City of Hanford

CITY OF HANFORD Audit Report SPECIAL GAS TAX STREET FUND July 1, 2021, through June 30, 2022 M M. C ALIA OHEN California State Controller September 2023 MALIA M. COHEN CALIFORNIA STATE CONTROLLER September 25, 2023 Christopher Tavarez, CPA, Finance Director City of Hanford 315 N. Douty Street Hanford, CA 93230 Dear Mr. Tavarez: The State Controller’s Office audited the City of Hanford’s Special Gas Tax Street Fund to determine whether the city accounted for and expended its Special Gas Tax Street Fund in compliance with requirements for the period of July 1, 2021, through June 30, 2022. Our audit found that the city accounted for and expended its Special Gas Tax Street Fund in compliance with requirements, and that no adjustment to the fund is required. If you have any questions, please contact Efren Loste, Chief, Local Government Audits Bureau, by telephone at (916) 324-7226, or by email at eloste@sco.ca.gov. Sincerely, Original signed by KIMBERLY TARVIN, CPA Chief, Division of Audits KT/ac cc: The Honorable Travis Paden, Mayor City of Hanford Mario Cifuentez, City Manager City of Hanford 300 Capitol Mall, Suite 1850, Sacramento, CA 95814 | P.O. Box 942850, Sacramento, CA 94250 | Fax: 916.322.4404 sco.ca.gov City of Hanford Special Gas Tax Street Fund Contents Audit Report Summary ............................................................................................................................ 1 Background ........................................................................................................................ 1 Audit Authority .................................................................................................................. 1 Objective, Scope, and Methodology ................................................................................. 1 Conclusion .......................................................................................................................... 3 Follow-up on Prior Audit Findings .................................................................................. 3 Views of Responsible Officials .......................................................................................... 3 Restricted Use .................................................................................................................... 3 Schedule—Reconciliation of Fund Balance ......................................................................... 4 City of Hanford Special Gas Tax Street Fund Audit Report Summary The State Controller’s Office (SCO) audited the City of Hanford’s Special Gas Tax Street Fund to determine whether the city accounted for and expended its Special Gas Tax Street Fund in compliance with requirements for the period of July 1, 2021, through June 30, 2022. Our audit found that the city accounted for and expended its Special Gas Tax Street Fund in compliance with requirements, and that no adjustment to the fund is required. Background The State apportions funds monthly from the Highway Users Tax Account (HUTA) in the Transportation Tax Fund to cities and counties for the construction, maintenance, and operation of local streets and roads. The highway users taxes derive from state taxes on the sale of motor vehicle fuels. In accordance with Streets and Highways Code, cities must establish individual Special Gas Tax Street Funds for the deposit of their HUTA fund apportionments. Additionally, cities must expend their HUTA fund apportionments only for street-related purposes in accordance with Article XIX of the California Constitution and Streets and Highways Code. Audit Authority We conducted this audit in accordance with Government Code section 12410, which provides the SCO with general authority to audit the disbursement of state money for correctness, legality, and sufficient provisions of law for payment. Objective, Scope, Our audit objective was to determine whether the City of Hanford and Methodology accounted for and expended its Special Gas Tax Street Fund in compliance with Article XIX of the California Constitution and Streets and Highways Code. The audit period was July 1, 2021, through June 30, 2022. To achieve our objective, we completed the following procedures:  We interviewed key personnel, completed an internal control questionnaire, and reviewed the city’s organization chart to obtain an understanding of the internal controls to the extent necessary to plan the audit. We deemed all components of internal control significant to our audit objective.  We assessed the reliability of computer-processed data by reviewing information about the data and the system that produced it; by interviewing city officials knowledgeable about the data; and by tracing data to source documents, based on auditor judgment and non- statistical sampling. We determined that the data was sufficiently reliable for the purposes of achieving our audit objective. -1- City of Hanford Special Gas Tax Street Fund  We conducted a risk assessment to determine the nature, timing, and extent of substantive testing.  We performed analytical procedures to identify and explain the existence of unusual or unexpected account balances.  We verified the accuracy of fund balances by performing a fund balance reconciliation for the period of July 1, 2012, through June 30, 2021, and by recalculating the trial balance for the period of July 1, 2021, through June 30, 2022.  We verified that the components of and changes to fund balances were properly computed, described, classified, and disclosed by scheduling and analyzing the Special Gas Tax Street Fund account balances.  We reconciled the fund revenue recorded in the city ledger to the balance reported in the SCO’s apportionment schedule for fiscal year 2021-22 to determine whether HUTA apportionments received by the city were completely accounted for.  We reviewed the city’s Gas Tax Street Fund assets to ensure that they had been properly recorded and identified.  We analyzed the system used to allocate interest and determined whether the interest revenue allocated to the Special Gas Tax Street Fund was fair and equitable, by interviewing key personnel and recalculating all interest allocations for the audit period.  We reviewed the fund cash and receivables accounts for unauthorized borrowing to determine whether unexpended HUTA funds were available for future street-related expenditures and protected from impairment.  We verified that the expenditures incurred during the audit period were supported by proper documentation and eligible in accordance with the applicable criteria by testing all expenditure transactions that were equal to or greater than the significant item amount (calculated based on materiality threshold). We judgmentally selected a non- statistical sample of services and supplies costs, and tested $1,402,090 of $1,424,977. No errors were found. We did not audit the city’s financial statements. We limited our audit scope to planning and performing audit procedures necessary to obtain reasonable assurance that the city accounted for and expended its Special Gas Tax Street Fund in accordance with the criteria. We conducted this performance audit in accordance with generally accepted government auditing standards. Those standards require that we plan and perform the audit to obtain sufficient, appropriate evidence to provide a reasonable basis for our findings and conclusions based on our audit objective. We believe that the evidence obtained provides a reasonable basis for our findings and conclusions based on our audit objective. -2- City of Hanford Special Gas Tax Street Fund Conclusion Our audit found that, for the period of July 1, 2021, through June 30, 2022, the City of Hanford accounted for and expended its Special Gas Tax Street Fund in compliance with Article XIX of the California Constitution and Streets and Highways Code. Follow-up on Prior Our prior audit report on the City of Hanford’s Special Gas Tax Street Audit Findings Fund for the period of July 1, 2002, through June 30, 2012, issued on October 23, 2014, disclosed no findings. Views of We discussed the audit results with the City of Hanford’s representatives during an exit conference conducted on July 6, 2023. At the exit Responsible conference, the city’s representatives agreed with the audit results. Officials Restricted Use This audit report is solely for the information and use of the City of Hanford and the SCO; it is not intended to be, and should not be, used by anyone other than these specified parties. This restriction is not intended to limit distribution of this audit report, which is a matter of public record and is available on the SCO website at www.sco.ca.gov. Original signed by KIMBERLY TARVIN, CPA Chief, Division of Audits September 25, 2023 -3- City of Hanford Special Gas Tax Street Fund Schedule— Reconciliation of Fund Balance July 1, 2021, through June 30, 2022 Cities receive apportionments from the HUTA pursuant to Streets and Highways Code sections 2103, 2105, 2106, 2107, and 2107.5. The basis of the apportionments varies, but the money may be used for any street- related purpose. Streets and Highways Code section 2107.5 restricts apportionments to administration and engineering expenditures, except for cities with populations of fewer than 10,000 inhabitants. Those cities may use the funds for rights-of-way and for the construction of street systems. Cities must establish individual Special Gas Tax Street Funds for the deposit of their HUTA apportionments. The following table shows the beginning and ending balances for the City of Hanford’s Special Gas Tax Street Fund: Special Gas Tax Street Fund Beginning fund balance, per city $ 1,176,726 Revenues 1,322,005 Total funds available 2,498,731 Less: Expenditures (1,424,977) Ending fund balance, per city 1,073,754 Audit adjustments 0 Ending fund balance, per audit $ 1,073,754 -4- State Controller’s Office Division of Audits Post Office Box 942850 Sacramento, CA 94250 www.sco.ca.gov S23-GTA-0001