors a monthly report indicating the number of late reports and the number of amendment reports received from their respective sites. 2008-09 Audit STATE COMPLIANCE 2009-5 Juvenile Court Schools (JCS) program attendance system – All Sites tested Finding Type 10000 & 40000 Criteria or Specific Requirement Governmental Auditing Standards included in Chapter 7 subsection 13 includes description of internal controls and indicates that controls over safeguarding of resources include polices and procedures that officials of the entity have implemented to reasonably prevent or promptly detect unauthorized disposition or use of resources. fisCAL Crisis & MAnAgeMent AssistAnCe teAM 271 aPPenDIX HH Condition We found that the StuData system data does not contain terminal controls that adequately safeguard data by preventing or detecting unauthorized modification of attendance data. The system gives any user the ability to modify attendance data reported by any of the sites linked to the system. However, we noted no discrepancies were noted due unauthorized modification of attendance data and the County Office of Education plans to implement new attendance Cause Without adequate controls and safeguards of data for preventing or detecting unauthorized modification of attendance data, reports will not accurately reflect student attendance days. Effect The lack of internal control procedures over the limitation of access leaves the attendance records susceptible to intentional and un-intentional error and misstatement. Average Daily Attendance inappropriately reported No discrepancies were noted due unauthorized modification of attendance data. Recommendation StuData system needs access restrictions developed that limit the user to the ability to modify only data within each individual’s realm of responsibilities. 2009-6 Juvenile Court Schools (JCS) Program Attendance Finding Type 10000 & 40000 Criteria or Specific Requirement AICPA Audit and Accounting Manual, Section 500, Deficiencies in the Operation of Controls -Considering whether deviations in the operations of controls have been caused by an underlying control deficiency. Management is responsible for maintaining a system of internal controls designed to prevent and detect material misstatement or fraud. In addition, management is responsible for designing a system to monitor whether or not the internal control systems designed by the County Office of Education are being adhered to. Average daily attendance is the basis for determining apportionment and lottery income. Therefore, it is imperative that the daily attendance reports be accurate to ensure that daily attendance records are complete and accurately reported. Condition We selected and tested a sample of classes/teachers at multiple JCS sites and found discrepancies between the source document used to record attendance, daily roster, and the source document used to report ADA, noted as the attendance register. The nature of the exceptions founds were similar exceptions each of the JCS sites was that students were marked absent on the teacher’s daily roster and marked present on the site attendance register. We worked with the site personnel and attempted to determine the reasons for the exceptions and if possible, resolve the exceptions. Students within the corrections system are routinely moved to the probation/corrections department for correction department purposes, court purposes or some other reasons. The following is detail of the individual exceptions: a) At Challenger PAU, Smith Camp we found eight students were marked absent on the teacher’s daily attendance roster and marked present on the site monthly attendance register and one student was marked present on the teacher’s daily attendance records and marked absent on the site monthly attendance register. The discrepancy resulted in a net of seven days of over reported attendance. b) At Challenger PAU, McNair Camp one student was marked absent on the teacher’s daily attendance records and marked present on the site monthly attendance register. The discrepancy resulted in one day of over reported Los AngeLes County offiCe of eduCAtion 272 aPPenDIX HH attendance. c) At Tujunga PAU, Routh School we found three students attendance representing 57 days of apportionment that showed the students were present on the teacher daily attendance records but not reported on the monthly attendance register. The discrepancy resulted in 57 days of under reported attendance. Effect Excess days of apportioned attendance resulted in an understatement of ADA reported in the annual attendance report. Average daily attendance is the basis for determining apportionment and lottery income. Therefore, every effort should be used to ensure that daily attendance records are complete and accurate. Cause Without adequate controls and effective review process attendance reports will not accurately reflect student attendance days. Average Daily Attendance inappropriately reported Juvenile Court Schools 49 days of attendance understated , net Recommendation We recommend that the County Office of Education strengthen the review process over the compilation of monthly attendance reports and additional training over attendance reporting. Even though the County Office of Education has submitted revised annual attendance report to reflect the noted discrepancies, adequate controls should be implemented to detect discrepancies before information is reported to the California Department of Education. 2009-7 Special Education and Alternative Education programs Finding Type 10000 & 40000 Criteria or Specific Requirement California Education Code, Section 46300, in computing average daily attendance of a school district or county office of education, there shall be included the attendance of pupils while engaged in educational activities required of those pupils and under the immediate supervision and control of an employee of the district or county office who possessed a valid certification document, registered as required by law. Condition In the testing performed found similar exceptions at different sites. We selected and tested a sample of the sites of the population of Principal Administrative Units (PAU). From the sites selected we picked a test month and sampled from the classes of the test month. In testing the classes/teachers we found multiple discrepancies between the source document used to record attendance, a teacher’s daily record, and the source documents used to report ADA, the attendance summary submitted to the PAU. Each individual exception found is summarized as follows: Division of Special Education a) At Bonita High School of Fairvalley PAU, the daily attendance records (class record book) for one student showed that the student was absent for a particular day; however the monthly attendance report provided to the auditor showed that the student was reported as present for that day. This error resulted in a total of one day of attendance over reported. b) At Palm Canyon Elementary School of El Camino PAU, we noted one student on the teacher’s attendance record (class record book) was marked absent; however the monthly attendance report claimed the student for apportionment. This error resulted in a total of one day of attendance over reported. c) At Leuzinger High School of PRIDE PAU, we noted one student on the teacher’s fisCAL Crisis & MAnAgeMent AssistAnCe teAM 273 aPPenDIX HH attendance record (class record book) was marked absent; however the monthly attendance report claimed the student for apportionment. This error resulted in a total of one day of attendance over reported. d) At Alan B. Shepard School of PRIDE PAU, we noted two students on the teacher’s attendance record (class record book) were marked absent; however the monthly attendance report claimed the students for apportionment. This error resulted in a total of two days of attendance over reported. Division of Alternative Education a) Independent Study: a. At Antelope Valley PAU, Valley Independent Study Strategies, it was noted that independent study master agreements and weekly contracts are not completed for every term. Rather, one agreement was on file for each student and did not specify the duration of the agreement nor the courses for which credit would be awarded. Contracts on file also were not signed by certificated teacher to validate teacher coordinated, evaluated, and provided general supervision of pupil’s independent study courses. b) Cal-SAFE: a. At Palmdale High of Antelope Valley PAU, it was noted that thirteen (13) independent study Cal-SAFE students on the teacher’s daily attendance record were marked absent; however the daily attendance report claimed the students for apportionment. This error resulted in a total of 26 days of attendance over reported. Effect Excess days of apportioned attendance resulted in an overstatement of ADA reported in the annual attendance report. Average daily attendance is the basis for determining apportionment and lottery income. Therefore, every effort should be used to ensure that daily attendance records are complete and accurate. Cause Without adequate controls and effective review process attendance reports will not accurately reflect student attendance days. Average Daily Attendance inappropriately reported Attendance reported to the State was overstated as noted below and in the accompanying schedule of Average Daily Attendance (ADA) Audit Findings Quantification. Division of Special Education 5 days of attendance overstated, net Division of Alternative Education Independent Study 38 days of attendance overstated, net Cal-SAFE 26 days of attendance overstated, net Recommendation We recommend that the County Office of Education strengthen the review process over the compilation of monthly attendance reports and additional training over attendance reporting. Even though the County Office of Education has submitted revised annual attendance report to reflect the noted discrepancies, adequate controls should be implemented to detect discrepancies before information is reported to the California Department of Education. Los AngeLes County offiCe of eduCAtion 274 fisCAL Crisis & MAnAgeMent AssistAnCe teAM 275 aPPenDIX II Los AngeLes County offiCe of eduCAtion 276 aPPenDIX II fisCAL Crisis & MAnAgeMent AssistAnCe teAM 277 aPPenDIX II Los AngeLes County offiCe of eduCAtion 278 aPPenDIX II fisCAL Crisis & MAnAgeMent AssistAnCe teAM 279 aPPenDIX II Los AngeLes County offiCe of eduCAtion 280 aPPenDIX II fisCAL Crisis & MAnAgeMent AssistAnCe teAM 281 aPPenDIX II Los AngeLes County offiCe of eduCAtion 282 aPPenDIX II fisCAL Crisis & MAnAgeMent AssistAnCe teAM 283 aPPenDIX II Los AngeLes County offiCe of eduCAtion 284 aPPenDIX II fisCAL Crisis & MAnAgeMent AssistAnCe teAM 285 aPPenDIX II Los AngeLes County offiCe of eduCAtion 286 aPPenDIX II fisCAL Crisis & MAnAgeMent AssistAnCe teAM 287 aPPenDIX JJ Los AngeLes County offiCe of eduCAtion 288 aPPenDIX JJ fisCAL Crisis & MAnAgeMent AssistAnCe teAM 289 aPPenDIX JJ Los AngeLes County offiCe of eduCAtion 290 aPPenDIX JJ fisCAL Crisis & MAnAgeMent AssistAnCe teAM 291 aPPenDIX JJ Los AngeLes County offiCe of eduCAtion 292 aPPenDIX JJ fisCAL Crisis & MAnAgeMent AssistAnCe teAM 293 aPPenDIX JJ Los AngeLes County offiCe of eduCAtion 294 aPPenDIX JJ fisCAL Crisis & MAnAgeMent AssistAnCe teAM 295 aPPenDIX JJ Los AngeLes County offiCe of eduCAtion 296 aPPenDIX JJ fisCAL Crisis & MAnAgeMent AssistAnCe teAM 297 aPPenDIX JJ Los AngeLes County offiCe of eduCAtion 298 aPPenDIX JJ fisCAL Crisis & MAnAgeMent AssistAnCe teAM 299 aPPenDIX JJ Los AngeLes County offiCe of eduCAtion 300 aPPenDIX JJ fisCAL Crisis & MAnAgeMent AssistAnCe teAM 301 aPPenDIX JJ Los AngeLes County offiCe of eduCAtion 302 aPPenDIX JJ fisCAL Crisis & MAnAgeMent AssistAnCe teAM